presentation layout architecture

Best Architecture Presentation Board Ideas 

• AEC Marketing
• Digital Asset Management

Posted by: Cinthya Soto

If you’re an architect, you know that one of the most impactful methods for expressing your ideas is creating architecture presentation boards. These boards serve as more than just showcasing your project; they effectively portray your concepts and narrate the story of your design. 

However, creating your architecture presentation board can prove challenging. It’s crucial to establish a well-designed layout that maintains a cohesive and engaging narrative. This will enable you to effectively communicate your ideas and elevate the impact of your architecture proposal .  

In this blog, we’ll explore ten architecture presentation board concepts, encompassing vital elements necessary for crafting a polished and visually captivating presentation. These ideas include various aspects such as layout, structure, visual hierarchy, color, and more, all contributing to the creation of a professional and visually engaging presentation. 

By the end of this blog, you’ll possess the knowledge and confidence necessary to produce a creative and impactful architecture presentation board. This will allow you to showcase your architecture projects accurately and secure new projects.

What Is an Architecture Presentation Board? 

Applying all of this information to your architecture presentation board may seem challenging, but with the help of a well-designed layout, you can effortlessly tackle this task. 

An architecture presentation board is a visually appealing graphic that effectively summarizes all the ideas of your project. It provides a condensed and clear representation of your design. Architects use architecture presentation boards to showcase their projects and work. 

The purpose of a presentation board is to construct a narrative that effectively conveys the essential information of your project in a self-explanatory manner. This enables readers to comprehend each of the proposed solutions with ease. 

An architecture presentation board fulfills multiple objectives, including:

• Serving as a tool for presenting designs to clients, superiors, or colleagues 
• Assisting in attracting clients and securing commissions 
• Contributing to the advancement of your career and elevating your architectural projects to new heights 

Architecture presentation boards serve various purposes, being used by both students and professionals. During your time as a student, these presentations are crafted for juries and submissions, allowing you to present your work to professors and peers. In your professional life as an architect, these boards are used to present designs to clients, committees, shareholders, and exhibitions. 

In many ways, an architecture presentation board resembles a sales pitch, as you are essentially promoting your design, ideas, and concept to win clients over.

10 Architecture Presentation Board Ideas 

While the architecture presentation board may not be the only aspect of the project itself, it certainly has an impact on the audience. Additionally, it can showcase your artistic abilities and design skills. 

The structure of an architecture presentation board serves as the platform for combining the key ideas of your project, presenting only the essential elements required for a clear understanding of the proposed concept. Remember, there is no need to incorporate every single detail into the presentation board. It is equally important to be careful with the amount of text used and to maintain focus on the central idea of the project. 

To help you get started, let’s take a look at some of the essential concepts (with examples) that must be considered when creating your architecture presentation board. This will help you create a flawless presentation board for clients.

1. Size and Orientation 

When designing your architecture presentation board, you will have to determine whether you will be presenting them in landscape or portrait orientation. You can explore different formats to enhance the presentation of your proposal. 

However, it’s not certain you’ll get to choose the size or orientation of your presentation boards. You’ll most likely encounter limitations that restrict you to a particular board size and a specific number of boards. Sometimes you will have the opportunity to choose the size and orientation of your presentation boards. However, more often than not, these decisions will be decided by your director, client, or professor. It’s important to ensure that you are aware of the parameters beforehand to avoid any inconsistencies. 

If you’re a student, it is common for professors to impose restrictions regarding board sizes and the number of boards. In such cases, you should verify whether your boards should be presented in landscape or portrait orientation. 

However, if you have been allowed to decide for yourself, take some time to think about it. Consider which orientation will make your graphics stand out the most and which one will best tell the story of your project. 

Apart from deciding whether your board will be in the landscape or portrait orientation, you will have to decide which way you will present your board. Some options include: 

• Side by side as a single large board 
• As one equivalent-sized poster
• As separate boards arranged in a sequence 

Keep in mind, the orientation and size of your boards can also have an impact on the structure and layout of your presentation.

2. Layout 

When arranging your architecture presentation board, think about the main ideas you want to express. Then, decide on the images and graphics that will best showcase those concepts. Collect all the required information and take note of the graphics and text that will best convey your concepts effectively. 

Before starting the actual layout of your boards, take time to sketch out different versions to identify the most suitable arrangement. Create small-scale sketches to capture the basic flow of each board, enabling you to experiment with different element placements before finalizing your design on the boards themselves. This process allows for flexibility and adjustments to ensure you achieve a complete overview of your ideal layout. 

Once you have decided on the layout you want, think about how much space each element will require on the page. Make sure each graphic is big enough to make an impact and consider the amount of space you want to leave between each graphic. Leave enough space so that it doesn’t look crowded or messy, but, avoid leaving too much space as well, as it may give the wrong impression. 

3. Structure 

Using a grid structure is the most common layout method used among architects because it simplifies the organization of visual elements in your presentation. Several compositions can be used when using a grid structure, such as square or rectangular grids, mixing texts, and images, or even adopting an organic structure. 

The grid serves as the fundamental framework for diagramming. Diagramming an architectural presentation board involves the organization and arrangement of graphic and textual elements that deliver comprehensive information about your project. This process ensures a well-structured and cohesive representation of your proposal, providing viewers with an accurate representation of your architectural vision. 

Keep in mind, you are essentially narrating a story, therefore you must carefully consider the flow of the narrative as you organize your presentation board. To help you get started, follow these steps: 

• Consider the perspective of the individual observing your presentation 
• Prioritize what you want them to see first 
• Strategize the most effective approach to displaying your project’s story to them 
• Evaluate if your structure and layout successfully achieve this objective 

Remember, normally, we read presentations from left to right and from top to bottom, so consider the story of your project and how it will be read. 

You should also consider how each board in your presentation relates to each other. Assess whether there is a logical progression from one board to the next, ensuring that the sequence flows seamlessly. In case you will not display all the boards simultaneously, consider numbering them to guide your viewers and ensure they follow the correct sequence. 

4. Background 

The background of your architecture presentation board should not be complex or cause difficulty. We want the viewer to easily see all the elements without any distractions from a busy background. It’s important to avoid anything that may draw attention away from the crucial details of the board. Let your graphics and text take center stage, refraining from using bold colors or textures that may take away the focus from them. 

With that being said, be very careful when choosing a black background. It may diminish the readability of text and potentially reduce the impact of your graphics. Moreover, background images, if chosen, can often be distracting. A black background could also set a cold and boring tone. Therefore, if you opt for this approach, make sure that all the information remains easily comprehensible. 

On the other hand, going for a white or light gray background will enhance the visibility of your graphics and text, allowing them to stand out effectively. This choice gives your presentation a professional appearance without overwhelming the viewer. While you can incorporate other colors that align with your central concept, ensure that the background remains plain enough for the viewer’s attention to be primarily directed towards the design rather than the background itself. 

Regardless of the color you select for your background, use it strategically to your benefit. Embrace the concept of negative space and leverage its power. Include only essential information in your presentation, resisting the temptation to fill empty spaces with irrelevant details. The skillful use of negative space enhances the impact of your design, creating a clean and professional feel. 

5. Colors 

While we discussed the use of the typical black, white, and gray colors in an architecture presentation board, don’t hesitate to include some colors. ​​However, be mindful of your color choices to strike the right balance, ensuring that your board doesn’t appear dull or overwhelming. Introducing hints of color can bring life to your presentation boards and draw attention to the elements you want to highlight. This will help guide your viewers’ focus to the key aspects of your presentation board.

How you can use colors to make your design more lively? One example is you can add a contrasting color like green for landscaping to a mostly single-color presentation. You can also use a different color to represent specific building materials, such as brick, glass, or wood. These color choices bring visual appeal and improve the overall look of your design. 

You can also consider opting for a bold and attention-grabbing color, such as pink or red, to serve as a prominent feature in your diagrams. If you aren’t feeling inspired, there are many pre-made color palettes available online for you to work with. 

The choice is yours and whichever color you decide to continue with, make sure to always ensure consistency by using the same color across all of your boards. This approach will help maintain a cohesive and seamless flow throughout your presentation.

6. Visual Hierarchy 

When creating your architecture presentation board, leverage visual hierarchy to highlight specific images on your presentation boards. This means you should select which image deserves the most visual attention within the hierarchy. Identify your project’s strongest point that you want to highlight, and make it the main focus that catches the viewer’s eye from far away. You should also incorporate other images that reveal their details when viewed up close. 

So, how can you do this effectively? There are various techniques to draw attention to a specific drawing, such as playing with color or size. Don’t be afraid to use up the space you need to display the images that are crucial for your vision. For example, you can make the image you wish to highlight the largest, ensuring it can be viewed clearly from a distance of 6ft. This effectively communicates the visual hierarchy and emphasizes the importance of the highlighted image. 

Another method is to use color to direct the viewer’s attention to a specific graphic. By using color in a targeted manner, you can effectively guide the viewer’s eye toward the main idea on the board. 

You also have the option to center the image you want to highlight and arrange the surrounding content to complement it. This technique is particularly effective when the image contains elements that serve as the background of the architecture presentation board, such as a large sky or landscape. 

For the best outcome, focus on keeping the overall vision of your project in mind and selecting images that directly display and strongly support that idea.

7. Image Selection 

Choosing the right images is an important aspect of creating your architecture presentation board. The graphics you select can either make or break your entire presentation board. Throughout the architectural design process, you will generate various sketches, models, renderings, and drawings. Make sure to carefully select the images that effectively communicate the important details of your project. 

Keep in mind, using an excessive number of images in your presentation can lead to a cluttered and confusing visual experience for the viewer. However, using enough images may give the impression that you needed to invest more effort into your presentation. Strive for a balanced representation that showcases your project effectively. 

8. Content 

Not only should your architecture presentation board be easy to understand but it should also demonstrate your full commitment and dedication to your project. 

When it comes to planning out the content for your presentation board, consider the following elements to ensure a clear understanding:

• Internal and external images 
• Isometric views and exploded views 
• Perspective cut 
• Diagrams 
• Volumetry studies 
• Descriptive memorial 
• Technical drawings (plans, cuts, and details) 

It’s important to note that not all the mentioned items need to be included in every project, as this depends on the specific requirements and nature of each project. However, these elements are valuable resources that can enhance the understanding of your architecture proposal whenever applicable. 

9. Text 

It’s important to keep text at a minimum on your architecture presentation board. You should write a concise and focused concept statement, avoiding wasting time on lengthy descriptive text that is unlikely to be read. Shoot for a clear and short message that effectively communicates your concept. 

Some questions to consider when organizing the text sections in your architecture presentation board include: 

• What is easier to read? 
• What flows best? 
• What is pleasing to the eye?

Moreover, when creating the text for your architecture presentation board, consider the alignment of your text within its designated text box. Think about which alignment is easier to read and pay attention to text spacing and hyphenation to ensure they appear visually pleasing on your presentation board. Don’t forget that the size and alignment of your text boxes should complement your graphics. They are important elements of the visual hierarchy in your presentation. 

Some tips to consider when creating the text for your architecture presentation board: 

• Do not use all capitals in your text, unless it’s for the title 
• Follow the standard rules of capitalization for a professional and easy-to-read presentation board 
• When possible, replace text with simple illustrative sketches and figures

Remember, your presentation serves as your sales pitch. Therefore, avoid lengthy explanations that would cause you to lose your audience’s attention and keep your message concise and engaging to effectively capture and maintain their interest.

10. Font 

Select an appropriate font for your title and text, using only one font type per project whenever possible. However, you can create variations by adjusting the font size for the title, concept statement, and labeling. Consider using Sans Serif fonts such as Futura or Helvetica, as their sleek and minimalistic style complements modern high-tech designs. 

When choosing a font for your architecture presentation board, consider the following: 

• Avoid script or handwriting fonts to achieve a clean and professional look 
• Keep the color of your font dark (ex. black or dark gray) to provide contrast to a light background 
• Choose a font and size that will be easy to read 
• Make sure the title font and placement are consistent from board to board 
• Use font sizes to create a hierarchy (e.g. a large font for titles, a slightly smaller font for subtitles, and a standard size for the rest of the content.) 

The font you choose for your architecture presentation board can significantly impact its success or failure and greatly influence its level of engagement, which is why it’s important to make sure you find the best architecture font . 

Choosing the Right Elements 

Unless specific instructions are provided to you when creating your architecture presentation board, the choice of elements to include will be up to you. When making these important and creative decisions, consider what elements will effectively express and explain your design most compellingly. Remember to prioritize clarity and coherence to create a successful architectural presentation. 

Next Steps 

We hope this guide on the best architecture presentation board ideas was helpful. As you begin creating your architecture presentation board, remember that there are several solutions out there to help you make better presentation boards and win more business. When it comes to asset management for AEC and real estate professionals, OpenAsset provides a high-quality software solution. 

At OpenAsset, the only Digital Asset Management (DAM) solution designed specifically for firms in the built world, we make it easy to find the digital assets you need. With OpenAsset, you can easily find assets by project or person using keywords or file type. Our secure platform also helps you protect your digital assets by keeping them safe from unauthorized access and accidental deletion. You can also easily share files with team members, clients, and partners using controlled access to files. 

To ensure consistency and manage your ever-growing number of digital assets, request a demo with us and learn how OpenAsset can help you manage your digital assets today.

Get OpenAsset DAM Insights

How to Create Winning Proposals

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How to create successful architecture presentation boards

In architectural design, the ability to communicate your vision effectively is as crucial as the design itself. 

Architecture presentation boards are essential for this type of communication. These boards provide a visual and textual representation of your architectural solutions that is easy for your clients to understand.

Want some ideas for creating more effective architecture presentation boards? 

In this 7-minute read, we’ll delve into the art of crafting presentation boards that not only convey your design intent but do so in a manner that captivates and convinces your audience. 

So whether you’re a seasoned architect or a new contractor working on your first project, the tips in this article will help elevate your presentation skills and land you more clients. 

Let’s start with a quick look at the basics.

What is an Architecture Presentation Board?

An architecture presentation board is a visual tool used by architects and designers to convey the concepts, details and essence of their architectural projects. It combines images, drawings, text, and sometimes physical materials, to provide a coherent and appealing overview of a project. 

These boards are pivotal in architectural competitions and client presentations since they serve as a bridge between the architect’s vision and the client’s understanding.

But presentation boards should be more than just a random collection of visuals. 

• Use your board to tell a story and guide the viewer through the project’s inception, development, and final design. 
• Effective boards balance aesthetics with information by employing a strategic layout to highlight key elements and facilitate easy comprehension. 
• Presentation boards can vary in format from digital displays to large printed panels.

Check out the next section to see the 8 steps to creating your presentation board.

How to Develop Architectural Presentation Boards

Developing architectural presentation boards that stand out requires a blend of creativity, strategic planning, and technical skills. Here’s a step-by-step guide to crafting boards that showcase your project and impress potential clients.

1. Size & Orientation

The size and orientation of your presentation board are foundational decisions that set the stage for the rest of the board’s design.

Size: Consider the amount of content and the level of detail you wish to present. Larger boards can accommodate more information and are suitable for complex projects but require careful organization to avoid overwhelming the viewer. Standard sizes often range from A3 for smaller projects to A0 for more detailed presentations.

Orientation: The choice between landscape and portrait orientation can influence the flow of your presentation. Landscape is preferred for its width which facilitates a natural, left-to-right reading flow. It’s ideal for showcasing panoramic site views or extensive floor plans.

PRO TIP : 

• Always tailor the size and orientation to the context of your presentation. For intimate settings, a smaller board might be more practical since it allows for closer viewing and discussion.

The layout of your board is critical in guiding the viewer’s eye through your presentation. This ensures they focus on key elements without missing important details.

Balance and Flow: Create a layout that balances visual elements, text, and white space. Start with the most impactful images or drawings positioned centrally or towards the top, where they attract immediate attention. Use text sparingly to complement the visuals rather than overwhelm them.

Hierarchy: Establish a visual hierarchy that leads the viewer through your board logically, from the project overview to specific details. Use different sizes and styles of text and images to denote importance.

• Use grids to align elements. This creates a professional appearance and makes your board more readable.
• Consider color blocks or frames to delineate different sections without cluttering the board with too many lines.

DON’T FORGET:

• Keep a consistent margin around the edge of the board. This ‘frame’ ensures that none of your content is lost if the board is mounted or encased.

3. Structure

The structure of your presentation board is about more than just where things are placed. It’s about creating a coherent flow that guides the viewer through your design.

Organizational Strategy : Start with a clear organizational structure, such as chronological, thematic or by the project phase. This helps in making your presentation logical and digestible.

Connectivity: Ensure there is a clear connection between different elements on your board. Use lines, arrows or even a numbered path to indicate the order in which the content should be viewed.

PRO TIP:  

• Incorporate an “Introduction” and “Conclusion” section on your board. An introduction at the top left can set the stage for your presentation. Then, a conclusion at the bottom right summarizes the project outcomes or next steps.

DON’T FORGET:  

• The viewer’s eye naturally moves from left to right and top to bottom. Place your most important information (like the project title or key visuals) where viewers will likely see it first.

4. Background

The background of your architecture presentation board plays a crucial role in setting the tone and making your content stand out.

Simplicity is Key: Opt for a simple, non-distracting background that enhances the readability of your content. A subtle gradient or a light texture can add depth without overpowering the visuals and text.

Contrast: Ensure there is enough contrast between the background and the content to make everything easily readable. Light backgrounds with dark text and visuals usually work best.

PRO TIP: 

• Experiment with soft, architectural textures as backgrounds to add a thematic touch to your board without overwhelming the main content.

DON’T FORGET: 

• Always preview your board in its final form before printing or presenting. What looks good on a computer screen may not translate well to a large format print or display.

Colors can evoke emotions, highlight important information, and organize your board visually.

Color Scheme: Choose a color scheme that complements your project. Use your project’s primary colors, or select a palette that reflects the project’s mood and context. Consistency in color usage across the board ties the presentation together.

Accent Colors: Use accent colors sparingly to draw attention to key areas or important details. This can be an effective way to guide the viewer’s eye through the board.

• A limited color palette (2-3 main colors) can help in maintaining visual coherence and professionalism.
• Consider the psychological impact of colors. For example, blue can convey trust and stability, while green might be used to emphasize sustainability or environmental aspects.

6. Visual Ranking

Visual ranking on your presentation board ensures that key elements capture immediate attention and then guide the viewer through your design story.

Prioritize Content: Decide what elements of your design are most important and deserve the prime real estate on your board. Typically, this includes your main concept image, and key plans or sections.

Size Matters: Larger images attract more attention. Use size strategically to emphasize the most critical aspects of your project. Smaller images can show less important, but still relevant, information.

• Use visual contrast through varied textures or color highlights to elevate important content further. A high-contrast backdrop for your most crucial images or diagrams can make them stand out.

7. Image Selection

The images you choose to display on your architecture presentation board can make or break your presentation. 

Quality Over Quantity: Select high-resolution images that clearly communicate your design. Blurry or pixelated images can detract from your professionalism.

Relevance is Key: Every image should serve a purpose, whether it’s to showcase design details, illustrate spatial relationships or convey the atmosphere of your proposed project.

PRO TIP:   If you plan to use 3D-generated images, make sure they are high-quality. Poor-quality, unrealistic images can detract from your design presentation. That’s why more and more housing professionals are switching to easy-to-use 3D design software like Cedreo . Cedreo makes it easy for anyone to generate photorealistic 3D project images for architecture presentation boards.

8. Text & Font

The text and font choices on your presentation board are vital for communicating your design intent clearly and effectively.

Legibility is Crucial: Choose fonts that are easy to read at various sizes. Sans-serif fonts are often preferred for their clean lines and readability in both digital and print formats.

Hierarchy Through Typography: Use different font sizes and weights to create a visual hierarchy in your text. It should be easy for viewers to distinguish between titles, headings and body text.

• Limit your presentation to two fonts to maintain visual coherence—one for headings and one for body text. This simplifies the design and enhances readability.

Types of Architecture Presentation Boards

Understanding the different architecture presentation board templates and layouts is essential for selecting the most effective way to communicate your project’s vision. Each type serves a unique purpose and audience, from conceptual designs to detailed technical drawings.

Here are a few architecture presentation board examples.

Conceptual Board

Conceptual boards are the storytellers of architectural design. They focus on the vision, ideas, and themes behind a project. They are less about detail and more about conveying the concept and atmosphere of the design.

• Use compelling visuals that evoke the intended feel of the project, such as mood boards, abstract diagrams, and 3D floor plans .
• Include brief text descriptions or quotes that capture the essence of your design philosophy and the main concept behind the project.

Advice: Conceptual boards are your chance to connect emotionally with your audience, so choose images and words that resonate deeply with the project’s core idea. Remember: The goal is to intrigue and inspire while making viewers curious and excited about the potential of your design.

Technical Drawings Board

Technical drawing boards detail the specificities of the design through precise drawings and specifications.

• Incorporate a range of technical drawings, including floor plans , elevations , sections , and detailed construction drawings , to provide a comprehensive overview of the project.
• Use annotations, dimensions, and notes to clarify the technical aspects and innovative solutions within your design.

Advice: Make sure your technical boards are meticulously organized and labeled to ensure clarity and ease of understanding. Remember: While technical accuracy is important, consider the layout and visual appeal of your board to ensure it remains engaging and not overly dense.

Professional Board

Professional boards are tailored for client presentations, competitions, or public exhibitions. They blend both conceptual and technical elements to present a complete story.

• Combine striking visuals, key technical drawings, and succinct, persuasive text to showcase your project’s strengths and feasibility.
• Balance the layout to highlight the most compelling aspects of your design while ensuring a logical flow that guides the viewer through the narrative.

Advice : Professional boards are your portfolio’s highlight reel. Focus on quality over quantity and make sure to select only the most impactful images and information that demonstrates your vision.

Remember : Take the time to get it right. A well-executed professional board is a powerful tool for winning bids, gaining approval, and impressing stakeholders.

Get Designing with Cedreo Today!

Crafting an architecture presentation board that effectively communicates your vision and details can be a daunting task. 

Whether you’re creating a simple conceptual board for a small project or a detailed technical board for a custom home, Cedreo empowers you to make the best boards as fast as possible. 

• Rapid Visualization: Cedreo lets you quickly transform your ideas into visual concepts, with easy-to-use features that save you loads of time and effort.
• One-Stop Solution: From initial sketches to final presentation boards, Cedreo offers a comprehensive platform for all your design needs.
• High-Quality Outputs : Produce professional, high-resolution 3D presentation board images that impress clients and showcase your projects in the best light.

Get started with Cedreo now (there’s a FREE version !) and take your architectural presentations to the next level.

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10 Tips for Creating Stunning Architecture Project Presentation

Architectural design projects are the life and soul of architecture school . As a student, you are always working on one, and somehow it becomes what your life is revolving around.

You would give it every possible effort and believe you have done your best, but on jury day, when you see everyone else’s project you could lose a bit of your confidence, not because your project is any less, but because your presentation is lacking.

The architecture project presentation might not be the core of the project, but it surely influences the viewer. It can also be considered an indicator of your artistic skills and sense as a designer.

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While you shouldn’t be completely dependable on positive results from a merely eye-catching architecture project presentation, you still need to give an adequate amount of time to properly plan it in a way that communicates your idea best. Your architecture professor might credit you for a creative design regardless of the presentation, but your future client might only see the presentation, so make it a habit, to involve your design skills in all aspects of your project, starting now.

Besides the essential tips and tutorials for photoshop architectural rendering that will definitely improve your board, here, we will give you some basic tips on how to create a Stunning Architecture Project Presentation . So, let’s get started.

Architecture Project Presentation Board Tips

1) size and orientation.

Most of the time your professors restrict you to specific board sizes and the number of boards. If that is the case then you need to confirm if your boards should be presented in Landscape or Portrait orientation. You, also, need to decide if you will be presenting your board side by side as one big board, one poster of equivalent size, or as separate boards that come in sequence.

Now, that you have a base to work on you need to start planning the layout of your boards or poster:

• If you are presenting hand drawings then you can do prior planning on one or more A4 paper sheets for example. Try to make an accurate estimation of the space needed per each drawing and the buffering space you would like to leave around each.

• If you will be presenting CAD drawings, then this might be easier. You can experiment with the actual drawings on CAD Layout or Photoshop if you will be rendering your project digitally.
• You can use a grid system to organize your drawings. Decide on a unit width, for example, 6cm, then use its multiples to create unit areas to contain your drawings, like for instance, 12cm for outer frame buffering, 36cm for main drawings and so.

Do This Or that! Here is an example!

3) placement and zoning.

Think of the way you would like the viewers to circulate through your presentation, what you would like them to see first, how they would best understand your project. For example, you may start by brief site analysis, then move to the concept statement and its illustrative sketches if needed.

• If your concept is form-based you may need to show the form first, before the plan, then move to the plan to reveal how the form has functionally worked out.
• If your concept is in the plan itself, then you may move directly to the plan and conclude with the rendered exterior form as usual.

Drawing and Rendering Tips

4) background.

Dark Background

It is called “background” for a reason. It should be a platform to feature your drawings as the main focus, clear of any distractions. Some students use faded renderings of their own projects as background, but this can be seriously diverting. White backgrounds are best, as they show the true colors of your project.

Some opt to use a black background to stand out, however, that doesn’t usually turn out so well. It may cause halation and strain for sensitive eyes.

Black and white presentation

There are many ways you can render your projects, choose the one you excel at and shows your project best.

• There is the Black & White or Greyscale presentation where you only show lines with various thicknesses, in addition to shade and shadow.
• There is the greyscale presentation with an element of color where you would choose one bright color, for example, green for landscape and greenery, to contrast with the, generally, achromatic drawings.
• One color might become two colors revealing different materials like wood or bricks and glass for example.

Presentation with a Color Scheme on Greyscale

All, these previous techniques would work out fine if colors are not the main focus in your project, however, if there is an idea behind your color scheme or the used materials, or there are many details that will go lost in greyscale, then there is no way out.

You need to fully color or at least broaden the color palette for your presentation.

Colored Presentation

The manual achromatic presentation can be via graphic pencils and ink, and the colored elements can be executed using watercolor, markers, brush pens, or pastels. For digital presentations, you can use Adobe Photoshop as the most commonly used tool. You can even mimic the aesthetic of the manual presentation in Photoshop using downloadable brushes and a mix of effects.

6) Visual Hierarchy

Black and White Contrast Color

What is your strongest point, the highlight of your project? Grab the attention from far away with that. There are many ways to grab the attention of a specific drawing, using color or size. For example, if the main idea is in your cross-section, you can present it on large scale with full-hue colors, against black and white plan drawings. That is mixing between two of the color presentation techniques mentioned in the previous point to get emphasis by contrast.

General Tips

7) Minimize text on your presentation board. Write a short and concise concept statement and add a very brief explanation, if needed. Don’t waste your time composing elongated descriptive text because no one will read it.

8) Replace words, whenever possible, with simple illustrative sketches and figures. After all, a picture is worth a thousand words. You may use colors and keys to further clarify your illustrations.

9) Use a suitable font for your title and text and, preferably, don’t use more than one font type per project. You can vary between the title, the concept statement, and the labeling by size. Sans Serif fonts like Century Gothic and Helvetica may be good for headlines; their slick minimalism befits modern high-tech designs.

10) Finally, don’t overdo it.

• Don’t pack your boards with drawings and text at every corner. Leave some breathing space but not too much, that it would look like a) you couldn’t finish your work, b) you didn’t well plan your boards or c) you haven’t worked hard enough.
• Don’t overuse colors to the extent that they would become a distraction but also don’t make your presentation too light and faded, or it might exhaust the eyes of the viewer and give an impression of weak effort.

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Architecture Presentation Board Ideas

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Being an architect, you understand that showcasing your project effectively to the stakeholders is very essential. The architecture presentation board examples helps make that right impact in the first go. These architecture presentation board drawings ensure that your idea is beautifully expressed and is conceived the same way as you have thought.

But creating and designing the architectural presentation is a challenging task as a slight mismatch or mistake can completely ruin your architectural project. It’s very important to design the presentation board in such a way that it can communicate your ideas cohesively and engagingly.

Best Architecture Presentation Board Ideas

Let’s have a look at 8 critical elements of architectural presentation boards design that’ll help you craft a polished and visually captivating presentation. Just go through these tips and enhance your ability to showcase your architecture projects impactfully and impressively.

What do you mean by an architecture presentation board? How it is helpful?

An architecture presentation board is a visual summary of a project, used by architects to showcase their designs to clients, superiors, or colleagues. It serves as a tool for presenting ideas, attracting clients, and advancing careers. The purpose of an architectural presentation model is to convey essential project information in a self-explanatory manner.

Key elements of an effective architecture presentation board layout include:

• A well-designed layout that organizes and presents information in a logical and visually appealing way.
• Clear and concise text that explains the project’s concept, goals, and solutions.
• High-quality visuals, such as drawings, renderings, and photographs, that illustrate the project’s design and features.
• A consistent visual style that creates a unified and professional look.

Architecture presentation drawings are used by both students and professionals. Students use them to present their work to professors and peers, while professionals use them to present designs to clients, committees, shareholders, and exhibitions.

Top 8 Architecture Presentation Board Tips and Techniques

To help you get started, Renderspoint has exclusively curated some of the best architectural presentation board techniques and tips that must be considered when creating your architecture presentation board. So, let’s get started in our journey to create flawless architecture presentation board tips for clients.

1. Size and Orientation of the Architecture Presentation Board

When creating an architecture presentation model, consider the size and orientation that will best showcase your project. You may have limited options due to restrictions imposed by your director, client, or professor. If you have the freedom to choose, think about which orientation will make your graphics stand out and tell the story of your project most effectively.

Presentation Options:

• Single Large Board : Present your boards side by side as a single large board. You may choose horizontal or vertical architectural presentation boards depending on the requirements of the project.
• Equivalent-Sized Poster : Present your boards as one poster of equal size.
• Separate Boards : Arrange your boards in a sequence, with each board presenting a different aspect of your project.

The orientation and size of your architecture presentation board can influence the structure and layout of your presentation. Choose the option that best suits your project and allows you to communicate your ideas clearly and effectively.

2. Choosing the Right Layout for your Architectural Presentation Board Drawings

It all starts with brainstorming for the right layout. Brainstorm and jot down the main ideas you want to express. Also, work on the images and graphics that will best showcase those concepts. Now start creating small-scale sketches to capture the basic flow of each architecture presentation board. Before finalizing your design, keep experimenting with different element placements until you get the perfect one. You may explore some architectural presentation board layout examples online for some cool and best ideas.

Be very diligent regarding the space allocation. Determine how much space each element will require on the page. Ensure each graphic is impactful and consider the amount of space between elements. Avoid overcrowding or excessive space. By carefully planning the layout of your architecture presentation board, you can ensure that your ideas are communicated clearly and effectively.

Also, work on the size of images. Too small an image will fail to make that impact. Try to go for big and visually appealing images/graphics. You can even approach a 3D architectural rendering firm as 3D renders give a more photorealistic option to impress the stakeholders. Remember, the goal is to create a visually appealing and informative presentation that effectively conveys your project’s message.

3. Structure and Flow for a cohesive Architecture Presentation Board Style

The structure and flow of your architecture presentation board are crucial for effectively communicating your project’s vision. Using a grid structure can simplify the organization of visual elements, while diagramming helps deliver comprehensive information. Consider the narrative flow of your project, ensuring a logical progression from one architecture presentation board to the next. Number your boards if they won’t be displayed simultaneously.

Remember, viewers typically read presentations from left to right and top to bottom. Use visual cues to guide their eyes through your architectural presentation models. Maintain consistency in font, colour, and style throughout your architectural presentation boards. Leave sufficient white space to avoid overcrowding. Finally, proofread your text carefully for errors. By carefully following these professional architectural presentation board techniques, you can create a visually appealing and informative presentation that effectively conveys your architectural vision to your audience.

4. Visual Hierarchy of Architecture Presentation Board: Guiding the Viewer’s Eye

In architecture presentation board, visual hierarchy plays a crucial role in directing the viewer’s attention to specific images. This involves identifying the strongest point of your project and making it the primary focus that catches the eye from a distance. Other images should reveal their details upon closer examination.

Techniques to Create Visual Hierarchy:

• Size : Make the image you want to highlight the largest, ensuring it can be viewed clearly from a distance.
• Colour : Use colour strategically to guide the viewer’s eye toward the main idea on the board.
• Placement : Centre the image you want to highlight and arrange the surrounding content to complement it.

Additional Tips:

• Keep the overall vision of your project in mind when selecting images.
• Choose images that directly display and strongly support your project’s idea.
• Avoid using too many images that will make the board look cluttered and messy.
• Maintain consistency in the style and tone of your images.

By carefully considering visual hierarchy, you can create conversion-ready architectural presentation drawings that effectively communicate your architectural vision and guide the viewer’s eye to the most important elements of your project.

5. Choosing Perfect Colours: Bringing Life and Focus to Your Architecture Presentation Board

This is one of the most critical architectural presentation board techniques that you need to decide very wisely. While black, white, and grey are commonly used in architecture presentation boards, don’t shy away from incorporating colours. However, be mindful of your choices to strike the right balance and avoid overwhelming the viewer. Here’s how you can make strategic use of the colours in your presentation architecture style.

• Introduce hints of colour to bring life to your architecture presentation board.
• Use colour contrast as it helps to draw attention to elements you need to focus on.
• Represent different building materials with unique colours.
• Consider bold colours for diagrams to create a focal point.

Maintain consistency by using the same colour across all architectural presentation boards. This approach ensures a cohesive and seamless flow throughout your presentation. Also, you may explore pre-made colour palettes online for inspiration. Experiment with different colour combinations to find the best fit for your project.

6. Selecting Background Colour: Enhancing Clarity and Focus

The background of your architecture presentation board should be a supporting element, not a distraction. Avoid complex or busy backgrounds that may draw attention away from your graphics and text. Bold colours and textures should be used sparingly, if at all. Here are three key things that you need to keep in mind while selecting a background colour for your architectural presentation board.

• Black Background: Use with Caution

Black backgrounds can be challenging to work with. They can diminish text readability and reduce the impact of graphics. Additionally, black backgrounds can create a cold and boring tone. If you choose to use a black background, ensure that all information remains easily comprehensible.

• White or Light Gray: A Professional Choice

White or light grey backgrounds are typically the best choice for an architecture presentation board. They enhance the visibility of graphics and text, creating a professional and clean appearance. Other colours can be incorporated to align with your central concept but ensure that the background remains plain enough to direct the viewer’s attention to the design.

• Embrace Negative Space

Negative space is your friend. Resist the temptation to fill every space with information. The strategic use of negative space enhances the impact of your design, creating a clean and professional feel.

7. Image Selection: Striking the Right Balance

Choosing the right images is crucial for creating an effective architecture presentation board. Your graphics can either enhance or detract from your overall presentation.  Always go for high-quality images/CGI and ensure that they are relevant, engaging, and catchy.

As already stated just use enough images to effectively communicate your project. Avoid overcrowding your architecture presentation board with too many images. strive for a balanced representation that showcases your project’s key aspects.

You may include a variety of images, such as sketches, models, renderings, and drawings. This approach provides a comprehensive overview of your project.

8. Content, Text, and Font: The Impression Makers

An effective architecture presentation board should convey a clear understanding of the project and demonstrate the designer’s commitment and dedication. Key elements to include are internal and external images, isometric and exploded views, perspective cuts, diagrams, volumetry studies, descriptive memorials, and technical drawings. The specific elements used may vary depending on the project’s requirements and nature.

Make sure the text that you place on the architecture presentation board should complement the layout and try to keep it minimum. A crisp, concise, and focused concept statement will make your architecture presentation board more impressive and attention-grabbing.

Additional tips that will enhance your communication power using texts on the architecture presentation board.

• Consider readability, flow, and visual appeal.
• Align text within text boxes for easy reading.
• Complement graphics/images/CGI with text box size and alignment.
• Avoid all capitals except for titles and follow standard capitalization rules.
• Use simple sketches and figures instead of text when possible.

Select a single font type that complements your project’s style. Sans Serif fonts like Futura or Helvetica are popular choices for their clean and modern look. Avoid script or handwriting fonts for a professional appearance. Use dark hues for your font to ensure contrast against a light background. Choose a font and size that is easy to read and create a hierarchy using different font sizes for titles, subtitles, and body text.

Win More Clients with Perfect Architectural Presentation Boards

Hope you liked our tips and techniques to make your architecture presentation board impressive and converting. At, Renderspoint, we offer you the best 3D CGI that will ace up your architecture presentation board styles and help you communicate in a never-like-before way. Reach out to us for eye-catching and engaging 3D visualization such as 3D rendering, modelling, floor plans and more. Feel the magic that our 3D rendering studio experts cast on your images.

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Presentation tips for Architects, Part I

• Written by David Basulto
• Published on November 18, 2010

Our profession is all about presentations. It all started at university in the architecture studio, a whole semester had to be condensed into a 10-minute precise presentation in order to get the crits to understand your project, and it continued into professional life as the main tool to communicate with your co-workers, clients, a jury or with other architects in a lecture.

A good presentation could get your project approved, or quickly dismissed if you don’t plan it right. For example, a presentation to a client compared to a presentation for a group of architects is very different, even if the project you need to communicate is the same.

As I usually have to give at least a couple presentations per month, I have always tried to make them worth and not waste other people’s time. A big help for that has been Garr Reynolds, the “Presentation Zen” from which I haven taken some key points of which I will share with you in order to make a good presentation, adapted to our profession.

I think that this is the most crucial part no matter what you need to communicate. In order to deliver your message you need to present it according to whom you want to understand it. There are several terms and concepts that we as architects can easily understand, but that our clients or a general audience might not understand at first. Often we even invent or misuse words, misleading our audience. Program, urban fabric, etc.

The same as we do with our projects, a presentation should be simple. We should strip out anything that is unnecessary. Think of it as a Mies building on which everything is there for a reason and nothing can be removed. This is often the most difficult part, as we have to reduce it to its essentials. As an exercise Garr suggest that you outline the three things you want your audience to remember from your presentation.

“Less is more”.

Related to the previous point (and also to the 1st). Put yourself in the shoes of your audiences and ask “so what?”. You might have several interesting stories or concepts to tell the audience, but if they don’t add to what you want to communicate – just take them out.

You start with the foundation, follow with the structure, then move on to the skin and the interiors. This is a crystal clear process that you already know. Do the same for your presentation.

It also makes your audience follow you and focus on the presentation. When I have to make a long presentation I always start with an index, and as we move forward I keep reminding the audience where we are in the presentation, therefore they can follow along, stay focused, and recall what comes next.

Say the speaker before you exceeded on their time, or the client was late and is short on time. You always need to have a short version of the presentation, or at least know which parts you can skip in order to make it on time. The exercise is usually called “the elevator pitch”, under the idea that you should be able to sell your idea in the time span of an elevator ride, meaning in a maximum of 30 seconds and in 130 words or fewer.

Regarding the previous point, it reminded me of Frank Lloyd Wright drafting the Fallingwater House only 2 hours before his meeting with Kaufmann, all that in one sitting at his drafting table.

As you can see, this story was appealing to you as an architect, and you immediately understood my point. Stories can connect you with your audience, and engage them.

You can think about your project as a story, and develop the whole presentation as if you are the story teller. Just keep in mind the previous points, as an irrelevant story can do more harm than help.

Last year Volume Magazine published an issue on Storytelling, intro by Jeffrey Inaba .

Even after almost a hundred presentations, I’m still nervous before giving them. If you are nervous, your audience will notice it, and will focus on that instead of your project.

Mies may have suggested a glass of scotch, but the best is to rehearse, rehearse and rehearse. If you know your presentation backwards and forwards it will flow naturally, and will also keep you prepared for any unexpected event during the presentation.

And “picture the audience nude” always comes handy.

I hope these tips can help you with your future presentations. As always, your feedback is welcome on the comments below.

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Successful Architectural Presentation Boards

• by Elif Ayse Sen
• 7 June 2022

Presentations are visual tools that represent your projects and works in architecture for you. Architectural presentations are designed both for juries and submissions during student years and for customers in professional life. Architects present their projects of different scales as architectural presentation boards. In this article, while we talk about the importance of architectural presentation sheets, we will show you the best examples among presentation boards.

How to Develop Presentation Boards

If you want to prepare your architectural presentation boards in a better version and improve yourself, there are a few steps you need to follow. First of all, no matter the scale of your project, from urban design to presentations of interior design projects, your reference generally comes from the concept. The architectural concept is involved at every stage of the design. Your concept also affects the presentation board’s layouts, color choices, font preferences and design language of your diagrams.

Preparing a successful architectural presentation sheet means standing out both for the competition sheets and for the judges at school. In order for the architectural presentations to be appreciated by the juries, your layouts must have clear and understandable designs.

To be successful in this regard, we recommend that you prepare boards with simple and understandable layouts. Also important is the color tones you use to relate to your concept. The colors you choose should be compatible with your projects and should not affect the presentation.

Posters with a simple and understandable layout are not dense in content. The content of the posters may vary according to the layout topics. These topics are analysis sheet, concept sheet, technical drawing sheet or sheets prepared for the presentation of architectural projects to customers in professional life under the headings we have listed below.

In architectural presentation sheets, it is very important to prepare the contents of the posters according to their subjects. We do not want the jury reviewing your presentation to encounter analyzes while reading your project on the concept. In order to present your project in the most effective way with all its phases, you can choose well-designed layouts and sheets separated by simple design language.

Types of Architectural Presentation Boards

It is one of the most effective presentation methods to separate the architectural presentation sheets you have designed to present your projects according to their subjects. Below, let’s look at the types of architectural presentation boards and how to present your project in different phases:

Conceptual Board

Concept sheets consist of posters where you present your approach to the project. It includes what concept an architectural project starts with and how mass decisions are made. Concept boards should be submitted before your architectural drawings and render images. While creating concept boards, you must prepare conceptual collages. From your analysis, you can present all the elements that inspire you while developing the concept with a collage. In addition, it is important that you represent your idea in the simplest and most understandable way with conceptual diagrams. As we mentioned in our previous articles, conceptual diagrams can be created through the 3D modeling software you work with or Adobe Photoshop/ Illustrator. Conceptual diagrams are necessary for you to explain the phases of your project to the jury in the simplest way possible.

Technical Drawin g Board

Architectural technical drawings are important for the construction of your project and the representation of its structural elements. Especially in application projects and student projects, you should present your technical drawings completely on technical drawing boards. Technical drawing boards should start with a 1/5000 or 1/1000 scale master plan, include 1/500 scale site plans and floor plans and sections, then 1/200 scale plans and cuts. In addition, detail drawings are required for technical drawing boards. You must add the system sections and detail drawings in 1/20, 1/10, 1/5 scale in these boards.

Analysis Board

Architects make detailed analyzes before starting the project and as a result, they determine the needs, conditions and deficiencies. Even developing a concept begins as a result of the analysis. Site analysis, urban scale (e.g. Lynch) analysis, sociocultural analysis, analysis of physical conditions (e.g. climate, geography etc.), environmental analysis, these can form the content of analysis boards. Most of the time, where the concept comes from depends on the research at the analysis stage. To reinforce the concepts, we recommend doing lots of analysis and designing analysis boards to present those analysis. It is certain that the analyzes presented together with the architectural drawings are not legible by the members of the jury.

Professional Boards

Student projects and competition projects are examined and evaluated by the members of the jury within a certain period of time. But in professional life, customers are your jury members!

Instead of preparing architectural presentation boards as you do for school and competition projects, you should make presentations that will attract the attention of customers. The most important criterion for a client will be the well-designed living space. Therefore, instead of filling professional drawing boards with technical drawings, you can usually include render images and plain plan drawings. The color harmony of the posters, the atmosphere in the renders and how ready you are verbally for your presentation are very important for these boars to be appreciated.

• architectural presentation
• Architectural Presentation Boards
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• design techniques
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• Effective Presentation Techniques
• Engaging Project Presentations
• How to Design Presentation Boards
• Presentation Board Template
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• Successful Presetation Boards

Elif Ayse Sen

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Important architecture presentation board tips

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Top 8 Most Important Architecture Presentation Board Tips

Pexels The best design, drawings, and renders are not enough to land clients. You must successfully create architectural presentation boards that contain all the essential elements clients need to know about the project.

What are architecture presentation boards?

Architectural presentation boards are tools used by architects to showcase their work. They can communicate their work and present their artistic skills using a presentation board.

Types of Architectural Presentation Boards

1. architecture site analysis board.

Architects must undergo data analysis to determine the site’s current condition, needs, and limitations. The results of the analysis are the basis or foundation for your presentation board’s concept development.

2. Architecture Conceptual Board

Conceptual boards are presentation boards showcasing your initial ideas and how you plan to approach the project. This board contains vital information about the project’s concept development and design process.

You can emphasize your ideas by creating conceptual boards that contain collages and diagrams. Collages and diagrams can be made using modeling software like Adobe Photoshop.

Present your conceptual board to your supervisor or client before showcasing your architectural drawings and renderings. The main goal of a conceptual board is to clearly present all the stages your architectural project will go through.

3. Technical Drawings Board

4. professional boards.

Your presentation boards should be visually appealing to clients. Professional boards focus on renderings and plain plans, which are seen in the design of the living space.

Tips for a Stunning Architecture Project Presentation Board

Follow the eight tips below for a successful architecture presentation board.

1. Structure and Layout

You must plan and organize what key features you have to include in your presentation board. You have to determine which technical drawings or images you want to present.

Once you are done finalizing the overall structure of your board, the next step is to organize the elements on your board to have consistency in design if you are to produce multiple boards.

Using a grid can be a helpful tool in organizing the visual elements on your boards. The grid can have space for the page numbers, title bar, and other information.

2. Visual Hierarchy

3. templates.

Using professionally-made presentation templates can help you easily make your presentation boards while saving a lot of time. The use of templates is a useful tip that architects find very beneficial.

Using templates can make your presentation boards look uniform and visually appealing. To try using templates for your presentation board, check out Simple Slides’ infographics slide catalog to browse its entire slide collection.

4. Orientation and Size

5. background.

Take advantage of negative space. Only include information that is vital to your presentation, and don’t be tempted to fill out these spaces with useless information. The use of negative space helps make your design stand out.

6. Information to Be Included

If you are presenting more than one board, including your name or company is advisable. Here are other information that must be included on your presentation board:

7. Color Scheme

Pay close attention to your choice of color so your presentation board doesn’t look too boring or overwhelming. You may add pops of color to your presentation boards to give them some life.

8. Image Selection

You have worked for months to make your design the best it can be. Your efforts will definitely be rewarded if you put extra effort into making your presentation boards.

Comments on this Top 8 Most Important Architecture Presentation Board Tips article are welcome.

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Architecture Presentation Templates

Effectively communicate design concepts and ideas to clients and stakeholders with visually-impressive architecture presentation templates, professionally built by Venngage and completely customizable for free.

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Architecture Presentation Design Templates

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• See All Templates

We are excited to present a selection of 14 Architecture Presentation Board Templates in Photoshop and Indesign that all have varying layouts and fonts. 

Sometimes trying to get the layout of your presentation board just right can prove to be quite difficult and time consuming – and at times you may not really know where to start. 

However you’re in luck! Our architecture presentation board templates are great to get you started. They are designed to help speed up your process, create a strong design identity, and save you a huge amount of time.

All you need to do is insert your images and text into the designated placeholders. The templates can easily be adapted to suit your own style, and altered according to your own projects. 

Architecture Presentation Board Templates Bundle

Let’s take a closer look at the architecture presentation board templates.

There are 14 templates in total , seven are in portrait and seven in landscape orientation. All of them come in A1 size , in Photoshop (.psd) and Indesign (.indd) formats. They can easily be sized down if needed. They include placeholders for your images and text.

7 Portrait Layouts

7 Landscape Layouts

Font suggestions

This bundle comes with our suggested ‘fonts for architects’ and ‘font combinations for architects’ to help you choose the best fonts for your presentation boards.

Textured Backgrounds 

We have also included a selection of sixteen textures that you can use as backgrounds for your templates or other projects. You can use these to visually enhance your presentation boards. 

There are eight original textures and eight inverted versions that you get to experiment with. So get creative and make them your own. All versions come in (.png) and TIFF file (.tiff or .tif) file format. 

Here are some colour examples of the textured backgrounds:

This is how the textured backgrounds look on our presentation board templates:

Instructions and Tutorials

There is a guidance document and video tutorials included within this download that provide more detailed instructions on how to use the templates.

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10 tips to make Successful Architecture Project Presentation

It is rightly said by Saul Bass that “Design is thinking made Visual” and therefore, presenting a project is as equally important as designing it. The art of presenting an architecture project should be cultivated right from the design school, which will help one to deliver the optimum in the practical field too. The Project presentation may not be the most essential in the entire process, but it is the only tool for creating an impression or expression of your project. This article is about those aspects that help to make a successful architecture project presentation. The two types of impressions that an architecture project creates on the audience which can be categorized as Psychological impression and Visual impression.

1. Prepare and Practice.

As the saying goes, “Practice makes a man perfect” and therefore, it is highly advisable to prepare and present. Try to make a dummy presentation in front of a friend, a family member, or even a mirror, which will boost confidence. This makes the presentation look effortless and creates a clear impact on the listener. Practicing the presentation helps to figure out the loopholes and thus creates a room for improvement. Making key points will surely help in memorizing the content.

2. Explain the Structure of Presentation.

At the beginning of the presentation itself, present the glimpses by giving the structure of the presentation. This will keep your audience aware of the topics well in advance along with keeping them on track while the presentation is going on. In addition to this, every slide should have an indication or the title at the bottom which will give the clarity of where you are in the presentation.

3. Audience Matters!

  It is very important to know to whom you are presenting. What does your audience want to know from you – basically knowing their interest will help you in making a successful presentation. Set the Goals for yourself, which will fulfill the aim of your listener. The typology and structure of the presentation changes with the type of audience – for instance: if they are your jury members then the defense is the key, if they are students wanting to learn some concepts then the stagewise explanation would work and if they are your clients then the strategic process would help. Sometimes, what is done is less important than how it was done. Understand the difference!

4. Simplicity is the Key.

Avoid using heavy jargons and thus complicating the presentation. Your presentation should be as simple as it can be in terms of introduction, major content, and conclusion. Using heavy jargons may lead to confusion and thus not delivering the exact idea. Your audience and you should be on the same plane, interacting at the same level of knowledge. Therefore, explaining the key points or phases works very well.

5. Wear Confidence First.

As we all know, the first impression is the last, and therefore, it is advisable to represent your best form in terms of physical appearance. Dress up well but in the most comfortable ones. You can still look professional and feel comfortable at the same time.

Here, body language also performs a crucial role. Therefore, I would recommend wearing the confidence first and the rest will settle on its own. A confident speaker can lead a discussion to its desired destination thus fetching the output.

6. More Illustrations.

A presentation should be such that, most of the content should be delivered through various illustrations, images. This will not only make the presentation vibrant but will also convey the meaning with lesser text. Using colors to further demarcate and clarify things will serve the purpose of cherry on the cake.

7. Background and Detailing.

Using a plain background is always recommended. A white background enhances the composition as well as keeps the audience focused. A black background should be used where the images need to enhance in the absence of the text. A visual hierarchy should be maintained to keep the audience on track. Refrain from overdoing and packing up the slide with too much information that is difficult to process at once for the first time viewer.

8. Colors and Fonts.

Try to adopt a color scheme that complements your project theme. Contrasting colors create a sense of variation and thus lose the harmony. Monochrome always works suitably well when there is confusion. Fonts convey those aspects which can be missed while explaining the work and therefore, selection of appropriate type and size of fonts is a must. Avoid using different types of fonts, rather use various sizes of same fonts for heading, labeling, and captioning. The recommended family of fonts is serif type which includes Helvetica, Sans Serif, and Century Gothic.

9. Explanation with Gestures.

Just the visuals and explanations are not going to help. A few hand gestures, body movement sums up to a better way of representation and it also generates confidence amongst the audience.

10. The conclusion is a must!

A summary at the end of the presentation always binds the presentation. After the summary, a simple thank-you should be avoided, rather use a quote or a saying which relates to your project concept or theory. It also represents the end of the explanation and also indicates the room open for questions and answers session for the audience.

Jhanavi is an architecture graduate from Nirma University in 2019 with the best awarded Research Thesis on Architectural Response to Waterfronts. Jhanavi is an Associate Architect at JCE, Ahmedabad and also recipient of research grant for the research of “Women in Architecture” from EDRC. She is a keen observer, who loves to translate the minute details into words.

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Team Presentation Theory: The Five Formats

Wednesday, Aug 21, 2024 • Jeremiah Valentine : [email protected]

Team Presentations are routinely used in academia. However, there is a significant lack of published research outlining a framework for team presentation strategies and techniques that can be applied to students, faculty and business professionals. 

Dr. Daniel Usera, Clinical Marketing Professor, walks readers through the dynamic task of presenting as a team with different examples . W hile comparing and contrasting different styles that are well explained and easy to understand. The article instructs and informs readers about transitions styles and presentation styles. 

Initially, he highlights the speech writing five-point outline. Typically starting with an introduction, three main points, and a conclusion. After highlighting topics, he explains various speaker's roles. T he opener who delivers the introduction, each following speaker presents a main point, and a closer who finishes with the conclusion. 

Each group member should access and lean into their strengths during the presentation to complete the experience. Usera mentions in the article that speaker roles should depend on talent, subject matter experience, and the size of the team. To facilitate a team ’ s transitional periods between speakers, Usera spotlights four different options which are Hosted, Un-hosted, Overhand, and Topical transitions. 

Two students pitch during a group pitching event on Dec. 13, 2022.

Transitions

Hosted Transitions

A host conducts the handoff between two team members

Un-hosted Transitions

Transitioning speakers conduct their hand-off without a host

Overhand Transitions

Preceding speaker says the transitions statement before handing off the microphone or microphone

Topical Transitions

The next point is set up without a hand-off

The article f o cuses on presentation styles and how teams interact internally during a presentation . Usera presents 5 different presentation options including Hosted, Relay, Hybrid, Popcorn, and Duo. Each format can utilize the same material while presenting a different way . 

Team Presentation Formats

Hosted Format

Relies on one speaker to open and end the presentation and conduct transitions between main point speakers (uses hosted transitions)

Relay Format

Spreads speaking responsibilities equally between all group members

Three Advantages: most common and natural format that audiences might expect speakers to use ; one speaker is not emphasized over the rest; un - h osted transition style can be quicker than hosted ones

Hybrid Format

Uses the same speaker to open and close while executing un -h osted transitions

Benefits of Hybrid method

Opener/closer engage the audiences with their strong speaking skills establishing a connection and credibility

Reengaging with the audience can create a memorable ending

Popcorn Format

Creates a more conversational and casual presentation

All speakers can participate in the introduction, main points, and conclusion

No distinct speak roles; can be completely improvised 

For teams of two; both speakers conduct the introduction, main points and the conclusion

The duo format allows group members to take turn s speaking throughout the presentation, moving through topics rather than speakers

Risks Associated 

Requires additional coordination or rehearsal

Can be imbalanced towards one team member over the other

The presentation styles can be used dynamically , a llowing a team to keep the audience engaged with different topics, multiple speakers and keeping a constant pace throughout the presentation. Usera mentions, “ An essential strategic decision that all teams must make is how they deploy their speaking talent. The five team presentation formats offer different approaches and trade-offs to this question. ” Talent and strengths should be considered as a team choose s a format to work with. 

Dr. Usera, Clinical Associate Professor of Marketing at The University of Texas at Arlington, published this article titled “ Team Presentation Theory I: The Five Formats ” in the Business and Professional Communication Quarterly academic journal in January 2024.

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