application letter for withdrawal

• Use This Sample Letter to Withdraw a Job Application

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Hunting for a new job can be a tough experience, and it is highly unlikely that you might want to withdraw your application from a job you actually have a high chance of getting.

In most cases, it is the prospective employer that turns down job applicants, rather than job applicants turning down job offers.

Sometimes, however, for one reason or another, you might find yourself in a situation that requires you to withdraw a job application. In such situations, how you withdraw your application matters a lot.

It needs to be done with tact, else you might end up ruining your name and reputation.

In this article, I am going to show you how to tactfully withdraw a job application while remaining in the good graces of your prospective employer.

WHY YOU MIGHT NEED TO WITHDRAW A JOB APPLICATION

At the time of sending a job application , it might not even be conceivable that you might need to withdraw that application.

However, life is full of surprises, and something unexpected might happen, leaving you in a situation where you need to withdraw your application to that job you thought you really wanted.

Below are some few scenarios where you might find yourself having to withdraw a job application.

Better Job Offer

When hunting for a job, you send out applications to multiple companies.

Sometimes, you might get a nice offer from company A when you have an interview scheduled with company B.

If you are certain that company B is not going to give you a better offer, the best thing to do is to withdraw the application to company B.

This way, you save both your time and company B’s time.

Alternatively, your current employer might give you a better offer or give you a promotion, causing you to change your mind about looking for other job opportunities .

In such situations, it is prudent to withdraw the applications from the companies you were talking to.

Qualification

Job seekers rely on the descriptions in job advertisements to determine whether they are qualified for a job or not.

Sometimes, however, these job descriptions do not give accurate information about the actual work you will be required to do once you are hired.

In some cases, after an initial interview with the prospective employer, you might realize that you are more qualified for the job than the job description made you believe.

In such a scenario, you might want to withdraw the application and apply for a higher position that matches your qualifications.

Compensation

Money is one of the major reasons why people look for new job opportunities.

At the same time, many companies do not disclose how much they are offering for a position until the interview process has started.

Sometimes, you might send a job application and start the interviewing process, only for you to realize that the compensation for the job does not match your expectations.

In such a situation, you might not want to continue with the interviewing process since you won’t take the job anyway, considering it does not pay as much as you expected.

Compatibility With The Company

Sometimes, after applying for a position with a company, you might do further research and realize that the company culture is not aligned with what you are looking for. Alternatively, the company’s growth prospects might not be aligned with your own ambitions.

In such situations, the best thing to do is to withdraw the application, since you don’t want to end up working for a company that is not aligned with what you are looking for.

Sometimes, after submitting your application to various companies within your city, some unexpected circumstances might crop up, requiring you to relocate from the city. For instance, your spouse might get transferred to a different city, forcing you to move.

If you will be relocating, there is no need to continue with the interview process, only for you to tell the potential employer at the last minute that you won’t be able to take the job because you are relocating.

Alternatively, you might have applied for a job in a different city, planning to relocate once you get the job.

After submitting your application, something comes up that makes it impossible for you to relocate to the other city.

In such situations, the only option is to withdraw the application, since there is no point in continuing with the interview process.

Personal Reasons

Remember, there is more to life than working, and you cannot ignore your personal life just because of a job.

Sometimes, after applying to a job, some personal reasons might come up, making it impossible for you to take the job.

For instance, a family member might suffer from an illness that requires you to take care of them, making it impossible for you to take up the job.

These are just some of the reasons that might make you reconsider going ahead with the hiring process after submitting your application.

So, after deciding that you no longer want the job you applied for, how do you go about letting the prospective employer that you are no longer interested?

What is the proper etiquette? How do you withdraw the application without damaging your reputation or burning bridges with the prospective employer? Does it even matter how you withdraw, considering that you won’t take the job anyway?

How you withdraw your application matters a lot.

Just because you are no longer interested in the job at the moment does not mean you should burn bridges.

Who knows, a few years down the line, they might have another job opening that you are interested in.

You could even meet the hiring manager you in another company you are interested in working for some years down the line.

Therefore, it is important to handle the withdrawal the right way to avoid ruining your professional reputation.

THE BEST WAY TO WITHDRAW A JOB APPLICATION

Once you decide that you are no longer interested in a job opening, the first thing you need to do is to notify the prospective employer by sending them a letter of withdrawal.

A lot of people simply disappear once they decide they no longer want the job, leaving the employer wondering what went wrong. This is unprofessional and should be avoided as much as possible.

Communicating your decision to withdraw the application in writing serves two purposes. First, it cements your reputation as a person who handles matters professionally. Second, it acts as a formal record of your withdrawal.

WHAT’S THE POINT OF SENDING THE LETTER OF WITHDRAWAL

Like I mentioned earlier, most people disappear without any communication once they have decided that they are no longer interested in a job opening.

They don’t see the point of notifying the prospective employer since they are not going to take the job anyway.

However, sending the letter of withdrawal shows that you are being considerate to the prospective employer.

Recruiting is not an easy process, and it would be a total waste of time for both you and the employer to go through the interviewing process, only for you to reject the job offer at the last minute.

In most cases, employers need vacant positions filled as soon as possible.

By letting them know that you are no longer interested in the position, you allow them to shift their focus to job seekers who are still interested in the position.

This is why you should send the letter immediately you decide that you are no longer interested in the job.

WHEN TO WITHDRAW YOUR APPLICATION

Just because you have already gotten a job or decided that you are no longer interested in moving from your current job does not mean that you should send a letter of withdrawal to every company where you submitted your resume .

If you have not yet been selected for an interview, there is no point in notifying the prospective employer that you are no longer interested.

You should only send the letter of withdrawal if an interview has already been scheduled, or if you have already started the interviewing process.

One thing I will emphasize here is that you should only withdraw your application if you are completely sure that you do not want the job.

If you are not certain, the best thing to do is to continue with the hiring process until the employer makes you an offer.

As you continue with the process, you might learn more information that will help you make your decision. Once the offer is made, you can then decide if you will take the job or not.

If you have already scheduled an interview, but then something comes up, making it impossible for you to attend the interview, do not withdraw your application. Instead, talk to the recruiter and find out if it is possible for them to reschedule the interview .

HOW TO WRITE THE LETTER OF WITHDRAWAL

Now that you know why and when you need to send the letter of withdrawal, how do you actually write this important letter? What should it include?

If you are sending a physical letter via post, it should be formatted like any other professional letter. You should start by writing your contact information, the date, and then the contact information of your prospective employer.

If you are sending the withdrawal letter via email, there is no need to include the employer’s contact information. Your contact information can also come at the end, in your email signature. You should address the letter of withdrawal to whoever contacted you to schedule an interview.

The subject line of your letter or email should be very specific.

The best subject line to use for withdrawal letters is your name, followed by something to the effect that you are withdrawing your application.

For instance, you could write “Allan Bryce: Withdrawal of Job Application.”

Start the letter with a polite salutation and then quickly move on to the reason for writing the letter.

Naturally, before letting the employer know about your decision to withdraw your job application, start by expressing your appreciation for the job offer and for considering you for the job position.

If you really wanted to join the company but cannot due to an unavoidable circumstance (such as illness, relocation, and so on), let them know that you were really looking forward to joining the company.

Then express your regret for having to withdraw your application.

One of the greatest points of contention when writing a letter of withdrawal is whether to include the reason why you are withdrawing the application or not. You can explain why you are withdrawing the application or not, depending on the reason behind your withdrawal.

The easiest approach is to simply let the prospective employer know that you are no longer interested without explaining the reason behind your decision.

When writing this part of the letter, you want to be tactful, so that you pass the message without sounding too high of yourself or too harsh.

Remember, this is a rejection like any other, and you want to make it as easy as possible for the employer.

Use the same kind of non-specific language that companies use when sending out rejection letters to applicants.

If you decide to explain the reason behind your decision to withdraw the application, you should keep the reason positive.

Even if you are withdrawing the application because of something you don’t like about the company and its way of doing things, try to find a positive reason for your withdrawal.

If you cannot find one, don’t give any reason. Implying that you are withdrawing because of something negative about the company will only reflect badly on you, which is something you want to avoid. Actually, when writing a letter of withdrawal, the less you say, the better.

If you are open to working with the company again should circumstances change, there is nothing wrong with letting the employer know.

For instance, if you withdrew your application because you realized you were overqualified for the open position, you can let the employer know that you would be open to joining the company should an appropriate position come up.

It is not unheard of for employers to redirect applicants to more appropriate positions than the ones they had applied for if the applicant it outstanding.

While your withdrawal will definitely cause some inconvenience to the employer, resist the temptation to express your regret for causing the inconvenience or mention the expense the company has incurred as a result of your withdrawal.

The company already knows what expenses they have incurred in pursuing you, and the inconvenience your withdrawal has caused. Reminding them about it will only make matters worse.

Instead of mentioning the inconvenience you might have caused, end the letter by once again thanking them for the opportunity that was offered and wishing them all the best going forward.

Finally, sign off the letter with your name and your contact information (if you are sending via email).

WITHDRAWAL LETTER SAMPLES

To make it easier for you to write the letter of withdrawal, below are some samples to show you what it should look like.

Here is what the withdrawal letter could look like when you are sending a physical letter via post:

WITHDRAWAL LETTER SAMPLE 1

Allan Richmond 22 Government Avenue, San Francisco Phone: 834-384-9300 [email protected] 5 th October 2019

Mr. Dan Whittaker The Human Resource Manager Company XYZ, 133 Main Street, San Francisco Phone: 839-238-9343

RE: ALLAN RICHMOND – WITHDRAWAL OF JOB APPLICATION

I want to start by expressing my gratitude and appreciation for the time and effort you have devoted to my application for the position of Chief Information Officer.

For years now, I have been a great admirer of your company and have always wanted to join the company, which is why I submitted my resume immediately I saw a job opening for the position of Chief Information Officer in your company. I was even more excited after being selected for an interview at your company. It shows your confidence in my skills and capabilities.

However, it is with much regret that I am writing this letter to withdraw my application to this position. Due to some unexpected unavoidable situation, I wouldn’t be able to take up the role even if I was eventually offered the job, which is why I am withdrawing my application.

It was a pleasure meeting you, and I appreciate the time you devoted to me during the first interview. Wishing you all the best in everything you do, and I hope we will get a chance to work together again in future.

Best regards,

Allan Richmond.

Note that in this sample withdrawal letter, the candidate withdraws their application without having to provide a reason for the withdrawal.

If you are sending your letter of withdrawal via email instead of post, here’s what your letter might look like:

WITHDRAWAL LETTER SAMPLE 2

From: [email protected] To: [email protected]

Subject: Jason King: Withdrawal of Application

I hope this finds you well. I am writing this to your company to inform you that I have decide to withdraw my application for the position of UX designer at your company. I want to express my gratitude for considering me for the position, and for the time you set aside for our meeting last Tuesday. I truly enjoyed talking to you and the members of your design team, and I was really looking forward to the chance of becoming part of that team.

Therefore, it is with much regret that I am writing this email to notify you of my decision to withdraw my application for this position. Like I mentioned during our meeting, I was exploring several opportunities, and earlier this week, one of the companies I was in talks with gave me a job offer. After much consideration of my career goals and my current situation, I decided to accept their offer, and will therefore not be able to continue with the interviewing process at your company.

Once again, I want to express my appreciation for considering me for the position and for taking the time to interview me. It is my hope that our paths will cross again at some point in the future. Wishing you success as you continue your search for the right person for that position.

Jason King.

In this withdrawal letter, the candidate has included a reason why they are withdrawing their application (they have accepted another job offer). Note that the candidate keeps everything positive.

He remains polite and sincere without having to compare between the offer he has received and what he expected to get at this organization.

By not comparing the two jobs, he avoids having his withdrawal appear like an attempt to ensure a more favorable offer from this organization.

The candidate the ends the email on a positive note by wishing the employer success as they continue searching for the right person for the position.

Once you finish your letter, it is advisable to go through it a couple of times to ensure that it is polite and professional, and that there are no mistakes.

Remember, you want to cement your reputation as a professional.

Remember To Keep In Touch

Just because you have withdrawn your application from a job you were being considered for doesn’t mean that it’s over between you and the employer.

You might need their help at some point in future, and therefore the best thing to do is to keep in touch and make them a part of your network .

A good way to keep in touch is to make them a connection on LinkedIn. You can even show them your good will by suggesting someone else who would be a good fit for the position you just declined.

WRAPPING UP

Life is full of surprises, and even when you have the best intentions, you might find yourself in a situation where you are no longer interested in a job position even after you have been invited for an interview.

If you find yourself in such a situation, it is prudent to inform your prospective employer about your decision through a withdrawal letter, rather than just disappearing without a word.

You need to do this tactfully, since you don’t want to leave a bad impression of yourself. If you are having trouble writing a withdrawal letter, I hope that the tips and samples provided above will make it easier for you write this important letter.

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• Career Blog

Withdrawing Your Job Application: Sample Letters and Tips

When you withdraw a job application, it means that you have decided to remove your candidacy from the list of potential candidates for a particular job. This can happen at any point in the hiring process, from submitting your resume to attending an interview.

Why is it important to properly withdraw a job application? Well, for starters, it’s about professional courtesy. By withdrawing your application, you are letting the hiring manager know that you are no longer interested in the job. This frees up their time and resources to focus on other job candidates who are still interested in the position.

Additionally, withdrawing your job application can also help protect your reputation. If you simply stop responding to emails or phone calls from the company’s HR department, this can be seen as disrespectful and unprofessional. However, by formally withdrawing your application, you are showing that you value their time and want to maintain a positive relationship.

Throughout this article, we will provide examples of sample letters you can use to withdraw your job application in a professional manner. We will also offer tips for how to handle the situation if you change your mind and want to reapply for the same job later down the line.

By the end of this article, you will have a clear understanding of how to withdraw your job application with grace and professionalism. So, let’s dive in!

Reasons for Withdrawing a Job Application

As a job seeker, you might encounter situations when you need to withdraw your job application. While it may seem like a complicated task, withdrawing a job application is a professional gesture that will save you and the employer time and energy. In this section of the article, we will discuss some of the common reasons why you might withdraw your job application.

Personal reasons

One of the top reasons why you might need to withdraw your job application is due to personal reasons. For instance, you might have a sudden health crisis, a family emergency, or any other unforeseen circumstance that would make it difficult for you to take up the job. In such cases, withdrawing your application would be the right thing to do to prevent any inconvenience for both you and the employer.

Changes in job requirements or qualifications

Another reason why you might withdraw your job application is when the job requirements or qualifications change. For instance, the employer might require additional qualifications or change the job description after you have applied. In such cases, you might find that the job is no longer suitable for you, and hence, you might need to withdraw your application.

Company reputation or ethics

Company reputation and ethics are critical factors that you need to consider before applying for a job. If you discover that the company has a negative reputation or engages in unethical practices, you might need to withdraw your application. This is particularly true if your personal values and ethics are in conflict with the company’s practices.

Lack of interest or other job offers

Sometimes, you might discover that you are no longer interested in the job or have accepted offers from other companies. In such cases, it is polite to withdraw your application to avoid wasting the employer’s time and resources. Additionally, this will also give the employer the opportunity to focus on other qualified candidates.

Company culture or fit

Company culture and fit are among the most significant considerations when applying for a job. If you feel that the company culture does not align with your personal values or that you do not fit in with the organization’s work environment, you might need to withdraw your application. Doing so will allow you to look for other relevant job opportunities that better suit your preferences.

Withdrawing a job application is not as complicated as it may seem. However, it is essential to be professional in your approach and explain the reasons for withdrawing the application politely. The reasons highlighted above are common situations that might require you to withdraw your job application, and it is crucial to evaluate your situation adequately to make an informed decision.

Types of Job Application Withdrawal Letters

There are several ways you can withdraw your job application, and each method may be more appropriate depending on your circumstances. Here are the three most common types of job application withdrawal letters:

Formal Letter

A formal letter is a traditional and professional way to withdraw your job application. This method is best used if you have had prior contact with the employer, such as an in-person interview or even a phone call with a hiring manager. In your formal letter, include your withdraw request, a brief explanation if needed, and a note of gratitude for the opportunity to apply for the position. End the letter with a polite closing.

Sample formal letter format:

[Your Name] [Your Address] [City, State ZIP Code] [Date]

Employer’s Name  [Employer’s Address] [City, State ZIP Code]

Dear  Employer’s Name ,

I am writing to inform you that I have decided to withdraw my application for the [Position Title] at [Company]. I appreciate the opportunity to apply for this position and have enjoyed learning more about your company throughout the process.

Thank you for your time and consideration. Please let me know if you need any other information from me.

[Your Name]

Email Letter

An email letter may be the most convenient method to withdraw your job application. This method works well if you have not had any in-person or phone contact with the employer and have communicated primarily through email. Your email should be brief, but still professional, explaining your request and expressing your gratitude for the opportunity.

Sample email letter format:

Subject: Application Withdrawal – [Your Name]

If you are unable to write a formal letter or email, or if you feel a phone call is more appropriate, you can contact the employer directly to withdraw your application. This method shows respect and professionalism, despite the need for a quick conversation. If you choose this method, be prepared to provide a brief explanation for your decision.

Sample phone call script:

[Your Name]: Hello, may I speak with  Employer’s Name ?

[Your Name]: Hello, this is [Your Name] and I am calling in regards to my job application for the [Position Title] at [Company]. I have decided to withdraw my application but wanted to thank you for the opportunity and let you know how much I appreciate your consideration.

Tips for Withdrawing a Job Application

When it comes to withdrawing a job application, there are a few things to keep in mind. Here are some tips that you can follow:

Timing of the withdrawal

It’s important to withdraw your application as soon as you’ve made the decision to do so. This is because companies often have tight timelines when it comes to filling positions, and leaving them in the dark can hold up the process. Additionally, withdrawing your application in a timely manner shows respect for the company and its time.

Avoiding negative language or criticism

When withdrawing your application, it’s crucial to avoid negative language or criticism. While you may have your reasons for wanting to withdraw your application, being negative or critical can burn bridges and harm your reputation. Instead, focus on keeping your tone positive and neutral.

Maintaining positive relationships with the company and its employees

Withdrawing your application doesn’t mean burning bridges with the company or its employees. It’s important to maintain positive relationships, as you never know when you might cross paths again in the future. You can do this by thanking the company and its employees for their time and consideration, and expressing your interest in potentially working with them in the future.

Being honest and direct

While it’s important to maintain positive relationships, it’s equally important to be honest and direct about your decision to withdraw your application. You don’t have to go into great detail about why you’re withdrawing, but it helps to provide a brief explanation. This shows that you value the company and its time, and that you’re not simply withdrawing because of a lack of interest.

Withdrawing a job application can be daunting, but following these tips can help you do it with professionalism and grace. Remember to withdraw your application in a timely manner, avoid negative language or criticism, maintain positive relationships, and be honest and direct.

Writing a Formal Letter to Withdraw a Job Application

When you have decided to withdraw a job application, it is important to do so in a professional and cordial manner. One way to accomplish this is by writing a formal letter to the employer or recruiter.

Format of the Letter

The format of a formal letter to withdraw a job application should follow the standard structure of a business letter:

• Sender’s address
• Recipient’s address
• Body of the letter

Details to Include in the Letter

In the body of the letter, you should include the following details:

• Your name and contact information
• The job position that you applied for
• The date that you submitted your application
• The reason for withdrawing your application (optional)
• Thank the employer/recruiter for their time and consideration
• Request confirmation of the withdrawal of your application (optional)

Sample Formal Letter

Here is an example of a formal letter to withdraw a job application:

[Your Name] [Your Address] [City, State ZIP Code] [Your Email] [Today’s Date]

[Employer/Recruiter Name] [Company Name] [Address] [City, State ZIP Code]

Dear [Salutation],

I am writing this letter to formally withdraw my application for the position of [Job Title] that I submitted to your company on [Date of Application]. After careful consideration, I have decided that this role is not the right fit for me at this time.

I would like to express my sincere appreciation for the opportunity to apply for this position and for the time and consideration you have given my application. I have a great deal of respect for your organization and appreciate the work that you do.

Please confirm that my application has been withdrawn from consideration for this position. If there is any additional information that I can provide to assist you in this process, please do not hesitate to contact me.

Thank you again for your time, and I wish you and your company continued success.

[Your Signature] [Your Name]

Writing a formal letter to withdraw a job application requires a structured format and clear communication of necessary details. Be sincere and respectful in your communication, as it reflects positively on you as a professional.

Writing an Email to Withdraw a Job Application

When withdrawing a job application, it’s important to do so in a professional and courteous manner. Email is a common method of communication in today’s job market, but it’s essential to get the format and details right.

Format of the Email

A withdrawal email should follow a standard format, including a clear subject line, a professional email address, and a greeting. The body of the email should be concise and to the point, with a polite request to withdraw the application. Finally, the email should close with a thank you and a professional sign-off.

Details to Include in the Email

When writing a withdrawal email, it’s essential to include essential details such as the position applied for, the date of the application, and the reason for withdrawing. This information helps to ensure that your withdrawal is processed efficiently and without any confusion.

Sample Email

Here is a sample email that you can use as a template:

Subject: Withdrawal of Job Application for Marketing Manager Position

Dear Hiring Manager,

I wanted to reach out to formally withdraw my application for the Marketing Manager position that I applied for on May 1st, 2021. I appreciate the consideration you have given me for this role.

After careful consideration, I have decided to pursue other opportunities that better align with my career goals. I would like to thank you and the team for the time and effort that has gone into reviewing my application.

Please let me know if there is any additional information that I can provide to assist in the withdrawal process. I wish you and your organization success in your search for the ideal candidate for this position.

[Your Name] [Phone number] [Email address]

Using this email format and including important details will help you to withdraw your job application gracefully and maintain good professional relationships.

Making a Phone Call to Withdraw a Job Application

When you decide to withdraw your job application, there are several ways to do it. One of them is a phone call. Here are the steps you should take before and during the call as well as a sample phone script you can use.

Steps to take before the call

Before you make a call to withdraw your job application, take the following steps:

• Read the job posting and application carefully to ensure you are making the right decision.
• Review your reasons for withdrawing to make them clear and concise.
• Jot down key points you want to convey during the conversation.
• Check the company’s website or do a quick online search to find the name and contact information of the hiring manager.

By taking these steps, you will be well-prepared for the phone call.

What to say during the call

When you make the call, remember to be polite and professional. Start by greeting the hiring manager by name and introducing yourself. Then, clearly state your intention to withdraw your job application. Give your reasons for doing so, but try to keep them brief and positive. Thank the hiring manager for their time and consideration and express your appreciation for the opportunity to apply.

Sample phone script

Here’s a sample phone script you can use when withdrawing your job application:

Hello, may I speak with [hiring manager’s name] please?

Hi [hiring manager’s name], this is [your name]. I applied for the [position title] position, and I wanted to let you know that I have decided to withdraw my application from further consideration.

I have thought about the opportunity carefully and have decided that it’s not the best fit for me at this time. I wanted to let you know as soon as possible to avoid any inconvenience to you or your organization.

I appreciate your time and attention during the application process. I have great respect for your company and wish you success in filling the position. Once again, thanks for your consideration.

Thank you for your help, and please let me know if there is anything else I can do to assist you in this matter.

Have a great day.

By using this sample phone script, you can withdraw your job application gracefully and professionally. Remember, it’s important to be clear, concise, and polite to leave a positive impression with the hiring manager.

Examples of Withdrawing a Job Application

If there comes a time when you need to withdraw your job application, it’s best to do it in a professional and respectful manner. Here are some common scenarios and tips on how to handle withdrawing your job application:

Scenario 1: Job applicant changes their mind

Sometimes, after applying for a job, you may change your mind about the position, the company, or your own priorities. Whatever the reason, it’s important to communicate your decision promptly and politely. Here’s a sample letter:

Dear [Hiring Manager],

I hope this message finds you well. I am writing to inform you that I have decided to withdraw my job application for the [Job Title] position. While I appreciate your consideration and the time you spent reviewing my application and interviewing me, I have realized that the role is not aligned with my career goals and personal interests.

Thank you again for your attention and assistance in this matter. I wish you and your team all the best in your search for the right candidate.

Sincerely, [Your Name]

Scenario 2: Applicant receives another job offer

If you are lucky enough to receive multiple job offers, you may need to decline some of them and accept the one that suits you the most. However, you should still be gracious and respectful when withdrawing your application from the other jobs. Here’s a sample letter:

I hope this message finds you well. I wanted to let you know that I have received a job offer from another company that aligns more closely with my career aspirations and personal goals. Therefore, I regret to inform you that I must withdraw my job application for the [Job Title] position.

Please accept my sincere gratitude for the opportunity to learn about your company and meet with your team. I have no doubts that your organization will find a talented and dedicated professional for the role.

Thank you again for considering my application, and I wish you all the best.

Best regards, [Your Name]

Scenario 3: Company reputation or ethics concerns arise

In some cases, you may learn about something negative or questionable regarding the company you applied to, such as a lawsuit, a scandal, or a policy that conflicts with your values. In such situations, you may prefer not to associate with the company and thus withdraw your application. While you don’t have to explain your reasons in detail, it’s important to maintain a professional tone. Here’s a sample letter:

I hope this message finds you well. After careful consideration of the available information, I have decided to withdraw my job application for the [Job Title] position at your company. While I appreciate the opportunity and the positive interactions I had with your team, I have come to realize that our visions and values do not completely align.

Thank you for your time and attention during the recruitment process.

After Withdrawing Your Job Application

After withdrawing your job application, it’s important to take the right steps to ensure your future job search continues on a positive note. Here are two key strategies to consider:

1. Staying connected with the company for future opportunities

Although you may have withdrawn your application for a particular position, it doesn’t mean that you should cut all ties with the company. Staying connected with the company can help you create valuable relationships, get insider information on future job openings, and possibly even land a job in the future.

Make sure to bookmark the company’s career page and follow their social media channels, where they may announce any future job opportunities. Additionally, keep in touch with the hiring manager or recruiter who you have been in contact with, thanking them for considering your application and expressing your interest in future opportunities that may arise.

Even if you don’t land a job with the company immediately, taking the time to stay connected can lead to openings down the line and help to build your professional network.

2. Continuing job search and exploring other options

While staying connected with the company is important, it’s also essential to keep exploring other job opportunities. There may be other roles or companies that are a better fit for your skills and long-term goals.

One way to continue exploring other options is to network with other professionals in your field or attend job fairs and industry events. This can help you gain a better understanding of the market trends and identify the companies that align with your interests.

Additionally, make sure to continue refining your resume and cover letter, and tailor them to each position you apply for. This will help you stand out from the competition and increase your chances of landing a job offer.

Above all, remember that withdrawing your job application is not the end of the world. Take the time to reflect on your job search strategy and adjust as needed. With patience and persistence, you’ll find the right role that aligns with your skills and career aspirations.

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• Packer Resume: Winning Examples for 2023
• Inquiring about Next Steps in the Interview Process
• Following Up with a Recruiter: Tips and Best Practices
• 10 Accountant Resume Examples That Secured Jobs in 2023
• Master the Role of a Manager: Responsibilities & Skills

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How to Withdraw an Application for a Job

When to Withdraw Your Application

How to withdraw an application, how to withdraw with a phone call, how to withdraw with an email, what to include in the email, letter of withdrawal email example, keep it positive.

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Have you had second thoughts about a job you applied for? Did you decide that you don't want the job you just interviewed for? What is the best way to tell the employer you have changed your mind? There are many reasons to withdraw from consideration for a position. You might realize that the job is not a good fit in terms of your skills, interests, lifestyle, or income expectations.

In addition, you may have been offered another position that is more attractive, or possibly you have suddenly been promoted by your current employer. Sometimes intervening life or health changes make a job transition less appealing after you have begun the application process.

If any of these situations apply, it is both courteous and professional to submit your withdrawal from consideration to the employer as soon as possible.

Here's information on how to withdraw an application for employment, when you need to notify the employer, and the best way to let the company know that you are no longer interested in the position.

There is no need to withdraw from consideration prior to being selected for an interview. However, once an interview has been scheduled or completed, you should inform the employer if you no longer have an interest in the position and don't plan to proceed with the process.

Here's how to decline an interview , and if you've already scheduled an interview, here's how to cancel it .

You can send an email or letter expressing appreciation for the employer's time and consideration, with the option to include a reason such as how the position wasn't a good fit. Or you can call the hiring manager and advise them that you've had a change in circumstances.

If you are considering withdrawing from consideration because the specific job you were interviewed for wasn’t a great match for your skills, by all means, explain this, tactfully, to the employer. Also, ask that they take you into consideration should a more appropriate position open with their organization.

Employers may redirect outstanding candidates to a different position from the one they initially applied to if they are impressed with the person's background.

If you have established a solid rapport with the hiring manager or Human Resources representative throughout the application process, it is more professional (and considerate) to withdraw from consideration with a phone call.

If possible, speak directly with the hiring manager rather than leaving a voicemail or message. This discussion could lead to referrals for other jobs or even restructuring of a more appropriate position.

Here's when to withdraw from consideration for a job via email. You don't need to provide a lot of information. Keep it simple, and don't go into lengthy explanations of why you're withdrawing your application.

Keep it short and sweet. Your email message should be brief. Keep your message positive and state that you are withdrawing from consideration for the job.

If you choose to explain why, present your reason simply, making sure to avoid any comment that might be construed as criticism of the employer.

Relay your appreciation. Thank the person you met with for his or her time.

Be specific in the subject of the email. The subject line of your message should state your name and the fact that you are withdrawing your application.

Don't wait to send your message. It's best to send your withdrawal letter as soon as you decide this isn't the job for you. This will enable the hiring manager to continue the hiring process with other applicants.

If you said yes, but want to say no. If you already accepted the position and then changed your mind, review these tips for turning down a job you already accepted .

Here's a sample email message withdrawing an application after a job interview.

Subject: Your Name - Withdraw Application

I very much appreciate your consideration for the (job title) with (company). After further thought, I have decided to withdraw my application for the position.

It was a pleasure meeting you. I appreciate the time you spent discussing the opportunity with me, as well as the information you shared on the job and the company.

Thank you for your time and consideration. I wish you success in finding the perfect candidate to fill this position.

Best regards,

No matter how you withdraw from consideration, remember to remain professional and positive. Do not go into detail about why you do not like the company, your potential boss, etc. Instead, emphasize how grateful you are for the opportunity to apply for a position at the company, and for their time and consideration thus far.

A future job opening at the company might be a better fit for you, so you should seek to remain in the hiring manager's good graces.

Hiring managers also often maintain a network with other businesses. If they are impressed by a candidate but for some reason they don’t hire them, they may proactively alert the candidate to interesting job openings with other employers.

How to Withdraw a Job Application (With Tips and Email Samples)

Withdrawing a job application can be a tricky process. Many people might feel bad and guilty about doing it.

Whatever reason you may have, notifying the hiring company regarding your intention to withdraw is a must.

According to experts, here’s how to withdraw a job application:

Christa Reed

Head of Job Market Research,  JobSearcher

It’s always a difficult decision to withdraw from a job application. But if you’ve decided that it’s not the right job for you, or if something comes up that makes you unable to take the job, here’s how to do it:

Follow these tips to make the process as smooth as possible for you and the hiring manager:

Keep your explanation short

Keep your explanation short and to the point. You don’t need to go into a lot of detail. A simple statement like, “I’ve decided this isn’t the right job for me,” is sufficient.

Be professional and courteous in your explanation

Be professional and courteous in your explanation. Remember, you’re withdrawing because it’s not the right job for you, not because you don’t like the company or the people there. Thank the hiring manager for their time and consideration.

Give a simple reason to the hiring manager

It’s always a good idea to give a reason for your decision. Again, you don’t need to go into a lot of detail, but a simple explanation will help the hiring manager understand your decision.

For example, you might say, “I’ve decided to pursue a different opportunity that’s a better fit for my skills.”

Follow this email example:

Subject: Request to Withdraw My Application

“Hello [Hiring Manager] , Thank you for considering me for your company’s [position title] position. I wanted to let you know that I have decided to withdraw my application. Thank you for giving me the opportunity to apply, and I apologize for any inconvenience this may have caused. I appreciate the time you’ve taken to review my application and speak with me about the opportunity. Sincerely, [Your Name] “

Magda Klimkiewicz

Senior HR Business Partner,  Zety

Offer to recommend someone else in your place

Even if you decide to pull out of the recruiting process, you can still bring value to your would-be employer.

A great way to put a positive spin on your withdrawal email is to offer to recommend someone else to fill the position. Try to use your connections to help the company find the perfect candidate.

Maybe you know someone with just the right qualifications, who isn’t entirely happy with their current job, or one of your friends is actively looking for work?

Let the employer know if you have someone you could recommend in your place.

If you can’t think of anyone right now, let them know that you will try to find out if anyone in your network with a similar profile is open to a job change.

Connections are everything . The reality of the professional world is that it’s smaller than we imagine it to be and that we never know who we might run into again, maybe even at a focal point in our career.

That’s why it’s important always to try to leave the best impression .

Here’s a sample email example:

“Dear [Hiring Manager’s name] , I would like to thank you for the opportunity to participate in the recruiting process for the position of [position title] . I sincerely appreciate the time you took to interview me and provide more details about the role and your company. After careful consideration, I regret to inform you that I have decided to withdraw my application. I have accepted an offer from another company, which seemed like a perfect fit for me. If you’d be interested, I can recommend a candidate with a similar profile to mine who might be interested in the position. I’d be happy to share their CV and contact information. Thank you again for your time and consideration. I wish you good luck with finding the right person for the position. Kind regards, [Your name] “

Anna Berkolec

Recruiter,  ResumeLab

You should contact and let the recruiter know immediately

While certainly not mandatory, a well-written withdrawal from a job application letter is always a sign of class and being considerate .

There are many reasons why an applicant’s circumstances may change (at a moment’s notice), so it’s always appreciated when a candidate can remove themselves from the running to save everyone’s time.

In other words, when you know that you no longer want to be considered for employment with a given organization, you should contact and let them know immediately.

With that in mind, there is no need to reinvent the wheel. Being sincere , direct , and to the point is all it takes to inform the HR department of your desire to withdraw your application from their consideration.

While you may choose to state the reason for your decision, you’re certainly not obligated to do so.

Here is a sample letter template to do just that:

“Hello [name of the recruiter and/or hiring manager] , I am grateful for your consideration of my application for the position of [name of the job] at [name of the company] . However, I’d like to withdraw my application for the position at this time. Once again, I would like to sincerely thank you for the time to interview me and share information about this opportunity at your company. I do not doubt that you will find an excellent candidate to fill this role. Sincerely [or Gratefully or Best] , [Your name] “

Kriti Mawji

Marketing and Procurement, Belledorm

Sometimes, life happens, and you’re unable to honor certain commitments. The same goes when entering the job market and sifting through the best possible offers.

Over the years, I’ve been both the provider and recipient of withdrawal from job application correspondences. In both instances, there are a few professional guidelines you should follow:

Send a withdrawal from a job application letter physically or via email

Depending on your circumstances or preferences, you can send a withdrawal from a job application letter physically (through the mail) or via email.

I recommend sending this correspondence through email, though, as it is the quickest and most convenient mode of communication.

Remain courteous and professional at all times

Whatever the case is, it’s important to remain courteous and professional at all times. Ensure your intentions to withdraw your application are explicit in both the letter or email subject and within the content of your communication.

Don’t forget to express your gratitude for being considered

Additionally, don’t forget to express your gratitude for being considered by the company regarding their job application and a potential job offer.

Give a reason why you’re withdrawing your application

Regardless of whether you cross paths again in the future, it’s essential always to leave things on a positive note. You are welcome to give a reason why you’re withdrawing your application, but you are not obligated to do so. Ultimately, keep your communication clear and brief .

Hypothetically, if I were withdrawing my name from a job application, this is the kind of email I would draft:

Subject: Intention of Withdrawal from [company name and advertised position] Job Application

“Dear [hiring manager’s name or interviewer’s name] , I hope you are well. Thank you very much for including me on the shortlist for [name of the position you applied for] . It is with the most profound regret that I cannot accept your generous offer at this time. I appreciate you taking the time to discuss a potential working relationship and wish you the best with finding a suitable candidate for the above position. I hope you have a great day, take care. Kind regards, [your name] “

Tina Hawk, SHRM-SCP, sHRBP, SSHR

SVP Human Resources,  GoodHire

Send a professional email before or soon after an interview

The best way to withdraw a job application is through a formal email , before or soon after an interview.

Withdrawing a job application requires sending a professional , respectful , and, most importantly, crystal clear email. You might feel sad or apologetic for having to do so, but it’s essential not to be clear in your language, leaving nothing up to interpretation.

The only instance where it would be more appropriate to withdraw your application via phone is if you’ve established a good relationship with the hiring manager.

In such a case, it might seem not polite to send an email when you’re close enough for a phone call to feel acceptable.

Here’s an example of a good email for withdrawing a job application:

Subject: Applicant Name – Withdraw Application

“Dear [Name] , I want to thank you formally for your time and consideration regarding my job application for the role of X. Upon further reflection; I have decided to withdraw my application. I hope you will understand my decision and that it doesn’t cause any significant inconvenience for you in your hiring process. I appreciate the opportunity to interview for this role, and I wish you success in your search for the perfect candidate. Sincere thanks, [Applicant’s Name.] “

CEO and Founder,  RebateKey

Include any identifying details like an application number or last name

Most applications include an application number or at least the applicant’s last name in the subject line. In the same way, make the process easier for the employer or hiring manager by including these details in the headline, including a “Withdrawal of Application.”

If an interview is scheduled, notify the HR or employer ASAP

During hiring season, companies’ schedules are often hectic . It is best to inform them ahead of your decision instead of going through the interview only to say that you are no longer interested in the role. Allow them to give your slot to other potential applicants.

Related: How to Politely Decline a Job Interview (15 Great Tips and Sample Letters)

Tactfully explain the reason for the withdrawal

If the reason for the withdrawal is a mismatch, it is best to be open about it. You can also respectfully ask to remember you once a more appropriate job role opens up. Similarly, you can indicate the other reasons for your withdrawal.

This can include personal issues , other circumstances , or better job offers . Who knows, they might offer you accommodations if they don’t want to let you go.

“Dear [name] , Thank you for considering me for the role of [role] in your company. After carefully weighing my options, I’ve decided to withdraw my application. While I am ecstatic about [good points about the company that you are excited about] . [ Place reasons here : I found that my skills do not match the job description/ I still lack the skills to perform the necessary duties of the role/ I was recently given a better opportunity elsewhere/ I have personal issues to tend to] Again, I would like to thank you for the opportunity to learn more about your company and for the chance to be a part of it. Sincerely, [your name] “

Maciek Kubiak

Head of People,  PhotoAiD

Make it without damaging business relationships with companies you withdrew

There are various reasons why people decide to withdraw their job applications. Frequently, job seekers apply for many jobs at the same time. While their numerous hiring processes are taking place, they are hired successfully.

As a result, they must give up other job opportunities. What matters is how to make it without damaging business relationships with companies you withdrew.

Although you may not want to work there right now, networking is still beneficial for your future career.

Make the withdrawal politely

Respect recruiter’s time.

Respect their time. Recruiters spend time reading and evaluating every job application. Therefore, declined applications mean wasted time for them.

Respect the time they use for you, apologies for your decline, and express appreciation. It can suffice to add the line “thanks for your time” in your email.

Express what you liked about that position in your email

Highlight your favorite aspects of the job offer. A simple withdrawal of an application can give the impression that you were unhappy with the job offer.

If you don’t want to miss out on a future opportunity, express what you liked about that position in your email. You will leave a positive impression and demonstrate your desire to rethink that job position in the future.

Explain why you withdrew your job applications

Explain your reasons clearly . People speculate about what we left unsaid. Therefore, explain why you withdrew your job applications.

It will clarify the situation and build your credibility and trustworthiness . The company will be more likely to maintain a networking relationship with you.

Vicki Salemi

Monster Career Expert

Be polite, professional, and brief

If you’ve already started the interview process, you can inform your primary contact at the employer, such as a recruiter, that you would like to withdraw your candidacy. Be polite , professional , and brief .

You may want to say on the phone or write in an email, “Thank you for the opportunity to interview for this position. After further thought, I’d like to withdraw my application at this time.”

If you noticed toxic red flags during the interview, you do not need to reveal the reasons why you’re withdrawing. If you’re asked, you may want to keep it short and sweet, “It’s just not the right fit.”

If the reason for withdrawing is due to salary, you may want to add a line:

“The salary is unfortunately below my expectations. However, if another role is available in the future with the salary of $X [insert salary amount] , please contact me as I would be happy to pursue the opportunity.”

Related: How to Decline a Job Offer Due to Low Salary

I’m a former corporate recruiter and when candidates withdrew their applications, what was most important was how they behaved during the exchange.

Some candidates were considered for future roles that better aligned with their goals. They were professional and left things on a positive note.

However, a few unprofessional candidates (demanding language/emails, sour grapes, etc.) were not contacted again about future roles.

That’s why it’s crucial when applying and interviewing to think about how you’re presenting yourself to the employer for this specific role and future ones.

And for the relationships you’re building with the employer — when you withdraw, it’s not an anomaly, but when you’re professional and courteous , you may be considered for another role there in the future!

Simon Royston

Founder and Managing Director,  The Recruitment Lab

Be direct, to the point, and leave no ambiguities

As a candidate, you can withdraw your job application at any point in the recruitment process. You have to be direct , to the point , and leave no ambiguities when you do so.

This doesn’t mean you are unprofessional. You are simply saying you are no longer engaging in the process. Depending upon your relationship with those conducting the recruitment process, you either drop them an email or make a phone call.

Thank the hiring managers for their time

Thank them for their time and state that you wish to withdraw from the recruitment process. It really is that simple.

Do you give a reason for your decision? Maybe, it is, after all, your choice, and you should not feel any pressure to do so, but this is where things potentially become more complex.

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Stating you have accepted another role, decided this is not quite the proper role for you can help the recruiters at the other end understand your rationale. It also helps keep those bridges intact for another day!

If your reasons are something beyond the norm, they haven’t conducted themselves in a manner you expected, or you have read something online that makes you feel this is not the organization for you.

I think you can reasonably expect some further dialog on the matter in question.

The more negative the issue, the longer and deeper the dialog. Employers should want to protect their branding, and if something is wrong, they may wish to learn and correct it. Finding a job is hard work!

Therefore, unless you feel strongly about things and expect some kind of apology, I’d be inclined not to overly invest your time and energy with an organization you reject.

Keep focused on your goals and find an excellent job with a great organization.

Taylor Murchison

Head of SEO, On The Map Marketing

Notify the prospective employer via a letter of withdrawal

As an SEO Growth Director, I would like to say once you’ve determined that you’re not required or interested in a job opportunity, the first step is to notify the prospective employer via a letter of withdrawal .

Many people simply vanish when they decide they no longer desire the work, leaving the employer in the dark about what went wrong.

This is unprofessional behavior that should be avoided at all costs. Notifying the applicant in writing of your decision to withdraw the application serves two reasons. To begin, it establishes your reputation as a professional.

It should be formatted similarly to any other professional correspondence

Second, it serves as a record of your retirement in a formal manner. It should be formatted similarly to any other professional correspondence if you are mailing a physical letter.

You should begin by writing your contact information , the date , and the prospective employer’s contact information . There is no need to include the employer’s contact information if you send the withdrawal letter by email.

It should be addressed to the individual who contacted you to schedule an interview

Additionally, your contact information might be included in your email signature at the conclusion. Your withdrawal letter should be addressed to the individual who contacted you to schedule an interview.

Your letter or email’s subject line should be quite specific . Begin the letter with a polite salutation and quickly go on to the letter’s purpose.

Jonathan Brockman, P.C.

Practicing Attorney and Founder,  Brockman Injury Lawyer

Withdraw your application as soon as possible to prevent wasting their time

Suppose you find yourself no longer looking for a job you previously applied for.

In that case, the best thing that you can do is withdraw your application as soon as possible to prevent the hiring manager from wasting any time reviewing your submission, which might reflect poorly on you if you were ever to apply for a position there again.

Be as honest as possible in these situations

The best strategy is always to be as honest as possible in these situations while not diminishing your possibilities of getting a job with that company in the future.

So what you need to do is open with your name and your application number if you have it to help the hiring manager find your submission with ease.

Next, state why you have to withdraw your application, whether you’ve already secured a position at another company or decided that this job is no longer what you’re looking for.

Make sure that you say that you’re happy to be still contacted

Finally, make sure that you say that you’re happy to be still contacted (if that’s true) and that you are happy for them to keep you on file. If you want them to delete your information, you also need to make sure that you mention that.

Kyle Risley

CEO and Founder,  Lift Vault

The applicant should maintain a professional relationship with the company

As a business leader, there’s nothing worse than filtering through job applicants and finding out that one of the top candidates on your list isn’t interested in the position, to begin with.

If a candidate learns more about a position and respectfully withdraws their application, it’s a great sign of respect and professionalism .

Here’s how that conversation can go, so the applicant can maintain a professional relationship with the company if they choose to pursue a job with them in the future.

Most people think of the hiring process as a much more robust and formal interaction than it really is. There’s a lot of pressure on each side of the equation, which often gives unequal bargaining power to the company.

Job seekers should remember that they also have in-demand resources in this negotiation, as they’re offering the company human capital. That’s an incredibly significant position to have.

Through the interview process, job seekers must remember that they’re interviewing a company just as much as the company is interviewing them. That means it’s absolutely okay to learn that the job isn’t for you at the end of the day.

Withdrawing your application allows the company interviewing you to move on and look at other applicants and actually saves them time in the long run.

Inform the hiring team via email and let them know you intend to pull yourself from consideration

When you withdraw your application, reach out to the hiring team through email and let them know you intend to pull yourself from consideration for the job. You don’t need to add too many details, as that can appear ungenuine.

State your intention to pull yourself from the hiring pool

Instead, state your intention to pull yourself from the hiring pool. If you’d like, you can invite that the company keeps your information on file for future consideration or include that you’d like to keep in touch with the hiring team about future positions that may be a better fit at a better time.

The biggest thing is to keep your messaging short (in the interest of time) and professional .

Sanya Nagpal

Head of Human Resources,  Leena AI

Withdrawing an application after being considered for a position is normal, but there are a few things candidates should keep in mind while doing so:

The withdrawal should be informed through a formal and transparent medium

Firstly, the withdrawal should be informed through a formal and transparent medium , such as an email.

Secondly, the candidates should thank the organization for the opportunity given and state the reason for withdrawal clearly and concisely.

Finally, the message should be presented positively , rather than criticizing or expressing any negative feelings for the organization.

A sample template of a withdrawal email should look like this:

“To [name of HR or hiring manager] , Thank you for providing me with this opportunity and considering me for the position of [name of the position] at your esteemed organization. However, I regret to inform you that I have decided to withdraw my application from the process. I have taken this decision after giving much thought to it. Due to [reason for withdrawing] , I decided that withdrawing the application is the best option. I sincerely apologize for any inconvenience this might have caused. I wish you and the team the very best in your future endeavors. Regards, [Your name] “

Matt Erhard

Managing Partner,  Summit Search Group

Withdraw it as soon as you know you need to

Some candidates put this off because they want to avoid the confrontation , but this won’t do you any favors—it only delays the inevitable.

The sooner you notify the company that you must withdraw, the sooner they can shift their attention to other candidates, and they will appreciate your consideration of their time.

Be gracious and professional

Even if you haven’t yet reached the interview stage, thank the hiring manager for their time and consideration. You never know if you’ll want to apply for a different position with this company in the future, so it’s wise to conduct yourself professionally at all times to leave that door open.

Do not over-explain

If you’re withdrawing because you’ve found another job, that’s worth telling them because it lets them know you aren’t available for other positions they may have open.

However, if you’re withdrawing for another reason, that’s not something you need to share with them. A simple “I do not wish to be considered for this position any longer” is sufficient in most cases.

You don’t want to include any negative things you’ve heard or learned about the company if those are your reason for withdrawing unless they specifically ask you for that feedback.

Daniel Cook

Director HR,  Mullen and Mullen

If you have received a better offer from a good company, you might be thinking about how to withdraw your job applications to other companies.

Use the portal to withdraw your application

Firstly, if the portal has an option to withdraw your application, you can use that option.

Secondly, companies usually have stages of assessing the candidate, and if you fail to participate in any of the stages, you are not part of the recruitment process then.

Thirdly, you can simply email the HR person you have contacted and explain to them how you can’t be part of the recruitment process anymore as you have secured a job.

Show the receiver that you are incredibly grateful for the time and effort they have invested in you

• Firstly, you need to show the receiver that you are incredibly grateful for the time and effort they have invested in you till the present.
• Secondly, give clarity when you withdraw your job application because you want to leave a good impression of yourself.
• Lastly, inform them in a timely manner rather than informing them a few hours before the interview.

Anastasia Allmon

Attorney, Farris, Riley & Pitt, LLP

Include your application number to speed up the process

Withdrawing a job application is the most polite way to rescind a submission without wasting anybody’s time. Personally, it’s a great way to show that you’re still a professional.

Whether you are withdrawing because you don’t think that the job is the right fit for you anymore or because you’ve been successful elsewhere, you must let the hiring manager know.

A tip I’ve passed on to many people is to make sure that you include your application number if you have it available to speed up the process for the people dealing with applications.

It’s also a good idea to know who the people working in HR or hiring are to refer to them by name potentially.

You can choose to disclose why you’re withdrawing your application if you want to, but I don’t think that it’s imperative – the goodwill is in actually letting them know that you are no longer applying.

If you want them to keep your details for future reference, feel free to let them know or request that they keep you on file. However, you can also request that they remove your information from their files and state that you don’t wish to be contacted again.

Ruben Gamez

CEO and Founder,  SignWell

Be clear, honest, and transparent in your email

Assuming you want to be polite but aren’t interested in the role, it’s essential to be clear , honest , and transparent in your email to the company.

Explain why you’re withdrawing from the candidacy

Explain why you’re withdrawing from the candidacy, whether that’s because your values don’t align. You were checking out the position, and it’s no longer the right fit, or even if the person you interviewed with said something you disagree with and can no longer move forward.

Go to the person who first reached out to you about the role

Next, it’s key to go to the person who first reached out to you about the role. Whether a recruiter or an HR lead, make sure your message gets to the correct person, not just the last person you interviewed with.

They’ll be the ones interested in your reasoning and can effectively take you out of the running (so you don’t get any awkward follow-ups).

Sharon Terera

Organizational Psychology Professional | HR Expert,  AfroLovely

Keep your communication polite and concise

When withdrawing a job application, the point to keep foremost in your mind is that you do not want to burn any professional bridges.

Regardless of your reasons for withdrawing, keep your communication polite and concise , and don’t make any negative comments about the company.

Don’t leave the company hanging . As soon as you decide that the job is not suitable for you, let them know, so they have time to consider other candidates.

Be sure that it’s about you and not the company

Thank them for the opportunity to be interviewed. You can add that you enjoyed meeting the team/hiring manager. There is no need to go into a lengthy explanation about why you have decided to withdraw.

If you decide to give a reason, be sure that it’s about you and not the company. For example – you have decided to take a different career path/ accept a position elsewhere.

Frequently Asked Questions 

Why would anyone want to withdraw a job application.

Found a better opportunity:  Applicants might discover a more suitable or attractive job offer elsewhere and decide to choose that offer over the current one.

Personal reasons:  Life circumstances such as family problems, health concerns, or relocation plans may change, making the position no longer suitable for the applicant.

Incorrect application:  Sometimes, applicants discover that they have applied for the wrong job or that their application contains significant errors, causing them to withdraw their application and possibly reapply later with a corrected application.

Change of heart:  An applicant may re-evaluate their career goals or interests and conclude that the job is no longer a good fit for their desired career.

Accepting another offer:  If applicants have several job offers, they may accept one and withdraw their applications to the other companies.

Can withdrawing an application affect future employment prospects with the same company?

In most cases, withdrawing an application should not negatively impact future employment prospects with the same company, especially if you handle the withdrawal in a professional and courteous manner.

Employers understand that circumstances change, and applicants may have legitimate reasons for withdrawing their application. Some employers even appreciate your honesty and see it as a sign of integrity.

However, it is important to maintain a positive relationship with the company by promptly and respectfully communicating your decision to withdraw your application.

If you leave a good impression when you withdraw your application, the company may be more inclined to consider you for future positions.

Keep in mind that the impact on your future employment prospects may also depend on the culture of the company and how the application withdrawal is perceived by the hiring manager or HR representative.

What if the employer tries to persuade me to stay after withdrawing my application?

If an employer tries to persuade you to stay after you have withdrawn your application, consider the following steps:

Listen.  Listen to the employer’s reasons and take the time to objectively evaluate their offer.

Re-evaluate.  Reconsider the job, considering any new information or changes the employer presents.

Make a decision.  If you still feel that withdrawing your application is the best course of action, stand by your decision and thank the employer for understanding.

What if the employer doesn’t respond to my withdrawal request?

If the employer doesn’t respond to your withdrawal request, you may consider the following steps:

Follow-up:  If you haven’t received a response within a week, send the employer a polite email or call to ensure they received your message.

Remain professional:  Regardless of the employer’s response or lack thereof, continue to handle the situation professionally.

Move on:  Once you have informed the employer of your decision, focus on other employment opportunities and trust that your message has gotten through.

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How to Withdraw a Job Application without Burning Bridges

Removing yourself from consideration for a job doesn’t have to be the end of the world.

Chris Leitch

Editor-in-Chief & Résumé Expert

Reviewed by Chris Leitch

Have you applied for a job , only to have second thoughts about it? Have you realized that you’re perfectly happy in your current job or concluded that this new opportunity doesn’t quite align with your long-term goals ?

You’re not the only one, and you certainly won’t be the last.

But what do you do about it? Do you brush it under the carpet and ignore the hiring manager’s emails and phone calls, or do you take a more direct and proactive approach?

Newsflash: it’s the latter.

The best way to go about it — if not for the sake of your professional reputation, then for the sake of common courtesy — is to reach out to the hiring manager and formally withdraw your job application from consideration .

So, how exactly do you let them know you’re just no longer interested in the opportunity and, most importantly, how do you do it without burning any bridges in the process ?

Step 1: Make sure you really do want to drop out

First things first, are you certain you want to withdraw your job application or are you just afraid of change?

It’s not uncommon to be scared of changing jobs, but if that’s your main reason for deciding to withdraw your application, you might want to take a couple of days to mull things over .

Once you’ve thought about it — really thought about it — and you’re absolutely sure you want to drop out of the hiring process, then by all means: pull the plug. But if there’s even an ounce of doubt in you about withdrawing your job application, chances are your conscience is telling you to reconsider.

Remember: once you formally withdraw your application, there’s no going back. You could rescind your withdrawal, of course — there’s no rule against it — but you’ll appear indecisive, and a lack of confidence isn’t a personal quality that employers look for in potential hires.

Step 2: Let the hiring manager know ASAP

As soon as you’ve decided you no longer want to pursue the opportunity, reach out to the hiring manager and tell them so. This will enable them to focus on other candidates who’ve applied for the position, and it will also allow you to continue with your job search or, if you choose to stay put in your current job, focus on rising through the ranks .

If you haven’t been through the interview process yet, a brief withdrawal email will suffice. But if you’ve decided to withdraw your application after an interview or a job offer, a phone call will be more courteous and respectful, followed by an email confirming your withdrawal.

Whatever you do, don’t let things drag out and wait for an interview invitation or a job offer to inform the hiring manager of your decision. You won’t only end up wasting their time, but you’ll also risk looking unprofessional and unreliable, especially if you fail to show up for your scheduled interview or, worse, what would’ve been your first day on the job. Needless to say, this can — and will — come back to haunt you if you apply for any future opportunities with the same company. After all, they’re still a prospective employer, so stay on their right side.

Step 3: Be specific

Don’t beat around the bush. Make sure you make it clear from the very start that you’re wanting to withdraw your application for the job. If you’re writing an email, make the subject line clear: “Job Application Withdrawal — [Position Name/Job Reference]” will suffice. If you’ve decided to call the hiring manager, it’s best to briefly introduce yourself and explain the reason for your call at the very beginning.

It doesn’t have to be a long, drawn-out conversation, but you need to make it clear right at the start so there’s no miscommunication.

Step 4: Offer an explanation

While no one’s stopping you from emailing a simple message that says “Please accept my withdrawal from the hiring process”, it’s more polite and professional to explain why you’re removing yourself from consideration for the position .

Felicity Dwyer, a UK-based career coach and the founder of The Heart of Work , shares this advice: “Give a reason you can fully own. For example, you might explain that you’ve realized you’re not yet ready for the role and need a couple of years’ more experience. Or you might say that, with reflection, you’ve realized that you’re more suited to a customer-facing role, for example, and so you’ve concluded you wouldn’t be the best candidate.”

Of course, you don’t have to go into great detail about it. For example, if you’re dropping out of the hiring process because the job is too far away, you don’t have to mention how it would take you an hour to drive to work and another hour to drive home or how relocating isn’t an option because your kids go to school on the other side of town.

That said, the hiring manager might press you for details. If you choose to divulge a little more about your decision (the key word here is “little”), the important thing to remember is to be professional, diplomatic and respectful in how you communicate that information.

Step 5: Keep it positive

Whatever your reasons for withdrawing your consideration from a job, make sure you do so on a positive note. Even if your interview experience was an awful one or if the job doesn’t sound all that good, you don’t want to burn any bridges (exceptions apply, of course). It’s best to remain positive so you’re remembered for the right reasons .

“It’s always wise to aim to maintain a relationship with the organization involved and potentially keep your options open for the future,” says Ms Dwyer. “Avoid any criticism or negativity about the job, even if in reality you have some concerns about it. And always be courteous, and thank the recruiter or company for their time.”

Any criticism or negativity will only show you in a negative light, and this should be avoided.

Step 6: Express what you liked

Something about this job or company initially caught your eye when you saw the job description; otherwise, you wouldn’t have been interested in the position in the first place.

Whatever it was that appealed to you, mention that to the hiring manager — unless it was simply for the salary. This will reiterate to them that you’re still interested in working for the company in the future if the right position becomes available.

Step 7: Show you’re open to other opportunities

While this particular position might not be a good fit for you at this moment in time, a position could come up in the future that is perfect for you. Let the hiring manager know that you’d be open to future opportunities at the company if any arise. That way, they might just keep your résumé on file if anything suitable comes up.

However, if you attended an interview and saw some red flags or felt like it would be a toxic workplace , it’s best to skip this part, as nobody wants to work in an environment like this.

Step 8: Recommend someone else for the job

Now, every situation will be different, but if you’ve been working in the industry for a while, you might know just the person that would be perfect for the role you’re withdrawing from. If you have someone in mind, make it known to the hiring manager (if you feel it’s appropriate) that you know someone that would be highly suitable. It could save them a huge chunk of time trying to find the right candidate. Plus, you’ll be helping out a former colleague who might return the favor in the future.

If you’re unsure how to phrase it, you could simply state: “If you’d be interested, I can recommend a candidate with similar experience and skills to mine who might be interested in the available position. Let me know if you’d like me to pass along their details for consideration.”

Step 9: Follow a template

If you’re not quite sure how to put your job application withdrawal into words, you could always use a template to help you. If you decide to use a template, remember to change it so it’s relevant to the job you’re withdrawing from. We’ve provided an email and telephone script below for your inspiration , so feel free to use them if you’re stuck.

Email example

As mentioned previously, if you haven’t reached the interview stage of the hiring process, you should send a letter of withdrawal via email notifying the hiring manager that you’re withdrawing your application.

The following is an email template to guide you in crafting your own email message:

Dear [hiring manager’s name],

I very much appreciate your consideration for the [position name] with your company. After much thought, it is with regret that I withdraw my application, as I [short explanation/reason for your withdrawal].

I really liked the company’s values and, while this position isn’t right for me at this stage in my career, I would love to be considered for any future positions that fit my profile.

Thank you again for your time and consideration. I wish you the best of luck in your search for the perfect candidate.

Kind regards,

[Your name]

Phone script

If you’ve already met the hiring manager, the best way to drop out of the hiring process is to call them directly.

Below is a phone script to show you how the conversation might go.

*Ring, ring*

Hiring manager: Hello?

You: Hi, [hiring manager’s name]. John Smith here. We met on Tuesday when I interviewed for the marketing manager position.

HM: Oh, hello John. How are you?

You: I’m well, thank you. And you?

HM: I’m fine, thanks. How can I help you?

You: I’m calling to let you know that I would like to withdraw myself from consideration for the position.

HM: Oh, that’s a shame. May I ask why?

You: Well, as you know, one of the reasons I applied for the role was because my partner and I were planning to move to Los Angeles. But since our meeting, he was offered a promotion at his current job, and so we’ve decided to stay put.

HM: I understand, and thanks for letting me know.

You: Thank you again for your time and consideration.

HM: That’s quite alright. Take care!

You: You too! Bye!

*End of call*

Meanwhile, don’t forget to follow up your phone call with a brief email confirming your withdrawal:

Following our telephone conversation, I would like to confirm my withdrawal from the hiring process, since my partner and I have ultimately decided not to move to Los Angeles for work.

Thank you again for your time and consideration, and best of luck with your search!

Final thoughts

Withdrawing a job application is a tricky and delicate business but, done right, you can upkeep your professional reputation and avoid burning bridges with the company. You just need to be tactful and graceful when breaking the bad news.

Got a question, or want to share your own experiences about withdrawing your consideration from a job? Join the conversation down below!

Originally published on February 15, 2016. Updated by Hayley Ramsey.

Finding a Job

Job Applications

Professional Letters

Letter of Withdrawal

A letter of withdrawal is a formal letter written to end your relationship with an organization or individual, or in cases like a job offer, preventing a relationship from beginning in the first place. The letter can be applied to a number of other scenarios, including leaving a school or college, ending medical care provided to a patient, terminating a job or business relationship, or pulling out of a legal case if you’re a lawyer.

If you were applying for a job and sent in an application, but decided to stay at your current job, you would send in a letter withdrawing your application from consideration. Sending a letter of withdrawal is a courtesy, and it is better than waiting for someone to contact you to say you are no longer interested.

Starting to Write

Remain polite even if you are withdrawing due to negative circumstances.

If applicable state the reason for the withdrawal.

Confirm the date when the relationship will officially be over.

Thank the individual or organization for your time together.

Letter of Withdrawal from Job Offer Sample

Four Seasons Resort

1642 Thorn Street Cheyenne, WY 82001

Dear Joel Sanders,

Thank you for considering me for the position of head chef at the Four Seasons Resort. It would truly be an honor to hold that esteemed position.

Unfortunately, I have decided that I will be staying in my current position. Therefore, I would like to formally withdraw my application from consideration.

I made this decision because I like what I am currently doing, and I don’t think I would be able to move away from my hometown. The prospect for working at the Four Seasons Resort is very appealing, but at this time in my life, I don’t think it would be suitable for me.

Once again, thank you for the consideration and good luck finding someone to fill your position!

Respectfully yours,

Calvin Jones

Letter of Withdrawal from College Sample

To Whom It May Concern,

I am writing to inform the college that as of November 23, 2013, I am leaving and transferring to Hartsmith College in New York.

I am in the process of returning college belongings and informing my lecturers of the move.

Should you require an address on file, I will soon be residing at  6324 Easy Green, Prosper, NY, 14605-0519.

Thank you for all of the support and education over these past two years.

Ralph Hughes

Letter of Withdrawal from Public School Sample

Dear Principal Parker,

I am writing to inform you that I am withdrawing my son Christian Bell from school and public education as a whole. Starting May, 03, 2013, I will begin home-schooling him for the foreseeable future. Please update the school register accordingly.

Should yourself or the Texas school district require any further information on this matter I will be happy to provide a letter of assurance or to speak to you in person.

Mr. Percy Bell

With support from the Texas Home School Coalition.

Letter of Withdrawal from Doctors Office Sample

Dear Mr. Sage,

I regretfully inform you that I have been forced to withdraw medical care from you as I have been diagnosed with a debilitating condition of my own and can no longer work as a physician.

Unfortunately as this is such a small doctors office there is currently nobody else who can take on your care permanently, so I recommend that you begin searching for another physician in the area. I have attached a list of nearby practises that you may be able to transfer to.

At such a time you can call reception to request that your medical notes be passed on.

According to my records you are not currently on medication or in any dire need of treatment, but should you require any emergency care before you find a new physician, my colleagues will happily see to you.

Once again I apologize for the inconvenience, but this was a completely unforeseen situation.

All the best,

Dr. Chadwick

Letter of Withdrawal from Business Partnership Sample

Dear Mitchell,

I have had a positive experience working with you over the past year, and your dedication to the website is admired and appreciated, however I regretfully inform you that I would like to withdraw from our partnership and leave you with sole control over the project. I have other ventures on the horizon that I wish to focus on.

It is no secret that we have disagreed with how to move forward, and I feel our passions are no longer aligned. It was a hard decision to make but I think we will both be better off severing ties, rather than forcing the tension to continue.

According to my calculations I have invested $500 in to the business, including the domain and webhosting. I respectfully request that you reimburse this money and I will happily sign everything over to you.

You can contact me on (929) 389-3434 to talk about this further, but please be advised that my final decision has already been made.

Letter of Withdrawal from a Case Sample

Dear Mrs. Anderson,

After taking a careful look at our case I feel you have been ignoring my advice, and our lawyer-client relationship is not working out. You have also failed to provide the information required to give you proper representation.

I regretfully have to inform you that Madsen Attorneys can no longer act as your legal counsel and you will have to find another lawyer to assist you.

At Madsen Attorneys we pride ourselves on the quality of service we provide and the results we obtain, and without your cooperation we can neither provide a quality service nor get those results.

It should be noted that unless you find new counsel by August 5th, you will be forced to represent yourself in your case. We advise that you take this letter as a warning that you need to take the charges made against you seriously if you’re to avoid conviction.

As per our agreement we will continue to handle motions already set forward, but will be unable to initiate any new actions as per the date of this letter.

Sincerely yours,

Rollo Parker

Madsen Attorneys

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How to write a Withdrawal letter to withdraw Job application, resignation letter format with Sample template

withdrawal letter is written to end the ties with an organization or an individual. The withdrawal letter should begin with a polite salutation and then the reason should be highlighted for withdrawal

Objective of Withdrawal letter

A withdrawal letter is written to express an applicant’s intention to withdraw or terminate his/her ongoing application to an institution, company or organisation. Events in our life are often unpredictable and very often they force us to rethink our choices and decisions. A withdrawal letter will help us to redirect and reorient the course we originally intended to take and pursue a different path.

General use of withdrawal letter

A withdrawal letter is often written in a professional or academic context. It can be written by a student who does not wish to enrol in a particular institution or course; a consumer can also write this or client who seeks to withdraw from a business contract or it could be written by an employee who wants to withdraw from a job application.

In the educational sector, as mentioned earlier, a student or parent may write a letter of withdrawal from school or from college, if they or their children are unable to purse a specific course.

Within the context of job applications, if we have applied to a variety of jobs, we are often faced with the task of having to reject one position in favour of another. In this situation we write letter of withdrawal to the company so that they won’t follow up on that application. A withdrawal letter is issued so as to make clear an individual’s unavailability for job prospects.

It can even work in the opposite way in the event of a resignation withdrawal. Suppose certain circumstance force an individual to tender a resignation letter to his/her employer, but within a short time those circumstances change, then the employee may write a resignation withdrawal letter expressing a desire to continue working there.

Employers and academic professional may greatly appreciate a withdrawal letter from a candidate because it leaves them free to consider other genuine applicants.

Tips for writing a letter of withdrawal :

State the reason clearly: As with any formal and professional correspondence it is essential that you state the reason for withdrawing clearly.

Be polite and to the point, even if the reason and circumstances for withdrawing are unfavourable

Give all your contact details in case the employer may need to contact you regarding legal  formalities that need to be completed before withdrawing.

Make it clear that, circumstances being otherwise, you are open to accepting a position in  future so that you keep your options open.

Various withdrawal letter sample template are given below in doc and pdf format for quick reference and example.

DOWNLOAD FREE

Withdrawal of Job application

Sample template.

Date: _______

From,                                                                                                                              

Name________________ Address______________ Contact Number________ Email________________

Mr. ____________, HR Executive Company, Location

Subject: Withdrawal of Job Application

Dear Mr. Stan Lee,

I would like to sincerely thank you for considering me for a position at your reputed organization. I regret to inform you that I will be unable to follow up on my job application as I need do relocate to Mumbai immediately.

I am writing this letter to formally request that my application be withdrawn as soon as possible. I am aware that this is on such short notice and I apologize for any inconvenience this may cause. I wish you all the best in finding a candidate to fill the position.

Name.______________ ,

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Withdrawal of student’s admission

Sample letter.

Date: ________

XYZ College, Delhi.

Subject: Withdrawal of Student’s Admission.

Dear Madam Principal,

I, AAA, parent of Mr. Paul, am writing this letter to request you to please withdraw my son’s admission from the college. On account of my husband’s transfer, we will be relocating to Mumbai within the next two weeks. My son Paul is studying in class 12 th and his student ID number is 178.

I humbly ask you to initiate the admission withdrawal process as soon as possible and to send us all his academic records so that we can enroll him in a college in Mumbai at the earliest.

I assure you of my complete cooperation with all the necessary formalities for the withdrawal of admission and would also appreciate a recommendation letter from you on behalf of Paul, so that we can secure his admission. Thank you for your cooperation.

Mrs. ________________,

Withdrawal of Resignation

Date_________

From, Joel Dan Sender’s address Sender’s contact details  

To, Mr. Samuel Larson Designation, The Company's Name, Company Full Address with Phone Number.

Subject: Withdrawal of Resignation

I am writing this letter in reference to my resignation notice dated (______) I understand that the management has not yet responded to the notice. After careful reconsideration I have decided to remain at my current job and continue with my responsibilities.

I humbly request you to allow me to withdraw my resignation as soon as possible. I sincerely apologize for the inconvenience caused to you. I encourage you contact me if you have any queries.  

Thanks in anticipation,

Yours sincerely,

Employee Id no : Senior Sales Executive 

Withdrawal of Application

Sample letter template.

Date: _________

Name of the employee

Designation ______________,

Subject: Withdrawal of Application

I am writing this to your establishment so as to let you know that I have decided to withdraw my application. If you will recall, I had earlier submitted an application for the post of a senior clerical officer in your company. However, due to some circumstances beyond my control I will be forced to withdraw my application. I must let you know that it was never my initial plan to withdraw my application.

But, in a case where I have to move to another state under duress and in a very short period of time. Therefore, even if I end up securing the job I will not be able to keep the job because of the distance and even as a result of some other personal reasons. I want to express my appreciation to your company for your kind interest in hiring me.

Yours faithfully,

Name of the person

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Suppose you’ve just had an interview with a company, and after spending a few hours in the office speaking with the team, you realize that the position is not suitable for you. Or suppose that you’ve been interviewing with multiple companies, and your preferred choice just got back to you with an offer–and a 24-hour deadline to accept. If so, you might withdraw your job application with a company after you’ve entered the hiring process. 

Remember that options have a lot of value, especially if you can leverage multiple job offers in the negotiation stage. But if you want to withdraw from an interview/hiring process or initial job application, there are ways to navigate that gracefully. Here’s a quick overview of how to tell a prospective employer that you’re withdrawing your job application and a template for exactly what to say in that withdrawal letter. 

Also on Mediabistro

Some Reasons to Withdraw a Job Application

You might choose to withdraw from a job for many reasons. Maybe you’ve been hired elsewhere, realized the role isn’t a good fit, or have personal matters that will prevent you from joining a new company at this time. The good news is that candidates always withdraw from job applications. If done with respect and promptness, a withdrawal doesn’t have to have any negative consequences for your overall career. 

When to Withdraw from a Job

The short answer is as soon as you know you do not want the job. 

It’s important to be courteous and inform an employer immediately if your candidacy is no longer in the running so they can focus their efforts on other candidates. If you’ve accepted a job offer with another company, we recommend withdrawing outstanding applications with any other companies immediately. That’s why it helps to stay organized during your job search with a spreadsheet or other means of tracking which companies you’ve applied to and your stage in the process. 

How to Withdraw Your Application

The way to withdraw a job application will depend on where you are in the process. If you haven’t been invited to an interview yet, you can likely log into your application portal and choose an option for “withdrawing” your application. Or, if you’re working with a third-party recruiter, you can communicate your decision to that person and let him/her take care of the rest. However, if you’ve already interviewed with the company and have established a deeper connection, your withdrawal should be personally sent to your contact–in writing. 

Communicating your withdrawal from a job application process requires a delicate balance between showing appreciation and declining a role. You don’t want to burn any professional bridges! A brief, professional email is the best way to communicate your intention and leaves no room for ambiguity. It’s also a way to leave a final impression of your professionalism. 

What to Say in the Withdrawal Email

Start by addressing the email to the hiring manager or in-house recruiter you interviewed with. Say something positive about the company and thank them for their time, but explain briefly why you will not be continuing in the job application process–you’ve accepted another job, you’re moving to a new city, you’ve decided to take your career in a different direction, etc. You don’t need to go into too much detail (and in fact, it’s better not to go into too much detail if you noticed some red flags at the company during your interview process). Rather, keep the tone positive and take the “it’s not you, it’s me” approach.

Sample Withdraw Application Email Template

Subject Line: [Your Name] – Update on Status of Candidacy for [Role]

Dear [Hiring Manager’s Name]:

Thank you for taking the time to interview me for [Position Title] at [Company Name]. I enjoyed the opportunity to meet the team in person and learn more about [something specific that came up in the interview]. After careful consideration, I have [list reason here: “accepted a position at another company,” “determined that my skills are not a match for the role,” “decided to relocate,” etc.] and would like to withdraw my application.

Thank you again for your time and consideration. I wish you luck in your search.

[Your Name]

But Wait–What If You’ve Already Been Offered the Job?

If you’ve been extended a job offer but wish to decline, you can use the same type of email template as above. You may also wish to add a request to stay in touch, especially if you’ll be staying in the same industry and may cross paths again.

Now if you’ve already accepted a job offer, you should do everything possible to ensure you can stick with that commitment–especially if not doing so will breach an employment contract. However, certain reasons (health concerns, unexpected personal circumstances, etc.) may require you to decline your offer or withdraw from the job. According to a Robert Half survey, 28% of workers said they have reneged on a job offer , usually because a better opportunity came. Withdrawing your application after accepting should only be a last resort. 

Final Tip: Only Apply to Jobs You Want in the First Place

To reduce the likelihood of needing to withdraw from a company’s hiring process, do your research at the outset and only apply to companies you believe would be a great fit for you. Go on some informational interviews , and read reviews of companies initially. Then, honestly assess each job description to determine if you can see yourself performing the duties of that role every day. 

FAQs on Withdrawing a Job Application

1. when is it appropriate to withdraw a job application.

It’s appropriate to withdraw your job application as soon as you decide the position isn’t the right fit for you, whether that’s due to accepting another offer, realizing the role doesn’t align with your career goals or personal reasons. Promptly informing the employer allows them to concentrate on other candidates.

2. How should I withdraw my application if I haven’t been interviewed yet?

If you’re early in the application process and haven’t been invited for an interview, withdrawing can often be done directly through the company’s application portal. Alternatively, if you’re working with a recruiter, notifying them of your decision allows them to handle the withdrawal on your behalf.

3. What is the best way to withdraw after an interview?

After an interview, it’s respectful to send a personalized email to your main contact, such as the hiring manager or recruiter, explaining your decision to withdraw. This communication should be professional, concise, and express gratitude for the opportunity.

4. What should I include in my withdrawal email?

Your email should start with a thank you to the hiring manager for their time and consideration. Briefly explain your reason for withdrawing without going into excessive detail. Maintain a positive tone throughout the message to leave a good impression.

5. Can I withdraw my application after receiving a job offer?

Yes, you can withdraw even after receiving a job offer. Use a polite and thankful email to communicate your decision, similar to the template provided for withdrawing at earlier stages. If you wish to maintain a network connection, consider adding a line about staying in touch.

6. What if I need to withdraw after accepting an offer?

Withdrawing after accepting a job offer should be a last resort and handled with utmost professionalism. Explain your reasons honestly, whether due to unforeseen personal circumstances or a significant, unexpected opportunity. Aim to maintain a positive relationship with the employer despite the withdrawal.

7. How can I minimize the need to withdraw from job applications?

To avoid withdrawal, thoroughly research companies and roles before applying. Ensure the positions align with your career goals and personal values. Informational interviews and company reviews can also provide valuable insights into whether a job would fit.

8. Will withdrawing from a job application negatively impact my career?

While candidates regularly withdraw from job applications, doing so respectfully and promptly typically doesn’t negatively affect their careers. However, it’s important to handle the withdrawal professionally to maintain a positive reputation within your industry.

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15 Sample Letters to Withdraw Admission from College

The decision to withdraw from college after being admitted can be difficult, whether due to a change in personal circumstances, financial constraints, or a shift in academic goals.

Knowing how to communicate your decision effectively to the college administration is crucial to ensuring a smooth transition and maintaining positive relationships for the future.

Sample Letters to Withdraw Admission from College

In this article, we will explore 15 sample letters to withdraw admission from college, providing you with the tools and inspiration to handle this potentially challenging situation with grace and professionalism.

Letter 1: Withdrawing Due to Financial Constraints

Subject: Withdrawal of College Admission – [Your Name]

Dear [Admissions Officer],

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. After careful consideration and review of my financial situation, I have come to the difficult decision that I cannot afford the cost of attendance at this time.

Please accept my sincerest apologies for any inconvenience this may cause. I am grateful for the opportunity to be accepted to [College Name] and appreciate the time and effort spent reviewing my application.

Kindly process the withdrawal of my admission and any associated deposits or fees. If there are any additional steps I need to take, please advise me accordingly.

Thank you for your understanding and assistance in this matter.

[Your Name]

[Your Contact Information]

Letter 2: Withdrawing Due to Change in Academic Plans

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. After much reflection and consideration, I have decided to pursue a different academic path that better aligns with my long-term career goals and aspirations.

Please accept my apologies for any inconvenience this may cause. I am thankful for the opportunity to have been accepted to [College Name] and appreciate the effort put into reviewing my application.

Kindly process the withdrawal of my admission and any associated deposits or fees. If there are any additional steps I need to take, please let me know.

Letter 3: Withdrawing Due to Personal Reasons

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. Due to personal reasons that I prefer not to disclose, I am no longer able to attend [College Name] at this time.

Please accept my apologies for any inconvenience this may cause. I am grateful for the opportunity to have been accepted to [College Name] and appreciate the time and effort put into reviewing my application.

Letter 4: Withdrawing Due to Family Obligations

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. Due to unexpected family obligations that require my immediate attention and presence, I am no longer able to attend [College Name] at this time.

Please accept my sincerest apologies for any inconvenience this may cause. I am thankful for the opportunity to have been accepted to [College Name] and appreciate the effort put into reviewing my application.

Thank you for your understanding and assistance during this challenging time.

[ Your Name]

Letter 5: Withdrawing Due to Medical Reasons

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. Due to recent medical concerns that require my full attention and treatment, I am no longer able to attend [College Name] at this time.

Thank you for your understanding and assistance during this difficult time.

Letter 6: Withdrawing Due to Acceptance at Another Institution

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. I have recently been accepted to another institution that better aligns with my academic and personal goals, and I have decided to pursue my education there.

Letter 7: Withdrawing Due to Gap Year Decision

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. After careful consideration, I have decided to take a gap year to pursue personal growth and volunteer opportunities before beginning my college education.

Letter 8: Withdrawing Due to Military Service

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. I have recently decided to enlist in the military and serve my country before pursuing my college education.

Letter 9: Withdrawing Due to Change in Career Path

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. After much reflection and consideration, I have decided to pursue a different career path that does not require a college degree at this time.

Letter 10: Withdrawing Due to Relocation

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. Due to unexpected circumstances, my family is relocating to another state, and I am no longer able to attend [College Name] at this time.

Letter 11: Withdrawing Due to Athletic Opportunities

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. I have recently been offered an athletic scholarship at another institution, and I have decided to pursue this opportunity to further my academic and athletic goals.

Letter 12: Withdrawing Due to Change in Major

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. After careful consideration and research, I have decided to pursue a different major that is not offered at [College Name].

Letter 13: Withdrawing Due to Religious Commitments

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. Due to religious commitments that require my full dedication and participation, I am no longer able to attend [College Name] at this time.

Letter 14: Withdrawing Due to Study Abroad Opportunities

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. I have recently been accepted into a study abroad program that aligns perfectly with my academic and personal goals, and I have decided to pursue this opportunity.

Letter 15: Withdrawing Due to Entrepreneurial Pursuits

I am writing to formally request the withdrawal of my admission to [College Name] for the [Semester/Year]. After much reflection and consideration, I have decided to pursue my entrepreneurial dreams and start my own business venture.

Withdrawing your admission from college is a significant decision that should be made after careful consideration and consultation with trusted advisors, such as family, friends, and academic counselors.

By using these 15 sample letters as a guide and adapting them to your specific circumstances, you can effectively communicate your decision to the college administration, ensuring that your withdrawal is processed efficiently and respectfully.

When drafting your withdrawal letter, keep the following tips in mind:

• Be clear and concise in your language, stating your request for withdrawal and the specific semester or year.
• Provide a brief explanation of your reasons for withdrawing, if appropriate, while remaining professional and courteous.
• Express gratitude for the opportunity to have been accepted and acknowledge the effort put into reviewing your application.
• Request the processing of your withdrawal and any associated refunds or fees, and inquire about any additional steps you may need to take.
• Maintain a polite and respectful tone throughout the letter, even if you are withdrawing due to dissatisfaction with the institution.
• Keep a copy of the letter for your records and follow up with the admissions office if you do not receive confirmation of your withdrawal promptly.

By following these guidelines and prioritizing clear and effective communication, you can successfully navigate the process of withdrawing your college admission while maintaining positive relationships and keeping future opportunities open.

Application Withdraw Letter Template

Download this Application Withdraw Letter Template Design in Word, Google Docs, PDF, Apple Pages Format. Easily Editable, Printable, Downloadable.

A letter template that you can use when you are writing to withdraw your application. This template is free to download and easy to edit and customize. It is both well formatted and printable.

Application Withdraw Letter

Dear Mr. Christi,

I would first like to offer my sincere thanks for considering me as a possible candidate for the position of Web Developer for your organization. I appreciate the offer and your interest in hiring me. However, I regret to inform you that I would like to withdraw my application for the job as I have already accepted another offer that is much more related to my current career goals.

I sincerely appreciate you taking the time to interview me and to share information on your organization. I regret any inconvenience that I may have caused. 

I wish your organization all the best in future endeavors.

Barry James Developer, SoftTech.Co

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Sample Letter of Withdrawal of Enrollment: Free & Effective

In this guide, I’ll walk you through the step-by-step process of writing an effective letter of withdrawal, share personal insights, and offer a customizable template to simplify your task.

Key Takeaways

• Purpose : Understand the significance of a withdrawal letter and its impact on your academic record.
• Structure : Learn the essential components of a withdrawal letter, including salutation, body, and closing.
• Tone : Discover the importance of maintaining a professional and courteous tone throughout the letter.
• Personal Experience : Gain insights from real-life examples and tips based on my extensive experience writing these letters.
• Template : Utilize a customizable template to create your own letter efficiently.
• Feedback : Engage with us by leaving comments or asking questions at the end of the article.

Step-by-Step Guide to Writing a Letter of Withdrawal of Enrollment

Step 1: start with your personal information.

Begin your letter by listing your personal information at the top left corner. This should include your full name, address, phone number, and email address. If you have a student ID number, include that as well.

Step 2: Add the Date and Recipient’s Information

Below your personal information, write the date. Then, add the recipient’s name, title, department, and the institution’s address. Ensuring you address the letter to the correct individual or department is crucial for its proper processing.

Step 3: Write a Clear Subject Line

A subject line such as “Letter of Withdrawal of Enrollment” helps in immediately identifying the purpose of your letter.

Step 4: Salutation

Begin with a formal greeting like “Dear [Recipient’s Name or Title],”. If you’re unsure of the recipient’s name, “Dear Admissions Office,” or “Dear Registrar,” are acceptable alternatives.

Step 5: State Your Intent

Trending now: find out why.

In the opening paragraph, clearly state your intention to withdraw from your program. Mention your program of study and any relevant details like your student ID number to avoid any confusion.

Step 6: Provide a Reason (Optional)

While not mandatory, briefly explaining your reason for withdrawal can provide context. Keep this section concise and professional.

Step 7: Mention the Effective Date

Clearly specify the date from which your withdrawal should be effective. This is crucial for the institution’s records and any financial considerations.

Step 8: Express Gratitude

Acknowledge the institution and its staff for their support during your time there. A note of thanks can leave a positive impression.

Step 9: Provide Contact Information

Even though you’ve already listed your contact details at the top, reiterating your phone number or email at the end ensures they have the means to reach you if needed.

Step 10: Closing and Signature

End with a formal closing like “Sincerely,” followed by your signature (if submitting a hard copy) and typed name.

Personal Tips from Experience

• Clarity is Key : Ensure your letter is straightforward and to the point. Ambiguities can lead to unnecessary delays or confusion.
• Maintain Professionalism : Regardless of your reasons for withdrawal, maintaining a professional tone is crucial.
• Follow Up : After sending your letter, it’s wise to follow up with the institution to confirm they’ve received it and understand the next steps.

Real-Life Example

In my experience, a well-crafted withdrawal letter facilitated a smoother transition when I had to withdraw due to a family emergency.

The clarity and professionalism of the letter were appreciated by the admissions office, which expedited the process.

Template for Withdrawal of Enrollment Letter

[Your Name] [Your Address] [City, State, Zip] [Phone Number] [Email Address] [Student ID Number]

[Recipient’s Name] [Recipient’s Title] [Department] [Institution’s Name] [Institution’s Address]

Subject: Letter of Withdrawal of Enrollment

Dear [Recipient’s Name or Title],

I am writing to formally request the withdrawal of my enrollment from [Program Name] at [Institution’s Name], effective [Date]. My decision to withdraw is due to [brief reason, if comfortable sharing].

I want to express my sincere gratitude for the support and opportunities provided during my time at [Institution’s Name]. Please let me know if there are any forms or additional steps I need to complete as part of this process.

Thank you for your understanding and assistance. I can be reached at [Phone Number] or [Email Address] should you need any further information.

Sincerely, [Your Signature, if sending a hard copy] [Your Typed Name]

Engage With Us

Have you ever written a letter of withdrawal? Do you have any additional tips or questions about the process? Share your experiences or ask your questions in the comments below. We’re here to help and learn from each other!

Frequently Asked Questions (FAQs)

Q: What Should I Include in My Letter of Withdrawal of Enrollment?

Answer: In my letter, I made sure to include my full name, student ID, contact information, and the specific program I was enrolled in. I clearly stated my intention to withdraw and gave a brief, respectful explanation for my decision. It’s also important to date the letter and, if applicable, mention any relevant people or departments that should be informed about the withdrawal.

Q: How Do I Address the Letter and Who Should I Send It To?

Answer: I addressed my letter directly to the Registrar’s Office, as they handle enrollment matters. However, it might vary depending on the institution, so I recommend checking with your university’s specific procedures. I also sent copies to my academic advisor and the financial aid office to ensure all relevant departments were informed.

Q: Is There a Specific Format or Template I Should Follow?

Answer: I followed a formal letter format, starting with my address at the top, followed by the date, and then the recipient’s address. I kept the tone professional and straightforward. My university didn’t have a specific template, but I checked their website for any guidelines on withdrawal letters.

Q: Do I Need to Give a Reason for Withdrawing?

Answer: In my case, I did provide a reason, but I kept it concise and professional. I believe it’s good to give a reason, especially if it might impact your ability to re-enroll or affect any financial aid arrangements. However, it’s also a personal choice, and one can choose to be as brief or detailed as they feel comfortable with.

Q: What Are the Consequences of Withdrawing from Enrollment?

Answer: For me, withdrawing meant I had to sort out several things like tuition fee adjustments, housing, and scholarship implications. It’s crucial to understand the financial and academic consequences, which can vary depending on when you withdraw during the semester. I made sure to consult with the financial aid and academic offices to fully understand the implications.

Q: Can I Re-enroll After Withdrawing?

Answer: In my experience, re-enrollment is possible, but it depends on the institution’s policies and sometimes the reasons for withdrawal. I had to submit a new application, but the process was simpler since I was a former student. It’s best to check with the admissions office for the specific re-enrollment procedures and criteria.

Q: Should I Consult with an Advisor Before Withdrawing?

Answer: Absolutely, I found it very helpful to talk to my academic advisor. They provided guidance on the withdrawal process and how it would affect my academic progress. They also helped me consider alternatives and understand the long-term impact of my decision.

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Withdrawal Letter

Last Updated On December 25, 2019 By Letter Writing Leave a Comment

After being in a position for long or may be due to some other reason, it’s common that employees desire to withdraw from that position. Also, there may be some instances where an employee made a decision and desires to remove it. When such a situation arises, the professional way is to inform the authorities through a withdrawal letter.

A withdrawal letter is written by an employee or a person when he wants to withdraw from a position or decision. It is widespread these days and is written in a very formal way. The letter proves to be the best mode of communication when a person needs to communicate something to a person. Though technology has improved letters show to be a formal way of communication in companies and offices.

The letter has to be very professional. Mention the reasons for your withdrawal. Using simple and easily understandable language is wise. If you need to write a withdrawal letter, then you can very well check the below-mentioned sample.

Withdrawal Letter Writing Tips

• Do not make grammar and spelling mistakes
• Write the letter in a neat format without jumbling situations
• Keep the language of the letter formal
• The language ought to be simple, so individuals don’t notice it troublesome to browse
• Provide details like contact variety and address exactly
• Provide a relevant reason for withdrawing.

Withdrawal Letter Template

Use our free Withdrawal Letter to help you get started.

__________ __________ __________ __________

Date:____________

Subject: Withdrawal Letter

Dear _____(Sir or Madam)

I, _________(name of the sender) working as a __________( designation of the sender) in our company since the past twenty years am writing this letter to you…………….(name of the receiver) to tell you that I want to withdraw from my decision of taking VRS. After a deep thought, I have once again taken this decision of withdrawing it because at the moment I feel my job is more important than anything else.

I am sorry as I know I am too late. But, I would like you to stop the necessary formalities as soon as possible which have already begun for my VRS.

Thanking you,

Yours Truly,

Sample Letter

George Thomas,

123, Saints Street

Date: 1st April 2017.

Micheal Francis,

I had written a letter to you a month back, which stated that I would be taking VRS, i.e., voluntary retirement service. Now after a deep thought and discussion with my family, I feel the decision that I had taken then was not proper at this time, and I believe it’s better to reverse the decision. Thus I request you to permit me to withdraw from my decision. I hope you support me in this change of decision that I have made. Also, I request you to carry out the necessary formalities that have to be done to withdraw from VRS.

I am sorry for the inconvenience caused as I had taken my decision then in haste. Once again thank you for everything and I hope the formalities would be done very soon. I would also like to thank you for your co-operation.

Thanking You,

Yours truly,

(Signature)

George Thomas

Email Format

The following is the E-mail format of a withdrawal letter.

From: [email protected]

To: [email protected]

I had written a letter to you a month back, which stated that I would be taking VRS, i.e. voluntary retirement service. Now, after deep thought and discussion with my family, I feel the decision that I had taken then was not proper at this time, and I believe it’s better to reverse the decision. Thus I request you to permit me to withdraw from my decision. I hope you support me in this change of decision that I have made. Also, I request you to carry out the necessary formalities that have to be done to withdraw from VRS.

______________

Name and Signature

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Developers withdraw initial proposal for Penfield Costco

by Natalie Calzetoni

Penfield, N.Y. (WHAM) — Developers of a proposed Costco development have sent a letter to the Town of Penfield withdrawing their initial sketch plan application.

The announcement comes two weeks after residents filed into the Penfield Town Hall to learn more about the proposal from developers. The proposed project has been a controversial topic among some residents.

BACKGROUND: Penfield neighbors get in-depth look at plan for new Costco as debates continue | Penfield hears public opinion on Costco proposal | Penfield neighbors react to proposed Costco development | Penfield unveils sketch plans for new Costco | New proposal for Costco location in Penfield

Neil Pollack has lived in the town for 42 years and lives right down the road from the proposed site on Route 250 at Sweets Corners Road. Pollack said he has been attending town meetings to voice his concerns about the project.

"It’s just not a good area for it," Pollack said. "It is going to be so much traffic. As it is now, sometimes it takes four and a half minutes to get out of the driveway."

The initial proposed included building a 170,000-square-foot Costco and gas station, a recreational pickleball facility, as well as commercial and residential buildings.

BME Associates released a letter Wednesday on behalf of the developer, Penfield Partners LLC, withdrawing the current application that had been submitted to the planning board.

The letter states in part, “the development team needs time to review, incorporate, and address input gathered to date and develop a new sketch plan.”

Pollack said he’s happy the initial plan was scrapped.

"Maybe they finally realized they aren’t going to be able to do it here,” Pollack said. "It is not a commercial area, yet they are putting in commercial spots up and down 250 and it’s only a one-lane road."

According to the letter, improvements will be made to the proposal and developers anticipate submitting a new application in the future.

Some neighbors have said they support bringing a company like Costco to the heart of Penfield.

Developers said they are not able to comment any further at this time because they are evaluating next steps.

The town also declined to comment further.

Application for Admission Withdrawal (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application for admission withdrawal.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Discontinuation of College Enrollment

First, find the sample template for application for admission withdrawal below.

Subject: Application for Admission Withdrawal

Respected Sir/Madam,

Due to some unavoidable personal circumstances, I regret to inform that I am unable to continue with the said course and wish to withdraw my admission from your esteemed institution.

I understand the implications of this decision and have given it considerable thought. I would like to request you to initiate the process for the same at the earliest. I am aware that certain charges may be deducted as per the institution’s policy and I am prepared for the same.

I would also like to request you to provide a written confirmation of my admission withdrawal for my records.

I apologize for any inconvenience caused due to this abrupt decision and thank you for the opportunity given to me. I hope to associate with your prestigious institution in the future when circumstances permit.

Thank you for your understanding and cooperation.

[Your Full Name] [Contact Details] [Email Address] [Date]

Below I have listed 5 different sample applications for “application for admission withdrawal” that you will certainly find useful for specific scenarios:

Application for Admission Withdrawal Due to Financial Hardship

Subject: Application for Admission Withdrawal Due to Financial Hardship

I, [Your Full Name], a student of [Course/Class Name] with Roll Number [Your Roll Number], am writing this letter with a heavy heart to formally request the withdrawal of my admission from the esteemed institution.

Due to unforeseen circumstances and financial hardship that my family is currently experiencing, it has become impossible for me to continue my education at [Name of the Institution]. The ongoing financial crisis is severe to the extent that affording the tuition fees and other educational expenses is beyond our reach at the moment.

I understand the value and quality of education provided at our institution, and it is with great regret that I find myself in this pressing situation. Despite my strong desire to continue my studies here, the grim financial conditions leave no other choice for me but to request a withdrawal.

I kindly request you to consider my situation and accept my application for admission withdrawal. I also request the institution to refund the tuition fees for the current academic year, if possible, as per the institution’s policy, which would greatly assist my family during this challenging phase.

I appreciate your understanding and cooperation in this matter, and I hope to resume my education in the future when my financial situation improves.

Thank you for your attention to this matter. I look forward to your positive response.

[Your Full Name] [Your Roll Number] [Your Contact Number] [Your Email ID] Date: [Date of Application]

Application for Admission Withdrawal Owing to Health Issues

Subject: Application for Admission Withdrawal Due to Health Issues

I am writing this letter to inform you about my unfortunate circumstance that compels me to withdraw my admission from [Name of the Course/Class] in your esteemed institution. My name is [Your Name], and I was admitted on [Date of Admission].

Due to unforeseen health issues, I have been advised by my doctor to take an extended period of rest, making it impossible for me to continue my studies for the current academic year. I am currently undergoing treatment for my health condition, and this situation requires me to spend a significant amount of time in recuperation. Hence, I am unable to attend the classes and keep up with the course’s rigorous demands.

I apologize for any inconvenience caused and thank you for your understanding in this matter.

Yours sincerely,

Date: [Date] Place: [Place]

Application for Admission Withdrawal to Attend Another Institution

To, The Principal, ________ (Name of Institution), ________ (Address), ________ (City, State, Zip Code).

Subject: Application for Admission Withdrawal to Attend Another Institution

I, ________ (Your Full Name), a student of ________ (Your Current Class/Year), bearing the roll number ________, am writing this letter to formally request the withdrawal of my admission from your esteemed institution. I have decided to pursue my studies at another institution, ________ (Name of New Institution), which I believe would better suit my academic aspirations and career goals.

I would like to express my deepest gratitude to all the faculty members and staff of ________ (Name of Current Institution) for their unwavering assistance and support provided during my tenure here. It is with a heavy heart and sincere regret that I have come to this decision. However, I firmly believe that this move will be beneficial for my future academic pursuits.

I hope for your understanding and cooperation in this matter. Please consider this as my formal notice of withdrawal and kindly acknowledge the same.

Thank you for your attention and consideration.

________ (Your Full Name) Roll No.: ________ Date: ________ (Current Date) Place: ________ (Your City, State)

Application for Admission Withdrawal as a Result of Personal Circumstances

To, The Principal, [Name of the Institution], [Address of the Institution], [City, State, Postal Code]

I am [Your Full Name], son/daughter of [Father’s/Mother’s Name], enrolled in the [Course Name] for the academic year [Year-Year] with the roll number [Roll Number]. I am penning this letter with a heavy heart to formally request the withdrawal of my admission from your esteemed institution.

I understand the implications of this decision and have given it careful thought before coming to this conclusion. I appreciate the opportunities that your institution has provided me thus far, and it is with great regret that I am unable to continue my journey here.

I kindly request you to consider my situation sympathetically and approve my admission withdrawal. I would also like to request a refund of the tuition fees, if possible, as per the institution’s policies.

Thank you for your attention to this matter.

Application for Admission Withdrawal Due to Relocation

My spouse has been transferred to [New City Name] for work purposes, and it is mandatory for the whole family to move along. This move is unavoidable and immediate. Consequently, it saddens me to state that we must withdraw [Student’s Name]’s admission from your esteemed institution.

We have been very satisfied with the educational services provided by your school, and it is with a heavy heart that we are taking this step. [Student’s Name] has enjoyed studying here and has always spoken highly of the school, the teachers, and the overall learning environment.

We appreciate your understanding and cooperation in this matter. Thank you for the excellent guidance that [Student’s Name] has received at your institution.

How to Write Application for Admission Withdrawal

And if you have any related queries, kindly feel free to let me know in the comments below.

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