research gantt chart example for project proposal

Gantt Chart for a Research Project Proposal: Step-by-step guide

In project management, there are few tools as effective and illuminating as the Gantt chart . This simple yet powerful visual tool is invaluable for anyone overseeing a complex task, including research project proposals. It is particularly beneficial in the early stages of a project, where meticulous planning is required to ensure that all elements of the project are understood, accounted for, and scheduled appropriately. Therefore, whether you're an academic researcher, a project manager in a corporate setting, or even a student planning your thesis, understanding how to create and use a Gantt chart can be a significant asset.

What is a Gantt Chart and what is it used for?

A Gantt chart, named after its creator, Henry Gantt, an American mechanical engineer and management consultant, is a type of bar chart that visually represents a project schedule. It was first developed in the early 20th century and has since become a staple in project management across various fields and industries. Today, it's used by project managers in sectors like construction, software development, research and development, and more.

At its core, a Gantt chart consists of two main components: tasks and time. The tasks related to the project are listed on the vertical axis, while the horizontal axis represents time. Each task is represented by a horizontal bar, the length of which corresponds to the duration of the task.

Make your own Gantt chart in Gleek .

Gantt charts are incredibly useful for planning and scheduling projects, tracking progress, and managing dependencies between tasks. They provide a clear visualization of the project timeline and help to identify potential bottlenecks and overlaps. This makes them an ideal tool for coordinating teams, allocating resources, and keeping stakeholders informed.

The versatility of Gantt charts solves numerous problems faced by project managers. They simplify complex projects by breaking them down into manageable tasks and visualizing their sequence and duration. This can help in avoiding over-scheduling, underestimating deadlines, and mismanaging resources.

Whether you're a seasoned project manager or a student working on a research proposal, mastering the use of Gantt charts can significantly streamline your project planning process and enhance your team's productivity.

Components needed for Research project proposal diagram

Creating an effective research project proposal diagram requires several key components. These elements provide a comprehensive overview of the project, including its timeline, tasks, and significant milestones.

Project Stages: Each stage of your research project should be clearly defined. This can include the literature review, methodology development, data collection and analysis, results compilation, proposal drafting, peer review, and final edits.

Timeline: The timeline provides a visual representation of the project's duration. It should outline the start and end dates of the project, as well as the estimated completion time for each stage.

Tasks: Each task within the project stages should be clearly outlined. This includes what needs to be done, who is responsible for it, and when it should be completed.

Milestones: Milestones mark significant achievements or phases in your project. These can help track progress and ensure that the project is moving forward as planned.

Dependencies: Dependencies show the relationship between different tasks. It's crucial to highlight how the delay in one task can impact others.

Status: The status of each task and stage helps monitor the project's progress. It can indicate whether a stage is completed, in progress, or yet to start.

Notes/Comments: Any additional information, observations, or feedback about the project can be included here. This could be insights gained during the research, changes made to the project plan, or issues that have arisen.

By incorporating these components into your diagram, you can create a well-structured, transparent, and efficient project proposal.

Creating a Research project proposal Gantt chart using the Gleek App

Step 1: launching gleek and selecting 'new diagram'.

First, launch Gleek.io in your web browser. Once you're in, select 'New Diagram' from the options available. In the diagram type, choose 'Gantt'.

Step 2: Defining Research Goals

The research project initiates with an active phase dedicated to defining research goals, which commenced on December 15, 2023, lasting for a week. This phase involves brainstorming, outlining objectives, and establishing the research's overarching scope.

Step 3: Literature Review Phase

Transitioning to the next stage, we have the completed 'Literature Review' phase spanning two weeks. This phase entails an in-depth analysis, sourcing relevant publications, synthesizing existing knowledge, and aligning it with the predefined research goals.

Step 4: Methodology Design Phase

Progressing to the 'Methodology Design' phase, currently active for three weeks, this stage intricately structures the research approach. It involves designing methodologies, frameworks, and strategies based on insights gleaned from the literature review, ensuring a robust research plan.

Step 5: Data Collection Phase

Following the planning stages is the critical 'Data Collection' phase, slated for four weeks. This phase involves meticulously gathering and assembling primary data, employing various methodologies such as surveys, experiments, or interviews, aligning with the established research framework.

Step 6: Data Analysis Phase

Post-data collection, the active 'Data Analysis' phase spans three weeks. This phase engages in thorough data examination, statistical analysis, and deriving insights from the accumulated information. It involves identifying patterns, correlations, or trends relevant to the research objectives.

Step 7: Results Compilation Phase

Subsequently, the 'Results Compilation' phase consolidates and organizes the analyzed data over two weeks, presenting it in a coherent format. This phase involves preparing comprehensive reports, graphs, or summaries, showcasing the findings derived from the data analysis stage.

Step 8: Drafting Proposal Phase

Advancing further, the active 'Drafting Proposal' phase, extending over three weeks, involves crafting the research proposal. It includes outlining the research problem, detailing methodologies, and structuring a cohesive proposal aligned with the project's objectives.

Step 9: Peer Review Phase

Upon completion of the draft, the two-week 'Peer Review' phase gathers insights and constructive feedback from peers or subject experts. It involves peer evaluations, discussions, and recommendations aimed at refining and enhancing the proposal's quality.

Step 10: Final Edits

Finally, the one-week active 'Final Edits' phase focuses on meticulous revisions, addressing feedback, and ensuring the proposal's completeness, accuracy, and compliance with set standards. This stage includes proofreading, formatting, and polishing the final document.

Step 11: Proposal Submission Milestone

The 'Proposal Submission' milestone, set for May 15, 2024, marks the conclusive stage, signifying the submission of the crafted and refined research proposal for evaluation and potential implementation.

Hurray, You Did It!

And there you have it! Your Research Project Proposal Gantt Chart is now complete.

This comprehensive diagram, with its clearly defined stages, tasks, timeline, dependencies, resources, and status, provides a holistic view of your research project. It not only serves as a visual representation of the entire project but also acts as a roadmap guiding you from the initial brainstorming phase to the final proposal submission. Utilizing such a diagram can greatly enhance your project planning and execution, ensuring all aspects are considered, dependencies are taken into account, and milestones are tracked. It fosters better coordination, communication, and understanding among team members, leading to more efficient and effective project management.

About Gleek.io

Gleek.io is a powerful tool that can further enrich your project planning needs. It's an intuitive app designed to help you visualize complex ideas, processes, and systems through various types of diagrams. Whether you need to create a flowchart, UML diagram, or even a Gantt chart like the one we've just built, Gleek.io makes the process straightforward and hassle-free.

With its keyboard-centric approach, Gleek.io allows you to create diagrams faster than traditional drag-and-drop tools. You can quickly jot down your ideas and see them evolve into structured diagrams in real-time, making it an ideal tool for brainstorming sessions, project planning, and presentations.

In conclusion, Gleek.io is more than just a diagramming tool. It's a platform that enables you to visualize your thoughts, communicate complex ideas simply, and manage your projects more effectively. Give it a try for your next project and experience the difference it can make!

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How to Create a Research Proposal Gantt Chart: An Example Guide

Creating a research proposal can be a complex task, but a Gantt chart can make it much easier. This guide will show you how to build a Gantt chart for your research proposal step by step. You'll also learn about advanced techniques and common mistakes to avoid.

Key Takeaways

• Gantt charts help visualize the entire project timeline, making it easier to plan and execute.
• They are useful for managing task dependencies and ensuring everything flows smoothly.
• Using a Gantt chart can help optimize the allocation of resources throughout your project.
• Advanced techniques like buffer times and color coding can make your Gantt chart even more effective.
• Avoid common mistakes like overloading the chart with details and failing to update it regularly.

Understanding the Role of Gantt Charts in Research Proposals

Gantt charts are essential tools in research proposals, offering a visual roadmap that transforms complex plans into clear, concise documents. By incorporating a Gantt chart, you not only streamline your planning process but also demonstrate a well-structured and achievable project. This section will delve into how Gantt charts help in visualizing the project lifecycle, managing task dependencies, and optimizing resource allocation.

Step-by-Step Guide to Creating a Research Proposal Gantt Chart

Creating a research proposal Gantt chart involves several key steps. This guide will help you navigate the process effectively.

Utilizing Rework for Crafting Gantt Charts

Creating a Gantt chart for your research proposal can be simplified by using Rework, a comprehensive project management tool . Rework offers a user-friendly interface that allows you to input your research stages, tasks, and estimated durations, transforming this information into a clear visual timeline. This tool goes beyond basic Gantt charts, providing features that streamline the entire process.

Advanced Techniques for Enhancing Your Gantt Chart

To elevate your Gantt chart's effectiveness , consider these advanced strategies:

Incorporating Buffer Times

Incorporating buffer times into your Gantt chart can help you manage unexpected delays. By adding extra time between tasks, you can ensure that your project stays on track even if some tasks take longer than expected. This practice is especially useful in complex projects where delays are more likely to occur.

Using Color Coding

Implementing color coding within your Gantt chart can make it easier to distinguish between different types of tasks. For example, you can use one color for completed tasks, another for tasks nearing deadlines, and a third for overdue tasks. This visual distinction helps you quickly assess the status of your project at a glance.

Regularly Updating the Chart

Regularly updating your Gantt chart is crucial for maintaining its accuracy and usefulness. Make it a habit to review and update the chart at regular intervals, such as weekly or bi-weekly. This ensures that all team members are aware of the current project status and can adjust their work accordingly.

Common Pitfalls and How to Avoid Them

Creating a Gantt chart for your research proposal can be tricky. Here are some common pitfalls and how to avoid them.

Overloading the Chart with Details

A Gantt chart should be clear and easy to read. Avoid adding too many details that can clutter the chart. Focus on key tasks and milestones . This will help you and your team stay on track without getting overwhelmed.

Ignoring Task Dependencies

It's crucial to identify and mark task dependencies. This means showing which tasks need to be completed before others can start. Ignoring these can lead to delays and confusion. Make sure to clearly mark these dependencies to keep the project moving smoothly.

Failing to Update Regularly

A Gantt chart is a living document. You need to update it regularly to reflect the current status of your project. Failing to do so can result in outdated information, which can mislead your team and stakeholders. Set a schedule for regular updates to keep everyone informed.

Case Study: Successful Research Proposal Gantt Chart

Background of the research.

In this case study, we will examine a research proposal that aimed to answer a critical research question . The project focused on understanding the impact of social media on adolescent mental health. The Gantt chart played a crucial role in organizing the various stages of the research, from literature review to data collection and analysis.

Steps Taken in the Gantt Chart

The Gantt chart was meticulously crafted to ensure all tasks were clearly defined and scheduled. Here are the key steps that were followed:

• Defining the Research Goals : The primary goal was to explore how social media usage affects adolescents' mental health.
• Identifying Key Milestones: Major milestones included completing the literature review, designing the survey, collecting data, and analyzing the results.
• Assigning Tasks and Deadlines: Each task was assigned a specific deadline, ensuring the project stayed on track.

Outcomes and Learnings

The use of the Gantt chart resulted in a well-organized and timely research process. The project team was able to meet all deadlines and deliver a comprehensive report. One of the key learnings was the importance of regularly updating the chart to reflect any changes in the project timeline. This case study highlights the effectiveness of Gantt charts in managing complex research projects, making them an invaluable tool for any researcher.

In our latest case study, we explore how a well-structured Gantt chart can make your research proposal a success. Discover the step-by-step process that has helped countless students manage their time and tasks effectively. Ready to take your research to the next level? Visit our website for more insights and tools to help you succeed.

Creating a research proposal Gantt chart might seem like a daunting task at first, but with the right tools and a clear understanding of the process, it becomes much more manageable. By following the steps outlined in this guide, you can develop a detailed and organized plan for your research project. A well-crafted Gantt chart not only helps you stay on track but also makes your proposal more convincing to reviewers and potential funders. Remember, the key to a successful research proposal is in the planning, and a Gantt chart is an excellent way to visualize and manage that plan. So, take the time to create a thorough Gantt chart, and you'll be well on your way to a successful research project.

Frequently Asked Questions

What is a gantt chart.

A Gantt chart is a visual tool that shows tasks over time. It helps in planning and tracking project progress.

Why use a Gantt chart in a research proposal?

Using a Gantt chart makes it easier to visualize the project timeline, manage tasks, and allocate resources effectively.

How do I start creating a Gantt chart for my research proposal?

Begin by defining your research goals, identifying key milestones, and assigning tasks with deadlines.

What software can I use to create a Gantt chart?

You can use various software like Rework, Microsoft Project, or even Excel to create a Gantt chart.

How often should I update my Gantt chart?

Regular updates are important. It's best to update your Gantt chart whenever there are changes in the project timeline or tasks.

What are common mistakes to avoid when making a Gantt chart?

Avoid overloading the chart with too many details, ignoring task dependencies, and failing to update it regularly.

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Creating Gantt Chart for Research Proposal: 5 Comprehensive Tutorial!

Introduction.

A research proposal is an essential document that outlines the objectives, methodology, and timeline for a research project. It serves as a blueprint for the entire research process , guiding researchers in their work. One crucial aspect of a research proposal is the timeline, which helps researchers plan and manage their project effectively. To plan the timeline effectively, creating a Gantt chart is deemed important.

In this comprehensive tutorial, we will explore the importance of using a Gantt chart for your research proposal. We will discuss the components of this chart, how to create one for your research proposal, best practices for designing a Gantt chart, and common pitfalls to avoid. By the end of this tutorial, you will have a solid understanding of how to effectively utilize a Gantt chart to enhance the planning and execution of your research proposal.

Why You Need a Gantt Chart for Your Research Proposal

A Gantt chart is a visual project management tool that helps in planning, scheduling, and tracking the progress of specific tasks within a project. It was first introduced by Henry L. Gantt in the 1910s. It provides a visual representation of the timeline and tasks involved in your project, allowing you to effectively organize and track your progress.

One of the main reasons why you need a Gantt chart for your research proposal is that it helps you to clearly define and communicate your project timeline. By breaking down your research into specific tasks and assigning them to specific time periods, you can ensure that you have a realistic plan in place. Additionally, a this chart allows you to identify any dependencies between tasks. This means that you can determine which tasks need to be completed before others can begin, ensuring that your project progresses smoothly and efficiently.

Components of a Gantt Chart

A Gantt chart consists of several key components that help in visualizing and managing the timeline of a research proposal.

Project Activities

The left side of the chart lists the project activities or tasks that need to be completed. These activities are usually represented as a series of horizontal bars.

The top of the chart shows the time frame for the research proposal. It can be divided into days, weeks, months, or any other relevant time units depending on the duration of the project.

Dependencies

A Gantt chart shows the dependencies between different activities. Dependencies indicate the order in which tasks need to be completed. For example, if Task B depends on Task A, Task B cannot start until Task A is completed.

This chart also includes information about the resources required for each activity. This can include personnel, equipment, or any other necessary resources.

Milestones are significant events or achievements in the research proposal. They are represented as vertical lines on the chart and help in tracking progress and evaluating the overall timeline of the project.

By including these components in a Gantt chart, researchers can effectively plan and manage their research proposal, ensuring that tasks are completed in the right order and within the specified time frame.

How to Create a Gantt Chart for Research Proposal

Step 1: make a project table.

The first step in creating a Gantt chart is to make a project table. List all the activities that you plan to do in your research project. This can include tasks such as literature review, data collection, data analysis, and writing the final report. Make sure to include the start and end dates for each activity.

Step 2: Make a Bar Chart

Once you have your project table, you can create a bar chart. This chart will represent the timeline of your project. The horizontal axis of the chart represents the time period, while the vertical axis represents the activities.

Step 3: Add Data

Next, you need to add data to your bar chart. For each activity, determine the duration and dependencies. The duration is the amount of time it will take to complete the activity, while the dependencies are the activities that need to be completed before the current activity can start.

Step 4: Add Task Descriptions

To make your chart more informative, add task descriptions to each activity. This will help you and others understand what needs to be done for each task.

Step 5: Transform the Chart Into the Gantt Chart

Finally, transform your bar chart into a Gantt chart by adding the start and end dates for each activity. This will give you a visual representation of the project timeline and help you track the progress of your research proposal.

Best Practices for Designing a Gantt Chart

When designing this chart for your research proposal, it is important to follow some best practices to ensure its effectiveness and accuracy. Here are some key tips to consider:

Start with a Clear Project Scope

Before creating your Gantt chart, make sure you have a clear understanding of the scope of your research proposal. This includes identifying the objectives, deliverables, and timeline of your project. Having a clear project scope will help you accurately plan and schedule your tasks.

Break Down Tasks into Manageable Units

To create a detailed and comprehensive Gantt chart, it is essential to break down your research tasks into smaller, manageable units. This will allow you to allocate resources and estimate the duration of each task more accurately. Breaking down tasks also helps in identifying dependencies and potential bottlenecks.

Define Task Dependencies

Task dependencies are the relationships between different tasks in your research proposal. It is important to identify and define these dependencies in your Gantt chart. This will help you understand the sequence of tasks and ensure that they are scheduled in the correct order. For example, if Task B cannot start until Task A is completed, you need to represent this dependency in your Gantt chart.

Use Milestones to Track Progress

Milestones are significant events or achievements in your research proposal. They serve as markers to track progress and provide a sense of accomplishment. Incorporating milestones in this chart will help you monitor the overall progress of your project and stay on track.

Regularly Update and Revise the Gantt chart

A Gantt chart is a dynamic tool that should be regularly updated and revised throughout the duration of your research proposal. As tasks are completed or delayed, it is important to reflect these changes in the chart. This will help you stay informed about the current status of your project and make necessary adjustments to meet your goals.

Communicate and Collaborate with Team Members

If you are working on a research proposal with a team, it is crucial to communicate and collaborate effectively. Share the Gantt chart with your team members and ensure that everyone understands their roles and responsibilities. Regularly discuss the progress and any changes in the chart to keep everyone informed and aligned.

Avoiding Pitfalls In Gantt Chart Creation

Overloading the chart with details.

One of the most common mistakes when using a Gantt chart is including too much information or too many details, which can make the chart cluttered and difficult to read. It is important to remember that the purpose of this chart is to provide a visual representation of the project timeline and key tasks, not to include every single task or subtask.

Using the Gantt Chart as the Initial Project Plan

Another pitfall to avoid is using the Gantt chart as the initial project plan. While this chart can be a helpful tool for visualizing the project schedule, it should not be relied upon as the sole project planning tool. It is important to create a detailed project plan before creating this chart, which includes all the necessary tasks, dependencies, and resources.

Manually Creating the Gantt Chart

Additionally, it is important to avoid manually creating the Gantt chart. Manually creating this chart can be time-consuming and prone to errors. Instead, it is recommended to use project management software or online tools that have built-in Gantt chart functionality. These tools allow for easier creation, editing, and updating of the Gantt chart.

Ignoring Potential Mistakes or Delays

Another common mistake is not considering the possibility of mistakes or delays in the project timeline. When creating a Gantt chart, it is important to leave room for error and account for potential delays in the schedule. This can help prevent unrealistic expectations and allow for adjustments as needed.

Using the Gantt Chart for Resource Management

Lastly, it is important to avoid using the Gantt chart for resource management. While this chart can provide an overview of the project timeline, it is not designed to track resource allocation or availability. It is recommended to use separate resource management tools or spreadsheets to effectively manage and allocate resources for the project.

In conclusion, a well-designed Gantt chart can greatly enhance the planning and management of a research proposal. By effectively visualizing the project timeline and tasks, researchers can ensure that their proposal is feasible and achievable. With careful planning and regular updates, a Gantt chart can be a valuable tool for successful research proposal execution.

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What is a Gantt chart

Some University departments require students to create a Gantt chart to represent a schedule for the research project. The Gantt chart shows the timelines of the various steps of the project including their dependencies and any  resources needed . In other words, the chart depicts when an event is supposed to take place in your project by providing an outline regarding the order in which the various tasks  need to be performed .

An example of a Gantt chart.

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Creating a Gantt Chart for Your Research Project Proposal

Key takeaways

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Crafting a successful research proposal demands careful planning. However, managing intricate projects with numerous tasks and deadlines can be challenging.

This is where the Gantt charts come into play. These powerful project management techniques offer a visual roadmap for your research proposal, transforming your intricate plan into a clear and concise document. By incorporating a Gantt chart, you not only streamline the planning process for yourself but also strengthen your proposal by demonstrating a meticulously structured and achievable project.

Let's explore the power of the Gantt chart for crafting robust research proposals and a step-by-step guide on how to create one. 

Understanding Gantt Charts and their Application in Research Proposals

Gantt charts , developed by Henry Gantt, an American engineer and project management consultant, are powerful visual tools for project management. They represent project tasks as horizontal bars on a timeline, showing their duration and dependencies. This simple format provides a comprehensive overview of your research proposal development process.

In research proposals, Gantt charts are invaluable because they:

Visualize the Project Lifecycle: Understand the sequential steps involved, from literature review to data analysis and final edits.

Manage Task Dependencies: Identify tasks reliant on others' completion (e.g., data collection after finalizing research methodology).

Optimize Resource Allocation: Allocate essential resources, like software or equipment, to specific tasks within the timeline.

Crafting a Gantt Chart with Rework

Now that you understand the core functionality of Gantt charts, let's explore how to create one specifically for your research proposal. Here, we'll leverage the features of Rework.com , a comprehensive project management platform that streamlines the process.

Rework transcends the limitations of basic Gantt charts, offering functionalities that empower a more streamlined research proposal creation process. Here's how it empowers you:

Seamless Integration:  Rework seamlessly integrates task management, workflow design, and progress tracking – all crucial aspects of building a strong research proposal.

Intuitive Interface:  No technical expertise is required! Rework's user-friendly interface allows you to create and customize Gantt charts effortlessly.

Real-Time Collaboration:  Facilitate effective teamwork and communication among your research team directly within the platform.

Streamlined Workflows:  Design clear and concise workflows for each research stage, outlining tasks, deadlines, and responsible team members.

To showcase the power of Rework, let's take a brief look at what a research proposal Gantt chart might look like on the platform.

Each stage would then be broken down into specific tasks, with clear deadlines and assigned team members.

This level of organization and transparency not only strengthens your proposal but also paves the way for a smooth and efficient research journey.

Step-by-Step Guide: Constructing Your Research Proposal Gantt Chart

Having grasped the power of Gantt charts and the functionalities offered by Rework.com, let's embark on the exciting journey of building your research proposal Gantt chart! Here's a step-by-step guide to navigate the process:

1. Define Your Research Goals

This initial step lays the foundation for your entire project. Clearly outline your research topic, objectives, and desired outcomes. Having a well-defined objective will guide you in structuring the subsequent stages.

2. Break Down the Project into Stages

Identify the key stages involved in completing your research, such as literature review, data collection, data analysis, and proposal writing.

3. List Tasks Within Each Stage

Now, delve deeper into each research stage and meticulously list all the specific tasks that need to be completed. For instance, the "literature review" stage might involve tasks like identifying relevant academic databases, searching for articles, and summarizing key findings.

4. Estimate Task Durations

Allocate estimated timeframes for completing each individual task within your research stages. Consider factors like the complexity of the task and the resources available.

5. Identify Task Dependencies

Analyze the sequence of your tasks and pinpoint any dependencies. Remember the data analysis example? It can't begin until the data collection stage is complete. Mapping these dependencies in your Gantt chart ensures a smooth and logical workflow.

6. Utilize Rework's Features

Leverage the user-friendly interface of Rework to effortlessly create your Gantt chart. Input your research stages, tasks, and estimated durations. Rework will translate this information into a clear visual representation of your project timeline.

7. Assign Team Members

If you're working with a team, utilize Rework's functionalities to assign specific tasks to individual team members. This promotes accountability and ensures everyone is on the same page.

8. Track Progress & Make Adjustments

Monitor progress within Rework, identify any potential roadblocks that might arise, and be prepared to adjust your plan as needed. The flexibility of Rework allows you to adapt your Gantt chart to maintain optimal project flow.

By following these steps and utilizing Rework’s capabilities, you'll craft a robust research proposal Gantt chart. This visual roadmap not only streamlines your research journey but also presents a structured plan to potential funders or reviewers, increasing your proposal's success rate.

Advanced Techniques for Optimizing Your Research Proposal Gantt Chart

To elevate your Gantt chart's effectiveness, consider these advanced strategies:

Conditional Formatting:  Implement conditional formatting within your Rework Gantt chart. This functionality allows you to utilize color coding to visually distinguish completed tasks from those nearing deadlines or overdue.

Task Annotations:  Move beyond simple task listings – enrich them with context for increased clarity and professionalism. Utilize Rework's functionalities to add detailed annotations directly within your Gantt chart for each task. These annotations can incorporate specific instructions, relevant resources, or crucial reminders for team members.

Rework Reporting:  Rework extends beyond Gantt chart creation; it empowers you to analyze project progress with robust reporting tools. Generate comprehensive reports that offer valuable insights into task completion rates, resource allocation, and overall project health. By identifying areas needing improvement or potential roadblocks early on, you can proactively adjust your plan and optimize research execution.

Crafting a compelling research proposal is crucial, but it doesn't have to be overwhelming. With Rework's intuitive interface and powerful features, creating a professional Gantt chart tailored to your proposal is straightforward. By leveraging Gantt charts, you'll showcase a well-structured and achievable project, increasing your proposal's impact and securing funding. Ready to streamline your research journey? Start building your Gantt chart with Rework today!

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The Research Whisperer

Just like the thesis whisperer – but with more money, how to make a simple gantt chart.

In every grant application, I want to see a simple visual guide (a Gantt chart ) that shows what you are planning to do. It is the perfect time to plan your project clearly. It shows the assessors that you have thought about your research in detail and, if it is done well, it can serve as a great, convincing overview of the project.

Clearly, these charts are hard to do. If they were easy, more people would do them, right?

Here are five steps to create a simple guide to your research project.

1. List your activities

Make a list of everything that you plan to do in the project. Take your methodology and turn it into a step-by-step plan. Have you said that you will interview 50 people? Write it on your list.  Are you performing statistical analysis on your sample?  Write it down.

Check it against your budget. Everything listed in the budget should also be listed on your uber-list? Have you asked for a Thingatron? Note down that you will need to buy it, install it, commission it… What about travel? Write down each trip separately.

2. Estimate the time required

For each item on your list, estimate how long it will take you to do that thing. How long are you going to be in the field? How long will it take to employ a research assistant? Realistically, how many interviews can you do in a day? When will people be available?

Initial meeting: about 3 weeks to find a time. Desk audit: 4 months. Draft key elements: about 1 week each. Testing: about 1 week each, but can start organising as soon as first element is drafted. Write up: 2 months. Final report: no time, really – just need to find a time to meet.

Generally, I use weeks to estimate time. Anything that takes less than a week I round off to a week. Small tasks like that will generally disappear from the list when we consolidate (see Step 4). Then I group things together into months for the actual plan.

3. Put activities in order

What is the first thing that you are going to do?  What will you do next? What will you do after that?

In the comments, Adrian Masters provided some great questions to help with this stage: What do I need to do by when? What do I need from others & when? How do I check that I am still on track?

One by one, put everything in order. Make a note of any dependencies; that is, situations where you can’t do one thing until another is started or finished. If the research assistant is going to do all the interviews, then the interviews can’t start until the research assistant is hired.

Where possible, you should eliminate as many as possible dependencies. For example, if you can’t find a decent research assistant, you will do the fieldwork yourself (but that might mean that work will be delayed until you finish teaching). It isn’t a necessary step to getting your time-line in order, but it is good project management practice.

In the comments, Amy Lamborg pointed out that you might want to work backwards . If you have a fixed end date, you might want to “…build back towards the project start date, then jiggle everything until it fits !” If you want an example of this, have a look at the post “ Work backwards “. It is about writing an application, but the principle of starting with the fixed end date and working backwards still applies.

4. Chunk it up

Now that you have an ordered list, and you know how long everything will take, you need to reduce the list without losing any specificity. At the same time, if you are combining tasks, you might want to add a bit of time as a contingency measure.

Meet with partners: 3 weeks. Review data protection regimes: 4 months. Draft three key elements: 3 months. Test three key elements: 3 months, with some overlap. Analyse test results and report: 3 months.

How you divide up your time depends on your project. If it is only one year long, you might list items by month. If your project is three years long, then you might list items by quarter. If you are planning over five years, you might break it down to six-month periods.

5. Draw me a picture

If you use project management software to manage your project, and you are comfortable with it, then use it to produce a summary of your project, too.

Most project management software (e.g. like Microsoft Project) will allow you to group activities into summary items. Chunk your tasks into major headings, then change the time interval to your months, quarters, half-years, or whatever you have chosen to use.

Or you can just draw it up with word-processing software (which is what I always do), spreadsheet software, or even hand-draw it.

Frankly, I don’t care – as long as it ends up in your application!

Also in the ‘simple grant’ series:

• How to write a simple research methods section .
• How to make a simple research budget .

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62 comments.

This is useful. I’m writing my first SERIOUS research proposal for my PhD. Obviously not something I’ve ever done before so all advice is greedily welcome.

My best advice – write something quickly and then get someone else to look at it. I’m a big fan of quick iterations to get started.

Your readers might be interested in Tom’s Planner ( http://www.tomsplanner.com ). It’s a very easy tool to help you create a schedule or project plan (and there is a free version). On our blog we have a bunch of guest blogs about planning your thesis or dissertation with a template and example to help you get started.

The free version is a farce you cannot print, export or do anything but view it online. So don’t waste time with this product it is not a real proof of concept.

Sometimes, when the chunks are too big, you end up failing to understand what’s in those chunks, then your estimate ends up WAY off when you realize the extra work you didn’t consider might go into a give task.

That looks like a useful technique for getting the right information together for a Gantt. I’d be interested in any techniques for step 5. It’s something I’ve done recently as part of my first year PhD report and I wrote about how I produced my Gantt chart here: http://phdtools.blogspot.com/2011/08/creating-gantt-charts.html

I can’t imagine many people use MS project to manage their entire PhD (I could be wrong?) therefore it seems a bit excessive to use it just for a Gantt chart. Equally I find Excel plots look a bit naff and it’s difficult to show linkages between items.

“I’m not looking for a tool to perform PERT or CPM or do resource levelling for me.”

Absolutely! I just want to plug in my info and get a simple image out. How hard is that?

I’m not a big fan of big-iron project management tools either. More time seems to go into managing the information than getting actual work done.

I do think that most group projects that are going to last twelve months or more could do with a simple project management tool, though. I’m a bit of a fan of Basecamp , even if it doesn’t draw Gantt charts.

Of course, everybody has to understand the tool and want to use it, which is a different matter.

Thanks for the post.

I’m currently trying my hand at project management software, but I seem to find it easier to simply write down stuff in a piece of paper before committing it to electronic format. Anybody else has the same issue?

Absolutely, Carlos. As someone who has managed a big project that included spending a lot of time wrangling MS Project, I’m a big fan of just scribbling it down on paper and then mocking it up in MS Word.

[…] How do you create a Gantt chart?  The best advice we have seen is at the useful Research Whisperer blog, where they list 5 steps to creating your very own Gantt Chart in the post ‘How to make a simple Gantt chart’.  […]

Excellent introduction to project planning. I’ve seen recent examples of project managers jumping into MS Project without this level of thinking, with predictable results.

Questions that should help (and which you would need to answer anyway when asked by seeking funding or approval) include: What do I need to do by when? What do I need from others & when? How do I check that I am still on track?

Build those answers into the simple paper approach above, and you’ll have covered the critical project basics (activities, resources, dependencies, scheduling, milestones and checkpoints)

Like Liked by 1 person

Thanks, Adrian.

I liked your questions so much, I added them into the original post. 🙂

An Excel bar chart is pretty much all you need to create a Gantt chart. Unless of course you intend to explore resourcing and costs.

Your info really helped me by doing my D.T ( Design Technology) homework. Thank You 🙂 Eirene Masri From Jordan, Amman

Thanks for your comment. It made me smile. 🙂

I haven’t been to Jordan for a very long time, but I had a great time when I was there.

[…] that you are going to do?  What will you do next? What will you do after that? In the comments, Adrian Masters provided some great questions to help with this […]

Thanks for this particular piece of ‘whisper’… I was in a dire need of a ‘quickie’ method to make a simple Gantt Chart. 😀

Cheers, Yan London

No worries, Yan. Happy to help.

[…] Jonathan. “How to make a simple Gantt Chart” The Research Whisperer. 13 September […]

I have just gone through.Iam also planning to undertake a phd programme and would want to recieve guild as i make progress using gantt Chart

Reblogged this on Queer Fear: Alternative Gothic Literary and Visual Cultures and commented: Stumbled across this useful piece on the use of Gantt charts in research projects. I realise this may seem rather common knowledge to scientists but as a Arts and Humanities-based person I found it gave useful insights for new researchers.

Thanks, Hanoconnor.

I suspect that there are plenty of science people who don’t get any formal training in this, either.

good job. very helpful

[…] Read More At: https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart/ […]

This is my first time using a Gantt chart in research paper.. hmm. thanks for the info. 🙂

Gantt charts are really useful. Thanks for posting this information about gantt charts. This is a very informative post and very helpful, too.

Thanks Jonathan. I have just completed my first Gantt chart for my Doctorate in Health. I was beginning to get a bit jumpy about some of the very involved instructions I had found previously so your ‘idiots guide’ was really helpful.

No worries, Ade.

Happy to help. Good luck with your doctorate.

I have been using a Gantt chart to plan and track my doctorate since I began last year. It’s just an Excel spreadsheet but suits my purposes, very simple. One thing I’ve found useful us to mark all the highlighted cells bright blue initially, for ‘future action’. Each week, I update that week’s column to green (completed) or red (overdue). This gives me good feedback not only about where I need to change the priorities on my current ‘to do’ list, but is a very satisfying display of how much I’ve already done.

I love Excel, postgradpanda. I reckon that seeing the blue change to green would be very satisfying.

Thanks for this.

[…] https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart/ […]

Thanks for this. It helped me alot for doing our work schedule in research for short allotted time.

Ohh Thank God Jonathan for that!! you have no idea how much you saved my life.. I was having a real hard time planning my first ever research proposal Loved it alot.. Looking forward for much guidance along the path!!!

Sruti… (From a far far away land.. INDIA)!! 🙂

Thanks, Sruti

Happy to help.

Sruti was right. It’s very helpful to me as well. Saves me a lot of trouble. Keep it up Jonathan.

No worries, Paul

Are you a commercial representative for Ganttic, or did you link to them because you like them? Just wondering.

[…] published a short article about doing research in academia. Some of their articles are mundane (How to make a simple Gantt chart), whereas others are more esoteric (Hashing it over) and heartfelt (Academic […]

[…] out your timeline and your budget. Working up a Gantt chart for your project will force you to think about how long different phases of the project will take. This is important […]

list any six elements that go into the format of a research report?

Hi abukamara

I don’t have a set list. It depends who your audience is, and what sort of report you are writing.

I’m usually helping people to write grant applications, where the format is set by the funding agency. They make it pretty simple, really – they generally tell you exactly what they want.

[…] logframe analysis is well worth reading, while the Research Whisperer explains how to make a simple Gantt chart. And Mind Tools overviews a range of project scheduling tools as does this from MIT. Over at […]

[…] take you three or maybe three-and-a-half years. However, PhDs in my area rarely follow the sort of gantt chart anybody approving funding, ethics clearance or candidature milestones might approve. A tangent I […]

[…] How to make a simple Gantt chart – Jonathan O’Donnell. […]

Jonathan, i suppose that you should try more intuitive service) My experience in project management tells me there are a lot of comlicated tools such as MS Project. After years of searching and trying (Wrike, Liquid Planner, Smartsheet) i start using GanttPRO, especially because of its simplicity and high visibility. So try GanttPRO to facilitate workflow.

[…] O’Donnell, J 2011, How to make a simple Gantt chart, The Research Whisperer, weblog, 13 September, viewed 23 April 2017, < https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart/&gt ;. […]

[…] research design is important. Following the steps outlined in O’Donnell’s (2011) blog How to make a simple Gantt Chart, I constructed this graph and a risk matrix to ensure that my time was used efficiently. […]

[…] Other tips on Gantt charts, including how to make one manually: https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart […]

Thanks Jonathan! I am a grant writer, and your post is a great reminder that I should probably make a timeline visually appealing, like your hand-made Gantt. I’m going to do it!

I wanted to point out that for a grant funded project (which often has a specified end date by which the money must be spent), I often find myself making a timeline backwards. That is, I start creating the timeline from the specified end date, and then ask myself the questions that Adrian Masters posed: What do I need to do by when? What do I need from others & when? I build back towards the project start date, then jiggle everything until it fits!

BTW, did you know that in your text descriptions of the example timeline, the time is in weeks, but in your Gantt chart the time is in months? I have a feeling that you really meant for these to match….

Like Liked by 2 people

Thanks, Amy

This article has been viewed over 150,000 times, and you are the first person to point out the weeks / months issue. I’ve fixed it now (although it is a bit of a bodge).

I agree with the backwards process, so much so that I wrote a post about it: Work backwards . It is about the grant writing process, but the principle is the same.

This particular instance was one of those rare times when I truly didn’t have an end date, and could work out the actual time the project would take (surprise – it took longer).

I’ve added a bit into the post about working backwards. Thanks for that.

Proofreading touchdown? You just made my day! Thanks for this, and for Research Whisperer in general. I am probably not really your intended audience, but I get a lot of value from all the posts. You-all do good work!

[…] Research Whisperer. (2016). How to Make a Simple Gannt Chart.[online] Available at: https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart/ [Accessed 14 Mar. […]

[…] O’Donnell, J 2011, ‘How to make a simple Gantt chart’, The Research Whisperer, 13 September, viewed 13 April 2018, < https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart/&gt ;. […]

[…] you know how to make a simple Gantt […]

[…] How to make a simple Gantt chart: This article provides steps on making a Gantt chart (generally, not specific for PhD). […]

[…] “How to Make a Simple Gantt Chart,” by Jonathan O’Donnell on The Research Whisperer […]

[…] analysis of all their blog search terms. His analysis  showed lots of people were looking for how to make a simple Gantt Chart. Jonathan’s excellent analysis left me wondering: what do readers think is ‘high value […]

If your university has the Microsoft suite of programs Viso (I think it is called) is easy to learn the basic functions to make a Gantt and the nice thing is that when you change a date the program moves the bars for you so fewer errors 🙂 winning.

Thanks, Wendy. Good advice.

[…] complex, messy, and not as linear as suggested by the timeline of activities we outline in project Gantt charts. During my doctorate, there were twists and turns as I made decisions around which literature to […]

[…] webinars should I register for? What about grants? Reading groups? Mentoring? How exactly does a research GANTT chart work (or does it)? How can I get research and writing done without sacrificing my entire summer on […]

[…] my various projects. This method was originally inspired by two academic Gantt chart enthusiasts (one, two). However, I found that the traditional way of setting up a gantt chart (with the projects on […]

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13+ SAMPLE Gantt Chart Research Proposal in PDF | Excel

Gantt Chart Research Proposal | Excel

13+ sample gantt chart research proposal, what is a gantt chart research proposal, different uses of gantt charts, basic components of a gantt chart research proposal , how to write a gantt chart research proposal, what are some examples of a gantt chart research proposal, why is a gantt chart useful, what are the essential components of a gantt chart, what are the advantages and disadvantages of gantt charts.

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1. business plan, 2. design project, 3. event planning, 4. software development, 5. social media, step 1: create a compelling cover page , step 2: identify the research problem, goals, objectives and desired outcomes, step 3: demonstrate the research activities and plans using a gantt chart, step 4: indicate the value, budget and other components of the research project, step 5: prepare the final draft, share this post on your network, you may also like these articles, title project proposal.

In this comprehensive guide, we will explore the essentials of crafting an effective Title Project Proposal. Whether you're applying for a grant, pitching a new project, or seeking approval…

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Navigating the intricate world of construction demands a seasoned company with a proven track record. Our comprehensive guide on the Construction Company Proposal is your blueprint to understanding the…

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How to use a Gantt chart for a research project

Using a Gantt chart for a research project can give all stakeholders a better understanding of timelines and the resources needed for each task.  With all project activities neatly laid out within a timeline and every minor detail accounted for, a Gantt chart provides your team with the framework for successful project operations.

In this article, we’ll discuss a Gantt chart and how you can use it in a research project to maximize efficiency and promote greater transparency. We’ll also share how you can use monday.com’s project management Work OS to simplify the management of any research project further.

What is a Gantt chart?

A Gantt chart is a bar chart popularized in the early 1900s by Henry Gantt. It lets you establish a detailed project plan according to when you need each task completed.

If done correctly, a Gantt chart creates a realistic time frame for a project by establishing a start date for the whole project and each task. Then, you can pair these start dates with an estimation of how long the task will take, broken down by days, weeks, or months.

What makes a Gantt chart unique is that it establishes dependency relationships between all relevant tasks, which can help you better understand necessary workflows.

For example, let’s say you’re creating a research proposal. One of your tasks is to promote awareness and garner support for the proposal on social media. However, before you can do that, you need to create informational materials you can distribute and have the proposal outline ready for viewing. Since these necessities are clearly outlined in the Gantt chart, you can plan your project timeline accordingly.

How can you use a Gantt for research projects?

Research projects are vast undertakings that require a lot of your time, effort, and brain power. Sometimes it’s easy to get sidetracked or confused about what comes next in your research or how you should put it together.

A clear understanding of objectives and deadlines can help you organize even the most complex research project undertakings. Even better, a Gantt chart provides clear step-by-step instructions with dependency relationships marked to ensure every team member understands their responsibilities.

A Gantt chart ensures all research project team members clearly understand objectives, deadlines, and task dependency relationships.

Best practices for planning and scheduling a research project

Understanding the best practices for planning and scheduling a research project can help you get the most out of your Gantt chart . A few best practices include:

• Have a clear goal : Before sitting down to plan your research project, ask yourself some crucial questions. What are you trying to achieve? Why are you trying to achieve it? When do you need to complete it?
• Use scheduling tools : Use task and resource scheduling tools when possible to reduce the risk of human error.
• Get the team involved :  Gather your team together for a brainstorming session, if possible, when developing a list of tasks required to meet your final objective.
• Consider dependency relationships :  Consider the dependency relationships between objectives carefully and be realistic about time frames. Ensuring your team has enough time to successfully and thoroughly complete each task from the beginning sets your research project up for success.
• Identify potential issues : Identify risks and potential roadblocks in your schedule and have a backup plan for each to ensure a steady workflow with minimal pushbacks.
• Consider resource requirements : Consider the resources necessary to complete each task. Remember to include work hours as resources and schedule each team member appropriately to achieve objectives in the desired time frame.
• Plan for reporting : Assign specific times, or interval periods, for progress reports and compare these with your initial estimations. If these reports show alterations are necessary, don’t be afraid to make changes.
• Identify KPIs :  Before the research project begins, identify key performance metrics and track them as you go to define your success clearly. You may find using a relevant tool or platform the easiest way to track performance metrics.

Having the right Gantt chart tools can increase efficiency, decrease downtime, and ensure objective deadlines are not only met but exceeded.

Managing research projects on monday.com

monday.com’s robust project management Work OS makes managing research projects easier by:

• Centralizing projects from start to finish : Our Work OS lets you centralize all projects from conception to completion, with customizable dashboards that show you the information you deem most important. Quickly assess risks, bottlenecks, and roadblocks to keep your research project moving forward.
• Streamlining project workflows : Streamline workflows by automating routine tasks and assigning teammates to the work they’re most qualified for. Then, track individual and project-wide progress in real-time with regular task updates. Use color coding to make task management even more straightforward.
• Enabling communication across teams :  Our Work OS promotes communication between project members and across different teams, so all stakeholders know where things stand at all times. You can share documents, leave notes, and work together in real-time for more effective communication that allows you to exceed every deadline and meet every objective.

monday.com can provide your team with a Gantt chart view to make project management easier. Get started with monday.com’s powerful Work OS by building a research project workflow from scratch or try a few of our other templates for managing research projects easier.

Related templates

A basic Gantt chart can help you plan your research project in detail. On monday.com, you can add a Gantt View to any type of project board. Below are some of our recommended templates from our Template Center that you can use to fine-tune other essential aspects of your research project.

Keyword power tools template

Our  Research Power Tools Template uses a Gantt chart format to help you visualize project timelines, manage project resources, and monitor each phase of your research projects from one platform.

Publication and journals template

Our  Publications and Journals Template is an excellent tool for content publishing companies. You can use our template to:

• Manage your publication process: Our template enables whole-process management from submission to approval. Easily track article status and monitor writer workload to ensure you meet publishing deadlines.
• Visualize your publishing pipeline: Customizable dashboards allow you to receive a high-level overview of all current and upcoming articles and where they stand.
• Track individual contributions: Ensure each writer meets minimum contributions and isn’t given too large a workload by tracking individual contributions.

By now, you should have a working idea of Gantt charts and how they increase transparency and efficiency in project management. However, if you still have questions, we’ve answered a few FAQs below.

How do you create a dissertation in a Gantt chart?

To create a Gantt chart for a dissertation, you should first understand your timeline and deliverables. Once you’ve written these down, create detailed task lists of how you’ll accomplish each deliverable and consider dependency relationships between each. Finally, use the Gantt chart to outline your dissertation from start to finish.

What should be in a dissertation timeline?

In a dissertation timeline, you should include the following:

• Role assigning (if applicable)
• Research tasks
• Experiments, social or scientific (if applicable)
• Data collection and analysis
• First draft completion
• Submission to the advisor (first) and dean (at completion)

How do you create a Gantt chart in Word?

You can create a Gantt chart in Microsoft Word by:

• Opening a new Word document
• Change the document orientation from vertical to horizontal
• Insert a bar graph into your document
• Make format alterations as necessary to make the graph look like a Gantt chart
• Insert information and customize as necessary

Any team can increase transparency in their research projects with monday.com

Using a Gantt chart to create a detailed project timeline can help increase transparency and promote greater efficiency in your organization’s research projects.

When you pair a Gantt chart with monday.com’s robust project management system, you have the tools you need to meet deadlines, complete objectives, and exceed expectations.

Send this article to someone who’d like it.

• Sample Research

FREE 10+ Gantt Chart Research Proposal Samples in PDF

According to the book “Mastering the Gantt Chart,” the use of the Gantt chart allowed for real progress and advancement in industrial management in the early 20th century. By using a simple and powerful graphical representation, a specific research or work project can be accomplished easily. In this article, we will discuss beneficial steps of creating a proposal for your Gantt chart  research , plus we have various downloadable proposal templates for you to use. Keep on reading!

Gantt Chart Research Proposal

Free 10+ gantt chart research proposal samples, 1. gantt chart timeline research proposal template, 2. gantt chart research project proposal, 3. sample paper research management proposal, 4. gantt chart research proposal, 5. gantt chart research proposal form, 6. market research proposal gantt chart, 7. gantt chart research plan proposal, 8. master research proposal gantt chart, 9. gantt chart research project proposal, 10. research project gantt chart template, 11. proposal for thesis gantt chart template, what is a gantt chart research proposal, how to create a gantt chart research proposal , 1. define specific goals, and objectives, 2. collect and evaluate data  , 3. explain your methodology and sequence activities, 4. indicate the estimated time, how do you create a gantt chart for a project, how do you write a one page proposal for a research paper, what is an example of a gantt chart, what makes a good gantt chart.

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A Gantt chart research proposal   is a useful document that comprises main goals, objectives, and methods or strategies established by the researchers in demonstrating the specific timeline and progress, or the essential tasks and time intervals of a particular project.

Being an effective researcher, you need to really learn and apply the significant process and skills, improve your skills, and fully develop a unique end product. In this matter, we suggest that you follow the steps below while freely using one of our templates in this article:

Before anything else, you need to identify the research problem, and define specific goals, and objectives in creating a research proposal for your thesis Gantt chart.  Be inspired by the words said by Henry Davod Thoreau: “If you have built castles in the air, your work need not be lost; that is where they should be. Now put the foundations under them.”  So, establish a solid foundation of your proposal by creating your goals.

The second step that you should do is collecting and evaluating important data for your proposal. The information you collected will help you to gain valuable information on how you can manage and structure your plan properly. Donato Diorio said: “Without a systematic way to start and keep data clean, bad data will happen.” To maintain order and harmony in your work, use some quality research and analysis methods on your data.

Then, you need to explain thoroughly the different kinds of methods and strategies that you are planning to use for your research study . An Indian actor named Ashish Vidyarthi said: “We make life difficult, and then we try to solve it. My methodology is to simplify things and share them with life examples.” Avoid setting up complicated methods but opt for simple yet effective ones. Also, make a clear list of activities that you need to include for your plan, and sequence them in the proper order.

You need to indicate an estimated time for each item or activity on the list of your research proposal. This will show some clarifications for your readers or evaluators to know if you have allocated enough time to finish your proposed research paper. 

To create a Gantt chart, you need to review the scope baseline, and create and sequence activities. Then, estimate your resources and time durations. Later on, you can develop a structured schedule.

Write a catchy title and compelling introduction and a resource review. Describe thoroughly the implementation of your methods. Predict your results. Discuss the possible effect of your results.

An example of a Gantt chart is a bar chart that portrays the beginning and end dates of various elements of a certain project such as resources, milestones, tasks, and dependencies.

A good Gantt chart should have a sufficient time duration or time frames which can be precisely estimated. Include a hierarchical list of goals or work divisions, with tasks and subtasks listed below them.

Therefore, writing a proposal for your Gantt chart research may not be an enjoyable task to you in the first place yet despite the difficulties, you eventually find them to be achievable, inspiring you to perform your best in completing your research work. For planning and scheduling projects, you need to be an expert in using a Gantt chart. So, we recommend that you get a proposal template today to work efficiently on your thesis research project! 

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Blog Graphic Design 11 Gantt Chart Examples For Project Management

11 Gantt Chart Examples For Project Management

Written by: Bronwyn Kienapple May 10, 2023

Slack pings, client emails, subcontractor texts… it’s enough to drive anyone crazy. Stop the communication madness and make a Gantt chart .

A Gantt chart lets you communicate your project timeline visually in an easy-to-understand way. Everyone’s in the loop, so you can get work done faster and easier.

Want to see Gantt chart examples, plus get tips on how to create professional Gantt charts that are professional, attractive and simple to understand?

Stick around or check out our Gantt chart templates to start customizing right away.

Click to jump ahead :

• What is a Gantt Chart?

6 Gantt chart examples 

Why is a gantt chart important, what is a gantt chart used for.

• How Gantt charts improve team communication, project tracking & time management ?

Benefits of using a Gantt chart

What are the parts of a gantt chart, how to make a gantt chart, what is a gantt chart.

A Gantt chart is a timeline of a project. The top of the chart shows the time frame and the left side of the chart lists the project activities.

Here’s a Gantt chart example:

Each activity listed on the left-hand side of a Gantt chart has a colored bar next to it.

The position and length of that bar depends on the activity’s timeline and duration: when it starts and when it ends.

• For example, in the daily project status Gantt chart above, Activity 1 (Task 1) will take place from March 3 to 7 and then from March 10 to 13. The due date is Thursday of that week. Each week is color coded.

Here’s another example:

In short, a Gantt chart shows:

• What tasks need to be done to complete the project
• When these tasks need to be done

Now that you know what a Gantt chart is, let’s look at a few examples to better understand its usability and versatility.

• Gantt charts for Project Management
• Gantt Charts for Construction
• Gantt Chart Example for Project Proposals
• Gantt Chart Example for Business Plans
• Gantt Chart Example for Consultants
• Gantt Chart Example for Manufacturing

1. Gantt charts for project management

Gantt charts can be a helpful visual to include in project management plans .

Like the previous example, this retro daily project Gantt chart example breaks down project activities day by day.

It also breaks down who’s responsible for what project activity.

• Sonya J. is responsible for it from September 3 to 14 (two weeks).
• Amir K. is responsible for it from September 17 to 21 (one week). Julia F. is in charge of Task 1/Activity 1 from September 17 to October 2. Her red bar shows that the due date is Wednesday.

The magic of a Gantt chart is that it lets you set the order in which tasks should be completed.

And since Gantt charts are in an easy-to-understand timeline format, the task order is crystal clear.

Your team and/or clients won’t need to ask you again and again when Mark is supposed to be working on link building. Phew .

Project management: simplified.

This template would work especially well for consultants , as the client can get a visual representation of the team working on their project.

Putting faces to the names creates confidence in the client and helps build your reputation.

Pro Tip : Use Venngage’s collaboration features to add team members (like your client) to your account and share your Gantt chart seamlessly. Or better yet, edit and customize your gantt charts with your team in real time with our new real-time collaboration feature!

Get feedback and approvals faster within one channel, without having to juggle Slack messages, emails, or G Suite comments.

This corporate weekly project Gantt chart example is more traditional than the previous example. The focus is on the activities and their types, not the individual people.

The types of activities, such as engineering or marketing, are color coded.

• For example, Task 3/Activity 1 is a marketing activity that will take place from the middle of week 3 to the middle of week 5. Julia K. is responsible for this activity.

This futuristic-looking Gantt chart example is perfect for teams who operate on the sprint system .

The template is divided into two-week sprints, but you can change this to a one week sprint (or longer) as needed.

The left hand side is divided by team and further divided by activity.

• For example, the engineering team will do planning from the beginning of week 3 to the end of week 5.

Pro Tip : When you’ve finished editing your Gantt chart in Venngage, click “Share” in the top right corner of the editor to email or get a link to your design.

Or click “Download” to download a PDF or PNG file to your hard drive (Premium and Business plans only).

Add your Gantt chart to your weekly team meeting presentation . Consultants can add them to their proposals or work plan templates  or integrate them into their project management tool .

2. Gantt Charts for Construction

Construction projects can suffer from “too many cooks in the kitchen” syndrome, making it really hard to meet deadlines.

Gantt charts are a great way to keep construction projects on schedule and make sure clients, crew members and subcontractors are in the loop.

This construction project Gantt chart example will make sure everyone’s on the same page. The chart’s simple format makes it easy to see what activity is due when .

You can edit the Gantt chart as the project progresses.

• For example, if an activity is taking longer than it should, extend the bar’s length and make that section red. That way, everyone is instantly aware of overtime and potential project delays.

This construction project Gantt chart example is almost the same format as the previous one, but the dots represent two day intervals.

• For example, demolition will run from Friday of week 1 to Friday of week 2 (six days).

Pro Tip : Venngage’s My Brand Kit tool lets you apply your brand colors to your Gantt chart template with one click. My Brand Kit also lets you include your logo and apply brand fonts.

For example, in the above template, using My Brand Kit would change the blue, yellow and green background color scheme to your brand’s color scheme. You can then click “shuffle” to cycle through the color combination options.

3. Gantt Chart Example for Project Proposals

New product in the works? Use this dark new product project Gantt chart example.

The far left hand column maps out the activities, while the far right column lists what department is responsible for each activity.

Product development typically involves multiple departments or teams of people. There may be no one project leader, or only multiple managers, on multiple teams.

A Gantt chart is the perfect way to manage tasks between multiple teams as all the information is in one place, in a crystal-clear format.

It eliminates confusion about dependencies i.e. who needs to finish what before another team can begin their task.

Pro Tip : You can also include the chart in your business report or presentation .  Download your finished Gantt chart as a PNG file (Premium and Business plans only). Choose a presentation template from our library. Once you’re in the editor, click the “Image Upload” tab to upload the Gantt chart and add it to your slides.

4. Gantt Chart Example for Business Plans

A business plan tends to contain a lot of information and can quickly become overwhelming to potential investors.

Visualizing schedules, research or data will help break up all the text and quickly communicate key deliverables.

Investors need to see that you have a concrete plan in place that will let you achieve your revenue goals. 

One strategy is to use a Gantt chart to visualize your business plan’s growth strategy or marketing plan .

Use the Gantt chart example above to plot your business strategy and major milestones. Edit the time frame on the bottom to plot out stages by quarter–over several years, if you like.

You can also include this Gantt chart in your project plan .

5. Gantt Chart Example for Consultants

Your client’s hired you to help them achieve their goals. But, let’s say they’re a new client and they need a little more reassurance that you, the consultant, is on top of things.

Show your client that you have a workable roadmap to success with a Gantt chart.

Edit the above Gantt chart example and divide tasks–between your team, any subcontractors and your client’s team.

Refer back to the chart during your weekly calls with the client to make sure you’re both on the same page.

If you’re overwhelmed by admin work, check out our job proposal templates , business proposal templates and consulting report templates and get important documents out the door a lot faster.

Find a hard time creating business proposals fast? Read our in-depth business proposal guide to whip up proposals quickly. 

They’ll also look plenty better than those Word documents you usually churn out!

Pro Tip : Love your Gantt chart’s layout and want to use it again for other consulting projects? Save it as a template in Venngage. That way, you can reuse it whenever you need to make a Gantt chart for another client.

6. Gantt Chart Example for Manufacturing

A Gantt chart template for manufacturing is useful for both employees and management. It clearly maps out the entire production process in a visual format, detailing each step from raw materials to the final product. This clarity allows your employees to see exactly what needs to be done and when, making it easier to coordinate efforts and maintain smooth operations.

Management teams benefit by being able to quickly identify potential delays and adjust plans accordingly to keep the project on track. A Gantt chart ensures everyone is on the same page, enhances productivity, and guarantees timely delivery of products.

Pro Tip: Customize your Gantt chart template to include color codes for different stages of the production process. This visual differentiation can help team members quickly understand the status of various tasks and prioritize their efforts more effectively.

Gantt charts are important because they make scheduling, planning and executing on projects easier. They also help a lot with general time management .

Projects often involve multiple stakeholders, activities and deadlines. Gantt charts visualize all these factors so that project managers and their teams can quickly understand who needs to do what and when .

This will help make sure each deliverable is completed on time.

Which in turn will prevent a snowball effect of missed deadlines, causing the  project price to go up and the completion date to be pushed back.

And no one wants that.

A Gantt chart is a handy visual tool that’s great for project management, helping to lay out a project schedule. Here’s how it helps:

• Plan and Schedule Projects : By outlining tasks, how long they’ll take, and how they depend on each other, Gantt charts make planning and scheduling projects of any size much easier.
• Track Progress : They give you a clear visual of project progress, showing which tasks are done, which are in progress, and which haven’t started yet.
• Visualize Dependencies : The chart highlights how tasks depend on each other, making it easy to see how a delay in one task might affect others.
• Identify Critical Path : Gantt charts help you figure out the critical path of a project—the sequence of tasks that must be completed on time for the project to stay on schedule.
• Facilitate Communication : They serve as a centralized communication tool, providing everyone with a clear overview of the project timeline and who’s responsible for what.

Gantt charts are super useful for keeping projects organized, on track, and ensuring everyone on the team is on the same page.

How Gantt charts improve team communication, project tracking & time management?

Gantt charts are useful tools that can boost team communication, project tracking, and time management. Here’s how:

Improved Team Communication:

• Clear Visualization: Gantt charts give you a visual overview of the entire project, showing the timeline, tasks, and milestones. This makes it easy for everyone to understand their responsibilities.
• Centralized Information: All the details about the project, like who is doing what and when it’s due, are in one place. This cuts down on unnecessary back-and-forth communication.
• Status Updates: Everyone can see the status of each task at a glance, which helps in identifying any delays and facilitates timely discussions.
• Collaborative Planning: These charts make it easy to plan tasks together and adjust them as needed, ensuring that everyone is aligned.

Enhanced Project Tracking:

• Real-Time Monitoring: You can track the progress of the project in real-time, making sure everything is on schedule.
• Milestones and Deadlines: Key dates are clearly marked, helping to keep the project on track.
• Dependency Management: Gantt charts show how tasks depend on each other, so you can see how delays in one task might affect the overall timeline.
• Progress Updates: Regular updates give you a clear picture of which tasks are completed and which are still pending.

Better Time Management:

• Task Allocation: These charts help in assigning tasks efficiently, making it clear who is responsible for what and when.
• Prioritization: They help in prioritizing tasks based on their importance and deadlines.
• Resource Management: Gantt charts highlight resource bottlenecks, ensuring optimal use of resources.
• Forecasting: Teams can predict future workload and adjust plans to prevent team members from being overburdened.

Practical Example: Imagine you’re running a marketing campaign. A Gantt chart can help you:

• Schedule Tasks: Plan out content creation, design, social media posts, and ad placements.
• Assign Responsibilities: Clearly assign tasks and set deadlines for each team member.
• Track Progress: Visually update the status of each task to see what’s completed and what’s still in progress.
• Manage Dependencies: Make sure that content is ready before starting the design phase.
• Adjust Plans: Modify tasks as needed to stay on track for the campaign launch date.

Gantt charts provide a clear and visual way to manage projects. They improve team communication, project tracking, and time management, leading to more successful project outcomes.

The benefits of a Gantt chart include:

• Scheduling and planning projects and tasks
• Plan work in sprints
• Visualizing how projects and tasks evolve over time
• Collaborate with your team
• Comparing planned versus actual timelines

Gantt charts are incredibly versatile — they’re useful for multiple roles, such as:

• Project managers
• Marketing managers
• Team leaders
• Operations managers
• Consultants

Gantt charts aren’t industry-specific, either. They’re a critical tool for anyone managing a long-term project that has lots of tasks and a complex schedule and that requires collaboration.

• For example, the Gantt chart example below can be adapted for any project simply by changing the tasks and milestones:

Industries that can benefit from Gantt charts include:

• Construction
• Manufacturing
• Product development
• Engineering
• Infrastructure
• Oil and gas
• Telecommunications
• Professional services and consultants

Telecommuting has risen 140 percent since 2005, according to Globa l Workplace Analytics .

As this number continues to skyrocket, a Gantt chart becomes even more critical for team management and to effectively plan and track work as a team.

When you first look at a Gantt chart, it might seem overwhelming.

What do the bars or lines mean? How do they relate to the x and y axes?

But, on second glance you’ll see that the beauty of a Gantt chart is actually in its simplicity.

A Gantt chart only has three main parts:

• Activities and/or tasks (left axis)
• Milestones (top or bottom axis)
• Activity and/or task bars

Take a look at this simple Gantt chart example:

Not intimidating at all.

• Tasks on the left axis
• Milestones on the bottom axis
• And bars that show when each task should begin and end

Of course, more complex projects, such as the construction of large urban infrastructures or complex software engineering services, require more complex Gantt charts.

The Gantt chart example below takes things a step further by dividing activities into smaller tasks.

• For example, “Planning” is divided into: needs assessment, project agreement and site map.

This Gantt chart also lists (on the right) who’s responsible for each task.

The good news is that you can now create a Gantt chart with Venngage in five steps:

1. Choose a Template

Choices, choices. Open our Gantt chart templates gallery .

Then, select the template for you by:

• Ex. Dark Home Construction Project Gantt Chart Template
• Ex. Dark New Product Project Gantt Chart Template
• Corporate Weekly Project Gantt Chart
• Ex. Detailed Project Gantt Chart

Hover over the template you like and click “Create.”

2. Lay Out Your Timeline From Left to Right

Start by laying out the timeline of your from left to right, creating divisions by day, week, month, or quarter.

In this Gantt chart template, click the text box you want to edit and start typing.

Or delete the days of the week and add months or quarters, instead.

Made a mistake? You can click “undo” in the top toolbar at any time.

To add a new column to the right, click “Resize” and increase the width of the custom page size. Try adding 200 more pixels and readjust as needed.

Then, drag and select all the orange icons to move them to the right at the same time.

Drag to select the entire dates section and click “copy” and move into place. Edit the dates.

Now, drag to extend the beige bars. Use the “snap to guide” feature to help you align everything perfectly.

3. Add Tasks From Top to Bottom

Click the tasks and activities to edit the text. Use the top navigation bar to change the font style, size, color etc.

If you need to add a new row, follow the same steps for adding a new column as above. Just adjust the height of the page size instead of the width. Then, copy the last row by dragging to select and pressing “copy.”

4. Adjust Each Bar Accordingly

Adjust each bar so it begins at the task’s start date and extend it to the end of the expected task deadline.

Click each bar to move it or drag it. The snap-to-guide feature will help you align the bar with the specific day of the week above.

Copy other bars with the right color and move them into place to extend the timeline of a task.

You can also click the orange circles to assign each task to a different person–in the above Gantt chart template they’re indicated by initials.

5. Brand Your Gantt Chart

Brand your Gantt chart with one click by opening the My Brand Kit tab. Drag your logo into place.

Then, click a “My Brand Colors” palette to apply these colors to the entire template. Click “Shuffle” to scroll through different color combinations. Very cool.

Want a different type of design? Discover even more Gantt chart templates .

Pro Tip : Struggling to customize your Gantt chart just the way you want it? Venngage offers priority support via email, chat and phone and 1-on-1 consultations to Business plan members. Ask our designers for tips on how to present your idea visually — whether in a Gantt chart or a presentation, report, white paper etc.

What’s your number one struggle with managing projects right now? Let us know in the comments below!

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• Agile project management
• Gantt chart examples

5 Gantt chart examples for better project management

Browse topics.

Gantt charts are indispensable tools in project management that visually represent project timelines , tasks, and dependencies. Gantt charts simplify task management , foster team collaboration, and enhance project visibility.  We'll explore several Gantt chart examples and their diverse applications across various project types, from dependency mapping to date shifting and resource allocation. You'll discover how Gantt charts streamline every project phase, from project planning to execution, and adaptation, making them invaluable for both simple and complex projects. 

Whether you're a project manager, team lead, or collaborator, understanding how to leverage Gantt charts effectively can elevate your project management capabilities.

What is a Gantt chart?

A Gantt chart is a visual project management tool that illustrates tasks and their timelines within a project workflow . It has three parts: a list of tasks on the left and a timeline on the right, with schedule bars representing the duration of each task. 

A Gantt chart example can include additional details, such as task start and end dates, milestones, task dependencies, and the individuals or teams responsible for each task. It offers a comprehensive view of a project's tasks and their sequencing, making it a valuable resource for effective project management .

5 examples of Gantt charts for project management

Gantt charts aid in planning, scheduling, and tracking projects. While versatile, their core purpose is consistent: enhancing project visibility and aiding decision-making. 

Let's explore several Gantt chart examples and how they aid in managing simple and complex projects.

1. Dependency mapping

Dependency mapping is a cornerstone in project management, not only for identifying, analyzing, and documenting task interdependencies but also for prioritizing them effectively. 

Gantt charts are often the go-to visual tool for this purpose, with horizontal bars indicating the duration of each task and connecting lines specifying the dependencies among them. They offer dynamic benefits like enhancing sequencing and scheduling, particularly in projects with multifaceted dependencies.

Modern Gantt chart software further elevates the practice by providing real-time updates, allowing for Agile adaptability. These charts foster team collaboration by presenting a centralized, coherent view of the project, thereby minimizing misunderstandings and closing knowledge gaps.

Example : Imagine orchestrating a large-scale cybersecurity update across multiple teams. You need to complete some tasks, such as coding the software before rolling out the update. But other tasks, like employee training, can occur in parallel. Gantt charts illustrate these complex interdependencies, empowering project managers to allocate resources optimally and proceed with a well-timed execution.

2. Task management

Gantt charts offer a structured and visual approach to planning, scheduling, and resource allocation, making them invaluable in project management. 

Here are some reasons why Gantt charts excel in task management :

• Task planning provides a clear project task overview regardless of complexity.
• Task allocation allows effortless assignment to team members, promoting collaboration.
• Timelines offer precise scheduling with defined start and end dates, preventing overwork.
• Task dependencies highlight interdependencies for correct task sequencing.

Progress tracking helps every stakeholder keep a tab on a project’s lifecycle through a chart.

Gantt charts streamline complex task information, facilitating decision-making, promoting organization, clarifying roles, and ensuring smoother project execution.

Example : A software development sprint includes coding, testing, and debugging. Gantt charts allow developers to assign tasks precisely, setting clear timelines for each sprint. Maintaining alignment, reducing overwork risks, and tracking progress visually helps teams meet release deadlines.

3. Project planning

Gantt charts provide an all-encompassing perspective on project scope, going beyond task enumeration to deliver strategic insight. These charts act as strategic roadmaps, meticulously aligning with overarching objectives. 

They serve the dual purpose of guiding immediate action and facilitating long-term planning. Their high-level timelines are tailored for diverse project scales, from short-term bursts of activity to long-term strategic initiatives, offering stakeholders a robust framework for decision-making and resource allocation.

Beyond this, Gantt charts break down tasks into manageable steps, assigning ownership and establishing logical sequences. This task breakdown enhances resource optimization and accountability, while identifying dependencies ensures smooth project progress. 

Gantt charts empower project planners to plan, visualize, and execute projects, making them invaluable for comprehensive project views, roadmap creation, and efficient task management.

Example : Marketing campaigns require the project team to juggle multiple tasks, such as market research, content creation, and campaign execution. Gantt charts serve as a visual roadmap for breaking down these tasks, assigning them to team members, and setting clear deadlines.

4. Date shifting

Gantt charts are versatile tools for managing project timelines and adapting to dynamic situations. They excel in date shifting, allowing you to add specific due dates for task alignment and clarity. 

When adjustments are necessary, Gantt charts simplify the process with a user-friendly drag-and-drop feature, ensuring task flexibility. They also help manage scheduling delays by visualizing their impacts and enabling resource reallocation and schedule modifications. 

During resource conflicts or unexpected emergencies, Gantt charts facilitate swift responses, providing the tools for task reassignment or deadline extensions. These capabilities make Gantt charts a reliable compass for navigating unexpected changes while keeping your project on course.

Example : Supply chain issues may delay a product launch. Using a Gantt chart, project managers can easily adjust the dates for dependent tasks, such as marketing and distribution. Adaptability minimizes the impact of delays and keeps the project on schedule.

5. Resource allocation

Resource allocation is a cornerstone of effective project management , and Gantt charts are instrumental in this process. Here's how to use Gantt charts for resource allocation:

• Identifying resource needs : Gantt charts document resource requirements, associating them with tasks or milestones for clarity.
• Checking availability : Gantt charts align resource timelines with project schedules, identifying conflicts and enabling adjustments.
• Managing constraints : Gantt charts accommodate limitations, such as working hours, allowing parameter definition for adherence.
• Optimizing usage : The visual representation of Gantt charts helps identify underutilization or overallocation, enabling task adjustments.

Example : Academic research projects use various resources, such as research assistants, lab equipment, and computing power. Gantt charts can determine when a project needs each resource, identify their availability, and optimize resource usage by avoiding bottlenecks.

A good Gantt chart example serves as a professional framework for resource allocation, ensuring judicious resource deployment, reducing bottlenecks, enhancing productivity, and achieving project goals within set timelines and budgets. Try out our Gantt Chart Template and get started managing your next project today!

Jira for software teams

Jira for business teams

Jira is a valuable solution for diverse business teams, promoting seamless collaboration and efficient project delivery. Tailored for business teams such as marketing, operations, sales, and HR, Jira offers a user-friendly interface. For project planning, Jira uses dynamic calendars instead of traditional Gantt charts. Gantt charts show tasks in a fixed line, making it difficult to change plans. Dynamic calendars make it easy to move tasks around, so teams can adapt more quickly.

With integrations such as Slack, HubSpot, and Google Workspace, Jira is highly customizable, giving business teams flexibility and control in managing their work efficiently.

Plans, available in the Premium edition of Jira , is a powerful tool for planning, tracking, and gaining insights into complex projects, especially for distributed teams. 

Unlike traditional Gantt charts, it handles intricate scenarios with multiple teams, projects, and dependencies, offering a high-level view of work across teams. 

Custom fields and labels categorize work, enhancing visibility and tracking. It simplifies dynamic planning, adapting to reorganizations or shifting priorities without manual adjustments. Integration with multiple Jira boards, projects, and filters allows customized planning. 

It's a versatile and more robust alternative to Gantt charts, providing teams with efficient project management tools and clear progress visibility.

Create Gantt charts with Jira

Jira has a robust selection of agile project management features that support the needs of any team, such as dealing with complex timelines. More dynamic and robust than a Gantt chart, Jira makes it easy for teams to organize work, stay aligned, and build better products.  Jira Plans , available in the Premium edition of Jira, enhances your planning with data-driven outcome forecasts. For teams seeking further diversification, Jira offers tailored solutions to meet specialized project management needs of business and product teams.

Gantt chart examples: Frequently asked questions

What types of projects are suitable for gantt charts.

Gantt charts are well-suited for various projects, including business plans, product management, and design projects. They offer a visual and organized way to outline tasks, allocate resources, and establish timelines, making them valuable tools for managing various project types effectively. 

Can you use Gantt charts for team collaboration?

Yes, Gantt charts are a valuable tool for team collaboration. They provide a clear visual representation of project timelines, tasks, and dependencies, making it easier for team members and stakeholders to coordinate efforts, track progress, and communicate effectively throughout the project's lifecycle.

What software can I use to create Gantt charts?

If you're aiming to create Gantt charts, consider using Jira as your go-to platform. Jira excels in offering features for dependency mapping, team collaboration, and real-time project tracking, making it ideal for handling complex projects.  Get started for free with Jira and explore Gantt chart functionalities as well as other planning tools.

Gantt Charts

A Gantt chart is a project management tool that illustrates a project plan. Learn how they can help and see an example of Gantt charts

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Agile process flows help bring structure to scale your software development process. Learn more about workflow management to support your agile program.

Master Research Proposal Gantt Chart Template

• Great for beginners
• Ready-to-use, fully customizable Subcategory
• Get started in seconds

Embarking on a master's research project can be both exhilarating and overwhelming. With so many tasks and deadlines to manage, it's crucial to have a clear plan in place. That's where ClickUp's Master Research Proposal Gantt Chart Template comes to the rescue!

This Gantt chart template empowers graduate students to:

• Break down their research proposal into manageable tasks and milestones
• Visualize the timeline and dependencies of each research activity
• Track progress and ensure timely completion of all project components

Whether it's conducting literature reviews, collecting data, or analyzing results, this template will keep your research project on track. Say goodbye to stress and hello to a well-organized and successful research journey!

Ready to take control of your master's research project? Try ClickUp's Master Research Proposal Gantt Chart Template today!

Benefits of Master Research Proposal Gantt Chart Template

Planning and executing a master's research project can be a daunting task, but with the Master Research Proposal Gantt Chart Template, you can stay organized and on track. Here are some benefits of using this template:

• Visualize your research project timeline and tasks in a clear and structured way
• Easily identify dependencies and critical path to ensure smooth progress
• Set realistic deadlines and allocate resources effectively
• Track progress and make necessary adjustments to stay on schedule
• Improve communication and collaboration with your research team
• Increase your chances of completing your research proposal on time and with success.

Main Elements of Master Research Proposal Gantt Chart Template

ClickUp's Master Research Proposal Gantt Chart template is perfect for managing and visualizing all the aspects of your research project. Here are the key elements of this template:

• Custom Statuses: Track the progress of each task with statuses like Complete, In Progress, and To Do, ensuring that you stay on top of your research project.
• Custom Fields: Utilize custom fields such as Project Phase, Project Progress, and Attachment to add specific details and attachments to each task, keeping all your research information organized.
• Custom Views: Access three different views to manage your research project effectively. The Project Gantt view allows you to visualize the project timeline and dependencies. The Project Plan view helps you create and manage tasks in a structured manner. And the Template Guide view provides a detailed guide on how to use and customize this template for your specific research needs.
• Gantt Chart: Use the built-in Gantt chart feature to plan and schedule tasks, set dependencies, and track progress, ensuring that your research project stays on track and meets all deadlines.

How to Use Gantt Chart for Master Research Proposal

Creating a {{Title}} can be a breeze when you follow these {{Steps_Random #}} simple steps:

1. Set your objectives

Before diving into creating your {{Title}}, it's important to clearly define your objectives. What are you hoping to achieve with this {{Title}}? Whether it's improving efficiency, increasing productivity, or optimizing workflows, having a clear understanding of your goals will guide you throughout the process.

Use the {{Goals}} feature in ClickUp to set specific and measurable objectives for your {{Title}}.

2. Choose the right view

ClickUp offers various views to suit different needs and preferences. Select the view that best aligns with the nature of your {{Title}}. Whether it's a project board, a Gantt chart, a calendar view, or a table view, make sure you choose the view that provides the most clarity and organization for your {{Title}}.

Utilize the {{Board view}}, {{Gantt chart}}, {{Calendar view}}, or {{Table view}} in ClickUp to visualize and manage your {{Title}} effectively.

3. Customize your template

Tailor your {{Title}} template to fit your unique requirements. ClickUp allows you to add custom fields, automate recurring tasks, set up integrations, and more. Take advantage of these features to personalize your {{Title}} and make it work seamlessly for your team.

Leverage the power of {{Custom fields}}, {{Automations}}, and {{Integrations}} in ClickUp to create a customized {{Title}} template that suits your specific needs.

4. Assign tasks and responsibilities

Break down your {{Title}} into manageable tasks and assign them to team members. Clearly define responsibilities and deadlines to ensure everyone is on the same page. This step is crucial for effective collaboration and accountability.

Create tasks in ClickUp and assign them to the relevant team members to streamline workflow and keep everyone organized.

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Get Started with ClickUp’s Master Research Proposal Gantt Chart Template

Graduate students conducting master's research projects can use the Master Research Proposal Gantt Chart Template to effectively plan and manage their research activities, ensuring timely completion of their project.

First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or advisors to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to plan and manage your research proposal:

• Use the Project Gantt View to visualize the timeline of your research activities and milestones
• The Project Plan View will help you break down your research proposal into smaller tasks and subtasks
• Use the Template Guide View to reference instructions and guidelines for each task and milestone
• Organize tasks into three different statuses: Complete, In Progress, To Do, to keep track of progress
• Update statuses as you complete tasks to stay on top of your project's progress
• Monitor and analyze tasks to ensure maximum productivity

By utilizing the Master Research Proposal Gantt Chart Template, you can effectively plan and manage your research project, ensuring its successful completion.

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Gantt Chart Examples, Templates, and Styles

By Diana Ramos | October 31, 2022

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Gantt charts are the bread and butter of project scheduling. We’ve assembled dozens of example images and templates to help you make the best Gantt charts possible. 

Included on this page, you’ll find 30 downloadable Gantt charts, with helpful examples for marketing , software development , project management , product development , and human resources . Plus, read expert tips on making Gantt charts for various formats , including Google Sheets, Excel, Microsoft Word, and more.

What Does a Gantt Chart Look Like?

A Gantt chart is a simple bar chart that shows all the tasks, events, and milestones in a project. The x-axis depicts the project timeline, and the y-axis depicts project phases. Each horizontal bar represents a project task. 

In most Gantt charts, the current date is represented by a vertical line, which looks like a progress bar. 

Other common symbols are diamonds or stars, which represent milestones. 

Many Gantt charts use color-coding to separate project phases.

“When creating a Gantt chart, each task is represented by a bar that extends over the duration of the task,” says Danny Trichter, Co-Founder of AccessibilityChecker.org . “The length of the bar indicates the duration of the task, and the placement of the bar indicates when the task will begin and end. In addition, Gantt charts often include information such as task dependencies, milestones, and resources.” 

For some projects, especially those with tight deadlines, it can be helpful to include project dependencies in your chart. These are typically represented with arrows. You can use arrows to distinguish between the four types of dependencies: finish-to-start, start-to-start, finish-to-finish, and start-to-finish.

You can also use Gantt charts to represent lead time, lag time, predecessor tasks, and successor tasks when necessary. 

“Gantt charts should be created in a way that is easy to read and understand. I believe if it's not simple, people won't use it,” says Chad Sibila , Sales Manager at VT Industries. “I really like to see a left-to-right, start-to-finish for one project, with the steps to complete along the way.”

For more detailed information about making and using Gantt charts for your upcoming projects, see this basic Gantt chart guide with how-to videos.

Gantt Chart Examples by Format

The format you choose for your Gantt chart depends on the type of project, accessibility needs, and preference. For example, if your team conducts most of their work in Microsoft Suite, then PowerPoint, Excel, and Microsoft Word are better options.

Gantt charts are popular because they are easy to use and adaptable. You can create them in any spreadsheet, word processing, or presentation software. For projects where collaboration and access are key, Google formats such as Google Docs and Google Sheets are the most useful.

Jan Schiller, Partner and Chief Project Officer at Berkshire Consulting, LLC , recommends that you select a tool that can create a Gantt chart from source data, such as Excel or Google Sheets. “The Gantt chart can be lifted into any format that is meaningful to stakeholders,” she explains. “I recommend using one format consistently. Why? For information integrity and transparency that supports informed decision-making. Seamlessly switching between source data and the Gantt chart improves trust and credibility while greatly reducing the effort of maintaining an accurate Gantt chart.”

Gantt Chart Example Template for Excel

Download the Sample Construction Project Gantt Chart Template for Excel Download the Blank Construction Project Gantt Chart Template for Excel

Microsoft Excel is a popular software for creating and designing Gantt charts. For example, streamlined formulas allow you to keep all of your data in a centralized location, while generating Gantt charts automatically. Download the sample or blank template to see an example Gantt chart in Excel for a new home construction project.  

“I prefer using Excel for creating Gantt charts because it is easy to use and provides a lot of flexibility,” says Trichter. “I can easily add more information, such as task dependencies, milestones, and resources. Also, I can easily format the chart to make it look more professional.”

Find a how-to video, a step-by-step guide, and helpful tips for creating your own Gantt chart with this comprehensive guide to creating Gantt charts in Excel .

Gantt Chart Example Template for PowerPoint

Download the Sample Architecture Project Gantt Chart Template for PowerPoint Download the Blank Architecture Project Gantt Chart Template for PowerPoint

Download a detailed example of a Gantt chart or a blank version in PowerPoint for an architecture project. This easy-to-use Gantt chart PowerPoint is the perfect solution for anyone looking to create or present a dynamic project schedule in a presentation format. 

“If I were creating a Gantt chart to share with a large group of people, I might choose to use PowerPoint so that I could include more visuals and make the chart easier to understand,” explains Trichter.

To learn how to create, import, and customize your own Gantt chart for a presentation, see this comprehensive guide to creating Gantt charts in PowerPoint .

Gantt Chart Example Template for Microsoft Word

Download the Sample Clinical Trial Project Gantt Chart Template for Microsoft Word Download the Blank Clinical Trial Project Gantt Chart Template for Microsoft Word

Get started with a blank Microsoft Word template, or download the sample template for a prepared version that shows real data for a research project. In this case, the example is for a clinical trial of a new product. Microsoft Word is a great format option if you need a simple, printable Gantt chart. Use this template to track daily project tasks in a single document. Assign start and end dates, responsible team members, and statuses for each task in the chart. 

“Microsoft Word and Google Docs are formats that I typically use for more static content, such as reports or articles,” says Tricther.

To learn how to make and customize a Gantt chart, use this step-by-step guide to creating Gantt charts in Microsoft Word .

Gantt Chart Example Template for Google Sheets

Download the Sample Business Plan Gantt Chart Template

Excel | Google Sheets

Download the Blank Business Plan Gantt Chart Template

Download the sample template in Google Sheets to see how a project manager might use a Gantt chart to make a business plan. Google Sheets is hard to beat for a collaborative, accessible option with lots of helpful formulas and features. Use this template to track every task in your project in one shareable, web-based document. 

For additional templates, guides, and helpful tips, see this comprehensive article on creating a Gantt chart for Google Sheets .

Gantt Chart Example Template for Google Docs

Download the Sample Sales Plan Gantt Chart Template

Microsoft Word | Google Docs

Download the Blank Sales Plan Gantt Chart Template

Google Docs is another easily shareable and printable format option for making a Gantt chart. Try this Gantt chart template to track the phases and milestones of any project. Download the sample template for a version of a Gantt chart for a sales plan.

Gantt Chart Examples for Marketing

Whether it’s a social media, print, email, or other type of marketing campaign, Gantt charts can help you account for every step along the way. We’ve gathered a helpful list of example images and templates for your next marketing project.

“I started using Gantt charts for mobile project development, as they were taking over two to three months and involving dozens of people,” says Benjamin Poirrier, Founder and CEO of the marketing agency Prodima . “Nowadays, I use them to manage smaller digital marketing campaigns with various stakeholders (developers, designers, content writers, account managers), so I can follow up on the progress of their tasks.”

Marketing Campaign Gantt Chart Example Template

Download a Sample Marketing Campaign Gantt Chart Template for Excel | Microsoft Word

Download a Blank Marketing Campaign Gantt Chart Template for Excel | Microsoft Word

This downloadable example template provides a roadmap for a basic marketing project. From project conception and initiation to launch and measurement, this template has you covered. Assign task owners, set deadlines, and track statuses of every step in the project.

Gantt Chart Example for Market Research

Download the Sample Market Research Gantt Chart Template for Excel Download the Blank Market Research Gantt Chart Template for Excel

Use this straightforward Gantt chart template to map all the phases of your market research project, from planning and developing a mission statement to conducting client surveys, focus groups, environmental studies, and more.

Gantt Chart Example for Video Production

Download a Sample Video Production Gantt Chart Template for  Excel | Microsoft Word

Download a Blank Video Production Gantt Chart Template for Excel for Excel | Microsoft Word

Use a Gantt chart for your next video production project to ensure that you account for all important tasks, from pre- to post-production. Download the blank template to begin mapping your project. For more guidance, try the completed template with sample text to see how someone might use a Gantt chart to schedule a video production project.

Digital Marketing Campaign Gantt Chart Example

Download a Sample Digital Marketing Campaign Gantt Chart Template for Excel | Google Sheets

Download a Blank Digital Marketing Campaign Gantt Chart Template for Excel | Google Sheets

A successful digital marketing campaign can significantly expand the reach and impact of your brand or product. Use this template to monitor the various components of a digital marketing campaign. Track the timelines of your local marketing, content marketing, social media, web, and sales campaigns all in one convenient Gantt chart.

Example Gantt Chart for an Email Marketing Campaign

Download a Sample Email Marketing Campaign Gantt Chart Template for Excel | Google Sheets

Download a Blank Email Marketing Campaign Gantt Chart Template for Excel | Google Sheets

Email marketing campaigns are an effective way to inform existing and potential customers of upcoming sales, events, initiatives, and more. Follow the steps and phases in the customizable sample Gantt chart template for an example of how to effectively design, write, review, and release an email marketing campaign. Download the blank Gantt chart template to start from scratch.

Social Media Campaign Gantt Chart Example

Download a Sample Social Media Campaign Gantt Chart Template for  Excel | Google Sheets

Download a Blank Social Media Campaign Gantt Chart Template for  Excel | Google Sheets

Use a Gantt chart to streamline your multiplatform social media campaign to ensure that posts are consistently on-brand, timely, and polished. In this example, the chart separates tasks by platform making it easy for your team to give the appropriate amount of attention to each advertisement, whether it’s on Facebook, Instagram, TikTok, Snapchat, or another platform.

Virtual Event Planning Gantt Chart Example

Download the Sample Virtual Event Planning Gantt Chart Template for Excel | Google Sheets

Download the Blank Virtual Event Planning Gantt Chart Template for Excel for Excel | Google Sheets

Event planning can be stressful and complicated. Use a Gantt chart to keep hiring staff, planning music and activities, and booking locations simple and organized. This Gantt chart demonstrates a timeline for planning a successful virtual event.

Gantt Chart Example for Event Marketing for Excel

Download the Sample Event Marketing Gantt Chart Template for Excel Download the Blank Event Marketing Gantt Chart Template for Excel

For an event to be successful, teams need to devote resources to promoting it, reaching out to donors or potential guests, and ensuring there is media in place so that the event will be adequately covered. Track every part of your event marketing campaign simultaneously with this comprehensive color-coded Gantt chart.

Examples of Gantt Chart for Software Projects

For software projects, opt for Gantt charts that support Agile methodology. These charts break down projects into sprints, allowing you to track requests from stakeholders and clearly depict key dependencies. 

“Gantt charts are used in both the Waterfall and Agile project management approaches,” says Rafał Gatkowski, Senior Python Developer at STX Next . “They perform especially well with Waterfall since a linear plan is developed to match customer expectations after gathering them at the beginning of a project. At STX Next, we mostly use the Agile approach to set our goals and use continuous customer feedback to update our plan in real time.”

Agile Gantt charts are a popular option for project managers leading software development projects. Assign various development teams to tackle different features, and trace dependencies using arrows. 

For projects with only one development team, you can use a simpler Gantt chart that tracks the status and dependencies of each individual task.

Gantt Chart Example for a Software Development Project for PowerPoint

Download the Sample Software Development Project Gantt Chart Template for PowerPoint Download the Blank Software Development Project Gantt Chart Template for PowerPoint

This presentation-ready, Agile Gantt chart will help you map out, schedule, and share your software development project roadmap. Diamond symbols represent key milestones, while arrows indicate the dependencies among tasks.

Gantt Chart Example for Website Development

Download a Sample Website Development Gantt Chart Template for  Excel | Google Sheets

Download a Blank Website Development Gantt Chart Template for  Excel | Google Sheets  

A user-friendly, functional website is key to the health of any company or brand. Account for every detail in the website development process by downloading a Gantt chart template for Excel or Google Sheets. Track due dates for design, features, development, and launch.

Gantt Chart Example in Software Engineering for Excel

Download the Sample Agile Software Engineering Gantt Chart Template for Excel Download the Blank Agile Software Engineering Gantt Chart Template for Excel

Track each phase in a software engineering project with an Agile Gantt chart. This Gantt chart tracks the development of each feature, separating each into sprints. Download and customize the blank Gantt chart template to create a dynamic timeline for any Agile project.

External IT Project Gantt Chart Template for Excel

Download the Sample IT Project Gantt Chart Template for Excel Download the Blank IT Project Gantt Chart Template for Excel

Use this sample template as a comprehensive tool to help you plan and schedule an external IT project. Customize the project name, task names, and start and end dates in the left-hand column to populate the Gantt chart on the right. Select and move the milestone markers to indicate the various stages or milestones of your IT project. 

Download the blank version to get started mapping your project timeline, or download the version with sample data to see how an IT project progresses from planning graphics to testing, rollout, and documentation.

Mobile App Development Agile Gantt Chart Example Template

Download the Sample Mobile App Development Agile Gantt Chart Template for Excel Download the Blank Mobile App Development Agile Gantt Chart Template for Excel

Gantt charts that incorporate Agile methodology are perfect for software projects such as mobile app development. In this sample template, you can see how to use an Agile Gantt chart to map the sprints in a mobile app development project, from research and analysis to launch.

See this comprehensive guide on using Gantt charts for Agile with a template and examples to learn more.

Project Management Gantt Chart Examples

Gantt charts are a fundamental tool in project management. These blank and example Gantt chart templates cover various areas of project management. Find samples that you can use as a guide for creating a proposal, planning, consulting on a roadmap, and more. 

“Once properly created and maintained, a Gantt chart brings clarity to a lot of information, which improves the success of the project manager and, therefore, of the organization,” says Schiller. “Gantt charts help to improve project performance by improving coordination, decision making, and communication.”

Whether you’re consulting, drafting a project proposal, or leading a construction project, Gantt charts will help you stay on schedule. Try Gantt charts that incorporate the critical path method.

Gantt Chart Example for a Project Proposal for PowerPoint

Download the Gantt Chart Project Plan Timeline for PowerPoint

Incorporate a Gantt chart into your project proposal presentation with this Gantt chart project plan timeline. This presentation-ready format is a great option for project managers who want to give a broad visual overview of the project timeline to stakeholders or company executives. Simply add this slide to your project proposal presentation to get the most out of this straightforward Gantt chart. 

For more resources and information on project proposals, see this article on writing a winning project proposal .

Project Plan Gantt Chart Example with Template

Download the Sample Gantt Chart Project Plan With Dependencies for Excel Download the Blank Gantt Chart Project Plan With Dependencies for Excel

A project plan is a more detailed version of a project proposal. Use a Gantt chart to allot your team enough time to research and write every section, including overview, scope, schedule, budget, and more. By doing so, you can rest assured that your project plan will be successful. Download the blank version to get started identifying your project plan phases, or download the version with sample data to see how much time to allow for each phase.

To learn best practices and find expert tips on creating project plans, see this guide to writing a winning project plan .

Gantt Chart Example for a Consulting Project Roadmap

Download a Sample Consulting Project Gantt Chart Roadmap Template for  Microsoft Word | PowerPoint | Google Slides  

Download a Blank Consulting Project Gantt Chart Roadmap Template for Microsoft Word | PowerPoint | Google Slides  

Create a consulting project roadmap as a Gantt chart to produce a clear and visually dynamic graphic of your timeline. In this example, every part of a consulting project, from developing partner strategy to reviewing the partnership development process, has a phase with individual tasks to which you can assign an owner, deadline, and status.

Construction Project Gantt Chart Example with a Critical Path

Download the Sample Construction Project Gantt Chart Critical Path Template for Excel Download the Blank Construction Project Gantt Chart Critical Path Template for Excel

By combining Gantt charts with the critical path method (CPM), project managers can optimize their schedules and minimize unexpected delays. Although CPM is appropriate for any project, it is particularly useful for those with many strict dependencies, such as construction projects. 

Try this free, customizable template that combines Gantt charts with critical path methodology. Download the blank version, and enter your tasks, start and finish dates, assignees, and statuses. The template will populate the Gantt chart at the bottom of the spreadsheet as you enter your data. You can also download the version with sample data for a construction project Gantt chart example. 

Learn about Gantt charts and the critical path method in this CPM guide with templates and examples .

Product Development Management Gantt Chart Examples

A Gantt chart can help simplify even the most ambitious product development project. From ideation and research to costing and commercialization, these Gantt chart examples can help set you and your team up for success.

“Gantt charts outline the proper order for completing tasks, as well as the amount of time required,” says Gatkowski. “Having this knowledge is useful while managing projects, as you can monitor the progress, plan the whole project, and manage resources. Project managers can check to see if specific activities are finished on time and modify the project plan accordingly.”

New Product Development Gantt Chart Example for Microsoft Word

Download the Sample New Product Development Gantt Chart Template for Microsoft Word Download the Blank New Product Development Gantt Chart Template for Microsoft Word

A new product development project requires careful planning. Try this simple Gantt chart to break down your project into manageable segments, such as developing a prototype, setting up materials acquisition, and creating a marketing plan.

Gantt Chart Example for Product Roadmap

Download a Sample Product Roadmap Gantt Chart Template for Excel | Google Sheets

Download a Blank Product Roadmap Gantt Chart Template for Excel | Google Sheets

Create a product roadmap using this comprehensive Gantt chart tool. Track every product feature as you move through the development process, from grouping management controls and notifications to drafting product segment reports.

Product Launch Gantt Chart Example for Excel

Download the Sample Product Launch Gantt Chart Template for Excel Download the Blank Product Launch Gantt Chart Template for Excel

This Gantt chart design for Excel allows you to track tasks and phases of a product launch. Copy and paste statuses from the color-coded key on the right-hand side of the template to ensure that anyone can take a quick look at your Gantt chart and understand the status of your product launch. Download the version with sample text to use as a guide to get started or the blank version to enter your own details.

Gantt Chart Example for the Manufacturing Process

Download a Sample Manufacturing Process Gantt Chart Template for Excel | Google Sheets

Download a Blank Manufacturing Process Gantt Chart Template for Excel | Google Sheets

Try this simple Gantt chart template to keep track of every phase in the manufacturing process. In this example, see how the manufacturing process moves from planning and product development to inspection, shipment, and delivery. Enter start and end dates for each task, and watch the Gantt chart populate with color-coded bars.

Gantt Chart Examples for Human Resources 

Human resources (HR) departments can use Gantt charts for varying projects. Download a sample template to help get you started on your HR Gantt chart, or use a basic Gantt chart template to plan your project schedule from scratch. 

“Gantt charts can be used for a variety of HR-related projects, such as onboarding new employees, planning company-wide training events, and tracking employee performance goals,” says Linda Shaffer, Chief People and Operations Officer at Checkr . “They are particularly useful for projects that involve multiple teams or individuals, as they provide a clear way to track progress and identify potential risks and issues.

“For example,” Shaffer continues, “if you're planning a company-wide training event, you can use a Gantt chart to track the progress of each team as they complete their training. This way, you can see at a glance which teams are on track and which ones are behind schedule.”

Gantt Chart Example for Interview Process

Download a Sample Interview Process Gantt Chart Template for Excel | Google Sheets

Download a Blank Interview Process Gantt Chart Template for Excel | Google Sheets

Hiring a new employee takes time, resources, and careful consideration. Stay organized throughout the process, from pre-interviewing to hiring, with a comprehensive and visually dynamic Gantt chart. Complete each section of the pre- and candidate-interview phases, candidate selection, and hiring. This interview process Gantt chart example sets a timeline that ensures everyone who needs to talk to a potential new hire does before you send the offer.

Employee Onboarding Gantt Chart Example

Download a Sample Employee Onboarding Gantt Chart Template for Excel | Google Sheets

Download a Blank Employee Onboarding Gantt Chart Template for Excel | Google Sheets

Well-organized employee onboarding processes help improve an employee’s long-term experience at a company and decrease overall employee turnover. This Gantt chart illustrates the path to preparing for a perfect first day on the job. 

Download these onboarding templates and checklists for more HR tools and advice.

Gantt Chart Example for Human Resources Planning

Download the Sample Human Resources Planning Template for Excel Download the Blank Human Resources Planning Template for Excel

Use this Gantt chart to ensure that your organization has all the required team members available to complete your next project. Follow the sample template for an Agile software development projec t, or enter your own data to manage human resources for any upcoming project or initiative.

Easily Track and Manage Your Projects with Gantt Charts in Smartsheet

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Creating awesome Gantt charts for your PhD timeline

It’s a common scenario: you have never heard about Gantt charts. Then, when writing a PhD application or planning your PhD timeline for the upcoming years, someone suggests: You should include a Gantt chart! No need to worry. Here is all you need to know about Gantt charts for your PhD timeline.

What are Gantt charts?

Gantt charts belong to the family of bar charts. In a Gantt chart, bars depict different project tasks. The length of each bar is proportionate to the task duration and indicates both start and finish dates.

Why are Gantt charts frequently used for PhD timelines?

A Grantt chart is a great way to provide an overview of project tasks, activities and milestones.

Gantt charts are frequently used to illustrate PhD timelines because doing a PhD essentially means creating, managing and implementing a project with many components over several years.

Furthermore, Gantt chart PhD timelines allow PhD students to track their progress. They can also help PhD students to stay on track with their work.

What information is included in Gantt charts for PhD timelines?

Of course, every PhD project is unique. This uniqueness should be reflected in your Gantt chart. For instance, your Gantt chart PhD timeline will look different if you write a PhD based on articles or if you write a monograph .

How do you create a Gantt chart for your PhD timeline?

Creating a phd timeline gantt chart in microsoft excel.

You can create a table, turn it into a bar chart and manually edit it until it looks like a Gantt chart. If you have some experience with Excel, it is doable. Detailed instructions on the process can be found in this manual from Ablebits.com.

Creating a PhD timeline Gantt chart in Microsoft PowerPoint

First, you need to open a blank PowerPoint slide. Then click on Insert (1.), then Chart (2.). A popup will appear. Select Bar (3.) and finally select the Stacked Bar option (4).

In the example below, I decided to plan PhD tasks for a year. Thus, 1 means January, 2 means February, 3 means March and so forth. The length of tasks is also indicated in months:

Now comes the fun part, namely decorating. You can add a chart title, colour the bars in the colour of your choice, edit the legend and the axis descriptions. Just play with it to explore the options.

Creating a PhD timeline Gantt chart in a Microsoft Word

To start the process in Word, it is smart to first change the orientation of your page to Landscape . In the top menu, click on Layout , then select Orientation , then choose Landscape .

Creating a PhD timeline Gantt chart with an online tool

If you don’t want to go through the hassle of creating your own Gantt chart but are not convinced by any templates, you can make use of online tools and software.

The site requires no signup. You can editing and simply start filling in the Gantt chart, and export it as an Excel, Image or PDF file when you are done!

PhD timeline Gantt chart templates

Best gantt chart template for phd timelines in microsoft excel, best gantt chart template for phd timelines in microsoft powerpoint, best gantt chart template for phd timelines in microsoft word.

Useful Gantt chart templates for Microsoft Word can be downloaded here from TemplateLAB. I like these templates as they can be easily adjusted to the needs of a PhD timeline. For instance, a weekly Gantt chart template can be useful to establish a detailed plan with weekly objectives to keep your PhD progress on track.

PhD timeline Gantt chart examples

Gantt chart phd timeline example in microsoft excel, gantt chart phd timeline example in microsoft powerpoint, gantt chart phd timeline example in microsoft word.

Using a weekly Gantt chart template from TemplateLab mentioned above, an example PhD timeline with weekly tasks and objectives could look, for instance, like this:

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Proposal Gantt Charts Templates

Present Your Proposal Comprehensively with a Gantt Chart from Template.net’s Free Printable Proposal Gantt Chart Templates. Choose Online from Professional Document Template Examples with Activities, Tasks, Milestones, and Status Bars that You can Edit to Your Business Requirements. 

Dissertation Proposal Gantt Chart Template

Thesis Proposal Gantt Chart Template

Qualitative Research Proposal Gantt Chart Template

Proposal Gantt Chart Template

Business proposal Gantt Chart Template

Sample Proposal Gantt Chart Template

Social Media Marketing Proposal Gantt Chart Template

Research Proposal Timeline Gantt Chart Template

Simple Proposal Gantt Chart Template

Research Proposal Gantt Chart Template

Grant Proposal Gantt Chart Template

Project Proposal Gantt Chart Template

Free Proposal Gantt Chart Template, Printable, Download

Template.net offers several examples of free printable proposal Gantt chart templates that are professionally-written by our experts in the field. Choose from template samples for research, dissertations, theses, or project management. Each template contains original content in a simple layout that you can edit or fill to your specific needs using our editor tool.

Edit Proposal Gantt Chart Online for Free and Download

Edit your proposal Gantt chart online to fit your requirements for a final year project, university case study, consultancy, scientific, business, or qualitative research, and software engineering. All template examples are free to download in PDF or PNG file format.

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Gantt Chart Example for Project Proposal

Gantt charts provide a visual roadmap showing project activities, timeframes, and dependencies, and are the core tool in project management . These charts, which have their roots in the important work of Henry L. Gantt, give team members and project managers a clear picture of project timetables and progress. Gantt charts reduce the complexity of project planning, coordination, and assessment throughout the project lifecycle by depicting tasks as horizontal bars.

Table of Content

How to Create a Gantt Chart?

Gantt chart tools.

1. Define Project Tasks: First of all, there is a definition of the task. It consists that all activities required for project implementation are identified as a result. They develop a list where various aspects of the projects have been broken down into smaller bits thus making them more manageable.

2. Estimate Task Durations: In estimating time, it would be important to evaluate how long each task would take. This can support resource allocation and ensure that the project plan matches with specific needs under consideration complexity among other dependencies and capabilities should be borne in mind.

3. Create a Timeline: The timing units for your Gantt chart may be days, weeks, or months. Consequently, create a project timeline that spans the entire duration of the project to visually show when different parts of the project are expected to achieve certain milestones and other significant points. This will therefore guide team members on deadline dates while at the same time monitoring their progress in their respective projects.

4. Set Start and End Dates: The commencement and termination of the work depend on the schedule of the work and tasks that have to be done. In addition, they should come up with practical timelines that consider some external circumstances that can prevent a project from going as planned. These procedures help in creating a good plan.

5. Draw Task Bars: A Gantt chart can be directly put on any such task. Each point on a graph is shown as a vertical line. This helps to visualize project timelines and important tasks in minutes, making it easier for team members and stakeholders to arrive at decisions for consensus.

6. Include Milestone: The milestone summary in your Gantt chart shows the key dates of accomplishment or completion and counts them. Milestones are crucial signposts upon which one can check whether they are doing anything worthwhile towards realizing their target. Otherwise, how would you know when you are moving either too fast or just right? Teams want well-defined objectives so that they know where they are headed and what has been achieved.

7. Regularly Update and Monitor: Always make sure that the Gantt chart is continuously updated for progress demonstrations. The pictures must show if the project was completed or delayed. This helps in enhancing project control and fast decision-making processes in a timely way. The team stays informed and adaptive through regular updates.

1. Gantt chart for Enterprise Resource Planning

It is an enterprise resource planning (ERP) software solution that automates business processes across divisions, provides critical information, and improves the performance of an organization.

Gantt chart for ERP

Let us break down each part with the timeline as follows:

• Requirements Analysis (Jan-Feb): This stage encompasses developers involving stakeholders who gather functional and non-functional requirements of the ERP system to support further discussions with key users, such as top management, who could identify goals, allocate resources, etc.
• System Design (Feb-Mar): At first, the entire system design procedure begins by creating blueprints for enterprise resource planning (ERP) based on requirement analysis results that may include general designs and data flow maps and distinguishing different items from one another.
• Database Schema Modification (Mar-May): Change the database schema to fit in with the system design. It includes language definition, relationships, and data storage requirements for an ERP system that meets user requirements.
• User Interface (UI) Design (Apr-Jun): That is what the UI design phase in an ERP system is for. To guarantee that all graphical elements of this system are self-explanatory and meet users’ expectations, designers will be working on wireframing and prototyping.
• Module Development – Finance (May-Aug): This is exactly what UI designers have been doing in an ERP system. The purpose of this phase is to ensure that every graphical element of this system has instant meaning and meets users’ expectations; designers will be working on wireframing and prototyping.
• Module Development – HR (Aug ) : Additionally, the development of the Human Resources module which encompasses personnel management procedures, payroll as well as HR will begin here. See to it that you smoothly blend HR capability with other modes.
• Inventory Management (Aug to Sept): This system is designed for the management of purchases, keeping track of inventories, and placing orders. Understanding its integration with other modules will help in ensuring that it’s running as a single unit.
• Integration Testing (Sept to Oct): This is a time when the integration testing period is met, where there are tests done on the entire ERP system to fix any discrepancies or problems that may arise in the jointing up of different structures. At this level, good communication and information must be maintained between modules.
• User Acceptance Testing (UAT) (Oct to Nov): The UAT phase involves users ensuring that they test if the ERP system is working in line with their requirements. This helps you get feedback from stakeholders. “If the user finds any problem with the software, he writes back his grievances for rectification.”
• Deployment and Training (Dec): Here comes deploying ERP on manufacturing premises, followed by teaching workers how to use it. This marks the last point at which a body shifts from development to using it.

For an efficient and effective ERP project, three quarters are enough for twelve months. Each quarter represents a dedicated phase from early planning, research, and analysis to implementation, testing, and final delivery to make sure that this is concluded effectively within the limited timeframe.

2. Gantt chart for Customer Relationship Management

CRM is an efficient way of managing relationships with current and potential customers that businesses have. Besides, it enhances customer satisfaction, loyalty, and profitability in a business.

Gantt chart for CRM

Let us then break down each part with the timeline as follows:

• Requirement Analysis (January – Week 1 to Week 2): The first two weeks of January were filled with several activities such as reviewing and determining what the stakeholders would like to see about CRM software development.
• System Architecture Design (January – Week 3 to Week 4): For the next two weeks of January, the development team was allowed to design the system architecture which demonstrates the structure and basic elements of CRM software.
• Database Design (February – Week 1 to Week 4 ) : In January there are database schema design changes therefore February is when data should be properly saved.
• User Interface Development (February – Week 4 to March – Week 2 ) : The user interface was dynamically developed last week in February and continued into the first two weeks of February and March, in terms of user-friendly design.
• Functionality Coding (March – Week 2 to March – Week 3 ) : During the second and third weeks of March, functional coding for a CRM is carried out to turn the structure into works of art.
• Beta Testing (March – Week 3 to April – Week 2): From the third week of March up to April 2nd, beta testing will be done to detect and fix any problems that may exist before the final release.
• Deployment and Training (April – Week 3 to Week 4): The software will be distributed third or fourth week of April as an example while training is going on concurrently to raise users’ awareness about new system functionalities.

This cycle includes four months: initial requirements which include design processing leading to data integration, user interface design and development, coding and testing, beta testing, distribution, and training. This business model optimizes the development process making it efficient and effective.

3. Gantt chart for Autonomous Vehicle Navigation System

The systems that enable these vehicles to move around and make decisions without human input, while ensuring safety and security built on algorithms, sensors, and real-time data are referred to as autonomous vehicle navigation systems.

Gantt chart for Vehicle Navigation

Now let’s break down each component with a timeline as follows:

• System Requirement Analysis (Mid Week 1 to Mid Week 3): In this period of three weeks, the team will familiarize themselves with the problem. A system must have the ability to specify requirements that define characteristics or specifications for an autonomous control system.
• Algorithm Design and Implementation (Mid Week 2 to Mid Week 5 ) : As such from weeks two through five, we have algorithm design and implementation. This involves coming up with ideas for coding algorithms that can help in self-driving cars.
• Sensor Integration and Calibration (Week 4 to Week 5 ) : By the fourth up to the fifth week, LiDAR as well as cameras and radars among others get embedded in them. These calibration processes should enhance accurate reliable sensor data.
• Testing and Validation (Week 5 to Mid-Week 8): Starting from the fifth week to the eighth week, testing and validation will be performed. This stage involves comprehensive system-wide testing of algorithms, sensors, and integrations necessary for functionality, reliability as well as precision.
• Finalization and Deployment (Mid Week 8 to Mid Week 12): From week eight mid-week up to week twelve mid-week, Phase three started when the autonomous navigation system was completed by the team of staff members. All problems experienced are fixed, and in preparation for usage, it is handed over.

The whole process took twelve weeks to come up with an autonomous driving system for cars. Every week there are specific tasks that include requirements analysis, algorithm design, sensor integration, testing then implementation of the system. This period provides a better way of improving though.

• Microsoft Project:  It is a tool of project management that the client can create, control, and review Gantt charts. It also has ‘scheduling’, ‘resourcing’, and ‘working together’ as features.
• Smartsheet: It is the best web-based program for managing projects that include Gantt charting. It allows team collaboration in real-time on any project regardless of where you are located or any other form of project administration that you may wish to use.
• Trello: Trello is some software amongst the very best that manages projects using Kanban boards, cards, and checklists. They do not have built-in Gantt charts in these extensions though there are numerous integrations available for those who want to use them.
• Wrike: This is a collaborative project management software integrated with Gantt Chart which helps in planning, monitoring, and sharing between partners.
• Asana: All such apps have one aim: to plan, organize, and keep track of tasks by teams carrying out different jobs within a company at once; however Asana uses Gantt charts as well as schedule visuals.
• TeamGantt: TeamGantt is web-based software created for the creation and usage of Gantt charts to aid in the process of planning and teamwork. More is offered by them.

Advantages of Gantt charts

• Visual Representation: The display of the way of work schedules is very understandable and plain. This makes it easier for partners to understand work parts and schedules.
• Task Dependencies: They help to know what people have to do by assisting in task analysis and visualization.
• Project Visibility: Gantt charts are a type of visualization tool that enhances project visibility, whereby project managers and other stakeholders can easily identify constraints that limit the ability to move forward and plan accordingly.
• Instant Adaptation: The Gantt chart is one of the tools used in agile project management adapted for either the project, schedule, or capacity.
• Critical Path Analysis: The use of the Gantt chart supports critical path analysis which assists PMs to focus on activities that impact on time performance as well as achieving task completion within the general plan.

Gantt chart is a strong though manageable tool; its construction entails task definition, dependency setting, and programming among others. It helps us through thick and thin when we employ it for example in this Gantt chart. These types of Gantts have a significant role to play such as consent and communication in managing projects. Lastly, they also offer an obvious and accommodative strategy plus an operations approach.

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High-Level Project Plan

High-level planning is focusing on establishing your project’s requirements and deliverables, and then tracking them over time. Every time you estimate a new project and assign resources to it, you are actually creating a high-level project plan. But it’s different from a detailed project plan since it consists of all the tasks needed to complete the project. You may also see  event plan examples.

You would often need different tools for detailed project plans and high-level planning, as they allow you to focus either on managing particular tasks or managing and assigning resources throughout the projects. You may also see  business plan profit and loss template examples.

Project Plan Example

• Google Docs
• Editable PDF

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High Level IT Project Plan Template

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High-Level Strategic Plan Template

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Project Plan Gantt Chart Template

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Kick-Off Project Planning with a High-Level Schedule

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High-Level Project Planning

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High-Level Gantt Chart Plan

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What Is High-Level Project Planning?

High-level planning means managing your project’s goals, dependencies, available resources, together with its timeline and budget. It states what should be done, when and by whom, without getting into details of particular tasks. It gives you a clear overview of the scope and required resources, so you can make informed decisions estimating and running your project. You may also see  annual marketing plan examples .

High-level project planning is closely connected to Agile project management principles, which states that a project manager should oversee the process, which can be described as a facilitative way of leadership. You may also see  restaurant event proposal examples .

In this case, facilitative leadership means that PMs point their teams in the right direction, ensure proper communication and project’s flow, at the same time allowing the team to take responsibility for the project themselves. This way, PMs can increase the sense of ownership amongst team members, which proves to make them more productive. You may also see  hotel marketing plan tips .

If you want to create a high-level plan, you will need to include the following:

• Goals . This way, you can decide what it takes to reach your client’s objectives.
• Timing . It’s vital to know how long a project may take to accomplish, and how the timing impacts a project’s release, such as from marketing perspectives and business opportunities.
• Team . Knowing the goals and the timeline, you know who should work on your project and you can find out whether they are available within a given time frame.

This way you focus on project requirements, business objectives and roles needed to deliver the project, and based on that, create a schedule and allocate resources to your project. You may also see  e-commerce project plan examples .

Project planning helps give companies a complete picture and prepare for any upcoming challenges. It helps managers address issues such as time, cost, labor, measures of progress, and whether the project is even viable. It gives teams information and a better understanding of the scope involved. After all, effective planning is the foundation of a project and can make the difference between its ultimate success or unfortunate failure.

Embarking on a new project can be fun and exciting, but it can also be overwhelming and tedious. Usually, there are many details involved, deadlines to meet, and various people engaged at different times. Developing a high-level plan to guide the project along can be extremely valuable to keep the process on track for a successful outcome. You may also see  self-catering business plan examples .

High-Level Gantt Chart Template

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High-Level Project Planning Chart

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How to Implement a High-Level Plan?

We’ve already discussed what a high-level project plan is and what it should consist of. Now, let’s evaluate how you can use it to schedule resources, estimate their costs, and manage your schedule. You may also see  food catering business plan examples .

How to Allocate Resources and Estimate Their Cost?

You need to evaluate your project’s objectives and the scope in order to decide whom to include in the project. Make use of a kick-off phase to better understand the project and the roles required to deliver it.

When it comes to allocating your resources, the first thing to do is to align your employees’ skills and experience with your project’s requirements. Having already drafted a high-level project plan, you should already be familiar with your own goals and deliverables. All it takes now is for you to come up with a list of employees who meet the project’s criteria. You may also see social media marketing plan examples .

When allocating resources, remember to include not only what they are currently working on, or the future projects they have already been assigned to. Make sure that you also have the following:

• The employee’s availability, including their time zones and working hours. Are they working for you full-time, part-time, or are they freelancers?
• Other work-related assignments.
• Day off and national holidays.

This way, you lower the chances that some unexpected events interfere with your project over time. Once you’ve identified your team members and confirmed that they are available for the time of your project, estimate the budget with them using story points based estimation technique. By using high-level project planning, you will be able to identify resources that you need to deliver a project, confirm their availability, and estimate the project’s budget. You may also see  marketing plan examples .

How to Manage Your Schedule Over Time?

High-level planning is not just about the project’s start. It’s also overseeing your project over time. One of the techniques you may want to use is resource leveling. It’s simply adjusting the workload to your employees’ availability in order to avoid overbooking. What you need to watch out for, however, is that it changes the project’s path, resulting in delays in development.

To distribute the slack more evenly, you can use resources smoothing technique which, according to PMBOK Guide, means adjusting “the activities of a schedule model such that the requirement for resources on the project does not exceed certain predefined resource limits.” You may also see  catering company business plan .

Using a schedule to monitor your team’s workload during the project allows you to spot how the availability of your team members changes. Then, you’ll be able to adjust their capacity and project scope, avoiding under or overbooking, which can lead to employee burnout. You may also see  project plan examples .

High-Level Project Plan Point Template

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TAMS High-Level Project Timeline

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High-Level Project Management Gantt Chart

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How to Write a High-Level Project Plan in Five Simple Steps

Learning how to develop a high-level project plan doesn’t need to be complicated. In fact, here are five easy steps on how to create one.

Step #1. Understand the scope and value of your project.

At its core, a project plan defines your approach and the process your team will use to manage the project according to scope. Every project needs a plan. Not only does it go a long way toward keeping teams honest in terms of scope and deadlines, but a plan also communicates vital information to all project stakeholders.

If you approach it as something more than a dry document and communicate that aspect of it differently to everyone involved, it can and will be seen as integral to your project’s success. The fact is that a plan is more than just mere dates. It’s the story of your project and you don’t want it to be a tell-tale. Like every well-written story, there are components that make it good. You may also see  territory sales plan examples .

In fact, every solid plan should answer these questions:

• What are the major deliverables?
• How will we get to those deliverables and the deadline?
• Who is on the project team, and what role will they play in those deliverables?
• When will the team meet the milestones, and when will the other members of the team play a role in contributing to or providing feedback on those deliverables?

If your plan answers those questions and educates your team and clients on the project logistics, you’re creating a viable, strategic game plan for your project. Use those questions as a gut check after you’ve created your plan, and keep reading.

Step #2. Conduct extensive research.

Before you start creating a project plan, make sure that you know all the facts. Take a deep breath, and then dive into the documents and communications relevant to the project. Print the scope of work and all details that come along with it, and read them end to end. You may also see  legal strategic plan .

Be thorough. Understand the details and ask thoughtful questions before you commit to anything. A good project manager is well-informed and methodical in the way he or she decides to write a project plan. At a minimum, you’ll be responsible for possessing a thorough understanding of the following: the goals of the project, your client’s needs and expectations, and the makeup of your client team and their decision-making process, such as their strategy in reviewing and approving of your team’s work, which might answer:

• Who is the project sponsor, and how available is he?
• Who is the PM, and will he plan on being in constant contact with you?
• Who are the additional stakeholders your team should be aware of?

Step #3. Ask the tough questions.

In addition to all of your questions about your client team and their expectations, set some time aside with your main client contact and ask them some tough questions about processes, organizational politics, and general risks before creating a project plan. You may also see  weekly plan examples .

Doing so will not only convey that your team has the experience to handle any type of difficult personalities or situation, but it will also show that you care about the project and want it run smoothly, which is why you are gathering as much data as you can. You may also like  simple business plan examples .

Here are some questions that may have an impact on a project plan:

• Has your team discussed how you will gather feedback?
• Who is the final sign-off, or who owns the project?
• Is there a stakeholder we need to consider who is not on your list? A president, a dean, or even the boss’s wife perhaps?
• What is the project deadline? What are the factors of events that are calling for that date? A meeting, an ad campaign, or maybe an event?
• Are there any dates when you will be closed or unavailable?
• Will there be any meetings or points in the project where you’ll want us to present on the current project status to a larger group, like in a board meeting?
• Has your team been through a project like this in the past? How did it go?
• Is there anything that would prevent the project from being successful?
• Is there a preferred mode of communication and online project planning tools?
• Are there any points in the process that some stakeholders might not understand that we can explain?

Step #4. Talk with your team.

You must already know that project managers need to be in constant communication with their teams. Starting a project must begin with clear communication of the project goals and the effort required to meet them. This comes with understanding the fact that a project manager can’t be the only one writing the project plan. You may also see  daily plan examples .

It’s also great to utilize the super-smart folks surrounding you to get their input on how the team can complete the tasks at hand without killing the budget and the team’s morale. As a project manager, you need to know that the team can realistically execute the plan.

You can also use your project plan review time to question your own thinking and push the team to take a new approach to the work. For instance, if you’re working on a website design, can designers start creating visual concepts while the wireframes are being developed? Will it make sense for this project and for the team? Can you have two resources working on the same task at once?

Running ideas by the team and having an open dialogue about the approach cannot only help you with building a project plan, but it’s also a big help in getting everyone to think about the project in the same terms. This type of buy-in and communication builds trust in a team and gets people excited about working together to solve a goal. It can work wonders for the greater good of your team and your project. You may also see  transition plan examples .

Step #5. Write your full project plan.

When you’ve got all the info you need and you’ve spoken to all parties, you should feel more than comfortable enough to put together a rock solid high-level project plan using whatever tools work for you.

High-Level Plan and Timeline

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High-Level Project Plan Example

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Make it readable.  There is no doubt that reading a project plan can be boring. So, to avoid putting your audience to sleep instead of getting them excited about your work of art, use some formatting skills to make sure that tasks, durations, milestones, and dates are crystal clear. Try to make a simple project plan—the more straightforward and easier to read it is, the better. You should include these features:

• All pertinent project information, such as the client’s name, the project’s name, the version number, and the delivery date.
• Break out milestones and deliverables in sections by creating headers and indenting subsequent tasks instead of letting your audience read on a long list of tasks, which can be monotonous and mind-numbing even to the best of us. You may also see  daily plan examples .
• Call out which team is responsible for each task.
• Add resources responsible for each task so there will be no confusion about who is responsible for what.
• Be sure to show durations of tasks clearly. Each task should have a start and an end date.
• Add notes to tasks that might seem confusing or need explanation. It never hurts to add detail.
• Call out project dependencies. These are important when you’re planning for the risk of delays.
• Include your company’s logo and your client’s logo if you’re feeling fancy.
• Use your company’s branded fonts if you’re feeling really fancy. You may also like  simple business plan examples .

In addition to all of this, you should be as flexible as possible when it comes to how your project plan is presented. There are no absolutes when it comes to how you represent your plan as long as you and your team understand what goes into one. You may also like  job plan examples .

Remember, people absorb information differently; while some people prefer a list-view, others might prefer to see a calendar or even a chart. You can make all of those variations work if you’ve taken the steps to create a solid plan. You may also check out advertising plan examples .

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NIHR Horizon Scanning Centre (NIHR HSC) Guidance for Applicants

Published: 02 September 2024

Version: 2.0 - September

This document is meant to be additional guidance to complete the application form beyond information that can be found online in the call specification . 

A Word Version of the HSC Standard Application Form  is available to be used as a template to prepare your answers. Please do not use this as an application form.

Competition Process and Timetable

Application process  

The NIHR HSC application process is a one stage application with the requirement to submit an expression of interest. The expression of interest form is intended to provide an indication of interest to the secretariat to aid in planning of Committee and external peer and public review. Please submit your expression of interest form by 09 October 2024. 

Applications will consist of the following:

• Initial scope check by NIHRCC secretariat
• External peer and public review
• Rebuttals to peer and public review
• Committee assessment with applicant interviews

In-person interviews with the Committee are scheduled for 06 February 2025. These interviews will be held in London. Please keep this day free for potential interviews.

Funding Available  

The competition will fund a centre for up to £22 million for a period of 5 years with a review built into year 3. Consortium collaborations are welcome to apply with justification as long as one UK research organisation acts as the lead contractor. Sub-contracting of parts of the centre is allowed with sufficient justification. Elements of the funding may be subject to performance versus SLA (service level agreements) which may impact the funding.

Some reasonable costs may be incurred during the transition period. On the application form please include these as Year 1 costs.

NIHR HSC Academic Career Development and Training   

The NIHR HSCs are expected as part of their full bid to lay out their academic and career  development training offer.  

Public and community involvement, engagement and participation  

The NIHR HSC will be expected to work with relevant communities and individuals to develop  their strategy for public and community involvement, engagement and participation. In agreement with the findings and outcomes of the DHSC independent report on Equity in medical devices , the NIHR HSC will be expected to collaborate widely to help address potential bias that can be introduced at every stage of the health technology lifecycle. The NIHR HSC will have a population focus and complete regional level analysis in order to build evidence around underserved communities and help people with the worst health outcomes.  e.g. by working with the NIHR research inclusion team.

NIHR HSC will need to consider how their plans will respond to current challenges and  opportunities for involvement, engagement and participation including: reflecting the diversity of the  relevant populations, fostering community-led approaches to research, developing new methods and  approaches

Research Inclusion 

Embedding inclusion in everything we do is one of the NIHR’s key operating principles and is key to  the successful delivery of NIHR’s Research Inclusion Strategy 2022-2027. This requires active  involvement of everyone within our NIHR people framework. Award holders will be expected to  develop a distinct Research Inclusion strategy along with the allocation of appropriate resources, to  demonstrate how this will be embedded throughout their research, culture and systems, in line with  the themes outlined in NIHR’s Research Inclusion Strategy 2022 - 2027. 

The NIHR INCLUDE project has issued guidance on improving inclusion of under-served groups in   research. The NIHR HSC is expected to consider under-served groups, as well as working to   ensure equality of opportunity for individuals who share a protected characteristic as set out in the   UK’s Equality Act 2010. Alongside these characteristics, the NIHR also considers socio-economic   status, geographical location and access to health and social care:  

• Applicants applying to the HSC award will be required to demonstrate how the protected characteristics have been considered and addressed, including steps taken to ensure the work reduces existing inequalities, where appropriate, and should evidence how mitigation   measures will reduce such inequalities.  
• The HSC should demonstrate how it support greater equality of opportunities through the   skills training and workforce development offered. As part of this, the HSC may undertake an   assessment of their own diversity, especially within leadership and governance structures.   The HSC reflections on equality, diversity and inclusion will be considered as part of the   overall assessment process .  

Sustainability and Net Zero

In 2024 the NIHR made a set of commitments which highlight the importance to NIHR of engaging in climate, health and sustainability research and capacity building. There is an expectation that the recommissioned HSC will have an additional responsibility to reduce their carbon footprint where possible and make a commitment towards greater environmental sustainability

Outline of the Application Form  

Applications must be submitted electronically via the Research Management System (RMS). The  following information is requested: 

Host organisation:

Please give details of the organisation who will be the contractor if the project is funded.

NOTE: If your organisation does not appear on this list, please contact the HSC Team

Proposed NIHR HSC 

The centre title should use the following format “NIHR Horizon Scanning Centre - Host Organisation”

NIHR HSC Director

Some of the responses required in this section will have been pre-populated based on your CV details and any remaining fields must be completed.

To update your CV, please ‘Save and Close’, select ‘Manage My Details’ and then ‘Update My CV’ from the left hand menu.

The NIHR HSC Director may be from an SME, an HEI, an NHS Trust or a non-for-profit organisation.

Auto populated from the ‘Manage my details’ section 

Auto populated from the ‘Manage my details’ section

Section 3: Other Partners

Please provide details of any other partner organisations

Please list of any collaborating universities and/or other partners.

Letters of Support from partner organisations

Letters of Support from partner organisations are required. All letters of support must  be collated into a single document and then uploaded as a single pdf file. Maximum of one page per letter.

Upload field

Section 4: Plain English summary 

A plain English summary is a clear explanation of the NIHR HSC. 

Many reviewers use this summary to inform their review of your funding application. They include clinicians, other practitioners and researchers who do not have specialist knowledge of your field as well as members of the public. If your application for funding is successful, the summary will be used on National Institute for Health and Care Research (NIHR) and other websites. 

A good quality plain English summary providing an easy to read overview of your whole study will help:

• those carrying out the review (reviewers and committee members) to have a better understanding of your research proposal
• inform others about your research such as members of the public, health and social care professionals, policy makers and the media
• the research funders to publicise the research that they fund.

If it is felt that your plain English summary is not clear and of a good quality then you may be required to amend it prior to final funding approval. 

It is helpful to involve patients / carers / service users / practitioners and members of the public in developing a plain English summary. 

When writing your summary consider including the following information where appropriate:

• The nature of the proposed NIHR HSC
• The questions it aims to address and the potential outcomes of the findings
• The focus on engagement and addressing unmet need

Further guidance on writing in plain English is available online at NIHR plain English summaries .

For further support and advice on writing a plain English summary, please contact your local Research Support Service (RSS) (where applicable). Text field – max 450 words

Section 5: Leadership, Management and Governance 

Please describe the leadership and expertise demonstrated by the proposed NIHR HSC Director and senior management to the NIHR HSC.             

The leadership and expertise of the proposed NIHR HSC Director and senior management should be clearly demonstrated and include:

• evidence that they are at the forefront of their fields
• evidence of their ability to influence the practice and delivery of research based horizon scanning for healthcare technologies
• their respective track records in terms of (a) publication output and (b) conducting successful research in horizon scanning methodology.                       

Free text – 1000 -word limit 

Please describe the management and governance arrangements for the proposed NIHR HSC.     

Please describe the management arrangements for the proposed NIHR HSC and confirm that the proposed Director of the NIHR HSC will have responsibility for, and authority over, the NIHR funding, if awarded. 

Please refer to the call specification for more information about what the Committee will be looking for in terms of governance arrangements. 

Please provide organogram(s) outlining the proposed Governance arrangements for the proposed NIHR HSC.

Uploads MUST be combined into a single document provided as a Word or PDF document, or you may not be able to submit your application.

Only one diagram is accepted in this section

Section 6: Track Record

Please describe your track record of world-class research based horizon scanning of value to the NHS in the UK and of methodological research in this area, ideally published in peer reviewed publications.      

This should include:

• The volume, breadth, and quality of world-class horizon scanning 
• The existing strengths and track record of the lead organisation in conducting horizon scanning research
• The track record of any co-applicants including collaborating with the applicant to deliver such research
• The track record of the lead organisation in translating research into benefits for patients and the public 
• The track record of the lead organisation in providing tailored information to policy and decision-makers. 

Please provide a references list to support your track record of internationally-excellent horizon scanning

Uploads MUST be provided as a Word or PDF document, or you may not be able to submit your application.

Section 7: Strategic Plan

Please describe the NIHR HSC overall strategy to develop and conduct high quality horizon scanning outcomes, in support of stakeholders in delivering its objectives and functions and addressing the need to reduce health inequalities. 

• Specific short (1-2 years), medium (2-3 years) and long term (4-5 years) objectives.
• How will the NIHR HSC work with stakeholders in a structured manner to prioritise a detailed annual plan of scanning priorities to coordinate national horizon scanning information collection, tailor outputs to the appropriate stakeholder lens, manage expectations and potential conflicts, and agree resource sign off.
• The expertise and intended roles that each named partner organisation will play in delivering the strategy
• How, working with others, the NIHR HSC will translate advances in horizon scanning methodology research into benefits for its customers, patients and the public.
• How the NIHR HSC will provide high quality research evidence to inform decision-making by NICE, NHSE and other key stakeholders.
• How the NIHR HSC will be established as a centre of excellence and capacity building in horizon scanning
• How the NIHR HSC will better engage with NIHR infrastructure and programmes along with SMEs, charities, and the public to support identifying and addressing unmet needs by working collaboratively in innovative ways to impact the population with the highest health burdens.

As this is the main part of your application which will be considered by the reviewing committee, you should ensure that the information is accurate, succinct, clearly laid out and provides sufficient methodological detail. Please use the call specification to see what the Committee will be looking for. 

Text field – max 10,000 words.

Please upload the Gantt Chart

NOTE: Please include the transition period if relevant into your gantt chart.

Please note that if uploaded in a file format other than .doc or .docx this will not appear in the body of the application and instead, will form part of the Supporting Documentation section at the end of the application.

It is mandatory to attach a Gantt Chart indicating a schedule for the completion of work, including the timing of key milestones and deliverables.   

When uploading, applicants must only use the filename description ’Appendix_Gantt Chart’.

Section 8: Detailed Budget

Please refer to the associated finance guidance document to aid filling in this form. In addition, there is a short video to visually demonstrate how to complete this form. This should be read in conjunction with Section 10 of the guidance for applicants for details about costs.

For any finance queries, please [email protected].

Justification of Costs

You should indicate here how this research will potentially benefit the NHS and/ or public health and social care sector. For example, where appropriate, describe the likely cost savings or benefits in terms of numbers of patients treated, treatment times, service users or carers supported etc.

You should describe the value for money of the conduct of the proposed research.

Please also provide justification for the NHS Support and Excess Treatment costs detailed in the SoECAT. If there are no NHS Support or Excess Treatment Costs associated with the research, you must explain why you think this is the case. If there are no NHS Support or Excess Treatment Costs associated with the research you must explain why you think this is the case.

Section 9: Uploads

Please note that all supporting documentation uploaded should be given concise and clear file name descriptions. These should be headed by a numbered ‘Appendix’ and a brief filename description that clearly describes the file (e.g. Appendix_References).

If claiming endorsement/support from regulatory bodies or commissioners (e.g. NICE, CCGS etc.) the following files are considered mandatory:

• Letter of support.

The following file(s) are considered non-mandatory to submission; please number your files and attach;

• Any further supporting documentation (flow diagrams, pictures, logic models, trial protocols, any letters of support etc.)  

No more than 10 separate files are permitted. The total file size should not exceed 6Mb (this includes the SoECAT form uploaded under the Detailed Budget section and the Gantt Chart uploaded under the Detailed Research Plan section). Total file sizes larger than this may not be considered as part of this submission. We strongly recommend that only .doc or .pdf files are uploaded as some file types are not supported by the system (such as .xls and .zip file types which will not render out into the final version of the application form). Should you wish to upload documents of other file types, we encourage you check that they appear in the PDF of the application form prior to submission as changes cannot be made after the deadline has passed.

NOTE: Uploads MUST be provided as a Word or PDF document or you may not be able to submit your application or it may be difficult for the committee to view the required information in order to assess your application.

Please ensure that the document uploaded containing the list of references does not contain its own page numbering.

Section 10: Administrative contact details

Administrative contact details

Please provide the details of an administrative lead as a secondary point of contact for any queries relating to the application, should it be supported. 

NOTE: This person does not need to be a co-applicant.

Section 11: Research and Development office contact details

R&D contact name

Please provide the contact details and job title of a person in the R&D office so that we are able to notify them of the outcome of this application including any associated feedback. 

NOTE: This person does not need to be included as a co-applicant.

Section 12: Acknowledgement, review and submit

COI declaration 

Please declare any conflicts or potential conflicts of interest that you or your co-applicants may have in undertaking this research, including any relevant personal, non-personal and commercial interest that could be perceived as a conflict of interest.

 Please declare any conflicts or potential conflicts of interest that you or your co-applicants may have, including any facts that, should they come to light at a future date, could lead to a perception of bias. Include any relevant personal, non-personal and commercial interest that could be perceived as a conflict of interest. Examples include (this list is not all encompassing) secondary employment, consultancy, financial or commercial gain (pensions, shareholdings, directorships, voting rights), honoraria, etc. In a case of commercial sector involvement with the application or the study, please state clearly the relationship to ownership of data, access to data, and membership of project oversight groups.

Text field – Max 300 words

Section 13: Validation Summary

Please follow the next steps in order to complete your application submission process;

• Validate all mandatory/required fields listed below (that are required to be completed/amended before submitting)
• Check all co-applicants have completed their CV details as appropriate and review the PDF final version for any formatting issues
• Click 'Save and Close'
• Click the 'Submit' option (this must be completed by 1pm, 05 November 2024 

You will receive an automated email containing the acknowledgment that we have received your application.

If there are no validation requirements above you may be ready to submit the application. To do so 'Save and Close' the application and then click ‘Submit’.