cover letter group activities

Want to create or adapt books like this? Learn more about how Pressbooks supports open publishing practices.

38 Writing a Cover Letter

Melissa Ashman

Activity Guidelines

Suggested Course Level

Lower level undergraduate

Activity Purpose

• Students will practice writing a cover letter using a real job advertisement and a fictional resume.

Materials Required

• Copies of a fictional resume
• Copies of a job advertisement (to match the provided fictional resume, it’s best to find a job advertisement relating to office management or administrative support)

Activity Instructions

• Review the parts of a cover letter with the class.
• Distribute sample job advertisements and resumes to students.
• Place students in small groups. (Steps 2 and 3 can be skipped if this activity is following the employment skills analysis activity.)
• Ask students to work with their group to write a cover letter for the person in the resume in application for the job in the advertisement. (NOTE: Try to pair students who have experience writing cover letters with those who do not.)
• Provide feedback as you circulate around the room.
• Debrief the parts of the cover letter, such as the salutation, introduction, skills/qualifications to highlight in the body of the letter, the conclusion, etc.

Debrief Questions / Activities

• How did you open your letter? Why?
• What did you say in your first paragraph? Why?
• What did you say in your middle paragraphs? Why?
• What qualifications did you highlight? Why?
• What did you say in your conclusion? Why?
• What are you taking away from this activity?

Activity Variations

• This activity can be done individually instead. If few students in the class have prior experience writing a cover letter, this activity can be done with the entire class (using the instructor as a scribe in a blank document).

Additional Resources / Supplementary Resources

• Fictional resume WORD
• Fictional resume PDF

Tags:  employment communications, writing mechanics, grammar, style, tone, concision, hands-on, small group, creating a product or document, writing practice, cover letter

Student Engagement Activities for Business Communications Copyright © 2020 by Melissa Ashman is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

Share This Book

• DACA/Undocumented
• First Generation, Low Income
• International Students
• Students of Color
• Students with disabilities
• Undergraduate Students
• Master’s Students
• PhD Students
• Faculty/Staff
• Family/Supporters
• Career Fairs
• Post Jobs, Internships, Fellowships
• Build your Brand at MIT
• Recruiting Guidelines and Resources
• Connect with Us
• Career Advising
• Distinguished Fellowships
• Employer Relations
• Graduate Student Professional Development
• Prehealth Advising
• Student Leadership Opportunities
• Academia & Education
• Architecture, Planning, & Design
• Arts, Communications, & Media
• Business, Finance, & Fintech
• Computing & Computer Technology
• Data Science
• Energy, Environment, & Sustainability
• Life Sciences, Biotech, & Pharma
• Manufacturing & Transportation
• Health & Medical Professions
• Social Impact, Policy, & Law
• Getting Started & Handshake 101
• Exploring careers
• Networking & Informational Interviews
• Connecting with employers
• Resumes, cover letters, portfolios, & CVs
• Finding a Job or Internship
• Post-Graduate and Summer Outcomes
• Professional Development Competencies
• Preparing for Graduate & Professional Schools
• Preparing for Medical / Health Profession Schools
• Interviewing
• New jobs & career transitions
• Career Prep and Development Programs
• Employer Events
• Outside Events for Career and Professional Development
• Events Calendar
• Career Services Workshop Requests
• Early Career Advisory Board
• Peer Career Advisors
• Student Staff
• Mission, Vision, Values and Diversity Commitments
• News and Reports

How to write an effective cover letter (with samples)

• Share This: Share How to write an effective cover letter (with samples) on Facebook Share How to write an effective cover letter (with samples) on LinkedIn Share How to write an effective cover letter (with samples) on X

You will have to prepare a number of materials for employers while looking for a job. One type of document is the cover letter, which is included with your resume when requesting a job interview. An effective cover letter is directed towards a specific position or company, and describes examples from your experience that highlight your skills related to the role.

You want to convince the reader that your interest in the job and company are genuine and specific. You also want to demonstrate ways that your experience has prepared you for the role by sharing a few brief stories that highlight your qualifications. This takes time and research; use the job description and the company’s web site or LinkedIn page to identify traits and skills the company values.

Cover letter structure and format

A cover letter should be no longer than one page with a font size between 10-12 points. Be sure to include your contact information and address it directly to the hiring manager, using their name. If you are not sure who to address the letter to, write “Dear Hiring Manager.” If the role you are applying for has a reference number or code, be sure to include it in your letter so that human resources is able to accurately track your application. The reference code is usually included

Cover letters typically take the following structure:

Introduction (1st paragraph)

• State clearly in your opening sentence the purpose for your letter and a brief professional introduction.
• Specify why you are interested in that specific position and organization.
• Provide an overview of the main strengths and skills you will bring to the role.

Example : I am a second year master’s student in MIT’s Technology and Policy Program (TPP) writing to apply for a consulting position in Navigant’s Emerging Technology & Business Strategy group. After speaking with John Smith at the MIT career fair, I realized that Navigant’s values of excellence, continuous development, entrepreneurial spirit, and integrity align with the principles that guide me every day and that have driven me throughout my career. Moreover, I believe that my knowledge of the energy sector, passion for data analysis, polished communication skills, and four years of consulting experience will enable me to deliver superior value for Navigant’s clients.

Body (2-3 paragraphs)

• Cite a couple of examples from your experience that support your ability to be successful in the position or organization.
• Try not to simply repeat your resume in paragraph form, complement your resume by offering a little more detail about key experiences.
• Discuss what skills you have developed and connect these back to the target role.

Example : As a graduate student in MIT’s Technology and Policy Program, I spend every day at the cutting edge of the energy sector. In my capacity as an MIT Energy Initiative research assistant, I use statistical analysis to investigate trends in public acceptance and regulation related to emerging energy technologies. Graduate classes in data science, energy economics, energy ventures and strategy, and technology policy have prepared me to help Navigant offer the expert services that set it apart from competitors. Furthermore, I will bring Navigant the same leadership skills that I used as the student leader for the MIT Energy Conference’s Technology Commercialization round-table, and as the mentorship manager for the MIT Clean Energy Prize.

Even before MIT, my four years of work experience in consulting—first at LMN Research Group and then at XYZ Consulting—allowed me to develop the skillset that Navigant looks for in candidates. As a science writer and policy analyst at LMN Research Group, I developed superb technical writing and visual communication skills, as well as an ability to communicate and collaborate with clients at federal agencies such as EPA and DOE. As a research analyst at XYZ Consulting, I developed an in-depth understanding of data analysis, program evaluation, and policy design.

Closing (last paragraph)

• Restate succinctly your interest in the role and why you are a good candidate.
• Thank the reader for their time and consideration.

Example : I take pride in my skills and experience in several domains: critical thinking and analysis, communication, and leadership. I note that Navigant values these same ideals, and I very much hope to use my abilities in service of the firm and its clients. Thank you for your time and consideration, I look forward to speaking with you further about my qualifications.

Additional cover letter tips

• Be sure that each cover letter is specifically tailored to the company you are writing to. Research the company to help you determine your approach. Check the company’s website and other resources online. You can also use MIT’s extensive alumni network through the Alumni Advisors Hub to seek first-hand knowledge, advice, and insight about the company.
• Are you seeking a position in a field or industry that does not have an obvious parallel or connection to your academic training? Be explicit about why you are interested in that particular field, organization or job, and what value you bring. For example, if you are an electrical engineer applying to a finance or consulting position, highlight your quantitative skills and ability to problem-solve.
• If you are applying for a summer job or internship and do not yet have any experience that is directly related to the position, focus on transferable skills that will add value to the role – leadership, communication, problem-solving, project management, etc.
• Lastly, cover letters are a chance to demonstrate the communication skills necessary to most jobs. Careful composing and revision are essential. To put your best foot forward and ensure your cover letter will be effective, schedule an appointment with a CAPD career advisor.

• Get started with computers
• Learn Microsoft Office
• Apply for a job
• Improve my work skills
• Design nice-looking docs
• Getting Started
• Smartphones & Tablets
• Typing Tutorial
• Online Learning
• Basic Internet Skills
• Online Safety
• Social Media
• Zoom Basics
• Google Docs
• Google Sheets
• Career Planning
• Resume Writing
• Cover Letters
• Job Search and Networking
• Business Communication
• Entrepreneurship 101
• Careers without College
• Job Hunt for Today
• 3D Printing
• Freelancing 101
• Personal Finance
• Sharing Economy
• Decision-Making
• Graphic Design
• Photography
• Image Editing
• Learning WordPress
• Language Learning
• Critical Thinking
• For Educators
• Translations
• Staff Picks
• English expand_more expand_less

Cover Letters  - Crafting Your Cover Letter

Cover letters  -, crafting your cover letter, cover letters crafting your cover letter.

Cover Letters: Crafting Your Cover Letter

Lesson 1: crafting your cover letter, crafting your cover letter.

You've found the job you want and have spruced up your resume in hopes of getting it. Now all you have to do is submit it, right? Not so fast! Every resume should have a great cover letter to go with it. So what's a cover letter? And why do you need one? This lesson will help you answer these questions as you explore interactive examples. Specifically, you will learn the purpose of a cover letter , identify the main parts of a cover letter , find out what makes a cover letter effective , and use several cover letter dos and don'ts as you write your own cover letter.

Watch the video below to learn some tips for creating a great cover letter.

What is a cover letter?

As discussed in our Resume Writing tutorial, prospective employers use your resume to learn about your education, skills, and work history, as well as who you are and how to reach you. Your cover letter has a slightly different purpose.

As the name implies, a cover letter is a document that introduces you and accompanies your resume. It is what a hiring manager will see first.

In a competitive job market, hiring managers may get hundreds of resumes for only one position. Going through all of them can be time consuming. To alleviate the time strain, most hiring managers will quickly read over or scan cover letters to decide which resumes to read more closely.

Cover letters provide YOU with an opportunity to:

• Demonstrate how well you express yourself and that you have researched the organization and position
• Tell prospective employers what position you’re interested in, why you are interested in it, and how you came to know about it
• Highlight a few key skills that demonstrate your qualifications for the specific organization and position
• Thank the hiring manager in advance for her time and consideration

Cover letters provide HIRING MANAGERS with a chance to:

• Decide whether to look at your resume
• Select a small number of resumes to read more closely

Both resumes and cover letters should be customized for each specific job opportunity . If you see a job posting that requests a resume, send both a cover letter and resume.

Include a cover letter every time you submit a resume for a job, even if you are emailing it or uploading it to a job board!

What are the parts of a cover letter?

A cover letter is really just a formal business letter that acts as an introduction to your resume. Because it is a formal business document, it should be in block business letter format . In this format, text is left justified (aligned on the left-hand margin).

• Date : This is the date the letter is written. We recommend using the Month Day, Year format, such as January 27, 2009.
• Address : For the address, you should provide your home mailing address followed by the hiring manager's address .
• Greeting: The greeting is an important part of your cover letter. It establishes who you are sending the resume and cover letter to. We recommend that you try to find the name of the hiring manager to use here. If you can't find a name, use a generic term like Staff Selection Team or Hiring Manager .
• Body : The body is the main part of your cover letter. This is where you explain what job you are interested in and how you learned about it . It should also present you as the best possible candidate for the job, and explain what actions you will take next.
• Close : Use a polite and professional phrase here, such as Sincerely, Respectfully , or Kind Regards .
• Signature : This area should contain your name, a written signature (if you're mailing the letter), and another way to contact you (such as a phone number or email address ).
• Enclosure line : Use this line whenever you include a separate item in the same envelope or email message. It will tell the recipient to look for the enclosed attachment, which will usually be your resume, but could also be samples of your previous work.

If you're sending a cover letter via email , you don't need to include the date , return address , or mailing address at the top of the page. Just include your own address and other contact information, such as your email or phone number, below your name in the signature area .

Writing an effective cover letter

To be effective, the body paragraphs of your cover letter must really sell you as the best candidate for the job. This area should highlight your accomplishments and qualifications, as well as explain how you can benefit the company. It should be easy to read and have a positive tone.

Each paragraph of your cover letter has a different purpose, and there are strategies you can use to make each paragraph effective.

Click the buttons in the interactive below to review the three body paragraphs in this cover letter:

First paragraph

The first paragraph can start with an introduction, but it should always start by stating which job you are applying for . Include the job name and number (if applicable). You should also mention where you found the job posting .

Try to include some details about the company you found while researching the job. This kind of detail can help to demonstrate your interest in the position.

Another good strategy in the opening paragraph is to explain your relationship with the company (if you have one).

Second paragraph

The second paragraph should work to position you as the ideal candidate for the job . It should also describe your career accomplishments , demonstrate that they meet or exceed the job requirements , and explain how you will be an asset to the company .

Bulleted list

You may want to use a bulleted list to make this section easier for the hiring manager to scan.

Third paragraph

The third paragraph should request an interview or meeting, provide your preferred contact information , and thank the hiring manager for considering your application.

Cover letter tips

The following are some tips to make your cover letter the best it can be.

Gather all necessary information first

This includes the job description, name of the hiring manager, and any other research you have gathered about the company.

Follow directions

Some employers may want you to provide additional materials, such as writing samples, with your resume. Others might not accept applications that are sent via email. Before you respond to any job posting, read the directions carefully so you can provide exactly what is required.

Address your letter to a specific individual

If this is not possible, use a gender-neutral greeting, like Dear Hiring Manager or Staff Selection Team .

Write a rough draft

Focus on the purpose of each paragraph:

• In the first paragraph, introduce yourself, indicate the desired position, and explain how you came to know about the position.
• In the second paragraph, sell yourself as the ideal candidate by matching your experience with employer needs.
• In the final paragraph, request action on the part of the employer or explain what actions you will be taking to progress in the job search process.

Use good writing techniques

Characteristics of good writing for cover letters include:

• Using bullet points or bold text to highlight your qualifications
• Using concise and clear language; keep it to one page and focus on what you have to offer an employer
• Using correct grammar; have at least two strong writers edit and proofread your cover letter, and do not rely solely on a spell checker
• Using active verbs in the present tense to illustrate your skills; for example, I consistently exceed customer expectations by offering personal attention and product expertise.
• Varying your word choice; for example, if your specialty is product line management , try to find another phrase for the same function, such as family branding

Format your cover letter to be easy to read

This should be done only after you are completely satisfied with the content of your rough draft.

• Use default margins (1.25” for the right and left margins, 1” for the bottom margin).
• Single-space paragraphs.
• Double-space after the date, each address, the greeting, and each paragraph.
• Leave enough space for your signature.
• Use bold for emphasis and quick reading. Hiring managers will be skimming the letter, so anything you can do to make your qualifications stand out will help focus their attention on you.
• Use a default font that is easy to read, such as Times New Roman, Arial, or Tahoma.

Note: Our Microsoft Office tutorials cover formatting in more depth.

Consider using resume paper

If you want to make your application look extra nice, you can print your cover letter and resume on resume paper. Resume paper is sometimes also known as business or specialty paper, and it is thicker and rougher than regular printer paper. However, it's also more expensive, so you may not want to use it for every job application.

Mistakes to avoid

There are several things job seekers can do in their cover letters that can actually hurt their chances of getting an interview. You will want to avoid these mistakes.

• Don’t write “To Whom It May Concern” or "Dear Sir or Madam". If you don't know the person's name, use something generic and gender neutral, like Candidate Selection Team or Dear Hiring Manager.
• Don’t use slang , like I crushed the highest sales in my region three years running .
• Don’t use correction fluid or make corrections after a letter is printed. Reprint your letter if necessary.
• Don’t write a letter that's longer than one page .
• Don’t provide false information about yourself or your qualifications.
• Don't include erroneous information about a company.
• Don’t include personal information (avoid references to religion, family, etc.).
• Don’t write poorly (avoid using cliches, exaggeration, and typographical or grammatical errors).
• Don’t use form letters and mass mailings . Each letter should be tailored to a specific job.
• Don’t include photos unless it's specifically requested.
• Don’t confess weakness or apologize for lacking a qualification.
• Don’t use an improper tone (angry, demanding, desperate, confessional, or too enthusiastic).
• Don’t include salary information unless it's requested .

Open the Microsoft Word Cover Letter Template and Save it to your computer with a name that makes sense to you.

Enter your own information into the document as you progress through this activity by replacing the text inside the [brackets] . Remove the brackets as well.

The top of your cover letter

Refer to the picture below as you make changes to the top portion of your cover letter.

• Replace [ Month] [Day], [Year] with the current date.
• Replace [Your First and Last Name] with your own name.
• Replace [Your Street Address] and [City], [ST] [Zip Code] with the address where you live and receive mail.

If you do not have a contact name, you can omit this section or include a line that indicates what the letter is in response to, such as RE: Office Manager postion (Craigslist posting CR-01004-OM) . This can help the person handling the mail pass your cover letter and resume on to the correct person within the company.

• Replace [Endearment] [Social Title] [Hiring Manager Last Name], with an appropriate greeting, such as Dear Mr. Grantham or Ms. Keaton . Use social titles (e.g., Mr. or Ms.) ONLY when you know for certain an individual's gender. If you do not have a contact name, you can use something generic and non-gender specific such as Dear Staff Selection Team or Dear Hiring Manager . However, resume experts recommend trying to find the name of the person who will be hiring for the position.

The body of the cover letter

Refer to the picture below as you make changes to the body of your cover letter.

• Write your first body paragraph , replacing the text within the brackets with your own text. Include your name and the position (job name and number) in which you are interested. Explain how you came to know about the position. Make a personal or business connection to the company, if you can, or show what you know about the company.
• Write your second body paragraph , replacing the text within the brackets with your own text. Point out your accomplishments and qualifications that make you the best choice for the job. Focus on what benefits you will bring to the position or company. Think of it as what you can do for them . You may want to use bold text or a bulleted list to emphasize your strong points.
• Write your third body paragraph , replacing the text within the brackets with your own text. Tell them what you would like to have happen next. For example, I look forward to discussing how my expertise in customer service can benefit ABC Company. If I do not hear from you by March 3, I will be contacting you to ensure you have received and reviewed my resume. Don't forget to include a way for someone to contact you. For example, You can reach me at the phone number below after 4 p.m. daily if you have any questions or would like to further discuss my qualifications. Remember to thank the hiring manage for his or her time and consideration!

The bottom of the cover letter

Refer to the picture below as you make changes to the bottom portion of your cover letter.

• Replace [Close], with a polite and professional closing, such as Regards,.
• Hit enter several times to leave enough space for your signature, then delete [Your Signature] . When you have printed the final copy of your cover letter, be sure to sign your name neatly in this area.
• Replace [Your Name (typed)] with your full first and last name. Then, replace [A way to contact you] with either a telephone number or an email address, whichever you prefer as a means of communication.
• On the enclosure line, enter your own name (or the file name if you are submitting your resume electronically) in place of [Your Name] .

Don't forget to have several people review your cover letter before you send it out!

Need More Help? Go to our Microsoft Office tutorials to learn how to format a document in more depth.

• PODCAST : Katherine Mehr speaks with Sue Morem, Founder of Go For the Edge!, about how to create an effective cover letter.
• Karen Hansen discusses Resume, Cover Letter, and Interview Strategies for Older Workers at Quintessential Careers.
• Purdue University's Online Writing Lab offers a Resume Workshop page.
• Knock 'Em Dead Cover Letters: Techniques and Samples for Every Step of Your Job Search by Martin Yate

/en/coverletters/cover-letters-quiz/content/

Resumes and Cover Letters for High School Students

• Resources & Preparation
• Instructional Plan
• Related Resources

Today's high school students must market their experiences, skills, achievements, and accolades to set them apart from others when applying to college or for a job. This lesson takes students through the steps of creating an effective resume and cover letter using ReadWriteThink's Resume Generator and Letter Generator.

Featured Resources

• Resume Generator : This ReadWriteThink resource takes students through the process of creating a resume one step at a time.  
• Letter Generator : This ReadWriteThink resource helps students create a professional cover letter.  
• Sample High School Resumes and Cover Letters : These realistic resumes and cover letters help students visualize and generate content for their own documents.

From Theory to Practice

Common core standards.

This resource has been aligned to the Common Core State Standards for states in which they have been adopted. If a state does not appear in the drop-down, CCSS alignments are forthcoming.

State Standards

This lesson has been aligned to standards in the following states. If a state does not appear in the drop-down, standard alignments are not currently available for that state.

Materials and Technology

• LCD Projector  
• Computers with Internet access
• The 3 Fs of Resume Writing  
• My Resume Ideas: Getting Started  
• Steps to Creating a Cover Letter  
• Sample High School Resumes and Cover Letters  
• Resume / Cover Letter Rubric  
• Visualizing Your Resume: Graphic Organizer  
• Visualizing Your Cover Letter: Graphic Organizer

Preparation

• Prepare copies of the  Sample High School Resumes and Cover Letters printout so that students may review it.  
• Reserve space in a classroom that has access to the Internet, specifically ReadWriteThink’s  Resume Generator and Letter Generator .  
• Prepare copies of the following printouts: The 3 Fs of Resume Writing , My Resume Ideas: Getting Started , Steps to Creating a Cover Letter , Sample High School Resumes and Cover Letters, Visualizing Your Resume: Graphic Organizer , and Visualizing Your Cover Letter: Graphic Organizer .

Student Objectives

Students will

• Understand the function, form, and effectiveness of a resume by examining and discussing sample resumes with their classmates  
• Demonstrate the importance of rhetorical situations by selling themselves to a defined audience  
• Develop a working resume by using the Resume Generator  
• Recognize how a cover letter works in conjunction with a resume by drafting them for a similar purpose  
• Write a cover letter by using the Letter Generator

Lesson 1: What is a Resume?

• Introduce students to resumes as a genre of writing: professional writing. Discuss how this is different from academic genres in that it serves a different purpose and is intended for a different audience. In short, it is a type of writing by an author who is trying to get something. As a result, it is an extremely persuasive style of writing. Share examples of when a person would need a resume, such as applying for a job, a scholarship, or an award, or when creating a portfolio of one’s work.  
• Prepare students to understand the purpose of a resume, including its F unction, F orm, and (e) F fectiveness (the 3 Fs). Take an informal poll of the class, asking who has heard of a resume before this class, who has seen one, and who has one of their own. Based on the results, you may ask students to share their experiences to add to the conversation.  
• Function: The function of a resume is to inform the audience about you in order to accomplish something. What you’re trying to accomplish depends on what you’re trying to do. This might include getting a job, getting into college, winning a scholarship, or being selected for an internship. There are many reasons to show people your resume.  
• Form: Resumes need to look a certain way. This is considered their form. People who read resumes expect them to include specific information, such as your name, address, contact information, education, past jobs, volunteer experience, and special skills. If a resume does not look like a traditional resume, the reader may be confused and think the writer is not educated about writing proper resumes.  
• (e)Ffectiveness: For a resume to be effective, it must demonstrate your knowledge of both function and form. An effective resume - Has a clear purpose that shows why you are writing it - Is visually appropriate and appealing, or easy to read - Includes all the necessary information about the writer - Is grammatically correct with no errors in punctuation or spelling
• Share copies of the resume printout. You might begin discussing these by putting students into small groups first to review. Tell them to identify what they see as the 3 Fs: Function, Form, and (e)Ffectiveness.  
• Return together as a class, and discuss each F and how students determined what it was.

Lesson 2: Developing Content for Your Resume

• Review the  The 3 Fs of Resume Writing from the previous lesson.  
• Discuss the two types of resume: chronological and functional. Ask students which style they think is best for them.  
• Show the sample resumes from the previous lesson. Ask students to identify which one is chronological and which one is functional.  
• Share online resume reference sites such as  College Admissions High School Resume and  High School Students Need a Resume Too with the class to present additional ways of thinking about the construction of resumes. (If you are not in a computer lab or a room with Internet access, tell students to view these sites later on their own.)  
• Have students brainstorm content for their resumes using the printout  My Resume Ideas: Getting Started as a guide.  
• Begin completing the parts of the printout. Move around the room answering questions as students work.  
• Ask students to complete the printout on their own before the next lesson.

Lesson 3: Defining Audience and Purpose

• Have students take out their completed  My Resume Ideas: Getting Started printout. Put them into small groups to share their work with others.  
• What was easy about filling this out? What was difficult?
• What sections contained the most and least information? Why?
• The audience refers to anyone who will review the resume, so we must consider all audiences, both primary and secondary.
• The purpose refers to why the audience is looking at the resume and what they will be looking for, so we must ask ourselves what they want to read.

Lesson 4: Using Resume Builder

• Take students to a computer lab with access to the Internet and  Resume Generator to complete this lesson. Have them log into the Resume Builder site. As they do so, remind them about the time limit for creating their draft in class. They should structure their time accordingly.  
• Using their notes from the  My Resume Ideas: Getting Started printout, ask students to go through the process of entering their information. Show students the features of the tool, from the additional information about resumes on the first page to the audio feature accompanying the site that enables them to hear the information aloud.  
• When they have completed their resumes, have students save them and also print a copy to bring to the next class.

Lesson 5: Peer Review

• Ask students to take out the printed copies of their resumes. Discuss how resumes today can be printed and submitted to the audience, as they have prepared, but they can also be submitted electronically. In that case, the resume writer needs to understand how to save a resume as a .pdf or how to create a resume with very little formatting, with only the basic information listed and no fancy spacing or bullets used. Connect this to their use of Resume Generator , and discuss how this would be similar to or different from what they just did.  
• Put students into small groups to peer review their resumes. Encourage students to review their peers’ resumes for the 3Fs: Function, Form, and (e)Ffectiveness.

Lesson 6: What is a Cover Letter?

• What did you like about using Resume Builder to create your resume?  
• What did you find particularly easy or difficult about the process?  
• What do you like or dislike about your completed resume? d. What would you like to change about it?  
• Function: Cover letters accompany resumes to introduce the reader of the resume to the writer. They personalize the resume, allowing the writer to provide more detail about him- or herself and any relevant experience. Many people think of cover letters as a way for the writer’s true voice to come through.  
• Form: Like resumes, cover letters also have a typical form: that of a business letter. The writer has to know the correct placement of the heading, date, salutation, body paragraphs, closing, and signature. Readers expect a cover letter to have certain features. If they aren’t included, the reader may think the writer is not knowledgeable and, therefore, not ready for whatever he or she is trying to accomplish by submitting the cover letter and resume.  
• Has a clear purpose that shows why you are writing it  
• Is visually appropriate and appealing, or easy to read  
• Includes additional relevant information about the writer  
• Is grammatically correct with no errors in punctuation or spelling  
• Share an online reference about cover letters, such as Sample Cover Letter for High School Students , to support the present discussion, and raise or discuss any questions as a result of it. (If you are not in a computer lab or a room with Internet access, tell students to view this site later on their own.)  
• Show the sample cover letters written by high school students in the  Sample High School Resumes and Cover Letters printout. Discuss these with the students in relation to the 3 Fs: What is the function of the cover letter (its purpose), what is unique about its form (design), and how effective do students think this cover letter will be?

Lesson 7: Developing Your Cover Letter

• Explain to students that they are going to create a rough outline of a cover letter that could accompany their resume. Provide the  Visualizing Your Cover Letter: Graphic Organizer printout to fill out. They may do this individually or in small groups. Move around the room responding to students’ work and offering suggestions.  
• Once students have a good start on this, provide the more detailed  Steps to Creating a Cover Letter printout. Students should use this to create a draft of their cover letters, due at the next class. Remind students that their time in the lab during the next session will be limited, so they need to have a full draft completed.

Lesson 8: Finishing Your Cover Letter

• Once again, have students meet in the computer lab to type their cover letters using the  Steps to Creating a Cover Letter printout and Letter Generator . You may want to remind them about their time constraints and the need to organize their time.  
• Using Letter Generator, have students transform their drafts into finished cover letters.  
• Make sure students save their work and also print a copy.  
• At the end of class, ask students to submit their resumes and cover letters to you for a grade. Use the  Resume / Cover Letter Rubric to assist you in assigning a grade.
• Have students submit first and second drafts of the resume and cover letter to you for comments or an early grade, additional revision, and a new/final grade.  
• Do more detailed work with cover letters, including researching jobs and researching examples of cover letters for specific jobs. Then have students write cover letters tailored to these jobs.  
• Include a discussion of writing essays and personal statements for college applications.  
• Connect discussions of resume and cover letter writing to students’ college aspirations, including their ideas for majors, careers, courses, and activities to become involved in. You may consider reviewing online resources, including ACT .

Student Assessment / Reflections

• Review students’ printouts for The 3 Fs of Resume Writing, My Resume Ideas: Getting Started, Visualizing Your Resume: Graphic Organizer, Visualizing Your Cover Letter: Graphic Organizer, and Steps to Creating a Cover Letter after each lesson in which they are used or collected. Make sure students are correctly identifying the parts and including information as needed. If a pattern of errors or misunderstandings occurs, review them with students at the beginning of the next lesson.  
• Collect typed drafts of students’ resumes and cover letters as created using the Resume Generator and Letter Generator. Review and grade them using the Resume/Cover Letter Rubric. Address the grade and comments when returning the resumes and cover letters to students, especially if students are allowed to revise for a new grade.

Add new comment

• Print this resource

Explore Resources by Grade

• Kindergarten K

Team Leader Cover Letter Example (W/ Guide & Tips for 2024)

Navigating the world of management, you've honed your skills and developed a passion for leading teams. 

Yet, as you eye your next team leader role, you seem to be having a problem - you just don’t feel inspired enough to write the perfect team leader cover letter. 

This blank document, supposed to reflect your leadership skills, can be as challenging as managing a complex project with unforeseen obstacles. 

But don't worry! 

In this article, we will guide you in crafting a cover letter that accentuates your expertise and positions you perfectly for your next leadership role.

Here’s what we’ll cover:

• What an Exceptional Team Leader Cover Letter Looks Like
• 5 Crucial Steps to Crafting the Ultimate Team Leader Cover Letter
• 10 Key Cover Letter Tips for Team Leaders

...and much more! Let’s dive in!

Team Leader Cover Letter Example

5 Steps for the Perfect Team Leader Cover Letter

Now that you've seen what a winning team leader cover letter looks like, it's your turn to write one for yourself . 

No need to stress; just follow the upcoming steps, and you'll be on your way to creating a cover letter that lands you your dream job.

#1. Put Contact Information in the Header

When crafting your team leader cover letter, kick things off with your contact details neatly organized in the header, just like on your resume. Here's what you should have:

• Full Name. Ensure your complete name takes the top spot on the page.
• Professional Title. Align your professional title with the specific job you're pursuing. Clarity about the exact position you're interested in streamlines the process for everyone.
• Email Address. Opt for a professional and straightforward email address, ideally a combination of your first and last name. Those quirky high school email addresses won't cut it. (e.g., [email protected] is great, but [email protected] isn't)
• Phone Number. Provide an accurate contact number for easy reach. If you're applying for an international role, include the appropriate dialing code.
• Location. Typically, your city and state or country are sufficient. However, if you're applying for a remote position or considering relocation, make that clear in your cover letter.
• Relevant Links (Optional): You can include links to relevant websites or social media profiles, such as your LinkedIn.

Next, it's time to include the hiring manager's contact information :

• Company Name. Mention the name of the company you're applying to.
• Hiring Manager's Name. If possible, identify the hiring manager for the department you're targeting. You can check the job listing, the company's website, or their LinkedIn page to discover this information.
• Hiring Manager's Title. If you find the hiring manager for this specific job listing and notice they're the head of the department, use that as their title instead of "Hiring Manager."
• Location. Specify the city, state, or country, particularly for globally operating companies. Optionally, you can add the company's precise street address.
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the exact date when you wrote your cover letter for a professional touch.

#2. Address the Hiring Manager

Once you've listed the essential contact details, it’s time to address your cover letter to the person who'll be reviewing it.

How you kick off your cover letter can truly set the stage for a great impression with the hiring team, if you do it right. The age-old "To Whom It May Concern" just won’t be good enough for that.

Kick things off by doing a bit of homework. Browse through the job advertisement, the company's official website, or their LinkedIn page to pinpoint the hiring manager for the team leader role you have your sights on. This way, you can grab their name and maybe even their email address.

Once you have their name, respectfully greet them. We suggest using “Ms.” or “Mr.”, followed by their surname. If you’re uncertain about their gender or marital status, no problem—just use their full name. Like so:

• Dear Ms. Kent
• Dear Debra Kent

If you hit a roadblock while looking for the hiring manager's or department leader’s name, don’t worry. You can just address your letter to the department or company as a whole:

• Dear Management Department
• Dear Human Resources
• Dear HR Team
• Dear XYZ Company

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just about seven seconds to skim a candidate’s application before deciding if it’s worth a comprehensive read.

So, it’s essential to immediately strike a chord when writing your team leader cover letter.

Your introductory paragraph should start by explaining who you are and what your motivation for applying is. Conveying your enthusiasm for leadership or the specific team leader role can pique a hiring manager's interest in discovering more about you.

Depending on your career milestones, you might want to start your cover letter by highlighting a significant managerial accomplishment or the skills that distinguish you for the role.

A bit of homework on the company can also make a significant difference. The deeper your understanding of the organization's mission and values, the more effectively you can emphasize your alignment with their ethos.

This shows the hiring manager that you’re not just haphazardly applying to every opportunity. You’re genuinely interested in this particular job.

But keep this introduction brief. You just want to make the hiring manager curious enough to read the full content of your team leader cover letter in depth.

Not sure how long your cover letter should be? Read this article to find out!

#4. Use the Cover Letter Body for the Details

The heart of your team leader cover letter is the stage to elaborate on what sets you apart as the ideal candidate for the role.

It's essential to do more than repeat what’s already on your resume. This section is your chance to dig deep into your leadership skills and accomplishments. You want the hiring manager to know that you stand head and shoulders above the competition.

Use this section to highlight any notable achievements in your previous jobs, and always reference the job ad. This way, you can pinpoint specific skills and experiences that the company is looking for and add what applies to you to your cover letter.

The more you know about the organization’s goals, structure, or past endeavors, the more it can make you a more appealing candidate. If you're aware of the company's milestones or specific management strategies they've employed, mention that in your cover letter.

This shows you’ve done your homework and that you understand and can contribute to the company's mission and ethos. Don’t hold back on your enthusiasm, either. Emphasize your eagerness to embrace the team leader role and your confidence that you can bring value to the organization with your distinct skills and insights.

Remember to keep an eye out for these fatal cover letter mistakes while writing your own!

#5. Wrap It Up and Sign It

Putting a polished conclusion on your cover letter can determine what's next.

Make sure that your cover letter’s closing paragraph leaves the hiring manager feeling confident in your leadership capabilities and doesn't overshadow the key points you've laid out so far. 

In your closing remarks, briefly recap why you believe you're the ideal team leader candidate and even touch on some leadership qualities or experiences that qualify you for the role.

Then, incorporate a call to action. Encouraging the hiring manager to discuss your application in greater detail shows initiative and can enhance your chances of securing an interview down the line.

As you finish your cover letter, your sign-off should be just as professional as everything so far. Choose an appropriate signature line, and follow it with your full name. Here’s how:

Please contact me at your convenience by email or phone so that we may discuss my qualifications further. I look forward to exploring how I can contribute to your team.

Warm regards,

Emily Johnson

If "Warm regards" doesn't resonate with you, here are some alternatives to consider:

• Yours truly,
• With appreciation,
• In gratitude,
• Thank you for your time and consideration,

Need more inspiration? Check out these 21+ cover letter examples.

10 Essential Team Leader Cover Letter Tips

You've got the cover letter basics down pat!

Now, let's elevate your game with some specialized cover letter tips for team leaders:

• Use a Matching Template. Give your entire application a uniform look with our free resume templates and matching cover letter templates . They're the perfect tools to help you stand out professionally from a sea of candidates for the same position.
• Customize for the Team Leader Role. Tailor your team leader cover letter to the specific position, showing how your skills meet the job requirements.
• Highlight Leadership Experiences. Focus on instances where you successfully led and motivated a team, regardless of the industry, to demonstrate your leadership capabilities.
• Mention Project Management Skills. Share examples of projects or tasks where your management skills contributed to successful outcomes.
• Discuss Communication and Collaboration. Highlight your ability to communicate effectively and collaborate with team members and other departments.
• Be Clear and Concise. Use straightforward language to clearly communicate your qualifications and experiences.
• Express Your Enthusiasm. Show your passion for leadership and teamwork in your cover letter.
• Proofread Thoroughly. Ensure your cover letter is free from errors, reflecting your attention to detail.
• Include a Call to Action. Invite the hiring manager to discuss your application further, indicating your interest in the role.
• Add a Professional Closing. Finish your cover letter with a polite and professional closing to make a strong, positive impression.

Key Takeaways

And that’s all there is to writing a standout team leader cover letter!

Hopefully, you feel more confident about that job application. We’re sure you can craft a cover letter that showcases your potential as a team leader in any industry.

Let’s quickly go over the main points before we part ways:

• Begin your cover letter by detailing your enthusiasm for the team leader role and highlighting why you’re a great fit.
• In the body of your cover letter, emphasize your leadership experiences, especially those where you effectively managed a team.
• Discuss specific instances of handling group challenges or improving team strategies.
• Conclude with an invitation for further discussion or an interview to demonstrate your eagerness for the job opportunity.
• End with a polite and professional closing line to leave a lasting, positive impression on the hiring manager.

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

Search form

A cover letter.

Look at the cover letter and do the exercises to improve your writing skills. 

Instructions

Do the preparation exercise first. Then read the text and do the other exercises.

Preparation

Check your understanding: true, false or not given

Check your writing: gap fill, check your writing: multiple selection, worksheets and downloads.

Do students at your school do work experience? What company or organisation would you like to do work experience in? What do you think are the main advantages of work experience?

Sign up to our newsletter for LearnEnglish Teens

We will process your data to send you our newsletter and updates based on your consent. You can unsubscribe at any time by clicking the "unsubscribe" link at the bottom of every email. Read our privacy policy for more information.

6 Volunteer Cover Letter Examples

Volunteers are the unsung heroes of any organization, selflessly dedicating their time and energy to causes they believe in. Much like a volunteer, your cover letter gives selflessly, offering a glimpse into your passion, commitment, and the unique skills you bring to the table. In this guide, we'll delve into the best cover letter examples for Volunteers, helping you to craft a narrative that showcases your dedication and altruistic spirit.

Cover Letter Examples

Cover letter guidelines, volunteer cover letter example, community volunteer cover letter example, student volunteer cover letter example, school volunteer cover letter example, community involvement cover letter example, church volunteer cover letter example, how to format a volunteer cover letter, cover letter header, what to focus on with your cover letter header:, cover letter header examples for volunteer, cover letter greeting, get your cover letter greeting right:, cover letter greeting examples for volunteer, cover letter introduction, what to focus on with your cover letter intro:, cover letter intro examples for volunteer, cover letter body, what to focus on with your cover letter body:, cover letter body examples for volunteer, cover letter closing, what to focus on with your cover letter closing:, cover letter closing paragraph examples for volunteer, pair your cover letter with a foundational resume, cover letter writing tips for volunteers, highlight your motivation, emphasize relevant skills and experience, be clear about your availability, show your understanding of the role, proofread and personalize, cover letter mistakes to avoid as a volunteer, not tailoring the cover letter to the specific volunteer role, failure to show passion and commitment, not proofreading the cover letter, being too vague, writing a lengthy cover letter, cover letter faqs for volunteers.

The best way to start a volunteer cover letter is by introducing yourself and expressing your enthusiasm for the volunteering opportunity. Mention the specific role you're interested in and why it appeals to you. It's also beneficial to highlight any relevant skills or experiences that make you a good fit for the role. Remember, the goal is to show the organization that you're not only capable but also genuinely interested in contributing to their cause.

Volunteers should end a cover letter by summarizing their interest in the role and the unique skills or experiences they bring. They should also express gratitude for the reader's time and consideration. A strong closing might be: "I am excited about the opportunity to contribute my skills and passion to [organization's name]. Thank you for considering my application. I look forward to the possibility of discussing my potential contributions further." It's also important to include contact information, even if it's already on the header of the letter. This makes it easy for the reader to reach out. Finally, end with a professional closing like "Sincerely" or "Best regards," followed by your name. As a volunteer, showing enthusiasm, gratitude, and professionalism in your closing leaves a positive impression.

A volunteer's cover letter should ideally be one page long. This length is enough to succinctly present your skills, experiences, and passion for the cause without overwhelming the reader. Remember, the organization you're applying to likely receives numerous applications, so it's important to keep your cover letter concise and to the point. Use clear, direct language to explain why you're interested in the volunteer position, what you can bring to the organization, and how your past experiences (volunteer or otherwise) have prepared you for this role.

Writing a cover letter with no volunteer experience can seem challenging, but it's important to remember that everyone starts somewhere. Here are some steps to guide you: 1. Start with a professional greeting: Address the hiring manager or the person in charge of volunteers by their name if it's available. If not, use a general greeting like "Dear Volunteer Coordinator". 2. Write a compelling opening paragraph: Introduce yourself and express your interest in the volunteer position. Mention where you found the opportunity and why it appeals to you. 3. Highlight relevant skills and experiences: Even if you don't have volunteer experience, you likely have skills that are relevant to the position. Think about your past experiences in school, work, or other activities. Have you demonstrated leadership, teamwork, or problem-solving skills? Have you worked with diverse groups of people or handled challenging situations? These are all valuable in a volunteer context. 4. Show enthusiasm and commitment: Nonprofits value volunteers who are passionate about their cause and reliable in their commitment. Show that you've done your research about the organization and its mission, and express your enthusiasm for contributing to it. 5. Explain what you hope to gain: Volunteering is a two-way street. While you're offering your time and skills, you're also there to learn and grow. Whether you're hoping to gain new skills, experience in a particular field, or a deeper understanding of a cause you care about, sharing this can show that you're motivated and invested in the role. 6. Close professionally: Thank the reader for considering your application, express your hope for the opportunity to contribute, and provide your contact information. 7. Proofread: Make sure your cover letter is free of errors and is professionally presented. Remember, everyone has to start somewhere. Even without direct experience, your enthusiasm, commitment, and transferable skills can make a strong impression.

Related Cover Letters for Volunteers

Fundraising cover letter.

Social Worker Cover Letter

Program Coordinator Cover Letter

Event Planner Cover Letter

Volunteer Cover Letter

Community Volunteer Cover Letter

Student volunteer cover letter, school volunteer cover letter, community involvement cover letter, church volunteer cover letter, related resumes for volunteers, volunteer resume example.

Try our AI-Powered Resume Builder

Header menu

• Discussions
• For Teachers

Tune in to Learning

Search form, writing a cover letter: activity 1 of 3.

A cover letter is a way to introduce yourself to a potential employer. A good cover letter describes your experience and abilities, gives some sense of your personality, and communicates what makes you the best person for the job.

Activities Assistant Cover Letter Examples & Writing Tips

Use these Activities Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Activities Assistant Example 1
• Activities Assistant Example 2
• Activities Assistant Example 3
• Cover Letter Writing Tips

Activities assistants work with residents in long-term care facilities to plan and coordinate social and recreational activities. They also provide support and assistance with activities of daily living.

To be successful in this role, you need to be patient, organized, and have a good sense of humor. Use these examples and tips to write a cover letter that will show hiring managers that you’re the perfect candidate for the job.

Activities Assistant Cover Letter Example 1

I am excited to be applying for the Activities Assistant position at Sunrise Assisted Living. I have more than five years of experience working with seniors in a variety of settings, and I firmly believe that seniors should be engaged and active in their community. I am confident that I can bring my passion and skills to Sunrise Assisted Living and help contribute to the high-quality care that your residents deserve.

I have worked extensively with seniors in a nursing home setting, where I was responsible for leading social and recreational activities, providing one-on-one support, and helping with basic needs such as dressing, bathing, and grooming. I have also worked as a Activities Coordinator for a retirement community, where I was in charge of developing and implementing a full calendar of social and recreational activities.

In addition to my experience in the eldercare field, I also have a degree in Psychology from the University of California, Berkeley. This background has given me a strong understanding of the importance of social engagement for seniors and the positive impact that activities can have on their overall wellbeing.

I am confident that I have the skills and experience to be a valuable member of the Sunrise Assisted Living team. I look forward to meeting with you to discuss this opportunity further. Thank you for your time and consideration.

Activities Assistant Cover Letter Example 2

I am writing to apply for the Activities Assistant position that was recently advertised on your website. I am confident that I have the skills and experience that you are looking for, and I am eager to put my abilities to work in this role.

As an Activities Assistant, I would be responsible for organizing and leading a variety of activities for residents in a long-term care facility. I have three years of experience in this field, and I have a proven track record of success in creating and leading engaging and enjoyable activities. I am confident that I can exceed your expectations in this role.

Some of my specific skills and abilities include the following:

• Strong leadership and organizational skills

• Proven ability to engage and entertain residents

• Excellent communication and interpersonal skills

• Strong attention to detail

• Proven ability to work independently and as part of a team

I am confident that I have the skills and experience to be a valuable asset to your team. I would be grateful for the opportunity to discuss this position with you in further detail. Thank you for your time and consideration.

Activities Assistant Cover Letter Example 3

I am writing to express my interest in the Activities Assistant position at your facility. I have extensive experience working with seniors and people with disabilities, as well as a background in recreation and leisure services.

I have worked in senior care facilities for the past five years, where I developed strong interpersonal skills and an understanding of the needs of older adults. I have also worked as a camp counselor for children with special needs, which has given me valuable experience working with people who require extra attention and care.

My most recent position was as an Activities Assistant at the Green Hills Senior Center. In this role, I assisted with daily activities such as arts and crafts, exercise classes, and social events. I also helped organize monthly trips to local museums and other cultural attractions. My previous job was as an Activity Assistant at the Green Hills Nursing Home, where I assisted residents with their daily activities and provided emotional support to those who needed it.

I believe that my experience working with seniors and people with disabilities makes me a good fit for your position. I am also very comfortable working independently, which is essential for this position. Lastly, I am a friendly person who enjoys interacting with others, which makes me a great candidate for this job.

Thank you for your time and consideration. I look forward to hearing from you soon.

Activities Assistant Cover Letter Writing Tips

1. highlight your customer service skills.

The activities assistant is responsible for providing customer service to the residents in the community. To show hiring managers that you have the skills necessary for this role, highlight any customer service experience you have in your cover letter.

Some ways of doing this include:

• Describing a situation where you had to go above and beyond to help a customer.
• Mentioning how you handled a difficult customer situation.
• Explaining how you’ve helped increase customer satisfaction rates in the past.

2. Customize your cover letter

Just as with any other job application, it’s important to customize your cover letter to match the company you’re applying to. Highlight how your skills and experience make you the perfect candidate for the role. For example, if the job is looking for someone with experience in risk assessment, be sure to mention any projects you’ve worked on in the past that involved risk assessment.

3. Show your commitment to the elderly

The activities assistant is responsible for creating and leading activities for the elderly residents in the community. To show hiring managers that you’re dedicated to this population, highlight any experience you have working with seniors in your cover letter.

• Mentioning how you’ve helped improve the quality of life for seniors in the past.
• Explaining how you’ve helped reduce feelings of loneliness or isolation for seniors.
• Describing how you’ve created activities that are tailored to the interests of seniors.

4. Proofread your cover letter

Just as with any other job application, it is crucial to have a strong understanding of grammar and proper sentence structure. In your cover letter, you’ll want to avoid any mistakes in spelling or grammar. Remember that employers will look at your writing style and see if you have the necessary skills needed for the job before inviting you for an interview.

Construction Supervisor Cover Letter Examples & Writing Tips

Automotive engineer cover letter examples & writing tips, you may also be interested in..., treatment coordinator cover letter examples & writing tips, quality systems manager cover letter examples, x ray technologist cover letter examples & writing tips, automotive service manager cover letter examples & writing tips.