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11 Best Administrative Skills...

11 Best Administrative Skills for Your Resume (With Examples)

11 min read · Updated on February 15, 2024

Discover the top administrative skills to make your resume stand out

Having strong administrative skills means you're able to plan events and projects, manage time, and keep things organized and running like a well-oiled machine. It also means you come to the table with the ability to communicate and engage with the customers, clients, and stakeholders of a company.

Though administrative skills are necessary for jobs like Administrative Assistants, Receptionists, and Office Managers, they also add value to virtually any position across the various industries you might find yourself employed in. Since they're highly valued by employers, it benefits you to ensure you highlight sought-after administrative skills on your resume.

In this post, we cover:

What administrative skills are

Why administrative skills on resumes are important

Some of the most in-demand administrative skills for resumes

How to highlight administrative skills on resumes

Where to include administrative skills on resumes

Administrative skills defined

Administrative skills are a series of qualities that, when combined, allow you to help manage a business or department or run an office. They include both hard skills, like knowing how to use a specific software application, and soft skills, like communication and problem solving. Examples of essential administrative tasks might include communicating with employees, filing, running reports, calendar management, and answering client questions.

Why administrative skills are important to employers

People with strong administrative skills tend to be reliable self-starters with the ability to organize and manage time well. With a diverse skill set, they're valued by employers because they help organizations to maintain productivity and keep things running smoothly - they're a cornerstone of a company's success. Any successful business will not only have administrative staff with strong administrative skills on their resume, but will also have other employees throughout the organization that apply these types of skills in their various jobs.

Administrative skills are also some of the most transferable skills between industries and job types. Administrative skills required for a role in the marketing sector would be applicable and transferable to the energy sector, for example.

What are some of the most in-demand administrative skills for resumes?

When it comes to administrative skills on resumes, there are many that can make you stand out to hiring teams. Here are 11 of the top administrative skills to consider for your resume, and why they're important.

1. Communication

Communication - both verbal and written - is a daily requirement for virtually any position. Those in administrative positions often need to communicate in different forms with a variety of people, both internal and external to the business, from employees and executives to clients and contractors.

2. Microsoft 365

We're all familiar with certain Microsoft 365 applications, like Microsoft Word and Outlook. However, those with solid technical administrative skills on their resume tend to be knowledgeable in how to use all applications in the suite, including Excel, PowerPoint, and OneDrive.

3. Organization

With the many plates employees often have spinning all at once, it's vital they hone in on the administrative skill of organization. In fact, it's one of the most important administrative skills to ensure things run smoothly within a team, department, or business. When you're organized, you tend to have good time management and planning skills as well, which are also sought-after administrative skills on resumes.

4. Problem solving

We're constantly solving problems every day, including at work. A good problem solver identifies the problem, proposes solutions, chooses the best solution, and implements the it. Strong problem solvers support business continuity, innovation, and inspiration, making it a highly valuable administrative skill on resumes.

5. Scheduling

Though essentially all employees have to maintain their schedules, administrative positions, in particular, often have the daunting task of keeping up with several schedules at once. In addition to calendar management, Administrators often have to coordinate and schedule meetings, travel arrangements, and events for the teams or individuals they support, making scheduling a vital technical skill to have.

6. Flexibility

Change is the only constant, as they say, which requires flexibility. Employees need to be flexible to successfully adapt to changing priorities, demands, and requests. Without flexibility, work can be more stressful and productivity can take a hit.

7. Working well under stress

Tight deadlines, quick turnaround times, multiple requests, several projects all at once, and day-to-day tasks can feel like a lot for any employee. Being able to work well under stress is necessary to stay on top of things without becoming overwhelmed, which can slow things down. When you work well under stress, you also tend to be good at multitasking, another valuable administrative skill.

8. Customer service

For positions that are customer and client facing, strong interpersonal and customer service skills are necessary administrative skills. This is especially true for service and support-oriented positions.

9. Teamwork

Though administrative professionals tend to be on point to keep things operating as needed, they do so as part of a team. The same goes for individual contributors who, while being responsible for their own tasks and activities, contribute to the department and generally work as part of a team to accomplish department and organizational goals and objectives.

10. Detail orientation

When you're managing calendars, sharing business information, planning events, or drafting presentations, you must pay attention to the details to ensure accuracy and efficiency. Mistakes in these areas can be costly - if not in terms of dollars, in terms of added stress and lost time. As such, employers want to know they can trust you to adequately cross all the t's and dot all the i's when they hire you to do a job, making attention to detail an in-demand administrative skill.

11. Event coordination

Administrative professionals, in particular, are often responsible for planning events of varying sizes. Coordinating company events, holiday parties, staff meetings, and more can all fall under the administrative umbrella. What's great about highlighting event coordination skills is that you're showing several other administrative skills at the same time, including organization, communication, multitasking, collaboration, and problem-solving.

Additional administrative skills for resumes

The above list is just a launching point to help you get started with your own list of administrative skills to include on your resume. Below are some additional hard and soft skills often found on administrative resumes to provide even more inspiration.

Administrative hard skills for resumes

Office equipment use

Database management

Videoconferencing

Expense reporting

Google Docs

File management

Administrative soft skills for resumes

Decision-making

Interpersonal skills

Prioritization

Active listening

Critical thinking

Open-mindedness

How to highlight administrative skills on your resume

Make a list of your administrative-related skills and accomplishments. Using this post as inspiration, sit down and thoughtfully list all of the administrative skills you possess. From there, make a list of all of the administrative duties and responsibilities you've held, as well as any work accomplishments related to administrative skills you've applied or positions you've held.

Refer to the job description. Review the job description you're interested in and highlight any administrative skills and experience required. Then, compare that to the list you created based on your work history. Be sure your resume includes the administrative skills and experience you have that align with the job description. This is a great way to incorporate keywords into your resume to pass an employer's applicant tracking system , or ATS, and grab the attention of hiring managers.

Showcase soft and hard (technical) skills throughout your resume. For maximum benefit, highlight both hard and soft administrative skills throughout your resume. Hard skills are measurable and learned skills, whereas soft skills are intangible and difficult to measure, though vital for job success. We discuss where and how to include hard and soft skills in the next section.

Highlight soft skills through on-the-job accomplishments and achievements. Unlike with technical skills, you don't want to merely list soft skills on your resume. Instead, you want to show off your soft skills through the achievements you choose to highlight. For example, consider the following:

Oversaw and coordinated a 5-hour corporate event for 1,000 employees, showcasing the executive team and highlighting employee achievements and milestones for 2023

This achievement highlights organization, time management, attention to detail, critical thinking, and creativity administrative soft skills, to name a few.

Where to highlight administrative skills on your resume

Now that you know how to come up with administrative skills to include on a resume, where can you incorporate them? Any of the following are excellent options:

Resume Summary

Skills or core competencies section.

Experience section

Certifications section

Additional sections.

Your resume summary , that sits just below your contact information, is where you can pack a punch to entice resume readers to keep reading. Here are a couple of examples of how to include administrative skills in your resume summary:

Administrative professional example

Administrator with over 5 years of experience working with C-suite executives to navigate organizational challenges and provide solutions to maintain business continuity and operations. Managed up to 15 calendars at one time using effective scheduling, time management, and organizational skills.

What are some of the administrative skills this summary speaks to? How about:

Communication

Organization

Problem solving

Time management

Stress management

Multitasking

Non-administrative individual contributor example

Focused engineering professional with 10 years of experience in the oil & gas sector. Leverages solid problem-solving skills to address concerns in high-stakes environments, with the flexibility required to adjust priorities and maintain productivity. Organized and led a $2M pipeline construction project to upgrade pipeline requirements, meeting current industry standards.

Some of the administrative skills that this summary highlights include:

Prioritizing

Flexibility

Attention to detail

It can be beneficial to include a Core Competencies section just below your resume summary to showcase your technical skills, as well pertinent soft skills. For example:

Core Competencies

Alternatively, the hard skills listed could all also go under a Technical Skills section near the end of your resume:

Technical Skills

Avoid being repetitive and listing the same skills in both a Core Competencies and Skills section - only choose one of the two if you don't have different skills to include in each list.

Work Experience section

Another section to highlight your stellar administrative skills is in the Work Experience section. Here's an example that showcases focus, stress management, communication, filing, organization, switchboard management, time management, and more, all in just three bullet points!

Receptionist

ABC Company, Houston, TX

July 2021 - Present

Managed switchboard for three office buildings housing over 750 employees

Answered client questions regarding products and services, handling a high call volume of 40 to 50 calls per day

Spearheaded development of a new filing system for improved organization of client cases related to issues and concerns

If you hold any administrative-related certifications, you can choose to include them in a Certifications section on your resume. Relevant certifications not only showcase acquired administrative skills and knowledge, but also indicate your dedication to professional development.

Examples of in-demand administrative certifications are:

Microsoft 365

Certified Administrative Professional (CAP)

Administrative Assistant Certification (CAA)

Microsoft Office Specialist Certification (MOS)

Certified Associate in Project Management (CAPM)

Professional Administrative Certification of Excellence (PACE)

Finally, some might choose to highlight administrative skills on their resume by including additional sections, such as:

Volunteer Work

Hobbies & Interests

Extracurricular Activities

Special Projects

Including additional sections on a resume can benefit those who have gaps in administrative work experience, skills, or education.

Top tip: why not check out our Office Administrative Assistant resume example ?

Administrative skills = valuable assets for any resume

Whether you're applying for an administrative position or any other type of position, administrative skills on resumes add value and tend to stand out to hiring managers. Now, you're equipped with some of the most in-demand administrative skills to include on your resume, as well as advice on how and where to incorporate them. With these tips, you'll be landing those interviews in no time!

Are you representing administrative skills on your resume appropriately? Why not submit it for a free resume review to find out?

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Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years.

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments.

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do?

Doing administrative and clerical tasks (such as scanning or printing)
Preparing and editing letters, reports, memos, and emails
Running errands to the post office or supply store
Arranging meetings, appointments, and executive travel
Answering phone calls and taking messages
Maintaining folders on servers
Recording meeting minutes
Liaising with teams and units
Tracking petty cash
Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon).

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment.

Does that sound like you?

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

How to present your contact information
How to write a strong resume summary
The 23 hard and soft skills hiring managers want
Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too.

Looking for a resume example for a different position? Check out this list:

Office Assistant Resume
Executive Assistant Resume
Consultant Resume
Accountant Resume
Bookkeeper Resume
Business Analyst Resume
Financial Analyst Resume
Bank Teller Resume
Banking Resume
Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do.

Include your email address, phone number, and location in the header of your resume.

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience.

2. How to Write a Strong Administrative Assistant Resume Summary

Let’s start with a really important part of all resumes – the summary.

Your summary is where you highlight your skills and how they can bring value to the employer.

Let’s look at Jeremy’s resume.

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished.

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’.

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams.

Above all, Jeremy’s summary is specific.

If you compare the specific and vague summaries below, you can see immediately which one is more appealing.

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills.

skills section for administrative assistant resume

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job.

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume.

Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
Database management
Calendar management
Quickbooks and Xero
Proficiency with photocopiers, scanners, and projectors
Accurate data entry
Inventory and supply management
Editing and Proofreading
Billing and record-keeping
Business Knowledge
Communication (written and verbal)
Prioritization and problem-solving
Organization and planning
Research and analysis
Attention to detail
Customer service
Phone Etiquette
Emotional Intelligence
Responsibility
Teamwork and delegation
Management and training
Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity.

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer.

Look at how Jeremy does this.

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark.

achivements section for administrative assistant novoresume

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

Developed policies that saved the company 500 hours a year.
Trained two interns in office tasks which later became full-time employees.
Maintained appointment calendar for 12 conference rooms.
Unlocked the office each morning.
Made travel arrangements.
Wrote letters and emails.

Ready to create your administrative assistant resume now?

Administrative Assistant Resume Guide & Samples

Looking for a new Administrative Assistant Position?

The first step to getting an interview is to make sure your resume stands out from the rest. To get there, we made a few Administrative Assistant resume samples and a full explanatory resume guide to make sure you start your resume based on proven examples.

You will be lined up for interviews in no time!

What you can read in this article

23 Administrative Assistant Resume Examples

(Free resume sample downloads are at the bottom of this page)

Administrative Assistant Resume Guide:

Resume sections.

1. Contact Information: Name, Address, Email Phone Number, Driver's license

2. Professional Summary: 1 – 3 sentences giving a broad overview of your background, years of experience as an Administrative Assistant, the industries you have worked in, and the people you have supported. (see below)

3. Employment History: Showcase your employment history. Include the company name, your title, the dates of employment, and a list of your daily responsibilities.

4. Education/ Certifications/ Coursework/ Training: It is not necessary to have any type of academic degree to be an Administrative Assistant. If you have a degree though, add it here!

5. Key Skills: List of key skills that you possess that align with the job descriptions you are applying for. (more on this later)

What to Highlight

There are a number of things that are important to highlight in your Administrative Assistant Resume. These will make sure potential employers know if you are a good fit.

The first thing to include in your resume is the type of industries you have worked in.

While the main clerical duties will be the same in nearly every company, some industries, like legal, require more specialized tasks.

Make sure you include the industries you have worked in throughout your resume, including in the summary at the top and in your professional experience section.

Next, you should explain who you have experience supporting. Some Administrative Assistants support executives, some support specific managers, and some support an office as a whole.

Under each position description, including who you were supporting. If you were supporting specific people, including their names, department, and titles, as well.

You also need to include the types of specialized tasks you are familiar with. If there was anything you were responsible for that was outside of the normal Administrative Assistant responsibilities, including arranging travel, running personal errands, or giving presentations, you will want to include that in your skill summary and in each position description.

Lastly, you should include the types of software and tools you know. This will probably include Microsoft Office products, including PowerPoint, Excel, Outlook, and Word.

This should also include any relevant hardware, such as printers, phones, and fax machines.

How to write a Professional Administrative Assistant Summary

Your Professional Summary, also known as a Career Objective, is the first thing an employer will read on your resume. It is essentially an appetizer to get them ready for what’s to come.

Since hiring managers are on a tight schedule and don’t have a lot of time to spend looking at each resume, you need to make sure you draw them in within the first few words.

Your Professional Summary should give the reader a broad overview of your past work experience, your areas of specialty, and what you are looking for in a position moving forward.

Start your professional summary with your title , such as Senior Administrative Assistant, followed by your years of experience .

Use the next line to outline the type of industries you have worked in, for example, law or professional services.

Followed this by the type of people you have supported, such as executives.

For the third line, add what responsibilities you are most proficient with, making sure to include the key responsibilities that are in the job descriptions you are applying for.

Administrative Assistant Career Objectives:

4 years of experience.

“Administrative Assistant with 4 years working for a staffing & recruiting company. Extensive experience supporting sales, recruiting, and managerial personnel. Known by peers and supervisors for the ability to accommodate office visitors, schedule and facilitate meetings, and inventory and order office supplies.”

10 Years of Experience

“Senior Administrative Assistant with 10 years in the law and professional services industries. Extensive experience supporting attorneys, executives, as well as offices as a whole. Known for a superior ability to organize schedules, make travel arrangements, and maintain a rigid filing system.”

Administrative Assistant Responsibilities

After finishing your Professional Summary, it’s time to move on to your Professional Experience section.

If you are going with a chronological resume format, you are going to start with your most recent position at the top.

For each position, include the name of the company you worked for, your position title , the dates of employment (including month and year), and a list of your daily responsibilities .

Even if you were doing the same thing at different companies, don’t repeat responsibilities in your position descriptions. Instead, divide the responsibilities up so you don’t have the same list of tasks over and over again.

To help you out, we have included a list of common Administrative Assistant Resume Sample responsibilities that you can include in your resume, no matter how long you have been an Administrative Assistant.

Creating and analyzing spreadsheets detailing relevant office metric
Answering and directing phone calls, taking messages when necessary
Scheduling and organizing meetings, both in and out of the office
Managing documents and files in an organized filing system
Operating a range of office equipment, including printers, fax machines, laminators, and copiers
Sending and receiving mail and packages
Making and coordinating travel arrangements, including hotels, flights, and car transfers
Taking inventory of and ordering new office supplies on a regular and ad hoc basis
Coordinating interviews for internal hires and following up with candidates on the response
Preparing business correspondences, including meeting agendas and presentations

Administrative Assistant Resume Skills

Similar to your Professional Experience section, the Administrative Assistant Key Skills section will give an employer a brief overview of your skillset. The Key Skills section is a great place to show off both your functional and technical expertise.

Pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your Key Skills section (if you have them, of course!).

To help you get an idea of what employers are looking for, we have included some Administrative Assistant Key Skills below.

Functional Skills: Documentation, Copying, Customer Service, Meeting Facilitation, Mail Distribution, Filing, Travel Arrangements

Technical Skills: MS Office, PowerPoint, Excel, Outlook, Copy Machine, VoIP Phones, Fax Machine To give your Key Skills section some additional weight, you may choose to list ‘Beginner, ‘Proficient’, or ‘Expert’ next to each of the listed skills.

Quantifying Your Resume

Employers love numbers because it makes your experience feel more tangible. When writing your resume, if you can answer the questions, “How much?” or “How many?” , you should include that number in your resume. For instance:

How many employees did you support?
How many phone calls did you take a day?
How many meetings did you organize a week?

The Importance of Soft Skills

For an Administrative Assistant, your soft skills are often more than important than your functional skills.

If you aren’t sure what soft skills are, they are essentially your personality and communication style. They are the things that people already possess and can’t really be taught.

As an Administrative Assistant, much of your day is spent dealing with others. This means that you are looked at to remain calm, pleasant, and organized, even when other people may be stressing out around you.

You are also often the first person people see when they come into the office, so it’s important to employers that they have someone professional and pleasant to greet visitors when they walk in the door.

To show employers that you have the soft skills they are looking for, try to incorporate these into your profile, key skills, and cover letter sections:

Professional
Problem Solver

Administrative Assistant Resume Keywords

When writing your professional experience section, you never want to make your employment history sound like a passive list of tasks. Instead, you should help potential employers envision you performing the job by using these Administrative Assistant Resume specific action verbs:

Answering	Directing	Organizing
Scheduling	Maintaining	Filling
Producing	Distributing	Assisting
Supporting	Developing	Booking
Arranging	Printing	Faxing
Copying	Submitting	Reconciling
Greeting	Researching	Creating
Handling	Monitoring	Prepairing
Ensuring	Checking	Fielding

Cover Letters & Thank You Notes

Click the images below to learn how to write and download an Administrative Assistant cover letter . Done with your resume and ready to interview? Then you might be looking for a good Thank You Note .

Finalizing your Resume

Congrats! You now have a sparkling new Administrative Assistant Resume Sample! But wait… we aren’t quite done yet. Before you send your resume off to all of your dream employers, you will want to do a few last things to finalize your resume first.

The first thing is to check the formatting. You need to make sure you use the right font and to check that all of your sections are perfectly aligned.

The more important step is to proofread!!

The fastest way to turn an employer off is to have grammatical or spelling mistakes. Make sure you use spell check and have a friend or relative read it over for you as well.

Okay, your resume is good to go. So save it in both Word docx and pdf format. Send it off to those fun new companies in town. And put your interview suit on!

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Career Blog

10 Administrative Assistant Resume Examples That Landed Jobs

In today’s competitive job market, having a well-crafted resume could mean the difference between landing your dream job or missing out on an opportunity. That’s why we’ve gathered 10 top-notch administrative assistant resume examples to give you an overview of what works in the job application process.

In the next section, we’ll take a closer look at these examples and unpack why they were successful. Through this article, you’ll gain valuable insights and inspiration to create a strong administrative assistant resume that stands out from the crowd.

So, let’s dive in!

What is an Administrative Assistant Resume?

Admin assistants are responsible for handling a wide range of administrative and clerical tasks to ensure the smooth running of an organization. They are considered the backbone of any organization, and their importance cannot be overemphasized. An administrative assistant resume is a document that highlights the experience, skills, and strengths of an admin assistant.

Definition of an administrative assistant resume

An administrative assistant resume is a marketing tool used to showcase an individual’s skills, qualifications, and experience that makes them eligible for administrative assistant jobs. It’s a document that is submitted alongside a job application to give hiring managers an idea of who the applicant is, what they have accomplished, and what they have to offer.

Components of a strong administrative assistant resume

Contact information: This includes the candidate’s name, phone number, email, and location.

Objective statement or profile summary: This gives the employer a brief overview of the applicant’s career goals, skills, and experience.

Work experience section: This highlights the candidate’s past roles and responsibilities in administrative assistant roles, including tasks such as managing calendars, booking appointments, preparing meeting agendas and minutes, and handling administrative tasks.

Skills section: An administrative assistant must possess a variety of skills, including communication, organization, multitasking, time management, and attention to detail. This section allows the applicant to showcase their most relevant skills.

Education section: Here, the candidate provides information about their educational background, including their college or university, degree, and any certifications they may have.

Optional sections: An administrative assistant resume may also include sections on volunteer work, relevant hobbies or extracurricular activities, or accomplishments in previous jobs.

A well-crafted administrative assistant resume must showcase the candidate’s relevant skills, experience, education, and achievements. A strong resume can help applicants catch the attention of hiring managers and increase their chances of landing the job.

Administrative Assistant Resume Example #1: Entry-Level

This resume example showcases the strengths and qualities of an entry-level administrative assistant who has little to no work experience in the field. Despite the lack of experience, the candidate has emphasized their relevant skills and expertise in a manner that highlights their potential and worth.

Key Components and Strengths

Relevant Skills: The candidate has listed their skills in a clear and concise manner, showcasing their potential in utilizing modern communication and database management tools. These skills demonstrate their capability in adapting to the modern office environment.

Education: The candidate has emphasized their educational background, indicating their focus and determination in developing their skills.

Volunteer Experience: The candidate has listed their volunteering experience, indicating their willingness to learn and help wherever necessary while also demonstrating their potential in the workforce.

Objective Statement: The objective statement is clearly stated and highlights the candidate’s willingness to learn and work in a team-oriented environment.

Explanation of How it Landed a Job

Despite being an entry-level candidate, this individual was able to secure an administrative assistant position in a high-level corporate setting. The candidate was able to demonstrate their potential and worth through their clearly articulated skills, educational background, and volunteer experience. The candidate was also able to showcase their willingness to learn and ability to work well in a team-oriented environment.

The candidate’s strengths were leveraged in a well-structured and organized resume format. This helped them to stand out among other entry-level candidates who may not have prioritized their strengths in their resume. Their efforts in presenting their qualifications led to their successful job application and ultimately, landing them their dream job as an administrative assistant.

Administrative Assistant Resume Example #2: Experience in Multiple Industries

This administrative assistant resume example showcases a candidate with experience in multiple industries. The candidate has worked in industries such as healthcare, education, and technology, giving them a diverse skill set that can be applied to any industry.

Key Components and Strengths:

Professional Summary: The professional summary highlights the candidate’s experience in multiple industries and showcases their ability to adapt to different work environments. It also mentions the candidate’s proficiency in Microsoft Office and their strong communication and organizational skills.

Work Experience: The candidate’s work experience is listed in reverse chronological order, starting with their most recent position. For each position, the candidate lists their job title, company name, employment dates, and a brief description of their responsibilities and accomplishments.

Education and Skills: The candidate’s education and skills section lists their relevant education and any certifications they have earned. The skills section includes technical skills such as Microsoft Office proficiency, as well as soft skills such as communication and organizational skills.

Explanation of how it landed a job:

When the hiring manager reviewed this resume, they were impressed by the candidate’s experience in multiple industries. They recognized that this candidate had the ability to adapt to different work environments and could bring a diverse skill set to the administrative assistant role.

Additionally, the candidate’s strong communication and organizational skills stood out, as these are critical skills for an administrative assistant. The resume’s clean and well-organized format also made it easy for the hiring manager to quickly review and understand the candidate’s qualifications.

This administrative assistant resume example landed the candidate a job because it showcased their ability to adapt to different industries, highlighted their critical skills, and had a clean and well-organized format that made it easy for the hiring manager to review.

Administrative Assistant Resume Example #3: Strong Organizational Skills

This administrative assistant resume example showcases strong organizational skills and an unwavering attention to detail. This candidate has successfully highlighted their relevant skills and experiences, providing potential employers with a comprehensive understanding of their capabilities.

Professional Experience: The candidate has included a detailed summary of their previous work experiences as an administrative assistant, emphasizing their responsibilities in organizing, scheduling, and prioritizing daily tasks. This showcases their ability to manage multiple competing priorities with ease.

Education: The candidate has included their educational background, highlighting relevant coursework and certifications, indicating their commitment to continuous learning and development.

Skills Section: The candidate has listed a variety of essential administrative skills such as proficiency in Microsoft Office Suite, data entry, calendaring, and scheduling. This section further highlights their skillset and presents them as an ideal candidate for an administrative support role.

Accomplishments and Achievements: The candidate has included significant accomplishments and achievements in their previous roles that demonstrate their ability to exceed expectations and deliver exceptional results. This section presents the candidate as a highly motivated and driven individual.

Explanation of How It Landed a Job

The candidate’s strong organizational skills, attention to detail, and relevant experience caught the attention of their potential employer. The candidate was able to communicate their skill set and experience in a clear and concise manner, thereby making it easy for the hiring manager to understand their capabilities. During the interview process, the candidate was able to further highlight their relevant experience in the administrative support space, helping the employer understand their potential value as a member of their team.

Incorporating a targeted and comprehensive resume that showcases your relevant skills and experience is critical to landing a job as an administrative assistant. This is especially true in a highly competitive job market, where strong organizational skills and an ability to multitask are highly sought after. By taking the time to create a well-written, targeted resume, job seekers can set themselves apart from the competition and impress potential employers with their skills and experience.

Administrative Assistant Resume Example #4: Detail-Oriented and Efficient

If you’re looking for a highly effective administrative assistant, then you’ll love this resume example. It belongs to a detail-oriented and efficient candidate who knows how to manage multiple tasks and projects simultaneously.

Professional Summary: The professional summary is concise and powerful, highlighting the candidate’s most relevant skills, experience, and accomplishments. It showcases the candidate’s core competencies in project management, scheduling, and customer service.

Experience: The candidate’s experience section is well-structured, featuring bullet points that highlight their key achievements in each role. They use specific keywords that demonstrate their familiarity with various software and tools such as Microsoft Office, Google Suite, and QuickBooks.

Education: The candidate’s education section is short but effective, with a focus on their relevant coursework and certifications. They mention their proficiency in soft skills such as communication, teamwork, and problem-solving.

Skills: The candidate’s skills section showcases a range of technical and soft skills, including database management, event planning, and vendor management.

This resume example helped the candidate secure a job by showcasing their strengths as an administrative assistant. The candidate’s detail-oriented approach and exceptional organizational skills were highlighted throughout the resume, giving the employer clear evidence of their ability to manage multiple projects simultaneously.

Furthermore, the candidate’s experience in different roles demonstrated their versatility and adaptability, which made them stand out from other candidates. Their proficiency in relevant software and tools also impressed the employer, showing that they were up-to-date with modern office technology.

Lastly, the candidate’s professional summary presented a compelling case for why they were the best fit for the job. It effectively summarized their experience and skills, giving the employer a clear overview of what they had to offer. In short, this candidate’s attention to detail, organizational skills, adaptability, and technical proficiency helped them secure a job as an administrative assistant.

Administrative Assistant Resume Example #5: Effective Communication Skills

Description of the resume example:.

This resume example showcases the candidate’s excellent communication skills and how they have utilized them in their previous roles as an Administrative Assistant. The example highlights the candidate’s ability to communicate effectively with team members, clients, and other stakeholders.

Key components and strengths:

Strong written and verbal communication skills
Ability to develop and maintain positive working relationships with colleagues and clients
Demonstrated ability to actively listen to and understand the needs of others
Skilled in presenting information clearly and concisely, both in-person and via email or other written communication
Experience facilitating meetings and coordinating between multiple departments and stakeholders
Proficient in using communication tools such as Outlook, Skype, Zoom, and Slack.

This resume example successfully landed the candidate a job due to their impeccable communication skills. Employers today prioritize communication skills as an essential requirement for any role, as effective communication can lead to improved productivity, reduced conflict, and better relationships among team members.

The candidate’s resume demonstrated their ability to communicate effectively in various formats, such as email, phone, and in-person, and how they had utilized them in their previous roles. Additionally, the candidate had relevant experience coordinating between multiple departments and facilitating meetings, which further emphasized their proficiency in communication.

The employer was impressed with the candidate’s ability to actively listen and understand the needs of others, which is a critical aspect of effective communication. The candidate’s skills in using communication tools such as Outlook, Skype, Zoom, and Slack were also highly valued, as they underscored their ability to work efficiently and effectively in a remote or virtual environment.

The candidate’s communication skills were a key factor in them landing the job, and their resume example provided the employer with clear evidence of their proficiency in this essential skillset.

Administrative Assistant Resume Example #6: Multitasking and Time Management

This resume example focuses on the applicant’s ability to handle multiple tasks and manage time effectively, crucial skills for an administrative assistant role.

Key components and strengths

Objective statement: The applicant clearly states their intention to obtain a position as an administrative assistant, emphasizing their excellent multitasking and time-management abilities.
Work experience: The candidate highlights their experience as an administrative assistant, showcasing expertise in managing calendars, scheduling appointments, and handling administrative duties efficiently.
Skills: The applicant lists skills that convey their multitasking and time-management abilities, including project management, prioritization, and delegation.
Education: The candidate has a relevant degree in business administration, demonstrating their expertise in the field.

Explanation of how it landed a job

This resume example proved successful in landing a job primarily due to the candidate’s ability to showcase their strengths in multitasking and time management. The objective statement and skills section clearly highlighted these abilities, indicating to the hiring manager that the candidate was the ideal fit for the administrative assistant role.

Furthermore, the candidate’s work experience and education were tailored to the job requirements, demonstrating that they had the necessary skills and qualifications. This made them an attractive candidate for the position, and the hiring manager was impressed with their strong attention to detail, organizational skills, and ability to handle multiple tasks effectively.

In addition, the candidate’s language and formatting were professional, polished, and demonstrated good communication skills. This helped them stand out among other applicants and conveyed a high level of professionalism and attention to detail.

This resume example successfully landed a job due to the candidate’s excellent presentation of their skills and strengths, relevant work experience, and professional language and formatting.

Administrative Assistant Resume Example #7: Experience with Database Management

This administrative assistant resume example highlights the candidate’s experience with database management. It showcases the candidate’s ability to manage and maintain large amounts of data accurately and efficiently.

Database Management Skills : This candidate has extensive experience in managing databases, from setting up new tables to entering data and handling queries. They are proficient in using various database management software such as SQL and Oracle, which has been a crucial skill in their success as an administrative assistant.

Attention to Detail : One of the essential skills for administrative assistants is the ability to maintain accurate records. This candidate shows they have the attention to detail necessary to maintain records, as well as review and verify data for accuracy.

Communication and Collaboration : Aside from technical skills, this resume displays the candidate’s communication and collaboration skills. Administrative assistants work with different teams, often simultaneously. As such, it is essential to have excellent communication and collaboration skills. This candidate demonstrates the ability to collaborate with cross-functional teams to attain company goals.

This candidate’s experience with database management was the defining factor in landing their job as an administrative assistant. The company was looking for someone who could manage their existing databases while also being able to set up new ones. The recruiter was impressed with the candidate’s experience and proficiency in database management, especially their skills with SQL and Oracle.

Moreover, the candidate’s attention to detail, communication and collaboration skills were a perfect match for the team’s needs, giving them an edge over other administrative assistant candidates.

The candidate’s successful experience in managing databases relevant to the company’s business needs led to a strong recommendation from the recruiter. The candidate went through the interview process, passed with flying colors, and landed the job.

This particular administrative assistant resume example highlights the importance of demonstrating relevant skills and experience to a specific job opening. The candidate’s focus on database management in their resume made them stand out and earn them their desired role.

Administrative Assistant Resume Example #8: Exceptional Customer Service Skills

This resume example showcases a highly skilled administrative assistant with exceptional customer service skills. The candidate has a strong track record of managing administrative tasks and delivering an outstanding customer experience.

Clear and concise summary statement: The candidate’s objective statement is brief yet effectively conveys their skills and experience, highlighting their ability to provide exceptional customer service.
Relevant skills: The candidate’s skills section includes critical competencies that are essential for the administrative assistant role, such as time management, organization, and interpersonal skills.
Professional experience: The candidate’s work history section highlights their experience working in administrative roles, emphasizing their customer service skills and ability to manage tasks efficiently.
Educational background: The candidate’s educational qualifications demonstrate their commitment to personal and professional development.

How it Landed a Job

The exceptional customer service skills highlighted in this resume example made the candidate stand out to potential employers, demonstrating their ability to provide high-quality support to clients and colleagues alike. Their work history showcases a consistent track record of delivering excellent customer service, which helped assure hiring managers of their ability to handle a wide range of tasks and prioritize work effectively.

Moreover, the candidate’s relevant skills, such as their attention to detail and communication abilities, were highlighted in the resume. This helped to further demonstrate their ability to work in a fast-paced environment, manage tasks and build strong relationships with clients and colleagues.

This resume example is an excellent representation of how exceptional customer service skills can set a candidate apart in the highly competitive administrative assistant job market. By emphasizing critical competencies and professional experience in their resume, this candidate was able to land a job that perfectly matched their skillset and career objectives.

Administrative Assistant Resume Example #9: Proficiency in Microsoft Office Suite

This resume example showcases the applicant’s proficiency in the Microsoft Office Suite, a vital skill for administrative assistants.

Highlights proficiency in Word, Excel, PowerPoint, and Outlook
Provides specific examples of using these programs to streamline administrative tasks, such as creating spreadsheets to track budgets and schedules and designing visually appealing presentations
Demonstrates an understanding of other software programs commonly used in office settings, including Adobe Creative Suite and QuickBooks
Emphasizes the ability to learn new software quickly and independently

The applicant’s strong Microsoft Office skills were a critical factor in securing a job as an administrative assistant at a busy healthcare clinic. In this position, the administrative assistant is responsible for scheduling appointments, managing patient records, and handling a wide range of administrative tasks.

During the interview process, the hiring manager was impressed by the applicant’s ability to describe specific workflows for using Microsoft Office programs to streamline administrative tasks. The applicant demonstrated a deep understanding of the software programs and provided examples of how they had used Excel to create budget tracking spreadsheets and PowerPoint to create professional presentations for team meetings.

The applicant’s proficiency in Microsoft Office and their demonstrated ability to learn new software quickly made them an ideal candidate for the administrative assistant position. By highlighting these strengths in their resume, they were able to stand out from other applicants and secure the job.

Administrative Assistant Resume Example #10: Bilingual Skills

This administrative assistant resume example showcases the applicant’s bilingual skills, which are valuable assets in various industries, particularly in companies with an international scope. Applicants who are fluent in multiple languages can help organizations communicate more effectively and bridge the gap between different cultures.

Bilingual proficiency: The applicant listed their language proficiency in their resume, highlighting their ability to speak, read, and write in two languages fluently. They also specified their proficiency level for each language, which can help employers assess their language skills accurately.

International experience: The applicant described their work experience in an international context, emphasizing their familiarity with various cultures, customs, and business practices. They also mentioned their experience working with people from different backgrounds, which can demonstrate their adaptability and communication skills.

Administrative skills: The applicant highlighted their administrative skills, including managing schedules, coordinating meetings, and handling documentation. They also mentioned their proficiency in using various software tools, such as Microsoft Office and Adobe Creative Suite, which are common in administrative roles.

How It Landed a Job:

When hiring for administrative assistant roles, employers often look for applicants who can help them improve their operations and communication, particularly in a globalized world. In this example, the applicant’s bilingual skills and international experience stood out to the hiring manager, who was impressed by their ability to communicate effectively with clients and colleagues from different parts of the world.

During the interview, the applicant was able to showcase their language skills and describe how they could use them to assist the company’s communication efforts. They also demonstrated their administrative skills and their proficiency in using various software tools, which convinced the employer that they could handle the demands of the job effectively.

Ultimately, the applicant’s bilingual skills and international experience helped them stand out among other candidates and land the administrative assistant job they were seeking. By showcasing these key components and strengths in their resume, they communicated effectively with the employer and demonstrated that they were the best fit for the role.

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Administrative Assistant Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Administrative Assistant?

An awesome resume is going to be key. This guide is your one-stop-shop for writing a job-winning Administrative Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Administrative Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

What To Know About Writing A Job-Winning Administrative Assistant Resume
The Best Skills To Include On An Administrative Assistant Resume

How To Write A Job-Winning Administrative Assistant Resume Summary

How to write offer-winning administrative assistant resume bullets.

3 Administrative Assistant Resume Examples

The 8 Best Administrative Assistant Resume Templates

Here's the step-by-step breakdown:

Administrative Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Your resume should show the company that your personality and your experience encompasses all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Administrative Assistant resume:

Tailor your resume to the job description: Match your skills and experience to the requirements listed in the job ad.
Use keywords: Include industry-specific keywords and terms related to account management to make your resume more searchable.
Showcase your soft skills: Soft skills such as communication, problem-solving, and adaptability are essential for administrative assistants. Highlight these skills in your resume.
Use specific language: Use action verbs and specific language to describe your experience and achievements. For example, instead of saying “managed calendars,” say “coordinated and managed calendars for a team of executives.”
Highlight your technical skills: Administrative assistants need to have proficiency in various software programs and tools, such as Microsoft Office and scheduling software. Highlight your proficiency in these areas.
Use specific metrics to quantify your accomplishments: Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
Keep it concise: Limit your resume to one or two pages and use bullet points to make it easy to read.
Proofread your resume: Check for spelling and grammar errors, as well as consistency in formatting (I recommend Hemingway App ).

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Administrative Assistant resume.

These keywords were selected from an analysis of real Administrative Assistant job descriptions sourced from actual job boards. Here they are:

Communication
Organization
Correspondence
Presentations
Time Management
Ability to prioritize
Problem Solving
Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

Open a copy of your updated administrative assistant resume
Open a copy of your target administrative assistant job description
Head over to ResyMatch.io
Copy and paste your administrative assistant resume on the left and then do the same for the job description on the right
Hit scan and review the results

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

Here's a video walking through this whole process:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

A relevant section title that ties your experience to the role
An introductory bullet that summarizes your experience and high level value
A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an administrative assistant role, it might look like this:

Administrative Assistant Resume Summary Example

You can see how the first bullet includes the administrative assistant job title, the years of experience this candidate has, and it wraps up with a value-driven pitch for how they've helped companies in the past.

The next two bullets are “Case Studies” of specific results they drove at their company. Finally, their last bullet focuses on a volunteering stretch project that led to some amazing results.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is, they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an administrative assistant Highlight Reel:

Administrative Assistant Resume Summary Example #2

While the content in this example is related to the legal industry, you can see how the bullet points related to an administrative assistant role, and it has all the elements of a great Highlight Reel (especially the emphasis on measurable outcomes and results!).

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

The Anatomy Of A Highly Effective Resume Bullet

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Responsible for managing office supplies for all staff.

✅ Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.

The second bullet makes the candidate's value so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

Head over to ResyBullet.io
Copy a bullet from your administrative assistant resume and paste it into the tool, then hit “Analyze”
ResyBullet will score your administrative assistant resume bullet and show you exactly what you need to improve
You edit your bullet with the recommended changes and scan it again
Rinse and repeat until you get a score of 60+
Move on to the next bullet in your administrative assistant resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Responsible for managing office supplies for all staff.”

ResyBullet gave that a score of 10/100. It is a little short, and it's missing relevant details, compelling language and measurable outcomes:

Bad Administrative Assistant Resume Bullet Example

Now, let's take a look at our second bullet, “Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.”

ResyBullet gave that a 71 / 100. Much better! This bullet had more content focused on the specific criteria the hiring team is looking for. We can see that they reduced costs by 10%, and we see what methods they implemented to generate those results:

Good Administrative Assistant Resume Bullet Example

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam packed with eye-popping, value-driven content!

And if you want to learn more about the underlying strategies behind writing great resume bullets, check out this guide.

3 Administrative Assistant Resume Examples For 2023

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Administrative Assistant Resume Example #1: A Traditional Background

Administrative Assistant Resume Example #2: A Non-Traditional Background

For our second administrative assistant resume example, we have a candidate who has a non-traditional background. In this case, they are coming from a legal background and highlight their transferrable skills. Here's an example of what their resume might look like when applying for administrative assistant roles:

Administrative Assistant Resume Example #3: Administrative Assistant with a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 10+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

ResyBuild For Account Manager Resume Templates

Key Takeaways To Wrap Up Your Job-Winning Administrative Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant resume:

Start with a proven resume template from ResyBuild.io
Use ResyMatch.io to find the right keywords and optimize your resume for each administrative assistant role you apply to
Open your administrative assistant resume with a Highlight Reel to immediately grab your target employer's attention
Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
Compare the draft of your administrative assistant resume to the examples on this page to make sure you're on the right path
Use a tool like HemingwayApp to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Applying for an Administrative Assistant Job? Here's How to Write Your Resume (Example Included)

person sitting on couch typing on laptop viewed from behind

Administrative assistants play a crucial role in keeping a team, department, or office running, often specializing in managing important functions like maintaining files, booking meetings, and greeting visitors so that the people they support can focus on their own specialties. Office assistants are often seen as the “go-to” people in the office. And for good reason—countless tasks and responsibilities fall under their job description.

Being an administrative assistant allows you to flex your organizational muscles, leverage your talent for multitasking, and interact with clients and colleagues at every level of an organization. It can be a fantastic job for someone fresh out of college or returning to the workforce as it allows you to cultivate a diverse array of highly transferable skills. But this field also offers loads of opportunity for growth and variety, enabling you to build a long, happy, and successful career in office support.

Whether you’re just starting out, making a career shift, or looking to develop an already established career in the administrative space, you’ll need a resume that showcases your most relevant skills and transferable work experience.

Here’s how to write a fantastic administrative assistant resume to land your next job.

Learn to Beat the (Applicant Tracking) System

When you apply to a job online, your resume usually gets submitted to an applicant tracking system (or ATS for short). These programs scan your resume for specific terms (like “administrative support” or “calendaring”) to determine whether or not your experience is a match for the company’s needs. If you don’t have enough relevant keywords on your resume, the ATS might automatically reject your application—even if you actually have the right experience. It’s far from a perfect system.

The good news is there are ways to work with the ATS to ensure that your resume gets in front of a real human. Tailoring your resume to reflect the job duties listed in each posting is a great place to start because it ensures that you’re incorporating relevant keywords.

I know that updating your resume for every opportunity might sound cumbersome, but it’s actually a lot easier than you might think! Just remember this golden rule: If a job duty is listed in a job posting and you have experience performing that particular job duty, then it belongs on your resume.

Another great way to ensure that your resume makes it past the ATS is to incorporate keywords that are common to administrative assistant job postings. Here are a few examples to get you started:

Administrative Support
Calendaring
Customer Service
Drafting Emails
Meeting Coordination
Meeting Minutes
Microsoft Office Suite
Office Support
Proofreading
Social Media
Travel Arrangements

Be Specific About Your Experience

While administrative skill sets are highly transferable from one company or industry to the next, administrative assistant jobs aren’t one size fits all. So in addition to reading up on your work experience, recruiters might be especially interested in learning additional details about your past jobs, like:

The types of industries you’ve worked in (e.g. pharmaceutical, tech, or housewares)
The company or office size (e.g. 20-person office or 300-person company)
The departments you’ve supported (e.g. sales, marketing, or human resources)

Take a look at the example resume below to see how you can seamlessly incorporate these details into your own resume.

Write Compelling Bullet Points Full of Details and Numbers

Because administrative assistants play a vital role in the daily functions of most offices, you might assume that everyone knows what you do. But you still have to be specific. So rather than writing general bullet points and expecting recruiters to know what they mean, take this opportunity to tell a story about your unique experiences. I’ll give you an example.

Say you were responsible for ordering lunch at your last job. You could write a vague bullet point like “ordered lunch for the office” or you could really spell it out by saying something like “coordinated daily lunch orders for 15-person office while accommodating dietary restrictions and staying within $3K monthly budget.” Both bullet points describe the exact same job duty, but the latter paints a vivid picture using specific details and numbers. Plus, it’s way more interesting to read!

You can fill your resume with compelling bullet points using this simple formula:

Action verb + job duty + corresponding detail, metric, or outcome

Quantifying your experience by using numbers, metrics, or percentages to describe your job duties or accomplishments wherever possible is a great way to jazz up your bullet points. Feeling stuck? It might be helpful to keep these questions in mind as you write:

How many people were impacted?
Did I finish this on time or within budget?
Did I save the company time, money, or hassle?
How often did I perform this task?

Spotlight Your Specialties and Technical Know-How

Are you a PowerPoint savant? A whiz at finding great airfare or hotel rates? Do you excel at Excel? Whatever your specialties might be, they’re worth highlighting on your resume. Creating a dedicated technical skills or areas of expertise section will help prospective employers to fully understand the breadth of value and experience you bring to the table. So don’t discount your fluency in Microsoft Office Suite or your event-coordinating expertise.

Not sure what to include? Try reading through a few job postings to get a feel for the technical skills or specialties that are most coveted and making a list of the things you have experience with. These sections are also easy to edit as you’re tailoring your resume for a specific job posting.

Looking for administrative assistant jobs? Search on The Muse .

A Few Basics to Keep in Mind

Use a single page, chronological layout. While there will always be exceptions, a single-page chronological resume , which lists your experience in reverse chronological order, is usually the way to go. Recruiters love simple, straightforward resumes that are easy to read (and scan). The truth is many receive hundreds of resumes for every job posting they manage, and they just don’t have time to read through multiple pages or decipher complicated layouts.

Make your sections easy to scan. Dividing your resume into clearly defined sections will make the content of your resume much easier to digest. Try using bold lettering, underlining, or centering each heading to make each section stand out. Most resumes will include your name and contact information at the top and sections dedicated to your work history, technical skills, and education. You might also include a summary or areas of expertise section, depending on your experience.

Consider a key achievements callout. If you’ve had the opportunity to work on special projects (like office moves, company events, or new system rollouts), you might want to consider creating a special subsection to highlight these accomplishments. You can see this in action in the example below.

Don’t forget to proofread. Some recruiters will automatically reject resumes with typos or mistakes. Don’t let that happen to you! Always give your resume one final look before you submit an application—even if you’re sure it’s flawless. Better yet, ask a friend, family member, or trusted colleague to proofread it for you.

New to the Admin World? Read This!

If you’re looking to land your first-ever administrative assistant job, you’re going to need a resume that captures your transferable skills and highlights your most relevant experience in a way that recruiters can easily understand. Don’t make them scour your resume in search of transferable experience—spell it out for them! Here’s how:

1. Use a Summary.

Summaries are a great way for new job seekers or career changers to explain how they see their seemingly unrelated experience will translate into a new role. As you write your own, be sure to play up your relevant soft skills, mention your most highly transferable experiences, clearly state your intentions, and try to keep it short and sweet (just a couple of lines). No sweat, right?

Let’s say you’re a recent graduate who’s worked summer jobs as a sales associate at a retail store and a front desk attendant at a local hotel. Here’s what your summary might look like: “Outgoing, organized, and detail-oriented recent graduate with two years of experience managing files, drafting correspondence, conducting internet research, and interacting with guests in the retail and hospitality space. An adaptable multitasker looking to blend customer-facing experience with office support skills in an entry-level administrative assistant role.”

2. Identify Your Transferable Skills

No matter what your past work experience looks like, I’ll bet you've had a fair amount of exposure to administrative work. Whether you’ve worked in retail or food service, spent a semester as a teacher’s assistant, taken on a leadership role with an on-campus club, or volunteered at your child’s school (just to name a few examples), chances are you’ve already performed at least a few admin-related duties. Skills like answering phones, greeting customers, taking orders, planning events, scheduling meetings, managing files, and creating PowerPoint presentations are all highly transferable. Before you sit down to write your resume, make a list of all your relevant skills.

3. Consider an alternative layout.

I know, I just said that recruiters tend to prefer a traditional reverse chronological format. But if you’re new to the workforce or have a less-than-cohesive work history, you might want to consider an alternative layout.

If this will be your first-ever office job and you don’t have much (or any!) directly relevant experience to speak of, a functional resume might be the way to go. Functional layouts allow you to keep the focus on your education and relevant skills (like making phone calls or organizing files), while taking the focus off your dates of employment or past job titles.

Fresh out of college? You might try a combination resume , which will enable you to highlight your relevant skills first in addition to featuring your education, relevant project work, and work experience (summer jobs, on-campus involvement, and volunteering all count!) to make the strongest case for your candidacy. You can read up on the merits of each option here .

Administrative Assistant Resume Example

While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume looks like. You’ll notice that this hypothetical candidate has used dedicated subsections and compelling bullet points to incorporate details about the companies they’ve worked for, who they’ve supported, their specific job duties, their notable accomplishments, their technical skills, and their education. They’ve even managed to fit everything on a single page by condensing their less recent experience and focusing on what’s most relevant.

Download a sample administrative assistant resume

Administrative assistants are the backbone of an office, often managing multiple critical tasks throughout the day. And that’s something to brag about! Your administrative support experience is both valuable and essential, so why not celebrate all of the wonderful skills you’ve accumulated on your resume?

12 Administrative Assistant Resume Examples for Your 2024 Job Search

Administrative Assistants are experts at ensuring smooth office operations and supporting high-level executives. Just like an efficient office, your resume as an administrative assistant should be well-organized and effectively communicate your skills to support the needs of the team. In this guide, we'll explore 12 administrative assistant resumes that demonstrate how to present your qualifications and strengths.

Resume Examples

Resume guidance.

High Level Resume Tips
Must-Have Information
Why Resume Headlines & Titles are Important
Writing an Exceptional Resume Summary
How to Impress with Your Work Experience
Top Skills & Keywords
Go Above & Beyond with a Cover Letter
Resume FAQs
Related Resumes

Common Responsibilities Listed on Administrative Assistant Resumes:

Greet visitors, answer phones, and direct inquiries
Arrange meetings and business travel for management team
Prepare and track purchase orders and invoices
Maintain filing systems, databases, and information systems
Coordinate office moves, supplies orders, and setup of IT systems
Ensure compliance with administrative policies and procedures
Prepare agendas and other written correspondences
Take and distribute meeting minutes
Maintain conference room calendars
Develop and distribute weekly and monthly reports
Set up video conference calls with remote employees
Manage and organize databases and electronic records
Research, analyze, and compile information for business reports
Create and update spreadsheets, presentations, forms, and databases
Collaborate with other departments on ongoing projects
Ensure all contracts are filled out properly and filed in a timely manner

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Administrative Assistant Resume Example:

Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
Provided support to management, resulting in a positive impact on the company's overall performance
Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
Project Management
Office Management Systems
Executive Support
Effective Task Execution
Quality Work
Administrative Support
General Administrative Tasks
Attention to Detail
Time Management
Interpersonal Communication
Problem-Solving
Critical Thinking
Organization
Prioritization
Multi-Tasking
Adaptability
Microsoft Office
Technical Writing
Business Administration
Communication

Administrative Assistant with no experience Resume Example:

Implemented time-saving processes involving ordering and tracking office supplies, resulting in more efficient inventory management leading to cost savings.
Demonstrated proactive phone answering behaviors, logging and directing up to 20 calls per day with an average answer speed of 8 seconds.
Composed professional emails and documents using MS Office, providing a foundational layer of communication and documentation for the whole organization.
Improved ability to manage and prioritize daily tasks, resulting in a better time management system and ensuring that all demands were met within deadlines
Developed effective strategies for filing systems that resulted in a higher degree of organization and accuracy of documents
Supported team members with complex scheduling tasks, managing calendar and appointment settings to ensure on-time attendance
Problem Solving
Microsoft Office Expertise
Telephone Etiquette
Customer Service
Document Preparation
Inventory Management
Filing Systems
Presentation Preparation
Verbal and Written Communication

Administrative Aide Resume Example:

Managed workflow of documents, records, schedules and logistic for executive staff which resulted in a 20% decrease in time spent on administrative tasks.
Analyzed departmental records, prepared extensive reports and devised innovative solutions to meet organizational goals.
Developed and implemented new filing system and procedures, to optimize the office efficiency and enhance productivity by 10%.
Oversaw the planning and delivery of staff meetings, events and travel arrangements, resulting in a robust communication infrastructure between staff and executives.
Increased customer engagement efforts by 25%, through recruitment and retention activities that embraced diversity and inclusion initiatives.
Trained new team members on the data entry, document management and other office administrative tasks to improve job performance.
Implemented workflow management system that automated the tracking, reviewing and organizing of documents and records, boosting organizational productivity by 15%
Instrumental in managing complex filing systems with efficient record keeping, which enlarged the manageability and accuracy of documents by 50%
Streamlined communication process by constructing and maintaining databases with pertinent data, allowing more precise decisions within the organization
Microsoft Office Suite
Organization and Time Management
Data Entry and Management
Bookkeeping and Budgeting
Filing, Record Keeping and Documentation
Communication Skills
Time Management and Organization
Event Planning and Coordination
Customer Service and Engagement
Scheduling and Calendar Management
Staff Training and Development
Critical Thinking and Problem Solving
Multitasking
Writing and Editing
Workflow Management

Administrative Support Resume Example:

Increased process efficiency and department productivity through the development a new filing system that streamlined document organization, categorization, and storage
Met monthly department goal of processing 125 invoices per month with 100% accuracy and on time
Proactively provided regulatory compliance support and research to ensure department operations remain compliant with organizational and industry standards.
Proved expertise in travel management by arranging 100+ domestic and international trips; saved the organization over $4000 in total by negotiating discounts
Exceeded stakeholder expectations by effectively coordinating meetings and conference events on tight timelines
Championed a creative cost containment initiative that identified and reduced spending in non-essential department services by over 15%
Showed excellence in data entry and database administration by successfully transitioning from paper-based process to an automated system, resulting in a 35% increase in data accuracy and aggregate speeds of information requests
Demonstrated exceptional customer service through providing timely, accurate responses to 200+ client inquiries every month
Awarded with the “Organizational Support of the Year” award for seamlessly managing the executive calendar and providing timely, professional administrative support.
Filing System Development & Maintenance
Regulatory Compliance & Research
Communications & Collaboration
Travel Management & Expense Tracking
Cost Containment & Budget Management
Data Entry & Database Administration
Customer Service & Support
Calendar & Meeting Management
Time Management & Organization

Administrative Assistant Intern Resume Example:

Assisted in the organization and coordination of a successful company-wide conference, resulting in a 20% increase in attendance and positive feedback from attendees.
Developed and implemented a system for tracking and managing office supplies, resulting in a 15% reduction in office supply costs.
Assisted in the creation and implementation of a new customer service protocol, resulting in a 25% increase in customer satisfaction ratings.
Streamlined office operations by effectively managing the reception desk, ensuring prompt and courteous responses to inquiries and directing calls to the relevant departments.
Improved the efficiency of the department by creating a centralized filing system, reducing the time needed to retrieve important documents by 50%.
Provided administrative support to other departments, reducing the workload of team members by 20%, resulting in improved productivity and better delivery of services.
Implemented a comprehensive reporting system, resulting in an organized and centralized database for important information, improving the decision-making process for upper management.
Coordinated several successful company events, which involved logistical planning, venue booking, and ensuring smooth operations during the event, resulting in a positive impact on the company's image.
Maintained a detailed and accurate calendar, ensuring all deadlines, appointments, and meetings were efficiently managed, resulting in improved time management for the department.
Strong organizational and multi-tasking skills
Excellent communication and interpersonal skills
Able to work independently and in teams
Proficient in Microsoft Office suite and other relevant software
Proficient in scheduling and calendar management
Proven track record of meeting deadlines
Troubleshooting and problem solving skills
Adaptable to rapidly changing environments
Detail-oriented and meticulous
Excellent customer service and client relations
Ability to handle sensitive and confidential information
Knowledge of clerical and administrative procedures

Administrative Clerk Resume Example:

Generated over 50% cost savings by creatively consolidating purchasing agreements with key suppliers.
Developed a streamlined document filing system to ensure the office ran efficiently.
Designed an automated process that tracks and reconciles invoices while actively monitoring financial records.
Pioneered an updated phone/voicemail system that reduced incoming call wait times by an average of 3 minutes
Reduced expenses related to office supplies and materials by introducing an innovative inventory management system
Successfully coordinated complex travel arrangements for senior executives to 25 countries in the region
Streamlined onboarding processes, resulting in a reduction in paperwork of over 25%
Developed and managed numerous automated systems, tools, and processes that increased enterprise efficiency
Collaboratively prepared executive correspondence, reports, and other documents for numerous high-profile meetings
Communication & Interpersonal Skills
Financial Management
Organizational & Time-Management Skills
Problem Solving/Analytical Thinking
Computer Proficiency (Microsoft Office Suite, ERP, CRM)
Professionalism & Diplomacy
Adaptability & Flexibility
Customer Service & Conflict Resolution
Document & Database Management
Process Improvement & Quality Assurance
Multi-tasking & Prioritization
Nonprofit Administration

Beginner Admin Assistant Resume Example:

Developed and managed a filing system for documents and automated systems that reduced document retrieval time by 25%.
Researched and recommended cost-effective supplies that resulted in a 35% cost savings for the organization.
Automated the email process with templates and message rules that led to an average response time of two hours.
Enhanced the customer service experience by addressing inquiries with up-to-date product knowledge and effectively referring customers to the appropriate team members.
Implemented contact management tools to organize customer data and tracking system that improved customer satisfaction ratings by 20%.
Replaced manual documentation processes with automated solutions, generating productivity gains of over 35%.
Answered customer inquiries on the phone, online, and through email, increasing customer satisfaction ratings by 10%
Streamlined scheduling processes to enable efficient meeting coordination that increased overall operational efficiency by 23%
Edited documents, videos, and graphics for presentations that met client expectations and demonstrated understanding of task outcome
Document filing and retrieval
Microsoft Office proficiency
Automation and streamlining of processes
Contact management tools
Cost savings/reduction
Problem solving/critical thinking
Customer service/relations
Excellent Communication (Written & Verbal)
Attention to detail
Organizational and time-management skills
Presentation development
Ability to embrace and learn new technologies
Flexible and adaptable to changing needs

Entry Level Administrative Assistant Resume Example:

Organized and managed the schedule and travel itineraries of upper management, resulting in a 10% increase in their productivity.
Created and maintained spreadsheets and databases, streamlining the company's administrative processes.
Coordinated and organized meetings and events, improving the overall efficiency of the company.
Assisted in scheduling and organizing meetings and events, gaining experience in administrative support.
Shadowed and assisted experienced administrative assistants, learning how to handle various administrative tasks.
Participated in team meetings and training sessions, learning best practices for administrative support.
Excellent organizational skills
Detail oriented
Highly proficient in Microsoft Office Suite
Strong communication and interpersonal skills
Good time management and multi-tasking abilities
Ability to work with minimal supervision
Adaptability and creativity
Proven ability to handle confidential information
Accuracy and attention to detail
Ability to prioritize tasks
Positive attitude and strong work ethic
Proactive and organized approach to work
Ability to meet deadlines and follow up on tasks
Excellent customer service and problem-solving skills

Experienced Administrative Assistant Resume Example:

Efficiently redesigned and implemented digital filing system, resulting in a 26% increase in team efficiency.
Expertly managed executive calendars and video conferences, ensuring all meetings and engagements occurred on time and without interruption.
Worked with vendors and external parties to coordinate important company events and managed budgets to ensure accuracy in all billing activities.
Elevated stakeholder management and follow-up processes by creating structured tracking initiatives for employees, resulting in 33% faster response times
Researched and compiled pertinent industry data to formulate special projects, providing invaluable support to top-level management
Created and formatted content for a wide range of documents, from correspondence to reports to PowerPoint presentations—ensuring perfection in final deliverables
Drafted and prepared all correspondence, memos, and other documents with meticulous attention to detail, resulting in zero inaccuracies
Successfully developed, maintained, and managed physical and digital filing systems, bringing all company documents up to date
Assisted with onboarding processes and provided valuable HR advice, resulting in a smoother transition for new hires and improved onboarding practices
Advanced Calendar Management
Diverse Data Management
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
Document/Presentation Formatting and Editing
Outstanding Written and Verbal Communication
Technical Documentation/Instruction Writing
Knowledge of Business Workflows
Task Automation/Process Improvement Strategies
Resource Allocation and Scheduling
Research and Analytical Thinking
Database Management and Analysis
Budget Planning and Tracking
Innovative Problem-Solving
Conflict Resolution and Mediation
Professional Presentation and Negotiation
Expert Customer Service and Interpersonal Skills
Onboarding and HR Support

Junior Admin Assistant Resume Example:

Streamlined administrative processes, resulting in a 15% reduction in daily workflow processing time.
Managed travel logistics for teams of 15+ staff members with 100% satisfaction feedback for on-time performance and hotel reservations.
Streamlined Office Suite data management with the introduction of advanced organization systems and data backup processes, leading to a 20% increase in data storage efficiency.
Implemented a digital filing system and process tracking methodology, resulting in a 25% increase in data entry accuracy and improved business performance
Developed an up-to-date organizational chart which aided in the recruitment of 50+ NPO professionals per month
Created a variety of business presentations for executive-level stakeholders which contributed to a 10% increase in operational efficiency for the department
Generated multiple Excel spreadsheets reports, critical to monitoring in-house operations and cross-team synergy
Established weekly performance reviews and updated the team on progress measurements and productivity levels
Automated various daily tasks with the integration of office technologies, reducing the need for manual entry by 35%
Advanced office software proficiency
Data management
Automation/Technology integration
Project management
Negotiation
Microsoft Excel/Spreadsheet expertise
Logistics/Travel coordination
Time management
Organizational chart design
Reporting and analytics
Digital filing system implementation
Professional communication
Employee performance management
Problem-solving
Multi-tasking
Process optimization

Office Administrative Assistant Resume Example:

Facilitated onboarding process for 10 new staff members and revised company operations manual with up-to-date regulations and policies.
Streamlined administrative operations within department - reduced paperwork by 25%, implemented business expense tracking and reporting system, and improved filing and records organization by 35%.
Supported company expansion efforts and initiated event logistics; enhanced administrative control over large scale events, up to 250 people, resulting in 15% higher customer satisfaction.
Developed and implemented tracking system for employee expenses that saved the company 10% in related costs in just 6 months
Seamlessly coordinated travel arrangements and logistical support for 8 executive-level employees, ensuring professionalism, efficiency and privacy
Established protocols and procedures for workplace maintenance and IT support, leading to improved efficiency
Achieved 50% decrease in response times for IT tickets
Achieved 90% accurate record-keeping for administrative tasks
Spearheaded office organizational transition, cut overhead expenses following the swap from hard-copy filing to a digital storage system.
Implemented mailbox management system that improved incoming mail sorting and routing accuracy by 25%.
Optimized company correspondence, streamlining proofreading functions for reports, presentations and other documents to achieve 98% accuracy.
Team Collaboration & Management
Client Relations
Project Planning & Execution
Scheduling & Calendar Management
Multitasking & Prioritization
Data Entry & Records Management
Process & Protocol Design
Report Writing & Analysis
Attention to Detail & Accuracy
Confidentiality & Discretion
Event Logistical Support
Travel Arrangements & Bookings
Office Space & Equipment Maintenance
IT Support & Troubleshooting
Document Proofreading
Budget Tracking & Expense Management
Customer Service & Satisfaction
Business & Technical Writing

Senior Administrative Assistant Resume Example:

Successfully coordinated and scheduled meetings, appointments, and travel arrangements for the CEO, resulting in a 30% increase in productivity for the executive team
Implemented an electronic filing system that streamlined the management and retrieval of confidential and sensitive information, reducing the time spent on administrative tasks by 50%
Acted as a liaison between the CEO and external stakeholders, resulting in the successful negotiation of several high-value business deals
Designed and managed the office operations, resulting in a 20% increase in efficiency and a 15% decrease in costs.
Provided support to other departments, resulting in a 20% increase in overall productivity across the organization.
Trained and supervised junior administrative staff, resulting in a 50% increase in the quality of work and a 40% decrease in errors.
Successfully coordinated special projects and events, resulting in a 50% increase in employee engagement and satisfaction.
Assisted with budget preparation and expense management, resulting in a 25% reduction in overall expenses.
Acted as a liaison between the management and employees, resulting in a 30% increase in communication and collaboration across the organization.
Advanced Scheduling and Organization Skills
Proficient in Office Management Applications
Expertise in Document Management Systems
Adept at Conflict Resolution
Broad Knowledge of Business and Project Management
Excellent Communication and Interpersonal Skills
Proficiency in Accounting
Experienced in Budget and Expense Management
Ability to Prioritize Workload Efficiently
Proven Training and Supervisory Skills
Competent in HR Policies and Procedures
Superior Time Management and Multitasking Skills
Proven Problem-Solving Ability
Skilled Negotiator
Excellent Leadership and Teamwork Skills
Tech-Savvy with Knowledge of Latest Office Technology
Sound Knowledge of Conference, Planning and Event Management
Proficiency in Data Analysis and Report Presentation
Highly Detail-Oriented
Office Management

High Level Resume Tips for Administrative Assistants:

Creating a resume is all about making your best case for why you should be hired for an individual position. Certain aspects of your administrative career will hold more weight in the eyes of a recruiter than others will, so you will need to be selective about the information you include, and how you present it. Here are some tips to help you focus on what matters most: Emphasize organizational and time-management skills: As an Administrative Assistant, you are responsible for managing multiple tasks and projects simultaneously. Highlight your organizational and time-management skills on your resume, demonstrating your ability to prioritize tasks, meet deadlines, and manage competing demands. Showcase your communication and interpersonal skills: Your role as an Administrative Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Administrative Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Administrative Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Administrative Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements.

Must-Have Information for a Administrative Assistant Resume:

Here are the essential sections that should exist in an administrative assistant resume:

Contact Information
Resume Headline
Resume Summary or Objective
Work Experience & Achievements
Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other administrative assistant candidates, you may want to consider adding in these sections:

Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Administrative Assistants:

Administrative assistant resume headline examples:, strong headlines.

Proactive Administrative Assistant with 4+ years of Experience

Results-Driven Administrative Assistant with 4+ Years of Expertise

These resume headlines showcase the candidate's experience and demonstrate their abilities as an Administrative Assistant.

Additionally, they highlight the candidate’s proactive attitude and results-driven mindset, with the use of action verbs like “proactive” and “results-driven”.

Weak Headlines

Unqualified Administrative Assistant
Administrative Assistant; 4 years of Experience
These resume headlines either seem unprofessional and lack clarity, or do not do an effective job of showcasing the candidate’s experience. The headline “Unqualified Administrative Assistant” suggests that the candidate is not in fact qualified for the role, which is off-putting, and the headline “Administrative Assistant; 4 Years of Experience” does not prove the candidate’s qualities or demonstrate that they would be an asset to the company.
Both headlines fail to demonstrate anything unique or valuable about them as an admin assistant.

Writing an Exceptional Administrative Assistant Resume Summary:

A resume summary is a crucial section for showcasing your administrative abilities, experiences, and accomplishments as an Administrative Assistant. It provides a brief but impactful overview of your skills and qualifications, which is essential in capturing the attention of hiring managers and demonstrating your suitability for the role.

For Administrative Assistants, your resume summary should highlight your administrative skills, experience in managing office operations, and expertise in scheduling and communication. A well-crafted summary will showcase your organizational ability and demonstrate your value as an Administrative Assistant.

Here are a few tips to make effective use of your summary:

Tailor it to the specific job that you are applying for – emphasizing the most relevant skills and experiences
Highlight your quantifiable achievements, such as reducing office expenses or improving workflow, to demonstrate your value as an Administrative Assistant
Use keywords related to the Administrative Assistant role and the administrative support industry to optimize your resume for both people and applicant tracking systems (ATS)
Keep the summary concise, aim for no more than 3-4 sentences
Avoid cliches and generic statements, and focus on highlighting your unique abilities and experiences.

Administrative Assistant Resume Summary Examples:

Strong summaries.

Experienced Administrative Assistant with 4+ years of professional experience in office management, customer relations, clerical duties, and data entry. Adept at multitasking and maintaining a high level of organization and efficiency. Proven track record of providing excellent customer service with a positive attitude.
Results-driven Administrative Assistant with 4+ years of experience providing comprehensive administrative and operational support. Highly organized and detail-oriented, with excellent communication and customer service skills. Skilled in streamlining office processes to maximize efficiency and productivity.

Why these are strong:

What makes the great summaries great is that they provide specific examples of the Administrative Assistant's skills and experience, such as office management, customer relations, clerical duties, and data entry. They also both emphasize the fact that the Administrative Assistant is organized, efficient, and brings positive energy to the team.

Weak Summaries

4 years' experience as an Administrative Assistant. Knowledgeable in customer relations, data entry, and office management. Efficient and organized.
Administrative Assistant with 4 years of experience. I'm great with people and have lots of customer service experience. I'm an organized person and can handle a lot of tasks at once.

Why these are weak:

In summary, both examples do not provide any unique value proposition or showcase any noteworthy accomplishments or skills that would make the candidate stand out from other candidates. A strong resume summary for an Administrative Assistant should be specific, highlight the candidate's achievements, and provide evidence to support any claims made.

Resume Objective Examples for Administrative Assistants:

Strong objectives.

Recent college graduate seeking role as an Administrative Assistant to utilize excellent organizational skills and detail-orientation to direct office operations efficiently and productively.

Self-motivated and organized Administrative Assistant, determined to use strong technical and communication skills to promote efficient, effective office operations.

What makes objectives strong is that they are customized to the particular position of Administrative Assistant and show a clear indication of the experience and skills that the applicant can bring to the role. The objectives focus on the employer's needs and list what makes the applicant a strong candidate for the job.

Weak Objectives

An Administrative Assistant role to grow my career and advance professionally.

Highly experienced Administrative Assistant eager to apply my skills and utilize my knowledge of all office tasks to contribute to the workplace.

These resume objectives are weak because they don't demonstrate any understanding of the role and what the employer is looking for. They simply indicate that the applicant is looking for a job, rather than conveying the value and experience they can bring to the position.

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Keep your resume succinct. It's important to create a concise and detailed resume that accurately reflects the knowledge and experience you have in the administrative field.
Focus on qualifications and abilities related to the job you're applying for, and omit any extra information that's not pertinent to the position.
Highlight your core skills. As an Administrative Assistant, you're expected to have excellent organizational and communication skills, so make sure to emphasize these in your resume. You should also showcase any other skills you possess, such as knowledge of software programs, multitasking, and critical thinking skills.
Demonstrate proven success. To stand out to recruiters and hiring managers, include examples of successful projects and tasks you've completed in the past. This will make a strong impression and help you stand out among the competition.
Showcase your adaptability. Administrative professionals must be able to adjust to changing demands quickly, so showcase any adaptability skills you possess. You might consider highlighting the results of a project you completed within a tight deadline or how you overcame a challenging obstacle.
Share awards and accomplishments. If you've received any type of recognition or awards in the past related to your administrative work, include those in your resume as well. Having relevant awards to back up your qualifications will demonstrate your value and make a great impression.
Use action verbs to describe your experiences to help them stand out, such as “streamlined,” “coordinated,” “initiated,”etc.
Focus on accomplishments rather than duties, emphasizing tangible outcomes resulting from your work.

Example Work Experiences for Administrative Assistants:

Strong experiences.

Provided administrative support to a team of 25 employees, resulting in a 20% increase in productivity over a 3-month period.

Reduced office costs by 10% by negotiating better prices with vendors.

Organized and maintained physical and digital filing systems for the department, improving document retrieval time by 30%.

Developed and implemented a new filing system for the office, which resulted in a 25% improvement in efficiency.

Created a weekly schedule for office staff that improved overall customer satisfaction by 10%.

Provided administrative assistance to the CEO, which led to a 5% reduction in time spent on administrative tasks.

These examples demonstrate the administrative assistant’s ability to support a team, increase productivity, reduce costs, and improve efficiency and customer satisfaction. The metrics included in each example illustrate the impact that the individual had on their team.

Weak Experiences

Provided administrative assistance to the office staff.

Organized and maintained filing system for the department.

Created a weekly schedule for office staff.

Handled office operations and customer relations.

Answered phone calls and handled customer inquiries.

Tracked and maintained office supplies.

These examples do not provide any metrics or explain the impact that the individual had in their role. The duties listed are also too general and do not explain the individual’s accomplishments.

Top Skills & Keywords for Administrative Assistant Resumes:

Top hard & soft skills for administrative assistants, hard skills.

Computer proficiency (MS Office, spreadsheet and database programs)
Great organizational and time management abilities
Ability to multitask effectively
Problem-solving and decision-making skills
Discretion and confidentiality
Ability to learn quickly

Soft Skills

Interpersonal communication
Organizational skills
Confidentiality

Go Above & Beyond with a Administrative Assistant Cover Letter

Administrative assistant cover letter example: (based on resume).

Dear [Company Name] Hiring Manager, I am excited to apply for the Administrative Assistant position at [Company Name]. With my experience in managing workflow, analyzing records, and developing filing systems, I am confident in my ability to make a positive impact on your team. In my previous role, I managed workflow of documents, records, schedules, and logistics for executive staff. Through my efforts, I was able to decrease the time spent on administrative tasks by 20%, allowing the executive staff to focus on high-priority tasks. Additionally, I analyzed departmental records, prepared extensive reports, and devised innovative solutions to meet organizational goals. One of my proudest achievements was the development and implementation of a new filing system and procedures that optimized office efficiency and enhanced productivity by 10%. I am confident that I can apply the same level of detail and dedication to any project or initiative at [Company Name]. Furthermore, I have experience overseeing the planning and delivery of staff meetings, events, and travel arrangements, which resulted in a robust communication infrastructure between staff and executives. I also increased customer engagement efforts by 25% through recruitment and retention activities that embraced diversity and inclusion initiatives. In addition, I have trained new team members on data entry, document management, and other office administrative tasks to improve job performance. I am excited about the opportunity to bring my experience and passion for organization and communication to [Company Name].

Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to your team. Sincerely, [Your Name]

As an Administrative Assistant, submitting a cover letter along with your resume can help you stand out in a competitive job market. A cover letter allows you to showcase your communication and organizational skills, highlight your attention to detail, and demonstrate your passion for the position.

A cover letter is an opportunity to add a personal touch to your application and provide additional context beyond the bullet points on your resume. It also shows the hiring manager that you have taken the time to research the company and position and are invested in the opportunity.

Here are some of the most convincing reasons for why an Administrative Assistant should submit a cover letter:

It showcases your communication and organizational skills: As an Administrative Assistant, you'll be working with cross-functional teams, stakeholders, and clients on a daily basis. Your cover letter provides an opportunity to demonstrate your written communication skills and ability to clearly convey ideas. It also allows you to showcase your organizational skills by outlining your ability to manage schedules, prioritize tasks, and maintain accurate records.
It highlights your attention to detail: As an Administrative Assistant, attention to detail is crucial to ensuring the smooth running of the office. Your cover letter provides an opportunity to demonstrate your ability to catch errors and ensure accuracy in your work.
It demonstrates your passion for the position: A well-written cover letter can showcase your enthusiasm for the administrative field and the company. This can make a difference in the hiring manager's decision-making process.
It sets you apart from other applicants: A well-crafted cover letter can help you stand out from other applicants who may have similar experience and qualifications.

While writing a cover letter may seem like a daunting task, it doesn't have to be. Your cover letter should complement your resume and highlight your skills and experience in a way that is relevant to the specific position you are applying for.

Tips for aligning your cover letter with your resume:

Use the same header as your resume: This will help the hiring manager identify your application as a complete package.
Align the content of your cover letter with the requirements of the job: Use the job description as a guide to highlight your relevant skills and experience.
Use keywords from the job posting: Incorporate relevant keywords from the job posting to help your application get past applicant tracking systems (ATS).
Keep your cover letter concise and focused: Aim for one page and avoid repeating information from your resume.
Provide specific examples: Use your cover letter to provide specific examples of how you have successfully managed administrative tasks or assisted in project management.
Showcase your professionalism: As an Administrative Assistant, professionalism is an essential part of the job. Use your cover letter as an opportunity to showcase your professional demeanor and approach to the role.
Proofread carefully: Errors in your cover letter can undermine your credibility, so make sure to proofread carefully before submitting your application.

Resume FAQs for Administrative Assistants:

How long should i make my administrative assistant resume.

An Administrative Assistant's resume should be between 1-2 pages in length, depending on the person's experience level. No matter what, the resume should include essential elements such as a professional profile, an employment history, as well as tangible accomplishments and technology skills. However, it should always focus on relevancy and be no longer than two pages long. Anything longer risks being too dense or containing unnecessary information.

What is the best way to format a Administrative Assistant resume?

When it comes to crafting an effective Administrative Assistant resume, the key is to ensure the resume is clearly structured and easy to skim. To achieve this, make sure to place your contact information at the top, followed by a concise summary statement that outlines your relevant experience and qualifications. After this, include your professional experience, educational background, and any certifications or awards you have earned. Finally, make sure to highlight your skills and relevant accomplishments in each job listing or section.

Which Administrative Assistant skills are most important to highlight in a resume?

When crafting a resume, it's very important to emphasize the right hard skills to demonstrate proficiency in the areas that truly matter. Common hard skills to highlight on an Administrative Assistant resume include: -Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook -Knowledge of customer relationship management (CRM) systems -Ability to work with databases and enterprise resource planning (ERP) tools -Bookkeeping, accounting, and coding skills -Data entry and record-keeping capabilities -Meeting, event, and travel coordination experience -Excellent written and verbal communication skills, including executive-level correspondence -Superb organizational and multitasking talents -Project management, prioritization, and problem-solving expertise -Familiarity with Human Resource Information Systems (HRIS) and payroll processes

How should you write a resume if you have no experience as a Administrative Assistant?

If you have no experience as an Administrative Assistant, don't worry! There are still several ways you can create a strong resume that highlights your skills and demonstrates your potential as a successful Administrative Assistant. Here are some tips to help you get started: Start with a strong objective statement: Begin your resume with a clear and concise objective statement that highlights your desire to work as an Administrative Assistant and your relevant skills and attributes. This will show employers that you are serious about pursuing a career in this field. Emphasize transferable skills: Even if you don't have experience as an Administrative Assistant, you likely have transferable skills from other jobs or from your education. Highlight these skills in your resume, such as strong communication, organizational, and problem-solving abilities. Showcase relevant coursework or certifications: If you have taken relevant courses or earned certifications, be sure to highlight these in your resume. This will demonstrate that you have a foundational understanding of the field and are committed to developing your skills. Include volunteer work or internships: If you have volunteered in administrative roles or completed internships, be sure to include these experiences in your resume. This will show employers that you have hands-on experience in an office environment and can handle administrative tasks. Customize your resume for the job: Tailor your resume to the specific job you are applying for. Research the company and the role to determine what skills and attributes are most important, and emphasize these in your resume. Use a functional or skills-based resume format: If you don't have a lot of experience, consider using a functional or skills-based resume format instead of a chronological format. This will allow you to highlight your skills and abilities, rather than your work history.

Compare Your Administrative Assistant Resume to a Job Description:

Identify opportunities to further tailor your resume to the Administrative Assistant job
Improve your keyword usage to align your experience and skills with the position
Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Administrative Assistants:

Administrative aide resume example, administrative assistant intern resume example, administrative assistant with no experience resume example, administrative clerk resume example, administrative support resume example, beginner admin assistant resume example, entry level administrative assistant resume example, experienced administrative assistant resume example, junior admin assistant resume example, office administrative assistant resume example, senior administrative assistant resume example, administrative assistant resume example, more resume guidance:.

• Provided administrative support to C-level executives, managing schedules, travel arrangements, and correspondence, resulting in a 30% increase in executive productivity.
• Coordinated and organized corporate events and meetings, ensuring all logistics were handled efficiently and effectively.
• Implemented a new digital filing system, reducing document retrieval time by 40% and improving office organization.
• Handled confidential information with discretion, maintaining a high level of trust and professionalism.
• Assisted in budget preparation and expense tracking, helping reduce office costs by 15% through careful financial management.
• Managed office supplies and inventory, ensuring timely procurement and cost-effective purchasing decisions.
• Supported senior management with daily administrative tasks, including calendar management, meeting coordination, and travel planning.
• Streamlined office operations by implementing new procedures, improving workflow efficiency by 25%.
• Acted as a liaison between departments, facilitating communication and collaboration across the organization.
• Prepared reports, presentations, and documents for executive meetings, ensuring accuracy and professionalism.
• Trained and mentored junior administrative staff, fostering a collaborative and productive office environment.
• Managed office logistics, including scheduling, supplies, and vendor relations, ensuring smooth daily operations.
• Assisted HR with onboarding new employees, facilitating training sessions, and maintaining employee records.
• Coordinated travel arrangements and itineraries for staff, ensuring cost-effective and efficient travel plans.
• Developed and maintained an organized filing system, improving document accessibility and office efficiency.

17 Administrative Assistant Resume Examples & Guide for 2024

Your administrative assistant resume must showcase your organizational skills. Highlight your ability to manage schedules and coordinate meetings efficiently. Demonstrate on your resume your competence with office software and technology. Employers value administrative assistants who can handle correspondence and database management with ease.

All resume examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Administrative Assistant Ii

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Resume guide, administrative assistant resume sample.

Resume format

Resume experience

Resume with no experience

Hard and soft skills

Certifications and education

Resume summary

Additional sections

In conclusion

By Experience

In your role as administrative assistant, where you juggle everything from PR and sales to event planning, light accounting, and even making sure the office has enough milk, setting boundaries is crucial.

With such a broad range of responsibilities, it's essential to establish clear limits early on to keep things manageable and ensure everything runs smoothly. This can be a tough task, but if you enjoy work that "makes sense," then being an AA is perfect for you.

Just like planning your daily tasks, crafting your administrative assistant resume is about ensuring everything comes together to show your skills and experience. This guide will help you create a resume that underlines your efficiency and attention to detail from start to finish.

Key takeaways

Arrange your employment history and career development as an administrative assistant in reverse chronological order.
Write a persuasive resume summary that emphasizes your top qualifications, approach to administrative duties, and notable accomplishments.
Underscore both your technical abilities, such as mastery of office software and organizational tools, along with your strong communication and interpersonal skills.
Emphasize the results of your work by using specific metrics, such as increased efficiency or cost reductions.
Customize your resume for each role by matching your skills and experiences to the specific requirements of the administrative assistant position.
Provide information about your education and any relevant certifications to showcase your qualifications and expertise.
If you have limited work experience, focus on internships, personal projects, and volunteer work that demonstrate your administrative capabilities.

Creating a strong resume for administrative assistants is crucial. Let's go over how to best format it to demonstrate your skills and experience.

Here is an example of an administrative assistant resume to help guide you.

Noah Coleman

[email protected] | @linkedin.com | San Francisco, California

Dedicated Executive Administrative Assistant with over 6 years of experience supporting senior leadership in dynamic environments. Skilled in managing calendars, coordinating travel, and organizing high-profile events. Known for a meticulous approach, strong organizational skills, and the ability to maintain confidentiality. Proven track record of working effectively with cross-functional teams and senior executives.

Shockwave Medical (Johnson & Johnson MedTech), New Brunswick, NJ

June 2022 - Present

Provide direct administrative support to the Integration Leader, managing complex calendars, travel arrangements, and expense reports.
Coordinate with the Integration Management Office (IMO) and other departments to facilitate smooth integration processes.
Plan and organize leadership meetings, departmental events, and yearly calendar activities, ensuring seamless execution.
Maintain and manage department materials, including organization charts and distribution lists, and support SharePoint repositories.
Collaborate closely with team members and other Executive Assistants to enhance team operations and culture.

Administrative Assistant

BBVA Compass, Birmingham, AL

November 2017 – May 2022

Managed executive calendars, scheduled meetings across different time zones, and coordinated travel logistics.
Prepared detailed expense reports and maintained accurate records of transactions.
Assisted in organizing large corporate events, including booking venues and coordinating catering services.
Provided administrative support to the senior management team, ensuring efficient office operations.

Bachelor of Business Administration University of Alabama Graduated: 2017

Relevant Coursework

Business Communication: Focused on effective business writing and interpersonal communication in a corporate setting.
Certifications
Certified Administrative Professional (CAP), International Association of Administrative Professionals (IAAP), 2018
Microsoft Office Specialist, Microsoft, 2016
Calendar Management
Travel Coordination
Expense Reporting
Event Planning
Data Management
Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
English (Fluent)
Spanish (Intermediate)

How to format an administrative assistant resume

When you're putting together your resume as an administrative assistant, it's worth considering three main formats: reverse chronological, functional, and combination. Out of these, the reverse chronological format usually works best for this type of role.

This format lists your work experience starting with your most recent job and working backwards, which helps to highlight your career growth and hands-on skills. It's perfect for anyone with a steady history in administrative roles, as it shows off your progression and relevant expertise.

Here’s a suggested order for your resume sections, which we’ll dive into:

Summary/Objective
Professional Experience

Recruiters prefer this layout because it's logical and easy to follow. Now, let’s get into the details.

Resume designs

Maintain consistent margins of about 1 inch for readability, and consider a two-column layout for a sleek, professional look.
Choose professional fonts like Rubik or Lato, sized between 10 and 12 points, and use subtle colors to underscore your skills.
Keep your resume to one page if you have less than 10 years of experience. If you are a senior professional with extensive experience, extending it to two pages is acceptable.

Contact information

Double-check that your name is spelled the same way everywhere in your application. Also, use the job title from the job listing on your resume. If it's "Executive Administrative Assistant," make sure that's exactly what you write to keep things clear and straightforward.
Start your resume with a headline to emphasize your main skills and experiences, a great strategy for standing out in the administrative field.
Include a professional email address , and if your LinkedIn profile is current, add the link.
To comply with US resume standards and prevent biases, don’t include a photo of yourself .

File format

Name your resume file clearly, like "NoahColeman_AdministrativeAssistant.pdf," to ensure it’s easy for recruiters to locate.
Save your resume as a PDF unless the job posting requests a different format. PDFs maintain formatting and are easily parsed by ATS .

If you already have a resume, you can check how it will be parsed by an ATS using our free AI-powered resume checker .

Is your resume good enough?

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Now, let's dive into one of the key sections of an administrative assistant resume—your work experience.

How to write your administrative assistant resume experience

Showcasing your professional background on an administrative assistant's resume is essential, as it highlights your real-world skills, builds credibility, and emphasizes your office management experience. It gives potential employers a clear picture of your proficiency in handling real-world administrative tasks. Focus on your key accomplishments, backing them up with measurable results, such as boosting office efficiency, streamlining processes, or improving communication.

Keep your resume clear and well-structured by using bullet points and listing your experience in reverse chronological order. Most importantly, customize your resume to align with the job requirements, demonstrating to the recruiter that you're the perfect fit for the role.

The right way to tailor your administrative assistant resume to the job description

When you tailor your resume to match the job description , you’re making sure your best qualifications stand out. This can really help you catch the hiring manager's eye. By zeroing in on the skills and experiences the employer values, you make it clear why you'd be a perfect match for the job. This is what’s called a targeted resume.

Here are some tips for creating a targeted resume :

Carefully read the job description and incorporate the required skills and qualifications into your resume.
Point out parts of your previous jobs that align with the job’s needs, such as expertise in scheduling, office management, or administrative software.
Provide measurable results to demonstrate the impact of your work, like "improved office efficiency by 15%."
Emphasize job titles and duties that closely match the position you're applying for, even if it means focusing on specific aspects of your past roles.

Here's an administrative assistant job offer we'll use to tailor our work experience section.

Role Responsibilities

Maintains calendars; makes travel arrangements, schedules routine meetings, and completes expense reports for senior leaders
Organizes meetings and visits (agenda, reservations, logistics), ensuring appropriate collection, generation, compilation and distribution of meeting materials
Orders office supplies and arranges procurement of other departmental requirements. May manage relationships with vendors or service providers
Creates, edits, and formats written material such as presentations, spreadsheets, and documents
Develops and provides training on Pfizer’s administrative procedures and processes
Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling and running of teleconferences, videoconferences and face to face meetings
Skilled in more advanced Business Technology tools and tasks such as developing and customizing Microsoft Office templates, maintaining departmental intranet sites, generating, analyzing and reporting survey money data
Assists managers with coordinating interviews and logistics as needed.
Manages logistical onboarding and offboarding for onsite and regional staff including contractors (e.g. systems and equipment)
Maintains departmental online storage folders and distribution lists
Actively administrates all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes. Provides advice and guidance to other administrative staff

Basic Qualifications

High School diploma required
Minimum 5 years administrative experience
Excellent verbal and written communication skills. Highly proficient command of English language, grammar and basic applied business math are required

Preferred Qualifications

Associate or bachelor’s degree preferred

Physical/Mental Requirements

Demonstrated working knowledge and skills regarding general administrative functions: telephone, e-mail etiquette, MS Office, internet, expense reporting, travel arrangement, supply/equipment ordering
Working knowledge and experience in supporting R&D executives and teams preferred
Exemplary time management and prioritization skills. Ability to multitask in fast paced dynamic environment while demonstrating resourceful positive attitude and superior work ethic
Strong sense of urgency and efficiency in completing work. Demonstrated ability to complete complex assignments independently, with high quality and speed, and superior problem-solving skills
Ability to handle sensitive and confidential matters discretely and ensure confidentiality is maintained

Here's how we aligned this section with the role requirements.

• Maintained calendars, schedules meetings, and arranges travel, reducing scheduling conflicts by 20%.
• Organized meetings and events, improving efficiency by 15%.
• Managed office supplies and vendor relationships, cutting costs by 10%.
• Prepared presentations, spreadsheets, and documents, enhancing communication.
• Developed training materials, boosting team efficiency by 25%.
• Handled teleconferences and videoconferences, reducing setup time by 30%.

This resume addresses the job ad's key points by:

Featuring comprehensive support for senior leaders, demonstrating strong organizational and administrative skills.
Emphasizing event and meeting organization, resulting in a 15% increase in efficiency.
Proving impact with metrics, such as reducing supply costs by 10% and improving team efficiency by 25%.
Covering essential skills: managing calendars, arranging travel, preparing presentations, and handling teleconferences.
Suggesting strong vendor management and cost-saving measures, key for maintaining budget efficiency and operational effectiveness.

Each bullet point should begin with an action verb and focus on results. This makes your contributions clear and impactful, particularly in administrative roles. We'll explore why this is a key part of your resume in the upcoming section.

How to quantify your experience on a resume

Adding numbers and results to your resume is key because they show solid evidence of your success.

Focus on things like percentages, cost savings, or time saved, especially in areas like office management, travel planning, or resource use. This way, you’re quantifying your contributions and making your resume more compelling. For example:

Saved 20% on office supplies by negotiating better deals with vendors.
Reduced meeting preparation time by 30% through implementing a new scheduling system.
Increased team productivity by 25% by streamlining administrative processes.
Cut travel costs by 15% by organizing more efficient travel itineraries.
Improved document retrieval speed by 40% by reorganizing the filing system.

No experience as an administrative assistant? You can still improve your resume. Learn how below.

How do I write an administrative assistant resume with no experience

Many administrative assistant positions only require a GED or a high school diploma . However, the industry is becoming more competitive, so furthering your education can have significant benefits.

The role of an administrative assistant is expanding to include duties like writing website copy, managing social media, and even representing the boss in meetings. If you lack experience but still want to become an administrative assistant, consider the following steps:

To write an administrative assistant resume with no experience , focus on the following tips:

Take courses in accounting, bookkeeping, or communication to develop your skills.
Pursue a certificate program to learn valuable administrative skills.
Consider further education, such as an associate or bachelor's degree, to qualify for higher-paying and more specialized roles.
Network by interning , working as a receptionist, or doing temporary work to make connections in the field.
Opt for a functional resume format to shine a light on your skills and educational achievements.
Highlight technical skills and familiarity with office software like Microsoft Office or Google Workspace.
Emphasize transferable skills gained from summer jobs or internships, such as organization or data entry.
Mention any practical experience with administrative tasks, like scheduling or managing correspondence.

Resume objective for entry-level administrative assistants

For an entry-level administrative assistant resume, an objective statement is essential as it prioritizes your career ambitions and passion for starting in the field, even if your experience is limited.

To create a strong objective statement:

State your career objectives or the specific administrative role you're targeting.
Tailor it to the position and company, incorporating keywords from the job description to demonstrate that you align with their requirements.
Emphasize key skills or qualifications to reassure hiring managers that you're a good match for the role.
Explain how your abilities can benefit the company and contribute to its success.

Now, let’s look at an example of a successful objective statement :

Now that we've gone through your job history, let's dive into your skills as an administrative assistant.

How to list your hard and soft skills on your resume

It’s important to include both soft and hard skills in your administrative assistant application. Having a dedicated skills section on your resume shows your technical expertise as well as your ability to work with others.

Here’s what to consider:

Hard skills refer to your technical capabilities acquired through training and experience, such as proficiency in office software, schedule management, and event coordination.
Soft skills reflect how you interact with people. These include communication, teamwork, and problem-solving skills.

Make sure to feature at least some of these specific skills in your resume:

Best hard skills for your administrative assistant resume

Microsoft Office Suite proficiency
Data entry competencies
Advanced Excel skills
Database management
Schedule coordination
File system management
Accounting software
Inventory management
Budget preparation
HR software knowledge
Email management software
Typing speed
Experience with QuickBooks
Records management
Knowledge of CRM systems
Presentation preparation
Experience with Google Workspace
Customer service software
Project management tools
Proficiency in cloud storage systems

HR professionals value interpersonal skills highly. Incorporate them into other sections of your resume such as the summary or experience sections, where they can be clearly illustrated and quantified. For example, you might highlight problem-solving skills with a statement like: "Resolved scheduling conflicts, enhancing overall office productivity by 15%."

Best soft skills for your administrative assistant resume

Excellent communication
Problem-solving abilities
Organizational skills
Time management
Attention to detail
Flexibility
Ability to work under pressure
Negotiation
Confidentiality
Customer service
Multitasking
Proactivity
Dependability
Conflict resolution

We've covered the important skills for an administrative assistant, so now let's look at certifications and education. These are great for spotlighting your commitment and industry knowledge.

How to list your certifications and education on your resume

When listing your education on your resume , be sure to emphasize the important administrative and technical skills you’ve gained. Tailor this section to match the job description , just like you do with your work history. Employers will look at it to make sure your education lines up with the skills you’re showcasing.

Important elements to include in your education section:

Degree and field of study
Name of the university
Date of graduation
Relevant courses
Awards and honors

Here’s an example tailored to the job description you’re aiming for.

• Completed coursework in Organizational Management, Communication, and Office Administration.
• Graduated with honors and served as Vice President of the Administrative Club.

The administrative assistant education example stands out because it:

Shows a Bachelor's Degree in Business Administration, which is perfect for this role.
Includes all the details: degree, school, location, and dates.
Displays relevant courses and activities, like Organizational Management and being Vice President of the Administrative Club.
Mentions honors and proves academic excellence.

You can enhance this resume for administrative assistants by including a certifications section . Although not every AA role requires specific certifications, having them can elevate your credentials and open up more career opportunities.

Best certifications for your administrative assistant resume

Certified Administrative Professional (CAP)
Microsoft Office Specialist (MOS)
Professional Administrative Certification of Excellence (PACE)
Certified Executive Assistant (CEA)
Google Workspace Certification

Education is set, so let's focus on your top administrative assistant strengths in a summary.

How to write your administrative assistant resume summary

The summary section of an administrative assistant’s resume provides a quick but powerful overview of your career wins. Its goal is to grab the attention of hiring managers by focusing on the most important parts of your professional experience.

Here are some tips to make your resume summary stand out:

Mention how many years you’ve worked in administrative support to showcase your experience.
Display key skills for the job, like office management, scheduling, or communication.
Utilize numbers to show the impact of your achievements and contributions.
Tailor your summary to reflect the job description, making it clear why you’re an ideal fit for the role.

Check out this great example.

This summary is a great example because it shines a light on important administrative experience and accomplishments, showing the candidate’s impact in their past jobs. It combines strong action verbs and measurable results to emphasize the candidate’s proactive nature and success.

Take this approach to build a resume that grabs attention. Enhance your resume with Enhancv’s builder to tailor your content and layout effortlessly.

Additional sections for an administrative assistant resume

Adding optional sections to your administrative assistant resume can give a fuller picture of your skills and personality, making you more attractive to potential employers. These sections can highlight your additional experiences and qualities. Here are some ideas:

Volunteer work and community involvement: Features your dedication to community service and your support for various causes, reflecting strong ethical values.
Passions: Adding hobbies and interests can showcase your personality and interests outside of work, such as reading, hiking, or cooking, giving employers a sense of your well-rounded character.
Professional memberships : Indicates your active participation in the administrative field and commitment to ongoing professional development, like memberships in groups such as the International Association of Administrative Professionals.
Language skills : Including any additional languages you speak can underscore your ability to work with a diverse range of clients or in multicultural environments, which is especially valuable for companies with international operations.

Follow this guide's resume tips to create an outstanding administrative assistant resume. Demonstrate your skills, experiences, and unique characteristics to engage hiring managers and advance in your administrative career.

Administrative Assistant resume examples

Explore additional administrative assistant resume samples and guides and see what works for your level of experience or role.

Senior Administrative Assistant Resume Example

The role of a Construction Administrative Assistant emerged from the construction sector. Therefore, trends in construction tend to influence the role and duties of a Construction Administrative Assistant.
Familiarity with construction-related practices and terminologies is crucial. Knowledge of building regulations, safety codes, protocol management are valuable assets in this role. Make sure to highlight such skills on your resume to successfully navigate the application process.
Focus on administrative tasks that have impacted construction projects. Many Construction Administrative Assistants come from administrative backgrounds. Therefore, emphasizing your administrative skills and the positive impacts made on construction projects or organizations can help.
Avoid merely listing administrative skills. Try to demonstrate how these skills contributed to successful project results or company achievements. For instance, 'improved project timeline by…' or 'increased team efficiency through…' Follow the format 'skill, action, results'.

Dental Administrative Assistant Resume Example

Many Dental Administrative Assistant roles have roots in dental healthcare, which has influenced their requirements and responsibilities. To apply for a Dental Administrative Assistant role successfully, consider the following suggestions:

Expertise with dental line practices is essential. Having knowledge of dental terms, patient record management, handling appointments are important in this position. Highlight these skills during the application process.
Pay attention to the healthcare experience that affects the dental organization. Administrative skills, when applied in a dental environment, can bring forth noticeable improvements. Make sure to reflect this in your resume.
Avoid just listing your skills. Show how those skills have been useful in achieving results in a dental setup, like 'enhanced patient satisfaction by...', 'improved administrative procedures which led to …'. Following the 'skill, action, results' format would be advantageous.

HR Administrative Assistant Resume Example

A strong Human Resources department is crucial to all businesses, which is why a role like HR Administrative Assistant is so important. Here are some tips for when you apply:

Understanding of HR practices and policies is key. Ability to handle employee records, manage recruitment logistics and assist in HR activities is critical. Incorporate such skills in your resume to enhance its effectiveness.
Emphasize the HR and administrative background that contributes to company culture. Most HR Administrative Assistants have a background in HR or Admin. Make this your strength by highlighting in your resume how you have made a positive impact on an HR department and to the company as a whole.
Move beyond simply listing HR skills. Showcase how they have led to improvements within the HR function. For example: 'improved recruiting process by...', 'Enhanced employee engagement through...'. Remember that a 'skill, action, results' approach works well here.

Medical Administrative Assistant Resume Example

The Medical Administrative Assistant role is a crucial part of any healthcare system. To boost your chances when applying, consider the following tips:

Knowledge of medical administrative practices is required. Skills such as handling patient records, coordinating appointments, and managing billing can set you apart. Highlight such skills in your resume to enhance its effectiveness.
Focus on the medical experience that affects a healthcare system. A substantial number of Medical Administrative Assistants come from healthcare backgrounds. Show this in your resume by emphasizing your medical experiences and achievements.
Instead of merely enumerating your skills, illustrate how they contributed to improved healthcare practices and patient satisfaction, like 'streamlined patient intake process by...', 'improved patient appointment system by...'. Adhere to the 'skill, action, results' approach for positive outcomes.

Real Estate Administrative Assistant Resume Example

The Executive Administrative Assistant role heavily counts on your organizational and communication skills.

It's crucial to emphasize your experience with various communication tools and administrative software, presenting how they boosted your efficiency.

Detail your project coordination experience and how it enhanced the executive's productivity. Use concrete numbers whenever possible to highlight the impact.

Demonstrate your problem-solving skills, showing how you successfully mitigated crises or proactively prevented issues from arising.

Showcase your time management skills, emphasizing their role in successfully managing the executive's complex schedule.

Indicate soft skills like adaptability and diplomacy, translating these into tangible results in the organization.

Looking to build your own Administrative Assistant resume?

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Administrative Assistant Resume Examples and Templates for 2024

Administrative Assistant Resume Templates and Examples (Download in App)

Most popular administrative assistant resumes.

Medical Administrative Assistant
Accounting Administrative Assistant
Financial Administrative Assistant
Receptionist
Office Assistant
Executive Assistant
Office Manager
Resume Text Examples
How To Write a Administrative Assistant Resume
Entry-Level
Senior-Level

Medical Administrative Assistant Resume Example

Accounting Administrative Assistant Resume Example

Financial Administrative Assistant Resume Example

Clerical Resume Example

Receptionist Resume Example

Office Assistant Resume Example

Executive Assistant Resume Example

Office Manager Resume Example

Administrative Assistant Text-Only Resume Templates and Examples

Jane Doe (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Recent college graduate with a background in business administration. Passionate about providing peerless service to both internal and external customers.

Bookkeeping and accounting software
Customer service
Microsoft Office Suite
Written and verbal communication

Job Experience

Admissions Office Receptionist , College Office of Admissions , New York, NY | August 2016 to December 2019

Greeted prospective students, provided paperwork, scheduled tours, and coordinated interviews with admissions counselors
Answered phones from prospective students and their families, providing information about application status and transferring calls as needed
Processed student information, including sorting mail and entering data received into the applicant management system

Customer Service Representative , ABC Call Center , New York, NY | Summers 2014 to 2019

Answered phones in a call center environment, speaking with customers nationwide to help solve product and service challenges
Successfully addressed customer complaints to resolve service problems including shipping delays, incorrect shipments, and damaged products
Named “Employee of the Month” in June 2019 due to excellent customer satisfaction ratings

Bachelor of Business Administration , The Ohio State University , Columbus, OH | August 2015 to December 2019

Academic experience in finance, accounting, communication, and statistics

Jane Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with nearly a decade of experience supporting marketing and advertising operations at both Fortune 500 firms and startups.

Professional Experience

Administrative Assistant, Marketing Department, LMN Major Media Corp, New York, NY | August 2015 to Present

Support the marketing department personnel at all levels
Schedule meetings and company events
Print and prepare marketing materials for review and distribution
Answer the phone for key executives and provide information to callers both in and outside the company
Track marketing performance for key campaigns to relay to management teams
Partner with HR to announce job openings both internally and externally and coordinate interviews

Executive Assistant, XYZ Tiny Marketing Firm, New York, NY | June 2013 to July 2015

Provided comprehensive support to the CEO, including calendar management, visitor tracking, food ordering, and managing phone calls
Coordinated with other departments to solicit necessary information, including financial presentations and marketing metrics
Organized and scheduled executive travel, including international trips to multiple countries
Typed meeting minutes during staff and board meetings

Associate of Arts — Business Administration, Broward College, Fort Lauderdale, FL

Customer service, including answering phones, greeting guests, and providing facility tours
Event planning and scheduling
Office software including Adobe Acrobat and Microsoft Office

Bob Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with 10+ years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Administrative Assistant Manager, ABC Financial Services Corp, New York, NY | April 2015 to Present

Oversee administrative assistants in specific business units, including scheduling and time card reporting
Answer phones, organize visitor information, and direct clients to appropriate groups
Manage digital and physical filing systems for all departments
Perform ongoing clerical duties such as managing supply inventory, preparing presentations, organizing meetings, and arranging executive travel
Support marketing efforts by assembling and distributing print and email communications about upcoming campaigns

Administrative Assistant, DEF Hospital System, New York, NY | June 2009 to April 2015

Greeted patients and their visitors and provided directions, information, and guidance
Answered a multi-line phone system, quickly transferring callers to their desired department
Maintained patient records while adhering to strict HIPAA privacy requirements
Printed and distributed marketing materials, hospital flyers, and other information
Prepared documents for health insurance billing, and coordinated with insurance providers for general inquiries as needed

Bachelor of Arts (BA) – English, The Ohio State University, Columbus, OH | 2009

Digital and physical file maintenance
Office software, including Microsoft Office and Adobe Acrobat
Scheduling in Google Calendar and Microsoft Outlook

Amar Singh (123) 456-7890 [email protected] linkedin.com/in/yourname New York, NY 12345

A results-driven medical administrative assistant with five years of experience, specializing in office administration, calendar management, and patient relations. A proven track record of effectively managing patient records, appointments, and billing claims to improve patient satisfaction and retention.

Medical Administrative Assistant, Orson Medical Associates, New York, NY July 2021 – present

Manage and update over 5,000 patient records, ensuring accuracy and confidentiality in line with HIPAA regulations
Coordinate and schedule appointments for 20 health care professionals, identify solutions to reduce scheduling conflicts, and contributed to a 92% patient satisfaction rating
Oversee all aspects of billing and insurance claims, resulting in a 20% reduction in billing disputes and a smoother claims process

Medical Administrative Assistant, Cambridge Orthopedics, New York, NY June 2019 – July 2021

Managed and updated patient records for over 3,000 patients, ensured all information was accurate and up-to-date, and maintained compliance with HIPAA regulations
Conducted scheduling and calendar management for 15 health care professionals, coordinated patient appointments and cancellations, and communicated with empathy and understanding to ensure patient satisfaction
Processed billing and insurance claims, which included liaising with insurance companies to resolve billing disputes or issues

Bachelor of Science (B.S.) Human Resources University of Syracuse, New York, NY September 2015 – May 2019

Calendar management
Office administration
HIPAA compliance
Patient relations
Process improvement

Certifications

Certified Medical Administrative Assistant, CMAA, NHA, 2018

Sarah Johnson (123) 456-7890 [email protected] linkedin.com/in/yourname Miami, FL 12345

A dynamic administrative professional with seven years of experience, specializing in accounting, financial analysis, and business administration. A proven track record of identifying opportunities to reduce costs and align operating budgets with long-term financial goals. Adept at preparing financial reports and managing accounts payable and receivable.

Accounting Administrative Assistant, Corbin Construction Inc., Miami, FL October 2019 – present

Prepare and reconcile monthly and annual financial reports, ensuring accuracy and compliance with accounting standards and regulations
Coordinate with the accounting team to prepare an annual budget valued at $6.2 million, including forecasting financial needs and aligning them with long-term company goals
Manage the company’s accounts payable and receivable, process invoices, ensure timely payments, and resolve discrepancies, resulting in a 15% decrease in overdue accounts

Accounting Administrative Assistant, Hayden Home Renovation, Miami, FL June 2017 – October 2019

Prepared and reconciled financial reports in collaboration with a team of three accountants, ensuring accuracy and compliance with accounting standards
Supported the preparation of an annual operating budget valued at $3.5 million, analyzed financial data, and identified opportunities to reduce operating expenses, which contributed to a 15% reduction in overhead costs
Managed the company’s accounts payable and receivable, processed invoices, and identified billing errors, resulting in a 10% increase in on-time payments

Bachelor of Science (B.S.) Business Administration University of Florida, Gainesville, FL September 2013 – May 2017

Accounts payable and receivable
Budget development
Financial analysis
Financial auditing
Certified Bookkeeper (CB), AIPB, 2018
Certified Administrative Professional (CAP), IAAP, 2017

John Bergsen (123) 456-7890 [email protected] linkedin.com/in/yourname Philadelphia, PA 12345

A results-driven financial administrative assistant with six years of experience supporting enterprise clients at leading firms such as Deloitte and PwC. A proven expertise in managing financial data, developing budgets, and ensuring compliance with financial regulations. Adept at collaborating with cross-functional teams to enhance financial reporting.

Financial Administrative Assistant, Deloitte, Philadelphia, PA February 2020 – present

Oversee and manage financial data for 15 client accounts ranging from $200,000 to $3 million, ensuring accuracy and timely updates of financial records
Assist in the preparation of multi-million dollar annual budgets, monitor expenditures, and identify cost-saving opportunities, resulting in a 15% reduction in operating costs
Support financial analysts in conducting financial reporting, evaluating business financials, and identifying risk factors for investors

Accounting Administrative Assistant, Hayden Home Renovation, Philadelphia, PA June 2018 – February 2020

Managed financial data and processed invoices for a portfolio of 20 clients generating over $10 million in annual revenue, supported budget preparation and financial planning, and successfully reduced annual spend by 15%
Conducted internal audits to ensure compliance with financial policies and regulations, successfully identifying and resolving discrepancies

Bachelor of Science (B.S.) Finance Temple University, Philadelphia, PA September 2014 – May 2018

Financial planning and analysis (FP&A)
Financial reporting
Regulatory compliance
Certified Financial Planner (CFP), 2019
Certified Administrative Professional (CAP), IAAP, 2018

John Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 101 S Tryon St, Charlotte, NC 28280

Highly organized Clerical Assistant with 8+ years of experience in office administration. Adept at scheduling business trips and working in a fast-paced environment. Use various automation programs (including Microsoft Excel, Outlook, and SharePoint) to maintain correspondence, business files, and administrative documents.

Senior Office Assistant, Clerical Clerks, Raleigh, NC | October 2016 to Present

Observe payroll for 50+ employees, including the posting of checks each month
Monitor and respond to all client emails to resolve complaints

Highlights:

Expedited CRM data entry process for sales orders by 15%
Facilitated a 22% increase in customer retention

Administrative Clerk, The Office People, Raleigh, NC | May 2014 to October 2016

Scanned 200+ documents per day
Helped answer incoming phone calls and make important outgoing calls
Increased positive patient survey responses by 20%

Junior Office Clerk, Offices ‘R’ Us, Raleigh, NC | September 2011 to May 2014

Assisted various managers and staff members
Scheduled meetings in MS Outlook
Drafted reports in MS Word and Excel

Associate Degree — Business Studies Duke University , Durham, NC | 2011

Microsoft Office (advanced Excel and Outlook)
Team collaboration

Professional Administrative Certification of Excellence (PACE), ASAP | 2013

Angela Martin (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA, 12345

Friendly, organized receptionist with significant experience in fast-paced healthcare environments. Committed to providing exceptional customer service and effective administrative support while embracing new challenges and skills.

Receptionist, Pediatric Care Group, Pittsburgh, PA April 2016-Present

Welcome and check in approximately 30 patients per day at pediatrician’s office
Schedule and confirm appointments via phone and email
Answer questions and provide assistance in person, over the phone, and through email
Distribute forms to patients and verify that required fields are completed properly
Collect and process patient co-pays
Maintain digital and physical patient records
Coordinate with local hospitals to schedule in-patient and out-patient procedures

Assistant Receptionist, Community Health Center, Pittsburgh, PA June 2013-April 2016

Greeted and checked in approximately 40 patients per day at urban health clinic
Scheduled and confirmed appointments via phone and email
Maintained physical and digital confidential patient records
Coordinated with health insurance companies to cover appointments and procedures and resolve billing issues
Provided support to head receptionist as needed, including data entry, ordering office supplies, and maintaining the patient waiting area

Bachelor of Arts, Communication University of Pittsburgh, Pittsburgh, PA, August 2009-May 2013

Excellent written and verbal communication skills
Proficient in Microsoft Office, Microsoft Outlook, Adobe Acrobat, Google Suite
Using a multi-line phone system
Organization and attention to detail
Providing friendly, prompt customer service

Tyreece Rivers (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with 5+ years of experience. Skilled at planning and streamlining tasks to help achieve company goals. Offer advanced expertise in Microsoft Office Suite and calendar management. Equally effective working independently or on a team.

Executive Assistant, Burke + Co, San Francisco, CA October 2019 to Present

Efficiently support the Head of Investor Relations with operational and administrative tasks
Handle sensitive client data in line with data protection guidelines
Schedule meetings and manage travel bookings and itineraries

Administrative Assistant, Felton Institute, San Francisco, CA August 2017 to September 2019

Maintained productive phone and email correspondence with end users, colleagues, and vendors
Placed orders to vendors and processed invoices efficiently and accurately
Answered and forwarded phone calls, and carried out service user and management requests as needed
Checked invoice records for accuracy and completeness

Bachelor of Business Administration, The Paul Merage School of Business, University of California, Irvine

Data Protection Practices
Event Planning & Organizing
Information Technology (IT)
Process Streamlining
Record Maintenance
Report Generation
Team Collaboration
Time Management

Joaquin Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Enthusiastic executive assistant with 7 years of experience in providing consistent support to C-suite professionals and other corporate leaders. Expertise in scheduling, event planning and general office management. Ready to support corporate growth and development through hands-on assistance for key executives.

Executive Assistant, Aloricorp, Plantation, FL January 2016 – Present

[Global financial services firm with 10,000+ employees]

Remotely oversee C-suite calendars for team of 10+ executives and manage virtual conference room availability
Manage annual corporate events budget of over $250,000, including arranging for catering, renting out spaces, negotiating payment and scheduling
Coordinate with event staff at venues to ensure all events follow predetermined schedules
Draft, review and distribute corporate communications from the CEO specifically and the company at large

Event Planning Assistant, Windesk Inc., Hollywood, FL January 2013 – December 2016

[Innovative IT company with 1,000+ employees]

Served as the point person for organizing 20+ corporate events per year, communicating upcoming conferences and social gatherings with all team members
Assisted in managing annual event budget of over $100,000, working to find venues, decor, support services and food that fall in line with spending expectations
Worked with other event management staff to plan events of all kinds from start to finish, including conferences, trainings, seminars, parties and off-sites
Managed guest lists to determine proper food and drink orders as well as adequate space needs

Associate of Science, Business Administration Broward College, Fort Lauderdale, FL August 2007 to May 2009

Event planning
Vendor coordination
Excellent customer service
Expert written and verbal communication skills
Organization
Inventory management
Microsoft Office

Betty Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Experienced office manager with over a decade of experience working in employee and office management roles. Significant practice in running an administrative team, pricing and procuring equipment, and ensuring office spaces run smoothly and in adherence with OSHA safe employment practices.

Administrative Manager, ABC Small Corp, Miami, FL January 2011 – Present

Oversee administrative assistant staff, including participating in the hiring process
Manage payroll, including time card processing and providing biweekly paychecks to staff members
Organize supply orders, including keeping inventory and researching cost management strategies
Send corporate communications, including executive memos and changes to corporate policies
Process incoming and outgoing mail for all staff members

Office Manager, QRS Manufacturing, Miami, FL January 2009 – December 2010

Ensured facility was complying with OSHA standards, including managing safety procedures and posting all required notices
Managed time cards for payroll purposes, including ensuring correct time reporting
Oversaw equipment ordering, including heavy machinery for the warehouse as well as standard office supplies
Served as a resource for warehouse and factory staff, including organizing maintenance requests, answering company questions and providing corporate memos as necessary

Bachelor of Business Administration University of Miami Miami, FL, August 2005 – December 2009

Adobe Acrobat
Equipment ordering
Facility management
Maintenance management
OSHA experience

How To Write an Administrative Assistant Resume

Applying for a new job is exciting, and it is important to do everything possible to stand out. One key way to do that is by writing a strong resume. Your administrative assistant resume should show you have the technical and organizational skills to assist a potential employer. The information below reveals the secrets to crafting a great administrative assistant resume.

1. Write a dynamic profile summarizing your administrative assistant qualifications

The Profile section is where you give the hiring manager a concise summary of your skills and experience. It should highlight what makes you an excellent fit for the role and entice the manager’s interest so they keep reading. In most cases, indicate the number of years of administrative experience you have. You may also want to mention your past work environment (such as a health care office or small business) if it aligns with your goals. This is also a good place to include a short list of your technical proficiencies, such as Microsoft Office or Google Suite.

Senior-Level Profile Example

Administrative professional with over 10 years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Entry-Level Profile Example

2. add your administrative assistant experience with compelling examples.

Being an administrative assistant is all about streamlining tasks and taking daily duties off your boss’s plate. This means your Experience section should focus on how you raised office efficiency or contributed to the business’s overall goals. For example, if you recognized the office’s calendar system was outdated and researched and presented better options to your manager, that shows you find solutions and take initiative.

Senior-Level Professional Experience Example

Administrative Assistant Manager ABC Financial Services Corp, New York, NY | April 2015 to present

Entry-Level Professional Experience Example

Admissions Office Receptionist College Office of Admissions, New York, NY | August 2016 to December 2019

3. Include administrative assistant-related education and certifications

Administrative assistants are often required to know a little about a lot. You may need to manage phone and email communication systems, keep track of your manager’s calendar, and maintain an inventory of office supplies that need to be ordered — all in a day. These skills can be hard to quantify, but you can use the Education and Certifications sections of your resume to show you took classes in Microsoft Excel and Access or obtained a certification in certain software.

[Degree Name]
[School Name], [City, State Abbreviation] | [Graduation Month and Year]
Bachelor of Arts (BA) – English
The Ohio State University, Columbus, OH | May 2009
[Certification Name], [Awarding Organization] | [Completion Year]
Certified Administrative Assistant, National Career Certification Board | 2022

4. Include a list of skills and proficiencies related to administrative assistants

The Key Skills section allows a hiring manager to quickly tell if you meet the requirements for an administrative assistant position. Below are some of the common skills managers look for, so you can incorporate as many as are relevant to your experience and the job posting. If you have more than can fit in a brief list, sprinkle them in your Profile or Experience sections.

Key Skills and Proficiencies
Adobe Acrobat	Appointment scheduling
Bookkeeping and accounting	Customer service and relations
Data entry	Event planning and scheduling
Microsoft Office	Multi-line phone systems
Process streamlining	Rapid problem-solving
Reporting and documentation	Task prioritization
Team collaboration	Time management

How To Pick the Best Administrative Assistant Resume Template

The best administrative assistant resume template focuses on your work experience and has room to list your technical and professional skills. Text should be in a clean and easy-to-read format, with headers and bullet points that allow quick scanning. Hiring managers only spend a few seconds on average per resume, so you need to catch their attention. In most cases, use separate sections for your Profile, Experience, Education, and Key Skills relevant to the job opening.

Frequently Asked Questions: Administrative Assistant Resume Examples and Advice

What are common action verbs for administrative assistant resumes -.

Listing your professional experience with bullets for your job duties lets you show an employer you’re ready for the position and can contribute to their success. But it can be difficult to come up with a unique action verb for each bullet point. To help you fill any gaps, we’ve compiled this list of common action verbs for administrative assistant roles.

Action Verbs
Arranged	Assisted
Collaborated	Communicated
Conducted	Coordinated
Created	Drafted
Enhanced	Facilitated
Filed	Implemented
Liaised	Organized
Prepared	Prevented
Prioritized	Ranked
Recorded	Scheduled
Streamlined	Supported
Updated	Won

How do you align your resume with a job posting? -

The Bureau of Labor Statistics is predicting a decline in open positions for administrative assistants over the next decade, so competition for the jobs posted is likely to be strong. Once you’ve found a specific job posting you want to apply for, increase your chances of an interview by tailoring your resume to it. Scan the position summary looking for key skills — managers often put them in bullet points — and add any that overlap with your expertise.

What is the best administrative assistant resume format? -

When looking at administrative assistant resume templates, you’ll notice a few formats to choose from. If you have prior administrative experience, a combination or reverse-chronological format is usually your best choice. But if you’re changing careers or applying for an entry-level position, a functional resume lets you focus more on key skills and other experiences, such as volunteer work .

Craft your perfect resume in minutes

Get 2x more interviews with Resume Builder. Access Pro Plan features for a limited time!

After you’ve put the finishing touches on your resume, don’t forget to write a cover letter. An administrative assistant cover letter template lets you emphasize your best qualifications and skills and can set you apart from other candidates. Use these examples to learn how to structure your cover letter and what to include.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Check Out Related Examples

Clerical Resume Examples and Templates

Office Assistant Resume Examples Entry Level

Office Assistant Resume Examples and Templates

Receptionist Resume Examples and Templates

Build a Resume to Enhance Your Career

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How to Write a Resume Summary in Five Easy Steps Learn More

Essential Guides for Your Job Search

How to Write a Resume Learn More
How to Write a Cover Letter Learn More
Thank You Note Examples Learn More
Resignation Letter Examples Learn More

Resume Worded | Resume Skills

Skill profile, administrative assistant, improve your resume's success rate by using these administrative assistant skills and keywords ..

Hard Skills and Keywords for your Administrative Assistant Resume
ATS Scan : Compare Your Resume To These Skills
Sample Resume Templates
How To Add Skills
Soft Skills for Administrative Assistant Roles
Administrative Assistant More Resume Templates

Resume Skills and Keywords from Related Jobs

Browse skills from similar jobs, frequently asked questions.

3. Effective Action Verbs for your Resume

Get a Free Resume Review

Here are the keywords and skills that appear most frequently on recent Administrative Assistant job postings. In other words, these are the most sought after skills by recruiters and hiring managers. Go to Sample Templates ↓ below to see how to include them on your resume. Remember that every job is different. Instead of including all keywords on your resume, identify those that are most relevant to the job you're applying to. Use the free Targeted Resume tool to help with this.

Administrative Assistance
Administration
Microsoft Access
Customer Service
Company Secretarial Work
Social Media
Find out what your resume's missing
Telephone Reception
Human Resources (HR)
Word Processing
Switchboard
Office Administration
Executive Administrative Assistance
Change Management
Interim Management
Personal Development
Management Consulting

Resume Skills: Software

Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
Google Docs
Google Sheets
Adobe Acrobat
Microsoft Office Suite
Google Suite
Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Adobe Acrobat Pro DC
Google Drive
Google Workspace
MS Office Suite (Word, Excel, PowerPoint, Outlook)
Adobe Acrobat Pro
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Google Workspace (Docs, Sheets, Slides, Calendar)
Salesforce CRM
Oracle Database
Microsoft Office
Project Management tools (Basecamp, Asana)
CRM Software (Salesforce)
Adobe Photoshop
Microsoft Dynamics 365
Match your resume to these skills

Resume Skills: Tools

Meeting Coordination
Calendar Management
Document Management
Office Equipment Handling
Record Keeping
Confidentiality
Inventory Management
Appointment Scheduling
Event Planning
Travel Coordination
Record Management
File Management
Video Conferencing (Zoom, Skype, Teams)
MS Office Suite
Adobe Suite
CRM Software (Salesforce, Zoho)
Data Management Software (SPSS, Stata)

Resume Skills: Project Management

Google Calendar
JIRA (Beginner)

Resume Skills: Languages

Spanish (Fluent)
Spanish (Professional proficiency)

Resume Skills: Administrative Capabilities

Time Management
Project Coordination
High-Level Confidentiality Maintenance
Complex Calendar Management
Meeting Organization and Preparation

Resume Skills: Communication Tools

CRM Systems
Email Management Software
Virtual Conference Platforms
Social Media Management
File Sharing Tools

Resume Skills: Other

Data Analysis
Simplified Technical English

Resume Skills: Communication Platforms

Resume skills: customer service.

Conflict resolution
Client relationship management
POS Systems
Customer Relationship Management (CRM)
Conflict Resolution
Active Listening
De-escalation Techniques

Resume Skills: Database Management

Resume skills: administrative.

Executive Support
Manual Record Keeping
Business Correspondence
Travel Arrangements
Mail Distribution
Invoice Processing

Resume Skills: Communication

Verbal and Written Communication
Personal Reception
Switchboard Operation
Presentation Skills
Customer Relations
Troubleshooting
Performance Reports
Report Writing
Negotiation
Multi-Channel Communication

Resume Skills: Administration

Team Logistics
Memo Drafting
File Systems Management

Resume Skills: Healthcare Management Systems

Medical MasterMind

Resume Skills: Healthcare Coding

Resume skills: certifications.

Certified Administrative Professional
Notary Public

Resume Skills: Specialize Techniques

Records Management
Report Preparation

Resume Skills: Time Management Techniques

Resume skills: financial management.

Budget Forecasting

Where on my resume do I add these buzzwords? Add keywords directly into your resume's work experiences , education or projects. Alternatively, you can also include a Skills section where you can list your technical skills in order of your proficiency. Only include these technical skills or keywords into your resume if you actually have experience with them.

Does your resume contain all the right skills? Paste in your resume in the AI Resume Scan ↓ section below and get an instant score.

Compare Your Resume To These Administrative Assistant Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

Sample Administrative Assistant Resume Examples: How To Include These Skills

Add keywords directly into your resume's work experiences , education or skills section , like we've shown in the examples below. use the examples below as inspiration..

Where on my resume do I add these buzzwords? Add keywords directly into your resume's work experiences , education or projects. Only include these technical skills or keywords into your resume if you actually have experience with them.

How do I add skills to an Administrative Assistant resume?

Go through the Administrative Assistant posting you're applying to, and identify hard skills the company is looking for. For example, skills like Invoicing, Company Secretarial Work and Telephone Reception are possible skills. These are skills you should try to include on your resume.

Add other common skills from your industry - such as Administrative Assistance, Administration and Microsoft Access - into your resume if they're relevant.

Incorporate skills - like Management Consulting, Research and Switchboard - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

Teamwork is a common competency hiring managers look for, particularly for Administrative Assistant roles, so include at least 1-2 examples of accomplishments that involved leading a team, or collaborating with others to complete a project.

Recruiters look for administrative skills on your Administrative Assistant, so highlight your experience with key administrative functions, like organizing workshops or communicating with customers and employees.

Try to add the exact job title, Administrative Assistant, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Administrative Assistant Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Administrative Assistant job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Top Administrative Assistant Skills and Keywords to Include On Your Resume

Administrative Assistant Soft Skills

Here are common soft skills that appear on Administrative Assistant job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

Team Leadership
Phone Etiquette
Team Building
Communication

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

We also found variations and further specializations to your job title. Browse through the related job titles to find additional keywords that you can include into your resume.

Strategic Planning
Operating Systems
Project Management
SAP Products
Business Strategy
Medical Terminology
Medical Records
Electronic Medical Record (EMR)
Medical Billing
U.S. Health Insurance Portability and Accountability Act (HIPAA)
Medical Coding
Healthcare Management
Medical Assisting
Vital Signs
Insurance Verification
Cardiopulmonary Resuscitation (CPR)
Receptionist Duties
Medical Transcription
Patient Safety
Clinical Research
Accounts Payable
Spreadsheets
Accounts Receivable (AR)
Information Technology
Technical Support
Vendor Management
Business Process Improvement
Sales Management
Client Prospecting
Client Relations
Marketing Strategy
Business Planning
Hospitality Management
Hotel Management
Hospitality
Event Management
Food & Beverage
Meeting Planning
Front Office
Sales Operations
Salesforce.com
Social Media Marketing
Public Relations
Online Marketing
Advertising
Adobe InDesign
Market Research
Digital Marketing
Adobe Illustrator
Email Marketing
Google Analytics
Executive Calendar Management
Expense Reports
Travel Management
Meeting Scheduling
Higher Education
Nonprofit Organizations
Employee Relations
New Hire Orientations
Human Resources Information Systems (HRIS)
ADP Payroll
Interviewing
Benefits Administration
HR Policies
New Hire Paperwork
Employee Benefits Design
Performance Management
Labor and Employment Law
Legal Advice
Legal Document Preparation
Legal Research
Legal Writing
Civil Litigation
Corporate Law
Document Review
Document Drafting
Legal Administration
Personal Injury Law
Commercial Litigation
Litigation Support
Calendaring
Electronic Filing
Intellectual Property
Account Reconciliation
Accounts Payable & Receivable
Bookkeeping
Bank Reconciliation
Personnel Management
Contract Management
HR Management
Payroll Administration
Financial Reporting
Billing Process
Financial Analysis
Financial Services

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Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

Resume Example Senior Administrative Assistant

An effective Description of the templates...

Senior Administrative Assistant Resume Sample

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A senior administrative assistant is a position that highlights your extensive experience supporting higher management and overseeing other employees in the department. Since you’ll have plenty of experience to share, you’ll want to detail your accomplishments with specific numbers and highlight your transferable skills from previous roles. This template will show you how to combine both to create a lasting impression on the recruiter.

Tips on why this template works

highlights training and leadership experience, which are transferrable skills key to administrative assistant roles.

Since this role is a senior position, you’ll be expected to train new employees per the company’s needs and support senior management. This resume template uses examples like “managed administrative staff of 15 personnel,” “hired, trained, and managed over 355 part-time workers per year,” and “supported Senior Vice President of Manufacturing.” Make sure to emphasize your relevant senior experience.

Relevant administrative assistant certifications in education section

Besides just your education, you’ll want to spotlight any relevant certifications that you have to demonstrate your fluency in this role. This senior administrative assistant resume template uses the example of Administrative Assistant Certificate Series from the Growthsi Business School. Additional certificates show your dedication to additional training for the position.

Resume Example Executive Administrative Assistant

Executive Administrative Assistant Resume Sample

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Resume Example Entry Level Administrative Assistant

Entry Level Administrative Assistant Resume Sample

Just like senior and executive-level administrative assistants, there are also entry-levels administrative assistant positions out there. Don’t worry if you don’t have administrative assistant work experience or if you’re looking to change careers — you should use your education and other related administrative experience to supplement it. You should also highlight relevant skills that are transferable to showcase previous experience with them in different environments.

Use of strong action verbs related to administrative duties

Action verbs are important tools and phrasing is everything. Your resume should have powerful action verbs to bolster your accomplishments. Some excellent examples of action verbs in this resume template are “directed,” “oversaw,” “generated,” and “drafted.” We’ll also go into more detail about action verbs down below for more ideas.

Transferable administrative skills from previous roles

You typically want to emphasize technical skills but that can be difficult for an administrative assistant position compared to a role like a project manager. In this resume, skills such as “customer service, “telephone reception,” and “data entry” are listed. The skills are implied in experience like “answered an average of 35 calls per day by addressing customer inquiries.”

Resume Example Sales Administrative Assistant

Sales Administrative Assistant Resume Sample

Sales are a key function to any business. Without the sales team, the company would probably have a hard time earning revenue for their products or services. As a sales administrative assistant, you’ll want to spotlight your related sales and administrative experience to demonstrate that you can do both. You may not only just support the sales team, but also contribute to sales pitches, presentations, and generating leads as well.

Focuses on relevant administrative & sales experience

Since this role requires familiarity with selling, make sure to showcase your previous sales experience. This template uses related positions such as sales clerk and sales coordinator. If you’ve worked in retail or similar roles before, mention it with examples like “managed $300,000 monthly sales figures operating at an average of 30% profit margin” and “conducted 50+ sales presentations.”

Quantify your accomplishments and project results

Sales is all about numbers. This resume template specifically mentions a project of “creat[ing] sales tracking database in Access that decreased overall deficiencies by 20%.” Recruiters want to see hard numbers of how you contributed to increasing sales and generating leads. Emphasize what you did in past roles to show what you could do for your potential employer.

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

Resume Example Executive Assistant to CEO

Executive Assistant to CEO Resume Sample

Sometimes a CEO may require more personal assistance and will want to hire an executive assistant to directly support their needs. This position is the CEO’s primary resource, and must demonstrate deep administrative and organizational expertise to support the demands of the highest position in the company. When writing your CEO executive assistant resume, make sure to showcase your mastery of relevant skills, such as calendar management, hiring logistics, and event operations.

Showcase skills relevant to support C-levels

Different CEOs have different needs - for this position in particular, it’s important to read the job description carefully and even do some research of your own into the company’s CEO, given that their information is included. Make sure to include skills that tailor to the job posting. For example, if the executive travels often, emphasize your experience in making travel arrangements or serving as a travel assistant.

Use strong action verbs in your bullet points

Use strong action verbs, accompanied with relevant metrics, to demonstrate skills that are relevant to supporting a CEO. Executive assistants to CEOs must wear a variety of hats and be quick on their feet. Use such verbs as “liaised”, “collaborated”, and “oversaw” to demonstrate such abilities.

What are the top skills you should add to your Administrative Assistant resume?

Some effective Administrative Assistant skills you can add to your resume include:

What are the differences in resume skills between a Technical Administrative Assistant and a Medical Administrative Assistant?

What are good resume skills to include for different administrative assistant roles and job titles.

Depending on the specific role you apply to, you may need to emphasize different skill sets. Here are a few examples:

Sales Administrative Assistant : Administrative Assistance, Hospitality Management, Hotel Management, Hospitality and Sales
Operations Administrative Assistant : Office Administration, Data Entry, Payroll, Accounts Payable and Human Resources (HR)
Legal Administrative Assistant : Legal Advice, Legal Document Preparation, Legal Research, Legal Writing and Litigation
Technical Administrative Assistant : Customer Service, Microsoft Access, Windows, Strategic Planning and Management
Human Resources Administrative Assistant : Onboarding, Recruiting, Employee Relations, New Hire Orientations and Human Resources Information Systems (HRIS)

What are common Administrative Assistant soft skills?

Examples of Administrative Assistant soft skills include Negotiation, Leadership, Team Leadership, Teamwork and Organization Skills.

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume. It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters. Start targeting your resume

Most resumes get auto-rejected because of small, simple errors. These errors are easy to miss but can be costly in your job search. If you want to make sure your resume is error-free, upload it to Score My Resume for a free resume review. You'll get a score so you know where your resume stands, as well as actionable feedback to improve it. Get a free resume review

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5 Real Entry-Level Admin Assistant Resume Examples That Worked in 2024

Entry-Level Administrative Assistant (Admin Asst)
Entry-Level Admin Asst 2
Entry-Level Admin Asst 3
Entry-Level Admin Asst 4
Entry-Level Admin Asst 5
Entry-Level Administrative Assistant Resume Writing 101

You assist more experienced administrative assistants with office tasks like entering data, making spreadsheets, taking calls, and managing files. You might also organize information for presentations.

But how should you document and present your administrative qualifications for an AI cover letter and resume that stand out ? How can you leverage your past experiences to break into your dream role?

We’ll get there in no time with these five entry-level administrative assistant resume templates and a great tool to check your resume ready to lead you down the path to success!

Entry-Level Administrative Assistant Resume

or download as PDF

Why this resume works

Now, don’t be unrealistic and add every office program that exists, but don’t undermine the ability to learn. Add all office tools that you can use at a basic level. After all, learning on the job never hurts anyone.

Entry-Level Administrative Assistant 2 Resume

Entry-Level Administrative Assistant 3 Resume

Entry-Level Administrative Assistant 4 Resume

Entry-Level Administrative Assistant 5 Resume

Related resume examples

Executive Administrative Assistant
Medical Administrative Assistant
Senior Administrative Assistant
Administrative Assistant II
Administrative Assistant

What Matters Most: Your Skills & Experience Sections

It’s time for your balancing act! A good mixture of soft and hard skills is essential to snag your first administrative assistant role: You’ll need to communicate with people while maintaining flawless records and appointment calendars.

List all your skills with a technical and profession-specific edge—instead of saying “documentation,” angle things in your favor with “financial reporting.” Whenever possible, include skills that demonstrate your fit with the job environment: Will you be assisting with budget documentation or social service phone calls?

The skills themselves should be specific, too! If you use a certain type of software, list an example by name.

9 best entry-level administrative assistant skills

MS PowerPoint
Google Sheets
Calendar Organization
Phone Support
Data Analysis
Statistical Reporting
Time Management

Sample entry-level administrative assistant work experience bullet points

Now that you’ve shown that you have a good toolkit in your hands, it’s time to tell recruiters how you’ve successfully helped prevent mishaps with your attention to detail. Or maybe you helped dramatically increase event attendance with seamless scheduling and follow-up calls!

Wherever you’ve created positive outcomes using skills that overlap with administrative roles, like record keeping or time management, there’s an opportunity for a good experience point. Since you’re starting out, you can reference college or internship experiences that apply.

To make each point more credible, back it with quantifiable data! You want metrics for the positive impact you left while assisting others with their itineraries or schedules.

Here’s what we mean:

Gathered investment data to track student portfolio performance with a 93% accuracy rate
Planned, optimized, and maintained work systems and procedures, reducing manual work hours by 7 per week
Converted 1,263 customers to sign up for a new loyalty program, exceeding targets of 800 sign-ups
Systematized corporate records, including the drafting and processing of 16 resolutions and contributing to a team productivity increase of 14%
Organized bi-weekly meetings with local financial investment leaders as guest speakers, elevating program engagement by 17%

Top 5 Tips for Your Entry-Level Administrative Assistant Resume

Read over those examples again and consider how experiences from school or an unrelated job role might reinforce your qualifications as an entry-level administrative assistant. How did your presentation materials increase engagement? Did your organized nature prevent scheduling conflicts?
Administrative assistants mesh with all kinds of work environments—medical, financial, event planning, and more. After all, most professions need help with calendars and paperwork organization! Just remember to tailor your examples to the field you’re applying in.
It’s easy to get swept away with color on your resume template , but you want it to look as tidy and professional as your voice sounds when you answer the phone! Stick with minimal, understated color usage and maintain high contrast.
One of the most desirable traits in an administrative assistant role is efficiency, so show that you can convey information quickly and smoothly by keeping your bullet points brief.
If you’re looking for more qualifications to flesh out your entry-level resume, you can always include additional courses alongside your Business Administration degree, such as Financial Accounting or Principles of Management. Bonus points if you gained some certificates at the end!

Look for universally-beneficial skills like communication, organization, and customer service. Then pin down the metrics for how those skills positively impacted your past role.

Remember that notable student club you chaired? How about that social media outreach project you volunteered for? Both involved organization, scheduling, and data entry—so give them a spot to shine!

Just a page! Any longer, and recruiters won’t be nearly as interested. Besides, you don’t want to water down your resume with filler points. Keep it efficient just as you would on the job.

Top 10 Administrative Assistant Resume Summary Examples

Finding the right words to describe your qualifications in the administrative assistant resume summary can be challenging.

The following resume summary examples are designed to help you craft a powerful resume summary that clearly showcases your skills, experience, and value.

These examples will help you make a strong first impression with potential employers.

10 Summary Examples for Administrative Assistant Resume

Tips for Writing a Great Administrative Assistant Resume Summary Banner

Tips for Writing a Great Administrative Assistant Resume Summary Statement

Be Concise and Specific : Your summary should be a brief yet comprehensive statement that highlights your experience and skills. Aim for 3-4 sentences.
Highlight Key Skills : Mention your skills as an administrative assistant. These include organizational abilities, communication skills, and proficiency in office software.
Showcase Experience : Include your years of experience in the role. Add any specialized experience that’s relevant to the job you’re applying for.
Emphasize Achievements : Highlight any specific achievements or contributions that demonstrate your ability to excel in the role.
Tailor to the Job Description : Customize your summary to align with the job description. Use keywords and phrases from the job posting.

Key Takeaways

A well-crafted resume summary statement can set you apart from other candidates. It briefly highlights your most relevant skills, experiences, and achievements. Remember to tailor your summary for each job application. Ensure it aligns closely with the job description. Highlight your unique qualifications.

Administrative Assistant Resume Summary Examples Banner

Frequently Asked Questions (FAQs)

Your resume summary should highlight your most relevant skills, experience, and achievements. Mention your ability to handle administrative tasks, proficiency in office software, and any specific accomplishments demonstrating your value.

Aim for a concise and specific summary that is around 3-4 sentences. Make sure it’s brief yet comprehensive enough to provide a clear snapshot of your qualifications.

Tailor your resume summary to the job you’re applying for by using keywords from the job posting. Highlight your key skills, relevant experience, and any significant achievements that set you apart from other candidates.

Yes, customizing your resume summary for each job application increases your chances of standing out. Align your summary with the job description to show potential employers that you are a perfect fit for the role.

Avoid being too vague or using generic statements. Ensure your summary is not too lengthy and irrelevant to the job you’re applying for. Also, avoid listing skills or experience that you cannot provide evidence for if required.

12 Entry-Level Administrative Assistant Resume Summary Examples
5 Senior Administrative Assistant Resume Summary Examples
Top 20 Administrative Assistant Resume Objective Examples
Summary of Qualifications for Administrative Assistant Resume

Top 12 Administrative Assistant Skills to Put on Your Resume

In today’s fast-paced office environments, the role of an administrative assistant is more crucial than ever, requiring a diverse set of skills to ensure efficiency and organizational success. This article highlights the top 12 skills that can make your resume stand out to employers, showcasing your ability to thrive in administrative positions.

Administrative Assistant Skills

Microsoft Office
Google Workspace
CRM Software
Time Management
Project Management
SAP Experience
Calendar Management
Zoom Proficiency
Slack Communication

1. Microsoft Office

Microsoft Office is a suite of productivity applications that includes Word, Excel, PowerPoint, and Outlook, used for creating documents, spreadsheets, presentations, and managing email and calendars, essential for the tasks of an Administrative Assistant.

Why It's Important

Microsoft Office is crucial for an Administrative Assistant as it provides essential tools (Word, Excel, PowerPoint, Outlook) for creating documents, managing data, organizing schedules, and communicating effectively, streamlining administrative tasks and enhancing productivity.

How to Improve Microsoft Office Skills

Improving Microsoft Office skills as an Administrative Assistant involves focusing on efficiency, mastery of advanced features, and integrating apps for streamlined workflows. Here are concise strategies:

Take Online Courses : Enroll in courses on platforms like LinkedIn Learning or Udemy that specialize in Microsoft Office. They offer beginner to advanced level courses.

Utilize Microsoft's Training : Microsoft Office provides free training for all its applications, including tips and tutorials directly from the source.

Practice Regularly : Consistent practice is key. Use daily tasks as opportunities to experiment with new features or shortcuts.

Join Forums : Engage with communities like Reddit’s r/MicrosoftOffice or Tech Community for tips, advice, and problem-solving.

Explore Add-ins and Apps : Integrate Office with other apps or explore Office Add-ins to increase productivity.

Keyboard Shortcuts : Mastering shortcuts can significantly speed up your workflow. Refer to Microsoft’s official keyboard shortcuts guide.

Customize the Ribbon : Tailor the Office Ribbon by adding frequently used commands. This guide explains how.

Use Templates : Save time with Office templates for common documents and presentations. Explore options here .

By focusing on these strategies, an Administrative Assistant can significantly improve their proficiency and efficiency in Microsoft Office.

How to Display Microsoft Office Skills on Your Resume

2. QuickBooks

QuickBooks is an accounting software designed for small to medium-sized businesses to manage sales, expenses, payroll, and other financial transactions, essential for an Administrative Assistant in handling day-to-day financial operations efficiently.

QuickBooks is important for an Administrative Assistant because it streamlines financial tasks like invoicing, payroll, and expense tracking, enhancing efficiency and accuracy in managing the company's financial records.

How to Improve QuickBooks Skills

Improving QuickBooks for an Administrative Assistant involves enhancing efficiency, accuracy, and functionality. Here are concise strategies:

Utilize Keyboard Shortcuts : Learn and use QuickBooks keyboard shortcuts to speed up navigation and task completion. QuickBooks Keyboard Shortcuts.

Customize the Dashboard : Tailor the QuickBooks dashboard to display the most relevant information and tools for your role. Customize Dashboard .

Automate Processes : Set up recurring transactions and use the memorized transactions feature for regular billing, invoices, and reports. Automate Transactions.

Integrate with Other Apps : Connect QuickBooks with other business apps (like CRM, time tracking, etc.) to streamline operations. App Integration.

Regular Data Backup and Update : Ensure QuickBooks and its data are regularly backed up and the software is kept up to date. Back Up and Update.

For further detail and support, refer to the official QuickBooks Support Page.

How to Display QuickBooks Skills on Your Resume

3. Data Entry

Data entry involves inputting, updating, and maintaining information in computer systems or databases, a common task for Administrative Assistants to ensure accurate and organized records.

Data entry is crucial for an Administrative Assistant as it ensures accurate and organized records, facilitating efficient retrieval of information, supporting decision-making processes, and enabling smooth daily operations.

How to Improve Data Entry Skills

To improve data entry as an Administrative Assistant, focus on the following key strategies:

Enhance Typing Skills : Boost your typing speed and accuracy with practice. Websites like TypingTest offer tests and games to improve.

Use Data Entry Software : Familiarize yourself with data entry tools and software such as Microsoft Excel for spreadsheets or Airtable for a more database-oriented approach.

Keyboard Shortcuts Mastery : Learn and utilize keyboard shortcuts to navigate and enter data more efficiently. ShortcutWorld offers a comprehensive list for various programs.

Double-Check Your Work : Implement a routine to review your data entries for accuracy. This can save time and reduce errors in the long run.

Regular Breaks and Ergonomics : Take short breaks to prevent fatigue and ensure your workspace is ergonomically set up to maintain focus and productivity. Mayo Clinic provides guidelines on creating an ergonomic workspace.

By focusing on these strategies, you can significantly improve your data entry skills, leading to increased efficiency and accuracy in your role as an Administrative Assistant.

How to Display Data Entry Skills on Your Resume

4. Google Workspace

Google Workspace is a suite of cloud-based productivity and collaboration tools developed by Google, which includes Gmail, Docs, Drive, Calendar, and Meet, designed to help businesses and teams communicate, collaborate, and manage tasks efficiently.

Google Workspace is crucial for an Administrative Assistant because it offers a comprehensive suite of productivity and collaboration tools (such as Gmail, Calendar, Drive, Docs, Sheets, and Meet) that streamline communication, simplify scheduling, and facilitate efficient document management and team collaboration, all within a single, integrated platform.

How to Improve Google Workspace Skills

To improve Google Workspace as an Administrative Assistant, focus on optimizing organization, collaboration, and efficiency by leveraging the following strategies:

Enhance Collaboration: Utilize Google Meet for virtual meetings, ensuring seamless integration with Google Calendar for easy scheduling and access.

Streamline Communication: Gmail’s advanced features like scheduling emails and creating email templates can save time and enhance communication efficiency.

Optimize Document Management: Use Google Drive for file storage and sharing. Implement a clear naming and folder organization system to ensure easy access and collaboration.

Automate Tasks: Explore Google Sheets and Google Forms for automating data entry tasks, collecting information, and generating reports efficiently.

Enhance Scheduling: Leverage Google Calendar’s features like appointment slots and shared calendars to manage your executive's schedule effectively and coordinate meetings.

Stay Informed: Regularly visit the Google Workspace Updates blog to stay updated on new features and best practices.

Incorporating these strategies can significantly improve productivity and streamline administrative tasks within Google Workspace.

How to Display Google Workspace Skills on Your Resume

5. CRM Software

CRM software (Customer Relationship Management software) is a tool that helps manage interactions with clients and potential customers, streamline processes, and improve profitability, aiding in organizing contacts, scheduling tasks, and managing customer communications efficiently.

CRM software is important for an Administrative Assistant as it centralizes customer information, streamlines communication, and automates tasks, enabling efficient management of customer relationships and support to the team in providing personalized service.

How to Improve CRM Software Skills

Improving CRM software, especially from the perspective of an Administrative Assistant, involves focusing on customization, integration, efficiency, and user-friendly features. Here’s a concise guide:

Customization : Tailor the CRM to fit the unique needs of your business operations. This means custom fields, workflows, and reports that match your daily tasks. Salesforce offers extensive customization options.

Integration : Ensure the CRM software integrates seamlessly with the tools you already use, such as email platforms, calendar apps, and social media, to streamline your workflow. Zapier is a great tool for connecting different apps and services.

Efficiency : Utilize automation features for repetitive tasks such as data entry, scheduling meetings, and sending follow-up emails. This can significantly save time and reduce errors. HubSpot provides robust automation tools within its CRM.

User-Friendly Interface : Choose a CRM with an intuitive and easy-to-navigate interface. This reduces the learning curve and enhances productivity. Pipedrive is known for its user-friendly design.

Training and Support : Ensure the CRM provider offers comprehensive training materials and responsive customer support. This is crucial for resolving issues swiftly and getting the most out of your CRM. Zendesk has a strong reputation for customer support.

Feedback Mechanism : Implement a system for collecting feedback from users to continually adapt and improve the CRM’s functionality. SurveyMonkey can be used to gather user feedback efficiently.

By focusing on these key areas, you can enhance your CRM software to better serve the needs of an Administrative Assistant, leading to improved organization, efficiency, and ultimately, customer satisfaction.

How to Display CRM Software Skills on Your Resume

6. Time Management

Time management for an Administrative Assistant involves efficiently organizing and prioritizing tasks and appointments to ensure all duties are completed within deadlines, while also allowing flexibility for unexpected requests or emergencies.

Time management is crucial for an Administrative Assistant because it enables efficient completion of tasks, ensures deadlines are met, and allows for effective prioritization of work, leading to increased productivity and reduced stress.

How to Improve Time Management Skills

Improving time management, especially for an Administrative Assistant, involves prioritizing tasks, planning ahead, and leveraging tools to stay organized. Here are concise tips:

Prioritize Tasks : Use the Eisenhower Box method to differentiate between urgent and important tasks. Eisenhower Box Method .

Plan Ahead : Spend a few minutes at the end of each day planning for the next. Time Blocking Technique .

Leverage Tools : Utilize digital tools like Google Calendar for scheduling and Trello for task management. Google Calendar , Trello .

Set Deadlines : Assign realistic deadlines to tasks and stick to them.

Minimize Interruptions : Allocate specific times to check emails and messages.

By prioritizing effectively, planning diligently, and utilizing the right tools, an Administrative Assistant can significantly improve time management.

How to Display Time Management Skills on Your Resume

7. Project Management

Project Management involves planning, organizing, and overseeing tasks and resources to achieve specific goals within a defined timeline, ensuring projects are completed efficiently and effectively. For an Administrative Assistant, it means supporting these processes by handling administrative tasks, coordinating schedules, managing documentation, and facilitating communication.

Project management is crucial for an Administrative Assistant as it ensures tasks are completed efficiently and on time, facilitates effective resource allocation, enhances communication and coordination, and enables the achievement of project goals, ultimately contributing to the organization's success.

How to Improve Project Management Skills

Improving project management, especially for an Administrative Assistant, involves focusing on organization, communication, and time management. Here are concise strategies:

Embrace Project Management Tools : Utilize digital tools like Trello or Asana for task organization and progress tracking.
Enhance Communication Skills : Employ clear communication methods. Tools like Slack can improve team interactions.
Prioritize Tasks : Use the Eisenhower Box technique to prioritize tasks effectively.
Time Management : Adopt techniques such as the Pomodoro Technique to manage time efficiently.
Continuous Learning : Engage in online courses on platforms like Coursera or LinkedIn Learning to enhance project management skills.

By implementing these strategies, an Administrative Assistant can significantly improve their project management capabilities.

How to Display Project Management Skills on Your Resume

8. SAP Experience

SAP experience for an Administrative Assistant refers to familiarity and proficiency in using SAP software to manage various office administrative tasks such as data entry, processing transactions, handling reports, and maintaining records within an organization.

SAP experience is crucial for an Administrative Assistant as it demonstrates proficiency in using one of the leading enterprise resource planning (ERP) systems for managing business operations and customer relations. This proficiency can streamline administrative processes, enhance data accuracy, and improve overall efficiency within the organization.

How to Improve SAP Experience Skills

To improve your SAP experience as an Administrative Assistant, focus on the following areas:

Enhance Your Skills : Enroll in SAP training courses specific to administrative functions to deepen your understanding of relevant modules.

Utilize SAP Support Resources : Access SAP Help Portal for documentation and support to troubleshoot issues and learn new features.

Join SAP Communities : Engage with SAP Community to exchange knowledge, tips, and best practices with other users.

Practice Regularly : Apply your skills in a sandbox environment to experiment without affecting live data.

Stay Updated : Follow SAP blogs and news to stay informed about the latest updates and features relevant to your role.

How to Display SAP Experience Skills on Your Resume

9. Salesforce

Salesforce is a cloud-based customer relationship management (CRM) software that helps businesses manage their customer interactions, sales, marketing, customer service, and more, all in one platform.

Salesforce is important for an Administrative Assistant as it centralizes customer information, streamlines tasks and schedules, enhances communication and collaboration across departments, and improves efficiency in managing customer relationships and support.

How to Improve Salesforce Skills

To improve Salesforce as an Administrative Assistant, focus on these key areas:

Data Quality : Regularly clean data to maintain accuracy. Use Salesforce's Data Import Wizard for importing and Data Loader for bulk operations.

Customization : Tailor Salesforce to fit your organization's needs by customizing objects, fields, and page layouts. Explore the Salesforce Customization Guide .

Automation : Implement automation with Workflow Rules and Process Builder to streamline repetitive tasks, saving time and reducing errors. Learn more through Salesforce's Automation Guide.

User Training and Adoption : Increase user adoption by providing comprehensive training. Salesforce offers a variety of training resources on Trailhead .

Reports and Dashboards : Create meaningful reports and dashboards to give insights into your business operations. Check out the Salesforce Report and Dashboard Guide.

Security : Regularly review and update security settings to protect your data. Salesforce's Security Guide offers detailed instructions.

Feedback Loop : Establish a feedback loop with users to continuously identify areas for improvement. Salesforce's Feedback Management tools can help.

Focusing on these areas and utilizing the provided resources can significantly improve your Salesforce experience.

How to Display Salesforce Skills on Your Resume

10. Calendar Management

Calendar management, for an Administrative Assistant, involves scheduling, coordinating, and organizing appointments and meetings to ensure an efficient and conflict-free time management for executives or teams.

Calendar management is crucial for an Administrative Assistant as it ensures efficient scheduling, prevents conflicts, maintains organization, and optimizes time management, facilitating smooth operations and effective support for executives and teams.

How to Improve Calendar Management Skills

Improving calendar management as an Administrative Assistant involves optimizing organization, communication, and technology use to manage appointments and meetings efficiently. Here are concise steps:

Prioritize Tasks : Identify and prioritize tasks based on deadlines and importance. Time Management Guide can help understand prioritization.

Use Technology : Leverage calendar management tools like Google Calendar or Microsoft Outlook for scheduling, reminders, and sharing availability.

Set Clear Meeting Agendas : Ensure each meeting has a clear agenda and objective. Tools like Doodle can facilitate finding common available times for meetings.

Block Time : Use time blocking for tasks, including administrative work, to ensure dedicated time for project completion. Time Blocking Guide offers insights.

Regular Review : Regularly review and adjust the calendar to reflect changes or cancellations, ensuring it's always up-to-date.

Communicate Effectively : Keep all stakeholders informed about scheduling changes or conflicts promptly. Effective communication tips can be found at Effective Communication Skills .

Set Boundaries : Establish clear availability boundaries to avoid overbooking or personal time encroachment. Setting Boundaries provides strategies for doing so.

By following these steps and leveraging the suggested resources, an Administrative Assistant can significantly improve their calendar management skills.

How to Display Calendar Management Skills on Your Resume

11. Zoom Proficiency

Zoom Proficiency for an Administrative Assistant refers to the ability to expertly navigate and utilize the Zoom platform for scheduling, hosting, and managing virtual meetings, webinars, and conferences, ensuring efficient and effective online communication and collaboration.

Zoom proficiency is important for an Administrative Assistant as it enables efficient scheduling, hosting, and managing of virtual meetings, ensuring seamless communication and collaboration within and outside the organization.

How to Improve Zoom Proficiency Skills

Improving Zoom proficiency as an Administrative Assistant involves mastering both the technical and organizational aspects of the platform. Focus on the following steps:

Familiarize with Basic Features : Start by understanding the core features of Zoom, including starting/joining a meeting, audio/video settings, and screen sharing. Zoom's own help center is a great resource.

Learn Advanced Functions : Dive into advanced features like breakout rooms, polling, and recording meetings. The Zoom Video Tutorials section provides concise video guides.

Schedule and Manage Meetings : As an Administrative Assistant, efficiently scheduling and managing meetings is crucial. Learn how to use the scheduling feature, send invites, and manage participants. Zoom offers a comprehensive guide on scheduling.

Enhance Meeting Security : Understand Zoom's security features to protect meetings, such as passwords, waiting rooms, and participant management. The Zoom security guide offers practical tips.

Explore Zoom Integrations : Utilize Zoom integrations with other tools like Outlook, Google Calendar, and Slack to streamline your workflow. Check out the Zoom App Marketplace for available integrations.

Practice Regularly : The best way to become proficient is by using Zoom regularly, experimenting with different features in real scenarios.

Remember, continuous learning and staying updated with new Zoom updates and features will enhance your proficiency over time.

How to Display Zoom Proficiency Skills on Your Resume

12. Slack Communication

Slack Communication is a digital platform used for messaging and collaboration, enabling administrative assistants to organize conversations, share files, and coordinate tasks efficiently within teams or across an organization.

Slack communication is crucial for an Administrative Assistant as it enables efficient, real-time collaboration and coordination with team members, streamlines task management, and ensures quick access to important information and updates, enhancing productivity and organizational effectiveness.

How to Improve Slack Communication Skills

To improve Slack communication as an Administrative Assistant, focus on clarity, organization, and efficiency:

Use Channels Wisely : Create dedicated channels for specific topics or projects to keep conversations organized. Slack's Guide on Using Channels

Leverage Direct Messages : For sensitive or specific information, use direct messages. This keeps the main channels clutter-free. Direct Messaging Basics

Implement Slack Etiquette : Be clear and concise. Use bullet points for lists and highlight action items or deadlines. Best Practices for Slack Etiquette

Utilize Slack Features : Embrace features like pinning important messages, setting reminders, or using status updates to inform others of your availability. Slack Features to Help You Stay Organized

Regularly Archive Inactive Channels : Keep the workspace tidy by archiving channels that are no longer active. Archiving Channels

Schedule Messages for Better Timing : Send messages at appropriate times, especially when working across time zones, to maintain respect and consideration for others’ schedules. Scheduling Messages

Use Slack Integrations : Integrate tools like Google Calendar or Trello to streamline work and communication. Explore Slack Integrations

By implementing these strategies, you can foster a more organized, efficient, and respectful communication environment within Slack.

How to Display Slack Communication Skills on Your Resume

Related Career Skills

HR Administrative Assistant
Accounting Administrative Assistant
Executive Administrative Assistant
Office Administrative Assistant
Senior Administrative Assistant
Medical Administrative Assistant

Sample Administrative Assistant Skills Resume

An Administrative Assistant is a multi-talented key employee to any organization, capable of solving a wide range of problems that the higher management and the staff face.Your administrative assistant skills resume should highlight how your ability to solve problems could help the organization as a whole.

All resume examples in this guide

Example of an Administrative Assistant Resume Sample

Tania Williams ‍ Administrative assistant [email protected] +1 254 63 82 29 https://www.linkedin.com/in/taniaw

Profile summary

An administrative assistant with strong communication skills with 5+ years of experience in legal and construction excited to join LUCY LLC to become a key player in their dynamic work environment. In my previous position, being the main administrative assistant, managed schedules and travel plans for the CEO while overseeing the general administration functions

June 2019 to Present Alum Contractors Carried out the recruitment drive to hire 50+ new employees for all departments within 3 months Dealt with the attorneys and helped contract clients with the legal requirements Planned and managed an annual travel budget of $1 million for the executives Trained staff in the finance department for ERP entry of invoices Introduced an internal communication platform and managed the transition to reduce the email communication lead time by 25%

Aug 2017 to May 2019 ACL Company Carried out monthly procurement of stationery for all store locations and managed an annual budget of $100,000 Managed client inquiries and helped increase customer satisfaction by 15% Provided administrative support for the operational management in the finance and marketing departments Created, edited, and proofread proposals sent for corporate clients Managed the client database and updated CRM weekly

Bachelor’s degree in HR management, 2014-2017 Columbia University, NY HR strategy Management accounting ‍ GPA- 3.8/4

Diploma in Advanced Communication 2018-2019 Institute of Communication Science, NY Public speaking Copywriting

Teamwork and delegation when needed Strong written and verbal communication Problem solving Business intelligence Database management Calendar management and scheduling tools Ms Office (Excel, Outlook, Powerpoint, Sharepoint) Call handling

best Administrative assistant skills resume template

The position you are getting into is an interesting, challenging, and highly demanded one. To become an administrative assistant, you need to create the perfect skills resume that convinces the hiring manager that you are the perfect fit.

That is where we can help you. We have analyzed hundreds of administrative assistant job descriptions to come up with the perfect resume format that helps you land more job interviews.

Try our resume builder to create an amazing resume for your next Administrative Assistant job.

The average annual pay for an administrative assistant job is $40,000 based on 45,000+ salary profiles (Payscale.com).

It is a rewarding career leading to becoming an executive assistant to the CEO or an HR and administration manager in the next 5 years.

If you can develop the education qualifications together with experience, you could even later progress to become a general manager or a top-level executive position in the long run. The position leads to unlimited potential to grow as it involves direct interactions with the management of the company.

As there is no hard and fast rule as to what the qualifications of an administrative assistant should be, applicants from different backgrounds apply for the jobs. To stand out from the crowd, and to get more calls for interviews, you can follow our guided approach to creating your resume.

How to make an Administrative Assistant Resume

You should write your administrative assistant resume in the same organized way as the rest of your administrative duties at work. Here are a few general guidelines and tips for success:

A one page resume is ideal
Follow a standard structure and layout throughout
Pick out the important keywords in the job description
Keep your writing brief and to the point
Prioritize your strengths

A recruiter spends less than 10 seconds on average on resumes of administrative assistants as they often get hundreds.

Most organizations now use the applicant tracking system to shortlist resumes in the initial stages. This system tracks the keywords and checks the alignment with the job description.

A clean layout and an organized structure would make your life easy when writing.

The layout of the Administrative Assistant Resume

Plan your resume layout first. Then it is a matter of organizing your experience and expertise. Create a resume for your next administrative assistant position using the following format.

Header with name and contact information
Professional summary
Work experience
Additional sections

The structure of the Administrative Assistant Resume

There are three main structures for writing your resume: they are the functional, reverse chronological, and hybrid. For an administrative assistant where the latest experience and expertise matter the most, we recommend the reverse chronological approach.

In reverse chronological order, we list down the most recent information first.

This structure gives hiring managers quick access to the latest information about you.

Start with the Header of the Administrative Assistant Resume

You do not have to spend most of your valuable time on this section. However, make sure you write the most up to date information in your contact section to hear back from the recruiters.

Example of a good header / Example of a bad header for Administrative Assistant

Tania Williams

Administrative assistant

+1 254 63 82 29

+1 217 53 22 68

101, main street, apt 123,

Washington DC

We have highlighted few important facts you should consider while writing your resume heading,

Start the resume with your name. Not with the position you hold
Use an appropriate email address. However, do not use your current office email
Your residential address is not necessary for the resume header
Consider putting the link to your LinkedIn account so that they can search further about you. Make sure you keep LinkedIn updated
If you maintain a career blog, you may link that

Is a photo required in the Administrative Assistant Resume?

For the safe side, do not include a photograph in the resume. Some organizations consider it discrimination against the candidates. For instance, 80% of US based companies strictly don’t shortlist resumes with candidate’s photos.

Professional summary for Administrative Assistant

If you are an experienced candidate, write an intriguing Profile Summary. If you are applying for an entry level position or you are in a career change, you may write a Resume Objective Summary highlighting your passion and enthusiasm towards the position.

You can use this sample to write your own profile summary. See if you can identify the difference between the CORRECT and INCORRECT summaries.

An administrative assistant with 5+ years of industry experience in administrative functions in a tech company, looking for an opportunity in a senior position

Consider the following while writing your summary section,

Limit it to two sentences
Tell what you have done
Tell what you can do
Prove your points with numbers whenever possible
Pick the keywords from the job description

Work Experience in the Administrative Assistant Resume

By writing an impressive work experience section, you increase your chances of getting more interviews.

You will learn how to write your experience section to make your resume stand out among the top 5% of applications

Describe your work experiences on your Administrative Assistant Resume

Follow these general guidelines when writing the work experience section,

Describe your biggest achievements using numbers to gain credibility
List your experiences in reverse chronological order to showcase your latest experience first
Comply with the job description

Examples of professional experiences for Administrative Assistant junior

Aug 2019 to Present

ACL Company

Procurement of daily stationery requirement

Managed client inquiries at the front desk

Provided administrative support

Typing and editing documents

Answering phone calls

Carried out monthly procurement of stationery for all store locations and managed an annual budget of $100,000

Managed client inquiries and helped increase customer satisfaction by 15%

Carried out the tender process for office equipment purchase of $200,000

Supported operations in the finance and marketing departments by providing administrative support

Created, edited, and proofread proposals sent for corporate clients

Managed the client database and updated CRM weekly

The experience section is important even if you do not have experience. If you have little or no experience as an admin assistant, write about your project experience while studying or write about the experience you have using MS Office applications and other relevant tools.

Examples of work experience for Senior Administrative Assistant.

Aug 2016 to Present

Alum Contractors

Recruitment of new staff

Assisted with legal correspondence

Managed travel arrangements

Client invoice handling

Involved in other administrative duties

Increased efficiency in office work

Carried out the recruitment drive to hire 50+ new employees for all departments within 3 months

Dealt with the attorneys and helped contract clients with the legal requirements

Planned and managed an annual travel budget of $1 million for the executives

Trained staff in the finance department for ERP entry of invoices

Introduced an internal communication platform and managed the transition to reduce the email communication lead time by 25%

Spend 70% of your resume writing time optimizing this section. As a senior administrative assistant, having a solid experience section is the only way to stand out from the rest.

Eg: Managed, Executed, Introduced, Coordinated

Education in the Administrative Assistant Sample Resume

Education qualifications for an administration assistant are not rigidly defined. However, a few organizations might even ask for a bachelor’s degree as the minimum requirement which they would state in the job advertisement.

Any academic qualification related to HR, administration, or management would be considered relevant for most of the jobs in the market.

Should you start with education or work experience in Admin Assistant Resume?

If you are applying for a senior admin assistant position, you should prioritize your experience section in the resume. However, if you do not have much experience or your greatest strength is education, you could give it the priority.

How to properly list your education in an Administrative Assistant Resume?

Use a consistent format when presenting your educational credentials.

Our recommendations are in the following bullet points:

State your degree type and the major

Eg: Bachelor's degree in human resource management

Indicate the year of graduation and the year of commencement

The university or institution and its location

Eg: Columbia University, NY

Achievements, honors, or awards (if any)

Explain what you learned, if relevant

If your grade point average is above 3.0, you can also mention that

Example of the education section of an Administrative Assistant

Bachelor’s degree in Business Administration, 2014-2017

Columbia University, NY

Financial accounting

Management accounting

Diploma in Advanced Communication 2018-2019

Institute of Communication Science, NY

Public speaking

Business writing

Skills to put in the Resume for an Administrative Assistant

The resume skills section is not a critical deciding factor for recruiters. However, if you write it wrong, you could get your resume rejected.

The main mistake applicants make writing this section is to load it up with a general set of skills. We recommend using a mix of soft, hard and, IT skills based on the hiring managers requirement.

What are the main skills sought for in an Administrative Assistant Resume

The following are the relevant skills recruiters generally look for in an administrative assistant resume.

Soft Skills: Hard to measure (generic)

Verbal communication and phone etiquettes
Strong written communication skills with email etiquettes
Time management
Listening skill
Emotional intelligence
Complete tasks with precision
Teamwork and delegation when needed
Detail oriented
Problem-solving
Attention to detail
Organizational skills
Flexibility
Business intelligence

Hard Skills and IT skills : Easy to measure (specific)

Fast and accurate typing (words/minute)
Calendar management (Calandly, Google calendar)
Basic technical skills such as setting up projectors, photocopying, scanning, and managing media files
Database management
MS Office (Excel, Outlook, Powerpoint, Sharepoint)
Call handling

Administrative assistant skills list for a junior

A junior administrative assistant would mostly be involved in operational tasks. Those are the skills an administrative assistant junior should focus on writing. However, it is vital to refer to the job description here. The recruiters state the skills they are particularly looking for.

A mix of soft, hard and IT skills is recommended.

Strong verbal and written communication
Setting up projectors, photocopying, scanning and, managing media files
Microsoft Office (Excel, Outlook, Powerpoint, Sharepoint)

Administrative assistant skills list for a senior

A senior administrative assistant would typically be involved in managerial tasks. As above mentioned, refer to the job description to get an idea of the skills the recruiter is specifically looking for. Use those keywords.

Strong written and verbal communication
Calendar management and scheduling tools

Additional Headings for your Administrative Assistant Resume

Additional headings are a great way to give a pleasant surprise to the hiring managers.

Utilize this section to showcase something extraordinary that distinguishes you from the rest of the applicants.

Computer skills and certifications in an Administrative Assistant Resume

An industry specific skill certificate is the best thing to include in this section. It instantly makes you an expert in the subject and acts as a catalyst in the shortlisting process.

CAP (Certified Administrative Professional) is one of the TOP certifications awarded by the International Association of Administrative Professionals (IAAP). To earn the credential, you must meet the requirements for education and experience set forth by the institution.

However, there are many administrative certifications offered by local universities and institutions.

You can also include a certification you completed or reading for in communication or IT. Advanced certification courses in MS Office, cloud computing, database management, ERPs are all relevant IT skills for administrative assistants.

Interests in an Administrative Assistant Resume

We do not recommend listing your interests in most cases. A generic set of interests would kill the formality of your resume.

However, if there is any skill mentioned in the job description that aligns with your interests, consider including them.

Languages in an Administrative Assistant Resume

Having fluency in a few relevant languages could come in handy for an administrative assistant in an international organization as they deal with multicultural staff and clients in other countries.

Mention the level of fluency for each language when listing the languages. Using our pre-designed resume templates , now you could easily state your fluency.

Summary: Key Points for Writing a Perfect Administrative Assistant Resume

Name and contact information should appear at the top of your resume
A summary highlights your greatest accomplishments, experience, and skills in a 2-3 sentence statement
List down your experience in reverse chronological order
If your education is stronger than your experience, list education before experience
Put together a mix of soft, hard, and IT skills
Create a pleasant surprise for the hiring manager by adding additional sections such as Certifications, Interests, and Languages

Write a Cover Letter That Goes With Your Administrative Assistant Resume

Though every organization does not ask for cover letters, you could use one to your advantage in situations where you are applying for a position in a specific company of your interest, you are in a career change, or you are applying as a fresh graduate.

Make it your sales pitch to state your passion and the input you can give to the position. You should be concise and to the point as to why they should hire you.

Frequently Asked Questions for an Administrative Assistant Resume

What are the top 3 administrative assistant resume skills.

Microsoft Applications (Excel, Outlook, Powerpoint, Sharepoint)

How do you write administrative skills on a resume?

Include a mix of soft, hard and IT skills in your skills section. If you are an experienced assistant, you should focus on writing more managerial skills and if you are a junior, your focus should be on writing more operational skills.

What are good skills for an administrative assistant?

Teamwork and delegation
Problem solving
Database management and ERP
Advanced Microsoft Excel

What is your greatest strength as an Administrative Assistant?

You can state your strong communication skill, time management or your IT skills as the greatest strengths. However, to give a more tailored answer, you should refer to the job advertisement and see what skills the recruiter expects.

Create your resume with the best templates

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

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IMAGES

Administrative Assistant CV
12+ Administrative Assistant Resume Examples [with Guidance]
Administrative Assistant Resume Example
19 Administrative Assistant Resumes & Guide
This sample resume for a midlevel administrative assistant shows how
Admin Assistant Resume Samples

COMMENTS

11 Best Administrative Skills for Your Resume (With Examples)
Learn how to showcase your administrative skills on your resume with examples and tips. Find out which skills are in demand for various jobs and industries and how to highlight them on your resume.
8 Must-Have Administrative Assistant Skills
Administrative assistant skills may vary depending on the industry, but the following or the most important abilities to develop: 1. Written communication. Communication is a much-needed skill in almost any field. These skills include everything from composing emails to writing social media posts for a company.
10 Best Administrative Assistant Skills to Put on a Resume
Here are 11 additional hard skills you should highlight on your administrative assistant resume: proficiency with email platforms (e.g., Gmail & iCloud Mail) calendar management. database management. inventory and supply management. fast typing speed. customer service. negotiation.
13 Administrative Assistant Resume Examples for 2024
13 Administrative Assistant Resume. Examples for 2024. Stephen Greet August 21, 2024. Entry-Level. Mid-Career. Senior-Level. Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom.
Administrative Assistant Resume Examples and Template for 2024
Becoming an administrative assistant or continuing to advance in this field can require particular skills, experience and education. Whether you're choosing this role or another position as a career path, a resume is often the first opportunity to show hiring managers why you're the best fit for a position.Reviewing resume examples can help you create a document that can show hiring managers ...
Administrative Assistant Resume [2024]
Good Administrative Assistant Resume Summary Example. Emotionally intelligent and computer-savvy Administrative Assistant with an Associate's degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine. Wrong Example.
Administrative Assistant Resume Examples & Tips for 2024
Example 2. Diligent administrative assistant with a keen eye for detail and a passion for organization. Successfully managed calendars, travel arrangements, and office supplies for senior executives. Skilled in multitasking and problem-solving, ensuring smooth daily operations and contributing to overall efficiency.
Administrative Assistant Resume: Examples, Skills, & Tips
Admin jobs differ from one another, and you don't want a recruiter to think that all you can do is make coffee for the CEO. 20+ Resume Skills for an Administrative Assistant. Microsoft Word, Excel, Outlook, and PowerPoint skills. Calendar management. Appointment setting.
19 Administrative Assistant Resume Examples & Guide
Resume Sections. 1. Contact Information: Name, Address, Email Phone Number, Driver's license. 2. Professional Summary: 1 - 3 sentences giving a broad overview of your background, years of experience as an Administrative Assistant, the industries you have worked in, and the people you have supported. (see below) 3. Employment History:
Administrative Assistant Resume Examples + Template
An administrative assistant resume sample better than 9 out of 10 other resumes. Administrative assistant resume examples you can take inspiration from. How to write an administrative assistant resume summary or objective. What are the best administrative assistant skills for resume. Want to save time and have your resume ready in 5 minutes?
Administrative Assistant Resume Examples for 2024
Why this example passes: Numbers and statistics add detail and quantify the results this administrative assistant delivers: 200 data entries per day with 98% accuracy. Good use of strong words and active language. Includes employer-desired skills like organizational skills and calendar maintenance.
10 Administrative Assistant Resume Examples That Landed Jobs
An administrative assistant resume is a document that highlights the experience, skills, and strengths of an admin assistant. Definition of an administrative assistant resume An administrative assistant resume is a marketing tool used to showcase an individual's skills, qualifications, and experience that makes them eligible for ...
Administrative Assistant Resume Examples For 2024 (20+ Skills & Templates)
1 Tailor your resume to the job description: Match your skills and experience to the requirements listed in the job ad. 2 Use keywords: Include industry-specific keywords and terms related to account management to make your resume more searchable. 3 Showcase your soft skills: Soft skills such as communication, problem-solving, and adaptability ...
How to Write a Standout Administrative Assistant Resume
Skills like answering phones, greeting customers, taking orders, planning events, scheduling meetings, managing files, and creating PowerPoint presentations are all highly transferable. Before you sit down to write your resume, make a list of all your relevant skills. 3. Consider an alternative layout.
12+ Administrative Assistant Resume Examples [with Guidance]
Administrative Assistants are experts at ensuring smooth office operations and supporting high-level executives. Just like an efficient office, your resume as an administrative assistant should be well-organized and effectively communicate your skills to support the needs of the team. In this guide, we'll explore 12 administrative assistant resumes that demonstrate how to present your ...
15 Administrative Assistant Resume Examples for 2024
Skills For Administrative Assistant Resumes. When you're applying for an administrative assistant position, your relevant administrative skills that are transferable from other roles will play a big part. This may include skills such as customer service, data entry, technology, and more. Make sure that you take the time to carefully read the ...
17 Administrative Assistant Resume Examples & Guide for 2024
This resume addresses the job ad's key points by: Featuring comprehensive support for senior leaders, demonstrating strong organizational and administrative skills. Emphasizing event and meeting organization, resulting in a 15% increase in efficiency.
Administrative Assistant Resume Examples and Templates for 2024
An administrative assistant cover letter template lets you emphasize your best qualifications and skills and can set you apart from other candidates. Use these examples to learn how to structure your cover letter and what to include. Jacob Meade. Certified Professional Resume Writer (CPRW, ACRW)
Resume Skills for Administrative Assistant (+ Templates)
Go through the Administrative Assistant posting you're applying to, and identify hard skills the company is looking for. For example, skills like Invoicing, Company Secretarial Work and Telephone Reception are possible skills. These are skills you should try to include on your resume. Expand. 2.
5 Real Entry-Level Admin Assistant Resume Examples That ...
Assistant Resume Examples That Worked in 2024. You assist more experienced administrative assistants with office tasks like entering data, making spreadsheets, taking calls, and managing files. You might also organize information for presentations. But how should you document and present your administrative qualifications for an AI cover letter ...
Top 10 Administrative Assistant Resume Summary Examples
8. Professional Administrative Assistant with excellent communication and interpersonal skills. Experienced in handling customer inquiries, scheduling appointments, and providing administrative support to diverse teams. A reliable and resourceful problem solver who adapts quickly to changing priorities. 9. Energetic Administrative Assistant ...
Top 12 Administrative Assistant Skills to Put on Your Resume
Zoom Proficiency. Slack Communication. 1. Microsoft Office. Microsoft Office is a suite of productivity applications that includes Word, Excel, PowerPoint, and Outlook, used for creating documents, spreadsheets, presentations, and managing email and calendars, essential for the tasks of an Administrative Assistant.
Sample Administrative Assistant Skills Resume
An Administrative Assistant is a multi-talented key employee to any organization, capable of solving a wide range of problems that the higher management and the staff face.Your administrative assistant skills resume should highlight how your ability to solve problems could help the organization as a whole.
Evaluating Soft Skills for an Administrative Assistant Role
Effective Techniques for Assessing Soft Skills. An effective administrative assistant will possess both hard and soft skills, from keeping track of schedules to knowing how to convey information clearly. While technical abilities can often be identified from an administrative assistant resume, skills tests, and interview conversations, spotting soft skills during the hiring process can be more ...
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The newest government initiative to help Singaporeans with a smarter way to find jobs. You can now search for jobs based on your skills, discover suitable jobs you might not have considered before, or find jobs with government support.