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How to Write a Cover Letter

Last Updated: October 26, 2023 Fact Checked

This article was co-authored by Amber Rosenberg, PCC . Amber Rosenberg is a Professional Life Coach, Career Coach, and Executive Coach based in the San Francisco Bay Area. As the owner of Pacific Life Coach, she has 20+ years of coaching experience and a background in corporations, tech companies, and nonprofits. Amber trained with the Coaches Training Institute and is a member of the International Coaching Federation (ICF). There are 8 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 19,041,644 times.

Cover letters. As much as they require more work, cover letters are a great opportunity to cover qualifications we can’t fully explain in our resumes. In addition, they help personalize job applicants to enable them to come across more as real people to potential employers. If you throw together a cover letter in the hopes that nobody will actually read it, you might be missing a chance to land the job. To take advantage of a cover letter's full potential, follow these steps below. You’ll find advice on formatting, reviewing, and researching cover letters. You will also find links to three free samples, which you can copy and adapt to your own personal cover letter.

Sample Cover Letters

Here are some well-written sample letters you can copy and use as a starting point.

Write an Email Cover Letter

How to Address Your Cover Letter Figure out the name of the hiring manager. This small detail makes a huge difference. It makes your letter seem less formulaic, and shows the hiring manager that you care about this opportunity enough to figure out who to write to. Go with another manager’s name if you can’t find the hiring manager. Look up the company’s employee roster and make an educated guess as to who will be reading your cover letter. Even if you’re incorrect, it’s better than using “Dear Hiring Manager” or “To whom it may concern”. If you can't find the name of an employee, you can also address the team (for example, “Dear Digital Marketing Team“). Use “Dear” and their formal title. Make sure to use the hiring manager’s proper title, like Mr., Ms., or Dr. If you can’t tell from their name what the manager’s gender is, address it to their full name. [1] X Research source End with a comma or semi-colon. Ending the salutation with a comma is typically acceptable. If you want your letter to be more formal, opt for a semi-colon instead.

• The introduction is your chance to hook the reader and convince them that reading your cover letter is worth their time. If they aren't convinced in the first few sentences, they may not read the rest of the letter.
• Start with a few unique, attention-grabbing lines that are creative and original. This can include relevant anecdotes, facts, or quotes. Always think about it from the perspective of the hiring manager or recruiter: what is the specific value you bring to the company, organization or role?
• Carefully evaluating a job posting is a great way of gauging the type of company that you’re applying for and can help determine the tone you’ll use in writing your letter from the first paragraph to the last.

Want Feedback on your Cover Letter? Submit your cover letter for professional editing and feedback when you take wikiHow's New Cover Letter Basics Course !

Make Sure to Talk About… Why you’re a qualified candidate for the position. What work experience you have that fits the listed job requirements. Why you want to work for this company specifically. What tangible actions and improvements you could make in this role.

Wrapping Up the Cover Letter Reiterate why you’re a perfect fit. Sum your qualifications up in one succinct sentence to remind the manager why you’re the right person to hire. Discuss what you’ll do next. If you plan on following up with the hiring manager in a week or two, include a specific date. Otherwise, just say that you look forward to interviewing for the position and discussing your qualifications further. Give your contact information. Include your email address and phone number to make sure the manager can get in touch with you. Mention any attachments you’ve included. This could be references, a resume, your portfolio, or other requested materials. Thank the person for their time and consideration. Say something like, “Thank you very much for your time and I look forward to speaking with you soon.”

Write a Paper Cover Letter

Formatting the Letterhead Write your name at the top. If you’re stylizing your letterhead horizontally, bold your name and write it in 14- or 16-point font. If not, put it in 12-point. Include your address, phone number, and email. Make sure your information is up-to-date so the employer can easily contact you, and write it in normal, 12-point font. Use a professional, legible font. You can use a different font from the rest of the letter to help your information stand out, but it should be clear and professional. Avoid fonts with stylistic curls and add-ons. Include an extra line under the letterhead. This creates visual appeal and separates the letterhead from the rest of the letter.

• From here on out, use 12-point Arial or Times New Roman throughout the entire letter, set your margins to one inch, and use single spacing. Be sure your font is black, and if you're printing your letter out, use standard-sized paper (8 1/2” by 11”).

• You don't necessarily need to include how you became aware of the position unless it was through a mutual contact or recruiting program—in which case you should make the most of the connection.
• If you are writing a letter of interest (also known as a prospecting or inquiry letter) in which you are asking about positions that might be available, specify why you are interested in working for the employer.

Writing Stand-Out Body Paragraphs Research the company and tailor your letter accordingly. The tone and content of your letter depend on the company you’re applying for, so it’s important to learn as much as you can about it. Take a look at their website and look up any outside articles about the work that they’re doing. Use language directly from the job listing. Incorporating the exact skills, requirements, and wordings used in the job listing will make your letter stand out to your employer and show that you’re exactly what they’re looking for. [7] X Research source Use a direct tone that matches the company’s atmosphere. If you’re applying to write for a blogging website, go for a friendly or informative tone like the site uses. If you’re applying for a finance position, a more serious tone will work better. Tailoring your voice shows the manager that you’ll fit in well at the company. Research the employer’s mission and history. What makes the company stand out? How have they evolved over time and what’s their stated mission? Incorporating bits of the company’s history and current projects will show that you’re invested and well-informed with their work.

Review Your Cover Letter

Watch Out For: Common misspellings and incorrect punctuation. Comb over your letter carefully to make sure you catch any mistakes that your spelling and grammar checker may have missed. Writing in the passive voice. Now’s the time to own your accomplishments. Replace phrases like “This experience gave me the opportunity to…” with “I used this opportunity to grow and learn that…” Informal writing. Aim to sound professional and educated. Avoid all forms of slang and unnecessary abbreviations.

Checklist for Preparing Your Cover Letter

• The complete name of the company to which you are applying for a job
• The name of the person to whom you are addressing the cover letter
• The address of the person to whom you are sending the letter
• The title of the job for which you are applying and/or its reference number, if it exists

• "room for advancement"
• "an opportunity to learn new skills"

• "graduate student in environmental science"
• "customer service professional specializing in the high-end retail market"

• "fifteen years of excellent customer service experience"
• "an outstanding background in scientific research and discovery"
• "a solid history of dependability in the automotive industry"

• "extensive experience with start-ups"
• "demonstrated ability to solve problems"
• "refined ability to manage teams"
• What will you help the company accomplish, if given the job you desire?
• "increase its bottom line"
• "meet its goal of providing only the best in customer service"
• "expand its customer base and increase its revenue"

• "entry-level"
• "management"
• "senior level"

Expert Q&A

• Be concise. Never use two words when one will do. Always strike the word "very" and eliminate the word "that" as much as you can. Thanks Helpful 1 Not Helpful 0
• Consider name-dropping if you are confident that the person you know at the company you are applying to will vouch for you — but do that with their consent. Sometimes a bit of inside help does go a long way, so don't dismiss this option if it is open to you. Thanks Helpful 0 Not Helpful 0
• Tweak your cover letter depending upon your target. If you are applying for specific jobs then make it as relevant as possible. Include the job reference number and address your cover letter directly to the company contact (if you have their name). Alternatively, if you are applying speculatively you can start with the salutation 'Dear Sirs,' and finish with 'Yours faithfully' rather than 'Sincerely' Thanks Helpful 0 Not Helpful 0

• This is not your autobiography . Keep it well under a page. Thanks Helpful 2 Not Helpful 0
• Avoid generic, empty language ("I will bring a depth of experience," or "I believe my qualifications and experience suit the demands of the position"). Be specific and concrete about what you can bring to the position. Thanks Helpful 1 Not Helpful 0
• Be careful not to overplay your cover letter's role in the job application process. Yes, a good cover letter is important and a well-written cover letter should help entice the employer to read your resume. Even so, you should still be aware that your resume/CV is the main player, whereas the cover letter's role is a supporting one. If you get the balance wrong and place too much emphasis on the cover letter (making it too long and complex), then it could deter the employer from reading your resume. Thanks Helpful 1 Not Helpful 0
• If you're doing a thorough job search, you will get rejected sometimes. If you're not getting rejected, you're not putting yourself out there enough. In addition, if you don't learn to see rejection as a chance to improve your approach, then you'll have a very difficult time getting a job. Thanks Helpful 0 Not Helpful 1

You Might Also Like

• ↑ https://www.indeed.com/career-advice/resumes-cover-letters/how-to-address-a-cover-letter-with-examples
• ↑ https://writing.wisc.edu/handbook/assignments/coverletters/
• ↑ https://www.careers.govt.nz/job-hunting/cvs-and-cover-letters/how-to-write-a-cover-letter/
• ↑ https://www.livecareer.com/resources/cover-letters/how-to/write/yes-coverletter-letterhead-sho
• ↑ https://nationalcareers.service.gov.uk/careers-advice/covering-letter
• ↑ https://www.youthcentral.vic.gov.au/jobs-and-careers/applying-for-a-job/what-is-a-cover-letter/how-to-write-a-cover-letter
• ↑ https://nus.edu.sg/cfg/students/career-resources/cover-letter

About This Article

Address your cover letter directly to the hiring manager for an important personal touch. In your first paragraph, introduce yourself and state the job you’re applying for. In 1-2 body paragraphs, describe why you’re a great candidate, what relevant experience you’ve had, and why you want to work at that company, using language from the job posting. In the last paragraph, give your contact information and thank them for their time. Sign off with “Sincerely,” and send! To find out the differences between how to write an email cover letter versus a paper cover letter, continue reading the article! Did this summary help you? Yes No

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What Is a Cover Letter?

How to write a graduate cover letter, how to write a good cover letter: 10 key tips, frequently asked questions, final thoughts, how to write a cover letter (examples & cover letter tips).

Updated May 15, 2024

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A cover letter is a crucial part of the recruitment process. Covering letters are your first opportunity to talk about yourself in your own words and tell employers why they should hire you.

But it won’t always be easy to get noticed. On average, employers spend around 30 seconds looking at a cover letter .

So, you need to do two things: first, make those seconds count and, second, encourage them to read for longer.

This article will show you how to write a cover letter that does those things. But, broadly speaking, your cover letter should be:

• Bespoke to the role and company you’re applying for
• Complementing your CV, not repeating it

Essentially, a cover letter is your chance to persuade a recruiter that you should be hired for the role. It should show your interest in the company and how your skills and experience will benefit them; that’s why it needs to be specific to the role .

How to Write a Cover Letter for a Job

First, research.

The first step in any job application cover letter is research .

Regardless of whether you're applying for a job in the medical industry such as pharmacy work or nursing , an engineering position, a role within the legal sector or you're interested in a teaching post, it's important to understand the role and company, as well as the sector as a whole.

Even if you are sending a speculative cover letter instead of applying to a specific advertised role, researching the company you are applying to is crucial.

The best cover letters are engaging and written with enthusiasm and energy. They market you, the candidate, as the person who will best fit not only the role but also the company itself and the team you’ll be working with.

To give yourself the best chance, it’s important that you take the time to understand the role, the business and the sector. This applies whether you've been in the sector a long time, are looking to relocate or are considering a career change.

If you take the time to do this research, the employer will immediately see you as someone who is engaged, interested and willing to find things out for themselves. You also show yourself to be someone who does their research and looks ahead, rather than someone who runs in head-first.

Your initial research to write a cover letter should include:

Understanding the company. What does it do? How did it get to this point? How does it make its money? What are the main things going on right now? Who are its competitors?

Understanding the sector. Who are the major players? What does the future hold for the sector? What are the opportunities and challenges of that future?

Understanding the role. The job description is the best place to start and should be studied carefully, but it’s not everything. Look at similar roles within the industry. Look at the makeup of the company. What might this specific role at this specific company look like?

Understanding the people in the company. You’ll need to work alongside them every day, and vice versa. It’s crucial that you get a feel for the organization. How do they present themselves? Formal and structured, or more casual? What feeling does their use of language evoke?

This research will allow you to figure out if this is a place where you want to work and show the employer that you’d fit within their team.

Don't skimp on research when it comes to writing your cover letter.

Cover Letter Format and Appearance Format

Your cover letter should look business-like and professional . It needs to be clean, tidy, readable and consistent. With that in mind, here are some basic tips about the cover letter format you should follow:

Use a simple, readable font such as Arial, Calibri or Times New Roman. This isn’t the place to experiment with wacky fonts, even if you’re applying for a creative role.

Use font size 11 or 12. Smaller becomes harder to read, bigger is unnecessary and looks a little childish.

Use a business letter format. That means putting your name, address, telephone number, email address and the date in the top-right corner of the page. Begin with 'Dear Mr/Ms/Mrs/Dr [Name]' and end with 'Yours sincerely,' if you used their name, or 'Yours faithfully,' if you couldn’t find their name and used 'Sir/Madam' or similar.

Be consistent with your text alignment. Left-aligned is generally the easiest to read.

Try and keep your letter to one page. To help with this, you can make the margins narrower, though try to keep a balance as if the text is too wide it becomes more difficult to read. You can also play around with line spacing; don’t go below 0.9 or above 1.5, however.

If you are attaching your CV and cover letter to an email, make sure that your email also makes a good first impression. Use the subject line to list the vacancy title and/or reference number. Make sure your attached files are clearly labeled with your name, for example, Joe_Bloggs_Cover_Letter. Double-check the email for spelling errors and make sure you use the correct name at the top.

These cover letter format's tips are a useful reference for constructing your own cover letter in an appropriate format. Remember, however, that a cover letter should always be tailored to the specific role and company you are applying for.

Tailoring Your Cover Letter

Generic cover letters won’t cut it. Employers read many applications and it becomes very easy to tell when someone has just copied and pasted a template and changed the details slightly.

Don't copy and paste content from one cover letter to another thinking it will save you time. Sometimes mistakes and oversight can occur; you may forget to change details such as the company or position you are applying to or your circumstances may have changed since the last time you wrote a cover letter.

To let the company know that you’re serious about the role, you should tailor your cover letter to the application.

For instance, a position for an accounting cover letter role will require different skills and experience to an architect role, bartender position or opening within the dentistry sector and a cover letter should reflect this relevant experience accordingly.

There are three things you need to know so you can tailor your cover letter for the best chance of success:

1. Applicant Tracking Systems

70% of jobs are filled by an Applicant Tracking System (or ATS) . An ATS is an automated software that reads applications and uses algorithms to make decisions about them.

Have you ever wondered why you sometimes have to fill out a long form that simply repeats a lot of the information on your CV? It’s because the information is being put directly into an ATS.

Some more advanced ATS’s can also read cover letters. This is typically done by scanning for keywords relating to the job description.

For that reason – and because it’s good practice in general – you should refer directly to the attributes, values and responsibilities that the employer uses in the job listing.

By using those keywords, not only do you make sure that an ATS will notice, but you will also show that you’re focused on exactly what the employer wants.

For instance, if the job requires data analysis, mention the term 'data analysis' in your cover letter.

A social worker role may state it requires someone with empathy who has good administration and organization skills, in which case ensure you include these key terms when you are writing your cover letter.

2. The Job Itself

While ATS’s are often used, your cover letter will get read by someone at some point, if it goes far enough. Some people will read them quickly and rely more on the interview, while others will read them thoroughly.

In any situation, it’s worthwhile to tailor your cover letter to the specific role you’re applying for.

Again, make sure you refer directly to the job description. Discuss why and how you can fulfill those specific requirements, as well as what you can bring more generally.

3. The Company

Employers aren’t only looking for someone to do a job. They’re also looking for someone to fit in well in their organization. You’ll need to work with others in the company and, some time down the line, you might change roles or be up for a promotion.

So do your research on the company’s values, culture and goals and talk about how you would fit into those.

Format, appearance and structure are key for a good cover letter.

It is understandable that graduates will have less work experience than those who have been in the working world for several years.

However, a graduate cover letter should still follow the format and advice outlined above, but with a different focus.

As a graduate, your cover letter should focus on your academic background. Include the full name of your course and where you studied.

The key is to highlight any major achievements that make you stand out, along with any relevant periods of work experience or voluntary placements you may have undertaken. It is also good to highlight valuable and relevant skills you can bring to the role.

For instance, perhaps you have technical skills associated with software or graphic design.

You may have useful receptionist experience demonstrating your communication and organization skills.

Even if you do not have paid work experience, you may be able to draw on voluntary work or extracurricular activities to demonstrate your skills and achievements.

Graduates may also wish to apply to study for a PhD.

Whether you've recently graduated and would like to continue your academic studies further or you've been working for several years and are keen to increase your expertise and skills through obtaining a PhD, a suitable PhD cover letter is an important part of the application process that can help you stand out from other candidates.

Step 1 . Avoid Clichés

' I’m a great team player and am passionate about my work. '

What’s wrong with this sentence?

First, it doesn’t actually say anything that any other candidate couldn’t say. Second, the recruiter has probably read that same sentence many times today. Third, there’s no evidence provided to back up the claims.

Back up your claims with examples, be specific about your skills, and avoid clichés that an employer has heard many times before.

Step 2 . Remember to Proofread

Everyone hits the wrong key once in a while, and we all have those words that we never seem to spell correctly.

However, poor grammar and spelling will reflect badly on you. It can show an employer that maybe you don’t quite have the attention to detail they’re after.

Use a spell checker before you send in the cover letter, so you know there won’t be any mistakes.

Read your cover letter out loud several times after you’re finished writing it, to make sure the words flow naturally.

Sometimes you won’t notice minor errors until you hear how it sounds yourself. If possible, get a friend or family member to read over it for you, to get a fresh perspective.

Step 3 . Keep It Professional

The cover letter isn’t the place to show how friendly, funny or creative you are. It’s the place to show you’re a serious, competent and professional person, capable of doing the job at hand.

While that doesn’t mean you have to be stiff and overly formal, it does mean you should keep the tone, style and formatting professional.

Step 4 . Use Concrete Examples

Anyone can say they’re a great communicator. Make sure you provide evidence in the form of concrete examples.

For every point you make about yourself or your skills, be sure to follow it with a tangible example.

Don't use generic qualitative words to describe your successes. Instead of saying that you signed up 'a lot' of new customers , say that you managed to improve the monthly customer acquisition rate by 34%.

Instead of saying that you 'added to' the company’s profit margin, show that you increased the profit margin by 8% in 12 months.

Step 5 . Tailor It

There will be plenty of candidates who show real enthusiasm for that specific job at that specific company. So why would they hire someone who has clearly taken a scattergun approach? Are they sure that this person even wants the job?

Show the employer that you’re excited about the opportunity they’re offering and show them that you can fulfill their specific needs. You’ll stand a much better chance if you take the time to tailor your cover letter to the specific role and employer.

Step 6 . Keep It Concise

As Mark Twain famously wrote: ‘I didn’t have time to write a short letter, so I wrote a long letter instead.’ Keeping a cover letter short, concise and to the point doesn’t mean you have less to offer.

In fact, employers tend to prefer shorter cover letters , so never use more words than needed.

Step 7 . Don’t Repeat Your CV

The employer has already seen your CV. They probably have it out in front of them as they read your cover letter. They won’t take kindly to simply reading the same information twice.

Your CV is more of an overview of important information about you and your career and education history. The cover letter is there to elaborate, explain and persuade the employer that you’re the best candidate.

Step 8 . Be Active and Confident

If you’re too passive in your writing, you might come across as someone who lacks confidence and initiative.

Be confident in your abilities and demonstrate that you’re able to be proactive and can take charge of your own work.

Step 9 . Incorporate Key Terms

By doing this, you kill two birds with one stone. First, you make sure the company’s ATS notices the right things about your cover letter. Second, you demonstrate to the employer that you have read and understood the job description, and that you fulfill the requirements.

Step 10 . Don’t Be Too Humble

This is your chance to sell yourself and persuade the employer why they need you in their company. Being too humble and playing down your skills and experience won’t help you do that.

Of course, you do need to balance that approach with the risk of sounding arrogant. The key here is to back up your skills with concrete examples, but also to emphasise your willingness to improve, listen to feedback and learn new skills.

Cover Letter Examples

Crafting a compelling cover letter is essential in the job application process. It serves as your introduction to potential employers and a chance to showcase your personality and enthusiasm for the position.

Here are brief examples to guide you in creating an impactful cover letter:

For a Sales Position

Dear Hiring Manager, In my previous role, I exceeded quarterly sales targets by 30% through strategic client engagement and innovative product presentations. I am excited to bring this proven track record of driving revenue to your dynamic sales team at [Company Name]. Best regards, [Your Name]

For a Project Manager Role

Dear [Hiring Manager's Name], As a seasoned project manager, I successfully led a cross-functional team in implementing a streamlined workflow, resulting in a 20% reduction in project completion time. I am eager to apply my project management expertise to drive efficiency and success at [Company Name]. Best regards, [Your Name]

For an Entry-Level Position

Dear Hiring Team, Having recently completed my [Degree] with a focus on [Relevant Skill], I am enthusiastic about the opportunity to contribute to [Company Name]. My academic achievements and passion for [Industry] make me an ideal candidate for this entry-level role. Sincerely, [Your Name]

For a Creative Position

Dear [Creative Director's Name], With a portfolio showcasing my innovative design projects, I am thrilled to apply for the [Position] at [Company Name]. My ability to blend creativity with strategic thinking makes me a valuable asset to your creative team. Warm regards, [Your Name]

Remember, a cover letter is your chance to complement your resume and make a memorable impression. In addition, tailor each letter to the specific job and company, addressing essential requirements and expressing genuine interest.

Keep it concise, focused, and infused with your unique personality to stand out in the competitive job market.

How to format a cover letter?

Format your cover letter in a professional and clean structure. Begin with your contact information, followed by the date and the recipient's details. Use a formal salutation, an engaging opening paragraph, well-organized body paragraphs highlighting your qualifications, and a strong closing. Sign off with a professional closing phrase.

How long should a cover letter be?

A cover letter should be concise and focused. Aim for three to four paragraphs, keeping it within one page. Capture the reader's attention with a brief introduction, highlight your essential qualifications, and express enthusiasm for the position.

What to include on a cover letter?

Include your contact information, the date, and the recipient's details. Begin with a compelling introduction, express your interest in the position, highlight relevant skills and experiences, and explain how you can contribute to the company. Conclude with a strong closing and a call to action.

Who to address cover letter to?

Address the cover letter to the hiring manager or relevant department head whenever possible. If the job posting includes a contact name, use it. Doing so adds a personal touch and shows that you've taken the time to research the company.

How to address a cover letter without a name?

Opt for a generic but professional salutation when you don't have a specific name. "Dear Hiring Manager" or "To Whom It May Concern" are suitable choices. If you're applying to a smaller company, consider researching online or calling the company to find the appropriate contact person.

Our guide on writing a cover letter offers comprehensive strategies to enhance your job application effectively. It emphasizes tailoring your cover letter to each specific job and company, showcasing your achievements, and maintaining a clear, professional format.

Remember, a well-crafted cover letter is your opportunity to make a memorable first impression, highlighting your skills and passion. By following these guidelines, you can significantly increase your chances of standing out in the competitive job market.

You might also be interested in these other Wikijob articles:

Or explore the Application Advice / CVs sections.

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How to Write a Cover Letter

Advice for tackling one of the toughest parts of the job-hunting process.

Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.

No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews  — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?

• Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to 

start your cover letter

 with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

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How to Write a Cover Letter for a Recruitment Consultant

Last Updated: May 20, 2023 Approved

This article was co-authored by Katherine Kirkinis, Ed.M., MA . Katherine Kirkinis is a Career Coach and Psychotherapist who has served as a career expert for Forbes, Medium, Best Life, and Working Mother Magazine, and as a diversity and inclusion expert for ATTN and Quartz. She specializes in working with issues of career, identity, and indecision. She has doctoral-level training in career counseling and career assessment and has worked with hundreds of clients to make career decisions through career assessments. She is pursuing a doctoral degree at The University of Albany, SUNY where her work focuses on diversity and inclusion, racism in the workplace, and racial identity. She is a published author and has been featured in academic journals as well as popular media outlets. Her research has been presented at 10+ national APA conferences since 2013. There are 7 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, several readers have written to tell us that this article was helpful to them, earning it our reader-approved status. This article has been viewed 778,644 times.

Recruitment consultants work with businesses to match job seekers to open positions. When they believe a certain candidate will match a particular job, they forward the applicant's information to the business for further review. Writing a cover letter to a recruiter is your first step in getting a job, and you can follow these steps to make sure that cover letter is perfect.

Sample Cover Letters

Writing Your Cover Letter

• If you're unaware of the recipient's gender, then use the person's full name after "Dear."

• The opening sentence should read something like: "I am writing with interest in being matched with a job in sales and customer service."

• A good introduction would be: "I am a recent graduate of Rutgers University, where I majored in management."

• Recruiters may or may not advertise the companies that they work with. If the recruiter you're writing to has made this information public, mention the specific companies you're interested in working for. This demonstrates that you're a serious candidate who has done research into the job you want.

• Remember that this section shouldn't just restate your resume; the recruiter already has your resume. What it should do is elaborate on some points that don't get fully covered on your resume. For example, you may have done an internship for a semester. This is only one line on your resume, but you can elaborate on how it gave you invaluable skills and experience for the job you're seeking.
• You can also bring up experience that isn't on your resume. For example, tutoring your neighbor might not be suitable for a resume, but you can mention how this experience gave you a sense of responsibility, which will help you in the job you're seeking.

• Look at the transferable skills you've attained. For example, if you're looking for a job in sales, you might not think your stock worker position at a retail store gave you much experience. But if you dealt with customers, that means you've gained customer service experience. These skills easily transfer over to dealing with potential clients for your company.
• If you've never had a job, things you've done in school can also be applicable. You might have given a classroom presentation. That means you have public speaking experience. Other classroom experience that gives you job skills are the ability to meet deadlines, multitask, and work under pressure.

• Your closing should sound something like this: "As you can see from my qualifications, I am an ideal candidate for a position in sales and marketing. I greatly look forward to hearing from you and speaking further. Thank you very much for your time and consideration."

Getting Ready

• What was your area of education?
• What are your past experiences?
• Have you had a job in the past that you enjoyed?
• Consider whether you intend this as a career or as a temporary job. You might be more willing to compromise over a temporary job than over a lifelong career.

• Recruiters will typically say so if they recruit for certain jobs and positions, so make sure you read their website or posting carefully.

• Read Make a Resume for tips on putting together a strong resume.

• Place your name, title, and address on the top left of the paper.
• Place the date below this.
• Put the person's name, title, and address below this.
• Address the person appropriately. Start with "Dear Mr." or "Dear Mrs."
• Have 1-inch margins around the paper and use single spacing. Don't indent, just use a double space in between paragraphs.
• Use an easy-to-read font such as Times New Roman or Arial, in 12-point font.
• End with "Sincerely," then leave 4 lines so you can manually sign your name. Below this, type your name and title.

Expert Q&A

• Always use standard fonts, margins, and paper when writing a cover letter. Your originality should come through in the content, not the form of your letter. Thanks Helpful 0 Not Helpful 0
• Do not take on an overly conversational tone. Although your letter should sound good when read aloud, it should be professional and polite. Thanks Helpful 1 Not Helpful 0

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Expert Interview

Thanks for reading our article! If you'd like to learn more about writing a cover letter, check out our in-depth interview with Katherine Kirkinis, Ed.M., MA .

• ↑ https://writing.wisc.edu/Handbook/CoverLetters.html
• ↑ Katherine Kirkinis, Ed.M., MA. Career Coach & Psychotherapist. Expert Interview. 7 March 2023.
• ↑ http://career-advice.monster.com/resumes-cover-letters/cover-letter-tips/5-simple-steps-to-a-successful-cover-letter-hot-jobs/article.aspx
• ↑ Jonathan Soormaghen. Career Coach. Expert Interview. 7 October 2020.
• ↑ https://money.usnews.com/money/blogs/outside-voices-careers/2010/11/30/the-6-worst-ways-to-pick-a-career
• ↑ http://www.letterwritingguide.com/request.htm
• ↑ http://businessletterformat.org/

About this article

To write a cover letter for a recruitment consultant, start by placing your name, title, and address in the top left corner. Next, include the date one line below that, and the recipient's name, title, and address one line below the date. Then, greet the person with the salutation “Dear” followed by their full name. In the body of the letter, state the position you’re interested in, along with your relevant skills and interests. Close the letter by reinstating why you’re a good choice, and sign the letter “Sincerely,” followed by your name. For more cover letter writing tips, like how to format using proper spacing and margins, read on! Did this summary help you? Yes No

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