job application receptionist cover letter sample

15 Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A job search can be overwhelming, and if you are like most people, your resume will be your first point of contact with potential employers. However, there is one more step to consider – the cover letter. The cover letter provides an opportunity for candidates to introduce themselves in a way that is personal and professional at the same time. A well-written cover letter can set you apart from other applicants by highlighting your skills in relation to the company’s needs.

Here are 15 amazing Receptionist cover letters that are professionally written and will help you stand out and get that job!

Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Receptionist Sample 1

Dear Sir/Madam, I am writing to express my interest in being considered for the position of Receptionist at your company. I am proficient in customer service, data entry, and office functions. My time management skills are excellent and I have an eye for detail. I would be a valuable addition to your team. Thank you for considering my resume and cover letter in your search for a receptionist position. Best Regards, Jenny Jones

Receptionist Sample 2

I am excited to apply for the Receptionist position with your company. I have a degree in Business Administration and am very focused on making sure my clients are satisfied. I am experienced in customer service and public relations, and feel I would be a great fit for this position.

Thank you, Olivia S

Receptionist Sample 3

What skills and qualities do you possess that make you a strong candidate for this position?

A certified Receptionist is the first person seen when people enter the company. This is a position that needs someone who is friendly, outgoing, and professional. I have had years of experience working in a customer service/office setting with a variety of people from all walks of life. I am very familiar with multi-tasking and am confident in my ability to assist others while keeping an upbeat attitude. In addition, I excel at balancing your workload so the responsibilities are manageable while still remaining efficient. I have excellent time management skills which includes being able to prioritize tasks on-the-spot if needed so no task goes unattended to for too long

Receptionist Sample 4

Dear Sir or Madam,

As a receptionist with two years of experience, I would like to submit my application. I have excellent interpersonal skills and am proficient in Microsoft Office software. Strong customer service skills are essential for this position. I am currently available for an interview at your earliest convenience. Thank you for your time and consideration.

Receptionist Sample 5

Hi,   I am looking for a job in hospitality. I have been a receptionist for 2 years. I have excellent customer service skills and am able to multitask effectively. My experience includes greeting customers, answering phones, taking messages, scheduling appointments and completing registration forms. As you can see from my resume, I have extensive experience that makes me the perfect candidate for this position! Thank you very much for considering me!

Receptionist Sample 6

This is a professional cover letter for the Receptionist position at your company.

I am interested in this receptionist position at ___________ because I have extensive experience in customer service and administrative duties, with an emphasis on excellent communication skills. I am able to work quickly, efficiently, and accurately while maintaining a professional demeanor. I would be so appreciative if you would consider my qualifications for this opportunity! Thank you so much.

Receptionist Sample 7

I am a responsible and detail-oriented professional with over six years of experience in administrative duties. I am confident that I possess the skills and qualities necessary to fill the position of Receptionist at your company.

Please consider me for this position and I will contact you to arrange an interview at your convenience.

Receptionist Sample 8

Dear _______,

I am writing in response to your recent advertisement for a Receptionist. I have over 10 years of experience supporting staff members with answering phones, greeting visitors, handling orders and shipping materials. My skills include proficiency with Microsoft Office software suite, customer service orientation and excellent communication skills. I am an attentive listener who is committed to providing the best service possible to your clients while maintaining a positive attitude.

Thank you for your consideration of me as a potential candidate for this opportunity; please contact me at (555) 555-5555 or email at [email protected] if you would like to schedule an interview. Thank you!

Receptionist Sample 9

Dear Sir or Madam, Neatly groomed, professional appearance with a warm smile and customer service focused. I am looking for a receptionist job due to my experience in this field. I have had over 10 years of customer service experience at the front desk. My work ethic is strong and my ability to multitask is confident. I feel that my skills are an excellent match for your receptionist position and I am confident that you will not be disappointed with my performance. Yours Truly, (your name)

Receptionist Sample 10

Dear Hiring Manager,

My name is _________ and I am applying for the Receptionist position. I have four years of experience in customer service and have excellent phone skills. I understand how to efficiently operate office equipment, including fax machines, photocopiers, scanners, etc. As a Receptionist at your company, I would be able to answer phones while greeting guests with a smile. Please contact me if you are interested in my qualifications for this position or if you would like to schedule an interview. Thank you for your consideration!

Sincerely, _______

Receptionist Sample 11

I am writing to apply for the receptionist position and I believe that my skills and qualifications make me a perfect fit. I have excellent customer service skills, five years experience in the field, and an ability to multitask. I am also proficient in word processing programs such as MS Word and using various office equipment like photocopy machines, faxes, and printers.

I would appreciate your time reviewing my resume for this position.

Receptionist Sample 12

Dear Jerome, I am looking for a new Receptionist position with your company. I have worked in the same industry for over 10 years where I have completed various duties in customer service, human resources and project management. My skills include excellent communication skills, time management, computer literacy and excellent organization. This position will allow me to use all of my abilities to be successful in meeting the needs of both my employer and customers. I hope you will consider me for this position!

Receptionist Sample 13

I am writing to apply for the Receptionist position at your company. I am interested in this job because I am passionate about customer service and enjoy interacting with people on a daily basis. My previous experience includes 5 years of receptionist work with clients such as ____. These experiences have provided me with excellent communication skills that are needed to complete the daily tasks of a receptionist, while continuing to offer exceptional customer service.

Receptionist Sample 14

Jennifer Jones 11 Main Street, Apt. 100 Atlanta, GA 75201 555-555-5555 [email protected]     Date: March 30th 2012. To Whom It May Concern: Hello, my name is Jennifer Jones and I am a qualified Receptionist with over four years of experience in the field. I have excellent customer service skills and I am well versed in Microsoft Office Programs such as Word, Excel and Outlook as well as the internet applications Google Earth and Social Media Networks Facebook and YouTube. If you would like to ask any questions about me or my qualifications please do not hesitate to contact me at 555-555-5555 or at jennifer

Receptionist Sample 15

My name is Joe.

I am interested in the receptionist position posted on your website. I have been a receptionist with XXXX, LLC for X years and I would love the opportunity to work with you. I am hard-working, reliable, punctual and personable with a positive attitude who enjoys working in a fast paced environment. I have excellent customer service skills and can multi-task efficiently while maintaining a calm demeanor in stressful situations. Contact me to schedule an interview at your earliest convenience so that we may discuss how my experience can help you grow your company!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Receptionist Cover Letter Example & Templates

• 30% higher chance of getting a job‡
• 42% higher response rate from recruiters‡

Our customers have been hired at: * Foot Note

When paired with a well-written resume , a strong cover letter can help you stand out from the crowd. This guide to writing an impressive cover letter for a receptionist position will help you make the most of your great multi-tasking and communication skills so you can snag an interview.

More Cover letter examples for the next step in your administrative career

• Administrative Assistant Cover Letter
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Receptionist cover letter (text)

Madison Garcia

Seattle, WA 98144 (555) 555-5555 [email protected]

April 27, 2023

Charlotte Williams, Commercial Interior Design Seattle, WA 98109 Phone: 555-555-5555 E-Mail: [email protected]

Dear Charlotte Williams,

I write in response to your advertisement seeking a receptionist at Commercial Interior Design. As a highly competent receptionist, I bring a professional, friendly and enthusiastic attitude to this role.

In my most recent position, I maintained an exceedingly functional workspace while managing the reception area at New Sentinel. I have a knack for problem-solving and work well independently and with little oversight. I respond to requests from colleagues and clients in a timely manner and am adept at prioritizing multiple ongoing projects.

Additionally, I am proficient in:

Writing correspondence and developing reports from dictation, handwritten notes and documents. Presenting a neat, organized and professional entrance area to clients and vendors. Maintaining security procedures for over 80 visitors per day and 100 employees. Managing written, in-person and email correspondence.

I am a self-starter and excel at managing visitors, multiline phone systems and business correspondence. I am also deeply familiar with Microsoft Office software and adapt quickly to new programs. As a part of the team at Commercial Interior Design, I hope to provide you with reliable and efficient reception services that support your business and client goals.

My resume and references are attached. I look forward to speaking with you soon and will call this week to set up an appointment. Thank you for your time and consideration.

Sincerely, Madison Garcia

How to format a receptionist cover letter

A cover letter is your chance to introduce yourself to a hiring manager. It allows you to expand on your resume, connect with the hiring manager and show them why you’re the one for the job. That’s a lot for one page, but it’s easy to do! 

It all starts with the right cover letter format .

Use the business format for your receptionist cover letter

A cover letter is a business letter, so use the standard business letter format for a receptionist cover letter. 

Use 1 and ¼ inch margins on all sides, single space and left alignment on your one-page document.

As our recepcionist cover letter example shows, your cover letter must also include:

• A header with your name, city, state, ZIP code and telephone number. 
• A greeting, like “Dear Alice Walters,” “Dear Hiring Manager,” or “Dear Customer Service Department.”
• A simple closing, like “Best regards” or “Respectfully.” 

Using a cover letter template is the best way to ensure your cover letter is formatted correctly, so it passes most application tracking systems (ATS) . Plug it into our Cover Letter Builder and we’ll do the work for you. In minutes, you’ll have a professional cover letter for a receptionist job to pair with your resume.

How to write a cover letter for a receptionist position.

Start with a compelling introduction.

Hiring managers spend only seconds scanning job applications, so you must immediately hook them with your receptionist cover letter. Think of your cover letter introduction like an elevator pitch and be clear, concise and direct. Let them know why you’re interested in the job and why you’re the best person for it.

Use accomplishments to explain why you’re a great fit for the role

The body of your receptionist cover letter should paint an in-depth picture of your career while providing insight into your interests and values. In one or two paragraphs, show the potential employer what you can do. Use action verbs to describe your unique accomplishments and keywords from the job description to explain your hard and soft skills .

Close with an invitation

Like our receptionist cover letter examples, use the final paragraph to thank the hiring manager for their time and reiterate your interest in the job. Close by inviting them to contact you to learn more about your qualifications.

Pair your receptionist cover letter with a matching resume

Receptionist cover letter faq, do i need a receptionist cover letter.

Yes. A cover letter is an essential piece of a job application. While a resume provides a snapshot of your professional career, a cover letter fills in the blanks. Cover letters tell hiring managers who you are and why you want the job. More than that, they provide the opportunity to explain career gaps, recent moves to another geographic location or a career move.

How long should a cover letter be?

Your cover letter for a receptionist position should be one-half to one-page long and consist of approximately 250-500 words.

How do you write a cover letter for a receptionist with no experience?

If you do not have work experience, you still must write a cover letter for a receptionist job to accompany your no experience resume . Here’s how: 

• Research the company and let the potential employer know by pointing to something specific that you like about them, such as a volunteer program to help the community. In that case, you might point to your own similar volunteer experience. There are several ways to add volunteer experience to your cover letter.  
• Call on school experiences, internships, training and personal projects and match them to the job requirements. 
• Highlight achievements such as scholastic awards or scholarships.
• Tell a story that emphasizes relevant hard and soft skills and explain exactly how you used them to make a positive impact. 

Do’s and don’ts for building a receptionist cover letter

• Addressing the recruiter or hiring manager directly.
• Explain what attracted you to the company in one or two sentences. 
• Customize your receptionist cover letter for the job. 
• Include keywords from the job description throughout.
• End with a clear call to action. 
• Proofread your cover letter more than once.
• Write a generic receptionist cover letter. 
• Write more than one page. 
• Use generic salutations, like “To Whom It May Concern.”
• Regurgitate your receptionist resume. 
• Rely on automatic grammar or spell checkers. 
• Write a fan letter, even if it is your dream job.

Resume examples for the next step in your administrative career

• Personal Assistant Resume
• Administrative Assistant Manager Resume
• Receptionist Resume
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• Medical Receptionist Resume
• Secretary Resume
• City Clerk Resume
• Non Profit Administrative Assistant Resume
• Gym Receptionist Resume
• Administrative Officer Resume
• Accounts Administrator Resume
• Front Office Assistant Resume
• Administrative Assistant Resume
• Procurement Specialist Resume
• Medical Office Assistant Resume
• Procurement Analyst Resume
• Auto Title Clerk Resume
• Document Specialist Resume
• Excel Professional Resume
• Document Controller Resume
• Medical Billing Professional Resume
• Facilities Manager Resume
• Office Manager Resume

CV examples for the next step in your administrative career

• Admin Executive CV
• Office Manager CV
• Administrative Assistant CV
• Bank Clerk CV
• Administrative CEO CV
• Contract Administrator CV
• Desktop Support Engineer CV
• Facilities Coordinator CV
• Front Office Executive CV
• Procurement Officer CV

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Receptionist Cover Letter Example

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Kellie Hanna, CPRW

Career advice expert.

Kellie is a Certified Professional Resume Writer with 20+ years of experience in digital media and is passionate about helping job seekers navigate their careers. She earned a B.A. in English and writing from Temple University.

‡ Results derived from a study responded by 1000 participants of which 287 created a resume online.

*The names and logos of the companies referred to above are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with MyPerfectResume.

Receptionist Cover Letter Example & How-To Guide in 2024

You're the first face people see when they walk in, and you've got multitasking skills to rival a Swiss Army knife.

You’re a receptionist, and you’re ready to greet any challenge with a smile and a solution.

But when it comes to describing all your skills and qualifications in a cover letter, you suddenly feel like you've hit a wall. 

All the professionalism and charm you have in person just don’t translate into words.

But don't sweat it—this article is your all-in-one tool kit for writing the best receptionist cover letter and getting your foot in the door for an interview.

Here's what we're going to cover:

• A Top-Notch Receptionist Cover Letter Example
• 5 Steps to Writing a Receptionist Cover Letter

3 Essential Receptionist Cover Letter Tips

Let's dive in!

Receptionist Cover Letter Example

5 Steps for the Perfect Receptionist Cover Letter

Now that you've just seen what a great receptionist cover letter looks like, it’s time to start your own.

And it’s time for us to show you how to write a cover letter ! 

Just follow these steps:

#1. Put Contact Information in the Header

Start your receptionist cover letter with your key contact information. 

Place them at the top, just like you would on your resume . Here’s what to include:

• First and Last Name. Always start with your full name.
• Job Title. Be specific about the job you're applying for, like "Front Desk Receptionist." It helps the hiring manager sort through applications faster since they’re probably hiring for several job openings.
• Email Address. Use a simple, professional email. An old quirky email won't work, so swap "[email protected]" for "[email protected]."
• Phone Number. Double-check that your phone number is correct. If you're applying outside your country, make sure to add the dial code in front.
• Location. Just the city and state or country are fine. But if you're willing to move for the job, be sure to mention that somewhere on your resume and cover letter.
• Relevant Links (optional). If you’ve got a LinkedIn profile , you can add a link.

Now, time for the hiring manager’s contact information :

• Company Name. Write down the company's name. If it belongs to a larger company, such as a hotel that’s part of a conglomerate, you can just write the hotel’s name.
• Hiring Manager’s Name. Try to find out the name of the person who’ll be reading your cover letter. Check the job ad, the company website, or LinkedIn for a head start.
• Location. If the business you’re applying to has more than one location in the same city, like a gym that’s part of a franchise, specify the exact location, such as the street address.
• Date of Writing (Optional). You can add the exact date of writing to give your receptionist cover letter a professional touch.

#2. Address the Hiring Manager

Once you've got your contact information sorted, aim to address your cover letter to the person who's going to actually read it. 

And skip the old "To Whom It May Concern" line while you’re at it. 

The trick here is to do a bit of digging. Look through the job ad, company website, or LinkedIn job post to find the hiring manager for the receptionist role you’re eyeing. That way, you can find their name and address them in your cover letter.

Use formal titles like Mr. or Ms., followed by their last name. If you're unsure about their gender or marital status, go with their full name. Like this:

• Dear Ms. Thompson,
• Dear Jamie Thompson,

If you hit a dead end in finding the hiring manager's details, don't stress. You can address the letter to the department or the company at large. Here’s an example:

• Dear Front Desk Team,
• Dear Reception Hiring Group,
• Dear HR Recruitment Staff,
• Dear Office Manager,

#3. Write an Eye-Catching Opening Statement

Hiring managers often spend just a few seconds scanning each application. So, catching their eye right away is critical to getting them to read the rest of your receptionist cover letter.

Start your first paragraph with who you are and why you're keen on the job. Your enthusiasm for the role or the company can make the hiring manager want to read more about you.

Researching the company can also really pay off. The more you know about them, the better you can show why you'd fit right in. It sends the message that you're not just firing off applications everywhere—you're genuinely interested in this particular receptionist role.

If you've got some solid receptionist experience, consider kicking off your cover letter with an experience or skill that sets you apart from other candidates. 

But remember to keep it short and sweet. The goal is to spark the hiring manager’s interest and encourage them to read more.

#4. Use the Cover Letter Body for the Details

The core part of your receptionist cover letter is where you can really dig deep into why you're the ideal pick for the job.

But don't just repeat everything from your receptionist resume . The hiring manager isn’t interested in the same information. Your cover letter is your chance to really flex your professional skills and qualifications in a way that makes you look like a better fit than every other candidate.

To do this, read through the job ad and mention any of your relevant achievements in the reception or admin fields. For example, you can make your cover letter stand out by emphasizing the specific skills mentioned in the job ad. If the position requires top-notch organization skills or multitasking skills, focus on those—not your unrelated pizza delivery skills from years ago.

Knowing more about the company can also give you an edge over other candidates. If you're familiar with their work culture or the type of clients they handle, say so in your cover letter. This shows you've done your homework and can present yourself as a good fit for their team.

Last but not least, try to give off some energetic vibes. Make it clear how eager you are for the role and how you're sure you can make a real difference with your skills and experience.

#5. Wrap It Up and Sign It

How you end your receptionist cover letter is arguably the most important part.

The goal is to leave the hiring manager with a strong, positive impression that confirms everything you’ve told them so far. So, your conclusion should briefly restate why you're the right fit for the job or sum up the key skills that prove it.

To wrap it all nicely, add a call to action to your cover letter. For example, encourage the hiring manager to take the next step, like discussing your application in more detail or arranging an interview. This proactive approach can stick with them and boost your chances of getting a call.

Finally, keep it professional with a closing line and sign your full name at the bottom. Here's an example:

Please feel free to reach out to me at the contact details provided to arrange an interview. I'm keen to discuss my application further when it suits you.

Warm regards,

If "Warm regards" doesn't resonate with you, here are some other polished options:

• Kind regards,
• Respectfully,
• Thank you for considering my application,

You've got the basics of how to write a cover letter.

Now, let's take your receptionist cover letter to the next level with some great cover letter tips :

#1. Match Your Resume

Regardless of your field, it’s essential for your cover letter and resume to reflect the professionalism you'll bring to the front desk.

Make sure your cover letter matches your resume like a uniform would match you with the rest of your team. This basically means keeping the contact information organized neatly on the page, with the same font style and size throughout your cover letter.

And just like juggling calls and visitors, you need to keep an eye on the spacing and margins to make sure your cover letter is at the right length .

Or Use A Cover Letter Template Instead

Feeling overwhelmed?

Here’s a shortcut—our cover letter templates .

Crafted with input from hiring managers around the globe, they're on-point with industry standards and look stunning. You can create your receptionist resume using our free resume templates , and then you’ll have a sleek cover letter for it in no time.

#2. Mention Skills and Keywords

Even the most well-written cover letter can fall flat if it doesn’t contain enough job-related keywords .

The truth is, that hiring managers have a checklist of what they want a candidate to bring to the table, and it’s these essential skills and qualifications that they’re looking for in your cover letter. When writing your receptionist cover letter, make sure you use enough keywords from the job ad.

But don’t just randomly throw in words you recognize. You want your cover letter to convey a story about how you’re the best candidate for the job. If the employer is looking for excellent customer service skills, you need to prove it. Mention how you developed your customer service skills and how they can help you excel at the job you’re applying for. 

#3. Proofread the Final Draft

You've already put in hard work to make your cover letter shine, so don’t let typos or grammar errors ruin your chance. Nothing screams "unprofessional" louder than sloppy writing.

In fact, most hiring managers will throw out an application over minor mistakes .

Avoid this by giving your cover letter a careful read and paying close attention to your text. It might sound obvious at first, but far too many candidates think they can skip it and end up in the hiring manager’s “no” pile.

Once you’ve done your part, try using a handy spell-checking tool like Grammarly . This can scan your text, catch errors you missed, and even suggest style improvements. Once you’re done, you can even hand your cover letter over to a friend. Having a fresh set of eyes check your cover letter can help spot mistakes both you and your spell-checking tool missed.

Key Takeaways

There you have it!

Now, you’re ready to write the perfect receptionist cover letter and land that job you have your sights set on.

But to make sure you’ve got it down, let’s recap our main points:

• Making sure your receptionist cover letter matches your resume gives your application a neat, professional look. Just use a resume and cover letter builder so you can create both documents easily.
• Structure your cover letter so that you have an intriguing first paragraph and then give the details afterwards. Use the body of your cover letter to expand on your skills, experiences, and how they make you right for the job.
• Check the job ad for relevant skills and keywords the employer is looking for. This way, you can easily match what the hiring manager wants to see and leave a great impression.
• Always proofread your cover letter before sending it. Even a tiny mistake can cost you a job opportunity, and it isn’t worth the risk.

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• Cover Letter Examples

Receptionist Cover Letter Examples (Also for No Experience)

Our customers have been hired by:

A receptionist is the face of any office, so why let your cover letter be a forgettable placeholder? If your cover letter is making hiring managers send it straight to voicemail, it’s time for some upgrades.

We're here to help you compose a receptionist cover letter that'll have employers ringing you up like a hotline. Get ready to answer the call to your dream job!

This guide will show you:

• Receptionist cover letter examples better than 9 out of 10 others.
• A cover letter for receptionist jobs that proves bandwidth.
• How to write a front desk cover letter in three steps (even with no experience).
• Why achievements make receptionist covering letters shine.

Want to write your cover letter fast? Use our cover letter builder. Choose from  20+ professional cover letter templates  that match your resume. See actionable examples and get expert tips along the way.

Create your cover letter now

Sample cover letter for a resume— See more cover letter examples and create your cover letter here .

Just make sure to attach your front desk receptionist cover letter to a winning receptionist resume. Check out our dedicated guide:  Receptionist Resume: Sample & Complete Guide

Considering similar positions too? See other cover letter examples in your industry:

• Medical Receptionist Cover Letter
• Front Desk Cover Letter
• Secretary Cover Letter
• Office Manager Cover Letter
• Administrative Assistant Cover Letter
• USPS Cover Letter
• Hospitality Cover Letter
• Waitress Cover Letter
• Technical Support Cover Letter
• Law Firm Cover Letter

Want to explore your options further? See our full selection of cover letter examples for every career:  Professional Cover Letter Examples

Check out this receptionist cover letter example:

Sample Cover Letter for a Receptionist Position

Current Company (If Any)

Mailing Address

Phone Number

Email Address

Hiring Manager Name

Dear [Hiring Manager Name],

Damon Furst, manager of Ripple Medical Clinic, called me "the most efficient, helpful receptionist on five planets.” When he asked repeatedly how I did it, I said being helpful and efficient gives me a lot of personal pleasure. That's why I'm so excited about the receptionist opening at Tulsa Health Clinic.

Your ad said you need an efficient, helpful receptionist with 5+ years of experience. I've got 6 years, plus these achievements to back up Mr. Furst's nice compliment:

• Sourced a new patient portal that lets clients schedule their own appointments online. Reduced staff phone time 45%.
• Recovered $15,000 in past due accounts by setting up new automated email and text reminders system.
• Slashed office supply costs 20% by working with vendor for better deals. Also put office supplies in a Kanban system, reducing waste and spending.

I'm excited to find out what I can do for you. Can we schedule a call to discuss how I can help create a more efficient front office at the Tulsa Health Clinic?

Best Regards,

[Your Name]

PS—I'd love to show you how I helped raise patient retention 22%.

That’s best in breed. Those good cover letter examples for receptionist jobs bring your A-game.

Now let me show you how to write a receptionist cover letter like that.

Choose the Best Receptionist Cover Letter Template

You know how a neat and well-organized schedule can make your job easier?

Same works with a cover letter for receptionists—

An orderly format is what hiring managers love.

So here’s what to include in your cover letter:

Cover Letter Receptionist Examples—Checklist

• your contact details
• the company’s details
• a greeting/salutation (find out the hiring manager’s name!)
• an opening statement that catches their eye
• a short paragraph on why the receptionist position is perfect for you (filled with achievements)
• a closing statement that works as a call to action
• complimentary close (e.g., Regards,) and your name
• a postscript (P.S.)

If you need more information about different cover letter formats, check out this guide: Cover Letter Format: A Complete How-To Guide

Pro Tip: Relevant and measurable achievements make a receptionist cover letter shout: I’m efficient! So don’t forget to add them!

In an email cover letter for receptionist jobs, ditch the contact info at the start. Then put your email address and phone number at the end.

How long should a cover letter for a receptionist be? See our guide:  How Long Should A Cover Letter Be? Sample & Guide

Start Your Receptionist Cover Letter Right

The hiring manager will try to skim your cover letter for receptionist jobs.

Don’t let her.

There’s an easy way to keep her reading.

Start with a home-run fact.

Your first sentence has to make it pop.

See these medical receptionist cover letters examples:

Receptionist Cover Letter Examples [First Paragraph]

That’s as bland as last Tuesday’s frozen pizza.

Do it like this medical receptionist cover letter sample:

That’s outside the box. The hiring manager will boil the ocean to keep reading.

Writing a receptionist cover letter with no experience?

Pick your best accomplishment that demonstrates key skills.

Maybe you improved a filing system in a non-receptionist job? Worked two years as a waitress without a sick day? Used MS Excel to make a pivot table that saved $3,000?

Those all work on a cover letter for receptionist jobs.

Pro Tip: Can’t find the hiring manager’s name? It’s okay to use “Dear Office Hiring Manager” in a cover letter for a receptionist.

Need the bottom line on starting your front office cover letter? Not sure how to begin a front desk cover letter? See our guide: How to Start a Cover Letter: Sample & Complete Guide

Write a Great Receptionist Cover Letter Middle

Your first sentence is important.

But the middle makes them want to read your resume.

Don’t blow it.

Add more accomplishments to your cover letter for receptionist jobs.

Match them to the job ad’s needs like brick to mortar.

Look at the difference in these veterinary receptionist cover letter examples:

Receptionist Cover Letter Examples [Middle]

This example cover letter for a receptionist has deliverables:

Your ad said you need a veterinary receptionist with 5+ years of experience and skills in digital record keeping, retail, and accounts collection. I've got 6 years, plus these achievements:

• Had the idea to offer retail products like toys, treats, and t-shirts. Got approval, set it up in the office & system, and added $50,000 in annual revenue.
• Assisted with digitization of all clinic record keeping. Saved 20% on office costs.
• Recovered $17,000 in past due accounts by setting up automated text and email reminders system.

That’s leverage. It’s candy to a hiring manager.

Not so this next front desk receptionist cover letter sample:

Ouch. That drops the ball right in the dog food.

Yes, you did those things. But were you good at it or terrible?

Add achievements like that first cover letter sample for receptionist jobs. That’s the only way to stand out from the pile.

Pro Tip: Should you use Ms. or Miss or Mrs. in a cover letter for receptionist jobs? Mrs. means you know she’s married. Miss means she’s not. Ms. works for either. Use it.

Are you writing an entry-level receptionist cover letter? Our internships article doubles as an entry-level cover letter guide: How to Write a Cover Letter For an Internship

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a  professional resume template here for free .

When you’re done, our easy resume builder will score your resume and our resume checker will tell you exactly how to make it better.

Nail the Ending of Your Cover Letter for Receptionist Jobs

You can’t just leave them hanging.

Your letter’s ending has to ask for something.

(But I hate asking for things!)

You’re not alone.

Offer more than you ask.

Do it like the first of these two dental receptionist cover letter examples.

Front Desk Cover Letter Examples [Ending]

The first of these receptionist cover letter samples makes a promise:

Shiny. A receptionist cover letter ending like that hits the ground running.

That “PS” reaches off the page to sing your praises.

Don’t do it like this example cover letter for receptionist jobs:

That’s off the shelf. It offers nothing anybody wants.

Pro Tip: Receptionists must pay attention to detail. Have a friend or three proofread your cover letter for a receptionist job. Don’t let a typo sink your job search hopes.

Want your receptionist cover letter to light a fire under the recruiter? See our guide: How to End a Cover Letter: Sample & Complete Guide [+20 Examples]

Key Takeaway

Summary: How to write a receptionist cover letter:

• Choose a format. The 3-paragraph method is the best receptionist cover letter format.
• Start off with a big achievement. It’s the only way to get the hiring manager to read your cover letter for receptionist jobs.
• In your letter’s middle, prove your skills. Match them to the skills shown in the job description.
• End with a promise. Offer something the hiring manager can’t live without.

Got questions about how to write a cover letter for a receptionist position? Still not sure what to write in a receptionist job cover letter? Leave a comment. We’ll be happy to reply!

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Receptionist Cover Letter

Do you feel like you’re a skilled Receptionist but having trouble landing interviews?

Whether you’re an entry-level Receptionist or someone who has plenty of experience , a poorly crafted application will have employers leaving you on hold. 

Don’t worry though, we’ve got the answer. 

Something to give you a major boost during the application process is a cover letter. If you’re wondering, it is proven that writing one is worth it .  

Crafting a cover letter as a Receptionist means more than just listing your previous job duties . It’s about showcasing your specific skills and knowledge that can make you an asset to a specific company in their sector. 

In this guide, we’ll walk you through the essentials of writing a Receptionist cover letter that highlights your unique qualifications. We’ll cover:

• Which certifications and training to showcase depending on the company’s sector
• Software skills to highlight 
• Keywords that will grab a hiring manager’s attention
• Equipment that any Receptionist should list in their letter

To make the process even easier, ensure that your resume is complete. Having all your qualifications in one place will make it simpler to draft your letter. 

Take advantage of our resume builder with AI-intuitive suggestions , to quickly finish or optimize your application.

Once you have your resume, and review the tips below, you’ll be ready to make an attention-grabbing cover letter.

Receptionist Cover Letter Sample

The first step in the process of crafting your letter is to review a sample. An example can give you an idea of what to include and how it should be formatted. 

Also, using our easy-to-use cover letter builder can give you ideas on how to include your information if you get stuck. 

Review the example below to get a preview of how your letter should look.

[Employer’s Name] [Company Name] [Company Address] [City, State, Zip]

Dear [Employer’s Name],

I am excited to apply for the Receptionist role at [Company Name], as advertised on [where you found the job posting]. My background as a Certified Administrative Professional (CAP) with expertise in front desk operations positions me as an ideal candidate to enhance the productivity and customer service excellence at [Company Name].

At [Previous Company], I effectively managed a multi-line phone system and streamlined appointment scheduling using tools like Microsoft Bookings. My technical proficiency extends to Microsoft Office Suite and CRM platforms such as Salesforce, ensuring meticulous management of customer interactions and office tasks.

My hands-on experience with office equipment, including printers, scanners, and security systems, complements my software skills, allowing me to support a seamless operational flow. I am particularly impressed by [Company Name]’s commitment to [something specific about the company or its values] and am eager to contribute to your team’s success.

Thank you for considering my application. I look forward to discussing my fit for the Receptionist position with you.

Warm regards,

[Your Name]

Show Off Your Different Administrative Certifications

For any applicant, certifications can prove your dedication to getting better as an employee and that you have the expertise to do a great job. 

When crafting your cover letter, highlighting these certifications can increase your credibility . Let’s explore some certifications you might include:

• Customer service training : Certifications in customer service show you know how to create a positive visitor experience.
• Technical certifications : Proficiency in specific software is often crucial for a receptionist. Certifications in Microsoft Office Suite, CRM software, or other relevant tools can set you apart.
• Certified Administrative Professional (CAP) : This is a prestigious certification that showcases a high level of administrative expertise.

Incorporating these certifications into your cover letter can be straightforward and impactful. 

Here’s a sample text:

As a Certified Administrative Professional (CAP) with additional certification in advanced customer service techniques, I bring a proven track record of efficient office management and exemplary visitor service. These certifications have equipped me with the skills necessary to enhance the operational flow and client satisfaction at XYZ Company.

Include a Certification for the Company’s Sector

By mentioning industry-specific training, it’s more likely that a hiring manager will feel that you can step in right away and be successful.

You can take a training course or complete a certification in one of these sectors and increase your odds of being hired by a relevant company.

• Healthcare 
• Hospitality 
• Educational Administration

Keywords to Include in Your Receptionist Cover Letter

If you weren’t aware of the following stat, it’s an important one . Up to 99% of Fortune 500 companies use the ATS. 

The ATS, or Applicant Tracking System, scans your application to find relevant keywords to quickly judge if you’re qualified for the next step in the hiring process. 

That means you’ll need the right keywords in your letter to give yourself the best chance of landing an interview .

Here are some you should have in your letter:

• Client relations
• Appointment coordination
• Reception area management
• Visitor screening
• Call handling
• Office supply inventory
• Document preparation
• Meeting room setup
• Information dissemination
• Service-oriented

By using these keywords in your cover letter, it will be more likely to be selected by the ATS . That makes these words essential for both entry-level and experienced applicants.

Software Skills to Mention in Your Cover Letter

Receptionists should be able to use computers to schedule, keep track of clients, and more.

That’s why it’s essential to highlight your software skills. 

Here are some key types of software that receptionists should be familiar with and list in their cover letters:

• Scheduling software : Familiarity with scheduling tools such as Calendly and Microsoft Bookings is essential for coordinating appointments and meetings seamlessly.
• Customer Relationship Management (CRM) Software : Experience with CRM systems like Salesforce, HubSpot, or Zoho CRM is valuable for managing customer information and interactions effectively.
• Database management : Skills in database software are essential for accurately entering, searching, and updating records, ensuring data integrity and accessibility.

In your cover letter, you might write:

In my previous role, I leveraged my expertise in Microsoft Office Suite and CRM software to enhance our office’s productivity. My ability to efficiently manage our client database and coordinate schedules across multiple platforms like Outlook and Calendly was instrumental in improving our team’s communication and daily operations.

Listing these in your letter is especially useful if you’re changing careers and want to add some transferable skills .

If you’re an entry-level applicant, mentioning your software skills will be a huge boost.

Highlight Your Knowledge of Receptionist Equipment

Apart from software, a hiring manager will want to know that you don’t need any practice with typical office equipment.

Demonstrating your hands-on knowledge of the physical tools in an office setting can enhance your appeal to potential employers . 

Here are some equipment you should discuss your experience with:

• Multi-line phone systems
• Office security systems
• Point of Sale (POS) systems
• Postage meters
• Printers and copiers
• Fax machines

Take a look at how you can add this information to your letter:

My familiarity with advanced multi-line phone systems and office equipment, ranging from modern printers and scanners to efficient postage meter operation, has been pivotal in maintaining the smooth operation of my previous workplaces. I am also well-versed in the use of office security systems, ensuring a secure and welcoming environment for both staff and visitors.

Writing a cover letter isn’t always the most interesting part of the hiring process, but it can show a hiring manager that you’re motivated and ready to improve the company.

You’ll be able to show off your Receptionist qualifications if you remember to:

• Mention relevant administrative certifications like CAP or sector-specific training
• Include keywords related to receptionist duties
• Discuss your familiarity with essential software and office equipment

It’s also essential to know exactly how to write a letter by keeping it concise, and easy to read . If you follow this advice, you’ll be landing an interview in no time.

Trouble getting your Cover Letter started?

Beat the blank page with expert help.

Receptionist Cover Letter Examples and Writing Tips

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• Skills & Keywords
• Salary & Benefits
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Hard Copy vs. Email Format

• Receptionist Cover Letter Sample
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If you're applying for a job as a  receptionist , take some time to write a strong cover letter—doing so could help you land an  interview . 

Your cover letter should emphasize your organization and communication skills, along with other  common receptionist skills  in your cover letter.

You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in  Microsoft Office  or  QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job. 

Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own. 

Tips for Writing a Receptionist Cover Letter

To get started writing a receptionist cover letter that will impress potential employers, follow these tips: 

Follow directions.  When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.

If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.

As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.

Use keywords.  Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the  job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.

Provide examples.  When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.

Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills). 

Edit, edit, edit.  Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you  proofread  your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.

If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in  business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.

Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.

The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.

You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.

Your  email closing  should include your full name followed by your phone and email information.

Sample Cover Letter for a Receptionist Position

You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Sample Cover Letter for a Receptionist Position (Text Version)

Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 chad.applicant@email.com

July 30, 2020

Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.

I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.

I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.

I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.

My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.

Chad Applicant (signature hard copy letter)

Chad Applicant

Sample Email Receptionist Cover Letter

Sample email cover letter for a receptionist position.

Subject:  Reception Position at Gentle Dental – Jason Martinez 

Dear Ms. Rathbarn, 

I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.

For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.

I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.

Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you. 

Sincerely, 

Jason Martinez Phone Number Email Address

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Receptionist Cover Letter

You can easily adapt this receptionist cover letter for your own use. Send a stand out application cover letter, get the employer's attention and increase your chances of getting the receptionist job.

Package your background and experience into a professional and powerful cover letter that stands out and gets you the job interview. Highlight your strengths and skills as they relate directly to the job opportunity.

SAMPLE RECEPTIONIST COVER LETTER

Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Hiring Manager ABC Company y15 South Parkway Long Island, NY 11551

Dear Mrs Stevens

Your job posting for a receptionist caught my attention straight away as my skills and experience are a close match to your requirements for this position. I would appreciate careful consideration of my credentials as outlined below and within the enclosed resume.

I have three years work experience as a receptionist in a large organization responsible for handling all calls and visitors in addition to providing extensive organizational and administrative support.

I am a self-directed and independent worker who has taken the initiative to learn as much as possible about the company I work for in order to become a valuable information resource.

Among my particular strengths are my organizational and planning skills. I have developed a number of processes to manage my many work tasks and make sure I meet the demands of a fast-paced work environment. I utilize technology to assist me wherever possible and have a good working knowledge of a number of computer applications including MS Office.

My strong communication skills and an outgoing, energetic personality ensure first-rate customer service to both clients and colleagues. I thoroughly enjoy dealing with a wide variety of people and take pride in being a receptionist.

ABC Company enjoys an excellent reputation and I am confident that I would be an asset to your company. I would appreciate the opportunity to discuss my abilities in more depth and am available for an interview at your earliest convenience.

Please contact me via phone or email to arrange a convenient time for us to meet. Thank you for your time and consideration and I look forward to speaking with you soon.

Jane Jobseeker Enclosure

How to write a winning receptionist resume

Need help with writing a good resume? Use the sample receptionist resume to build an excellent resume.

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JOB DESCRIPTIONS

Receptionist Job Description

Receptionist Duties and Skills

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Top 5 Receptionist Cover Letter Tips

• read through the job posting carefully to ensure you know what the employer is looking for before you start writing your cover letter
• Find out the name of the person to whom it should be addressed and avoid general salutations
• customize each cover letter to the target job opportunity
• Focus on your skills and strengths as they relate directly to the job requirements as stated in the job posting
• close your cover letter strongly

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Closing your Cover Letter

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Writing a cover letter with little or no experience can be a challenge. Use these pages to help you.

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Front Desk Receptionist Cover Letter Samples & Examples That Worked in 2024

Charting a successful career as a front desk receptionist starts with an impeccable cover letter . Like a well-handled switchboard, it's about delivering the right messages — your skills, qualifications, and unique value — to your prospective employer.

This guide breaks down how to achieve exactly that, packed with essential tips, illustrative examples, and intuitive templates.

Read on and discover all about:

• Formatting your front desk receptionist cover letter
• Designing an effective header
• Generating a persuasive headline for your cover letter 
• Personalizing the greeting in your front desk receptionist cover letter
• Crafting a powerful introduction for your cover letter
• Showcasing your receptionist skills and achievements
• Writing a compelling conclusion to your cover letter
• Avoiding common mistakes in your front desk receptionist cover letter
• Understanding the average salary and job outlook for receptionist roles
• Discovering useful resources for front desk job seekers

1. How to properly format your front desk receptionist cover letter

A well-formatted cover letter is much like an organized desk — everything is in its place, making it easy to locate, understand, and appreciate.

Here are some handy tips on how to ensure a smooth read while keeping it professional:

• Standard business letter format: Stick to this traditional structure. This will include your contact details, the date, employer's contact details, greeting, body of the letter, closing statement, and your signature.
• Length: Short and sweet is the key. Ideally, keep the cover letter to one page.
• Readable font and size: Opt for a professional, clean font — think Arial or Times New Roman. Size-wise, 11pt or 12pt should do the trick.
• Margins and spacing: Use standard 1-inch margins. Single or 1.5 line spacing keeps your text just airy enough to invite the reader in. 
• Alignment: Alignment matters. Left alignment looks neat and offers consistency.
• Consistency: Ensure your styling remains the same throughout the cover letter. This includes font size, bullet style, indentation, etc.

Remember, a well-structured cover letter can demonstrate your organizational skills before you even step foot in the interview room. Don't overlook this detail!

Create your cover letter fast with artificial intelligence.

2. how to write an effective cover letter header.

The header of your cover letter is basically your business card — it presents key contact information upfront. It consists of your contact details and those of your prospective employer. And as it's the first thing the hiring manager sees, it’s important to get it right.

Your cover letter header should feature:

• Your full name
• Your physical address
• Your phone number
• Your professional email address
• Up-to-date LinkedIn profile (optional, but recommended)
• The recipient’s name
• Their title
• Company name
• Company address

Now let's look at two contrasting examples to clarify these points:

Weak cover letter header example

John Doe john@email. com 123 Main Street

Why doesn’t it work? This header seems rushed and incomplete. Notice the unconventional spacing in the email, the omission of John's phone number, city, state, and zip code, and the absence of LinkedIn details. Furthermore, not including the hiring manager's details can seem careless or impersonal to the reader.

Correct cover letter header example

John Doe 123 Main Street City, State, Zip Phone number [email protected] https://www.linkedin.com/in/john-doe [Date]

To: Ms. Jane Smith HR Manager Company XYZ 456 Market Street City, State, Zip

Why is it strong? By including thorough contact information, John is inviting the potential employer to reach out via multiple channels. The presentation is clean and professional. 

Additionally, by addressing Jane Smith directly and including her job title and company’s details, John creates a personalized touch showing he has taken time to research the recipient. This shows respect for the employer and distinguishes the job application.

All in all, a correctly formatted header serves as your first impression. Remember, being detailed and professional in your header sets the tone for the rest of your cover letter, demonstrating that you're serious about your application. Use the correct example as your model and you'll be on the right track.

3. How to write a compelling cover letter headline

Creating a compelling headline for your receptionist  cover letter is your chance to briefly encapsulate your professional story. It is the hook that intrigues the hiring manager to read further.

A strong headline clearly states your career identity and the value you offer . As a receptionist, the headline should highlight your skills, experience, or notable achievements related to office administration or guest relations.

Let’s check out two contrasting examples:

Weak cover letter headline example

Applying for the Receptionist position 

Why does it fall short? This headline is too basic. It merely states the intention to apply, which we’ve already known. It doesn’t provide a snapshot of your skills, experience, or the unique value you bring to the role.

Strong cover letter headline example

Seasoned Front Desk Receptionist Offering Stellar Customer Service and Proven Administrative Expertise

Why is it strong? This headline conveys a greater sense of professionalism. It communicates your experience and high degree of customer service skills, creating an instant robust professional image.

But what if you're a fresh graduate ? Don’t worry, your headline could look something like this:

Strong cover letter headline example for a fresh graduate

Dedicated Communications Graduate Eager to Excel as a Front Desk Receptionist

Why does it work? Graduates might not have an extensive work history, but a strong headline can still highlight your dedication, field of study, and determination to succeed in the role. This headline sends a strong signal about your potential value to the organization.

Pro tip: Consider integrating relevant keywords from the job posting into your headline. This can make your cover letter more eye-catching to hiring managers and can help you get past applicant tracking systems (ATS) used by many companies to filter applicants based on keyword matches. However, always ensure that the keywords match your actual skills and expertise — integrity is key.

Remember, your headline should be a point of interest that kindles curiosity about your profile. Use it wisely to establish your value proposition upfront.

4. How to tailor the greeting on your cover letter

Addressing your front desk receptionist cover letter with a personalized greeting can surely demonstrate your attention to detail. It shows you've done your homework and it helps establish an immediate connection with the reader .

If you wonder where to find the name of the hiring manager or recruiter, the solution might be closer than you think. Look at the job listing where it may be mentioned. If not, the company website , LinkedIn , or even a quick phone call to the company can help you find out who will be reading your letter.

Personalized greeting examples

• Dear Mr. Smith,
• Dear Mr. John Smith,
• Dear Hiring Manager John Smith,

If you've tried everything and still can't find a specific name , here are some general greetings you can use:

General greeting examples

• Dear Hiring Manager, — This is a reliable standby. It's formal and direct.
• Dear [Department] Team, — Here's a slightly creative approach. This is best used when you know your application will be screened by a specific department.

Avoid using outdated or overly impersonal greetings like “To Whom It May Concern,” or “Dear Sir/Madam,”. The modern hiring process prefers a more personalized approach.

Remember, the goal of customizing the greeting is to make the reader engage with your letter. So spend a few minutes to identify the right name or title — it’s worth the effort.

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5. How to write a strong opening to your receptionist cover letter

Your cover letter's opening paragraph should draw in the reader much like a compelling book's first line. It should present an overview of your professional and academic history , state why you're applying for the role , and, if applicable, mention any mutual connections.

Let’s take a look at some contrasting examples:

Incorrect cover letter opening example

I'm writing to apply for the front desk receptionist position. I have worked as a receptionist before and I am confident I can do the job.

Why does it fall flat? This opening simply lacks detail and does not provide a compelling reason for the reader to continue. It fails to mention specifics of prior experience, why the applicant is interested in the job, or what unique value they would bring to the role.

Strong cover letter opening for an experienced receptionist

With over five years of experience managing front desk operations in fast-paced environments, I bring a proven ability to deal with diverse customer situations. I'm drawn to XYZ Company's commitment to customer service excellence and believe that my skill set would be well-aligned with your requirements.

Why does it work? This example quickly identifies noticeable experience, a key strength, and a direct connection between the candidate's expertise and the company's needs.

Strong cover letter opening for a recent graduate

As a recent graduate in Hospitality Management with an honors distinction, I offer a strong academic background and a passion for customer service. I am interested in the receptionist role at XYZ Company, as I believe my skills would foster a welcoming and efficient front desk environment.

Why is it effective? Even without any professional experience, this graduate makes an impact by highlighting strong academic credentials, directly related to the job, their passion for the work, and how this matches up with the company's needs. 

Remember, a well-composed opening makes it more likely for the hiring manager to continue reading your application. Capture their interest from the get-go and the rest of your letter will likely receive the attention it deserves.

6. How to highlight your top skills and accomplishments

When crafting the body of your front desk receptionist cover letter, payoff comes from the perfect blend of storytelling and evidence-based achievements. 

Think of it as a showcase window, offering a glimpse into your professional journey and reinforcing why you're an ideal fit for the role.

To properly highlight your skills and achievements :

1. Format the body correctly: This part of the cover letter should be organized into short, readable paragraphs. Consider 2-3 paragraphs, each focusing on a different aspect of your qualifications.

2. Mention relevant skills: Tailor your letter for the role, emphasizing relevant skills and competencies. 

Here are some skills to mention in your receptionist cover letter

• Excellent communication and interpersonal skills
• Strong customer service and conflict resolution abilities
• Proficiency in administrative software (list specific programs if applicable)
• Time-management and organizational skills
• Multitasking and prioritization capabilities
• Professional and courteous demeanor

3. Showcase specific achievements: Rather than just listing duties in your previous roles, focus more on what you achieved. Did you improve the process? Solve a persistent issue? Earn recognition for outstanding service?

Cover letter body paragraph example for an experienced receptionist

Serving as a front desk receptionist at ABC Hotel, I developed strong customer service and conflict resolution skills that positively impacted guest experience. I consistently managed interactions with over 100+ guests daily, maintaining a high satisfaction rate and contributing to the hotel's reputation for excellent service. My dedication to effective communication and problem-solving led to being recognized as 'Employee of the Month' three times. I am excited to bring these capabilities to XYZ Company to enhance guest satisfaction and contribute to your team's success.

Why is it effective? This paragraph precisely tells the applicant's experience, shows relevant skills in use, and provides substantial evidence of excellence in the role. What’s more, it directly addresses how their skills and achievements can add value to the future employer's business.

No work experience yet? Fear not! Highlight transferable skills, academic achievements, internships, or volunteerships. Mention relevant modules you excelled at during your studies or any extra-curricular activities showing your leadership or organizational capabilities.

Cover letter body paragraph example for a fresh graduate

As a recent business graduate from XYZ University, I have gained strong skills in communication, administration, and customer service through various internships and on-campus involvements. As the team leader for our final year project, I coordinated the tasks of five team members, meeting all deadlines and achieving a final grade of A+. This experience taught me the value of clear communication and effective organizational skills.

Why does it tick all the boxes? This paragraph shows how academic and leadership experiences have equipped the candidate with relevant, transferable skills. Moreover, it subtly hints at how these honed abilities, such as clear communication and effective organization, can be transferred to the benefit of the potential employer in a front desk receptionist role.

Remember, for the body of your cover letter, it's quality, specificity, and relevance that matter.

7. How to persuasively end your receptionist cover letter

The conclusion of your cover letter serves as your final opportunity to leave a memorable and positive impression. It's your closing argument, reiterating your interest in the role , inviting further interaction , and expressing appreciation for the reader's time .

An effective conclusion should include:

• A reiteration of your interest in the position and the company
• Your preferred contact method and any time restrictions, if necessary
• Your intention and timeline for follow-up
• A professional sign-off

Incorrect cover letter conclusion example

Please call me anytime. Thanks.

Kind regards,  [Your Name]

Why is it wrong? This conclusion is considerably weak. It lacks professionalism, doesn't convey genuine interest in the position or the company, and neglects to mention any follow-up actions.

Correct cover letter conclusion example

I am eager for the opportunity to share more about how my strong reception and customer service skills could be a valuable asset for XYZ Company. You can reach me anytime on my cell at (123) 456-7890, or via email at [email protected]. If I haven't heard back by next week, I will touch base to follow up. 

Thank you for considering my application. 

Sincerely, [Your Name]

Why is it strong? This example shows the candidate's keen interest in the role and clearly communicates their readiness to discuss how their skills could meet the company's needs. The candidate also takes a proactive strategy by setting a timeline for following up if they don't hear back. The sign-off is professional, maintaining a high level of respect throughout. 

The conclusion of your cover letter can indeed leave a lasting impression on recruiters. It’s an opportunity to express your sincere interest in the role and leave the recruiters keen to learn more about your potential fit within the company.

8. How to avoid common mistakes on a receptionist cover letter

It's crucial to remember that every detail in your receptionist cover letter contributes to the impression you make. Avoiding common mistakes can help ensure your application stands out for all the right reasons. 

Here are a few pitfalls to dodge:

• Incorrect: "I'm a dedicated worker."
• Correct: "My dedication to customer service was recognized when I received the 'Employee of the Month' award twice at my previous job." 
• Don't neglect proofreading: Spelling mistakes, punctuation errors, or inconsistent tense usage can undermine your professionalism. Make sure to carefully proofread your cover letter. Consider using online grammar tools or asking a friend to help review it.
• Skip salary discussion: Your cover letter is not the place to negotiate salary or benefits. These discussions are more apt post-interview when the employer has shown interest in your candidacy.
• Avoid negativity: Talking negatively about a past employer or job experience sends the wrong signal. Focus on your positives, what you learned, and how you can bring value to the new role. 
• Too much, too little: Avoid overstuffing with unnecessary details. Balance is key — provide just enough info to entice the reader to want to know more.

Dodging these common mistakes can make your cover letter a powerful tool, clinching the crucial attention of recruiters. Be sure to double-check, hold back on cliches, and remember to keep it professional yet personable, just as a receptionist would at the front desk.

9. Average salary and job outlook for front desk receptionists 

Understanding the salary and job outlook for front desk receptionists can provide valuable context as you're tailoring your application. 

As per the most recent data from the Bureau of Labor Statistics (BLS) , the median annual salary for receptionists was $33,960 in May 2022. This number can widely vary depending on the industry, region, and level of experience.

When considering the job outlook for front desk receptionists, the BLS is indicating little or no change in employment from 2022 to 2032. 

But don't be disheartened by the steady forecast. There's a promising aspect to consider: about 142,600 openings for receptionists are projected each year, on average, over the next decade. These positions are often created when workers retire or move on to different roles.

So, even though job growth might stabilize, your exceptional cover letter could still land you one of the many opportunities arising each year. The market for an exceptional front desk receptionist remains active.

10. Top resources for aspiring receptionists

Becoming a successful front desk receptionist is a journey that involves continual learning and development. Luckily, numerous resources can support you along the way. 

• Industry news: Keep up with industry trends by following reputable news sites and blogs like the American Society of Administrative Professionals (ASAP) and Office Dynamics International . 
• Webinars and online courses: Websites such as Lynda.com , Coursera , and Udemy offer a multitude of courses. Topics range from customer service, technology skills, to office management. 
• Professional associations: Joining groups like the International Association of Administrative Professionals (IAAP) can provide networking opportunities, and access to a wealth of resources and continuing education.
• Books: Boost your skill set with titles such as "The Exceptional Receptionist: Your Company's Most Valuable Asset" by Paul R. Timm or "Be A Kickass Assistant" by Heather Beckel.
• Job Boards: Aside from large job boards like LinkedIn or Indeed , also consider industry-specific options like the Association of Executive and Administrative Professionals (AEAP) job board.
• Networking: Connecting with other receptionists and office professionals can prove invaluable. Look at local events, LinkedIn groups, and online forums to engage with others in your field.
• Career development platforms: Platforms like Kickresume ,  JobHero and The Muse offer resume templates, cover letter tips, and career advice specifically tailored for aspiring receptionists. Keeping your application materials polished and up-to-date can increase your chances of getting that coveted receptionist role.

Remember, successful job hunting is not solely about the perfect cover letter or resume — there's much more. Immerse yourself in the industry, keep learning, and use these resources to help you stand out as a highly skilled front desk receptionist.

Front Desk Receptionist Cover Letter FAQ

How should i address a cover letter if i don't know the hiring manager's gender.

If you can't determine the hiring manager's gender, it's best to use their full name. For example, 'Dear Jordan Smith,'. If you don't have a name, stick with a generic but professional greeting like 'Dear Hiring Manager,'.

Should I include my salary expectations in my cover letter?

Unless the job posting specifically asks you to include salary expectations in your cover letter, it's usually best to leave them out. There will be plenty of time to discuss salary expectations later in the interview process.

How much detail should I include about each job on my cover letter?

Your cover letter should not replicate your resume. Instead, pick 1-2 key experiences or skills and provide detailed examples of how you demonstrated them in a professional setting. Remember to tie these skills back to the needs of the role you're applying for.

I'm applying for a receptionist job at multiple companies. Can I use the same cover letter for several applications?

While it can be tempting to write and replicate one cover letter, try to avoid this. Each cover letter should be tailored to the specific job and company you're applying to. This shows employers that you've taken the time to understand their unique needs.

How formal should my cover letter greeting be?

It's often best to err on the side of formal. Stick with 'Dear [Full Name],' or 'Dear Hiring Manager,'. Avoid informal greetings such as 'Hi,' or 'Hello,'.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Receptionist Cover Letter: Examples & Ready-To-Use Templates

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1. Receptionist Cover Letter Examples

Example #1: mid-level receptionist candidate, example #2: entry-level receptionist candidate (no experience), 2. how to write a cover letter for receptionist jobs step by step (template), 1. follow the rules of business cover letter formatting, 2. make a professional receptionist cover letter header with contact information, receptionist cover letter header template, 3. introduce yourself and identify the job to which you’re applying, receptionist cover letter sample: introduction, 4. emphasise your relevant strengths, cover letter for a receptionist: middle paragraph, 5. describe why you want in, receptionist cover letter example: your motivation, 6. end with a clear call to action and a proper sign-off, sample cover letter for receptionist: call to action & formal closing, about resumelab’s editorial approach, was it interesting here are similar articles.

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Front Desk Receptionist Cover Letter Examples, Templates & Writing Tips

Our front desk receptionist cover letter examples will show you how to write a cover letter that conveys your enthusiasm, organization skills and commitment to customer service.

by Hailey Brophy | Career Advice Expert

Last Updated: December 05, 2023

Table of contents

Front desk receptionist cover letter example

Related cover letter examples, cover letter template for a front desk receptionis, format your front desk receptionist cover letter, how to write a front desk receptionist cover letter, add a matching resume, key takeaways, resources to help prepare for your interview.

From dentist’s offices to corporate headquarters, every place of business needs a smiling face to greet customers and organize the comings and goings of a busy office building. 

As a front desk receptionist, your role ranges from managing schedules to handling transactions to answering customer questions. But making a strong first impression is still one of your number one responsibilities. 

That’s why you need a front desk receptionist cover letter that greets potential employers with the same level of positivity and professionalism that you bring to customers and guests. A strong front desk receptionist resume is a necessary step to prove that you can handle your responsibilities, but your cover letter is equally important when it comes to showing employers that you’re the exact right pick for the job. Our guide will help you get started!

Here we will show you:

• Front desk receptionist cover letter examples to help inspire your writing process.
• A customizable receptionist cover letter template that you can cut and paste.
• How to write each section of your cover letter step by step.
• Additional resources to help your application shine.

Ready to build your cover letter now? Try our Cover Letter Builder . This tool provides templates, formatting help and even auto-generated text to help get your cover letter off the ground and application-ready in just a few minutes.

What makes this a great cover letter for a receptionist?

Proper margins and appropriate font choices help this cover letter make a professional first impression.

This cover letter provides a strong sense of confidence and initiative by emphasizing the value that the candidate will bring to the role.

A laid-back and professional call to action, like “I look forward to discussing my qualifications further,” leaves the door open for further communication without being aggressive or presumptuous.

Looking for help writing a cover letter for a different role? Check out our library of cover letter examples for more inspiration:

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Marilyn Turner Corpus Christi, TX 78418 555-555-5555 [email protected]

September 23, 2024

Margaret Adams, Office Manager Rimco LLC 7 Vine Street Corpus Christi, TX 78418

Dear Ms. Adams,

I am writing to apply for Rimco LLC’s front desk receptionist position. With over two years of experience in customer service and administrative support, I am confident that I can contribute to your team.

In my most recent position at Linder and Associates, I managed the front desk and acted as the first point of contact for all visitors, clients and employees. Through my excellent communication and interpersonal skills, I built strong relationships with clients, resulting in a 25% increase in client retention over the past year.

In addition, I implemented new procedures and systems to streamline administrative tasks, such as managing schedules and coordinating meetings. As a result, I reduced administrative errors, improving overall efficiency and productivity.

I am proficient in using various computer programs and systems, including Microsoft Office and Google Suite. I am also experienced in managing multiple phone lines and handling high-volume calls professionally and efficiently.

Furthermore, I pride myself on adapting quickly to new situations and working effectively in fast-paced environments. My strong organizational skills and attention to detail have enabled me to prioritize tasks effectively, ensuring that all deadlines and clients are attended to promptly.

I am excited about the opportunity to bring my skills and experience to Rimco LLC and contribute to your team’s continued success. Thank you for considering my application.

I look forward to discussing my qualifications further.

Marilyn Turner

A cover letter is a business document, so formatting matters more than you might think. The formatting of your cover letter should meet expected standards, especially for a front desk receptionist who will likely be expected to handle business documents and paperwork as part of your daily responsibilities.

Here are some of the important formatting elements to pay attention to when drafting your cover letter:

• Font As fun as fancy fonts can be, a business document should be professional in tone, so it’s best to stick with the basics. Arial and Times New Roman are always safe choices. Be aware of the font size that you choose as well. Go with 11- or 12-point size. These are standard fonts for business letters.
• Spacing Nobody wants to read a bunch of tiny lines all squished together. Be sure to format your cover letter to use one space between lines of text and two spaces between paragraphs. The most important thing here is to be consistent. Sections where the line spacing is odd or doesn’t match will stand out like a sore thumb.
• Margins and alignment Margins often seem to intimidate people when it comes to drafting cover letters. Don’t overthink it. Just be sure to use 1-inch margins with the text aligned to the left of the document.

Cover letter templates for a front desk receptionist

Now that you’ve got the formatting rules down, it’s time to work on your front desk receptionist cover letter template . The design that you choose will decide the visual personality of your cover letter, so choose a template that matches your role. 

If you’re applying to be the receptionist in the lobby of a children’s museum, then a playful and colorful template is a great way to show some personality. If the role you’re seeking is something more conservative, like a cover letter for a medical receptionist, it’s best to choose something basic and professional.

Keep in mind that it’s important that your cover letter and resume appear cohesive together. Try our resume templates as well to perfect the branding of your application. 

Not every applicant goes through the effort of writing a cover letter, but not writing one is a bad choice considering that 83% of hiring managers say that they consider cover letters in the hiring process. With this in mind, learning how to write a cover letter is a vital skill. 

Whether you need a cover letter for a medical receptionist with no experience or a document that describes your long track record of administrative excellence, writing a cover letter can be an easy and painless process if you break it down into steps. 

Let’s walk through the steps to writing a persuasive cover letter together!

Add your contact information to the header

This part is easy but very important. Your application’s number one job is to get potential employers to give you a call. To do that, your contact information needs to be easy to find and accurate. Place them in your cover letter header and make sure it’s an identical match to your resume’s header. Your cover letter header should include your:

• City and state
• Phone number
• Email address
• A link to your portfolio or LinkedIn, if applicable

Make sure the information you provide gives off a professional impression. If your email address is silly or inappropriate, it’s a good idea to make a new one for job searching that you won’t be embarrassed to share. Once all the information is there, double-check for typos. You don’t want to miss an important call over something silly like a missed keystroke!

Greet the hiring manager by name

If you have this information, you should address the letter directly to the hiring manager. Use a professional greeting even if your cover letter is only intended to be sent via email.

Most job listings will provide the contact information of a hiring manager, but don’t panic if you can’t find it. You can always look up the role at the company. Including the name of the person your letter is intended for is a nice personal touch.

Introduce yourself in the first paragraph

Your cover letter’s main purpose is to introduce yourself to potential employers, so make sure your first paragraph does just that! Give a brief overview of your career, credentials and qualifications before diving into specific reasons why you’re a great fit for the role. Here are two examples of strong opening paragraphs for a front desk receptionist resume:

New receptionist cover letter opening paragraph:

I am delighted to submit my application for the receptionist position at XYZ Corporation. Having recently earned my bachelor’s degree, I bring a solid foundation in administrative skills and a keen understanding of effective communication. As a dedicated and personable individual, I am eager to embark on a rewarding receptionist career to utilize my innate ability to connect with people and my commitment to ensuring a welcoming and efficient environment.

Experienced receptionist cover letter opening paragraph:

With over 15 years of dedicated experience in the field of office administration, I am thrilled to apply for the senior receptionist position at ABC Company and bring my extensive expertise to your team. Throughout my career, I have navigated diverse professional settings and dynamically adapted to various administrative environments. I excel at providing exceptional front desk support and upholding a professional and welcoming atmosphere whenever called upon.

Keep your cover letter introduction paragraph short and sweet. Try not to go over three sentences. 

Explain why you’re the best candidate for the job

The body of your cover letter is where you get into the details of your career. This should be a section to draw extra attention to the things that excite you about the role and the reasons that you are the best possible choice. Here are some points to keep in mind:

• Describe specific aspects of your related experience. Your resume is an overview of your whole career. It should work in harmony with your cover letter, which should go into more specific detail. Hone in on aspects of your experience that match up with the role you’re pursuing. Give measurable achievements related to the expected responsibilities of the role.
• Highlight your transferable skills. No cover letter is complete without skills. Make sure to include both hard and soft skills , meaning technical teachable abilities like filing systems or software as well as more subtle personal qualities like enthusiasm and work ethic. Your cover letter should balance both hard and soft skills to present a well-rounded professional persona. When deciding what specific skills to highlight, take a closer look at the job listing and pay attention to the skills that the hiring department has emphasized as important for the role.
• Explain gaps in your resume. Cover letters are a great opportunity to add context that may be missing from your resume. Did you take a gap year after college to focus on volunteer work? Did you leave the workforce for a while to care for an ailing loved one? Maybe you changed careers a few years back so some of your experience seems out of left field. Whatever the case may be, your cover letter gives you a valuable opportunity to tell your story in your own words.

Here are two examples of body paragraphs for a front desk receptionist cover letter:

Sample body paragraphs for a front desk receptionist:

In my role as a front desk receptionist, my proficiency in creating a welcoming and efficient atmosphere has consistently resulted in positive experiences for both clients and colleagues. I firmly believe in tailoring my communication style to accommodate diverse preferences, ensuring that every visitor receives the necessary assistance to navigate their inquiries smoothly.

During my previous position at XYZ Corporation, I implemented streamlined reception processes that enhanced overall efficiency, resulting in a 15% reduction in response times to inquiries. My focus on detail and organization contributed to a more seamless check-in process for visitors, improving the overall satisfaction of their experience.

Establishing a warm and collaborative professional environment is at the core of my receptionist philosophy. Throughout my career, I have cultivated an inclusive atmosphere where individuals feel comfortable expressing their needs and preferences. By maintaining open lines of communication with clients and colleagues alike, I actively fostered a collaborative approach, ensuring a harmonious and productive workplace.

As an experienced front desk professional, I am confident in my ability to bring efficiency, organization and a friendly demeanor to your team, contributing to the seamless operation of the reception area at DEF Corporation.

Sample body paragraphs for a medical receptionist cover letter:

In my capacity as an experienced medical front desk receptionist, I possess a distinctive skill set tailored to meet the diverse needs of patients and visitors. My extensive background in managing medical inquiries and collaborating with different health care departments has been pivotal in ensuring a positive and efficient experience for all.

After devoting over a decade to roles in medical reception, I took a brief hiatus to address personal responsibilities. During this time, I continued to actively participate in volunteer work at local health care organizations, reinforcing my commitment to delivering exceptional service and support to individuals with diverse medical needs.

Despite my temporary departure from the medical receptionist role, I remained actively involved in professional development opportunities. I attended workshops and conferences focused on advancements in medical reception practices, ensuring that I am well-versed in the latest best practices to provide top-tier service within a health care setting.

With a demonstrated history of successfully adapting to diverse health care environments, I am eager to bring my honed skills and unwavering dedication to the medical reception team at GHI Healthcare, contributing to the creation of a welcoming and efficient reception area that prioritizes patient care.

Don’t be afraid to be honest in your cover letter. You don’t need to dig into the personal details of your life, but it’s alright to acknowledge setbacks or challenges in your career. Show some personality and phrase your experience using action words that cast you as the captain of your professional ship.

Write your cover letter closing

Your cover letter closing should tie a neat bow on your cover letter by reiterating your interest in the role and one of the reasons you’d be a great fit. Don’t repeat or rehash text from the body of your cover letter, but instead give a tidy closing statement that reminds the reader that you’re the right choice for the role. Include a call to action suggesting that they reach out to you or expressing your excitement to talk further. Just be careful not to be pushy.

Here are two examples of closing paragraphs for a front desk receptionist cover letter:

Sample closing for a dentist’s front desk receptionist cover letter : I am excited about the opportunity to contribute my organizational skills and passion for patient care to Super Smiles Dental. I look forward to the possibility of discussing how my background aligns with your needs in further detail during an interview. Sample closing for a business receptionist’s cover letter : I am eager to bring my customer-focused approach and organizational skills to the Rushing River Rentals team. I am available for an interview at your earliest convenience to explore how my abilities align with your organizational needs.

Make sure your call to action is respectful. Walking the line between assertive and presumptuous is difficult, but as long as you err on the side of being polite, you’re sure to make a good impression.

The very end of your cover letter is where you should sign your name. Common choices for cover letter signoffs include:  “Sincerely,” “Thank you” and “Respectfully.”

Avoid overly familiar signoffs, like “Love” or “Ciao.” These are not appropriate for a formal document and may come off as rude to potential employers.

resumes made with Resume Now!

Now that you’ve got your cover letter covered, make sure you’re prepared to ace the job hunt with a resume that matches. Check out our guide on how to write a resume for help getting started and take a look at our library of resume examples for inspiration. 

If you need a resume written in a hurry, try our Resume Builder. This way, you can generate a perfectly formatted resume on a template that matches the cover letter you’ve just written.

Study cover letter examples for front desk receptionists

It’s easier to work on something when you have a solid understanding of what the finished product should look like. Check out our front desk receptionist cover letter examples, as well as our huge array of cover letter examples for all professions, for help getting a visual idea of a job-winning document.

Emphasize skills from the front desk receptionist job description

Use the job ad to identify keywords that act as clues to guide your writing process. The listing will include skills and qualifications that the hiring department is hoping to find in their ideal candidate. These are the skills that you should emphasize on your cover letter.

Choose an appropriate front desk receptionist cover letter template

From unique and creative to minimal and modern, there is a huge variety of cover letter styles to choose from. Make sure that the one you choose is a good match for the role you’re pursuing.

Keep your introductory paragraph brief

Your opening paragraph should grab the hiring manager’s attention without frontloading a huge wall of text. Keep this section brief and try to quickly touch on who you are as a candidate.

Write detailed body paragraphs

The body paragraphs are the meat and potatoes of your cover letter. Use them to go into detail about specific qualifications that align with the role and prove your excellence as a receptionist. This is also the best place to touch on any resume gaps or unconventional career paths.

Check the formatting on your cover letter

Choose an appropriate font style and size, and make sure your letter has 1-inch margins all around. Double-check your line spacing to avoid a wonky document that distracts from your hard work.

• The Most Common Interview Questions and the Best Answers
• How to Follow Up After a Job Interview: Guide & Email Examples
• How to Write a Thank You Email After an Interview
• Behavioral Interview Questions and Answers
• Interview Tips

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Hailey Brophy

Hailey Brophy is an experienced writer with a diverse career in digital publication. She is passionate about using her unique skills and experiences to help job seekers find the information that they need to succeed.

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Receptionist Cover Letter Examples

City, State, Zip Code

Home: 000-000-0000

[email protected]

Mary Anne Flax Company Name

City, State, Zip Code 000-000-0000

RE: People-oriented Receptionist needed!

Dear Ms. Flax,

It is my goal to work with a team that shares my dedication to growth and advancement, so it is with great excitement that I forward my application for the position of Receptionist with Company Name With more than 10 years of experience in administrative support positions, I will bring a passion for problem-solving and an expertise for innovation through teamwork. Here are some of the many strengths I can leverage to advance Company Name’s mission:

• Undergraduate education in Information Technology from the Shoreheights Collegiate Institute of Technology and Computer Sciences
• A strong reputation for driving productivity by leveraging excellent front office management skills, while maintaining strong working relationships with all team members and clients
• Dexterity with Microsoft Excel, Word, Outlook, and PowerPoint, and Adobe Acrobat Professional
• My solid educational foundation, commitment, and experience as a Receptionist are outlined on the attached resume. I look forward to the opportunity to learn more about this opportunity and to discuss how I can contribute my strengths at Company Name

Thank you for taking the time to review my credentials and experience.

Madelynn Wilkinson

There are plenty of opportunities to land a position, but it won’t just be handed to you. Crafting a cover letter that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition.

View All Cover Letter Samples

Customize this Letter

If you want to move on to the interview stage, don’t skip writing a vivid cover letter that will point out your best qualities and get you noticed. To start you off on a suitable writing path, you can review the receptionist cover letter example and the related list of dos and don’ts.

• Do know enough about the company to customize your cover letter .
• Don’t dwell on work experience that’s unrelated to the position, but rather focus on connecting your skills to the required attributes listed in the job description.
• Do make yourself stand out, such as by telling a story that illustrates your resourcefulness.
• Don’t be too formal in tone or use exaggerations such as “I would be thrilled to meet with you”.
• Do stress your personality traits that are particularly suited to this position such as, for example, friendliness and professional attitude.
• Don’t repeat what’s in your resume, but instead give an example of how you applied one of your skills.

Receptionist Advice

To succeed as a receptionist assistant, a standout cover letter is a must. Our cover letter examples will help you create your own eye-catching letter that wows employers. Take advantage of these samples to build a great cover letter and win the job.

Cover Letter Tips for Receptionist

No matter what your experience level or education, having a well-written cover letter can help you get the job you want. Take the time to research what makes a cover letter more effective and it will take you a long way. Learning how to write an effective cover letter can overcome any obstacles you’ve faced. The following information will help you to create a cover letter that can get any hiring manager’s attention. Even if a job is not openly advertised, companies still need employees. Here are five tips to creating a very effective cover letter:

Emphasize your strong points. What do you do well? What are you passionate about? You will find that putting your strong points on your cover letter can help the employer to see your character and how you might be the best choice for the position they have available. Employers want someone who is passionate about what they do and your passion may help you get hired.

Be Detailed. If employers have to wade through lots of unimportant details in your cover letter, it may cause them to discard your cover letter and look for someone else.

Make an impression. Your cover letter is the first impression you will make on an employer. The way it looks can tell them whether you are sloppy about your work or whether you take it seriously. It will also tell them how detail-oriented you are and about your research ability.

Would You Hire You? Pick up your cover letter and take a look. If you were calling people in for an interview based on the cover letter, would you call you in? Does your cover letter impress you?

Mistakes are Deadly. If your cover letter is filled with spelling errors and bad grammar, the employer will take notice and could discard your cover letter without ever calling you. Use spellcheck and make sure your cover letter looks professional and well organized.

Receptionist Job Seeking Tips

When you are looking for work as a Receptionist or anywhere else, pay attention to your job search skills and make them more effective by including some simple steps. Here are five easy tips that will help you create an effective job search.

Reach out to people. One of the best job search skills you can employ is to have others helping you. Tell friends and family about your desire to find a job and what exactly you are looking for. You never know the connections others have and the more people looking for work, the more effective your job search.

Take Classes. If you take the time to improve your skills, employers will be more impresses with hiring you.

What is your goal? By setting daily goals, you can measure the progress of your job search.

Details Count. What does the job you are applying for entail? An employer will be more impressed with you if you can tell them about the details of the job you are applying for. This shows you care about your job.

Interview yourself. Ask yourself the questions you think an employer will ask at the interview. This will help prepare you.

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Cover Letter Examples Success Stories

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*The names and logos of the companies referred to in this page are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with LiveCareer.

Receptionist Cover Letter Example

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You should start your Receptionist cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and express your interest in the receptionist position. Mention where you found the job posting and why you're interested in the role. For example, "I was excited to see your job posting for a Receptionist on your company website. With my 3 years of experience in customer service and administrative tasks, I am confident I can contribute positively to your team." This introduction is professional, direct, and shows your enthusiasm for the role.

The best way for Receptionists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the position, and inviting the employer to take the next step. For example, "I am excited about the possibility of bringing my unique skills and experience to your team and am confident that I would make a valuable addition to your company. I look forward to the opportunity to discuss my application further. Thank you for considering my application." This ending is effective as it shows eagerness, confidence, and professionalism. It also encourages the employer to move forward with the hiring process. Remember to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name.

Receptionists should include several key elements in their cover letter. 1. Contact Information: At the top of the cover letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the receptionist position. This could include customer service skills, organizational skills, proficiency in specific software, or experience handling administrative tasks. 5. Achievements: If you have any achievements or accomplishments from previous roles that are relevant, include them. This could be something like improving a filing system or implementing a new process that increased efficiency. 6. Personal Qualities: Receptionists are often the first point of contact in an organization, so it's important to highlight qualities like friendliness, professionalism, and excellent communication skills. 7. Knowledge about the Company: Show that you've done your research and understand what the company does. This shows your interest in the role and the company. 8. Closing: In your closing paragraph, express your enthusiasm for the role and the opportunity to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best Regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show the hiring manager why you're the best fit for the role.

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