formal leave application letter

Leave Application Letter for Office: Format, Samples, Templates

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A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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• How To Write A Leave Application For Office (Samples)

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Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind – What if they say no? The thought is justified.

Sometimes the company just can’t afford to let you go, especially if your reason for requesting leave is not that pertinent.

Sometimes, however, your leave application gets rejected, not because of the reason behind the request, but rather because of how you make the request.

For instance, if you craft a leave application in impolite language where you literally demand to be allowed to stay away from work, you probably won’t get your request approved.

Furthermore, there is a certain format you have to follow when writing your leave application. Remember leave applications are supposed to be formal documents. The leave application is the official way to request leave.

Of course, you could of course ask your manager for leave verbally, but even if they agree, you might still have to write a formal leave application letter.

This is why crafting an effective leave application is a skill everyone working in the corporate world should learn.

If you don’t know where to start or the do’s and don’ts of leave application writing, read on for a complete breakdown of everything you need to know.

DETAILS TO INCLUDE IN YOUR LEAVE APPLICATION FOR OFFICE

In a leave application for office, you need to explain to HR or the manager why you are taking a leave of absence: what situation exactly is prompting this action?

Below are some of the important details you should always remember to include when writing your leave application:

• Your complete name, address, contact information and employee code: These are details that identify who you are.
• Salutation: This is a greeting addressed to the recipient of the leave application.
• The subject of the application: This is where you specify the type of leave you are requesting for. For instance, you could write “Request for maternity leave .” This makes it clear even before the recipient reads the letter exactly what you are applying for.
• Why you are taking leave: In the letter itself, providing the reason for your desire to take leave. It could be for health reasons, to study, to go on vacation, to take care of an emergency that has emerged, maternity, adoption of a child, and so on.
• Number of days you’ll be away: It is very important that you remember to specify the number of days you intend to be away from the work place. This will allow the company to plan accordingly for your absence. Include the date you’ll go on leave and the date you’ll return to the workplace.
• Work plan in your absence: It goes without saying that work will continue in the organization even in your absence. While you may be entitled to take leave, it is always good when you show initiative and thoughtfulness by ensuring your responsibilities and duties will be handled in your absence. For instance, you can discuss this with your supervisor or with your colleagues and ensure your most urgent duties are distributed to colleagues. You can also train a replacement (an intern perhaps). Another solution would be creating a document that contains detailed information of your daily work. You can also indicate that you will be available in case of any emergency during your absence.
• Contact Information: Provide accurate contact information to ensure you are reachable during your leave. Sometimes emergencies come up and you are the only one who can solve the problem. For instance, if you are the only one who knows where a certain key document is located, they might need to reach you for assistance.
• Official documents: You should be ready to provide any documents, if necessary or if asked for, that support or corroborate your need to take a leave of absence. For instance, if you are taking sick leave, a letter from the doctor may be necessary.

THINGS TO REMEMBER WHEN WRITING A LEAVE APPLICATION

Below are some things to keep in mind when writing a leave application;

• Use a formal format: Ensure you draft the leave application in a formal format. This is because the leave application is an official letter, making your employer officially aware of your absence. You may have already informally discussed your leave-taking with the manager or supervisor, but it is the application letter that makes the matter official, which is why it needs to be written in a formal format. As for the contents of the application, we have already covered that above.
• Be concise: Don’t beat around the bush. Instead, get to the point straight away. Furthermore, don’t get too carried away explaining your reasons for taking leave – especially to the point of giving away too many personal details. Identify the most important details that need to be in the application and express them in a matter of a few paragraphs.
• Polite language: Use courteous language in the application. No matter how entitled you feel to being granted the leave request, don’t display that entitlement in the application letter. Use language that is polite, tactful, and convincing. This is especially important when you are taking a sabbatical – what some people call “ adult gap year ”. It is very easy for you application for a sabbatical to be rejected. You must therefore use tactful language to try and convince HR that this is something that a) you need, and b) might be beneficial to the company.
• Make it clear that you are coming back: Employees have sometimes been known to go on leave and not come back, perhaps due to being poached by other companies or quitting their jobs. To allay such fears, provide assurance to HR or your reporting manager that you will come back to the office and your duties as soon as your permitted leave duration ends.
• Show conscientiousness: Show conscientiousness about your duties and responsibilitie s at the workplace. That means you should demonstrate that your duties and responsibilities are important to you. If you simply write an application letter and talk about going to leave, but you don’t say anything about the work you will be leaving undone, it might give the impression that you don’t really care about your job.

Show conscientiousness by planning for how your duties and responsibilities will be taken care off in your absence. You can organize this with your supervisor or your close colleagues.

This is to ensure that there is smooth workflow even in your absence. It could also mean stating that when you come back from leave, you are going to make up for all the lost time.

• Express your thanks: At the end of the application letter, be sure to include one sentence where you thank the manager for taking the time to read through your application and (hopefully) for approving your request.
• Verbal permission: It is also advisable to get verbal permission from your reporting manager prior to writing your leave application. The application letter then becomes a way of making official what has already been approved.

THE DON’TS OF WRITING A LEAVE APPLICATION

The following are some of the things you should avoid when drafting your leave application letter:

• Ensure that there are no grammatical errors in your letter. Once you have typed it, read it at least two or three times to correct any grammar mistakes and punctuation errors.
• Don’t write in a casual tone.
• Don’t use complex terms or purple prose to show off. Ensure your application is as simple to understand as possible, something that can be read and understood quickly without having to consult the dictionary.
• Don’t use an informal format or make your leave application too long.

TYPES OF LEAVE YOU CAN APPLY FOR

1. sick leave.

This is when you take a leave of absence on account of an illness. Sick leave scenarios include physical illness, mental illness, health checkup, taking care of a sick loved one or dependent, or when you need to take time out to cope with or overcome the physical, psychological, and legal repercussion/effects of domestic abuse.

At the moment, there are no existing federal legal requirements for paid sick leave . Companies that are subject to the Family and Medical Leave Act (FMLA) are, however, expected to provide unpaid leave of up to 12 weeks for certain medical situations.

When crafting an application for sick leave, ensure you give relevant details (not too detailed, however) to prove credibility.

2. Study Leave

This is leave you take solely for the purpose of studying or carrying out research. Study leave, with or without pay , is not a legal requirement/obligation. Whether you get it and if you get paid is up to your employer. Keep this in mind when you are applying for study leave – remember that you are not entitled to either the leave or the pay. Choose your wording carefully.

3. Sabbatical

A sabbatical leave is the kind where you (for a given period) stop reporting to work for an extended period of time but you are still an employee of that company. Another name for it is “adult gap year” or “career break”. It’s highly likely to be an unpaid leave of absence.

There are no laws that cover you if you want to take a career break. This may be the most delicate application to write.

When writing the application for a sabbatical leave, figure out how to show that doing this will make you better at your job when you come back. Don’t display any entitlement, lest you either a) get denied, or b) lose your job in the process.

4. Vacation/Holiday Leave

Vacation leave is a period when you take time off from work to rest, relax, or attend to your own personal affairs. It is quite similar to annual leave (paid time off work). While vacation leave is not covered by law, there are many employers who offer paid vacation, usually as a means to attract employees.

The approach you take when writing your vacation leave application should be informed by your company’s guidelines or regulations concerning vacation leave.

5. Maternity/Paternity Leave

Maternity leave is a period during which a mother, before and after her child’s birth, is allowed to take time off from work. The US laws do not guarantee any national statutory paid parental leave for new mothers and fathers.

That said, there are some employees who are entitled to 12 weeks of unpaid leave annually for birth, adoption, or medical leave under the Family and Medical Leave Act (FMLA). Unfortunately, not all companies are covered by the FMLA (they have to have at least 50 employees).

6. Emergency Leave Application

This is when you need to take leave to deal with unforeseen circumstances that have emerged, such as the death of a loved one. Other scenarios include an accident, a major surgery, to visit a terminally ill family member, and so on.

LEAVE APPLICATION SAMPLES

Now that we have covered the different kinds of leave, let us look at samples of how to write applications for some of the different leave types.

1.  Study Leave Application Letter Sample

Manager’s Name Institute’s Name Date

Sub: Leave Application for Further Study

Dear Sir/Madam

I am writing this to request for a six-month study leave, to start on [date]. During the leave period, I will be at [name of educational institution] pursuing a [name of program or course]. The program starts on [date].

After I have completed my period of study, I believe I will bring greater value to the organization. Should my leave application be granted, I intend to resume my duties at the office on [date]. I will be greatly indebted to the company for giving me this opportunity to further my studies.

I am also thankful for the opportunity to serve this company.

Yours faithfully, Name Job Designation Contact Number

2. Sick Leave Application Letter Sample

The Manager Company Name Date

Subject: Leave Application Due To The Flu

Dear Sir/Ma’am

This is to inform you that I am currently suffering from the flu. After visiting the doctor on Wednesday, I was diagnosed with the flu and bed rest was prescribed.

My fever is consistently at over 100 degrees, my muscles ache, I have chills and sweats, and I cough throughout the day. I also have frequent headaches, nasal congestion, and sore throat. I am afraid that not only does my illness make it impossible for me to discharge my duties, but it also poses a risk to the rest of my colleagues who might also contract the flu if I continue coming to work.

For that reason, I am applying for a ten-day leave to ensure I am completely well when I return to the office. Attached to this application is a letter from my doctor. I hope you take my application into consideration.

3. Annual Leave Application Letter Sample

Manager’s Name Company Name Date

Subject: Annual Leave Application

Dear Mr. /Ms. [Recipient’s Name]

I am writing this to let you know that I will be taking my company-sanctioned annual leave for a period of one month, starting on [start date] and ending on [end date]. Throughout the year, I have not gone for leave, and would like to at this time utilize my full annual leave allowance.

Having had this discussion with my supervisor already, my responsibilities and duties have been distributed to colleagues in my department. I can therefore take this leave with a clear conscience that work will continue smoothly in my absence.

During the leave, I intend to travel, and due to the nature of said travel plans, it will be difficult to reach me on phone. I therefore urge that in case of any urgent work-related matters that require my attention, do write to me via email: [enter email address].

I will be grateful for a positive response to this application.

Thank you and regards,

4. Sabbatical Leave Application Letter Sample

Dear [Recipient Name],

My name is [name] and I have been working in the IT department for the last three years. Of late, however, I have felt the desire to be more and do more in my work. I feel as if I am stuck repeating the same monotonous tasks daily. I would like to take a sabbatical leave to help me renew my motivation and at the same tme increase my skills, particularly in coding and graphic design. I believe this will be instrumental in helping me take on more responsibilities and more complex tasks when I come back.

It is due to this desire for self-development and for a renewal of my passion for my job that I am requesting an extended sabbatical leave of [period]. During this time, I will take a few online courses on coding and graphic design.

Committed as I am to this company, I believe that when I resume work, I will be in better shape to give my all to the job and truly be of high value to [company’s name].

It is with the earnest hope of approval that I write this application.

Best regards,

5. Maternity Leave Application Letter Sample

Subject : Application for Maternity Leave

Dear Sir/Madam,

This is to inform you that I intend to take the allotted [write down number of weeks/months] of maternity available to me, starting on [start date]. In the event that there are no pregnancy or delivery-related, unforeseen issues that crop up, I intend to resume my duties at the end of my maternity leave on [tentative joining date].

Should my plans change for any reason, be sure that I will inform you speedily. Attached to this application is a letter from my doctor with confirmation of the relevant details.

During this period, you can reach me at this number for any emergency: [contact number].

Yours Sincerely,

6. Vacation Leave Application Letter Sample

Subject : Leave Application for Family Vacation

I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.

Having known for a while that I intend to take vacation leave, I have in the last few weeks been staying extra hours at work to ensure that I finish my most urgent work projects. I have also communicated with my immediate supervisors and had my work duties and responsibilities distributed to my colleagues to ensure smooth continuity even in my absence.

Thank you, and I am looking forward to your response.

Yours sincerely,

7. Leave Application For Emergency

Subject : Funeral Leave

I write this email to inform you of a family emergency that has disrupted my life and made it impossible for me to come in to work. Last night my sister passed away, having been bedridden in the hospital for the last two weeks after a heart surgery. Arrangements of the funeral – as well as the grief – are going to keep me preoccupied for the next few days.

I am sorry for any inconvenience that will be caused by my absence and have called into the office to organize the distribution of my most urgent duties to colleagues. In any case, I will be back at the office on [date], during which I will complete the remaining tasks.

Thank you for your kind consideration.

WRAPPING UP

The biggest take-away from this is that leave application letters should be formal, polite, and follow a particular format. The what of your application is also very crucial, and this means giving the reason why you want to take leave.

The more urgent or pertinent your reason, the higher your likelihood of getting your application request granted.

Another important thing to remember is conscientiousness. The moment you say you want to go on leave, the management starts to wonder what will happen to the work you are supposed to be working on.

Though this might depend on the context and on the organization’s protocols, it is usually a good idea for you to make arrangements that ensure the disruption in workflow is as minimal as possible in your absence.

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• Career Planning
• Leaving a Job

Formal Leave of Absence Letter Example

• How to Request a Leave From Work
• Dos and Don’ts for Requesting a Leave

What to Include in Your Formal Letter

Leave of absence request template, leave of absence request email example, frequently asked questions (faqs).

Do you need to take a leave of absence from work? If so, it’s important to put your request in writing, both for documentation purposes and to make it easier for your manager to understand what you're requesting.

How to request a leave of absence depends on your position and company policy. Some companies have formal policies in place for employees to request a leave of absence from their jobs. Others accept informal requests. Your employer may have a form you need to complete to request a leave of absence, or you may be required to write a letter documenting your request.

Here's information on how to request a leave of absence, examples of written and email requests for a leave of absence, and tips on what to include when you ask for a leave from work.

Key Takeaways

• Employers are obligated to provide leave for family, medical, or religious reasons, as required by law.
• Other leave benefits are voluntary; they must be agreed upon by an employee and an employer.
• Before you apply for leave, check your employer's policies and procedures for requesting leave.
• It can be helpful to outline your request in writing for your manager to review, as well as to schedule a meeting to clarify policies regarding leave from work.

How to Request a Leave of Absence From Work

Many companies offer leave benefits to employees. However, not all leave benefits are mandated by law. Employers are required to provide some leave. Others are voluntary incentives provided by an employer. Voluntary leave benefits are typically an agreement between an employee and an employer or between an employer and an employee's representative, such as a labor union.

The typical process for requesting a formal  leave of absence  from work is to discuss your situation with your manager or human resources department and learn the process for requesting leave. Your employer will explain what leave is available, the eligibility requirements for leave, and the procedures for requesting leave. You may be required to meet with a manager to review your request and the information you'll need to provide.

It can be helpful to write a letter (or, more typically, an email) to your direct supervisor requesting a meeting to discuss whether, and how, you should apply for a leave of absence.

In this letter, you should include the following:

• Your  reason for needing a leave of absence  (such as the birth or adoption of a child, personal or family health issues, loss of a loved one, or relief from excessive job stress)
• The things you are willing to do to help prepare for your absence (examples: training your replacement, writing a detailed handbook of your daily work processes, or offering to remain available to answer any questions during your absence)
• The anticipated dates of departure and return to work
• A request for your supervisor’s assistance in helping you negotiate the leave of absence process with senior management or your human resources department

Once you have attended this meeting with your supervisor, follow up on the conversation with a written request for a leave of absence. This will be added to your personnel file to initiate the formal leave-of-absence process and provide documentation, if required, prior to the approval of your leave.

The Balance

Dos and Don’ts for Requesting a Leave of Absence

It’s important to ask for your leave in the best possible way. The following guidelines will help you write a request that’s effective, professional, and considerate.

Give as much notice as possible.  It takes time to arrange cover for your role. The more notice you can provide, the easier it will be for the company to accommodate your request.

Speak to your direct supervisor first. Outline your request in writing after the conversation, and make sure to complete the leave request paperwork. 

Know your rights. The Family and Medical Leave Act entitles many employees to unpaid leave to deal with medical conditions and family needs, such as the birth or adoption of a child or emergencies related to a family member’s active military service. Eligible employees who work for companies comprising 50 or more employees are entitled to 12 working weeks of unpaid leave during a 12-month period. Find out whether you’re covered before requesting leave.

Your state may also have family and medical leave laws that provide for employee absences from work. Check with your state labor department for information on programs in your location.

When requesting a formal leave of absence, your letter should include the following:

• Request for a leave of absence
• The dates you expect to be away from work
• The date you plan to return to work
• An offer to provide assistance, if feasible
• Thanks for considering your request

This leave of absence example template is for a formal request for a leave of absence from work, following a discussion with the employee’s supervisor.

Your Name Your Address Your City, State Zip Code Your Phone Number

Supervisor’s Name Title Organization Address City, State Zip Code

Dear Mr./Ms. [Last Name],

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from [Date] through [Date].

I will return to work on [Date].

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Your Typed Name

Here's an example of an email message requesting a leave of absence.

Subject: Leave of Absence - John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job for family reasons. I plan to be away from November 2, 2024, to December 30, 2024, returning to work on January 3, 2025.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am on leave.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Are employers required to give employees paid leave from work?

Federal law does not require employers to pay employees for time not worked, such as personal leave, vacations, sick leave, or holidays. Some states mandate paid family, sick, parental, and school leave. Check with your state department of labor for details.

What is the best way to request a leave from work?

Your company may have a policy in place for requesting leave from work that specifies circumstances where leave may be granted and how much time employees are entitled to take as leave. Check your employee handbook or talk to your manager for details. If a policy is in place, be sure to adhere to those guidelines for requesting a leave of absence.

National Conference of State Legislatures. " State Family and Medical Leave Laws ."

U.S. Equal Employment Opportunity Commission. " Leave Policy Tips ."

Department of Labor. " Leave Benefits ."

Department of Labor. " Family and Medical Leave (FMLA) ."

National Conference of State Legislatures. " Paid Family Leave Resources ."

U.S. Department of Labor. " Personal Leave ."

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Home » Job Tips » Career Advice » Leave Application for Office

How to Write Leave Application for Office? [with Format & Samples]

Taking some days off work is undeniably important because everyone needs to take leaves at several uncontrollable times. In fact, research shows that employees who make use of their annual leave tend to be 40% more productive. This is because they’re less prone to irritability, depression, forgetfulness, and fatigue than those who don’t take any time off. It just goes to show you that sometimes it pays off in terms of productivity when you give yourself some rest. In this blog, we’ll help you get your well-deserved time off work by showing you how to write a leave application for office that cannot be rejected.

Table of Contents

How to Write Leave Application for Office?

To ensure your leave application for office is written professionally and includes all the key information, follow these guides on how to write a leave application for office. Additionally, to learn how to communicate professionally in a corporate office, you can pursue a business communication skills course . 

1. Understand Your Organization’s Policy on Leave

It is important to review your company’s leave policy and rules carefully before planning a vacation or any other activity that requires taking time off. Understand your entitlement to various types of leaves offered by the company, including earned and casual leaves. Also, understand their eligibility criteria.

2. Add the Subject (Purpose) of the Application

This is where you state why you are submitting an application for leave of office. You should specify what type of leave it is, such as a vacation or sick day request.

3. Include Salutation and Receiver’s Name

Here, include who the letter is addressed to, which could be your boss or a specific individual in the Human Resources team.

4. Mention the Reason for Taking Leave

Explain in detail why you require this time off from work including events like medical appointments/treatment that require absence from the workplace etc. This way, your superior understands fully without leaving any doubt the reasons you’re requesting this time off.

5. Specify the Number of Leaves Needed

Employees should indicate the dates that they will need to be away from work. This includes both the start and end date of their leave period.

6. Include a Work Plan During the Absence

Employees can create a plan for their absence, outlining tasks to be completed before they leave. They should also provide detailed instructions on how to execute daily duties in case of emergency when not present at work and offer training and knowledge transfer to any substitutes during the period away from duty.

7. Add Contact Information

Employees must supply their up-to-date contact details in order to be reachable by co-workers during any emergency situation. To ensure minimal disruption or loss of productivity due to said absences, employees should remain available via phone/email if needed.

8. Use Polite and Professional Language

Express your request for leave in a respectful and professional way. Be sure to keep an appropriate tone throughout the conversation, using phrases such as “Please,” “Thank you” and other polite words that demonstrate respectfulness.

Ask politely rather than demanding support, being mindful of how decisions might affect both parties involved. Show appreciation if granted permission by expressing gratitude with statements like “I am very grateful” or “I would be most obliged”.

9. Conclude Professionally

End your application letter for leave in the office with a polite closing phrase such as ‘Warm Regards’, or ‘Yours Sincerely’, followed by your name. If you are sending a hard copy of the leave request make sure to sign it at its end for added authenticity.

10. Proofread Your Leave Application

Review your leave letter for any mistakes. It might be helpful to read it aloud as this can help pick out typos, grammar issues, and anything else that doesn’t sound quite right. Additionally, check that the dates you have specified in the document are correct and make sure all of the information is accurate before submitting it. Make adjustments where needed so that there are no errors in your application.

Also Read: Half-Day Leave Application

Sample Leave Letter Format for Office

This is a sample leave application format for office that works for different types of leave applications.

1. Sample for Annual Leave Application

Everyone deserves a break to recharge and rejuvenate. Use this sample annual leave application letter for office to request time off from work, to get your well-deserved vacation or personal time.

2. Sample Maternity Leave Application

If you’re going to have a baby soon, it is necessary for you to take some time off work. Here is a sample maternity leave application to inform your boss about your absence.

3. Sample Emergency Leave Application for Office

Emergencies are usually unpredictable. An unexpected circumstance can arise at any time, requiring immediate time off from work. Here’s a sample emergency leave application for office to notify your employer about your urgent absence.

4. Sample Leave Application for Office for Personal Reason

If you wish to take a leave of absence from the office due to a personal reason you do not want to disclose, you can write an application in the following format.

5. Sample Medical Leave Application for Office

If you are suffering from an illness or sustained any injuries and are unable to work for some time, you can submit a medical leave application. Here is a format for the same:

Also Read: Application For Sick Leave

6. Sample Leave Application for Two Days in Office

Here is how you can write a two-day leave application for the office to attend a wedding:

You can check out more marriage leave application samples to write an application for different scenarios. 

When you need time away from work, it is essential to submit a well-crafted leave application for office. Make sure your request follows all guidelines given by the company and includes vital information such as why you are requesting time off, etc. Employ polite language in your letter and make certain that everything has been checked twice so there are no mistakes present.

Are you ready to write a professional leave application now? Share with us in the comments below some other scenarios where you can use the above-mentioned leave application samples. Read more on leave applications, get to know what is privilege leave to check if you have it as part of your benefits package.

If you are taking a leave due to an illness, injury, medical condition, medical emergency in a family, or childbirth, you should provide a medical certificate with your leave application.

You can address the leave application email to your manager by writing, “Hi [Manager’s Name], I am writing to request leave from [date] to [date] due to [reason]. I have completed most of my current tasks and have coordinated with [Colleague’s Name] for pending tasks. In case of an urgent matter that requires my attention, you can contact me at [email address]. Thank you for your understanding.

If you plan on taking a leave of absence, submit an application well in advance, four or five days before the decided date. If it is due to an emergency, try to inform your manager or supervisor as early as possible.

To draft a leave application for personal reasons write, “Dear [Manager’s Name], I am writing to request a leave of absence due to personal reasons. Please grant me a leave from [date] to [date]. Thank you for your understanding.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Applications

Leave Application Email (14+ Examples & Samples)

The leave application letter is a letter you write when requesting for a leave of absence for a particular duration from the office. Its concept stems from the formal methods employees ask for a break from work for a specified period. The reason you write a leave application email is to inform your employers that you are not in a position to carry out your duties for a specified period. It is vital to draft a leave application email to ensure there is no misunderstanding that might arise from you not being at work. This also your employer to have time to get a suitable replacement for the duration you will not be around. Therefore, work still gets to go on even in your absentia.

Leave Application Format

Designation:

Company name:

Date (should be date of writing this letter) 

Name of employer:

Company Name:

Sub: Subject of your leave application

This is the first section where you should elaborate to your employer the reason you are taking a break from official duties. You should also state the duration of your leave and state a valid reason why that needs to be soon. Make sure to be short and precise rather than writing lengthy sentences.

Here, explain to your employer on the status of the projects you are currently doing. If the project remains incomplete, you should hand it over to another competent individual who you should name to complete it.

You should thank your employer for taking time to consider your leave application email. Give the number through which you can be contacted in the event of an emergency.

Your faithfully,

(Your signature)

(Your name)

Casual Leave Application for Project Example

Emergency Leave Email

Emergency leave is vital to allow you to attend to unanticipated circumstances, for instance, the death of a family member. Typically, for the funeral leave, it should not be more than three days. For you to qualify for the emergency leave, there needs to be;

• A major surgery
• A life-threatening injury caused by an accident
• Visiting a terminally ill immediate family member
• Confirmed death

Formal Leave Application

Leave Application Email for Office

Leave Application for College Principal

Leave Application for College Student

Leave Application for Controlling Officer

Leave Email Application for Restricted Holiday

Leave Request Application for Student

Marriage Leave Application Email

Sample Employee Leave Application Email Letter

Sample Leave Application Email for One Day

Sick Leave Email

This is an email requesting a leave of absence from work because of sickness. The different scenarios where a leave of absence is granted include.

• Personal mental or physical sickness
• Regular health checks
• Caring to an ill parent, child, or spouse
• Addressing a legal, psychological or physical effect as a result of domestic abuse

Vacation Leave Application Email

Tips for writing a leave application email

• Give a precise explanation of why you are applying for the leave
• Address your employers formally
• State the exact dates for the leave as well as when you intend to return to work
• Be brief, concise and straight to the point
• Make use of polite language and formal content
• State the number of days you desire to be on leave
• Write a reason why you want a leave in the subject

Having read through this article, you are now well-versed on what is a letter application email. You also know the different types of leave application email. With this in mind, you will be able to apply for the proper one depending on your needs at the moment.

How did our templates helped you today?

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Leave Application Email to Your Manager | 23 Examples

Leave request email to manager | Most professionals, at some point, will need to take time off from work. Regardless of the reason—be it for personal matters, health issues, or vacation—it is crucial to draft a proficient leave application email to your manager. This not only shows respect for the company’s procedures but also increases the likelihood of your leave being granted without hassle. Here’s how to go about it:

Table of Contents

Leave Application Email to Your Manager | Tips

Understand Company Policy Before you draft your email, review your company’s leave policy. Make a note of how much leave you are entitled to, the notice period required, and if you need to provide any specific documentation.

Plan Ahead If possible, plan your absence at a time when it will cause the least disruption. Avoid peak business times and make sure you give enough notice, in line with company policies.

Keep it Professional Compose your email in a professional tone. Your email should reflect the same level of professionalism as any other business correspondence.

Be Clear and Concise Clarity is crucial. State the type of leave you are requesting and the exact dates of your departure and return. Keep it brief and to the point.

Provide a Reason While you don’t have to share all the details, providing a clear reason for your leave can prevent any unnecessary speculation and clarify the importance of your request.

Now, let’s put all of this into a structure. Here’s a basic template you could use:

Leave Application Email Templates

Subject: [Type of Leave] Leave Application from [Your Full Name] for [Dates]

Dear [Manager’s Name],

I am writing to formally request a [type of leave – personal, sick, vacation, etc.] leave. I would like to request leave from [start date] to [end date], totalling [number of days] days of absence.

[In this part of the email, briefly mention the reason for your leave. If the leave is for medical purposes, state this fact. If personal, you may decide how much information you feel is appropriate to disclose.]

I have ensured that my current projects and responsibilities are accounted for during my absence. [Name of a colleague] has kindly agreed to oversee my work during this period. This will ensure a smooth transition and prevent any disruption in workflow.

Should I need to be contacted for any reason, I am available via email, and [mention any other possible communication method if necessary; otherwise, omit].

I would appreciate your understanding and support regarding this matter, and I am hopeful my leave can be approved as requested. Please let me know if further information or a discussion is required.

Thank you for considering my application. I look forward to your response.

Best regards, [Your Full Name] [Your Contact Information]

Subject: Request for Annual Leave – [Your Name]

I hope this message finds you well. I am writing to formally request annual leave from [start date] to [end date]. This period of absence, totaling [number of days] days, is intended for [briefly state the purpose, e.g., “a family holiday”].

I have ensured that all my current projects are on schedule, and I am committed to completing all necessary tasks prior to my departure. To facilitate a smooth transition, I plan to:

Delegate ongoing tasks to [Colleague’s Name], who has agreed to oversee my responsibilities during my absence. Provide a detailed handover document that outlines the status of all projects, key contacts, and critical deadlines. Remain available to answer any queries in the week leading up to my leave. I believe this planned leave will not disrupt our team’s workflow, and I am dedicated to ensuring a seamless transition. Please let me know if there are any issues or further details you would like to discuss.

Thank you for considering my request. I look forward to your approval.

Warm regards,

[Your Full Name] [Your Job Title] [Your Contact Information]

Subject: Maternity Leave Request – [Your Name]

I am writing to request maternity leave as I am expecting the arrival of my child in the coming weeks. As per our company’s maternity leave policy, I am planning to commence leave beginning [start date] and anticipate returning on or around [end date].

To prepare for my time away from the office, I have arranged the following:

Completion of all major projects ahead of schedule. A comprehensive handover to [Colleague’s Name], who will cover my position during my absence. Scheduled meetings with key team members to ensure they have the necessary support in my absence. Please let me know if there are additional steps you would advise me to take to ensure everything runs smoothly during my maternity leave. Also, I am open to discussing flexible working hours upon my return to better manage work-life balance.

Thank you for your support and understanding.

Leave Application Emails With Details

Template 4: Personal Leave for Family Commitment

Subject: Personal Leave Request – [Your Full Name] – [Date]

I hope this message finds you well. I would like to request a day off on [specific date] due to personal family commitments. I have made sure that my current work assignments will not be affected and have delegated necessary tasks to [Colleague’s Name].Please let me know if there is any additional information you need or any work I should prioritize before my day off.Thank you for considering my request.Best regards,[Your Full Name]

Template 5: Medical Leave for Surgery

Subject: Medical Leave Request for Surgery – [Your Full Name]

I am writing to inform you that I need to take urgent medical leave. I am scheduled for a surgery on 2024, and according to my doctor, I will need a rest period of [number] days post-surgery.I aim to return to the office on 2024, subject to my doctor’s advice during recovery. I am attaching a medical note as per our leave policy. During my absence, [Colleague’s Name] has agreed to oversee my workload and will be the point of contact for any urgent matters.I appreciate your understanding and support.Best,[Your Full Name]

Template 6: Leave for Urgent Work at Home

Subject: Urgent Leave Request – [Your Full Name] – [Date]

I’m writing to request an emergency leave for 2024, as an urgent situation has arisen at home that I need to attend to.I have ensured that all of my current projects are up to date, and I have briefed [Colleague’s Name] on the possibility of any urgent matters that may need attention in my absence.I apologize for the short notice and appreciate your understanding. Please let me know if I can provide any further information.Warm regards,[Your Full Name]

Template 7: Vacation Leave for Pre-Planned Trip

Subject: Vacation Leave Application – [Your Full Name] – [Date Range]

As we discussed earlier, I would like to formalize my request for vacation leave from [start date] to [end date]. All of my projects are on schedule, and I am ensuring a smooth handover of responsibilities to [Colleague’s Name] in my absence.I’ll make sure to address all outstanding tasks before my departure. I am confident that my team can handle my duties while I am away and I will be available by email for any immediate concerns.Thank you for considering my application for vacation leave. Sincerely,[Your Full Name]

Template 8: Leave Application for Mental Health Days

Subject: Leave Application for Well-being Days – [Your Full Name]

I am writing to request [number of days] days off work from [start date] to [end date] for reasons pertaining to my mental health and overall well-being. This time will help me to recharge and return to work with renewed focus and energy.I have outlined a plan to [Colleague’s Name], who will cover my responsibilities during my absence. Please let me know if there’s anything I need to complete or organize before my leave begins. Thank you for your understanding.Best wishes,[Your Full Name]

17 Templates | Short Leave Application Emails :

• I am writing to request your approval for a five-day leave beginning from 2024 due to a family event. I have planned my work accordingly to ensure minimal disruption.
• Due to personal reasons, I need to request a leave of absence for [number] days starting from 2024. I have delegated my tasks to [colleague’s name] to handle in my absence.
• I will need to request for [number] days off starting from 2024 to attend to an urgent family matter. I have taken steps to ensure my responsibilities are covered during this period.
• I am in need of a sick leave as I was diagnosed with [illness]. My doctor recommends a rest period of [number] days. I will ensure any important tasks will be handled by [colleague’s name].
• I would like to take my annual vacation leave from [start date] to [end date]. I have coordinated with [colleague’s name] to handle any urgent issues that might come up in my absence.
• I’m requesting [number] days off starting from 2024 due to personal commitments that require my immediate attention. I have sorted out the tasks for this duration with [colleague’s name].
• Please consider this email as a formal request for [number] days of paternity leave as per our company policy. My wife is expected to give birth around 2024. In my absence, [college’s name] will look after my responsibilities.
• I need to request for a leave of absence on 2024 to attend a crucial family event out of town. Rest assured, I have liaised with [colleague’s name] to cover my work for this day.
• Due to unforeseen personal issues, I’m in need of immediate leave for the next [number] days. I’ve arranged for [colleague’s name] to step in during my absence.
• I’m writing to request a medical leave of [number] weeks starting on [start date] due to a planned surgery. I’ve arranged with [colleague’s name] to handle my responsibilities during this period.
• I have an important personal matter to attend to and would like to request leave from [start date] to [end date]. I have made arrangements to cover my major responsibilities during this period.
• I would like to inform you that I will be taking my annual leave from [start date] to [end date]. I’ve arranged with my team to cover my tasks and responsibilities during my absence.
• I am due for a surgery on 2024 and the suggested recovery time is [number] days. Therefore, I would like to apply for medical leave starting from [start date] to [end date]. I have allocated my responsibilities among team members during my absence.
• I am emailing to request leave for one day on 2024 due to unforeseen personal circumstances. I will ensure my tasks for that day are either completed in advance or handed over to a team member.
• I am writing to request your approval for paternity leave, as my wife is due to give birth in the last week of this month. I will need to be off work from [start date] to [end date]. My tasks during this period will be managed by my teammates.
• Remember to replace 2024 and [number] with specific dates and number of days, respectively. These are just samples, so please modify them according to your specific needs.
• I am writing to request leave from [start date] to [end date] for [reason for leave]. I commit to making the necessary arrangements to ensure all my tasks are covered during my absence. If anything urgent arises, please feel free to reach out to me by email. I appreciate your understanding and support in this matter.
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Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

Looking for a sample leave application format? 

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats. 

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. 

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed. 

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave. 

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself. 

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter. 

• Your leave application letter should be precisely dated. 
• It should be brief and to the point
• The reason for the absence should be genuine and clearly explained.
• The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person. 

Here is a list of essential parts of a leave letter. 

• Date: a leave application letter must be properly dated for the records
• Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
• Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
• Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) 
• Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. 

The body of your leave letter should not be too lengthy.  

The body must contain your own details like name, employee ID, department, etc. 

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence. 

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details. 

Types of leave application

• A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
• Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave. 
• Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly. 
• Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly. 
• Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance. 
• Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly. 
• Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves. 
• Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours. 

Annual Leave Letter Format – leave application to boss #1

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. 

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time. 

Yours sincerely

(Your Name)

Leave application sample #2

Date: 

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work. 

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave. 

Yours sincerely,

Maternity leave application letter format #3

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021. 

As I am entering the ninth month of my pregnancy, my doctor has advised  me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date. 

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]  

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records. 

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above. 

Yours Sincerely

Paternity leave application letter #4

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy. 

As I will be unavailable for the period of 30 days  starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period. 

Thank you for your kind consideration. 

Medical leave application letter for office employee #5

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work. 

I have enclosed all the necessary documents including a letter of recommendation from my doctor. 

I regret the inconvenice and I’d like to request you to consider this medical leave application.  

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

Subject: Casual leave application 

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx.  Besides, my team member mr. gupta will be taking care of my responsibilites in my absence. 

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

Bhaskar reddy,

General Manager,

Montreal energy Ltd. 

(date). 

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital. 

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy. 

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency. 

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours 

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Published In: Letters

Writing a Leave Application (Free Samples & Templates)

There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.

What is Leave Application?

It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.

Reasons behind taking leave

• Death in the family.
• Family or friend’s wedding.
• A medical procedure, e.g., surgery
• Home emergencies like a fire, damage to property, etc.
• Sickness in the family.
• Relatives are visiting from or going to live abroad.
• Stress and anxiety from work.
• Doctor’s appointment.
• Babysitting problems at home.

Casual Leave Application

It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.

• Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
• It is essential to use formal language.
• Keep it short by only mentioning the required information.
• Include a signature at the end of the casual leave application.
• Include the name of the person who will be undertaking your tasks while on leave.

Sample casual leave application letter

Subject: Casual Leave Application

Dear Mr. Robertson Ian,

I would like to request for a leave of 6 days from the 2 nd Dec to  8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

I will resume work from 8 th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I  will be grateful if you understand and grant me the leave.

Yours Sincerely,

Lydia Lauren.

Leave Application for Marriage

Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.

• Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
• Include a signature at the end of the marriage leave application.
• Include the accurate date, time, and venue for the occasion.

Sample leave application for marriage

Frank Lewis, 1423, Street 47 Shahdara, Delhi 10 th Dec 2020. The Manager ABC Cooperation Ltd. Shahdara, Delhi Subject: Leave request for my  marriage

My name is Frank Lewis working in the Information, Communication, and Technology department.

I am glad to inform you that I am getting married on 10 th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and  I would like to take a leave from 4 th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.

Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.

Thank you for your understanding.

Frank Lewis.

Leave Application for Office

Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.

• Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
• Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
• Include a signature at the end of the office leave application.
• Write the recipient’s name.
• Provide your correct contact information in case of an emergency.

Sample leave application letter for office

Leave application for college.

Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.

Sample leave application letter for college

Kathline Wendy,

The American University of Barbados,

9 th June 20XX

Mr. John Tyson

Vice Principal, School of Medicine

American University of Barbados

Subject: Leave application for college

I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is  SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present. 

 I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.

Thanking you,

Yours faithfully,

Kathline Wendy

Maternity Leave Application

A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.

• Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
• Express gratitude.
• Use appropriate salutations.
• Format your application correctly.

Sample sick leave application letter

Subject: Application for sick leave

Dear: Mr. Anderson Huan

 I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.

If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14 th, 2020. Attached is the doctor’s note.

Thank you for understanding

Jane Walton

Leave Application to Boss

Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.

Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.

• Be honest about the reason for the leave.

Sample leave application letter to boss

Subject:  Leave application for 1 st Dec 20 XX

Dear: Mark Lawson

I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and  I really need to be by his side for at least a day.

 As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.

Half-Day Leave Application

You can ask for a half-day leave for simple, urgent, or personal reasons.

• Mention the hours you will be away.
• Be genuine.

Sample half day leave application letter

To the Human Resource Manager,

Mr. Brand Ltd.

Subject: Half day leave application

Dear Sir/ Madam

I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.

Yours Truly,

Linda Jones.

Leave Application Templates

You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.

Tips for Writing a Leave Application

• Include a signature at the end of the leave application.
• Use polite and professional language to make it sound genuine.
• Revise the letter for any grammatical or punctuation errors.
• Provide a genuine reason why you need to take the leave.
• Provide your contact information in case of a work emergency, and you need to be reached.

Key Points to Remember

• Salutation and addressing to the appropriate person.
• The subject of the letter.
• Reasons for taking leave.
• Leave days required.
• Include your correct contact information.
• Don’t forget to include your name and details at the end of the application letter.

Related Documents

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Leave Request Letter

Last Updated On February 26, 2020 By Letter Writing Leave a Comment

Employees or students request for leave when personal or family issues affect their performance at work such that they are not able to handle their duties. A leave request can be used to ask for a short or a long period away from work. 

Such a letter is written by a student or an employee to the highest authority of the institution they are affiliated with. This letter can be used to request time off because of sickness, maternity or paternal leave, for personal or family reasons.

This letter is important to inform the concerned party of your absence in a proper way. It is also a formal document that keeps a record of your leave days. Through the letter, the employee can propose to the employer how their work will be handled when they are away and what they will do to avoid inconveniences in the workings.

Tips for writing a leave request letter

• Read through any leave policies and guidelines that the institution provides
• Describe the reason for the leave precisely
• Specify the dates of leaving and returning
• Use professional and polite language
• Keep the content of the letter formal
• Mention someone to back you up in your absence
• Include a signature at the end
• Keep it brief and precise

Leave Request Letter Templates

Personal or family commitments can require more of your time. Here is a leave request letter template that you can use to draft a leave request. For more information see the sample letters below.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________, a student in the faculty of ____________. I hereby write to request for a leave because I have not been feeling well for some time now.  After visiting the hospital I was diagnosed with ____________ and the doctor has recommended that I take a ____________ weeks’ rest. I hope to start my leave on ____________. Kindly find the attached medical report for your reference.

Since it is the end of the semester and the exams are coming up, kindly make arrangements for me to take the exams at a later date when I return. I hope to be back in class on ____________ when I get better. I have discussed my situation with the faculty head and he has agreed to ask the lecturers to send me notes and assignments on my email.

I assure you that I will work hard to catch up with what I have missed when I return. I hope that you will grant me the leave days mentioned above. I look forward to your approval.

Your Faithfully,

(__________________)

Date (Date on which letter is written)

Sub:____________________________________________

Dear ____________,

I would like to bring to your kind attention that my doctor has advised me complete bed rest for ___________ days due to __________. I have gone for a blood check up and has been detected with ______________. I am enclosing my medical reports for your reference.

I am handling my responsibilities to __________ who can handle my responsibilities in an efficient way in my absence. I hope you will consider my request and grant me leave w.e.f ____________ to ___________. I will resume my duties on _______________.

Thanking you,

Yours sincerely’

(________________)

Leave Request Letter Samples

Do you need some time off and you have no idea how to write a leave application? Our free leave request letter will guide you through writing a professional and quality letter to your employer.

Earl Watts,

3 Cypress Court

Eastlake, OH 44095

United States

Date:____________ (Date on which letter is written)

Dannie Browning,

68 Sugar St.

Ashtabula, OH 44004

Sub; Request for leave

Dear Mr. Browning,

Kindly accept this letter as a formal request for one week leave to attend a personal matter. I have received sad news that my father has fallen ill and is now hospitalized at Lakewood Hospital back home in Texas. I wish to take this leave to visit my father and support my family in this difficult time. 

I plan to leave the office tomorrow 7 th November 2019 and resume work on 14 th November 2019. I apologize for the short notice since this was an emergency. I have explained my situation to my team leader and we are in agreement that Darius Ware will assume all my duties until I return. In my absence from office, I will be reachable through my email [email protected] since I will not be in a position to take phone calls.

I will be assuming my duties on 14 th November 2019. Kindly grant me this leave.

Thank you in advance.

Yours Sincerely,

Robert D Costa

Assistant Manager

Mr. Samuel Thomson

Sub: leave application

Dear Mr. Thompson,

I, hereby, would like to inform you that my doctor has advised me to take complete bed rest because of high fever and chronic headache. I am writing this application to serve as an official document supporting my leaves. I would be very grateful to you if you consider my use and grant me leave for one week starting from 20th August. I am enclosing my medical reports for your reference.

I have explained everything to my team member regarding the current project and I am confident that he can handle the project well in my absence. I will be resuming my duties on 28th August. I hope that will grant my leave for the above mentioned days.

Leave Request Letter Email Formats

Leave request letters can also be a challenge to someone who has never written one. Have a look at the sample email of a leave request letter that you can customize to craft a convincing leave application.

Dear Mr. Griffith,

My name is Monty Velasquez, a peer lecturer in the faculty of Mathematics. I hereby write this letter to request for a leave for two months. I have been diagnosed with a chest problem and I am scheduled to have surgery on 15 th May 2020. I present this leave application with a month’s notice of my departure. I hope to start my leave on 10 th May 2020 and return to work on 16 th July 2020 if the procedure is successful.

While I am away, I recommend my colleague Elinor Cruz to carry on with my pure mathematics class until I return. Before I leave, I will update her on the progress with the curriculum and research projects. Therefore I don’t oversee any delays with the student’s curriculum. I apologize for any inconvenience that may result from my absence.

If the procedure is a success, I will work from home in the last month. I hope that you can make arrangements for me to have flexible working hours when I return so that I can ease back to my duties. Thank you for your consideration and I hope for a positive response from you.

Kind regards,

Monty Velasquez

I am writing this letter to officially inform you that I will not be able to attend the office for two days, as I need to be in person for selling my land to a buyer on the outskirts of the city.

All the procedures for selling the land has been done, and I must be present in-person to sign the documents related to selling the property. So, I kindly request you to consider my application and grant me officially informed leave on 17th April and 18th April 2005.

Thanking You,

Donald T. Proctor

Different institutions and organizations have leave policies and guidelines that employees must adhere to. When writing a leave request letter, it is important to be knowledgeable about these guidelines.

To write a quality request, use polite and professional language and be precise about the reason for leaving. Indicate the dates of departure and resumption and what you will do to ensure smooth working while you are away.

Megha Kothari

Comments are disabled for this post.

Related Letters:

• Leave Of Absence Letter
• Effective Leave Application Letter
• Leave Letter Writing Tips
• Leave Of Absence Letter Format
• One Day Leave Application Letter
• Leave Application Email
• Annual Leave Letter
• Casual Leave Letter
• Leave Letter Format
• Sick Leave Letter
• Leave Letter
• Thank You Leave Letter
• Sample Leave Letter
• Paternity Leave Letter
• Maternity Leave Application
• Office Leave Letter
• Maternity Leave Letter
• College Leave Letter
• Leave Extension Letter
• Half Day Leave Letter
• Leave Application Letter
• Leave Letter to Boss
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Word & Excel Templates

Printable Word and Excel Templates

Leave Application Formats

A leave application is a document that is written by an employee, a student or anyone seeking leave and is addressed to the employer, principal or the person in charge. Sometimes, an individual may need to take time off the work, school, etc., for various reasons and to inform the relevant superior or in-charge about such intent, the individual would write a leave application. In this application, a formal request is made to the relevant party for granting absence to the individual for a certain time from the work or school.

Leave application can be written by people for personal or professional reasons. Some of the types of leave application that are common are:

• Application for annual leave.
• Application for Sick leave.
• Application for injury leave.
• Application for maternity.
• Application for paternity leave.
• Application for casual leave.
• Application for Illness or death of any relative leave.
• Application for a doctor’s appointment.
• Application for the dentist’s appointment.
• Application for vacation leave.
• Application for half-day leave.

The application formats for different types of leaves may vary from organization to organization and from country to country, as well. In addition, with time, the slight changes in the leave application formats keep on occurring as well. Even though the formats can differ, the general information that needs to be included or is included in the leave application remains the same, which is:

• Details of the addresser, such as name, contact information, secondary or emergency contact, etc.
• Details of the addressee.
• Subject or type of leave application.
• The reason behind the leave application.
• Duration of the leave with the dates mentioned.
• In the case of the employee’s leave application, details of the person who would handle the work in the absence of the employee.
• The number of allowed and remaining leaves, if applicable.
• Signature of the addresser for the verification.

As far as the leave application formats for the schools and students are concerned, they are usually the same. However, in the organizations, generally, templates are used for the leave applications. These templates can be designed by the organizations or they can simply use the templates that are available online or in the programs, such as Microsoft Word. The already-designed templates are easily downloadable, usable and customizable as per an organization’s requirements.

In addition, due to the advancements in technology, many organizations now have their attendance software developed through experts. Through this software, the employee can not only record his everyday attendance but request for the leave as well. The employee can also constantly review the number of paid leaves he is allowed to avail from the organization at any point in time.

There are numerous benefits of using the templates or the attendance software, which include:

• The employee can easily and quickly make the request without writing it every time from scratch.
• The information needed by the organization would not be missed, which is a possibility in case every employee writes their own version of the leave application.
• It would be easy for the employer to review a leave application if it is in a generalized format, as time will not be wasted to read each and every word of the application. He can simply review the important details.

The leave application, being a formal request made to the superior, needs to be professional and concise. The candidness or wordiness need to be avoided because, in the practical world, the boss does not want to spend a lot of time on a leave application.

The application for the leave submitted by an employee is kept in the record as a softcopy or in the employee file as a hardcopy, for any future reference.

One Day Leave Applications

Office Casual Leave Applications

Leave application letters for various reasons.

Teacher Leave Application Letters

Leave Application for Few Days Off

Leave Application Forms

Applications for a Month’s Leave

Application for casual leave from office.

How to Write a 2/3/7 Days Leave Application (With Examples)

If we need to request annual or personal leave for school or office, it's always necessary to write and submit a leave application letter. In this article, you will learn how to write a leave application letter and 1-click generate an appropriate leave letter using an Anakin AI without a hassle.

If we need to request annual or personal leave for school or office, it's always necessary to write and submit a leave application letter. For most of us, writing a leave application letter is always tough. So in this article, you will learn how to write a leave application letter and generate an appropriate leave letter using an AI tool without a hassle.

With the ' Leave Letter Generator ' which is a built-in AI app in Anakin AI, we can generate a polished, professional leave application letter with 1 click.

Why do we need to write a leave application letter?

When we need a leave for work or school, it is essential to write a formal leave letter application letter rather than just verbally requesting time off.

• Formal documentation trail - A written letter on record ensures the dates, reasons, and other details are documented in case any questions come up later.
• Demonstrates professionalism - Taking the time to write an official letter shows you are approaching the request professionally.
• Allows tracking of leave - Written requests allow the organization to formally track and approve leaves by policies and operational needs.
• Provides clarity - A letter reduces confusion by clearly outlining all the pertinent details like exact dates, reason, contact details, etc.
• Gives time to plan - Advanced written notice gives managers more time to handle resourcing and reassignment of work in their absence.
• For common expectations - Many companies require official letters as part of their leave policies so employees comply by providing one.
• Act as proof - The letter serves as proof that the request was made and approved in case any discrepancies come up.

Overall, a formal leave application letter is regarded as the professional and expected way to communicate planned absences in most workplace environments. So, this can somehow explain how important the leave application letter is to us.

How to write the leave application letter

In this part, we will learn what contents should be involved in a leave application letter. Here are the key elements to include in a leave application letter:

Basic information

Give some information that others can address and have an overview of our leave application. For example, leave data, full name of both us and the recipient, our employee ID, job title, department, etc.

Subject/Reason for Leave

Being transparent by providing a clear, specific reason displays professionalism, and allows informed decisions - making it a very important part of any leave application letter. We'd better clearly state the reason for the leave request.

Some common reasons for a leave

Considering a reason for personal leave from school or work is always difficult. So let's have a look at some of the most common reasons that people request leave:

• Vacation - To go on a holiday, travel, or take time off work.
• Personal leave - For personal business, family time, social occasions, etc.
• Sick leave - When ill or for medical reasons including doctor's appointments.
• Maternity leave - For pregnant women before/after childbirth.
• Paternity leave - For new fathers around the time of childbirth.
• Caregiver leave - To care for a sick child, spouse, parent, etc.
• Bereavement leave - Due to the death of a close family member.
• Marriage leave - To get married or attend a wedding.
• Education leave - For exams, courses, or educational needs.
• Religious leave - For religious occasions, festivals, and pilgrimage.
• Community service leave - For volunteer work, blood donation, etc.
• Examination leave - To prepare for and sit for exams.
• Extraordinary leave - For uncommon reasons not covered by regular policies.
• Sabbatical leave - For a long break after years of service.

The reason should be explained clearly along with dates and any supporting documents as per company leave policies.

Supporting documents

If we have any supporting documents like medical certificates, you can submit them with the application letter to provide evidence and make your leave more reasonable.

Work/study coverage

To show our responsibility for your work or study, we'd better mention something about the arrangements we've made to cover work or study during the leave.

Examples of a 2/3/7 Days Leave Application

Based on the duration of the leave, we should have different reasons. It's not reasonable to ask for a fever leave for 1 month. So, based on the contents I introduced above, let's see some excellent examples of leave application letters for different durations.

Leave application letter for 2 days

Date: [DD/MM/YYYY]

[Manager's Name]

[Company Name]

Subject: Leave Application for 2 days due to Fever

Dear [Manager's Name],

I am writing this letter to request for leave of 2 days from [start date] to [end date] as I am down with a high fever.

I started feeling unwell on [date] with symptoms of headache, weakness, and slight temperature. I took some medication hoping to recover soon but my condition has worsened and I developed a fever of 102°F yesterday evening along with chills and body aches.

I visited Dr. [doctor's name] this morning and upon examination, he has advised me to take complete rest for the next 2 days as per the medical certificate attached. I promise to make up for the work once I recover and resume duty.

I request you to kindly consider 2 days of sick leave during this time so that I can focus on my health and return to good shape. I will keep you updated on my recovery. Please feel free to contact me if you need any additional information.

[Your name]

[Designation]

Enclosure: Medical Certificate

Let me know if you need any clarification or have additional details to be included in the letter. Wish you a speedy recovery!

Leave application letter for 3 days

Subject: Leave Application for 3 Days to Attend Brother's Wedding

I hope you are doing well. I am writing this letter to request for 3 days of leave from [start date] to [end date] to attend my brother's wedding ceremony.

My brother, [name], is getting married on [wedding date] in our hometown of [place]. As it is a family occasion of immense importance, I humbly request to be granted leave for 3 days to fulfill my responsibilities as the elder brother.

I have planned and completed all urgent tasks scheduled during this time. [Colleague name] has kindly agreed to handle any client queries that may arise when I am away. I promise to make up for any pending work on my return and will be available by phone/email in case of an emergency.

I would be grateful if you could approve this leave so I can be a part of this special celebration in my family. Please let me know if you need any additional information. I hope you will consider my request positively.

7 days leave application letter

Subject: Leave Application for 7 Days Family Travel

I wish to apply for 7 days of annual paid leave from [start date] to [end date] for a family trip.

My family has planned a long-awaited vacation to [destination] after many years. It would be the first holiday ever since my two children were born. The booking of tickets and accommodation has already been completed.

I have chosen these dates considering our team's project timelines and scheduled all urgent tasks to be completed before my leave. I will carry my laptop to respond to anything critical while away. My colleague [name] has kindly agreed to cover any immediate customer queries in my absence.

Please consider this application for 7 days' leave for this important family occasion. I have over [X] days of leave balance. I promise to ensure my absence does not impact our performance targets.

Please let me know if I can provide any other details. I hope you will approve this leave.

In summary, as you can see above, we need different reasons for different leave durations. Be sure that your reason for leave matches the leave duration you requested.

1 click to generate leave application letters for any situations

If you need any solution for auto-generating the leave application letters that can cover all situations you might meet. You can try Anakin AI , the built-in AI app named 'Leave Letter Generator' can craft a leave application letter based on your needs in just a few seconds.

In the next part, I will show you how to use this magic AI app to generate an appropriate leave application letter.

Step 1. Launch the Anakin App or access to   Anakin Web , easily search and find the " Leave Letter Generator " from the " Discover " tab in the left side.

Step 2. Fill in the required information including your name, recipient, duration and others. If you do have any specific reason for this leave, you can also tell it to AI.

Step 3. Click the " Generate " button to initiate an appropriate leave application letter with a right recipient, days duration, reason, etc.

Now, you can submit this letter to your manager or teacher to ask for a leave.

Something you need to do after submitting a leave letter

If you are a student, there is nothing to do but wait for your leave application to get approved. For those who submitted a leave application from the office, there is still something you need to do besides following up on the status of the application. The following is a summary of it, let's have a look.

• Follow up - Politely follow up with your manager after 2-3 days if you do not receive any response to your leave request. Resend the letter if needed.
• Get acknowledgment - Obtain written or verbal acknowledgment from your manager once the leave is approved. This serves as proof.
• Handover work - Do a thorough handover of any ongoing work to colleagues who will handle it in your absence. Share key details.
• Set auto-replies - Set up auto-reply emails and voicemails informing contacts of your leave dates and alternative points of contact.
• Complete urgent work - Finish any tasks that are urgent before starting your leave. Do not leave loose ends.
• Prepare backup plans - Develop contingency plans for scenarios like early return from leave or leave extension if required.
• Adjust calendar - Block out the leave dates in shared team calendars and notify relevant stakeholders.
• Remind manager - Send a quick reminder to your boss closer to your leave date after key handovers are completed.
• Inform key contacts - Directly inform important clients, vendors, and colleagues about your upcoming leave.
• Complete timesheet - Fill out and submit leave timesheet or any other organizational requirements.
• Evaluate on return - On resuming work, check if any issues arose during the leave that need to be addressed.
• Thank manager - Extend gratitude to your reporting manager once again for approving your leave request.

Writing a formal leave application letter is an important part of requesting time off from work or school. This article provided tips on how to write effective leave letters for different leave durations along with examples for 2, 3, and 7 days leave.

For recurring leave requests, using an AI assistant like Anakin to generate error-free letters each time can save a lot of effort. With just a few clicks, it can create customized letters tailored to your specific leave needs.

In summary, leave application letters are necessary for professional communication and to follow organizational processes. Taking time to write them well and follow up appropriately allows hassle-free approval of leaves for your important needs. By incorporating the tips in this article, you can draft leave letters that check all the boxes and get approved.

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Writing a Formal Letter for Leave Application

Table of Contents

Looking to write a formal letter for leave application ? That’s not surprising.

What is a Leave Application?

Allowing for a break from your job, school, or college is called a leave application. Let’s say you are about to undergo a minor surgery; you will need several days after the surgery to rest and recuperate.

Employees who wish to take a short break from work for personal reasons can send leave applications to their supervisor. A worker’s dedication to writing a letter shows professionalism and allows the team and employer time to prepare.

Taking a leave without planning puts everyone in office in a bad spot as things still need to be completed when you leave.

As such, a leave application is a professional way to request a pause from work for a specific period of time.

Sending a formal leave request should include a brief, genuine letter and the reason for your absence. Your letter of application is a major factor between a rejection and approval from your superior.

The type of letter you write would change depending on the reason. Obviously, no company would pay its employees during their 2-month trip in Southeast Asia. On the other hand, a company would almost always send you on a paid leave for a health complication.

Let’s take a look at the variety of leaves there are, and how to write for them.

The Types of Leave Applications

The main body of the leave letter changes according to the type of leave requested. Here are some common variety of reasons:

Sick Leave Application

The number of days of sick leave depends on the seriousness of the worker’s condition. The process could take a few days or months.

Casual Leave Application

You can take a casual leave without providing a specific reason, once or twice a month.

Annual Leave Application

The worker takes a long-term vacation because it involves their annual and earned leave. The number of paid vacation days of annual leave depends on how many leaves the employee has left.

Maternity Leave

This may change depending on the country, however most countries grant new mothers to take at least 12 weeks of paid leave.

Paternity Leave

Although not mandated by law in most countries, some countries may grant recent fathers to take a leave for one or two weeks.

One Day Leave

For a leave that is going to be for one day, such formalities like an application letter may not be necessary. Most companies will not require that. Check the company guidelines for one day leave.

Unpaid Leave

This isn’t mandated by law for countries around the world, it’s up to employer’s discretion. An employer may accept you leaving for an extended period of time to study abroad, or travel.

How to Write a Formal Letter for Leave Application?

If you would like to request a formal leave of absence from work, ask your manager or human resources department about your situation.

There are a couple of things you should include in this letter for leave application. Here are some of them:

• Your reasons for being absent may include many factors. Such as the birth or adoption of your child, medical problems or loss of a loved one, or relief from job stress.
• Your willingness to prepare for your absence, for example training your replacement when you are gone. You should also guarantee that you are going to be available during this time for any questions.
• A date on which you intend to depart and return to work
• Ask your supervisor to assist you with the leave of absence process with senior management and/or the HR department.

Things to Keep In Mind Writing the Letter

There are some tips you should know before writing the letter.

Use a Formal Letter Format

The leave application letter does not have an official format, the letter format of the application letter should include these at the very least:

• Recipient Name & Address
• Recipient Title
• Closing Paragraph (Don’t forget to thank the recipient and let them know you are grateful)
• Signing Off (Yours Sincerely, Sincerely, or Respectfully)

Work Out Your Leave Early On!

One way to ensure your leave application will be rejected is to give it on the last minute! Don’t notify your superiors at the very end, give them as much as time as possible.

Your supervisor and the HR department will need to find you a replacement. So make it easier for them to find your replacement by allowing them more time.

Your Boss Should Know it First!

Don’t let your immediate manager know alongside other people, like people in HR and upper management. Your boss should be the first to know.

And you should preferably have this conversation face to face, rather than letting them know by email.

Keep the Date Certain!

Both the date you are planning to leave, and the date you are planning to return should be definite. This is to make planning easier when you are gone.

Consider Work From Home Instead

If you need to care for a sick family member, telecommuting might be ideal. You could also work from home on a weekly basis and come in once a week for weekly check-ins or meetings. The employer may consider other options as well. Keep a list of alternative options in mind.

Sample Letter for Leave Application

Take a look at the sample below for future reference when writing your letter. In this scenario, the worker asking for a leave is John Smith, and his manager is Dylan West. The dates of his leave is written below.

123 Cherry Lane New Haven, NJ 111 222 333 444 555

Dylan West Senior Marketing Manager FutureWorks Studio 567 Maple Road New Have, NJ

Dear Mr. West,

This mail is to follow up on yesterday’s meeting with a leave request. As we discussed, I would like to request a leave of absence from June 15, 2020, through October 15, 2020.

I will return to work on the date of October 16, 2020.

Let me know if you need any further information or have any questions.

My thanks for providing me with this opportunity for personal leave will be greatly appreciated.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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Leave Application Format for Office, School & College [Samples]

• Updated on  
• Nov 28, 2023

Whether you are a school student or an employee, writing a leave application is a skill that you must know about. While we know that one needs to keep a formal tone and a precise structure, many elements of this document often get overlooked. Further, it is important to comprehend the format and its key components so that you can jot it down in a well-written way. Through this blog, we aim to bring you a detailed guide on the structure, format, and components of a leave application along with some helpful samples.

This Blog Includes:

Reasons for leave, things to mention in your application, types of leave application, leave application format, what to include in your application, how to write a leave application for school, how to write leave application for office, one-day leave application, medical leave application, leave application to principal, college leave application, annual leave application, maternity leave application, paternity leave application, vacation leave application, leave application for marriage , bereavement leave, emergency leave application, application for eye surgery, leave application to school for going out of station, leave application email, bonus tips to write a perfect application.

Must Read: Letter Writing – Format, Samples & Tips

Must Read: Essay on Peer Pressure

What is a Leave Application?

The medium through which you formally inform your office management or school administration about your absence is referred to as a Leave Application . The format, details, and elements of the application can vary based on whether you are in school, college, or office. The skill of drafting this document is much more helpful during your professional journey as you might need to take a day off from work.

Mentioning the reasons for absence is a crucial part of the application. The reason for absence is the sole reason why we write the application and what it is for. Here are some of the major reasons for application:

• Health-related issues such as sick leave, leave for surgery, etc.
• Maternity leave
• Family emergency
• Going out of the city
• Personal reasons (attending a marriage, family function, personal tasks, etc.)
• Addressing or extending a greeting to the recipient
• Subject line
• Cause of departure
• Required number of leaves
• Specifics about your pay at work
• Contact details
• Signature and name

Also Read: How to Write an Application to the Principal?

The types of leave applications will mainly depend on your reasons. Some of the commonly used forms are as follows:

• Casual Leave (For family emergencies, personal issues, etc.)
• Annual Leave
• Study break
• Urgent work
• Maternity/Paternity Leave
• Half-Day Leave
• One-Day Leave

Also Read: Bonafide Certificate: Format, Application & Documents

Now that you know its elements as well as types, the next step is to get familiarised with its format. Whether you are writing the application as a school student, employee or intern, there is generally a simple format that one needs to follow. The letter format is as follows:

Now that you are familiar with the types and format, let us have a look at the details that need to be mentioned in an application:

Paragraph 1 Begin with providing your necessary details to the concerned person (to whom you are addressing it) and inform them about why and when you need the leave . Try to keep a formal tone and the content as precise as possible. Do not write lengthy paragraphs.

Paragraph 2 This part is mainly for employees as you will be expected to provide the current status of your work projects. You can suggest your manager hand over the work to any of your team members. In this part of the application, you mainly have to elaborate on how you will be compensating for your absence , i.e. either by finishing up the work before leaving or delegating it to someone.

Paragraph 3 While concluding the document, pay your gratitude to the employer for considering your application and greeting them with a sincere ‘Thank You’. Also, you can mention your phone number for any emergency as well.

Also Read: How to Write a Letter: Letter Writing Types and Examples

As there are different types of leave applications for various purposes, it might be confusing to write an application for leave that fits your aim. The quintessential elements are:

1. Subject 2. Reason for Taking the Leave 3. Period you are taking the leave for 4. Contact Information 5. Any additional documents should be enclosed.

Once you have all these details ready, you can move toward drafting the application. Make sure that it is written in a formal tone and adheres to straightforward explanations without elaborating details too much.

Also Read: How to Write a Motivation Letter?

To write an official application, you need to simply write down your manager’s name on the top left side followed by your name and position. Then, add a subject and the main body beginning with “This is to bring to your kind notice” or “This is to inform you that” and then mention the reason for taking leave from work. Here are the key points to include in an office leave application:

• Subject (Leave for Personal Tasks or any other reason)
• Mention the reason for leave
• The number of leaves you require with particular dates
• Work plan or delegation of your tasks to other team members during your absence

Also Read: Relieving Letter Format

11+ Samples for Leave Applications

Following are the top samples for leave applications:

A Bereavement is an application for up to 4 weeks at 100% of your base salary, for a total of 20 working days in the event of the death of a loved one. Bereavement Leave is usually a paid leave. It can also be used during the grave illness of family members.

While millions of leave applications are written every day, most of the office applications are written through emails. So, let’s check out the Leave Application in Email format:

• Use a formal tone while explaining the reason for taking a leave.
• Write in simple language without using jargon.
• Proofread the application before sending it.
• Keep it to the point.
• If you are sending this application as a parent, then specify the relationship.

There is a simple format for any application which includes the following pointers: 1. Recipient’s Name 2. Subject (Purpose of the Leave Application 3. Salutation 4. Main Body of Content (Mention your details, reason, leave period, and any additional or related details) 5. Closing line (Yours Sincerely, Thanks and Regards, etc.) 6. Contact Details

To write an application to your boss, here’s what you must include: 1. A request for a leave 2. Number of days with the date that you want the leave for 3. What is your work plan in your absence? 4. Mention the colleague if you are delegating your work to someone 5. Offer assistance in completing the work in your absence 6. CC your HR Manager in the e-mail

The leave of absence can be written for school or work whether it’s casual or sick leave. For a leave of absence from school, mention the leave period, the total number of days and the reason for the leave. For a leave from work, you must follow these pointers along with mentioning the colleague to whom you are handing your work responsibilities.

Teachers are permitted to apply for sick leaves, casual leaves, and emergency leaves, among others. Here is a sample of leave applications for teachers: Dear Principal, I am Raadhika, the English teacher for 11th grade. I am writing for a one-day leave for tomorrow [add date] since I have to [mention reason]. Kindly approve a one-day leave. Thank you. Yours Sincerely, Raadhika

On a leave application, the date is placed on the left side after the sender’s address. You must also mention the date of the leave in the body of the content along with the reason.

A leave Letter is an application written to ask for an absence from the concerned individual which can be the principal or a manager for a work leave. A leave letter can be of different types as per the purposes for absence ranging from personal reasons to sick leave or maternity leave, etc.

This was all about leave application! To read more informative articles like this one, keep following Leverage Edu .

Harshita is a creative writer cum literature enthusiast in pursuit of extending her learnings of overseas and Indian education sectors to the masses, through her well-curated articles. You may also find her emerging in prose writing or reading Toni Morrison when not writing education-related stuff.

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11 comments

Searching the leave application on Google, many websites came and I saw all the websites, but when I read this article, I liked it very much because you have given simple and very informative information.

Thank you for the comment! We really appreciate the gesture.

A wonderful blog for anybody who seeks help in writing a leave letter for various reasons.

Letter to the officer requesting him for exemption of leave for treatment of covid 19 of my wife

Hi Dharmendra!

You can write the letter using the format, structure and tips mentioned in the blog! All the best

Thank you for the comment!

Hey! thanks for sharing! From what I understand, if the PDF is automatically greyed out, you don’t have to write N/A. But some of the questions specifically said if yes/no, write N/A next to the box.

Thank you for your comment!

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How to apply

Generally, you must apply for a study permit before you come to Canada . Some people can apply for a study permit from within Canada. In some cases, you can apply when you arrive in Canada at the port of entry. Make sure you understand which option is available to you.

Get your documents ready

When you apply, you should submit

• the  letter of acceptance from the  designated learning institution (DLI) you’ll be attending
• You can upload your PAL into the Provincial attestation letter (required) field in your application. If this option is missing, you must upload your PAL to the Client information field. If you meet an exception, you must provide any evidence in the Client information field.
• We won’t be able to finalize your study permit until you’ve submitted a complete application.
• Waiting to submit documents will cause delays in processing.

Apply online

If you’re applying for a study permit, you must apply online , whether you’re outside of Canada or already in Canada.

You’re only eligible to apply on paper if you

• have a disability that prevents you from applying online
• hold an identity or travel document for non-national residents, refugees or stateless persons

Problem with the online application

You may not be able to apply for your study permit online. For example, if you currently have visitor status in Canada and your spouse or common-law partner is a NOC C or D worker, you may need to submit your application on paper.

Biometrics and the application process

We refer to your fingerprints and photo as biometrics. We collect biometrics for most applications. Find out what happens from when you submit your application to when you get to Canada and where biometrics fits in the process.

1. Apply for your visitor visa, study permit or work permit

If you want to visit, study or work in Canada, make sure you’re eligible to apply. Use our application guides to help fill out your application properly, then submit your application.

Avoid processing delays by sending us a complete application .

2. Get your fingerprints and photo taken

If you’re between 14 and 79 years old, you probably need to give your fingerprints and photo (biometrics).You only need to give your biometrics once every 10 years to make repeat trips to Canada easier.

• You must pay the biometrics fee when you submit your application. Otherwise you may experience delays.
• Get this done as soon as you get the letter from us that tells you to give biometrics.
• You have 30 days to do this from the date on the letter.

Find out who needs to give , how to give , and where to give your biometrics .

3. We process your application

After we get your biometrics, we start processing your application. See how long it takes to process your application .

If we need more information from you, we’ll contact you.

4. We make a decision on your application

When we finish reviewing your application, we let you know if you’re approved to come to Canada. If you are, we issue your documents.

If your application is refused, we send you a letter that tells you why.

5. You travel to Canada (if you’re approved)

Make sure you travel with the documents we gave you. This includes travel documents like a visitor visa, study or work permits or an eTA (electronically linked to your passport).

Airline staff and border service officers at ports of entry will ask to see your travel documents. If you don’t have them, you may not be able to board your flight to Canada.

Make sure children under 18 travel with the right documents .

6. We check your identity when you arrive in Canada

When you arrive, we check your identity to make sure that you are the same person who was approved to travel to Canada. We may use your biometrics to do this.

If we can’t verify your identity, you may be detained by a border services officer. These officers help protect the health and safety of Canadians.

If the officer determines that you’re not admissible to Canada, you won’t be allowed to enter Canada. If you came by air, you’ll have to take a return flight to where you came from.

7. You’re allowed to enter Canada

If you pass the identity check and meet the entry requirements , the border services officer stamps your passport and lets you know how long you can stay in Canada. You’re normally allowed to stay in Canada for up to six months.

Children under 18 must meet the same entry requirements as adults. The border services officer may ask minor children to show other documents depending on whether the child is travelling alone or with someone.

Basic entry requirements

You must meet some basic requirements to enter Canada. You must:

• have a valid travel document, like a passport
• be in good health
• have no criminal or immigration-related convictions
• convince an immigration officer that you have ties—such as a job, home, financial assets or family—that will take you back to your home country
• convince an immigration officer that you will leave Canada at the end of your visit
• The amount of money you will need depends on how long you will stay and if you will stay in a hotel, or with friends or relatives.

Some people are not admissible to Canada, which means they are not allowed to enter the country. You can be inadmissible for several reasons, including being involved in:

• criminal activity
• human rights violations
• organized crime

You can also be inadmissible for security, health or financial reasons.

Find out more about inadmissibility .

Biometrics fee

• Individual applicant: CAD $85
• Families applying at the same time : maximum total fee of CAD $170
• Groups of 3 or more performing artists and their staff who apply for work permits at the same time: maximum total fee of $CAD 255

Venezuelan passport holders

You may need to complete extra steps when you fill out your application .

If the printed expiry date on your Venezuelan passport has passed

If the printed expiry date has passed and you’re applying for a visitor visa, study permit, work permit or to extend your stay as a temporary resident in Canada, follow these steps:

• Add 5 years to the printed expiry date shown on your passport and enter it in the expiry date field of the application form.
• Include a letter of explanation with your application stating: “I am a Venezuelan national with a Venezuelan passport, which has been extended for 5 years”.

Warning: If your passport is still expired after adding 5 years to the printed expiry date, your passport is considered expired. You’re not eligible to submit an application with that passport.

Get specific instructions on how to apply

Answer a few questions to get the next steps for your situation.

Where are you applying from?

How do you want to apply?

Are you applying with a family member that needs a work permit?

Only some people can apply for a study permit from inside Canada. Do any of the situations below describe you, or the person you’re applying for?

You’re currently in Canada and one of these applies:

• you’re a Ukrainian national or family member of a Ukrainian national
• you have a valid study or work permit
• your spouse, common-law partner or parent has a valid study or work permit
• you’re a minor child in primary or secondary school
• you’re an exchange student or visiting student
• you completed a short-term course or study program required to be accepted at a DLI
• you or your spouse, common-law partner or dependent child has a temporary resident permit (TRP) valid for 6 months or more
• you’re being sponsored to immigrate and you already applied for permanent residence (if you’re eligible)
• you or your spouse, common-law partner or dependent child are subject to an unenforceable removal order
• an athlete on a team based in Canada
• a member of the media
• a member of the clergy
• military personnel on duty in Canada or
• an accredited foreign representative
• you’re a refugee claimant in Canada or a family member of a refugee claimant in Canada

Are you a Ukrainian national or family member of a Ukrainian national?

Has your study permit expired?

Do any of the following describe you or the person you’re applying for?

• citizen of the U.S.
• permanent resident of the U.S.
• person who has lawfully been admitted to the U.S. for permanent residence
• resident of Greenland
• resident of Saint-Pierre and Miquelon

You need to enable Javascript to be able to use the tool.

Apply online from outside Canada

Get your study permit faster through the student direct stream.

If you’re a legal resident in certain countries, you may be able to get your study permit faster by applying online through the Student Direct Stream .

Step 1: Make sure you have what you need

To apply online, you’ll need:

• a scanner or camera to create electronic copies of your documents
• a valid credit or debit card.

To make sure you have everything you need to apply, get your local visa office instructions by selecting the country or territory from which you’ll be applying.

Select a country/territory

• Afghanistan
• Antigua and Barbuda
• Bosnia and Herzegovina
• British Virgin Islands
• Burkina Faso
• Burma (Myanmar)
• Cayman Islands
• Central African Republic
• China (People’s Republic of)
• Comoros Island
• Côte d’Ivoire
• Czech Republic
• Democratic Republic of the Congo
• Dominican Republic
• El Salvador
• Equatorial Guinea
• Guinea-Bissau
• Hong Kong SAR
• Liechtenstein
• Marshall Islands
• Micronesia (Federated States of)
• Netherlands
• New Caledonia
• New Zealand
• North Korea
• North Macedonia (Republic Of)
• Palestinian Authority (Gaza)
• Palestinian Authority (West Bank)
• Papua New Guinea
• Philippines
• Puerto Rico
• Sao Tome and Principe
• Saudi Arabia
• Sierra Leone
• Solomon Islands
• South Africa
• South Korea
• South Sudan
• St. Kitts and Nevis
• St. Vincent and the Grenadines
• Switzerland
• Timor-Leste (Timor oriental)
• Trinidad and Tobago
• Turkmenistan
• Turks and Caicos Islands
• United Arab Emirates
• United Kingdom
• United States of America
• US Virgin Islands

Step 2: Read the instruction guide

Even if you apply online, you should read the instruction guide before you complete your application. The guide will explain how to complete each field on the form.

Step 3: Prepare your answers for the online tool

Before you can upload your forms, you must answer some questions. We use your answers to create a personalized document checklist for you.

Step 4: Know the fees you have to pay

In most cases, your fees will include:

• processing fees for you and anyone you include on your application and

We’ll ask you to pay your fees at the end of your application.

Third-party fees

Depending on your situation, you may need to pay third parties for:

• medical exams
• police certificates
• language testing, and
• services at a visa application centre if you use one

You won’t pay these fees in your online account. You’ll pay them directly to the third party.

In most cases, you should pay a biometrics fee when you submit your application . Otherwise you may experience delays. The biometrics fee covers the cost of collecting fingerprints and a digital photo. Find out if you need to give your biometrics .

Step 5: Create your online account or sign in

Try our new online application.

We’re testing a new online study permit application. It’s now available for some applicants.

Use our new application to apply

If you need an eTA or visa

If you need an electronic travel authorization (eTA) or visa, we’ll issue it automatically at the same time as your study permit. You don’t need to apply separately or pay another fee.

You need an account to apply online. You can use your account to:

• pay your fees
• submit your application
• check your status

Apply on paper from outside Canada

If you’re a legal resident of certain countries, you may be able to get your study permit faster by applying online through the Student Direct Stream .

Who’s eligible to apply on paper

You’re eligible to apply on paper only if you

• hold an identity document or a travel document for non-national residents, refugees or stateless persons

Apply on paper

Apply online from inside Canada

• a scanner or camera to create electronic copies of your documents, and

In most cases, your fees will include processing fees for you and anyone you include on your application.

If you can’t apply online

You can submit a paper application if either:

• you can’t apply online because of a disability
• there’s a problem with the online application

What to do if you can’t apply online

You need to apply as though you’re outside Canada

Even though you’re physically in Canada, you must follow the instructions for applying for a study permit from outside Canada.

In our online tools, choose your country of citizenship when you’re asked for your current country or territory of residence. This is to make sure you get the correct application forms.

When you fill out the PDF forms, your answers must be accurate, since they’re now part of your application. If you’re in Canada, use your Canadian address.

How to apply for a study permit

Scroll back up this page and select “Outside Canada” to find out how to apply.

Apply to restore your status as a student

If you want to continue studying in Canada, but your study permit has expired, you need to restore your status as a student and apply for a new study permit.

On the application form, select both

• an initial study permit or extension of study permit and
• restoration of temporary resident status as a student

Find out if you’re eligible and how to restore your student status .

Apply at a port of entry

When you arrive at the port of entry.

Tell the officer that you want a study permit. The officer will check

• your passport or other travel document
• that you meet the eligibility requirements and
• that your medical certificate is valid, if you need one

If you’re eligible for a study permit, the officer will issue one to you. If you’re not eligible, the officer will refuse your study permit. If your permit is refused, you may still be able to enter Canada as a visitor .

You can’t apply at a port of entry

You can’t apply for a study permit at a port of entry. You need to apply from outside Canada.

Select “Outside Canada” to find out how you can apply for a study permit.

Apply for a study permit

As a Ukrainian national or a family member of a Ukrainian national, you can apply for a study permit in Canada.

How to apply for a study permit .

Credit cards and prepaid cards

We accept credit cards and prepaid cards from:

• MasterCard ® ,
• American Express ® , and

If you use a prepaid credit card, keep it for at least 18 months after you pay to make refunds easier.

We also accept all Visa Debit cards.

The card you use does not have to be in your name. The cardholder’s name will appear on the receipt but it does not need to match your application.

Debit cards

• be from a Canadian bank using INTERAC ® Online , and
• be registered for online banking through your bank’s website.

We also accept all Visa Debit cards. If your card has the Visa Debit logo on it, alone or with the INTERAC ® Online logo, select Visa Debit as your payment method.

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