ms word advance assignment

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Practice Projects for Microsoft Word

Word 9 Table

In this practice project for Word, students create a document with a title and table. The table has two columns that have different font alignment and incluces various fonts. …

Word 8 Formatting Text

In this practice project for Word, students create a document using a different size and color font for the title than the rest of the paragraph. …

Word 7 Bullets

In this practice project for Word, students create a document with two different types of bullets showing points and subpoints. …

Word 6 Letter

In this practice project for Word, students create a letter. Included in the letter is a heading on the right, indented paragraphs, and the closing and signiture near the middle of the document. …

Word 5 Text And Outline

In this practice project for Word, students create a document that contains several paragraphs of text and also includes an outline with key points and subpoints. …

Word 4 Modified Text

In this practice project for Word, students create a document with the heading on the right, a boldfaced, centered title, and indented paragraphs. The document is double-spaced. …

Word 3 Basic Text

In this practice project for Word, students create a document with the heading on the right, a boldfaced title that is centered, and several paragraphs that are indented. …

Word 22 Preset Headings

In this practice project for Word, students create a document using the preset headings to create a title bar. The document has different alignment and font, blanks, and a short outline. …

Word 21 Formatting Options

In this practice project for Word, students create a document that shows some different effects that can be used with the same font. …

Word 20 Numbered List

In this practice project for Word, students create a document that includes a centered title followed by a numbered list. …

Word 2 Heading 2

In this practice project for Word, students create a document that has a centered title, a heading in the upper right corner, and indented paragraphs. …

Word 19 Advanced Table

In this practice project for Word, students create a document with a table showing a school schedule. The blocks in the table are different sizes and will take individual work within the blocks to …

Word 18 Columns

In this practice project for Word, students create a document with a header and two colomns. The columns include boldfaced and italic font and different alignment. …

Word 17 Columns

In this practice project for Word, students create a document with two identical columns in landscape orientation. Included in each are indented lines and different alignment and font. …

Word 16 Lesson Notes Handout

In this practice project for Word, students create a document like a student handout. This includes an outline with several levels, blanks for students to write on, and different font. …

Word 15 Lesson Notes

In this practice project for Word, students create a document with a header and two outlines. Students are asked to use the automatic numbering and outlining features in Word. They must use different …

Word 14 Table

In this practice project for Word, students create a scoresheet using a table. Students must use different sizes, colors and styles of font, including different alignment. …

Word 13 Outline

In this practice project for Word, students create an outline using the automatic outline in Word, including many levels of subpoints. …

Word 12 Formatting

In this practice project for Word, students create a document with a centered title in all capitals, the first letter of each word slightly larger than the rest. Throughout the document the font is …

Word 11 Formatting

In this practice project for Word, students create a document similar to a test or quiz. They must include points and subpoints, blanks, boldfaced text, tabs, and spacing. …

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Advanced Microsoft Office skills assessment: Full guide

Some jobs require candidates to have only a basic understanding of the Microsoft Office Suite. For roles that require collaboration between multiple teams or heavy data analysis, on the other hand, your ideal candidates need to know more than just the basics.

But, distinguishing between general and advanced Microsoft Office skills can be challenging, and assessing these skills is even more so. And failing to understand and assess advanced Microsoft Office skills accurately can result in steeper learning curves for new hires, less efficient teams, reduced productivity, and other challenges.

Fortunately, we’re here to help. In this article, we’ll explain what these advanced skills are, which skills to look for when hiring, and how to use an advanced Microsoft Office skills assessment to test candidates and inform your hiring decisions.

Table of contents

What are advanced microsoft office skills, advanced microsoft office skills to look for, which roles require advanced microsoft office testing, how to test a candidate’s advanced microsoft office skills, start assessing your candidates with testgorilla  .

Advanced Microsoft Office skills go beyond the basic actions you can complete in the Microsoft Office suite. They require a deep understanding of and proficiency in using various features and tools within Microsoft Office applications. 

Microsoft Office includes popular tools like:

PowerPoint , used to create presentations using slides

Word , used to create text documents such as letters and reports

Teams , used for workspace chats and video conferencing

Excel , used to calculate, format, and organize data in spreadsheets

Outlook , used for email communication within the Microsoft Exchange Server

SharePoint , used to create websites

Access , used to store and organize large amounts of data

Your candidates might use basic Microsoft Office skills to carry out everyday tasks and functions in their work, like creating, editing, and managing documents, spreadsheets, presentations, and emails. These are the skills your candidates must know to begin learning advanced Microsoft Office skills.

For instance, advanced Microsoft users can create intricately designed presentations in PowerPoint, create automations in Outlook, and develop complex algorithms or data models in Excel.

When assessing candidates for advanced Microsoft Office skills, look for the core abilities and specific tool proficiencies below. Candidates who master these skills can use the full potential of Office applications to handle complex tasks and improve your organization’s productivity and efficiency.

Advanced Excel Skills

Auditing formulas and using functions like VLOOKUP, HLOOKUP, and INDEX-MATCH

Using pivot tables and pivot charts to summarize and analyze data

Implementing macros and automation to streamline repetitive actions

Applying complex data analysis and modeling when using data

Using data validation and conditional formatting

Using array formulas and functions for multiple simultaneous calculations

Transforming data using Power Query 

Advanced Word skills

Using advanced formatting, such as styles and creating templates

Personalizing communication using mail merge

Using table of contents, footnotes, endnotes, and bibliographies 

Customizing page layouts

Collaborating on documents using whiteboards and tracking changes

Using cross-references and bookmarks

Automating tables of figures and indexes

Using fields to insert dynamic content, like dates, automatically 

Creating interactive fields like dropdown menus and checkboxes

Adding watermarks to documents

Inserting files from other Office applications, such as an Excel spreadsheet

Advanced PowerPoint skills

Creating interactive presentations with hyperlinks and buttons

Creating and using animations and transitions

Customizing slide masters

Designing custom motion paths for objects in slides

Embedding multimedia elements, like audio, video, and quizzes

Using collaborative editing and comments

Recording presentations with voiceover commentary 

Advanced Outlook skills

Efficiently managing inboxes by creating advanced rules, filters, folders to organize emails by sender, subject, and other criteria

Creating and using email templates

Developing multiple email signatures for specific recipients and contexts

Configuring out-of-office and automated responses

Using Quick Steps to automate tasks, like email forwarding

Effectively managing, sharing, and scheduling calendars

Clearly organizing contacts and tasks

Using advanced email search

Creating conditional formatting for email fonts and signatures based on certain conditions

Collaborating using shared calendars, setting custom access permissions for colleagues

Advanced Access skills

Creating complex databases and tables using relational database design principles such as normalization

Developing fields, expressions, and conditional logic for data gathering

Designing and running advanced queries using SQL (Structured Query Language)

Building relationships between tables

Automating tasks with macros and triggering actions based on user inputs

Creating forms for data input

Designing custom reports and visualizations

Building parameterized queries to collect user input

Dividing databases into two parts: a front-end for forms or reports and a back-end for tables

Advanced OneNote skills

Organizing notes using custom notebooks, sections, and pages

Creating and using note templates

Collaborating on and sharing notebooks

Embedding files, images, and videos

Tagging and categorizing notes

Searching and indexing content

Linking notes and creating to-do lists

Using math tools to develop and edit equations 

Advanced SharePoint skills

Creating and managing site structures, collections, and subsites, as well as document libraries and lists

Developing custom site templates

Designing forms using ​​Microsoft InfoPath and using them within SharePoint

Using versioning and document sets to manage documents

Setting up permissions and access controls

Using SharePoint Designer to create custom workflows

Integrating with other Office apps

Creating and customizing web pages

Collaborating on team sites and project management

Advanced Teams skills

Using advanced meeting options like breakout rooms and virtual lobbies

Implementing advanced settings like queues and attendants for inbound calls

Pinning files and messages within Teams chat conversations

Sharing images, code, and other multimedia and rich text formatting within Teams messages

Using keyboard shortcuts to prompt certain actions

Hosing large meetings or virtual events with audience management tools

Creating and managing channels with user permissions, names, descriptions, and pinned posts

Implementing Microsoft Bot Framework to create task automations within Teams

Managing and integrating tasks with Microsoft Planner

Thanks to its many useful functions, Microsoft Office is a tech staple across various job roles in countless industries. Some roles rely on different applications and features, and, as a result, many companies using the software benefit from employees with advanced Microsoft Office skills.

Here are some roles that require advanced Microsoft Office testing:

Customer service

Customer service workers typically need to be proficient in tools such as Excel and Access that enable them to communicate with customers and other departments.

Administrative roles

Roles that include data entry, scheduling, and other admin tasks require a keen understanding of Microsoft Office programs like Team, Word, Excel, Outlook, and PowerPoint. Using a pre-employment assessment, you can effectively test for word processing skills and other abilities.

Sales and marketing 

Sales and marketing teams measure successes in numbers. As a result, sales and marketing personnel should be well-versed in Word, Excel, or Access.  

Office employees

Office employees’ tasks usually involve presentations, data analysis, and reporting. To perform these tasks efficiently, they need solid PowerPoint and Excel skills. 

Finance positions

Much like sales and marketing, finances are all about the numbers. To create reports, measure success, and quantify progress and failures, finance and accounting roles typically require strong Microsoft Office skills, especially in Excel. 

Other roles

Jobs that involve data journalism, retail management, project management, and business analysis also benefit from using Microsoft Office apps. Tools such as Excel, Word, PowerPoint, and Access are very useful in these fields. 

While candidates may list many Office skills on their resume, this may not reflect their proficiency. Pre-employment screening , on the other hand, enables you to assess the extent of their Microsoft Office skills properly. 

In turn, this helps you identify candidates who can effectively use advanced Office features, enabling them to contribute to projects and tasks requiring proficiency in Microsoft Office applications. 

Here's how to effectively employ advanced Microsoft Office skills assessments:

Define your requirements

Before testing candidates, clearly outline the specific skills and tasks relevant to the role. Then, determine which Microsoft Office applications and functions are critical for the position. 

If you’re hiring for a newly created position and have yet to identify what Microsoft Office tools are needed for the role, examine the job’s description and identify the skills the employee needs to carry out their core functions.

For example, does this role require them to collect employee data for payroll and other documentation? Excel could be a valuable tool here. Will your employee need to host or participate in multiple virtual meetings and other forms of communication? Teams and Outlook offer many functions that seamlessly aid that communication. 

Select the right tests

Once you’ve identified the role’s skill requirements, choose the appropriate testing tools or platforms that provide comprehensive assessments for each Microsoft Office application. 

TestGorilla is an excellent choice. Our platform offers more than 300 expert-created, scientifically backed tests – including dedicated tests to assess advanced skills in Excel , Word , PowerPoint , Outlook , and SharePoint . 

You can combine up to five tests to create custom assessments, making it easy to evaluate candidates across a handful of Office applications in a single go. You can also add custom questions to assessments, so you can be sure you’re getting the exact insight you’re after. 

Choose realistic scenarios

When creating custom questions for assessments, choose scenarios that simulate real-world tasks the candidate would encounter in the role. 

For instance, to test the Excel skills of a candidate applying for a position in data analytics, you could create questions involving chart creation, formula usage, and data analysis. They’ll need these skills to effectively model, illustrate, and gain insights from the data they collect. 

Mix different question types

Incorporate various question types, such as multiple-choice, fill-in-the-blank, and open-ended questions that serve as practical assignments. This ensures a well-rounded assessment of your candidate's skills, as it helps you gather both qualitative (unmeasurable) and quantitative (measurable) data. 

Plus, varied question types enable you to evaluate candidates’ factual knowledge (through multiple choice questions) and their unique approaches to situations (by completing practical assignments). 

Assess advanced features

Of course, be sure your tests include questions that cover advanced features of each application – such as pivot tables in Excel, advanced formatting in Word, and intricate animations in PowerPoint. 

For example, you might task a marketing manager applicant with creating a campaign pitch presentation for a client using PowerPoint to test for advanced Microsoft PowerPoint skills . You could provide them with some data on the client in an Excel sheet, images, and any other relevant information they could use to create a pitch. A candidate with advanced PowerPoint skills would create a compelling presentation using charts created in Excel, SmartArt, and image editing.   

Test time management

Assign a reasonable time limit for each test. This measures not only the candidate's skills but also their ability to work under pressure. In addition, it ensures candidates don’t feel overwhelmed and can perform to the best of their ability.

For example, consider a customer service task that requires a candidate to create short reports for each call. In this scenario, your candidate manages approximately 35 calls per day, and each call typically lasts 10 minutes. You can test your candidate’s ability to complete updates to an existing Excel sheet for three of these calls in a set timeframe of about 30 minutes. 

Simulate collaboration

Some roles require collaborative work. Provide tasks where candidates must collaborate on a shared document using features like Track Changes or co-authoring. 

For example, you might test an HR candidate by tasking them with polishing up an internal policy in a Word document that one of your interns wrote using the co-authoring feature.

Evaluate for accuracy and efficiency

Assess both the correctness and efficiency of the candidate's work. Advanced users should demonstrate not only accurate results but also streamlined and effective approaches. 

For example, for an Excel exercise, provide your candidate with a list of inventory and their prices, then ask them to create tables and provide totals using formulas instead of manually calculating the figures.

After the assessment, review the candidate's performance. Does your candidate display strong application skills, creative problem-solving, and adaptability to various tasks ? These traits are all crucial to efficiency on the job. 

Combine them with other assessments

Consider complementing Microsoft Office skills tests with other candidate skills assessments like personality tests and cognitive ability assessments. This provides a comprehensive evaluation of each candidate’s suitability for the role.

Provide feedback

Offer your candidates constructive feedback and share their test results with them. You can then help them better understand their strengths and weaknesses while showcasing your commitment to transparency.

Advanced Microsoft Office skills involve more than the ability to create basic documents, spreadsheets, and presentations. Skilled Office users have in-depth knowledge and can use the suite of applications to its full potential to improve your business’s output and efficiency. 

To ensure you’re hiring truly skilled candidates, incorporate a comprehensive advanced Microsoft Office skills assessment into your recruitment process. With TestGorilla, this is a snap. Our platform offers more than 300 research-backed tests , including advanced tests for Excel, Word, PowerPoint, Outlook, and SharePoint. 

Take our quick product tour and sign up for your free TestGorilla plan today to start hiring top talent for your team. 

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Word Advanced E-Learning Course

This course provides advanced knowledge on using Microsoft Word for Office 2016 and Office 2019. Learners will learn how to work with outlines, table of contents, picture elements, screenshots and SmartArt. The course will cover working with advanced formatting functions, such as templates and styles. In addition, Quick Parts, AutoTexts and the proofreading mode will be shown to help make working in Word more efficient.

• Videos with Audio Narration and Closed-Captions
• Practice Interactive Exercises
• Tips and Printable PDF's
• Chapter Tests
• Personalized Learning Recommendations
• Comprehensive Final Test with Certificate
• Compatible with Desktop and Mobile Devices
• SCORM and xAPI Support for LMS Deployement

Document organization

• Inserting a cover page
• Creating a table of contents
• Updating the table of contents
• Adding text to the table of contents

Outline level and view

• Using outlines
• Formatting an outline
• Changing the outline level
• Showing and hiding outline levels
• Displaying the outline view
• Defining index entries
• Inserting an index
• Replacing an existing index
• Field functions
• Locking fields and removing a lock

Footnotes and endnotes

• Inserting footnotes
• Editing footnotes
• Inserting and editing endnotes
• Converting a footnote to an endnote
• Deleting footnotes and endnotes
• Displaying an endnote continuation notice and separator

Password and document protection

• Configuring a password
• Removing a password
• Protecting a document from changes
• Locking a paragraph for editing

Bookmarks and cross-references

• Defining a bookmark
• Using bookmarks
• Inserting a link
• Inserting a caption
• Changing a caption and updating the cross reference
• Inserting a cross-reference
• Opening Read Mode
• Using Read Mode
• Editing and display options in Read Mode
• Showing the navigation pane
• Navigating to individual pages
• Jumping to the last edited location
• Activating an automatic backup

Above is a sample of learning videos included in this topic. A detailed list of all learning videos included in this course is available upon request.

Elements of a document

Inserting and editing pictures, inserting objects, editing and formatting objects, using text boxes, creating and editing charts, advanced formatting, formatting paragraphs, using document templates, editing styles, working efficiently in word, quick parts and autotext, search and automate, quickly accessing commands, hyphenation, special tools, proofreading in general, adding comments and making corrections, locking or sharing a document, smart functions, quick links.

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5: Microsoft Word Advanced Skills

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Learning Objectives

• Use templates and text effects
• Insert watermarks and icons
• Insert citations
• Perform a mail merge
• Use internet tools to enhance Word documents
• 5.1: Why It Matters- Microsoft Word Advanced Skills
• 5.2: Introduction to Advanced File Creation and Text Formatting
• 5.3: Creating a New Document from a Template
• 5.4: Text Effects
• 5.5: Introduction to Watermarks and Icons
• 5.6: Watermarks
• 5.7: Icons in Word
• 5.8: Introduction to Citations
• 5.9: Citations
• 5.10: Introduction to Mail Merge
• 5.11: Mail Merge
• 5.12: Introduction to Internet and Word
• 5.13: Internet and Word
• 5.14: Putting It Together- Microsoft Word Advanced Skills
• 5.15: Assignment- Edit a Newsletter
• 5.16: Discussion- Advanced Shortcuts

10 Advanced Microsoft Word Features That'll Make Your Life Easier

Microsoft Word wouldn't be the tool it is without its productive features. Here are several features that can help you every day.

Everyone knows Clippy. But are you friends with Pilcrow? If you are, then you know more about Microsoft Word than most people do. Do you know about widow lines? The extended clipboard?

There are plenty of lesser-known Microsoft Word features that you should know about if you want to be truly proficient with the software. Here are some advanced Microsoft Word features that can make your work and life easier.

1. Be Distraction Free: Hide the Ribbon and Go Full Screen

Writers want peace. Since MS Word is packed full of features, it can feel a bit cluttered when you just want a distraction-free view of the text.

Hide the Ribbon Menu

You can use a quick shortcut to hide the Ribbon. Press Ctrl + F1 to toggle the Ribbon from view.

You can also change the behavior of the Ribbon to hide automatically when you don't need it. To do this, click the Ribbon Display Options icon (next to the minimize icon) and select Auto-hide Ribbon .

Distraction-free Reading

Distraction-free reading is a more specialized feature available in Word 2010 onwards. Though primarily designed for touch-enabled tablets, the Read Mode works well on an everyday laptop as well. To access it quickly, press Alt , followed by W + F simultaneously.

Optionally, use the buttons:

• View > Read Mode (on the Ribbon menu).
• The Read Mode button on the right (on the Status Bar).

You can double-tap with your finger or double-click with your mouse to zoom in and make graphics like tables, charts and images fill the screen.

2. Reorganize With the Outline View

Outlining your main ideas and completing that first draft quickly is the surefire tip for writing productivity. If used well, the Outline View can increase your productivity with large documents by 50%.

On the Ribbon, go to the View tab and click Outline .

Outline View helps you fine-tune the organization of complex documents by reordering text blocks and nine levels of headings. Outline View brings up a special toolbar called Outlining , with controls for promoting or demoting selected text. Use the controls to hide or display selected text.

• Want to get to a specific point in a long document? Switch to Outline View and jump to a specific heading level.
• Want to draft quickly? Plan out the main sections on Outline View and then switch to the other layouts to write the body.
• Want to reorganize a report by moving huge blocks of text? Drag and drop a heading to move not only that heading, but all the sublevels under it and the body text. Use the upward-downward arrows to work them.
• Want to quickly format headings? Use Headlines 1, 2, and 3 instead of changing the size and using uppercase.

3. Use Word as a Quick Brainstorming Tool

Double-click anywhere and begin typing. You don't need to bother with positioning a cursor if you don't want to. This is the closest MS Word comes to freestyle writing. Click and Type has existed since Word 2002. The feature works only in the Print Layout view or in Web Layout view.

Though this is very useful for inserting text and graphics, you can also use it for impromptu brainstorming as a free-form mindmapping tool .

4. Convert Tables to Graphs in 3-Steps

Take your pick: a neatly formatted table with lots of data or a nicely designed chart visualizing that data for you?

Being visual creatures, it is often a no-brainer to opt for the latter. Word makes it easy to convert tabular information into a chart. When you don't have too much of tabular data, create a chart in Word instead of over-killing with Excel. Select the table with the data and follow three steps:

• Click on the Insert tab on the Ribbon.
• Click the Object tool within the Text group and open the Object dialog box .
• From the list of Object Types , choose Microsoft Graph Chart . Click OK .

Word displays the tabular data as a neat column chart. Modify the data sheet that appears.

You can also format this graph with a different chart type. To do this:

• Double-click your chart.
• Right-click in the white space that's within the bounding box of the graphic.
• Select Chart Type .

You can also use Microsoft Word to create stunning flowcharts with the shapes feature.

5. Write Equations in Word

It's not only Excel formulas that are amazing . The Equation Editor has always been an important feature of MS Word. In the latest versions of Word, it is simply known as Equation. To use it, choose Insert > Equation > Insert New Equation .

Use the Equation Toolbar to design your own advanced equations for mathematics, physics, or chemistry. Word gives you many well-known equations to insert with just a click.

6. Hold 24 Items in the Clipboard

The Office clipboard can hold 24 items and its interoperable between all Office files. In the Home tab, click the little drop-down arrow next to Clipboard to reveal the panel on the left. For the shortcut, press Ctrl + C twice to open the Clipboard Panel.

This holding capacity enables you to cut and copy multiple elements and move them anywhere within the document or between open Office programs.

Use the clipboard's Options to control its functions. For instance, you can disable the Show Status Near Taskbar When Copying that displays the number of items you've copied in the bottom-right corner of the Word window. It's enabled by default.

Related: How to Use Headers and Footers in Microsoft Word Like a Pro

7. Translate Languages on the Go

Microsoft Office uses Microsoft Translator to handle all translations. Use the Translate feature from the Review tab. Translate a word or a sentence. Or, translate the entire document and display it in a separate Word document.

The Translator tab appears on the right and you can choose and change languages. Use this sidebar to highlight each word and explore their meaning in full.

8. Beautify Fonts with Kerning

Kerning adjusts the space between two individual letters for a better visual look. When designing a document, each typeface requires its own specific kerning. Kerning becomes important when you are designing with large fonts on Word, like on an ebook cover.

Word has kerning switched off by default, and normally you don't need to bother with it. But let's say you need to submit a five-page homework. Save effort by increasing the width between the letters instead of writing fluff!

Click the little pop-out arrow on Font (on the Home tab). Alternatively, press Ctrl + D . Go to the Advanced tab. Select the checkbox for Kerning for fonts . Experiment by entering a small point size in the box. Remember, some typefaces and font sizes don't look good with kerning.

9. Inspect Your Document

Today, an important MS Word feature is collaboration, but you have to pay attention to security too. The Document Inspector in Word helps you check your document for any information you want to keep private.

Whenever you create or even edit a document, some user information gets added to the file automatically. The Document Inspector helps you erase this kind of information before sharing a document.

To access the Document Inspector, go to File > Info > Inspect Document > Check for Issues > Inspect Document .

You can inspect hidden content by selecting the checkboxes. After the inspection, any categories with sensitive data gets an exclamation mark. The Remove All button for each category removes the data and finalizes the document.

10. Take the Benefits of Hidden Text

Hidden Text is a non-printing character attribute that has its usefulness. Hiding text can be useful in many situations:

• Create a simple quiz by hiding the answers.
• Control the layout for some specific printing job by inserting hidden text.
• Print two versions of a document. In one, hide portions of text. You don't need to create two copies or delete any part of the document.
• Temporarily hide confidential information that you don't want others to see.

On the flip side, we've shown how to add a watermark in Word for text that people can't remove.

To hide or unhide text:

• Select the text you want to hide or the hidden text.
• Click Home > Font Dialog box > Font .
• Select or clear the Hidden checkbox.

To print hidden text:

• Go to the File tab > Options > Display .
• Select the Hidden text check box.
• Select the Print hidden text check box.

Non-printing characters are formatting marks, which enables you to troubleshoot and fine-tune the layout of a document. For instance, if words need to be single-spaced; your paragraphs have to be spaced with correct line breaks; all tabs should be lined up; table cells have to be formatted neatly, and so on.

Pilcrows, tab-markers, spaces, line breaks, page breaks, object anchors, and hidden text are just some of the non-printing elements that are handy for controlling the layout of a Word document. You can remove page breaks when needed, or display the non-printing characters by clicking the Pilcrow button on the Home tab. Alternatively, press Ctrl + * .

Use These Productivity Secrets in Word

Use these advanced Microsoft Word tips and you'll speed up your workflow in no time. Whether you're trying to get through a school essay, work project, or something personal, these tips will help you master Word.

There's plenty more you can do with Word beyond these tips. For example, did you know you can create a fancy-looking cover page?

John Hendron

How to perform advanced tasks in Microsoft Word

Forms and templates, recording macros, using footnotes and endnotes.

• Creating Bookmarks

Tracking Changes and Comments

Envelopes & labels, creating a table of contents.

Mail merge is a function whereby you create a template of communication, such as a business letter, and replace the information therein with specifics such as name, address, etc. for each recipient. I recommend the use of an Excel spreadsheet to create your list, say, of names, addresses, and the information that needs to be unique in each letter.

Setup your spreadsheet with the first row with labels. In my example, I’ll use the following field names:

• Institution

In turn, below each of these going across, you’ll list your data. One row equates to one individual. It is critically important that you double check your data before performing the merge – to ensure that you do not have mistakes.

Save your Excel file and you’ll need it when performing your merge.

Next, compose your letter. I like to insert placeholders as I write my letter, such as Title FirstName LastName Suffix for instance, which will get replaced with our fields in a later step. If you already  have the letter written with a particular person’s name, you can use that as well.

In our example, we’ll choose “Letters.”

Under “Select Recipients,” you can select your Excel workbook you created above, or if it is more convenient, you can hand-enter the addresses yourself into Word by choosing to create a new address list.

Under “Edit Recipient List,” you can select which folks in your list (either the one in Excel or the one you typed in Word) will get added in the merge. This is a nice feature if you often use the same list for different purposes.

The next series of buttons handle the fields in your letter. There are enough options to match the fields in your letter to the list you have. As mentioned above, I prefer to start with a fully written letter then I choose “Insert Merge fields.” Seeing the list, you might want to match the Word names precisely as your header row, but then there’s also the Match Fields command, seen below. This allows you to match your own labels with the ones provided by Word, so they do not need to actually be the same.

Next, it’s time to finish the merge. There are again many options. Typically for letters I want to print, I’ll choose to merge everything into one Word file. I do this so that if I want to customize the letters I can still do that before printing them on letterhead.

You’ll also notice you can use email and create PDFs as alternatives.

• Watch the MailMerge tutorial on YouTube for more details on performing a Mail Merge.

You can add fields in Microsoft Word documents so that others can use your document as a form template. Alternatively, you can create your own template files to make creating the same kinds of documents easier. Forms are a great solution if you intend to get a Word file back filled-in with information. It’s tidier than sending a plain Word file for people to fill in their answers.

If you haven’t already, you will need to add a new ribbon option to your copy of Word. Right click in the ribbon and select “Developer.” This new ribbon includes the tools to build a fillable form within your Word document.

Next, create your document, leaving space for the areas where you want content to be filled in. You can imagine using text fields, drop down menus, checkboxes as the type of form elements to include after creating the skeleton of your document.

Once you insert a text field (I chose a plain text field), you can customize the appearance of it with the properties feature in the ribbon. In the photo below, the field reads “Click or tap…” and the properties include color and the ability to label each field. This is where you can also choose between a normal, “one line or so” length field or one that can accommodate a paragraph’s worth of text. Choose “accept carriage returns” if you want to allow for longer responses.

This properties box becomes more important when you enter another field type, such as a drop-down list (see below). For my dropdown, as an example, I’ve created a list of names that users can choose from within my form.

Finally after you have finished editing your document and adding fields, you will need to choose one more option under Developer .  You’ll want to restrict editing of the file so that recipients of your file can only add content into the fields you have included.

You can add a password so that only you can make edits to the document outside the realm of the form fields. Choose “Yes, Start Enforcing Protection” as the last thing you do before saving your document, or err… form! 

• For more information on creating forms, check out this YouTube Video .

While a form is something you’d prepare to send out to others, templates might be something you distribute to others, or keep for yourself. In basic parlance, a template is a pre-designed document that might include formal elements (say, the parts of a business letter, or the basic format for a newsletter), graphical or stylistic elements, or both. We see options for templates when we tell Word we want to create a new document.

But how do you create a template ?

Let’s say I wanted to create a template for table tents: folded pieces of paper that would include our logo and a person’s name–for the purpose of identifying people at our next big meeting. I’d get to work formatting my Word document with the logo and the insertion, say, for the name of someone who I know will be at the meeting. I might even be able to use my template with a mail merge, so that I can customize the creation of multiple table tents with a list from Excel for who is planning to attend the meeting. Either way, once you create your table tent document, just go to Save As.. and choose “Word Template” with the .dotx extension. You can save this on your computer and now when you create a new document, you can view your own personal templates.

While not a table tent, I have had the need to apply our blue letterhead to Word files and so I’ve used this custom template a lot:

If you save your template file (.dotx) outside of Word’s pre-defined area for templates, it will not appear in the New file menu for you. However, you may choose to do this if you want to distribute your template to others.

A macro is a miniature program you can run to automate a task. Let’s say you want to be able to insert a closing to your letter, such as “Sincerely, John S. Smith.” There are no doubt time savings to be gained by using Macros: examples include removing extra spaces, inserting a common element into your documents (such as a table), or make formatting changes.

In the Developer ribbon (added above), you will find Record Macro on the far-left. The first step is to name your Macro and decide if you want to invoke it from the keyboard or via a button. You can always run your Macros from a list, as well, by clicking on the Macros button in the Developer ribbon.

When recording a Macro, your cursor will change to an arrow and a cassette tape, indicating it is recording. One Macro I created, which I called “Cardo,” would select the entire document and then apply the font, Cardo, at 11 points. After making those changes I stopped the recording. 

Once recorded, I can run that Macro on any document to change the font, wholesale, to Cardo 11 point. 

• In this video, you can watch Mike create a macro with a keyboard shortcut to insert a table he uses often across multiple documents. He also styles the table before stopping his recording. The video also shows you how to edit the Visual Basic code that’s generated by the recording if you make a mistake.
• In this video, the narrator uses a macro to remove all of the double spaces after periods (you should only use one space after a period!) and to remove the double returns after paragraphs.

Footnotes and Endnotes are two variations of the same thing. Within a document, you can insert a raised number after text as a way to embed a note to that text. You may have read a book with notes included in the text. If the notes appear below the text on the page, these are called footnotes. If the notes are instead collected at the end of the document (or book chapter), they are called endnotes. The Chicago Manual of Style uses footnotes as their mechanism for citing resources in research papers. You can also use them to provide additional information within your document. 

Public schools in Virginia can use the GrantWrite web portal to create and submit their grant proposal. Private schools are eligible to apply as well, but will use the GrantWrite independent website instead. 

In this example, if I was creating the memo or document for a wide audience of public schools, the discussion of private schools may not be as relevant. I could also write the sentence about private schools as a footnote. 

To insert a footnote, go to the references tab and click the button to insert a footnote after positioning your cursor where you’d like the number to go. Under options you have a number of customizations. Note that as you add footnotes, the numbers are dynamic, and will change when, for instance, you insert a new footnote in between two existing footnotes.

The use of endnotes over footnotes is a personal stylistic choice. In general, footnotes are more usable because you do not have to flip to the end of the document to see the note. However, if you’re preparing a document that uses a lot of notes, the visual look of your document might necessitate using end notes. 

• Watch this video on using Footnotes in Word .
• This video includes information on modifying the appearance of your notes using the Styles in Microsoft Word.

Creating Bookmarks and Cross-References

You don’t have to be a librarian to understand the concept of a bookmark! Bookmarks act as anchors in your document, or pre-defined places you’d like to easily navigate to. These anchors can be defined by a single point or by highlighting a group of words.

To add a bookmark, go to the Insert ribbon and choose Bookmark. You will name your bookmark. In my example, I want to be able to jump to the endnotes section of my document.

You can insert a hyperlink after highlighting text  with the Control-K shortcut, which is typically used to insert an email address or web address (URL). But you can also link to content inside your document where you’ve placed an anchor or bookmark.

Above, you can see my Endnotes bookmark is listed. You’ll also note that headings are recognized by Word as anchors, by default.  While my example has no headers, the use of headers (applying the header styles to your actual headings) gives structure to the document. Using these, you do not have to replicate bookmarks if you want to be able to jump to different headings. Instead, you’d select the appropriate heading name in the dialog box, seen above.

• Watch this video to learn about bookmarks and cross references in detail.
• Read this guide from Microsoft on using Cross References.

We recommend the use of headers, and if needed, bookmarks, to make longer, complex documents more navigable. You will notice in this Google Doc, I am using bookmarks ahead of each section. The bulleted list up top acts as my navigation menu to take you to the section of this document you want to read.

The reality is every document created is not always a singular effort. Often we pass documents to others to get feedback, solicit edits, and more. The tool to manage this in Word is called Track Changes and Comments . Both tools are found on the Review ribbon.

Track Changes

When you click on the button in the ribbon, it basically turns this mode on. Edits to the document will appear in a different color, and deletions will show as a strikethrough. When you toggle the button again, the changes are still displayed the same way; edits to your document, however, go back to the normal editing mode. Typically this feature helps editors of a document to show their proposed changes without permanently changing the document. In Google Docs, this feature is called Suggesting for Track Changes; regular editing is called Editing.

In the example above, I’ve turned on Track Changes; I’ve highlighted the word document, and replaced it with masterpiece . It will stay this way until I accept the change. Below, I’ve turned on the reviewing pane to display more information about the revisions. You’ll notice my name appears. If your name does not appear, you will have to add your name under Word’s options so that people can see your name as the one making those edits.

Back in the ribbon, you’ll see the buttons for responding to these changes: Accept, Reject, previous, and next. This will help you jump around your document from change to change and decide what you want to have permanently modified.

Sometimes my editor is just so great I want to accept all the changes and go back to looking at a regular document again! So, under the arrow for “Accept,” you can choose to accept all the changes and stop the tracking.

• For more help with tracking changes, consider watching this video .

Adding your suggestions in comments is bad form. However, this doesn’t mean you shouldn’t use comments! Use comments to provide feedback when you’re not actually suggesting editorial changes. Highlight the text first, then choose New Comment from the ribbon. In my copy of Word, the comments are configured to appear as balloons on the sidebar.

Again, this is important to have your name assigned in settings so that your name appears accurately in comments. As a teacher, I could use comments to highlight a paragraph and say something like: “This is a beautifully crafted opening. Please take the same care in your ending; I think it needs refinement.” 

Before publishing a document, toggle the reviewing pane to ensure that all comments and tracked changes are removed.

Both these features are offered under the Mailings ribbon in Word. You can use both envelopes and labels to create multiples of the same thing, i.e., to print your return address on a label or envelope so that they are all the same, or you can import addresses from Outlook.  If you do not use Outlook (like me), but  you created an Excel file earlier for your mail merge, you can reference the same list to create your labels or to print directly onto the envelopes.

Before you begin, be sure you know how to load an envelope into your printer. If you are creating labels, know what label style you have. Avery label numbers can be inserted into Word to design a template that should work perfectly for that particular product.

If you want to create a single envelope, from the Mailings ribbon, choose Envelope. Advanced settings can change the feed direction and envelope size, if needed.

Please know that all envelopes may not be appropriate for your printer; some kinds will seal with the heat of the laser printer.

For printing one or more of the same label across a sheet, click on Labels or visit the Labels tab after you’ve called up the Envelope tool. First, pick the appropriate Label template after clicking on options.

What you put in for the address will appear on each label. Note, you don’t have to put an address in there, you could put any text. Word will then apply that text across all the labels on the template you chose.

Mail Merging for Envelopes and Labels

Finally, if you followed our Mail Merge instructions above you can also use your same list to make labels and envelopes. Instead of clicking on Labels and Envelopes, go back to Mail Merge.

From there, you can choose Envelopes or Labels to create a new labels or envelopes based upon your Excel or Word list (if you added your names and addresses that way). 

This video details how to create labels from a list in Excel using the Mail Merge function in Word.

To create a TOC, you could do it manually, but then when edits are made to your document, the page numbers will not automagically update! Instead, use the Table of Contents function in Word to create a dynamic table that will update after you make alterations to your document.

To start, it’s important that you have structured your document appropriately! This means you have used headings throughout your document. At the very least, you’ve used first-level headings (Heading 1) to chunk up your document into sections. Simply styling a paragraph as a heading by changing the color, font, or size, isn’t enough. You will instead want to ensure you have applied this heading style to the text in question.

Headings nest. Take for instance this structure of my document, represented by this outline:

• About the Author
• The Cartesian Plane
• Factoring Polynomials
• Dividing by Zero (Not!)

Okay, simple structure. In my example, I am using Heading 1s and Heading 2s. Every outline item that has a letter we’d apply a Heading 2. For the main ideas, they’d be styled as a Heading 1. If you had any subheadings under sections such as Appendix 1, then we’d apply a Heading 3 to that, as it’s one level below Appendix 1.

This structure we build helps us create a more usable and accessible Word document. It also helps the Table of Contents function to work.

Once you’ve done that, go to the References ribbon and choose Table of Contents . Once applied, you will have your table inserted into your document.  In my example, you’ll see that the heading structure of my test document is reflected in the inserted TOC.

In the ribbon, you’ll notice there is a button to update the table. Once I add content, the table will not auto-update. Instead, choose this option to have it re-figure the page numbers. If you insert new headings after making your TOC, then you’ll want to update the whole thing.

In general, I insert my TOC as the last step in document preparation to save from having to update it. 

• This video contains some tips and walks you through the stages of setting up your TOC.

Created on April 8, 2021 with screenshots from Microsoft Word 2016.

Word Options (Advanced)

Use advanced Word options to customize editing tasks, document display, printing preferences, and more.

To choose your advanced Word options, select File > Options , and on the left pane, select Advanced .

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Margie Beilharz

Freelance editor and writer in science, environment, education, health

Microsoft Word skills for editors: basic to advanced

Many editors prefer the features and power of Microsoft Word – especially when copyediting – over Google Docs and other online and collaborative programs. So, even though the latter are increasingly being used for writing and producing documents, Word remains the standard program for editing documents. Nowadays it’s pretty much assumed that writers and editors have basic Word skills. Yet even among people who work as editors, skills in Word vary enormously.

While you can edit perfectly well with basic Word skills, using advanced features (and some key add-ons) will help you work faster and produce a better final document – and efficiency and consistency are among the top goals of professional editors.

Knowing some tips can really help, too – including simple ones that are not necessarily commonly known. Often it’s just a matter of taking the time to click a button on the ribbon, like this way to open multiple copies of your document – a game changer if you’ve not tried it before!

Word has so many features that it’s not possible to cover them all. But here are some of the ways that advanced Microsoft Word skills can improve your life (and editing business).

Customise Word to match your preferences

Control format with styles, use track changes wisely.

• Manage files (and keep control when clients go rogue

Automate repetitive tasks

In the Options dialog box (File > Options), you can set all sorts of preferences that will speed up your work. For example, I often want to change just a letter or two in a word when editing, so I uncheck ‘When selecting, automatically select entire word’, saving much deselecting and re-selecting as I work.

You can specify how items are pasted (with or without formatting) from other programs or documents and how images are pasted in (I choose ‘Inline with text’ for easier handling). This will save you from repeated re-formatting.

See a full list of options on the Microsoft support page for the General , Display and Advanced tabs.

Delving deeper, you can show additional ribbon tabs (e.g. you’ll need the Developer tab for some advanced features) and customise ribbons , dictionaries and the Quick access toolbar so that commands you use often are readily available.

As well as learning standard keyboard shortcuts , you can set your own shortcuts for other commands or menu selections you use frequently.

Finally, editors can benefit from add-ins such as PerfectIt and Editor’s Toolkit Plus that automate many other aspects of editing.

The Home ribbon shows many straightforward controls for formatting fonts and paragraphs, but if you’re still manually formatting through the ribbons and dialog boxes, then using Styles will open up all sorts of possibilities (and improve productivity and consistency).

I find working with Styles so useful that my first step in editing a Word document is to make sure headings, text and tables etc. are properly assigned to suitable styles.

My number one recommendation for raising your Word skills above basic is to learn to use Styles.

What can you do with Styles?

Styles let you define the font and paragraph formatting (including bullets or numbers) for a particular use (Heading 1, Heading 2, body text, italics etc.) that you then apply each time for a consistent result.

This lets you more easily control your text formatting – with one simple edit to a Style you can changing multiple headings or paragraphs in a document, rather than editing each case. This improves your consistency and efficiency.

But using styles also lets you:

• build a table of contents (or of table or figure titles)
• find (and replace) according to style
• select text by style
• navigate according to headings (in the Navigation Pane )
• and so much more!

I’ve posted some articles to get you started with Styles, and will add more from time to time:

• What are Word Styles and how do you use them?
• What Word style is your text is formatted in?
• Use Word Styles for navigating around and restructuring your document
• Creating a table of contents using Word Styles

Track Changes, on the Review ribbon, lets you show the edits you’ve made to a document. Clearly this is useful for reviewing edits – the author/client may wish to accept some of your changes but not all. But viewing the changes can make the document virtually illegible.

Choosing what you see can make reviewing the work much easier; for example, I rarely edit with insertions and deletions or formatting showing but usually show comments. This is a matter of setting up how you view the markup – in the one document you can view it any way you like.

If necessary, educate your clients on how to view markup

You can also do some editing without tracking. This might include technical things like formatting headings and paragraphs and reducing double spaces to single.

Because it’s so hard to read a heavily edited document when insertions and deletions are showing, I encourage my clients to hide those changes but to show the comments. I’ll comment when I’ve made a change that might be significant (e.g. affect the interpretation) or where I have a query or alternative suggestions.

Manage files (and keep control when clients go rogue)

Beyond the basics, managing multiple files and handing files over to clients (or other authors) is easier with a few Word tools, like setting a frequent AutoRecover or AutoSave that will literally stop you from losing work if your computer hangs up.

It can be handy to know how to password-protect a file or otherwise restrict editing (for all the editors whose clients forget to track changes they make to a document you’ve already edited!)

In those cases, or if file management goes awry, it’s extremely useful to know how to compare or combine files. I must admit I’m wary of using the latter as I’m not sure what the outcome would be if the combined files had different changes to the same text – something I should explore!

Here’s where ace Word users can make the rest of us look like duffers by using various strategies to automate repetitive tasks. Simple examples include changing a column of names from ‘Smith, Bella’ format to ‘Bella Smith’ or changing dates from one format to another.

You can run sophisticated Find and Replace actions using special characters, formatting (including styles!) and wildcards.

The next level up is to become proficient at macros . These are simple programs (or sequences of actions) that will run from a single command.

I’m working on these skills myself. Luckily, there are many resources freely available to help you learn. For example, macro guru Paul Beverley has released a series of videos to help macro newbies get started. Check them out on his YouTube channel and look for Macros for the terrified .

See more tips & tricks . Tips on Word Styles are gathered in this collection .

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3 responses to “Microsoft Word skills for editors: basic to advanced”

[…] are even more important to me as an editor. I mentioned some of them in my introductory post – Microsoft Word skills for editors: basic to advanced – and I’ll look go into more detail in future […]

Keep on writing, great job!

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Microsoft word is a word processor software developed by Microsoft in 1983. It is the most commonly used word processor software. It is used to create professional quality documents, letters, reports, resumes, etc and also allows you to edit or modify your new or existing document. The file saved in Ms Word has .docx extension. It is a component of the Microsoft Office suite, but you can buy it separately and is available for both Windows and macOS. The latest version of Ms Word is 2019. In this article we will learn the features of Ms Word, but first we learn how to open Ms Word?

How to open MS Word?

The following step shows how to open MS words:

Step 1: Type Ms Word in the search bar.

Step 2: Select Ms Word application.

Step 3: Select a blank document and press create button.

Then you will get a window like in the image below where you can write your content and perform different types of operations on that content, like font type, style, bold, italic, etc. You can also add images, tables, charts to your document.

Features of MS Word

Now let us discuss the features or components of the Ms Word. Using these features, you can perform different types of operations on your documents, like you can create, delete, style, modify, or view the content of your document. 

It contains options related to the file, like New(used to create a new document), Open(used to open an existing document), Save(used to save document), Save As(used to save documents), History, Print,  Share, Export, Info, etc.

It is the default tab of Ms Word and it is generally divided into five groups, i.e., Clipboard, Font, Paragraph, Style and Editing. It allows you to select the color, font, emphasis, bullets, position of your text. It also contains options like cut, copy, and paste. After selecting the home tab you will get below options:

It is the second tab present on the menu bar or ribbon. It contains various items that you may want to insert into a Microsoft word. It includes options like tables, word art, hyperlinks, symbols, charts, signature line, date and time, shapes, header, footer, text boxes, links, boxes, equations, etc., as shown in the below image:

It is the third tab present in the menu bar or ribbon. It is used for freehand drawing in Ms Word. It provides different types of pens for drawing as shown below:

It is the fourth tab present in the menu bar or ribbon. The design tab contains document designs that you can select, such as documents with centered titles, offset headings, left-justified text, page borders, watermarks, page color, etc., as shown in the below image: 

It is the fifth tab present on the menu bar or ribbon. It holds all the options that allow you to arrange your Microsoft Word document pages just the way you want them. It includes options like set margins, display line numbers, set paragraph indentation, and lines apply themes, control page orientation and size, line breaks, etc., as shown in the below image: 

7. References

It is the sixth tab present in the menu bar or ribbon. The references tab lets you add references to a document, then create a bibliography at the end of the text. The references are generally stored in a master list, which is used to add references to further documents. It includes options like, Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, Table of Authorities, smart look, etc. After selecting References tab, you will get the below options:

8. Mailings

It is the seventh tab present in the menu bar or ribbon. It is a least used tab in the menu bar. This tab is where you would create labels, print them on envelopes, do mail merge, etc. After selecting mailing, you will get the below options:

It is the eighth tab present in the menu bar or ribbon. The review tab contains, commenting, language, translation, spell check, word count tools. It is good for quickly locating and editing comments. After selecting a review tab, you will get the options below:

It is the ninth tab present in the menu bar or ribbon. View tab allows you to switch between single page or double page and also allows you to control the layout tools It includes print layout, outline, web layout, task pane, toolbars, ruler, header and footer, footnotes, full-screen view, zoom, etc. as shown in the below image:

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22 Basic Microsoft Word practice exercises for beginners

• May 23, 2017

Microsoft Word Exercises for Practice: –  This article is very important for a basic computer course, for college and school students learning Microsoft Word online and offline. In this, you will get the best ideas on how to learn and practice Microsoft Word.  And you can explore the capabilities of Microsoft Word as a business software in this post.

The best way to learn anything is by doing exercises and creating samples of existing materials from experts. It’s ok that you know about Bold, Italic, Page Layout, Insert Menu, View options, etc. but it’s great if you can use such options in creating anything in Microsoft Word.

I mean tools are the same, but the field, seed, and process are changed. So, Can you do that with the same tools? I know farmers do it daily.

So, let’s explore how to learn Microsoft Word. Microsoft Word Exercises ideas that I think every student around the world should practice.

Microsoft Word practice exercises for beginners:

1. create and design admission/enquiry forms etc..

To create this kind of form, you need to use shapes, text boxes, colors, formatting options, tables, and horizontal lines in MS Word. This is a very good exercise to practice because it will give you an idea of how to use such options practically on various official documents that we use in our daily official life.

These days many people do not create forms and charts usually they download them. That makes the forms boring. And often you see similar kinds of formats in forms. But as a student or teacher or small business owner if you learn to create such forms not only do you expand your thinking and creativity but you can also utilize this ability in business and job.

See a sample in the image below.

2. Create bills/leaflets/brochures. See the sample below.

Everyone has various designs of bills such as your refrigerator shopping bill, computer bill, electricity bills, and various other kinds of bills. So you can practice in Microsoft Word to create that type of bill format. It’s good for practice in which you will learn the Insert menu option, text adjustment between the table, page size, and text boxes.

3. Design E-book cover pages / Magazine front/ books front/back page using the cover page option in Insert Menu.

This practice is an advance. But try to find the books and magazine cover pages. And try to make it similar in MS Word. Imagine if you’re the designer, how you will design the same content or front page. You will learn while practicing this about the Cover Page option in MS Word or you can design without using that option. The benefit of learning this is about understanding the various practical uses of Microsoft Word in our daily lives.

4. Create Business Cards using Shapes, text, and colors.

People use Adobe Photoshop, Corel Draw, and websites to create business cards nowadays automatically and manually. You can also use that. But it’s about mastering MS Word options and skills. When you create and design anything in Microsoft Word. Your basic computer skills become strong. That helps you in the future when you start working on a Computer or MS Office or MS Word. Also, basic computer skills are very important before doing any degree course in IT. So, Design the business cards similarly you see in the below sample picture.

This is an advanced exercise, but if you do it and create cards then the options you’ve learned during your computer courses in MS Word remain forever in your brain.

Related: Importance of MS Word in Education

5. Use smart art and create organizational charts and showcase relations: 

Smart Art is one of the favorite options in Microsoft Word. Smart art is used to draw diagrams that are used to showcase the content visually that will be easy to understand and manage. As you see below the smart art image Hierarchy Diagram is used to create an organizational chart or structure of the Telecom company.

This is the best method to understand and teach certain things to students, teachers, parents, and companies. You will see such organizational charts in the company’s office and government head offices.

Radial Cluster:

I have created this radial cluster diagram and organizational chart using Smart Art in Microsoft Word to showcase the difference between Managed WordPress Hosting and Shared Hosting” in one of the latest published posts. You can practice and create a similar chart to showcase the relation or useability differences.

Structural Chart: 

I hope that you can see (if not zoom in the browser using (Ctrl+ + ) both WordPress hosting and shared hosting smart images that are created in Microsoft Word.

When you practice MS Word Option to create the above diagram or any other, you get many problems. Those problems were not there while you were learning MS Word. These are the problems such as font size adjustment, lines adjustment, etc. colors, shape adjustment, etc. when you use tools or Word applications to communicate your point of view.

So, when you solve these problems by yourself or with the help of your computer course instructor it will be great for your computer knowledge and MS Office skills. Because when you solve the problem you learn very important working lessons in MS Word. This is why you’re learning.

Related:   Steps to create a simple business plan using templates in Word App

6. Make book content page or index page

This is another idea in which you need to create an index or content page of the book. In this process, you will learn about the first-line indent, hanging indent, and the perfect use of the ruler bar in Microsoft Word.

And also about a page number, and a hyperlink (if it is an eBook). You can discuss this article with your computer teachers, to allow us or provide us with similar things to practice on.

7. Try to create a similar Header and footer that you’re seeing in the Book

This is the most important option and thousands of students find it difficult to use the header and footer. It’s easier to learn header and footer one time but if you’re not practicing it in various ways or the things such as books header and footer, it’s tough for you to explain it to others.

That’s why I am suggesting you try using the different styles of header and footer. And you will get such an example from the books.

8. Insert the Image into the shape

This is a little easy. But you must know easier things more than difficult things. Because in interviews especially related to IT, people ask easier questions than difficult ones.

So, practicing even on small things is also beneficial. You don’t know when it will be helpful for you in the future.

So, insert an image into the shape. Take and draw a shape from the Illustration menu, place it on a page a little higher in size, and then double-click on the shape. Go to the shape fill option and click on the picture. As an example, you can see the following image.

Related: – Top 10 powerful uses of Microsoft Word.

9. Practice hyperlinking and creating links between Word document texts to D: /, Play songs from Microsoft Word text, and create links between internal and external files.

This is the most important option in Microsoft Word. Most of the processes on the internet contain links. The hyperlink is the starting point in which you learn how things are connected.

It’s also a great option for Web Designers or web designing teachers to teach “How website links work” by using the hyperlink as an example.

As you can see in the image below, I am displaying the connection between the play song text to the location of the song.

Now you need to select the text in which have written the play song and then insert a hyperlink (Ctrl+K) and in the hyperlink address, put the path of the song. After that press, the Ctrl button and click on the blue link, so now any song that you selected will start playing.

10. Design a Happy Birthday Message by using Word Art and print it.

I think it’s the easiest thing for you. You can use the Word Art option for this. You can create the best wishes message in MS Word. After that, you can print. And give it to the person. It’s about creating small things at home. This is also a good way to make kids interested in learning the computer.

Also good for students and kids to create fun things and print or give them as a gift to parents. So, they will enjoy your creativity.

11. Create a chart and show the product price comparison between years:

The chart option is very important in Microsoft Word and Excel. However, the use of the chart option and any other option in MS Word depends on the demand for a certain content type.

For example, you’re writing a book or making notes about something in which you have to write and explain the price comparison between 3-4 years. Then you can use the chart for visualizations to analyze the data.

In visual format or the chart, it’s easier for people to understand, what you mean. Also, it gets more views or focus than the content.

So, try to create the chart you’re seeing in the above image.

12. Get the newspaper and see the text-based advertisement and Design

Design and create text or image-based advertisements that you saw in the newspaper. Designing such an advertisement will be a very beneficial role for Microsoft Word students or people learning Advanced Microsoft Word skills. Advertisement designs contain high-quality images, text, and layouts. And these designs are created by experts. When students practice expert material and create similar or better than that.

I think that movement is great for learners and teachers. So, try to create as many as you like. It will make you master MS Word. And I think doing exercises after completing the class topic is the best way to learn MS Word.

13. Take a double-column book or newspaper and design or create a similar paragraph style in the Word document .

Not all often type or create content in a double column. I know computer teachers can teach you such options. But they will not be able to explain the deepest or professional uses of such options for certain reasons.

So, I will suggest that you use the column option and find the newspaper similarly as you see below and create or type the text as you’re seeing in the newspaper. And if you’re having a problem, ask your teachers. So, when your teachers teach you how to do that thing or this thing, it will be great for your knowledge.

14. Create a letterhead or identity card of any company or institution that you have and insert the Watermark with that company name in the document.

You can create an identity card, visiting card or birthday card in MS Word. As you’re seeing below this is an example of cards and letterheads. But you can find such things. And practice your MS Word knowledge in creating an identity card, and letterhead.

This will give you an idea of how to adjust the text in different shapes and areas. Also, this is a good exercise in which you learn after printing, what size you need to adjust on the page. And when you do that, you learn very precious things in MS Word.

In this video tutorial, you will get basic ideas to create a letterhead. You will get ideas to insert letterhead content in the header and footer, you will also learn how you can use watermarks in letterhead, and how to print and adjust content on the page. The video tutorial is in Hindi, but even if you’re not familiar with the Hindi language, you can still learn and watch it for practice ideas:

Step by Step Guide to create printable letterhead in Microsoft Word and Google Docs

15. Decorate a Word document with a page border, and content border, add patterns, and write beautiful text in it.

This is the easiest page layout option, in which you can learn about page borders in MS Word, text borders, color or shading on the page, and pattern.

These options are very beautiful when you’re creating eBooks, making notes, and doing anything that requires the following type of style. See the image below and try to create something similar to this one.

16. Insert Images and Practice on Format Menu and Image Options.

You can use image options and style to decorate, retouch, and adjustment of colors and brightness in MS Word. As you can see, I have created various styles and image effects. These are easy to create.

But to learn more advanced effects later in other professional software, you need to learn and practice such things during your basic computer course.

17. Insert a template or download the new template in Microsoft Word from the Internet and edit those templates with your content.

There are 100+ templates almost for anything in the Microsoft Word Template option. The top benefit of using the template is that if you don’t know how to create or design a certain thing then you can just download the template and replace the existing text with your text. And it’s done.

This is the most important option that you should learn because it’s tough when you don’t know how to design or create anything, so try to practice on 10+ templates and see what it will look like.

Related: Uses and features of Microsoft Word.

18. Practice Typography

Write 10 lines or 10 sentences and then change the font, style, color, and size of each sentence. make each one different from than previous and next..

Fonts are the face of the text. The following image displays various fonts and styles. Just create similarly. During the practice, you will learn which font will be better for the specific text. Just write 10 lines and differentiate each one.

19. Create a Tenant management form in Hindi or your native language.

We use computers or technology mainly for two reasons the one is Innovation and the second is problem-solving. There are various ways of solving problems using computers. Some problems are solved immediately or some take time. For example, you can create an accounts management software to manage business incoming, outgoings, cash flow, balance, and taxes.

Similarly, there are software and mobile apps to manage tenants. I have created this form for my office space owner. He wanted a simple solution that they could follow and manage easily. They are not that much familiar with apps and other digital methods. I told them about digital options. But they want something that can be taken care of easily and also send tenants’ details for police verification when needed.

So we created the following form and this is also an example of immediate problem-solving using a computer and Microsoft Word. Now after printing one copy of this, they can photocopy it as per the number of tenants they want to manage.

So as beginners, you can try to create a similar form by using the Table feature in Microsoft Word. For the best practice 1st create and decide on columns on rough physical paper and the details that you want. You can create a better form than this and I expect that from you.

And for Hindi or your native language, even if you do not have Hindi font or French or Spanish font on your computer or in Microsoft Word. You can use Google Translate for this, convert the word into Hindi or Spanish, and then copy and paste it into the form table column.

20. Practice to design a brochure for an event

When you try creating this brochure design in Microsoft Word, you’ll learn basic and advanced techniques. This includes using image effects, grouping shapes, adding colorful bullets, and creating textures. These skills are valuable, especially if you plan to work with Word or as a virtual assistant. But even as a Word beginner, practicing these exercises is essential for building your Word skills.

Here you can watch a free video tutorial to learn brochure design : Brochure Design Practice in Microsoft Word | Word Exercise for Beginners | Hindi Tutorial

21. Learn and Practice creating business card designs in Microsoft Word

Today, there are plenty of software options available for creating business cards, such as online tools, Adobe InDesign, Corel Draw, Photoshop, Canva, and more. However, making a printable business card may seem straightforward but does involve some technicalities and creative flair.

As a student, it’s beneficial to tackle challenging and intricate design tasks in Microsoft Word, like this business card project. This practice will help you strive for excellence and mastery of Word skills. Consider it your 21st exercise towards becoming a Word expert.

Here you can watch a complete and detailed video tutorial on this: How to Create Modern Business Card Design in MS Word | Step-by-Step Detailed Tutorial

22. Practice to create a professional-looking certificate design

Practicing certificate design and Microsoft Word is essential because it empowers you with valuable digital skills that are increasingly relevant in today’s technology-driven world. By honing your proficiency in Microsoft Word, you not only gain the ability to create professional certificates but also enhance your competence in document formatting, layout design, and image manipulation. These skills have broad applications across various personal and professional tasks, making you more adaptable and capable in a digital environment.

Furthermore, practicing certificate design offers you a practical avenue for skill development while producing tangible outcomes. It allows you to create certificates for courses, achievements, or even for your own business, helping you develop an eye for aesthetics, attention to detail, and the ability to produce polished documents. Overall, this practice not only enhances your digital competence but also provides you with a versatile skill set that can significantly benefit your personal and professional growth.

By creating and practicing below certificate design below, you will be able to explore various design options to create a professional-looking certificate. This is just a sample but along with this design, you can take it’s design to the next level.

If you want to learn how you can do it please follow this step tutorial: How to create a professional-looking certificate design in Word | Step-by-Step Tutorial in Hindi

I think if you practice Microsoft Word by working on these exercises then it will be enough to make you above average among all the students around the world doing basic computer courses or learning Microsoft Word.

Because after learning Microsoft Word, you have to work with professionals or in companies. And almost all official works are related directly and indirectly to the above exercises.

So, this is the best method to learn Microsoft Word by doing exercises. And this is about practical knowledge.

I hope these Microsoft Word Exercises ideas will be helpful for you. To learn more visit:   Top 10 Basic and Advanced Microsoft Word skills

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Vijay Sharma

Hi, Welcome to my personal blog, Klient Solutech, where I share insights, strategies, trends, and observations on the dynamic world of Technology, Digital Marketing and Web Development.

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good practical please send more practical in winword. Thanks

These are good Practical exercises. Please send list of practicals of MS Word in Vocational IT NSQF level-1 subject code-402 class IX

please send a book which covers exercises like this

Great content! Thanks for putting this out there!

This is very nice

I have recently joined a Private Computer classes at the age of 53. Can you guide me through WORD, EXCEL, POWERPOINT & INTERNET

Is it possible for you send step by step Assignments for all the above 4 courses, so that I can evaluate whether I am learning properly or not ?

Hi, That’s a very good concern as a student “whether I am learning properly or not” I think 80% students ignore this. I will contact you by email. Age is not a problem. I expect you have strong reason or specific task or goals to learn all these three + internet in this age. Yes, I can evaluate through giving you assignment and testing it.

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Bringing the full power of Copilot to more people and businesses

Jan 15, 2024 | Yusuf Mehdi - Executive Vice President, Consumer Chief Marketing Officer

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As we kick off a new year, we’re thrilled to see people increasingly using and loving Microsoft Copilot for work and life. Our goal is to empower every person and every organization on the planet to achieve more by bringing Copilot, the everyday AI companion, to millions of people around the world. We have reached another milestone in this mission with more than 5 billion chats and more than 5 billion images to date. As Copilot continues to earn preference and usage, we’re receiving valuable feedback on how to improve. Two examples: First, there are a set of Copilot power users like creators, researchers, programmers and others who want more rapid access to the very latest we have to offer. And second, our Microsoft 365 customers want access to Copilot in the Microsoft 365 apps for personal use.

To help address those needs, today we’re delighted to announce more options for power users, creators and anyone looking to take their Copilot experience to the next level. This begins with the introduction of Copilot Pro, a new premium subscription for individuals that provides a higher tier of service for AI capabilities, brings Copilot AI capabilities to Microsoft 365 Personal and Family subscribers, and new capabilities, such as the ability to create Copilot GPTs. We are also announcing the general availability of our Copilot app for iOS and Android phones. Finally, we’re excited to bring Copilot for Microsoft 365 to more commercial customers by expanding the availability to businesses of all sizes, including small- and medium-sized businesses, starting today.

Introducing Copilot Pro: Supercharge your creativity and productivity

Today we’re announcing the availability of Copilot Pro, a new subscription that delivers the most advanced features and capabilities of Microsoft Copilot to individuals looking to supercharge their Copilot experience. Whether you need advanced help with writing, coding, designing, researching or learning, Copilot Pro brings greater performance, productivity and creativity.

Copilot Pro provides:

• A single AI experience that runs across your devices, understanding your context on the web, on your PC, across your apps and soon on your phone to bring the right skills to you when you need them.
• Access to Copilot in Word, Excel [i] , PowerPoint, Outlook, and OneNote on PC, Mac and iPad for Microsoft 365 Personal and Family subscribers.
• Priority access to the very latest models – starting today with OpenAI’s GPT-4 Turbo. With Copilot Pro you’ll have access to GPT-4 Turbo during peak times for faster performance and, coming soon, the ability to toggle between models to optimize your experience how you choose.
• Enhanced AI image creation with Image Creator from Designer (formerly Bing Image Creator) – ensuring it’s faster with 100 boosts per day while bringing you more detailed image quality as well as landscape image format.
• The ability to build your own Copilot GPT – a customized Copilot tailored for a specific topic – in our new Copilot GPT Builder (coming soon) with just a simple set of prompts.

You can subscribe to Copilot Pro today for $20 per month/per user.

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Expanding Copilot for Microsoft 365 to businesses of all sizes

While Copilot Pro is our best experience for individuals, Copilot for Microsoft 365 is our best experience for organizations. Copilot for Microsoft 365 became generally available for enterprises in November. As we said earlier this year, 40% of the Fortune 100 participated in our Early Access Program, and since GA for enterprise, customers like Visa, BP, Honda, Pfizer, and partners like Accenture, KPMG and PwC are already using Copilot — which means thousands of people across industries and sectors have started working in new ways, with an AI-powered copilot at their side. Today we are excited to announce that Copilot for Microsoft 365 is now available for organizations of all sizes — with no seat minimum. We are also enabling our partners to help every business become AI-powered.

Today’s updates include:

• Copilot for Microsoft 365 is now generally available for small businesses with Microsoft 365 Business Premium and Business Standard Customers can purchase between one and 300 seats for $30 per person per month.
• We’re removing the 300-seat purchase minimum for commercial plans and making Copilot available for Office 365 E3 and E5 customers (A Microsoft 365 license was previously required).
• Commercial customers can now purchase Copilot for Microsoft 365 through our amazing network of Microsoft Cloud Solution Provider partners .
• Last month, we also announced eligibility of Copilot for Microsoft 365 for education faculty and staff.

Copilot for Microsoft 365 is even more powerful for organizations because it works across your entire universe of data at work — including emails, meetings, chats, documents and more, plus the web. With natural language prompts like “Tell my team how we updated the product strategy,” Copilot can generate a status update based on the morning’s meetings, emails and chat threads. Copilot is also integrated into the apps millions of people use every day, including Microsoft Teams (which is not available with Copilot Pro). Copilot jump-starts your creativity in Word, analyzes data in Excel, designs presentations in PowerPoint, triages your Outlook inbox, summarizes meetings in Teams – whether you attended or not – and so much more. Backed by enterprise-grade security, privacy, and compliance, and Microsoft’s Customer Copyright Commitment , we can’t wait to see how businesses of all sizes achieve more using AI. Learn more on the Microsoft 365 blog .

As we expand the availability of Copilot to even more people, we continue to offer a great free experience for anyone interested in exploring how Copilot can transform productivity and creativity using AI. Today we’re excited to share additional updates to Copilot. You can get started by visiting copilot.microsoft.com.

• Copilot GPTs – Today we’re announcing Copilot GPTs. Copilot GPTs let you customize the behavior of Microsoft Copilot on a topic that is of particular interest to you.  A handful of Copilot GPTs will start to roll out beginning today with specific purposes such as fitness, travel, cooking and more. Soon, Copilot Pro users will also be able to create their own Copilot GPTs using Copilot GPT Builder. Stay tuned for more on this experience as we get closer to availability.
• Copilot mobile app – The Copilot mobile app is now available for Android and iOS. The Copilot app gives you the power of Copilot on the go as your Copilot queries and chats will roam across your phone and PC. The Copilot mobile app includes the same capabilities of Copilot on your PC including access to GPT-4, Dall-E 3 for image creation, and the ability to use images from your phone when chatting with Copilot. Download the app from the Google Play Store or the Apple App Store .
• Copilot in the Microsoft 365 mobile app – We’re also adding Copilot to the Microsoft 365 mobile app for Android and iOS for individuals with a Microsoft account. This new feature is rolling out over the next month. Access Copilot right inside the app and easily export the content you create to a Word or PDF document. Download the app from the Google Play Store or the Apple App Store .

With today’s announcements, we continue to bring Copilot to more customers with more options that work for them. Whether you’re looking to get started with Copilot for free, want to supercharge your Copilot experience with Copilot Pro or are an SMB or Enterprise customer looking to increase your productivity in new ways with Copilot for Microsoft 365, there’s a Copilot experience for everyone.

[i] Currently in preview, English only

Tags: AI , Copilot Pro , Microsoft 365 Copilot

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