cover letter for german work visa

German Cover Letter Guide [With English Sample]

Researched & written

by Yvonne Koppen

May 27, 2024

A cover letter ( Anschreiben ) might be the least important thing of the application in some countries; however, not so in Germany. Depending on the company and recruiter receiving your application, a German cover letter might be the most essential part after your CV.

A  survey  of HR Recruiters in Germany states that 42% ignore an application without an individual cover letter. The same survey also shows that for 71% of HR, a cover letter is an essential document in a job application. A job application letter conveys your level of professionalism, research capabilities, and ability to sell yourself without much fluff. 

🖌️ Table of Contents

Simple German cover letter sample in English

A cover letter in Germany ( Anschreiben ) needs to complement  your CV , but not repeat it. You can regard a cover letter as a letter of motivation filled with examples and facts. A cover letter in Germany is a very formal document that should follow a particular layout.

Read Our Related Guide

German CV Template in English

Our German-Style CV Template In English helps you to craft a killer CV. We have also created a German cover letter sample in English for you to understand what your finished document should look like.

To save you loads of time, you can download our German cover letter template . Simply go to ‘file’ and select ‘ make a copy ‘. You can then edit it to your needs.

How to write a cover letter in Germany?

We will walk you step-by-step through the areas you should include in a German cover letter. You will also learn about what the content of the cover letter should convey. 

German cover letter formal format

As mentioned before, the German cover letter is a very formal letter that should follow the following format for it to look familiar to the German eye:

• Maximum one page and don’t fill it up completely. Leave enough white space when glancing over it.
• Put your full address, including email (ideally including your name) and phone number, in the top right corner.
• Put the company’s full address on the left with one paragraph below your address. Include the name of the contact person in the second line.
• Place the date of your application right-aligned underneath the addresses.

As you might know already, Germany has tons of rules, regulations, and guidelines. Naturally, there is also a guideline for professional letter writing and correspondence, the so-called  DIN 5008 norm . It states the following margins on a DIN A4 (standard German letter paper format):

Left margin: 2,5 cm Right margin: 2,0 cm Top margin: 4,5 cm Bottom margin: 2,5 cm

Please take this information with a grain of salt. Not following this layout does not mean that any German manager or recruiter will ignore your cover letter; however, the German eye is trained and used to reading this format. Anything appearing too much out of the ordinary might get noticed negatively. Again, you can shine with your cover letter’s content, but don’t try to stand out with the format unintentionally.

1. Subject Line

The subject line in a German cover letter needs to stand out. It needs to convey with one look what position you are applying for, and you should bold it. 

2. Salutation

The salutation is extremely important – the more personalized, the better. Reflect your understanding of the company’s culture by using the first name or last name; however it is appropriate. If you can’t find enough information or are unsure, always refer to the last name. If you can’t find the relevant person’s name, don’t be shy and pick up the phone to find out more. This shows initiative and determination.

When it comes to the cover letter’s main body, you should try to stick to four paragraphs. Remember to point out what value you will bring to the company, not what you can get from the company. Your cover letter’s content needs to reflect the expectations and requirements mentioned in the job ad. So make sure to connect the dots and position yourself ahead of other candidates.

Introduction (3 – 4 lines)

The introduction should answer why you are applying for the position and how you became aware of it (through a friend, an employee at the company, a job portal, etc.). Be confident in your word choice. Don’t use insecure words such as ‘I think I would be a good fit’ but rather ‘I am confident that I will contribute to …’.

Second paragraph (5 – 6 lines)

Now it is time to shine with your skills, experience, and qualifications. Never just list things, but choose the relevant achievements and prove them with results. Don’t only refer to achievements in your work life, but if relevant, also mention efforts with private projects. This will show your personality, drive, and willingness to learn and grow beyond what you get paid for. It is absolutely ok to also write in bullet list style in this part, as long as you don’t just list things.

Third paragraph (5 – 6 lines)

After you have showcased yourself, it is time to translate how these experiences and skills will contribute to the role and company. Convey that you have taken the time to research the company by referring to the company culture, possible awards the company has won, or projects that inspire and motivate you. Be authentic and confident.

Closure (3 – 4 lines)

To close your cover letter:

• Reemphasize your eagerness to join the company in the relevant position.
• Describe your future goals and the value you can bring to the company.
• State when you will be available to start work.
• Emphasize that you’d be happy to answer any questions via phone or in a personal interview . 
• Only mention salary expectations if they are asked for in the job ad.
• Be sure to sign the cover letter with your name. 

4. Attachments

Add the word ‘Enclosure’ ( Anlage ) underneath your signature. List all the additional documents you will hand in with your application, like your CV, certificates and diplomas, reference letter, etc.

Further cover letter and job applications tips

Don’t use the same CV and cover letter for different applications. As mentioned above, you must individualize your application to each company’s needs and requirements.

If you send your application directly by email, you have two options. You can either make the email body your cover letter. In this case, remove the address and date part from the email and place the subject line in the email’s actual subject. The body of the email remains a formal letter, though.

Or you can attach the cover letter to the email and briefly point out your application to the specific position in the body of the email, referring to the attachments. 

Ensure that any attachment always has the pdf format, regardless of whether you send it by email or upload it to an online application system. Also, pay attention to the naming of the attachments and keep it clear and professional.

Your job application, namely your resume and cover letter, should answer the recruiter’s main three questions:

• Can you do the job? (Skills)
• Will you do the job? (Motivation)
• Will you fit in with the company culture? (Personality)

Be sure to evaluate your documents based on these questions before you hand them in. The goal of your CV and cover letter is to get an invitation for a job interview .

Job Interview In Germany [How-To + Tips In English]

We hope that you now have a better understanding of how a German cover letter looks and feels like. But never forget to adapt your cover letter and application to the style of the company you are applying for. There is a big difference in culture between a young international StartUp and a big traditional German enterprise. 

Download the Cover Letter Template

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About the Author

Yvonne Koppen is a researcher and writer at Simple Germany, focusing on demystifying German bureaucracy for international skilled workers.

She has lived and worked abroad, which helps her understand how difficult a move to a new country can be. Beyond her professional pursuits, Yvonne loves to plan and go on road trips, puzzle, and do a triathlon here and there.

She is committed to creating accessible, empowering content through her writing and YouTube videos. Yvonne's passion for continuous learning and her ability to simplify complex topics make her an invaluable resource for expats seeking to navigate their new life in Germany.

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Germany Working (Employment) Visa

Germany is a country of possibilities not only for Germans but also for third-world country nationals as well. The land of invention and innovation is the fourth-largest economy in the world and home to world-known corporates and companies. As such, it offers the chance to many non-Germans to find a job and settle in the country.

The Germany Employment Visa is an opportunity for qualified foreigners to settle in Germany and work in their fields. It gives its holder the chance to enter and work in Germany for up to two years, with the possibility of extending the visa and later applying for an EU Blue Card , or other types of residence permits.

Long-Stay Visa Types for Working in Germany

You may apply for a Germany Long-Stay Visa under the purpose of working in Germany for the following:

• Employment – if you already have a job offer in Germany.
• Self-Employment – if you wish to establish a business in Germany or to work as a freelancer.
• Working as a Freelancer
• Jobseeker – if you wish to look for a job while in Germany.
• Working as an Au Pair – for young adults wishing to learn more about German culture and language.
• Working Holiday Visa – for the youngsters of several countries that have signed a Working Holiday Visa agreement with Germany.

Who Needs a Germany Employment Visa?

Citizens of the following countries can apply for their residence permit for work purposes after entering Germany without a visa.

• EEA/EU member states the United States of America
• New Zealand
• Switzerland
• the Republic of Korea

However, if you want to start working  immediately  after you enter Germany, then you need to apply for a work permit beforehand at an embassy. Remember that you cannot start working until your application for a residence permit has been approved, even if you are in Germany already.

Additionally, certain German Aliens’ Authorities ( Ausländerbehörde  offices) may ask for a visa even if you are from one of these countries, due to the large number of residence permit applications they have. You should confirm whether you will be required to apply for a visa with the closest German embassy or consulate in your country.

Citizens of the rest of third-world countries are required to obtain a visa for work purposes before travelling to Germany.

Following this article, find the procedures you need to follow, including the documents you need to obtain in order to get a Germany Employment Visa.

Categories Eligible to Apply for a Germany Employment Visa

All foreign nationals can apply for a German Employment Visa if they fulfil the conditions to work in Germany.

According to the “Act on the Residence” that regulates the residence issue for foreigners in Germany, the categories eligible to apply for a German Employment Visa are as follows:

• researchers with special technical knowledge
• teaching personnel in prominent positions or scientific personnel in prominent positions
• specialists

In addition, eligible and encouraged to apply for a German work visa are third-world country nationals with a university degree or a non-academic vocational qualification that fulfil the conditions listed below:

• There is a shortage of skilled workers in the profession you want to practice in Germany.
• You have a concrete job offer.
• Your education must be recognized as equivalent to a German degree.

How to Apply for a German Work Visa?

The step-by-step application process for a Germany Work visa goes as follows:

• Get a job offer in Germany.
• Check if you need a visa to Germany for long stays.
• Find out where you need to submit your visa application.
• Collect all of the required documents according to the instructions.
• Make an appointment for a visa interview.
• Pay the German Employment Work visa fee .
• Attend the interview.
• Wait for a response on your visa application.

Required Documents for a Germany Employment Visa

In order to prove to the German embassy/consulate in your country of residence that you fulfil the conditions for an employment visa, you will need to submit several documents. These documents are the crucial part of your application for a German employment visa, alongside the visa interview.

Make sure you collect all of these documents according to their given instructions.

• Two fully completed application forms . Printed and signed at the end.
• Two passport photographs (see our page on photo requirements for more info as there are strict requirements).
• Valid national passport (more information on passport requirements ).
• Proof of residence . Your driver’s license and/or utility bill in your name as proof of residence in the territory of the consulate where you plan to apply.
• Health insurance . Compulsory certificate from German employer, valid from date of employment. If not already included in the compulsory health insurance, separate travel insurance has to be presented for the time frame from arrival in Germany until the beginning of employment. If you are looking for great coverage for a good price, then your working health insurance awaits here !
• An employment contract / binding job offer with details of gross annual salary and a detailed description of the employment in Germany.
• Approval by the Federal Employment Agency (If applicable).
• Curriculum Vitae . Your updated CV, which indicates your academic qualifications and your job experience.
• Proof of Qualification . Diplomas, Certificates, Mark-sheets etc., or anything similar that proves your qualifications.
• Personal cover letter explaining the exact purpose and duration of stay.
• Proof of a clean criminal record.
• Proof of paid visa fee . The visa fee for a German long-stay visa is €75.
• Declaration of Accuracy of Information .

Where to Apply for a German Work Visa?

You should apply for a German Employment visa at the representative body of Germany in your country of residence responsible for visa admission. This could be one of the following

• The German embassy
• A German consulate
• A Visa Application Center
• The German embassy/consulate is located in a neighbouring country, in absence of German representative bodies in your country of residence
• The embassy/consulate of another country located in your country of residence to which Germany has outsourced visa admission

Processing Time for Germany Work Visa

It takes 1-3 months to process a German work visa application. The processing time also depends on the number of applications the embassy is receiving at the time, as well as your situation.

Arriving in Germany on a Work Visa

After you get your German Work Visa, you can freely travel to Germany. However, there are still some procedures that you should complete upon arrival in Germany in order to obtain a German residence permit.

You should go to the Foreigner’s Office in Germany, located nearest to your place of residence. Some of the offices require you to make an appointment prior to your interview, while others accept walk-in applications.

You will need to attend an interview, during which you will also submit the required documents for a residence permit. These documents are:

• Your national valid passport .
• Application form for a Residence Permit .
• Two photos .
• Report of a clean criminal record .
• Proof of German Language .
• Health Insurance Confirmation .
• Proof of Job Offer .

The period of time you are allowed to hold your permit is determined by your employment contract. If your contract is for 2 years, your permit will also be valid for 2 years. However, you can extend it as many times as you need as long as you maintain your employment status.

You can check here How to get a German Residence Permit , in order to learn more in this regard.

Tips on How to Find a Job in Germany

If you want to work in Germany but you still do not have a job, we can give you some tips in this regard. There are many vacant jobs in Germany for foreigners . You will not have it hard to find a suitable job for you, especially if you have professional qualifications.

The process of getting a job in Germany for foreigners goes as follows:

• Look for a job online

Public German job sites . The International Placement Service (ZAV) of the German Employment Agency has information on world opportunities all across Germany. You can check for a job in their portals, email them or call them for advice. Check their page for more .

Check German recruitment websites . There are many online sites offering jobs for both Germans and foreigners. You can check the job offers there, and see if any of them suits you. A very good one is Workwise.io.

Sign on a recruitment agency in Germany . You can find a list of these agencies in the German Yellow pages. Note that they will charge you a fee for signing up with them.

Contact companies in Germany . It is totally okay to write to a German company and ask them if they are planning to take in any new employees, even if they do not have any vacancy announcement.

• Apply for the job you have found

After you find the job that fits you, send a job application. Usually, most of companies will ask you for the following documents:

• copies of your educational certificates
• employer testimonials
• samples of your work
• Attend the job interview

Many of the companies will give you the chance to attend the interview online, i.e. through Skype. However, some others have strict policies that job applicants must show in person for the interview. If that is the case, you should apply for a Jobseeker visa , and attend the interview. If you get the job, you should return to your country of residence and apply for an employment visa, as explained in this article.

Of course, this is only a way to get a job in Germany. There are other ways as well, such as getting a jobseeker visa and going to Germany to find a job in person, etc.

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How to Draft a Perfect German Cover Letter [Format, Guide]

In Germany, the employment market is highly competitive. Many qualified and skilled individuals are looking for jobs in Germany, so it's critical to make an excellent first impression with your cover letter.

A well-written cover letter can differentiate between securing job interviews and being overlooked when submitting a job or visa application. A great cover letter demonstrates that you are serious about the position and have what it takes. 

Read on for a guide on   how to write the ideal German cover letter and an example format , plus some pointers and shortcuts to ensure that your cover letter is flawless.

What is a German Cover Letter?

You may submit a one-page cover letter ( Anschreiben ) from Germany when   applying for a job   or an internship. The cover letter introduces you to the potential employer and explains why you are the ideal applicant.

The German cover letter should be formal and polite. The tone should be positive and professional.

Tip:   You may submit your resume ( Lebenslauf ) and cover letter in English or German when applying for a   position . If the employment opening is in German, it is advisable to write your cover letter in German.

German Cover Letter Format

It is critical to use the correct format for your cover letter when applying in Germany. This implies that you should include your   contact information   (name, address, phone number, email) and the date at the top of the page. The letter should be addressed to the person in charge of hiring at the firm (if you do not have a name, you can use something more general, such as " Dear Hiring Manager ").

It is essential to   keep it professional and easy to read   regarding font style and size for your German cover letter. Times New Roman or Arial font in size 12 should be sufficient.

Begin your letter with a   brief introduction   and explain why you are interested in the position. Then, go into detail about your qualifications and accomplishments that make you the perfect candidate for the job. Be sure to   emphasize any skills or experience   relevant to the position.

In the second section,   underline the skills and accomplishments   that make you the perfect candidate. Be sure to emphasize any skills or work experience relevant to the position. Finally, in the third part,   thank the company for their time and consideration . You may also include a statement of availability for an interview or mention that you will be in touch soon.

Close the letter with a professional sign-off (" Sincerely," "Best regards ," etc.), followed by your full name and signature.

Tip:   If you've   studied German , say so in your cover letter. This will demonstrate to the employer that you're serious about the position and have taken the time to learn more about their culture and country.

What not to include in a German Cover Letter

When writing your German cover letter, there are a few things that you should avoid doing.

• Do not repeat information   from your resume or CV verbatim.
• Personal information   such as your age, marital status, or the number of children should not be included. This data is irrelevant to the employer and may lead to your being discriminated against.
• Do not use   informal language or contractions . The phrases "I'd want to," or "I'll be" are examples of informal language.
• Avoid a generic cover letter . Make sure that your cover letter is tailored to the position you're applying for. This will demonstrate to the employer that you are genuinely interested in working for them.
• Do not include a   photograph   of yourself.
• Do not use humor   or try to be witty in your cover letter. This is a formal business correspondence; therefore, keep it serious unless stated otherwise.
• Do not make any   negative comments   about your current or previous employers.
• Do not reveal your salary expectations or demands   during the interview. This may be discussed at length during the hiring process.

Keep the following in mind while drafting a German Cover Letter

A German cover letter should be concise and direct, as stated in the job description.

There's no need to include details about your interests or hobbies. The emphasis should be on your abilities and qualifications rather than your personality.

Employers may not be familiar with overly formal or technical language, so avoid it. Stick to simple, straightforward speech that anyone can comprehend.

Finally, double-check it for spelling and grammatical errors before submitting your cover letter.

German Cover Letter Template Ideas

Finding the ideal German cover letter template may be a challenging task.

The internet is your best friend for locating the perfect German cover letter template. Several excellent, free websites provide templates for various letters, including German cover letters.

Some of our favorites include:

Novoresume   is a website that provides free templates for various letters, including German Cover Letters. The website offers several templates for different types of letters and varying levels of experience.

Resume.io  is another website that has compiled the best German cover letter examples and templates to help you land your dream job.

Zety  is a website that provides cover letter templates for various professions. The website offers both free and paid templates.

Cover letters can be tricky, but following a specific format can make the time to research much more accessible and help you get your dream job. Remember to personalize your letter for each job application and highlight relevant qualifications and experience.

Need help with your German CV?

Don't worry! Check out our German CV guide below to know everything you need to create an outstanding German CV

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German Employment Visa Cover Letter

If you are planning to work in Germany, you will likely need to write an employment visa cover letter to submit to the Embassy along with your other required documents. This cover letter is an essential part of your visa application, as it provides the Embassy with a clearer understanding of your background and why you are seeking a German work visa.

What is a German employment Visa Cover Letter?

What to include in a german employment cover letter, what not to do when writing a german employment cover letter, germany employment cover letter sample.

A German employment Visa Cover Letter is a formal letter that outlines the purpose of your visa application. It should provide details about your background, qualifications, and the specific job you will be doing in Germany.

How to Write A Cover Letter For a German Student Visa?

Your German Employment Cover Letter should include the following information:

1. The full address of the German Embassy where you will submit your documents 2. The date you will submit the documents 3. Your personal information (e.g., full name, home address, passport number) 4. Proof of accommodation in Germany 5. Details about your prospective employer (e.g., company name, work position, duration of employment) 6. Financial proof of your ability to support yourself in Germany 7. Any other activities you plan to engage in while in Germany 8. Information on how you plan to spend your free time

Avoid these common mistakes when writing your German Employment Cover Letter:

1. Being overly friendly 2. Being overly formal 3. Being rude 4. Including false information 5. Missing important information 6. Making grammatical errors 7. Using long, convoluted sentences 8. Bragging about yourself 9. Underselling yourself 10. Including unnecessary personal information 11. Copying your cover letter from someone else 12. Forgetting to express gratitude for the opportunity 13. Writing more than one page 14. Writing negative comments about your previous experiences

By following these guidelines and avoiding these common mistakes, you can create a strong and compelling employment visa cover letter for your application to work in Germany.

Invitation Letter for Australia Tourist and Visitor Visa

Here is a simple sample of a German Employment Cover Letter you can relay to when writing your cover letter:

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Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

• Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
• Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

• Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
• Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

• If it’s for tourism, highlight some attractions or events you plan to attend.
• For business, mention your business contacts and the essence of your visit.
• If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

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• Include your arrival and departure dates.
• List the places you intend to visit, along with accommodation arrangements.
• For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

• Mention your employment status, job title, employer details, and the length of your employment.
• If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

• State your annual income or provide evidence of savings.
• If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

• Summarize the reasons why you should be granted a visa.
• Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

• Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

• Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
• Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
• Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

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How To Write A German Cover Letter – A Step By Step Guide

by Cheryl Howard | Apr 7, 2024 | Berlin Guides , Job Applications , Working In Berlin | 0 comments

HOW TO WRITE A GERMAN COVER LETTER – A STEP BY STEP GUIDE

Have you been l ooking for a job in Germany, applying for several positions, and finding that you’re not getting any responses? It happens to the best of us, even to those who work in   highly demanded professions   like software developers, marketing professionals, economists, and more.

Searching for a job , especially one right for you, is a daunting task that takes   a lot   of work, patience, and perseverance. When you add looking for a job in a foreign country like Germany into the mix, it’s even more challenging. You’re probably unfamiliar with the country’s norms when creating job applications and could unknowingly be making mistakes. What’s more, a lot of the information about how to write a German cover letter is often outdated and/or created by people with zero experience in recruiting.

The most significant part of getting noticed by German employers is your ability to put together a solid job application, which usually includes a well-written and designed cover letter and CV that tells a story about you and why you’re uniquely qualified for that position.

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 WRITE A GERMAN COVER LETTER LIKE A SEASONED PRO

📖 📖 📖 Bookmark THIS extensive guide on how to write a German cover letter and use it as a frame of reference when applying for jobs in Germany.

1) Are Cover Letters Really Needed?

As you’re searching for a job in Berlin, or anywhere in Germany for that matter, have you asked yourself these questions:

1) Do I need to write a German cover letter when I’m applying for jobs?

2) Are cover letters relevant when my CV already tells my story?

3) Does anyone even bother to read cover letters?

Let me tell you a story:

I worked for one company when a member of senior management asked, “Why do people write cover letters? I   never   read them. I only want to see their CV, and I’ll get in touch if it’s interesting. I’m way too busy to read both cover letters and CVs.”

A very fair point and I agree with him 100%. His pain was also my pain, as I was reviewing several job applications each day and looking at people we could potentially add to our team. It was time-consuming and tedious, especially when we wanted to ensure whoever applied was given a fair shot.

It’s true that not every recruiter or hiring manager will read it (like that manager), and some companies (like where I currently work) even ask candidates   not   to submit cover letters. However, many companies still expect to see one.

So do you need a German cover letter? Yes, most definitely. Even though they feel like a waste of time (and sometimes really are), cover letters are essential when applying for jobs in Berlin or elsewhere in Deutschland.

2) Why Should I Write A German Cover Letter?

There are a number of good arguments about why you should take the time to write up a cover letter for your job applications:

1) There’s a slight chance that not submitting a cover letter will result in immediate rejection. A recruiter or hiring manager may think that if you didn’t put in the effort to make a cover letter, why should they even consider you for the job? While this is silly, don’t take a chance and make it a habit always to include a cover letter.

​2) Some (not all) HR software scans submitted documents looking for specific keywords. A cover letter that mentions certain keywords from the job description could help you bubble to the top of the candidate pool, where you’re more likely to get noticed before other candidates.

3) Called a motivation letter in Germany ( Motivationsschreiben ), a cover letter is your chance to shine. It’s when you can tell the company why you want to work for them, explain how uniquely qualified you are for that role, and really make your personality come through.

​Think of it like this – when you go to the theatre to watch a movie, you’ll see trailers for upcoming flicks. They only last one or two minutes, but if the trailer is really good, they’ve hooked you, and eventually, you’re going to go out and watch that movie.

Your cover letter is exactly like that movie trailer. It’s a preview of your CV and you as a person. A cover letter’s main call to action is to make the person reading it want to know more. They’ll spend time reviewing your CV and, hopefully, contact you for that first interview.

4) A cover letter shows diligence and interest from your side. Employers are keen to know why you want to work for them, learn why you’re the person they should hire, and if you’re passionate about your chosen field.

If a cover letter is done well, in the sense that it’s framed as a well-written and compelling narrative, it’ll motivate the employer to contact you for an interview. Most people do really read them, so it’s worth spending time writing one that makes you stand out from other applicants.

3) How Do I Structure A German Cover Letter?

Following a fixed structure and method that you can repeat for each new job application makes writing a cover letter way easier.

Always include these vital elements in a cover letter:

1)   Salutation   – Address your cover letter to that person using formal German greetings such as “Dear Herr Müller” or “Dear Frau Schmidt.” If no contact is listed or you’re unsure about which greeting to use (you don’t ever want to address someone as Herr when they’re a Frau, for example), use a generic greeting such as “Dear hiring manager” or “To whom it may concern.” If you read other online texts saying that you  always  have to specify a specific contact name, this is very untrue. More and more German companies are refraining from adding contact names to job descriptions to avoid being spammed by applicants. So don’t stress out on this point at all, as using a generic greeting is not only expected but completely acceptable.

2) Intro   – This section should be one paragraph maximum. Personalize your cover letter by telling the company  why you want to work there.  Be specific and use supporting examples gleaned from company research. Doing so will impress the company and show you did your homework before applying. Remember that this section is not about you but about them as an organization. Avoid self-serving statements when telling them why you want to work there. For example, don’t say you want to work there because the office is down the street from your flat or you heard they pay exceptionally high salaries. Instead, say you’re impressed with the company culture, that you identify with their sustainability mission, and that you want to be part of building out the next stage of their growth.

​ 3) About You   – This section can be one or two paragraphs long and is the “meat” of the cover letter and where you need to sell yourself. Pull points from the job description to tell your potential employer   why you’re uniquely qualified for the position . Build on those points by using personal examples that draw from your experience, education, and more. Ensure your examples are specific, build on one another in a complementing fashion, and tell an exciting story. Say that the role calls for someone with leadership experience. You can tell them that you have 10 years of experience managing distributed teams of varying sizes. You can further say that you excel at creating and maintaining high-performing teams with a track record of meeting deadlines. And finish by telling them how you launched a project that helped the company make millions of euros. Whatever you do, don’t just list a bunch of keywords, repeat the job description itself, or write a novel.

4) Closin g   – Reiterate your excitement about the company and the open position. Let them know you want to learn more and would welcome a chance for an interview. Be sure to tell them about your availability and how to best get in touch.

A few more tips about how to structure a German cover letter:

1) If you’re sending the cover letter by email or uploading it to an applicant tracking system, you don’t need to include the address information of yourself or the company. For that matter, a signature isn’t required either. These things are entirely unnecessary and irrelevant as we no longer live in the Stone Age.

2) If anyone prints or references your cover letter for an interview, you can leave the date on it so they know when you applied for the role.

Strive to ensure the narrative in the letter flows well and tells a unique story about you and why they should hire you over anyone else out there.

4) Should I Customize My Cover Letter For Job Applications ?

Yes, we know. It’s   a lot   of work to create a new cover letter every time you apply for a job, but sending the same cover letter out won’t do anymore. You need to show employers you took time to research their company, tell them why you want to work there, and why they should hire you.

This is why personalizing the cover letter is really important. They need to see the real you and that you were thoughtful in your job application. Anything less makes it look like you’re not really interested in the role and could see your job application land in the recruiter’s NO pile.

Suppose a cover letter is simply a regurgitation of the job description or a generic copy-and-paste text you’ve used for every job application. The recruiter or hiring manager will easily be able to spot this and may make the company less likely to contact you. Again, don’t take a chance.

Read about how to customize cover letters when you’re submitting unsolicited job applications . 

5) How Do I Use Company Research In My Cover Letter?

Before writing a cover letter, we recommend that you complete in-depth research on the company to which you’re applying. The research will help you a lot, especially as it’ll give you the information you can embed in your cover letter and use later to ask questions during an interview.

You need to tell the employer why you like their company and show you did your research, by looking at   Glassdoor reviews , browsing through their website, reading their press releases, etc.

Read our detailed guide about how to   research a German company .

6) How Long Should A German Cover Letter Be?

Keep the cover letter to a single page and not more than 3 – 4 paragraphs. Be succinct (i.e., avoid long wordy sentences or overuse of adjectives) and   summarize, summarize, summarize .

Pick key points from your CV and/or job description but don’t repeat things verbatim.

7) Should I Use An Automatic Text Generator or AI?

I’ve played around with ChatGPT and boy, is it good. Like really really good!

Call me old school, but in general, I’d still suggest writing your own cover letter without the help of predictive text generators or AI.

I say this for two reasons:

1) Many of these generators like Speedwrite yield text that doesn’t make much sense at all. It often reads as if it were written by a robot and spits out alternative text that says exactly the same thing but in a slightly different way.

2) Even worse, it won’t sound like you. A cover letter should be an honest and accurate reflection of who you are and how you communicate. I cannot stress that enough, especially if you’re being hired into a role where communication skills are key.

What you could do is use AI to write that very first draft cover letter. Then you could use that text as a baseline and improve it using your own words. Try out this beta AI from Imagine to get started! 

Alternatively, you can write a draft first and then use a tool like Grammarly to better what you’ve written.

We know this can be tough if you’re not writing in your native language. In these cases, make sure you get other people to proofread your cover letter or even hire a professional to help you out.

8) Should I Write My Cover Letter In German ?

Writing your cover letter in German may help you get noticed by HR software or LinkedIn search engine algorithms.

Be careful and use your best judgment here, though. It could backfire when they discover that your level of German doesn’t match the level of what’s in your cover letter.

Let me tell you another story:

A recruiter I used to work with told me that she’d found a dream candidate for a position that had been open for a long time. This person was applying from abroad and had submitted   both   their CV and cover letter in German.

The first interview was scheduled, and during the call, the recruiter was surprised to find that the candidate didn’t know any German at all. Turns out they’d paid someone to translate their documents.

Sadly, the candidate was rejected for their false claims of being fluent in German and wasting the recruiter’s time. And contrary to what many say, German fluency is absolutely essential for most available positions in the country. 

Of course, it could go the other way and the company may still hire you anyway because you’re such a good fit. But please, be honest upfront and if you decide to write your cover letter in German, indicate your language level (like B1 or C1) very prominently on your CV and in your cover letter. Then the decision will be left to the employer to contact you.

9) Can I Stretch The Truth Because Everyone Fibs A Bit?

Above all, be humble and honest about things, like your education, work experience, level of German, etc.

It’s easy to lie or exaggerate when you want a job, and we’ve all been told to “fake it until we make it,” and in many cases, it can work in your favor. But let’s be real here, this behavior is unprofessional, not to mention unethical.

Not long ago, I was shocked to read the LinkedIn profile of a former colleague who claimed to have led a high-profile project for our company. That project wasn’t even started until after that person left. This person was blatantly lying and taking credit for other people’s work that she didn’t do.

Don’t be that person. 

False claims could come back to haunt you. For example, the Berlin community is small and people know each other. A potential employer may know someone at one of your former companies and informally reach out to them for information about you.

If they uncover any lies, it will likely cost you the job, even your reputation.

Of course, be confident in your accomplishments, and don’t undersell yourself. Just make sure you’re telling the truth.

10) How Do I Create A Well Designed Cover Letter? 

You could just type of bunch of text into a Google document and send it off. But how about making your cover letter look nice using websites like   Canva   or   Edit.org , where you can find beautiful and professional templates for free?

Other things to keep in mind:

1) Use a large and readable font that considers general accessibility guidelines. Sometimes people try to jam as much information as possible onto a cover letter and to make it fit a single page using ridiculously small font sizes. Trust me – no one wants to use a magnifying glass to read your cover letter.

Use this   guide from Indeed   which speaks to the right font and font size to use on CVs, which also applies to cover letters.

2) Don’t make your paragraphs too long and use sensible spacing to make your cover letter easier to read.

3) Your   German CV   should have a similar look and feel. This way, the cover letter, and CV will appear as one fluid job application package.

11) Do I   Really   Have To Follow These Rules?

No, of course not! Our guidelines are simply here to help you write a good cover letter that’s more likely to get you noticed by German employers.

There’s no reason not to get creative and have fun with your cover letter. This may also mean breaking some of the “rules” outlined here.

Be bold and dare to take unique approaches that challenge the status quo. Perhaps give them a link to a video you made telling them why you want to work there. Share a sample of what you can do for them by sharing some insight on how you’d approach your job. Invite them to check out your blog or social media.

The sky’s the limit. A unique cover letter will help you stand apart from other candidates.

12) How Can I Ensure My German Cover Letter Is Of High Quality?

Make sure there are no spelling or grammatical errors, get the company name and other details right, and if you can, have a second or third pair of eyes review your cover letter. This can be a friend, partner, or even, a paid professional. Proofreading is essential, as if you’ve been staring at the same documents for hours, it can be super easy to miss out on small mistakes you might’ve made.

This advice might sound really obvious and basic, but trust me, I’ve seen tons of job applications with errors on them. I must also confess that I once put the wrong company name in a cover letter and somehow still got several interviews with them. Miracles happen, folks! 🤣

Anyway, avoid sloppy mistakes if you can, and make sure your German cover letter is top-notch.

What do I recommend?   Join my   Facebook community   of more than 8,000 people and ask someone there for a   cover letter exchange . Another person can review your cover letter and give you feedback and you can do the same for them.

That’s a wrap! Follow these tips to write a really good German cover letter that’s going to land you a job in Germany.

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Build Cover Letter For Germany Schengen Visa [With AI]

by Lohith Kumar | Feb 5, 2024 | cover letter | 0 comments

Are you hoping to travel to Germany for your vacation? You’ll probably need to apply for a Schengen visa for Germany . For your visa application, you must also provide a cover letter, often known as a personal cover letter or a visa letter.

Most likely, you’ve come to this site in search of a cover letter for a Schengen visa to Germany.

How to get a cover letter?

If you want to get a cover letter for Schengen visa which is properly structured and used by over 50,000 customers, then you can make one using FlightGen App. All you need to do is answer questions related to your Schengen visa & your cover letter will be created for you in perfect format.

IMPORTANT: You can get any single document at very affordable price, which starts from $3 and another offer is, get all types of visa documents unlimited for unlimited users from 1 account, for which price or subscription starts from $10/month.  FlightGen  offers multiple visa documents, including cover letters, travel itineraries, flight itineraries, invitation letters, leave letters, and hotel bookings. Avail this offer as soon as possible!

FlightGen creates a hybrid cover letter which includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this the exact format that we use for all our visa customers.

What Is the Purpose of a Covering Letter When Applying for a German Schengen Visa?

A cover letter, also known as a visa letter, is a letter sent to the German consulate that explains why you are visiting Germany. It should include information such as your intended stay time, financial documentation, and any other documents required. The cover letter should make it apparent to the Visa Officer why they should grant your Germany visa.

Because you are applying for a Germany Schengen Visa , your cover letter must include information about all of the Schengen countries you will be visiting on your trip, as well as a day-by-day itinerary for your whole stay in the Schengen region.

Because the content of a cover letter differs based on the visa application, it must be personalised. It is not feasible to use someone else’s cover letter for your visa application without making significant changes to fit your needs.

So we advise that you review all of the samples (which we have included in subsequent parts) and write your cover letter on a blank page (or use the FlightGen App to build one for you!!).

If you have an Indian passport, please see our Cover letter for Indian passport holders.

Your covering letter for a Schengen visa is your first point of contact with the Embassy.

Your cover letter will be placed on top of all your visa documents. This is due to the fact that it is the initial document the visa consulate examines in order to fully understand your application and choose whether or not they must approve your visa. This is also where you may speak with the visa officer personally.

You may take advantage of this by being precise and clear about your visa application without being too personal. A professional visa consulate will be able to quickly determine whether to reject or grant your visa based on the information in your cover letter.

For instance, even if your cover letter (travel itinerary part) indicates that you would be spending more time in France, you have filed for your visa at the German embassy. Your application for a visa will then be refused, and you will be given the option of modifying it by staying longer in Germany or applying for a visa through the French consulate.

What Should Be Included In A Cover Letter When Applying For A Schengen Visa?

For a Schengen visa cover letter to be effective, the following details should be included in the below order:

1.The address of Your local German Schengen consulate, which is simple to find online 2.Clearly state the type of visa requested in the subject line 3.The trip start/end dates showing more days in Germany 4.Your trip’s objective, which aids the visa officer in comprehending the applicant’s intentions 5.Information about the trip’s financial supporter. This might apply to the candidate, their spouse, a guest, or a business. 6.The letter may also provide documentation of the accommodations. 7.Germany daily travel itinerary ,  Schengen business or tourist visa . Not required for sports, medical, or visiting visas. 8.To assess the applicant’s financial soundness, the visa officer will need to know facts about their job and company history. 9.A list of the supporting documents submitted along with the application for a German visa, which enables the visa officer to evaluate all the necessary information. 10.The applicant’s contact details in case more clarification is needed. Overall, providing these crucial pieces of information in your cover letter can assist enhance the applicant’s visa application and boost their chances of being given a visa.

The Synonyms Of Cover Letter

Cover letter has many names and it is important not to be confused between them. Often used synonyms for cover letter is:

• Personal cover letter
• Covering letter
• Letter of introduction
• visa letter to the embassy
• visa Letter
• Schengen visa covering letter
• Letter to the immigration for visa approval.
• Letter of visa approval.
• introductory letter for visa application
• Purpose of travel letter
• letter to the embassy for visa request
• cover letter for visa application

All these words mean the same and should not be confused with one another.

How Should I Write My Cover Letter For A Schengen Visa To Germany?

Use FlightGen to quickly and simply generate a polished cover letter for your visa application by following these easy steps:

1. View the FlightGen tutorial, which is quite useful. 2. Download the smart app from the Google Play Store (for Android) or the App Store for iOS. 3. Respond to the Letter Wizard’s simple questions. 4.After reviewing your letter, for just $4.99, you may obtain the PDF.

Is a cover letter necessary when applying for Germany Schengen visa? 

Yes. Even though the German visa regulations do not specify that a cover letter is necessary, you will be obliged to bring one with you to the visa facilitation office.

Sample Cover Letters For Germany Schengen Visa (Based On Purpose Of Travel)

Your cover letter’s format for Germany The type of Schengen visa you require depends on the reason for your trip; we assume you are aware of your visa status.

Sample Cover Letter For The Application Of A Tourist Visa To Germany

If the purpose of your trip to Germany is tourism, you can use the sample cover letter for a tourist visa provided below. You must have at least a tentative travel schedule backed up with proof of accommodations, such as hotel or hostel reservations.

You can download the pdf format of the above sample below,  this was generated using our FlightGen App.

Sample Cover Letter For Germany Business Visa Application

If you are submitting an application for a business Germany Schengen visa , your documents and travel purpose will be different. Use the following cover letter style and customise it to match your qualifications.

Cover Letter Sample For A Visitor Visa Application

If you are applying for a German tourist visa , you do not need to provide your trip itinerary in the cover letter. To write your own visa letter for a visiting visa application, see the example provided below.

Sample Cover Letter For A Medical Visa Application

If you have a medical issue and wish to receive treatment in Germany, you can use the sample cover letter for Germany Medical visa application provided below.

Cover Letter Sample For A German Spouse Visa Application

Does your partner reside in Germany? If you wish to join them, you must obtain a Germany Schengen Spouse visa, also known as a Spousal visa. The cover letter for this visa is rather straightforward, as you do not need to provide a day-by-day travel itinerary. Additionally, your spouse must hold either a German passport or a residence permit for Germany.

You can change the sample cover letter provided below to suit your needs, or you can produce a cover letter for Spouse visa with the FlightGen App.

Sample For A German Work Visa

Before working in Germany, you must get a German work visa, which allows you to work across the Schengen area, in addition to in Germany. Following is a sample cover letter for a Schengen work visa for Germany.

Sample For A German student Visa

Germany is one of the greatest places to study, especially engineering, for which it is recognised. In addition, Europe is much less expensive than the United States and Australia for comparable-quality higher education. To go to Germany as a student, you must get a German student visa.

The following is the format for the cover letter for the Germany Student Schengen visa.

Sample For A German Transit Visa

Transiting through one of Germany’s busiest airports, such as Frankfurt, requires a particular sort of short-stay visa known as a Schengen Transit visa. The example provided below demonstrates how to write a visa letter for a German Schengen Transit visa.

What Additional Documents Must Be Provided To Apply For A German Schengen Visa?

• Original passport with at least two blank pages and a minimum validity of six months
• The application for a Schengen visa must be properly completed and signed.
• Two current, colour, passport-size photos that adhere to Schengen requirements
• Personal statement and detailed vacation itinerary (Can be created using FlightGen App)
• Original, updated, and bank-attested bank statements for the most recent three months (Online not accepted without bank seal on it.)
• Income Tax Returns for the previous three years (Form 16)
• A flight itinerary (for use in applying for visas, use the FlightGen app. For smartphones running Android and iOS)
• Reservations at hotels
• Travel Protection (minimum coverage of EUR 30000) Travel insurance through HDFC Ergo starting at 300 INR. Use VisitorsCoverage for other nations.

Frequently Asked Questions?

Where should i send my cover letter to request a schengen visa for germany.

You must bring your application materials, including your cover letter, to the visa appointment. Typically, this is done at the German consulate or a centre that streamlines the issuing of visas, such VFS or BLSS.

How significant is a cover letter when applying for a German visa?

A cover letter is necessary for all visa applications, but is especially important for Schengen visas.

It accomplishes two things. It makes it easier for the visa officer to accept or (deny!) your visa application since it gives the official more information about your trip intentions.

The information in your documents will first be compared to what is stated in your cover letter. If so, getting your visa approved will be simple.

As a visa applicant, you can only contact with the visa officer here. So here is your time to argue for the approval of your visa.

A well-written cover letter may make or break your application for a Germany visa .

What does a cover letter for a visa application contain?

Introduction letters are also known as personal cover letters at times (also known as visa letters).

Its purpose is to provide information about your journey to visa authorities. They will next compare it to your supporting papers in cross-referencing.

Your application for a visa approval will be completed shortly if all information is verified.

How should I begin my letter while applying for a German visa?

Get your introduction letter as soon as possible by installing the FlightGen App and letting the AI do the job for you. However, if you wish to write one on your own, you may do so by drawing inspiration from the sample below.

The FlightGen App will automatically write your cover letter for you .

What should the main parts of my cover letter for a German visa application be?

Your trip itinerary, dates, and day-by-day itinerary should all be mentioned in your cover letter, along with any paperwork you’ve filed to have your German Schengen visa approved.

Which document must I attach to my cover letter when applying for a visa?

You must include every document you plan to submit to have your visa approved. Please describe any further papers you may have.

I’m preparing a cover letter for a visa application; is it crucial that I stick to the same font size and style? No. But it’s better to choose a simple, straightforward typeface than one that looks fancy. Use just up to two lines, properly formatted with the appropriate line height. This ought to make it simple for the visa officer to read your letter of invitation.

Which cover letter works best for a visa application?

The greatest cover letter gives the German officer all the information they need to know about your trip in an easy-to-understand style. In this aspect, FlightGen App generates the best cover letters.

What components should a cover letter for a visa application contain?

The following information should be included in your cover letter: the itinerary, dates, and times of travel. Please also add any supporting documentation for German Schengen visa clearance.

Include your contact information in case the consulate needs to get in touch with you.

What typical blunders should I steer clear of while composing a cover letter for a German visa application?

The most crucial thing to keep in mind while composing a cover letter is to avoid giving partial truths or publishing made-up or incorrect information.

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Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

• NETHERLANDS
• SWITZERLAND

Employment guides & Tools

Cover letter in germany (anschreiben).

Together with your CV ( Lebenslauf ) , the cover letter is a key component of any job application in Germany. Far more than a mere formality, a cover letter is an important means of presenting yourself to a prospective employer. It would be difficult to land a job in Germany without one. This page walks you through the process of crafting a job-winning cover letter, with a few hints and tips about what is expected in the federal republic. 

Cover letter in German ( Anschreiben )

First things first: what is a cover letter? Although it may be tempting to send in your job application without one, a cover letter is an important part of job applications in Germany, and most hiring managers will expect to receive one, even if the vacancy listing does not explicitly specify this. 

A cover letter is a short (usually no more than one page) document that you submit together with your resume as part of your job application. Rather than simply repeating the information contained in your CV, its purpose is to expand upon it, summarising your skills and experience, explaining what makes you a good fit for the role, and (hopefully!) piquing the hiring manager’s interest. While a CV lays out the facts, your cover letter conveys more personality. You can expect to be asked about both if you make it to a job interview .

In Germany, a cover letter ( Anschreiben ) generally follows a prescribed format, which makes it easier to structure your own. 

Cover letter templates

Using a template can be a good way to get started, and will also ensure your cover letter is well-formatted. If you used a template for your CV, it’s a good idea to use the same design for your cover letter, to make your application look professional and consistent. 

The following websites offer cover letter templates: 

• Novorésumé

How to write a cover letter in Germany

German cover letters are not fundamentally different to those in other countries, with the only possible difference being they are rather formal and matter-of-fact, with no credit given to pomp, exaggerations or overly flowery language. 

As with elsewhere in the world, your cover letter in Germany should be succinct - no more than one side of A4 in size 12 font. You also do not want to present the hiring manager with a dense wall of text, so make sure to break it up into sizeable paragraphs. 

It may be time-consuming, but you should also write a unique(ish) cover letter for each job you apply for. Recruiters don’t like to receive form letters - and sending off a generic letter is a sure-fire way to ensure your application ends up in the bin. You need to explain why you want this specific position , and what makes you particularly suited for it - so tailor your cover letter based on the responsibilities and requirements outlined in the job description, and what you know about the company. 

Cover letter format

If you’re not sure where to start, it can help to break the letter down into a few sections. Almost all cover letters are structured around the same tried-and-tested format: 

• A header with your contact information
• A greeting to the hiring manager
• An opening paragraph that will grab the reader’s attention
• A second paragraph that explains why you’re the perfect fit for the job
• A third paragraph that outlines why you’re a good match for the company
• A formal closing

How to start a cover letter: With a header

Writing your contact header is a good way to ease yourself in, and ensure you’re not staring at a blank page. As with a CV, it’s important to include some basic contact information on your cover letter. You should include: 

• Phone number
• Email address
• Name of the hiring manager
• Name of the company you’re applying to

You might also consider adding your social media profiles or the address of your personal website, if these are relevant in your field and to the job you’re applying for. 

Address the hiring manager

This is where you can score some easy marks. You’d be surprised how many people open their cover letters with, “Dear Sir or Madam.” That’s one way to turn off a hiring manager. It’s much better to address your letter to them personally. That means you need to do some research. 

If you’re lucky, this information is included in the job description. You should also check the “Team” or “About us” page on the company’s website. Alternatively, you could turn to LinkedIn to find out who’s head of the relevant department. If in doubt, call up the company and ask who you should address your application to. It might make your name stick out when it comes to sifting through CVs. 

As a last resort, if you really can’t get hold of a name, address your cover letter using one of these greetings:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department or Company Name] Team

Write your introduction

This is worth taking your time over. Companies typically receive hundreds of applications for single positions, and so they’re not going to be reading every cover letter from top to bottom. You need to grab their attention from the first paragraph. 

The key here is to not be too generic - most applicants will probably have similar work experience and interests. Instead, you need to explain what makes you unique. What is your bottom-line USP? That’s what the recruiter wants to know. 

Explain why you’re a good fit for the job

Next, it’s time to get into the meat of your letter, by outlining your professional skills, and explaining why this experience makes you better-qualified than the other applicants. It’s a good idea to have the job description to hand when you write this section. Match the requirements listed by the company to elements from your own skill set and work history, and elaborate on them. 

But there’s no way you’ll have space to cover every single detail. Instead, pick two or three of the most important requirements and use them to spin a couple of compelling stories from your own experience. 

Explain why you want to work for the company

The final section of your cover letter is just as important: explaining why you want to work for this specific company. Hiring managers want to know that you’d be a good fit for the company culture - that you want this job, not just any job - otherwise you’d be a risky hire. 

This might require you to do some extra research - what do you know about the company and its products or services? What’s the work culture like? What about that enthuses you? It pays to be super specific. 

Wrap things up

That’s it - you’re almost there! Now you need to finish with a conclusion that wraps up your letter. If you have anything else you want to say, now’s your chance. Finally, thank the hiring manager for their time (it’s only polite). 

Then, it’s time to sign off with a formal closing. You could use: 

• Best regards
• Kind regards
• Yours sincerely

Once your cover letter is finished and proofread, you’re ready to send off your application. Put your feet up and wait for a response. 

Should I write my cover letter in German?

Whether or not you should write your cover letter in German depends on a few factors, namely: 

• The language requirements of the job
• What is specified on the job description
• Your own language ability

If a job description specifies that applications should be made in German, it’s best to follow this advice. If your language ability isn’t up to the task of writing a CV and cover letter in German, it may be that the job itself is also beyond your language capabilities. 

However, an increasing number of companies in Germany, specifically international companies , are now offering English-speaking roles, although some still require you to apply in German. In this instance, it’s worth submitting your documents in German (you can ask a German-speaking friend to help, at least by checking your finished CV and cover letter over). To really show off your language skills, you could submit both English and German versions of your application. 

Cover letter examples

Not sure where to start? It can be a good idea to read some example cover letters to give you an idea of what is expected. But don’t be tempted to copy them word for word - you want to convey your own, unique personality, not someone else’s.

English cover letter sample

The internet is full of examples of cover letters written in English. Check out popular websites like Novorésumé, Monster.com, Reed, Indeed, and LiveCareer. 

German cover letter example

Checking out a German cover letter example can also be a good way of getting started, especially if German is not your native language. Look at websites like Karrierebibel, Bewerbung.net and Staufenbiel, or simply search “ Anschreiben Beispiel ”, to get a good idea of how German cover letters are structured. 

Cover letter tips

• Make sure your cover letter is correctly formatted and free of spelling and grammatical errors - ideally, have a friend check it over for you before sending it. 
• Include your personal details at the top of your letter.
• Do your research to address the hiring manager by name.
• Always tailor your cover letter to match the job description.
• Use specific, concrete examples from your work history to back up your points.
• End with a formal signing-off.
• Make sure your letter is no longer than one side of A4. 

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German CV guide (Lebenslauf)

English speaking jobs in Germany | IamExpat Jobs

Job interview questions & Answers in Germany

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Career coaches in Germany

Working in Germany

Cover letter template (German freelance visa)

This is the cover letter I submitted when I applied for a German freelance visa in 2018. It’s based on this cover letter .

How to apply for a freelance visa

Download the template

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• Cover Letter for Schengen Visa (2024): Formats & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Sep 03, 2024

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Table of Contents

Cover letter for schengen visa application, details to be included in cover letter schengen visa, cover letter format for schengen visa, sample cover letter for schengen visas, country wise cover letter for schengen visa requirements, support documents required for cover letter for schengen visa, where to submit cover letter for schengen visa application, common mistakes to avoid in cover letters for schengen visa, explore european beauty and opportunities: cover letter for a schengen visa.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

A Cover Letter for Schengen Visa is also known as the introduction letter for your Schengen Visa and is a crucial component of your visa application that serves as a medium of communication or introduction with the visa officers.

This Schengen cover letter needs to be addressed to the Embassy or consulate of your chosen country of visit in the Schengen area and outlines your purpose and suitability for the applied Schengen visa.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Mention the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the Schengen region countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. The Schengen visa cover letter template or format overview for your guidance is as follows:

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Before we dive into different cover letter samples for Schengen visas, let us first examine a generic Schengen visa cover letter sample to acquaint ourselves with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. This sample Schengen visa cover letter for tourism applicants is as follows

Also Read: Complete Guide to Schengen Tourist Visa from India

Sample Cover Letter for Schengen Medical Treatment Visa

The Schengen visa application letter sample to apply for a Schengen Medical Treatment Visa it is important that your doctor must be the one to prepare the Cover letter for a Schengen Visa and must include the following details:

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states like Cover letters for visa applications for France, Germany, Austria, etc:

• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, and meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter for Schengen visa application:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your cover letter Schengen Visa, you can follow the process mentioned below and the suitable options based on your flexibility:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like GetGIS

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a cover letter for Schengen Visa, it is crucial to be mindful and avoid mistakes, miscommunication, or errors like:

• Avoid Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Avoid Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Avoid Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Avoid Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Avoid Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Also Read: How Can I Avoid Schengen Visa Rejection? (Expert Tips)

We hope the blog on the cover letter for Schengen visa has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Book Your Free Consultation

Quick Reads:

• A Comprehensive Guide to Germany Visa Requirements
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Which is the easiest Schengen visa for Indians?

What is the success rate for Schengen Visas for Indians?

Lakshmi Lavanya Pagallu

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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How to Write A Cover Letter For a Germany Student Visa?

Composing an effective cover letter for your Germany student visa application with expert guidance and free samples.

When applying for a German Student Visa, one of the most important documents you have to submit is the German Student Visa cover letter.

Many student visa applicants focus on obtaining the other necessary documents, such as school records, language certifications, and other bureaucratic requirements, and overlook the cover letter which is a mistake.

Why is the Cover Letter for German Student Visa so important? Well, your cover letter is what will let the visa officials who are handling your applications know you better. You can explain the reason why you want to study in Germany, why you chose that specific course and any other relevant information which may not be conveyed through the documents.

What should a Cover Letter for German Student Visa include?

The cover letter for student visa application for Germany has to convince the German Embassy or Consulate staff that you are a good fit to study in Germany. This means you have to include the following information.

• Introduction of yourself . Full name, age, nationality.
• Previous academic and/or professional background.
• Details about the university. Explain why you chose that particular university and why you think it will help you in the future. What will you do with a diploma from a German university?
• The reason why you want to study in Germany.
• Your financial situation. Explain how you will pay for the costs of living and studying in Germany. Will you pay for it yourself? Will your parents be supporting you? Do you have a sponsor in Germany? Do you have student assistance, such as a scholarship?
• Accommodation in Germany. Explain where you will be living if your visa application is successful.
• If applicable: Explanation of why you could not submit a particular document.

Be very specific and concise in your letter. Include all the essential information, but do not make it overly long and complicated.

German Student Visa Cover Letter Sample

Here is a sample of what your German student visa cover letter should look like:

[Country in which you are applying for the visa]

[Name of German Embassy/Consulate]

[Address of German Embassy/Consulate]

Dear sir or madam,

My name is [__________], I am [__] years old and of [________] nationality. I have a [___________] Degree from [__________] university/high school. I have been working/worked as a [_________] for [_] years.

I am writing this letter because I have been accepted into the [name of university/school] in Germany, and I am applying for a German Student Visa. The course lasts [__] semesters, from [____] to [____]. I applied to this university because [list all the reasons why you think the university is a good fit for you, how it would help you in your future career, etc] .

I want to study in Germany because I believe it is a wonderful country to study in, with one of the highest levels of education in the world. I also want to be more familiar with German culture and lifestyle, and I believe studying in Germany would give me the opportunity to do that.

If my visa application is successful, I will enter Germany on [date of entry], which will give me enough time to become settled before classes start.

I have found accommodation at [___________]. During my stay, the way I will finance myself is though [a scholarship/ the help of my parents/ personal savings/ working/ a sponsor/ etc].

Along with this cover letter, you will also find the following documents:

• My passport
• My birth certificate
• Two pictures
• Proof of health insurance
• Proof of sufficient financial requirements
• University acceptance letter
• My high school diploma
• My university diploma (if applicable)
• Language proficiency certificate

I hope my application will be enough for a favorable response, and I look forward to hearing from you.

Best regards,

[Your name]

[Your contact information]

German Student Visa Cover Letter Example

For example, the German student visa cover letter for a student from Turkey who has been accepted in an MA of Architecture course in Germany and intends to finance her own stay may look like this:

May 20, 2019

Istanbul, Turkey

The Consulate General of the Federal Republic of Germany in Istanbul

Gümüşsuyu, İnönü Cd. No:10, 34437

Beyoğlu/İstanbul

My name is Aysel Polat, I am 24 years old and of Turkish nationality. I have a Bachelor’s Degree in Architecture from Okan University in Istanbul, where I finished with a 3.8 GPA. In the past two years, I have worked as an interior and spatial designer for a local architectural company in Istambul.

I am writing this letter because I have been accepted into the Department of Architecture at the Technical University of Munich (TUM) and I want to apply for a German Student Visa. The program I have been accepted in lasts for 4 semesters, from October 2019 to March 31, 2021. I want to study at TUM because I want to continue working as an interior and spatial designer, and have my own company one day, and since TUM is known as one of the best universities in Europe, I believe a degree from there will truly help me in my future career goals.

If my visa application is successful, I will enter Germany on September 10 , which will give me enough time to become settled before classes start in October.

During my stay, I will finance myself through my savings as well as from the help of my parents. You can find attached the bank statements which prove I have sufficient financial means to sustain myself financially.

Along with this Cover Letter, you will also find attached the following documents:

I hope my application will find a favorable response, and I look forward to hearing from you.

Aysel Polat

[Email address]

[Phone number]

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Cover letter for German Student Visa–Tips and Tricks

• German Universities

Updated on 12 September, 2024

Visa expert

For international students, who have already received a letter of admission from their preferred German university, the next big requirement is to obtain a student visa. To apply for a visa, an aspirant will need to complete all the relevant documentation, which also involves submitting a cover letter for a German student visa . Thus, to make a cover letter for visa application Germany, students need to know the best way. 

The cover letter is a very important document that every international student needs to attach with other certificates to meet the eligibility criteria. It is an important document for visa processing and students shouldn’t ignore it when applying for their visas. 

Through a cover letter for student visa applications in Germany, the officials handling their visa applications get to know them better. It is true that there are other documents that need to be submitted but a cover letter conveys all the information about the aspirant that is not communicated through the documents. Thus, it is a significant step in their study abroad dream but before they draft a German student visa cover letter, they should know everything about it for a visa in Germany.

Table of Contents

• What is a Cover Letter?

Cover Letter for German Visa Application:

Why is a cover letter important, what should a cover letter for a german student visa contain, sample cover letter for a student visa application, formatting your cover letter, some tips for a formally drafted cover letter:, some common cover letter mistakes to avoid:, comparison between cover letter, statement of purpose, and motivation letter, what is a cover letter .

A cover letter is an important document that needs to be presented at the time of visa documentation. A cover letter sheds light on information like the purpose of visit, why an aspirant wants to study abroad in Germany, and describes the student’s choice of course. It is a formal document and has a particular format that needs to be followed. In the nutshell, a cover letter that encapsulates the purpose of the visit to Germany is described. Since the number of international students traveling abroad exceeds the number of officials for face-to-face interviews, the importance of a cover letter for student visa applications shouldn’t be undermined. 

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Visas applications and cover letters are not just limited to Germany. These are applicable for every foreign visit because the officials of a foreign country would be interested in knowing a few details about an individual traveling and the purpose of their journey. The main purpose of such verification is to reduce the possibility of any kind of threat from a foreign visitor. Apart from stating the purpose of their trip, they must also disclose details regarding the funding of their course in Germany. Moreover, students applying for studying at the university should state whether they have transferred € 10,356 to their German blocked account. 

Germany is a popular study abroad destination for international students. Every year, the German embassies receive millions of cover letters for German student visas. It is, in fact, a daunting task to conduct one-on-one interviews with such a large number of candidates. Therefore, a cover letter plays an important role in helping officials make a final decision on a student’s visa application.

Resources for German Visa

Important Visa Resources 

• Why Do Student Visas Get Rejected
• How to Check Visa Status

The main purpose of a German student visa cover letter is to convince the German officials of a student’s candidature. There are some very common guidelines for drafting a cover letter for a student visa application. Have a look at everything that you must include in your cover letter for a student visa in Germany:

• Introduction
• Previous academic and professional background
• The reason for visiting Germany for higher studies
• Present financial condition
• A list of documents that a student has attached with their cover letter

While drafting a cover letter for a German national visa be very formal and precise. To begin with, writing the introduction can be challenging. It can be intimidating to put the first few words on a blank paper. But keep the introduction short and interesting. This is not a part of your thesis or project, so the applicant should not elaborate much. Be concise and write simple sentences that do justice to their profile. Draft the introduction in a few lines and it should give a decent outline of their profile. In a nutshell, it is a synopsis of their intent to pursue a particular course at the German University and how equipped they are financially and academically to pursue the course.

Moreover, a cover letter for a student visa application Germany should state in a detailed manner alongside their academic achievements. Students should come across as ambitious in those few lines where they express their purpose of visit. Next comes the mention of the university and the course they are opting for. This part needs to be dealt with utmost clarity and precision. They also need to talk about their career plans in the cover letter. Be absolutely practical while discussing their career goals.

Students would be in a position to draft a better cover letter for a student visa application Germany with the help of the following samples.

Date: – XX/XX/XXXX

To, The Visa Officer [Name of German Embassy/Consulate] [Address of German Embassy/Consulate]

Subject: Application for a Student Visa to pursue (course) at (the desirable university)

Respected Ma’am/Sir, I, XXX, holding an Indian passport, number XXX, would like to submit my application for a German National Student Visa as I intend to pursue my (course). Upon completing (last acquired degree) (mention the percentage). I stepped into the corporate world as a Manager which helped me to enhance my managerial and critical thinking skills by working at Accenture. After successfully collaborating with other stakeholders, I received the opportunity to work with KPMG as a Senior Manager. Furthermore, after handling various verticals and receiving a plethora of accolades for achieving my targets, I am looking forward to expanding my knowledge of the subject. To realize my dream of studying (program name) at the (university), I have planned my finances. My father is a successful businessman with an income of ₹50,000 per month. I have worked meticulously for the last year to increase my savings. Furthermore, I have decided to fund my education via an education loan. To take care of my living expenses, I have a German blocked account of € 10,356.

Being a commerce student, understanding the dynamics of finance is the right career decision for me. A (course) would offer me an edge. Moreover, the course would equip me with the best know-how and hands-on experience. Choosing (university name) is a prudent choice for me as it offers a dual degree for (course). I firmly believe that the course taught by professors will provide me with an unparalleled learning experience that will help me gain cognizance of the fundamentals emphasized in the course offered by (university name).

Germany is recognized for providing foreign students with practical learning opportunities from wealthy business leaders. I will gain a chance to explore international markets while studying in Germany as I would receive hands-on experience. In addition, I would have the opportunity to converse and learn from students of an array of ethnicities.

A German degree can fulfill my goal of contributing to a part of the premium workforce. I hope the visa officer considers my candidature positively to pursue my desired program.

Sincerely, (Name)

My name is XYZ, and I would like to submit my application with all the necessary documents for obtaining a student visa for two years. I plan to move to Germany to enhance my career prospects by pursuing higher education. I have been granted admission at ABC University for the Bachelor/Master program for the Fall/Winter/Summer/Spring intake in the year.

I am attaching the required documents to support my visa application-

• Application form
• Copy of passport
• Acceptance letter from a German university
• Academic transcript
• Bank account statement proof for sufficient funds 
• Health insurance proof
• Document authenticity declaration 
• IELTS score
• German language proficiency document (if required)

Kindly consider my student visa application and grant me permission to study in Germany.

Yours sincerely, XYZ  

A cover letter for a German student visa is an official document and must follow a specific format. There is a format that the officials in embassies follow for quick scanning of the documents, and it is advised that the aspirants follow the same. If students do not format their cover letter well, it might end up looking unprofessional. So, here’s how they should format their cover letter: 

• The date should always be at the very top left corner.
• Mention the German embassy’s name 
• Mention all the personal details, like name, address and passport number.
• Address the official.
• Mention relevant educational and professional work experience.
• Write down the course name and university in Germany where they are seeking admission.
• Wrap it up in a respectful manner. 
• Lastly, pen down their email address and contact. 

Keep it short and to the point. The cover letter should have all the information in a few lines. Students should write down their purpose of visit and other required information on a single cover letter page. Choose a formal tone and the right order of words. 

• Pay attention to the format

A formal document has an order, sequence, and format. The format is followed by the officials while checking the applications. If a student does not follow the format, their cover letter might confuse the officials while scanning their visa application. 

• Seek advice

Try and get help from someone who is already studying in Germany. They will help students with the basics and offer ideas to make their cover letters more persuasive.  

Mistakes in a cover letter may result in straightaway rejection of a student’s visa application. Since there is a cut-throat competition among international students who want to study in Germany, you cannot afford to commit any mistakes. There are some very common mistakes that students end up committing, and since this is going to be your first time applying for a student visa, they need to be careful. 

• Too personal

A formal cover letter should not be very personal and must not include requests. It should talk about their ambition of studying in Germany. Students should keep their tone formal yet polite to make sure they get a chance. Do not use informal words or phrases. 

• Spelling and grammatical errors

Be careful and check thoroughly for language errors before submitting the cover letter. Use simple words, and do not go for difficult vocabulary that might increase the risk of spelling mistakes. Simple and precise sentences without any careless mistakes will work best for them.  

• Mistake in the format

Always follow the cover letter format properly. It should be in the right order. Do not get confused with the structure of the cover letter that the German embassy officials want to be follow.

Every document have its purpose, and even though it may confuse students, all of them are equally important and serve a unique purpose. So, if a student is applying for a visa, they should know about all three. Here’s the difference between a cover letter, statement of purpose, and motivation letter. 

Cover Letter

It is an important document that every international student must attach with other certificates to meet the eligibility criteria. It is an important requirement for visa processing, and students shouldn’t ignore it when applying for their visas, until the requirement is raised. A good cover letter is enough to spark the interest of a visa officer.

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Statement of Purpose

It presents a student’s personality and ambitions to the admissions committee and the visa officer. There are two types of SOPs for admission purposes and the other for visa applications. An SOP is critical for a visa as it presents your intention to go to another country for studies.  

Motivation Letter

As the name suggests, it is a letter that a student will have to write to the visa officer mentioning all the factors that motivated you to apply for higher education in Germany. They will have to meticulously explain how studying in Germany (or any other country) will enable them to achieve your ambitions. In this document, they will have to explain their long-term goals. 

A cover letter is an important document that plays a significant role in visa application approval. With a sound understanding of what a cover letter is, its essentials, content and common mistakes, it will be easy for students to draft the right one. And once they have completed their education there, a personal covering letter for a German employment visa will make sure they explore coveted work opportunities in Germany. 

A cover letter is an important document that plays a significant role in visa application approval. Now that you know what a cover letter is, its essentials, content and common mistakes, it will be easy for you to draft the right one. And once you have completed your education there, a personal covering letter for a German employment visa will make sure you explore coveted work opportunities in Germany. You can also connect with the upGrad Abroad team for the best assistance regarding a cover letter for a German student visa.

Also Read 

https://www.upgradabroad.com/articles/how-to-write-a-motivation-letter/  

https://www.upgradabroad.com/articles/statement-of-purpose-for-undergraduates/

https://www.upgradabroad.com/articles/statement-of-purpose-format/  

Frequently Asked Questions

How do i write a cover letter for a german visa.

A student will have to add several paragraphs in the body of the letter, and each paragraph will discuss different aspects of their aims and profile. Please keep in mind that their Cover Letter should not be the same as your SOP or essay detailing their future objectives. It should contain the following information:

• Educational Brief 
• Employment History Reason for Choosing a particular course and desired university 
• Why Germany
• Financial Standing and Brief 
• Concluding Paragraph

What are the chances of German student visa rejections?

Germany is well known for its tuition-free education system. Therefore, the fact that a poor financial situation is the most frequent cause of a student visa being denied may surprise many overseas students. The German government wants to make sure a student has enough financial assistance to cover other living expenditures like housing, food, transit, and other costs. The German government wants students to concentrate on achieving high academic standards rather than taking jobs to make ends meet or, worse still, engaging in criminal activity. Due to this, the primary ground for denying a student visa to Germany is a lack of sufficient financial means to support oneself there.

With over 12 years of experience in the education sector, Harjeet specializes in study abroad counseling and visa management. She has a proven ability to guide students through university applications and visa processes, ensuring strict adherence to immigration laws. Her leadership background includes managing and mentoring teams, conducting training, and overseeing recruitment. As a Visa Manager, Harjeet excels in leading teams to efficiently process visas for multiple countries, driving operational excellence, and fostering strong partnerships with visa processing vendors.

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