cover letter through email sample

How To Write an Effective Email Cover Letter (Template + Examples)

3 key takeaways

• An email cover letter is typically sent alongside a resume.
• Learn the structure and format of a winning email cover letter, and how to create your own.
• Teal’s AI Cover Letter Generator simplifies the process of creating cover letters tailored to each job.

When applying for a job online, an email cover letter is a crucial part of your application. It's your introduction, providing a personalized narrative that complements your resume and demonstrates your fit for the role.

A well-written email cover letter can distinguish you from other candidates and improve your chances of securing an interview.

This guide walks through best practices for writing an email cover letter, emphasizing the importance of personalization and professionalism.

Struggling to craft the perfect email cover letter? Get started with Teal’s AI Cover Letter Generator for free.

What is an email cover letter?

An email cover letter is a document sent with your resume when applying for a job online or via email. It's an introduction to your qualifications and interest in the role.

Email cover letters have become a standard part of the job application process, often serving as the first impression you make on a potential employer.

The primary role of an email cover letter is to complement your resume by providing context and a personalized narrative that demonstrates your fit for the position. An effective email cover letter can set you apart from other candidates and increase your chances of securing an interview.

Why email cover letters matter

Crafting a compelling email cover letter is more important today than ever before.

A well-written email cover letter can make the difference between your application being noticed or getting lost in a "maybe" bin with other candidates. It lets you showcase your personality, highlight your most relevant skills and experiences, and demonstrate your genuine interest in the position and company.

Plus, an impressive email cover letter can set the stage for a successful job interview.

It gives hiring managers a glimpse into your communication skills, attention to detail, and professionalism—all qualities employers highly value. A memorable email cover letter can pique the hiring manager's interest and make them eager to learn more about you during an interview.

In essence, your email cover letter is a powerful tool for marketing yourself, distinguishing your application, and increasing your chances of landing your dream job.

How to write an effective email cover letter

An effective email cover letter requires a strategic approach to capture the employer's attention and demonstrate your suitability for the role.

Follow these steps to craft a compelling email cover letter:

1. Craft an attention-grabbing subject line

Your subject line is the first thing the employer sees, so make it count. Use a clear and concise subject line that includes the job title and your name.

Marketing Manager Position - John Doe.

2. Address the recipient appropriately

Start your email cover letter with a proper salutation, addressing the hiring manager by name, if possible. If the name is unavailable, use a respectful greeting. 

Dear hiring manager,

3. Write an engaging introductory paragraph

In the opening paragraph, briefly introduce yourself, express your enthusiasm for the role, and provide a hook that piques the reader's interest.

Consider mentioning a mutual connection or a notable achievement relevant to the position.

4. Highlight your qualifications and fit for the role

The main body of your email cover letter should showcase your qualifications, experiences, and skills that align with the job requirements.

Quantify your resume and provide specific examples that demonstrate your potential value to the company. Mention how you can contribute to their success and why you are the ideal candidate.

Teal's AI Cover Letter Generator helps job seekers craft compelling cover letters that effectively highlight their accomplishments. 

Teal is able to analyze job descriptions to identify the most relevant skills and experiences to emphasize. It then helps you articulate these professional achievements more clearly and persuasively, ensuring your cover letter stands out.

Whether you're detailing a project that boosted sales by 25 percent or explaining how you led a successful team, Teal's AI Cover Letter Generator ensures your accomplishments are presented in the most impactful way, increasing your chances of making a strong impression on potential employers.

5. Express enthusiasm and a call to action

Conclude your email cover letter by reiterating your interest in the role and the company.

Express your enthusiasm for the opportunity and provide a call to action, such as requesting an interview or discussing your qualifications further.

6. Use a professional sign-off

End your email cover letter with a professional closing, such as "Sincerely," "Best regards," or "Thank you for your consideration."

Need help overcoming writer's block? Learn how to generate a great cover letter with ChatGPT cover letter prompts .

Tips for writing compelling email cover letters

Writing your first cover letter can be intimidating. Follow these tips to set yourself up for success:

• Keep it concise and focused: Aim for a length of three to four paragraphs, highlighting your most relevant qualifications and experiences.
• Personalize for each application: Tailor your email cover letter to the specific job and company, demonstrating your understanding of their needs and how you can contribute.
• Proofread carefully: Ensure your email cover letter is free from spelling, grammatical, and formatting errors, as it reflects your attention to detail.
• Incorporate keywords from the job description: Use relevant keywords and phrases from the job posting to show your alignment with the role's requirements.

Following a clear, professional format is crucial for creating an email cover letter that makes a strong first impression.

Writing email cover letters with AI

Struggling to craft the perfect cover letter for each job application? Research and compare the best AI cover letter writers to avoid writer’s block.

Teal's AI Cover Letter Generator takes the stress out of the process, allowing you to create effective, tailored cover letters in minutes, not hours.

With just a few clicks, its AI personalizes your cover letter to match any job description, highlighting your most relevant skills and experiences.

Plus, Teal intelligently adds keywords from the job descriptions to help make your cover letter more ATS-friendly, ensuring your application stands out with a professional, customized cover letter every time.

Proper email cover letter format

The standard parts of an email cover letter include:

1. Subject line

Your email cover letter's subject line is the first thing a hiring manager or recruiter will see. It's your chance to make a strong first impression and entice them to open your email.

When crafting your subject line, aim for clarity and conciseness.

Clearly state the purpose of your email, such as "Application for [Job Title] - [Your Name]."

This immediately lets the reader know what the email is about and who it's from.

Avoid using generic subject lines like "Resume" or "Job Application.” While descriptive, those terms are too vague and overused in application subject lines and, therefore, more likely to be overlooked.

To make your subject line stand out, consider including a unique selling point or achievement that aligns with the job requirements. This gives the reader a reason to learn more about you.

Lastly, keep your subject line short and sweet, ideally under 60 characters. That way it won't get cut off in the recipient's inbox preview.

Email cover letter subject line example:

Experienced Software Developer with Expertise in [Relevant Skill]

2. Salutation

One of the most important aspects of your email cover letter is addressing it to the right person.

Whenever possible, aim to find the hiring manager's name or person responsible for filling the position. This shows you've done your research and are genuinely interested in the role.

To find the hiring manager's name, review the job posting carefully. Sometimes, the contact person doesn't have their name listed in the ad. If not, visit the company's website and look for a "Team" or "About Us" page. You might find the name of the department head there.

If you still can't find a name, try searching for the company on LinkedIn. Look for people with titles like "Hiring Manager," "Recruiter," or "Human Resources Manager." You can also search for the head of the department related to the position.

If you exhaust all these options and still can't find a name, using a general salutation is okay.

"Dear Hiring Manager," "Dear Recruiting Team," or "Dear [Department] Team" are all appropriate choices. Avoid outdated salutations like "Dear Sir or Madam" or "To Whom It May Concern."

3. Opening paragraph

Your opening paragraph captures the hiring manager's attention and entices them to read further.

Keep your opening paragraph of your email cover letter short and impactful, ideally no more than three to four sentences.

Remember, your goal is to quickly capture the hiring manager's interest and encourage them to continue reading your email cover letter to discover how you can contribute to their organization's success.

Try the following to get started: 

• Express your enthusiasm for the opportunity and the company to make a strong first impression.
• Briefly mention how you discovered the position, whether it was through a job board, referral, or the company's website.
• Explain why you are interested in the role and company.
• Showcase your knowledge of the company’s mission, values, or recent achievements.
• Highlight one or two key qualifications that make you an excellent fit for the position.

Email cover letter intro example:

I was thrilled to come across the Marketing Manager position at [Company Name] on [Job Board]. With my 5+ years of experience in digital marketing and my passion for data-driven strategies, I am confident I would be a valuable asset to your team.

4. Body paragraphs

One of the most important aspects of crafting an effective email cover letter is showcasing your relevant skills and experience.

To make a strong impression on the hiring manager, carefully select the most impressive and pertinent qualifications from your background that align with the job requirements.

• Review the job description and identify the key skills, experience, and qualities the employer is seeking.
• Choose examples from your work history that demonstrate your proficiency in these areas.
• If the job posting emphasizes strong project management abilities, highlight a time when you successfully led a complex project from start to finish.
• Provide concrete details about your role, the challenges you faced, and the positive outcomes you achieved.
• Quantify your accomplishments wherever possible using hard numbers and metrics.
• Instead of stating you "improved sales," specify that you "boosted sales by 25% within the first quarter."
• Incorporate keywords and phrases from the job description into your email cover letter.

Many companies use applicant tracking systems (ATS) to screen candidates based on the presence of specific keywords. Naturally integrating these terms into your resume and cover letter also increases your chances of passing through the ATS and landing an interview.

Remember, the goal is to clarify to the hiring manager that you possess the necessary skills and experience to excel in the role.

5. Add a call to action

As you wrap up your email cover letter, be sure to finish strong and leave a lasting impression on the hiring manager. This is your golden opportunity to reiterate your enthusiasm for the role and the company, as well as your confidence in the fit.

Start by briefly recapping your key qualifications and how they align with the position's requirements. This reinforces why you're a strong candidate and reminds the reader of the value you can bring to their team.

Then, clearly state your desire to further discuss the opportunity and learn more about how you can contribute to the organization's success.

This call-to-action demonstrates your proactive approach and eagerness to take the next step in the hiring process.

6. Signature

Finally, end with a polite and professional sign-off.

Best regards, Sincerely, Thank you for your consideration.

Include your full name and contact details below your sign-off to make it easy for the hiring manager to reach out to you.

By leveraging AI to streamline formatting, you can ensure each email cover letter maintains a polished, professional appearance while focusing your time on tailoring the content to make a compelling case for your candidacy.

Need a bit of added help? Check out this resource to learn how to format your cover letter and stand out from the crowd.

Email cover letter sample

To help you visualize what an effective email cover letter looks like, let's explore a few examples for different scenarios:

Email cover letter example: marketing manager position

Subject : Experienced Marketing Manager Excited About [Company Name] Opportunity Dear [Hiring Manager's Name], I was thrilled to come across the Marketing Manager position at [Company Name]. With my 5+ years of experience leading successful marketing campaigns and driving brand growth, I am confident I would be a valuable addition to your team. In my current role at [Current Company], I have spearheaded several digital marketing initiatives that have increased website traffic by 40% and generated a 20% increase in lead conversions. I am well-versed in developing data-driven strategies and collaborating with cross-functional teams to achieve measurable results. I am particularly drawn to [Company Name]'s mission of [Company Mission] and believe my skills and experience align perfectly with the goals you aim to achieve. I would welcome the opportunity to further discuss how I can contribute to your marketing efforts and help drive your company's continued success. Thank you for considering my application. You will find my resume attached for your review and look forward to the possibility of an interview. Best regards,  [Your Name]

Why it works

This email cover letter works effectively for several reasons:

• Personalized salutation : Addressing the hiring manager by name shows that the applicant has taken the time to research and personalize their application, which demonstrates genuine interest in the position and company.
• Clear and enthusiastic introduction : The opening sentence clearly states the position applied for and expresses enthusiasm, capturing the hiring manager's attention right away.
• Relevant experience and achievements : The applicant highlights their 5+ years of experience and provides specific, quantifiable achievements, such as increasing website traffic by 40 percent and lead conversions by 20 percent. This demonstrates their ability to deliver results and adds credibility to their application.
• Alignment with company mission : By mentioning the company’s mission and explaining how their skills and experience align with the company's goals, the applicant shows they have researched the company and understand its values and objectives.
• Collaborative skills : The applicant emphasizes their ability to work with cross-functional teams and develop data-driven strategies, showcasing their collaborative and analytical skills, which are valuable in a marketing role.
• Professional and polite closing : The closing paragraph reiterates the applicant’s interest in the role, thanks the hiring manager for their consideration, and includes a call to action by expressing eagerness for an interview. This leaves a positive and proactive impression.
• Attachment of resume : Mentioning the attached resume ensures the hiring manager is aware of where to find it, providing a complete picture of the applicant's qualifications.

Overall, this email cover letter is concise, well-structured, and tailored to the specific job and company, effectively showcasing the applicant's qualifications and enthusiasm for the role.

Email cover letter example: software developer position

Subject : Passionate Software Developer Ready to Contribute to [Company Name] Dear [Hiring Manager's Name], I am writing to express my strong interest in the Software Developer position at [Company Name]. As a skilled developer with extensive experience in [Programming Languages/Frameworks], I am excited about the opportunity to bring my technical expertise to support your mission. During my time at [Current Company], I have been responsible for developing and maintaining several complex applications. One notable project involved creating a user-friendly web application that streamlined internal processes, resulting in a 30% increase in efficiency. I pride myself on writing clean, maintainable code and collaborating effectively with team members. I am impressed by [Company Name]'s commitment to pushing the boundaries of technology and creating cutting-edge solutions. I believe that my problem-solving skills and passion for innovation make me an ideal fit for your development team. I have attached my resume, which further highlights my qualifications and experience. I would appreciate the opportunity to discuss how I can contribute to [Company Name]'s success. Thank you for your time and consideration. Sincerely,  [Your Name]

This email cover letter works well for several reasons:

• Personalized salutation : Addressing the hiring manager by name shows the applicant has taken the time to research and personalize their application, demonstrating genuine interest in the position and company.
• Relevant technical skills : The applicant mentions their experience with specific programming languages and frameworks, highlighting their technical expertise and aligning with the job requirements.
• Quantifiable achievements : The applicant provides a specific example of their work, noting a 30 percent increase in efficiency from a user-friendly web application they developed. This demonstrates their ability to deliver tangible results and showcases their impact on previous projects.
• Alignment with company goals : By expressing admiration for the company’s commitment to innovation and technology, the applicant shows they have researched the company and aligns with its values and mission.
• Highlighting key strengths : The applicant emphasizes their problem-solving skills, passion for innovation, and ability to write clean, maintainable code, which are essential qualities for a software developer.
• Attachment of resume : Mentioning the attached resume ensures that the hiring manager is aware of additional details supporting the application, providing a complete picture of the applicant's qualifications.

For more inspiration and guidance, check out Teal's extensive collection of cover letter examples spanning various industries and roles.

How to proofread and edit your email cover letter

A well-polished cover letter demonstrates attention to detail and professionalism, increasing your chances of impressing the hiring manager.

Before hitting send on your email cover letter, take the time to carefully proofread and edit your work by following these steps:

1. Review your email cover letter for any spelling or grammatical errors. Even minor mistakes can make you appear careless or unqualified.

2. Use spell-check tools and read through the content slowly to catch any typos or awkward phrasing.

3. Assess the overall flow and tone of your writing. Does your email cover letter have a logical progression of ideas? Is the tone appropriate for the company culture and industry?

4. Make sure your personality shines through while maintaining a professional demeanor.

5. Get a second opinion. Consider having a trusted friend, family member, or mentor review your email cover letter as well. 

A second set of eyes can often spot issues you may have missed and provide valuable feedback for improvement.

Remember, a little extra effort in the editing process can go a long way in making a positive first impression on potential employers.

How to send your email cover letter

Once you've crafted a compelling email cover letter, you need to send it correctly to ensure it reaches the hiring manager and makes the desired impact.

1. Use a professional email address

Create an email address that includes your name, such as [email protected] . Avoid using casual or outdated email addresses that could undermine your credibility.

2. Attach your cover letter and resume

Use widely accepted file formats such as PDF or Microsoft Word (.doc or .docx). PDF resumes are often preferred because they preserve the formatting and layout of your documents across different devices and platforms.

3. Name your attachments professionally

Name your attachments clearly, such as "FirstName_LastName_Cover_Letter.pdf" and "FirstName_LastName_Resume.pdf."

This makes it easy for the hiring manager to identify and keep track of your application materials.

4. Double-check before sending

Before hitting send, double-check that you've attached both your cover letter and resume.

It's also a good idea to test your email by sending it to yourself or a friend to ensure that the attachments open correctly and the formatting appears as intended. This extra step can help you avoid any last-minute technical issues that could derail your application.

Write cover letters faster with Teal

Writing an effective email cover letter can be time-consuming and daunting, especially when you're applying for multiple positions.

Teal's AI Cover Letter Generator simplifies the process, allowing you to generate a compelling email cover letter in minutes.

The AI-powered Cover Letter Generator guides you through the essential components, ensuring you don't miss any crucial elements. Simply input key information about your background and the job you're applying for, and the tool will craft a personalized email cover letter that highlights your relevant skills and experience.

One of the most significant advantages of using Teal's AI Cover Letter Generator is its ability to create customized content for each application. The tool analyzes the job description and incorporates relevant keywords and phrases, demonstrating to hiring managers that you're a strong fit for the role. This level of customization can significantly increase your chances of standing out from other job seekers.

Rather than starting from scratch for each application, you can leverage AI suggestions to quickly assemble a polished email cover letter. This efficiency allows you to focus your energy on other aspects of your job search, such as networking and interview preparation.

Try out Teal's AI Cover Letter Generator today.

Frequently Asked Questions

Is it okay to write a cover letter in the email body.

It depends on the company size and hiring process. Small companies with fewer applications to manage may prefer the cover letter in the email, while larger companies will need it as an attachment to add to a candidate’s file.

Can the email message itself serve as the cover letter?

In some cases, the email message can serve as your cover letter, particularly if the job posting explicitly states this preference. If taking this approach, craft the email with the same level of care and attention you would give to a formal cover letter document.

How to choose between PDF and Word attachments?

When it comes to attaching your cover letter and resume, both PDF and Word resumes are generally accepted. PDFs are often preferred as they preserve the formatting and layout, ensuring your documents appear exactly as intended.

Nathan Thompson

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Email Cover Letter Samples

Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.

The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.

Etiquette for Any Email Cover Letter

• Mention the title of the position you’re applying for in the subject line and body of your email.
• Explain where you found the job posting or how you heard about the position.
• Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
• List your full name and contact information in your email signature block (not just on your resume attachment).
• If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
• Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
• Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
• Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
• Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
• Don’t ever include your salary requirements unless otherwise directed by the potential employer.

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

• Write a subject line that includes the position you’re applying for
• Address the company contact’s name in the salutation
• Clearly state what you’re hoping to accomplish in the first few sentences
• Summarize your strengths, skills and experience by connecting them to the job opportunity
• Use a font that’s easy to read
• Avoid typos in your message by proofreading
• Include a signature with your contact information
• Always send a .pdf file rather than a word doc or other format

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Kind regards,

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Respectfully,

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

• More than ten years of progressively responsible legal experience;
• Bachelor’s Degree with Honors in Business Administration;
• Exceptional verbal, written and analytical skills;
• Advanced computer skills;
• Outgoing personality and “can-do” attitude.

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs. 

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!

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Email Cover Letter Examples

An email cover letter has to grab the reader's attention quickly in order to be effective. In-boxes are full of emails that need to be read so get across your main points promptly and powerfully.

Quickly convince the reader of your suitability for the job opportunity by using a powerful subject line in your cover letter email.

This will make the difference between getting your resume read or relegated to the database. Avoid bland subject lines such as Joe Black's Resume .

Get the employer's attention by following these simple steps.

How to write an email cover letter - 7 simple steps

• Write a subject line which is factual and persuasive - include the job title and job posting number and a selling point - "Job #4536 Bookkeeper - 8 years with Fortune 500 company "
• Clearly state your purpose in the first couple of sentences
• Summarize your strengths , skills and expertise as they relate directly to the job opportunity
• Persuade the reader to continue on to read your resume
• Use an easy-to-read font and keep the formatting simple
• Proofread and spell check your message
• Keep your email cover letter to one screen view

Job Application Cover Letter Email - Example 1

Subject Line: Sales Associate Job #1234 - 10 Years Experience

Dear Mr Green

I read with enthusiasm your opening for a Sales Associate on XYZ site. I am confident that my 10 years experience as a sales professional in ABC industry with a successful track record of meeting and exceeding sales objectives makes me an excellent match for this position.

Detailed on my attached resume you will find that over the last X years I generated more than $X in sales and achieved an average of X% sales growth. My experience in new and key account acquisition, new territory development and the planning and implementation of customer loyalty strategies will contribute to the success of DEF Corporation.

My resume demonstrates that I am well qualified to lead the entire sales cycle management process from client consultations and needs assessment through demonstrations, negotiations and final sales closings.

I believe that I will be a valuable asset to your team if given this opportunity and I look forward to hearing from you soon.

Thank you for your time and consideration.

Joe Candidate

Contact Numbers

Resume Email Cover Letter - Example 2

Subject Line: Legal Secretary Job #S123 - 6 Years at Top Law Firm

Dear Ms Drone

I am responding with enthusiasm to your job posting on XYZ.com for a legal secretary. I believe my extensive experience and skills in this field are an excellent match for the job.

The attached resume demonstrates my competence to interact capably with clients from point of referral, efficiently draft and process legal documents and correspondence, co-ordinate multiple case loads and assist with complex case preparation.

I am a motivated and hard working professional with solid legal practice skills and knowledge and a reputation for accurately and efficiently meeting strict deadlines in a challenging environment.

I would welcome the opportunity to learn more about the position and find out how I can contribute to the success of your firm.

Jane Candidate

How to start and close your email cover letter

Write a compelling cover letter intro and ensure that you grab the reader's attention straightaway.

Close you cover letter with a strong call to action and get your resume read with serious consideration.

Cover Letter Introduction Paragraphs

Cover Letter Closing Paragraphs

Should I submit an email cover letter if the posting only asks for a resume?

You can copy and paste your cover letter into the body of the email as your message and include your resume as an attachment.

Keep your cover letter short and simple as the reader will not want to invest a lot of time in going through your email. It is better to include a brief cover letter as an introduction rather than simply stating "I have attached my resume for your consideration".

How should an email cover letter be sent?

If you are responding to an advertisement make sure you follow the employer's instructions on submitting your cover letter and resume.

If you are asked to include your letter as an attachment save and send it as a PDF file or .doc file.  Avoid HTML as the email the employer uses may not be able to open this.

Additionally change the file name to include your name to make it easy for the hiring manager to view your cover letter once they have downloaded it from the email.

Include a short email message to inform the hiring manager that you have attached your cover letter.

Best Font for Cover Letters

Should your cover letter be in the body of an email or attached to it?

If the employer asks for the email cover letter and resume to be included in the message and not an attachment, copy and paste them into the body of your email.

Sometimes copying and pasting your cover letter from a Word or PDF file can alter the formatting. A good tip is to send the email to someone you know first to check that your formatting works properly. If it looks fine then you can send it to the employer.

Should I address the cover letter to an individual?

It is always better to address correspondence to a name rather than a title. Job postings often don't list the name of the person to contact and only give an email address.

Find out the name of the person receiving the emails. For example the email address, janereynolds@HRBakers,  indicates the name of the contact person is "Jane Reynolds".

This is your contact person and you can begin your email message with Dear Ms Reynolds. Immediately you stand out from the crowd.

What should I write in the email cover letter subject line?

As discussed, an interesting and informative subject line will ensure your email gets noticed. Keep it professional and specific. Good examples of  email subject lines for cover letters and resumes include:

Junior Accountant Position - 6 years experience in your industry

Experienced Sales Representative for Job#334 - Janet Driver

Marketing Associate Job - John Smith, BA in Business Administration

When should I follow up on my email?

It is important to find out the status of your job application. If the job posting does not have a close date you can wait about a week after sending your resume before following up.

If there is a close date then wait for about a week after that date before following up. For tips and help on resume follow up , plus a sample follow up email .

Don't miss these important cover letter pages

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4 Cover Letter Formats

Basic Cover Letter Template

How to Create a Cover Letter

How to Close a Cover Letter

All Job Duties and Skills

Cold Contact Email Cover Letter

Entry Level Cover Letter

How to write a winning resume

SAMPLE RESUMES

Over 50 Sample Resumes

Sample Resume Template

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Email Cover Letter Samples

Tips for Writing an Email Cover Letter

Attaching the letter to an email, pasting the letter into the email, how to send an email cover letter.

• More Email Cover Letter Messages
• Email Cover Letter Format Examples

When you're sending an email cover letter, it's important to follow the company's directions on how to submit your cover letter and resume, as well as to make sure that your email cover letters are written as well as any other professional correspondence you send.

Here are some more tips on how to craft a resume, as well as some samples you can use to start yours.

Write in paragraphs of about two to four sentences and use proper grammar and spelling, just as you would in any other letter.

Though this should be a given, avoid including emojis or images of any sort.

Perhaps more important than formatting, though, is the content of your cover letter. You can review these email cover letter samples below, but be sure to personalize them when you apply for jobs. 

You should tailor these samples not just to your own experience but also to each job you’re applying for. Pay close attention to the detail of the job description, specifically the responsibilities and requirements. Make sure your cover letter reflects how you are a good fit for these requirements.

Email Cover Letter Example

Subject : Store Manager Position - Your Name

Dear Hiring Manager,

I read your job posting for the Store Manager position with interest, as the qualifications you are seeking match closely with my professional skills and experience.

I can offer XYZ Company:

- Over five years of retail management experience

- Ability to effectively hire, train, and manage staff

- Payroll management, scheduling, reports, and inventory control expertise

- Extensive work with visual standards and merchandising high-ticket items

In addition to my extensive retail experience, I have excellent communication skills. I always maintain a gracious and professional manner when communicating with people, including customers and store staff. My broad experience and range of skills make me a superior candidate for this position.

My resume, which is below, provides additional information on my background and qualifications. I look forward to hearing from you as soon as possible to arrange a time for an interview.

Thank you for your consideration.

Paul Jones Phone Email Address

Take note of how the company requests you submit your cover letter. For example, you may be instructed to attach your cover letter along with your resume . In this case, make sure your cover letter is either a Word document or a PDF file. 

If you paste your cover letter into the body of your email, keep your text in the default font of your email provider. Make sure the text is readable and formatted correctly. For example, avoid long paragraphs or a series of stacked, short sentences.

When applying for employment via email, copy and paste your cover letter into the email message or write your cover letter in the body of an email message. Here's how to  send an email cover letter .

More Email Cover Letter Message Samples

Here is a list of more email cover letter samples you can use to get started. This list includes examples of cover letters that target specific types of jobs (full-time, part-time, summer, and volunteer) as well as email cover letters to use at different transitional stages in your career (promotions, job transfer requests).

• Email Cover Letter Sample
• Email Cover Letter Sample With Attached Resume
• Email Inquiry Letter
• Sample Cover Letter With Salary History
• Sample Cover Letter With Salary Requirements
• Sample Email Cover Letter - Part-Time Job
• Sample Email Cover Letter - Summer Job
• Sample Email Message - Volunteer Position
• Sample Formatted Email Cover Letter Message
• Job Promotion Email Cover Letter
• Job Transfer Request Email Message
• Job Transfer Request Email Message - Relocation

Email Cover Letter Formatting Examples

For more information about how to format your cover letter, check out the following links:

• Address an Email Cover Letter
• Email Cover Letter Subject Line Examples
• Email Cover Letter Salutation Examples
• Email Cover Letter Closing Examples

Email Cover Letter Templates

• Email Cover Letter Template
• Email Cover Letter Format

25 Templates | Sample Cover Letter in Email

In today’s competitive job market, the importance of a well-crafted cover letter cannot be overstated. It serves as your first interaction with a potential employer, offering a glimpse into your professional background and why you are an ideal candidate for the position. This blog post aims to equip you with tips on creating an impactful Cover Letter in Email. Furthermore, we provide 25 sample email bodies that can serve as a blueprint for your next application.

Table of Contents

The Essentials of a Compelling Cover Letter

Clarity and brevity.

Your cover letter should be concise and to the point. Aim for no more than one page, focusing on why you are a good fit for the role and the company.

Tailor Your Letter

Generic cover letters are easy to spot. Tailor your letter to each job application, highlighting the skills and experiences that align with the job description.

Showcase Achievements

Instead of simply repeating your resume, highlight specific achievements that demonstrate your capabilities and how they can benefit your potential employer.

Professionalism

Maintain a professional tone throughout your letter. Use formal language and avoid slang or overly casual phrases.

Call to Action

Conclude your cover letter with a proactive statement, expressing your eagerness to discuss your application further in an interview.

Sample Cover Letters for Email Submission

When applying for jobs via email, your cover letter should directly address the requirements of the position while highlighting your qualifications. Below are 15 sample email cover letters tailored for various job roles. These templates can serve as a foundation for your unique applications. Clear, concise, and direct communication in a professional format is crucial in making a positive impression.

Sample Email Cover Letter 1: Administrative Assistant

Subject: Application for Administrative Assistant Position – [Your Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Administrative Assistant position at [Company Name], as advertised on [where you found the job listing]. With over three years of experience in administrative roles, I have developed strong organizational and customer service skills that I am eager to bring to your team.

My previous role at [Previous Company Name] involved managing scheduling, communications, and documentation, all of which directly align with the requirements of the Administrative Assistant role at [Company Name]. I am particularly drawn to this role because of [specific reason related to the company or its projects].

Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you. Enclosed is my resume for more detailed information.

[Your Full Name] [Your Contact Information]

Sample Email Cover Letter 2: Project Manager

Subject: Project Manager Position Inquiry – [Your Name]

I am reaching out to apply for the Project Manager position at [Company Name] as detailed on [Website/Job Board]. With over five years of experience in project management and a proven record of successful project delivery, I am well-equipped to drive [Company Name]’s projects to successful completion.

My role at [Previous Company Name] involved extensive work on projects similar to [mention any relevant projects or industries the new company operates in], where I succeeded in reducing costs by 20% while increasing efficiency. Seeing [Company Name]’s commitment to [mention any relevant initiative or value], I am enthusiastic about the opportunity to contribute with my expertise.

I am confident in my ability to bring both leadership and strategic thinking to [Company Name]. I look forward to discussing how my background, skills, and enthusiasms align with the goals of your team.

Warm regards,

Sample Email Cover Letter 3: Digital Marketer

Subject: Application for Digital Marketing Specialist – [Your Name]

I am excited to submit my application for the Digital Marketing Specialist position at [Company Name], as I have been following your work in [specific field or industry] with admiration. I believe that my background in creating engaging online content and my thorough understanding of SEO tools and analytics make me a perfect candidate for your team.

In my previous position at [Previous Company Name], I successfully increased web traffic by 40% through targeted social media campaigns and improved SEO practices. I am eager to bring my digital expertise to [Company Name] and help enhance your online presence.

I appreciate your consideration and am looking forward to the opportunity to further discuss how I can contribute to the continued success of [Company Name].

Best regards,

Sample Email Cover Letter 4: Software Engineer

Subject: Software Engineer Application – [Your Name]

I am writing regarding the Software Engineer vacancy at [Company Name], as advertised on [where you found the job posting]. With a Bachelor’s degree in Computer Science and five years of practical experience with Java and SQL, I am confident in my capacity to contribute to your development team.

At [Previous Company Name], I played a pivotal role in developing scalable software solutions, improving code quality by 30%, and leading a team of engineers. Given [Company Name]’s reputation for innovation, I am enthusiastic about the opportunity to help you continue developing cutting-edge software products.

Enclosed, please find my resume. I look forward to the potential of discussing this exciting opportunity in further detail.

Sample Email Cover Letter 5: Financial Analyst

Subject: Application for Financial Analyst Position – [Your Name]

I am applying for the Financial Analyst position at [Company Name] as listed on [Job Board/Website]. My solid foundation in financial analysis, budgeting, and forecasting, reinforced by my Master’s degree in Finance, aligns well with the qualifications you seek.

In my previous role at [Previous Company Name], I contributed to a 15% reduction in expenses through detailed cost-benefit analysis and financial modeling techniques. I am particularly impressed with [Company Name]’s [mention a notable project or company value], and I am eager to bring my analytical skills to your esteemed team.

Please find attached my resume for your consideration. I am keen on the opportunity to further discuss my fit for this role and the value I can add to [Company Name].

Warmest regards,

Sample Email Cover Letter 6: Human Resources Manager

Subject: Human Resources Manager Position Application – [Your Name]

I am pleased to present my application for the Human Resources Manager role at [Company Name], as detailed on your careers page. My extensive experience in talent acquisition, employee relations, and HR strategy makes me an ideal candidate for this position.

During my tenure at [Previous Company Name], I implemented an employee engagement program that decreased annual turnover by 20%. I am eager to bring my expertise in fostering a positive work environment to [Company Name] and contribute to your mission of [mention specific company goal or initiative].

Attached is my resume for your review. I am looking forward to the chance to discuss how my experience aligns with [Company Name]’s values and objectives.

Kind regards,

Sample Email Cover Letter 7: Sales Associate

Subject: Enthusiastic Application for Sales Associate – [Your Name]

I am excited to apply for the Sales Associate position at [Company Name] as recently advertised on [Job Board/Company Website]. I believe that my passion for sales, combined with my experience in customer service, make me a perfect fit for your team.

My role at [Previous Company Name] involved streamlining the sales process, resulting in a 25% increase in sales within my department. At [Company Name], I look forward to employing my skills to not only meet but exceed sales targets.

Enclosed is my resume which outlines my qualifications in greater detail. I am enthusiastic about the possibility of contributing to [Company Name] and welcome the opportunity to discuss how my sales acumen can align with your strategic goals.

Yours sincerely,

Sample Email Cover Letter 8: Graphic Designer

Subject: Graphic Designer Position Application – [Your Name]

I am applying for the Graphic Designer position at [Company Name], as advertised on [where you found the job listing]. My professional background in brand design and digital illustration, coupled with a deep appreciation for [mention something specific about the company’s aesthetics or values], makes me a well-suited candidate for this role.

At [Previous Company Name], I led a rebranding initiative that increased customer engagement by 35% and was praised for its creativity and alignment with core values. I am excited at the prospect of bringing a blend of traditional design principles and innovative digital techniques to [Company Name].

Please find my portfolio and resume attached for your review. I am eager to discuss in detail how my artistic sensibilities and design skills can contribute to the success of [Company Name].

Best wishes,

Sample Email Cover Letter 9: Nonprofit Program Coordinator

Subject: Program Coordinator Role – [Your Name]

I am writing to express my interest in the Program Coordinator position with [Company Name], as advertised on [source of job posting]. My background in social work and program development, particularly within nonprofit environments, aligns with the competencies required for this role.

In my previous position with [Former Nonprofit Organization], I successfully managed multiple community outreach programs, resulting in a 50% increase in community participation. This experience has honed my skills in stakeholder engagement, strategic planning, and event coordination – all essential to the impactful work done at [Company Name].

Enclosed is my resume for your consideration. I would be honored to discuss how my experience and commitment to societal improvement can benefit the operating goals of [Company Name].

Respectfully,

Sample Email Cover Letter 10: Content Writer

Subject: Content Writer Application – [Your Name]

I am reaching out to apply for the Content Writer position at [Company Name], which I discovered through [Job Board/Company Careers Page]. With a proven track record of producing high-quality, engaging content, I am keen to leverage my writing skills to contribute to [Company Name]’s content strategy.

At [Previous Company], my attention to detail and adeptness at SEO principles led to a 60% increase in organic traffic to our blog within 12 months. I am particularly drawn to [Company Name] due to your commitment to [specific value or initiative that the company upholds].

I look forward to the possibility of discussing my application in further detail. Please find my resume attached for more comprehensive information regarding my professional history.

Sample Email Cover Letter 11: Retail Manager

Subject: Application for Retail Manager Position – [Your Name]

I am writing to apply for the Retail Manager position at [Company Name], as announced on [where you found the job listing]. With over seven years of experience in retail management and a strong understanding of customer service excellence, I am confident in my ability to enhance [Company Name]’s retail operations.

In my previous role at [Previous Company Name], I was responsible for overseeing a team that achieved the highest customer satisfaction ratings in the company’s history. I am impressed with [Company Name]’s commitment to quality and service, and I am excited about the opportunity to contribute to your team.

Enclosed, please find my resume for your consideration. I am eager to discuss how my leadership experience and dedication to exceptional retail service can align with [Company Name]’s strategic objectives.

With regards,

Sample Email Cover Letter 12: Customer Service Representative

Subject: Customer Service Representative Application – [Your Name]

I am eager to apply for the Customer Service Representative role at [Company Name] as listed on [Job Board/Website]. Having honed my customer service skills in diverse environments, including [mention any relevant industry], I am passionate about delivering exceptional customer experiences.

Most recently, at [Previous Company Name], my efforts were instrumental in reducing response times by 40% and increasing overall customer satisfaction rates. I am attracted to the opportunity at [Company Name] due to your emphasis on providing superior customer support, and I am enthusiastic about contributing to such a customer-centric team.

Please consider my attached resume. I am looking forward to the possibility of discussing how my customer service expertise will be of benefit to [Company Name].

Sample Email Cover Letter 13: Data Analyst

Subject: Data Analyst Position Application – [Your Name]

I am reaching out to express my interest in the Data Analyst vacancy at [Company Name], which I came across on [where you found the job listing]. With a degree in Statistics and extensive experience with data visualization tools, my qualifications are well-aligned with the needs of your data team.

My previous role at [Previous Company Name] involved analyzing complex datasets to inform strategic decision-making. The insights I provided led to a 10% increase in operational efficiency. [Company Name]’s innovative approach to data analysis and commitment to driving business results through informed data strategies is what draws me to this role.

I have attached my resume for your perusal. I would welcome the opportunity to further discuss how my analytical skills and experience can contribute to [Company Name].

Sample Email Cover Letter 14: IT Specialist

Subject: Application for IT Specialist Position – [Your Name]

I am writing to apply for the position of IT Specialist at [Company Name], as recently advertised on [Job Board/Company’s Career Page]. My expertise lies in maintaining robust IT infrastructures and providing top-level support, aligning with the requirements detailed in your job description.

In my former role at [Previous Company Name], I efficiently managed IT operations and successfully led a system migration project that improved system reliability by 25%. Your company’s dedication to using cutting-edge technology to empower your workforce resonates with my professional goals and competencies.

Attached, please find my resume. I am looking forward to the opportunity to discuss how my IT skills and experiences can benefit [Company Name].

Yours truly,

Sample Email Cover Letter 15: Account Manager

Subject: Interested in Account Manager Position – [Your Name]

I hope this message finds you well. I am writing to express my keen interest in the Account Manager role at [Company Name], which I saw advertised on [Platform/Job Board]. Bringing forth substantial experience in account management and business development, I am enthusiastic about the prospect of contributing to [Company Name]’s growth and customer retention strategies.

During my previous tenure at [Previous Company], I managed a portfolio of key clients and consistently surpassed sales targets by 20%. Working for an organization like [Company Name], known for [mention a unique company attribute or achievement], would be an exciting next step in my career.

I have enclosed my resume for your consideration. I am very much looking forward to the opportunity to speak with you about my application in more detail.

Sample Email Cover Letter 16: Marketing Coordinator

Subject: Application for Marketing Coordinator Role – [Your Name]

I am writing to you with great enthusiasm about the Marketing Coordinator role at [Company Name], as seen on [Job Board/Company Website]. With a Bachelor’s degree in Marketing and hands-on experience in campaign management, I am well-equipped to support your team’s marketing initiatives.

At [Previous Company Name], I orchestrated a social media campaign that increased brand engagement by 40%. [Company Name]’s commitment to innovation and customer connectivity deeply resonates with me, and I’m excited about bringing my digital marketing skills to a team that values cutting-edge strategies.

My resume is attached for your review. I would appreciate the chance to discuss how my marketing proficiency and creative ideas can contribute to the continued success of [Company Name].

Sample Email Cover Letter 17: Project Manager

Subject: Application for Project Manager Role – [Your Name]

Having successfully championed numerous projects in both agile and waterfall environments, I am excited to apply for the position of Project Manager at [Company Name], as advertised on [Job Posting Source]. My track record of delivering projects on time and within budget is a testament to my project management skills, which I am eager to apply at [Company Name].

In my last role at [Previous Company Name], I led a cross-functional team to complete a critical project that resulted in a revenue increase of 15%. [Company Name]’s reputation for excellence and leadership in [Industry/Field] is well-known, and I am committed to contributing to your esteemed company’s success.

Please find my resume attached for your consideration. I look forward to the opportunity to discuss how my extensive experience can be leveraged to meet [Company Name]’s strategic goals.

Sample Cover Letter in Email 18: Administrative Assistant

Subject: Excited Applicant for Administrative Assistant Position – [Your Name]

I am thrilled to express my interest in the Administrative Assistant position at [Company Name] as advertised on [Job Listing Source]. My proven organizational skills and attention to detail make me an excellent candidate to support the dynamic team at your company.

Having served as an Administrative Assistant at [Previous Company Name], I enhanced office efficiency by streamlining processes, which saved the company approximately 10 hours of work per week. Your dedication to fostering a collaborative and high-performing work environment is particularly appealing to me.

Please review my attached resume. I am confident that my administrative capabilities can help contribute to the smooth and efficient operation of [Company Name], and I eagerly look forward to possibly discussing this with you.

Sample Cover Letter in Email 19: UX/UI Designer

Subject: Application for UX/UI Designer – [Your Name]

I am delighted to submit my application for the UX/UI Designer vacancy at [Company Name], as listed on [Source]. With a comprehensive background in user-centered design and digital creativity, I am poised to contribute to your company’s user experience initiatives.

My recent work at [Previous Company Name] includes redesigning a mobile app that saw a 60% increase in user retention, a testament to my commitment to creating intuitive and attractive designs. [Company Name]’s dedication to crafting exceptional digital experiences for users perfectly aligns with my professional expertise.

Enclosed, please find my portfolio and resume. I am looking forward to discussing how I can bring my design thinking and problem-solving skills to enhance the user experience at [Company Name].

With kind regards,

Sample Cover Letter in Email 20: Event Planner

Subject: Applying for Event Planner Position – [Your Name]

I am eager to apply for the Event Planner position at [Company Name] as advertised on [Where You Found the Listing]. My background in coordinating successful events from conception to execution, along with my passion for creating memorable experiences, matches the qualifications you are seeking.

At [Previous Company Name], I managed a portfolio of high-profile events, consistently receiving praise for the seamless execution and innovative concepts. The opportunity to bring my organizational skills and creative flair to [Company Name], a leader in [the company’s industry or field], is an exciting prospect for me.

I have attached my resume detailing my experience. I am hopeful for the chance to discuss how my event planning expertise can contribute to the stellar reputation of [Company Name].

Sample Cover Letter in Email 21 : General Application

Subject: Enthusiastic Candidate for [Job Title] – [Your Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Listing Source]. With a solid background in [Relevant Field/Sector], coupled with my dedication to [specific workplace values such as teamwork, integrity, and innovation], I am excited about the opportunity to contribute to your team.

Throughout my career, I have demonstrated a commitment to excellence, contributing to my previous employers in ways that have directly improved their bottom line and operational effectiveness. I believe that my skills and passion would be a great match for [Company Name].

Attached, please find my resume for your consideration. Thank you for the opportunity to apply for this exciting role. I look forward to possibly discussing how I can contribute to the ongoing goals and successes of [Company Name].

Sample Cover Letter in Email 22: General Interest Submission

Subject: Application for [Job Title] – [Your Name]

I am reaching out to express my strong interest in the [Job Title] available at [Company Name]. With extensive experience in [specific area or industry], and a proven record of achievements, I am well-equipped to join your team and make a meaningful impact.

At [Previous Company Name], I [mention any relevant accomplishment or responsibility], showcasing my ability to align closely with a company’s strategic objectives. I am particularly drawn to the innovative efforts underway at [Company Name] and would cherish the opportunity to be a part of such a forward-thinking environment.

Please find my resume attached. I am eagerly looking forward to the prospect of discussing in further detail how my background, skills, and qualifications could be of value to [Company Name].

Sample Cover Letter in Email 23: General Professional Inquiry

Subject: Introduction and Interest in Future Opportunities – [Your Name]

As a professional with a robust background in [Your Profession/Industry], I am seeking new challenges and opportunities for growth. [Company Name]’s commitment to [mention any company values or achievements] aligns with my personal and professional goals. I am writing to introduce myself and to express interest in any potential opportunities that may arise within your organization.

In my previous role as [Your Last Job Title], I was responsible for [briefly describe your responsibilities], and my efforts led to [mention a significant outcome]. I am confident that my experience and proactive approach would translate well to a position within [Company Name].

Enclosed is my resume outlining further details of my career achievements. I would appreciate any opportunity to discuss how I can contribute to your team and help drive [Company Name]’s success forward.

Thank you for considering my application. I hope to bring my expertise to [Company Name] and contribute to your team’s efforts.

Sample Cover Letter in Email 24: Application for Any Suitable Position

Subject: Application for Suitable Position – [Your Name]

With a career encompassing [mention years of experience] years of experience in [Your Field/Industry], I am seeking a position where I can continue to exercise and expand my skill set. I am particularly interested in opportunities within [Company Name], given its industry-leading stance.

Throughout my career, I have been recognized for my ability to [mention a key achievement or skill]. My professional experience has equipped me with a strong foundation in [mention relevant skills or fields], making me a versatile candidate for various roles.

Attached is my resume, which includes detailed information on my professional journey. I am enthusiastic about the possibility of joining [Company Name] and contributing to its future successes.

Sample Cover Letter in Email 25: Unsolicited Application

Subject: Candidate Potential Contribution to [Company Name] – [Your Name]

I am writing to you proactively as I have a keen interest in potential roles at [Company Name], particularly those that would benefit from my extensive background in [Your Field]. Your company’s excellence in [mention a relevant aspect of the company’s operations] is well renowned and aligns perfectly with my career objectives.

During my time at [Previous Company Name], I successfully managed [mention a relevant project or responsibility], which led to [mention a measurable outcome]. This experience, among others, positions me well to make a significant impact at [Company Name].

Please find my resume attached to this email; it provides more detail on my professional background. I would be grateful for the opportunity to discuss how my background, skills, and enthusiasms align with the goals of [Company Name].

Thank you for your time and consideration.

These cover letters provide a formal yet accessible template that can be tailored to almost any job application across various industries. They emphasize a clear, concise presentation of your qualifications, alignment with the company’s goals, and a professional tone suitable for a wide range of professional positions.

These additional cover letter samples continue to showcase how to personalize and align your qualifications with the specific job and company you are targeting. Remember to keep your cover letter concise, on point, and focused on how you can add value to the role you are applying for. Tailoring each letter to the job description and highlighting your achievements will make your application stand out. After you’ve completed your draft, be sure to proofread it for any errors before sending it off. Good luck with your job search!

25 Email Snippets for Sample Cover Letter in Email

General cover letter samples.

• I am excited to apply for [Job Title] at [Company Name], bringing my expertise in [field/skill]. I am keen on contributing to your team by [specific contribution].
• As a passionate [Your Profession] with [number] years of experience, I am eager to bring my skills to [Company Name] as your next [Job Title].
• My extensive background in [field or industry] and proven track record in [specific achievement] make me a well-suited candidate for the [Job Title] role at [Company Name].
• I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. With my background in [specific field] and [specific skill], I am eager to contribute to [Company Name].
• Your posting for a [Job Title] caught my attention. I am keen to apply my expertise in [field/skill] to help [Company Name] achieve [specific objective].
• With a strong foundation in [field] and notable accomplishments including [specific achievement], I am excited to apply for the [Job Title] position at [Company Name].
• As an enthusiastic professional with experience in [field], I’m driven to apply for the [Job Title] position to bring [specific skill or quality] to your team at [Company Name].
• The [Job Title] role at [Company Name] immediately caught my eye. My background in [field] and [specific achievement] aligns perfectly with the job description.
• I am keen to leverage my [number] years of experience in [field] and my success in [specific task or project] as part of the team at [Company Name] as a [Job Title].
• After [number] years of excelling in [industry], I am seeking new challenges in the [Job Title] role at [Company Name], where I can contribute to [specific goal or project].

Industry-Specific Cover Letter Samples

• With a robust background in digital marketing and a passion for data-driven strategies, I am eager to apply for the Marketing Specialist position at [Company Name], aiming to boost your digital presence and engagement.
• As an award-winning graphic designer, I’m excited about the opportunity to bring my unique creativity and proven track record of successful brand revamps to the Senior Designer position at [Company Name].
• With substantial experience in software development and a keen interest in artificial intelligence, I’m applying for the AI Developer position at [Company Name] to contribute to innovative solutions in AI technology.
• My extensive background in educational leadership and curriculum development has prepared me to impactfully contribute as the Education Coordinator at [Company Name], focusing on creating engaging learning experiences.
• Having led successful sales teams in the technology sector, I am enthusiastic about the Sales Manager position at [Company Name], ready to drive growth and exceed sales targets.
• As a certified project manager with a track record of delivering large-scale IT projects on time and within budget, I am excited to apply for the Project Manager role at [Company Name].
• With a passion for sustainable building practices and over [number] years of experience in architecture, I’m keen to apply for the Sustainable Design Architect position at [Company Name].
• As a professional with extensive experience in logistics and supply chain management, I am interested in the Logistics Coordinator position at [Company Name], where I can contribute to optimizing your supply chain operations.
• Bringing a strong knack for data analysis and a history of leading successful market research projects, I am excited about the Market Research Analyst position at [Company Name].
• With a deep understanding of clinical research protocols and a commitment to advancing medical science, I am applying for the Clinical Research Coordinator position at [Company Name].

Targeted Cover Letter Snippets for Niche Roles

• As an experienced museum curator with a passion for art history and cultural preservation, I am eager to apply for the Curator position at [Company Name], to enhance your exhibits with innovative and engaging displays.
• With a strong background in marine biology and conservation efforts, I am thrilled to apply for the Marine Conservationist role at [Company Name], where I can contribute to impactful environmental projects.
• As a seasoned sommelier with extensive experience in restaurant management, I am excited to bring my expertise in wine selection and pairing to the role of Beverage Director at [Company Name].
• With years of experience in ethical hacking and cybersecurity, I am applying for the Cybersecurity Analyst position at [Company Name] to strengthen your defenses against digital threats.
• Specializing in renewable energy engineering, I am keen to contribute to [Company Name] as a Renewable Energy Specialist, leveraging my expertise to advance your sustainability initiatives.

By following these guidelines and using the samples provided as a template, you can craft a cover letter that effectively communicates your strengths and passion for the role. A well-prepared cover letter can be the key to unlocking exciting career opportunities.

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What to Say When Emailing a Resume (with Examples)

10 min read · Updated on January 11, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

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Guide to Writing a Great Resume with No Work Experience

How To Write a Sick Leave Letter (with Template and Example)

Business Analyst Skills: Add to Improve Your Resume!

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