sample resume thank you letter

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Resume Thank You Letter for Job Interview

Resume thank you letter for networking event, resume thank you letter for informational interview, resume thank you letter for job fair, resume thank you letter for referral, resume thank you letter for panel interview, resume thank you letter for group interview, resume thank you letter for phone interview, resume thank you letter for second interview, resume thank you letter for career fair, resume thank you letter (20+ examples).

Resume Thank You Letter is an essential aspect of the job search process and can significantly impact a candidate’s chances of securing a position. This article provides over 20 examples of thank you email templates tailored to various job search scenarios, demonstrating the importance of expressing gratitude after an interview or networking opportunity.

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Dear [Recipient's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. It was a pleasure discussing my qualifications and learning more about the team and company. I am very enthusiastic about the potential to join your team and contribute to [Company Name]'s continued success.

Thank you for your time and consideration. I look forward to the possibility of working together.

Best regards, [Your Name]

I hope this message finds you well. I would like to express my heartfelt appreciation for the opportunity to interview for the [Job Title] position. It was a pleasure to discuss how my skills and experiences align with the goals of [Company Name]. I am very eager to bring my expertise to your team and contribute to the ongoing success of [Company Name].

Thank you once again for the chance to interview. I am looking forward to the possibility of joining your team.

Thank you for taking the time to speak with me at the networking event. I enjoyed our conversation and learning more about your work at [Company Name]. I am confident that my skills and experience align well with the opportunities at your organization.

I would welcome the chance to further discuss how I can contribute to your team. Please feel free to reach out if there are any suitable openings or if you would like to continue our conversation.

I wanted to express my gratitude for the opportunity to connect with you at the networking event. It was a pleasure discussing industry trends and the potential for collaboration. I am looking forward to the possibility of working together in the future.

Should any relevant opportunities arise, I would appreciate being considered as a candidate. Thank you again for your time and insights.

I wanted to express my sincere gratitude for taking the time to conduct the informational interview with me. Your insights and advice are extremely valuable and much appreciated.

Your in-depth knowledge of the industry and candid sharing of your career journey have given me a clearer vision for my own career path.

I am very thankful for the resources and contacts you shared, and I look forward to applying this valuable information to advance my career goals.

Thank you very much for meeting with me for the informational interview. Your perspective and experiences were incredibly helpful and gave me a lot to consider as I move forward in my career.

The information you provided on [specific topic discussed] was particularly enlightening and has prompted me to further explore this area.

I appreciate your willingness to help and hope to update you on my progress soon.

Thank you for the opportunity to connect at the job fair. I am grateful for the chance to discuss the [specific position/role] at your company and to learn more about the organization's goals and values.

I am eager to contribute my skills and experience to [Company Name] and am looking forward to the possibility of joining your team. Please feel free to reach out if there are any additional details or materials needed from my end.

Thank you for taking the time to speak with me at the job fair. I am enthusiastic about the prospect of contributing to the innovative work being done at [Company Name]. I welcome the opportunity to further discuss how my background aligns with the needs of your team.

Your insight into the company's culture and vision only served to deepen my interest in the potential to work together. I appreciate the chance to explore this exciting possibility.

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I would like to express my heartfelt gratitude for your referral to the open position at [Company Name]. Your support in passing along my resume is greatly appreciated.

Your recommendation has provided a significant boost to my job search and I am truly thankful for your confidence in my abilities.

I am very excited about the opportunity to join [Company Name] and contribute to the team. I will keep you updated on the progress of my application.

I am writing to sincerely thank you for referring me for the job opportunity at [Company Name]. Your endorsement means a lot to me.

Having your support has opened doors for me, and I am optimistic about the possibilities that lie ahead.

I will make sure to follow up with you on the outcome of this application. Thank you once again for your valuable assistance.

Thank you for the opportunity to interview for [Position] with your esteemed company. It was a pleasure to discuss my qualifications with the panel.

I am enthusiastic about the chance to contribute to [Company Name] and am eager to bring my [specific skill/experience] to your team.

Your insights during our conversation affirmed my desire to work with your dynamic group.

I look forward to the possibility of joining [Company Name].

I wanted to express my sincere gratitude for the panel interview. The discussion was both enlightening and enjoyable, and it deepened my interest in the role at [Company Name].

Your team’s vision for [specific project or initiative] is impressive, and I am excited about the opportunity to contribute my skills toward your company's success.

Please extend my thanks to the rest of the panel. I am very much looking forward to your feedback and the opportunity to join your esteemed team.

I wanted to express my gratitude for the opportunity to interview with the team. It was a pleasure meeting everyone and learning more about the company and the role.

I am excited about the possibility of contributing to the team and look forward to the next steps in the hiring process.

Thank you once again for your time and consideration.

Thank you for the opportunity to participate in the group interview. It was an insightful experience to meet with the team and learn more about the company's vision and goals.

I am eager at the prospect of contributing my skills to the team and look forward to the potential of working together in the future.

Thank you for your time and consideration.

Thank you for the opportunity to speak with you today about the [Job Title] position at [Company Name]. I appreciated learning more about the team and the role.

The discussion reinforced my interest in becoming part of your team and has left me excited about the potential contributions I could make.

Please feel free to reach out if there are any further questions or additional information I can provide.

I am writing to express my gratitude for the time you took to conduct my phone interview for the [Job Title] role.

Our conversation confirmed my enthusiasm for joining [Company Name] and I'm eager to bring my [mention a skill/experience] to the team.

I am very much looking forward to the possibility of discussing this exciting opportunity further.

Thank you for having me for the second interview. I appreciated the opportunity to delve deeper into the specifics of the [Position Name] and how I can contribute to the [Company Name] team.

Your detailed introduction to the company’s goals reaffirmed my eagerness to contribute valuable insights and skills to your esteemed workforce.

I am very excited about the chance to work with such a talented team and am looking forward to your decision.

I want to express my sincere gratitude for inviting me back for a second interview for the [Position Name] role. Discussing the project details confirmed my interest in becoming part of [Company Name].

The more I learn about your team and the company's vision, the more I am convinced that my background in [Your Field/Expertise] aligns perfectly with the job requirements.

Thank you again for considering my application. I look forward to the possibility of contributing to your esteemed company.

Thank you for the insightful conversation at the recent career fair. I appreciated learning about [Company Name] and the opportunities available. My enthusiasm for the [Position Title] role has grown after our discussion.

Attached is my updated resume, reflecting relevant skills and experiences pertinent to the role. I am eager to further explore how I can contribute to your team.

I look forward to the possibility of working together. Thank you once again for your time and consideration.

I wanted to extend my gratitude for the opportunity to speak with you at the career fair. Your insights into [Company Name] and its mission were truly inspiring.

Enclosed is my resume for your review. I believe my background aligns well with the [Position Title] and I am keen to contribute to your organization.

Thank you again for your time, and I hope to be in touch regarding the next steps.

Expressing gratitude through a well-crafted thank you letter following a job-related interaction can leave a positive and memorable impression on potential employers and connections. Using the appropriate template for each situation can play a crucial role in fostering professional relationships and advancing one’s career prospects.

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Resume Thank You Letter Samples

Sending a résumé thank you letter - things to remember

Resume thank you letter sample 1, resume thank you letter sample 2, resume thank you letter sample 3, other types of resume thank you letter for job hunters.

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Effective Sample Thank-You Letters for After an Interview

Following a successful interview, sending a thank-you letter could help seal the deal.

As the hiring process moves toward automation and speed, taking the time to write a thank-you letter helps you stand out from the crowd and humanizes your application. A thoughtfully written thank-you note provides you with the chance to reiterate your qualifications and add a touch of personality. Those two simple words – thank you – could be the very thing that lands you the job.

What should be included in a thank-you letter?

When writing a thank-you letter, keep it clear, straightforward and shorter than four paragraphs. Amanda Augustine, career advice expert for TopInterview and TopResume, cautioned against recapping your entire resume in your thank-you note, since the interviewer has already reviewed it and discussed it with you during the interview. A basic summary of your qualifications is appropriate. [Read related article: 6 Interview Skills That Will Get You Hired ]

Here are a few details that every thank-you letter should contain:

Contact information: Include your own contact information, as well as the contact information of the person you’re writing to. It can also be beneficial to include the date.
Salutation: Even if you have been referring to the interviewer in a more casual way, use the more formal form of address (e.g., Dear Mr. X) in the thank-you note.
Appreciation: Write a sincere and specific expression of appreciation along with a concise description of what it is you appreciate.
Something unique: Remind them of something unique that they spoke to you about in the interview that they might not have discussed with other candidates. This will help the interviewer remember who you are, and it will show them that you listen.
Qualifications: Confirm you’re a good fit for the role.
Expression of gratitude: Close with a final expression of gratitude, such as “Best” or “Sincerely.”
Signature: You can use a typed signature if you are emailing a thank-you letter, but paper letters should always include a handwritten signature.

As with your resume and cover letter , customize your thank-you note. Double- and triple-check it for grammatical and spelling errors . A typo-filled follow-up can easily ruin the stellar impression you made during the interview. If you met with multiple people, send one note to each person.

Sample thank-you letters

If you are looking for a little extra guidance, here are a couple of templates you can follow for writing a thank-you letter after an interview. Take the time to personalize every letter you send – avoid copying and pasting the same basic form letter. Recruiters will notice these right away, and they won’t do you any good. Review post-interview mistakes to avoid when making a good impression.

Thank-you letter template 1

Good afternoon, Tim,

Thank you for taking the time to speak with me yesterday about the staff writer position with Business News Daily.

It was a pleasure meeting with you, and I truly enjoyed learning more about the role and the company. I especially loved hearing about your in-office MVP vote – it sounds like a great way to boost employee morale!

After our conversation, I am confident that my skills in business writing and experience as a copy editor are a great match for this opportunity. I am very enthusiastic about the possibility of joining your team and would greatly appreciate a follow-up as you move forward with the hiring process.

If you need any further information, please do not hesitate to contact me by email or phone. Thanks again, and I hope to hear from you in the near future.

Best regards,

Nicole Smith

Thank-you letter template 2

Dear Ms. Nelson,

I wanted to reach out to thank you for taking the time to speak with me yesterday about the social media manager position at Business News Daily.

I really enjoyed meeting you and learning more about where your team is headed. Based on our discussion, it sounds like you have a very exciting year ahead with the site updates and customer base expansion.

With the team at such a critical juncture, I’d love to lend my experience and skills to help the team build a stronger customer base and social media presence – particularly bringing my unique lens as a marketer that we discussed from my time working at agencies.

I look forward to speaking further with you and your team to see how I might be able to help you reach your goals. If we’re a good match, I would be very excited at the prospect of working together.

Jimmy James

What is the preferred method of sending a thank-you note?

The best way to send a thank-you note will depend on the specific person or organization you are communicating with. While some companies prefer digital communications (e.g., email), others appreciate the novelty of a handwritten note.

Emailed thank-you notes

Augustine said that email is the most common method for sending a post-interview thank-you note “because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round.”

Augustine suggested that it is still important to check out the culture of the company and determine which method they would prefer. If you’re interviewing at a tech startup or see the company uses technology, email would likely be the most appropriate.

After you send your email, keep an eye on your inbox. Don’t panic if you don’t hear back right away – it’s normal for a company to take its time reviewing applications. If several days or weeks go by, send a polite follow-up to ask if there has been any progress in making a decision.

However, don’t take this as an invitation to bombard the hiring manager’s inbox. Send no more than two well-spaced follow-up emails, and if you don’t hear back after that, accept it as a rejection and move on.

Handwritten thank-you notes

On the flip side, if the company seems more old-fashioned and traditional, a handwritten note mailed to the office might get you further.

“I prefer handwritten notes,” said Rachel Sutherland, CEO of Rachel Sutherland Communications. “Everyone loves getting mail, especially something you’re not expecting. It’s kind of funny to think of snail mail as being special, but in this case, it works.”

If you’re doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Jodi RR Smith, author and president of Mannersmith Etiquette Consulting, said that if you know they’ll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible. [Learn how companies think about their hiring process and even how they think about contact management .]

Why are thank-you notes important?

There are many reasons why sending a thank-you note is important. Not only is it good business etiquette, but it also allows you to express your interest in the position and demonstrate that you are a good listener.

“Sending a personalized thank-you note is exactly that – personal,” said Rebecca Kiki Weingarten, career transition coach and co-founder of RWR Network. “In our high-tech world, it makes a high-touch impact that stands out.”

The benefits of sending a thank you note are many, including the following:

They help you stand out.

A thank-you email should be sent within 24 hours of the interview, while you’re still fresh in the interviewer’s mind. Keep the content of the email brief – no more than three paragraphs – and reference particular points from the conversation.

Matt Ross, co-founder of Slumber Yard, remembers a candidate who went the extra mile in mentioning personal details from their interview.

“I briefly discussed my hometown, but what was amazing was that the candidate remembered my hometown and found a way to include it in his follow-up,” Ross said. “He said his brother would be passing through [my town], so he made sure to tell him to pick up a cake from a popular bakery there. This not only showed me he was a good listener, but also that he was willing to go above and beyond by doing research. It left me with a pretty good taste in my mouth – pun intended.”

They showcase business etiquette.

According to Smith, sending a note could show that you know other proper business etiquette, like standing when a client enters the room, not chewing gum in front of the CEO, holding doors open for others, arriving to meetings on time and dressing appropriately.

They demonstrate your interest in the role and organization.

A thank-you note is a great way to reiterate your interest in the role and organization.

“First, it is a basic appreciation of the time the interviewer spent with you,” Smith said. “Second, it is a signal to the interviewer that you are aware of higher-level interpersonal skills. Lastly, the thank-you note expresses your ongoing interest in the organization and the job opening.”

Conversely, failure to follow up could leave the impression you’re not interested enough to go the extra mile and reach out afterward.

Does sending a thank-you note really work?

Sending a thank-you note can be effective, if the note is well written.

“There are times when the candidate has a terrible first round, usually due to nerves,” Smith said. “But they took the time to write a sincere and well-considered note explaining their interest in the role and how their experience makes them uniquely qualified.”

Other times, Smith noted, there are phone screens instead of in-person interviews, and those who write a thank-you note are automatically invited back for an in-person interview. Sutherland had a similar experience.

“I got my college internship at The Detroit News because I handwrote a thank-you note,” Sutherland said. “How do I know? One day in the newsroom that summer, the editor told me I was the only one who wrote a thank-you.”

Augustine noted that sending a thank-you note doesn’t automatically increase your chances of getting the job; however, dismissing this bit of post-interview etiquette might decrease your chances of receiving an offer.

“While not every recruiter or hiring manager cares whether a candidate sends a thank-you message, I’ve never heard of a single one, in any industry, think poorly of a candidate for sending a thank-you note,” she added.

Gratitude goes a long way

Thank you notes may not always be a magic bullet, but they can help you stick out in the minds of hiring managers. In an era where job candidates are rapidly applying to dozens of positions and moving from one opportunity to another, taking the time to craft a personalized thank-you note following an interview can give you that extra boost that sends you over the top. So, if you really want to land that job and give yourself every opportunity to succeed, consider putting pen to paper and sending a heartfelt thank you for a recruiter or hiring manager’s consideration.

Skye Schooley and Tejas Vemparala contributed to this article. Source interviews were conducted for a previous version of this article.

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Crafting a Thoughtful Thank-You Letter: Examples and Tips

In this article, I will walk you through the art of crafting a thoughtful thank-you letter. I will provide you with examples and tips that will help you create a letter that goes beyond a simple “thank you.” Whether you’re writing to express gratitude for a job offer or thanking a friend for their support, this article will offer you a formula that will help you craft a letter that is sincere, meaningful, and effective.

So, if you’re looking to make a positive impression, show your gratitude, and build strong connections, this article is for you. Keep reading, and let’s dive into the world of crafting a thoughtful thank-you letter.

When to Write a Thank-You Letter

If you want to make a lasting impression on someone, saying “thank you” is a great way to do it. Whether you’re expressing gratitude after an interview, or acknowledging a gift, crafting a thoughtful thank-you letter should be part of your professional and personal communication toolkit. Here are some situations where you should consider writing a thank-you note:

A. After an interview

After a job interview, it’s important to follow up with a thank-you letter no matter the outcome. It’s a chance to reiterate your interest in the role and to let the interviewer know that you appreciate their time spent in considering you as a candidate. Try to personalize the note by including something specific you discussed during the interview, and express how you think you could contribute to the company if hired.

B. After receiving a gift

When someone sends you a gift, even a small one, sending a thank-you note demonstrates your appreciation and gratitude. Personalize your note by mentioning something specific about the gift or how you plan to use it. Even sending a quick email or text message can make a big difference in showing the gift-giver that their thoughtfulness was acknowledged.

C. After networking events

After attending a networking event or meeting someone new in a professional setting, sending a thank-you note can help you stay top of mind with the people you’ve met. Even if you don’t have a specific ask, expressing your appreciation for their time and acknowledging the conversation you had can help build a stronger relationship. If appropriate, follow up with a LinkedIn connection request or an invitation to connect on social media to keep the conversation going.

What to Include in a Thank-You Letter

When it comes to crafting a thoughtful and effective thank-you letter, there are several key elements that should be included. These elements can help ensure that your message is both sincere and impactful, leaving a positive impression on the recipient.

A. Personalization

One of the most important aspects of a thank-you letter is personalization. This means taking the time to consider the recipient’s individual situation, preferences, and needs. By doing so, you can tailor your message to be more meaningful and relevant to them.

For example, you might reference a specific interaction or experience you shared with the recipient, or include a personalized note that shows you understand their interests or goals. By showing that you have taken the time and effort to personalize your message, you can make a more lasting impact on the recipient.

B. Gratitude

Of course, the most essential element of any thank-you letter is gratitude. This means expressing your genuine appreciation for the recipient and the specific actions or efforts that prompted your message.

To express your gratitude effectively, be specific and sincere. Clearly articulate what you are thankful for and how it has impacted you, and avoid generic or vague statements that sound insincere. By expressing your gratitude in a meaningful way, you can show the recipient that their actions are valued and appreciated.

C. Specific details

In addition to personalization and gratitude, it is also important to include specific details in your thank-you letter. This might include details about the specific person or organization you are thanking, the specific action or effort that prompted your message, or any other relevant information.

By including specific details, you can make your message more concrete and memorable. This can also help to reinforce the impact of the actions that prompted your message, showing the recipient that their efforts were noticed and appreciated.

D. Future communication and follow-up

Finally, it is important to include a message about future communication and follow-up in your thank-you letter. This might include an invitation to stay in touch, an offer to provide further assistance or support, or a request for the recipient’s feedback or input.

By including a message about future communication and follow-up, you can create a more lasting connection with the recipient. This can help to build a stronger relationship over time, and may even lead to new opportunities or collaborations in the future.

Crafting a thoughtful and effective thank-you letter requires careful consideration of several key elements. By focusing on personalization, gratitude, specific details, and future communication and follow-up, you can create a message that is both sincere and impactful, leaving a positive impression on the recipient.

Thank-You Letter Format

When crafting a thoughtful thank-you letter, it’s important to consider the letter format. This section will cover proper salutations and closings, the ideal length, and formatting tips. Additionally, we’ll explore whether a handwritten letter or email is most appropriate for your situation.

A. Proper salutations and closings

The salutation of your thank-you letter is important because it sets the tone for your message. Generally, addressing the recipient by their name, such as “Dear [Name]” or “Hello [Name],” is appropriate. If you are unsure of their preferred title or pronouns, research or ask ahead of time. Additionally, it’s customary to use a closing, such as “Best regards,” “Sincerely,” or “Thank you.” Choose a closing that fits the tone of your message.

B. Length of the letter

The length of your thank-you letter should be concise but substantive. The ideal length of a thank-you letter is typically no more than one page, regardless of whether it is handwritten or emailed. Keep your message clear and to the point, without being too fluffy or wordy.

C. Formatting tips

Formatting your thank-you letter is crucial to present a polished message. It’s a good idea to use a standard business letter format, including the date, the recipient’s address and name, a greeting, and a closing. Additionally, consider using a professional font size and style, such as Times New Roman or Arial, to make your letter easy to read. Finally, use proper grammar, spelling, and punctuation, and avoid using slang or casual language.

D. Email vs handwritten

Choosing between an email or a handwritten thank-you letter depends on the situation. If you need to send a timely message or the recipient prefers digital communication, email is a great option. However, if you want to demonstrate your gratitude in a more personal and memorable way, a handwritten letter is a nice touch. It’s a way to show the recipient that you went above and beyond to craft a thoughtful message.

A well-written thank-you letter should include a proper salutation and closing, be the ideal length, follow formatting tips, and consider whether an email or handwritten note is most appropriate for the situation.

V. Thank-You Letter Examples for Different Scenarios

Crafting a thoughtful thank-you letter can make a lasting impression on the recipient, especially in different scenarios. Here are some example thank-you letters for various situations:

A. Example letter for an interview

Dear [Interviewer’s Name],

Thank you for taking the time to interview me for the [Position] role at [Company Name]. I had a great time speaking about my qualifications and learning more about the company’s goals and culture.

I appreciate the opportunity to discuss how my skills and experience align with the position and how I can contribute to the growth of the company. Please do not hesitate to reach out if you have any questions or require additional information.

Thank you again for considering me for the position.

Sincerely, [Your Name]

B. Example letter for a job offer

Dear [Hiring Manager’s Name],

I am thrilled to accept the job offer for the [Position] role at [Company Name]. Thank you for extending this opportunity to me and having confidence in my skills and experience.

I am excited to join the team and contribute to the company’s growth and success. Please let me know what the next steps are to get started, and I am looking forward to becoming a valuable member of the team.

Thank you again for this opportunity.

C. Example letter for a networking event

Dear [Contact’s Name],

Thank you for taking the time to speak with me at the [Networking event name] event. It was a pleasure to learn more about your background and experience, as well as to discuss our mutual interests in [Industry/Field].

I appreciate your helpful suggestions and advice on how to succeed in the industry. I look forward to staying in touch and potentially working together in the future.

Once again, thank you for your time and valuable insights.

D. Example letter for a gift

Dear [Gift Giver’s Name],

I am writing to express my sincere gratitude for the thoughtful gift you sent to me. [Describe the gift, how useful it is and how much it meant to you]

Your kindness and generosity have touched my heart, and I wanted to express my appreciation for your thoughtfulness. Thank you again for your kindness and for thinking of me.

Crafting a thoughtful thank-you letter depending on the scenario is an essential part of networking, building relationships or simply showing appreciation. Using these templates, you can show your gratitude and appreciation for the person or company that has made an impact on you.

Tips for Crafting a Thoughtful Thank-You Letter

A well-crafted thank-you letter is not only a form of courtesy but also an opportunity to strengthen relationships and create lasting impressions. Here are some tips to keep in mind when drafting a thoughtful thank-you letter:

A. Use Positive Language

Positive language invokes positive feelings and makes the recipient feel appreciated and valued. Use words like “great,” “wonderful,” “amazing,” and “fantastic” instead of negative or neutral-sounding words such as “okay,” “fine,” and “alright.” Avoid using negative statements or putting down your recipient’s efforts or contributions to your success.

B. Take Your Time

Thank-you letters deserve the same level of attention and dedication as any other business correspondence. Take the time to plan what you want to say, craft your message, and customize your letter appropriately based on the recipient’s preferences, personality, and communication style. Avoid using generic templates or copy-pasting templates from other sources, as they come across as insincere and impersonal.

C. Edit and Proofread

Grammatical or spelling mistakes in thank-you letters can distract the reader and undermine the professionalism and credibility of the writer. Before sending your letter, take the time to proofread it, check for spelling and grammar errors, and ensure that it is free from typos, formatting inconsistencies, or unclear ideas. You can also consider using online grammar and spelling checkers or hiring an editor or proofreader to go over your letter for clarity, tone, and correctness.

D. Pay Attention to Tone

The tone of your thank-you letter says a lot about the relationship you have with the recipient and the message you want to convey. Pay attention to the tone, both in the words you use and the way you say them. Match the tone to the occasion, the level of formality or informality, and the recipient’s personality, tone, and communication style. Use appropriate greetings, salutations, and phrases that convey your message and your relationship with the recipient. Avoid using inappropriate humor, sarcasm, or references to sensitive topics or events that might be misinterpreted or offend the recipient.

Crafting a thoughtful thank-you letter requires careful planning, attention to detail, and an understanding of the recipient’s preferences, communication style, and relationship with you. By using positive language, taking your time, editing and proofreading, and paying attention to tone, you can create a memorable and meaningful thank-you letter that leaves a lasting impression and strengthens your relationships.

Common Mistakes to Avoid

Crafting a thoughtful thank-you letter is important, but it’s just as crucial to avoid common mistakes that could hinder your efforts. Here are some things to watch out for:

A. Sending a generic letter

Sending a generic thank-you letter can make it seem like you don’t truly appreciate the recipient’s actions or gifts. Take the time to personalize your letter and show that you put thought into your message.

B. Writing too informally

While you don’t want to be overly formal, it’s important to maintain a level of professionalism in your thank-you letter. Avoid using slang or casual language and address the recipient with appropriate titles.

C. Forgetting to proofread

A thank-you letter filled with typos or errors can undermine your sincerity and attention to detail. Always take the time to proofread your message before sending it.

How Thank-You Letters Benefit Your Career

Crafting a thoughtful thank-you letter can do wonders for your career in many different ways. Beyond just expressing gratitude for an opportunity or gesture, sending a thank-you letter can help you leave a lasting impression that can set you apart from other candidates or business partners. Here are a few ways that thank-you letters can benefit your career:

A. Leaves a Lasting Impression

In today’s competitive job market, it’s important to find ways to stand out from the crowd. Sending a thank-you letter after a job interview or meeting with a potential client or business partner is a great way to do just that. First of all, it shows that you’re thoughtful and attentive, which are qualities that any employer or business partner would appreciate. Beyond that, a sincere and well-crafted thank-you letter can help you keep your name and qualifications at the forefront of the recipient’s mind, even after the initial interaction is over. This can be especially helpful if you’re competing against other candidates for a job or trying to secure a new business opportunity. If you can leave a positive and memorable impression, you’ll have a better chance of being remembered and ultimately chosen for the position or partnership.

B. Increases Chances of Future Opportunities

Another way that thank-you letters can benefit your career is by increasing your chances of future opportunities. By expressing gratitude and appreciation, you’re reinforcing your interest in a particular company or business partner, and you’re showing that you’re eager to continue building a relationship. This can lead to future job opportunities, networking connections, or even referrals to other companies or clients. Even if the original job or project doesn’t work out, a well-crafted thank-you letter can help you stay on someone’s radar for future possibilities.

C. Shows Professionalism and Gratitude

Finally, sending a thank-you letter is simply a professional and gracious thing to do, and it can help you build a reputation as someone who is respectful, considerate, and a pleasure to work with. Not only does this make you more appealing to potential employers or business partners, but it can also lead to positive word-of-mouth recommendations or reviews. Taking the time to craft a thoughtful thank-you letter shows that you’re willing to go above and beyond, and that you value the time and effort that others have put into meeting with you or considering you for a position or opportunity. In a world where everyone is busy and overwhelmed, taking the time to express genuine gratitude and appreciation can make a big impact.

A well-crafted thank-you letter can benefit your career in many different ways. Not only does it help you stand out from the crowd, but it can increase your chances of future opportunities, and it shows that you’re a professional who values and appreciates others.

How to Follow Up After Sending a Thank-You Letter

Once you’ve sent a thank-you letter, it’s important to follow up with the recipient to show that you’re invested in maintaining a positive relationship. Here are some tips for following up without being pushy:

A. Proper Timing for Follow-Up

The appropriate timing for a follow-up depends on the context of the thank-you letter. In general, it’s best to wait a few days or a week before following up. If it’s a time-sensitive matter or you’re expecting a response, it’s appropriate to follow up sooner.

B. Types of Communication to Use for Follow-Up

The type of communication you use for your follow-up depends on your relationship with the recipient and the context of the situation. Here are some common types of follow-up communication:

Email: This is a convenient and professional way to follow up. Be sure to craft a clear and concise message that shows your appreciation and reiterates your intention.

Phone call: A phone call is a more personal approach and can convey your gratitude more effectively. Make sure to call at an appropriate time, and don’t be too pushy.

In-person: This approach is best for formal or important situations, such as a job interview or business meeting. It shows that you’re willing to take the time to meet face-to-face and strengthens your relationship.

C. Tips for Following Up Without Being Pushy

To follow up effectively without being pushy, here are some tips:

Be polite and respectful: Show your appreciation and gratitude in your message.

Keep it short and sweet: Avoid lengthy and irrelevant follow-up messages.

Be patient: People are busy, and it may take some time for them to respond. Don’t rush them or be too persistent.

Make the message relevant: Reiterate your intention, and show why following up is important.

Offer assistance: Ask politely if there’s any way you can assist or help further.

Following up after sending a thank-you letter isn’t rocket science, but it requires tact and good communication skills. With the tips outlined above, you can effectively follow up with your recipient without coming across as pushy. Remember, a thoughtful and personalized follow-up can go a long way in building and maintaining relationships.

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Thank you letter samples: after interview, for recommendation, for scholarship, and more

On this page, you will find a few examples of thank you letters as well as tips to write your own notes, email messages and letters of thanks in a professional manner.

A thank you letter, also referred to as a letter of thanks means a letter or email in which one person expresses his or her appreciation or gratitude to another person. Most of such letters are typed in the form of formal business letters and their length is not expected to exceed one page. Less formal letters that are meant for friends, acquaintances and relatives can be handwritten.

6 tips to write effective thank you letters

Write it promptly . Send out your thank-you letter as soon as possible after the event (for a job interview, you'd better do this within 24 hours).
Make it personal . A standard message will be lost among other job-seekers' letters. Address your letter to one person, not just the company or organization in general, and mention details from the event, it will make your thank-you letter stand out.
Make it short and stick to the point. Make your letter short, direct, clear and concise.
Sound natural . Express your gratitude and make the thank-you letter sincere, heartfelt and tactful.
Proofread it before sending . Always carefully check your spelling and grammar. Errors and typos are unprofessional, but nothing could be worse than misspelling of someone's name. Take a minute to double check the spelling of all names in the letter.
Handwrite, hard copy or e-mail ? In general, typed (paper or email) thank you letters are recommended. Some managers, however, like hand written letters. In the tech industry, a thank-you email is appropriate. E-mails are also fine in less formal situations or if time constraints require it.

On what occasions is it appropriate to send a thank you note? Here are just a few quick examples:

After a job interview or a business appointment
When you receive a scholarship, gift or donation
When you receive a recommendation
When you establish a new contact

Tip. If your need to write a persuasive request letter , you'll find lot of useful information about the business letter format as well as tips and samples in the above-linked tutorial.

Thank you letter examples

If you have found yourself in a situation when you know that you need to send a thank you letter but cannot come up with the right words, our examples might set you on the right track.

Thank you letter after the job interview (from employee)

Dear Mr./ Ms.,

I want to thank you for taking the time to interview me yesterday for the position of [position name]. I sincerely enjoyed meeting with you and learning more about the [job name] and your Company.

After our conversation and observing the company's operations I am convinced that my [area of experience] experience fits me out more than adequately for the job, and my background and skills can take the Company to new heights of success. I believe I can make a significant contribution to the [new process or project name]. I am excited by your interest in [idea you suggested] and I also have a number of great ideas for [you have great ideas for…]. I feel confident that my experience in [your experience in …] would enable me to fill the job requirements effectively.

As you know (I neglected to mention during my interview that), my work as [previous position] at [previous working place] provided an excellent background as well as understanding of all the aspects of this kind of job. In addition to my enthusiasm, I will bring excellent qualifications, skills, assertiveness and the ability to [your ability] to this position. I am more convinced than ever that I will fit in beautifully as a member of the team and contribute my skills and talents for the benefit of your company.

Please feel free to contact me if I can provide you with any further information. I can make myself available for any further discussions of my qualifications that may be needed.

Follow up thank you letter after the interview (less formal)

Thanks for taking the time to discuss the [Position] and my experience in [area of experience] with me. I really enjoyed speaking with you yesterday.

After meeting with you I am sure that my background and skills fit your needs. Your plans for [plans of your employer for] sound exciting and I hope I can contribute to your future success. I think my background in [background in] makes me an asset to your company. I was impressed with your department's energy and positive attitude. I know I would enjoy working with you and your group.

I look forward to hearing from you concerning your hiring decision. If I may be of any assistance, feel free to email or call me again at [your phone number].

Scholarship thank you letter

Dear [Scholarship Donor],

My name is [Name] and I am honored to be one of this year's recipients of the [Scholarship name]. I would like to take this opportunity to thank you for your generosity and willingness to help me achieve my goals. Thanks to your donation, I am able to continue my education at the [College / University].

I am currently [Degree or Program] with an emphasis in [Subjects]. I plan to pursue a career in [Industry] upon graduating the [Institution].

By awarding me the [Scholarship name], you have reduced my financial burden allowing me to focus more on learning and motivating to complete my degree. Your generous contribution has also inspired me to help others reach their goals in higher education and give back to the community once I begin my career. I thank you again for your generous support that made my scholarship possible.

Thank you for recommendation (from employer)

I wanted to thank you for recommending [person you recommended] to a position of [position]. I am sure that [person] will bring along some great ideas and will be a valuable employee in our department.

Thank you for recommendation (from the person recommended)

I wanted to let you know how much I appreciate the recommendation letter you wrote for me.

I know you put a great deal of time, energy and effort into it and hope you know how much I appreciate your support as I begin this next stage in my life.

I enjoyed working with you, and I am truly thankful for the complimentary things that you said about me. As I have searched for a job in my field, your letter has opened doors and provided opportunities that will be a good start for my new career. I hope I can do the same for someone else one day.

I will keep you updated on any responses I get.

I appreciate your time and would like to call upon you again for future opportunities.

Personal thank you letter

I'm writing this note to let you know that your input and assistance contributed greatly to the success of [process or event they helped with]. I especially appreciate [what you especially appreciate].

Your expertise, the information and frank advice you have given, as well as the contacts you have shared with me have been invaluable to me during this process.

It's wonderful to have good friends like you, who are always willing to pitch in when we need you most. Even though you said it was not a problem, you still deserve to know that the favor is truly appreciated. As always, it was a pleasure working with you.

Personal thank you letter (less formal)

Email templates for thank you letters.

In case you plan to send your thank-you letters or notes by email, our Shared Email Templates can save your time enormously. Instead of typing or copy-pasting a message for each recipient, set up a template just once and reuse it whenever you want!

With the help of the built-in macros, you can quickly personalize your letters - automatically populate the To, Cc, Bcc and Subject fields, enter recipient-specific and context-specific information in predefined places, attach files, and more.

Your templates are accessible from any of your devices, whether you use Outlook for Windows, for Mac, or Outlook Online.

Writing a Thank You Letter: Tips, Recommendations, & Examples

We’re all taught to say the “magic words” please and thank you from a young age. And as you get older, they never go out of style, especially in a professional setting.

There are plenty of reasons to send a professional thank-you letter .

Most importantly, it helps to build and maintain professional relationships, which may help you extend your network and access opportunities in the future.

It is also a great way to show employers, colleagues, and vendors that you value their time and express your intentions in the future. Finally, and perhaps most importantly, it’s just good manners!

In this guide, we’ll show you how to write a professional thank you letter and provide plenty of tips, recommendations, and examples to help you build your network and seize new opportunities.

Table of Content:

How to Write a Professional Thank You Letter

Ready to get your thanking cap on!? Writing a professional thank you letter is more than just putting the words “thank you” in an email and pressing send.

If you really want to wow potential employers, follow these steps to write a letter that’ll really show your appreciation.

1. Create a clear subject line

Every great thank you note needs to start with a great subject line. Since most thank you letters these days are sent via email, the subject line will be the first thing the recipient reads. If it’s not enticing, they may not even read your note!

A subject line has limited space, so make sure you include just enough information to tell the recipient why you’re sending the email. Typically, you just need the words “Thank You” and either your name, job title, or a combination of both.

Here’s a perfectly acceptable thank you letter subject line:

Thank You – FirstName LastName, JobTitle Interview

You’re welcome to mix it up as you see fit, but that’s all you need for a great thank-you letter subject line.

It’s enough to tell the recipient what the email is about and who it’s from. Adding the job title is a good idea for after-interview thank you letters to remind the recipient what they know you from.

2. Start with a personal greeting

The first piece of text in your thank you letter should be a personal greeting. You want to address the recipient by name to make your note feel more personal .

Don’t use the old “To whom it may concern.” It’s very impersonal and makes the recipient feel like they’re not important.

You can start with the classic “Dear,” followed by the recipient’s name, or you can use any other salutation of your choice. Just make sure it’s professional! Here are a few suggestions:

Hi or Hello (more informal)

You can also simply start with the recipient’s name or with Mr. or Ms. followed by their last name.

If you’re not sure of the recipient’s gender identity, it’s always best to simply use their full name without any gendered terms.

You should also avoid using the time of day like “Good morning” since you don’t know what time they’ll actually be reading your letter.

3. Show your appreciation

It is a thank-you letter, so be sure to show your appreciation right away. Start your body text with a big old “Thank you for…” or “I appreciate…” and express your appreciation in a sincere and authentic manner.

Let the recipient know that you really appreciate their time, and throw in a few specifics you learned while researching the position or company to make it more personal. Thank you letters are all about being personal!

When showing your appreciation in a professional thank you letter, avoid exclamation points . You’re not writing to your cousin in another state. Keep it professional and avoid abbreviations, slang, or trendy terms.

4. Let them know again that you’re interested in the job

Thank you letters are mostly about being polite, but there’s also another motive.

You want to stay top-of-mind for potential employers . Sending a thank you letter or email after an interview gives you a little head start over the other candidates.

In your thank you letter, be sure to remind the hiring manager that you’re still interested in the job. This reinforces the idea that you’re serious about the position.

Even if the resume you working hard on writing didn’t completely wow the potential employer right away, a follow-up letter might make them look back on your resume with fonder eyes.

Of course, if you decided the position isn’t right for you , mention that in your letter, too. The hiring manager will appreciate your honesty , and it will save them time in the hiring process.

5. Refer to a Specific Moment of the Interview

When it comes to thank you letters, the more personal, the better. Nobody likes a copy/paste thank you note! To add a more personal touch , mention a specific moment from the interview in your letter.

Talk about some part of the interview that was memorable or particularly interesting. This reminds the potential employer about your specific interview, also helping you stay top-of-mind as they go through the hiring process.

While you’re talking about the specific moment, remember to mention how your skills and experience relate to the position and how you’ll use them!

6. Offer to bring more information (in case they need it)

The last body section of your thank you letter should be an offer to provide more information.

Even after reviewing your resume and interviewing you, there’s still more a hiring manager might want to know about your qualifications .

Your offer can be something as simple as, “Feel free to contact me for more information.”

It doesn’t need to be a long, drawn-out paragraph. Just a sentence or two mentioning that you’re available to answer any questions they might have.

7. Close and sign your thank you letter

With your letter coming to a close, thank them again and finish it with a professional and sincere sign-off .

Remember to include your full name and contact information, such as your phone number and email address. You can also add extra links to your LinkedIn, website, or professional portfolio , but those are completely optional.

Your close and signature should look something like this:

Thank you for your time.

FirstName LastName

Email | Phone | portfolio.com

8. Proofread, proofread, and proofread some more

The final step in any professional thank you letter before you hit the send button (or lick the stamp) is to proofread it.

Nothing will ruin the power of a thank-you letter like a silly spelling or grammar mistake . It might even hurt your chances of getting hired!

Once you finish writing the letter, go do something else for a few minutes. Then, come back and reread it with fresh eyes, correcting any mistakes you find. Then, repeat the process.

When you’re absolutely sure there aren’t any mistakes, you’re ready to send!

Thank-You Letter Template and Examples

Now that you know the parts of a great thank you letter, let’s take a look at some examples of what you might send after a job interview, meeting a networking contact, and a generic letter that’s short and sweet.

First, let’s see an example of a thank you email after an interview:

Example: thank you email after interview

Subject: Thank you – John Smith, Accountant Interview

Dear Ms. Susan Coffey,

Thank you for taking time out of your busy schedule to meet with me about the accountant position yesterday. I genuinely enjoyed learning about your business.

Learning about your organization made me even more excited about the opportunity to join your team at ResumeGiants Accounting Firm. I was particularly interested with how your team worked together using project management software in real-time. I used similar software in my previous accounting role and look forward to using my experience to ensure further success at your company.

If you need any additional information about my background or experience, feel free to reach out. I look forward to talking to you about the position.

Thank you for your time.

[email protected] | 444-555-2222

Example: After a networking contact thank you letter

Here you can read an example of a letter to say thank you to a networking contact:

Hello Mr. Westfall,

Thank you for taking the time to talk to me yesterday at the conference. It was a pleasure to learn about what you do, and I’m excited for the opportunity to potentially work together in the future. I believe my firm’s 20 years of experience will make us the ideal vendor for your business’s needs.

During our talk, you noted that your company needs a better way to manage your thousands of client contacts and send marketing emails in an efficient manner. Our platform is designed to make CRM and email marketing campaigns simple, and our dedication to customer service will ensure you and your team will have all the support you need to ensure marketing success.

If you or your management team have any further questions about my background or experience, or about our platform’s features and usability, don’t hesitate to reach out. I look forward to potentially working together in the future.

Thanks again for your time.

Marjorie Bauer

[email protected] | 555-555-6541 | company.website

Example: simple and short thank you letter

For last, let’s see a simple and short thank you letter:

Dear Allison Maybach,

Thank you for writing such a positive job reference for my position at ResumeGiants Software Company. I appreciate you taking time from your busy schedule to think of me and help me create a better future as a software developer.

Your guidance has been instrumental in my success thus far, and I look forward to developing our professional relationship further.

Thanks again.

Robin Banner

[email protected] | 848-555-6546

Always Be Thankful

You’d be surprised how far a simple thank you can go.

Whether you just finished a job interview or want to thank someone for a simple favor, writing a professional thank-you letter is a great way to show your appreciation, acknowledge your intentions, and keep yourself top of mind for potential opportunities.

A professional thank you note doesn’t have to be super in-depth. As long as you keep it personal and sincere, your thanks will be well-received.

With plenty of hard and soft skills on your resume , you’ll be able to land your dream job quickly!

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Thank You Note Examples of 2024

The basics of a thank you note, what is the purpose of a thank you note, the main elements of thank you notes, how can you send a perfect thank you note.

Thank you notes can be used for many reasons in the workplace. You might want to send a thank you note after an interview or one after receiving support from someone in the workplace.

In most cases, thank you notes should be short and sweet. You also send a separate and unique thank you note to any member of an employer’s staff who interviewed you or helped you in some way. If you were referred to a job by someone, you can send them a thank you note as a way to show your gratitude for the opportunity, even if you didn’t get the job.

The purpose of a thank you note is to show gratitude, but they can also be a good way to keep a conversation going. For example, if you had a great interview with a potential employer, a thank you note can show them that you appreciated their time and are still interested in the position. It takes more effort to send a thank you letter by mail, so doing this can really add a personalized touch and help you stand out to others.

The main elements of thank you notes include:

A personalized message that is less than a page in length. Include a greeting and short body. You may sign “sincerely” at the bottom or use other professional closing such as, “I appreciated the opportunity to meet you” or “I look forward to working with you soon.”
A card with your name and phone number, or a paper with a personalized letterhead. Having a card or paper with a personalized letterhead gives the employer or other party information on how to reach out to you without having to look it up. Your full signature is important, especially if you’re sending a thank you note to someone you just recently met.

There are a few steps to sending off the perfect thank you note. Keep the following in mind:

Always send the note to the correct person and address. If you collected business cards for those who interviewed you or who you received support from, use the addresses and names listed there.
Use good-quality paper and pens (or ink) to write the note. If you’re unsure, go with a store-bought thank you card that folds in half.
Make sure the message inside is different if you sent a digital thank you prior to this physical thank you note.
Send unique thank you notes to each individual.
Include a return address on the envelope in case it isn’t delivered.
Address the envelope correctly, using the individual’s preferred name.
Put the card into the right envelope; it’s a simple error, but if you send the note to the wrong person, it can ruin the impact.
Include a business card, so your information is easy to find.

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Example 1: Formal Job Interview Thank You Note

Example 2: Sample Handwritten Thank You Letter

Example 3: Recruiter Thank You Letter Sample

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Thank You Note/Letters

Thank You Notes/Letters

It turns out your mother was right: as short as they are, thank you notes are incredibly important. Writing one could make the difference between getting the job or not, so don't leave it up to chance—take a few minutes to write one!

Send it within one to two days following your interview. It does not matter whether you send the letter via email or snail mail—as long as you are professional and prompt. It's the right thing to do, and it shows you have professional etiquette, which will make you stand out.

View a printable version of our sample thank you letters.

A handwritten thank you note is most impressive and appreciated—just eliminate the addresses and date. If you choose to type a letter, use the proper business letter format below—hand-sign and hand-address the envelope for the most personal touch.

Your Street Address Town, State, ZIP Date

Recruiter's Name, Title Company Name Street Address Town, State, ZIP

Dear Ms. Recruiter,

Thank you for the opportunity to interview yesterday for the [name of position] position. It was a pleasure to meet you and learn more about [Company Name]. I really appreciated hearing about ____________________ and _______________________.

(The first paragraph is a simple thank you, and reminds the recruiter about the position for which you interviewed, as well as 2-3 things you spoke about.)

I’m very excited about this position and the possibility of joining [Company Name]. I’m ready to work hard and exceed your expectations. Thank you for your consideration and all you've done on my behalf .

(Last paragraph should reiterate your enthusiasm for the opportunity and express your appreciation for being considered.)

Dear Mr. or Ms. [Interviewer’s last name],

I am writing to thank you very much for interviewing me after the Michigan Tech Fall Career Fair. I really appreciate your time, and it was a pleasure to meet you.

I especially enjoyed talking to you about _________________ and _______________. (2 or 3 things you spoke about)

I’m really excited about the possibility of working for [Company Name], and I’m ready to work hard and exceed your expectations.

Again, thank you for your generous time in meeting with me. I look forward to speaking with you again soon.

Send to everyone you met with individually, or to the interview lead if you interviewed with multiple people at the same time.

Dear Mr. or Ms. [Interviewer’s last name—or first name if you’ve had frequent contact and/or they’ve asked you to use their first name],

I am writing to thank you for inviting me to your [plant, office, facilities] and for your generous hospitality while I was there. I really appreciate your time, and it was a pleasure to meet you (or “see you again”, if you’ve already met).

I especially enjoyed learning more about [Company Name] and hearing about ___________________ and __________________. (2 or 3 things you spoke about)

Seeing where I’d be working and meeting everyone makes me even more excited about the possibility of joining [Company Name].

Thank you for your consideration and all you’ve done on my behalf. I look forward to speaking with you again soon.

Recruiter's Name, Title Company Name Street Address Town, State, Zip

I am writing to thank you very much for inviting me to dinner with you on [day and date or after the career fair]. I enjoyed meeting everyone and getting to know you better.

It was great hearing about ____________________ and _______________________. (2 or 3 things you spoke about)

Again, thank you very much for dinner. I look forward to speaking with you again soon.

Dear Mr. or Ms. [Representative’s last name],

It was a pleasure to meet and speak with you at the Michigan Tech Fall Career Fair (or other networking event). I want to thank you very much for taking my resume and offering to pass it on to the appropriate person in your company. I really appreciate your time and efforts on my behalf.

I’m excited about the possibility of working for [Company Name] and look forward to speaking with someone soon.

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Best Thank-You Letter Examples and Templates

Tips for Writing a Thank-You Letter

How to use examples and templates, interview thank-you letter template.

Interview Thank-You Letter Example

General Thank-You Note Template

More Thank-You Samples

Sending a thank-you note after an interview, a networking event, an informational interview, or any other event related to your job search is a great way to show your professionalism. After you get hired, it is also a way to maintain contact with people you met during your job search.

Thank-you notes aren't just for job searching. Sending a written note, email, or LinkedIn message to people who have helped you on the job or have done something that will enhance your career is a good way to cement relationships and show your appreciation.

Alison Czinkota / The Balance

Send one. You should send a thank-you letter whenever someone helps you with your job search. For example, you should send thank-you notes after job interviews, internships, and informational interviews.

If someone did something nice or helpful at work, send them a thank-you email.

Consider the format. Some people send handwritten thank-you notes, and others send typed letters. Some formal organizations (like law and accounting firms) might prefer a traditional handwritten note. A handwritten note also allows you to give a personal touch to your message. However, most companies are fine with a typed letter. Think about the company culture when deciding the format of your letter.

Send it as soon as possible. You want to send your letter as soon as possible. This is especially important for an interview thank-you letter; you want to remind the interviewer that you are a strong candidate before he or she makes a decision. For this reason, you might choose to send a thank-you email instead of a note or typed letter.

You can also send an email and then follow up with a note.

Be concise. Keep the letter short—no longer than a page. You want to say thank you sincerely but briefly.

Sell yourself. If this is a thank-you letter for an interview, use the letter as a chance to remind the employer why you are an ideal candidate. Remind them of something you discussed in the interview, or provide some new information that you forgot to mention. This may be your last chance to make a strong impression.

Proofread. Be sure to thoroughly edit your letter. All your communications must look professional and polished.

Thank-you letter samples are a useful way to guide your writing. A sample can help you decide what kind of content you should include as well as how to format your letter.

Thank-you letter templates can also be very useful. They help you with the layout of your letter, such as how to organize the different sections of your message.

While letter samples and templates are great starting points for your own message, you should always edit a message to fit your situation. A personalized letter or email will make the best impression.

There are guidelines you should follow for writing your letters, including standard length, margins, font, and format. Sending a properly formatted, grammatically correct letter or email message will leave the reader with the best impression.

This is an interview thank-you letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Interview Thank-You Letter Example (Text Version)

Joseph Q. Applicant 123 Main Street Anytown, CA 12345 555-212-1234 joesphq@email.com

May 21, 2024

Jane Smith Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321

Dear Ms. Smith:

Thank you so much for interviewing me for the open sales position. I appreciate the time you spent explaining the hiring process and how your training program works. You’re clearly very knowledgeable about sales and marketing.

I enjoy working in sales and believe I would be an excellent fit for the position. I love a challenge, and your innovative training program intrigues me.

As we discussed during the interview, my sales numbers at my current job increased by 50 percent over the past three years, and I was at the top of our sales force last year. I’m confident that combining my current experience with your training program will allow me to reach the top of your sales force as well.

Thank you again for taking the time to talk to me about the position. I believe I can benefit your company and look forward to meeting again soon. In the meantime, please let me know if you need any additional information.

Signature (for a hard copy letter)

Joseph Q. Applicant

Contact Information: If you are sending a printed letter or note, list your contact information above the salutation. If you are sending an email thank-you message, list your contact information below your signature.

Salutation: In formal situations, start with, "Dear Mr./Ms. Last Name:" If it's more casual (to a peer, for example), it's appropriate to start with a less formal greeting.

First Paragraph: Your first sentence should state that you are reaching out to thank the recipient for what they have provided you. In this first paragraph, you might include another sentence reiterating your thanks. For example, you can acknowledge that you know they are a busy person, and you are especially grateful that they took the time to help you. While your tone should come across as expressive and warm, avoid going overboard with effusive praises. Ultimately, you want to be sure your communication is genuine.

Second Paragraph: In your second paragraph, you can explain why you are so grateful and how their support has impacted you specifically, or how you anticipate it impacting you in the future.

Be specific so that the reader knows this is a personal letter, rather than a generic one you've sent to multiple contacts.

Third (optional) Paragraph: Use your optional third paragraph as a way to maintain your relationship with this person going forward. If you feel like you have something to offer them in return, you could mention it in this paragraph. Alternatively, you could suggest that you'd love to treat them to a coffee or simply that you would like to stay in touch. Ultimately, you should tailor what you say to your relationship with the person, but the goal of this paragraph is to keep the door open to future communication.

Finally, in your closing paragraph, reiterate your gratitude with a simple, short final sentence.

Your Typed Name

More Thank-You Letter and Note Examples and Templates

Interview Thank-You Letter Example Use this note to thank the interviewer and to mention that you are available to provide more information on your candidacy.

Email Thank-You Message Example Email thank-you message to send directly after a job interview.

General Thank-You Letter Example Here is a general thank-you letter you can send (via email or mail) to the people who have helped you with your job search.

Sample Thank-You Letter Requesting a Second Interview This sample thank-you letter requests a second interview and reiterates your interest in the position.

Sample Thank-You Letter for an Internship Saying thank you for an internship is a good way to show you appreciate the opportunity and to continue your relationship with the organization.

Sample Thank-You Letter for a Job Offer Sample thank-you letter accepting a job offer.

Sample Thank-You Note for a Team Member Use these thank-you letter examples to let a team member know how much you appreciate their hard work.

Sample Thank You and Appreciation Letters for a Boss Thank-you letter samples to send to your boss if they do something particularly helpful or meaningful.

Letter of Appreciation Sample Sample appreciation letter to send to a contact who assisted with your job search.

Networking Thank-You Letter Example Here is a sample letter you can send (via email or mail) to networking contacts who help you with your job search.

Job Offer Rejection Letter Examples Sample thank-you letter that thanks the employer for the job offer but politely declines the position.

Sample Thank-You Letter After Being Rejected for a Job Use this sample thank-you note if you applied for a job but got rejected.

Personal Thank-You Letter Example

Letters & Emails
Skills & Keywords
Salary & Benefits
Job Listings
Job Interviews
Cover Letters
Career Advice
Work-From-Home Jobs
Internships

When to Send a Thank-You Note or Email

What to include in your letter, best options for sending your letter.

Throughout your career, from your first entry-level position through retirement, you will encounter many people who will provide you with help and guidance. Take the time to thank these people with a personal thank-you letter.

Review information on when to send a thank-you email or letter, what to include, and the best options for sending it.

Sending a thank-you note is almost always a good idea. Research shows that we habitually underestimate how pleased people will be to receive a thank-you letter—and overestimate how awkward it will be to send it. So, if you're ever in doubt about whether to send a note, err on the side of sending it. The recipient will be glad you did.

Plus, expressing thanks will encourage people to help you—and others—in the future. This important courteous gesture can have long-lasting impact on many careers, not just your own.

Thank-you letters don’t need to be complicated or overly long. They can be written in the form of a formal business letter, an email, or a handwritten thank-you card.

To make the best impression, your thank-you letter should include:

An expression of appreciation: This is the most important part of your letter and should come right up front. Say thank you in the first few lines of your message, so that it’s clear that you’re grateful for the recipient’s help.
Details about the help you received: Be specific about what the person has done and how it has helped you. For example, if a friend gave you a job referral, thank them for their help and let them know if their assistance led to an offer.
An offer of help in the future: Offer to return the favor should they need assistance later. Careers are long and industries are small worlds. The person who helps you today may need your help tomorrow.

Send your thank-you note soon after you've received the help—the same day, if possible, especially if you’re mailing a business letter or thank-you card. Don’t wait too long because a late thank-you letter may seem more like an afterthought. Worse, you may forget to send the note at all.

See below for an example of a personal thank-you letter you can send to people who have assisted you with your job search , as well as tips for how and when to send your letter, and what information to include within it.

Jane Smith 587 Chestnut Street Craneville, New York, 10704 (914)555-1243 jane.smith@email.com

November 14, 2021

Rosa Leone Manager LMK Corp 800 High Street, Suite 10 Center City, New York 12200

Thank you for all the assistance you have provided me during my job search.

I appreciate the information and advice you have given, as well as the connections you have shared with me. Your expertise and help have been invaluable during this process.

Again, thank you so much. I sincerely appreciate your generosity. Please let me know if I can ever be of assistance to you.

Best Regards,

Signature (hard copy letter)

There are three basic options for how to send a thank-you letter. Here’s what you should know about each one:

Business letter: This is a good option for more formal connections. You'll need to include contact information for both you and the letter's recipient, a salutation , and a complimentary close. Don’t forget to personally sign the letter. Of course, in order to mail this letter, you'll need to have your contact's mailing address.
An email thank-you: If you are sending a thank-you message through email, be sure to include your name and thank you (FirstName LastName - Thank You) in the subject line of the email. Or just include your first name and thank you (FirstName - Thank You) if you know the person well. This is a good option for both formal and informal connections. You can use it to thank a former colleague or a friend who introduced you to a connection.
A thank-you card: One other option is to mail a thank-you card. Use nice stationery or a card, and your best handwriting. This is a more personal option. Sending a handwritten thank-you note is more common in some industries, such as nonprofit and publishing, than in others. Use your best judgment whether a handwritten note will be well received. Remember to proofread carefully. It can be helpful to type and spellcheck your note first and then hand copy it onto your notecard.
Thank-You Letters for Recommendations and References
How To Write a Job Interview Thank-You Note
Job Interview Thank-You Letter Template
Employee Thank You Examples and Writing Tips
Business Thank-You Letter Examples
Summer Job Thank-You Letter Sample
Tips for Writing Business Thank You Notes
Thank You for an Introduction Letter Example
Sample Thank-You Letter for Providing an Introduction
Format for Writing an Interview Thank-You Letter
Thank You Letter for a Social Work Job Interview
Guidelines for Writing Great Thank-You Letters
Thank You Letter Example for an Administrative Interview
Informational Interview Thank-You Letter Example
Thank-You Letter to Send After an Interview Sample
Interview Thank You Letters and Emails to Employees

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5 Tips for Writing Meaningful Thank-You Notes

Sally Susman

Showing gratitude can help build a work culture where people feel valued and respected.

Thank-you notes are a powerful professional tool for leaders. The author — a senior communications professional at Pfizer — shares her experiences learning about the power of thank-you notes from her high-powered mentor and seeing how it benefitted their business, professional relationships, and personal well-being. She also posits five principles of thank-you note-writing: Take time to reflect; thank those who are often forgotten; be specific; make it matter; and it’s never too late.

When I received a new bicycle from my grandparents as a kid, my mother wouldn’t let me out of the house to take it for a spin before I sat down and wrote them a thank-you note. I remember grumbling over this at the time, but thank-you notes have since become a passion of mine.

SS Sally Susman is Executive Vice President and Chief Corporate Affairs Officer at Pfizer and co-chair of the International Rescue Committee. She is the author of Breaking Through: Communicating to Open Minds, Move Hearts, and Change the World (Harvard Business Review Press, 2023). Connect with her on LinkedIn .

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How to write a great thank-you email after an interview (with example).

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Dr. Kyle Elliott, tech career coach, interview coach, and trusted confidant to Silicon Valley's top talent via CaffeinatedKyle.com .

As a tech career coach, I’m often asked whether post-interview thank-you notes are still a thing. Although the merits of the practice are highly debated, many interviewers still expect them from candidates, and if you’re looking for a new role, you’ll want to leverage every advantage available to you. That said, what has changed is the format of post-interview thank-you notes. Gone are the days of formal letters sent on stationery. Instead, modern-day thank-you notes are less formal, more succinct and typically sent via email. Keep reading to learn when to send your post-interview thank-you email, how to write it and what to include in the message.

When To Send A Thank-You Email After An Interview

For starters, when should you send your thank-you email? A good rule of thumb is to send your message within one to 24 hours after your interview. You want to give yourself enough time to absorb and process your conversation while simultaneously showing the interviewer that you know how to follow up after an important meeting.

If you’re looking for a new position while managing a full-time job , you can draft your email ahead of time and then quickly update it after the interview based on what you learned during the conversation. Importantly, though, you want to send it manually. Don’t schedule it to go out automatically ahead of time, just in case your interview is rescheduled at the last minute.

How To Write A Thank-You Email After An Interview

To begin, you’ll need the email address of the person you met with. If you don’t have the interviewer’s email, you can ask the recruiter. If necessary, you can also add the interviewer on LinkedIn and thank them there.

Now, let’s get to the heart of the thank-you email. You can start your message by briefly thanking the interviewer for meeting with you and reinforcing your interest in the opportunity. Next, you’ll want to reinforce why you’re a great fit for the company and position, ensuring that you highlight what sets you apart from other candidates. Lastly, you’ll want to confirm the next steps in the hiring process.

If you messed up on a question during the interview, you can also use your email to fill in any gaps, but you don’t want to harp on any mistakes. The primary goal of the thank-you email is to reinforce your interest and how you’re the best fit for the position.

With a significant number of emails being opened on phones, you want to keep your thank-you message brief and cut out any fluff before hitting send. Aim to keep your post-interview thank-you email to approximately five sentences in length.

Remember that the first thing a recipient sees when they receive an email is the subject line, so it needs to be clear and reference the company and position, as well as the job requisition number if there is one and you know it. Keep in mind that your job as the interviewee is to make the hiring manager’s job as easy as possible, every step of the way.

What To Say In A Thank-You Email After An Interview

So what does this look like when it all comes together? Below is a sample thank-you email, including the subject line, that you can use as inspiration during your job search.

Subject Line: Thank You for Meeting to Discuss [Position] at [Company] — Requisition ######

Hello, [Recruiter’s Name],

Thank you for meeting with me today to discuss the [Position] position at [Company].

Hearing you talk about [something you learned about the company during the company] reinforced my interest in working at [Company].

I’m confident my [your unique value proposition] will be a great asset to the team and company. You mentioned needing someone who can [job requirement mentioned by the interviewer], and as I shared today, I’ve [example of when you’ve done this in your career].

I look forward to the possibility of joining the [Company] team, and I’ll look out for your email next week regarding the next steps in the hiring process.

Kind regards,

[Your Name]

Using AI To Write A Thank-You Email After An Interview

On a final note, you might be tempted to use generative artificial intelligence (AI) to write your thank-you email after an interview, but while AI might be helpful in certain aspects of the job search, recruiters and hiring managers can quickly see through an email generated by AI, and you want your message to come off as authentic and sincere. At the same time, try not to overthink your email. Once you feel confident in your messaging, run it through spell-check, have a trusted advisor proofread it and then hit send. You’ve got this!

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85 Heartfelt "Thank You" Messages and Words of Appreciation

A handwritten note is so much more meaningful than a generic store-bought card.

preview for 16 Things Your Kid's Teacher Needs to Hear

Thank you messages for gifts

Thank you messages for wedding presents, birthday thank you messages, graduation thank you messages, thank you messages for help given.

Saying "thank you" in person is a great way to show your appreciation, but taking the time to sit down and write a thoughtful handwritten "thank you" note can express your gratitude in a more meaningful way.

While the etiquette is clear on the necessity of thank you cards, what goes inside can be a bit trickier. Sure, you can always buy a pre-written card at any store, with the sentiment still being very sweet, but a personalized "thank you" message really goes the extra mile to show someone you cherish their effort, time and ultimately, their sweet gesture.

What is the best thank you message?

While the best message to write in any kind of card is always a personalized one, we all need a little inspiration sometimes. Start with some of these sentiments, and then add an element that makes it your own.

Maybe that's a memory you share from the party where you received a gift, an inside joke from a vacation you went on together, or how you plan to use a monetary gift. Whatever it is, don't forget to seal it with love. And while it's best to send thank-you cards as soon as you can after a birthday, wedding, special event or meaningful favor, there's no expiration date on gratitude. Whenever you get to it, they'll appreciate the thought.

thank you message thank you messages for gifts you're the best gift i could ask for but this one is pretty great too

I couldn't have picked out a better gift for myself if I tried.
I am touched you remembered me.
Your gift really made me smile.
I'll think of you every time I use your gift.
Every time I look at your gift, I'll think of our friendship.
You didn't have to, but I'm sure glad you did!
Your presence is my present, but I love this one too. Thank you!
Thank you for the meaningful present.
How did you know your gift was just what I needed?
Receiving your thoughtful present really made my day.
You know me so well! Thanks for the gift.
You're the best gift I could ask for, but this one is pretty great too.
I'll cherish your present always, just like I will our relationship.
You hit it out of the park again, slugger!
Finding your present in my mailbox meant so much. Thanks!
Grateful AF.
You're so sweet, and so is this gift.

thank you message thank you messages for wedding presents our wedding was so special, and your presence made it even better

Thank you for celebrating this milestone with us.
We're so appreciative to have friends/family like you!
We can't wait to use [insert gift] in our lives together.
We appreciate the miles traveled to attend our celebration, and can't thank you enough for being here. It means the world to us.
We appreciate you coming to celebrate with us.
Thank you for being a part of our special day.
Our wedding was so special, and your presence made it even better.
Thank you for helping us start our life together.
Your generosity is only outdone by your kindness. Thank you.
We are so touched by your generous gift.
We're blessed to have friends like you who are really family.
We knew you were a great friend, but we didn't realize you were a dancing queen!
Thank you for making the trip to celebrate our wedding. We appreciate it.
It means so much that you welcomed me into the family with open arms. Thank you.
Your marriage is truly #goals for us! Thanks for being such a great example.
We appreciate all of the time and effort you put in to make our wedding such a success.
Thank you for being a bridesmaid — hope I wasn't too much of a bridezilla!
I'd have been lost up there without you. Thanks for being my groomsman.
Thanks for being you so we could be us.

thank you message birthday thank you messages another year older, another year wiser, another year i'm so grateful for you

Thank you for thinking of me on my special day.
Another year older, another year wiser, another year I'm so grateful for you.
Thank you for making my birthday so special!
Thank you for making me feel so loved on my birthday!
Getting older is a pleasure with you by my side.
I'm overwhelmed with love and gratitude for all the birthday wishes. Thank you, from the bottom of my heart.
You really bring the party! Thanks for dancing the night away.
Thanks for the best birthday gift ever — of always being older than me.
Waking up to your birthday text made my whole day.
Your birthday messages made me feel like royalty. Thanks!
People like you make every year special.
I'm so blessed we could spend my special day together. Thanks for being there.
It means the world that you took the time out of your busy schedule to spend some time with me. Thank you!
Thanks for being one of the people who knew me when (and for sticking around all these years!)
You made what can be a tough day so much lighter. Thank you.
If I have to get older, at least I can spend more time with people like you.

thank you message graduation thank you messages you've always been one of my biggest cheerleaders thank you for your support

I'm thankful to have you in my corner as I take this next step.
I wouldn't be where I am without your help along the way.
Thank you for being such a great friend and mentor to me. It means a lot.
Thanks for the thoughtful gift to help start me on my next phase of life.
I wouldn't have made it this far without you. Thank you for your support.
It means so much that you were there to celebrate my graduation.
Seeing you in the crowd made graduating that much sweeter. Thanks for being there!
You've always been one of my biggest cheerleaders. Thank you for your support.
I believe in myself because you believed in me first. Thank you.
Thanks for celebrating this achievement with me.
Thank you for being the teacher who made me want to come to class.
I never thought I'd like math/science/English/gym, but you made it fun. Thanks for all you do!
It's teachers like you who make school a blast. Thanks for all of your hard work for students like me!
Thank you for being there as I start my next chapter.
Going off to college is a big step, but you helped me feel ready.
Thanks for always believing in me.
It's such a gift that you've always been there for my milestones, and especially this one.

thank you message thank you messages for help given you showed up just when i needed a shoulder to lean on, and it means so much to me

I am so grateful for your generosity and willingness to lend a hand. You've made a positive impact on my life.
I don't know where we'd be without you. Thank you for your help.
Thank you for being my rock.
You're my port in a storm. Thank you from the bottom of my heart.
Thanks for always putting up with me. It means more than you know.
You showed up just when I needed a shoulder to lean on, and it means so much to me.
There aren't enough words to express what your support means.
Thank you for always being the person I can count on.
I am so blessed to have you in my life!
Thank you for always being the first to show up and the last to leave.
You're the peanut butter to my jelly.
You always lift me up when I'm down.
Thank you for coming through on such short notice. You're a lifesaver.
I love you and am so thankful for you.
How can I ever thank you enough? This is a start.
Everything turned out perfectly, thanks to your help.

Lizz (she/her) is a senior editor at Good Housekeeping , where she runs the GH Book Club, edits essays and long-form features and writes about pets, books and lifestyle topics. A journalist for almost two decades, she is the author of Biography of a Body and Buffalo Steel. She also teaches journalism as an adjunct professor at New York University's School of Professional Studies and creative nonfiction at the Muse Writing Center, and coaches with the New York Writing Room.

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Thank You Letter Template, Sample, and Writing Guide
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COMMENTS

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Resume Thank You Letter Samples
These samples not only say 'thank you for reviewing my resume' but also show you how to demonstrate that you are truly the right person for the job. For more samples, please also see our after-interview thank you letter pages.
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Professional Thank-You Letter Writing Tips and Examples
Professional Thank-You Letter Writing Tips and Examples A Professional Thank-You Letter is a type of formal communication written to express gratitude and appreciation for another person's helpful actions, assistance, or kindness. It is a gesture of courtesy and respect that serves to strengthen personal and professional relationships.
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Effective Sample Thank-You Letters for After an Interview Following a successful interview, sending a thank-you letter could help seal the deal.
Crafting a Thoughtful Thank-You Letter: Examples and Tips
A. Example letter for an interview. Dear [Interviewer's Name], Thank you for taking the time to interview me for the [Position] role at [Company Name]. I had a great time speaking about my qualifications and learning more about the company's goals and culture.
Formal Thank-You Letters: What They Are and How To Write Them
Additionally, formal thank-you letters remind your contacts of who you are and can create opportunities for future communication. In this article, we explain why saying thank you in a formal letter is important, when to send a thank-you letter and offer templates and examples to help you write yours.
Thank you letter samples: after interview, for recommendation, for
Free thank you letter examples: after job interview, for recommendation, scholarship thank you letter, follow up e-mails, and more.
Writing a Thank You Letter: Tips, Recommendations, & Examples
Learn how to write a great thank-you letter to keep yourself top-of-mind and seize potential opportunities. Let hiring managers know you're grateful!
How to Write the Perfect Thank You Letter
There's an art to writing a thank-you letter. Learn about some thank-you letter templates that will help you express your gratitude in style.
4 Sample Thank-You Emails To Send After an Interview
Find four samples of thank-you emails to send after an interview, discover what elements you should include and learn why sending a thank-you email is important.
Thank You Note Examples of 2024
This guide will help you write the perfect thank you note. A good thank you note can be a great conversation starter with potential employers while showing gratitude.
Thank You Notes/Letters
A handwritten thank you note is most impressive and appreciated—just eliminate the addresses and date. If you choose to type a letter, use the proper business letter format below—hand-sign and hand-address the envelope for the most personal touch. (The first paragraph is a simple thank you, and reminds the recruiter about the position for ...
PDF How to Write a Thank You Letter
Here are some guidelines and suggestions for thank you letters: Choose one of the following methods for your thank you letter: and hand write your mes Use simple white paper. Use the same paper that your resume was printed on and type it. The letter should be concise and in a business format. Show genuineness and professionalism in your message.
Thank you Letters
A strong thank you letter can help your interviewer remember you when it comes time to choose a candidate. Click to view expert examples and writing tips from LiveCareer.
How to Write a Basic Thank You Letter (With Samples)
Thank you letters only take a few minutes to write but they carry a lot of weight. Before you sit down and rack your brain over how to write a thank you letter, browse through some of these tips and samples!
Best Thank-You Letter Examples and Templates
Get useful examples and templates, as well as tips on how to write and format thank-you letters, notes, and email messages.
PDF A Free General Thank You Letter Sample
A Free General Thank You Letter Sample. Thank you for taking the time to discuss the insurance broker position at California Investments, Inc., with me. After meeting with you and observing the company's operations, I am further convinced that my background and skills coincide well with your needs. I really appreciate that you took so much time ...
Personal Thank-You Letter Example
Here is a sample personal thank you letter to send to those who helped with your job search, with tips for what to include and when and how to send it.
5 Tips for Writing Meaningful Thank-You Notes
Thank-you notes are a powerful professional tool for leaders. The author — a senior communications professional at Pfizer — shares her experiences learning about the power of thank-you notes ...
How To Write A Great Thank-You Email After An Interview (With ...
How To Write A Thank-You Email After An Interview. To begin, you'll need the email address of the person you met with. If you don't have the interviewer's email, you can ask the recruiter.
85 Best Thank You Messages and Words of Appreciation
When you receive a wedding gift, birthday present or thoughtful favor, a thank-you note is in order. Here are a few great thank-you messages to inspire you.