how to write a holiday application letter

21 Vacation Request Email Samples

It’s crucial to take vacations to maintain a healthy work-life balance, but asking for time off from your employer can be challenging. It’s crucial to be precise, succinct, and formal when writing a holiday request email. We’ll give you a sample holiday request email in this blog post that you may modify to meet your unique requirements. This list of Vacation request email sample templates will assist you in getting started, whether you’re asking for time off for a family event, a personal concern, or simply to take a break.

6 Holiday Request Email Templates

Template 1: Vacation Request Email Template Subject: Request for Vacation Leave

Dear [Manager’s Name],

I would like to request vacation leave from [start date] to [end date]. During my absence, I will ensure that all my work is completed before I leave and that my colleagues have access to any necessary files or information.

I would be happy to discuss my workload and ensure that it is covered while I am away. Please let me know if there are any concerns or questions you may have.

Thank you for your consideration.

Sincerely, [Your Name]

Template 2: Sick Leave Request Email Template Subject: Request for Sick Leave

I am writing to request sick leave from [start date] to [end date]. I have been experiencing [symptoms] and need time to recover.

I will make sure that my work is adequately managed while I am away and that my colleagues have access to any pertinent files or information. Furthermore, I will keep you updated on my status and any changes about my return.

Thank you for your understanding.

Template 3: Emergency Leave Request Email Template Subject: Request for Emergency Leave

I am writing to request emergency leave due to [reason]. I need to take time off from work starting from [start date] to [end date].

I would be more than happy to discuss my workload and ensure that it is properly handled. Please let me know if there is anything I can do to assist you.

Template 4: Personal Leave Request Email Template Subject: Request for Personal Leave

I am writing to request personal leave from work starting from [start date] to [end date]. During my absence, I will make sure that all my work is completed before I leave and that my colleagues have access to any necessary files or information.

I am open to discussing my responsibilities and ensuring that they are addressed while I am absent. Please feel free to reach out if you have any concerns or inquiries.

Template 5: Bereavement Leave Request Email Template Subject: Request for Bereavement Leave

I am writing to request bereavement leave due to the loss of [relative’s name]. I need to take time off from work starting from [start date] to [end date].

During my absence, I will take measures to guarantee that my work is handled appropriately and that my coworkers can retrieve any crucial information they require. Moreover, I will keep you informed about my progress and any new developments regarding my return.

Template 6: Vacation to Travel Request Email Template

Subject: Request for Vacation Time

I hope this email finds you well. I am writing to request vacation time from [start date] to [end date] for travel. Since [period] I’ve worked for the company, as you are aware, and I haven’t taken any holiday time this year.

I’ve taken all the required steps to ensure that my work will be done while I’m away. All open projects will be finished by myself, and as needed, I will assign tasks to my coworkers. I’ve also let my staff know I’ll be gone and given them the documents and material they need for a seamless transition.

I intend to visit [location] over my holiday to learn more about the people and things to do there. I am confident that this trip will enhance my personal development and general well-being, which will ultimately enhance my professional performance when I return.

Best regards,

15 Vacation request email samples

I hope this email finds you well. I am writing to request a vacation day on [Date]. I have been working hard and I think a day off will help me recharge and come back more productive. Thank you for your consideration.
I hope this email finds you in good health. I would like to request a vacation day on [Date] to attend a family event . I will make sure to complete all of my work before I leave and will be available by phone or email in case of any emergencies. Thank you for understanding.
I would like to request a vacation day on [Date] to celebrate my anniversary with my spouse. I have completed all my work and have made arrangements with my colleagues to cover any necessary tasks during my absence. Thank you for your understanding.
I am writing to request a vacation day on [Date] to attend a friend’s wedding out of town. I have already discussed this with my team and made arrangements to ensure that my work will not be interrupted during my absence. Thank you for your consideration.
I hope this email finds you well. I would like to request a vacation day on [Date] to attend an important parent meeting at my son’s school. I will make sure to complete all my work before I leave and will be available by phone or email in case of any emergencies. Thank you for your understanding.
I am writing to request a vacation day on [Date] to attend a doctor’s appointment . I have already scheduled this appointment outside of work hours, but I would appreciate the day off to ensure that I can attend to my health needs. Thank you for your understanding.
I hope this email finds you well. I would like to request a vacation day on [Date] to celebrate a religious holiday with my family. I have already discussed this with my team and made arrangements to ensure that my work will not be interrupted during my absence. Thank you for your consideration.
I am writing to request a vacation day on [Date] to attend a concert that I have been looking forward to. I will make sure to complete all my work beforehand and will be available by phone or email in case of any emergencies. Thank you for your understanding.
I would like to request a vacation day on [Date] to take a much-needed break and spend time with my family. I have already arranged for my colleagues to cover any necessary tasks during my absence. Thank you for your consideration.
I hope this email finds you well. I would like to request a vacation day on [Date] to attend a symposium I am interested in. I promise to make up for the lost time and complete all my work before I leave. Thank you for your understanding.
I am writing to request a vacation day on [Date] to c elebrate an important event with my family. I will make sure to complete all my work beforehand and will be available by phone or email in case of any emergencies. Thank you for your understanding.
I would like to request a vacation day on [Date] to attend a professional development conference. I believe this will help me become a better employee and contribute more to the company in the long run. Thank you for your consideration.
hope this email finds you well. I would like to request a vacation day on [Date] to t ake care of some personal matters. I will make sure to complete all my work beforehand and will be available by phone or email in case of any emergencies. Thank you for your understanding.
I am writing to request a vacation day on [Date]. I plan to take a short trip . I will make sure to complete all my work beforehand and will be available by phone or email in case of any emergencies. Thank you for your understanding.
I would like to request a vacation day on [Date] t o volunteer at a local charity event . I believe this will help me give back to the community and make a positive impact. Thanks.

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Holiday Request Letter: 4 Free Templates

Are you preparing to request time off for a well-deserved holiday? Crafting a well-structured holiday request letter is crucial to communicate your request professionally and clearly.

In this guide, we’ll walk you through each step, offering insights to ensure your message is respectful, informative, and in compliance with company policies.

Let’s proceed with this important task together, prioritizing a seamless and stress-free holiday planning process.

What to Write in a Holiday Request Letter

Writing a Holiday Request Letter provides you with an opportunity to formally request time off for personal reasons. Follow these steps to compose a clear and professional message:

Address the Appropriate Party: Begin your letter by addressing the relevant party or parties, such as your supervisor or HR department. Be sure to use their appropriate titles or names.
Clearly State the Purpose: Clearly and succinctly state the purpose of the letter, which is to request time off for a holiday. Specify the dates for which you are requesting leave.
Provide a Justification (if necessary): If there is a specific reason for your holiday request, such as a family event or a milestone celebration, briefly mention it. However, ensure the reason is appropriate and relevant.
Propose a Plan for Coverage (if applicable): If your absence will require coverage of your responsibilities, suggest a plan for how your tasks will be managed in your absence. This demonstrates your consideration for the team’s needs.
Offer to Assist in Preparation (if applicable): If there are any preparations or tasks that need to be completed before your departure, express your willingness to assist in ensuring a smooth transition.
Request Confirmation and Provide Contact Information: Politely request confirmation of your holiday request and provide your contact information in case further information or clarification is needed.

Tips for Writing a Holiday Request Letter

Consider the following tips to ensure your letter is professional, considerate, and effective:

Be Timely: Submit your holiday request in a timely manner to allow for proper planning and scheduling.
Maintain Professionalism: Keep a professional and courteous tone throughout the letter. Avoid using overly casual language.
Check Company Policies: Familiarize yourself with your company’s policies and procedures regarding holiday requests to ensure compliance.
Proofread Carefully: Before finalizing your letter, proofread it to ensure there are no spelling or grammatical errors. A well-proofread letter reflects attention to detail.

By following these steps and tips, you’ll be well-prepared to compose a Holiday Request Letter that effectively communicates your request for time off. Your letter will demonstrate your professionalism and consideration for proper procedures in the holiday planning process.

Template: 1

Holiday Request Letter to Manager

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

I am submitting this letter to you to notify you about the leave request I had put forward to the company for granting me a leave dated from [ insert the start date of the leave to be taken in DD- MM- YYYY ] to [ insert the end date of the leave to be taken in DD- MM- YYYY], i.e. a period of [ insert the number of days/ weeks of the leave to be taken] days/weeks.

The organization is aware of the information prior that since the last [ insert the number of years since working at the organization] years, I’ve been taking very few leaves. My family is settled in [Insert the name of a relevant location], and it has been [ insert the number of years as per] years that I have visited them.

I have planned my travel to [ insert the name of the relevant location] on the [ insert the date of travel in DD- MM- YYYY] for which, I would want to put forward my plea to kindly grant me this leave dated from [ insert the requested start date for the leave to be taken] to [ insert the requested end date for leave to be taken]

I would greatly appreciate your thoughtfulness towards this leave request and grant me the allowance for the same.

Thank you very much!

Sincere Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation at the organization], [ Insert the Name of the Organization]

[ insert the contact details]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- holiday request letter to manager

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I hope this letter reaches you in good health.

I’m sending you this email [mention the email address] to ask that you give me a leave of absence starting on [mention the start date] and ending on [mention the end date]. My family and I are traveling to the [mention the name] because my kids’ summer break begins this week. I would like to use some of the paid time off that I have been given in this direction.

Employees typically use their vacation time for things like travel or recuperation and relaxation. To help their employees maintain a healthy work-life balance, several businesses provide vacation time.

Due to my travels, I may only have sporadic access to the internet and phone [mention the pH number]. I will, however, return all calls and messages as soon as I can. My teammate, Mr. Or Ms. Or Mr.s enter name> [mention the name], has been given permission to handle any urgent issues pertaining to my job responsibilities in the interim.

In [mention the name], a company’s leave policy may or may not include vacation time as a distinct type of leaves. These types of leaves can be paid or unpaid and can last anything from a few days to a whole month.

Let’s look at some leave requests that you can utilize to request your upcoming vacation time.

I anticipate receiving your blessing.

[Mention the of the sender]

[Mention the phone number]

[Signature]

Letter Template: 3

I’m glad to hear that.

I’m writing to request official leave from the [mention the date]th to the [mention the date]th. During this time, my kids will have [mention the number] weeks off from school for the Diwali holidays, and we’ve booked a trip to [mention the name] as a family. I would prefer to use my remaining [mention the number] days of paid leave for this year. By [mention the month] [mention the date] st, I hope to return to work and resume my responsibilities.

As we had agreed in person, I want to finish off all of my outstanding work before I take my leave. During the time [mention the time] I will be away, my coworkers will take care of my job duties. They have my phone number [mention the phone number], and if they need me for any work-related consultations, I’ll be here.

You might let them know how long your planned trip will be and ask if the timing will work for the business in terms of productivity. They will be able to prepare ahead and make other job arrangements because they will know what to expect.

Please get in touch with me at [mention the phone number] or [mention the email address], my business email, if you have any queries or concerns. I’ll do my best to react as quickly as I can.

I appreciate for your time.

Yours Sincerely,

Letter Template: 4

I’m sending you this letter to let you know that I’ve asked my employer for a leave of absence that will last from [mention the the start date] of the leave to be taken in [mention the date or month or year] to [mention the end date] of the leave to be taken in [mention the date or month or year], or for a duration of [mention the number of days or weeks of the leave to be taken].

The company is aware of the fact that I’ve been taking very few leaves over the past [mention the number of years you’ve worked there] years. It has been [mention the number of years as per] years since I last visited my family, who live in [mention the name of a pertinent area].

To assist you, we have created a strong letter. After reading it, you can frame yours appropriately.

I would like to ask for a leave of absence dated from [mention the requested start date for the leave to be taken] to [mention the required end date for the leave to be taken] since I have planned a trip to [mention the name of the pertinent area] on [mention the date of travel date or month or year]].

I would be very grateful if you would consider my request for a leave of absence and offer me the necessary funding.

I sincerely appreciate it.

Letter Template: 5

Subject- cover letter for holiday request letter to manager

I’m writing to let you know that I’ve decided to take yearly vacation time since I’m qualified under the department’s leave policy.

Please consider accepting my request for a leave of absence for . Due to my son’s impending arrival from abroad and my desire to spend time with my entire family, [mention the total number of days] days from ____ [mention the Start date] to _____ [mention the End date] will pass.

I have finished all of my work-related activities and transferred office responsibility to . [Mention the name of your coworker or colleague]. The charge certificate for the hand-in is attached. Throughout the process, there are no deficiencies seen.

I consider it a luxury to have been hired by a company like ours, and I am looking forward to starting up again.

Everyone enjoys taking a long vacation to get away from their busy daily lives. Additionally, a lot of people use this type of vacation to visit their hometown or deal with personal issues.

We have to take a few days off for this. As a result, you must draught your leave application and provide a justification for taking time off. Additionally, you must provide the precise details of how long you wish to leave.

If you have any inquiries, don’t hesitate to get in touch with me. I look forward to hearing from you.

Yours sincerely,

Game-Changing Vacation Request Letter Template

Through this article, I’ll guide you step-by-step on crafting a simple yet effective vacation request letter, including customizable templates to streamline your request process.

Key Takeaways Essentials of a Vacation Request Letter: Learn the critical components to include in your letter for a smooth approval process. Free Template: Utilize a customizable template. Best Practices: Tips on timing, tone, and how to ensure your request is viewed favorably. Personal Insights: Real-life examples and personal advice for making your request stand out.

Step-by-Step Guide to Writing Your Vacation Request Letter

Step 1: start with a clear subject line.

Your email’s subject line should be straightforward and informative. A good example is “Vacation Request – [Your Name] – [Dates of Vacation].”

Step 2: Address Your Letter Appropriately

Begin your letter by addressing your manager or the HR department formally. Use a salutation like “Dear [Manager’s Name],”.

Step 3: State Your Request Clearly

In the first paragraph, get straight to the point. Mention the purpose of your letter and the exact dates of your planned vacation. For example, “I am writing to request vacation leave from [start date] to [end date].”

Step 4: Provide a Reason (Optional)

While not always necessary, giving a brief reason for your absence can add a personal touch. Keep it concise and professional.

Step 5: Offer Support and Solutions

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Acknowledge your responsibilities and offer solutions for your absence. Suggest ways to ensure your work is covered, whether by delegating tasks or completing work in advance.

Step 6: Express Gratitude

Thank your manager for considering your request. A simple sentence expressing your appreciation can make a big difference.

Step 7: Close Your Letter Politely

End your letter with a formal closing, such as “Sincerely,” followed by your name.

Template for a Simple Vacation Request Letter

Subject: Vacation Request – [Your Name] – [Dates of Vacation]

Dear [Manager’s Name],

I am writing to formally request vacation leave from [start date] to [end date]. [Optional: Briefly mention the reason for your vacation.]

During my absence, I propose the following plan to ensure my responsibilities are covered: [Briefly outline your plan].

I appreciate your consideration of my request and am willing to discuss any concerns you may have. Thank you for your understanding.

Sincerely, [Your Name]

Tips from Personal Experience

Timing is Everything: Request your vacation well in advance. This shows respect for your team’s planning and workload.
Be Flexible: If possible, show flexibility in your dates or plans to accommodate any pressing work priorities.
Keep it Professional: While it’s tempting to express how much you need this break, maintain a professional tone throughout your letter.

Real-Life Example

Once, when planning a two-week trip to Japan, I informed my manager six weeks in advance, outlined how my projects would be managed in my absence, and even suggested a colleague who could cover for me. This proactive approach was appreciated, and my vacation was approved swiftly.

Writing a vacation request letter doesn’t have to be complicated. By following these simple steps and utilizing the template provided, you can compose a letter that is professional, considerate, and effective.

Remember, the key is in the details and in showing respect for your team’s needs while ensuring your well-deserved break is granted.

I’d love to hear your thoughts and experiences with vacation requests. Have you used a similar approach, or do you have tips to share? Leave a comment below and let’s discuss the best strategies for a smooth vacation request process.

This structured approach ensures your request is not only heard but approved, allowing you to enjoy your time off without worry.

Vacation Request Timeline Calculator

Frequently Asked Questions (FAQs)

Q: how do i write a vacation request letter to my boss.

Answer: When I write a vacation request letter to my boss, I make sure to be clear and concise. I start by stating the purpose of the letter, which is to request time off.

Then, I include the specific dates of my planned vacation and briefly mention why I’m taking this time off, if it’s relevant. I also assure my boss that I will manage my work responsibilities accordingly, either by completing tasks in advance or by delegating them to a colleague.

Lastly, I express my willingness to discuss the request further if needed and thank my boss for considering my request.

Q: Should I Mention the Reason for My Vacation in the Letter?

Answer: In my experience, it depends on the company culture and my relationship with my boss. If the reason for my vacation is a major life event, like a wedding or a family reunion, I usually mention it as it adds a personal touch and explains the significance of the request.

However, if I’m just taking time off for a general break or holiday, I keep it simple and focus on the dates and logistics of my absence.

Q: How Far in Advance Should I Submit My Vacation Request Letter?

Answer: I always aim to submit my vacation request letter as early as possible, typically at least a month in advance.

This gives my boss and team enough time to plan for my absence and ensures that my vacation time doesn’t conflict with important project deadlines or busy periods at work.

If I’m planning a longer vacation, such as two weeks or more, I might even give two to three months’ notice.

Q: What Tone Should I Use in the Letter?

Answer: The tone of my vacation request letter is always professional yet polite. I make sure it’s formal enough to show respect to my boss and the organization, but I also keep it friendly and cordial.

This balance helps in conveying my request positively without seeming too casual or demanding.

Q: Is It Necessary to Offer a Plan for My Workload During My Absence?

Answer: Yes, I find it very helpful to include a brief plan for how my work will be managed in my absence. I either propose completing tasks ahead of time or suggest colleagues who can cover for me.

This shows initiative and responsibility, and it reassures my boss that my absence won’t negatively impact the team’s workflow.

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The post offers practical advice on crafting a professional and effective vacation request letter. It emphasizes the importance of clear communication and planning, providing a step-by-step guide, a customizable template, and real-life examples. The post also includes tips for success, such as avoiding peak business times and maintaining a respectful tone. Overall, it’s a very informative and well-structured guide that can be immensely helpful for anyone needing to write a vacation request letter

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how to write a vacation letter for work

Writing a vacation letter for work is pretty straightforward. Start by addressing your immediate supervisor or the HR department, then clearly state the purpose of your letter—that you’re planning to take some time off.

‘Mention the specific dates you’ll be away and how you plan to ensure your responsibilities are covered during your absence, like delegating tasks to a coworker or finishing projects in advance.

It’s always good to express your willingness to assist with the transition before you leave. Keep the tone polite and the content concise; your aim is to inform and coordinate, not to over-explain or justify your need for a break. Remember, taking time off is a normal part of work life!

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What is a Leave Application Letter?

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications

Sick Leave

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse.

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

Study Leave

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years.

Sabbatical

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

Vacation/Holiday Request Letter

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

Emergency Leave Application

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

How to write a leave application

Here are 8 quick steps to aid you in writing your leave application.

Check your organization’s leave policies: Review the leave policy in your organization to find out what is required to request a leave application and the mode of request that will give you a better chance of getting your leave approved.
Address the letter to the appropriate person: Simple yet key-address the request to the right channel. You would have gotten this detail from your employee policy guide or handbook, so you know who has the authority to approve your application.
Use a professional salutation: Use a formal tone and adopt formal salutations. For instance Dear instead of hello.
State your reasons for writing: Share your intentions from the first paragraph so the reader knows why you are reaching out and can assess any information you present in the body of your request.
Specify the start and end date of your leave: Don’t be vague, specify the date your leave is expected to commence and the end date. If you are not sure of an end date. Put a tentative end date and let them know that it is subject to change.
Share details of how your tasks would be handled in your absence: share the deliverables you would handle before you leave and the plans you have made to ensure that your work does not suffer in your absence, by either delegation or sharing a contact list of who holds what while you are away. Where applicable you can offer to show up in cases of emergencies.
Express Appreciation: Express your gratitude to the recipient for taking the time to review your request and in anticipation of their consideration and kind understanding.
Provide A Way To Reach You: Always provide a number or emails through which you can be contacted while away.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month.

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever.

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority.

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree.

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

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With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data.

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

Top Leave Application Template for HR and Employers

Maternity Leave Application Form

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country.

Paternity Leave Application

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

Travel Request Form

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

FAQs on Writing a Leave Application.

Q: What should I include in a leave application?

Your leave application should have your name/personal details, a clear subject line, the receiver’s information, a formal salutation, the reason for the leave and the duration, your contact information, and your plans on how your responsibilities would be handled in your absence.

Q: How long should a leave application be?

A leave application should be at most one page long. Your application should be paunchy and straight to the point.

Q: Can I apply for leave via email?

Yes, you can apply for your leave via email.

Q: How far in advance should I submit my leave application?

A minimum of two weeks’ notice is ideal, so you can give your employer time to make plans to manage your absence.

Q: How should I address my leave application if it’s for an emergency?

Communicate the emergency, apologize for the short notice, and provide the time you expect to be away.

Q: Do I need to provide a reason for my leave?

Only if it is an emergency or unplanned. To be on the safe side, check the leave policy of your organization.

Q: What should I do if my leave application is denied?

If this happens politely ask for clarity and check for possible alternatives in terms of dates or adjustment of the duration.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave.

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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Holiday Request Letter

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Manager's Name]

[Company Name]

[Company Address]

Dear [Manager's Name],

I hope this letter finds you well. I am writing to formally request time off from work for a holiday. As we approach [start date] to [end date], I would like to take a break to rejuvenate and spend quality time with my family/friends.

I understand the importance of maintaining a smooth workflow in the company, and I am committed to ensuring that my responsibilities are handled properly during my absence. In my absence, I will ensure that all necessary tasks are completed, and I am willing to provide guidance or training to a colleague if needed to ensure a seamless workflow.

I have reviewed the company's policies and procedures regarding leave requests, and I am confident that my absence will not disrupt the team's operations. I will make sure to complete all pending tasks and delegate any ongoing projects to a colleague before I leave.

I assure you that I will remain reachable during my time off for any urgent matters that may arise. However, I kindly request that any non-urgent matters be directed to [Colleague's Name] during my absence. They have kindly agreed to assist with any inquiries or issues that may come up.

I understand that my absence may require some adjustments, and I am more than willing to work with you to ensure a smooth transition during this period. I believe that taking this holiday will allow me to return to work refreshed and ready to contribute more effectively to our team's goals.

Thank you for considering my request. I am looking forward to your positive response. Please let me know if there are any forms or procedures that need to be completed to formalize this request.

[Employee ID (if applicable)]

[Department/Position]

[Signature (if a physical letter)]

Enclosures: [If you are including any supporting documents or information]

(Note: Make sure to tailor the letter to your specific situation and company policies. This is a general template and may need adjustments to suit your needs.)

Three Days Holiday Leave Application (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional three days holiday leave application.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Three-Day Holiday Leave Application

First, find the sample template for three days holiday leave application below.

Subject: Application for Three Days Leave

Respected Sir/Madam,

Due to some personal family matters that require my urgent attention, I will not be able to attend school from [Start Date] to [End Date]. I kindly request you to grant me leave for these three days. I want to assure you that I will take the responsibility to cover up with the lessons and assignments that I will miss during my absence.

I apologize for any inconvenience caused due to my absence and greatly appreciate your understanding in this matter.

Thank you for your attention to this matter. I look forward to your favorable response.

Yours sincerely, [Your Name], [Your Roll Number], [Your Class and Section]

Date: [Current Date]

Application for Holiday Leave for Family Vacation

To, The Manager, [Company’s Name], [Company’s Address], [City, State, Postal Code],

I, [Your Name], working as a [Your Job Position] in the [Your Department] department, am writing this letter to kindly request you to grant me leave from [Start Date] to [End Date] as I am planning to go on a vacation with my family.

I assure you that I have delegated my responsibilities to [Colleague’s Name], who has kindly agreed to cover for me in my absence. I am confident that he/she will take care of all the necessary tasks efficiently. I will also ensure that my work until the leave period is up-to-date, and there won’t be any pending tasks.

I humbly request you to consider my application and grant me leave for the mentioned period. I am ready to provide any further information that you may need in this regard.

Thank you for your understanding and consideration.

Application for Three Days Leave for Health Check-up

To, The Principal, [School Name], [School Address], [City], [State], [Pin code]

I understand the importance of regular attendance at school, but under the circumstances, I hope you would consider my request. I believe that being in good health is crucial for effective learning, and therefore I need to attend this medical check-up.

Yours sincerely, [Your Name] [Roll Number] [Date]

Application for Holiday Leave for Attending a Wedding

Dear [Recipient’s Name],

I hope this letter finds you in the best of health and spirits. I am writing to formally request for a leave of absence from work, scheduled from [Start Date] to [End Date], as I have to attend a family wedding in [City Name].

The event is of great importance to my family and my presence at the wedding is obligatory. It is a significant occasion that allows us to maintain our close familial ties and take part in the joyous union of two individuals.

I understand that my absence may cause some inconvenience, but I assure you that I have planned my tasks accordingly. I have delegated my responsibilities to [Colleague’s Name], who has kindly agreed to oversee my work during this period. Furthermore, I will be reachable via email and phone for any urgent matters that may arise.

Thank you for your understanding and support. I am looking forward to your positive response.

Yours sincerely, [Your Full Name] [Your Position] [Your Contact Information] [Today’s Date]

Application for Three Days Off for Personal Matters

Subject: Application for Three Days Leave for Personal Matters

I am writing this letter to formally request a leave of absence for three days from [Start Date] to [End Date]. I need this time off due to personal matters that require my immediate and undivided attention.

I understand the responsibilities of my position and have hence taken all necessary steps to ensure that my absence does not disrupt the normal function of our team. I have delegated my tasks to [Co-worker’s Name] who has kindly agreed to cover for me during this period. I am confident that they will handle all matters competently, ensuring that the workflow remains smooth.

I sincerely apologize for any inconvenience caused due to my sudden leave and I am thankful for your understanding. I look forward to your positive response.

Thank you for considering my request.

Yours faithfully,

Application for Leave for Pursuing a Short Course

To, The Principal, [Your School’s Name], [Your School’s Address], [City, State, Postal Code]

I understand that my absence from school for this period might cause a disruption in my academic progress. Therefore, I am ready to take extra measures to cover up for the missed classes and academic content. I would be grateful if you could instruct my teachers to provide me with the necessary assignments and lessons, which I promise to complete within the stipulated time frame.

Yours sincerely, [Your Full Name] [Your Roll Number/Class] [Date]

How to Write Three Days Holiday Leave Application

7 Samples Of Vacation Leave Application

Want to write a leave application for traveling? Vacation leave is usually taken by employees of companies for the purpose of travel, rest, relaxation, etc. Many companies offer vacation leaves to cultivate a healthy work-life balance for their employees. If you do not know how to write Vacation Leave Application then here I am going to give some samples of applications for vacation leave letters. See these below…

Table of Contents

What To Include In Leave Application For Vacation:

There are certain sections that are essential to include when drafting a leave application in a letter format to the HR Manager or your supervisor.

Receiver’s Name & Address:

Add the name and address of an individual to whom the letter is concerned.

Subject Line:

Add ‘Leave Application’ in your subject line along with other details (If required)

Salutation:

Add the Recipient’s Name. If you identify the person, use the first title only.

Body of the Letter:

You must state the purpose for your absence, duration of your unavailability, name of the colleague who will watch for your work, and point of contact (mode and time availability).

Thank you note:

Thank the reader for acknowledging the leave

Complimentary Closing:

Add formal closing only.

Add your full name.

Job Position:

Add your job title. This is an optional field.

Add the present date

Vacation Leave Application:

A Vacation Leave letter should be respectful, complete, and clear. As you consult the Vacation Leave letter samples, keep these key points in mind. So, see below the samples of vacation leave applications. See below the samples.

Subject: Leave Application For Vacation

Dear Sir/Madam,

With due respect, I want to inform you that I am going out of the station with my parents. We have a month-long traveling plan. We plan this family tour once a year, so here we go. For this purpose, please lend a helping hand to me. My parents cannot leave me alone here, and although this is a family trip, they cannot leave any of us here.

Kindly grant me leave for one month [Mention The Time] . Then, I will join office on the very first day of [Rejoining Date] . I will be very thankful for your kind approval.

Yours Sincerely, [Your Name] [Your Contact No.] [Date]

Download The Sample 1 Of Leave Application For Vacation In MS Word File

I am writing this letter to formally request my vacation leave ahead of time. I would like to take my vacation time for the [Date] through [Date] in order to take a cruise trip through the Bahamas with my wife. I think you will find that I have not used up enough vacation days this year to prevent me from being absent from work for this length of time and have always endeavored to conduct myself with integrity in the office.

I am planning to finish all currently incomplete projects between now and [Date] and send in any remaining ones by fax. I feel very confident that the rest of the team will be able to continue excellent work in my absence. If there are any important work-related questions or concerns, I can be reached by email during my leave at [email] and will respond when time and an Internet connection become available to me.

If any clarification or follow-up from me is needed in this matter, please do not hesitate to contact me by email at the address already provided above, or by [Phone Number] . I look forward to your response and thank you for your consideration.

Yours sincerely,

[Your Name] [Your Contact No.] [Date]

Download The Sample 2 Of Leave Application For Vacation In MS Word File

This letter is a formal request for one week’s vacation leave from [Date] to [Date] . I will be back at work on [Date] . My wife and I are planning a vacation for the first time in five years.

All of the projects that I am working on will be completed before the leaving date. I have asked other members of my team to make sure that all of my responsibilities are covered while I’m away, and they have agreed. My team leader has agreed with my vacation request. I have enclosed a letter from her.

If you have any questions or considerations, I can be reached at [Your Phone Number] or [Your email Number] . While on vacation, I will be checking my email every day, so I can be reached if it is urgently needed.

Thank you for considering my request. Please let me know if my vacation request has been approved at your earliest convenience, so I can finalize our flight and hotel bookings.

Download The Sample 3 Of Leave Application For Vacation In MS Word File

Dear Sir/ Madam,

I am [Your name and employee ID] . This letter is to inform you that I have to take a leave from work for a week as I am going to be traveling with my family for a vacation. I will be traveling from [Date] to [Date] . I assure to complete all the projects I have started before leaving. Any pending work will be sent by mail. I am sure the team will carry on the work seamlessly in my absence. In case of an emergency, I can be reached at [Contact Information] . I will respond back when time and a stable internet connection are available to me. I will join back my work immediately after that.

Download The Sample 4 Of Leave Application For Vacation In MS Word File

At this time, I would like to put in my request for one week’s worth of vacation that would run from [Date] to [Date] . My family and I would like to spend the Thanksgiving holiday with our extended family back east and we need to start making arrangements now in order to make the trip as comfortable as well.

In anticipation of my vacation, I have already started to put together all of the necessary templates I will need to fill in for my work. I have also discussed my vacation with my colleagues and have several people who are more than willing to attend to my customers while I am gone. I will take the time to make personal introductions over the phone between my customers and the stand-in sales representatives before I leave.

If you need to discuss this any further or need clarification on this request, please feel free to call me at [Phone Number] , or [Email Id] . Your response to this issue would be greatly appreciated so that I can begin to make the necessary arrangements.

Sincerely Yours,

Download The Sample 5 Of Leave Application For Vacation In MS Word File

List Of Leave Application Letter

I am writing this letter to request a vacation leave from [Date] to [Date] . I have planned to go to the Bahamas to spend some time away with my family. We have been planning this trip for over a year now, and as my leave balance would indicate, I have not taken any extended leaves ahead of this trip.

The project that my team is currently working on is in its final stages with most of the work completed. I believe my capable team members will be able to manage the remaining work and finish the project well before the deadline. However, I recommend [Collegue Name] to be assigned my responsibilities in my absence as she is the senior-most member of the team after me and has been engaged with this project right from the start.

Furthermore, in case of any unexpected developments or emergencies, I shall be available for contact on phone and through e-mail. I am looking forward to a favorable response to my leave application.

Sincerely yours,

Download The Sample 6 Of Leave Application For Vacation In MS Word File

Please treat this email as a formal application to request a leave of absence for a period of 21 days, starting [Start Date] . During this time, I will be traveling to visit my family abroad.

As I will be away for quite a while, I have transferred my duties to my associate [Collegue Name] . I have also informed him/her of my emergency contact number, [Contact Number] , in case he/she needs to get in touch with me on an urgent matter related to my deliverables.

I will resume my duties at work on [Date] .

I look forward to your approval of my request for leave.

Best regards,

Download The Sample 7 Of Leave Application For Vacation In MS Word File

Leave Application for Office – 13 Samples, Formatting Tips, and FAQs

Are you looking to take a break from work and need to write a leave application? Whether you’re feeling unwell, have a family emergency, or need a vacation, writing a leave application is essential to workplace etiquette in India.

In this article, we’ll guide you through everything you need to know to write a leave application that will help you get the time off you need without any hassle. From understanding the types of leave available to you to tips for writing a professional and polite application, we’ll cover it all.

We’ll also provide a leave application format that you can follow, along with multiple samples for the different types of leave, including annual, sick, maternity, paternity, casual, and bereavement.

By the end of this article, you’ll have a clear understanding of how to write a leave application that will get approved by your employer, ensuring that you can take the time you need without worrying about any negative impact on your career. So, let’s get started.

1 Leave Application for Office for Personal Reason
2 Sick Leave Application for Office
3 One Day Leave Application for Office
4 Medical leave application for Office
5 Casual Leave Application for Office
6 Marriage Leave Application for Office
7 Wedding Leave Application for Office
8 Holiday Leave Application for Office
9 Maternity Leave Application for Office
10 Emergency Leave Application for Office
11 Death Leave Application for Office
12 Family Function Leave Application for Office
13 Leave Application for Office in Hindi
14.1 Components of a Proper Leave Application
14.2 Structuring the Application
15.1 What is the format for writing a leave application for office?
15.2 What should I mention in the reason for leave section?
15.3 Is it necessary to mention the duration of the leave?
15.4 Can I apply for leave via email?

Leave Application for Office for Personal Reason

To, The Manager, [Company Name], [Office Address]

Subject: Leave Application for Office for Personal Reason

Respected Sir/Madam,

I am writing to request a leave from [start date] to [end date] due to some personal matter that requires my urgent attention. Therefore, I request you to kindly grant me leave for the particular dates as mentioned above. I assure you that I will complete all my pending work before availing the leave.

Thank you for your support and understanding.

Sincerely, [Your Name]

Leave Application for Office for Personal Reason

Sick Leave Application for Office

To, The HR Manager, [Company Name], [Office Address]

Subject: Sick Leave Application for Office

I am writing to inform you that I am suffering from [mention the illness] and I have been advised complete rest by the doctor for [number of days] days. Therefore, I request you to kindly grant me sick leave from [start date] to [end date]. I will make sure to complete my pending work before my leave starts.

One Day Leave Application for Office

Subject: One Day Leave Application for Office

I am writing to request a one-day leave from work on [date]. I need to [mention the reason for the leave]. I have completed all my pending work and informed my colleagues of my absence. I will make sure to come back to work the next day fully charged and finish any pending work.

Thank you for your understanding.

Medical leave application for Office

Subject: Medical leave application for Office

I am writing to inform you that I have to undergo a medical procedure on [date] and the doctor has advised me to take [number of days] days of rest. Therefore, I request you to kindly grant me medical leave from [start date] to [end date]. I will complete all my pending work before my leave starts and would keep you informed of my recovery.

Casual Leave Application for Office

Subject: Casual Leave Application for Office

I am writing to request a casual leave from [start date] to [end date]. There is [mention the reason]. I will make sure to complete my pending work before my leave and would resume work on [return date].

Marriage Leave Application for Office

Subject: Marriage Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I am getting married. I need this time to make necessary arrangements for my wedding. I assure you that I will complete all my work before my leave and any urgent matters can be directed to [colleague name]. I hope you understand my situation and grant me the leave.

Thank you for your understanding and support.

Wedding Leave Application for Office

Subject: Wedding Leave Application for Office

I would like to request for leave of absence from [start date] to [end date] as I will be attending my family member’s wedding ceremony. I request for your approval to be allowed to take off for these dates. I will ensure to complete all pending tasks and make necessary arrangement for my absence.

Holiday Leave Application for Office

Subject: Holiday Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I need to take a vacation . I assure you that I will hand over all my pending tasks to [colleague name] before my leave starts. Please grant me leave for the mentioned dates as I need to rejuvenate and come back to work with a fresh perspective.

Maternity Leave Application for Office

Subject: Maternity Leave Application for Office

I am writing to inform you that I am pregnant and my due date is approaching. Therefore, I request you to grant me maternity leave for the period of [number of weeks] starting from [date]. I will make sure to complete all my pending work before my leave and will inform you of any important updates during my absence.

Emergency Leave Application for Office

Subject: Emergency Leave Application for Office

I am writing to request an emergency leave from [start date] to [end date] due to [mention the reason for the emergency leave]. I assure you that I will complete all my pending work and would make sure to arrange for someone to take on my responsibilities during my absence. Please grant me leave for the mentioned dates as it is a personal emergency and requires my attention.

Death Leave Application for Office

Subject: Death Leave Application for Office

I am writing to request a leave from [start date] to [end date] as my [relation with deceased] has passed away. I need to take time off to attend the funeral and to take care of the necessary arrangements. I request you to kindly grant me leave for the mentioned dates and assure you that I will complete all my pending work before my leave starts.

Family Function Leave Application for Office

Subject: Family Function Leave Application for Office

I am writing to request a leave from [start date] to [end date] as I need to attend an important family function. I request you to kindly grant me leave for the mentioned dates and assure you that I will make sure to complete all my pending work before my leave starts. Please feel free to contact me in case of any urgent matter that needs my attention.

Leave Application for Office in Hindi

सेवा में, मैनेजर/HR मैनेजर, [कम्पनी का नाम], [ऑफिस का पता]

विषय: ऑफिस के लिए छुट्टी के लिए आवेदन

प्रिय सर/मैडम,

मैं [छुट्टी शुरू होने की तारीख] से [छुट्टी समाप्ति की तारीख] तक कुछ निजी मामले के कारण छुट्टी के लिए अनुरोध कर रहा हूँ। कृपया आप मेरे अनुरोध को मंजूर करें। मैं आपको आश्वस्त करता हूँ कि छुट्टी से पहले मैं अपने सभी अधिसूचित कामों को पूरा कर डालूंगा।

आपके समर्थन और समझ के लिए धन्यवाद।

आपका वाक्यसिद्ध, [आपका नाम]

Also Check: Leave Application in Hindi

Leave Application for Office Format

Taking a break from work is necessary for maintaining a work-life balance. However, requesting leave can often be stressful, especially when you’re unsure of how to write a proper leave application. Fortunately, with the right format, writing a leave application can be a hassle-free experience.

The following are the key components of a proper leave application for the workplace in India.

Components of a Proper Leave Application

Date: Start with writing the date on which you’re applying.
Subject: Mention the subject as ‘Leave Application’.
Addressee: Write the name, designation, and department of the person responsible for approving your leave.
Salutation: Use a polite and professional salutation like ‘Respected’ or ‘Dear’.
Reason for the Leave: Mention the reason for taking leave and keep it brief yet specific.
Date(s) of Leave: Mention the dates of your leave. Include the start and end dates to avoid any confusion.
Duration of the Leave: Specify the number of days you take leave.
Work Status: Let your employer know about your work status and whether you have all your pending tasks.
Contact Details: Provide your contact details, including email, mobile number, and address.
Closing: Conclude the application on a polite note, thanking the employer for their consideration.
Signature: Sign the application to make it official.

Structuring the Application

To make your leave application structurally sound, you can follow this format:

Introduction: In the beginning, mention the date and subject to understand the application’s objective clearly.
Reason: In the second paragraph, state why you’re taking leave.
Dates and Duration: In the third paragraph, mention the dates, including the start and the end date and duration for which you’ll be on leave.
Work Status: Provide your work status in the fourth paragraph, and inform them whether you’ll leave work pending/unfinished or have already finished everything.
Closing: In the final paragraph, thank your employer and offer to help co-workers if needed.

By following this format, you can structure your leave application, making it easy to understand and ensuring that all essential components are covered properly. Following a clear and concise format will also demonstrate your professionalism and dedication to your work.

What is the format for writing a leave application for office?

The format includes the date, the name of the recipient, subject line, a salutation, a brief reason for the leave request, the date range for the leave, and a closing note with your name and signature.

What should I mention in the reason for leave section?

You should mention the reason for your leave in a concise and clear manner. Avoid giving unnecessary details and stick to the key reason.

Is it necessary to mention the duration of the leave?

Yes, it is essential to mention the date range of your leave.

Can I apply for leave via email?

Yes, you can apply for leave via email as well. However, it’s always best to check with your employer if they accept leave applications via email.

Sick Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
One Day Leave Application for Office – 5+ Samples, Formatting Tips, and FAQs
5 days Leave Application for Office – 7+ Samples, Formatting Tips, and FAQs
2 Days Leave Application for Office – 3 Samples, Formatting Tips, and FAQs
Medical leave application for office – 5+ Samples, Formatting Tips, and FAQs
Maternity Leave Application in Hindi – 3+ Samples, Formatting Tips, and FAQs

Holiday Request Letter

Last Updated On March 26, 2020 By Letter Writing Leave a Comment

A holiday request letter is important to inform your employer of your absence in a certain period. This helps the employer make arrangements for your backup to reduce inconveniences in the workings. It is also used for recording the leave days the employer is entitled to.

A holiday request letter is a formal document to notify the relevant parties of your absence, the number of days taken, and the purpose of leaving.

Tips for writing a holiday request letter

Specify the duration and dates for leaving and resuming work
Ensure the content is formal
Describe the reason for the leave request
Use professional and polite language to make the request
You may mention a person to cover your duties while you are away
Keep it brief and precise

Holiday Request Letter Templates

A holiday is necessary to reenergize you back to work. Have a look at our free holiday request letter that will enable you to write a convincing letter. Check out the sample letters below for more information.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

I write to request for a ____________ months’ holiday leave to spend with my ____________ back home in ____________. Since I joined the company ____________ years ago, I have not been able to visit ____________. I have ____________ days of accumulated leave and I wish to utilize them now.

I will start my leave on ____________and resume my duties on ____________. In my absence, I recommend ____________ to assume my duties until I return. I will also handover my reports and projects to you since it is the company’s policy not to leave anything unattended. I strongly believe that my work will not be affected by my absence.

I will dedicate more working hours to catch up on work and meetings that I could have missed. Please let me know of your approval so that I can continue with the holiday arrangements. I will resume work on ____________feeling refreshed to continue with my duties.

Thank you for your time and consideration of my holiday leave request.

Your Sincerely,

(__________________)

__________ __________ __________ __________

Date: _____ (Date on Which Letter is Written)

Subject: Permission for holiday

I am writing this letter to request you to grant me kindly…(mention duration) holidays from …. to …(mention dates) to attend to personal commitments. I will join the back office on ….(mention date).

…(mention reasons for availing leave).

I request you to grant me holidays for ….(duration) and oblige.

I will brief my team-mate …(name colleague) who will handle my work during my absence. You can contact me on the phone at ….. or mail me at …. for any urgent requirement.

Thanking you,

Yours Sincerely,

__________ (your name)

Holiday Request Letter Samples

When you need some time off to spend with your family on holiday, it is important to put in the request in writing. See a good example of a holiday request letter that will earn you instant approval.

Effie Sanders,

11 Brown Drive

Erlanger, KY 41018

United States

Date:____________ (Date on which letter is written)

Dianne Mcgee,

Dianne Florists

9 Newcastle Street

Ellenwood, GA 30294

Sub; Request for holiday leave of absence

Dear Ms. Mcgee,

I write this letter to request for a one month holiday to spend time with my family back home in Spain. I have not visited my parents since I joined the company one year ago. I wish to take a holiday leave from 1 st May 2019 to 1 st June 2019.

As it is company policy not to leave any pending work, I will ensure that all the project reports I am working on are completed and paperwork for the clients is filed. I recommend Andre Chapman to assume my duties in the project management department until I return. I have instructed him to email me any work matters that I may be of assistance. I do not oversee any delays in my workings while I am away.

Kindly contact me through my email [email protected] in case you have questions or need any clarification.

Please let me know if my request has been approved to that I can finalize my holiday arrangements.

Yours Faithfully,

Effie Sanders

I am writing this letter to request you to kindly grant me three weeks’ holiday from 23 September to 13 October 2013 to attend to certain personal commitments. I will join the back office on 14 October 2013. I also wanted to inform you that I have not availed long leave so far this year.

As I had mentioned earlier, I have enrolled for an 18-month PGDBA course through a Distance-Learning program conducted by Hudson University, Michigan. I have to compulsorily attend their contact program for one week, followed by first term examination in the next week.

Since I have to prepare for the same, I request you to grant me holidays for three weeks and oblige.

I will brief my team-mate Frank who will handle my work during my absence. You can contact me on the phone at 7638363545 or mail me at [email protected] for any urgent requirement.

Thanking you

Holiday Request Letter Email Formats

Are you looking to go on a holiday with your family and have no idea how to make the leave request to your employer? See the holiday request letter in an email format for your reference to create a quality letter.

Dear Mr. Larson,

This letter is a formal request for two weeks’ holiday from 7 th October 2020 to 21 st October 2020. I hereby submit this request with a month’s notice. It has been a very busy year and I wish to take this holiday to rest and be with my family. This holiday will renew my energy to be more productive in my duties. I hope to resume work on 22 nd October 2020.

In my absence, I recommend Anita Hatfield to back me up and assume my duties. I have discussed this issue with her and she has accepted. I will hand over the remaining reports and ongoing projects to her since it is company policy not to leave any work unattended. I will also be available to assist and you can contact me through my email [email protected] .

I assure you that I will do my best to catch up with what I have missed while I am absent. Please let me know of your decision in this matter so that I can proceed with the holiday arrangements. Thank you for considering my request and I hope for your approval.

Best wishes,

Candace Burgess

Employees request holiday leave to spend with their families or take some rest after a busy period at work. Holidays are important to reenergize a person back to work after taking a rest.

In a holiday request letter, ensure to include the dates of departure and resumption, the reason for the leave request, and the person to back you up when you are away. Use formal content and professional language.

Related Letters:

Holiday Letter
Holiday Greeting Letter
Holiday Business Letter
Holiday Extension Letter
Christmas Holiday Letter
General Holiday Letter
Holiday Cancellation Letter
Holiday Complaint letter
Business Holiday Letter
Holiday Letter Format
Holiday Letter for Employee
Holiday Invitation Letter
Template of Holiday Letter
Holiday Letter to School
Holiday Notice Letter
Perfect Holiday Letter
Sample Holiday Letter
Holiday Appreciation Letter
Corporate Holiday Letter
Official Holiday Letter
Holiday Letter To Boss
Holiday Approval Letter
Sample Letter For Planning A Holiday

Holiday Letter (Template & Examples)

Holidays bring a special opportunity to bond with families and friends. However, before planning or your holidays, it is always good that you write a holiday letter to your employers/colleagues. A holiday letter is often written to seek permission for absence from work for a particular period. The reason for availing these letters can vary. Some write the letters for personal commitments, while others simply want some free time to refresh their thoughts or for family bonding. Whatever the reason, you should always write your holiday letter properly so as to convince your employer to grant you the leave.

More often, people have people sometimes lack proper words to include in their holiday letters. Therefore, if you lack words t include in your letter, read on and learn some tips.

What to include in a holiday letter

Introduce your letter by salutations. Then proceed with your holiday permission request. Here, you’ll include the day you would want to start and end your holiday. Back it up with concrete reasons.
Inform your reader how you intend to complete all the pending tasks.
Include the name(s) of your colleagues who will fulfill your responsibilities in your absence.
Conclude your letter by providing your contact details.

Holiday Letter Format

Holiday letters are formal letters. Therefore, here is a format that can help you write a professional letter.

From [Your name & address]

Date [Date which the letter is written]

To [The recipients address]

Subject line [Holiday Permission]

Salutation [Dear Mr, Mrs, Miss],

I write this letter to ask you for a ________ [mention duration] holiday permission from __________ to __________ [include the dates]. I intend to use the holiday to __________ [give your reasons].

During the period, I will have little commitments as ill ensure I complete most of my tasks. However, I have liaised with __________ [name of colleague] to handle my responsibilities during my absence.

For any inquiries, kindly contact my through _________ [include your contacts].

I am looking forward to your approval.

Thank you in advance

Yours sincerely,

____________ [Your name]

Sample Holiday Letter

Carl Harrison

Store Manager

Trades Supermarket

20th Dec 2019

Billy Leroy

Human Resource Manager

Subject: Holiday Permission Request

Dear Leroy,

I write this letter to ask you for one-month holiday permission from 1st Jan 2020 to 31st January 2020. I intend to use the holiday to assist my ill mother to regain her health condition. She recently had a medical surgery and isn’t in a position to carry out her daily chores.

During the period, I will have little commitments as ill ensure I complete most of my tasks. However, I have liaised with Miss Ann Carlson to handle my responsibilities during my absence.

For any inquiries, kindly contact me through +1 616 123456789 or [email protected] .

Holiday Letter Examples

Free Sample Invitation Letter Template On Ceremony

Types Holiday Letters

Holiday letter to employees.

Holiday letter to employees are letters written by employers to their employees/workers to notify them of the forthcoming holiday. In the letter, the employer appreciates the employees for their commitment. a holiday letter to employees include the following:

Warm greetings
Dates when the letter is written
Dates and duration the holiday is to begin and take respectively.
Appreciation/gratitude to employees

Holiday letter for school

A holiday letter for school is usually written by a class-teacher or principle to the parent or student informing them of the forthcoming holidays. The recipient is notified to prepare for the holiday. It includes the following:

Date the holiday is suppose to start and duration
Recipients address
Date the letter is written
Date the holiday is suppose to end
Official sign off

Holiday letter to customers/clients

Holiday letters to clients/customers are often written to notify your customers that you will be on a holiday from a particular date and or a particular duration. When you notify your clients prior to your absence, you’ll make them aware hence maintaining positive business relations. Some of the things to include in such letters include:

The date that you’ll start your holiday and duration
Name of representative that will resume your duties
The date which you’ll return from your holiday
Your contact details

Holiday letters to the manager

Holiday letters to managers are letters written by employees to their managers seeking or permission for a holiday. Here, you need to include the following in your letter:

The date you’ll start your holiday and duration.
The reason why you need the holiday
How you intend to complete your pending tasks
Names of colleagues who will presume your responsibilities while you are away
Contact information
The date you’ll return

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5 Sample Holiday Letters | How To Write? Template, Format, Sample and Examples

February 9, 2024 by Prasanna

Sample Holiday Letters: Holidays are a time of mirth and joy, wherein we look back upon memories with nostalgia, rejoice, spread love and cheer with others. The speech and mannerisms of the content of a holiday letter differ according to the audience one is writing the letter to. So, the holiday letter one sends to their boss is going to be much more formal and very likely brief, in comparison to the letter one sends to their family, which is going to be informal and most probably longer.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Holiday letters are tokens of love that we send to our loved ones, hence they shouldn’t be written in haste but with care and consideration. It may sometimes be a task to figure how to go on about writing a letter properly. This article contains some free samples of holiday letters and tips that will provide you with an idea regarding the format and style of writing a holiday letter.

It may be possible that the person you’re writing the letter to does not celebrate the festival you’re sending them a letter for, so take this into consideration before writing the letter.
If you can, send a personalised letter instead of sending the same letter to a bunch of people. One would appreciate the former more.
Try adding a personal note at the bottom if you can, it adds a unique touch.
If you’re writing to your clients/customers, don’t forget to mention special offers, discounts, etc (if any).
If the letter is addressed to business colleagues, begin your letter with warm greetings and salutations, stating the reason for writing the letter.
If possible, appreciate the services of the colleague/the company you’re writing to.
If you are throwing a party, mandatorily mention the venue, time, and details of the party in the letter.

Sample Holiday Letter Templates

Below are some sample letters with reference to which you can write letters of your own.

Holiday Request Letter

Mr. Johnny Cash 23, Elysian Street London 236578

I write you this letter as a request to kindly grant me three weeks leave from 23rd January to 14th February to visit my family for a gathering. I would really like to take a few days off and visit my parents as I haven’t availed a single day’s leave this year.

It is my parents’ 25th marriage anniversary, and I have to travel 2,500 kilometres away for the same. Since this is a one-time occasion that I wouldn’t have the chance to relive, I request you to please grant me a three weeks long holiday.

I will brief my colleague Robert who will take care of my work during my absence. If you wish to contact me, you can do so by reaching me via my cell 8973452671 or mail me at [email protected] in case of any emergency.

Awaiting a positive response.

Thanking you

Yours Sincerely, Keisha Malik

Holiday Thank You Letter

Block 17 Lakeview Society Atlanta

Dear Sarah,

It’s been quite some time since we last spoke, which was two months ago. Feels a lot like an eternity rather than two months.

I happened to stumble upon some of the photos that we’d taken back then. I remember having the time of my life with you. You’ve been a very dear friend, and at that time you were a brilliant host.

I’m really sorry for taking so long to write to you, I’ve just been really busy with my new job in the city. I recently moved into my own house, and setting up the furniture and renovating the space took up a lot of my time.

Anyway, I’m all settled now thankfully. I was wondering if you could come over to my place and stay for a couple weeks? My house is spacious enough for another person to live and I’m excited for you to see it!

Hoping to see you soon,

Holiday Letter to Family

Sector 21, Cloud 36, Ghansoli, Navi Mumbai

15th March, 2021

Dear Mummy,

I’ve missed you dearly. I’m really sorry for not writing to you sooner, college placements and projects were eating me alive. Speaking of which, I got placed into my dream company! I’ve never been happier in my entire life, Mummy. You know how I was toiling day and night just for this.

Since I’ve finally made it, I would like to celebrate this joyous moment and spend some time with you before starting my work. I’m planning on booking a room for us both in a hotel in Goa, where we will be staying for a week. I’ll take you around to the best restaurants and the most beautiful beaches, Ma. You’ll love it so much.

I’m really looking forward to see you, please write to me as soon as you can, so that I’ll fix the date for the trip and book tickets as soon as possible.

Yours lovingly, Anushka.

Holiday Letter to Friend

Block 9, Brevue Hills, Sacramento

I hope you’re well. I’m writing to you because I want to invite you to spend a few weeks with me during Christmas. It’s been quite some time since we last met, and I’d really like to catch up with you.

The city’s beautiful. Fast cars and long lanes, it’s all you’ve ever wanted, Jade. I would really like to show you around and take you to some of my favourite places. They’ve got beautiful restaurants and diners, huge buildings and skyscrapers, the ones we dreamt of visiting when we were younger. I’m sure you’ll love it.

Let me know what you think. If you decide to come, we can start planning the vacation.

Looking forward to see you!

Yours lovingly, Naina

Holiday Letter from Company

President Sirius Cybernetics Corp. Sandra Stand, Bombay – 113865

December 10, 2020

Dear Employees,

The company is ecstatic to announce to all of you that we are giving you all a two week holiday to celebrate Christmas. Before your departure, we have decided to throw a dinner party, and would really like it if you brought you family along to the dinner as well. This is a time of happiness that we would like to celebrate with you all, for you are just like family to us after all.

Happy holidays!

Sincerely, Ms Aisha Bhattacharya

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Career Advice > Professional Development > Nursing School > How to Write a Motivational Letter for Nursing

How to Write a Motivational Letter for Nursing

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Unlike a nursing resume or cover letter , a motivational letter for nursing lets you dive deeper into why you’re drawn to the nursing profession, how you envision your future in this career, and what makes you an outstanding candidate who can make a real difference for your future patients, employer, and the medical field as a whole.

In this article, we’ll walk you through the essential steps to write a motivational letter — one that captures your drive and commitment to the job or program you’re aiming for. Additionally, we’ve included a free motivational letter for nursing to spark your creativity.

What Is a Motivational Letter for a Nurse?

A motivational letter for nursing is a personalized document typically submitted as part of your application for nursing school, a scholarship, an internship, or a job. The letter serves two key purposes:

It highlights your love and dedication for nursing.
It convinces the reader that you’re the ideal candidate.

You’ll typically write one of three types of motivational letters:

A motivation letter for nursing students is for applying to academic institutions. Focus on showing your passion for the field, relevant volunteer experiences, and why you’re a good fit for your chosen nursing school .
A motivation letter for a nursing job is for applying to nursing positions . It should highlight your skills and past work experiences, and explain why you’re the best candidate for the job.
A motivation letter for a nursing scholarship is for seeking financial support for your nursing education or research project. It should emphasize your academic achievements (such as good grades in prerequisite classes ), career goals, and why you deserve the scholarship or grant .

4 Tips to Write a Great Nurse Motivation Letter

1. start with a catchy introduction.

Start with a sharp, attention-grabbing introduction. What sets you apart? Share a compelling story or an interesting fact about why you’re drawn to nursing. You can also briefly outline your key qualifications, which can include:

Awards and recognitions
Certifications, such as BLS
Relevant work experience
Higher education
Preceptorship experience
Leadership roles
Previous career in another related field

2. Share Your Passion

There are so many career paths out there, so why did you choose nursing ? Describe specific experiences that inspired you to choose this path. For example, in an application letter for a nursing student , you could share a personal story about when you realized nursing was your calling, such as caring about a sick relative. Let your passion for helping others shine through.

3. Back It Up With Relevant Experiences

Passion is great, but action is even better. If you’re truly passionate about something, it’ll translate to real-world experiences, such as volunteer work, internships in your chosen specialty (like oncology nursing or pediatric care ), or hands-on projects in your field. Employers and admissions committees want to see that your enthusiasm has led to tangible results.

Wondering how to write a motivational letter for nursing with no experience? Check out our article about what makes a good nurse to get an idea of some skills to highlight in your letter.

4. Explain How You’re a Great Match for the Opportunity

Explore the mission and values of the company or program and think about what they want in a candidate. Who would be an ideal fit for the role? Next, explain why you’re the perfect fit.

Highlight your relevant experiences and specialized knowledge, and show how your goals and values align with what they’re looking for. You can also mention relevant soft skills to show that you’re not just an excellent nurse, but also a great teammate .

Sample Motivational Letter for Nursing

Elena Odina

5555 Wilson Avenue

Los Angeles, CA 90004

555-555-5555

[email protected]

[Date] Admissions Committee St. Francis University 111 Harper Road Los Angeles, CA 90001

Dear Members of the Admissions Committee,

As someone deeply committed to the art and science of compassionate care, I’m excited to apply for the bachelor of science in nursing (BSN) program at St. Francis University. My journey into healthcare started with a rewarding three-year volunteer role at a hospice care facility, where I’ve witnessed the transformational power of caring. It was during this time that I knew for certain that nursing was my calling — a career I’m committed to dedicating my life to.

Fueled by a passion for making an impact in people’s lives, I took the next step in my career as a medical assistant at an end-of-life care facility. I was deeply moved by the moments of relief and comfort I could provide to patients and their families. The final moments of life are incredibly precious, and I felt honored to help people make the most of them. However, in my current role, I’ve realized that I want to expand my scope of practice and do more for my patients, which is why I’ve decided to pursue a nursing degree.

The nursing program at St. Francis University inspires me with its focus on both evidence-based and compassionate care. The Christian perspective of your program adds a spiritual dimension to patient care, which is essential for the palliative care I want to focus on.

Lastly, I completed a three-month preceptorship in a palliative care clinic for cancer patients. I saw how the blend of medicine and spirituality can create profound changes in people’s lives. My preceptor, who studied at your university, inspired me to follow in her footsteps and apply.

In summary, I look forward to the opportunity to bring my passion and dedication to St. Francis University. I believe that this program is exactly what I need to build a successful nursing career and contribute meaningfully to the lives of patients in their final stages of life.

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How to Write an Appeal Letter for Schengen Visa Refusal

As stated in Article 32(3) of the Visa Code of the Schengen Agreement those who have been refused a visa have the right to appeal the decision. This can be done through a Schengen visa appeal letter.

An appeal letter for Schengen visa refusal is a formal written document that an applicant submits to the relevant embassy or consulate of a Schengen country to request a review and reconsideration of a previously denied Schengen visa application.

The appeal letter must be well-structured, address refusal reasons thoroughly, and present your case persuasively, ensuring you have the best chance of success.

Also read: Top reasons for Schengen Visa denial.

What Should an Appeal Letter Contain?

An appeal letter for refusal of a visa should contain the following information:

Your personal details . The letter must contain details about the person writing it, such as their name and surname, date and place of birth, passport number, as well as their current address. You are strongly advised to put your email address and phone number in the letter as well.
The date when your application was rejected. T ake care to mention at the very beginning when you received the rejection letter on your application.
The reason behind your visa refusal as stated in the rejection letter you received.
Why you believe the rejection was incorrect . Explain why you think your application was wrongly rejected, and why they should approve it. List the reasons, if more than one, why you believe the decision on the denial of your application must be overturned. This is the most important part of the letter so pay attention to it!
Your signature. A fter you write your letter, print it and sign it at the end. Letters submitted without signature will be turned down.

How to Write an Appeal Letter for Schengen Visa Rejection?

Like any document, an appeal letter should follow a specific structure. Use the structure provided in the sample below as a guide.

Address the appeal letter to the competent authority.

Paragraph 1:

In the first paragraph, you should introduce yourself, your name, home address, date and place of birth, and passport number. Tell the reason why you are writing this letter. Indicate when you applied for a Schengen visa, and where, as well as under what purpose you wish to visit the Schengen zone.

Paragraph 2:

State when you received the rejection letter for your visa application and the reasons on which the denial was based, if any. Assert the reason(s) why you believe that your application was denied incorrectly.

Paragraph 3:

Elaborate these reasons. Try to argue with them in a convincing way. You can use references, so you prove your assertion is not wrong. Write why they should approve your Schengen visa focusing on the reasons given behind the rejection. Remember that your application depends on how strong the grounds you base your appeal are on and how convincing you sound.

End the appeal with the date of your planned trip to create a sense of urgency especially if you really do not have much time left to wait.

Sign the letter.

Sample of a Schengen Visa Denial Appeal Letter

Here is an example of a Schengen visa appeal letter to help you understand how it should be written:

[Your Home Address][City, Country]

[Today’s Date]

[Embassy/Consulate of Schengen Country]

[Address of the Embassy/Consulate]

[City, Country]

Subject: Appeal against Schengen Visa Application Refusal

Dear Sir/Madam,

I, [Your Full Name], residing at [Your Home Address], born on [Your Date of Birth] in [Your Place of Birth], with passport number [Your Passport Number], am writing to formally appeal the refusal of my Schengen visa application. I submitted my application on [Date of Application Submission] at [Location of Visa Application], with the intention of visiting [Schengen Country/Countries] for [Purpose of Visit] from [Start Date of Trip] to [End Date of Trip].

I received the rejection letter dated [Date of Rejection Letter], which stated that my visa application was denied due to [State the Reasons for Visa Denial as mentioned in the letter]. I believe that this decision was made on an incorrect assessment of my application, particularly because [Briefly Mention Why You Believe the Decision Was Incorrect, e.g., “the consular officer determined that my ties to my home country were not strong enough, despite the evidence provided”].

Upon reviewing the reasons for denial, I wish to present further clarifications and evidence to counter the concerns raised. Firstly, [Elaborate on Reason 1, e.g., “I have submitted ample evidence of my employment and familial ties in my home country, including…”]. Secondly, [Elaborate on Reason 2, if applicable, e.g., “I have provided detailed travel itinerary and hotel bookings that clearly show my travel plans within the Schengen area…”]. These documents and explanations underscore my strong ties to my home country and my intention to return post my visit, as well as clarify any misunderstandings regarding my travel plans.

I respectfully request that my application be re-evaluated in light of this additional information. Granting me a Schengen visa will not only allow me to [State the Purpose of Your Visit, e.g., “attend the important conference”/”visit family”], but also ensure that my long-planned trip, scheduled to start on [Planned Trip Date], can proceed as intended.

I appreciate your attention to this appeal and hope for a favorable reconsideration of my visa application. I am prepared to provide any further information or documentation that may be required.

Thank you for considering my appeal.

[Your Signature (if sending a hard copy) ]

[Your Printed Name]

This example is for illustrative purposes only. Please ensure that you customize it to reflect your personal circumstances, and consult with legal or visa professionals if necessary.

When Should I Appeal My Visa Application Decision?

The embassy or consulate that has refused your visa application will specify the deadline for filing an appeal in the refusal letter you receive. This is usually within 15 or 30 days.

It’s very important to follow the deadline in the refusal letter. Missing the deadline may result in your appeal not being considered, and you may have to reapply for the visa instead.

How to Appeal a Schengen Visa Denial?

Typically, when your visa application is rejected, you’ll receive a letter explaining the reason why and whether an appeal is possible. The letter will notify where to submit your appeal letter. If you don’t receive this information, contact the embassy to inquire about the possibility of an appeal. If they say an appeal isn’t an option, you’ll need to reapply for a visa. This time, try to avoid the mistakes you made in your initial application to improve your chances of approval.

What Supporting Documents Do I Need to Include With the Appeal Letter?

The documents you should include with your appeal letter depend on the specific reasons for your visa rejection. Since the reasons for visa rejection vary from person to person, the required documents will also differ accordingly.

Unclear purpose of visit

If your visa was denied due to an unclear purpose of your trip to the Schengen Area, provide additional documents that you didn’t include in your initial application, and clarify your purpose. These documents might include:

Travel itinerary – in case you have already submitted such a document, try to submit a clearer and more detailed itinerary.
Letter of invitation – by a friend, an institution or organization, etc., in which they clearly explain why they wish you to go over.
Cover letter – in which you explain further what you will be doing, and why – in the Schengen Zone.

Not demonstrating proof of funds

Schengen embassies often reject visa applications because they think the candidate does not have enough money to support themselves during their stay in their territory. In case you are rejected for this reason, submit:

Current bank statements – adding extra money, if you can, since the former amount of money may have seemed as not enough to the embassy
Letter of support – by another person who claims that they will support you financially during your stay in Schengen, accompanied by their current bank account statement

Insufficient travel insurance coverage

If this is the case, purchase travel insurance from another company , or just update your current and submit a document that proves that, alongside with your appeal letter.

Suspicion you may not return to your home country

This is the most frequent reason why visas get denied. If you got this as the reason for your visa application refusal, try to submit at least one of the following, if possible:

Employment contract – if you submitted that during your application, obtain a letter from your employer in which they claim you are obliged to return to work, upon the end of your planned trip
Student enrollment – in case you did not submit it previously
Documents that show you own property , i.e. business, house, etc.
Certificates that prove you have family members in your home country , i.e. marriage certificate, child birth certificate, etc.

Where Should I Submit the Appeal Letter?

In general, you will have the opportunity to submit your appeal letter at the embassy of the Schengen country you wish to visit, or the embassy/consulate to which that particular country has outsourced visa submission and processing.

On the other hand, the visa appeal deciding body depends on the country that has rejected the visa. I.e. in Germany, the Administrative Court in Berlin is responsible for deciding on your visa refusal appeal. In Italy the Administrative Regional Tribunal, in Norway, the Directorate of immigration, in France, the Ministry of Foreign Affairs, etc.

What Is the Processing Time for a Schengen Visa Appeal?

The processing time for a Schengen visa appeal varies based on factors like the country to which you’re applying, the complexity of your case, and the embassy or consulate’s workload. Typically, the appeal process may take several weeks to a few months, with an average duration of around 2 to 3 months or longer in some instances. More complex cases or those involving legal issues may prolong the process.

What if My Appeal Letter Is Refused?

If your appeal letter is refused, you have other options. You can either apply for the same visa again or try a different type of visa.

If you choose to reapply for the same visa, make sure not to make the same mistakes as before. However, keep in mind that submitting a new application does not guarantee you will get the visa. Each application is reviewed separately, and approval is not guaranteed, even if you meet all the requirements.

What if My Appeal Letter is Approved?

If the authorities in the country where you appealed your visa decision approve your appeal, you will be notified just like you were for the visa refusal. Consequently, you are granted the Schengen Visa you applied for, allowing you to travel to the Schengen Area as per your planned itinerary. It’s a positive outcome, and you can now proceed with your travel preparations, ensuring you abide by the visa conditions and travel regulations during your visit to the Schengen countries.

Tips on Writing an Appeal Letter for Schengen Visa Refusal

Here are some tips to help you write a convincing appeal letter:

Understand the reasons. Carefully read the refusal letter to understand why your application was denied. Address these specific points in your appeal.
Be concise and clear. Write a clear and concise letter. Avoid unnecessary details or lengthy explanations. Get to the point quickly.
Professional tone. Maintain a respectful and professional tone throughout the letter. Avoid emotional language or blame.
Address the visa officer. Start your letter with “Dear Sir/Madam” or address the specific visa officer mentioned in the refusal letter if available.
Explain and correct. Clearly explain the reasons for your trip and how you have addressed the concerns raised in the refusal letter. Provide supporting documents where necessary.
Provide new information. Include new or updated information that strengthens your case, such as additional financial documents, a more detailed itinerary, or any relevant changes in your circumstances.
Demonstrate strong ties. Emphasize your ties to your home country, such as family, employment, property, or other commitments that ensure your return.
State your intentions. Reiterate your genuine intentions for visiting the Schengen Area and emphasize your commitment to adhering to all visa regulations.
Follow guidelines. Ensure that you follow any specific guidelines or procedures provided by the embassy or consulate for submitting appeals.
Proofread and format. Carefully proofread your letter for grammar and spelling errors. Use a professional format, including your contact details and a formal closing.
Supporting documents. Include copies of supporting documents mentioned in the letter, such as passport copies, refusal letter, updated bank statements, and travel itineraries.
Seek legal advice. If your case is particularly complex or involves legal issues, consider consulting with an immigration attorney or expert for guidance.
Be patient. Understand that the appeal process may take time. Be patient while waiting for a response.
Keep copies. Make copies of your appeal letter and all supporting documents for your records.
Follow-up. If you haven’t received a response within the expected timeframe, consider following up with the embassy or consulate to inquire about the status of your appeal.

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GPT pilot to write draft discharge letters at the UMC Utrecht

The AI for Health Team at the UMC Utrecht has developed an application that utilizes GPT to generate draft discharge letters for the ICU, NICU and Cardiology department. Once inspected and completed by the treating physicians, these letters are provided to a patient's general practitioner or next physician upon discharge, and typically include a summary of the patient's stay based on their medical records. Large Language Models like GPT hold significant promise for the healthcare sector, for example in reducing the administrative burden experienced by physicians. However, to harness this potential for clinical applications, the quality of the generated clinical notes must be meticulously evaluated. The initial step in this process is to validate the generated text, which involves systematically assessing the quality of the model's output. In collaboration with the Data Science Plan of the Julius Center, the application underwent rigorous validation for use in the neonatal and intensive care unit departments at the UMC Utrecht. The initial validation process revealed that GPT omitted facts at least once in approximately 40% of the draft discharge letters and hallucinated facts at least once in less than 30% of the drafts. The levels of omissions and hallucinations in the draft letters were deemed acceptable to continue to the next evaluation stage by the physicians involved in the study. Usability scores revealed that GPT’s draft letters were comparable in usability to physician’s letters.

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Utrecht University Heidelberglaan 8 3584 CS Utrecht The Netherlands Tel. +31 (0)30 253 35 50

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LinkedIn’s have nots and have bots

Frustrated and feeling hamstrung in their job searches on LinkedIn, some applicants say they have figured out a way to bust through the platform’s resume screening AI tools that they think are keeping hiring managers from seeing their credentials.

Software developers in Spain and Italy say they’ve created their own artificial intelligence bots that scan your resume, search for relevant jobs, and automatically submit hundreds to thousands of applications in the span of a few days — all while bypassing LinkedIn’s anti-bot measures.

The platform serves as a resume clearinghouse for its 1 billion members, with seven people getting jobs out of the 9,000 applications submitted every minute through its portal, according to the company. LinkedIn has deployed AI in recent years to help recruiters “find quality candidates quickly” and job seekers, who can pay $29.99 a month for Premium membership, find openings they may have otherwise overlooked, a company spokesperson said.

But some users are deploying their own AI bots to blanket LinkedIn job postings with their resumes — without forking out for Premium subscriptions — despite LinkedIn’s best efforts to block bots that scrape or automate activity on the site. It’s become a cat-and-mouse game that separates the have-nots from the have-bots : Job seekers flood employers with AI-generated applications while companies use LinkedIn’s AI to recruit and vet prospective candidates.

Madrid-based software developer Jorge Frias said he created his own OpenAI-powered bot last year that automatically writes and submits cover letters to LinkedIn Easy Apply job openings.

To get around LinkedIn’s anti-bot measures, Frias said he made sure his bots didn’t trigger LinkedIn’s detection software by applying for too many jobs too quickly. “You just need to make the system behave like a human — a fast, 90 percentile human with an impossibly large bladder,” he said.

So far, Frias said he’s gotten away with it: “No one from LinkedIn ever contacted me about the tool.”

Initially, less than 1% of his applications turned into interviews, the same rate as before, but he didn’t care. Once the software was up and running, Frias said he “just put the program to work in the morning and stopped it after 12 hours, without futile hours on my side.” It used to take him 30 to 60 minutes to manually apply for a single position. But his job search partner submitted applications every 5 to 10 minutes during the day over about 4 months, taking breaks to avoid detection.

His “conversion rate” of applications to interviews soared after his bot retooled his resume to optimize it for “applicant tracking systems,” which is one of the AI tools recruiters use to sift through candidates. One of those applications turned into Frias’ current job at e-security company Ascertia, he said.

Italian software engineer Federico Elia, said he similarly created a bot that can apply for 1,000 jobs in two days, scanning openings and writing resumes and cover letters fitting the job descriptions.

Elia, who used his own tool to search for a job, landed 50 interviews, which the software developer said was a lot for the sector.

One 31-year-old sales rep in California said he used Elia’s bot after manually hunting for jobs on LinkedIn became too much like “trying to cast a wish into a black void.”

“Rather than negotiate from a position of weakness, I’d like to be the person with all the cards in my hand,” he said, asking not to be identified because he didn’t want recruiters to know he was benefiting from AI help. “Now I’m turning down offers every day.”

Elia said he attracted some wanted — and unwanted — attention after he posted about his LinkedIn hack on LinkedIn, getting more than 14,000 profile impressions in a month, a contract from a startup, and 50 job potential job leads from the bot itself. LinkedIn’s Trust and Safety Team also took notice, deleting his original post and every repost. The platform sent 26 identical emails saying the posts were removed for violating the site’s policies, before LinkedIn unblocked the posts and apologized for the mistake an hour later, he said.

“It would seem that initially my posts were blocked by a bot, for some strange reason, and then unblocked by a human being,” he said. A LinkedIn spokesperson told Semafor they couldn’t publicly discuss any action on members’ accounts due to data protection.

LinkedIn restricted Elia from accessing his account again this week for “repeatedly sharing content that facilitates access to tools that automate activity on LinkedIn in violation of LinkedIn’s user agreement,” according to an email seen by Semafor.

Home » Application » Leave Application » Holiday Request Letter for School – Sample Holiday Request Letter

Holiday Request Letter for School – Sample Holiday Request Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample holiday request letter.

To, The Principal, _________ (School’s Name), _________ (School’s Address)

Date: __/__/_____ (Date)

Respected Sir/ Madam,

I would like to inform you that I am __________ (Name) a _______ (student/ faculty) of your reputed school i.e. ________ (School Name). My employee ID number is _________ (ID Number).

I am most respectfully writing this letter to request you for ________ (Mention holiday) leave for _________ (Number of days) for the dates mentioned below:

From: __/__/____ (Date) Till: __/__/____ (Date)

The reason behind the same is ______ (not feeling well/ family issues/ have to travel/ any other).

I request you to kindly consider this as a genuine request and sanction requested leave. I shall be highly obliged for your kind support. I look forward to hearing from you at the earliest. I ensure, I will be joining back on __/__/____ (Date).

Thanking you, _________ (Signature), _________ (Name), _________ (ID number), _________ (Contact number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

Start Typing: Enter your letter content in the "Letter Input" textarea.
Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

Print Letter: Click the "Print Letter" button after composing your letter.
Print Preview: A new browser window will open showing your letter formatted for printing.
Print: Use the print dialog in the browser to complete printing.
A: A school holiday request letter should include the sender's and receiver's details, the date, the type of leave requested, its duration, and the reason for the leave.
A: Yes, providing an ID number helps in identifying the sender and processing the leave request efficiently.
A: Address the recipient respectfully as "Respected Sir/Madam" or "Dear Principal."
A: Yes, it's important to assure the recipient of your commitment to returning to school on the specified date.
A: Yes, expressing gratitude for the consideration of the leave request demonstrates professionalism and courtesy.

Incoming Search Terms:

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COMMENTS

How to write a holiday request email (With examples)
The idea is to make your reason for writing clear. Ideally, the subject line also states the dates you're requesting. Example: Holiday request: 6-11 December. 2. State your purpose for writing. After your salutation, use the first line of your email to clearly state that you are writing to request holiday time.
How to send a holiday request email with samples and templates
Use these to craft your own messages, and you'll not go wrong. 1. Check your company's vacation policy first. Before asking for leave, be sure it's likely to be granted. Your vacation policy will spell out how much holiday you are entitled to, how to request it and, importantly, what sort of notice you must give.
Holiday Request Letter
Holiday Request Letter - Sample Letter Requesting Leave. When composing a holiday request letter, it's crucial to maintain clarity and politeness. Clearly state your name, position (student, employee, etc.), and ID number. Specify the type of leave requested, the duration, and the reason. Ensure to express gratitude and anticipation for a ...
Ultimate Request Letter for Holiday Leave (Template Included)
Holiday Leave Request Letter Template. Dear [Recipient's Name], I am writing to formally request holiday leave from [start date] to [end date], totaling [number of days] days. [If applicable, mention any major projects or duties that will be completed before your leave.] During my absence, [name of colleague] will cover my responsibilities ...
Holiday Application Letter
Dear [Recipient's Name], I am writing this letter to formally request time off for a holiday. I have thoroughly reviewed the company's vacation policy and procedures and would like to submit my application for [number of days] days of leave, starting from [start date] to [end date]. I have consulted my supervisor, [Supervisor's Name], who has ...
21 Vacation Request Email Samples
Thank you for your consideration. I hope this email finds you in good health. I would like to request a vacation day on [Date] to attend a family event. I will make sure to complete all of my work before I leave and will be available by phone or email in case of any emergencies. Thank you for understanding.
How to write a leave application email ( with examples)
Use a polite greeting such as "Dear [Manager's Name]" or "Hello [HR Department's Name]". Clearly state the purpose of your email at the beginning. Specify the type of leave you are requesting (annual, sick, carer's, etc.) and the exact dates of your planned absence. If your leave requires documentation, such as a doctor's note for sick or ...
Holiday Request Letter: 4 Free Templates
Subject- holiday request letter to manager. [Mention the name of the recipient] [Mention the address of the recipient] [Mention the contact information] Dear [Mention the name of the recipient], I'm glad to hear that. I'm writing to request official leave from the [mention the date]th to the [mention the date]th.
Game-Changing Vacation Request Letter Template
Subject: Vacation Request - [Your Name] - [Dates of Vacation] Dear [Manager's Name], I am writing to formally request vacation leave from [start date] to [end date]. [Optional: Briefly mention the reason for your vacation.] During my absence, I propose the following plan to ensure my responsibilities are covered: [Briefly outline your plan].
How to write a leave request email (With examples)
To write a leave request email, follow these steps: use a formal greeting, briefly explain your request, state the dates of your absence, provide a reason if needed, share any additional details, thank your supervisor, and close with a formal sign-off and signature. Types of leave requests include emergency leave, parental leave, annual leave ...
How to Write a Leave Application Letter [+5 Letter Samples]
Sick Leave Letter Format. To, The Manager, (Insert company name) Subject: Leave Application due (Insert illness) Dear Sir/ma'am, Respectfully, it is to inform you that I am suffering from (Xyz's illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness).
How To Write a Leave Application at an Office (With Example)
4. Introduce why you're writing. In the first paragraph, mention the specific reason you are writing the letter, including that you're requesting leave and for what reason. Doing so in the first paragraph allows the recipient to clearly understand your intention and better assess the information you provide after. 5.
Holiday Request Letter
Dear [Manager's Name], I hope this letter finds you well. I am writing to formally request time off from work for a holiday. As we approach [start date] to [end date], I would like to take a break to rejuvenate and spend quality time with my family/friends. I understand the importance of maintaining a smooth workflow in the company, and I am ...
Three Days Holiday Leave Application (with Samples & PDFs)
Three-Day Holiday Leave Application. First, find the sample template for three days holiday leave application below. To, The Principal, [Your School's Name], [City, State] Subject: Application for Three Days Leave. Respected Sir/Madam, I, [Your Name], am writing this letter to respectfully request a leave of absence for three days.
7 Samples Of Vacation Leave Application
Sample 7: To, [The Manager] [Name of the Office] [Address of the Office] Subject: Leave Application For Vacation. Dear Sir/ Madam, Please treat this email as a formal application to request a leave of absence for a period of 21 days, starting [Start Date]. During this time, I will be traveling to visit my family abroad.
(13 Samples) Leave Application for Office
Holiday Leave Application for Office. To, The Manager, [Company Name], [Office Address] Subject: Holiday Leave Application for Office. Respected Sir/Madam, I am writing to request a leave from [start date] to [end date] as I need to take a vacation. I assure you that I will hand over all my pending tasks to [colleague name] before my leave starts.
Vacation Leave Request Letter: How to Write (with Format & Samples)
Salutation: Address your supervisor or HR manager formally, using "Dear [Name]" or "Dear [Title].". 2. Writing the Body of Your Letter. First Paragraph: Introduction and Basic Details. Purpose: Clearly state that the letter is a request for vacation leave. Dates: Specify the start and end dates of your vacation.
How to Write Holiday Request Letter- Template, Format & Sample
This letter is a formal request for two weeks' holiday from 7th October 2020 to 21st October 2020. I hereby submit this request with a month's notice. It has been a very busy year and I wish to take this holiday to rest and be with my family. This holiday will renew my energy to be more productive in my duties.
How to Write a Holiday Letter (+ Template and Examples)
In the letter, the employer appreciates the employees for their commitment. a holiday letter to employees include the following: Warm greetings; Dates when the letter is written; Dates and duration the holiday is to begin and take respectively. Appreciation/gratitude to employees; Sign off; Holiday letter for school. A holiday letter for school ...
How To Write An Holiday Job Application Letter
how to write an holiday job application letter - Free download as Word Doc (.doc / .docx), PDF File (.pdf), Text File (.txt) or read online for free. The applicant is writing to apply for a holiday job to earn money for holiday expenses and relieve financial pressure on his parents for his university studies. He has completed secondary school with good marks and is now a first year software ...
Request Letter to Employer for Holiday Leave
For printing the letter directly from the browser: Print Letter: Click the "Print Letter" button after composing your letter. Print Preview: A new browser window will open showing your letter formatted for printing. Print: Use the print dialog in the browser to complete printing. FAQs. How far in advance should I submit my holiday leave request?
5 Sample Holiday Letters
23, Elysian Street. London 236578. Dear Sir, I write you this letter as a request to kindly grant me three weeks leave from 23rd January to 14th February to visit my family for a gathering. I would really like to take a few days off and visit my parents as I haven't availed a single day's leave this year.
Visa Application Cover Letter
Your Schengen tourist visa application cover letter should include the information listed below: Your personal information: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter.
How to Write a Motivational Letter for Nursing
Wondering how to write a motivational letter for nursing with no experience? Check out our article about what makes a good nurse to get an idea of some skills to highlight in your letter. 4. Explain How You're a Great Match for the Opportunity. Explore the mission and values of the company or program and think about what they want in a candidate.
How to Write an Appeal Letter for Schengen Visa Refusal
Tips on Writing an Appeal Letter for Schengen Visa Refusal. Here are some tips to help you write a convincing appeal letter: Understand the reasons. Carefully read the refusal letter to understand why your application was denied. Address these specific points in your appeal. Be concise and clear. Write a clear and concise letter.
GPT pilot to write draft discharge letters at the UMC Utrecht
The AI for Health Team at the UMC Utrecht has developed an application that utilizes GPT to generate draft discharge letters for the ICU, NICU and Cardiology department. Once inspected and completed by the treating physicians, these letters are provided to a patient's general practitioner or next physician upon discharge, and typically include ...
LinkedIn's have nots and have bots
Italian software engineer Federico Elia, said he similarly created a bot that can apply for 1,000 jobs in two days, scanning openings and writing resumes and cover letters fitting the job descriptions. Elia, who used his own tool to search for a job, landed 50 interviews, which the software developer said was a lot for the sector.
Holiday Request Letter for School
When writing a holiday request letter for school, it's important to maintain clarity and politeness. Clearly state your name, status (student/faculty), and ID number. Specify the type of leave requested, its duration, and the reason. Express gratitude for the consideration and provide assurance of returning on the specified date.

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Game-Changing Vacation Request Letter Template

Step-by-Step Guide to Writing Your Vacation Request Letter

Step 2: Address Your Letter Appropriately

Step 3: State Your Request Clearly

Step 4: Provide a Reason (Optional)

Step 5: Offer Support and Solutions

Step 6: Express Gratitude

Step 7: Close Your Letter Politely

Template for a Simple Vacation Request Letter

Tips from Personal Experience

Real-Life Example

Vacation Request Timeline Calculator

Frequently Asked Questions (FAQs)

Q: Should I Mention the Reason for My Vacation in the Letter?

Q: How Far in Advance Should I Submit My Vacation Request Letter?

Q: What Tone Should I Use in the Letter?

Q: Is It Necessary to Offer a Plan for My Workload During My Absence?

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Receiver’s Name & Address:

Subject Line:

Salutation:

Body of the Letter:

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Complimentary Closing:

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