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How to screen share a powerpoint presentation in zoom.

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No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.

If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.

As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.

If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.

In the menu that appears, click "Advanced Sharing Options."

The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."

All participants in the meeting can now share their screen.

To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."

If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.

You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.

From here, deliver your presentation as though you were standing in front of a live audience.

If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .

How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

• Mute – Turning on the Mute or Unmute
• Video – Toggling between your Video
• Participants – Checking the names of the Participants
• Share Screen – to deliver a presentation (more on this later)
• Record – To record a meeting session
• End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

More Related Topics

• Change the Style of Your Bullet Points and Stand-out from the Crowd!
• 7 EASY Tips to Always Make your Presentations Attractive! (Even if You are a Beginner)
• How to Reduce the Size of Your PowerPoint File? The Perfect Method!
• Auto Create Your PowerPoint Slides using Design Ideas Feature!
• Main Features of PowerPoint! [I bet You DIDN’T Know These]

Credit to Cookie_Studio for the featured image of this article

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• Communication

How to Share PowerPoint Presentations in Zoom Webinar Meetings in 2024 (+Video)

If you're one of the millions of new users, you might be wondering how to share PowerPoint presentations on Zoom. With the help of this tutorial, you'll learn how to create a Zoom PowerPoint presentation and share it with your audience.

This tutorial has all the essentials. First, you'll see resources to create great presentations that work perfectly as Zoom webinar PowerPoints . Then, you'll see tips to use PowerPoint share screen features to show your presentation.

Your Quick Start Guide to Sharing PowerPoint Presentations in Zoom (Video)

Are you ready to learn more about sharing PowerPoints in Zoom? Watch this quick screencast to learn all about Word Headers and footers.

Or study the complete written tutorial below.

Why to Host a Successful PowerPoint Zoom Presentation Online

New ways of working require re-thinking collaboration. Zoom presentations are a great way to pull everyone together, even while working remotely.

When you're hosting a teleconference, you need an excellent way to share content. Only talking through your points might bore the audience. Package your information into a PowerPoint Zoom for a more engaging way to explain your ideas.

Here are three critical reasons that PowerPoint and Zoom are the perfect pair:

• Data comes to life . Can you imagine simply explaining statistics? Data rules the world, but it needs visuals to come to life. Giving a Zoom presentation online is better with charts in PowerPoint.
• Teams can collaborate in real-time . Thanks to Zoom's audio and video features, presentations are collaborative. Work together in real-time instead of sending the deck back-and-forth.
• Ideal for training . Thanks to the record feature, your PowerPoint presentation can become a helpful training resource. Just record your Zoom webinar PowerPoint and re-use it for those who couldn't attend.

Learn more about the essential parts of creating professional slide decks that work well as Zoom PowerPoint presentations below:

How to Share PowerPoint on Zoom

Every setup differs. We're going to cover two of the most popular arrangements. First, you'll learn how to use PowerPoint share screen features in a window. Then, we'll tackle full-screen shares with Zoom PowerPoint presenter view.

In this tutorial, you'll see screenshots that use the Cubix Professional PowerPoint template . It's polished and ideal for a Zoom meeting with PowerPoint. It's got all the essentials you need for a professional presentation.

How to Configure for Successful Zoom PowerPoint Presentations

No matter how you want to share your screen, there are a few Zoom settings you'll want to configure and confirm. There's nothing worse than wasting time when you start your meeting changing settings.

Let's get started:

Open Zoom and PowerPoint. You'll need both apps running to share the presentation software on a Zoom screen.

Now, let's walk through a few Zoom settings to ensure that your PowerPoint share screen works perfectly. Click on the  Settings  icon (gear icon) on the presentation software Zoom screen. 

If you plan to use your webcam, start on the  Video  section. Make sure that your webcam is working and selected. Mainly if you use an external webcam, checking this is essential. You don't have to turn it on for every call, but it helps to know your hardware is working.

Now, let's switch to the  Audio  pane. For the best results, I highly recommend using a source other than your built-in microphone and speakers. Using even your Bluetooth earbuds or a headset is typically much better than integrated hardware for a presentation software Zoom screen.

An important step on how to present PowerPoint on Zoom is to check your speakers and microphone.  Make sure to set your speakers and microphone using the drop-down options.  Then, click on Test Speaker  and  Test Mic  to confirm the options. This is sure to make your Zoom presentation online more professional.

1. How to Share Your PowerPoint Presentation on Zoom

Let's learn how to share PowerPoint on Zoom on a single screen setup. This is helpful if you're working on a laptop, for example. This setup works if you want to run PowerPoint in a window or full screen. 

To share PowerPoint on Zoom, you'll need to start a Zoom meeting (or join one that's already in progress.) Then, click  Share Screen  at the bottom of the window.

This next screen is an important one. It shows all the windows you've got open on your computer. Notice that there are two options to show your PowerPoint window. You could show the entire screen using the  Desktop 1  option. But it's best to select the PowerPoint window instead.

In the screenshot above, I've selected the Microsoft PowerPoint window. The advantage of this approach is that even if you drag and move your PowerPoint window around, it'll remain as the presentation software Zoom screen focus.

Also, sharing only your PowerPoint window avoids sharing too much of your screen. Many of us work with information that's at least somewhat confidential, and it's best not to share the entire screen. Use the rest of the screen to keep your notes or speaking cues in view.

That's it! Your screen share is live, and your audience can see it in real-time. Start the presentation on the  Slide Show  tab to kick off your Zoom presentation online.

2. How to Share Your Presentation On Multiple Displays

One of PowerPoint's most powerful features is  Presenter View,  which is ideal to use on multi-monitor setups. When you use this feature, you can show your notes and slide previews on one screen. Let's learn how to use a Zoom webinar PowerPoint with this setup.

Use Zoom meetings and Presenter View as the perfect match. It's all about keeping your notes and cues in view so that you can present confidently.

Presenter View is full screen on both displays, so you'll want to start sharing in Zoom before you turn it on. Again, return to the Share Screen  option in Zoom. This time, choose  Desktop 1  or  Desktop 2,  depending on which screen you want to share on your Zoom presentation.

In PowerPoint for macOS, start Presenter view  from the  Slide Show > Presenter View  button. On Windows, make sure the  Use Presenter View  box is ticked on the  Slide Show  tab. Then start the presentation.

Once your presentation starts, you might need to  Swap Displays.  Make sure that you show your presentation screen and not the notes view. Click  Swap Displays  at the top of the notes view to switch the screen you're sharing.

PowerPoint on Zoom is better with this view. You've got everything you need to prompt your speaking, plus you can see upcoming slides.

Presenter View is more powerful for a Zoom presentation online when you use features like speaker notes. Learn how to create notes that stay in view with the help of this quick video:

For more tips on how to use the Zoom meeting Presenter View to its full potential, make sure to check out our guide below:

No matter which setup you prefer, Zoom and PowerPoint are a great combination. It's more effective than merely explaining the information while staring into the webcam, trying to remember all your details on the fly.

6 Design Slides for Great Zoom Presentations in PowerPoint

To lead a successful Zoom webinar PowerPoint, you need great-looking slide designs. The same principles for professional presentations apply to Zoom PowerPoint presentations, too.

Let's learn to design slides for your Zoom meeting with PowerPoint. We're going to continue working with Cubix in this section to create a fitting Zoom webinar PowerPoint.

Let's build three slides that would work well for a Zoom webinar PowerPoint. Build slides like these and pair them with our tips that show you how to share PowerPoint on Zoom. 

1. The Data-Driven Slide

Your audience is sure to appreciate showing data in your Zoom meeting with PowerPoint. But you'll lose attention during a Zoom webinar PowerPoint if you recite data and expect them to understand!

Instead, let's use slide 167 for a PowerPoint on Zoom that shows data visually. This stacked bar chart is the best option for a PowerPoint share screen session. Here's what to do:

• Update data . Sync your chart for your PowerPoint Zoom presentation. Right-click on the chart and choose  Edit Data in Excel  to update your data for your Zoom presentation online.
• Update the text . A simpler headline and supporting points are better for a Zoom presentation. Just type over the text box placeholders to match your content to prep for the Zoom presentation online.
• Simplify the takeaway.  A Zoom PowerPoint presentation needs to be decisive to keep your audience's attention. Simplify the takeaway at the bottom of the slide.

2. The Agenda Slide

Want to cut to the chase for a Zoom video presentation? Share the agenda from the get-go! It helps your audience know exactly where the Zoom presentation online is going and wastes no one's time. That commands attention.

Slide 425 is a great start, but the slide will really shine with a few customizations to match your purpose:

• Update the slide title.  Be clear that this is the slide for your Zoom webinar PowerPoint where you show the agenda. A simple title update makes the slide's intentions clear.
• Use your branding . Click on any of the shapes or objects, then use the  Shape Format > Shape Fill  drop-down option to change the shape color.
• Update the text . Use each of the key points on the timeline to set a key milestone in the Zoom webinar PowerPoint you're giving.

3. The Device Slide

Rounding out slides for our Zoom meeting with PowerPoint, let's create a device mockup that shows an app in action. Skip the high-cost photoshoot and use a device mockup for a Zoom presentation online instead!

Slide 66 already has a smartphone image that works perfectly for a Zoom video presentation. Here are three updates to bring it to life:

• Add a device image . Grab a screenshot of your app, then add it to the placeholder. Right-click on the placeholder and choose  Format Background,  then point it to your screenshot image.
• Simplify the text . Busy slides never work well for Zoom presentation online events. Remove the text at the bottom, then move the key points to the space that's left.
• Type over placeholders . The text is already perfectly formatted, just type over the boxes to make it your own.

4. Title Slide

The title slide of your Zoom PowerPoint presentation is important because it will give your audience a little preview of your presentation. The title slide should include important details such as:

• company name
• presenter name
• presenter job title
• presentation date

Slide one works well for a title slide. Here’s how to make it a customized title slide:

Replace the title . There's a placeholder title on it already, so you’ll need to replace that one. Just highlight the placeholder text and press Delete on your keyboard. Next, click inside the text box and add your text.

Add your logo . To add your logo, you need to click on the Insert tab. Next, click on the Pictures button in the toolbar. Then double-click on your file to add it to your slide. Adjust your logo.

Add your name, job title, and date . You’ll need to create a new text box to add this information. To add a new textbox, click on the Insert tab. Next, in the toolbar, click on the Text box button. Use your mouse to draw the text box. Click inside the text box and start typing.

5. Team Slide

The team slide would typically come shortly after the title slide in your Zoom PowerPoint presentation. This slide showcases the employees who worked on the project you’re sharing on PPT on Zoom. This slide should include the following:

• each team member's headshot
• team member's name,
• team member’s title
• what they did for the project

Slide 49 can be used as a team slide. If you've got more than three members in the team, slides 46, 47, 48, and 50 can also be used for team slides. Here are some customizations you can make to create your PowerPoint on Zoom:

Add the team member’s pictures . First, right-click on the image placeholder to add your team member's image. Then, after right-clicking, choose the Change Picture option. Next, locate your image file and double-click on your image file.

Add their title and description . To add the team member's title and team contribution, highlight the placeholder text that's already there and press Delete on your keyboard. Next, click inside the text box and add your text. You can also add a text box by clicking on the Insert tab and then clicking on the Text Box button.

Change the graph on the screen . To change the percentages in the graph, click on them until you see green handles. Then, drag the green handles to the percentage that you want. Of course, you’ll need to change the percentage text yourself manually.

6. Q&A Slide

If your Zoom PowerPoint covers a complicated subject or a new product, consider having a Q&A slide. This slide gives you the option to answer any questions your audience may have. You can also use this opportunity to recap your presentation. Slide 511 can be used as a Q&A slide. Here are the customizations you’ll need to make:

Delete the placeholder text . Get rid of the text that comes on the slide. Highlight the text and press Delete on your keyboard. Also, remove the placeholder text in the background.

Add a textbox . Go to the Insert tab and click the toolbar's text box button. Next, draw a textbox in the middle of the screen and click inside to add your text.

Make the text larger . After adding your text, highlight it and click on the Home tab. The font size is in the toolbar, Next to your current font. Click on the arrow next to the current font size and choose the font size that you want.

Where to Find Top PowerPoint Templates for Your Next Zoom Presentation

Let's check out a resource to help you give an excellent Zoom webinar PowerPoint. With the help of pro designs from Envato Elements, you can source designs that are perfect for Zoom presentations online .

Envato Elements has an incredible offer. One subscription gives you unlimited access to PowerPoint templates and so much more. That's sure to help your Zoom video presentation look its best and succeed in reaching your audience.

Start Sharing on Your Zoom Meeting With PowerPoint Today

Zoom and PowerPoint are two top tools, and they're better when you pair them together. Now that you've learned how to share a PPT on Zoom try using Zoom next time you need to present.

Before you start your online meeting, don't forget that your Zoom video presentation is better when you work with professional PowerPoint templates. It's better with unlimited downloads. 

Before we go, here's one more reason to use a Zoom PowerPoint presentation: you can skip webcam footage of yourself ! That's sure to convince you to use PowerPoint on Zoom. 

Why not download your favorite Zoom PowerPoint presentation template now? Start building your next Zoom presentation.

Editorial Note : This tutorial was last published in November of 2020. It's been reviewed and updated for accuracy by Sarah Joy . It's also been revised to include a video—with special help from Andrew Childress .

• MyU : For Students, Faculty, and Staff

Language Center Tip of the Day

Presenting with PPT and Presenter View While Sharing to Zoom

When presenting slides using PowerPoint in Presenter mode where your slides are big on the screen that students can see in the room and your notes are shown on your built-in laptop screen, PowerPoint is changing your display settings. This change happens as you start your slideshow - you may have noticed some blinking video on your laptop screen as the show starts and this hints at the changes happening with your laptop’s display settings.

This is great for poise when teaching in the classroom, however, if you start your screen share in Zoom before you start up your slides, you may end up sharing the wrong content to Zoom. Here are two ways to share the right content every time to Zoom.

Option 1: Start using your computer in extended / separate display mode first , then load content and share via Zoom. If you go this route, you may be signing up for moving windows between two displays as well as a little more setup the next time you are in the classroom. This approach is more advanced, but is recommended for those who have different content to share and don’t mind the extra navigation and production steps.

• Connect your laptop to the presentation system
• This will likely result in an empty/blank background on the projected screen - you may or may not recognize the background image.
• Open all content you intend to present, (websites, your Canvas course site, and any video content.)
• Move content to this 2nd window if you want it to be shared via Zoom and seen in the class.
• Open PowerPoint slide deck you intend to present
• In Zoom, Share Desktop/Screen 2. 
• Start your slideshow in PowerPoint in Presenter mode

Option 2: Start your slideshow first in presenter mode, then navigate to Zoom to screen share Desktop/Screen 2 . This requires some knowledge of how to switch between open applications when they are in full screen mode and may require some practice. 

NOTE: Windows 11 has recently been released and moving between open applications has changed. Extra practice is encouraged if you have this newer system.

• On a Mac, try using Command-Tab to use a quick switch menu. Hold Command and keep tapping Tab until the Zoom icon is highlighted.
• In Windows, try Windows-Tab to show all open windows. Click on the Zoom meeting window.
• In Zoom, Share Desktop/Screen 2.* It should show your slide, full screen.

If desired , click and drag any Zoom windows back to your laptop screen. This may include the meeting control bar and/or the thumbnail video of other participants in the call.

*Alternative for those only sharing slides : When you navigate back to Zoom, you can also choose the PowerPoint window that shows your full-screen slide. The benefit is that when you end your presentation in PowerPoint, Zoom loses what it had permission to share and it will also end the Screen Share.

Thank you to Noah Holm , Academic Technologist for the Office of Classroom Management, for his expert advice in the writing of this post.

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How to Present on Zoom: Google Slides and Powerpoint Presentation Guide & Tips

Presenting in front of your peers and superiors has to be one of the most daunting tasks ever. You’re never quite sure about the feedback you’d be getting, which only adds to the tension. However, in this pandemic season, the task of presenting has somehow gotten even more challenging. There are a lot of technical hurdles to overcome, which can seriously take the winds out of someone’s sail — especially if they are not very experienced on the matter.

Zoom, of course, has been the most popular video conferencing application over the last few months and offers a plethora of tools to put our minds at ease. Today, we’ll take you through all of them and even give you a couple of pointers to improve your presentation in Zoom.

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What is Zoom Screen Share and why is it important?

Screen Share is one of the most used and most important features of Zoom. It allows you to demonstrate your thoughts, give your peers a glimpse of your ideas. You can either share an application window, your entire desktop, or even a whiteboard — the possibilities are limitless here.

You can also start a screen sharing session without jumping through hoops of creating a separate meeting. Simply click/tap on the ‘Share Screen’ button in the Zoom client — both PC and mobile — and you’re good to go.

Related: How to use Zoom Filters

Remember you’ll need a sharing key or meeting key for this to work. If you don’t have access to either, you must share your screen while you’re in a meeting.

To share your screen during a meeting, first, log in with the appropriate credentials and start a meeting. Then, hit the ‘Share Screen’ — ‘Share’ while on mobile — button right in the middle of the meeting options panel and what you want to share with the class.

We’ve covered the topic of screen sharing on Zoom quite extensively in a separate article. So, be sure to check that out .

Related:   What Does Pin Video on Zoom Mean? Do They Know If You Pin a Video?

How to present a Powerpoint PPT in Zoom?

Microsoft Office suite is, without a doubt, the most widely-used presentation applications on the planet. It’s been on our computers for ages and it’s likely to stay put for a considerable amount of time.

With that said, Zoom doesn’t straight up give you the option to load the Microsoft Office component in the application. Still, there’s a pretty straightforward method of presenting in front of the class.

Related: 50+ Best Zoom Games

You can achieve the desired results with the help of Zoom’s Screen Sharing feature — yes, the bit we covered in the previous section. It simply allows you to pick a window of your choice and share it with the class.

What’s even more awesome is that the participants could even pitch in and share their thoughts if they see fit. Alternatively, you can also share your entire desktop screen, which is the best way to get more screen real estate.

With the basics out of the way, let’s see how you can present a slide on Zoom.

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1. Create a separate slideshow window

If you have a traditional single-screen setup, this is the only guide you need to concern yourself with. The methodology is split into two bits — one: PowerPoint and two: Zoom.

First, open up Microsoft PowerPoint and pick the slide you want to share. Now, click on the ‘Slide show’ tab and hit ‘Set Up Slide Show.’

Then, select ‘Browsed by an individual (window)’ under ‘Show type.’ Hit ‘Ok’ to confirm.

Finally, switch to slide show mode by clicking on the ‘Slide Show’ tab and selecting either ‘From Beginning’ or ‘From Next Slide.’

This would open a slide show window, separately. If you do not want to show the slideshow in a separate window, all you have to do is skip the previous step — ‘Browsed by an individual (window)’

2. Present PPT on Zoom

Now, go back to your Zoom meeting and click on the ‘Share Screen’ option.

Now that the PPT has been launched in a separate window, you can easily select that window on the next screen and commence the slideshow. Click on ‘Share’ to begin.

Here’s how it’d look:

How to present using Google Slides on Zoom?

If Microsoft PowerPoint is a little too heavy for you, you could always opt for Google’s adequately powerful alternative called Slides. It allows you to create interesting yet simple presentations and share as you see fit. Of course, it also needs Zoom’s Screen Share feature to work as intended, which, at this point, should feel pretty natural to you.

Related: How to Mute on Zoom

1. Use Presenter View

Now, if you want a more immersive experience and also keep track of the notes you might have, we recommend using the ‘Presenter View.’ With the View enabled, Google Slides would create a separate window for all your notes, which only you’d be able to see. The main presentation window, on the other hand, would remain clutter-free and free from distractions.

To use the ‘Presenter View,’ first, you simply need to go to your presentation page, click on the little downward arrow right next to the ‘Present’ button at the top-right.

Now, hit ‘Presenter View.’

As soon as you click that button, you’ll get a separate space for all your notes, while another clean window would appear for slideshows.

2. Use Zoom to present

Now that the windows have been separated, you can easily use Zoom to present the slideshow window. While in a meeting, click on the ‘Share Screen’ button and select the browser window with Google Slides on top.

Finally, hit ‘Share’ to start the screen-sharing session.

Some tips for a successful presentation

As we’ve discussed, presenting is one of the most daunting tasks in the world for most, even virtually. The techy jargon often only adds to the tension, making many people dread the sessions, even when they are completely prepared. Below are some basic handy tips for your next presentation.

Related: How to annotate on Zoom

1. Master your craft

Knowing the material is always the best way to prepare for a hectic presentation. If you know what you’re presenting and have complete faith in the report, you’re ought to do exceptionally well. However, when it comes to Zoom presentations, knowing just the material isn’t enough. You also need to make sure all your components are in order and you’re presenting with confidence.

Try a couple of dry runs, see if your presentation is working just as it’s supposed to. Practice the pitch if you have to. Checking all of these boxes would improve your chances of success, remarkably.

2. Dress for the occasion

When you’re not forced to present in a swanky conference room, it’s not difficult to lose track of the dressing etiquette. However, you must remember the scale of your presentation and try your best to look the part. Wearing a perfectly ironed shirt and fitted trousers would not only impress your peers and superiors, but it’ll also instill a sense of confidence in you.

Related: How to see everyone on Zoom

3. Create a quiet environment

Zoom is quite capable of filtering some noise out of video chats. However, it doesn’t have the quality to cancel out everything you throw at it. So, before you start a video conferencing session and go about your presentation, make sure you’re in a relatively quiet environment. There can be a bit of noise, here and there, but make sure your subtle points aren’t drowned by some rogue barks from the street below.

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PowerPoint presenter view in Zoom—with one monitor

Are you teaching remotely using Zoom? And you only have one monitor? Do you miss using PowerPoint presenter view in your classroom?

PowerPoint presenter view

This is what presenter view looks like. When you have a computer screen and a projector (or a second monitor), this is the view on your computer screen, and the slide alone shows on the projector (or second monitor). In this presenter view screen, you can see your next slide on the right, and right below that are any notes you’ve entered for the slide your audience is currently viewing. Under the currently-viewing slide are a few tools: pen/pointer, see all of the slides in your presentation (handy for jumping around your slides), magnifying glass for zooming in on a part of your slide, and black out the slide you are showing. Click the 3-dot icon for a few more options.

While you have all of those nifty tools at your disposable, this is what your audience sees projected on the screen.

To get presenter view, edit your PowerPoint, click the Slide Show tab, then check the “Use Presenter View” box.

If you have one monitor, however, and run your slide show, you will just see the slide like your audience would. To get the presenter view, right-click on the slide and select presenter view.

Using single-monitor PowerPoint presenter view with Zoom

To use presenter view with Zoom, it’s easy with two monitors. All you need to do is share the screen with the slide on it.

However, if you only have one monitor, you probably don’t want to share your entire presenter view screen. Good news. You don’t have to. You can choose to share only the slide portion of your presenter view screen.

In Zoom, click on Share Screen, then select the Advanced tab.

Then click Portion of Screen, and click the Share button.

A green box will appear. Whatever is in the green box is what your Zoom audience will see. Click and drag the bar at the top of the box to move it. Click and drag the sides/bottom/corners to resize it.

Zoom will remember the box size and location from session to session.

Before closing your PowerPoint presentation, stop sharing. If you don’t, when you close your PowerPoint, whatever is inside that green box will appear to your Zoom audience. When I closed my PowerPoint just now without stopping my Zoom screen share, my email was inside the green box – viewable to everyone who was in my Zoom room. Fortunately, I was the only one in my Zoom room, so no harm done. When you are done sharing, always stop sharing before doing anything else. As an added precaution, close all programs you are not going to be using before starting your Zoom session.

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Technology Help

Zoom: Share Your Screen

In this article:

Modifying Your Screen Share Permissions

Screen sharing your zoom windows, option one: using presenter view with dual screens, option two: using slide show in full screen with zoom chat, option one: presenting with one monitor, option two: presenting with multiple monitors.

Note : Due to security restrictions, iPads owned by Health Science Technology (HST) are unable to share their screen in Zoom. For more information on this, please contact Technology Help .

• lock the screen share, so no attendees can screen share without your permission.
• Note: If you or your participants want to share multiple screens,  using two monitors will help you do this effectively.

• Login to umn.zoom.us
• go to Settings  on the left hand side.
• Search for "Screen sharing"
• Change the settings you want
• select Save

For example, if you share your desktop, which contains a PowerPoint presentation, the Zoom chat, and the meeting participants window on the same screen, only the PowerPoint broadcasts to others in the Zoom meeting or webinar.

If you are using the  Zoom Client for Meetings desktop application , you can choose to show your Zoom windows and toolbars while sharing your screen if you follow these steps:

• Log in to your UMN Zoom account through your web browser at umn.zoom.us
• Select Settings in the left-hand navigation column.
• Scroll down to In Meeting (Basic) under the Meeting tab to locate the setting Show Zoom windows during screen share .

• Launch the zoom.us desktop application on your computer.
• Sign-in with SSO if you are not already logged in.

• In the Share Screen tab, locate the option to Show my Zoom windows to other participants when I am screen sharing .

Screen Sharing a PowerPoint Deck

Zoom offers detailed step-by-step instructions for using Microsoft PowerPoint presentations with screen sharing in their Help Center article . You can also refer to these two quick tips:

Screen Sharing a Google Slides Deck

• Open your Google Slides presentation in a browser tab.

• Drag the Speaker Notes page to a different screen if you don't want it to be shared.
• Note : To present in Presenter view with speaker notes, select the dropdown arrow next to the Slideshow button then select Presenter view . Your presentation starts. Speaker Notes open in a new window.

• Note : With this method, meeting participants will be able to see your browser URL and the tabs because you cannot use full screen mode.
• If you would like a full screen presentation, print out your speaker notes and follow the instructions on how to share your screen without speaker notes.
• Choose Presenter View , then drag your Speaker Notes window to your secondary screen. In your shared window, the slides enter slideshow mode, but not in full screen.
• In your shared window, move your cursor to the lower left corner of the slide. The hidden controls become visible.

To watch a video on sharing your screen, or to view detailed instructions for each operating system, visit the Zoom Help Center .

Last modified

• Start the presentation and see your notes in Presenter view Article
• Add speaker notes to your slides Article
• Rehearse and time the delivery of a presentation Article
• Record a slide show with narration and slide timings Article
• Print your PowerPoint slides, handouts, or notes Article
• Create a self-running presentation Article

Start the presentation and see your notes in Presenter view

Using Presenter view is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while only the slides themselves appear on the screen that your audience sees (like a larger screen you're projecting to).

If you're using a newer version of PowerPoint, just connect the monitors and PowerPoint automatically sets up Presenter View for you.

If Presenter view appears on the wrong screen, you can swap the display quickly .

Turn off Presenter view if you prefer not to use it.

Start presenting

On the Slide Show tab, in the Start Slide Show group, select From Beginning .

Use the controls in Presenter view

To move to the previous or next slide, select Previous or Next .

To view all the slides in your presentation, select See all slides .

Tip:  You’ll see thumbnails of all the slides in your presentation (as shown below), making it easy to jump to a specific slide in the show.

To view a detail in your slide up close, select Zoom into slide , and then point to the part you want to see.

For more details on zooming in, see Zoom in to part of a slide .

To point to or write on your slides as you present, select Pen and laser pointer tools .

Press the Esc key when you want to turn off the pen, laser pointer, or highlighter.

To hide or unhide the current slide in your presentation, select Black or unblack slide show .

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Swap the Presenter view and Slide view monitors

To manually determine which screen shows your notes in Presenter view and which shows only the slides themselves, on the task bar at the top of Presenter view, select Display Settings , and then select Swap Presenter View and Slide Show .

What the notes look like in Presenter view

Tip:  You can add notes either while you’re presenting, directly from Presenter view, or as you’re editing your presentation. For information on how to add speaker notes to your presentation see  Add speaker notes to your slides.

The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary. You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

To change the size of the panes in Presenter View, point your mouse at the vertical line that separates them, then click and drag.

Tip:  If you don't need to see the current slide in Presenter View at all, and would like your notes to be larger, drag that vertical separator line all the way to the left.

Turn off Presenter view

If you want Presenter view turned off while you are showing your presentation to others:

On the Slide Show tab of the ribbon, clear the check box named Use Presenter View .

Keep your slides updated

If you're working with a team of people to create your slide deck it may be that changes are being made to the slides right up to the last minute. Traditionally once you've started your presentation your slides wouldn't update. If you're using PowerPoint for Microsoft 365 you have the option to let your slides be updated by your team even as you're presenting so that you always have the up-to-the-minute changes.

You can turn this on by going to the Slide Show tab of the ribbon, selecting Set Up Slide Show , and checking the box for Keep slides updated .  

If you've already started your presentation and you want to make sure that setting is on, you can do that from Presenter view. Select the More slide show options button (which looks like three dots) and on the menu make sure Keep Slides Updated is checked.

Using a laser pointer on your smartphone when presenting in PowerPoint

To start using Presenter view, select Slide Show > Presenter View .

To move to the previous or next slide, select the Previous or Next arrow.

To turn off the pen, laser pointer, or highlighter, press the Esc key.

To make the screen black or to un-black the screen, Press b on the keyboard.

Extend your Mac desktop to the second monitor

On the Apple menu, select System Preferences .

Open the Displays app.

Click the Arrangement tab in the dialog box.

Clear the Mirror Displays check box.

By doing this process, you now have a two-monitor setup. You can present a PowerPoint slide show on one screen while having other applications open on the other screen, keeeping those other apps private to yourself.

To manually determine which screen shows your notes in Presenter view and which shows only the slides themselves, on the task bar at the top left of Presenter view, select Swap Displays .

When your computer is connected to a projector and you start Presenter View, it appears on your computer's screen, while only the slides appear on the projector screen.

The notes appear in a pane on the right:

The text wraps automatically, and a vertical scroll bar appears if necessary.

You can edit the text in the Notes pane.

You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

You can adjust the size of the current slide, and notes and next slide panels, by using your mouse to grab and drag the vertical line that separates the two panels.

Turn off Presenter view before a presentation begins

On the PowerPoint menu, select Preferences .

In the PowerPoint Preferences dialog box, under Output and Sharing , click Slide Show .

In the Slide Show dialog box, clear the Always start Presenter View with 2 displays check box.

Close the dialog box.

Turn off Presenter view during a presentation

At the top of the Presentation view window, click Use Slide Show .

This button closes Presenter view. As a result, both your personal computer screen and the projector screen show the slide show.

If you're working with a team of people to create your slide deck it may be that changes are being made to the slides right up to the last minute. Traditionally once you've started your presentation your slides wouldn't update. If you're using PowerPoint for Microsoft 365 for Mac you have the option to let your slides be updated by your team even as you're presenting so that you always have the up-to-the-minute changes.

You can turn this on by going to the Slide Show tab of the ribbon, and checking the box for Keep Slides Updated .  

Create a self-running presentation

Record your slide show

Keep slides updated

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