cover letter for employment acceptance

• Search Search Please fill out this field.
• Career Planning
• Finding a Job

Job Offer Acceptance Letter and Email Examples

Tips for Accepting a Job Offer With Examples

Before You Accept the Offer

How to accept a job offer.

• What to Include in an Acceptance Letter
• Writing a Job Offer Acceptance Letter
• Letter Accepting a Job Offer Example

Example of an Email Accepting a Job

Sending an email to accept a job offer.

 Andresr /E+ / Getty Images

You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing. Do you be sure that everything you expected is in the offer, and ask about anything you have questions about before saying "yes."

When you receive the offer, you don't have to accept it immediately. It's acceptable to ask for time (typically 24 hours to consider it) even if you think you'd like to accept. That way, you'll have time to make sure the terms of the offer are what you expected, and get a response to any questions you may have.

Once you've had time to review the offer and are ready to accept, ask for the offer in writing so you're sure your expectations match what the employer is offering.

The best way to accept a job offer is to confirm the details in writing. Even if you have verbally accepted the position, it's important to confirm the terms of employment and the date you'll be starting your new job.

A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits. It's also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role.

What to Include in a Job Offer Acceptance Letter

When you're ready to respond in the affirmative, take the tip to write a letter or an email confirming your acceptance of the offer. Your letter can be concise, but should include the following:

• Thanks and appreciation for the opportunity
• Written acceptance of the job offer
• The terms and conditions of employment (salary, benefits, job title, etc.)
• Starting date of employment

Advice on Writing a Job Offer Acceptance Letter

Format your letter correctly. The letter can be sent by email or mail. If you're sending a hard copy through the mail,  format the letter as you would any business letter . Include your contact information and phone number, even though it’s on file with the employer.

Keep it brief. While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out.

The employer is busy, so a concise letter that includes all the necessary information is best.

Express your gratitude. Demonstrate how thankful you are for the new job opportunity. You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief.

Proofread and edit. You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.

Watch out for spelling and grammar errors.

Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double-check the spelling of the name of the person who offered you the job.

Example of a Letter Accepting a Job Offer

This is a job acceptance letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Example of a Letter Accepting a Job Offer (Text Version)

Jason Burnett 87 Washington Street Smithfield, CA 08055 (909) 555-5555 jason.burnett@email.com

August 17, 2020

Mr. Michael Hynes Director of Human Resources Smithfield Granite and Stonework 800 Marshall Avenue Smithfield, CA 08055

Dear Mr. Hynes,

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $48,000, and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Handwritten Signature  (hard copy letter)

Jason Burnett

Here's an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation leave.

Subject line : Janet Fieldstone - Job Offer Acceptance 

Dear Mr. Campbell, 

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I'm thrilled to formally accept this job offer. I'm looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy. 

As we discussed, my start date will be May 13, 2020, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date. 

I'm looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I'm always available by email, but feel free to call if that's more convenient (555-555-5555). 

Again, thank you so much for this opportunity. 

When sending an email letter, put your name in the subject line (Your Name - Job Offer Acceptance). This helps ensure that your message will be opened and read.

No matter which way you send the letter, make sure to address the letter to the person who offered you the position.

CareerOneStop. " Is the Offer Right ?" Accessed July 1, 2021.

• TemplateLab
• Job interview

Job Offer Acceptance Letter

40 professional job offer acceptance letter & email templates.

A job offer acceptance letter is something you can provide to a new employer once you have made the decision to take on a job that’s been offered to you.  This document is critical as it allows you to reiterate your understanding of some key elements pertaining to the new position . At the same time, it shows you are a consummate professional with exceptional business etiquette.

Whether you write out a job acceptance letter on stationery or you write a job acceptance email, there are some key components that must be included within the body of the letter.  The structure of the job offer acceptance letter is also of importance.

Table of Contents

• 1 Job Offer Acceptance Letter
• 2 Key Elements in a Job Acceptance Letter
• 3.1 Planning the Job Acceptance Letter
• 3.2 Types of job acceptance letter formats
• 4 Job Offer Acceptance Email
• 5 What to include in a job acceptance letter
• 6 Acceptance Letter for Job
• 7.1 Proofread the letter
• 7.2 No postscripts
• 7.3 Choose quality paper
• 7.4 Sign the letter
• 7.5 Cancel pending interviews
• 8 Job Acceptance Email Sample
• 9 Final words

Knowing how to formulate the job offer acceptance email or paper letter is vital. You don’t want to miss out on including any necessary information. You also want to keep the letter as brief as possible. Remember, the person hiring you is apt to be busy conducting business.  A tightly written, a terse letter is therefore in order.

Key Elements in a Job Acceptance Letter

The acceptance of the job and the expression of your gratitude for the position are the theme of the letter your write. The tone of the job offer acceptance email or letter should remain light but professional. This is not the type of letter where you might include casual jokes or attempt to humor the individual you are writing to at the time.  You can be friendly and gracious, but joking around is inappropriate because you don’t know how the person getting the letter will receive your sense of humor.

The body of the job acceptance letter should include information that reiterates your understanding of the job title. It should also include your understanding of the basic duties of the job.  Doing this will allow you to demonstrate an understanding of the job offer and the expectations that come with it. You will want to include a brief note on your expected salary and benefits as well. This makes the document something that can serve as evidence in the event you ever require it.  The likelihood is low, but it is best to be prepared in advance.

Job Acceptance Letter Tone

The letter you write should be upbeat. Keeping it short ensures the reader can immerse themselves in the reading of the letter without feeling like it’s a tedious chore. You want the reader to be engaged, not bored.  The key is to make an impression on your new employer.  When writing the job acceptance email or letter, make sure you think about how the reader will feel when reading what you wrote. You should remember that this document is supposed to represent you while you are not in the physical presence of the employer.  Keeping the job offer acceptance letter cordial and professional will make a lasting impression.

Planning the Job Acceptance Letter

It is a good idea to do a draft of the job acceptance letter first before sending it to the new employer .  When you are writing a draft, you can free write and put your ideas down on paper first.  This allows you to give full consideration of what you are writing. It also allows you to give careful thought to what you plan to say in the letter. After all, the document is supposed to represent you while you are trying to make a good impression. Since this is a new job , you want a fresh start and a clean slate. This makes your first written contact all that more important.

Whether you are writing the letter and sending it by email or traditional mail, you want to use a formalized style of writing. When you are finished, the letter should look like a professional business letter . This means the document should contain the necessary addresses, greetings, body, and signature portions you would find in this type of document.

Types of job acceptance letter formats

There are three types of business letter format that are appropriate for a job acceptance letter. The most common type of letter is a block style. The other two types of letters are the modified block style and the semi block style. The main difference between these letters is the type of layout you are using.

Block style letter: With this type of letter the entire body and all the content of the letter is aligned with the left margin. The right margin remains unjustified. This is the simplest format to use when writing a job acceptance email or letter.

Modified block style letter: With this type of letter, the heading at the top of the letter containing information on how to contact the letter writer, is aligned with the right-hand margin. The signature line is also aligned with right-hand margin. Everything else remains the same as a traditional block style letter.

Semi block style letter: This type of letter has the same body as a modified block style letter. The main difference in this letter that each paragraph is indented. Then, the block style letter is the simplest format to use when creating your acceptance letter.

Job Offer Acceptance Email

What to include in a job acceptance letter

The format of a job acceptance letter replicates standard business letter. The document should be about a page long and no longer. You want to keep the body of the letter to a minimum. This means you will need to use concise and tight writing. All the following elements should be included in the document:

• Your contact details: The means for contacting you should appear at the top of the document. This should include your full name, your mailing address, your telephone number, and your email address. You have the option of occluding your fax number as well.
• The current date: even though email dates the contact for you, you should still include the date in the body of the email to the letter looks fluid and professional. If you’re sending a paper letter, the date was just below your contact information. The contact details and the current days are part of the letters heading.
• Subject notification: You can include information that reveals the topic of the letter just below the date by entering the abbreviation RE: and then the subject of the letter. To keep it simple, simply put the words “job acceptance,” or “in appreciation of the job offer.”
• The addressee: Make sure you address the letter to who hired you. Use the person’s full name and any necessary titles to maintain professionalism. If you know the department that the individual works for, include that underneath the person’s name.
• The business address: This should be included underneath the addressee’s name and job title. Include the street name, city, state and zip code of the business. This is called the inside address.
• Greeting: The greeting is sometimes called the salutation. The job acceptance email or letter always starts out with a greeting. You should refrain from using the greeting “to whom it may concern.” The phrase seems distant and sometimes nonchalant. It is far more professional to address the person directly. Therefore, begin the letter with the word “Dear” followed by the name of the person that you are addressing with the content. Again, ensure that you add any necessary titles like “Mr,” Mrs.,” or “Miss.” You can also add suffixes like “Junior,” if applicable. It is important to place a colon after the job acceptance email or letter greeting instead of a comma. This is a distinction between a business letter and a more personal one.
• The body of the letter: This is the main content of the document and will cover the important aspects of your acceptance. You should begin the letter by immediately thanking the individual who has hired you. As you thank the individual, be sure to express your gratitude for being offered the job position and name of the position by its title. Make it clear that you are happy to accept the job offer and reiterate your employment start date. You should include a word or two that you are clear on the exact salary you will be making a specifically mentioned the benefits you will receive. If there is a delay in receive benefits, make sure that you let the employer know that you acknowledge this delay and understand it.
• Content wrap up: At the end of the letter, take the opportunity to express your gratitude once more in this job acceptance letter. You might want to mention your eagerness to join the company and to begin the process of becoming an excellent contribution to the business. A few final words on how the person can contact you if they should need anything else from you is also appropriate.
• Best regards
• Kind regards
• Respectfully
• Sincerely yours
• Very truly yours
• Yours truly
• With thanks

Signature line: your name appears at the end of the letter. If you use your middle initial is also included. This line should appear two lines below the body of the letter.

Acceptance Letter for Job

Writing Considerations

After you draft the letter, it’s time to finalize it. Check everything over and make sure you’ve covered all the topics you need to cover.  Be sure to include the key elements mentioned above. Then begin the final proofreading process. Sometimes it is good to walk away from the document and to read it with fresh eyes later. It gives you an opportunity to spot any errors in the job acceptance letter you might miss otherwise.

Proofread the letter

As you review the letter for errors, make sure you check it over for the general tone.  Read the job acceptance letter out loud to yourself. It will help you spot awkward wording or anything that doesn’t read smoothly. Make sure you use the correct punctuation throughout the letter. Also, check that the spacing is correct.

No postscripts

Do not include postscripts in the letter. You should cover everything you need to in the body of the job acceptance letter.  A postscript is an afterthought.  If you include it, it makes it look as if the letter was not planned appropriately. Leave the postscripts for personal writing.

Choose quality paper

When writing a paper job acceptance letter, you want to choose the best paper possible. It is the same if you are submitting your resume to a business. Of course, the color to choose is white.  You don’t want an elaborate stationery that subtracts from the reader’s ability to read the document with ease.  Bright white paper is best.

The weight of the paper for the job acceptance letter is also of considerable importance.  Different weights will print with different qualities.  The paper should be a mid-weight paper. The best weight is 22 to 24 lbs. If you are sending the letter to an eco-friendly business, you might want to use an environmentally friendly paper. There are recycled paper options that print out nicely. There are also different types of paper certified by organizations with the aim of protecting the wildlife and forests.

Sign the letter

Your typed signature is nice, but an electric signature is even better.  You can use an online service to apply an electric signature. Otherwise, you can scrawl out your signature on a piece of paper. Take a photo of it. Crop the image and upload it to your email or paste it into the document you are writing.

Cancel pending interviews

If you happen to have pending interviews after you have accepted them, make sure you call and cancel the appointments. This is not only for the convenience of the employer. It shows you have great etiquette.

Job Acceptance Email Sample

Final words

If you are accepting a new job offer, then sending a job acceptance letter or email is important. It confirms that you understand the job you are undertaking. It also confirms with the employer that you are on board with everything they have proposed to you.  The job acceptance letter takes just a short time to write, but it can leave a lasting impression.

More Templates

Contact List Templates

Meeting Request Emails

Reminder Email Samples

Interview Acceptance Emails

Retirement Announcements

Professional Email Examples

• Resume Writing
• Resume Examples
• Cover Letter
• Remote Work
• Famous Resumes
• Try Kickresume

How to Accept a Job Offer Like a Pro (+10 Samples & Examples)

• Noel Rojo , 
• Updated October 24, 2023 8 min read

The interview process is over and now you have to figure out how to respond to a job offer. This can be difficult, especially when deciding on how to accept one job offer and decline another.

The truth is that even without multiple job offers, this stage of the job hunting process can be headache inducing for a lot of us. 

On one hand, you want to give yourself a pat in the back for a job well done. While on the other hand, you still want to take your time to reassess your options. 

Regardless of what position you find yourself in, we’ve prepared a quick guide with some tips and tricks, along with a few job acceptance email examples that will help you accept a job offer like a pro.

Table of Contents

Click on a section to skip

Job offer process

How to respond to a job offer, how to accept a job offer like a pro, job offer acceptance letter (+5 samples), how to accept a job offer via email, how to decline a job offer.

After the job interview, you should receive an official offer from your potential employer. 

This offer can come in various forms, such a phone call, email or even a letter. If it comes in as a call, thank the recruiter and ask if they can send you a written document as well, so that you can review it properly. 

Remember, it’s only official if it’s written down. 

The official document should contain what’s expected of you in your new role, what your salary will be, as well as your starting date and benefits. 

Also, during this stage you can still negotiate your salary and benefits with your employer. However, try not to play hard-ball unless you’re willing to walk away from the offer. 

Basically, don’t negotiate simply for the sake of negotiating, especially if they made an offer you know is good.

Broaden your options.

Analyze your resume, improve your resume score and land more job offers.

Now, responding to a job offer is not synonymous with accepting a job offer.

You might have a few other job interviews pending and perhaps one of them with a company that’s more to your liking. 

Having said that, here's how to respond to a job opportunity email:

Greetings [Employer] ,

Thank you for the offer! I will take a look at the terms. Is there a date by when you need my response?

Sincerely, [Your name]

On the other hand, if you really need more time to consider the job offer due to other job offers, you might have to handle this part with some tact.

Something along these lines might work better for you: 

Great! I am really excited for your offer and the opportunity it comes with it.

By when do you need to have my answer to this offer? If there is not a particular deadline, I would like to set one for both our benefits. Would [date] work for you? So that I have ample time to consider this (and other*) offer(s).

Let me know if this deadline is problematic.

Thank you, [Your name]

Make sure to only set a date if you’re able to commit to it. 

Try not to stress too much about it, as nothing has been finalized yet.

Usually at this stage HR is still likely to take a few days to prepare the formal offer and will probably give you a few days to consider, as you still need to review the salary, benefits, etc. 

By this stage you should have already sent an early response to the job offer. Now it's time to finalize it with a formal acceptance. 

Here's 5 steps that can help you decide what to say when accepting a job offer:

1. Communicate expectations

As soon as you receive a job offer, it's advised to communicate your expectations. Let them know you've received the offer and by when they'll receive your response.

2. Re-examine the job offer

It's important that you review the job offer thoroughly, especially if you have to compare it to a competing job offer. It's a huge decision and going over it with someone you know and trust can be of great help.

3. Plan your response

Depending on how you received your job offer, your response will differ. If for example you got an official job offer on a physical letter then it's advised to submit your acceptance letter physically. Whether it's sent to you via email or on a physical letter, always send an email as-well, so that the employer gets your response sooner.

4. Draft your response

Once you've gone over the job offer a few times, it's time to start drafting your response. A good rule of thumb for those wondering how to begin a job offer response is to pay attention to the employer's communication and follow their cadence. More information on this topic on the chapter below, What is a job acceptance letter .

5. Proofread your response

Like everything else throughout your job hunting process, it's important to double check your response for mistakes. Treat it the same way you did when writing your resume and cover letter. If you can, have a friend or two proofread your response. Also, if you're going to accept the job offer via phone or video call, try to practice your response a few times, treat it similar to having a virtual job interview . 

What is an acceptance letter

An acceptance letter is a great way to display your professionalism from the start.

Usually a good acceptance letter expresses your enthusiasm for your new role and restates information such as your start date, salary and benefits, which can help in eliminating confusion. 

Normally, job offer acceptance letters and job offer acceptance emails are kept brief.

However, regardless of length there’s an acceptance letter format you can use that will help you accept a job offer like a pro.

Here’s what to include: 

• Clear subject line
• Correct recipient 
• Expression of gratitude 
• Terms and conditions (salary, job title and benefits)
• Formal job acceptance 
• Clarification of your start date
• Your signature 

With this in mind, here are 5 job offer acceptance letter examples that will teach you how to write an acceptance letter like a professional: 

Formal acceptance letter sample 

Like a job offer, an acceptance is not official until it's written down and there is no better way to that than with a formal acceptance letter.

Here's a a formal acceptance letter sample that can help you jumpstart your career on the right track. 

[Your name] [Your address] [Today’s date]

[Hirer’s full name] [Hirer’s job title] [Company name] [Hirer’s address]

[Subject line: A quick summary of the letter] (optional)

Dear Mr Muller,

First of all, thank you for the opportunity. I am delighted to join [company name] and am writing this letter to formally accept your job offer for the position of [job title] and to confirm the beginning of my employment on [start date] .

Once again, thank you for this exciting job offer and for the trust you place in me. I will give it my all to contribute towards the growth of [company name] . Looking forward to our collaboration.

Thanking You

Yours truly, [Name and signature]

Acceptance letter with conditions sample

Sometimes, although you want to accept a job offer right away, you might still have a  few things pending that need to be sorted out. Such as, a wedding that was planed months in advance, a medical treatment you need to get done, or perhaps you need to set some conditions regarding your vacation time. 

In such a case, it's important to set these things straight from the begging and an acceptance letter with conditions is the way to go, such as the following example. 

Dear Mrs Rodriguez,

Thank you for offering me the position of [job title] for [company name] .

I am excited to have the opportunity to join your team, as I have been wanting to work for [company name] for some time.

Regarding my starting date, during our interview you stated that you would need me to start on the 14th of September if I got hired. However, the letter you sent me states that my starting date is on the 7th. Unfortunately, I have a few plans pending for this coming week and would appreciate it if I could start on the 14th.

Apart from this, I will be happy to accept all the other conditions on your letter.

Looking forward to your response and thank you for your understanding.

Thank you acceptance letter sample

Showing gratitude can take you a long way, as a thank you acceptance letter can help you set a foundation for a good relationship with your new employer.  A short and concise letter such as the thank you acceptance letter sample below can do you wonders. 

Dear Mrs Prado,

Thank you for hiring me for the [job title] position. I am flattered that you are placing your trust in me, and I am eager to become part of the team at [company name] .

Looking forward to meeting my future colleagues on October X and to begin my training.

In the letter you stated that I am to meet with John Doe from HR at 8:00 a.m. on October X as well. I have submitted the documents needed to him and will be meeting him first thing in the morning.

Please let me know if anything changes.

Once again, I am really grateful for your time and thank you for giving me this amazing opportunity.

Promotion acceptance letter sample

Sending a promotion acceptance letter sample to an employer can help reinforce to him or her that they have made the right choice in promoting you to your new role. Here's a short promotional acceptance letter example you can use to start your new position on the right foot. 

Dear Mr Smith,

Thank you so much for promoting me to the position of [job title] on [date of promotion] .

I am sending this letter to formally accept the position and to let you know that I am ready to assume my new role on [mentioned date] .

I believe that I have what it takes to meet your expectations and will be giving it my all to take the organization in a better direction.

Once again, thank you for your trust in me.

Sincerely, [Name and signature]

Internship acceptance letter sample

As an intern, you want to start building bridges from the get-go and an internship acceptance letter is a good way to start. You can use the following internship acceptance letter example to start laying down the foundation that will eventually land you your dream career. 

Dear Mrs White,

Thank you for the offer to become a [job title] intern this fall at [company name] . I was really excited when I received the offer and I am already counting the days when I can meet the [company name] team and learn from them.

Just to verify, the internship starts [start date] . If there is anything else I need to know or if anything chances, please let me know.

What is an acceptance email

Nowadays, most job offers will be sent to you as a job acceptance email. With job offers via a physical letter or a phone call becoming less frequent. 

Because of that, it’s important that you know how to write an acceptance email.

Remember, even if you get the rare physical job offer via a physical letter or via phone, you should always accompany it with a job acceptance email as-well — for sake of brevity. 

With that said, with the exception of having a few extra options, such as forwarding to multiple recipients at the same time, writing an acceptance email should follow the same rules as an acceptance letter. 

Here's an example of how a job acceptance email should look like: 

Job offer acceptance email sample

[Subject line: Regarding the job offer]

Dear [Name of employer] ,

I am very pleased to accept my new role as [job title] with [company name] . Thank you for the opportunity. I am sure I can make a positive contribution to the [company name] team.

Just to make sure, my starting salary will be [agreed salary] , my benefits will commence after [days agreed] of employment and I will have [days of vacation agreed] per year.

I am looking forward to being in the office on [date of employment] . Please let me know if there is any additional information I should know prior to then.

Once again, thank you.

How to accept a job offer over the phone

Some companies like to personally hand out job offers via phone, especially those that are sales related. 

If this is your case, learning what to say when offered a job over the phone is really important, this is because there’s less time to come up with a response then other methods such as an email or a physical letter. 

With that in mind, here’s how to prepare so that you know what to say when accepting a job over the phone: 

• Prepare a written acceptance response . Since you’re going to have to do this anyways, doing it before a call can be a good way to practice your response. 
• Be polite.  
• Show enthusiasm : Not all jobs are created equal, but showing a bit of excitement can go along ways. 
• Request a deadline for your response .You might want to have in mind when you can respond, as they are likely to ask you when they can expect your response. 
• Conclude with a thank you.

Now, you don’t have to prepare a whole lecture. Something as simple as the following can work wonders: 

That sounds great, thank you so much for the job offer. It will be an honor to accept my new role as a [job title] . Let me know when I can receive the offer in writing.

The rest of the conversation should fall in line afterwards, especially if you practiced a time or two. Just stay calm, polite and professional and you should be able to ace your job acceptance response. 

There are multiple reasons to decline a job offer, the pay is not what you expected, the benefits are sub par, little vacation time, or better competing offers. 

Regardless of the reason, you should still decline a job offer with tact. It’s never good to burn bridges. 

Here’s a few simple steps you can take when declining a job offer. 

• Be sure : The fact that the salary is not up to your standards doesn't mean it’s a done deal, you can still attempt to negotiate for a higher wage. 
• State a reason : A brief explanation is standard, as you don’t want to appear rude. 
• Be polite : Thank them for the opportunity and time. 
• Don’t waste time : Don’t keep them waiting, it might be awkward but it's the right thing to do. 
• Remain in contact: If you’re able to, ask if you can remain in contact with them. Networking with them can help at a future time. 

In the end, a simple job offer decline can look something along these lines: 

Thank you for offering me such a great opportunity to work as a [job title] at [company name] . Sadly, I will have to decline as I believe the position is not the right fit for my long-term career goals. I wish you and [company name] the very best and I thank you once again for your consideration and time.

For more information on how to decline a job offer .

FAQ: How to accept a job offer

Although you should always respond to an employer in a timely manner, as to it’s usually acceptable to take 1-2 business days to go over a job offer. However, there are times when an employer might ask to respond as soon as possible, in this case you can send an email asking politely if you can have more time to review the terms.

Whether you need time to go over the job offer or perhaps wait on another company to reply. There are a few ways to delay accepting a job offer, such as:

- Asking by when they need your response; - If verbal offer, ask for a written offer; - Tell them you’re still interested but want to consider; - Simply ask for additional time.

Also, when wondering how to ask for more time to think about a job offer it’s important to be polite and respond in a timely manner.

When negotiating a job offer, something as simple as, “ Well I was hoping for an offer of $X “, can get you great results. Just make sure that X is a bit above your ideal salary, but not too high that you’ll scare them away.

Letting a company know you’ve accepted another job can be difficult and should be done thoughtfully. Here are the steps to take when responding:

1. Be honest. 2. State the reason. 3. Be polite. 4. Show appreciation. 5. Say thank you.

A documentary photographer and writer. Noel has worked for International publications like Deutsche Welle in Germany to News Deeply in New York. He also co-founded the global multimedia project Women Who Stay and collaborated as a journalist fellow with the University of Southern California. He went from traveling around the world to sitting on a couch thanks to the pandemic, but he got a nice job working for Kickresume thanks to that, so he won't complain.

Related Posts

Recruiter reveals: this is what an ideal resume looks like.

• 17 min read

9 Great Programming Projects to Significantly Boost Your Tech Career

• 11 min read

Share this article

Join our newsletter.

Every month, we’ll send you resume advice, job search tips, career hacks and more in pithy, bite-sized chunks. Sounds good?

• Career Blog

Mastering the Job Offer Acceptance Letter: Examples and Tips

In the job search process, one of the most crucial steps is receiving a job offer. It’s an indication that the employer has deemed you the ideal candidate who possesses the skills and experience the company requires. However, the job offer isn’t complete until you confirm your acceptance in writing, which is why writing an acceptance letter is essential.

The acceptance letter is vital because it’s a formal confirmation of your willingness to accept the job offer. It serves as a legally binding contract between you and your employer, outlining the role, compensation, and other essential terms and conditions of the offer.

When writing an acceptance letter, you need to ensure that it’s professional, articulate, and reflects a positive attitude. A well-crafted letter can make a significant difference in the impression you make, which can impact your career’s overall trajectory.

In this article, we’ll go over everything you need to know to write a winning job offer acceptance letter. Here are some of the topics the article will cover:

• Understanding the purpose of an acceptance letter
• Critical elements to include in your letter
• How to structure your acceptance letter
• Tips for making your letter stand out
• Sample acceptance letters to guide you
• Common mistakes to avoid when writing an acceptance letter

With these tips and examples, you will be able to master the art of writing a job offer acceptance letter that effectively communicates your enthusiasm and professionalism. So, let’s get started!

Understanding the Job Offer Acceptance Letter

A job offer acceptance letter is a written communication that signifies a candidate’s willingness to accept the job offer extended by the employer. It serves as a formal acceptance of the employer’s offer and confirms the candidate’s commitment to joining their team.

The letter is usually needed when a candidate receives a job offer but needs to confirm their acceptance in writing. It is often necessary for the candidate to officially accept the offer, as it makes it easier for the employer to process the necessary paperwork and start the onboarding process.

An effective acceptance letter should include key components that indicate the candidate’s acceptance of the job offer, such as the job title, starting date, salary or compensation package, and any terms and conditions related to the job offer.

Other important components of an effective letter include a professional tone, a clear and concise message, and an expression of gratitude for the employer’s offer. The letter should be well-written, free of errors, and formatted correctly.

To ensure an effective letter, it’s important to avoid common mistakes, such as being too informal, complaining about any aspects of the job or offer, and failing to include essential details. The letter should be sent in a timely manner and should reflect the candidate’s professionalism and appreciation for the job offer.

Mastering the job offer acceptance letter is essential for landing a new job and starting a successful career. Candidates should take the time to craft an effective letter that reflects their commitment and enthusiasm for the job offer. By understanding the key components of an effective letter and avoiding common mistakes, candidates can demonstrate their professionalism and secure their place in the employer’s team.

Before Writing the Letter

Before crafting your job offer acceptance letter, there are several things you must do to ensure you make a smart decision. Here are some of the essential steps you should take:

Researching the Company and Position

Before accepting any job offer, it is vital to research the company and the position offered. This research will give you a clear understanding of the company’s values, work ethic, and expectations from employees, which is essential in helping you decide if the job is the right fit for you.

Start by visiting the company’s website and social media pages. This research will help you understand the company’s culture and overall mission. You can also check career sites such as Glassdoor, Indeed, or LinkedIn to get employee reviews and ratings of the company.

While researching the position, pay attention to the job requirements, duties, and expectations. This research will help you understand the scope of the position, and you’ll get a clear idea of the skills and experience required for the job.

Reviewing the Job Offer

Once you have researched the company and position, review the job offer you have received. Read the document carefully, paying attention to the salary, benefits, and expectations of the job.

Consider the job location, work hours, and other job-related details that may impact your decision. Evaluate the total compensation package, including stock options, bonuses, retirement plans and other benefits provided.

Evaluating the Offer and Negotiating if Necessary

After reviewing the job offer, evaluate the overall package to determine if it meets your expectations. If the offer does match your expectations, you should start drafting your acceptance letter.

However, suppose the offer falls short of your expectations, and there are areas for negotiation, such as salary, schedule, or benefits. In that case, it is appropriate to discuss these concerns with the employer in advance of writing the acceptance letter.

Remember: negotiation is part and parcel of the job offer process, so do not be afraid to approach your prospective employer and discuss the terms of the offer.

Conducting your research, reviewing the job offer, and evaluating the terms carefully will help you make an informed decision before drafting your acceptance letter. Taking the time to learn more about the company and position and carefully assessing the offer can help to ensure that you make the right choice for your career goals and work-life balance.

Writing the Letter: Step-by-Step Guide

Congratulations on securing a job offer! Now it’s time to craft a well-written job acceptance letter to express your gratitude and acceptance of the offer. In this step-by-step guide, we will walk you through the process of writing an effective job acceptance letter that covers all the necessary details.

Introduction and expressing gratitude

Begin your letter with a polite greeting, followed by a concise statement expressing your gratitude for the job offer. It is important to convey your appreciation for the opportunity as it shows your professionalism and enthusiasm for the position.

Example: Dear [Hiring Manager’s Name],

Thank you for offering me the role of [Position]. I am thrilled to join the team at [Company Name], and I appreciate the trust you and the company have placed in me.

Acceptance of the job offer

Once you have expressed your gratitude, it’s time to accept the job offer. State your acceptance clearly and confidently to make a good impression.

Example: I am pleased to accept the job offer for the [Position] at [Company Name]. I am looking forward to contributing my skills and experience to the company.

Details of employment

Next, you should outline the key details of your employment, including your start date, work schedule, and compensation package. This information ensures that both you and the employer are clear on the terms and conditions of your employment.

Example: I am available to start on [Date], and I will work [Number] hours per week, Monday to Friday from [Start Time] to [End Time]. As previously discussed, my annual salary will be [Salary Amount].

Addressing contingencies or concerns

Sometimes, candidates may have contingencies or concerns that need to be addressed before they can accept the job offer. If this applies to you, address these issues in a thoughtful and diplomatic manner. Keep in mind that you want to maintain a positive and professional impression.

Example: Before accepting the offer, I would like to confirm the health insurance benefits and retirement plans offered by the company. Additionally, I would appreciate further clarification on the training and onboarding process.

Closing statement and next steps

In your closing statement, reiterate your gratitude for the job offer and express your excitement for the upcoming opportunity. Let the employer know that you look forward to contributing to the company’s success.

Example: Thank you again for offering me the opportunity to join your team. I am excited to work with the company and contribute my skills and experience to the role. Please let me know what further steps I need to take to finalize the acceptance of the job offer.

Writing a job acceptance letter requires careful consideration and attention to detail. Follow this step-by-step guide to ensure that your letter covers all the necessary information and conveys your enthusiasm for the job. A well-written job acceptance letter sets the tone for your future relationship with the employer and can help pave the way to a successful career.

Tips for Writing an Effective Letter

When it comes to writing an effective job offer acceptance letter, there are several key tips to keep in mind. These include:

Tone and language

Before you begin writing your letter, take some time to think about your tone and language. Your letter should be professional but also friendly and personable. Avoid using overly formal language or sounding robotic, as this can come off as insincere. Instead, try to infuse some personality into your writing, while still maintaining a professional demeanor.

Length and format

In terms of length and format, aim to keep your letter concise and to the point. Avoid straying too far from the main message, as this can make your letter feel unfocused. Additionally, make sure to format your letter properly, with a clear introduction, body paragraphs, and a conclusion.

Emphasizing skills and qualities

One of the key purposes of an acceptance letter is to convey to the employer that you are excited about the job offer and have the necessary skills and qualities to succeed in the role. As such, make sure to emphasize these skills and qualities throughout your letter, whether that means highlighting relevant experience or discussing specific examples of how you’ve put your skills into action in the past.

Using active voice

Using active voice can help make your letter more engaging and dynamic. Rather than using passive constructions like “I was offered the job,” try to use active language like “I accepted the job offer.” This can help you come across as confident and decisive.

Demonstrating enthusiasm

Finally, it’s important to demonstrate genuine enthusiasm for the job and the company you’ll be working for. Whether that means sharing why you’re excited about the role, discussing specific aspects of the company that you admire, or simply expressing your gratitude for the opportunity, showing that you’re truly excited to be joining the team can go a long way towards building a positive relationship with your future employer.

There are many strategies you can use to craft an effective job offer acceptance letter. Whether you’re focusing on tone and language, emphasizing your skills and qualities, or simply demonstrating your enthusiasm, taking the time to craft a thoughtful and engaging letter can help set the stage for a successful start to your new job.

Example Job Offer Acceptance Letters

When it comes to accepting a job offer, it’s important to do so professionally and with the right tone. Here are three example job offer acceptance letters that you can use as a guide for crafting your own.

1. Sample letter for accepting a job offer without negotiation

Dear [Employer’s Name],

Thank you so much for offering me the position of [Job Title]. I am thrilled to accept this opportunity and join [Company Name]. I appreciate the confidence you have shown in me, and I am eager to contribute to the success of the team.

Please let me know how I can best prepare for my first day on the job. I will be sure to complete any necessary paperwork and review the company policies in advance. I understand that the start date is [Date], and I look forward to beginning my new role.

Once again, thank you for this opportunity. I’m excited to be part of the team and contribute to the company’s growth and success.

[Your Name]

2. Sample letter for accepting a job offer with negotiation

Thank you for offering me the position of [Job Title] at [Company Name]. I am excited about the opportunity to work with your team and contribute to the company’s growth.

I would like to discuss the salary and benefits package for this position. Based on my research and experience, I believe a salary range of [Range] would be fair and competitive. I am also interested in discussing any additional benefits such as [Benefit].

Please let me know if we can schedule a time to discuss these details. I am excited to accept this position and am confident we can come to a mutually beneficial agreement.

Thanks again for this opportunity, and I’m looking forward to starting my new role.

3. Sample letter for declining a job offer professionally

Thank you so much for offering me the position of [Job Title] at [Company Name]. I appreciate the time and effort you and your team have put into the hiring process.

After careful consideration, I have decided to decline the offer. While [Company Name] is an excellent organization, I believe that another opportunity is a better fit for my personal and professional goals at this time.

I respect your company and the work you do, and I hope that we can remain in touch. Thank you again for considering me for this position. I wish you and your team all the best.

By following these examples, you’ll be on your way to crafting the perfect job offer acceptance letter. Remember to keep your tone professional, express your gratitude, and be clear about your intentions. Congratulations on your new position!

Common Mistakes to Avoid

When you’re crafting your job offer acceptance letter, it’s important to ensure that it’s free of errors and effectively communicates your enthusiasm for the position. Here are some common mistakes to avoid:

• Typos and grammatical errors:  A letter riddled with errors can detract from your professionalism and suggest that you don’t take the opportunity seriously. Be sure to proofread your letter carefully or have someone else review it before you hit send.
• Expressing doubt or uncertainty:  While it’s important to ask any questions you might have before accepting a job offer, your acceptance letter should communicate your confidence in your decision. Avoid phrases like “I think” or “I might” and instead use language that reflects your enthusiasm for the job.
• Using a generic template:  A cookie-cutter acceptance letter won’t set you apart from other applicants or convey your personality and enthusiasm for the position. Take the time to customize your letter and highlight what specifically excites you about the job.
• Highlighting only salary and benefits:  While salary and benefits are certainly important considerations, they shouldn’t be the sole focus of your acceptance letter. Be sure to express your excitement about the company culture, your future colleagues, and any opportunities for growth and development.
• Not following up after sending the letter:  After you’ve sent your acceptance letter, it’s a good idea to follow up with your new employer to confirm any next steps or address any outstanding questions. Keep the lines of communication open and professional.

By avoiding these common mistakes, you can ensure that your acceptance letter is a polished and professional representation of your enthusiasm and professionalism.

Frequently Asked Questions

Here are some common questions that people may have when writing their job offer acceptance letter:

How long should the letter be?

The length of your acceptance letter is not as important as the content it contains. It is better to be concise and to the point without including unnecessary details. A good rule of thumb is to keep it to one page, but if you need to expand on something, feel free to do so.

Can I accept a job offer via email?

Most employers these days will accept an acceptance letter via email. However, if your job offer specifies a specific method of communication, be sure to adhere to that.

What if I have multiple job offers?

If you have received multiple job offers, take the time to consider each one carefully. Think about which job will provide you with the best opportunities for growth and development, as well as which one aligns with your long-term goals. Once you have made your decision, you can decline the other job offers with a brief and professional message.

Should I negotiate salary in the acceptance letter?

It is not necessary to negotiate salary in the acceptance letter. If you want to negotiate your salary, you should do so before accepting the job offer. Once you have accepted the job offer, it will be difficult to negotiate for a higher salary.

When should I send the letter?

You should send your acceptance letter as soon as possible after receiving the job offer. Let the employer know that you are excited about the opportunity and that you will take the necessary steps to prepare for your start date. Avoid delaying your acceptance letter, as this can give the employer the impression that you are not interested in the job.

Related Articles

• 22 Best Reasons for Job Exit: A Pro’s Guide for 2023
• 28 Jobs for People with Anxiety in 2023: A Complete Guide
• Esthetician Resume: Sample, Skills & Writing Tips for 2023
• Copywriter Job Description: Skills & Opportunities in 2023
• 10 Network Engineer Resume Samples That Got Hired in 2023

Rate this article

0 / 5. Reviews: 0

More from ResumeHead

How to Accept a Job Offer in 2024 [Free Email Template]

You’re close to sealing the deal on a new job.

You just received a job offer, and you’re super excited that you actually got the job, so you just want to accept it and get started.

One second – take a step back.

Like with every other part of the job hunt, there’s a right and a wrong way to accept a job offer. And believe us – you want to do this part right.

You want to make a good impression when you start your new job, and how you accept your job offer is part of that.

In this article, we’re going to cover:

• What to Do When You Receive a Job Offer
• The Different Ways to Accept a Job Offer

3 Job Offer Acceptance Examples

Let’s dive in.

How to Accept a Job Offer

There’s a whole process to accepting a job offer, and we’ve broken it down into easy-to-follow steps. Let’s take it from the top:

#1. Respond Politely

You’ll probably get a call from the hiring manager, in which case you might be tempted to say "yes!" on the spot.

But don’t be too hasty.

Look, if you’ve thought about this job a lot, you know it’s your dream job, and you’ve been looking forward to this call all week - go ahead. You know what’s best for you, and there’s no need to keep the hiring manager waiting.

That being said, starting a new job is a huge decision, and you shouldn’t accept it just so you don’t lose your spot at the company. You want to be 100% sure that you’re making the right choice.

So, when the hiring manager calls you, thank them for the opportunity and ask them to give you time to think the offer through.

Most employers will grant you one or two days to decide, so if you let them know you’re still interested but need some time to think about the terms, they probably won’t mind. Just make sure you don’t take longer than promised, as that would be unprofessional.

Getting started on your job hunt ? Check out our full guide to help you land that dream job.

#2. Evaluate the Job Offer

A job offer might seem very lucrative at a glance, but that doesn’t mean you should just accept it without a second thought.

One thing to consider is whether the official offer aligns with your expectations. Are the benefits, training hours, or salary that you discussed during the job interview the same as what you’re being offered now?

For example, you might have discussed the option to work from home during the interview, but now the job offer states that you have to be physically present at the office three days a week.

If you don’t review the job offer in detail, you might miss that and end up at a job with a commute you hate. It’s definitely something you’d want to bring up with the hiring manager if you’re set on working remotely .

This is why you should always ask for the offer in writing. If the employer makes the official offer over the phone, just ask them to also send it in written form.

This way, you can carefully review all the terms and conditions and, if necessary, negotiate anything while referencing the job offer.

#3. Negotiate Salary and Benefits

The initial offer is often just a starting point, so be ready to negotiate.

There is nothing wrong with negotiating some of the terms of your employment, as long as you keep your negotiation points realistic. Chances are, the company isn’t willing to pay you twice as much as what they initially offered, but 10 percent to 20 percent more might be OK.

For example, if you want the job because you’re a stay-at-home parent and you need flexibility, you can negotiate how often you can work remotely.

Negotiating your salary can also help demonstrate your value and show the employer that you're serious about the job. You should always make sure that the position aligns with your financial needs as well as your long-term career goals . 

But if you’re satisfied with the salary and you’re more concerned with other benefits, you can talk about aspects like vacation time, retirement contributions, and healthcare coverage.

Whatever your priority is, always research ahead of time. Learn what the salary rate for your profession is and know your worth. This way, you can be professional and polite, as well as up strike up a good deal with the company.

Looking for a flexible job? Check out our list of the best jobs for stay-at-home parents to get started!

#4. Ask Questions Before Starting

Regardless of whether you negotiate, it's important to ask questions to make sure that the company and the role are the right fit for you.

Don't make any assumptions - this is your chance to clarify everything and set your expectations for your new job.

Asking thoughtful questions lets you get a better understanding of the company culture, your responsibilities, and what the employer can do for you. This part is crucial for making an informed decision and avoiding any unpleasant surprises down the line.

Some key questions you could ask include:

• Are there any bonuses or variable compensations?
• How much paid time off do I have, and do unused days carry over?
• What exactly does the benefits package include, and how can I use it?
• What are my opportunities for career growth with your company?
• Do you offer any professional development programs?
• What are the exact working hours?
• What documents do you need me to bring on my first day?

Interested in career development ? Learn all about it and start your journey with our dedicated article.

#5. Confirm Your Start Date

Once you feel good about the terms of your employment, it's time to confirm your official start date with the hiring manager.

This bit can prevent any misunderstandings or delays when you’re just getting started. Just be upfront if you need any flexibility on the start date.

For example, if you have a family holiday planned soon or your current employer wants more than a two-week notice period , tell the hiring manager.

Agreeing on a clear start date that works for both of you can show you’re professional and committed to the new job, and it gives you time to properly wrap up any loose ends at your current job before moving on to the next chapter of your career.

#6. Resign Your Current Job

If you’re unemployed, you can easily skip this step and move forward with your new job.

But if you're currently employed, the final step when accepting a new job offer is to quit the job you already have. This is an important step that you'll want to handle carefully, no matter how excited you are to move on.

This should be done as professionally as possible. Take the time to write a formal letter of resignation that expresses your gratitude for the opportunity to work there and leaves you on good terms with your past employer.

Don’t burn any bridges - you never know when you’ll run into a professional contact from your past. Stay positive, and cooperative, and offer to help transfer your work over to a coworker. This can show integrity and leave a great last impression.

#7. Prepare for Your New Job

Congratulations, you've accepted the job offer! Now it's time to look ahead to your first day.

Reach out to your new hiring manager to confirm any paperwork or other items you should bring on your start date. For example, if you’ll be working mostly from home, you might have to bring in your own laptop so they can set you up with company software.

Beyond that, just get ready for the onboarding process and the new adventure ahead of you. Take some time to review the job description again and think about how you can hit the ground running.

With a bit of extra preparation, you'll be set up for success in no time!

3 Ways to Accept a Job Offer

Now that you’ve covered all the prep work that goes into accepting a job offer, it’s time to officially say “I do!” to that new role.

There are three ways to do this:

#1. Through a Phone Call

If the hiring manager calls to extend a job offer, you always have the option to accept it right then and there over the phone, as long as you’ve thought it through carefully.

This shows your enthusiasm, and it lets you get the process moving quickly.

Alternatively, if you take some time to review the job offer in detail first, you can call the hiring manager back during regular business hours to officially accept.

Make sure to keep that conversation polite and professional. Thank them for the opportunity, graciously accept their offer, and confirm when your first day is going to be.

And remember – even if you verbally accept the offer, make sure to request that all the details be sent to you in writing first. This gives you the chance to review the terms carefully, and it starts a paper trail that can help everyone avoid misunderstandings.

Then, regardless if you accept immediately or take your time, be sure to follow up with a formal letter of acceptance or an email.

#2. Through an Email

While you can always accept a job offer over the phone, it's actually much better to do it in writing.

For starters, it’s only polite to accept a job offer in written form - especially since you'll be asking the employer to do the same thing for you. Additionally, as we already mentioned, it's always vital to formalize all your verbal agreements in writing to avoid any future misunderstandings.

For example, if you agreed to start on the 30th but the hiring manager heard you say the 13th, that could be a huge problem. You don’t want to start your new job off on the wrong foot!

So, that’s where a job offer acceptance email comes in.

Make sure you structure your text well and proofread it several times before you send it.

If you’ve communicated with the hiring manager via their official email address, you can safely use that email to formally accept their job offer.

How to Write a Job Offer Acceptance Email

• Write a concise subject line. Your email’s subject line has to be professional and let the employer know exactly what the email is about. (E.g.: Job offer acceptance email - John Doe )
• Express gratitude. Start the email by thanking the employer for the opportunity. (E.g.: Thank you for trusting me with the project manager position in Company X )
• Accept the job offer. Be enthusiastic and polite when formally accepting their offer. (E.g.: I am delighted to officially accept the position of Head of Content at Bookster and be part of your team. )
• State and agree to the employment terms. If you’ve read and agreed to the employment terms, you mention so in your email. (E.g.: Let me take this opportunity to formally agree with all the employment terms stated in the official job offer. ) However, if you’ve negotiated something else and you don’t have that down in writing, now’s the time to officialize it. (E.g.: As discussed, my starting salary is $XXXX, with six months of remote work annually as part of the offer. )
• Confirm the starting date. Avoid any possible misunderstandings by clearly confirming your starting date. (E.g.: To reconfirm, my starting date is next Monday, April 4th. )  
• Conclude positively. Similar to ending a cover letter , choose an appropriate closing line and end on a positive note. (E.g.: Looking forward to working alongside you! )

#3. Through a Letter

There are some cases where employers will expect a formal letter of acceptance instead of an email.

These are rare and usually apply to fields or companies that are more traditional and less tech-savvy.

So, if the employer sent you the job offer via letter instead of email, you should be prepared to write a job offer acceptance letter.

Just like a job offer acceptance email, your letter should be well-structured, error-free, and formal.

In addition to the above, you should also pay attention to the formatting. We recommend typing the letter out, as opposed to writing it by hand, to make sure it’s easily readable.

How to Write a Job Offer Acceptance Letter

• Thank the employer. Start off the acceptance letter by thanking the employer for the offer. We recommend mentioning the position and the company’s name in the same sentence. (E.g.: Thank you for formally offering me the personal banker position at Company Y. )     
• Accept the job offer. Afterward, you can officially accept the job offer and, optionally, mention that you’re looking forward to getting started. (E.g.: I am delighted to officially accept your job offer and become part of the team. )
• Clarify any remaining points in the offer. If you’ve already received all the details about the agreed salary, benefits, and such in written form, you can use your acceptance letter to officially agree with the terms. If you first received an offer and then negotiated some of the terms verbally, you can use the acceptance letter to document them in writing. (E.g.: As we agreed, my starting salary is $XXXX with 25 annual vacation days as part of the offer. )
• Specify your starting date. To avoid any misunderstandings, re-confirm your start date in the acceptance letter. Keep in mind that if you’re changing jobs and you’re required to serve out a notice period, it’s better to inform your future employer in advance instead of mentioning it in the letter. (E.g.: I am confirming my start date will be on May 20. ) 
• End on a positive note. Mention your enthusiasm for the job as you wrap up your letter. Then, choose an appropriate closing line and sign your name underneath. (E.g.: I am looking forward to starting my new role. Best regards, John Doe )

Need some inspiration on what a good job offer acceptance looks like? Check out the examples below:

#1. Job Offer Acceptance Call Example

“Hi, it’s Alex Smith. Is this a good time?

I hope you’re doing well. I’m calling about the web developer position you extended the other day.

I wanted to formally accept and thank you for the opportunity—I'm really excited to get started and join your team!

Could you let me know what the next steps are? I'm keen to get everything sorted before my first day.

Thanks again, and I’ll see you soon!”

#2. Job Offer Acceptance Email Example

Dear Jacklyn Smith,

Thank you for formally offering me the Editor position at Bookster. I am delighted to officially accept the job offer.    

As we agreed over the phone, my starting salary will be $50,000/annually with one month of paid vacation. I understand that I will be paying my health insurance plan from my salary. 

I am confirming that my starting date will be in two weeks, on Monday, May 23rd. If anything else is required of me during this period or on the first day of work, please let me know. 

I’m looking forward to becoming part of the team!

Best Regards,

#3. Job Offer Acceptance Letter Example

Dear Mr. Jones,

Thank you for offering me the DevOps Engineer position at Innovatech. I am thrilled to formally accept the job offer.

As discussed over the phone, my starting salary will be $65,000 annually, with 25 days of paid vacation and a hybrid work week, with two days at the office and three days working from home.

I am confirming that my start date will be in three weeks, on Tuesday, June 5th.

I look forward to starting my new role at your company.

Best regards,

Sarah Butler

Key Takeaways 

And that’s a wrap on how to accept a job offer!

We’re sure you’re ready to conquer that new job in no time.

Before you go, here are the main points to take away from this article: 

• Before you accept a job offer, make sure you carefully evaluate its terms and conditions.
• The best ways to evaluate a job offer are by asking for some time to think it through, getting the job offer in written form, and preparing to negotiate with the employer.
• You should always officially accept a job offer via a formal letter or email. That’s because documenting verbal agreements in written form helps avoid any misunderstandings.
• Write a job offer acceptance letter if that’s how you’ve communicated with the employer so far or if the company is in a less tech-savvy industry.
• Make sure you write a clear and concise subject line for your acceptance email so that the employer knows what it’s about without having to open it.
• Whether you write a formal acceptance letter or an email, it has to be flawless, so make sure you proofread it before sending it in.

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

• Jul 8, 2022

How to Write a Job Acceptance Letter (with Examples)

You’ve been offered the job. Now what?! Check out how to write a job acceptance letter with this step-by-step guide.

Siôn Phillpott

Career & Entrepreneurship Expert

Reviewed by Hayley Ramsey

You've  honed your CV ,  done your research  and  bossed the interview , and now, finally, you've received the email or letter containing those all-important words that your hard work have merited. You've landed your  dream job  and you're already planning your ascent to the top of the company, charming bosses and colleagues alike in a hailstorm of revolutionary ideas; before you crack open the champagne, though, there's the small but important matter of saying "yes" the role you've been offered.

The most professional course of action is to write to your new boss, formally accepting the role and perhaps returning any signed documents that are required. But what is the best way to do this while maintaining the  good impression  you’ve made so far?

Here’s a step-by-step guide on why you should write a job acceptance letter, what specifically to include, followed by a step-by-step process to do so. With our help, your acceptance letter is sure to be effective!

Why you should write a job acceptance letter

Landing your dream job is indeed the first step to your continued career success , but you need to keep up the momentum by writing a professional job acceptance letter. Best practice proves that accepting in writing is the best way to formally and officially accept any job offer, even if you’ve already verbally accepted the position.

Think of this acceptance letter as a way to flex those professional muscles, showing your employer the quality level of work to be expected from you all while confirming any idiosyncrasies in the offer at the same time. This is often your first non-interview contact with your employer, so make sure to spotlight your enthusiasm for the role and the organization as you accept!

What to include

When it comes to actually writing the letter, there are a few things you’ll want to include before you even start drafting it up. The letter should be comprehensive and clear to both you and the employer. Let’s look at a few necessary components of a job acceptance letter that will ensure clarity on all sides:

• Appreciation — At this point, you’ve already evaluated the job offer and plan to accept, so there’s no need to be anything other than thankful and appreciative for the opportunity!
• Formal acceptance — After you’ve thanked your new employer for the opportunity, now is the time to say, in writing, “I am pleased to accept your offer of employment.”
• Terms and conditions — State your accepted salary, title, and applicable accepted benefits so it’s clearly defined in writing on your behalf, avoiding any future misunderstanding.
• Clarify your start date — You may not be the only acceptance letter they receive, so be sure to accept with the start date in the letter. Something like, “I look forward to starting with you on July 1, 20XX,” would be sufficient.

Steps to writing a job acceptance letter

Now that you know what exactly to include in your exciting job acceptance letter, it’s time to put that into practice. Let’s review the tangible steps you should go through when writing a job acceptance letter to ensure optimal success.

1. Keep it professional

If you have documents to return, a printed letter in a professional tone should accompany them, but if you’re accepting a job offer made on the phone (or itself via email), then a  formal email  in return is fine. The key word here, though, is formal: your new employers are not your pals just yet, so steer well clear of any LOLs, emojis and informal spellings. Keep things simple and professional at all times and avoid the tendency to ramble; your soon-to-be boss is essentially just looking for confirmation that you're accepting their offer, after all.

2. Thank your new employer

In even the briefest of letters, you should say thank you and make it clear you’re excited about the opportunity. It's also a formal indication of your willingness to accept their offer (just short of signing the contract), so you should be very direct and clear that that’s what you're doing. Aim for something along the lines of: "I am delighted to formally accept your offer of employment in the role of [position]."

You may have a long notice period before actually assuming your new position, so maintaining a positive impression is important, too. A more personal touch, such as  thanking the interviewer  for making you feel comfortable, is an excellent idea and reinforces the sentiment that you are trying to convey.

3. Confirm details of the job offer with your new employer

Your job acceptance letter is your chance to confirm important details regarding your acceptance of employment, such as the  agreed salary , your department, position, supervisor and — most importantly, in this context — your start date. Summarize your understanding of the offer so that everybody is clear on the agreement being made, thereby avoiding any nasty surprises further down the road.

It is also the perfect place to ask any questions you may still have about the role or benefits of your new job — especially if you forgot to  ask when prompted  in the interview. 

If you’re keen to get more information about your new role in advance, say so. Your new boss may be able to send you pertinent information you can start looking over during your notice period. Not only will you have given yourself a headstart when your  first day  comes around, but your boss will already be impressed by your enthusiasm and proactive attitude, too. Depending on the flexibility you have in your old job, there may even be training sessions or meetings you could be involved in before starting.

4. Specify any special considerations

If you have a pre-booked holiday or vacation that you arranged months ago, then most employers will try to honor your plans. Many managers check this kind of thing during the interview, especially if they require someone to fill the role urgently, but if they haven't, then it is important to raise the issue quickly.

Nobody likes  requesting time off  before they've even accepted the position — let alone built up some goodwill in the job — but if your plans are unavoidable or can't be changed (i.e. an expensive holiday that includes flights, or an important event, such as your wedding), then you don't really have a choice. As long as you're respectful and polite in how you bring it up (don't start off with it, for instance, and enforce that the role is still your priority), then there shouldn't be an issue.

Besides, if your boss is  unwilling to give you time off  for your own wedding, then is that an organization that you particularly want to be a part of? 

5. Make sure to edit and proofread

Having written your job acceptance letter, double check the details before hitting send (or print). The last thing you want is a professional communication that is littered with poor grammar or spelling errors . If you're meant to be returning other documents, check that all the information in them is correct and up to date (you don't want your new HR department to be on your case before you've even punched in) and, of course, don't forget to attach them, either.

6. Avoid basic errors

As already mentioned, the important thing in this letter is to avoid making basic errors and tarnishing that great first impression that you made during the recruitment process. To re-iterate, the key errors to look out for are: 

• An unprofessional tone
• Misidentifying the hiring manager or employer
• Addressing the hiring manager or employer incorrectly (Mr, Mrs, Ms, Dr)
• Not reiterating all the specifics of the offer (salary, supervisor, position, and date when you will begin your new job)

Job acceptance letter example

If you’re still unsure of where to start, or you need something to compare your own effort to, then we have included some sample templates for you. It's a good idea to write a draft and ask a friend or family member to review it before you send it, especially if this is your first job. 

Letter example

Email example

Final thoughts

Finally, all you have to do is send it; if you're mailing it, then ensure the address is correct (especially the department) and that it is a nice envelope. If possible, you might even hand it in personally, either to the manager in question or at the reception of your new offices.

Then all you have left to do is celebrate, before your next big writing task —  writing your resignation letter !

Have you ever had to write a job acceptance letter? What was the process like? Let us know in the comments section below.

This is an updated version of an article originally published on 5 March 2019 and contains contributions by staff writer Shalie Reich.

Finding a Job

• Job Acceptance Letter

Congratulations! After completing extensive paperwork, and a series of interviews, you have finally received the exciting news that the company wants to hire you. Although you may have verbally accepted the terms of the job in a conversation with the hiring manager, it is a good idea to send a job acceptance letter restating the role and responsibilities. This provides a proof of record. 

It is assumed that you have received the offer in writing, as well. Receiving and accepting an offer in writing allows no room for misinformation or misunderstanding. Writing a job acceptance letter is a good way to demonstrate your professionalism, express your gratitude and enthusiasm for the offer, and reconfirm your understanding of the position.

Whether in email or letter format, keep it professional. Always include the date, the hiring manager’s name and begin by expressing gratitude and enthusiasm. Be sure to review their official offer, making sure that their terms meet with your expectations. If necessary, you may want to negotiate before officially accepting their offer.  Your Acceptance Letter should restate the terms, including everything agreed to. Then include a brief summary of the job description, or the company’s expectations. Include areas of the opportunity about which you are particularly enthusiastic. Make sure that the compensation offered matches your understanding, which you may also want to include in your letter, as well.

If sending your Acceptance by email, the Subject Line should be professional and clear, such as:

(Your Name) - Acceptance of Offer for (Job Title)

Otherwise, there is a basic formula for most Acceptance Letters, which includes:

• Date (The date is very important and useful for future reference.)
• Dear (Name of Hiring Manager)
• Expression of gratitude
• Acceptance of the Offer
• State and agree to the terms of the employer
• Include start date
• Reconfirm the details. (Add areas of specific interest if appropriate.)
• List your contact information.

It is critical for this letter that you proofread it, making sure that you do not misstate any information. The following presents a general example of a proper Letter of Acceptance:  

Date Dear (Hiring Manager’s Name)  am pleased to accept the position of (Job Title) at (Company Name) Thank you for your confidence in my abilities and for offering me this opportunity. I’m excited to take on the new challenges that this role will bring. As stated in the offer letter, I accept the starting salary of (Salary), and I understand that benefits will be made available to me after (X) days. (include benefits) As agreed, I will be joining the company on (Date). I also accept the terms and policies of the company as detailed in the offer letter.

Here you may want to include your understanding of the job, the position description, their requirements and expectations. You may also want to include areas about which you are particularly enthusiastic.

I look forward to starting work on (Date) and meeting my colleagues. Please let me know if there is any additional information or paperwork I need to complete before my start date. Thank you again for this opportunity. Signature

Another example might include:

Date Dear (Hiring Manager), I am writing in reference to the job offer for the position of (Job Title) dated   (date) restating our conversation concerning the opportunity at (XYZ company.).   With great pleasure I am happy to accept this position and appreciate your       confidence in me. My start date will be (date). As we discussed, my compensation will include (state the salary and bonus opportunities), and I will be working remotely two days a week. My package also includes the following benefits: (List benefits). The job description aligns with my career goals, and I look forward to joining the (department) and making an immediate contribution. (Add details of the job) I am really looking forward to working with you and your team.   Thank you   again for the opportunity. Signature

Some companies may require you to sign their own Offer Letter. Before signing, make sure that the salary and terms you previously discussed are the same as in their letter. Confirm that you know whether there is a probationary period. Also, check for non-competes, NDA’s, and vacation days. If you are an experienced professional receiving a complex offer, including base salary, stock options, incentives and related benefits, you may want to ask an attorney to review the terms before sending a Letter of Acceptance. In all instances, it is strongly recommended to accept any job offer in writing, to document your acceptance and have a record for future reference.

Related Advice

• Letter of Inquiry or Prospecting Letter
• Networking or Introduction Letter
• Counter-Offer Letter
• Job Rejection Letter by Candidate
• Thank You Letter after an Interview
• Follow-up Letter after an Interview
• Letter of Recommendation Request
• Recommendation Letter
• Character Reference Letter
• Resignation Letter

CV Template Master

Free Word CV templates, résumé templates and careers advice

Home » Careers advice » How to write a job offer acceptance letter (guide)

How to write a job offer acceptance letter (guide)

Congratulations! You’ve just been offered a job! All your hard work has paid off and you can now eagerly await your start date. So what’s next? It’s now a good idea to accept your job acceptance letter. Not only does it officially confirm your acceptance (creating a legally binding contract), but it also looks professional. In addition, you can also discuss the terms, such as salary, benefits, holidays, and so on.

Although you may not feel it’s necessary to write an official letter, you should not underestimate the impact it can have. Not only will you be able to agree the important terms of the role, you will also impress the employer with your enthusiasm and professionalism. What a great way to start your new job!

Here’s how to write a job offer acceptance letter:

1. Keep your job acceptance letter brief and accurate

You do not need to beat around the bush and pad out your job acceptance letter. It can be friendly and personable, but must remain professional and on topic. Your aim is to show how enthusiastic you are about the role, and to clarify a few important details. It should not be used to tell jokes, be inappropriate, or to discuss anything else other than the role.

If you want to make a great impression before you’ve even started your first day, then stick to the script. Keep it relevant and focused on the job offer. Be completely factual and do not try to change or improve upon anything that was originally agreed.

2. Include your gratitude

Within your acceptance letter you should thank the company for the opportunity. Being polite in your letter is very important as it sets the tone nicely for when you begin. The company wants to know that you appreciate the opportunity to work for them, so make your gratitude clear.

Typically you may decide to end your letter thanking them for the role. It will be a great way to close out the letter and finish on a high.

3. Get to the point

Within the first few lines you should get quickly to the point – accepting the job offer. You should get straight to the heart of the matter and leave no doubts as to why you are sending a correspondence.

Amidst all the details of the salary and benefits you may actually forget to confirm your acceptance. Although it may seem like an unrealistic error to make, you’d be surprised at how easy these things can happen. Leave no doubt in the mind of the employer as to what the letter is about.

4. Detail the terms

You do not need to go into too much detail here as you should soon be receiving a contract to sign. This will have everything on there from salary to holiday pay, so don’t worry too much. However, you are able to state a few of the most important aspects in your letter as confirmation. This could be the salary, working hours and start state. If there was anything unique or specific that was agreed upon during the interview, then you could also mention this too.

“As the word ‘contract’ implies, if you accept the offer, you are making a legal undertaking. You should not accept a job with the intention of rejecting it later, if something ‘better’ turns up.” ~ University of Oxford

5. Choose an appropriate format for acceptance

“It is common to initially accept an offer verbally (over the telephone, for example) and then follow it up in writing. Be aware that accepting an offer over the phone is a legally binding verbal contract.” ~ Newcastle University

Although a printed and posted letter is acceptable, you would usually be expected to telephone and confirm your acceptance, followed by an email confirmation to the hiring manager. The time it takes to send an email is of course instant, so we would always recommend this method of contact. However, if you live close by and feel it would make a good impression by handing the manager a letter, then go ahead. It could be a nice touch!

Include your personal contact information to ensure the company has everything they need to get in touch. Sometimes the hiring manager may prefer to call you about your letter upon receipt, so always make their life easier by providing your contact details again.

6. Don’t make a mistake

Although you’ve been offered the job, a mistake on your letter will still matter. You should proofread your acceptance letter to ensure there are no spelling or grammatical errors. Take your time just like you did with your initial CV.

You do not want to set the seed of doubt in the employer’s mind even before you’ve set foot in the door. We cannot stress enough the importance of checking, double checking and triple checking every single aspect of your correspondence. You should remain professional to the end and scrupulous with your work. Your reputation is at stake and you should start as you mean to go on.

With a new career all ready to begin have you thought about promotion in the next few years? Here are 5 career traits that could earn you a promotion .

“A job offer doesn’t have to be in writing, and nor does the acceptance – but it’s a good idea for employees to ask for and give something in writing. Employees should wait until they get an unconditional offer before handing in their notice as a conditional offer could fall through.” ~ Gov.uk

Job acceptance letter example (UK):

Martin Smith 82 Homestead Avenue Beeston Nottingham NG8 7FG 07485 856124 [email protected]

Jessica Downes Customer Service Manager Energy Inc. 555 Headway Street Nottingham NG7 9PQ

27th August 2019

Dear Ms Downes,

As discussed on the phone, I am pleased to accept the role of Customer Service Advisor with Energy Inc. As agreed, my starting salary will be £20,000 per annum with a probationary period of 3 months. After which, my salary will increase to £22,000 per annum should I be successful.

I would like to thank you again for the opportunity and confirm my start date as the 22 nd August 2019. I look forward to joining a dynamic team of individuals and making a positive contribution to the success of the business.

Please feel free to contact me at any time either via email of my personal mobile number. I would be happy to discuss anything further.

Martin Smith

We are a UK-based business that provides a range of services to job seekers including free Word CV templates, résumé templates and CV examples. Our CV template library includes hundreds of professionally designed Word CV templates and examples, all free for personal use.

Leave a comment Cancel reply

Save my name, email, and website in this browser for the next time I comment.

Privacy Overview

Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.

Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.

Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.

Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.

Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet.

The Ultimate Guide to Writing a Job Acceptance Letter: Tips and Examples

Congrats on the job offer! Write an job acceptance letter to confirm your commitment professionally. It's crucial for showcasing your professionalism and positive attitude towards the new role. Here's how to craft an effective one.

Congratulations! You have successfully gone through the rigorous job application process and have been offered a position. Now it's time to celebrate and start preparing for your new role. But before diving into the excitement, you need to formally accept the job offer with an acceptance letter.

An acceptance letter is a professional way to confirm your acceptance of the job offer and express your gratitude to the hiring manager. It is an essential step in the hiring process and showcases your professionalism and commitment to the new position.

Writing an acceptance letter may seem straightforward, but it's important to approach it with care and attention to detail. A well-crafted acceptance letter confirms your acceptance and sets a positive tone for your future working relationship. In this article, we will guide you through the process of writing an effective acceptance letter for a job offer.

What is an Acceptance Letter?

An acceptance letter is an important document in the job search process that informs a hiring manager of your intention to accept their employment offer. It is typically a brief and clear message that conveys your willingness to take on the offered role, any associated terms and conditions for the position, and your appreciation for being chosen as a successful candidate. The format differs depending on whether one submits a physical copy or an email, but it should still maintain professionalism throughout.

In addition to confirming the agreement between you and the employer, an acceptance letter can also serve as an initial introduction to how you conduct yourself as part of their team. Positive interactions such as this one will create constructive working relationships with colleagues and employers while exhibiting thoroughness and dedication, both essential qualities for any job. Writing an effective letter of acceptance enables you to start off on a positive note and set the tone for upcoming work-related conversations.

What to Check Before Writing an Acceptance Letter

Before writing a letter of acceptance, reviewing the employment terms and requesting clarifications where necessary is important. Spend at least 24 to 48 hours considering the job title, work hours, workstation, salary, and employee benefits before making any decisions. Utilizing this time can provide valuable insight into whether the offer meets your expectations and professional goals. If any aspects of the job offer remain unclear or unsatisfactory, reach out to the hiring manager or recruiter for more information before creating the letter of acceptance.

When reviewing a job offer, one should also consider negotiating terms if possible. During negotiations, consider emphasizing any applicable strengths that add value to the company in order to reach an agreement that works best for both parties involved. Ultimately, suppose demands are met or exceeded on both sides, drafting a letter of acceptance should be straightforward. In that case, the hiring manager typically informs you how to send it along with other pertinent details.

How to Write an Acceptance Letter

While acceptance letters are typically brief and concise documents, they should still maintain formalities. When writing an acceptance letter for a job offer, the following should be included:

Keep it professional

The importance of professionalism when communicating with a prospective employer cannot be overstated, as it has the power to make or break important job acquisitions. It is essential that all communication is kept professional and appropriate at all times, including any emails used for discussion.

When writing emails to current or potential employers, simple language and sentences should always be favored over unnecessary verbiage. Furthermore, avoid any slang words and abbreviations such as ‘LOL’ or emojis. While these are acceptable for many social media outlets, they can often come across as unprofessional when making contact in the business world. Above all else, remain professional and courteous at all times. Make sure your replies are clear and concise so as not to leave anyone confused about your intentions for accepting the offer made.

Add Your Contact Information

It is a very important step to provide your contact information, such as name, address, phone number, or email. Having this information allows people and organizations to communicate with you and develop professional relationships.

Having up-to-date contact information makes it easier for your target audience to find you and reach out with questions or opportunities. It also helps in establishing credibility since any potential collaborators can double-check the accuracy of this information. Your contact information should be simple and accurate. Any errors or typos might lead to lost opportunities and messy situations that take time to clear up. This is why I always make sure my own personal information is up-to-date and clearly visible on any profiles I have so that those looking for me have the right details readily available.

Proper salutation

Starting off an acceptance letter with a proper salutation is one of the key elements in leaving a good impression on a new employer. A polite and professional approach shows respect, appreciation, and gratitude for the opportunity to join their team. To create the best possible impact, you should make sure to greet your future employer by name. For example, if the head of the hiring committee is Mr. John, begin your letter with "Dear Mr. John".

In contrast to using formal salutations, it’s usually best to avoid more generic phrases like “To whom it may concern" when writing an acceptance letter for a job. Even if using an anonymous recipient, such as when applying through an online portal or system, it’s helpful to specify the industry or company you are applying to – this provides additional context that employers generally appreciate. Overall, simple but strong salutations will help put your future employer at ease while showing you’re enthusiastic about joining their team and taking on all the responsibilities associated with the open position.

Mention Terms of Employment & Joining Date

When it comes to confirming the terms of employment, it is important to make sure that everything is laid out in writing. All of the details pertaining to your salary, any benefits you may be entitled to, and paid annual leave should be discussed and agreed upon prior to accepting the job offer. Additionally, if any special conditions were negotiated during the interview process, such as working from home or pre-booked holiday time, these should also be clearly outlined in writing.

It is crucial for both the employer and employee that these conditions are confirmed before starting work. Knowing precisely what entitlements an employee has before starting enables both parties to clearly understand their obligations regarding the job role. Before agreeing on a start date, ensure that all the details are finalized and put in writing so that there will not be any confusion down the line.

Thank The Employer

The hiring process can be long and arduous - so when a job opportunity is offered, it’s a proper courtesy to find an appropriate way to thank the hiring manager. After all, they’ve decided that you are the best candidate for their job opening. For starters, express your profound appreciation for being granted the opportunity. Let them know you’re grateful for selecting you as their new employee and eager to start your duties in the upcoming role.

It’s also important to thank anyone involved in making this offer possible, like a friend or family member who “put your name forward” or a recruiter who gave you priceless advice. A sincere expression of gratitude from start to finish will signify that you are both courteous and professional - qualities often desired by recruiters. Thanking everyone down the line reflects well on your character and reinforces how appreciative you are for each helping hand in securing your new job position.

Sign Your Acceptance Letter

Knowing how to sign your name at the bottom is important when writing a job acceptance letter. Signing your letter shows that you agree to all the terms outlined. It is always best to mail a physical copy of your letter while signing it with an authentic signature at the end. This will demonstrate thoughtful professionalism and show you are serious about taking on the position's responsibility.

When sending an email attachment, it might be easier to simply use an electronic signature such as a stamp. An e-signature should still include all relevant information like your name, address, and telephone number, in order for everything to be properly documented. By signing your acceptance letter correctly and professionally, either by hand or electronically, you can give yourself the best chance of success in beginning your new role.

Proofread The Letter

Proofreading is an important step when it comes to creating professional correspondence. A job acceptance letter is no exception, as the letter should be free of any typos, spelling mistakes, and grammatical errors. Reviewing your job acceptance letter signals that you care about your work's quality and gives potential employers a good first impression.

Proofreading can seem tedious, but you can take a few steps to ensure your job acceptance letter is error-free. Consider utilizing a spellcheck program before you go through and review the content yourself, as computers often overlook grammar issues even with advanced technology like AI-enabled programs. Once spellcheck has been completed, read through your letter aloud if possible; this process will help catch any mistakes you may have overlooked while reading silently. Additionally, try reviewing the document on both laptop or tablet screens and the paper form. A different font or page size often allows certain errors to stand out more clearly than what would be seen on one medium alone. Following these tips should ensure that when you submit your application materials, they will be error-free and professional.

Letter or an Email - What is The Best Way to Respond?

In today’s digital age, it can be hard to decide if it is better to send a letter or an email when communicating with companies. To help determine the best route for your particular situation, look at how they initially communicated with you. If they called you, emailed you, or used other electronic means of communication, it is probably best to follow up in the same fashion. However, a letter may be more appropriate if they appear to take a more traditional route and are focused on face-to-face conversations and hard-copy documents.

It is also important to consider the type of company you will be working for in determining whether you should send a letter or an email. Some companies may appreciate and prefer the personal touch associated with letters over emails, while others might prioritize technology in order to move forward with projects quickly. A good rule of thumb is that if the company appears very connected through technological advancement, an email will typically be sufficient, but if they emphasize face-to-face meetings and paper trail documentation, sending a letter might be best.

Should You Accept a Job Offer Immediately?

It is always good practice to take some time to research the offer and ensure that it is right for you before accepting a job offer. While there is no reason to delay when you are sure of your decision, it makes sense to think things through carefully, as once accepted, the terms of an offer can be difficult to renegotiate. It’s also important to remember that an immediate acceptance may be seen negatively by employers – especially in more prestigious companies – who wish to see candidates thinking seriously about their needs and making decisions in a considered fashion.

Furthermore, try investigating what people who are currently part of the organization think about their experience. Doing some online research may help you understand what type of environment you will be working in and how professionals rate their experience at your potential workplace. This additional information can make all the difference when deciding whether this is the right job offer for you or not.

Sample Job Acceptance Letter - Example

Subject : Accepting Offer for {Position}

Dear {Employer's Name},

I am writing to formally accept the offer for the {Job Title} position at {Company Name}. I would like to express my sincere gratitude for providing me with this opportunity, and I am excited to become a valuable member of your team.

I have carefully reviewed the terms and conditions of the job offer, and I am pleased to confirm my acceptance of the following:

1. Start Date: {Date} 2. Salary: {Agreed Salary} 3. Benefits: {Healthcare, Retirement, etc. - List any specific benefits agreed upon} 4. Vacation and Leave Policy: {State the details, if discussed} 5. Working Hours: {Full-time/Part-time, Regular working hours, etc.}

I genuinely look forward to contributing my skills, expertise, and passion to {Company Name}. I am confident that my qualifications align perfectly with the position's requirements, and I am committed to positively impacting the company's growth and success.

Please be assured that I will do my best to adapt quickly and efficiently to the company's culture and values. I am eager to work collaboratively with the team and actively participate in achieving the company's goals and objectives.

I will make every effort to ensure a smooth and seamless onboarding process. If any pre-employment documents or other information are required, please let me know, and I will promptly provide them.

Once again, thank you for offering me this opportunity. I am genuinely excited to join {Company Name} and contribute to its ongoing success.

Please feel free to contact me if any additional information is needed or if any further formalities are required before my start date, {Mention the date of joining}.

Thank you for trusting my abilities, and I look forward to meeting the team and starting this new chapter in my career.

{Your Full Name} (Handwritten signature if submitting a physical letter)

Note: If you send the letter via email, you can include your typed name followed by "- {Your Name}" as your signature.

Final Words

Accepting a job offer is a high-stakes decision, and there are many potential pitfalls to watch out for. It’s essential to take your time and carefully analyze any job offer you receive before making any commitments. A few key takeaways can help ensure that you make the right decision.

First, ask for some time to think it through – don’t rush into answering at the first meeting. Getting the job offer in written form will allow you to closely examine the logistics, such as salary, benefits, and vacation entitlement. On top of that, consider asking questions and initiating negotiations which may result in better terms from the employer’s side. When you finally accept a job offer, document it via a letter or email. That way, both parties can keep track of their verbal agreements and avoid any confusion in the future.

10 Common Challenges in IT Field Service Management and How to Overcome Them

Balancing Work and Life as a Freelancer: Tips and Strategies

Effective Job Search Strategies That Work To Land Your Dream Role

How to Write a Job Acceptance Letter with Examples : A Comprehensive Guide

• Career Advice

• Posted On: 2023-09-03
• Posted By: Shacara

Introduction

Understanding the importance of a job acceptance letter, 1. demonstrates professionalism, 2. legal document, 3. strengthens impressions, components of a job acceptance letter, 2. salutation, 3. expressing gratitude, 4. confirmation of acceptance, 5. acknowledgment of terms, tips for writing a convincing job acceptance letter, 1. be prompt, 2. maintain professionalism, 3. express enthusiasm, 4. clarify any doubts, 5. proofread and edit, sample job acceptance letter, 1. standard job acceptance letter, 2. job acceptance letter with negotiation, 3. acceptance letter for a remote job, 4. acceptance letter for an internship, 5. acceptance letter for a teaching position, 6. acceptance letter for a managerial position, 7. acceptance letter for a sales position, 8. acceptance letter for a healthcare position, 9. acceptance letter for a research position, 10. acceptance letter for a nonprofit position, contact info.

• Mon to Sun : 24/7 NG +234 813 553 1603
• Do You Have a Question? [email protected]

Quick Links

• Download Apps
• Order a Resume
• Cover Letter
• Word Template

Our Company

• Privacy Policy
• Terms & Conditions
• Affiliate Program
• Sponsorship Program

Copyright 2024 My Cv Creator . All rights reserved

• Link to facebook
• Link to linkedin
• Link to twitter
• Link to youtube
• Writing Tips

5 Tips for Writing a Job Acceptance Letter

4-minute read

• 8th September 2021

So, you’ve landed your dream job ? Congratulations! The next thing you need to do is sit down and write a job acceptance letter or email. An employer will expect this as formal proof of acceptance of your new post and confirmation that you understand its terms and conditions. In addition, it’s an opportunity to express your gratitude to the employer and enthusiasm for your new role.

In this post, we’ll cover five tips for creating a perfect job acceptance letter:

• Follow a standard letter format (or write a clear subject line for an email).
• Thank the employer for the job offer and accept it.
• Agree to the terms of employment and start date.
• Close the letter correctly with a formal sign-off.
• Proofread your letter to make sure it is error free before sending.

For more guidance on writing a job acceptance letter or email, read on below.

1. Follow a Standard Letter Format

If you need to print off your letter and send it by mail, you’ll need to make sure that it follows the standard business letter format . This includes providing your contact details and the date at the top right, and your new employer’s name and address at the top left. You can see an example of this below.

For an email, meanwhile, you should start by writing a clear subject line. A simple option here will be “[Your Name] – Job Offer Acceptance.” This will immediately tell the reader who the email is from and what it is about.

2. Thank the Employer for the Offer and Accept It

First, address the letter by name to the person who offered you the position within the company. Then, thank the addressee for the offer of employment and formally accept it, putting the title of the job in writing to confirm the position.

Feel free to express enthusiasm for the new role here, too. You could also include a brief sentence saying what you are looking forward to in your new job.

3. Terms of Employment and Start Date

Next, you’ll want to confirm the terms of employment, including your salary, any benefits, and paid annual leave. If you negotiated any special conditions at the interview, such as working from home or any pre-booked holiday time, you should mention these here, too, along with your agreed start date. It is important to recap these details in writing to avoid any confusion or disagreements at a later date. 

4. Close the Letter Correctly

Before you sign off, you may want to reiterate your thanks for the offer or your enthusiasm for your new role. Then, as this is a formal letter and you know the name of the addressee, you should close the letter using “Yours sincerely.”

If you are sending your letter by mail, you can also leave a space for a handwritten signature above your typed name. This is not necessary for emails, though.

5. Proofread Your Job Acceptance Letter

Finally, don’t forget to get your letter proofread. No matter how carefully you’ve checked it, there’s no substitute for professional proofreading. Our expert editors can fix grammar, vocabulary, punctuation, and spelling errors as well as vague language and awkward phrasing. Upload a trial document today to find out more!

An Example Job Acceptance Letter

Sandra Nelson 3498 Black Oak Hollow Road Sunnyvale, CA 94089

Find this useful?

Subscribe to our newsletter and get writing tips from our editors straight to your inbox.

September 19th, 2021

Tel: 408-756-8095 Email: [email protected]

Sarah Hynes Director, Human Resources Budget Buy Supermarket 723 Gulf Street Sunnyvale, CA 94067

Dear Ms. Hynes,

Thank you very much for the offer of employment that we discussed over the phone. I am delighted to accept the post of human resources assistant in your company. I am looking forward to making a positive contribution to your team.

As we discussed, my starting salary will be $60,000 per year, rising to $70,000 on experience. I understand that I will be permitted five weeks’ paid leave per year and that I will be able to work from home one day per week. As we agreed, I will start the job on October 5, 2021, and I have pre-booked the week of November 16 off for a family vacation.

In the meantime, should you wish to get in contact with me, my contact details are above. I look forward to starting work with you.

Yours sincerely,

[handwritten signature]

Sandra Nelson

Share this article:

Post A New Comment

Got content that needs a quick turnaround? Let us polish your work. Explore our editorial business services.

9-minute read

How to Use Infographics to Boost Your Presentation

Is your content getting noticed? Capturing and maintaining an audience’s attention is a challenge when...

8-minute read

Why Interactive PDFs Are Better for Engagement

Are you looking to enhance engagement and captivate your audience through your professional documents? Interactive...

7-minute read

Seven Key Strategies for Voice Search Optimization

Voice search optimization is rapidly shaping the digital landscape, requiring content professionals to adapt their...

Five Creative Ways to Showcase Your Digital Portfolio

Are you a creative freelancer looking to make a lasting impression on potential clients or...

How to Ace Slack Messaging for Contractors and Freelancers

Effective professional communication is an important skill for contractors and freelancers navigating remote work environments....

3-minute read

How to Insert a Text Box in a Google Doc

Google Docs is a powerful collaborative tool, and mastering its features can significantly enhance your...

Make sure your writing is the best it can be with our expert English proofreading and editing.

WTO / Human Resource / Employment / How to Write a Job Acceptance Letter (Samples)

How to Write a Job Acceptance Letter (Samples)

After you have been selected for a job, you will typically be invited to write a letter of acceptance to the prospective employer. The letter formalizes your acceptance for the position offered and clarifies your intent to work for the organization in the capacity you have been hired after all contractual obligations have been met. Knowing how to craft an acceptance letter properly can help ensure a smooth employment transition and is an essential formality that is important for all candidates.

This article will take you through everything you need to know about the letter, including what it is and what to include in it. We will also provide you with free samples and templates that you can use to help you craft a great acceptance letter.

A job acceptance letter is a formal letter you write to your prospective employer after being accepted for a position you applied for.

The letter is usually addressed to the hiring manager or the organization’s HR department. It should include all pertinent details about the employment offer such as benefits, vacation time, salary, etc. The letter also serves to thank the organization for the opportunity you are being presented with and formally accept your position.

Free Downloads

Why Use a Job Acceptance Letter?

Writing an acceptance letter is very important as it helps convey your acceptance for the position offered. Accepting an offer in writing also helps solidify the agreement between the parties involved by ensuring that all the terms and conditions of the employee have been agreed upon. The letter also allows you to ask questions about your job (such as the start date, employment contract duration, etc.), your duties, and understand the essential aspects of your expectations as an employee.

After you receive a job offer, it is recommended to take a few days to review the offer before writing the acceptance letter.

There are two main reasons why you should do this; one, to avoid writing the letter while you are overly excited and two; to have enough time to understand the full extent of your new job. By understanding the offer, you will be able to pin out any concerns or queries that you may have and have them addressed before you officially accept the position that you have been offered.

Elements to be Included in Acceptance Letter

After reviewing the job offer and deciding that you want to accept the position offered, the next step is to write a letter.

The letter should include the following details:

Clear subject line

You must start the acceptance letter with a clear subject line that immediately informs the recipient of what the letter is all about. The subject line should be clear and concise, and it should be relevant to the contents of the letter.

Job Offer Acceptance” or “Letter of Acceptance.

Address the appropriate party

The acceptance letter should be addressed to the appropriate party. This will ensure that your letter is received and reviewed by the right person.

If you were writing a letter to the HR manager of the organization, you would address it as:

Dear Mr./Mrs.______” or “Dear HR Manager.

Ensure that you double-check that you have addressed the letter to the right person and used the correct title to address them.

Thank and appreciate the opportunity

It is essential to thank the hiring manager/prospective employer for the opportunity they have presented to you. Emphasize your gratitude that they give you this opportunity and convey your enthusiasm to work with them. In addition, thanking the potential employer for the offer will show how grateful you are for the position and show them how much it means to you to be offered the position.

I am delighted to be considered for the position, and I thank you for the offer. I hope to be a valuable addition to the team.

Accept the job offer

The letter should clearly and officially state that you accept the job offer . Include reasons for accepting the position and explain why you feel it is the right opportunity for you, especially if this is your first job or you’re switching careers.

I am pleased to accept the offer. As I mentioned in my application, I am looking to step out of my usual field as a professional and explore this new opportunity. I know that working for you will be an exciting experience for me, and it will help me grow as a person.

Terms and conditions of employment

The acceptance letter should clearly outline the details of the employment offer, including things like salary, benefits, job title and vacation time, etc. This will help avoid misunderstandings regarding the employment terms and conditions, including the job interview details. When writing this section, you can use bullet points to list down the conditions that you agree to or write in paragraph form.

As previously discussed during the interview process, I will be paid $56,000 annually. I will also be eligible for several additional benefits, including health insurance, retirement savings, and assistance with other needs.

Starting date of employment

It should include the date you are expected to start working for the organization. This will enable you to prepare for the job and give the organization enough time to plan and schedule your resources and tasks accordingly.

If you are starting on the 1 st of June, you would write:

It is with great pleasure that I can accept your generous offer of employment and will begin work on the 1st of June 2022.

The acceptance letter should end with a short paragraph thanking the recipient for the opportunity and conveying your enthusiasm to start working for the organization.

I am excited to get the chance to work with such a professional team, and I look forward to beginning my employment on the 1st of June 2022.

Your letter should end with a signature line. You should sign your name to confirm that you have accepted the position you’ve been offered. Make sure to sign and date the letter and use a professional closing such as “Yours Sincerely,” “Sincerely,” or “Respectfully” to close the acceptance letter.

Letter Template

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Employer’s Name]

[Company Name]

[Company Address]

Dear [Employer’s Name],

I am writing to formally accept the offer for the [Job Title] position at [Company Name], as conveyed in your offer letter dated [Offer Date]. I am honored and excited to join your esteemed team and contribute to the success and growth of [Company Name].

I would like to express my sincere gratitude for providing me with this opportunity. I am confident that my skills, experience, and enthusiasm align well with the goals and values of [Company Name]. I am eager to bring my [mention specific skills or experiences] to the [Job Title] role and contribute to the continued success of the team.

I appreciate the thorough interview process, and I am impressed by the professionalism and warmth I experienced from everyone I met. It has only strengthened my conviction that [Company Name] is the right place for me to further develop my career.

As discussed, I am available to start on [Start Date]. Prior to my start date, I will ensure that all necessary paperwork and documentation are completed promptly.

I look forward to contributing my skills and dedication to the [Department/Team] and being a valuable asset to [Company Name]. I am excited about the opportunity to work with such a talented and motivated team.

Thank you once again for this wonderful opportunity. I am eager to embark on this new chapter and contribute to the continued success of [Company Name].

Please let me know if there are any additional formalities or paperwork that I need to complete before my start date. I am available at [Your Phone Number] or [Your Email Address] if you need any further information.

Thank you again, and I look forward to being a part of [Company Name].

Sample Job Acceptance Letter

Dear Ms. Davis,

Subject: Acceptance of Architect Position at Design Excellence Firm

I am writing to formally accept the offer for the position of Architect at Design Excellence Firm, as outlined in your offer letter dated January 25, 20XX I am thrilled at the prospect of joining your esteemed firm and contributing to the innovative and creative projects that Design Excellence is renowned for.

I want to express my sincere gratitude for extending this opportunity to me. I am eager to bring my passion for sustainable design and my experience in conceptualizing and executing architectural projects to the talented team at Design Excellence Firm.

I appreciate the thorough interview process and the chance to meet with such accomplished professionals during my visits to your office. The warm and collaborative atmosphere that I experienced further solidified my decision to become a part of Design Excellence.

As discussed, I am available to commence my new role on March 1, 20XX. Before my start date, I will ensure that all necessary paperwork is completed and that I am well-prepared to seamlessly integrate into the team.

I look forward to contributing my skills and vision to the Architectural team at Design Excellence Firm. I am confident that my experience in sustainable design and my commitment to delivering high-quality projects align well with the firm’s values and goals.

Thank you once again for this incredible opportunity. I am excited to contribute to the success and growth of Design Excellence Firm and to be a part of the outstanding projects that lie ahead.

Please let me know if there are any further formalities or documentation required before my start date. I am available at (555) 555-5555 or [email protected] for any additional information or clarification.

Thank you, and I look forward to beginning this exciting new chapter with Design Excellence Firm.

John A. Smith

Professional Tips for a Perfect Letter

Writing an excellent letter makes a big difference in the perception of your credibility, competence, and professionalism. Below are some tips that you should consider to help you write an excellent, high-impact acceptance letter:

• Format the letter professionally: When writing the acceptance letter, it is essential to use a professional business letter format . This includes a formal salutation, “Dear hiring manager,” and a formal closing, such as “Sincerely.” In addition, the body of the letter should be written in paragraphformat, with, each paragraph addressing one topic. The paragraphs can be short as long as they are clear and concise.
• Keep it brief: Before writing the acceptance letter, it is vital to write down why you want to accept the offer and how your new position will benefit you. After doing this, circle the most compelling reasons and include those in your letter. Avoid repeating information already included in your resume or cover letter. Only include details that are specific to the job you are accepting.
• Proofread and edit: After writing your letter of acceptance, it is crucial to proofread and edit the letter to check for spelling and grammatical errors. You can also ask someone else to proofread your letter to catch any mistakes you may have missed. Be sure to avoid typing errors as well.
• Watch your tone: When writing your acceptance letter, it is essential to write in a tone of sincerity and gratitude. However, avoid writing in a way that is overly aggressive or competitive. Instead, keep your message upbeat and portray yourself as an intelligent, thoughtful candidate who has accepted the offer graciously.

Bottom Line

While it may seem that this letter is a mere formality, it is an integral part of your candidacy and can make a lasting impression on the employer. A well-written letter can convince the employer that they made the right choice by choosing you for the concerned position by showing them that you are an organized, thoughtful candidate who is capable of communicating effectively. When writing the letter, make sure to always start by writing a rough draft and revise it until you are confident that it reflects your professionalism and your capability to succeed in the job. We hope this article has provided you with all the information you need to write a professional letter. Just make sure to use the standard letter format discussed above to ensure that all necessary information is included. Then, proofread and edit your letter to ensure error-free and easy to read. With this advice in mind, you should be able to present your employer with a great acceptance letter that will set the tone for your entire employment.

About This Article

Was this helpful?

Great! Tell us more about your experience

Not up to par help us fix it, keep reading.

Unemployment Appeal Letter Samples (How to Write)

Employment , Guides

14 top workplace communication skills and how to improve.

Exactly How Many Hours is a Part-Time Job?

Demand , Letters and Emails

22 samples of job counteroffer letters (for salary).

Letters and Emails , Request

Sample leave of absence letters | how to write (examples).

Letters and Emails

Doctor’s note: work restrictions letter (templates).

How to Reply to an Interview Invitation Email (Samples)

Employment , Letters and Emails

Free Eye Doctor Note Templates

Authorization

Authorization letters to travel with minor.

Sample Landlord Reference Letters for a Tenant

12 Free Vehicle Authorization Letter Templates

Thank you for your feedback.

Your Voice, Our Progress. Your feedback matters a lot to us.

Published In: Letters

Job Offer Acceptance Letter (Samples & Examples)

Getting a new job is undoubtedly a great accomplishment. Many people assume that writing an acceptance letter upon landing a job is a task that requires little effort or imagination. This is wrong! Remember that an acceptance letter is the first mode of correspondence that you will ever send directly to your new employer. For this reason, the first impression that you create in the eyes of that employer should be of a person who is not only professional but also committed and grateful.

What is a Job Offer Acceptance Letter?

This is a statement written by someone who has just landed a job. It is addressed and sent to a new employer.

Typically, the writer makes use of this document to express gratitude for having been given an opportunity to work in that organization.

The writer also uses this tool to confirm acceptance of an offer and initiate discussions on aspects such as the amount of salary, job description, new employee’s availability, and the number of working hours, among others.This website contains a number of job offer acceptance letter samples.

What to Include in Acceptance Letter

The following are important pieces of information that should be included in that letter:

Expression of gratitude : Admit how grateful you are for having been given an opportunity to join the organization as a new employee. Remember that there may have been hundreds of other candidates who had also applied for the same position, so you mustn’t take anything for granted.

Willingness to take up the offer : Explain that you are aware of the new development and that you are eager to start working for them.

State your availability:  Let the hiring manager know how soon you can take up the job position. The person who used to occupy that position may have left in a huff, and an employer may need to fill up that position within the shortest time possible.

Mention the job position : It is important to bring up the name of that job position that you are just about to take up. This will ensure that there are no mistakes or miscommunication.

Enquire about terms and conditions :  Find out the kind of expectations that your new employer has once you report to the duty station. You also need to ask what the organization is willing to offer in exchange for your skills, abilities, experience, and time.

You can find assorted job offer acceptance letter examples on this site

Things to Consider Before Accepting an Offer

The following are factors that must be taken into consideration before agreeing to work for the new employer:

Start by setting expectations : Describe what you anticipate to get once the employment contract commences. For instance, you can point out the expectation that your employee would offer salaries and benefits that are commensurate to the nature of skills, experience, and abilities that you have.

Carefully review the offer : It is important to go through the offer a few times. This will ensure that you understand exactly what you are getting yourself into. Make sure you understand the language used. Remember that the devil usually hides in details.

Decide how you will respond : Since you applied for the job without coercion, the general expectation is that you will accept that offer. If you totally agree with what has been offered, respond with eagerness. If you disagree with some aspects, proceed with caution.

How to Accept a Job Offer via Email

The following are guidelines that you can follow when drafting a response through email:

Craft a clear subject line: It is important to do this since the contents of the subject line play a significant role in determining if an intended recipient will go through the rest of an email. It is therefore vital to create a good first impression.

Address the letter to the appropriate party: This document must be addressed to the person who is in charge of recruitment and selection for that organization. Do not address it to the company CEO since that role is usually delegated to a company’s Human Resource division.

Thank the addressee for the offer: In the last few years, the job market has been rapidly shrinking. This means that the number of people looking for jobs is not commensurate to the volume of employment opportunities. For this and other reasons, you must express gratitude for the offer.

Agree to and list the terms of employment: Typically, the job offer would contain a list of what the new employer expects from you. Agree with those terms. On the same note, provide a brief list of what you expect an employer to offer back in exchange for your input.

Sign the email: At the end of that letter, include your signature and full name. This will prove to the intended recipient that you are the composer of that message.

The job offer acceptance letter samples on this website can help you come up with an irresistible document of your own.

Tips on Writing a Job Offer Acceptance Letter

Use the following tricks to come up with a great letter of acceptance:

Format your letter correctly

A job acceptance letter is a formal communication tool. For this reason, it must be properly formatted. Include two addresses, date of composition, salutation, and main body. This will help create the impression that you are acting professionally.

Keep it brief

It is very unlikely that the hiring manager would want to go through an acceptance letter that is 5 pages long. Even though it is important to include all the requisite information, that document should not go beyond one page.

Express gratitude

As earlier mentioned, you couldn’t have been the only person who applied for that job. There must have been many other candidates who expressed interest in the job position. For this reason, you must state how thankful you are for consideration.

Proofread and check spelling

It can be very unfortunate if you compose and send a letter, only for the hiring manager to discover several errors related to spelling, punctuation, grammar, and syntax. This can create a very poor impression of you.

You can find more tips from the job offer acceptance letter examples available here.

Job Offer Acceptance Letter Sample

Esther McAllister

450 F Main Street

Phoenix Arizona 96234

16th January 202 X

To the HR manager

Deloitte & Touché

700 H Main Street

Baltimore Maryland 74389

RE: Acceptance for the Position of Audit Associate

A few weeks ago, I applied for the position of Audit Associate at your organization. I received a letter dated 5th January 202X. According to it, I have been accepted for the above mentioned job position.

I would like to state that I am still available for the position, and I am willing to take it up with effect from the date mentioned in the first correspondence.

All the terms and conditions stated in that letter or offer are acceptable to me. On my part, I expect your organization to provide an opportunity for me to put into good use the skills, abilities, and experience acquired over the years.

I look forward to reporting to my new duty station.

Sample Accepting a Job via Email

To: [email protected]

Subject: Acceptance Letter for the Position of Senior Legal Associate

I would like to accept the position of Senior Legal Associate that has been offered to me by your organization.

My name is Jennifer Williams. I am an accomplished attorney with more than 15 years of experience. Recently, I applied for a job at your organization. Subsequently, I was invited for a physical interview. It was with great pleasure that I received news about my acceptance on 10th January 202X.

I am aware that PriceWaterHouseCoopers is a market leader in the provision of assorted accounting, audit, tax, management advisory, and assurance services.

Therefore, it would be a great pleasure and honor to join the organization.

I am willing to take up the job immediately.

Jennifer Williams

Free Downloads (Samples & Examples)

This website contains comprehensive information on a wide range of topics. We have a team of distinguished experts who are responsible for drafting different types of letters. Anyone who needs an exceptionally- drafted job offer acceptance letter can download it from this website. If you need one, do not look any further. This is the right site to be.

Once you are in receipt of this important letter, compose a good letter to be dispatched to the HR manager. Express your appreciation for the consideration. Explain that you are willing to accept their offer and that you are eager to join the organization.

It is advisable to take up a job as soon as the opportunity presents itself. This is because there are many other candidates who would also be willing to fill that vacant position. However, you should proceed with caution if the terms offered by that employer are unattractive or downright oppressive.

Related Documents

Explore Jobs

• Jobs Near Me
• Remote Jobs
• Full Time Jobs
• Part Time Jobs
• Entry Level Jobs
• Work From Home Jobs

Find Specific Jobs

• $15 Per Hour Jobs
• $20 Per Hour Jobs
• Hiring Immediately Jobs
• High School Jobs
• H1b Visa Jobs

Explore Careers

• Business And Financial
• Architecture And Engineering
• Computer And Mathematical

Explore Professions

• What They Do
• Certifications
• Demographics

Best Companies

• Health Care
• Fortune 500

Explore Companies

• CEO And Executies
• Resume Builder
• Career Advice
• Explore Majors
• Questions And Answers
• Interview Questions

How To Write A Cover Letter For A Job In 2023 (With Examples)

• How To Write A Cover Letter
• When Is A Cover Letter Necessary
• Free Cover Letter Templates
• Cover Letter Mistakes To Avoid
• Cover Letter Tips
• How To Sell Yourself In A Cover Letter

Find a Job You Really Want In

Cover letters aren’t required with every application, but the majority of managers pay more attention to a candidate who includes a cover letter. This is especially so if you make an effort to tailor your letter to the specific position. It’s important not to just change the names and job positions, but also to show how your professional experience fits with the job.

A good cover letter greatly increases your chance of getting an interview. If you’re looking to write a cover letter, rework a letter that you have, or just want to know what’s involved in the job application process, then keep reading.

Key Takeaways:

A cover letter should be a maximum of one page long, with three to five paragraphs.

Before writing your cover letter, it’s important to reread the job description and include keywords from it.

Do research to figure out who you are addressing, and make sure to keep your greeting gender neutral if you don’t know.

Tailoring your resume to each job can help you stand out from other candidates.

What is a cover letter?

Why cover letters are important, how to write a cover letter, cover letter examples, cover letter template, do’s and don’ts in a cover letter, cover letter faq, expert opinion.

• Sign Up For More Advice and Jobs

A cover letter is a one-page document that describes your professional background, fitness for the role, and interest in the company. Cover letters are a way of introducing yourself to hiring managers in a more engaging way than resumes can.

While your resume spells out the “who, what, where, when” of your relevant experience, a cover letter fills in the “why” and “how.” A good cover letter not only expands on your resume’s accomplishments but also highlights the soft skills that make you an excellent person to work alongside.

While there are no official formatting guidelines for cover letters, hiring managers and recruiters do have certain expectations regarding structure, length, and content.

Writing a good cover letter is important because it is your chance to stand out from other potential candidates. Showing your personality while also matching the tone of the company will help recruiters to visualize how you could fit into the role.

Simply submitting a cover letter isn’t enough though. Each cover letter you write should be specifically tailored to the job you’re applying for (just like resumes). It’s essential that you show the reader that you’ve done your homework and understand exactly what function you’d be serving if hired. You do that by providing examples of past work experiences that directly relate to the responsibilities of the new job.

Cover letters are inherently unique based on who’s writing them and for what position. However, as a cover letter is a business letter, it has an expected format that it should follow. This is important because you want the hiring manager to be able to look over your cover letter quickly and understand your qualifications and interest in the position.

Here’s the standard way that a cover letter should be formatted and what to include:

The header. The header of your letter is where you should input all of the contact information for yourself and the hiring manager . Do you best to address it directly to the person who’ll be reading the letter — typically either the hiring manager or HR manager.

Traditionally, you should include both your name and address and the employer’s name and address. However, as the majority of applications are online, the employer’s address is often omitted. But a traditional cover letter’s heading would look like this:

Page Roman 444 Frog Rd. Marigold, TX, 10987 August 27th, 2021 Chris Morgan Marketing Manager New Media Company 833 Rune Rd. Marigold, TX, 10987

If you’re emailing your cover letter, you can simply include your name, telephone number, email address, and fewer address details (just your city and state will suffice). You can also include a zip code if you live in a big city with multiple zip codes.

Jessica Dancer jessica. dancer @email.email | (555)-444-3333 | Colombus, OH 43110

Be sure to use a professional-sounding email address that’s not associated with your current or past employer. It’s disrespectful to both your current employer and the company you’re applying to, and will likely hurt your chances of being invited for an interview.

The greeting or salutation. Traditionally, the best salutation would be to use Dear Mr./Ms. [Last Name]. Make sure that you know the person’s gender when doing this, however, as you don’t want to misgender the hiring manager. Using “Dear [First Name] [Last Name]” is becoming more popular for this reason, patriotically among younger workers.

Dear Mr. Morgan, Dear Mrs. Smith Dear Ms. Conner

Avoid using generic greetings such as “To whom it may concern” as it’ll look like you didn’t bother to personalize the letter (even if you did.) That particular phrase has become somewhat controversial as well, so if you need to put a generic address — if you can’t find the hiring manager’s name, for instance — use something else, such as:

Dear Hiring Manager Dear [Department] Manager Dear [Title of the Person You’d Report to if Hired] Dear [Department] Hiring Team

Opening paragraph. The opening of your professional cover letter should instantly grab the attention of your reader . Try to lead off with one of your most relevant and impressive accomplishments.

Open strong . Open with a statement other than your name or stating your interest in the position. Lead with an interesting experience or achievement that directly relates to the new position.

Convey your personal value. There are always other qualified applicants with similar skills, so it is key to express why you personally would bring value to the organization. Give specific details as to the value you brought in a previous position, and how that could transfer to the new role.

Show your enthusiasm. Recruiters want to hire candidates who are excited about the position. Express enthusiasm and convey why you are passionate about the role. This is another opportunity to share a quick personal anecdote related to the job.

Keep it short. All of these points in your opening paragraph shouldn’t be more than a sentence or two each. You don’t want your introduction to be too long, as you want the reader to be able to quickly go through your cover letter.

As a Content Writer with a passion for travel and literature, I was thrilled to see the Senior Content Writer position open up at BookFly. My past experience driving organic traffic by 23% YoY to the travel website, XTravel, would translate perfectly into the position’s stated goals from the job description.

First body paragraph. Here is where you should really sell yourself across several areas. Showcase how your personality traits, such as being honest or having the ability to work under pressure, make you a good fit.

Emphasize transferable skills. Explain how the skills you’ve cultivated make you the perfect fit for the role. This can include collaborative work you’ve done in the past, a leadership role you had that drove results, or interpersonal skills.

Revisit the job description. Make sure to pull relevant skills from the job description and put them in your cover letter. If the hiring manager spent the time to list those skills, they’re going to be looking for candidates that have them.

It also helps with applicant tracking systems that may sift through cover letters looking for keywords.

Don’t skimp on personality traits. These are especially important if you don’t have a lot of experience. Desirable skills such as ambition, dedication, and getting work done on time are good for both entry-level positions and if you’re making a career change.

I have a passion for content creation and a deep understanding of the content cycle, from ideation to promotion. My years in the digital publishing world have crafted my ability to drive killer CTR and resonate with an audience. Not only did CTR jump by 2.1% in the months after I was brought on board, but it had a knock-on effect on social media engagement, which rose by 8% in the same time frame. I believe good content has its roots in good data. This is why while at Media Company I created a content-marketing dashboard to highlight KPIs like those mentioned above. The dashboard allowed us to take advantage of wins more rapidly and avoid repeating losses.

Second body paragraph. Just as an employer wants to know why you’d want the role, they also want to know why you’d want to work at their company. Do your research and learn more about the core values of the company. Discuss how they align with your own.

Check the company’s website but also start to explore LinkedIn for greater insights. Employers want to make sure that you fit into the overall culture, and this is also something you should consider for yourself. However you feel you fit into the work culture, explain to the recruiter why. Paint a picture of how you’ll be better from the company, and how the company will also benefit.

I thrive in a fast-paced environment and excel at creating structures from scratch. I spearheaded our SEO efforts, developing workflows and systems to ramp up content production from zero. BookFly’s commitment to core values of “collaboration and imagination” aligns with my own preferred approach to tackling projects and dreaming of big ideas.

Closing. The closing of your letter is your final impression to the hiring manager, and therefore should clearly express your eagerness to take on the position. You don’t need to rehash all of the accomplishments and skills highlighted in previous sections. Consider this more of a statement of intent.

First, express gratitude that they took the time to consider you for the job by making it all the way through your letter. Then, quickly remind them of the benefits that you can bring to the role and company.

Finally, your closing should state a clear call-to-action (CTA) for the recruiter to take next, such as calling you to schedule an interview. Being confident and direct at the end of your cover letter helps to close the deal.

I look forward to learning more about how the Senior Content Writer operates within BookFly and the current content process. Thank you for taking the time to consider my application. Sincerely, Jessica Dancer

With thousands of cover letter templates on the internet, you want to make sure you choose the right one. Here’s a basic format of what a good cover letter will contain:

Jessica Dancer [email protected] | (555)-444-3333 | Colombus, OH 43110 Dear Mr. Morgan, As a Content Writer with a passion for travel and literature, I was thrilled to see the Senior Content Writer position open up at BookFly. My past experience driving organic traffic by 23% YoY to the travel website, XTravel, would translate perfectly into the position’s stated goals from the job description. I have a passion for content creation and a deep understanding of the content cycle, from ideation to promotion. My years in the digital publishing world have crafted my ability to drive killer CTR and resonate with an audience. Not only did CTR jump by 2.1% in the months after I was brought on board, but it had a knock-on effect on social media engagement, which rose by 8% in the same time frame. I believe good content has its roots in good data. This is why while at Media Company I created a content-marketing dashboard to highlight KPIs like those mentioned above. The dashboard allowed us to take advantage of wins more rapidly and avoid repeating losses. I thrive in a fast-paced environment and excel at creating structures from scratch. I spearheaded our SEO efforts, developing workflows and systems to ramp up content production from zero. BookFly’s commitment to core values of “collaboration and imagination” aligns with my own preferred approach to tackling projects and dreaming of big ideas. I look forward to learning more about how the Senior Content Writer operates within BookFly and the current content process. Thank you for taking the time to consider my application. Sincerely, Jessica Dancer

If you’re putting the cover letter in an email, you can omit putting the contact information at the top and instead include it below your signature. You want to make sure to include your name, phone number, and LinkedIn link, as well as a professional portfolio , if applicable.

Dear hiring manager: I am writing about the position of veterinary receptionist at Pet Care Clinic posted on indeed.com. I am a certified dog trainer with both Petsmart and Petco, allowing me insight into animal behavior. I’m also an aspiring novelist , making me a fast, experienced typist as well as adept with Microsoft Word and Apple Pages. Since I’ve worked at pet stores for several years, I am familiar with different kinds of animal and animal care, as well as building a rapport with pet owners. While I enjoy working with animals and my coworkers, I would like to move into a business where I can continue to learn and build on my experience. I would also like to work for a smaller business. Veterinary medicine has always interested me, and I very much enjoy learning new things. I’m eager to learn more about it in order to help customers make the best choices for their pets. I’ve always enjoyed working with animals, even before I was able to get a job that allowed me to. I grew up with dogs and cats, so I’m comfortable and familiar with their behavior. Being a pet owner myself, I’m able to understand what customers are looking for in a veterinary clinic and tailor the experience to their needs. Thank you for your time and I look forward to hearing from you. Sincerely, Michelle Bolivar Email: [email protected] Phone: (555) 545-9706

[your contact information] [date] Dear [Hiring Manager], I’m writing to apply for the open [position] at [company] that you posted [place job ad was found]. I believe that my [relevant experience] would be an excellent fit with [company name]. I have long been interested in [specific industry/department], and particularly your company because [why you’re interested in the company/awards they have won/accomplishments]. That experience and [relevant skills] that I’ve cultivated as a [current position] for [time worked in position or industry] will be an asset to the company as it’ll make me effective [at the job/particular aspect of the job]. The [responsibilities required in the job description] will be a [challenge/interesting task] and I look forward to making use of my [relevant skills]. I excel at [working with a team/working alone] and I want to use my expertise to further [company’s] success. I am excited about the possibilities this position holds, and I believe that my qualifications ensure I’d be an asset to your team. I look forward to being able to further discuss the details of the position and my qualifications with you in an interview. Please let me know if you require further information from me. Thank you for your time and I look forward to hearing from you. Sincerely, [Your name] [Your contact information (if it’s an email)

Knowing the proper format of a cover letter is the most important factor, of course, but there are some additional dos and don’ts that if you follow can make your cover letter better. It’s during the editing process, it’s important to go over and make sure that you haven’t made any common mistakes that’ll hurt your chances.

Here are 10 dos and don’ts for writing a good cover letter:

Do’s:

Do start by scanning the original job posting for keywords you can include in your letter.

Do be proud of your accomplishments and make sure to highlight them.

Do clearly express why you would be an asset to the organization.

Do tailor your cover letter to every hiring manager and position that you apply for.

Do try to find unique experiences, but make sure to always discuss measurable and relevant results.

Don’ts:

Don’t feel the need to lie about your skills or accomplishments. One of the worst mistakes to make is being caught in a lie.

Don’t copy and paste a template and only change your name and job titles. Recruiters will not see the value in a plug-in-play cover letter that has been used by multiple applicants.

Don’t forget to be direct and include a call to action.

Don’t make your cover letter too long. Similar to your resume, you want the reader to sum up who you are and get a quick explanation of why you’re a good fit.

Don’t forget to proofread. Grammatical errors on a cover letter and resume are a quick way to get your packet in the “no pile”.

What do you write in a cover letter?

In a cover letter, you should mostly write about impressive accomplishments from past jobs or academic experiences that relate to the job you’re applying for.

What is the purpose of cover letter?

The purpose of a cover letter is to help a hiring manager see why your background makes you suitable for the role in question. While a resume lists achievements, educational background , and skills , it doesn’t give the reader an idea of your actual expertise or personality.

A cover letter allows you to share your approach to work, as well as your ability to communicate your value effectively. A good cover letter makes it easy for a reader to think “I could imagine this person working for us.”

How do you write a simple cover letter?

To write a simple cover letter, start with the header and greeting we outlined above. Next, state your interest in the position (give the exact job title as listed in the job description) and mention your years of industry/job experience.

To keep your cover letter simple, you can now briefly mention in 1-2 sentences or 3-4 bullet points what parts of your background are most important for the hiring manager.

Finally, thank the reader for considering your application, and sign off as usual (e.g., “Sincerely, [full name]”).

What is the best way to start a cover letter?

The best way to start a cover letter is with an accomplishment that speaks directly to your ability to provide value for the company. Other good strategies include describing your long-standing passion for the field, mentioning an important reference at the company, or referring specifically to challenges the company is currently facing.

Do you introduce yourself in a cover letter?

No, you do not introduce yourself in a cover letter. By that we mean you do not say “My name is so-and-so” — you simply jump into your background and why you’re interested in the position.

Your name can be found at the bottom of the cover letter, as well as the header, your email address, and your resume, so there’s no need to force it awkwardly into your cover letter’s opening.

How do you end a cover letter?

To end a cover letter, thank the reader for their time and/or consideration, express enthusiasm for further correspondence and conversation, and sign off with a standard closing like “Sincerely.”

How long should a cover letter be?

A cover letter should be a maximum of one page long, with three to five paragraphs. Half a page is the shortest that your cover letter should be.

Harvard Business Review — How to Write a Cover Letter

University of Washington — Writing the Cover Letter

What’s a quick cover letter tip?

Michael Akbar Vice President Certified Professional Career Coach

Use your six seconds to show the employer in a tailored cover letter and resume that you understand their pain and will make their lives better if put in the position.

How useful was this post?

Click on a star to rate it!

Average rating / 5. Vote count:

No votes so far! Be the first to rate this post.

Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

Recent Job Searches

• Registered Nurse Jobs Resume Location
• Truck Driver Jobs Resume Location
• Call Center Representative Jobs Resume Location
• Customer Service Representative Jobs Resume
• Delivery Driver Jobs Resume Location
• Warehouse Worker Jobs Resume Location
• Account Executive Jobs Resume Location
• Sales Associate Jobs Resume Location
• Licensed Practical Nurse Jobs Resume Location
• Company Driver Jobs Resume

Related posts

Tips For Sending Email Cover Letters

6 Tips On How To Address Your Cover Letter

Best Font For Cover Letter When Applying For A Job

How To Address A Cover Letter (With Examples)

• Career Advice >
• Cover Letter >

• Resume Templates Simple Professional Modern Creative View all
• Resume Examples Nurse Student Internship Teacher Accountant View all
• Resume Builder
• Cover Letter Templates Simple Professional Modern Creative View all
• Cover Letter Examples Nursing Administrative Assistant Internship Graduate Teacher View all
• Cover Letter Builder

Free online cover letter generator

Create the best cover letter now.

Our online cover letter instruments allow you to generate a detailed, passionate and informative appeal within minutes. No more agonizing over creative sentences, doubting your writing style or worrying about emotional perceptions. Powerful web tools and recruiter expertise are here to help!

Use our tech tools to write truly next-level cover letters and resumes . In a digital world, it’s important to stay competitive. Old-school methods have their place and charm, but if you want to land that dream job – it makes sense to get an edge over the other candidates.

Want to test out more beautiful designs? Quickly adjust the formatting? Easily generate multiple cover letters for several employers? This is now possible with our builder in record time and no technical knowledge required.

Our cover letter template designs and samples have been carefully crafted to maximize their visual and textual impact. You want recruiters to fall in love with your professional story before they even meet you. That’s what we aim to help you with.

Proven cover letter templates

Why our cover letter builder helps you getting the ideal job.

Finally, you don’t have to build anything from scratch. That’s always the most difficult part. And now it’s the part you can just skip. Our free cover letter templates are ready to use and fill in with minimal effort. The attention-grabbing beautiful designs and organized structure have been tested and vetted. All our cover letter templates have been approved by recruitment experts.

Recruiters and hiring managers still emphasize poor grammar and typos as a dominant reason for rejecting applications. Don’t be a part of that statistic. We’ve taken care of combining all the tools you need in one place - including a spell-checker. No need to use multiple software or online tools - the perfect cover letter build unites them all!

Go beyond just files and documents. Actually control and analyze your application process in one powerful dashboard. Our job tracker helps you monitor every stage of the job hunt. It provides a bird’s eye view of your successful tactics, as well as possible improvements. Add jobs to your shortlist to pursue later. Keep tabs on your offers. Stay on top of scheduled interviews, follow up on completed ones and more.

Reviewed by the community. Trusted by professionals

How to build a cover letter.

It used to be the case that you needed creative writing skills to build an amazing cover letter. And time. Lots of time. Now, all you need is the perfect online builder - and you’re good to go!

Go to our varied collection of beautifully designed cover letter templates and pick one that suits you! We have created templates and samples that align with jobs, industries and professional image goals. All you need to do is consider which one strikes your fancy and is appropriate for your potential employer.

Add your contact information, as well as any needed (and appropriate) personal data the employer requires. Our well-designed templates make sure your info won’t get overlooked and your documents don’t get lost due to boring visuals. After all, your cover letter is your ambassador.

Save tons of time, condensing the long journey of a convincing professional appeal to several minutes and keystrokes. You can use our free guiding samples that show mock-up cover letters, written by hiring professionals based on years of experience. With all the technical and guiding support - this won’t take long!

Tailor the design, structure and formatting of your cover letter in a couple of clicks. The template and other aspects of your document can be adjusted as you see fit. And what’s more, you can experiment as long as you want - our online and offline sync features mean you won’t lose any of your changes even if you lose your internet connection.

Whether your employer uses an Applicant Tracking System or prefers email, whether they use Mac or PC - we’ve got you covered. Make use of PDF files to perfectly preserve your beautiful cover letter formatting.

Land that dream job now!