can we use headings in essay

Should you Include Headings and Subheadings in an Essay?

If you have ever tried reading a large blob of text, then you know how hard it can be. However, it becomes easier to read when broken into headings and subheadings.

Academic writings like essays have a standard of writing that must be upheld. While not every essay requires headings and subheadings, they are important for organizing your writing.

Headings describe the succeeding section, while subheading gives supporting information for the heading.

With that said, here is everything you need to know about headings

What are Headings in Essays and Academic Papers?

According to Merriam-Webster, a heading forms or serves as a head.

In academic writing, headings represent what is to come in the assignment. Adding a heading will help structure a piece of writing and guide the reader throughout the content. Short pieces of writing don't always require headings. In long-form writing, each specific section should have its heading to communicate what the reader should expect clearly. Think of it as the title of that section.

Since some points are more important than others, the heading chosen should be based on whether the idea you are talking about is the main point. Each heading chosen should tell the reader what the following idea is about. This is because the main points are the building blocks of the content. Make sure it is short, descriptive, and precise.

You can include headings and subheadings/subtopics in an essay if it is long, but ensure that the subtopics or subheadings are relevant to the content and consistent throughout the text in a manner to contribute to your thesis statement. As a good practice, ensure that the essay headings and subheadings do not exceed 12 words.

Subheadings are not recommended for short essays . However, they improve the overall structure of a long essay, help you frame and explore your topic, and enable the readers to know what to expect (they act as signposts in an essay or research paper).

Heading vs. Title

Headings and titles may look similar at a first glance, but they are not. A title represents the entire paper and explains it in clear and short phrases. It is the first thing the reader will see and determine whether they read the rest of the document. For this reason, you need to think of striking, informative, and appropriate titles. You should also write the title based on why you are writing that document. For instance, if the aim of the documents is tutorial, then the title should be task-based.

On the other hand, a heading represents what each section of the paper discusses. They help guide the reader throughout the documents, which is why you should write effective headings, and they should be as descriptive as possible.

Headings are a requirement in most forms of writing, but some lecturers may be divided about using them in academic essays, which is why you should confirm with them first. 

Headings Vs. Subheadings

Headings are key parts of writing as they will capture the reader's attention and lure them into the document's purpose. They guide the reader to the main points of the paper. You have to set the headings apart from the body of the text by coming up with an enticing phrase.

Subheadings, on the other hand, do more than grab the reader's attention; they show the different subsections of the text. They keep the reader engaged by quickly guiding them to the information they want.

Headings and subheadings appear at the beginning of a section and organize the flow of the documents. In addition, they are both used to break down large blocks of text to make them more scannable. They also have a hierarchy that is Heading (H2) first, followed by subheadings (H3) and (H4) in that order. Subheadings should always come after the heading, as demonstrated.

The Best Length for Headings in Academic Writing

A heading can be as long as you want it to give the reader a snippet of the idea. A good rule of thumb should be no more than 70 characters.

For higher level headings, like H1, H2, and H3s, they could be as low as one word, for instance, the introduction, methodology, and such. For such sections, the one word is clear enough for the reader to know what it represents. Low levels like H5 and below can be much longer and direct the reader to exactly what they are looking for.

Levels of Heading in Academic Writing

Headings are an important part of academic writing as they act as a preview of the document. They guide the reader on what you are talking about, which is why you should assign different heading levels.

There are five levels of headings in APA style. Level 1, Level 2, level 3, level 4, levels 5. Level 1 is the main heading, followed by level 2, its subheading, and level 3 is the subsection of level 2 in that order.

Level 1 headings are your main headings and are usually typed in the center of the paper in title case and bolded. Their text beneath will always start in the next line, indented inward, just as you begin a new paragraph. These help the reader find their way through the document, read what they want and skip what they are not interested in.

The length and complexity of the paper will determine how many levels you will use. If it's just a short piece of writing, you can use Level 1. If you need two headings, use level 1 and level 2. If it's a 2000-word article, research paper, term paper, or essay, you will need between 3 and 5 headings.

Keep in mind that not every paragraph needs a heading. While headings can keep your work neat, too many can defeat the purpose. Also, make sure that each of the headings and subheadings has a connection to the main title.

All these levels are differentiated by different styles and formats depending on the publication manual provided, which can be either APA or MLA format.

Reasons to Use Headings in Academic Writing

Headings are helpful in academic writing for a myriad of reasons, including:

Making Your Content More Readable

Much information goes into academic writing to pass information to the reader. Putting all your information in a large block of text will be overwhelming and can scare away the readers. The white gaps at each heading section will offer a resting place hence a visual break. Therefore, separating the large chunks of text into manageable portions will keep your readers engaged.

Outlining Your Content

Headings serve as the structure of your writing. By dividing the large bulk of text with headings, you guide the reader through each section and what it is about. Otherwise, they won't know what it is about.

Capturing the Reader's Attention

The main aim of any heading is to hook the reader and create curiosity enough for them to continue reading through the rest of the article. Having a catchy and informative heading will entice them to read even further.

Remember that readers rarely read documents from start to finish. Major headings should stand out but so should headings and subheadings if you want the readers to continue reading your paper.

Finding Important Information

Readers will likely scan the essay to get a general idea of what it is about and decide if they want to read it. Well-structured headings will help them achieve that.

Improving Overall Quality

Headings and subheadings improve the quality of the essay. A high-quality essay is suitable for readers and also for search engine optimization (SEO) if you intend to publish it online. Ensure to use keywords in the headings and structure them to improve visibility.

Tips to Include Better Headings and Subheadings

Writing informative and precise headings and subheadings is vital if you want your writing to get the message home. You need to borrow the following tips to show that they should spend time reading your writing.

Use the Right Length

The length of your article or essay will determine how long your headings and subheadings should be. Put yourself in the reader's shoes and think of the heading you would like to read. Lengthy headings aren't attractive. Most readers want something short and precise, which is what you should do. It should only take them a few seconds to read, so be sure the length should be not more than 30 words.

Make It Relevant to the Content and Topic

Headings and subheadings are essential to catch the reader's attention but are not important enough to stand independently. They represent the critical concepts and all the supporting ideas. Therefore, you need to consider the topic's relevance when determining what phrases to use in your subheading. Carefully think about each key piece of information you'd like to include in each of your sections. Then ensure that each subheading is connected to the main title or the heading.

Be Clear and Concise

Headings and subheadings tell the reader what the content is about. They are usually about five words long. Therefore, you should go directly to the point using clear language that is easy to understand. Most readers skim through the text before reading which is why you should use simple and straightforward words. Always remember that readers have questions and are looking for answers and shouldn't have to ponder what you are talking about. If your heading is clear and to the point, they won't leave to look for answers elsewhere.

Place It in the Right Place

Consider where your target audience is likely to look and where they are likely to appear. While doing this, also consider the kind of phrases they are likely to type for the specific information they want. This gives you a general idea of where to place headings and subheadings. Remember that the APA and MLA format requires that all headings be placed hierarchically. So as you choose your phrases, ensure that they align with the content's topic and flow.

Consider the Formatting Style

Heading styles format your headings to make them stand out from the rest of the text. They also give your essay structure and make it more accessible to the target audience. In addition to this, headings also help in:

• Generating a table of contents
• Use style sets to reformat the document
• Rearranging the documents
• Creating a structured pdf file using the heading tag

Remember that each heading is formatted with a different heading style located in the style section. Since you've already used H1 for the major heading, the first subheading will be H2, and the second subheading will be H3.

Related Reading: How to indent an essay well.

Number the Heading or Subheading if Needed

Putting numbers on your heading makes it easy to scan. Top-level headings like H1 are numbered 1,2,3,4 while second-level headings, like H2, are numbered 1.1, 1.2, 1.3

Remember that even though you are numbering the headings, you need to introduce your topic in the first paragraph after the headings. Headings don't speak for themselves, so writing a few sentences restating the main idea will tell the reader what will come.

Be Consistent Throughout the Paper

If you intend to use headings in your paper, ensure each section has a heading and subheading. Also, ensure they are consistent in font, size, color, indentation, etc. The style function in Microsoft Word will help create consistency in your headings. You must select the text you want to convert into a heading, then select the appropriate heading from the Style box.

Avoid Repetition

Avoid repeating any phrases in your headings. Using the same heading more than once can affect the reader's comprehension of your message, negatively impacting their reaction to your essay. Sometimes you may repeat the headings without even noticing. For this reason, you should use the Find Function in MS Word or Google Docs.

Another way you can check for repetition is by reading your essay out loud, and this will help you spot any headings or subheadings that have been repeated.

Capitalize, Format, and Punctuate Well

Effective headings are well capitalized, formatted, and punctuated. The APA style uses two styles for this, title case and sentence case. In the title case, major words are capitalized, while minor ones are lowercase. Sentence cases, on the other hand, only capitalize the proper nouns while the rest remain in lowercase.

Use Automatic Heading in Word Processor

Microsoft Word has a built-in feature that anticipates how you want to format your document. As you begin typing, your text starts in the typical style, but when you press enter and move to a new line, the style changes to H1 with different fonts, colors, etc.

If you are typing a paragraph with a small number of words and press enter and then fail to provide proper punctuation, the feature will assume you are moving to a new paragraph, and it will then automatically enter a new heading with a heading style.

Use Descriptive Headings

Use concrete and descriptive language to make your headings more effective so the reader can know what to expect in each section. Don't use function headings when writing your technical reports; these are not so predictable, and readers benefit from the headings being much more descriptive.

Function headings are only used when writing pieces that need consistent structures, for instance, lab reports. An example is:

• Introduction
• Methodology
• Conclusions

Include Technical Terms Needed

Technical terms should not be used in headings because they may be hard to understand except those who know the languages. Technical terms are primarily used in academic documents that professionals read but if not specified, avoid them.

Related Read: How to write an article title in academic papers.

Final Words

Headings and subheadings are vital features in academic writing that represent the main points of a topic. The difference in formatting helps reader's the main points from the rest of the texts. Ensure you follow all the tips about including headings and subheadings in your text. Talk to your lecturer, professor, teacher, or instructor if you are unsure whether to add them to your essay.

What are Headings in an Essay?

Headings are markers that guide the reader through an essay by showing them what the next section is about. Like a title, they are only a few words long and are essential in structuring your content so as not to overwhelm the reader.

Should I Put Headings in an Essay?

Yes. It will help if you put headings in your essays to make them more readable. Essays consist of three parts: introduction, body, and conclusion. Most of them are written in a continuous, paragraphed text without the need for section headings, especially if it's a short essay. On the other hand, long-form essays need headings and subheadings to make them easy to write and read. Since most lecturers are divided about using them in academic essays, you should confirm with your tutor before you start writing.

How Do I Include Subheadings in an Essay?

Subheadings are mini headlines that come after the headings, and they help explain more about the headings and aid readers in skimming through the content. If you have used the first heading, H1, and need to provide more information about it, add a subheading, H2.

If you have trouble deciding how to use subheadings correctly, think of them as an outline. Therefore, break down your topic into simple ideas, then use them to organize your essay.

How Do You Make a Heading in an Essay or Academic Paper?

You must think carefully about the aim of writing a paper and the main idea. Each heading should be clear and to the point. You don't want to mince words and possibly confuse the reader. Also, remember that headings are meant to enhance, not replace, the main topic. Ensure you set it apart from the body of the text by using H1 formatting in either Microsoft Word or Google Docs.

Borrow some of the following best practices to write an effective heading:

• Create a controversy
• Ensure it short
• Pose a question
• Suggest a number
• Provide an explanation

How Do You Use Headings and Subheadings?

Headings (section headings) are the title of your essay. They appear at the beginning of the page and guide the reader through your content. It is the first one your readers see before reading your essay or text. It doesn't matter whether the reader reads every word in your essay; they can still get the basic idea of your paper. Using different heading levels will help the reader navigate through the document. The headings and subheadings should be captivating enough to make an excellent first impression.

When writing a subheading, keep in mind that the H2s are the headers of each header for the main section of the essay. H3s are the subsections of the main points in H2s. H4s, on the other hand, are detailed subheadings breaking down the text into more specific options. The subheadings amplify the title or heading of the essay, and they also complement the headings. They make your writing flow and should be relevant to the topic. With such an organization, you have achieved a first-class essay level. A good subheading captures the essence of the title and consistently informs the reader that they are still on an idea related to the topic. It is also short, descriptive, clear, and concise.

Should Essays Have Section Headings?

Yes. Just like books are divided into chapters, essays and articles should be divided into sections. Essays should have section headings because they help make your work more organized and easy to read. And within those sections, the text can be divided into subsections.

Are There Specific Words to Use in Headings and Subheadings in Essays?

You will probably be tempted to use more words to make your heading more concise, but this isn't a good idea. Make sure you carefully choose words that clearly describe your chosen topic. If possible, use numbers in your headings because they are like brain candy, making your work more interesting. Also, ensure you use odd numbers because they are more attractive to readers than even numbers, according to the Content Marketing institute . Avoid abbreviations, idioms, or colloquial expressions when writing headings and subheadings.

How Many Headings to Use in an Essay or Academic Assignment?

To be safe, only use a maximum of three headings. However, this will depend on the length of your academic assignments. Remember that headings are short phrases that introduce the topic you are writing about and make it easy for the readers to read through. So if you are writing a short essay of fewer than 1000 words, there is no need for headings. But for articles above 1000 words then, you must use them. Headings will help identify the different sections in an essay.

What Are Heading Levels?

Headings organize your essay in a hierarchical order. Since some points are more critical, assigning different levels will help distinguish them.

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Incorporating Headings in Academic Essays and Papers

A consistent structure is a big thing when writing an academic essay or paper. The framework for writing an academic paper encompasses using headings and subheadings to divide the content into manageable chunks or sections.

When writing longer essays and research papers (10 pages and above), breaking the test into different but related sections might be helpful to avoid unnecessary strained transition sentences. 

The headings are the first thing the readers look at when reading the essay. They are akin to the headlines in a magazine or webpage. Subheadings are the additional subtopics or headings immediately after the main title or header. Headings are meant to grab the readers' attention, but the subheadings make them draw the readers deeper into the topic.

A subheading is a mini-headline given to a section or paragraph within the main text. They are often smaller than the main heading but larger than the paragraph text.

While headings can be used in most academic papers of different lengths (even those less than ten pages), subheadings are reserved for shorter sections within a larger section. If you have a paper with just three main points and the first point has three subpoints, you can use subheadings to organize the subpoints under the main point.

When used in an essay, research paper, or other longer papers, the headings and subheadings should be formatted such that they are distinguishable from the contents of your text.

Let's dig deeper and see how to make headings and subheadings in an essay.

Why Use Headings and Subheadings in Essays and Research Papers

Headings and subheadings capture the readers' attention, making it easier to sell your ideas to those who skim through written pieces first to determine whether it is worth their time.

Using headings and subheadings helps organize your thoughts. They enable readers to focus on the critical aspects of the essay or research paper. In an essay or research paper, each subheading is considered a mini-essay with thoughts limited to a specific element or perspective of the topic.

Using headings and subheadings informs your readers about where they are in the paper. Also, these subheadings act as signposts or directions that orient the readers to your thoughts in the paper.

The subheadings ensure that your thoughts are structured and that you remain focused on the topic within a limited area. For instance, if you are writing a mental health essay or research paper, you can have a subheading dealing with risk factors and another dealing with the impacts of stigma on mental health.

Subheadings also make the research process easier because you can organize your research around them. This way, you can approach your research systematically and limit its scope. You can then scrutinize and organize the scholarly resources rather than focus on the entire research pile.

Having subheadings in essays or research papers makes writing the paper easier. You can plan, draft, and polish each essay section independently. Doing so helps you to write the paper with ease. Consequently, you can fight off writer's block by putting points of argument under each subheading and organizing it later when you are psyched up to write.

Features of a Good Subheading for an Essay or Research Paper

In research writing, it is imperative to have a refined heading and subheading. We discussed how to do this when we wrote about titling an essay and other academic papers. However, certain features make a subheading or a heading stand out. A good subheading can be many things, but let's sample some of the outstanding features it must have. Here are some aspects that make an excellent subheading and heading:

• A good subheading is brief, concise, and focused. Shorter headings and subheadings give meaning and enhance the readability of a research paper or essay.
• It must have a line space between it and the content.
• It contains the keywords that relate to the thesis and topic, telling the reader precisely the main idea of the section's content.
• Its wording matches the rest of the subheadings and headings
• Can create a flow that summarizes the work independently at a glance
• Is ten words or less and refined to have meaning on its own
• It stands out from the rest of the text in terms of styling and formatting
• It engages the readers such that it gives clues about what to expect
• Uses signposting words to realign the interests of the readers
• Are they relevant to the text
• It uses parallel structures for consistency

How to Make Subheadings in An Essay or Paper

If you are like many students who wonder about how to integrate subheadings into an essay, this section clarifies everything. First, however, there are some crucial tips that you need to consider.

Remember, a subheading expands your heading and comes after the latter. While both hook the audience by grabbing their attention, the subheading enables your readers to delve deeper into the topic. Subheadings are used to divide an otherwise large chunk of paper into sections or chapters.

Subheadings are primarily written in sentence cases and should never be in capital letters. Therefore, you should capitalize the first letter of the subheading of your essay. This is unlike the heading in the title case, meaning that all the major words (nouns, adverbs, pronouns, and adjectives) and words with four or more letters have their first words capitalized. Subheadings subordinate the higher levels. To make a good subheading, here are the tips.

1. Choose the correct length

A good essay subheading should be easy to read. Precisely, it should take a few seconds to read. Our experts recommend keeping the subheading between 4 to 10 words, the standard length of subheadings in academic writing. Ensure as well that it fits a single line. If your subheading runs over, it will be ambiguous and might alter the structure of your essay or paper.

2. Limit the information

You only have a few words to impress your readers. Therefore, only bring in the most crucial information you want to use to bait your readers. Avoid examining every aspect and focus on one aspect of the topic. As long as you have aroused the reader's curiosity to explore your essay, that's it!

3. Maintain Consistency

When you use headings and subheadings in an essay or academic paper, ensure that each maintains the same level. You should not skip subheading levels. And if the first subheading is the only subheading, you are better off eliminating it and maintaining the heading. An excellent strategy to maintain this consistency is planning your essay, which you can do by creating an outline .

4. Number appropriately. It is a must

APA or MLA format does not allow you to label headings and subheadings with numbers or letters. However, there are some instances, such as when writing a dissertation or thesis, where you will most likely be required to use multilevel numbering for the headings and subheadings. Therefore, when you number the headings and subheadings, ensure that it is in a consistent format that you can later use when referring to them elsewhere, for instance, in a table of contents. Microsoft Word automates the process of numbering by choosing the heading styles.

5. Be persuasive

A good subheading should coax the readers to read the text. It should give them an appetite to devour your paper. And it should be persuasive because it does the work of signposting the ideas to expect in a subsection.

6. Ensure Progression

When writing the subheadings, ensure they each add new information to your text to avoid repetitive subheadings. It would be wise to ensure that each subheading addresses a unique aspect of the topic instead of echoing the previous subheadings discussed. As you edit your paper, guarantee that the subheadings progress and add new and relevant information to engage the readers.

7. Stay away from puns, contractions, and idioms

Although tempting, avoid using corny words, jokes, and puns in your subheadings. You should not use contractions as well. Introducing these aspects can make your subheadings and headings ambiguous, deterring the readers from reading the content.

8. Ensure they are relevant and engaging

As you write the subheadings, ensure that they are relevant to the content of your essay. Eliminate any irrelevant subheadings in your essay. Think about the vital information you must include and how you need to format it into a separate section. The strategy helps write subheadings that address your essay's real issues. The subheadings should also give the readers a clue of what to expect to grab their attention further.

9. Include Keywords and Phrases

When writing the subheadings, you should include relevant keywords and phrases that attract the readers' attention. In addition, the keywords and phrases should be related to your topic and thesis statement.

10. Format them well

If you are writing an academic paper (research paper or essay), ensure that your subheadings and headings are formatted per the citation and formatting styles. Later in this article, we look at how to format subheadings and headings in MLA and APA, which are the most common styles. You can also acquaint yourself with other academic writing styles such as Chicago, Vancouver, Oxford, Bluebook, or Harvard.

If you intend to write an A essay, consider reading our guide on writing first-class essays to integrate other factors that professors look for when assigning higher grades for essays.

Related Read:

• How to write an introduction .
• Using headings and subheadings in the dissertation literature review.

Headings and Subheadings in APA

In APA formatting and citation style, headings are used in essays and research papers to separate and classify paper sections. The headings are meant to guide the readers through the document. Headings and subheadings are organized in subordination levels, with each section of the paper starting with the highest heading level.

You can organize headings into five different levels in APA. However, it would help if you used the headings in order beginning from level 1, regardless of the number of heading levels.

Below is how to organize the levels:

• Heading 1 is bold, centered, and written in the title case. This can include the main elements of the paper, such as Literature Review , methods, conclusion, discussion, recommendations, etc.
• Heading 2 is flush left, in boldface, and written in title case. These are the headings directly under heading 1. So, for example, under methods (level 1), you can have subsections such as sampling strategy, data analysis, or data processing as level 2.
• Heading 3 is flush left, in boldface italics, and title case.
• Heading 4 is indented, in boldface, and written in title case.
• Heading 5 is indented, in boldface italics, and title case.

You can use at least two subheadings in APA or non at all. If there is just one subheading, the top-level heading is enough, so do away with it.

When writing a paper in APA , the first paragraph is automatically understood as the introduction. Therefore, there is no need to start with the heading "introduction." The paper's title, which is centered and bolded, becomes the de facto level 1 heading. If your introduction has subsections, you can use headings within the introduction beginning with level 2 headings for the first level subsection, level 3 for the subsections of level 2 headings, and so on. After writing the introduction, use the level 1 heading for the following main section of the paper. Headings should be descriptive and concise. They should be well-formatted and clearly worded for visual and content appeal.

Formatting Headings and Subheadings in APA

When writing headings and subheadings in APA, here are a few things to keep in mind:

• The headings in APA are never labeled with numbers or letters
• You should not use more than one subsection within a section
• Ensure that the APA headings and subheadings are descriptive and concise
• Use as many headings and subheadings as you may require
• Headings 3-5 should all be indented and terminated with a period.
• Headings levels 1 and 2 should be formatted in sentence cases.
• Ensure that the first word in the heading level 3-5 is capitalized.
• Begin a paragraph below levels 1 and 2. However, levels 2-5 begin in line with the headings.
• There should be double line spacing for the APA heading.

MLA headings and subheadings enhance a paper's coherence, soundness, and quality. Using the hierarchy of 5 heading levels in APA should be easier now that we have explained everything.

Headings and Subheadings in MLA

MLA headings are sometimes confused with the header. While the MLA heading is found on the first page and serves the purpose of identifying information, the header is the identifier located on top of every document page.

Using section headings in MLA help improve the readability of the document. Students are mainly not required to use headings when writing essays and papers.

Formatting Headings and Subheadings in MLA

• The font should be readable, most preferably Times New Roman or Arial
• Use double-line spacing
• Every new paragraph after the headings or subheadings should have a half an inch indent.
• All the headings and subheadings must be written in the title case
• You should not include a period after the MLA headings and subheadings
• The title is the main heading. It should be center-aligned and written in sentence case. It should never be italicized, bold, underlined, or put into quotation marks unless when referring to works within it.
• All headings that succeed the title of the document are subheadings.
• The subheadings have five different levels, just like in APA formatting.
• The subheadings are styled as per their order of prominence.

Unlike APA, MLA allows the use of font styling to differentiate the levels of the subheadings. However, the styling of the subheadings should be consistent so that the readers can follow the structure of the essay or paper.

Every subheading should appear in the same size, format, and style for easier identification as one reads your text. The subheadings in MLA papers or essays should flush to the left margin to avoid confusing them with block quotes. Avoid online one level for the internal levels. For instance, if you have a level between 1 and 5, you should ensure that there is more than one instance. If you have one level 2 subheading, ensure that you also have a second level 2 subheading. Above all, every heading and subheading must have content or text beneath them. The content should support the thesis statement of your paper.

Related reading:

• Writing case study answers for business and nursing classes . 
• Analytical essay writing steps and tips. 

Levels of subheadings in MLA formatting

• Level 1 is bold, flush, or aligned with the left margin
• Level 2 is italicized, flush, or aligned with the left margin
• Level 3 is bold and center-aligned
• Level 4 is italicized and center-aligned
• Level 5 is underlined, flush, or aligned with the left margin

Ensure you use the correct subheading level to help you navigate through your essay or paper. It also helps to know what to be added to the automatic table of contents. Use the subheadings as illustrated below:

• Subheading 1 for the first subsection after the chapter title
• Subheading 2 for the subsections that are directly under Subheading 1
• Subheading 3 for the subsections that are directly under Subheading 2
• Subheading 4 for the subsections that are directly under Subheading 3
• Subheading 5 for the subsections that are directly under Subheading 4

Take some time and watch this video by Dr. Andy Jonson illustrates how to use headings and subheadings in academic writing.

Below are some sample questions, expert answers, and recommendations for essay subheadings and headings.

Should essays have subheadings?

Although shorter essays are written in continuous, flowing, and paragraphed texts and do not need subheadings, longer essays are carefully structured using headings and subheadings.

An essay or research paper can have headings and subheadings (subtopics) if it is long enough to accommodate different sections. Nevertheless, when writing the headings and subheadings, they should be relevant and consistent with the topic and contribute to the overarching goal of the essay or research paper (the thesis statement). A good length for a heading or subheading should be ten words or less. While standard essays do not use subheadings, they assuredly improve the structure of extended essays.

Subheadings subordinate the headings (the title of the essay). They should be persuasive, descriptive, and conversational. They should elaborate on what is in the headline and capture the importance of the topic. Maintain consistency when writing them.

Can introductions have subheadings?

For short papers, no. However, you can include sub-sections for longer papers with appropriate headings and subheadings. For instance, when writing a proposal, dissertation, or thesis, you can have sections and subsections for the problem statement, background information, research questions, hypothesis, aims/objectives, and paper overview.

Can a conclusion have a subheading?

You should not include subheadings in the concluding paragraphs of an essay unless for more extended research papers.

Can subheadings in essays be questions?

No, section headings and subheadings must not be phrased as questions in MLA, APA, or Harvard formatting styles.

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• Introduction
• Academic essays
• Thesis statement
• Question analysis
• Sample essay
• Introduction paragraphs
• Beginner paragraphs
• Perfecting Paragraphs
• Academic paragraphs
• Conclusion paragraphs
• Academic writing style

Using headings

• Using evidence
• Supporting evidence
• Citing authors
• Quoting authors
• Paraphrasing authors
• Summarising authors
• Tables & figures
• Synthesising evidence
• About academic reading
• Identify your purpose for reading
• Some reading techniques
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Headings are standard for some written forms (e.g. report writing, case studies). However, lecturers can be divided about whether they allow/prefer you to use headings in your academic essays. Some lecturers prefer headings while others don’t want you to use headings. You will need to check your lecturer’s preference. If you do use headings, then use them wisely and correctly.

About using headings

Most students who have just completed secondary studies come to university with the firm belief that you should not use headings in essay writing. The use of headings in formal writing was once restricted to business style writing, such as report writing. However, in more recent times, headings are often used in formal academic writing such as books and journals. Also, texts on the Internet are easier to read on screen if they have headings.

Headings are signposts that focus the reader on the most important content in a piece of writing, and are usually connected to the set question. Provided that they are well structured, a few headings make longer pieces of writing easier to write and easier to read (for the marker). Look at headings systems in your unit reading material, and you will get a ‘feeling’ for their structure and suitability.

It’s easy to see why you need a few rules to help you develop a good system of headings. Compare the following sets of headings then answer the questions that follow:

Read this description of a well-structured set of headings:

• The heading system is clear and logical
• The sub-headings are all at the same level and in the same font style
• The wording of the headings and sub-headings is alike
• If you used this heading system, the reader would not be confused

This description applies to:

Correct! When you see headings set out like this, it becomes obvious that you need to create a plan for your headings before you start. Heading set 1 follows the rules and is logical, whereas Heading set 2 breaks the rules and would send the reader on a ‘chase’ to work out what the writer means. So, take a couple of minutes to work out a consistent plan for using headings and apply it to all of your essays.

In general, you are expected to use headings correctly so that your writing is clear, and it is obvious that you have answered the set question. There are rules to help you to do this.

Click on the links to see more details and examples.

Graded heading system

BEFORE YOU START YOUR ESSAY, HAVE A CLEAR AND LOGICAL HEADING HIERARCHY.

Work out a system of headings that you can use with all of your essays. Headings should be graded at levels to show a clear order of importance (e.g. level 1 – most important; level 2 – next important and so on). You will mainly use one to three levels of headings in your essay, depending on the length of your assignment. For example, most 2000 word essays may only require 3-5 level 1 headings (i.e. a level 1 heading every 2-3 pages). Remember that the aim of using headings is to keep your reader on track. Too many headings and too many levels creates confusion.

When you design a heading system, show the relative importance of headings with the type size, position (e.g. centred or left justified), using boldface, underlining or capital letters. You can follow a recommended pattern or make up your own system—so long as it is clear and consistent. Example: Level 1: CAPITALS , bold, 14pt, centred, space below Level 2: Lowercase , bold, 12pt, left justified, space below Level 3: Lowercase , italics, 12pt, left justified, no space below

Information in logical sections

USE HEADINGS FOR SECTIONS IN YOUR DOCUMENT (NOT FOR EACH PARAGRAPH).

The key to working out your essay sections is to work from your question analysis. Consider the following question:

Many lecturers now approve of the use of headings in academic essays. Consider whether the benefits outweigh the problems for the writers and markers. Identify and discuss the key rules for using headings appropriately in academic essays. (2000 words)

Example of a heading plan for this question:

Level 1 headings INTRODUCTION BENEFITS OF USING HEADINGS PROBLEMS WITH USING HEADINGS RULES TO GUIDE HEADING USAGE CONCLUSION

Level 2 headings (example from one section) The heading RULES TO GUIDE HEADING USAGE could have the following level 2 headings:

Heading hierarchies (3 paragraphs)

Effective wording of headings (2 paragraphs)

Effective wording of headings

WHEN YOU DESIGN YOUR HEADINGS SYSTEM, MAKE SURE THAT THE WORDING IS CONSISTENT.

Use three basic principles to word your headings:

• Keep headings brief (avoid two and three liners)
• Make them specific to the written work that follows
• Follow a PARALLEL structure

For example:

• If you use a question as a heading, then follow that pattern for that heading level and for that section (e.g. if your level 1 heading is What are the rules for heading levels?, then the next level 1 heading would need to be a question also: How do you word headings effectively?).
• If you use a phrase starting with an ‘ing’ word, then follow that pattern for that heading level and for that section (e.g. Designing heading levels; Wording headings effectively).
• If you use a noun phrase, then continue to use noun phrases for that level and for that section (e.g. Design of heading levels; Effective wording of headings).
• You can change your heading style between levels, but you must be consistent at level 1 then in each section (i.e. all level 1 headings should follow the same pattern; each level 2 heading in a section should follow the same pattern.)

Correct punctuation for headings

IT IS IMPORTANT THAT YOU KNOW AND APPLY PUNCTUATION RULES TO YOUR HEADINGS.

Headings can be single words or short phrases and DO NOT require a full stop unless you have used a question as a heading—a question mark is then required. The use of capital letters may follow either of the following approaches provided that you are consistent:

• Minimal capitalisation—only the first word of a title and any proper nouns and names are capitalised (e.g. Punctuation rules for Australian texts)
• Maximal capitalisation—all words are capitalised EXCEPT for articles (e.g. a, an, the), prepositions and conjunctions (e.g. Punctuation Rules for Australian Texts)

INTRODUCE THE TOPIC OF YOUR HEADING IN THE FIRST PARAGRAPH FOLLOWING YOUR HEADING.

When you place a heading in the text, it is a signpost for a section of writing. You need to begin the following paragraph with a sentence that introduces the reader to the heading topic and then announce what will be coming in that section in the essay—just as you do in the essay introduction. A heading is not part of the text of your paragraph, so you should not refer to it with a pronoun reference (e.g. this, these, that).

This means that the wording of the heading matches the information of the following section. Do not make the heading part of the first sentence.

What NOT to do

There is much to learn from what is NOT wanted. Following are some of the common mistakes made in the use of headings in formal written work:

Click on the links to see more details.

• DO NOT use headings in smaller documents (i.e. less than a 1000 words)
• DO NOT use too many headings
• DO NOT change the style of heading levels midway through your writing (work out your system and stick to it)
• DO NOT number headings in an essay unless you are asked to
• DO NOT put headings on individual paragraphs (normally a heading applies to a number of paragraphs in a section)
• DO NOT leave a heading at the bottom of a page by itself (‘widowed’ heading)
• DO NOT ‘stack’ headings (e.g. a level 1 heading followed by a level 2 heading without any text in between)
• AVOID using ‘isolated/lone’ headings (e.g. using only one sub-heading with no other sub-headings of that type following)
• AVOID writing headings more than one line long
• AVOID using definite articles (e.g. a, an, the) to begin headings (e.g. ‘ An example problem’ should be ‘Example problem’)

Headings for essay planning

Designing a good headings system is also very helpful for setting up a plan for writing as you can quickly see whether you have included and balanced all of the parts of a question. Make sure your headings match the information you signal in the outline statement of your introduction paragraph.

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Module Transcripts: Using & Formatting APA Headings

• Module Transcripts
• Avoiding Bias
• Avoiding Overt Plagiarism
• Avoiding Passive Plagiarism
• Clarifying the Actor
• Emphasis & Specification in APA Style
• Introduction to APA Style
• Introduction to Scholarly Writing
• Listing the Facts: Using Numbers, Hyphens, and Lists in APA
• Using & Formatting APA Headings
• Book Reference Entries
• Citation Formatting Basics
• Citation Frequency Basics
• Journal Article Reference Entries
• Essential Components and Purpose of APA Reference Entries
• Webpage Reference Entries
• Paragraph Development
• Transitions Within and Between Paragraphs
• Paragraph Development Part 2
• Writing Goals & Planning
• Previous Page: Listing the Facts: Using Numbers, Hyphens, and Lists in APA
• Next Page: Book Reference Entries

Why Use Headings?

Title : Why Use Headings? Readers

Speaker : Imagine reading a 25 page essay about using social media in marketing. Even if each paragraph started with a clear topic sentence, was developed with relevant research and meaningful analysis, you might struggle to list the main ideas of the essay. Why is that? Probably because as a reader you would have read several main ideas. Which ones were the most important main ideas? It is likely that the four most important main ideas you choose would be different from the four main ideas someone else would choose. As writers, we want to avoid this ambiguity and make each main idea stand out, even in longer essays. Headings can help organize ideas into smaller pieces, focus on those main ideas, and keep the reader on track.

Title : Why Use Headings? Writers

Speaker : Headings not only help the reader, they help you as the writer. Headings ensure that you have completed each part of an assignment, and they help you organize your ideas throughout the writing process. We will take a more detailed look at these next.

Speaker : Assignment prompts can help writers determine what sections they need to include in an assignment, which they can then remember and outline using headings. Review the directions for this assignment. There are several main points the student is asked to include. Click on each main point to highlight it. Click “Continue” when you’re ready to move forward.

Speaker : After a careful look at the directions, there are five main points the writer must include. It is important to note that being asked to look at two different aspects of marketing is two main ideas, not one. Using headings can help the writer remember to include each part of the directions by turning the phrases into headings as he or she writes.

Speaker : Here is the beginning of the student’s paper. She has placed headings to help ensure she includes all parts of the assignment. Look at the assignment prompt: Which main idea is missing?

Click on the main idea that is missing to identify it. Click “Continue” when you’re ready to move forward.

Title : Good to Know: Prescribed Headings

Speaker : Some courses, programs, and assignments have specific requirements for heading use and prescribe certain headings. In particular, doctoral students working on their capstone study premise, prospectus, or proposal should use their program’s template.

Title : How to Use Heading Levels

Speaker : Headings can have multiple levels, all of which work within a hierarchy.Level 1 headings may be used alone through a piece of writing, or if the writer needs to break down each of the level 1 points more, level 2 headings may be added. These can help organize the paper’s argument for the writer and the reader. However, writers must always remember that the heading levels must reflect the organization of the paper’s sections and main ideas; as APA says, "All topics of equal importance have the same level of heading throughout a manuscript" (APA, 2010, p. 62).

Speaker : The centered headings are level 1. These should represent main ideas or sections of the essay. Below, are left-justified headings, which are level 2 headings. These represent sub-points or details about the level 1 main idea.

Click “Show an Example” to see an example of each heading level. Review both the general outline of heading formatting and the example to get a sense of how heading levels are formatted. However, for now we will focus on how to use headings to organize ideas; in the next tutorial you’ll learn more about how to format each heading level.

Speaker : While there are best practices on when to use which heading levels, you as the writer determine which wording you use in your headings and the number of levels you use.

Click each author to see how headings can be used differently for the same assignment. Both approaches are correct, but are simply a different choice by each author.

Click “Continue” when you’re ready to move forward.

Speaker : Next let’s look at incorrect use of level 2 headings. Here the author moved the heading “Psychological Effects” to level 1. This would create unclear organization, as “Psychological Effects” are an effect of childhood obesity—a sub-point of the main point--and should be presented as a level 2 heading instead.

Review why this is an example of inappropriate use of heading levels, then click “Continue” when you’re ready to move forward.

Title : Why Use Heading Levels: Levels 3 and 4 Headings

Speaker : APA also has level 3 and level 4 headings. These heading levels may be useful in very long assignments, but sometimes breaking ideas down into too small of chunks will confuse or distract a reader. If you ever have questions about the use of headings, always reach out to your instructor or e-mail the Writing Center.

Formatting Headings

Title : APA Style Guidelines for Heading Formatting

Speaker : Like other formatting issues including citations and reference pages, APA style has guidelines for formatting headings. There are clear rules to follow regarding the placement of headings: if they are bolded, how they are capitalized, if a period appears after the heading, and where the paragraph text starts following the heading. We will explore each of these formatting guidelines in detail.

Speaker : Here are the four heading levels formatted per APA. We will look at each level one at a time, focusing on the formatting of each heading and how they differ.Click the headings to see an example of the heading level. Click “Continue” when you’re ready to move forward.

Title : Level 1 Heading Formatting

Speaker : Level 1 headings are centered, bolded, and use title case. Title case means that in addition to proper nouns, the first letters of words with four or more letters are capitalized, while all other letters are left lower case. The paragraph that follows starts on a new line and is indented. Remember, level 1 headings are used to start new main points.

Title : Level 2 Heading Formatting

Speaker : Level 2 headings are left justified, which means they are flat against the left margin. Level 2 headings are bolded and use title case. The paragraph that follows starts on a new line and is indented. Remember that level 2 headings are used to organize key details or sub-points of the level 1 main idea.

Title : Level 3 Heading Formatting

Speaker : Level 3 headings are indented .5 inches, which is the standard indentation for paragraphs in APA style. They are still bolded, but no longer use title case. Only the first word and proper nouns are capitalized in level 3 headings. This is called sentence case. Level 3 headings are followed by a period. The paragraph begins immediately after the heading on the same line.

Title : Level 4 Heading Formatting

Speaker : Level 4 headings are indented .5 inches. They are bolded and italicized. Like level 3 headings, level 4 headings use sentence case and only capitalize the first word and proper nouns. Level 4 headings end with a period. The paragraph begins immediately after the heading on the same line.

Speaker : Although it may seem like there are a lot of style rules for formatting headings, each is in place to help differentiate the headings. Main ideas are bolded, centered, and capitalized like titles. The most important sub-points also stand alone on their own lines and are capitalized. The level 3 and 4 smaller sub-points keep the heading part of the paragraph that follows, instead of standing alone on their own line. Again, headings are used to help organize the reader and writer and show the relationship and hierarchy of ideas.

Title : Recap: Formatting Headings

Speaker : Headings are formatted according to APA guidelines, which has rules for where the heading appears, what it looks like, and where the paragraph begins after the heading. These rules help to keep both the reader and writer organized, while showing a clear subordination of ideas.

Choosing Heading Formatting

Title : Choosing Heading Formatting

Speaker : At this point, we have learned several reasons why headings are useful in academic writing. Additionally, it is important to note that an effective heading is not only placed appropriately and formatted according to APA style, it is also worded in a relevant way.

Click on each heading to see why their wording may not be effective. Click “Continue” when you’re ready to move forward.

Speaker : Here are the headings we just reviewed. Click on each of the headings to see a revision that is specific to what the section contains. Remember, a heading should point the reader to one main idea. An effective heading will not leave room for confusion about what information and ideas the section contains.

Speaker : Although creating headings for each piece of an assignment prompt can be an effective way to ensure you have completed an assignment fully, copying the wording exactly can be troublesome. Click on the headings to learn more.

Speaker : By cutting some of the words out of the original headings, we can create stronger headings that introduce the main idea of the section without overwhelming the reader or sounding directive. Click each heading to see a revision that is more appropriately worded.

Title : Accurate & Connected Headings

Speaker : It is also important for headings to be accurate and connected. The heading for this section prepares a reader to hear about the impact testing has on teachers. The paragraph that follows, however, is about several other main ideas, including the history of No Child Left Behind, trends in student achievement, and improvements teachers should make. This paragraph doesn’t match the heading.

Review the paragraph and heading, then click “Continue” when you’re ready to move forward.

Speaker : To create strong headings, the heading must be accurate and be connected to the paragraphs that follow. As a writer, you can choose to revise the paragraph to better match your heading, or you can revise the heading to better match the content. Revising a heading to match the content can also depend on the purpose and focus of your writing.

Click each student to see how they would revise the heading.

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• Comprehensive Guide to Headings and Subheadings in APA 7.0

Section 1: Introduction to Headings and Subheadings in APA 7.0-

In academic writing, the use of headings and subheadings is crucial for organizing and structuring a paper. APA (American Psychological Association) style, specifically in its 7th edition, provides clear guidelines on how to effectively use headings and subheadings to enhance readability and comprehensibility of research papers, essays, and other scholarly works. This section will provide a comprehensive introduction to the importance, purpose, and benefits of using headings and subheadings in APA 7.0 format.

Purpose of Headings and Subheadings

Headings and subheadings serve as visual cues to help readers navigate through the content of a paper. They create a hierarchical structure, indicating the relationships between different sections and subsections, and aid in organizing ideas and presenting information in a logical manner. By using headings and subheadings, writers can effectively divide their work into manageable and coherent sections, making it easier for readers to comprehend and follow the main arguments and supporting details.

Importance of Headings and Subheadings

Clear and well-structured headings and subheadings are essential in academic writing for several reasons. First and foremost, they enhance the overall readability of the paper by breaking down the text into smaller, digestible chunks. This organization allows readers to quickly identify and locate specific information, especially when they are scanning or skimming through the document.

Secondly, headings and subheadings contribute to the coherence and flow of the paper. By providing a clear roadmap, they guide the reader through the main ideas, supporting evidence, and key points presented in each section. This not only improves the overall structure of the paper but also helps maintain the logical progression of thoughts and arguments.

Additionally, headings and subheadings assist both readers and writers in comprehending complex topics. They enable writers to organize their thoughts, ensuring that each section focuses on a specific aspect or theme. This organization facilitates a deeper understanding of the subject matter for both the writer during the drafting process and the reader during the consumption of the paper.

Formatting Guidelines for Headings and Subheadings

APA 7.0 provides specific rules and formatting guidelines for using headings and subheadings. These guidelines include the use of different levels of headings, capitalization rules, and placement within the paper. Understanding and adhering to these guidelines is crucial for maintaining consistency and conformity with APA style.

The APA 7.0 formatting guidelines for headings and subheadings are based on a five-level hierarchy, with each level indicating the level of importance and hierarchy of information. Level 1 headings are the highest level, followed by Level 2, Level 3, and so on. Each level has a specific formatting style, such as font size, boldness, and indentation, to differentiate it from the other levels. Furthermore, APA 7.0 also provides guidance on the appropriate use of sentence case, title case, and capitalization in headings and subheadings. For instance, Level 1 headings are typically written in sentence case and are centered and bolded. Level 2 headings are aligned to the left margin, bolded, and written in title case. To maintain clarity and consistency, APA 7.0 also provides recommendations on the number of headings to use within a paper. It suggests that at least two headings should be used in any given section, as a single heading alone may not adequately represent the content covered.

Section 2: The Purpose and Importance of Headings and Subheadings in APA 7.0

Facilitating information retrieval.

One of the primary purposes of headings and subheadings in APA 7.0 is to facilitate information retrieval for readers. When faced with a lengthy document, readers often engage in scanning or skimming techniques to locate specific information or sections of interest. Well-structured headings and subheadings act as signposts, allowing readers to quickly identify the content they are seeking without having to read the entire text. By providing a clear and organized hierarchy, headings guide readers to the main sections of a paper, while subheadings further break down the content into more specific subsections. This hierarchical structure enables readers to navigate the document with ease, locating relevant information efficiently. Thus, headings and subheadings in APA 7.0 contribute significantly to the overall accessibility and user-friendliness of academic papers.

Enhancing Readability and Comprehensibility

Headings and subheadings play a vital role in enhancing the readability and comprehensibility of academic writing. They help break up large blocks of text into smaller, digestible sections, preventing the overwhelming feeling that dense paragraphs can create. By visually separating different sections and subsections, headings and subheadings allow readers to mentally prepare for the content they are about to encounter. Additionally, headings and subheadings improve the flow and coherence of a paper. They provide a roadmap for readers, helping them understand the organization and structure of the author's arguments and supporting evidence. Well-crafted headings and subheadings enable readers to follow the logical progression of ideas and maintain a clear understanding of the paper's main points. Finally, headings and subheadings aid in the comprehension of complex topics. By breaking down the content into smaller, focused sections, readers can grasp the material more easily. Headings act as cognitive cues, preparing readers for the information presented in each section. This approach not only facilitates understanding but also allows readers to engage with the content at a deeper level, promoting knowledge retention.

Organizing and Structuring Ideas

Headings and subheadings in APA 7.0 serve as valuable tools for organizing and structuring ideas within a paper. They help writers divide their work into meaningful sections, each addressing a specific aspect or theme related to the overall topic. This organization ensures that information is presented in a coherent and logical manner, making it easier for both the writer and the reader to navigate the paper.

By using headings and subheadings, writers can create a clear outline for their work, ensuring that each section has a distinct focus. This outline acts as a framework, guiding the writer in presenting their arguments and supporting evidence in a systematic and organized way. Writers can use headings to delineate major sections or main ideas, while subheadings allow for further subcategorization and exploration of subtopics.

Furthermore, headings and subheadings assist writers in structuring their thoughts during the writing process. By providing a visual representation of the paper's organization, headings help writers maintain a coherent flow of ideas and prevent the inclusion of irrelevant or tangential information. This structured approach not only improves the overall quality of the paper but also enhances the writer's ability to communicate their ideas effectively.

Conveying the Hierarchical Relationship of Information

Another important purpose of headings and subheadings in APA 7.0 is to convey the hierarchical relationship of information. By assigning different levels to headings, the writer can indicate the relative importance and order of ideas within the paper. Higher-level headings represent broader themes or major sections, while lower-level headings address more specific subtopics or subsections. This hierarchical structure helps readers understand the organization and logical flow of the paper at a glance. It allows them to grasp the overall structure and the relationships between different sections without having to read the entire document. Additionally, the use of indentation and formatting styles for each level of heading further reinforces the hierarchical relationship and aids in visual differentiation.

Section 3: Formatting Guidelines for Headings and Subheadings in APA 7.0

Proper formatting of headings and subheadings is crucial in APA 7.0 style to ensure consistency, clarity, and readability in academic writing. This section will delve into the specific formatting guidelines provided by APA 7.0 for headings and subheadings, including the use of different levels, capitalization rules, and placement within the paper.

Levels of Headings

APA 7.0 introduces a five-level hierarchy for headings, each denoting a different level of importance and significance within the paper. These levels provide a structured framework for organizing the content and help readers understand the organization and flow of ideas. Here are the five headings in APA 7.0:

Level 1: Centered, Bold and Title Case

            Text begins here.

Level 2: Left-Aligned, Bold and Title Case

Level 3: Left-Aligned, Bold, Italics, and Title Case

Level 4: Left-Aligned, Bold, Title Case, and Period. Text begins here.

Level 5: Left-Aligned, Bold, Title Case, Italics, and Period . Text begins here.

Section 4: Organizing and Structuring Your Paper

Using headings and subheadings in apa 7.0.

Organizing and structuring your paper effectively is crucial for presenting your ideas in a logical and coherent manner. Headings and subheadings in APA 7.0 play a vital role in achieving this goal by providing a clear framework for organizing your content. This section will delve into strategies and best practices for utilizing headings and subheadings to organize and structure your paper in accordance with APA 7.0 guidelines.

Preparing an Outline

Before you begin writing your paper, it is helpful to create an outline that outlines the main sections and subsections you intend to cover. An outline acts as a roadmap, allowing you to visualize the overall structure and flow of your paper. It serves as a foundation for developing meaningful headings and subheadings that accurately represent the content and facilitate logical organization. Start by identifying the major sections that your paper will include, such as introduction, literature review, methods, results, discussion, and conclusion. These major sections will serve as Level 1 headings in APA 7.0. Next, break down each major section into subsections that address specific subtopics or aspects related to the main theme. These subsections will be represented by Level 2 headings. Depending on the complexity and depth of your paper, you may further divide the subsections into sub-subsections using Level 3, Level 4, and Level 5 headings. Creating a comprehensive outline not only helps you organize your thoughts but also ensures that you cover all the necessary components of your paper. It allows you to see the relationships between different sections and subsections, enabling you to present your arguments and evidence in a logical and coherent sequence.

Maintaining Consistency and Parallelism

Consistency is key when it comes to organizing and structuring your paper using headings and subheadings. It is important to establish a consistent framework that is followed throughout the entire document. Consistency ensures that readers can easily understand the hierarchy and relationships between different sections and subsections. When creating headings and subheadings, aim for parallelism in terms of grammatical structure and formatting. Parallelism means that headings at the same level should have a similar grammatical structure and formatting style. For instance, if you choose to use noun phrases for Level 2 headings, maintain this pattern consistently across all Level 2 headings in your paper. This helps readers navigate through the content smoothly and maintain a sense of coherence. Furthermore, parallelism extends to the use of punctuation and capitalization within headings and subheadings. Maintain consistent capitalization rules, such as sentence case for Level 1 headings and title case for Level 2 headings. This uniformity enhances the visual hierarchy and clarity of your paper.

Balancing Depth and Granularity

Effective organization and structuring involve finding the right balance between depth and granularity in your headings and subheadings. Level 1 headings represent major sections and should encapsulate broad themes or concepts, providing an overview of what will be discussed within each section. Level 2 headings, as subsections, delve into more specific topics or aspects related to the main theme of the major section.

Reviewing and Revising the Organization

Organizing and structuring your paper using headings and subheadings is not a one-time task. It is an iterative process that requires regular review and revision to ensure optimal clarity and coherence. Once you have completed the initial draft of your paper, review the organization of your headings and subheadings. Ask yourself if the structure effectively reflects the flow of your ideas and supports your main argument. Consider whether the headings accurately represent the content of each section and subsection. During the review process, pay attention to transitions between sections and subsections. Ensure that the headings and subheadings create a smooth transition from one topic to another, guiding readers through the logical progression of your paper. If you notice any gaps or inconsistencies, revise and refine the organization accordingly. Additionally, seek feedback from peers, mentors, or instructors. Their fresh perspective can provide valuable insights into the clarity and effectiveness of your headings and subheadings. Incorporate their feedback and make necessary adjustments to improve the overall organization and structure of your paper.

Section 5: Common Mistakes to Avoid in Using Headings and Subheadings in APA 7.0

While using headings and subheadings in APA 7.0 can greatly improve the organization and readability of your paper, it's important to be aware of common mistakes that can compromise the effectiveness of your headings. By understanding and avoiding these mistakes, you can ensure that your headings enhance the clarity and coherence of your academic writing. This section will explore some common mistakes to avoid when using headings and subheadings in APA 7.0.

Inconsistent Formatting

One of the most common mistakes is inconsistent formatting of headings and subheadings. In APA 7.0, it is crucial to maintain consistency in capitalization, alignment, and formatting styles across headings at the same level. Inconsistencies can confuse readers and disrupt the visual hierarchy of your paper. Ensure that all Level 1 headings have the same formatting, all Level 2 headings have the same formatting, and so on. Consistency in formatting contributes to the overall professionalism and readability of your work.

Poor Alignment and Spacing

Another mistake to avoid is incorrect alignment and spacing of headings and subheadings. In APA 7.0, Level 1 headings are centered and typically start on a new page or a new line with an extra line space before and after the heading. Level 2 headings and lower-level headings, however, are left-aligned and generally require an extra line space before the heading but not after. Failure to align and space headings correctly can create confusion and disrupt the logical flow of your paper. Review APA 7.0 guidelines carefully to ensure proper alignment and spacing of your headings.

Lack of Parallelism

Parallelism, or consistent grammatical structure, is crucial when using headings and subheadings. Headings at the same level should follow a similar structure to maintain coherence and readability. For example, if you use noun phrases for Level 2 headings, ensure that all Level 2 headings follow this pattern. Lack of parallelism can make your headings appear disjointed and may confuse readers. Consistently apply parallel structure within each level of headings to create a smooth and organized flow of information.

Overcomplicating the Heading Structure

While it is important to provide a clear and hierarchical structure to your paper, overcomplicating the heading structure can lead to confusion and excessive fragmentation. Strive to find a balance between providing enough detail to cover your content effectively and avoiding an excessive number of headings and subheadings. Each heading should represent a meaningful subdivision and contribute to the overall organization and coherence of your paper. Aim for a clear and concise heading structure that guides readers without overwhelming them with excessive levels or overly specific subdivisions.

Lack of Descriptiveness

Headings and subheadings should be descriptive and informative to accurately represent the content covered within each section. Avoid using generic or ambiguous headings that do not provide a clear indication of what readers can expect to find. Vague headings can leave readers uncertain about the content or make it challenging to locate specific information within your paper. Ensure that your headings succinctly capture the main ideas or themes of each section, guiding readers through your content effectively.

Ignoring the Reader's Perspective

When creating headings and subheadings, it's important to consider the perspective of your readers. Put yourself in their shoes and think about how your headings will facilitate their understanding and navigation through your paper. Consider whether your headings effectively communicate the main points, guide readers through the logical flow of your arguments, and enable them to locate specific information easily. Ignoring the reader's perspective can result in headings that are unclear, unhelpful, or inconsistent, hindering the overall readability and comprehension of your work.

Neglecting to Revise and Edit Headings

Headings should not be an afterthought or treated as static elements in your paper. Neglecting to revise and edit your headings can lead to inaccuracies, lack of clarity, or poor alignment with the final content of your paper. As you progress through the writing process, continuously review and refine your headings to ensure they accurately represent the content and flow of your arguments. Make necessary adjustments, reword headings for better clarity, and ensure that they align with the finalized structure and organization of your paper.

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APA 7th Edition Style Guide: Headings in APA

• About In-text Citations
• In-Text Examples
• What to Include
• Volume/Issue
• Bracketed Descriptions
• URLs and DOIs
• Book with Editor(s)
• Book with No Author
• Book with Organization as Author
• Book with Personal Author(s)
• Chapters and Parts of Books
• Classical Works
• Course Materials
• Journal Article
• Magazine Article
• Multi-Volume Works
• Newspaper Article
• Patents & Laws
• Personal Communication
• Physicians' Desk Reference
• Social Media
• Unpublished Manuscripts/Informal Publications (i.e. course packets and dissertations)
• Formatting Your Paper
• Formatting Your References
• Annotated Bibliography
• Headings in APA
• APA Quick Guide
• NEW!* Submit your Paper for APA Review

What are headings?

Headings, sections, subsections, or levels of subordination are a style of dividing your research paper into major parts, then minor subsections. Most college papers do not need headings, especially if you are only producing two to five pages. However, if your professor requests you use headings or your are writing an especially long or detailed paper, then use headings to help readers navigate your text. Follow the APA style rules for creating the correct level of heading. Always start with a level one heading and drill down to the last subsection possible (five) in order as seen below. Instructions and examples for headings are available on p. 47- 49 of the new APA 7th Edition manual.

Levels of Headings

Additional Headings Resources

• APA Style: Headings This page of the APA Style Blog provides more details about styling paper section headings in APA style.
• Heading Levels Template: Student Paper APA Style 7th Edition This example student paper clearly illustrates how to style section headings including the paper title and the Introduction section (which should not be labeled Introduction as APA assumes all papers begin with an introduction section).

Proper Title Case vs. lowercase paragraph heading

Proper title case is using both uppercase and lowercase letters in a title. It calls for the major words to be capitalized while any small conjunctions are made smaller, i.e., 

The Title of this Paper is Lengthy

Lowercase paragraph heading calls for the first word to be capitalized along with any proper nouns contained within the heading, i.e., 

        The title of this heading is much shorter and all lowercase except for the first word.

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Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

APA Headings and Seriation

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Note:  This page reflects the latest version of the APA Publication Manual (i.e., APA 7), which released in October 2019. The equivalent resource for the older APA 6 style  can be found here .

APA Style uses a unique headings system to separate and classify paper sections. Headings are used to help guide the reader through a document. The levels are organized by levels of subordination, and each section of the paper should start with the highest level of heading. There are 5  heading levels  in APA. Regardless of the number of levels, always use the headings in order, beginning with level 1. The format of each level is illustrated below:

Thus, if the article has four sections, some of which have subsections and some of which don’t, use headings depending on the level of subordination. Section headings receive level one format. Subsections receive level two format. Subsections of subsections receive level three format. For example:

Method  (Level 1)

Site of Study  (Level 2)

Participant Population  (Level 2)

Teachers  (Level 3)

Students  (Level 3)

Results  (Level 1)

Spatial Ability  (Level 2)

Test One  (Level 3)

     Teachers With Experience.  (Level 4)

     Teachers in Training.  (Level 4)

     Teaching Assistants .  (Level 5)

Test Two  (Level 3)

Kinesthetic Ability  (Level 2)

In APA Style, the Introduction section never gets a heading and headings are not indicated by letters or numbers. For subsections in the beginning of a paper (introduction section), the first level of subsection will use Level 2 headings — the title of the paper counts as the Level 1 heading. Levels of headings will depend upon the length and organization of your paper. Regardless, always begin with level one headings and proceed to level two, etc.

Special headings called section labels are used for certain sections of a paper which always start on a new page.

• Paper title
• Appendix A (and so on for subsequent appendices)

These labels should be positioned on their own line at the top of the page where the section starts, in bold and centered. 

APA also allows for seriation in the body text to help authors organize and present key ideas. For lists where a specific order or numbered procedure is necessary, use an Arabic numeral directly followed by a period, such as:

On the basis of four generations of usability testing on the Purdue OWL, the Purdue OWL Usability Team recommended the following:

• Move the navigation bar from the right to the left side of the OWL pages.
• Integrate branded graphics (the Writing Lab and OWL logos) into the text on the OWL homepage.
• Add a search box to every page of the OWL.
• Develop an OWL site map.
• Develop a three-tiered navigation system.

Numbered lists should contain full sentences or paragraphs rather than phrases. The first word after each number should be capitalized, as well as the first word in any following sentence; each sentence should end with a period or other punctuation.

For lists that do not communicate hierarchical order or chronology, use bullets:

In general, participants found the user-centered OWL mock up to be easier to use. What follows are samples of participants' responses:

• "This version is easier to use."
• "Version two seems better organized."
• "It took me a few minutes to learn how to use this version, but after that, I felt more comfortable with it."

Authors may also use seriation for paragraph length text.

For seriation within sentences, authors may use letters:

On the basis of research conducted by the usability team, OWL staff have completed (a) the OWL site map; (b) integrating graphics with text on the OWL homepage; (c) search boxes on all OWL pages except the orange OWL resources (that is pending; we do have a search page); (d) moving the navigation bar to the left side of pages on all OWL resources except in the orange area (that is pending); (e) piloting the first phase of the three-tiered navigation system, as illustrated in the new Engagement section.

Authors may also separate points with bullet lists:

On the basis of the research conducted by the usability team, OWL staff have completed

• the OWL site map;
• integrating graphics with text on the OWL homepage;
• search boxes on all OWL pages except the orange OWL resources (that is pending; we do have a search page);
• moving the navigation bar to the left side of pages on all OWL resources except in the orange area (that is pending);
• piloting the first phase of the three-tiered navigation system, as illustrated in the new Engagement section.

If your bulleted list is part of the sentence and is not preceded by a colon, treat the bullets like a part of the sentence, adhering to standard capitalization and punctuation. This option is helpful for complex or longer bulleted sentences that may be more difficult to read without the aid of punctuation. For items in a bulleted list that are phrases rather than sentences, no punctuation is necessary.

• Incorporating Headings & Subheadings

by acburton | May 18, 2024 | Resources for Students , Writing Resources

Think about the last time you read a really long academic article or publication for a class. When the text just seemed to drone on and on to no end, think back – weren’t you really grateful for those headings (and sometimes subheadings) that broke up the longer text, switched or elaborated on a topic, stimulated your eyesight, and gave your noggin a much needed break? I bet you were! Headings and subheadings enable longer texts and differing topics and subtopics to be clearly differentiated for your reader, yet linked in a way that can be clearly understood and appreciated. Let’s go through a few other benefits to using headings and subheadings in your writing!

Incorporating headings and subheadings into your longer pieces of writing;

• Enhances the readability of your work by organizing the content in your essay and guiding your reader.
• Delineates subsections of a topic and provides an avenue to expanding on more complex ideas within a main idea.
• Demonstrates your understanding of a particular citation style.

While headings and subheadings don’t replace the use of effective transitions , they can be used in tandem to further organize your paper, guiding your reader through your topic of choice. To use headings and subheadings appropriately, you’ll want to keep in mind three very important considerations:

• the hierarchy of a heading versus a subheading (and everything that may come after)
• the format (i.e., which citation style you are aiming to follow, and
• accessibility, to be sure that your paper is intelligible to all readers.

The Hierarchy

Headings and subheadings are represented in the form of a hierarchy, or a ranking that clearly characterizes your main topic from your subtopic or issue. The prefix “sub” in “subheading” means under or beneath so your subheading (or subissue) will always be placed underneath your heading. Use a heading whenever you are switching subjects and want to outline the main idea of a section and use subheadings to delineate the varying subsections underneath the main idea. Think of it like a pyramid structure, not in shape, but with your heading on the very top, subheading just beneath, and so on and so forth, going “deeper” into your research until you begin a new section.

Citation styles, including APA format, utilize a system of “Levels” to distinguish the format of headings and subheadings as they move throughout your essay. The number of headings to use in a paper depends on the length and complexity of the work (APAStyle).

In APA format, headings and subheadings are delineated into five possible levels:  Level 1 is the highest or main level of heading, Level 2 is a subheading of Level 1, Level 3 is a subheading of Level 2, and so on through Levels 4 and 5 (APAStyle). Most students utilize Levels 1-3 for their work. If only one heading is needed for your assignment, use Level 1. If two levels are needed, use Levels 1 and 2 (and so on.) (APAStyle). The first image below provides a visualization of the APA heading format; the second image is an example of APA headings in a research paper from the field of education (APAStyle).

MLA in contrast emphasizes consistency over a specific style. Purdue Owl offers two examples of how to structure your essay using section headings and subheadings, although it is important to remember that while these can be used as a reference, they are by no means the rule . Remember, the goal is consistency throughout your paper.

Note: Although MLA does not have specific style for headings within your paper, there is a general format used for the first page of your paper. See Purdue Owl for more information.

Below, you can see two examples of acceptable headings for a paper that requires MLA formatting. The first follows a system of Levels, like what is used for APA format. The second example uses a format that numbers different sections and subsections. According to this example, Erosion and Terracing are examples of Soil Conservation, while Water Conservation and Energy Conservation require their own, main headings.

Accessibility

While the use of headings and subheadings work to enhance the readability of your work, without keeping accessibility in mind, your headings and subheadings can seem thorough and conducive to you, while being inaccessible and confusing to someone else. Check out these accessibility guidelines suggested by West Virginia University;

• Make sure your headings and subheadings always follow a consecutive hierarchy.
• Particularly when following APA format, do not skip a header for stylistic reasons.
• While using bold or italics may be unavoidable, do not use all caps. Doing so may cause some assistive technology to substitute full words for individual letters.
• Avoid using abbreviations.
• Aim to avoid language that can be confusing to non-native speakers of English (e.g., puns, a play on words).

Note: Visit the Writing Center for additional help on how to format with accessibility in mind!

Streefkerk, Raimo. “APA Headings and Subheadings | With Sample Paper.” Scribber, https://www.scribbr.com/apa-style/apa-headings/ . Accessed 18 May 2024.

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Effective headings

This resource will introduce the use of headings in academic writing, including how to use headings correctly and what value they add to your writing.

What are headings?

Headings are signposts that help you structure longer pieces of writing and allow the reader easily navigate their way around a document. The type of headings used will depend on the format of your writing: for example, a case study will have different headings to a report. Make sure that:

• the heading system is clear and logical
• the sub-headings all have the same font style at that particular level
• the wording of the headings and sub-headings is alike.

It is best to take a couple of minutes to work out a plan for your headings before you start.

Components of an effective heading

Graded levels.

It is common for headings to be graded at levels to communicate a logical structure. Usually it is advisable to use a maximum of three levels, depending on the length of the document. Don’t forget that the aim of using headings is to make it easy for the reader to easily find their way around a written document – using too many headings and levels can create confusion.

Levels are created with the use of font type, font size, position, capital letters, boldface and underlining. You can follow a given pattern or make up your own system so long as it is consistent.

Level 1: CAPITALS , bold, 14pt, centered, space below Level 2: Lowercase , bold, 12pt, left justified, space below Level 3: Lowercase , italics, 12pt, left justified, no space below

The headings used in this resource are a good example of levelling without the use of numbers; however, in longer documents such as reports or theses, numbering is extremely important to assist the reader in keeping track of what section of the document they are reading.

Information distributed into logical sections

Headings should be used to identify a section; they are not to be used for each paragraph. Your analysis of the question will be key to working out your sections and headings.

Question: what are the competitive drivers involved in a differentiation strategy?

1. COMPETITIVE DRIVERS 1.1 Differentiation strategy and current operations Definition of a differentiation strategy Describe the difference of the theory in the previous heading to what is happening in your industry/business 1.2. New strategies Provide the marker with what your group deems a profitable strategy 1.3. Justification Provide reasons for this new strategy and offer evidence of your decision

Linked with the text

You should try to introduce the topic of your heading in the first paragraph following your heading. This will announce to the reader what will be coming up in that section. Remember that a heading does not speak for itself: the text following a heading should always restate and reinforce the main idea of that section, as in the example below.

• Reward and recognition of teaching The reward and recognition of teaching has been a national focus in Australian higher education since…

Headings are usually single words or short phrases without a full stop. The wording, style and punctuation need to be consistent when designing a heading system, especially the use of capital letters. This can be achieved by following these three rules:

• ensure all headings are brief
• ensure the wording of the heading is specific to the text that follows
• follow a parallel structure (editex 2016)

To follow a parallel structure, you need to follow a grammatically consistent pattern for each heading level throughout the document.

With capitalization, you have a choice of maximal or minimal capitalization.

• With maximal capitalization, all words except articles, prepositions and conjunctions are capitalised. Eg. Rivalry among Existing Firms
• With minimal capitalization, only the first word of the title and any proper nouns are capitalised. Eg. Rivalry among existing firms

When using headings do not:

• use too many headings
• change the style of headings within a document
• number the headings unless asked, e.g. numbering is likely to be needed in a long report but not a short document
• leave a heading at the bottom of the page by itself
• stack headings (no text between them)
• write headings more than one line long
• use definite articles to begin headings (e.g. ‘A Function of Business X’ should be ‘Function of Business X’)

Further resources

Editex 2016, ‘ What are headings and why are they important? ’, webpage, Edittex , viewed 19 October 2016, .

Basic essay structure

Improve your writing

Organise your essays to demonstrate your knowledge, show your research and support your arguments

Essays are usually written in continuous, flowing, paragraphed text and don’t use section headings. This may seem unstructured at first, but good essays are carefully structured.

How your assignment content is structured is your choice. Use the basic pattern below to get started.

Essay structure

An essay consists of three basic parts:, introduction.

The essay itself usually has no section headings. Only the title page, author declaration and reference list are written as headings, along with, for example, appendices. Check any task instructions, and your course or unit handbook, for further details.

Content in assignment introductions can vary widely. In some disciplines you may need to provide a full background and context, whereas other essays may need only a little context, and others may need none.

An introduction to an essay usually has three primary purposes:

• To set the scene
• To tell readers what is important, and why
• To tell the reader what the essay is going to do (signposting)

A standard introduction includes the following five elements:

• A statement that sets out the topic and engages the reader.
• The background and context of the topic.
• Any important definitions, integrated into your text as appropriate.
• An outline of the key points, topic, issues, evidence, ideas, arguments, models, theories, or other information, as appropriate. This may include distinctions or contrasts between different ideas or evidence.
• A final sentence or two which tells the reader your focal points and aims.

You should aim to restrict your introduction to information needed for the topic and only include background and contextual information which helps the reader understand it, or sets the scene for your chosen focal points.

In most essays you will have a considerable range of options for your focus. You will be expected to demonstrate your ability to select the most relevant content to address your focal points.

There are some exceptions. For example, if an assignment brief specifically directs the essay focus or requires you to write broadly about a topic. These are relatively rare or are discipline-specific so you should check your task instructions and discipline and subject area conventions.

Below are examples of an opening statement, a summary of the selected content, and a statement at the end of the introduction which tells the reader what the essay will focus on and how it will be addressed. We've use a fictional essay.

The title of our essay is: 'Cats are better than dogs. Discuss.'

To submit this essay you also would need to add citations as appropriate.

Example of opening statements:

People have shared their lives with cats and dogs for millenia. Which is better depends partly on each animal’s characteristics and partly on the owner’s preferences.

Here is a summary of five specific topics selected for the essay, which would be covered in a little more detail in the introduction:

• In ancient Egypt, cats were treated as sacred and were pampered companions.
• Dogs have for centuries been used for hunting and to guard property. There are many types of working dog, and both dogs and cats are now kept purely as pets.
• They are very different animals, with different care needs, traits and abilities.
• It is a common perception that people are either “cat-lovers” or “dog-lovers”.
• It is a common perception that people tend to have preferences for one, and negative beliefs about and attitudes towards, the other.

Example of closing statements at the end of the introduction:

This essay will examine both cats’ and dogs’ behaviour and abilities, the benefits of keeping them as pets, and whether people’s perceptions of their nature matches current knowledge and understanding.

Main body: paragraphs

The body of the essay should be organised into paragraphs. Each paragraph should deal with a different aspect of the issue, but they should also link in some way to those that precede and follow it. This is not an easy thing to get right, even for experienced writers, partly because there are many ways to successfully structure and use paragraphs. There is no perfect paragraph template.

The theme or topic statement

The first sentence, or sometimes two, tells the reader what the paragraph is going to cover. It may either:

• Begin a new point or topic, or
• Follow on from the previous paragraph, but with a different focus or go into more-specific detail. If this is the case, it should clearly link to the previous paragraph.

The last sentence

It should be clear if the point has come to an end, or if it continues in the next paragraph.

Here is a brief example of flow between two summarised paragraphs which cover the historical perspective:

It is known from hieroglyphs that the Ancient Egyptians believed that cats were sacred. They were also held in high regard, as suggested by their being found mummified and entombed with their owners (Smith, 1969). In addition, cats are portrayed aiding hunters. Therefore, they were both treated as sacred, and were used as intelligent working companions. However, today they are almost entirely owned as pets.

In contrast, dogs have not been regarded as sacred, but they have for centuries been widely used for hunting in Europe. This developed over time and eventually they became domesticated and accepted as pets. Today, they are seen as loyal, loving and protective members of the family, and are widely used as working dogs.

There is never any new information in a conclusion.

The conclusion usually does three things:

• Reminds your readers of what the essay was meant to do.
• Provides an answer, where possible, to the title.
• Reminds your reader how you reached that answer.

The conclusion should usually occupy just one paragraph. It draws together all the key elements of your essay, so you do not need to repeat the fine detail unless you are highlighting something.

A conclusion to our essay about cats and dogs is given below:

Both cats and dogs have been highly-valued for millenia, are affectionate and beneficial to their owners’ wellbeing. However, they are very different animals and each is 'better' than the other regarding care needs and natural traits. Dogs need regular training and exercise but many owners do not train or exercise them enough, resulting in bad behaviour. They also need to be 'boarded' if the owner is away and to have frequent baths to prevent bad odours. In contrast, cats do not need this level of effort and care. Dogs are seen as more intelligent, loyal and attuned to human beings, whereas cats are perceived as aloof and solitary, and as only seeking affection when they want to be fed. However, recent studies have shown that cats are affectionate and loyal and more intelligent than dogs, but it is less obvious and useful. There are, for example, no 'police' or 'assistance' cats, in part because they do not have the kinds of natural instincts which make dogs easy to train. Therefore, which animal is better depends upon personal preference and whether they are required to work. Therefore, although dogs are better as working animals, cats are easier, better pets.

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Better Essays: Signposting

Paragraphs main body of an assessment

Crafting the Perfect Headline: 50+ Examples of Proper Heading for Essay

Master the art of crafting a proper heading for essay with our tips and examples to engage readers and enhance your writing.

Writing an essay can be a daunting task, but nailing the perfect headline, or proper heading for an essay , can set the tone for success. Think of your essay’s heading as a first impression. It’s what grabs the reader's attention and gives them a hint of what to expect. In this article, we’ll dive deep into how to craft an effective heading, why it’s crucial, and some tips and tricks to make your heading stand out. Let's embark on this journey to mastering the art of the proper heading for essay writing!

Why is a Proper Heading for an Essay Important?

A proper heading for an essay isn't just a title; it's a snapshot of your entire paper. It serves several critical functions:

• Engages the Reader: A well-crafted heading draws readers in, making them want to read more.
• Provides Clarity: It gives a clear idea of the essay's topic and scope.
• Sets the Tone: The heading sets the mood for the essay, whether it's serious, humorous, analytical, or persuasive.

According to a survey by the American Psychological Association, essays with clear and engaging headings were 60% more likely to be read from start to finish than those with vague or boring titles. This stat underscores the importance of investing time in creating a proper heading for an essay.

Key Components of a Proper Heading for Essay

Crafting a proper heading for an essay involves a few key components:

• Clarity: Ensure your heading is straightforward and easy to understand.
• Relevance: The heading should accurately reflect the content of your essay.
• Brevity: Keep it concise. A long, convoluted heading can be off-putting.
• Keywords: Incorporate relevant keywords to help with search engine optimization (SEO) if your essay is going online.

Types of Essay Headings

Different types of essays require different approaches to headings. Let’s explore some common types:

Analytical Essay

For an analytical essay, your heading should indicate the specific aspect or theme you’re analyzing.

• Example: "The Role of Symbolism in 'The Great Gatsby'"

Argumentative Essay

An argumentative essay heading should present the central argument or question.

• Example: "Is Capital Punishment Justifiable in Modern Society?"

Descriptive Essay

For a descriptive essay, your heading should hint at what you’re describing.

• Example: "A Serene Evening by the Beach"

Narrative Essay

A narrative essay heading should introduce the story or experience you're sharing.

• Example: "My Unforgettable Trip to the Amazon Rainforest"

Expository Essay

An expository essay heading should clearly state what you’re explaining or informing.

• Example: "Understanding the Basics of Blockchain Technology"

Compare and Contrast Essay

For this type, your heading should mention the subjects being compared.

• Example: "Online Learning vs. Traditional Classroom Education"

Persuasive Essay

A persuasive essay heading should present the stance you’re taking.

• Example: "Why Organic Farming is the Future of Agriculture"

Tips for Crafting a Proper Heading for Essay

Creating the perfect heading isn’t always easy, but here are some tips to help:

• Start with a Working Title: Don’t stress about the final title initially. Start with a working title and refine it as you go.
• Use Action Words: Action words can make your heading more dynamic and engaging.
• Be Specific: Vague headings can be confusing. Be as specific as possible about what your essay covers.
• Avoid Jargon: Unless your audience is familiar with specific jargon, keep your language simple and accessible.
• Get Feedback: Don’t hesitate to ask peers or mentors for feedback on your heading.

50 Examples of Proper Headings for Different Types of Essays

• "Analyzing the Use of Irony in 'The Catcher in the Rye'"
• "The Symbolism of the Green Light in 'The Great Gatsby'"
• "Examining the Theme of Isolation in 'Frankenstein'"
• "The Role of Social Class in 'Pride and Prejudice'"
• "The Impact of Colonialism in 'Heart of Darkness'"
• "Should the Death Penalty Be Abolished?"
• "The Benefits of Universal Healthcare"
• "The Case for Renewable Energy"
• "Why School Uniforms Should Be Mandatory"
• "The Ethics of Artificial Intelligence"
• "A Walk Through Central Park in Autumn"
• "The Bustling Streets of Tokyo at Night"
• "The Serene Beauty of the Swiss Alps"
• "A Day in the Life of a Farmer"
• "The Vibrant Culture of Rio de Janeiro"
• "My Journey to Overcoming Fear of Public Speaking"
• "A Memorable Summer Vacation in Greece"
• "The Day I Met My Best Friend"
• "An Unexpected Adventure in the Wilderness"
• "The Night I Learned the True Meaning of Family"
• "The History and Evolution of the Internet"
• "How Solar Panels Work"
• "The Benefits of a Plant-Based Diet"
• "The Impact of Social Media on Mental Health"
• "Understanding the Basics of Quantum Computing"
• "Traditional vs. Online Education: Which is Better?"
• "The Differences Between Urban and Rural Living"
• "Comparing the French and American Revolutions"
• "Electric Cars vs. Gasoline Cars: Pros and Cons"
• "Public Transportation vs. Private Cars"
• "Why Everyone Should Practice Meditation Daily"
• "The Importance of Voting in Local Elections"
• "Why Recycling Should Be Mandatory"
• "The Benefits of Learning a Second Language"
• "Why We Should Reduce Our Carbon Footprint"

Cause and Effect Essay

• "The Effects of Climate Change on Polar Bears"
• "How Technology Has Changed the Workplace"
• "The Causes and Consequences of World War II"
• "The Impact of Fast Food on Health"
• "The Effects of Social Media on Communication Skills"

Definition Essay

• "What Does It Mean to Be Happy?"
• "The True Definition of Success"
• "What Is Feminism?"
• "Defining the Concept of Freedom"
• "The Meaning of Courage"

Process Essay

• "How to Bake a Perfect Chocolate Cake"
• "The Process of Applying for College"
• "Steps to Start Your Own Business"
• "How to Create a Budget"
• "The Process of Writing a Research Paper"

FAQs About Proper Heading for Essay

What is a proper heading for essay.

A proper heading for essay is a concise, engaging title that accurately reflects the content and tone of the essay. It serves to grab the reader’s attention and provide a snapshot of what the essay is about.

How long should a proper heading for essay be?

Ideally, a proper heading for essay should be between 5 to 10 words. It should be long enough to convey the main idea but short enough to be easily readable and memorable.

Can I use a question as a heading for my essay?

Yes, using a question can be an effective way to engage readers and pique their interest. Just ensure the question is relevant to your essay’s content.

Should I include keywords in my essay heading?

Absolutely! Including keywords can improve the SEO of your essay if it’s published online, making it easier for readers to find.

Can the heading for my essay be creative or humorous?

Yes, as long as it fits the tone and content of your essay. A creative or humorous heading can make your essay stand out and engage readers.

Examples of Effective Headings

To further illustrate the point, here are some examples of effective headings for various types of essays:

• "Deconstructing the Hero’s Journey in 'Star Wars'"
• "The Case Against Single-Use Plastics: An Urgent Call for Change"
• "The Enchanting Beauty of Kyoto’s Cherry Blossoms"
• "From Lost to Found: My Journey Through Italy"
• "The Rise of Renewable Energy: A Path to a Greener Future"
• "Public Schools vs. Private Schools: Which is Better for Students?"
• "Why We Should Embrace Remote Work as the New Normal"

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Conclusion: The Art of the Proper Heading for Essay

In conclusion, a proper heading for essay is more than just a title. It’s a powerful tool that can set the stage for your writing, engage your audience, and convey the essence of your essay. By following the tips and guidelines provided in this article, you can master the art of crafting effective and compelling headings for any type of essay.

Remember, the heading is the first thing your readers see, so make it count. With a bit of creativity and careful thought, you can create headings that not only attract readers but also give them a clear idea of what to expect from your essay. Happy writing!

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How to Use an Essay Subheading Properly

Table of Contents

Some essay sub-headings are similar to signposts of topics you will discuss in your paper. They are simply a way to split your ideas into sections.

An essay subheading can act in both ways of the descriptions mentioned above, depending on how the sub-heading is used in your paper.

Proper use of essay subheadings is a process that builds bridges and can make your essay flow from start to end.

Essay writing is easy when a well-written essay subheading is used. The sub-heading is a process that helps make your essay read better and look attractive.

What Exactly is an Essay Subheading?

A sub-heading is a short, descriptive sentence that provides information about the content of the section to which it is found. A sub-heading is used to distinguish the main points of an essay from one another.

For example, i f you choose to write about ‘Horses on a Beach’ then your heading might say ‘Movies and Horses on a Beach’.

An essay sub heading is your heading for each essay that is underneath the larger essay title. Usually you have to have all subheadings included in the index so that it can be read.

How do I learn how to write subheadings in an essay?

You can learn best by reading through some top quality essays and analyzing the way they are structured. Another way to learn is by writing many essays by hand. Let’s dive into how to use headings in essays.

How to use Headings in an Essay

Ordinarily, essays do not have headings. All they have are templates and structures. Hence, the six major parts of an essay are:

• Title of Essay
• Introduction
• The first paragraph a.k.a. The Body
• Second paragraph
• Third paragraph (depends on the length of essay).
• Conclusion. Those are the basic structure of any outstanding essay. However, in your essay writing, you might be allowed to utilize headings. Also, for more extended essays, individuals can use headings.

Headings in an essay are same as sections of an essay. To properly give good headings to your essay, you have to know your topic well.

Also, you need to make your decision about the coverage of your topic. This help you to define your headings and divide your writing into appropriate headings (sections).

How to use Subheadings in an Essay

Additionally, quality heads will produce quality subheadings. Really, it’s that easy. You won’t be able to organize your topic properly without headings and subheadings. If you don’t do a great job of researching and learning about it before you start writing.

We use subheadings to go into further detail on a specific part of your essay’s main heading.

Example : Essay Topic:  The effect of pollution on our ecosystem. Heading 1:  Definition of key terms. Heading 2 : Pollution and the ecosystem. An example of a  subheading  under this heading could be: Effect of pollution to the balance of the ecosystem.

In order to create more impact on your essay, you have to know how to use headings. It is informative and allows the reader to know what the essay is about before reading the content.

An essay title, on the other hand, is the main description of the content of your essay. Like subtitles, it tells the reader what they will encounter as they scroll down.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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Headings in Essays -A Definitive Guide and Examples

Essay titles are not just for organization. They can be used to create a sense of progression, highlight key points and provide visual interest. This article will cover the basic types of essays, title examples of each type, characteristics of good titles, and much more.

Why are Headings Important?

The following are reasons why you should why the title page deserves more attention:

• Headings break up the text
• Headings help divide your essay into smaller, more manageable parts. This makes it easier to read and understand.
• They highlight key points
• Each heading gives the reader a hint of the section’s content. Use this to your advantage and pick headings that clearly state each paragraph’s main argument or theme.
• They provide visual interest
• Headings create interest because they help divide the paper into smaller chunks. Furthermore, there are many creative ways that you can present them to reflect your style and personality.
• They help readers anticipate
• Headings allow you to create a sense of progression and suspense. Try using headings that hint at the upcoming shift in tone, focus, or genre. This style will help grab and maintain the reader’s attention.

How to Choose a Good Essay Title

The best essay titles do not come from random sources. The writer must think through and research to find a befitting title. Below are general guidelines for choosing academic essays’ titles:

Consider the essay’s purpose

What is the point of your article? Why are you writing it? What do you want to achieve by creating this article? Identify your purpose first to guide you.

Identify your area of interest

What is your area of interest? Is it a specific theory, person, or event? Addressing these questions will allow you to get a better idea of what to title your essay. Writing an essay that interests you helps your ideas to flow naturally.

Consider your audience

If you choose an essay heading with your audience in mind, everything else will flow. An accurate essay title should reflect the kind of audience you have.

Note down potential titles

The more options you have, the easier it is to choose the best. Come up with a list of possible essay titles. Keep adding new ideas even after you’ve chosen one.

Pick your title

After making all the necessary considerations, choose the most suited title from your list.

Characteristics of a Good Essay Title

The title page comes first in most academic papers, and an academic essay is no exception. To capture the reader’s attention, you need a catchy and well-structured title. Below are the main qualities of great essay titles:

Catchy: A good title should captivate the reader. Write a topic sentence that stirs interest. Try to make a strong statement or ask a question that will make them want to read more to find out the answer.

Spot on: Make the readers understand what you’re writing about right from the start. A great essay title focuses on the central idea of your paper . Make the heading precise and accurate to ensure there’s no confusion as the reader continues.

Distinctive: It should be unique, and it doesn’t necessarily follow the rules of common English. This will make it stand out from the rest.

Give hints about the content: A good title suggests the content of the essay. It doesn’t give away everything but rather presents a general idea of what the article is about

Stylish: A creative title can help draw attention . Use formatting, punctuation, and capitalization to make it look unique.

Without clichés: Clichés are overused and outdated expressions. They don’t add anything new to the writing. It’s best to stay away from them when composing your essay title. Some examples include “The truth about…, the battle of…, a journey to…, an investigation into, etc.”

Simple and precise: The title should be clear and easy to understand. Don’t make it too long or complicated.

Answers the 5 W’s: The first step is to cover the “what, where, why, when, and how” of the essay. For example, an essay about a certain event should have a title that answers these questions:

Types of Essay Titles and Examples

Argumentative essay titles.

Argumentative essays are those that express a point of view and support it. The following are some suggestions for titles:

If you’re arguing one side of a topic, your title should reflect that position while remaining concise and interesting. If you’re arguing both sides of a topic, it’s best to split the essay into two different titles, one for each argument.

You can also buy an argumentative essay !

Persuasive essay titles

Persuasive essays encourage readers to believe something. The following are some examples of persuasive essay titles:

If you’re writing about the benefits of something, be sure to mention it in your title. If you’re writing about the detriments of something, mention that in your title as well.

You may also contract a persuasive essay writer to ace your essay!

Narrative essay titles

Narrative essays share an event from a personal perspective. These are perfect for stories about travel, new experiences, and personal journeys. Some examples of narrative essay titles are as follows:

When writing about a personal experience, your title should reflect that. It can be funny, thought-provoking, or both.

Expository essay titles

Expository essays are those that describe something. You can explore the following examples of expository essay titles:

If your essay is about history, be sure to mention it in your title. You can also mention what you’re writing about more specifically.

Academic essay titles

When you’re writing an academic essay, your title should reflect that. You can write about different things when it comes to academic essays. The following are examples of academic essay titles:

Academic essays fall under the formal writing category, so ensure that your topics are ethical and that you stay on topic.

Informative essay titles

Informative essays are those that explain something. These are great for learning about new topics, sharing research on a topic, or communicating ideas. Below are some examples of informative essay titles:

When writing an informative essay, you can use your title to explain the main idea of the piece. This will help readers navigate the content and make it easier to find exactly what they’re looking for.

Descriptive essay titles

Descriptive titles use adjectives and give the reader a sense of what to expect. They often start with “how, why, what, when, or where. Examples are:

Descriptive titles allow the reader to get an idea of what to expect in the essay. It’s an effective way to offer insight into your perspective without giving too much away.

Comparative essay titles

Comparative titles compare two items and explain how they’re different as well as similar. Some comparative title ideas are:

Comparative titles are effective ways to show how two subjects are alike. They also provide insight into anything different, which can be interesting or useful for readers.

Concluding titles

The concluding title will sum up your argument. It’s the last thing you write in an essay, so it needs to be strong. Concluding titles often start with “in conclusion,” “to conclude,” or “as a result.” Some examples are:

Concluding titles provide a sense of closure for the reader and let them know that the information has been exhausted. These essays are often interesting to read, and many people desire to learn more about a topic after reading an informative essay.

What is the Importance of Subheadings in an Essay?

• Subheadings act as guideposts that help readers understand the structure of your article.
• They also indicate to readers what they can expect in each section.
• Subheadings bring clarity to the flow of your writing and make it easier for readers to get through.
• They make it easier for readers to identify the key points and topics discussed in each section.

Some common types of subheadings include the following:

• Steps or instructions

How to Structure an Essay

Most essays have a similar structure but may exhibit some differences depending on the formatting style used.

APA format for an essay

The essay begins with an introduction that includes a thesis statement. Next are the body paragraphs , and finally, end with a conclusion .

The main body of an essay may include:

• A topic sentence (possibly more than one)
• Thesis statement (optional)
• Subtopics/examples (optional)

Heading levels using the APA or MLA style

Level 1 Heading: The main heading should be centered on the page with one-inch margins. It should be bold, capitalized, and in Times New Roman 12 pt. Font.

Level 2 heading: This should be flush left, bold (not underlined), capitalized, and in Times New Roman 10 pt. Font.

Level 3 heading: It should be indented and italic, not underlined, bold (not capitalized), and in Times New Roman 10 pt. Font.

Level 4 heading: This should be flush left, italic, not underlined, bold (not capitalized), and in Times New Roman 10 pt. Font.

MLA format for an essay

The MLA-style essay begins with a topic sentence that is followed by a colon. The thesis statement comes next, and it usually includes three parts: the general statement, the specific example, and the explanation.

The general statement covers an area of study and is usually a broad topic. The specific example narrows the area of study, focusing on one idea. The explanation explains or analyzes the example that has been set up in the thesis statement. The main body of the essay is then followed by a conclusion that restates the thesis statement.

Sometimes, essays may also have supplementary material in addition to the main body.

The Essay Writing Process

The essay writing process can be summarized in the following steps:

Step 1: Choose an interesting topic.

Step 2: Find a place where you can write, free from distractions.

Step 3: Brainstorm ideas before you start writing.

Step 4: Create an essay outline

Step 5: Draft the essay.

Step 6: Revise until you are happy with the final result.

Bottom Line

As a student, your academic writing skills play a major role in your academic success. This is because you are expected to write several papers in one academic year. Essay writing is one of the most common assignments that students have to undertake.

A great title can make or break your paper. It sets the tone for the rest of your writing and provides valuable information to the reader. The title is the first thing the reader sees, and it should make them want to read more. Choose a great title to avoid writer’s block and other writing woes.

I ‘m a freelance content and SEO writer with a passion for finding the perfect combination of words to capture attention and express a message . I create catchy, SEO-friendly content for websites, blogs, articles, and social media. My experience spans many industries, including health and wellness, technology, education, business, and lifestyle. My clients appreciate my ability to craft compelling stories that engage their target audience, but also help to improve their website’s search engine rankings. I’m also an avid learner and stay up to date on the latest SEO trends. I enjoy exploring new places and reading up on the latest marketing and SEO strategies in my free time.

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Can an Essay Have Subheadings, subtitles or subtopics?

Subheadings in an essay

Subheadings happen to be among the essential sections of an essay. The subheading helps to capture the reader’s attention. Furthermore, the subheading makes the essay to stay more attractive and interesting. 

The subheading restores the reader’s focus on the critical components of the essay as it makes the essay appear more structured. The subheading will be giving a clue of what to expect in the content. 

An essay can have subheadings or subtopics if it is long enough to accommodate many parts with subtopics in each part.

However, the subtopics and subtitles must be consistent with the overall topic by contributing to prove the thesis of the essay. If necessary, the best practice is to limit essay subheadings to 10 words.

While they are not recommended for standard essays, subheadings can help improve the structure of a long essay. They frame the topic of your content. 

Different subheadings exist, which you will include in your essay as a way of indicating their relative importance. Ensure that such subheadings are easy to see at the initial look. Furthermore, they offer minor details, which are great at supporting the key idea in the essay. 

No, but you can only use them when instructed by the teacher. If you are not using them, ensure that your content makes sense and lacks grammatical mistakes. Also, ensure that your paragraphs are short and precise to the point to catch the attention of the reader. 

Need Help with your Homework or Essays?

Tips on how to incorporate subheadings in an essay.

The subheading is a text under the heading that expands on what is on the heading. The same subheading should have the power to hook the audience into reading your piece. They assist the author in saying something which one cannot say in a single headline. 

Authors use the subheadings to make divisions of various chapters.

Notably, the subheading should not be in capital letters.

However, you should capitalize the first letter of the subheading. 

The subheading should perform a subordinate to the higher levels. You can make an irresistible subheading by performing the following actions. 

1. Select the Correct Length 

The correct subheading should take the reader a few seconds to read through. The correct standard should have between 4 to 10 words. The proper practice should ensure that you do not go beyond the length of the headline. 

2. Correct Amount of Information 

You should stick to the most critical information that the reader requires to know. You should avoid explaining everything. You should just provide enough details and leave the curiosity to cause them to continue exploring your essay. 

3. Be Persuasive Enough

One should include the correct amount of persuasion.  The best practice is to use the subheadings for the intended purpose. In other words, it should coerce the reader to convert. 

4. Place the Heading well

The free-standing subheading should end the page; there should be an allowance for the heading space preceding it.

Alternatively, you should move the subheading to the top of the preceding page. That is the incidence where we allow a gap in the text if it is not the end of the chapter. 

5. Number your Heading if Needed

One can opt to number the subheading using a standard numbering system. You can use Arabic numerals and keep the sequence and the flow of your article logical. 

First, it is correct to begin with the most vital points and make the less relevant ones at the bottom. 

6. Be Consistent with the Paragraphs

Ensure that every subheading level appears in the same form. For example, let the subheadings be in the same order without skipping one. In this case, the first subheading will follow the same order if preceding to toe and three and not vice versa. 

The author should determine the number of subheadings to place in an article. Establish that they all follow the pattern of the sub-heading.

More on this, read our guide to writing good essays so that you can learn more about the same and become a better essay writer.

Check out the guide on whether an essay can have bullet points to look at another angle of writing essays.

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Frequently Asked Questions 

How do you use headings and subheadings in an essay.

The headline is an integral part of an essay because it is the first thing the reader sees before reading the piece. The headline should grab the reader’s attention to encourage them to continue reading the content. 

Besides, we amplify the information in the title by backing them with the subheadings. These subheadings will make the title more relevant by giving minute details about the topic. It is a standard way of organizing your content for the reader to understand your points clearly.  

What words should not be used in an essay?

You should avoid using abbreviations such as won’t, don’t, or can’t. Furthermore, the use of idiom is a no-go -zone. Last but not least, avoid rhetorical questions. 

Josh Jasen or JJ as we fondly call him, is a senior academic editor at Grade Bees in charge of the writing department. When not managing complex essays and academic writing tasks, Josh is busy advising students on how to pass assignments. In his spare time, he loves playing football or walking with his dog around the park.

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Capitalization in Titles and Headings

Published on December 22, 2015 by Sarah Vinz . Revised on July 23, 2023.

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Table of contents

The three heading capitalization styles, capitalize proper nouns (names) no matter what, consistency, consistency, consistency, other interesting articles.

First, you can capitalize every significant word.

The list of what is considered significant is quite long; it generally includes all nouns , pronouns , adjectives , verbs , and adverbs .

You may find it easier to instead focus on what usually isn’t considered significant (and thus not capitalized, unless it happens to be the first word in a heading):  articles (a, an, the),  prepositions (examples: by, for, in),  conjunctions (examples: and, or, because).

Finally, the third possibility is to use a combination of the other two options. For instance, you could use option 1 for the chapter headings and option 2 for lower level headings.

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Formal names of people, organizations, and places are capitalized no matter what style you use. For instance, North America is capitalized throughout the above examples.

In this regard, note that specific models, theories, and schools of thoughts are not considered proper nouns. The only component that needs to be capitalized is the scholar’s name, when relevant.

Which option should you choose? If you are following the APA style , the rules are clear. Essentially, you should use title case for APA headings level 1 to 5. MLA also has specific requirements for formatting headings .

If you are free to decide, we recommend option 1 or 2. Why? One reason is that it’s easier, you just won’t have to make so many judgment calls about what to capitalize. A second is that using a lot of capital letters may make the text difficult to follow, especially in longer headings.

Whatever option you choose, the most important thing is to use effective headings that are capitalized consistently throughout your entire document. This applies not only to the main chapters of your dissertation, but also to any supporting materials that come before and after (including the abstract, table of contents, lists of tables/figures, acknowledgements, reference list, and appendixes ).

To make sure that no inconsistencies have snuck through, take a very careful look at your table of contents . Seeing all of the headings together will make any anomalies very apparent. This is especially true if you have used Microsoft Word to automatically generate this list.

Also take care that other aspects of your dissertation layout and formatting are consistent in relation to headings.

If you want to know more about AI for academic writing, AI tools, or fallacies make sure to check out some of our other articles with explanations and examples or go directly to our tools!

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Sarah's academic background includes a Master of Arts in English, a Master of International Affairs degree, and a Bachelor of Arts in Political Science. She loves the challenge of finding the perfect formulation or wording and derives much satisfaction from helping students take their academic writing up a notch.

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Reference Examples

More than 100 reference examples and their corresponding in-text citations are presented in the seventh edition Publication Manual . Examples of the most common works that writers cite are provided on this page; additional examples are available in the Publication Manual .

To find the reference example you need, first select a category (e.g., periodicals) and then choose the appropriate type of work (e.g., journal article ) and follow the relevant example.

When selecting a category, use the webpages and websites category only when a work does not fit better within another category. For example, a report from a government website would use the reports category, whereas a page on a government website that is not a report or other work would use the webpages and websites category.

Also note that print and electronic references are largely the same. For example, to cite both print books and ebooks, use the books and reference works category and then choose the appropriate type of work (i.e., book ) and follow the relevant example (e.g., whole authored book ).

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clock This article was published more than  1 year ago

We tested a new ChatGPT-detector for teachers. It flagged an innocent student.

Five high school students helped our tech columnist test a ChatGPT detector coming from Turnitin to 2.1 million teachers. It missed enough to get someone in trouble.

High school senior Lucy Goetz got the highest possible grade on an original essay she wrote about socialism. So imagine her surprise when I told her that a new kind of educational software I’ve been testing claimed she got help from artificial intelligence.

A new AI-writing detector from Turnitin — whose software is already used by 2.1 million teachers to spot plagiarism — flagged the end of her essay as likely being generated by ChatGPT .

“Say what?” says Goetz, who swears she didn’t use the AI writing tool to cheat. “I’m glad I have good relationships with my teachers.”

After months of sounding the alarm about students using AI apps that can churn out essays and assignments, teachers are getting AI technology of their own. On April 4, Turnitin is activating the software I tested for some 10,700 secondary and higher-educational institutions, assigning “generated by AI” scores and sentence-by-sentence analysis to student work. It joins a handful of other free detectors already online. For many teachers I’ve been hearing from, AI detection offers a weapon to deter a 21st-century form of cheating.

But AI alone won’t solve the problem AI created. The flag on a portion of Goetz’s essay was an outlier, but shows detectors can sometimes get it wrong — with potentially disastrous consequences for students. Detectors are being introduced before they’ve been widely vetted, yet AI tech is moving so fast, any tool is likely already out of date.

It’s a pivotal moment for educators: Ignore AI and cheating could go rampant. Yet even Turnitin’s executives tell me that treating AI purely as the enemy of education makes about as much sense in the long run as trying to ban calculators.

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Ahead of Turnitin’s launch this week, the company says 2 percent of customers have asked it not to display the AI writing score on student work. That includes a "significant majority” of universities in the United Kingdom, according to UCISA , a professional body for digital educators.

To see what’s at stake, I asked Turnitin for early access to its software. Five high school students, including Goetz, volunteered to help me test it by creating 16 samples of real, AI-fabricated and mixed-source essays to run past Turnitin’s detector.

The result? It got over half of them at least partly wrong. Turnitin accurately identified six of the 16 — but failed on three, including a flag on 8 percent of Goetz’s original essay. And I’d give it only partial credit on the remaining seven, where it was directionally correct but misidentified some portion of ChatGPT-generated or mixed-source writing.

Turnitin claims its detector is 98 percent accurate overall. And it says situations such as what happened with Goetz’s essay, known as a false positive, happen less than 1 percent of the time, according to its own tests.

Turnitin also says its scores should be treated as an indication, not an accusation . Still, will millions of teachers understand they should treat AI scores as anything other than fact? After my conversations with the company, it added a caution flag to its score that reads, “Percentage may not indicate cheating. Review required.”

“Our job is to create directionally correct information for the teacher to prompt a conversation,” Turnitin chief product officer Annie Chechitelli tells me. “I’m confident enough to put it out in the market, as long as we’re continuing to educate educators on how to use the data.” She says the company will keep adjusting its software based on feedback and new AI advancements.

The question is whether that will be enough. “The fact that the Turnitin system for flagging AI text doesn’t work all the time is concerning,” says Rebecca Dell, who teaches Goetz’s AP English class in Concord, Calif. “I’m not sure how schools will be able to definitively use the checker as ‘evidence’ of students using unoriginal work.”

Unlike accusations of plagiarism, AI cheating has no source document to reference as proof. “This leaves the door open for teacher bias to creep in,” says Dell.

For students, that makes the prospect of being accused of AI cheating especially scary. “There is no way to prove that you didn’t cheat unless your teacher knows your writing style, or trusts you as a student,” says Goetz.

Why detecting AI is so hard

Spotting AI writing sounds deceptively simple. When a colleague recently asked me if I could detect the difference between real and ChatGPT-generated emails, I didn’t perform very well.

Detecting AI writing with software involves statistics. And statistically speaking, the thing that makes AI distinct from humans is that it’s “extremely consistently average,” says Eric Wang, Turnitin’s vice president of AI.

Systems such as ChatGPT work like a sophisticated version of auto-complete, looking for the most probable word to write next. “That’s actually the reason why it reads so naturally: AI writing is the most probable subset of human writing,” he says.

Turnitin’s detector “identifies when writing is too consistently average,” Wang says.

The challenge is that sometimes a human writer may actually look consistently average.

On economics, math and lab reports, students tend to hew to set styles, meaning they’re more likely to be misidentified as AI writing, says Wang. That’s likely why Turnitin erroneously flagged Goetz’s essay, which veered into economics. (“My teachers have always been fairly impressed with my writing,” says Goetz.)

Wang says Turnitin worked to tune its systems to err on the side of requiring higher confidence before flagging a sentence as AI. I saw that develop in real time: I first tested Goetz’s essay in late January, and the software identified much more of it — about 50 percent — as being AI generated. Turnitin ran my samples through its system again in late March, and that time only flagged 8 percent of Goetz’s essay as AI-generated.

But tightening up the software’s tolerance came with a cost: Across the second test of my samples, Turnitin missed more actual AI writing. “We’re really emphasizing student safety,” says Chechitelli.

Say hello to your new tutor: It’s ChatGPT

Turnitin does perform better than other public AI detectors I tested. One introduced in February by OpenAI, the company that invented ChatGPT, got eight of our 16 test samples wrong. (Independent tests of other detectors have declared they “ fail spectacularly .”)

Turnitin’s detector faces other important technical limitations, too. In the six samples it got completely right, they were all clearly 100 percent student work or produced by ChatGPT. But when I tested it with essays from mixed AI and human sources, it often misidentified the individual sentences or missed the human part entirely. And it couldn’t spot the ChatGPT in papers we ran through Quillbot, a paraphrasing program that remixes sentences.

What’s more, Turnitin’s detector may already be behind the state of the AI art. My student helpers created samples with ChatGPT, but since they did the writing, the app has gotten a software update called GPT-4 with more creative and stylistic capabilities. Google also introduced a new AI bot called Bard . Wang says addressing them is on his road map.

Some AI experts say any detection efforts are at best setting up an arms race between cheaters and detectors. “I don’t think a detector is long-term reliable,” says Jim Fan, an AI scientist at Nvidia who used to work at OpenAI and Google.

“The AI will get better, and will write in ways more and more like humans. It is pretty safe to say that all of these little quirks of language models will be reduced over time,” he says.

Is detecting AI a good idea?

Given the potential — even at 1 percent — of being wrong, why release an AI detector into software that will touch so many students?

“Teachers want deterrence,” says Chechitelli. They’re extremely worried about AI and helping them see the scale of the actual problem will “bring down the temperature.”

Some educators worry it will actually raise the temperature.

Mitchel Sollenberger, the associate provost for digital education at the University of Michigan-Dearborn, is among the officials who asked Turnitin not to activate AI detection for his campus at its initial launch.

He has specific concerns about how false positives on the roughly 20,000 student papers his faculty run through Turnitin each semester could lead to baseless academic-integrity investigations. “Faculty shouldn’t have to be expert in a third-party software system — they shouldn’t necessarily have to understand every nuance,” he says.

Ian Linkletter, who serves as emerging technology and open-education librarian at the British Columbia Institute of Technology, says the push for AI detectors reminds him of the debate about AI exam proctoring during pandemic virtual learning.

“I am worried they’re marketing it as a precision product, but they’re using dodgy language about how it shouldn’t be used to make decisions,” he says. “They’re working at an accelerated pace not because there is any desperation to get the product out but because they’re terrified their existing product is becoming obsolete.”

Said Chechitelli: “We are committed to transparency with the community and have been clear about the need to continue iterating on the user experience as we learn more from students and educators.

Deborah Green, CEO of UCISA in the U.K., tells me she understands and appreciates Turnitin’s motives for the detector. “What we need is time to satisfy ourselves as to the accuracy, the reliability and particularly the suitability of any tool of this nature.”

It’s not clear how the idea of an AI detector fits into where AI is headed in education . “In some academic disciplines, AI tools are already being used in the classroom and in assessment,” says Green. “The emerging view in many U.K. universities is that with AI already being used in many professions and areas of business, students actually need to develop the critical thinking skills and competencies to use and apply AI well.”

There’s a lot more subtlety to how students might use AI than a detector can flag today.

My student tests included a sample of an original student essay written in Spanish, then translated into English with ChatGPT. In that case, what should count: the ideas or the words? What if the student was struggling with English as a second language? (In our test, Turnitin’s detector appeared to miss the AI writing, and flagged none of it.)

Would it be more or less acceptable if a student asked ChatGPT to outline all the ideas for an assignment, and then wrote the actual words themselves?

“That’s the most interesting and most important conversation to be having in the next six months to a year — and one we’ve been having with instructors ourselves,” says Chechitelli.

“We really feel strongly that visibility, transparency and integrity are the foundations of the conversations we want to have next around how this technology is going to be used,” says Wang.

For Dell, the California teacher, the foundation of AI in the classroom is an open conversation with her students.

When ChatGPT first started making headlines in December, Dell focused an entire lesson with Goetz’s English class on what ChatGPT is, and isn’t good for. She asked it to write an essay for an English prompt her students had already completed themselves, and then the class analyzed the AI’s performance.

The AI wasn’t very good.

“Part of convincing kids not to cheat is making them understand what we ask them to do is important for them,” said Dell.

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