application letter writing topics

List Of 40 Formal Letter Writing Topics [PDF Included]

Last Updated on March 4, 2024 by Editorial Team

Are you tired of staring at a blank page when you need to write a formal letter? Do you find yourself struggling to come up with topics to write on? Fear not, because we’ve got you covered! 

In this blog post, we’ve compiled 25 formal letter-writing topics on professional communication, along with tips and tricks to help you craft the perfect letter every time. Whether you’re writing a cover letter, a complaint letter, or a letter of recommendation, this post has everything you need to know to make a lasting impression. So grab a pen and paper, and let’s get started!

Formal letter writing topics: A comprehensive list for professional communication practice

Since effective written communication is crucial, writing a well-crafted formal letter can demonstrate your professionalism, attention to detail, and effective communication skills. By learning how to write a formal letter, you can enhance your ability to communicate effectively and increase your chances of success in various professional contexts in the future. Here are a few topics for you to practice:

• A complaint letter to a teacher or principal about a school issue.
• A request letter to ask for a recommendation letter from a teacher or mentor.
• A letter to a local representative or official about a community issue.
• A letter to a university or college to request information or admission.
• A Letter of inquiry to a company or organization regarding job or internship opportunities.
• A letter to a school board or district regarding a policy or funding issue.
• A letter to a news or media outlet regarding a social issue or event.
• Writing a letter of appreciation to a teacher or mentor.
• A letter to HR regarding an Application for a job
• A letter to Request a salary increase
• A Letter to a landlord giving notice of intent to vacate a rental property
• A letter to Request an appointment with a doctor
• Letter to principal to grant sick leave
• Request for a recommendation letter from a former employer
• Letter to a company requesting a product sample
• Letter to a customer apologizing for a mistake
• Request for a review of a performance appraisal
• Request for a leave of absence from work
• Letter of resignation from a volunteer position
• Application for an internship
• Cover letter for a job application
• Letter to a professor requesting an extension on an assignment
• Letter to a restaurant complaining about poor service
• Request for a copy of a transcript from a school
• Suggesting a new school program or activity
• A letter to the principal requesting permission to organize a school event
• A letter to the school board requesting a change in the curriculum
• A letter to the school administration requesting an extension on a deadline
• A letter to the school counselor seeking advice on personal issues
• A letter to the teacher thanking them for their support and guidance
• A letter to the school administration requesting financial assistance for a student’s education
• A letter to the school administration regarding a concern over the quality of education being provided.
• Complaint letter about a teacher or school policy
• Request for a recommendation letter from a teacher or guidance counselor
• Letter to the principal expressing concerns about school safety
• Letter to the school administration requesting better resources for students with disabilities
• Invitation letter to a school event, such as a fundraiser or talent show
• Letter to the school board requesting more funding for extracurricular activities
• Letter to the school administration requesting a change in school start times
• Complaint letter about school transportation services.

The art of crafting the perfect letter: Tips and tricks to make your message stand out”

Crafting a perfect letter can be daunting, especially if you want to communicate your thoughts and emotions in written form. However, with a few simple tips and tricks, you can brainstorm while writing as you draft a compelling letter that accomplishes your objective. Here are some suggestions to help you create a perfect letter:

• Identify the Purpose: Before you start writing, determine why you are writing the letter. Are you expressing appreciation, asking for something, or apologizing? Understanding your letter’s purpose will aid you in crafting your message effectively.
• Consider the Recipient: It is crucial to consider the person who will be reading the letter and their relationship with you when composing a letter. Adapt your tone and language to suit the recipient.
• Begin with a Strong Opening: The beginning of your letter should be intriguing, captivating, and cohesive . You may start with a relevant quotation, a personal story, or a thought-provoking question. A strong opening will maintain your recipient’s interest.
• Be Brief and To the Point: A perfect letter should be concise and straightforward. Avoid rambling or veering off topic. Stick to the letter’s purpose and keep your message brief and to the point.
• Use a Conversational Tone: To create an ideal letter, use a conversational tone. Write as if you are speaking to the recipient face-to-face. Avoid using overly formal or complex language, which can be off-putting.
• Include Specific Examples: Use specific examples related to the letter’s purpose to make your message more convincing. This will help to clarify your point and make your message more memorable.
• End with a Clear Call-to-Action: A perfect letter should end with a clear call-to-action. Whether you want a response, a meeting, or are expressing gratitude, make it clear what action you want the recipient to take.

Few notable additional tricks

• Use Active Voice: Using active voice in your letter can make it more engaging and persuasive. It can also emphasize your point.
• Edit and Proofread: Before sending your letter, carefully review and proofread it. Check for spelling and grammar errors, and ensure that your message is clear and concise.
• Personalize it: A personalized letter is more likely to be well-received than a generic one. Address the recipient by name and reference specific details relevant to them.

By following these tips and tricks, you can create a perfect letter that effectively communicates your message and accomplishes your goal.

  Conclusion

Writing a perfect letter, email or message may seem challenging, when it comes to making a compelling message that achieves your desired outcome. Remember to identify the letter’s purpose, consider the recipient, use a conversational tone, include specific examples, and end with a clear call to action.

Additionally, utilizing active voice, editing, and proofreading, and personalizing the letter can further enhance its effectiveness. With these tools, you can confidently craft a perfect letter that effectively communicates your thoughts and emotions.

With these tips and tricks and some practice, you’ll be well on your way to becoming skilled in writing like Adam Searle !

I am Shweta Sharma. I am a final year Masters student of Clinical Psychology and have been working closely in the field of psycho-education and child development. I have served in various organisations and NGOs with the purpose of helping children with disabilities learn and adapt better to both, academic and social challenges. I am keen on writing about learning difficulties, the science behind them and potential strategies to deal with them. My areas of expertise include putting forward the cognitive and behavioural aspects of disabilities for better awareness, as well as efficient intervention. Follow me on LinkedIn

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Letter-Writing Topics:

Acceptance letters, acknowledgment letters, confirmation, miscellaneous, social events, advice letters, announcement letters, business announcement letters, application letters, appointment letters, appreciation letters, accept an honor/suggestion, business/work, civic service, government/political, positive feedback, social event, approval letters, authorization letters, cancellation letters, claim letters, collection letters, complaint letters, compliment letters, condolence letter, confirmation letters, agreements/authorizations, social or business events, travel/accommodations, congratulation letters, cover letters, credit letters, cancel, suspend, or restrict a credit account, open a credit account, request a loan or credit, request or make payment, delegation letters, directive letters, disagreement letters, dismissal letters, encouragement letters, endorsement letters, error letters, if you have made an error:, if someone else has made an error:, farewell letters, follow-up letters, fundraising letters, get-well letters, gift letters, goodwill letters, announcement, appreciation, congratulations, sympathy/get well, government letters, holiday letters, inform/notify letters, civic/government, credit/loan, social events/travel, inquiry letters, introduction letters, business introductions, business announcements, personal introductions, sales introductions, invitation letters, extend an invitation, accept an invitation, announce or cancel an invitation, confirm or decline an invitation, job offer letters, love letters, order letters, persuasion letters, recommendation/reference/referral letters, refusal letters, reprimand letters, request letters, credit line, information, reservation letters, resignation letters, response letters, respond to a complaint, respond to a job offer, respond to feedback, miscellaneous response-letter topics, sales letters, social event letters, suggestion letters, sympathy letters, thank-you letters, transmittal letters, welcome letters.

How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

• Career Blog

Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

How to write an application letter

Are you ready for a new challenge and a fresh start in your career? You’ll need an eye-catching application letter if you want to make a great first impression on potential employers.

While it might seem daunting, there’s a process to creating an outstanding application letter. It starts with researching the company and tailoring your letter, and ends with editing and formatting your application in a polished and easy-to-read way. 

In this guide, we show you how to write an application letter that highlights your strengths and qualifications in a way that presents you as a great match for the job. 

Why is a cover letter important?

When you’re job seeking, a compelling application letter is a must. An application letter, also known as a cover letter, serves as your professional introduction to potential employers. It’s your chance to demonstrate your qualifications, skills and excitement for the job.

While your resumé provides a snapshot of your work history and achievements, application letters let you expand on your experiences. They provide an opportunity to highlight specific accomplishments, express your motivation, and explain why you’d be the right fit for the job.

What to write in an application letter

The key to a great application letter is in making it complement your resumé. Unlike a resumé, which focuses solely on presenting facts and details, an application letter adds a personal touch to your job application. It lets you tell your professional story, showcase your personality and convey your passion for the industry and the organisation you’re applying at.

The typical application letter consists of several key components. It begins with a traditional letter header, followed by a greeting addressed to the hiring manager or relevant contact. Then there’s the body of the letter, which should be one to three paragraphs long, each addressing different job criteria. After that, there’s a conclusion and a valediction (your sign-off). 

If you find writing an application letter daunting, it might be helpful to download a template as a starting point, or use AI tools to provide an outline for you to personalise. 

Before you start writing, do some research

Start by thoroughly reading and understanding the job description. Take note of the key responsibilities, qualifications and skills required for the role. Pay attention to any keywords or phrases used in the job ad, as these can guide your letter-writing process.

Next, research the company itself. Visit their website, read about their mission, values and recent news and take a look at their social media accounts. You don’t need to do a deep dive into every company you’re applying at, but it does help to have some background knowledge – otherwise, how will you know you want to work there? This includes understanding the type of organisation it is and what your job requirements are likely to be. You might also get a feel for the company culture.

Use the information you’ve gathered to draft a persuasive letter  that shows how your qualifications match with the company’s needs, goals and culture. Highlight any specific experiences, achievements or skills that illustrate why you’d be right for the role.

Formatting a cover letter

When it comes to formatting your application letter, the goal is to make it easy to read. Aim for a simple format that’s clean and uncluttered. Choose a clear and legible font such as Arial, Calibri or Times New Roman – or the same font you used on your resumé . Stick to a font size between 10 and 12 points to ensure readability.

Remember to keep your letter concise, aiming for no more than one page. Use clear, everyday English, avoiding overly technical terms or jargon. And of course, proofread your letter carefully when you’re done, to catch any typos or errors.

The opening paragraph

At the top-left of the page, begin with your contact information, including your name, location, phone number and email address. Include the date on the line below.

Next, address the letter to the hiring manager or the appropriate recipient, using a formal greeting such as Dear [Hiring Manager's Name] . If you can’t find the hiring manager's name, you can use a more general term like To whom it may concern .

In the first sentence, clearly state the specific job title and company. This goes at the top so that the recruiter or hiring manager knows immediately what the letter is about.

The body of the letter: Experience, skills and qualifications

The middle of your cover letter should consist of two or three concise paragraphs. Here is where you elaborate on your skills and qualifications, emphasising your achievements and how they align with the requirements of the job.

Think about specific instances where your strengths and skills made an impact at work, providing quantifiable results if you can. For example, you could talk about projects you worked on or goals you met, mentioning real figures if you have them.

With every skill or experience you mention, make sure you connect them to the role’s requirements. Reference key aspects of the job description in your letter. Got no relevant experience? Focus on extracurricular activities and education. 

Lastly, consider highlighting any certifications, awards or professional development courses you’ve completed. These achievements can further enhance your application and show that you’re committed to continuous learning and professional growth.

Above all, be honest about your qualifications. Avoid exaggerating or stretching the truth. If there are areas where you're lacking, acknowledge them and express your willingness to learn and grow.

Use the third paragraph to either mention more skills or experience (if you are applying for a more senior position) or to highlight what interests you about the company and how your passions and aspirations align with the company’s mission and values.

The closing paragraph of your cover letter

The fourth paragraph of your application letter is your conclusion. Here you can give a brief recap of your skills and reaffirm your enthusiasm for the job. You can also include a call to action, like inviting the employer to schedule an interview or visit your online portfolio.

In your conclusion you might also mention any follow-up actions you plan to take. For instance, you might say you’ll be following up with an email within a few weeks. End your letter with a traditional closing sign-off, such as Sincerely or Best regards .

Your closing paragraph should be concise and impactful, without repeating anything information from the middle paragraphs.

Editing and proofreading an application letter.

Before you send your application, proofread it closely to make sure it’s error-free. Typos or grammatical slip ups can look unprofessional and detract from your application, so it’s worth the extra effort to give your letter a once-over.

Consider enlisting the help of a friend or family member to review your letter with fresh eyes. Just showing it to someone else will often help to catch mistakes or areas for improvement that you might have missed. 

You should also cut certain words from your cover letter if you want it to make an impactful first impression. 

Following up after a job application

Following up  after submitting an application letter can show your interest to potential employers. If you don’t hear back from an employer within two weeks, it’s okay to follow up and ask about the status of your application. 

This shows your enthusiasm for the role, tells them you’re still interested, and puts you front of mind. When following up, make sure your communication is professional and polite, and avoid sending multiple follow-up emails within a short timeframe.

Here’s a follow-up email template to give you a head start. 

Tips for job application success

Here are some quick tips for writing application letters that stand out – and some advice for managing the job search process overall. 

• Tailor your application letter to the job, every time . Create your application letter specifically for the job and company you’re applying to. This means writing a slightly different one, every time. Show how your skills, experience and career aspirations are a good match for the company's needs and goals. Make extra sure you’re sending the right application letter to the right company. 
• Keep your letter clear and concise. An application letter should be straight to the point and easy to read. Aim for a one-page letter, unless otherwise specified in the job posting. Avoid unnecessary details and focus on the most relevant information to the job ad. Writing a good cover letter shows you have solid written communication skills.
• Use action verbs and descriptive language. Enhance your application letter by using strong action verbs, for example: instead of I was responsible for a team , write something like, I led a team of 10 high-performing staff .
• Show thanks and follow up.  After submitting your application, if you haven’t heard back after two weeks, send a follow-up email to the hiring manager. Reiterate your enthusiasm for the position. Use this opportunity to provide additional information or clarify any points in your application.
• Keep track of your applications. Have a system for keeping track of each application, noting the date you applied, the job title and company, and any notes or communication you’ve had. Mark them up on a calendar or put them into a spreadsheet. This will help you stay on top of your applications and avoid missing any emails that may have fallen through the cracks. A tracking system will also help if you get a call about a job and need to quickly refresh your memory on the details of it. Additionally, keep all your job cover letters in one folder, so you can refer back to them and repurpose them for future applications.

Dos and don’ts

Once you’ve written your application letter, you can refine it even more by applying these dos and don’ts. 

• Do add a personal touch . Giving your cover letter a personal touch can make it stand out to potential employers. Share a brief anecdote or personal experience that connects you to the role or company. This helps humanise your application and gives the employer insight into your personality and motivations. 

For example, applying for a job in healthcare:  I come from a family of healthcare professionals and grew up with the desire to work in a field where I could make a positive impact on others’ lives.

• Do tailor your language and tone . Try to match your tone and language to the company’s style (from their official website, rather than social media accounts.) If their website language is very formal, you should mirror that in your cover letter. If their tone of voice is more relaxed, you can take a warmer, more informal tone. Always maintain a professional tone – don’t be too laidback or colloquial.
• Do take out anything that’s irrelevant.  Is there information in your cover letter that isn’t really related to the job? Consider removing it. Avoid unnecessary details and focus on delivering the most important information only.
• Do proofread carefully . Having a perfectly edited letter means you have good attention to detail. Run your letter through spell-check and read it aloud to someone, to make sure it flows logically. Get feedback from a mentor or former teacher.
• Don’t use generic templates without tailoring them . The hiring manager will know if you’ve used a generic application letter. A template is a good starting point, but you need to tailor it to each job opportunity.
• Don’t exaggerate or misrepresent your qualifications.  Be honest and transparent about your skills and qualifications. Exaggerating or misrepresenting your abilities will likely backfire. An employer will be able to tell if you don’t have the knowledge and abilities you claim to have. 

Example of an honest representation:  I have basic experience with XYZ software, and I'm eager to improve on these skills. In my previous roles, I’ve been able to master new programs quickly.  

Example of an exaggeration:  I have intermediate knowledge of XYZ Analytics software having used this tool in my previous roles.

• Don’t use industry jargon.  While it’s important to express your knowledge of the industry, avoid using jargon or buzzwords, for example, terms like ROI, strategic initiatives, go-getter, etc. Also consider avoiding technical terms that may not be familiar to the reader.
• Don’t neglect to follow up. After submitting your application letter, send a follow-up email. Even if you don’t hear back from the employer, you’ll know you made every effort to get your application seen. A negative response from them will also allow you to close that application on your tracker. 

An application letter template

If you’re not confident in drafting a cover letter, it can help to use a professional template. Here’s one you can tailor for your job application. Below this is a sample application letter that puts this structure into practice. 

[Your name here] [Your contact number] [Your email address] [Suburb, Postcode]

Dear [hiring manager’s name],

[Intro] I’m writing to express my interest in the [job title] position at [company name]. [Share a personal anecdote if you have one, or briefly explain why you decided to apply for the role.] 

[Body paragraph 1: write about your experience, skills and any specific industry knowledge that could be valuable to the role.   Include any personal attributes that show how you’re an excellent fit for the company. Include one of your main acheivements that directly relates to the role.]

[Body paragraph 2: write about what interests you about the role and about the organisation. You might mention your career goals or the company’s vision and values.]

[Closing paragraph: reaffirm your interest in the position. Include a call to action.]

[Your name]

Sample application letter

Jean-Charles Mak 043X 123-X123 JCmak@g_mail.com

29 February 2025

Dear Ms Lee,

I’m writing to express my interest in the Assistant Manager position at X-Arcade as advertised on SEEK. From a young age, I’ve been passionate about the unique learning, entertainment and social aspects of video gaming. Having spent three years in the games-retail industry, I’m excited by the prospect of contributing to the success of your award-winning company.

Throughout my career, I have consistently demonstrated exceptional customer service. In my previous role at Tornado Thunder, I managed gaming rooms and was awarded Employee of the Month three times in 18 months. In my team-leadership role at PlayZone, I frequently demonstrated skills in de-escalating situations and problem solving under pressure, as well as cash handling and inventory. Additionally, I have more than a decade of experience in gaming technologies across multiple platforms and consoles.

I feel that this role at X-Arcade is the perfect match for my abilities and aspirations. I'm inspired by the company’s approach to sustainability, inclusivity, and its target to become the largest video-games retailer in the country by 2025. 

I’m confident that my proven track record and passion make me the ideal person for this position. I’ve attached my resumé for your review, which provides detailed insights into my experience and accomplishments. Thank you for considering my application. I’m excited about the prospect of joining X-Arcade and look forward to hearing from you. 

Writing an application letter takes a little planning and a lot of attention to detail. Personalising your letter and highlighting your skills and achievements relevant to each job ad can help you catch a hiring manager’s attention and get a callback for an interview. Take the time to create a well-written and error-free letter that shows your concientiousness and enthusiasm – desireable qualities in any employee. 

1. What should I include in an application letter?

Your application letter should include the following elements:

• Your contact information (name, suburb, city, phone number, email)
• The recipient’s contact information (name, job title, company name, address)
• A greeting (such as Dear Hiring Manager  or To whom it may concern )
• An introduction that states the position you’re applying for and expresses your interest in the company
• Body paragraphs that highlight your relevant skills and experience, and explain why you’re a good fit for the role
• A closing paragraph that thanks the hiring manager for their time and consideration, and reiterates your interest in the position

2. How long should an application letter be?

An application letter should be concise and to the point, typically no longer than one page. Aim for around three to four paragraphs, or about 300–600 words.

3. How should I address the letter if I don’t know the hiring manager’s name?

If you don’t know the name of the hiring manager, you can address the letter like this: Dear Hiring Manager .

4. How should I follow up after sending an application letter?

After sending an application letter, it’s a good idea to send a follow-up email. This shows your gratitude for the opportunity and reinforces your interest in the position. You can follow up via email with a brief and professional message.

5. What are some common mistakes to avoid when writing an application letter?

Some common mistakes to avoid when writing an application letter include:

• Using a generic template without highlighting your unique skills and qualifications
• Exaggerating or misrepresenting your qualifications
• Using too much industry jargon, technical terminologies or flowery language
• Neglecting to proofread your letter before sending it

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How to write a Letter of Application? (FCE, CAE, CPE)

This article provides information on how to write a letter of application and what it consists of.  Although its content is mainly aimed at Cambridge exams , it can also be used for other purposes of learning English and writing a real letters of application.

Letter of Application: Definition

Letter of application is always formal in style unless the question explicitly states otherwise. Its purpose is to propose  a candidate and outline his suitability, for a particular position. Description (of a person’s character and strengths), explanation and justification are important functions in a letter of application.

Letter of Application: Structure

FCE, CAE, CPE

Practice, write & improve, letter of application: writing guide, 1. salutation.

Dear Sir or Madam 

If you do not know the name of the person you are writing to, use this. The following is a list of letter salutation examples that are appropriate for letters of application.

• Dear Hiring Manager
• Dear Search Committee
• To whom it may concern
• Dear Human Resources Manager

Dear Sir or Madam

2. The Introductory Paragraph

Begin by stating the job for which you are applying. Briefly mention how your skills and experience match the company and/or position; this will give the employer a preview of the rest of your letter.

I am writing to apply for the post of Fashion Shop Manager advertised in the ‘News Shopper’ of 14 February 2002.

3. The next paragraphs (the body)

In the following paragraphs, explain why you are interested in the job and why you make an excellent candidate for the position. Mention specific qualifications listed in the job posting and explain how you meet those qualifications.

Please see the example structure below:

(2nd paragraph) You might go and list your experience and relevant qualifications:

(briefly introduce yourself first) I am an ambitious and creative 25-year-old who have worked in the retail industry for a total of ten years, first as a sales assistant in a department store and for the last three years as a Section Head and Deputy Manager at Jones the Bootmaker.

(3rd paragraph) You might then go on to mention the particular abilities and skills that you have:

I believe I have all the skills, knowledge and expertise that you are looking for. I have lots of retail initiative, can schedule and prioritise tasks and can work to strict deadlines. I also work particularly well with people and would enjoy leading the team and working with clients and customers.

(4th paragraph) Say why you are particularly interested in this job:

I am applying for this position as I am looking to progress from junior to senior management. I have always been interested in the latest fashion trends and developments and I believe your organisation is a well-run quality fashion business. I would very much like to work for your company.

4. Closing paragraph

You might close the letter with the following formula.

I look forward to hearing from you and hope that you will be able to invite me for an interview.

Yours faithfully XYZ

“Yours sincerely” or “Yours faithfully”?

“Yours sincerely” is typically employed in English when the recipient is addressed by name (e.g. “Dear John”) and is known to the sender to some degree, whereas “Yours faithfully” is used when the recipient is not addressed by name (i.e., the recipient is addressed by a phrase such as “Dear Sir/Madam”)

Let’s sum it up…

Letter of Application: Example Answers

Letter of application sample 1, letter of application subject:.

You have read the following information from a British university, and have decided to apply for a course:

The university welcomes applications to all its courses from overseas students. Please write to the Admissions Officer giving details of the course you wish to apply for and why. Your letter should include an outline of your qualifications and any other relevant information.

Write your letter of application

Student’s Letter of Application Answer:

I am writing to apply for your two-year degree in teaching English at the university level. At present, I am a teacher of English and of Computer Science in the primary school here, in Lutynia.

I am keen to improve my English as this is not only my hobby but also a strong need. I should add that I am already half-way towards achieving my goal. Ten years ago I was a university teacher of Computer Science. Up to now, I have specialized in both subjects. I graduated from Technical University of Wroclaw, Department of Foreign Languages and the Academy of Economics, Department of Computer Science with Master’s Degree.

I have a great deal of work experience that demonstrates my ability in languages. I have undertaken a number of translation projects for doctors, scientists, computer programmers and travel guides. I estimate that my English is at an advanced level and at present, I am preparing for the CAE exam.

I am particularly interested in completing my degree at your university as it is famous all over the world. If you wish Ms.J.Forde can give you a reference.

I hope you will give my application serious consideration and I look forward to hearing from you.

Yours faithfully (your name)

Letter of Application Sample 2

Letter of application subject:.

A restaurant in your region is to open shortly and the owner has placed the following advertisement in your local newspaper:

RESTAURANT STAFF NEEDED…

…For a busy restaurant located in the main tourist area of this region. We have a number of vacancies available, including: Junior Chef,  Waiter/Waitress, Restaurant Manager. Hours of work: 6 – 12pm, Mondays to Saturdays.

Please send us a letter explaining which post you are interested in and why we should consider you for the job. Interviews will be held a week after the closing date.

I am writing with reference to your advertisement for the position of a Restaurant Manager, which was placed in The Guardian on 10 December.

My reason for being interested in this vacancy is that according to what is said by the executives of the companies I worked for (please find enclosed their letters of reference), I am particularly efficient at being involved in projects requiring a great deal of physical and mental energy and also creativity. I would be able to bring to bear these personal qualities of mine for the benefit of the restaurant.

I am sure that I would be successful in this post as I have now gained managerial experience having had work as a Senior Manager for the “Little Chef Restaurant” for 10 years. At present I work for the restaurant mentioned above, where my responsibilities comprise dealing with suppliers and corporate clients, recruiting employees and checking the financial statements of affiliated companies.

My academic background (a Master’s Degree in Tourism & Hospitality) would also prove valuable to you.

Please could you send me an application form and any other relevant details including those of salary, working hours and any additional benefits (such as private health care or social facilities).

I am able to attend an interview on any day from 11 a. m. Should you need any further information, do not hesitate to contact me on 222333222 from 9 a.m. to 5 p.m. or by email at [email protected].

Yours faithfully, name and surname

Letter of Application Sample 3

A tourist company which organises coach tours of your home town has placed the following advertisement in your local newspaper:

TOUR GUIDES REQUIRED 

Are you an outgoing and sociable person, who has a good command of English and some knowledge of local history?  Take-a-Tour is setting up a branch in your area and we are looking for tour guides to accompany up to fifty passengers a time on our coach tours. Your duties will include welcoming passengers aboard the coach, giving a commentary about the local sights, and taking small groups around the town on foot.

I am writing to reply to your advertisement for a tour guide in The Tokyo Mini Times on 13th January.

I have always been interested in working with tourists and this is one of the main reasons why I am applying for this job. I actually have some experience of guiding foreign people around the town as a volunteer. Therefore, the city council sometimes asks me to take people to some historical places and explain about the background. Once I organised  a sightseeing tour that thirty people took part in. Every time I have a chance to do that, they appreciate my explanations. I think I will be a competent guide.

I have been living in this town since I was born. My ancestors came to live here two hundred years ago thus I know how this town has developed. I think I will manage to give a unique speech to the tourists.

I passed the Cambridge Certificate in Advanced English last year, which I believe endorses my English ability. As far as I am concerned, this level is suitable for a tour guide.

I am available to start work on 15th February. I am also available to attend an interview in the afternoon on Monday to Thursday. Please do not hesitate to contact me if you need any further information.

I would be very grateful if you consider my application. I look forward to hearing from you soon.

Letter of Application: Writing Topics

Letter of application task 1.

The university welcomes applications to all its courses from overseas students. Please write to the Admissions Officer giving details of the course you wish to apply for and why. Your letter should include an outline of your qualifications and any other relevant information.

Write your letter of application to the Admissions Officer.

(CAE 220-260 words – CPE 280-320 words)

Letter of Application Task 2

RESTAURANT STAFF NEEDED… …For a busy restaurant located in the main tourist area of this region. We have a number of vacancies available, including: Junior Chef Waiter/Waitress Restaurant Manager Hours of work: 6 – 12pm, Mondays to Saturdays.

Letter of Application Task 3

TOUR GUIDES REQUIRED Are you an outgoing and sociable person, who has a good command of English and some knowledge of local history?  Take-a-Tour is setting up a branch in your area and we are looking for tour guides to accompany up to fifty passengers a time on our coach tours. Your duties will include welcoming passengers aboard the coach, giving a commentary about the local sights, and taking small groups around the town on foot. 

Write the letter of application.

Practice Tests Online

Letter of application: useful phrases & language.

I’m writing to apply for the post/position of…..as advertised in…….. I’m writing with reference I’m writing in response to your advertisement which I saw…. I’m writing in connection with your advertisement

Qualifications /Experience

I gained some experience while … I am currently working as … I have been working for … for the last four years. I worked part-time for three years as … At the moment| am employed by … My qualifications include … I have a diploma in … I graduated from Barcelona University last year with a degree in …  Please find attached my CV As you can see from the attached CV …

Personal Qualities

I see myself systematic, meticulous in my approach to work….. I have a clear insight of……… I value time and not squander…… I tackle a problem…..

Closing remarks

I would appreciate a reply at your earliest convenience Please contact me with any queries you may have, I would be glad to attend an interview at any time convenient I look forward to hearing from you in due course….

What is your level of English?

Home / English Composition / Letter Writing / Formal Letter Writing in English Format Topics Examples

Formal Letter Writing in English Format Topics Examples

Formal Letter Writing in English is one that is necessary to interact and communicate with others for official purposes. It can be written by one officer to another, a person, or persons to some officer of some public and private organization.

Formal Letter Writing in English is an important task for us in our day-to-day life. It is important for everyone to be able to write a formal letter writing in English. So, it is a must-know topic.

A Formal Letter  is also called an Official Letter .

What is Formal Letter Writing in English?

A formal letter is a type of official letter that works as written communication used for professional or official purposes, such as a business partner, government agency, or individual. The language used in a formal letter should be clear, concise, and professional.

Format of Formal Letter Writing

Maintain the format of formal letter writing in English that is described below

1. Sender’s Address:

The sender’s Address is on the upper right-hand side.

The date should be written just after the sender’s address in proper format as,

• 25 May 2021
• May 25, 2021
• 25th May 2021

3. Receiver’s Name and Address:

Put the receiver’s name & address just after the date.

4. Subject of the letter:

The purpose of writing the letter should be mentioned here. It is written just after the receiver’s Name and Address

5. Salutation:

Write the salutation In the left-hand corner just below the “body of the letter”.

6. Body of the letter:

Next, this is the most important part of the letter.

7. Subscription:

Below the body of the letter Subscription is written.

8. Name and Signature:

After the Subscription , the writer will write his/her name.

People also ask

Mode of Salutation and Subscription of Formal Letter Writing in English

The salutation and Subscription of a Formal Letter Written in English are important elements that may be expressed in the following way. The complimentary conclusion of a letter is called the  Subscription.  Study the following table for proper use of Salutation with a Subscription.

Common Topics and Types for Formal Letter Writing

For formal letter writing in English, the following topics are important and frequently found in different exams. So, the answers with examples of Formal Letter Writing in English regarding the topics are given below.

1. Job Applications

Crafting a compelling job application letter is essential when seeking employment. Learn how to showcase your qualifications and enthusiasm effectively.

2. Complaints

Addressing issues with a product or service requires a tactful approach. Discover how to construct a formal complaint letter that conveys your concerns.

3. Requests

When seeking information or assistance, knowing how to write a formal request letter can be invaluable.

4. Thank-You Letters

Expressing gratitude professionally can leave a lasting impression. Learn the art of writing formal thank-you letters.

5.  Letter to private or public offices.

Letter to private or public offices serves as a formal means of communication for various purposes, such as inquiries, requests, complaints, or official correspondence.

6. Letter to public servants or Officials by an Individual.

A letter addressed to a public servant or official of a business concern by an individual is a formal mode of communication often used to convey specific requests, concerns, or inquiries with clarity and professionalism

7.  Letter to Authority or Educational Institution.

A letter to an authority or educational institution serves as a means to formally address matters related to permissions, applications, or concerns, ensuring clear and respectful communication.

8.  Business Letters.

Business letters are a fundamental form of communication in the corporate world, facilitating professional correspondence between organizations, clients, and partners, covering topics such as proposals, agreements, inquiries, and more.

9.  Applying for situations.

Applying for situations refers to the process of submitting job applications or seeking opportunities, where individuals showcase their qualifications, skills, and enthusiasm to secure employment or positions in various fields

10.  Letters to the Editors of newspapers. ( it can be both formal and informal).

Letters to the editors of newspapers serve as a platform for readers to express their views, opinions, and feedback, whether in a formal or informal tone, addressing a wide range of topics, from social issues to personal anecdotes

Formal Letter Writing Examples with Topics

Formal letter writing examples provide practical templates and guidelines for crafting professional and effective letters for various purposes, ensuring clarity and correctness in communication.

1. Job Application Letter

[Your Name]

[Your Address]

[City, State ZIP Code]

[Your Email Address]

[Your Phone Number]

[Employer’s Name]

[Company Name]

[Company Address]

Dear [Employer’s Name],

I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Job Posting Source]. With my [X years/months] of experience in [Relevant Industry/Field], I am confident in my ability to make a significant contribution to your team.

In my previous role as [Previous Job Title] at [Previous Company Name], I [briefly mention a key achievement or responsibility that aligns with the new position]. This experience has equipped me with [mention skills or qualifications relevant to the job].

I am particularly drawn to [Company Name] because of its [mention something specific about the company that appeals to you, such as its innovative projects, company culture, or mission]. I believe that my skills and enthusiasm align perfectly with your company’s values and goals.

Attached is my resume, which provides further details about my qualifications. I would welcome the opportunity to discuss how my experience and skills can benefit [Company Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule an interview.

Thank you for considering my application. I look forward to the possibility of working with your team at [Company Name].

N.B – Customize the letter by replacing placeholders with your personal information and tailoring it to the specific job you are applying for.

2. Formal Complaint Letter

Subject: Formal Complaint Regarding Defective Product

I am writing to express my deep dissatisfaction with the [Product Name] I purchased from your company on [Date of Purchase] at [Store Location]. Since its purchase, the product has consistently exhibited a range of defects, including [briefly describe the main issues].

I have attached the purchase receipt for your reference and have taken great care of the product and followed the user instructions meticulously, making it evident that the issues are not due to mishandling.

I kindly request a prompt resolution to this matter. Specifically, I am seeking a replacement for the defective product and an improvement in the overall quality control process to prevent similar issues in the future.

I expect a response within [a reasonable timeframe, e.g., 14 days] to avoid further escalation of this issue. As a loyal customer, I hope we can resolve this matter amicably and uphold your company’s reputation for quality.

Sincerely, [Your Name]

3. Request for Information Letter

[City, State, Zip Code]

[Email Address]

[Phone Number] [Date]

[Recipient’s Name]

[Recipient’s Title]

Subject: Request for Information

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to request information regarding [specific information or topic] for [explain the purpose or context for the request].

[Provide a brief introduction or background information about your request, if necessary.]

The following details will increase my interest:

• [Specify the first piece of information you are requesting and any specific details or parameters related to it.]
• [Specify the second piece of information you are requesting and any specific details or parameters related to it.]
• [Continue with any additional pieces of information you are requesting.]

However, I understand that your company has a reputation. The company provides accurate and comprehensive information. Obtaining the information mentioned above is crucial for [explain why you need this information and how it will benefit you or your organization].

I kindly request that you provide the requested information at your earliest convenience. If there are any associated costs or fees for accessing this information, please inform me of the charges and the preferred method of payment.

Additionally, if there are any forms or documents that need to be completed for this request, please provide them, and I will promptly fill them out and return them to your office.

You can send the requested information to me via email at [Your Email Address] or to my postal address mentioned above. If you require any further clarification or have any questions about this request, please do not hesitate to contact me at [Your Phone Number].

I appreciate your prompt attention to this matter and look forward to receiving the requested information. Thank you for your cooperation.

[Your Signature] (if sending a hard copy)

4. Formal Thank-You Letter

Subject: Formal Thank-You Letter

I trust this letter finds you in good health and high spirits and I am writing to express my heartfelt gratitude for your invaluable support and assistance in [briefly describe the reason for your gratitude, such as a specific event or favor].

I am deeply appreciative of your [mention the specific action or support received] on [date or occasion], which had a significant impact on [describe the positive outcomes or benefits]. Your generosity and willingness to go the extra mile did not go unnoticed, and I am truly thankful for your kindness.

Your expertise and dedication have consistently contributed to [mention any positive results, accomplishments, or improvements] in our [mention the context or project], and I want to acknowledge the pivotal role you played in achieving these milestones.

I would also like to commend your [mention any personal qualities or attributes, such as professionalism, leadership, or attention to detail] that have consistently impressed me and others who have had the privilege of working with you.

Your support and collaboration have been instrumental in our shared success, and I look forward to continued opportunities to work together in the future. Your contributions are truly valued and have made a positive difference in my life and our [mention your organization or group].

Once again, thank you for your unwavering support and dedication. It is a pleasure to express my appreciation, and I hope to have the opportunity to reciprocate your kindness in the future.

If there is anything I can do to assist you in return or if you ever require my support, please do not hesitate to reach out to me at [Your Phone Number] or [Your Email Address].

Thank you, [Recipient’s Name], for being an exceptional [colleague/friend/partner], and please accept my sincere thanks for all that you have done.

I wish you continued success and happiness.

Q. Consider yourself to be the Branch Manager of a nationalized bank. Write a letter to one of the Savings Bank account holders reminding him that the balance to his credit has gone down below the statutory minimum.

No. UBI/Bel/202/10.2.19 From 10 February 2019 The Manager Punjab National Bank Northern Avenue Branch Belgachia, Kolkata-700 037

To Sri Mrinalkanti Sen 37 Aswini Dutta Road Belgachia, Kolkata-700 037

Sub: Savings A/c Deposit

This is to remind you that our computer records show that the latest balance to your credit in the Savings Bank Account No. 213005 stands at Rs. 405 00 only. May I remind you that the latest rules of all nationalized banks lay down that a savings bank account should have a minimum balance of Rs. 500’00 to its credit. I regret to inform you that you should make immediate arrangements to deposit in your account the amount needed or withdraw the balance for closing the account you have with us. This may please be treated as urgent.

Yours truly, S.K. Singh

Q. Write a letter to the civic authorities of the town you live in, asking them to adopt measures to eradicate mosquitoes in your area in the wake of a number of malaria cases reported there.

To The Chairman Serampore Municipality Serampore, Hooghly

Sub: Taking Steps for Eradication of Mosquitoes

Please allow me to bring the following to your urgent attention. Our locality near Mahesh in the district of Hooghly has been recently infested with mosquitoes. Within the last three weeks a dozen cases of malaria have been reported from the locality. Garbage thrown indiscriminately on both sides of the roads decomposes. It provides an ideal breeding ground for mosquitoes and flies. Drains choked with filth also contribute to the mosquito menace. I request you take immediate steps for the regular removal of garbage and desilting of the wayside open drains to prevent mosquito breeding in the area. Please note that unless urgent and efficient steps are taken to tackle the menace of malaria, it will become a serious threat to the residents.

Yours truly, Ranjan Ghosh

Q. Imagine yourself to be a guardian of a boy reading in a school. Write a letter to the headmaster of the school explaining the reason for your ward’s absence from school on a specific date.

Tapan Kumar Bagchi Dated, Dum Dum Cantt The 17th March 2004

To The Headmaster Purulia Sainik School Purulia

Sub: Reason for absence from the class.

With due respect, I beg to state that my son, Sumit Bagchi of Class XI of your institution, could not attend school from the 11th to the 16th instant owing to a sudden attack of fever. I, therefore, request you to kindly grant him a leave of absence for the days mentioned.

Yours faithfully, Tapan Kumar Bagchi

Q. Write a letter to a publisher ordering some books.

10 Taki Road Barasat May 10, 2019

To The Manager Progressive Publisher 555 College Row, Kolkata-700 009

Sub: ordering some books.

I shall be obliged if you send me the books named below per V.P.P. at your earliest convenience. I am sending a money order for Rs. 500 (Rupees five hundred only) in advance today to cover a portion of the price and postage. Please note that if there is any amount due to you in excess of Rs. 500’00 it will be sent to you by another money order immediately after the books reach me.

Thanking you.

Yours faithfully, Saugata Roy

Q. Anup Roy sees the advertisement below in The Telegraph and decides to apply for the job. Write the application on behalf of Anup Roy.

COACHING INSTITUTE at BEHALA

Requires part-time Tutors for primary/middle classes. Graduates/undergraduates with excellent academic records can apply. Write to Behala Tutorial.

Anup Roy 16 LA bony Estate, Salt Lake 16th Feb. ’04

To Behala Tutorial Behala Chow Rasta, Behala

Sub: Application for the post of Tutor.

In response to your advertisement in The Telegraph dated 15th of Feb. 19, I wish to submit my application for the post of a tutor for primary classes. I am doing my graduation (B. Sc.) and have taught primary school children earlier. I hope my interest in teaching, and previous experience in the field will stand me in good stead as an applicant for the job. I enclose my biodata for your consideration.

Yours faithfully, Anup Roy

Q. Write a letter (between 120 and 150 words) to the editor of an English newspaper about the nuisance of bursting crackers during festivals, particularly during the Kali Puja.

SUSHIL CHOWDHURY 67 Bose Para Lane, Kolkata-700 023

To The Editor The Statesman 4 Chowringhee Square, Kolkata-700 001

Sub: the nuisance of bursting crackers during festivals

The sound of crackers has become a veritable nuisance nowadays. It can be heard anywhere suggesting various feelings and emotions of the people. The crackers are burst to express jubilation () at a victory either in games or in politics. They are exploded during festivals. They have become a part and parcel of any festival, as it were. Particularly during the Kali Puja loud ear-splitting sound of crackers can be heard everywhere. Those who burst such crackers seem to have no concern for the ailing and the old and, particularly, for those suffering from heart troubles. There is every danger of one becoming deaf by such loud explosions. heart patient may even die because of it. Little children. become afraid and begin to cry when they hear a cracker burst. On the Kali Puja night, this terrible noise continues for hours together.

I would like to draw the attention of the Home Minister through your esteemed daily to this menace (45) so that something concrete is done immediately to stop this practice of bursting crackers.

Yours faithfully, S. Chowdhury

Importance of Formal Letter Writing in English in the Digital Age

In an era dominated by digital communication, the effort put into a well-crafted formal letter can set you apart from others. It demonstrates professionalism and attention to detail, which are highly valued qualities.

Some Common Examples of Formal Letter Writing in English

The following examples of Formal Letter Writing in English are very common for day-to-day use and are also found in different exams.

Leave of absence for marriage ceremony

1. Q: Write a letter within 100 words to the Headmaster/Headmistress of your school seeking leave of two days for the purpose of attending the marriage ceremony of your elder sister.

To The Headmaster, Hijli High School Kharagpur Paschim Medinipur

Subject: Prayer for granting leave.

Respected Sir,

I am Sausamya Acharya, a student of Class-IX, Sec-A of your school. The marriage ceremony of my elder sister is going to be held on 04.08.2022. On this occasion, I like to have a leave for two days i.e. 04.08.2022 and 05.08.2022 to help my father.

Hope you will consider my prayer favorably and grant the leave for two days as prayed.

With regards,

Yours obediently, Sausamya Acharya Date: 02.02.2022

Provide the benefit of the warranty for the mobile set.

2. Q: Write a letter to the owner of MK Electronics Kolkata to provide you with the benefit of the warranty for the mobile set which you bought from this shop just 2 months before.

From Ambish Talukdar 67 Bose Para Lane, Kolkata-700 023

10th June 2022

To MK electronics Badabazar Kolkata 700001

Sub: Provide the benefit of the warranty for the mobile set.

I am writing to request your assistance with an issue I am facing with a mobile set that I purchased from your shop two months ago. The mobile set has developed a fault, and I would like to avail the benefit of the warranty that came with the device.

I would like to request that you kindly provide me with the necessary support and assistance to resolve this issue. A copy of the purchase receipt is enclosed herewith, which I hope will help in expediting the process.

I have been a loyal customer of your shop for many years and have always been satisfied with the quality of your products and services. Therefore, I am confident that you will help me resolve this issue and ensure that I continue to remain a satisfied customer.

Thank you for your attention to this matter. I look forward to hearing back from you soon.

Yours sincerely, Ankita Mandi

To the owner of the Bookshop for finding the lost book.

3. Q: Suppose you bought a book from a bookstore. By mistake, you left it there instead of bringing it back with you. Providing details of the book and its author, write a letter within 100 words to the owner of the store to find the book and keep it until you come to collect it.

To The Manager Bichitra Book Shop Panskura Purba Medinipur

I am Satish Maity. I bought a copy of English Grammar by Wren & Martin from your shop yesterday i.e. 12.03.2021 against proper Cash Memo. You packed the book and placed it on the counter. I made the payment but turned round to respond to a friend’s call and walked off with him leaving the book on the counter table itself. Kindly keep aside the book. Next week I am going to Panskura again. I will show to you my cash receipt to take delivery of the book.

Thanking you,

Yours faithfully, Satish Maity Date: 13.03.2021

Address : Satish Maity Uttar Mechogram Panskura Phone: 9123114929

To the O.C. about the growing burglary and snatching in the locality.

Q. Write a letter to the Officer-in-charge of a local Police Station informing him of the growing burglary and snatching in the locality.

To The O. C. Keshpur P. S. Keshpur, Paschim Medinipur

Subject: Growing burglary and snatching in the locality.

Sir, I am writing to express my deep concern about the recent incidents of snatching and burglary in our community. As a resident of this area, I feel it is my responsibility to bring these issues to your attention and urge you to take immediate action to address them.

Over the past few weeks, there have been several reports of individuals being robbed while walking alone at night, and of homes being broken into and valuable items being stolen. These incidents have left many of us feeling unsafe in our own community, and we fear for our own safety and the safety of our families.

I urge you to take these incidents seriously and to increase patrols in the affected areas. We need a strong police presence to deter criminals and catch those who are responsible for these crimes. Additionally, I believe it would be helpful if the police could provide the community with safety tips on how to avoid becoming a victim of these crimes.

We are counting on you to take action and make our community a safer place to live. Please keep us informed of any developments in the investigation, and let us know what steps are being taken to prevent future incidents.

Thank you for your attention to this matter.

Sincerely, Ariket Hait

Reporting to the O.C for a lost bicycle

4. Q : Suppose you have lost your bicycle. Write a letter to the Officer-in-Charge of the local police station, reporting the loss. Give him the following points of information about the loss: (a) date and time of the loss, (b) description of the area from where the bicycle was lost, (c) trademark or name or any other identifying mark of your bicycle, (d) condition of your bicycle.

To The O. C. Arambagh P. S. Arambagh, Hooghly

Subject: A bicycle lost or theft.

This is to inform you that my bicycle was stolen at 7 PM. on the 12th of January at Bagnan supermarket. I set my cycle aside against a light post in front of the market. But just after shopping at a stationery shop, I found my cycle missing. I searched every nook and corner but failed to trace it. It was a ‘Hero’ bicycle of green colour, and it was almost in new condition as I bought it only a month ago. Of course, I regret to say that I do not remember the long number engraved on the cycle. Please look into the matter and do the needful.

Yours faithfully, Arindam Bose (Date and address)

To the Bank manager about educational loans .

5. Q: Write a letter to the manager of a local nationalized bank to offer you an educational loan for your higher education.

Panchnantala Jhargram May 10, 2021

To The Manager State Bank of India Panchnantala Branch, Jhargram-721507

Sub: Educational loans for higher education

Dear Madam,

I am writing to express my interest in obtaining an educational loan from your esteemed bank. I am a recent graduate and have been accepted into a reputable institution to pursue higher education in my chosen field. However, the cost of tuition and living expenses is beyond my current financial means.

I would like to request an educational loan to cover these expenses, as your bank’s educational loan program would be an ideal option for me.

Your bank’s policies and procedures have been thoroughly researched by me and your interest rates and repayment options are reasonable and affordable.

I am confident that I will be able to repay the loan in full once I have completed my education and secured a stable source of income. I am committed to achieving academic success and making a positive contribution to society.

Thank you for considering my request for an educational loan. I look forward to hearing from you soon.

Yours sincerely, Kamal Murmu

T o issue a duplicate bank passbook.

6. Q: You have lost your bank passbook. write a letter to the manager of the bank requesting him to issue a duplicate passbook.

Maniktala Paschim Medinipur May 10, 2021

To The Manager Punjab National Bank Maniktala Branch, Paschim Medinipur-722300

Sub: Issue a duplicate passbook.

Dear Sir/Madam,

I am writing this letter to request you issue a duplicate passbook for my savings account with your bank. Unfortunately, my original passbook has been lost, and I am in dire need of a new one.

I would be grateful if you could provide me with a new passbook at your earliest convenience. It is essential for me to keep track of my account transactions, and the passbook is the most convenient way to do so.

Please let me know if there are any formalities that I need to complete to obtain a duplicate passbook. I am ready to provide any necessary documents to authenticate my request. If possible, kindly expedite the process to avoid any inconvenience on my part.

Thank you for your prompt attention to this matter. I appreciate your assistance in this regard.

Yours sincerely, Suman Mahato

Letter of Complaint to a Postmaster

7. Q: A letter of complaint to a Postmaster about the misdelivery of letters :

Answer: To The Postmaster, Tamluk Post Office, Midnapur.

Subject: Complaint about the misdelivery of Letters

I am sorry to inform you that I have not been receiving my letters regularly for the last few weeks. This has obviously become a cause of great inconvenience to me. Lately, I discovered that most of the letters addressed to my firm at 2, N. S. Road, Vivekananda Nagar, Tamluk had been delivered at the Vivekananda Nagar High School. I think this is due to some sort of confusion on the part of someone in the Post Office.

I hope, you will kindly investigate the matter and take the necessary steps for the delivery of my letters to the right address.

Yours faithfully, Sujan Bari

2, N. S. Road, Vivekananda Nagar Tamluk

Application for a duplicate ration card

8. Q: Write an application for a duplicate ration card. Answer:

To The Rationing Officer, Bankura Zone, Bankura.

Subject: For Issuing a Duplicate Ration Card

I beg to inform you that unfortunately, I have lost my Ration Card (No. 261/85). In the absence of the card, I cannot draw my weekly quota of wheat and sugar. The card is also needed for establishing my identity. Kindly issue a duplicate ration card in my name. I am ready to pay the necessary fee (if any). I shall be obliged if you expedite the issue of the duplicate card prayed for.

Thanking You,

Yours faithfully, Ajoy Das Bagnan Howrah 3rd Feb 2021

Letter to the Chairman of the Municipality

9. Q: A letter to the Chairman of the Municipality, drawing his attention to the insufficient streetlights in your town. Give emphasis on the following points:(a) Population increase(b) Poor maintenance of streetlights(c) Feeling of insecurity in the dark.

Answer: To The Chairman, Panskura Municipality Panskura Purba Medinipur

Subject: About the insufficient streetlights in our town.

The town we live in has fast grown in importance since independence. The population at present has crossed five lakhs. It has now become an important district town of W. Bengal.

It is a pity that, despite having one of the oldest municipalities in W. Bengal, the town has few amenities to offer, and its civic life remains as drab, as before. Among the drawbacks, the town looks cheerless after dusk with dim streetlights few and far between. Some of the posts have their bulbs missing for a long time, creating a deep pool of darkness at night. Moreover, most of the lanes and by-lanes are left without any lampposts. All these lead to a sense of insecurity amongst people who often fall victim to snatching and theft. The situation is very disgusting, and I feel the interest of the taxpayers is not being properly looked after. I request you to kindly investigate the matter and install sufficient streetlights in the town.

Yours faithfully, Samir Dey Date: Place:

To the Chairman of Municipal Corporation for setting up a park.

10. Q: Write a letter to the mayor of your municipal corporation about setting up a park in your area in 150 words.

To The Chairman Bagnan Municipality Bagnan, Howrah

Sub: About setting up a park in our area

I am writing to bring to your attention the need for a park in our area. As you may know, our locality has been growing rapidly, and with the increase in population, the need for green space has become more pressing than ever.

A park would not only provide a much-needed recreational space for the residents of our area, but it would also help in preserving the environment and improve the overall quality of life. With the growing concern for pollution and the effects of urbanization, the presence of a park would go a long way in ensuring a cleaner and healthier environment for everyone.

I would like to request that you consider setting up a park in our area, and I would be more than happy to help in any way possible. I believe that with your support, we can work towards making our area a better place to live.

Thank you for your time and consideration.

Sincerely, Tarak Bhunia

The civic head to organize a blood donation camp.

11. Q: Write a letter to the Civic head of your locality seeking permission to organize a blood donation camp in your club.

From Milani Sangha Tamluk Purba Medinipur

15th Feruary 2020

To The Chairman Tamluk Municipality Tamluk, Purba Medinipur

Sub: seeking permission to organize a blood donation camp

I am writing to request permission to organize a blood donation camp in our club, located in Maniktala. Our club aims to contribute to society in meaningful ways, and we believe that organizing a blood donation camp is a valuable opportunity to save lives and support the community.

We would like to hold the blood donation camp on 25th Feruary 2020, from 8:30 am to 2:30 am. Our club will collaborate with a reputed blood bank to ensure that all necessary arrangements are in place for the successful organization of the camp. The camp will be open to all individuals who wish to donate blood and contribute to a noble cause.

We assure you that all COVID-19 safety protocols will be strictly adhered to during the blood donation camp, and we will work with the relevant authorities to ensure that the camp is conducted in a safe and responsible manner.

We kindly request you grant us the necessary permission to organize this event, and we are happy to provide any additional information that you may require.

Thank you for your consideration.

Sincerely, Subhas Adak

Medical Officer of the local hospital to establish an oxygen storehouse.

12. Q: Write a letter to the medical officer of the local hospital to establish an oxygen storehouse on the premises of the hospital that will help needy people in Crisis, especially during the life of Pandemic situation in about 150 words.

To The Medical Officer Bankura Medical College & Hospital Bankura

Subj: To establish an oxygen storehouse

I am writing to express my concern about the current COVID-19 crisis and the need for more support for patients requiring oxygen. As you may be aware, the demand for oxygen cylinders has skyrocketed due to the recent surge in cases, and many patients are struggling to get access to this life-saving resource.

To address this issue, I would like to suggest that a dedicated oxygen storehouse be established on the premises of the hospital. This would not only ensure a constant supply of oxygen to the patients in need, but it would also help in reducing the burden on the existing resources.

Given the critical nature of this situation, I urge you to take this matter seriously and explore the feasibility of setting up such a storehouse. I am willing to offer any support required to make this happen, and I believe that together, we can make a significant impact in helping people in need.

Thank you for your time and attention.

Sincerely, Avik Banerjee

Librarian for a lost library card

13. Q: You have lost your library card. Write a letter to the librarian of your school requesting him to issue a duplicate card in your favor.

Answer: To The Librarian, Mitra Institution (Main), Surya Sen Street, Calcutta-700 009.

I am sorry to inform you that Monday last when returning home from school, I fell asleep on the bus. When I woke up, I found the bag that contained not only a number of my textbooks and exercise copies but also my school library card, missing. I report this loss to you immediately after the incident happened so that none can misuse the card. My request you is to issue a duplicate of the lost card, which was in the name of Ramakant Ganguli, Class X, Roll No. 12, Mitra Institution (Main). I give you my word that future I shall be more careful with my duplicate card.

Yours faithfully, Rajatkanti Ganguly, (Student of Class X,) Section B, Roll No. 12,

Rajatkanti Ganguly 33, Acharya Prafulla Chandra Road Calcutta-700022 January 07, 2020

For the construction of a cycle shed.

14. Q: Write a letter to the Head of your institution praying for the construction of a cycle shed.

To The Headmaster, Harihar Baidya Niketan Chuchura, Hooghly

Sub: Construction of a Cycle-shed

We, the students of your institution, beg most humbly and respectfully to approach you with the following proposal in the favor of your kind and sympathetic consideration. Most of the students come from areas four or five km away from the institution and we come by bicycle. As there is no cycle shed, we keep our bicycles in the corridors. This obstructs the free movement of students and teachers along the corridors. Some of us keep cycles in the common room, which causes great inconvenience to other students to pass their leisure. Some of us keep cycles in the open-air campus and cycles are stolen away occasionally.

Under such circumstances, we request you take the necessary steps for constructing a cycle shed where we can keep our cycles safely.

Yours faithfully, Sabuj Maity Class – x Dated: 02-04-2012

To the O.C. for theft in the locality

15. Q: A letter to the O. C. complaining of thefts in your locality :

To The Officer-in-Charge, Ghatal Police Station Paschim Medinipur.

Sub: Complaint against theft

We, the inhabitants of Ghatal and the neighboring villages, are of late living in great trouble. This is due to the activities of some thieves in our locality, We cannot feel secure. Almost every night some thieves burgle one house or the other. It seems that they roam about in this area all night long watching for an opportunity for their misdeeds. As a result, sleeping at night has become a risky affair. We have to pass Sleepless nights in great anxiety and suspense. There are some known culprits in this locality. There is every probability that they are acting as ring leaders of the gangs of burglars.

In these circumstances, I hope you will kindly take immediate and effective steps to put a stop to this menace and restore a feeling of security among the villagers.

Yours faithfully, Anand Mukherjee

Kushpata Ghatal December 02, 2020

Letter to B.D.O. for Scarcity of drinking water

16. Q: Write a letter to the B.D.O. complaining about the scarcity of drinking water in your area.

To The B.D.O. Panskurs I P.O. Panskura Dist. Purba Medinipur

Sub: Scarcity of drinking water

We, the villagers of Panskura, beg most respectfully to state that we live in a flood-stricken area, and we are facing great hardship for want of pure drinking water after the recent flood. More than five thousand people live in our locality. All the tube wells are submerged in floodwater and as a result, the drinking water has become unhygienic. But no step has yet been taken by the Government for sinking new tube wells. Even halogen tablets have not yet been supplied by the workers of the Health Department for taking the drinking water pure and free from pollution. As a result, an epidemic may break out at any time. We hope that you would take the necessary steps to solve this problem as early as possible.

Yours faithfully, Ashis Patra Panskura

Head of the institution about Overcrowded classrooms.

17. Q: Write a letter to the Head of your institution about the difficulties you face every day in the overcrowded classroom. Answer: To The Headmaster XYZ School Kalkal, Bardhhaman

Sub: Over-crowded classroom

Most respectfully, I, on behalf of the students of class X Arts of your institution, like to draw your attention to the following facts. We face great difficulties every day in our overcrowded classroom for X ( Sec -A). Our class constitutes of 150 students, but we have only twenty benches and each bench cannot accommodate more than five students, sometimes six or seven students have to share a bench. As a result, when we try to take down the class notes, we must elbow one another, and we cannot write. Some others stand by the windows. In summer, overcrowding causes suffocating conditions and we find it impossible to remain in class.

Under such circumstances, we request you to decide for splitting our class into two sections for academic interest.

Yours faithfully, Mihir Mahato Kalka 14/04/2020

The bad condition of roadside public toilets.

18. Q: Write a letter of complaint to the KMDA against the bad condition of roadside public toilets.

Answer: Anandanagar, Beltala North 24 Parganas 12.06.2019

To The Chairman KMDA Kolkata

Sub: Bad condition of public toilets.

This is to draw your kind notice to the following fact for Roadside public toilets are now in a pitiable condition.

People in rush hours extensively use them. But these toilets are not properly maintained. They are left unclean. The toilets are not washed daily. Very often water runs short. Water alerts give out a foul odor. It vitiates the atmosphere. The toilets often throw the fag-ends of bidis, and cigarettes there. As a result, the arrangement inside the toilets is not at all good. Besides, people, the drainage system does not work well. Both the caretakers of the toilets and people who use them are totally callous to the condition. The net outcome is the sufferance of the users. Besides, most of the toilets are not built scientifically. Again, some of them are in bad shape. The toilets are not roofed too. During rainy days people suffer much. This is the picture.

Hence, I earnestly appeal to you to make a positive move to better the condition of the toilets in the interest of the common people.

Thank you, Yours faithfully, Sanjoy Ghosal.

Postmaster for changing address

19. Q: Write a letter to the postmaster informing him of your change of address.

Answer: Mamata Barui. C/o, Bishu Barui Anandanagar North 24 Pgs. 1st October 2017

To The Postmaster Anandanagar P.O. North 24 Parganas

Sub: Change of address

I would like to inform you that our family has recently shifted from Belurhuri to Anandanagar, North 24 Parganas. Both addresses are under your postal zone. Hence, I earnestly request you redirect all our family letters to our new address. Please note our change of address and instruct your postman accordingly.

Thank you. Yours faithfully, Mamata Barui

Response to the Advertisement.

20. Q: A reputed coaching center has given offering tuition in different subjects of H. S. course in English daily. You are interested in seeking admission in application in response to the coaching center. Now write in response to the advertisement.

Answer: Udhampur, Nadia 12 August 2019

To The Director Ideal Coaching Centre Kankurgachi South 24-Parganas

Sub: Application for Private Coaching.

In response to your advertisement in the Statesman, dated 25th July 2019, I am writing this letter. I intend to get the benefit of coaching in your institution of repute. I want to avail myself of coaching in all science subjects you offer being a running H. S. student in the science stream. I’m a student of Vani Vidyapith. I shall be highly obliged if you let me know the fee, duration of the coaching, and other necessary details about this I am looking forward to your reply.

Yours faithfully, Binoy Saha.

Sale of cut fruits and exposed foodstuff

21. Q: Write a letter to the Editor of an English newspaper expressing your concern about the sale of cut fruits and exposed foodstuff from the wayside stalls.

Answer: Srirampur, Googly 24.09.2019

To The Editor The Statesman Kolkata-1

Sub: Sale of exposed foodstuff.

I request you to give expression to my concern about the sale of cut fruits and exposed foodstuff from the wayside stalls of our town.

The sale of cut fruits and uncovered food from the wayside stalls is a common practice today. Dirt, dust, and filth settle on these things. They are hardly covered. The vehicles pass and dust particles heap on the food items. Besides, most of the mobile stalls are beside the filthy drains. People crowd before these stalls. The drains are the breeding grounds of flies and mosquitoes. As a result, the consumers of these food items fall victim to many air-borne and water-borne diseases. There is a law against the open sale of food. But it is not operative here. Hence the letter. I feel that the law alone can’t solve the problem. Mass consciousness is a must. So, I warn people in general of the adverse effect of open food and request the administration to take some positive moves in this respect. The sooner, the better.

Yours faithfully, S. Dhar.

High prices of things.

22. Q: Write a letter to the Editor of a newspaper about the high prices of things.

Answer: Dhaniagori, Birhata Nadia. 30 July 2019

To The Editor The Statesman 4, Chowringee Square Kolkata – 700 001

Sub: High prices of things.

I shall be highly obliged if you kindly allow me to enter a protest in your esteemed daily against the fabulous price hike the unprecedented price hike in recent years is the gravest problem of the country.

With the continual price rise of essential commodities, the common people of our country are highly affected. The retail prices of rice, dal, vegetable, potato, and edible oil going up by leaps and bounds. The price hike comes to such a pass that even middle-class people find it extremely difficult to maintain a family. Obviously, the poor are the worst victims. They are to pass their days in extreme misery. We think the govt. should act sensibly to overcome this crisis. The rationing should be made more effective and efficient in the interest of the common people. Again, the stockists and hoarders that have grown an unholy nexus with dishonest political leaders must be penalized. Drive against black marketing must be made more momentous. Anyway, the price rise must be brought down. The sooner, the better.

Yours faithfully, Amal Adak.

Menace of street dogs

23. Q: Write a letter to the Editor of a newspaper complaining about the menace of street dogs in your locality.

Ranibandh, Bankura 8 August 2017

To The Editor The Telegraph 4, Chowringee Square Kolkata-700 001

Sub: Menace of street dogs.

I shall be highly obliged if you kindly allow me a little space in your esteemed daily for drawing the attention of the authority concerned to the menace of street dogs in our local- Stray dogs have become a great problem in our area. They are found multiplying every year. They occupy the footpaths and often slip into people’s kitchens unawares. Every year many persons die of hydrophobia. Besides, these street dogs carry foul germs of many fatal diseases like rabies. Obviously, we are exposed to danger from them. It is high time that viable measures should be taken to check the growth of unhealthy conditions. Stray dogs should be shifted to the pounds which are to be established in large numbers. The corporation should be more active in respect of catching mad and rogue dogs. The sooner, the better.

Yours faithfully, Arnab Mitra.

The wastage of potable water

24. Q: Write a letter to the Editor of an English daily urging civic authorities to take steps against the wastage of potable water.

Answer: Alikandu, Berajole Howrah 8 October 2017

To The Editor The Statesman Kolkata-700 001

Sub: Wastage of potable water.

I shall be highly obliged if you kindly publish this article Needless to say, water sustains life. But experts say that sources of potable water are going to be scarce in near future. The unthought-of use of drinking water for irrigation and domestic purposes contributes to the shortfall. Science warns us that the underground water layer has considerably gone down. Scientists urge people not to misuse water. For, every precious drop saves life. But it is a pity that people often indulge in wasting water wantonly. Very often, the street taps are on. It seems we are dead callous to the gravity of the problem. Hence, we draw the attention of the civic authorities to this problem and ask for strict measures against the wastage of potable water.

Yours faithfully, Sarama Bhowmick.

The bad condition of public roads

25. Q: Write a letter to the Chairman of your Municipality drawing his attention to the bad condition of the public roads and requesting him to adopt effective measures to check it.

Answer: Santragachi, Howrah 29 August 2017

Sub: Bad condition of the Public Road.

This is to bring your kind notice to the following fact for information and your timely action. The main road of our town is in a deplorable condition. This road is used by a great number of people every day. There is also a formidable pressure of vehicles on it. Naturally, it has developed cracks and holes here and there. Owing to poor maintenance the surface has lost its pitch. During the rains, they are filled with water and create immense trouble to potholes the pedestrians. Again, when streetlights go out, we are to face untold suffering. Several accidents have already taken place. A major casualty may happen at any time. The road requires urgent repair.

I hope that the competent authority will see to the condition of the road and take prompt action in the interest of the people.

Yours faithfully, Pranab Dutta.

FAQs on Formal Letter Writing in English

What is the primary purpose of a formal letter.

A formal letter serves to communicate professionally and officially. Its purpose can vary from making requests to expressing opinions or initiating correspondence.

Is it necessary to include a handwritten signature in a formal letter, or can I use a digital signature?

While a handwritten signature adds a personal touch, digital signatures are acceptable in many formal contexts, especially in digital communication.

How can I address a formal letter if I don’t know the recipient’s name?

If you don’t know the recipient’s name, you can use a generic salutation such as “To Whom It May Concern.”

Are there specific rules for formatting a formal letter on email compared to a physical letter?

Email formal letters follow similar formatting rules as physical letters, with the sender’s and recipient’s addresses, date, salutation, body, closing, and signature. However, email letters are generally more concise and to the point.

What should I do if I receive no response to my formal letter?

If you don’t receive a response, you may consider sending a follow-up letter or contacting the recipient through alternative means to ensure your message is received and acknowledged.

Now that you’re well-equipped with the knowledge of formal letter writing in English, you can confidently compose impactful and professional letters for various purposes. Remember to adapt your tone and style according to the specific context and audience. Happy writing!

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IELTS General Writing Task 1: Job Application Letter

IELTS Job Application Letter is a formal or semi-formal type of letter . There are usually 3 tasks you have to address in the letter.

Here is an example how the task may look like:

WRITING TASK 1 (General)

You should spend about 20 minutes on this task.

During a recent plane journey, you sat next to a businessman who owns a chain of restaurants. You talked to him and he suggested that you should contact him about a possible job in one of his restaurants.

Write a letter to this businessman. In your letter

• remind him when and where you met
• tell him what kind of job you are interested in
• say why you think you would be suitable for the job

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Note! You will find the IELTS Job Application Letter Sample with grammar corrections and estimated band score down below.

IELTS Job Application Letter Structure & Vocabulary

We have prepared a job application letter structure with common phrases for you to help you compose the letter and ensure you use the right tone.

JOB APPLICATION LETTER

• 1 Dear Sir/Madam, (or name if given)
• 2 Position – where advertised, when?
• 3 Skills, diplomas, experience, personality
• 4 Why are you interested? Motivation, interview, references
• 5 Formal ending, name, signature
• Dear Sir/Madam, (or name if given)
• I would like to apply for the position of … advertised in "Times" of January 19th, 2022 / "The Wings" issue of December 2021.
• I am writing with regard to your advertisement published in January's "Metro" / in yesterday's "Times".
• I am writing to you to express interest in the ... position as advertised on Careerone.com.au.
• Age, qualifications, present job
• I am a ... with more than 10 years of experience in ...
• I am a recent graduate of the ... University and I have a significant background in ...
• I graduated from the University of Western Australia in 2019 with a degree in ...
• At present, I am employed as a ... by the company ...
• As you can see from my CV, I am a ... with 10 years of experience.
• I had a one-year internship/apprenticeship with ... and the following 3 years ...
• For the past two years I have worked as ... / I was responsible for ...
• Skills and personal qualities
• I consider myself to be reliable, hard-working and enthusiastic.
• I am used to working at a fast pace to meet deadlines.

• I would like to apply my skills in your company.
• I believe the position you offer will give me the opportunity to ...
• If you find my skills and experience suitable, please contact me to schedule an interview.
• I feel that my experience in sales makes me well suited for this position.
• I consider myself a most suitable applicant for the job.
• I have enclosed my references and resume.
• I hope you will consider my application.
• I would be happy to send you references from my previous employers if you require them.
• I would appreciate a reply at your earliest convenience.
• I look forward to meeting you to discuss the possibility of employment.
• Thank you for your time and consideration!
• Yours sincerely, ... (you know the name of person you are writing to)
• Yours faithfully, ... (you don't know the name!)

IELTS Job Application Letter Sample (Corrected)

Begin as follows: Dear ... ,

Dear Tom Mr Smith ,

My name is Edmond Stafford , and we met on a flight from Osaka to Hong Kong of with Peach Airlines on the 1st of July , we arrived at arriving in Hong Kong at 3pm . and we We sat next to each other, we talked during the flight and we exchanged our name business cards. I believe hope you will remember who I am . as you suggested I contact you regarding a job in one of your restaurants. Today I am writing to express my interest in the a position in the chain of your restaurants.

You have mentioned about your chain of restaurants and that you would like to expand it and use more information technology for you to manage them easily, especially the inventory and point of sales. As I told you during the flight, I am an IT expert, so I am particularly interested in the an IT system development job project which can to help you in these two areas.

I am a suitable person for you because I have 10 years of system development experience, specialising in point of sales systems for supermarkets and convenient stores. I believe my skills and experience can help you to set up and customise a robust point of sales system for your chain of restaurants. We can discuss this further face-to-face, and I am available anytime next week, you can call me by the through my contact information to decide set a date. I look forward to hearing from you soon .

Thank you very much.

Yours sincerely,

Edmond Stafford

(229 words)

Band Score Estimate (prior to corrections)

Brief comments:

• arrive at Hong Kong International Airport / arrive in Hong Kong (country)

"I have 7+ years of IELTS teaching experience . I will correct your grammar and give suggestions for more appropriate word use. I will give you tips on how to answer the question in the way the IELTS examiners expect." — Claudia, IELTS teacher from the UK

LETTER RESOURCES

Types of Letters

Job application letter.

Complaint Letter

Business Letter

Request Letter

Informal Letter

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• Letter Writing
• Formal Letter Writing In English
• Job Application Letter Format

Job Application Letter Format - Check Out How to Write and Sample Letters

Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer? If so, going through this article on job application letter writing format is what you should do now. Read through the following topics to understand the areas you are missing out on and what recruiters are looking for in a job application.

Table of Contents

Writing a job application letter – what recruiters expect.

• Formal Letter for Job Application for the Position of Cryptographer

Sample Job Application Letter for the Post of High School English Teacher

Sample job application mail template.

• FAQs on Job Application Letter Format

Every individual needs a job that pays them well so as to be able to live a comfortable life. In this competitive world, people find it really hard to get themselves placed in a good company due to the little things they thought were not that important and did not take into consideration. According to many, how you perform at the interview is all that matters, but that is not true. The employer builds an opinion about you from the very beginning. From the time you send in your job application, or your profile gets noticed on an online platform, the employer notices each and every little detail. Your job application letter is one of the first things that creates an impression about you in the eyes of the recruiter, so it is vital that you understand how to write a job application letter and draft a good one.

There are a few main aspects that recruiters look for when going through a job application letter. They try to analyse how passionate you are about taking up the particular job. Being genuine is one of the qualities that they look for in a potential candidate. How your skills and experience would add value to the company or organisation is one of the most important pointers they would be interested to know. You have got to convince the recruiter that you are the right person for the job in the way you present the job application letter.

Sample Job Application Letters for You

When you start writing your job application letter, keep in mind that a job application letter is not something casual. It has to be written in the format of a formal letter . Know how exactly you should write a job application letter by going through the sample job application letters given below.

Formal Letter of Job Application for the Position of Cryptographer

589/22, Srilakshmi Nagar Block 3

Subbanna Palya Extension

Banaswadi, Bangalore North

January 7, 2022

The HR Manager

Anton Technologies

Electronic City

Bangalore – 560012

Subject: Job application letter for the position of Cryptographer

Respected Sir,

This is with reference to the job posting on LinkedIn for the position of Cryptographer in your esteemed organisation. I have carefully read the job description. I have also browsed through your official website to understand the kind of work you do, and I am interested in working with you.

I am an MSc Electronics graduate, and I have completed multiple diploma courses in Cyber Security. I have hands-on experience of working in the field of cyber security for five years. Planning and executing various security means, analysing and documenting security systems, rebuilding and making arrangements for the safety of the security system, writing and developing security codes are some of the areas I have good experience with. I believe that I will be a good fit for the role in your company and that I can do justice to the responsibilities I will have to take up.

I have enclosed my resume and work samples for your kind review.

Thank you for your time and consideration. Hoping to hear from you.

Yours sincerely,

28 C, K K Nagar

Avarampalayam

Coimbatore – 641045

12 th January, 2022

The Principal

D A V Matriculation Higher Secondary School

Chennai – 600012

Subject: Job application letter for the post of High School English Teacher

Dear Mr. Sishir Kumar,

I am writing to you to express my interest in the job opening for the post of High School English Teacher in your prestigious institution. I have reviewed the roles and responsibilities in the job description you have posted on the Naukri employment portal dated 09/01/2022.

I am an MA English graduate. I have also completed my Masters in Education. I have a teaching experience of three years at the Indian Public School, Coimbatore. I have handled students from Class VI to X. I have experience in teaching the IGCSE syllabus. I have also been a part of the curriculum development team. I am looking for better opportunities where I can use my skills and expertise to help and mould students and their communication skills. I believe that I can do well and play a good role in providing quality education.

I have attached my resume and experience certificate for your kind perusal. Looking forward to hearing from you.

Thank you for taking the time to review my application.

LINDA RODRIGUES

Receiver’s mail id: [email protected]

Subject: Job Application for the Role of (Mention the job role you are applying for)

Respected Sir/Ma’am,

I am (Mention your full name) and I would like to apply for the role of (Job role) at your prestigious company.

I have completed my (Mention your degree) in (Mention the subject/specialisation). I have (Mention the years of experience) years of experience in the field of (Mention the field of work) at (Mention the name of your previous company). I have an in depth knowledge of the duties that I will have to perform and expertise in the particular field of work that would help me accomplish all the assigned tasks in the event of me being placed in your company.

I have enclosed herewith my resume, my detailed profile and a certificate of experience for your reference and review. I have also provided my contact information. Please feel free to contact me in case of any questions. I am looking forward to meeting with you in person for an interview.

Thank you for your time and consideration.

Your full name

Contact number : 123456

Email id: [email protected]

Frequently Asked Questions on Job Application Letter Format

How do i write an application letter for a job.

Tips to write a job application letter:

• Mention the job position you are applying for and where you found the information about the job opening.
• Introduce yourself and highlight your skills and qualifications.
• State strongly why you would be right for the job.
• Use a polite tone throughout your letter.
• Stay genuine and professional.
• End the letter on a positive note.
• Proofread the letter before you send it to the concerned hiring manager/employer.

What is a job application letter?

A job application letter is a cover letter that is written to the potential employer to provide them with information about your qualifications, skills and experience. It is sent along with your resume and other necessary documents.

How do you end a job application letter?

You can end your job application letter by thanking the employer for the time and consideration in going through your job application. You can use a complimentary closing such as ‘Yours sincerely’, ‘Sincerely’, ‘Best regards’, etc.

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• CBSE Study Material

Application Letter Writing: Format, Examples, Tips, and More

Application letter writing: through this article, students can learn about the latest format of application letter writing. also, find attached examples for the same. some important tips for application writing have also been laid out below..

What is an Application Letter? 

It is a letter, written formally, to request something from a person in a concerned position and seek their permission. This formal letter is referred to as an application letter, and the process of writing an application is known as application writing or application letter writing. An application can be written for leave, an extension of a project deadline, a position, etc.

Types of Applications

• Job Application Letter: It is written to request a job opening in an organization. It is sent to the email address of the organization, and the HR department of the company, or it is submitted offline to the organization by visiting them.
• Academic Application Letter: It is written for academic purposes when a request regarding leaves, scholarships, fees, activities, etc. is to be made. Any formal request to be made within an academic institution by a student is an academic application letter.
•  Personal Application Letter: An application letter written for personal work such as asking for a loan, travel grant, visa, passport, or any such individualistic request is called a personal application letter.

Steps for Writing an Application

An application letter can be written using the below-mentioned steps. Using this procedure will assist you in writing an application letter in a fast-paced and proficient manner. In just 10 easy steps, you can write a perfect application letter. Have a look at the steps below:

Step 1: Know your objective for writing the application. An application letter should only be written with a set objective in mind.

Step 2: Planning Any form of letter-writing requires planning. A planned letter always includes important topics, is drafted concisely, and ignores irrelevant stuff in an application.

Step 3: Begin with the date. The first thing that goes into an application is the date on which it is written and submitted.

Step 4: Mention the name, designation, formal location, and company/school/bank (whatever the case may be) of the receiver. You can also add the contact number if you wish to.

Step 5: Write down the subject of the application. One of the most important parts of the application is where you write down the reason for writing the letter. For example: if you are writing an application letter to ask for a one-day leave on Raksha Bandhan, then the subject line should go as Application for One-Day Leave on the occasion of Raksha Bandhan.

 Step 6: Start your body with a warm salutation.

 Step 7: Intro Para Start by introducing yourself and explaining the motive behind writing this application.

 Step 8: The following paragraphs should be accompanied by additional information and an explanation regarding the subject.

 Step 9: The concluding paragraph must include sentences that talk about the request you are making, thank the receiver, and show him/her that you are looking forward to a positive response.

Sample Format of Application Writing

Since the application letter is a formal letter, it has to be written down in a particular format. The format for application letter writing is given below. This format is used in application writing, irrespective of the objective or occasion.

  Example of an Application Letter

Let us suppose that a student in Class X at ABC School has been suffering from a minor knee fracture. She wants to take a 15-day leave from school since she has been advised by her doctor to take complete bed rest for the said amount of time. An application letter to the principal of the school will be written in the following manner:

Date: 03/07/2023

The Principal

Delhi, India

Subject: Application for leave on medical grounds

Respected Mam

I, Reena Mishra, a student of Grade 10 ‘B’ at your school, am writing this letter to inform you that I would need 15 days off from my academic schedule since I have a minor knee fracture and have been advised by my doctor for complete 15-day bed rest.

I request that you kindly grant me leave for 15 days since I am not in a condition to walk. I am attaching a medical certificate here, for your reference.

 Thanking You

Yours Sincerely,

Reena Mishra

Occasions for writing an application

• Job Application
• Resignation letter
• The request for transfer from one city to another (within an organization)
• Seeking leave
• Demanding Work From Home
• Asking for a holiday at a school or college
• Medical facility approval (in special cases where a child is allowed to carry certain equipment on medical grounds)
• Scholarship query
• Fee-related query
• Letter asking to change personal details in a bank and many more

Tips for Application Letter Writing

• Be brief and concise. Convey your message through shorter and more concise sentences. Don’t exaggerate your messages.
• Make it easily readable and understandable. Use normal, regular words. Frame sentences in a manner that is easy to understand.
• Review your application before submission.  Check your application for proofreading before submitting it. Look for any spelling mistakes or grammatical errors. These minute mistakes create a negative impact on your personality.
• Show positivity: Your article must always look like you are positive about your demand. This makes the receiver think twice before rejecting your application.
• Don’t miss out on the format.  Since an application letter is formal, it is important to adhere to the format. Don’t miss out on the small details in the letter. Even the wrong placement of a comma can lead to a straight rejection of your application.

Difference between Application Writing and Letter Writing

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IELTS Letter Topics

There are 7 IELTS letter topics that come up regularly in General Writing Task 1. They are:

• A letter of complaint
• A letter of explanation
• An application or resignation letter
• An invitation
• A letter to make an arrangement

Your question could be on any one of them.

Occasionally, other topics crop up, for example,

• A letter to thank someone
• A letter making a suggestion or recommendation

We’ll look at some sample questions on these too.

Formal & Informal Letters

There are also two different types of letter that you could be asked to write.

• A formal letter
• An informal letter

You must learn how to decide what type of letter the question requires you to write because you will need to use different language to create a different tone for each style of letter.

It’s very simple to tell the difference between them. Follow this rule:

• If the question includes the word ‘friend’, use  informal  language.
• If the question  does not  include the word ‘friend’, use  formal  language.

The only exception is if the letter is to a close family member when you would also use an informal tone, but these are not common.

So, you should write a  formal  letter to someone you don’t know or don’t know well and an  informal  letter to a friend or close family member.

To learn more about formal and informal letters, including advice on using a semi-formal tone, study these lessons.

Formal or Informal? – How to decide what type of letter to write. Sample questions & 2 model letters.

How To Write an Informal Letter  &  How To Write a Formal Letter  – Step-by-step instructions, simple 4 step plan & 6 part letter structure, model letters.

Formal & Informal IELTS Letter Topics

Of the 7 different IELTS letter topics, some are more common for formal letters, others for informal letters. I’ve highlighted the most common in red in the two lists below.

However, you could get any topic for either a formal or informal letter as you’ll see in the sample questions we’ll look at in a minute.

Many of these topics require you to use specific language that you may not use in any other parts of the exam. You’ll find lists of useful phrases to learn on this page: Letter Writing Vocabulary

Sample Questions   –  Common IELTS Letter Topics  – 

To help you recognise the different IELTS letter topics, we’ll now look at some typical questions.

Often, a question will include elements of more than one topic. In the question below, for example, the letter is a request for a student to change courses but you would also need appropriate language for complaining about the original course.

You are not happy with the course you are doing at college and would like to change to a different course.

Write a letter to the college director requesting to change your course. You should include details about:

• what course are you doing now
• why you are not satisfied with that course
• what course you would like to change to.

For this next question, on the other hand, you have to explain something and also make an invitation.

You have recently moved to a new apartment.

Write a letter to a friend. In your letter:

• explain why you have moved
• describe your new apartment
• invite him/her to pay a visit

The point I'm making is that you shouldn’t waste time stressing about the specific IELTS letter topic. Use the topic types as a guideline to help you chose phrases to use but most of all, make sure that you address each bullet point using appropriate language.

Sample Questions for all IELTS Letter Topics

Here are some sample questions for the IELTS letter topics listed above.

You want to learn a language. There is a teacher near to where you live.

Write a letter to the teacher. In the letter:

• say how you came to know about him/her
• explain why you want to learn
• ask what help they can offer.

You are going to visit the town where your friend went to university.

Write a letter to your friend. In your letter:

• explain why you will be visiting the town
• give details of where you will be staying
• ask your friend to recommend some evening entertainment.
• Letter of Complaint

You live in a room in college which you share with another student. There are many problems with this arrangement and you find it difficult to work.

Write a letter to the accommodation officer at the college. In the letter:

• describe the situation
• explain the problems and why is it difficult to work
• say how you would like the situation resolved.

There is a problem with the changing rooms in the sports centre that you visit. You have complained several times but with no success.

Write a letter to the manager of the sports centre. In your letter:

• describe what the problem with the changing rooms is
• say what happened the last times you complained
• explain what you want the manager to do.

Your neighbour has written to you to complain about the noise from your flat.

Write a letter to your neighbour. In your letter

• explain the reason for the noise
• offer your neighbour an apology
• tell them what action you will take.

You have just missed a friend’s party.

Write a letter to apologise. In your letter:

• apologise to your friend
• explain why you did not attend the party
• say what you plan to do to make up for missing the party.

A Letter of Explanation

A family member is coming to stay with you. He/she will be arriving by train in the morning, but you won’t be home until the evening.

Write a letter to your relative. In your letter:

• explain arrangements you have made for them to have keys and get into the house
• tell your relative how to get from the train station to your house
• say when you will be home and suggest what you could do together that evening.

You are planning a holiday abroad and will be visiting a town where an old friend lives. You haven't spoken to this friend in a few years.

Write a letter to your friend. In your letter,

• give your friend a brief update of your life since you were last in touch
• explain why you will be travelling to his/her town.
• say what you plan to do when you visit their town.

An Application or Resignation Letter

You would like a job working in the summer camp which runs sports and outdoor activities for children and young people.

Write a letter to the organisers of the summer camp. In your letter:

• describe your personality
• say what relevant experience and skills you have
• explain what sort of work you would like to do.

You have decided to leave your current employment.

Write a letter to your employer. In the letter:

• explain why you are writing
• explain why you have decided to leave the company
• tell your employer what you plan to do after leaving your present employment.
• An Invitation

You are organising a seminar for your company.

Write a letter to the manager of another department inviting them to give a presentation at the seminar. In your letter:

• give details of the seminar
• invite them to give a presentation and say why you are inviting them
• say what the presentation should be about.

You are organizing a family party.

Write a letter to your friend inviting him/her to   attend the party .  In your letter:

• explain why you are organising the party
• describe what you are planning to do
• say why you want your friend to come to the party.

A Letter to Make an Arrangement

You want to book a hotel recommended to you for a family holiday at the seaside.

Write a letter to the hotel manager to make arrangements. In the letter:

• explain what accommodation you require and when you want to stay
• ask what will be included in the price
• enquire about activities and places of interest near the hotel.

You and your friend have booked tickets to go to the theatre. You are now unable to go but have found another friend to accompany him/her instead.

Write a letter to your friend. In the letter:

• explain why you can no longer go to the theatre with your friend
• say who is able to go instead of you
• tell them why you think this person would be good to go with.

More IELTS Letter Topics...

A letter of thanks.

A colleague lent you a book that helped you to prepare for a presentation at work.

Write a letter to your colleague thanking them. In the letter:

• thank your colleague for lending you the book
• explain how the book helped you
• tell them how the presentation went.

Last month you had a foreign holiday where you stayed with some friends. They have just sent you some photos of your holiday.

Write a letter to your friends. In your letter:

• explain why you didn’t write earlier
• thank them for the photos and for the holiday
• describe your favourite memory from the holiday.

A Letter Making a Suggestion or Recommendation

A local newspaper is organising an award ceremony for local people who make a significant contribution to the community.

Write a letter to the editor to recommend someone you know for an award.  In your letter:

• say who the person is
• describe something they have done to benefit the local community
• explain why you think they deserve to be given an award.

Your friend has written a letter to you asking for advice regarding a visit that his/her parents will be making to your area in the near future.

• recommend a place where they can stay
• suggest the places they can visit
• offer to do something with them.

Use these questions to practice your letter writing skills. You can see model answers for many of them in the lessons on how to write letters on the 7 most common IELTS letter topics. You’ll find them in the menu below.

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Ielts general writing task 1 – all lessons.

IELTS General Writing  –  A summary of the test including important facts, test format & assessment.

Letter Format  – The format, the 7 topics, letter structure, formal & informal, assessment & marking criteria, sample questions. Essential information  you need to know.

Letter Writing Tips   – Learn top tips on how to meet the assessment and marking criteria and achieve a high score.

Letter Writing Structure  – Find out how to use this   easy to   learn letter structure to write a high-scoring letter. Includes a model answer.

How To Plan a Letter  – Learn a simple 5 step process & 6 part letter structure. Also, help to understand the question & generate ideas.

Formal or Informal  – How to decide what type of letter to write. Sample questions & 2 model letters.

Letter Writing Vocabulary  – Learn useful phrases to help you achieve a high score. Also, know how to start & end your letter.

How To Write an Informal Letter – Step-by-step instructions, simple 4 step plan & 6 part letter structure, model letter.

How To Write a Formal Letter – Step-by-step instructions, simple 4 step plan & 6 part letter structure, model letter.

Letter Topics  – Learn the 7 most common letter topics   & other popular subjects. Includes 20 sample questions.

Common Letter Topics

• Letter of Explanation
• Letters of Application & Resignation
• Letters to Make an Arrangement
• IELTS Writing
• Letter Topics
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