application letter for recommendation

How to Write a Letter of Recommendation [With Tips & Template]

Every now and then, applying for a position will require that you also submit a letter of recommendation. 

Or, maybe, a coworker will ask you to write a recommendation letter for their new job application.

If you're not certain how to go about it, don't worry - nothing about recommendation letters needs to be complicated. Especially once you learn the nitty-gritty of the topic. 

This is exactly what this article is here to teach you!

What is a Recommendation Letter?

What should a letter of recommendation include.

• How to Write a Letter of Recommendation

3 Types of Recommendation Letters

• How to Ask For a Recommendation Letter
• Recommendation Letter Template

A letter of recommendation is a formal document confirming and recommending a person’s work, skills, or academic performance and potential. 

Typically, a recommendation letter is required for: 

• University admissions
• Fellowships or internship positions
• Job applications
• Volunteering opportunities

You should ideally write a recommendation for someone whose abilities and work ethic you are familiar with - for example, a colleague, student you taught, your employee, or someone you supervised at work.

Similarly, if you’re the one asking for a recommendation letter, you should ask someone who can attest to your professional or academic abilities. 

The types of recommendation letters are:

• Academic recommendation letters.
• Employment recommendation letters.
• Character recommendation letters.

Here’s what each type of recommendation letter is about:

#1. Academic Recommendation Letters

Academic recommendation letters are typically required to be submitted by students during the admission processes of graduate and undergraduate schools. 

Generally, each prospective student is requested to submit up to three references, which can be written by any education professional familiar with the candidate’s academic background. 

Academic reference letters include:

• Recommendation letter for undergraduate/graduate school
• Recommendation letter for a scholarship
• Recommendation letter for a fellowship program

#2. Employment recommendation letters 

This type makes up the most popular type of recommendation letter.

Sometimes, employers can ask you to submit up to 3 recommendation letters as part of your job application.

More often, though, a recruiter might ask you for recommendation letters if they already like your resume and want to learn more about you. 

Employment recommendation letters are written by former - or current - coworkers, employers, or supervisors.

If you can choose, pick someone with more years of experience than you. After all, the more senior they are, the more weight their recommendation carries.

Employment recommendations include: 

• Recommendation letter for a coworker
• Recommendation letter for a (former) employee

#3. Character recommendation letters

Character recommendation letters, also known as personal references, are used to describe an individual’s personality by someone who knows them well, including close friends, coworkers, or employers. 

Personal references serve many purposes, the primary ones being court cases dealing with criminal issues such as drunk driving offenses, or legal situations such as child adoption procedures. 

It is not uncommon, however, to have a potential landlord or even immigration officials ask for a personal reference. 

Personal references include: 

• Recommendation letter for a friend
• Recommendation letter for a tenant
• Recommendation letter for a patient

Recommendation letters follow a particular format and layout that make writing them significantly easier. 

In this section, we’ll cover how to do each the right way, starting with:

Letter of Recommendation Format

A letter of recommendation includes the following sections: 

• The salutation ; if you are addressing someone whose name you know or writing a personal recommendation letter, the salutation can be addressed to “Dear Mr./Mrs./Dr. Smith.” Otherwise, you may use the generic “to whom it may concern.”
• The introduction , which first and foremost includes your statement of recommendation (i.e. “ it is my pleasure to recommend… ”). It is common to also briefly state who you are and what your expertise is.
• The overview, or a description of the applicant’s top skills, attributes, and strengths.
• A personal story describing more of the applicant’s skills and qualifications.
• The closing statement , or the final call for action, is where you encourage the recruiter to contact you if additional information is needed.
• The signature , where you repeat your name and include your full contact information.

Letter of Recommendation Layout 

When it comes to the layout of the recommendation letter, all you need to do is follow some basic formatting rules. Here are the most important ones: 

#1. One page length. This rule applies to resumes too, but it’s even more essential for the recommendation letter. Recruiters go through hundreds of them, so chances are they appreciate concise, to-the-point letters that don’t waste their time. And besides, a good recommendation letter doesn’t have to be an essay to get the recruiter ‘hooked’ - especially if you follow the above format. 

#2. Single-spaced lining, with space between paragraphs . This also keeps your reference letter within the limit by shortening the text. 

#3. Traditional font. Don’t go for something too creative - pick a classic that works. We recommend Times New Roman, Calibri, Arial, Ubuntu, Roboto or Overpass.

#4. 1” margins on all sides . This creates enough white space around the margins and makes the letter easy to read. Additionally, the text should be aligned to the left - although this is a standard alignment for most documents.    

#5. 10-12pt font size . This is the font size range that makes the document easy to read. Adjusting the font size is another good way to keep your recommendation letter within the length limit.

Recommendation letters usually follow similar layout rules as resumes. Learn more about font size and style from our article on the best resume font, size, and format . 

Recommendation Letter Template 

Struggling to write a recommendation letter? 

Just follow our tried-and-tested template! 

To whom it may concern: 

[Recommend the referee for the position they are applying for.]

[Briefly introduce yourself and state your position/ job title , as well as your work experience .]

[Tell how you know the referee and describe their top skills, qualifications, and strengths.]

[Share a personal story with the referee where you highlight their strong points and key achievements .]

[Add a few more of the applicant’s skills and positive traits, preferably fitting the job description.]

[Show your availability to provide additional information for the referee if needed.]

Best Regards

[Your full signature and contact information]

How to Ask for a Recommendation Letter 

Need to ask someone for a recommendation letter? Here’s what you need to know.

The go-to person for your recommendation letter will depend on the type of reference you’ll need. 

For example, if you need an employment recommendation letter , your top choices should involve people who are familiar with your work ethic and professional abilities, but with whom you’ve also had a positive professional relationship. For example:

• Your team lead
• Department head
• CEO of the company
• Direct manager
• A coworker you’ve worked with together on a project

If you are a recent graduate with little work experience, you can ask a mentor or college professor to write you a professional reference. 

In case you need an academic recommendation letter , consider asking a professor with whom you’ve worked closely and can positively attest to your academic potential and achievements.

Your thesis advisor, for example, would make a good choice to ask for an academic reference. If you never wrote a Bachelor’s or Master’s thesis, any professor who knows you as more than just a face in a sea of students should do the trick. 

Finally, keep the following in mind when the time comes to ask for a recommendation letter: 

• Whoever you end up asking, talk to them about it in advance . Then, follow up with a formal email that should contain all reference-related information, such as the submission details and deadline. The email can also include a description of what you’re currently doing (professionally, academically, or independently), what qualifies you for the position, and some relevant skills, achievements, or noteworthy facts.
• If you’re asking for a professional recommendation letter, make sure to also include your resume and the job description in the follow-up email. This way, the person writing the letter will know more about you and your new position and will be able to write a more relevant recommendation by tailoring your skills to the job, or by mentioning some of your (relevant) achievements.
• Notify the contacts you’ll be asking - considering that in most cases recruiters ask for up to three recommendation letters - at least two weeks in advance. This will give them enough time to prepare and write a good recommendation letter. This is especially important for academic references because professors are usually writing several recommendation letters simultaneously.
• Consider attaching a recommendation letter template such as the one provided in this article to your email. The template will considerably ease or guide them through the process of writing the letter.
• Follow up by sending thank you notes to everyone who writes you a recommendation letter. Sending a letter of appreciation is a courtesy act that will let them know you are grateful for the time and effort they took to recommend you positively.

If you’re also looking to update your resume or create one, head over to our guide on how to write a resume in 2024 !

5 Tips on How to Write a Letter of Recommendation

There’s more to writing a recommendation letter than just following the layout instructions or sticking to the format.

We’re referring to content quality, which happens to be the trickiest part of the process. 

In this section, we’ll teach you how to write a recommendation letter that will impress the recruiter and help your referee!

Tip #1. Write an Attention-Grabbing Introduction  

First things first - the introduction.

This is where you need to grab the reader’s attention and get them interested in reading the recommendation letter. 

How to go about it? Before formally (and briefly) introducing yourself, aim to write an attention-grabbing recommendation statement, instead of a generic one the recruiter probably knows by heart already. 

Let’s explain this more practically: 

Dear Mr. Smith, 

I am pleased to recommend Sarah McKay for the Communications Assistant position.

Nothing wrong with this introduction at first glance, right? It’s a standard way of opening a recommendation letter after all. 

Well that’s exactly what’s wrong with it - it’s way too common. No, this probably won’t get your application disqualified, but it won’t impress the recruiter either.

Want yours to strike the right note? Try something like this instead:

Dear Mr. Smith,

I am sincerely glad to be the one recommending Sarah McKay for the Communications Assistant position.

This recommendation statement is not significantly different from the previous one, except for one thing: it gives the reference letter a head start by implying that recommending Sarah is an honor. And that’s more likely to get the recruiter’s attention - or, at least, curiosity. 

In case you’re struggling to come up with an attention-grabbing introduction, simply mention one of the following points, and you’re good to go: 

• A little-known fact about the candidate. 
• Your general consideration of the candidate’s qualities.
• A remarkable achievement or award the candidate might have won.  

Tip #2. Establish a Meaningful Relationship With the Candidate 

All recommendation letters explain what the relationship with the referee is before listing their skills and qualifications. 

To make the recommendation more meaningful, you should show the recruiter you are just the right person to attest to the candidate’s abilities. And that’s not something you can convey by simply stating how you know them. Take the following example:   

I have taught Jake Political Science for four years. 

Does this example tell the recruiter how you know the applicant? Sure, it does. 

But it does so in a boring way and without establishing a convincing relationship with them. For all the recruiter knows, Jake is just one out of a thousand students you’ve taught over the years.

It has been a pleasure for me to teach Jake for four years and guide him through his remarkable Bachelor’s thesis in Conflict Resolution.

Notice the difference? This example specifies the writer is Jake’s thesis advisor, which makes the recommendation all the more meaningful. 

Tip #3. Tailor Your Recommendation to the Application 

Want to put in the extra effort and make sure your referee truly stands out?

Tailor the recommendation letter to the job / university program they’re applying for.

Tailoring your letter to the candidate’s application is easiest when you’re recommending someone for employment (you can just check the job requirements), but it works for any type of recommendation (incl. academic). All you need to do is match the referee’s skills and strengths to whatever they’re applying for. 

Let’s assume, for example, that you’re recommending a co-worker for a marketing manager position.

Some of the job requirements are: 

• +5 years of professional experience in marketing
• Experience developing marketing campaigns 
• Excellent communication skills 
• Project-management and multi-tasking skills 

To tailor your recommendation to the job requirements, all you need to do is mention them as your referee’s best qualities. For example: 

Even after seven years working together, Ema’s skillful way of effectively communicating with clients and co-workers alike doesn’t cease to amaze me. It only comes second to her multi-tasking abilities, which I’ve witnessed throughout the many marketing campaigns we have developed and managed. 

As you can see, there’s not much to it. 

All you need to do is check the job requirements, pick several skills and qualifications, and make them part of your referee’s top skills, strengths, or personality traits.  

Tip #4. List the Candidate’s Achievements 

Mentioning some of the candidate’s achievements is another great way to help your referee really stand out.

After all, skills, strengths, and character traits are awesome, but they can also come across as meaningless if you can’t back them up with facts. 

What do we mean by this?

Let us explain:

Here’s how a typical personal story in a recommendation letter looks like:

I came to truly appreciate Eric’s work ethic, passion, and attention to detail the first time I assigned him to do a report on child trafficking. Eric was respectful of journalistic ethics but also willing to chase the story relentlessly, believing in its value and importance. 

Sure, this is a perfectly acceptable personal story. 

However, it doesn’t do much more than just list the referee’s skills, traits, and work experience through a subjective lens. 

What we’re saying is, it doesn’t really sell the candidate.

Now, let’s compare it to the following:

Eric’s ability to chase after difficult stories first became apparent when I assigned him a report about child trafficking. Despite the challenging topic, Eric not only pulled through but achieved more than expected by a) identifying a trafficking ring that put more than 50 minors into forced begging, b) interviewing 10 of the older minors and managing to bring that trafficking network down once the reportage went public and c) increasing the TV Channel’s ratings by 40% in 3 weeks. 

By mentioning those achievements, your account of the candidate’s experiences is a lot more “factual,” as well as impressive for the recruiter.

Not sure which achievements to include? Check out these 101+ achievements to list on your resum e !

Tip #5. Polish Up Your Recommendation Letter

Finally, here’s 5 more simple tips to get your recommendation letter ready:

• Maintain positive rhetoric . At no point throughout your reference letter should the recruiter sense a hint of doubt regarding the applicant’s skills and qualifications.
• Don’t overdo the positivity. Extremes are never good - which means being overly positive might also come across as a bit suspicious or weird (even if everything you're saying is true). 
• Follow the submission instructions . A bunch of employers, but also educational institutions, will provide instructions on how to submit the recommendation letter. We recommend you ask the candidate to double-check them and give you a heads up, because if you submit the recommendation letter wrong, the candidate might lose their chance.
• Use a business tone . Even when you’re being creative, your writing tone should maintain a business tone - polite, and as formal as possible.
• Mind your grammar and spelling . This is another tip that goes for all things application-related. You won’t compromise the referee’s chances with a typo, but your recommendation won’t matter much either if it’s filled with simple grammar/spelling mistakes. Run your letter through a grammar and spell-check app once you’re finished with it, just to be on the safe side of things.

Recommendation Letter FAQ

Still have some questions on how to write a letter of recommendation?

Find your answers below!

1. What is a professional letter of recommendation?

A professional letter of recommendation - also called an employment recommendation letter - refers to an official document that is typically required when you apply for a job and which describes the applicant’s professional skills, experiences, and qualifications. 

Professional letters of recommendation are typically written by current or previous employers or supervisors. A coworker can also write you a professional letter of recommendation, but it’s not as optimal as a coworker is not really an authority figure (and might just be a friend doing you a favor instead of being honest).

2. What should be written in a letter of recommendation?

Letters of recommendation generally follow the following format: 

• A formal salutation
• An introduction (which includes a recommendation statement and your professional title)
• An overview of some of the applicant’s skills, strengths, or qualifications, which you can tailor to the application
• A personal story where you can mention some of the applicant’s achievements
• A closing statement and call for action
• A signature , with your contact information

3. Who should I ask for a letter of recommendation?

If you’re asking for an academic letter of recommendation, you can ask:

• Current or former professors
• Academic mentors
• Thesis advisors

If you’re asking for a professional recommendation letter, though, you can ask:

• Current or former employers
• A supervisor or professional mentor
• Former professors
• Experienced coworkers

4. How do you start a recommendation paragraph?

To keep the recruiter reading your recommendation letter interested, you should start with an attention-grabbing introduction - specifically, an interesting recommendation statement. 

This statement is the opening sentence of the letter and it should optimally express your conviction to recommend the applicant in a non-generic way. 

If you’re struggling with coming up with something creative, just start with one of the following:

• A little-known or impressive fact about the candidate
• Your general consideration of the candidate’s qualities
• A remarkable achievement, or an award the candidate might have won

5. How do you end a letter of recommendation?

A letter of recommendation concludes with a call to action or a request towards the recruiter   showing your availability and willingness to provide additional information if needed. After mentioning that you remain available to discuss the candidate’s qualifications, you may finalize the letter with your signature - your name, title, and company.

Key Takeaways 

And that’s a wrap! We hope this article will make the process of writing a recommendation letter easier for you. 

Let’s go over some of the main points we covered: 

• A letter of recommendation is a formal letter confirming and recommending a person’s work, skills, or academic performance and potential.
• Recommendation letters follow a particular format and layout. The format typically consists of 1) the letterhead and full contact information, 2) a salutation, 3) an introduction, 4) an overview, 5) a personal story, 6) a closing sentence and 7) your signature.
• The three types of recommendation letters are employment, academic, and character recommendation letters.
• Who to ask for a recommendation letter depends on the type of reference you need. As a rule of thumb, pick someone who knows your skills and strengths well and whom you’ve had a positive experience (professional or academic) with.

Related Articles

• How to List References on a Resume [w/ Examples]
• How to Address a Cover Letter in 2023
• Motivation Letter Writing Guide + Examples for 2023

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How to Write a Letter of Recommendation (Template Included!)

An email arrives in your inbox from a former employee or coworker. The subject line: “ Request: Recommendation Letter for Job” . At first, you feel thrilled and flattered to be asked to vouch for someone. Then, you start to think about the best way to do this. 

Reference letters can be challenging, especially when you want to craft something that’s well-written, personalized, and truly does that person justice to a hiring manager .

But worry no more! Writing a recommendation letter no longer needs to send you into a tailspin, thanks to our easy-to-follow guide.

What is a letter of recommendation?

A letter of recommendation is a formal way to recommend someone based on their work, personal character, or academic performance. It’s your chance to tell potential employers, “Hey, this person is amazing; you should totally hire them!”

Think of it like recommending your go-to hairstylist to a friend. You wouldn't just say they're good—you'd highlight their skills, and why they're perfect for the job. This letter does the same, showcasing their strengths beyond a resume .

Many employers will use the letter of recommendation as a tool to get to know the candidate better through someone else’s lens. That is why it’s so important. Your words can make a big impact on the hiring managers' decision and pretty much determine whether a person will land their dream job or not. 

5 tips for writing a letter of recommendation

The good thing about reference letters is that they typically follow a similar structure. Sure, you can (and should!) add your personal touch, but no employer is expecting anything too extravagant or unusual. Here are five tips to kick-start your draft:

1. Ask for background information

First things first, you need to know why you’re being asked to write the recommendation letter. Are you writing a letter of recommendation for academic reasons, a personal character reference, a new job, or something else? If this person hasn’t already shared specifics on the letter, ask them to give you:

• Contact details for who the letter should be addressed to
• A current resume
• The description of the position they’re seeking
• Any specific examples they’d like you to include and highlight
• The timeframe for the letter to be sent

Having this info in-hand will help you focus on the right traits and accomplishments and position the person in the best way possible.

2. Establish the professional connection

Crafting a good recommendation letter begins by defining your relationship with the person being recommended. Establish how you worked together and for how long in a sentence or two. Did they report to you? Were they your boss? Did you work in different departments, but collaborated closely on a project?

3. Emphasize important strengths and skills

Evaluate the candidate’s work, focusing on their strengths and applying it to the position they’re seeking. For example, if they’re targeting a management position, showcase their leadership skills . Highlight tangible successes that can be quantified, detailing an increase in sales or how effective they were at managing budgets and/or people.

4. Highlight key achievements

Describe how they stood out from the rest of their colleagues and use specific examples that support your case, whether it’s taking the initiative on a complex project or spearheading a new company-wide program.

Concrete anecdotes will create a lasting impression. If you can, it’s nice to seal the deal with a comparison, such as saying they’re “the most effective salesperson I’ve ever worked with” or “one of the top two employees I’ve ever managed”—as long as that’s true, of course.

5. Master the letter of recommendation format

The letter of recommendation format also has a simple and straightforward structure. Of course it can vary depending on the purpose of the letter, but these are the four most necessary pieces of information to include:

• A formal salutation, such as “Dear [First and Last Name of the recipient]”
• A concise self-introduction
• A closing statement summarizing the key points of your recommendation
• A signature , including your name, your job or academic title, your company name and your contact information.

Still not sure what to say? Our basic template will show you how to write a letter of recommendation that not only is personalized, but highlights why your colleague should get the position they are seeking.

Letter of recommendation template

Dear [First and Last Name],

It’s my absolute pleasure to recommend [Name] for [position] with [Company]. [Name] and I [relationship] at [Company] for [length of time].

I thoroughly enjoyed my time working with [Name], and came to know [him/her/them] as a truly valuable asset to our team. [He is/She is/They are] honest, dependable, and incredibly hardworking. Beyond that, [he is/she is/they are] an impressive [soft skill] who is able to [result].

[His/her/their] knowledge of [specific subject] and expertise in [specific subject] was a huge advantage to our entire office. [He/she/they] put this skill set to work in order to [specific achievement].

Along with [his/her/their] undeniable talent, [Name] has always been an absolute joy to work with. [He is/she is/they are] a true team player, and always foster[s] positive discussions and bring[s] the best out of other employees.

Without a doubt, I confidently recommend [Name] to join your team at [Company]. As a dedicated and knowledgeable employee and an all-around great person, I know that [he/she/they] will be a beneficial addition to your organization.

Please feel free to contact me at 555-123-4567 if you want to discuss [Name]’s qualifications and experience further. I’d be happy to expand on my recommendation.

Best wishes,

[Your Name]

[Company Name]

Seems simple enough, right?

But I know that filling in those blanks is one of the toughest parts. So, let’s take a look at our recommendation letter example in practice, shall we?

Here’s how this recommendation letter draft would look for Joanne, a hypothetical sales employee I’d previously managed.

Recommendation letter sample

Dear Arya Smith,

It’s my absolute pleasure to recommend Joanne Adams for the Sales Manager position with The Sales Company.

Joanne and I worked together at Generic Sales Company, where I was her manager and direct supervisor from 2015 to 2019.

I thoroughly enjoyed my time working with Joanne and came to know her as a truly valuable asset to our team. She is honest, dependable, and incredibly hardworking. Beyond that, she is an impressive problem solver who is able to address complex issues strategically and confidently. Joanne is inspired by challenges and never intimidated by them.

Her knowledge of sales etiquette and expertise in cold calling was a huge advantage to our entire office. Not only did she put this skill set to work, but she also led a series of training sessions on cold calling with the team—increasing our total sales by over 18% in just one quarter. I know that Joanne was a huge piece of our success.

Along with her undeniable talent, Joanne has always been an absolute joy to work with. She is a true team player, and always fosters positive discussions and brings the best out of other employees.

Without a doubt, I confidently recommend Joanne to join your team at The Sales Company. As a dedicated and knowledgeable employee and an all-around great person, I know that she will be a beneficial addition to your organization.

Please feel free to contact me at 555-123-4567 if you want to discuss Joanne's qualifications and experience further. I’d be happy to expand on my recommendation.

Kat Boogaard

Director of Sales

Generic Sales Company

There you have it—a reference letter that is quick to the point, enthusiastic yet professional, and would make anybody want to hire Joanne immediately.

Of course, keep in mind that this is simply a letter of recommendation template. You can definitely make some tweaks and inject creativity and personality into your own reference letter. In fact, I encourage you to do so!

In the meantime, this reference letter example should get you started and on the right track. Remember, be complimentary (while still being honest!). A negative recommendation serves no purpose, so if you find yourself going down that road, it’s better to tell the person no.

And, of course, ensure that you personalize every single letter or recommendation email that you write. The more customized you can make it, the better!

How to Get a Great Letter of Recommendation

Find the right college for you..

Some colleges will ask for two or three letters of recommendation during the application process. These letters should be written by someone who can describe your skills, accomplishments, and personality.

Why do colleges ask for recommendations? Colleges value recommendations because they:

• Show your talents beyond test scores and grades.
• Describe real-life examples of your personality and character .
• Discuss your relationships in the academic community.

A recommendation letter can help your application stand out, especially when it highlights your skills, accomplishments, and positive attitude toward education.

When Should I Ask for a Recommendation Letter?

Teachers need as much time as possible to complete a recommendation letter. They often have many recommendation letters to write, along with lesson planning and grading.

You should try to get your request to them as soon as possible, but give your references at least a month to complete and submit your letters. The start of your senior year is a good time to begin asking teachers for recommendation letters, especially if you’re applying for early decision. Remember, the more time your teacher has, the more likely they'll write you a thoughtful, detailed letter.

Who Should I Ask to Write a Letter of Recommendation?

It's up to you to find people to write academic letters of recommendation. These tips can help you through the process:

• Read each of your college applications carefully. Schools often ask for letters of rec from a specific person, such as a core subject teacher, specific subject teacher, or school counselor.
• Get advice from teachers, counselors, and family members on who would be best to write your recommendation letters.
• Be sure to select a current teacher or one from your junior year, preferably one who knows you well. Don't choose teachers you had several years ago, since colleges want to know who you are and what you are like now.
• Teachers who know you outside of the classroom are a good choice. Consider a teacher who led a club you were in.
• If requested by the college, you can also think about other adults who know you well. A coach, employer, or club adviser can say a lot about your skills and character. Ask your admissions officer if it okay to submit recommendations beyond what is required by the college.
• Above all else, choose someone who will be enthusiastic about writing your letter.
• If you’re unsure about asking someone in particular, politely ask if he or she feels comfortable recommending you. That’s a good way to avoid letters that sound weak or forced.

How to Be Sure You Get a Glowing Letter of Recommendation

Some teachers write many recommendation letters each year. While teachers don't intend to, their letters can start to seem generic after a while. Make it easy for them to give positive, detailed information about your achievements and your potential by refreshing their memory so that they can share specific details about your school career.

It can also be helpful to provide your teacher with a resume or “brag sheet.” Something you might want to include on your brag sheet or in your discussion with your teacher include:

• Your class participation
• Some of your best work/projects
• What you learned in their class
• Anything they need to discuss for specific work examples

If you need to get a college letter of recommendation from a counselor, be sure to do the following:

• Make an appointment to meet with your counselor if that’s an option, or follow your school’s specific process for receiving a counselor recommendation.
• Discuss your skills, accomplishments, and hobbies. Also, talk about what you want to do in college and beyond.
• If you have low grades or any other issues on your transcript, talk to your counselor about what happened and what you've done to improve.

It's also a good idea to follow up with your teacher or counselor to see if they have any questions on what is listed on the brag sheet or need more information. And don’t forget to say, “Thank you!”

Final Recommendation Tips

Before asking for a letter of recommendation, remember these tips:

• Waive your right to view recommendation letters on your application forms. Admission officers will trust them more if you haven’t seen them.
• Requests for recommendations are often sent via email. Make sure that they have the correct email address of the recommender.
• Let teachers know the deadline for each college and ask them about their preferred turnaround time.
• You can keep track of your letter of recommendation submissions in your application portal. You can politely follow up with your teacher if the deadline is approaching but you see your letter has not been submitted yet.
• Once your letters are complete, write a thank-you note to your references. Once you decide which college to attend, you can also tell your references where you’re going and let them know how much you appreciate their support.

Below are some of students' most-asked questions about how to ask for a college letter of recommendation.

How do I address a recommendation letter?

Be sure to give your teacher or counselor the instructions for how the recommendation will be submitted, but most recommendations are sent through an application portal. Instructions are usually provided to the recommender in the electronic request they receive from the portal.

How do I ask teachers for letters of recommendation?

It can seem daunting to ask a teacher for a recommendation, but remember that your teachers are among your biggest supporters and they want you to succeed.

The best way to ask is to simply ask. Find a time when your teacher isn't busy and ask them directly. Don't go with friends, and try to avoid emailing. Be sure you have any information your teacher may need to write the recommendation and give them plenty of time to complete it.

How should I ask for a letter of recommendation by email?

Try to avoid asking by email if at all possible. However, if you're in an unavoidable situation—for example, you or your teacher changed schools—then emailing is fine. Start by reminding them of who you are, and tell them something specific you liked about their class.

Be sure to include any links they may need. In most cases, once you have asked your teacher or counselor if they are willing to write a letter of recommendation, you will then submit the recommendation request via your application platform, like Common App. Your teacher or counselor will receive the request directly from the portal. You should confirm specific instructions for each institution or scholarship that you need a recommendation for. If the letter has to be sent through the mail, get their mailing address so that you can send them the information plus an addressed and stamped envelope.

How do I politely ask for a letter of recommendation for college?

Some teachers get so many requests for college recommendation letters that they simply can't accept them all. You can often make yourself stand out just by being polite.

Ask your teacher at an appropriate time during the day, and be sure to ask as far in advance as possible. Provide your teacher with anything they may need, like an email address or letter template, work samples, resume, and anything else that can be helpful. When you make it easy on your teacher, they'll be more likely to say yes.

How do I request a letter of recommendation from a principal?

Stop by the school office or send an email requesting a meeting with your principal. Be direct, and ask politely. As your principal probably won't have as much knowledge of your academics, you should prepare a summary and a resume. Don't forget to ask your principal as far in advance of the letter's due date as possible.

How do I ask for a letter of recommendation from someone I don't know well?

While you should always try to choose teachers who know you well for your recommendation letters, sometimes, you have no option. You should only use this option if the school you are applying to requires a letter of recommendation and you have not established a relationship with any teachers or counselors. Otherwise, you should always ask someone who knows you well. When asking someone you don't know well, the best option can often be asking them in person and then telling them more about who you are.

If the first conversation goes well, you can send a follow up email more information and consider requesting another meeting. Since they don't know you well, be sure to have a resume and a summary of your time and accomplishments in their class.

Who should I not ask for a letter of recommendation?

You may be tempted to ask a well-known teacher, but if that teacher doesn't know you well, the letter won't mean a lot. You should also avoid teachers that you had several years ago.

Don't ask a family member or a friend for a recommendation as a college may not take them seriously. You should always follow the guidelines from the colleges you are applying to when choosing who to write your letter of recommendation. Finally, if you have a teacher that doesn't have the best opinion of you, avoid asking them for a recommendation letter.

What should a college letter of recommendation include?

A recommendation letter should feel personal to the school: The teacher should state why you'd be a good fit for that particular college, and should include information that will not be found elsewhere on your application. For example, your letter of recommendation shouldn’t repeat the list of student activities already on your college application. It should include any relevant projects or work you've done. Experiences that relate to your character and academic potential are helpful, too. The teacher should include specific details about their experiences with you. Letters of recommendations can be brief and bullet points are fine! Remember that admissions officers are reading thousands of these letters, so sometimes less is more.

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• How to Write a Letter of...

How to Write a Letter of Recommendation

11 min read · Updated on August 25, 2022

Writing a letter of recommendation is an honor, but also a big responsibility. Take the guesswork out of creating something that can make or break a colleague or student's candidacy.

As a trusted colleague, boss, or friend, you may be asked to write a letter of recommendation. That says a lot about the esteem in which others hold you and you should take it as an honor. Because you want to do a good job to ensure the person you are writing about has the best shot at the position they want, you need to understand how to write a letter of recommendation.

But what exactly is a letter of recommendation and how should you go about writing one? There's no mystery. Once you understand what goes into a great recommendation letter and how you can compile one, you'll be equipped to help that star student or employee make their next life move.

In this blog we will detail the steps to take and the following:

What is a letter of recommendation?

Recommendation letter examples

Types of recommendation letters

Recommendation letter format

Tips for writing a letter of recommendation

Mistakes to avoid

A letter of recommendation is a formal introduction and reference for a person seeking a new job or academic role. Letters of recommendation are typically written by a former employer, professor, client, or colleague whose attestation to your skills and qualities will impress the reader.

If you are asked to write a letter of recommendation, you can be sure that the requester believes you will have good things to say about their professional qualities and why you believe they are an excellent candidate for this new role.

A great recommendation letter, like a great resume or cover letter, entices the reader to want to learn more about the candidate and to offer them an interview to discuss the opportunity further.

Not everyone who requests a recommendation letter is asking because they have entered the job market. An employee may be returning to school to get an advanced degree, or applying for a certification program or fellowship.

Each different purpose requires a slightly different letter-writing approach. There are two main types of letters of recommendation you as a supervisor, client, manager, teacher or other superior may be asked to write:

Academic 

Academic letter of recommendation

Colleges, universities, and other post-graduate programs often seek letters of recommendation as part of the application process. These letters may also play a role in whether a candidate receives a scholarship or other financial assistance.

Academic letters of recommendation should focus on who the applicant is as a person and what insight and dedication they will bring to the academic department or program. Your job as an academic letter of recommendation writer is to offer an unbiased perspective on the applicant's personality, but also on their ability to grasp new concepts and any other skills and attributes that will make them an excellent student.

Employment letter of recommendation

Typically written by supervisors, managers, or clients, employment recommendation letters are focused on the attributes that will make the letter's subject an excellent employee. If you are asked by a person you supervise to write a letter of recommendation and it is not against company policy, make sure you honestly believe the person is a quality candidate. Your name will be on the letter, too.Teachers, academic advisors, and university professors may also be asked to write employment recommendations, especially if their students are searching for their first job or first job in a new field.

Exercise caution

Be aware that many employers will not allow you to write a recommendation letter for a colleague. They will, instead, suggest that you refer the person to the Human Resources Department, which will merely confirm a person's tenure with the company.

Before you begin to write, it will help to understand what goes into a reference letter. Any letter of recommendation should follow a standard format. Here are the components you need to include:

Introduction

Closing statement and signature

You may also consider including a personal anecdote if you feel comfortable doing so and it illustrates a positive quality about the letter's subject.

You may be asking yourself, “How do I write a letter of recommendation?” Take it one section at a time. Below, we offer detailed information on what each section should contain and recommendation letter example text for each.

Since this is a formal letter, your greeting should also be formal, unless the person for whom you are writing the letter asks you to keep it casual. You can't go wrong with Dear Mr./Ms./Dr. [Last name] since you are relying on the information given to you by the letter's subject. 

If you do not know who the recipient of the letter is, kindly suggest that a letter with a personalized greeting goes a lot farther than one with a generic greeting. Above all, avoid the stilted “To Whom It May Concern” if at all possible.

The beginning of a recommendation letter serves an important purpose: It tells the reader who you are writing about and why. Although it may seem less than creative, one of the best ways to start is simply by adapting the following letter of recommendation examples intro: 

“I am pleased to recommend Sarah Peterman for the financial analyst manager position at Holdfield Century Inc. I have supervised Sarah for four years at Rosano Industries and feel she would be outstanding in this role.”

This format works for a candidate applying for a university program by simply changing the job and prospective employer's name to the academic program and university's name. 

The overview comprises the bulk of your letter of reference; it is the middle two or three body paragraphs. This may be the most difficult section to write because it is here that you explain why you believe the candidate is worthy. To help guide you, try answering the following questions:

What words best describe the candidate's work style?

What qualities help them excel and make them right for the new role?

What project or achievement stands out from their tenure?

What story or personal anecdote can you tell that will illustrate the best of the candidate?

Peg each piece of the information you share with a skill or attribute necessary for the new role. Make sure you connect the dots and explain exactly how each quality builds a case for the candidate.

Here is a recommendation letter example for the overview:

“I remember when Sarah began working in my department. She was eager to learn and, in fact, quickly developed an understanding of business modeling and our proprietary accounting system. Sarah is not afraid to ask clarifying questions and is always ready to lend a hand to get the job done. 

“In the course of our four years of working together, Sarah has taken every opportunity to stretch and grow as a financial analyst. In fact, I believe she is ready to move into the role of financial analyst.

“Just last week, I entrusted Sarah with completing and presenting our five-year business forecast at the company's quarterly meeting. I offered her this opportunity because I knew not only that she would do a fabulous job, but also that she was outgrowing her role as my subordinate. She did not disappoint. Her presentation was flawless and her analysis spot-on.”

Closing statement

You've written a recommendation letter that makes a great case for the candidate. Now you need a few sentences that remind the reader that you believe they are ready for their next move and you believe they have chosen wisely.

Here is a letter of recommendation example for a closing statement:

“After having managed Sarah for four years, I can attest to her dedication, determination and knowledge of business processes and strategies. Holdfield Century Inc. would be lucky to have Sarah in the position of finance manager.”

Finally, sign off with Sincerely or Regards, your full name, your title, and the company for which you work.

“Sincerely,

Anna Chavez

Financial analyst manager

Rosana Industries”

Tips for writing a good letter of recommendation

When writing a letter of recommendation, there are some hints to keep in mind that will make the process easier and more fruitful for the candidate. After all, you wouldn't have agreed to write the rec letter unless you believed in the candidate and wanted to help them.

Here are some tips for writing a great letter of recommendation.

Make sure you don't waste a word. You have only a few paragraphs to convince a hiring manager or admissions officer that the person you have chosen to endorse is an excellent candidate. Unless it's relevant, don't take space mentioning that they love soccer or knitted you a beautiful sweater for your birthday.

If you link each sentence to a quality necessary for the position, you won't have any trouble with this.

Use descriptive words to make a strong case. If possible, ask the candidate for the job listing or requirements for the academic program. Incorporate necessary attributes into your sentences. If creativity falls high on the list of requirements and you can honestly say it's true, write a phrase such as “creative thinker” or “able to develop creative solutions to thorny business problems.”

Get specific. The best letters of recommendation offer pointed examples, not platitudes. They offer data, details, and reasons for your high praise. “Kenton is a great employee” pales in comparison to “Kenton has never missed a deadline and often turns in his high-quality work early.” If you're in a data-driven industry, cement the case with relevant figures.

Check the facts with the letter's subject. It's not your career you're writing about. Do a little research to make sure you don't miss a key fact or accomplishment. Don't be shy about double-checking the details or even asking the candidate to refresh your memory.

Now that you know what you should do, here are a few things you should not . 

Don't say yes to writing the letter if you can't make an honest recommendation. A tepid letter of recommendation may be worse than none at all. Perhaps your underling has learned from the mistakes she made during her tenure as your employee and just needs a fresh start. That doesn't mean you have to write a recommendation letter. It's OK to say no.

Damning with faint praise. This is definitely a case where a less than ringing endorsement will have the recipient reading between the lines. That old saw, “if you don't have anything nice to say, don't say anything at all” applies here. Certainly do not write an anti-recommendation letter. Instead, let the candidate's resume, cover letter, and interview stand on their own.

The flipside: Hyperbole. While you don't want to get negative, you also don't want to go over the top with your language. The statement, “Kayla's art is among the best in the world” may have the reader thinking, “Really? Compared to Frida Kahlo, Picasso, and Rembrandt?” Keep it real. “Kayla's graphic designs have helped our customers increase traffic to their websites by 20%” is much more realistic and offers a better idea of what Kayla can do.

To be asked to write a letter of reference is an honor. It says that the person trusts you and believes you know their best qualities.

Follow the structure above, using a professional tone. Make it clear that you highly recommend the candidate for that position.

Choose a personal, but professionally related, anecdote to illustrate the candidate's outstanding qualifications for the job or academic program.

It is better to say no than to write a letter of recommendation that doesn't praise the candidate.

Make sure you have all the details right by doing some research and double-checking your facts

Find more resume-writing advice in our related articles below or upload your resume for a free review from our resume experts! Recommended reading

How to Keep a Bad Reference from Ruining Your Career

The 5 Best Questions to Ask in An Interview

Our TopResume Career Expert Answers Your Burning Job-Search Questions

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How To Write A Letter Of Recommendation For A College Application

Updated: Aug 3, 2023, 10:38am

Letters of recommendation are crucial to the college application process at both the undergraduate and the graduate level. As a teacher, professor, employer or mentor, you can attest to an applicant’s qualifications and character by writing a letter of recommendation that highlights their academic performance and rounds out their college application.

As admission cycles begin, a student may ask you to write a letter of recommendation for their application. If you’re unsure how to write a letter of recommendation, start by telling the admissions committee something about the applicant that they’re unlikely to glean from a résumé or transcript.

Read on to learn more about how to write a letter of recommendation for college admissions.

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What’s the Purpose of a Recommendation Letter?

Schools count on letters of recommendation to present admissions officers with a more rounded picture of an applicant. These letters should cover the applicant’s skills and accomplishments and reveal something of the applicant’s character.

Letters offer a platform to highlight human qualities that even the most impressive GPA or list of extracurriculars can’t convey. Essentially, the recommendation letter helps an applicant stand out against the competition.

What to Expect from a Letter of Recommendation Request

Being asked to write a letter of recommendation can feel honorable, but if asked last-minute or without materials, it might feel more like a burden.

Applicants should demonstrate a respect for your time by giving you advanced notice. Six to eight weeks is the standard for academic references.

Applicants should also provide basic reference material for your letter—at least an up-to-date and properly formatted résumé, work samples or a portfolio. A “brag sheet” listing an applicant’s noteworthy awards or achievements can help direct the letter.

Don’t hesitate to ask for these materials if the applicant hasn’t provided them, or pass on the letter if the request feels too last minute.

Questions to Consider Before Saying ‘Yes:’

Did the applicant give you enough notice.

Ask yourself if you have enough time to write a good letter. Decide whether a late request merits the same consideration you’d give to an applicant who submitted a request on time.

Do You Have Enough Experience With the Applicant?

Remember that your own credibility, not just the applicant’s, is at stake in a recommendation letter. A sincere recommendation describes your direct experience with the applicant.

Before agreeing to write the letter, recall times when you supervised or advised the student on projects or papers. Did their work display skills and strengths you can discuss?

If you conclude that you don’t have adequate experience with the applicant, you’re most likely not the best choice to write the letter of recommendation.

Are You Excited to Recommend the Applicant?

Any hesitation on your part may be a warning sign. If your gut is telling you that you can’t provide unqualified support, or write an adequate recommendation with the materials or timeline provided, it’s probably better for both parties if you decline the request.

What to Do if the Answer Is ‘No’

Let the applicant know quickly and politely, so they have time to find an alternate recommender.

How to Write a Letter of Recommendation

Begin with the traditional components of a business letter in the standard format. On separate lines, first include the date followed by the recipient’s name, title and address. If you’re submitting a print letter, make sure it’s printed on your institution’s official letterhead.

If possible, address the recipient by name, using “Mr.” or “Ms.” If you don’t have an actual name, use “To Whom It May Concern.” In both cases, follow the salutation with a colon instead of a comma.

Introduction

Open by introducing yourself and describing your relationship to the applicant. Give a concise account of your professional experience and expertise.

Recommendation Overview

Summarize your experience with the applicant, describe their strengths (including examples), and explain their relevance to the undergraduate or graduate school application at hand. Cite academic abilities and qualifications while highlighting characteristics like a talent for problem-solving or collaborating with others.

Personal Anecdote

This is where you can make your letter personal. What was it like to teach or work with the applicant? Include firsthand observations and specific details from your time together.

Think about how you can humanize the student. Mention one or two personal traits relevant to an academic career (curiosity and persistence, for instance), and address any hurdles the applicant has overcome—both in and out of the classroom—that have contributed to their growth.

Finish with a statement summarizing your recommendation, then provide contact information and encourage the school to reach out to you for any follow-up questions. Use a straightforward and professional signoff, like “sincerely” or “best regards.” Follow your printed name with your full title and the name of your school or institution.

Tips for Writing a Recommendation Letter

Examples are key.

The human element counts for a lot in a recommendation letter. Your letter should help the reader better understand the person you are recommending. Provide specific examples related to the applicant’s class performance while highlighting intellectual attributes and personal qualities that distinguish the applicant.

Focus on the Positives

Your recommendation should be a sincere show of support, so avoid criticism or commentary that allows for negative interpretation. Convey genuine enthusiasm through your choice of adjectives and verbs.

Additionally, avoid “faint praise” such as mentioning the student’s attendance record or ability to complete assigned readings—these are baseline requirements that every candidate is expected to fulfill.

If a superlative comparison between the applicant and other students is warranted, include it. (For example, “She is one of the most promising researchers I have ever encountered in my academic career.”)

Maintain a Formal Tone

Adhere to a formal, polite tone throughout your recommendation, much as you would in a standard business letter. Concision counts: Aim for a length of one to two pages unless the institution specifies a length. The admissions committee may regard anything longer as overkill.

Similar principles apply to formatting. Whether submitted in print or electronically, a recommendation letter should use a business-like font like Times New Roman or Arial (in other words, this is not the place for Comic Sans). Stick to an 11- or 12-point font size or email equivalent (“Normal” in Gmail, for instance).

Pay Attention to the Instructions

The applicant should provide specifications on how to submit the letter, including content, length and deadline. Look for instructions regarding format and whether the institution expects to receive a hard copy, an email, or (less likely) submission via an online form. Above all, keep the due date in mind.

Carefully proofread the letter to catch any grammatical mistakes or typos. Print a hard copy and read it out loud; that way, you’re less likely to overlook errors. To be truly thorough, let someone else review a draft of your letter before you send it off.

Frequently Asked Questions (FAQs) About How to Write a Letter of Recommendation

How do i write a good letter of recommendation.

A successful letter of recommendation adopts a formal, polite tone and demonstrates the writer’s personal experience with the applicant in one to two pages. The letter should round out the applicant’s college application alongside their transcript and résumé. It should highlight firsthand evidence of the applicant’s abilities and personal characteristics.

How do I write a simple letter of recommendation?

Begin by introducing yourself and describing your credentials. Tell the reader whom you recommend, how long you’ve known the student and in what contexts you’ve interacted with them. From your perspective as a teacher or mentor, describe the applicant’s strongest qualities and share a few details about what the applicant is like as a person.

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Letter of recommendation template

Use this letter of recommendation template to give references to a former student or a former team member. Tailor this sample to fit your feedback on that specific person. This letter may also be called “employee reference letter.”

Nobody likes a blank page when they’re asked to write a letter of recommendation – even if you have a lot to say, you might need some help to put your thoughts in order. We created a template to get you started and compiled some tips on how to flesh out your own letter.

What is a letter of recommendation?

Since your former student or employee asked you for a letter of recommendation, they’ll probably expect you to give positive feedback on their work. If you’re not sure whether you can actually recommend them, or if you don’t remember your interactions with them too well, you could let them know you’re unable to send a letter at this point.

How to write a letter of recommendation

So, what do you say in a letter of recommendation? Here’s an efficient process you can use from the start:

• Make sure you know the purpose of this letter.
• Think about the person asking the recommendation.
• Use our template to create the first draft of your letter.
• Shape the draft by cutting or adding information.

1. Know the purpose

What should be written in a letter of recommendation depends on the purpose of that letter. Is your former team member applying to a Master program, an internship, or a job? Who do you need to address the letter to and what will this person be most likely interested in?

The answers to these questions will help you include the right information. For example, if your former team member applies for an education program on machine learning, it’ll be more helpful if you included how well they did at a machine learning project under your supervision. Or, if you know that the job they wish to get requires leadership skills, give relevant examples, too.

If you don’t have this information, consider asking your former student or colleague for more details or choose more generic examples to include.

2. Think about the person asking for recommendation

It’s useful to refresh your memory on this person’s work or your own experiences with them. If they were a former student, they might have completed projects under your supervision. If they were a former team member, you could consult any available notes on their performance.

In general, try to answer these questions:

• What was my working relationship with this person?
• What projects did they work on under my supervision?
• Do I remember two examples of good performance or positive attitude exhibited by that person?
• What are two or three qualities I know this person has?
• Is there anything that’s particularly impressive about this person or their knowledge?

Answers to these questions will help you shape your letter of recommendation.

3. Start with our template

Here are two templates to get you started, one for a former employee and one for a former student:

Letter of recommendation for employee

Dear [ insert name ],

I am writing to recommend [ employee_name ]. [ He/She/They ] worked with us at [ company_name ] as a [ employee_job_title ] and [ reported to me/ worked with me ] in my position as [ insert your job title ].

As an employee, [ employee_name ] was always [ insert quality ]. During [ his/her/their ] time in my team, [ he/she/they ] managed to [ insert example ].

I’ve always put a premium on [ insert quality ] among my team members and [ employee_name ] never failed to deliver. An example was when [ insert example ].

[ Employee_name ] is a delight to work with and I wouldn’t hesitate to hire [ him/her/them ] again.

Should you have any further questions about [ him/her/them ], feel free to reach me at [ phone number ].

[ Your name and signature ]

Letter of recommendation for a former student

I am writing to recommend [ student_name ]. I am [ job_title ] at [ institution ] and [ student_name ] was my [ student/ PhD candidate/ lab assistant/ etc. ] for [ X months/ years ].

As a student, [ student_name ] was always [ insert quality ]. During [ his/her/their ] time in my class, [ he/she/they ] worked on [ insert projects ] and managed to [ insert example ].

I’ve always put a premium on [ insert quality ] among my students and [ student_name ] never failed to deliver. An example was when [ insert example ].

[ Student_name ] is [ insert personality attribute ] and I wouldn’t hesitate to collaborate with [ him/her/them ] again.

4. Personalize your draft

Our templates give you an outline of what you could include, but feel free to modify them or add as many examples as you think are important. Here are a few things to consider:

• Flesh it out . Use one or two sentences to give context to each of your examples.
• Use your own voice . Any piece of text will have more impact if it sounds natural and authentic.
• Be honest . Your former employee or student may be asked about the examples you provided. Don’t embellish to make them look good since this may come out eventually.

For example, see a modified letter of recommendation sample for two cases (the information and names included are fictional):

Sample letter of reference for an employee

Dear Ms Edwards,

I am writing to recommend May Thompson. She worked with me at Acme Inc. as a Senior Sales Manager and reported to me in my position as VP of Sales.

As an employee, May was always reliable and resourceful. During her time in my team, she managed to build a strong sales team from scratch. Her team exceeded our annual goals on closed deals for three consecutive years. May also conducted high-impact customer research and made a number of key recommendations for our product positioning strategies.

I’ve always put a premium on leadership and problem-solving qualities among my team members and May never failed to deliver on both fronts. An example was how she motivated her team members with multiple fun competitions that she also used as coaching opportunities for more junior employees. She also helped resolve a major conflict between the sales and product team regarding features our customers were asking for.

May is a delight to work with – a team player with a positive, can-do attitude all the way. I wouldn’t hesitate to hire her again if the opportunity arose.

Should you have any further questions, feel free to reach me at +10000000.

Sarah Potter

VP of Sales, Acme Inc.

Letter of recommendation example for students

To the admissions office of MIT,

I am writing to recommend Luke Thompson for your PhD program in chemical engineering. I am a professor of chemical engineering at Acme University for over 15 years and I specialize in nanotechnology. Mr Thompson was my student for two years before he got his Bachelor’s degree from Acme.

As a student, Mr Thompson always possessed a curious mind and was eager to learn. During his time in my class, he worked on various projects where he conducted research on nanotechnology and biotechnology. His grades on all these projects were outstanding, as his papers were well-researched, well-structured and offered brilliant insights. One example is his project about nanosensors and their impact on the field of biomedicine. We submitted this paper to a conference held in Berlin and got immediately accepted.

I’ve always put a premium on initiative and hard work among my students and Mr Thompson never failed to deliver. An example was when he and a couple of other students organized learning sessions with different professors. In these open sessions, any student could ask questions on each professor’s field of expertise. Mr. Thompson was the one who suggested that these sessions could work as informal career orientation for younger college or high school students, too.

Mr Thompson is intelligent, hard working and has a great passion for the field of chemistry and chemical engineering. I wouldn’t hesitate to collaborate with him in an academic capacity.

Should you have any further questions about him, feel free to reach me at +1000000.

Professor Sally McPhee

These two letter of recommendation samples give you an idea of how you could shape your own reference letter. Whether it’s a letter of recommendation from employer or a letter of recommendation for students, our guide will make the process faster.

You can download the Letter of recommendation template word from the link below, or the recommendation letter template in pdf format .

More resources:

• Formal job offer letter sample template
• Employee reference letter sample

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Letter of Recommendation for College Application (Guide and Sample)

3 sample letters of recommendation for college admissions.

Bonus Material: College Letter of Recommendation checklist

Applying to competitive universities this coming fall? Perhaps you’ve already put in the hard work on your grades, test scores, and even your college essays. But you want to make sure that you also do everything you can to improve the quality of your letters of recommendation. 

Many students think of these as something they have no ability to affect, but the truth is you can do a lot to improve your letters of recommendation . And it matters: having stand-out letters of recommendation can set you apart from other applicants. 

At PrepMaven, we’ve guided thousands of students to acceptances at elite universities. Over that time, we’ve developed a proven system for navigating college admissions. In this guide, we’ll cover 3 sample letters of rec, discuss what makes a good letter of recommendation, and explain what you can do to ensure you have one. 

Below, you can download a sample letter of recommendation so you know what kind of work it takes to get one. In the meantime, keep reading to learn more about how you can maximize your chances of acceptance by improving your letter of recommendation. 

Download PrepMaven’s College Letter of Recommendation Checklist

Jump to section: 3 Sample Letters of Recommendation for College How Can You Improve Your Letters of Recommendation for College? How Much Do College Recommendation Letters Matter? What Makes a Good Letter of Recommendation for College? Who to Ask for College Recommendation Letters When to Ask for College Recommendation Letters Next steps

3 Sample Letters of Recommendation for College

Let’s start by taking a look at 3 excellent sample letters of recommendation, each of which we’ll break down briefly. Look at these letters carefully, and think about what you can do to ensure your letters look like this. 

Sample Letter 1

Dear Admissions Committee,  As Lila’s eleventh grade AP Language teacher, I’m eager to take this opportunity to convey what makes her such an exceptional student and classmate.  Her academic record in my class speaks for itself, but what I’d like to highlight is the uniquely passionate and incisive nature of her class contributions. I still remember (though this was last year) a class discussion of Martin Dressler by Steven Millhauser . While many students contributed meaningfully, I still distinctly recall Lila’s vociferous and insightful argument that Dressler’s character embodied everything wrong with the acquisitive, me-first mindset of deregulated business. Not everyone agreed, of course, but the energy behind her contribution sparked an intense class discussion that was one of the best of the year. Perhaps no less important was Lila’s openness to hearing other students’ opinions, even ultimately allowing her own perspective to change. That moment is indicative of what Lila brings to the classroom environment daily: passion, insight, and open-mindedness.  While I would’ve been thrilled to hear that Lila plans to study English in college, I’m equally impressed by how detailed and invested she is when she speaks about her plans to major in Economics. When she spoke to me about the importance of understanding rhetoric and narrative when looking at economic crises, it became clear to me that she’s the kind of student able to seamlessly integrate her interests into the study of the things that fascinate her.  Even though I’ve taught countless students, I can say that few have made such an impact on the energy and depth of classroom discussion as Lila has. I’m confident that any university will benefit from her presence as a thinker, writer, and peer.  Sincerely, ———-

There are three key things to notice with this first sample. 

• First, it references a specific way that the student had an effect on the life of the classroom.
• Second, it connects that instance in class with who Lila is overall as a student and thinker. 
• Third, it connects both of these elements with who Lila will be in college, and with what she wants to pursue. 

Combining these three factors is what makes an excellent letter of recommendation. It shows the college that this student really had an impact on the class and the teacher. Importantly, it goes far beyond the generic letter of recommendation, standing out from the rest. 

Sample Letter 2

Dear Admissions Officers,  From the first week of my AP Biology class this year, it was clear how much Sanjit loved the material. During each of our class discussions, he’d raise questions that went beyond just clarification, connecting our subject matter with real-world issues he’d been following. While most students were content to take notes and answer the questions I posed, Sanjit was always looking to explore the links between what was in the textbook and what was happening in the wider world, whether in politics or in new studies on human health and longevity he’d been following.  What most impressed me beyond his drive and desire to explore was how committed he was to helping other students find that same passion. During our labs this past year, Sanjit always prioritized helping his group members–and even the members of other groups–fine-tune their experiments. Indeed, during especially complex labs, I’d often find myself helping one group while another turned to Sanjit for assistance.  He never did this to show off or prove something: what Sanjit exuded was a real passion and love for the material. In our class discussions, labs, and optional after-school review sessions, he constantly sought to use what we learned as the foundation for broader, more systemic explorations, even mentioning his desire to conduct independent research over the next summer.  It really is a pleasure to hear that Sanjit plans to continue pursuing his talent for biology and to follow that talent all the way to medical school. While I’m not sure if his plans will change, I can attest to the fact that he entered my class already dedicated to exploring how he can make an impact on human health, and that I’ve rarely seen students so capable of bridging the gap between the textbook and the real world.  Wherever he goes, whatever he does, Sanjit will make an incredible contribution to the classroom and the lab.  Sincerely,  ——-

This second letter addresses each of the same three things as the first: specificity, character, and bigger picture. 

While the focus may be different, the ultimate upshot is clear: Sanjit is a student who impressed his teacher so much that she remembers specific ways he went above and beyond in the class. 

Note that it isn’t just about what Sanjit does for himself: the letter makes a point of showing how Sanjit was always there to help other students (without being a know-it-all or teacher’s pet). 

Sample Letter 3

To whom it may concern,  Hearing that William plans to study French was tremendously gratifying. While I’m happy anytime one of my students plans to continue their French study at the college level, William was a special case. From what I know of his academic success, he excelled in most subjects, and I know he was quite torn between what field he really wanted to pursue. I never push my students one way or another, but I can tell you that William is the kind of student who will profoundly change every French class he enters.  His language ability is, of course, fantastic, but that isn’t what makes him a great French student. During our classes, he showed a real fascination with the history, culture, and especially literature of Francophone countries. While most students saw the books and poetry we read in AP French as ways of learning the language, William always wanted to explore the texts themselves. In particular, he was fascinated by how the study of French language was connected with the history of French colonization. Reading The Stranger by Camus, William was the only student in class to quickly see the text’s connections to the French occupation of Algeria. He quickly became interested in the complexities inherent in speaking the language of an occupying country, and threw himself into research outside the classroom that he’d frequently integrate into our discussions.  The short essay he wrote on our final exam was one of the best I’ve read in twenty years of teaching, especially in his ability to explore sophisticated and nuanced ideas in a foreign language. It’s clear to me that William doesn’t just have the technical facility to learn and study French language and culture: he has that rare creative instinct that allows him to make wholly original contributions to the field.  Sincerely,  —

You can certainly see the pattern by now: specificity, character, and big picture all come together to paint a picture of this student as a uniquely intelligent and capable scholar. 

You might notice that every one of these letters ends by articulating that this student isn’t just smart : they’re driven, they’re original, and they stand out from the rest of the intelligent students these teachers have had. 

If you want a letter like one of these–and you should–you might be wondering how you can possibly affect what your teachers write about you. The good news is that you can : read on below to see how you can help your teachers improve the letters of recommendation they write for your college applications. 

How Can You Improve Your Letters of Recommendation for College?

You might think this sounds strange: after all, you’re not writing your letters of recommendation, and in most cases you won’t even see them. 

So, how can you do anything to improve them? It all has to do with what information you give to your letter of recommendation writers. 

Many students think that just politely asking a teacher for a college letter of recommendation is where the process begins and ends. But if you don’t give your teacher specific information, you’re very likely to get a generic letter of recommendation. 

It’ll probably say nice things: that you’re a good student, that you excel in class, that you’re dedicated and always pay attention, and so on. 

Can you imagine how many times college admissions officers at large universities or elite colleges read phrases like that? (Hint: too many!) No matter how positive the letter is, it needs to be unique and specific if you want admissions committees to remember a word of it!

So, what can you do to help your recommendation letter writers produce better letters? Give them some personal, specific information! 

• Ask your teacher to sit down for a short conversation before they begin writing your letter. Yes, it could be awkward, but we guarantee you that it’ll pay off! 
• Were there concepts that really stood out to you? 
• Did they help you overcome a challenge?
• Did they open your eyes to something new that stuck with you? 
• Did their class influence your choice of major or career?
• If not, did the class affect how you see yourself as a student and thinker?
• Can you find a connection between your major and the teacher’s class?

Not only will your teacher love hearing this (flattery always works!), but it’ll give them ideas for things they could mention in their letter. Instead of just talking about what a good student you are, they can draw on specific examples that you bring up in your conversation. 

Another option is to simply send the recommendation letter writer a short email where you describe why you’re asking them for a letter and what you gained from the class. 

The more specific you are, the easier it’ll be for them to write you a great letter!

How Much Do College Recommendation Letters Matter?

The key to a strong college application is understanding the 3 pillars of a successful college application . In a nutshell, these are the three key elements by which admissions committees will evaluate you: 

• Academic achievement
• Extracurricular distinction
• Character and personal qualities

While these overlap a little bit, here’s an easy way to understand them. 

Academic achievement is conveyed by your grades, test scores, and the rigor of your curriculum. 

Extracurricular distinction is conveyed by your achievements in the various activities you’ve been involved with. 

Character is conveyed in your essays and letters of recommendation. 

Often, it’s character that makes the difference between a good application and a great one–especially at top tier universities like Ivies!

Note that the letter of recommendation is not there to highlight your academic achievement. Why? Because college admissions committees already have your grades and transcript! 

Instead, the recommendation letter should highlight your personal attributes. What kind of student and classmate are you? How do you contribute to the intellectual life of a school? What makes you the kind of person a professor would want to have in their class?

For a successful college application, it’s crucial that all three pillars come together. Because character is primarily conveyed in your essays and recommendation letters, you don’t have many opportunities to really convey this to elite college admissions committees. 

The data bears this out. By looking at the Common Data Set for elite universities, we identified how elite colleges like Princeton prioritize letters of recommendation. 

Each school ranks the elements of a college application in one of four categories: 

• Very important
• Not considered

At Princeton, for example, the letters of recommendation are considered “very important,” just like test scores and grades!

At Yale, letters of recommendation are also considered “very important,” whereas standardized test scores are only “considered.” 

At Dartmouth, letters of recommendation are, once again, considered “very important.”

Are you picking up on the pattern yet? It might be easy to think of college recommendation letters as a tiny part of your application, but nearly every elite university considers letters of recommendation a very important part of your application! 

What Makes a Good Letter of Recommendation for College?

So, with all that in mind, we can now identify a little more precisely what makes a good college recommendation letter. 

A compelling letter of recommendation for college:

• Avoids generic phrases and claims. 
• Uses specific examples to explain how you stood out in the class. 
• Focuses on your character, not your grades. 

The criteria for a strong letter of recommendation are simple, but in our experience, the vast majority of recommendation letters fail this test!

You won’t be able to see your recommendation letter, but you can affect what information your letter writer uses. Make sure to give them the kind of detailed, specific information that aligns with those three bullet points, focusing on instances where you really demonstrated your character in the class. 

If you want to read a sample of an excellent recommendation letter, take a look at the link below: it’s short, simple, and effective! 

Who to Ask for College recommendation Letters

Our advice here is simple, but serious. 

First, make sure you ask two teachers for your academic recommendation letters, then ask a third person to write your non-academic recommendation letter (which most schools also accept). 

This third recommender can be a bit more flexible: a supervisor at work, a sports coach, or the coach of an extracurricular activity you’re involved with are all great options. 

For the two academic recommenders, pick teachers who know you best. These should be teachers you’ve had recently: don’t pick a teacher from freshman year, since that really won’t be telling college admissions committees much about your character now. 

You should also pick teachers in subjects that align with your planned area of study. If you’re going all in on a STEM field, you’re best off picking teachers whose letters can support the narrative of you as an exceptional scientific and mathematical thinker. 

If you’re more humanities focused, you’ll definitely want one letter from a teacher whose class was writing-intensive. For the second letter, you might want to think about what complements your overall story. Don’t just go for another humanities class: think about what other interests drive you, and pick a teacher who can speak to that passion. 

More than anything, however, the critical question is which teachers can best speak to your personal attributes now . Pick those teachers, speak to them, and you’ll be likely to get a great recommendation letter like the one in our free sample here . 

When to Ask for College recommendation Letters

The earlier, the better! It’s as simple as that. Once you’ve settled on your recommenders and had your conversations with them, ask them to draft your recommendation letters. 

You should do this before the summer break after your junior year. You’ll want your recommendation letters done by the end of summer. Once this pushes on into the fall, your letter-writers will be flooded with requests, and the quality of your letter will suffer. 

Speak to your teachers before summer vacation, and set a clear deadline while being respectful. Make it clear that you’ll be applying to programs early, and you’d really appreciate the letter being done by the end of the summer. 

In most cases, the teachers will appreciate this themselves. If a teacher tells you that’s impossible, make sure to respect their decision, and simply ask what timeline works for them. 

In general, however, set the end of summer as the deadline for your recommendation letters. 

If you’re already thinking about your college recommendation letters, that means you’re taking the college application process seriously. That’s great, but have you done everything you can to maximize your chances and perfect your application?

For a college application to work, every element of your academics, extracurriculars, and character has to come together. If your test scores, grades, or college essays are weak, you’ll need to put in the work to improve them. 

There’s no better way to do so than by working with one of our expert tutors. Our tutors range from exceptional undergraduates at Ivy League universities to graduate students with years of tutoring experience. 

Once you know what you need help with, we’ll pair you with the best tutor for your needs. All you have to do is contact us. 

In the meantime, read over the free sample letter of recommendation below, and take notes on what makes this so effective. 

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How to Write a Letter of Recommendation (With Examples)

• Writing a Recommendation Letter

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• What to Include in the Letter
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Formatting Your Letter

Sending your letter.

For some jobs, employers request written  letters of recommendation . They may even request them as part of the  application process . In these cases, applicants need to submit recommendation letters (typically two or three) along with their resume and cover letter. 

Other employers may ask for references further along in the hiring process, either at the end of an interview or afterwards.

These letters of recommendation carry significant weight to their recipients. If you're asked to write one, it's important to include details that build a strong case for the applicant. If you do not feel comfortable endorsing the applicant, it's better to decline to write a letter than to write something lukewarm.

Here's what you need to know to write a positive letter supporting a job applicant.

Tips for Writing a Recommendation Letter

If you’re asked to provide a  reference for a specific job , you should write the letter with the requirements of that particular job in mind.

Read the posting or job description carefully, looking for specific skills and knowledge that you can include in the letter for your candidate.

In your letter, note where there is a match between the applicant's qualifications and the job's responsibilities. 

With a general recommendation letter, focus on the types or category of jobs for which the person is applying. Your examples in this type of letter will be more broad, and less specific. 

Ask the person for whom you are writing to supply you with a copy of the job posting and their resume or  curriculum vitae  (CV) before you begin composing your letter. It can also be helpful to review their cover letter to see how they themselves pitch their qualifications for the job.

When you are writing a more general recommendation, ask the subject of your letter to outline their targets for employment, along with providing you with an example or two of jobs they are applying for.

Also ask them to share their most marketable assets for that type of work, especially ones you may have observed in your relationship with the person you are recommending.

The more information you have about the jobs or types of jobs the candidate is applying for, the more effective your recommendation can be.

What to Include in a Recommendation Letter

The first paragraph of your letter should explain how you know the person for whom you are writing. Reference your job title and the individual's job title at the time when you interacted, as well as the nature of your relationship, including whether you supervised the person you're recommending.  

Typically, you would also include the length of time you have known the person. 

Body of the Letter

The body of your letter should reference the  skills , qualities, areas of knowledge, and other assets of the person you are recommending. Start by making a list of the  strengths  which you would like to convey in your recommendation.

Then compose sentences that show proof of your assertions—this will make your letter more credible. Provide specific examples of instances where you observed the candidate using skills they are highlighting to the hiring manager.

This might consist of a project or role where they successfully applied a certain skill. Citing accomplishments where value was added to your organization and describing the strengths which enabled the person to generate those results can be particularly compelling. If you can quantify the individual’s specific contributions with impressive sales or dollar figures, numbers, or percentages, this is even better (Example: “Joan led our sales team to achieve an unprecedented 48% growth in lead generation last quarter”).

Letter Closing

In your closing statement, it can be very effective to mention that you would hire the person again. Or, mention your belief that the person would be an outstanding addition to the company.

Share Your Contact Information

As part of your close, you can also share a telephone number and email address with a mention of your eagerness to share additional perspective on the candidate. That way, potential employers can easily get in touch if they have any follow-up questions. 

Employment Recommendation Letter Example and Template

Download the letter template  (compatible with Google Docs or Word Online) or read the example below.

Employment Recommendation Letter Example (Text Version)

Megan Greene Sales Director Acme Incorporated 14 Oak Drive Anycity, CT 32444 555-222-3333 mgreene@email.com 

May 26, 2020.

Marlene Gray Domestic Sales Manager CBI Industries 321 Main Street Bigtown, NY 12000

Dear Ms. Gray,

I am writing to you regarding Mark Slade, who has applied for the position of sales associate with your company. Mark has worked in my department as a sales associate since graduating with honors last year from University of Connecticut. We hired him after graduation in part due to his outstanding performance as an intern the previous summer.

Mark has been a fantastic addition to my team. He assimilated easily into our department, quickly and thoroughly learning about all of our products, not just those he was responsible for selling. His enthusiasm for his work and his superb communication skills made him an instant asset to the company. Mark exceeded his personal goals for every quarter and even made time to help his peers close particularly difficult sales. Mark is competent and organized, and his positive attitude and sense of humor made him popular among our customers as well as his colleagues.

I believe that Mark has a tremendous amount of potential and would be an outstanding addition to your staff. I would have no reservations about hiring him again and am confident in recommending Mark for employment with your company. If you have any further questions or would like to speak with me personally, please feel free to contact me.

Your Handwritten Signature (for a hard copy letter)

Megan Greene

Here are guidelines for  formatting recommendation letters  including length, format, font, and how to organize your letters. If this is your first time writing a letter of recommendation, you may find it helpful to use a  template . 

You may be asked to send the letter to the person you are recommending or directly to the employer. If you’re sending via email, attach a copy of your letter to the email message as a PDF or Microsoft Word document. The job posting or the employer will typically specify how the recommendation should be sent and who it should be sent to.

When You Can’t Write a Positive Recommendation

If you have difficulty honestly framing a compelling letter for a candidate, then it's fine to  decline the request .

It's actually better to say no than it is to write a letter that doesn't strongly endorse the person you are recommending.

You can simply say something vague like you don't feel totally comfortable writing a recommendation or you don't have the type of exposure that would enable you to supply the right kind of letter.

Chron. " Do Companies Check Your References Before the Interview ?" Accessed May 24, 2020.

Clemson.edu. Guidelines for Writing Letters of Recommendation ." Accessed May 24, 2020.

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43 FREE Letter of Recommendation Templates & Samples

Securing the ideal candidate for a job role is vital. Ensuring smooth operations within the organization and sustaining client relations requires an individual with proficiency in their tasks.

That’s why, whether you’re seeking employment or enrolling in an educational program, it’s essential to highlight your skills and experience during the application phase.

Table of Contents

• 1 Letter of Recommendation Templates
• 2 What is a Letter of Recommendation
• 3 Sample Letter of Recommendation
• 4 What is Included in a Recommendation Letter
• 5 Who should you approach if you need a letter of recommendation?
• 6 Letter of Recommendation Examples
• 7 Benefits of Recommendation Letters
• 8 Tips on How to Create Your Own Reference Letter
• 9 Letter of Recommendation for college
• 10 Recommendation Letter Example
• 11 Letter of Recommendation Samples
• 12 Writing Tips
• 13 Conclusion

A previous colleague, employer, teacher, or client can provide a recommendation on your behalf. They can do this with a letter of recommendation by talking about the traits and skills that make them a good applicant for the job, college, or graduate program you’re applying for.

You can impress a potential employer and land more interviews by giving your application materials more legitimacy with a solid letter of recommendation.

In this article, we’ll unpack the best ways for you to create a unique recommendation letter that stands out.

Letter of Recommendation Templates

What is a Letter of Recommendation

A formal letter of recommendation is a document that describes someone’s suitability for a certain position. It does this by highlighting their strengths, assets, and accomplishments as an individual.

It’s usually written by someone who can attest to that person’s academic or professional accomplishments, like an old coworker or professor.

In some letters, the names of former coworkers or managers can be added as references to vouch for a candidate’s talents as an employee or student .

This letter is at least one page and is typically addressed to a hiring manager or admissions officer who is evaluating a potential applicant for employment, a scholarship, or admission.

Sample Letter of Recommendation

What is Included in a Recommendation Letter

Every recommendation letter is unique. For example, someone applying for a job would add past employers as a reference. Whereas someone applying for a scholarship would add details of their lecturers or professors. For the most part, every recommendation letter has the following information: 

• A brief introduction The person providing the recommendation letter introduces themselves and describes their relationship to the applicant. Usually, the opening paragraph describes how well and how long the writer has known you. It should be clear from the introduction section that you and the writer have known each other long enough for them to write a glowing recommendation letter for you.
• Summary of qualities They can also include a summary of any relevant professional or personal experience and how it relates to the recipient. When appropriate, they can offer examples of your abilities and accomplishments. In the case of a paralegal application, for instance, the person writing your recommendations can include your attention to detail and client-relations abilities.
• Personal narrative In this section, the author can elucidate why they believe you are the ideal candidate for the desired position. They should detail the reasons underlying your suitability for the role and highlight one or two distinctive attributes that set you apart. The writer must know the candidate well enough to judge their personality and provide positive feedback. A thorough letter can go over things like reliability and consideration for others at work.
• A personal anecdote Having the writer describe specific examples of when they saw you use your abilities to overcome a difficulty helps put your credentials in more context. This can assist hiring managers in having a more accurate view of your competence and give your application’s claims and information more weight.
• Closing statement The writer will need to include a summary of why you’re a good fit for the position in the closing statement. Writers may restate the relevant qualifications for the job you’re seeking towards the end of the letter. This section of the letter integrates your qualifications with the job description or other requirements given by the company, and it employs precise language to match those requirements.
• Contact information Request the author to provide their personal contact details, ensuring the reader can reach out for further insights about you. They can place this information either as a header at the beginning of the recommendation or in a concluding sentence at the end.
• Signature This section will include the name of the writer and confirms the authenticity of the letter. After completing the letter of recommendation, the author can send the letter to the applicant for submission. Alternatively, they can send it to the hiring manager, admissions officer, or any other party that has requested it. Even though references on an application are often sufficient, a prospective employer could demand a more forceful letter of support. A letter of recommendation is required for jobs that request a large amount of trust and competence or are competitive. For instance, you might send reference letters along with your cover letter or CV if you’re applying for a job in the financial or medical industry.

Who should you approach if you need a letter of recommendation?

When considering who to ask for a letter of recommendation, think about someone who can confirm your skills and experience. Make sure that whoever you choose can authoritatively comment on the caliber of your work and commitment.

The ideal people to seek a letter of reference or recommendation include the following: 

• Former managers
• Former supervisors or superiors
• Past Mentors
• Former professors
• Former teaching assistants
• Former lab supervisors

Think about the connections you’ve made throughout your time at work and in school when deciding who to ask.

Choose someone who is equally invested in your achievement and who you know would present you in a very favorable way.

The perfect recommendation letters would be provided by someone who:

• Is familiar with your work and has a favorable opinion of it.
• Possesses the time necessary to develop a letter that will genuinely impress a hiring manager.
• Has a reputation that will be valuable to the employer or admissions officer or is in a position of authority.

The majority of people won’t have any trouble assisting you. However, some might feel a bit pressed for time and ask you to write up your own reference letter for them to sign.

If this happens, try to put yourself in their shoes. Write the sample letter as though you were them and think back on the relationship and conversations you’ve had.

It’s easy to get carried away when writing your own letter, so try sticking to only facts. Simply highlight your accomplishments and provide detailed examples of your skills by performing an honest self-evaluation.

Letter of Recommendation Examples

Benefits of Recommendation Letters

Your qualifications can be raised by including a letter of recommendation with your application documents in the following ways:

• Providing background The most important skills are listed in a resume, but a letter of recommendation dives further into how you use and apply those skills. For example, the writer can describe how you used this expertise to assist a company in overcoming an issue that might pique the interest of hiring managers.
• Increasing credibility Including first-hand testimonials from a previous employer might help your accomplishments seem more credible. Having backing from a respected figure in your field can greatly enhance your job search prospects. This is particularly beneficial if you’re relatively new to the industry and are seeking to bolster your relevant experience.
• Demonstrating loyalty If a letter of reference is not required for a job application, making the extra effort to request one might demonstrate to hiring managers that you are dedicated to your work and passionate about it. Additionally, this can assist in demonstrating your soft abilities, such as perseverance and commitment. It also provides you the chance to show that your previous job valued you and that you can bring the same knowledge and dedication to your new workplace.

Tips on How to Create Your Own Reference Letter

Although you should encourage the person writing the letter to be as creative as possible, you should also make suggestions for how to make the letter work best for the position you’re going for.

The following are some effective techniques for writing an attractive recommendation letter.

• Ask someone in a position of authority to write it A letter of recommendation from a former boss or business owner can be more persuasive than one from a coworker. Leaders might give your application materials more credibility because of their position and experience in the business.
• Send the job advert to the writer Your writer can write a more persuasive letter if they are familiar with the demands of the position you’re applying for. If the job description for a financial analyst includes having great communication skills, for instance, the cover letter can discuss how the applicant can clearly explain complex financial information to clients.
• Tell them about your accomplishments and skills Reminding your writer of your major achievements will help them produce a stronger letter, even if it has been months or even years since you worked together. For instance, request that your writer note in the letter that you were named “Employee of the Year” by your prior employer. Please send the writer your resume. Your resume can act as a reminder of your experience if the person hasn’t worked with you recently. Additionally, doing so could provide them with a more thorough understanding of your career history, which could be useful for their recommendation letter.
• Analyze the letter for errors After thanking your letter writer for their time and generosity, consider developing a list of any adjustments that need to be made. Then, politely ask them to make the changes. Additionally, you can ask a friend or coworker to peer edit it and provide feedback to ensure the spelling and punctuation adhere to industry standards.

Letter of Recommendation for college

Recommendation Letter Example

Whether you’re writing it for a student or someone looking for a job, your letter should follow a similar format. We have created a simple, free recommendation letter template to use as a guide while writing your own:

Dear Sir/Madam,

I have the pleasure of recommending (applicant name) without any reservation for (job title with company name or admission to institution name)

I, (your name), work at (your company’s name) and have been employed for (number of years) in (your field of work) and have seen many young people come and go. One who has stuck out amongst the rest is (applicant’s name). They have demonstrated exceptional talent within (field, skills, attributes, experience, class, project, etc) during our time together.

I was particularly impressed by their (positive attributes, such as a can-do attitude, leadership skills, organizational skills, etc.), and as a result of our collaboration, (applicants name) has advanced far beyond that of their peers.

(Applicants name) has always been a pleasure to work with because of their extremely optimistic attitude and (positive characteristics). Not only did I need and value (pronoun’s good characteristics and positive traits), but so did their peers, who often relied on them to get the job done.

I am confident that your (institution or company) would find (applicant name) to be a perfect fit. Not only does (applicant’s name) have the qualifications you’re looking for, but they will also work hard to establish themself as a valuable member of (institution or company) and advance it in any way they can.

Please feel free to contact me at (contact information) for any further questions or details. It would be a pleasure to go into more detail about my experience (working or studying) with (applicants name)

Warm regards/Sincerely/Kind regards,

Your name, company, and job title.

Letter of Recommendation Samples

Writing Tips

• Keep it positive  – The letter should highlight that the candidate is perfect for the position. Try and stick to words that will have an impact on the reader.
• Keep it professional  – Find or create a recommendation letter template similar to a business letter. Make sure to use professional and respectful language that’s easy to read.
• Focus on the important things  – Highlight two to three of the candidate’s top achievements and provide examples to support their suitability for the position.
• Observe the guideline requests  – Find out how to submit your letter from the candidate. Follow the guidelines and deadline requests to the letter to avoid jeopardizing the status of their application.
• Double-check your letter  – Pay close attention to how people’s and companies’ names are spelled. Go through your completed letter to detect any grammatical issues.

Writing a letter of recommendation for someone is an honor and may determine whether or not they succeed in their applications.

If you ask someone to write you a letter, make sure to provide them with as much information as you can and include any pertinent information that can help you succeed.

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Sat / act prep online guides and tips, how to ask for a letter of recommendation: complete guide.

Letters of Recommendation

Asking someone to write you a letter of recommendation can feel almost as daunting as asking that special someone out to a movie. You're putting yourself out there, just hoping they like you back enough to say yes! Luckily, most of your teachers are well accustomed to writing letters of recommendation for students and are glad to support you in your academic goals.

Plus, who wouldn't want to recommend you for college? You're great.

To ensure your request goes as smoothly as possible, you should be thoughtful about who and how you ask. This guide will go over the steps on how to request a recommendation letter for your college applications successfully (though this guide works equally well for applications for graduate school and jobs). First, let's briefly go over what you need to know before making your request.

What You Should Know Before Requesting a Recommendation Letter

Before you pop the question, make sure you thoroughly understand the purpose of recommendation letters in your college applications. Along with your college essay, they should help personalize your application and tell a story about who you are as a student and person.

While other parts of your application display your grades, activities, and other accomplishments, letters of recommendation can go beyond the resume and help you come to life in the eyes of admissions officers. Recommendation letters can speak to your academic potential, character traits, and personality, as well as about how you've connected with others in the school community over the past few years.

Because reference letters have this important function of revealing aspects of your personality and giving insight into your character , you should choose someone who knows you well and can give specific anecdotes about you. You might also have learned through word of mouth which teachers write the strongest letters. Sometimes seasoned faculty members have written a lot of letters over the years, and may have established solid reputations with admissions officers at certain colleges.

Some colleges require one teacher recommendation, while others ask for two. Most schools also require a letter of rec from your counselor. This guide will discuss how you can request strong recommendations from both your teachers and your school counselor. First and foremost, make sure to ask well in advance of your deadlines.

Don't make your teacher feel like a hamster racing on the wheel of time.

When Should You Ask for a Letter of Recommendation?

The first step in requesting a letter of recommendation involves timing . Even for seasoned teachers and counselors, each individual letter takes time and thought to do well. I recommend asking your recommenders at least a month before your application deadlines. In some cases, even earlier is better.

Some teachers put a cap on how many requests they take. If they have a first come, first served policy, then you should ask even earlier than a month before your deadlines so you don't miss out. A lot of teachers get inundated by the end of the semester , when they might be already busy getting exams scored and grades completed, not to mention spending time with friends and family over winter vacation. Because of this, it's a good idea to ask your recommenders early in the semester, like in September.

Junior year teachers are often a good choice, because they had you recently and for a full year (whereas your senior year teachers might not know you that well yet). It can also be a good idea to ask your junior year teachers at the end of junior year , when you're fresh in their mind from being a student in their class all year (also a good idea if you have early decision deadlines). It gives them an entire summer to work on your letter. Just make sure to politely remind them a few weeks before your deadlines, if they haven't submitted your rec letter by then.

Once you've figured out who you're asking and when, how can you frame your request in a positive way? First, I'll talk about how to ask a teacher and then how to ask your counselor , as the process and your relationships with these people is probably a little different.

Make your request in person, so you don't end up with a letter like this.

How to Ask for a Letter of Recommendation from a Teacher

How are you going to approach your request? What should you say? What information do you need to give your teacher? As long as you've prepared yourself in these three aspects, you're all set to make your request. Let's break each down one at a time.

How to Make Your Request

In person . I highly recommend asking for your recommendation face to face. Depending on your teacher's schedule and school culture, it may be appropriate to email your teacher to set up an appointment or meeting. Asking for a letter of recommendation solely over email could be interpreted as impersonal, distant, and less mature, an impression you don't want to make in the mind of a recommender.

I also wouldn't recommend asking during class time, but instead find time during a free period, after school, or whenever the teacher has free time to meet. The request may be short, but you still want to create space in case your teacher wants to further discuss your plans.

What to Say

While it can feel scary and vulnerable to ask a teacher for this favor, remember that teachers, especially ones that have juniors and seniors, expect this . In fact, it's part of their job description. Likely all of these teachers write letters of recommendation for students every year and want to help you succeed and continue on in your education. It may also help you to remember that a lot of teachers know what it's like to be on the other side of this process, as they usually undergo observations and evaluations every year.

The best way to calm your nerves and ensure the conversation goes smoothly is to prepare what you'll say. I recommend phrasing your request simply and directly, without a lot of "ums," "likes," or "I forgot what I was about to say, so let's take a raincheck—how about next Thursday?" Something like this could work:

"I really enjoyed your class. I've learned a lot from you and feel like you've gotten to know me well. I'm apply to College X for next year and would be really flattered if you could write me a strong letter of recommendation for my application(s)."

Note the phrasing of a strong recommendation. You want to make sure your teacher can write you a strong and compelling letter, not a generic one. If, worst case scenario, your teacher declines or seems hesitant, simply thank them and ask somebody else. You wouldn't want a weak letter that wouldn't help, or could even hurt, your application. You want to find a recommender who will agree to write a letter for you without reservation.

If you've asked someone who knows you well and agrees to provide you with a letter of rec, then it's a good idea to share some further information with him/her. In a lot of schools, they call this a "brag sheet."

The "brag sheet" isn't really about bragging, not even backdoor brags.

Information to Give Your Teacher(s)

First off, your teachers need to know the logistics . When are your college deadlines? How do they submit the letter of rec? In most cases, your early decision deadlines will be in October and your regular decision deadlines will be in early January. Typically, writers upload their recommendations through the Common Application or, if your school uses it, through Naviance.

Beyond the requirements, I strongly advise providing your teacher with your brag sheet, or your reflections on who you are and what you value. Usually the guidance office distributes these to juniors and seniors, inviting students and parents to comment on it. The more detailed and thoughtful you are about your values, goals, and accomplishments, the more useful your brag sheet will be to the writer. While you might not be used to or all that comfortable writing about yourself, you should take the time to reflect deeply about what you care about and what experiences have been especially meaningful in your life.

This will help your teacher add further dimension to your recommendation, as well as help differentiate you from other students they're writing about. In a perfect world your recommenders are bursting with fun and poignant anecdotes to share about you in their class, but in reality most teachers could use your help to complement what they plan to say .

I would recommend going into your request ready with your completed brag sheet. If the teacher agrees, then you can pass it over. Be ready to have a discussion on it if the teacher wants to hear your thoughts.

In addition to giving revealing insights about your character and interaction with other students, your teachers are the best authorities on your academic performance and potential.

Your counselor, on the other hand, can speak more to your role in the school community and growth over your years in high school . Because your relationship with your counselor is different from that with your teachers, you may approach your recommendation request differently.

How to Ask for a Letter of Recommendation from your School Counselor

Almost all colleges that require recommendations want one from your school counselor. This recommendation is usually called the "secondary school report." While you can choose which teachers to ask for reference letters, you probably don't have a decision to make when it comes to the counselor letter of rec. Lots of students have the same counselor throughout their four years of high school.

You also probably don't have to ask the same way you do with your teachers, as your counselor expects to write recommendation letters for all students on his or her caseload who are applying to college. With this recommendation, it's less about the request and more about how you can help your counselor write the strongest reference letter possible.

In some high schools, especially big ones, students don't always get to know their counselors very well. If that's the case for you, then your brag sheet, as well as face to face meetings, is especially important for sharing who you are and what your goals are. If you have a passion for environmental biology, tell your counselor all about it. If you can't wait to join your college's newspaper and report on important events around the community, share that. The more your counselor knows about you and what sparks your interest, the more life they can breathe into your recommendation letter.

Most counselors will schedule at least two college meetings with the students on their caseload, one in the spring of junior year to discuss college planning and one in the fall to talk about how your applications are going. If you're applying early action or early decision, you should let your counselor know in the spring of junior year, or at least at the very beginning of senior year.

The best recommendation letters don't just use vague descriptions that could apply to anyone. They prove their assertions by relating specific stories. If you haven't had a ton of interactions with your counselor, it's especially important to include significant experiences and challenges on your brag sheet , as well as to get to know your counselor in meetings. For most schools, you can schedule a meeting with your counselor, so don't feel like you have to wait for him or her to call you down to the office.

Reference letters for college are a big part of a counselor's job, and they can get especially busy with them around deadlines. Ask your counselor early and meet with him or her so you can make a strong impression, show how important your applications are to you, and jumpstart their letter writing. The more specific you are and the more you share with your counselor, the stronger and more colorful his/her recommendation letter will be.

Just like with your teachers, it's up to you to tell your counselor when your deadlines are and any special requirements they need to complete. After you've spoken to your recommendations and obtained their support, what are the next steps?

Next Steps After Your Recommendation Request

It's always a good idea to follow up with your recommenders a week or two before your deadlines with a polite reminder. In this reminder, you could thank them again for providing you with a letter of rec, express your excitement about your future plans, and invite them to contact you if they need any more information from you. If you word it this way, then it won't feel like you're asking why they haven't uploaded their letter yet (unless they have, in which case, thank them again!).

Some teachers will let you see your letter before submitting it and invite your revisions or feedback. This is totally up to the recommender, and not actually common in admissions procedures (usually letters are expected to be confidential ). If your teacher doesn't offer to show it to you, I wouldn't advise pressuring her to. This could indicate that you don't trust her to write a strong letter—and if that's the case, you should ask someone else, anyway!

Most letters will be submitted online , but in the rare case that your teacher wants to mail it, you should provide her with a pre-addressed, pre-stamped envelope. After all's written and submitted, write your teachers and counselor a thank you note. Once the decisions start rolling in, let them know where you got in!

If you take just a few points from this article, these are the most important ones to remember.

Key Takeaways for Recommendation Requests

• Ask a teacher (or two) who knows you well and in whose class you excelled. The better relationship you have with your recommender, the more insightful your recommendation letter will be. It helps if the teacher is known to be a strong writer, too!
• Request your reference letters in person. This adds a personal touch and shows respect.
• In addition to telling your recommenders your deadlines and important logistics, give them thoughtful reflections on your values, goals, and accomplishments on your brag sheet. Take time with this, as it could be a huge aid as your recommenders write your letter.
• Thank them for helping you apply to college, and let them know where you end up!

Perhaps the most important takeaway is that letters of recommendation are important, as are the connections you have with your teachers and counselor in high school. Approach this part of your application with a plan, and express your appreciation of your recommenders' role in helping you get into college. All this commitment and goal-setting is definitely the kind of thing you could put on a brag sheet.

What's Next?

In order to add recommenders to the Common Application, first you have to respond to the FERPA waiver . Read all about what it means and how it affects your right to access your letters of recommendation.

College admissions get more and more competitive every year, so you want to present yourself with the best application you can. Read about how to build a versatile college application here.

Did you know that a couple schools ask for recommendations from peers , and some students send them along as supplements? Read the complete guide to peer recommendations here .

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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Recommendations

Recommendations and references have a similar role in a selective process. Recommendations are usually formal, confidential letters provided to a graduate school or other academic-based program, while references are used by employers to confirm qualifications before making an offer.

Letters of Recommendation

Letters of recommendation provide a detailed and persuasive argument for why and how the subject of the letter (you) should be admitted to the program you are applying for.

Typically, letters of recommendation are used as part of an application, most often for advanced degree programs but also for selective programs like fellowships, scholarships, or experiential learning. For example, a letter of recommendation is required for applications to the Yawkey Nonprofit Internship Program.

These letters are usually sent directly to the admissions office or selection committee rather than provided to the applicant. Some recommenders also choose to provide a copy to the person they are writing the letter about.

Ask people who can write about your relevant strengths and who will submit a recommendation on time.

You may need to ask different people, depending on what you are applying for. Some applications may require a personal recommender as well as an academic or professional one.

• Ask those who know you well: They will be able to write a more comprehensive and detailed letter.
• Ask those who can write a strong and relevant recommendation: You want a recommender who thinks highly of you—particularly in areas relevant to what you are applying for.
• Ask those who can submit the letter on time: A glowing letter that arrives late won’t help you.

In order to plan ahead, have an honest conversation with the people you would like to ask for a recommendation well in advance of starting your application.

• Could they be a strong recommender?
• If not, what steps can you take to improve or to help them get to know you better?
• What are the qualities or criteria that they use to determine whether they can provide a strong recommendation?

When to Ask

Ask at least three weeks in advance of the submission date.

Give them plenty of time to make a decision about writing the letter and so that it is as persuasive as possible. Make sure they are aware of the official deadline in addition to your timeline, especially if you would like them to submit the letter early.

Ask in an email.

Wait for an Honest Answer

The person needs time to consider your request. You want all recommendations to be strong ones. If someone you ask feels as though they cannot write a strong recommendation, it is better that they decline, so that you can ask someone else.

Package the Details

You should include all of the necessary details as well as additional helpful information all in one place. This makes it easier for them to reference what they need to know and make a decision. If the topic initially comes up during a meeting or conversation, send a follow-up email as a formal request and so that you can provide all of the details they will need.

• What you are applying for
• Any requirements in content or format
• Timeline—your preferred timeline and/or the actual deadline
• How and/or where to submit the letter

Additional Suggestions

• Why you chose them as a recommender, either generally or for a specific program
• A copy of your resume
• A copy of items that speak to why you are applying, either for the field generally or for a specific program, such as a personal statement or application essay
• Anything else that helps

Request: Write a Letter of Recommendation

Dear _____________, I hope you are doing well. I wanted to let you know that I was really inspired after _____________, and it has led me to decide to pursue ___________. I am in the process of applying for ________. My application requires a recommendation letter from a ______ [their role: professor, former or current supervisor, etc.] and since __________ [the reason you are asking this person specifically], I was wondering if you would be willing to write a strong recommendation about me for my application. If so, the application is due __________, which allows four weeks to complete the letter. I would also be happy to meet with you if you would like to learn more about why I am applying to ____________ and what skills make me a good fit for it. Thank you in advance for your consideration, and I look forward to hearing back regarding your decision. Best, Your Name

After Asking

It is your job to prompt your recommender to write and submit the letter on time. If needed, send a gentle reminder a week before the deadline and ask if they need more information.

After your recommender submits the letter, be sure to follow up and thank them.

Follow-Up: Deadline Reminder

Dear _____________, Thank you again for agreeing to write a recommendation letter for my application to ________. I wanted to check in as the deadline is ________, just one week from today. Please let me know if there’s any additional information that would be helpful to you in writing the letter. Best, Your Name

Asking for Future Applications

If you think you might need letters of recommendation in the future, it is better to request them while you are still at BU and have good relationships with faculty or others you want to ask. Dossier service platforms like Interfolio will keep the letters confidential until you are ready for them to be submitted to an admissions or selection committee.

Letter of Recommendation Samples for Academic and Professional LORs

Updated On Jun 20, 2024

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Purpose of a Letter of Recommendation

Letter of recommendation format, how to write a strong letter of recommendation, academic lor sample, professional lor sample, common mistakes to avoid in lors.

A Letter of Recommendation (LOR) is a crucial document that can significantly impact an applicant’s chances of securing admission to academic programs and job opportunities. This guide will help you understand what makes an effective Letter of Recommendation (LOR) and provide tips for writing one that stands out. We will cover the essential letter of recommendation format and include a detailed letter of recommendation sample to illustrate key points.

A Letter of Recommendation is written by someone who knows the applicant well, such as a professor, employer, or mentor. The purpose of this reference letter is to provide a comprehensive evaluation of the applicant’s abilities, character, and potential. It acts as a testament to the applicant’s qualifications, offering insights that grades and resumes alone cannot convey.

The generic letter of recommendation format is as follows:

Writing a great Letter of Recommendation (LOR) is the key to a successful admissions journey. Let’s learn some tips to make yours shine and help the applicant stand out!

1 Be Specific: Don’t just say the person is good; give examples. Talk about specific times when they showed their strengths, like solving a tough problem or leading a team project.

2 Be Honest: Tell the truth, but be nice about it. If they are really good at something, say so. If they need to work on something, say that too, but in a helpful way.

3 Be Professional: Write like you would for an important email or letter. Use proper grammar and polite language. Follow any rules the school or company gives you.

4 Tailor the Letter: Make the letter fit the person and the job they want. Talk about how their skills match what’s needed for the program or job. It shows you care and makes the letter more powerful.

Now that you’ve learned some essential tips for crafting a standout Letter of Recommendation (LOR), let’s explore examples tailored for academic pursuits and job applications.

If you’d like feedback on your LOR, take advantage of our free evaluation service.

A Letter of Recommendation (LOR) for academic purposes is a key document for students applying to educational programs or scholarships. Let’s explore a sample LOR designed for academic pursuits, showcasing its importance and impact.

Dr. Jane Smith Professor of Biology University of Science [email protected] June 11, 2024

To Whom It May Concern,

I am writing to recommend Emily Johnson for admission to your graduate program in Environmental Science. I have had the pleasure of knowing Emily for the past three years as her professor and research advisor. During this time, she has demonstrated exceptional academic abilities, a strong work ethic, and a genuine passion for environmental science.

As a student in my Advanced Ecology class, Emily consistently ranked at the top of her class. Her performance was particularly notable in her research project on the impact of climate change on local ecosystems. Emily’s project was not only thorough and well-researched but also showcased her ability to apply theoretical concepts to real-world problems. Her findings were so impressive that they were published in our university’s undergraduate research journal.

Emily’s dedication extends beyond the classroom. She has been an active member of the university’s Environmental Club, where she organized community clean-up events and educational workshops. Her leadership and commitment to environmental advocacy have had a positive impact on both the university and the local community.

In the research lab, Emily has proven to be an invaluable asset. She worked on a project funded by the National Science Foundation, studying the effects of urbanization on biodiversity. Emily’s meticulous attention to detail, combined with her analytical skills, contributed significantly to the project’s success. Her ability to work independently and collaboratively makes her an ideal candidate for graduate study.

In conclusion, I am confident that Emily Johnson has the academic prowess, research skills, and dedication necessary to excel in your graduate program. She has my highest recommendation, and I am certain that she will make significant contributions to your institution. Please feel free to contact me at [email protected] for any further information.

Dr. Jane Smith Professor of Biology University of Science

A Professional Letter of Recommendation (LOR) is a formal document written by a supervisor, manager, or academic mentor to endorse a candidate’s application for higher education or employment opportunities. In the context of students applying for MBA or MS courses, these letters highlight the applicant’s academic achievements, professional competencies, and personal qualities that make them a suitable candidate for advanced study.

Dylan Thompson Senior Team Leader Global Solutions Ltd. 789 Park Avenue Metro City, USA [email protected] 14 June 2024

Admissions Committee Graduate School of Business Harvard University Cambridge, MA 02138 USA

Dear Members of the Admissions Committee,

I am delighted to write this letter of recommendation for Svea Larson, who is applying for admission to your esteemed MBA program at Harvard University. I have had the privilege of working closely with Svea as her manager at Global Solutions Ltd. for the past four years.

Svea has consistently demonstrated exceptional leadership abilities, strategic thinking, and a strong commitment to professional growth during her tenure at our organization. She has been instrumental in spearheading several high-impact projects, including the Efficiency Optimization Initiative, which resulted in significant improvements in operational efficiency and client satisfaction.

Beyond her impressive professional skills, Svea possesses outstanding interpersonal skills and a natural ability to collaborate effectively with diverse teams. Her proactive approach to problem-solving and her ability to inspire and motivate her colleagues have earned her the respect and admiration of everyone she works with.

Harvard University’s MBA program is renowned for its rigorous curriculum, distinguished faculty, and commitment to fostering future business leaders. Svea’s academic achievements, coupled with her practical experience and leadership qualities, make her an ideal candidate for your program. I am confident that she will thrive in your challenging academic environment and make valuable contributions to the university community.

I wholeheartedly recommend Svea Larson for admission to Harvard University’s MBA program. Should you require any further information, please feel free to contact me at (123) 456-7890 or [email protected].

Thank you for considering Svea’s application.

Dylan Thompson Senior Team Leader Global Solutions Ltd.

Now that you’ve seen examples of both academic and professional Letters of Recommendation Samples, it’s essential to understand common mistakes to avoid when writing one. Let’s explore some of these mistakes to enhance the impact of your recommendations.

1 Generic Content: Avoid using generic language or template-like phrases that fail to highlight the candidate’s unique qualities and achievements.

2 Lack of Specific Examples: Provide specific examples and anecdotes to support your claims about the candidate’s skills and abilities, rather than making vague statements.

3 Exaggeration or False Information: Ensure all information provided in the LOR is accurate and truthful. Exaggerating the candidate’s qualifications or including false information can damage their credibility.

4 . Ignoring Instructions: Follow any specific guidelines or requirements provided by the recipient of the LOR, such as word count limits or formatting preferences.

5 Lack of Professionalism: Maintain a professional tone throughout the letter, refraining from using informal language or including irrelevant personal anecdotes.

6 Ignoring Confidentiality: Respect the candidate’s privacy by refraining from disclosing sensitive or confidential information without their consent.

7 Poor Structure and Organization: Present the information in a clear, organized manner, with a coherent structure that flows logically from introduction to conclusion. Avoid rambling or irrelevant details that detract from the letter’s effectiveness.

We trust this guide has been helpful for you, providing valuable insights and LORs sample to guide your writing. Be sure to explore our additional resources for further assistance and stay informed.

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Frequently Asked Questions

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Applying to Grad School: Timelines and Letters of Recommendation

Dr. Allan Davis, assistant dean in the College Office, will be hosting a workshop called "Applying to Grad School" on  Tuesday, September 10, at 5 p.m. in Cupples II, McLeod Conference Room . This event will highlight timelines and letters of recommendations, including how to build an application timeline that works and how to request strong letters of support.

This workshop is part of a series, which students can attend to get practical advice to plan their path and work on grad school application materials.  Registration  is requested for planning purposes; event recordings may be available for those unable to attend. For questions, please contact Dr. Davis at  [email protected] .

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New Washoe County teacher returning to his elementary school for first job

Wcsd has nearly 200 teacher positions to fill ahead of august.

The letters of recommendation, written in pencil, had spelling errors.

But the unorthodox application stood out.

Hiring Jacoby Johnson to work at Double Diamond Elementary School was “kind of really important,” wrote one of his references.  

Johnson did his student teaching at the south Reno school in the spring, and graduated from the University of Nevada, Reno in May.

Every one of his second-grade students submitted letters of recommendation for a job teaching fifth grade at Double Diamond.

“Dear Mis Principal,” one letter started. ”I like Mr. Johnson because he maks math fun and P.E. fun and reading fun and science fun!”

The letters Johnson submitted to become a new Washoe County School District teacher got to the point.   

“Dear ♥ Principal. Mr. Johnson should be a teacher because he is so kind and helpful and fun and funey.”

Johnson knows the letters were the key to landing his dream job: "I figured the students would know better than anyone else what kind of teacher I am."

WCSD looks to fill hundreds of positions

Johnson is one of hundreds of new teachers who will start when the school year begins in August. The district is looking to hire nearly 500 people, including 188 open teacher positions.

For Johnson, this job right out of college was the perfect fit. He said he will be the first African-American male teacher at the school that opened in 2002.

A 2020 Damonte High School graduate, Johnson is returning to the elementary school he attended. Three of his teachers are still at the school.

“When I went in for student teaching, I was so excited to go and find them,” he said.

The difference those teachers made in his life is something he wants to do for his students.

“You know you make a difference when you see their growth academically and their confidence blossom,” Johnson said.

School Board Trustee Adam Mayberry was there as Principal Heather Thaxton offered Johnson the job.

“He came full circle,’ Mayberry said of the former student returning to the classroom as an adult. “It was a wonderful, beautiful moment.”

It's something Mayberry hopes more people are inspired to do.

"He is one of those people that will make a difference."

Open positions in Washoe County School District

The district said it has received 485 applications for teaching positions in the past three months. Some of those applicants have been offered positions. Some others may not meet qualifications yet, but WCSD is working with them to get licensed.

Open positions

• Certified teaching: 188 openings, 93 in special education
• Teaching aides/assistants: 150
• Support personnel (warehouse, accounting, HR, IT, facilities support and nutrition services): 94
• Nurses, police, and other roles: 31

The district said health insurance is now offered on day one, and many positions come with signing bonuses and incentives.

WCSD is holding a job fair from 10 a.m. to 2 p.m. Saturday at Alice Maxwell Elementary School at 2300 N. Rock Blvd., Sparks