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How to Write a Letter of Application (with Examples)

A letter of application (also known as a cover letter, application letter, or job application letter) is a one-page letter sent with your resume to convince employers you’re qualified for their role.

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While there are many purposes for a letter of application , it’s generally intended to give employers more information about you and why you’re applying.

Here’s an example of a simple job application letter:

Letter of Application Template (Text Version)

Dear Ms. Ross,

I’m thrilled to apply for the Junior Front End Developer role at CodePros, which I found on Monster.com. Having had an extremely positive experience completing CodePros online courses in 2017 and applying the skills I learned to my freelance work, I know how valuable online programming education is. My experience with CodePros increased my confidence to complete courses and gain more skills in React.js and JavaScript. I’d love to work for a company that gives students 24/7 support and excellent resources to learn programming skills.

In 2021, I freelanced for Climbers USA, a mountain climbing website in San Francisco, to produce a visually appealing website within 3 weeks. Using my time management and communication skills, I developed a single-page application for them using HTML, CSS, Javascript, and React.js. This project has generated over $800,000 in revenue for Climbers USA to date. I hope to bring my coding abilities to CodePros, where building numerous user-friendly web applications for clients in a timely manner is of the upmost importance.

Besides my freelance work, I’m self-taught in the MERN Stack and am mentoring 2 new programmers to use it for generating user-friendly apps and websites. I also stay up to date on current industry trends and have published 30+ coding articles on Medium to help others on their coding journeys. It would be an honor to work with CodePros to further promote the joys of programming and self-development.

I look forward to meeting you in a future interview. You can reach me anytime at (415) 768-4624, or at [email protected]. Thank you for your time and consideration.

William Grant

An effective letter of application:

• expands on the skills, achievements, and professional experiences you want to highlight
• explains your personal interest in applying to the position
• describes what you can offer the company

Our free-to-use cover letter builder can make you a cover letter in as little as 5 minutes. Just pick the template you want, and our software will format everything for you.

How to write a letter of application (6 tips)

Before you start writing your letter of application, research the company and read the job posting carefully so you know how to describe your experience in a way that gets the employer’s attention.

Once you’ve done your preparation, follow these steps to write a letter of application that lands interviews:

How to write a cover letter

Dread writing cover letters? Read our guide to learn how to write a great cover letter that convinces hiring managers you’re the ideal person for the job.

1. Put your contact information in your letter of application header

Your letter of application’s header should match your resume header and provide your basic contact information to make it easy for hiring managers to invite you for interviews. Make sure to include your:

• email address
• phone number

Depending on the job, you can also include other professional online profiles such as your portfolio or LinkedIn profile to help hiring managers learn more about your past work.

This is an example of a good job application letter header:

2. Address the hiring manager

The next part of your cover letter is the contact person’s information and a salutation (also called a greeting). To get started, write the hiring manager’s contact information at the top-left of your letter of application, including their name, company address, phone number, and email address. If the job ad doesn’t list this information, search for it online or call the company to ask for the hiring manager’s details.

Writing the date is optional in 2024. If you do include the date, place it above the employer’s contact information and format it as [Month] [Day], [Year]. For instance, January 16, 2024.

In your job application letter’s salutation, you should address the hiring manager by name to show that you’ve taken time to tailor your letter to the company. Use the format: Dear Mr./Ms./Mx. [Last Name]. If you can’t find the name, use a salutation like “Dear Hiring Manager” to avoid using the generic “ To Whom It May Concern ”.

Here’s how the employer’s contact information and your greeting should look:

3. Grab the hiring manager’s attention with your introduction

In our recent survey of hiring managers and their thoughts on application letters , 41% said that the introduction of a job application letter leaves the biggest impression on them compared to other sections. So start your application letter off strong by:

• introducing yourself
• mentioning how you heard about the position
• explaining why you’re applying

A great example is the introduction from the letter of application example above:

I’m thrilled to be applying for the Junior Front End Developer role for CodePros, which I found on Monster.com. Having had an extremely positive experience completing CodePros online courses in 2017 and applying the skills I learned there to my freelance work, I understand how valuable online programming education can be. My experience with CodePros increased my confidence to complete courses and gain more skills in React.js and JavaScript. I’d love to work for a company that provides students with 24/7 support and excellent resources to learn programming skills.

If you’re writing a cover letter for an internal position , you don’t need to mention where you heard about the role or go over your entire professional background. Instead, highlight a couple of accomplishments from your time at the company.

This introduction catches the hiring manager’s attention because it’s tailored to the specific role and company . In our survey, 46% of hiring managers consider tailoring a letter of application to be either fairly or very important when deciding whether to invite applicants for interviews. Customizing your application letter not only demonstrates you’re a good fit for the position but also shows employers you:

• actually want to work for them
• are detail-oriented
• can do research
• are diligent (and will apply the same amount of effort to your work tasks)

Write a customized application letter for each job, even if it’s not required. Because 73% of hiring managers whose companies don’t require application letters still read them, writing an application letter is necessary to set yourself apart from the competition in 2024.

4. Highlight industry-specific skills (with numbers) in your body paragraphs

Next, add 2–4 body paragraphs with information about how your skills, experience, achievements, and education can help the target company achieve its goals. Rather than bragging, the goal of your body paragraphs is to show the hiring manager why you’d be a good fit for the position.

Match the job posting when choosing which of your hard and soft skills to highlight in your job application letter. Hard skills and knowledge are technical capabilities learned from hands-on experience, training, or education. Programming, data analysis, and user interface (UI) design are examples of hard skills.

By contrast, soft skills relate to emotional intelligence and let employers know how you interact with others in the workplace. For instance, organization skills , teamwork , and interpersonal expertise show you work well with others as well as on your own.

Your resume’s skills section should already list many of your hard skills. So use your letter of application to highlight your skills that can’t be easily tested or backed by your resume’s certifications or education section .

And just as it’s essential to quantify your achievements on your resume , it’s equally important to use hard numbers in the body paragraphs of your letter of application. Adding numbers to your application letter when other applicants only vaguely describe their qualifications will make your application memorable. The budgets you worked with, people you helped, and number of projects you were a part of can all be quantified using hard numbers.

Using numbers also shows the hiring manager the extent of what you can do. So, for example, if you’re applying to a smaller nursing home with only 50 beds, the first statement below shows you’re more than qualified to handle caregiving for their residents, while the statement without hard numbers is unclear:

Hard numbers

“I worked in a team of 8 caregivers to provide excellent customer service for 100+ residents in recreation areas and reception”

No hard numbers

“I worked in a team and provided customer service to elderly residents”

5. Choose engaging words for your application letter

Your letter of application’s length should be 250 to 400 words or 3 to 4 paragraphs — long enough to get your point across but short enough that the reader won’t lose interest. So make every word count by using strong action verbs and powerful adjectives instead of buzzwords.

For instance, buzzwords like “tasked with,” “responsible for,” and “participated in” are passive and sound like you copied responsibilities from a job posting. Instead, use verbs like “spearheaded,” “managed,” and “executed.” Here’s an excerpt from a UX designer’s letter of application that successfully uses action verbs and power adjectives :

As a Senior UX designer for Sparklabs from 2015–2017, I worked as the sole UX designer. Under minimal supervision, I systematically executed over 4 major design projects for our new website in Canada, including launching 10 prototypes based on different case studies and conducting 50+ user interviews. My innovative designs boosted our marketing campaigns by 92%, which was extremely rewarding.

Along with action verbs, descriptive adjectives help your cover letter to tell a story, which is important because stories are 22 times more likely to be remembered than facts alone. For instance, a hotel manager should include adjectives such as “courteous,” “decisive,” and “tactful” to give hiring managers a better feel for their customer service skills and way with people.

By carefully choosing adjectives for your job application letter, you also help employers evaluate whether you’re someone they’d want to work with. Notice the difference in this nurse’s experience written with and without power adjectives:

Power adjectives

In my role as a head nurse at Grey’s Hospital for 7+ years, I provided exceptional service with my kind bedside manner during emergency surgical procedures to 200+ patients per week. My cheerful demeanor brought patients a sense of calm in the emergency room.

No power adjectives

In my role as a head nurse at Grey’s Hospital for 7+ years, I provided good customer service to 200+ patients every week. I helped doctors with emergency surgical procedures in the emergency room.

6. Close your application letter with a call to action

End your application letter by inviting the hiring manager to contact you for an interview. Include your phone number and email address in your call to action to make it that much easier for a hiring manager to call you straightaway.

Finally, include an appropriate letter of application sign-off such as “Sincerely” or “Best Regards,” followed by your name.

Sincerely, Will Grant

Putting an electronic or real signature between your sign-off and your typed name is optional.

How to format your letter of application

Unsure how to format your letter of application ? Here are 4 tips for formatting an application letter so it stands out to employers:

1. Choose an appropriate font and font size

An appropriate application letter font size is between 10.5 to 12 points. Using a suitable font size ensures readability and that there’s enough white space throughout your letter, making it look professional.

Also, you should pick a professional letter of application font like:

• Times New Roman

Professional fonts are easily scanned by applicant tracking systems (ATS), which is software that filters applications for keywords. An ATS might not be able to read your letter of application if you use uncommon fonts.

2. Fix your margins

Properly sized margins help create the perfect mix of white space and text, making your letter of application easy to read. The standard size for application letter margins is 1″, the default on Microsoft Word. However, you can adjust your margins between ½” and 1½”:

If you have a lot of relevant experience that addresses the job posting you’re responding to, changing your margins to ½” to fit more text on the page is fine.

If you have less experience to describe , you can adjust your margins up to 1½” to make your letter appear longer.

Just keep in mind that very wide margins look unprofessional, while extra narrow margins make your application letter look cluttered.

3. Save your file as a PDF

Job application letters should always be saved as a PDF file to ensure that your letter gets picked up easily by ATS software and passed onto employers. PDFs also keep your formatting intact and don’t allow others to modify your application.

Save your letter under an appropriate file name, such as “First-Name-Last-Name-Application-Letter.pdf”. Using a professional file name makes it easy for hiring managers to find your application in their inbox or on their desktop.

Always review each job posting carefully for keywords to use in your application . Adding these keywords enables your application to be read by ATS as well as demonstrates to the employer you’re a good fit for the role.

4. Simplify your formatting for letters sent in the body of an email

There are a few details to remember if you write an email letter of application for an employer.

First, write a professional subject line that shows your intent. Make sure your email subject line contains your name and the exact job title you’re applying for.

Second, in an email letter of application, there’s no need to type out the hiring manager’s contact information and the date (this information is already included in the email). So begin with the salutation, addressing the hiring manager using “Dear Mr./Ms./Mx. [Last Name],”.

Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],

It’s my pleasure to apply as a [Job Title] at [Company Name].

Third, before emailing your letter of application, list your contact information below your email signature .

Phone: (xxx) xxx-xxxx Email: [email protected] LinkedIn: www.linkedin.com/in/yourname

Here’s an example of a job application letter sent as an email:

Frequently asked questions about application letters

Want more information on how to write a job application letter? Below we provide answers to 3 common questions related to application letter writing:

1. Is a letter of application the same as a cover letter?

A letter of application for a job is the same as a cover letter. Often recruiters and hiring managers will use the terms interchangeably to refer to a letter sent to give a hiring manager more information about your qualifications.

But application letters (or letters of application) for academic programs and scholarships differ from cover letters. Compared to a cover letter, an application letter for academic purposes is:

• tailored to the academic program or scholarship’s goals, rather than a specific job
• often longer (acceptable to be 1–2 pages)
• accompanied by other application materials (e.g., your transcript, resume for college , personal statement)

2. What should I avoid writing in a letter of application?

Avoid common application letter red flags, which include:

• addressing the company incorrectly (such as sending a letter of application you wrote for a different job)
• lying about your qualifications
• speaking negatively about previous jobs or employers
• including personal information not relevant to the job
• typos or grammar mistakes

3. How do I write a job application letter that stands out?

To write a job application letter that stands out, explain how your qualifications match the requirements in the job posting. Identify a few of the most important requirements that match your background and skills and provide concrete evidence for them, such as numbers or quotes from previous employers or coworkers.

Other ways to help your application stand out include:

• using skills-based keywords from the job ad
• mentioning a particularly impressive achievement
• striking the right tone (e.g., showing your humor and personality while still being professional)
• using a clean and engaging application letter template

Additional Letter of Application FAQs

• What should the first paragraph of a cover letter include?
• What do employers look for in a cover letter?
• Who reads cover letters?
• How do you write your availability on a cover letter?
• Should you bring a cover letter to an interview?

Rebecca Tay, Ph.D.

Lead Researcher & Resume Expert

Rebecca Tay is a Professional Researcher with a Ph.D. from Johns Hopkins University who directs research projects, survey analyses, and industry reports at Resume Genius. In her spare time, she enjoys reading, eating delicious food, and hanging out with her cat.

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How to Write a Letter of Application for 2024 (With Template & Examples)

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An impressive letter of application allows you to elaborate on your resume and gives the recruiter an understanding of your character and professional value. It’s a powerful opportunity to make a lasting impression on a prospective employer. 

Below, you’ll learn what is the purpose of a letter of application and how to write one, along with a template and examples to help you get started.

What is a Letter of Application and Why It’s Important

A letter of application, or a cover letter , is a one-page document that builds on and expands your resume . This letter showcases your unique skills and achievements that set you apart as the ideal candidate for the job. However, the most critical aspect is showcasing how you can contribute to the company’s growth and success while aligning with your career aspirations. 

While only sometimes required, adding a well-written letter of application can be just what you need to land the interview . It’s the perfect platform to explain gaps in your resume or the reasons for switching careers. Think of it as a compelling letter where you can vouch for yourself. 

How to Start a Letter of Application

To create a persuasive letter of application, gather all the necessary information beforehand. Here are a few things you should consider:

Your application letter should be addressed to the person reading it. Take the time to research the hiring manager’s full name.

Study the job description and identify keywords that signal the skills the role requires. Add these to your resume to tailor your letter of application to the job post.

List all your impressive achievements and relevant resume skills demonstrating your ability to perform the role.

Why do you want to work at this enterprise? Do you admire their culture, services or products? Do you agree with their mission statement?

How to Write a Letter of Application

Writing an impressive application letter is easy when you know the proper structure and what information to include. The following sections will guide you through the writing process. 

1. Address your letter of application

Thanks to your research, you already know who you’re writing to. Address your letter using the formal “Dear [recipient’s full name].” Other appropriate application letter salutations include: 

• Dear [Job Title]’s Hiring Manager, 
• Dear [Recruiter’s Name], 
• Dear [Department] Recruiter, 
• Dear Head of [Job Title’s Department], 
• Dear Hiring Manager, 
• Greetings, 

Avoid outdated greetings like “To Whom It May Concern” and “Dear Sir or Madam.” 

2. Hook your reader with a strong introduction

It’s an attention-grabbing opening statement to pique a recruiter’s interest. Your introduction should cover the following:

• Introduce yourself as a professional.
• Mention the specific job title you’re applying for.
• Explain why you want to join the company.
• Highlight how your skills and experience align with the job requirements.
• Indicate where you heard about the position.

3. Convince the employer you’re the right person for the job

To make your letter of application impactful, highlight your experience with specific examples of your professional achievements. Follow these guidelines:

• Address the specific requirements: Describe your relevant soft and hard skills and your top accomplishments in detail to convince the recruiter you’re the best fit for the role. 
• Apply the STAR method : Illustrating your achievements using the Situation, Task, Action and Result (STAR) method is a highly effective strategy for positioning yourself as a proactive problem-solver. 
• Be strategic with your formatting: It’s essential to keep the body of your application letter concise and straightforward. Design decisions like bulleted lists can assist you in emphasizing your abilities and credentials. 

4. Close with a call to action

Conclude your application letter by expressing your enthusiasm for the job and desire to be considered. Remember to extend an invitation to connect further through an interview. Use this opportunity to inform them of your availability and provide your contact information. 

Letter of Application Template

Dear [Hiring manager’s full name],

I’m writing to express my interest in the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With a strong background in [relevant skills and experiences], I’m confident I can contribute effectively to your team and help [Company Name] achieve its goals.

In my previous role at [Previous Company], I [describe relevant responsibilities and achievements]. This experience has equipped me with the skills necessary for the [Job Title] position, including [list specific skills or qualifications mentioned in the job description]. My commitment to [mention any relevant values or goals of the company] aligns with the values of [Company Name].

I’m drawn to [Company Name] because of its reputation for [mention any positive aspects of the company that attracted you, such as its innovative solutions, commitment to excellence, etc.]. I am eager to bring my [mention specific skills or qualities] to contribute to your team’s success.

Thank you for considering my application. Attached is my resume, which details my professional background and accomplishments. I’m available via xxx-xxx-xxxx or email on [dates of availability] during normal business hours.

I look forward to meeting and discussing how my skills and experiences align with the needs of [Company Name].

[Your Full Name]

Letter of Application Example

March 3, 2023

Dear Ruby Clark,

I’m writing to express my interest in the Senior Copywriter position at Wales Advertising, as posted on LinkedIn. With a proven track record in creating compelling content, I am excited to contribute my skills and experience to your dynamic team.

As a senior professional in the field, I have demonstrated leadership skills by collaborating with cross-functional teams, mentoring junior copywriters, and overseeing the successful delivery of high-profile projects. I have successfully developed and executed creative copywriting strategies for diverse clients, consistently exceeding expectations and driving engagement. My ability to understand brand voice, target audiences, and market trends has resulted in impactful campaigns and a 35% increase in brand visibility.

Wales Advertising’s reputation for innovative and strategic advertising solutions aligns perfectly with my professional aspirations. I’m impressed by the agency’s commitment to creativity, and I’m eager to bring my passion for storytelling, strategic thinking, and meticulous attention to detail to your esteemed team. I’m confident that my expertise in crafting persuasive and memorable content will contribute to the continued success and growth of Wales Advertising.

Attached is my resume, providing a more detailed overview of my professional background and accomplishments. Feel free to contact me via 555-555-5555 or email this Monday and Thursday during regular business hours — I look forward to meeting and discussing this copywriting opportunity further. 

Thank you for considering my application. 

[email protected]

Letter of Application FAQ

What is a letter of application form.

A letter of application form is a formal business letter you send to recruiters to secure a job interview. It accompanies your resume and helps you expand on your work experience, skills and accomplishments while showcasing your work ethic and professional values. 

What is an example of a good cover letter for a job application?

Here’s an example of a well-written cover letter: 

June 10, 2023

Dear Walter Moore,

I’m writing to express my interest in the Product Designer position at Bloom, as advertised on Indeed. With a strong background in product design and a passion for creating innovative and user-centric solutions, I am eager to bring my skills and creative vision to contribute to Bloom’s success.

In my previous role as a Product Designer at InnovaForma Designs, I led the design process for GreenLight, from conceptualization to final implementation. This ground-breaking product outsold its competitors and won the Sustainability Award at the VisionaryCraft Awards. My experience includes collaborating with cross-functional teams, conducting user research, and translating insights into intuitive and visually appealing designs. 

I’m particularly drawn to Bloom because of its commitment to innovation and focus on sustainability. I’m excited to contribute my skills to a company that values creativity and user-centric design principles. My ability to balance user needs, business goals, and design aesthetics aligns well with Bloom’s commitment to delivering exceptional user experiences. 

Additionally, my proficiency in industry-standard design tools, a keen eye for detail, and a solid understanding of design principles position me as a valuable candidate for this role. 

Enclosed is my resume, which details my professional background and showcases my portfolio. I’m available via 555-555-5555 or email this Tuesday and Friday during regular business hours. I look forward to discussing this opportunity further. 

Jack Miller

When do you need a letter of application?

Always include a letter of application in your job application unless the employer says otherwise. It’s a perfect opportunity to expand your resume and showcase who you are as a professional. An application letter is specifically recommended if you have gaps in your resume or are looking to switch careers; it’s your chance to explain your reasoning and sell yourself. 

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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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Cover letter templates and examples for 2024.

Many job seekers overlook the potential impact of a cover letter, but it’s often the key to securing that coveted interview and ultimately landing a new job or project. Writing a compelling cover letter is your opportunity to showcase your enthusiasm, reveal a bit of your personality, and highlight the unique skills that make you the best candidate for the position.

Table of Contents

• The value of a well-written cover letter 
• The benefits of using a cover letter template 

4 tips for customizing a cover letter template

Cover letter templates to use, the value of a well-written cover letter.

A great cover letter serves as a bridge between your resume and a job posting. It highlights how your skills and work experience align with the role requirements and needs of the organization.

This commonly under-used professional document allows you to:

• Expand upon the information in your professional resume
• Offer meaningful context around your most relevant strengths
• Share specific examples of key accomplishments
• Illustrate how your skills and achievements relate to the job 

Investing time in creating a thoughtful and tailored cover letter shows prospective employers and clients that you’re serious about the opportunity and willing to go the extra mile. 

But for many job seekers, getting started is the hardest part. By using a professional cover letter template as a foundation, you can more quickly:

• Develop a customized, persuasive pitch
• Effectively communicate your value to potential employers or clients
• Express your strong interest in the opportunity 

In the coming sections, we’ll share free cover letter templates and examples to help you capture a hiring manager’s attention.

The benefits of using a cover letter template

The best cover letter templates offer a structured framework for developing a well-organized document. Our cover letter templates can save you time and give you a significant jump start. Rather than beginning from scratch, you can focus your efforts on customizing the content to fit your specific situation and the requirements of the particular job.

Cover letter templates can help you with the following:

Structure and organization

Templates give you a clear structure for your cover letter, with sections for:

• Customized salutation
• Opening paragraph
• Body paragraphs
• Closing paragraph and sign-off

A template can help you organize your thoughts so that your letter flows logically and seamlessly from point to point—you won’t need to worry about your cover letter design or formatting.

Professionalism

Good cover letter templates meet the expectations of potential employers or clients by adhering to standard business letter formatting conventions. By utilizing a template, you aid in making sure that your cover letter is as polished, persuasive, and professional as possible.

Customization

While templates provide a general framework, they’re easily tailored to fit your unique circumstance. Whether you’re applying for a couple dream jobs or an array of opportunities, starting with a good cover letter template can help you be consistent in your job applications. Modify the language, add or remove sentences or paragraphs as needed, and adjust the tone to fit each company you contact.

Confidence boost

Writer’s block is common. And penning a letter about yourself can be especially challenging and intimidating. Knowing that you have a solid foundation to build upon can relieve some of the stress associated with the cover letter writing process.

Customizing a sample cover letter or template is critical. You’ll want to tailor the following based on your experience and the job you’re applying to:

• Your language and tone
• The accomplishments and abilities you spotlight
• Specific industry terms

Doing so will help you create a narrative that resonates with the recipient. Consider these tips:

1. Thoroughly research the company and position 

Before customizing your cover letter template, thoroughly research the company. This can include:

• Visiting the company’s website and LinkedIn page
• Reading their mission statement
• Exploring their products, services, and leadership profiles 

Look for information about the company’s organizational culture, values, and goals, too. Review their LinkedIn profile page and do some additional web sleuthing to learn about their primary competitors. This research will help you better understand what the company seeks in a candidate. It will also allow you to target your language and examples to fit the company’s needs, tone, and brand worldview.

2. Dig into the job description

Make note of the key qualifications, skills, and responsibilities listed. Use this information to highlight how your experiences and abilities fit the role. Incorporating relevant industry-specific verbiage throughout the cover letter is also helpful. 

Using keywords from the job ad in your cover letter (when applicable, of course) can help your letter pass through applicant tracking systems (ATS) that scan for relevant terms and qualifications. By incorporating keywords from the job description, you increase the chances that your application is recognized as a match for the position. 

3. Win the name game

If possible, address your cover letter to the hiring manager or project manager by name. This personal touch shows your attention to detail—and it’s attention-grabbing. If the job post doesn’t include a contact name, visit the company website or LinkedIn to try to find the right person. If you can’t find a name, use a professional salutation such as "Dear Hiring Manager" or "Dear [Department] Team." 

4. Slow down and proofread

Before submitting your customized cover letter, thoroughly proofread your document for clarity, conciseness, and typos. (Be sure to triple-check the job title, hiring manager’s name and spelling, and company name.) It’s all too easy to make mistakes if you move too quickly. Read your letter aloud, as this can help you notice any awkward or unclear sentences. 

Make sure your letter is to the point, avoiding overly lengthy paragraphs or repetitive information. Consider asking a trusted friend, family member, or mentor to edit your cover letter and provide feedback. You could also work with a professional cover letter writer on Upwork for additional support.

The following cover letter templates can help you create a cover letter tailored to your specific career stage and situation. 

Cover letter templates by career stage

General cover letter template A versatile template suitable for customizing to a wide array of industries and positions. When personalized appropriately, this cover letter format can be adapted to showcase your unique skills, experiences, and qualifications for each role you target. ‍

Entry-level cover letter template Ideal for recent college graduates or those with more limited work experience, focusing heavily on transferable skills and academic achievements. ‍

Mid-career cover letter template Intended for professionals with at least several years of experience, emphasizing career progression and key achievements.  ‍

Career change cover letter template Designed for those looking to break into a different field, highlighting transferable skills, adaptability, and passion for the new industry.

Cover letter by role

The following role-specific cover letter templates can help you align your application with the core requirements and responsibilities of the position, demonstrating your industry-specific skills, knowledge, and expertise.

• Virtual assistant cover letter template
• AI developer cover letter
• UX designer cover letter template
• Bookkeeper cover letter template
• SEO specialist cover letter template

‍ If you are communicating with a hiring manager for a job through the Upwork platform, please note that sharing your personal contact information, such as email address, phone number, or LinkedIn profile, is not permitted in cover letters or at any time prior to the start of a contract. Additionally, all pre-contract communication should take place through the Upwork Messages feature. Learn more about using Upwork Messages here , and see more details on sharing information on Upwork here .

Author Spotlight

Upwork is the world’s work marketplace that connects businesses with independent talent from across the globe. We serve everyone from one-person startups to large, Fortune 100 enterprises with a powerful, trust-driven platform that enables companies and talent to work together in new ways that unlock their potential.

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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Job Application Letter: Examples, What to Include & Writing Tips

In this article, we'll cover:

What Is an Application Letter?

What to include in a job application letter, job application letter samples, application letter template, tips for writing an application letter.

Aside from your resume, the hiring manager may ask you to submit a cover letter as a formal letter for a job application. Under different circumstances, it can go under different names shown below: 

• Job application letter – explains why you're applying for this position and what makes you qualified. 
• Letter of interest – expresses your interest in some position in a company even though it's already filled or not being advertised yet.
• Letter of motivation – proves that you are the perfect candidate for the position. 

Among these application formats for jobs, an application letter most closely resembles the function of a cover letter. It demonstrates your relevant qualifications for the position and convinces the employer to call you for an interview. 

This article will guide you on how to write an application letter for employment and feature samples of both an application letter format and an email job application format.   

Simply put, a letter of application is a formal document sent with your resume to explain at least these three things:

• Why you want to apply for this role
• What makes you the right fit
• How you can bring value to the organization

A well-written job application letter can grab the recruiters' attention effectively, motivate them to read through your resume and offer you a job interview. Hence, you should always submit a short application letter, even though it’s not required for the application. 

Recruiters normally would read your application letter before your resume. Therefore, it is important that your job application letter could serve as an overview of your profile as a candidate, and is interesting enough to make them want to review your application until the end.

When reviewing an application letter, recruiters expect to find a brief introduction of who you are and why you're applying for this role. Next, some paragraphs should elaborate the qualifications you possess that make you the right fit, in terms of education, experience, and skills. If you've stayed in the field for a while, focus on showing your achievements and present to the employer how you would contribute to their company in your job application letter. 

Lastly, to make a lasting ending for your application letter, express your appreciation for their time and insert a CTA about the job interview. Also, make sure you include a professional sign-off!

In this paragraph, you will learn how to write each of the 6 sections included in a job application letter:

• Letter header
• Introduction paragraph
• Body paragraph(s)
• Closing paragraph

1. Letter header 

Basically, the header of an application letter should follow the format of any other formal letters. It means that you need to provide the following information: 

• Your personal info (name, email, phone number/LinkedIn)
• Date written
• The recipient's info (name, job title, email, company address) 

Example of an  application letter header:

Kaylee Tran 9215 Fremontia Ave, Fontana, CA 92335  [email protected] (+310)-442-1500

May 10, 2022

Davis Miser Principal West Randall Elementary School 15620 Randall Ave, Fontana, CA 92335

2. Salutation

The salutation in a job application letter is a greeting to the people who will read your document and evaluate your qualifications for the role. Normally, they can be the company founder, the hiring manager, or the position’s department head. 

Good salutations for application letters:

• Dear Mr/Mrs + [Last Name],

Dear Hiring Manager,

• Dear [First Name],
• To Whom It May Concern,

Bad salutations for application letters:

• How do you do!
• Good morning/afternoon!

💡 Pro Tip: The cover letter salutation is one part of the letter where you can address the receiver of the letter directly. Addressing the correct or relevant people directly shows that you’ve put in the effort to do some research about the role and the team.

3. Introduction paragraph

In the opening paragraph, it's essential to introduce yourself and the purpose of writing this application letter. The most important information that employers expect to read is a brief statement of your qualifications that make you qualified for the position. 

Instead of stuffing too many details in this section, keep your application letter opening paragraphs within 2-3 sentences.

Example of the introduction paragraph in a job application letter : 

“My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I am interested in applying for the Software Engineering Intern at Google after coming across your job listing on LinkedIn. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.” 

4. Body paragraph(s)

Here comes the most important part of your application letter for employment where you will need to express your motivation to apply and provide details on why you think you're the right fit. 

In the same way that you write a resume or CV, key components include skills, education, work experience, and professional achievements. However, instead of listing them in bullet points, you will compile a concise paragraph that best presents yourself to the hiring manager. 

💡 Pro Tip: Don't just repeat information from your resume. Keep your explanation no longer than 10 sentences. Be brief and concise since recruiters don’t have all day to review your application letter.

Example of the body paragraph in an application letter :

“I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.”

5. Closing paragraph

In this the final paragraph of your application letter, you will need to: 

• Restate your interest
• Kindly remind the hiring manager to review your resume and other files attached
• Kindly ask for an interview 
• Express your appreciation for their time and consideration 

Example of the closing paragraph in an application letter :

“As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.”

6. Signature

To end an application letter, just simply write a formal closing, followed by your signature. 

If you're using an email job application format, make sure your email signature is professional and covers your personal information, like this: 

Kaylee Tran (Ms.) cakeresume.com/kaylee1990  [email protected] (+098)-1234-567

Good sign-offs for application letters:

• Best regards,
• Kind regards,
• With gratitude,

Bad sign-offs for application letters:

• See you soon!
• Thanks in advance!

Sample of an application letter for a job vacancy

Dear Mr. Miser,

My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I saw the posting of the Software Engineering Intern from Google on LinkedIn, and I am very interested. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.

For the past two years, I have gained hands-on experience in coding and programming, providing solutions in database technology, and testing applications. My main responsibility is collaborating with a US-based team to develop four new websites that serve 2.5 million users per month. The biggest accomplishment I have achieved is building and implementing an automated bug tracking system, resulting in a 25% reduction in issues reported in the later stages of development.

The documents attached are my resume and work portfolio. I look forward to learning more about the Software Engineering Internship Program at Google. Thank you for your time and consideration.

Sincerely, Kaylee Tran

Simple job application email sample

I'm writing to express my interest in the content editor position listed on CakeResume. While I have 5 years of experience in content marketing and social media management, I am confident that I am well-positioned to support IVY Magazine. 

I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.

As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.

Kind regards, Colleen Miller  [email protected] (881)-123-1234 cakeresume.com/colleen.miller

Need to write a quick and simple application letter? Use the free application letter template below.

[Your name]  [Your address]  [Your email address]  [Your phone number]

[Date written]

[Recipient’s name]  [Company name]  [Company physical address]

Dear Mr./Mrs. [Last Name] , 

I am writing this letter to apply for the [job title] position at your company - [company name] . I believe that my educational background and professional experience make me an ideal candidate for this role. Moreover, I can have a chance to continue building upon the [technical skill] and [soft skill] acquired over the past [number] years.

In the last role as a [job title] , I was responsible for [job task 1] , [job task 2] , and [job task 3] . I pride myself on [notable accomplishment 1] and [notable accomplishment 2] , resulting in [contribution] at [your former company] . 

You and the team can rely on me as a [personal trait 1],  [personal trait 2], and [personal trait 3] employee with the ability to [soft skill] effectively. In terms of my educational background, I earned my [degree type] in [your major] from [University name] in [year] . I also obtained a certificate (or license) in [field] . 

Please find attached my resume for your further review of my skills and work history. I would appreciate the opportunity to discuss this position and how I can bring more value to the [team or department name].  

Thank you for your time and consideration. I look forward to hearing from you soon. 

Kind regards,  [Your Name]

✅ Start with a professional subject line.

This is particularly important if you choose an email format for your job application. Think of it as an article title that is professional-looking and can grab the reader's attention. 

Examples of email subject lines for application letters :

• Front-desk Position - Your Name
• Job Posting #321: Marketing Manager
• Application for Public Health Associate Position

💡 Pro Tip: Some job postings list specific formats that you are required to follow when submitting your application. Make sure to pay close attention to these specific instructions if you don’t want your application to go missing.

✅ Highlight your skills.

Bullet points on a resume make it easier to list relevant skills. However, you can’t do so when writing a job application letter - instead, provide specific examples of how you’ve leveraged that skill and what you've achieved. That will help fully showcase why you’re the right one for the position.

✅ Incorporate related keywords.

A rule of thumb is not only your resume but also your application letter should be tailored to the job opening. You just need to review the job description carefully and insert keywords related to skills, job responsibilities, and requirements. Doing so can help effectively pitch yourself to employers and stand out from the crowd. 

✅ Be concise.

In general, an application letter sample for any position should not exceed one A4 page, ideally 250 to 400 words. Also, keep in mind that the body paragraph is the focus of the letter - longest and providing the most detail. 

✅ Express your gratitude.

Being polite and professional will always imprint a positive impression on recruiters. It also indicates good character and can be seen as an indication of how you will fit into the company. Hiring managers will be impressed by your professionalism if you put your appreciation into words. 

✅ Include a strong CTA.

A CTA (call-to-action) is like an invitation and reminder to the hiring manager to follow up and speak with you further regarding the job opportunity. This allows you to express your interest in the role and give them a push to reach out to you for an interview.

✅ Proofread before sending it out. 

Many job applicants don't make a practice of proofreading their application letters, resulting in spelling and grammar mistakes. These may reflect badly on you and cost you the interview. Thus, make sure your job application letter is error-free before it's submitted. 

With CakeResume, you can easily create a resume online, free download your resume’s PDF formats, and utilize ATS-compliant templates to create a resume. Land your dream job, create your resume online (free download) now!

Create resume

--- Originally written by May Luong --

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• Cover Letter Examples

Business Development Cover Letter: Example & Templates

Business strategy, growth, and success run in your veins. Prove that to the next hiring manager by applying with an impeccable business development cover letter.

Just imagine... Catching a flight, getting to the hotel, and decompressing while a local group plays in the lobby. Or getting in to town and going to a dive joint with live music and having a nice steak.

That’s the life! But it seems like that life is just so far away… You’ve been on a job hunt for months now. No leads. No prospects. Well, it’s your lucky day, because this business development cover letter guide will open more doors for you and your career. Just follow the below steps.

In this guide:

• Two sample business development cover letters: one for an experienced candidate and for an entry-level applicant.
• How to write a cover letter for business development positions that gets interviews.
• Templates that you can copy, adjust and have ready in 15 minutes or less.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 18+ cover letter templates and download your cover letter now.

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What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

If you're looking for a different cover letter sample for the field of finance, have a look at:

• Accounting Cover Letter
• Bank Teller Cover Letter
• Business Cover Letter
• Consulting Cover Letter
• Data Analyst Cover Letter
• Data Entry Cover Letter
• Finance Cover Letter
• Financial Analyst Cover Letter
• Investment Banking Cover Letter
• Marketing Coordinator Cover Letter

Let’s start with looking at two business development cover letter samples: one for a managing position and one for an assistant role. 

1. Business Development Cover Letter Examples

Meet Dennis. When it comes to business development, he’s got it all under his fingertips. He has more than 8 years of experience, which adds high value to his career.

Dennis is applying for a business development manager position at a leading marketing organization, where they need someone who is commercially aware and enjoys a challenge on a day-to-day basis.

It seems like Dennis has the enthusiasm and qualifications to become the next Business Development Manager at Eternalee. So, let’s take a look at what he has to say:

Business Development Manager Cover Letter Example

Dennis Clarke

Business Development Manager

1677 Rainy Day Drive

Boston, MA 02109

617-936-9315

[email protected]

Boston, August 1, 2021 

David Davis

Head of Human Resources

892 Bicetown Road

Dear Mr. Davis,

Upon review of your posting for an experienced Business Development Manager to join your company, I would like to submit my application for your consideration. I am a goal-orientated individual who is focused on expanding new business through cultivating existing clients and exploring new markets for both large corporations and start-ups. 

During my time at Asseth, a leading online marketing company, I managed to generate new business and long-term account opportunities through cold-calling and performing presentations to prospective clients, as well as attending networking events and trade shows. All of the above resulted in over $600K in closed new and recurring business. I’ve worked with a wide customer base: hair salons, bakeries, spas, hotels and resorts, fitness facilities, dental offices, and pharmaceutical companies. I was able to increase Asseth’s market share against an established competitor by 32%.

Furthermore, I admire your firm’s mission to help small and medium-sized companies grow to continue to impact their local communities and economies. I strongly believe that my solid experience in business analysis, company needs assessment, and strategic planning and implementation will be a perfect fit for the open position.

Could we schedule a phone call or a face-to-face to discuss how my abilities can lead your organization in meeting its long-term business goals?

• Kind regards,

Dennis proves his experience by listing the many achievements he has succeeded in throughout his career, which he skillfully shows off in his cover letter. But not everyone has that kind of impressive experience.

Let’s take a look at Terry’s business development cover letter as an example.

Terry is a newbie, fresh out of college, who is starting off with no professional experience. He didn’t hide his inexperience, but rather made his skills and college background the focal point of his entry-level business development cover letter. Here’s how he did it:

Sample Business Development Cover Letter (Entry-Level)

Terry Palmer

Business Development Assistant

4281 Cimmaron Road

Santa Ana, CA 92701

714-541-2176

[email protected]

Santa Ana, July 31, 2021 

Barbara Sexton

1520 Caldwell Road

Santa Ana, CA 92608

Dear Ms. Sexton,

I am writing to express my interest in the Business Development Assistant position with Wando. As a recent graduate holding a BA in Management, I believe I have the right skills, qualifications, and mindset to join your team. 

In the job listing, you say you are looking for someone with excellent organizational skills, with emphasis on priorities and goal setting. Your ideal candidate has strong proficiency in statistical analysis and superior presentation and communication skills.

During my final year of university, I interned at SoftenUp which provides other partners with new solutions and big data approaches. I worked closely with the CEO and COO, as we identified company needs and requirements, as well as developed and implemented strategic solutions to propel organizational success and elevate performance. I was responsible for developing lead lists, cold-calling, prospecting, and setting appointments. Helped the Company Administrator plan and coordinate all social events. As a result, we have generated over $100K in sales (over the course of 6 months), exceeding goals by 30%. 

I have followed your company’s activities for a while now, and I truly admire your company's mission to promote quality service, which is why I am so eager to apply my experience and my dedication to achieving success. I believe I would be a strong asset to Wando’s team and would like to discuss it further with you during a meeting. 

Warm regards,

Pretty impressive for an entry-level candidate, right? So, now that you’ve seen two superb business development cover letter examples, it’s time to learn how to write a cover letter that will make a great first impression on any big fish employer. 

2. How to Write a Cover Letter for Business Development Jobs Step by Step (With Templates)

Here’s how to write a job-winning business development cover letter: 

1. Stick to Business Cover Letter Formatting Rules

Corporate HR teams receive hundreds of applications for an opening, interview 4-6 candidates… but offer the job to only one of them. So, how can your business development cover letter attract attention and get chosen as one of the lucky few? 

Start with a proper cover letter format , which will allow you to best leverage your experience, abilities, and skills. Follow these simple steps:

Business Development Cover Letter Format

• Use a font that’s consistent with your resume font .
• Set 1” margins on all sides of your letter.
• Left-align all parts of your cover letter .
• Use 1.15 line spacing.
• How long should a cover letter be ? Make sure to fit on one page.

Expert Hint: According to Business Development Crossing , business development jobs are expected to grow especially in the biotech, technology, and pharmaceutical industries, which means there will be more opportunities, but also more competition.

2. Start Out With a Professional Business Development Cover Letter Heading

You don’t want the recruiter to be flipping between your resume and cover letter to find your contact info if they decide to bring you in. So to make their life easier, include a cover letter header with all your information and contact details.

Business Development Representative Cover Letter: Heading

[ Your Name] 

[ Your Job Title ] (Optional)

[ Home Address ] (Optional)

[ Telephone Number ]

[ Email Address ]

[ LinkedIn Profile ]

[ City ] + [ Date of Writing ]

[ Casting Manager’s Name ]

[ Casting Manager / Casting Director / Agent / Hiring Manager’s Job Title ]

[ Company Name ]

[ Company Street Address ]

[ City, State, Zip Code ]

Make sure your full name, phone number and email address are on there, and you’re golden.  Job title, address, social media profiles are optional. Now we’re ready to start writing your cover letter body section!

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Introduce Yourself and Reference the Position You’re Applying For

Imagine cold-calling a prospect and not giving them the classic introduction line at the beginning. You know what would happen? You wouldn’t even get to the whole “ The reason I’m calling is… ” spiel.

That’s why, when writing your cover letter, you should always start with a brief introduction, so the reader knows the whos, whats, and whys. Tell them who you are and which role you’re applying for. Add more finesse to your introduction by keeping these 3 steps in mind:

• Showcase one of your biggest accomplishments.
• Personalize your introductory paragraph by using the company name.
• Know how to address your cover letter and to whom.

Your introductory paragraph should look something like this:

Cover Letter for Business Development Manager Application

Dear  [Hiring Manager’s Name] :

I was excited when I came across the job posting for the  [Target Position]   with  [Company’s Name] . As a   [Current or Previous Position]  with   [# of Years]   experience and being highly skilled in  [Skills, Qualifications, Etc.] , I am certain that I am an ideal candidate for this position.

What if you have no clue who to address your cover letter to . Well, it’s easy to find that out. You can do the following:

• Check the job posting.
• Look at the company website.
• Check LinkedIn.
• Call the front desk and ask.

If none of those work, simply ditch the salutation and start your cover letter with the first paragraph.

Expert Hint: If you want to use a greeting, go with Dear Hiring Manager . Stay away from greetings like Hello , To Whom It May Concern , Dear Sir or Madam —they’ll make your cover letter generic and spammy.

4. Showcase Your Relevant Skills

BizDev is all just a numbers game. And you love it. So make sure to also include them in your cover letter to show them what you can do. 

Your middle paragraph is all about you. It’s where you can show off your 100% presentation rate, and 4/4 closed sales on the first call. Here’s how to make your cover letter look like a million bucks:

Cover Letter for Business Development

In your job listing, you state that you are looking for a  [Position Name]   who is experienced in  [refer to the requirements of the job]. At [Name of Your Current or Most Recent Company] , I demonstrated   [responsibilities, duties, or projects you’ve successfully completed, supported by metrics, if possible] . I am confident my skills and will translate into similar results for  [ Target Company Name] .

And remember, use a few achievements from your resume to really add that OOMPH to your middle paragraph. Reach deep into your reserves and work your magic!

Expert Hint:  Research shows that the lack of quantifiable results account for 34% of most common job application mistakes. Demonstrate your success and use metrics to show that you are efficient. 

5. Tell Them Why You Want In

You’re almost there. You just need to give them a little something-something to build up that relationship with your prospect employer. Sprinkle in a compliment to put a smile on their face. 

Make sure to research the company thoroughly to find out what their mission statement is and what business values are important to them.

Business Development Cover Letter Example

It would be an honor to work for such a well-respected company. I am certain that I would be a benefit to  [Target Company Name]   as the values represented by your firm align with my own. I am confident that my track record combined with your resources will allow me to  [achieve something important to the employer] .

Make it known that you’re genuinely excited about working for that particular company. Trust us, if you go with it, you’ll be out there making new leads in a heartbeat.

6. Ask For an Interview

Now it’s time to make that lead a customer… or employer. Either way—the process is the same.  Seal the deal.

Give them something they won’t be able to say “no” to—A strong call to action. Here’s how to end your cover letter :

Business Development Representative Cover Letter

Could we schedule a phone call or a face-to-face to discuss how my skills can help  [Target Company]  succeed and meet its long-term goals?

[Full Name]

[Phone Number]

[Email Address]

Finish off with a polite semi-formal ending like:

• Best regards,
• With best regards,

Endings like Cheers, Take Care, XOXO, Yours Faithfully, Fondly, Yours in Good Faith, Thx, are either too folksy or too Jane Austen. Aaand… you’re done!

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

CREATE YOUR RESUME NOW

Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

Land the business development job of your dreams by utilizing these steps when writing your cover letter:

• Format your business development cover letter as you would any other formal business letter.
• Address the hiring manager or employer by name.
• Introduce yourself as a business development candidate and state the position you are applying for. 
• Give them a run-through of your background by providing achievements supported by numbers.
• Show them that you’re motivated and dedicated to be a part of this company’s team.
• End with a strong call to action, requesting a call or interview to discuss the opportunity further.

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Aleksandra is a career expert with a solid professional background in various industries. At ResumeLab, she shares her knowledge, insights and expertise with all applicants looking to make a career move with a perfect resume and cover letter that guarantee recognition and success.

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Business Development Cover Letter Samples & Examples That Worked in 2024

Calling your business development cover letter the unsung hero of your job application really isn't a stretch. Besides showcasing your most impressive skills and achievements, it's also responsible for communicating your passion and motivation for the job at hand. 

So, if you want to make sure that your cover letter really sticks the landing, delve into our comprehensive guide and discover all the best writing tips , sleek cover letter templates , and  detailed examples  you'll need.

Keep reading to discover our tips:

• Review essential business development cover letter samples
• Format your cover letter properly
• Create an effective cover letter header & headline
• Personalize the greeting on your business development cover letter
• Write an effective business development cover letter introduction
• Show your professional value through your skills and accomplishments
• Include powerful action verbs throughout your resume
• End your cover letter with a strong closing statement
• Avoid common mistakes in a business development cover letter
• Pair your cover letter with a relevant resume
• Explore the average salary and job outlook for business developers
• Access top resources for job-seeking business developers 

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

Business development officer cover letter example

Why does this cover letter example work?

• Quantifiable achievements:  The candidate highlights tangible accomplishments from a previous role, such as reducing operating expenses by 15%, expanding the international client base by 120%, and increasing brand awareness by 500%. These specific metrics provide clear evidence of impact and effectiveness, making them a compelling candidate for the Business Development Officer position.
• Relevant qualifications:  The candidate emphasizes relevant educational background and professional certifications, including a degree in Business & Management with Economics and a Business Development Certificate. By showcasing these qualifications, the candidate demonstrates the necessary knowledge and skills for the role.

What could be improved?

• Varied sentence structures: While the content of the letter is strong, many sentences begin with "I," which can make the letter feel repetitive and less engaging. Varying sentence structures would make the cover letter more attention-grabbing and smoother to read.

Business development intern cover letter sample

• Comprehensive educational background:  The candidate highlights their relevant academic experience as a third-year Business Administration student at Princeton University. By mentioning specific coursework in marketing, finance, and business law, the applicant effectively shows a solid educational foundation directly applicable to the business development position.
• Multilingual proficiency and technical skills:  The candidate showcases fluency in three languages (Hindi, English, and German) and proficiency in technical tools like HubSpot, Asana, Trello, and Slack. This array of skills highlights versatility and an ability to operate in diverse environments, which are highly valuable traits for a business development intern.
• Specify how skills were used:  While the candidate lists valuable skills such as communication , leadership , and problem-solving , it would be more impactful to provide specific examples of how these skills were applied. For instance, detailing a project or situation where their leadership or problem-solving skills led to a successful outcome would make these attributes more concrete and relatable.

Business development specialist

• Diverse experience and skill set:  The candidate highlights a diverse range of experiences, from identifying sales opportunities to developing strategies and managing accounts. By showcasing skills gained during their tenure at Kiewit Corporation, the candidate provides a well-rounded view of their expertise in business development.
• Relevant certifications and technical proficiency:  The applicant mentions holding a degree in Business Administration from the University of St Andrews and being a Certified Business Development Professional. Additionally, their proficiency with industry software programs like Bitrix24, airfocus, FreshBooks, TimeCamp, WPS Office, and QlikSense demonstrates their technical capabilities, which are again essential for the role.
• Missing quantifiable data:  While the candidate showcases a range of relevant experiences and skills, the letter lacks specific, quantifiable achievements that provide evidence of their impact. Including data such as percentage growth, increased revenue, or number of accounts managed would make their accomplishments more compelling. The cover letter could, for instance, mention: "At Kiewit Corporation, Inc., I identified sales growth opportunities that resulted in a 25% increase in annual revenue."

1. Format your business development cover letter properly

Properly formatting your business development cover letter is crucial to making a positive first impression. A well-formatted cover letter is not only visually appealing but also easy to read and navigate, ensuring that the hiring manager can quickly identify key information and understand your suitability for the role.

Here are our handy tips to help you format your cover letter effectively:

• Keep it professional and clean: Use a professional and clean design with a simple, easy-to-read font such as Arial, Calibri, or Times New Roman. Maintain a font size between 10 and 12 points to ensure readability. Avoid using overly decorative fonts or colors that can distract from the content.
• Maintain proper margins and spacing: Use standard one-inch margins on all sides of your cover letter. Maintain consistent spacing between different sections, such as between the greeting, body paragraphs, and closing. Single-space the text within paragraphs and leave a blank line between each section to enhance readability.
• Align text to the left: Left-align all text in your cover letter to make it easy to read and professional-looking. Right-aligned or centered text can be hard to follow and may appear unprofessional.
• Use a clear structure: Organize your cover letter in a clear and logical structure. Start with your contact information and date at the top, followed by the employer's contact information. Then include a greeting, an introduction, body paragraphs, and a closing. This structure helps guide the reader through your letter smoothly.
• Stick to one page: Keep your cover letter to a maximum of one page. This ensures that you communicate your key points concisely and respect the hiring manager’s time. Focus on the most relevant experiences and achievements that align with the job you're applying for.
• Incorporate bullet points (if necessary): If you need to highlight specific achievements or skills, consider using bullet points. Bullet points can break up large blocks of text and make your key points stand out, making it easier for the reader to scan your letter.

By following these simple formatting tips, you can create a business development cover letter that is smooth to read, easy to navigate, and makes a strong impression on potential employers.

Let your cover letter write itself — with AI!

2. create an effective cover letter header & headline.

Before diving into the introduction and body paragraphs of your cover letter, the first step you need to take is to create a properly formatted header and headline.

A cover letter header is a short block of information that generally contains between 3 to 4 lines of text. The header will include all necessary details about the applicant and the company they're applying to.

As for the cover letter headline , this is a brief title statement that leads into the introduction and body of the cover letter, as well as helping to hook the employer’s attention.

Check out the following breakdowns of each of these elements for a more in-depth explanation and examples of each:

Formatting the header

The header of your cover letter can vary in format and order of information, depending on the overall style and visual flow you are trying to achieve.

No matter what aesthetic or style you opt for, you should always include:

• Your name and professional title
• Your professional contact information (phone number, email address, LinkedIn profile link)
• The name of the hiring manager, the company name, and the company address

Let's take a look at two contrasting examples:

Bad example of a cover letter header

From: John Doe [email protected]

To: Hiring Manager

Why is it bad? This header lacks important details such as the applicant's professional title, phone number, and LinkedIn profile link. Additionally, it doesn’t include the name of the hiring manager, the company name, or the company address, making it less personalized and professional. It fails to provide sufficient information for the hiring manager to contact the applicant easily or understand their professional standing.

Good example of a cover letter header

From: John Doe , Business Development Professional (123) 456-7890 | [email protected] | linkedin.com/in/john-doe

To: Mary Biden, Hiring Manager Devorg Corporation 1234 Street Address Naples, FL, 34108

Why is this header effective?  This header is well-organized and professional. It includes all essential information, making it easy for the hiring manager to identify and contact the applicant. The layout is clear and ensures that the necessary details are both prominent and accessible.

Writing the headline

A strong cover letter headline is crucial for grabbing the hiring manager’s attention right from the beginning. It serves as the first impression and can determine whether your cover letter will be read further or not. For a business developer, the headline should be impactful, showcasing your value proposition and aligning with the job requirements.

What should a strong headline contain?

• Relevance:  Your headline should be directly relevant to the role you are applying for. It should hint at your qualifications and what you bring to the table.
• Specificity:  Be specific about what you can achieve or how you can contribute to the company. Avoid vague or generic statements.
• Engagement:  Use engaging language that compels the reader to continue. It should spark curiosity or interest about what follows in your cover letter.
• Value proposition:  Highlight a key selling point such as your experience, skills, or a notable accomplishment that aligns with the job description.

Bad example of a cover letter headline

Applying for Business Developer Position

Why does it fall short? This headline is too generic and doesn't offer any specifics about the candidate's qualifications or what they can bring to the role. It fails to engage the reader or entice them to read more.

Good example of a cover letter headline

Proven Business Developer with 5+ Years of Experience in Driving Revenue Growth and Building Strategic Partnerships

Why does it work? This headline is engaging and specific, clearly stating the candidate's experience and key strength. It highlights the value the candidate brings to the table, encouraging the hiring manager to read on and learn more about their accomplishments and skills.

Remember, a strong headline can be the difference between your cover letter being read or sent to the "no pile".

3. Personalize the greeting on your business development cover letter

Whenever you write a greeting on a cover letter, you should opt for a personalized salutation over a generalized one.

Generalized greetings — such as “To Whom It May Concern” — are too vague and don't help you in catching the eye of your preferred employer. On the other hand, personalized greetings address a specific person or department within the company, showing the reader you have great attention to detail.

Examples of personalized greetings include

• Dear Hiring Manager Mary Biden,
• Dear Hiring Manager Mary Biden & the Business Development Department,
• Dear Mrs. John Krasinsky, Head of the Business Development Department,

If you have thoroughly researched the company and are unable to uncover the exact person who will be reviewing your application, try out one of the following alternatives:

General, yet acceptable, greeting examples

• Dear Hiring Committee,
• Dear Business Development Hiring Team,
• Dear [Company Name] Recruitment Team,

Taking the time to personalize your greeting can significantly enhance your cover letter, demonstrating your genuine interest in the company. This small effort can set a positive tone for the rest of your application and make a strong first impression on potential employers.

4. Write an effective business development cover letter introduction

Once your header, headline, and greeting are in place, your next key step is to write a compelling cover letter introductory paragraph . In this introduction, you should include:

• A brief overview of your professional history and goals
• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance (when possible)

Bad example of a business development cover letter introduction

To Whom It May Concern,

I am writing to apply for the Business Development position at your company. I have some experience in sales and think I could do well at your organization. I found your job posting online and thought it might be a good fit.

Why does it fall flat? This introduction is weak because it's vague and lacks specificity. It doesn't provide any concrete details about the candidate's experience, goals, or connection to the company. It also uses a generic greeting, which doesn't grab the hiring manager's attention.

Good example of a business development cover letter introduction

To the [Company Name] Hiring Manager,

As a Business Development professional with more than 5 years of experience in the technology industry, I am highly adept at moving customers through high-value sales cycles. I met with your company’s Senior Business Analyst — Jack Smith — last week to discuss your current openings and company objectives, at which point Mr.Smith recommended I apply for this position.

Why is this introduction strong?  This introduction is strong because it provides a clear overview of the candidate's experience and skills, specifically mentions a mutual acquaintance, and expresses genuine interest in the company. It sets a positive tone and encourages the hiring manager to read further.

Crafting a strong introduction is your chance to make a memorable first impression. By being specific, personal, and engaging, you show that you’ve done your research and are genuinely excited about the role. Remember, this is your opportunity to set yourself apart from other candidates right from the start — make it count!

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5. Show your professional value through your skills and accomplishments

Following the introduction of your cover letter are the body paragraphs. Ideally, your business development cover letter should contain between 2 to 4 body paragraphs, providing in-depth answers to each of these questions:

• What excites you about working at this company?
• What do you hope to learn from working at this company?
• What accomplishments or qualifications make you stand out as an applicant?
• What key skills do you possess that are relevant to the position?

Placing extra emphasis on accomplishments is crucial, as your real-life achievements help to show employers the quantifiable value you can bring to their company.

Here are a few examples of how to describe accomplishments in a cover letter

• As the Business Development Assistant Manager at [Former Employer], I assisted in the acquisition of 6 new business assets that led to a 110% growth in revenue, with a market value of more than $2M annually.
• I spearheaded a market analysis project that identified emerging trends, resulting in the development of a new sales strategy that increased market share by 15%.
• By collaborating closely with the marketing and product development teams, we successfully launched three new products that generated an additional $500K in quarterly revenue.

In addition to your accomplishments, make sure to highlight specific skills that are relevant to the business development position.

Here's a list of key skills for your business development cover letter

• Market Analysis
• Strategic Planning
• Sales Forecasting
• Client Relationship Management
• Negotiation and Persuasion
• Lead Generation
• Cross-functional Collaboration
• Project Management
• Data Analysis and Reporting
• Budget Management

Remember to provide context that shows how you've applied these skills effectively in previous roles. For instance, rather than simply stating that you have skills in "strategic planning," describe a specific scenario where you used this skill to achieve a significant result. This helps employers understand the practical value you bring to their team.

6. Include powerful action verbs throughout your cover letter

Using powerful action verbs in your business development cover letter is essential. Not only do action verbs make your writing more dynamic but they also help to paint a vivid picture of your skills and experiences, making your cover letter more engaging and persuasive.

Here's why they're crucial:

• Convey confidence and proactivity:  Action verbs demonstrate your proactive approach and assertiveness, showing that you take initiative and get results.
• Enhance readability:  These verbs make your sentences more concise and impactful, making your cover letter easier to read and more compelling.
• Highlight achievements:  Using action verbs to describe your accomplishments makes them stand out, emphasizing the tangible value you brought to your previous roles.
• Pass ATS:  Many companies use Applicant Tracking Systems (ATS) to screen resumes and cover letters. Action verbs can help your application get noticed by these systems, increasing your chances of moving on to the next stage of the hiring process.

List of powerful action verbs for a business development cover letter

• Accelerated
• Facilitated

Remember, by strategically using action verbs, you make your cover letter more compelling and likely to capture the attention of hiring managers.

7. End your business development cover letter with a strong closing statement

The final component of any well-written business development cover letter is a strong closing statement . This closing statement should include:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Bad example of a business development cover letter conclusion

I hope to hear from you soon. Please contact me if you are interested in discussing my application further. Sincerely,

[Applicant Name]

What's wrong about this conclusion? This closing statement falls short because it simply lacks enthusiasm and specificity. It doesn't convey the candidate's interest in the role or the company and provides no information about availability or contact details, making it less engaging and memorable.

Good example of a business development cover letter conclusion

The innovative approach of [Company Name] excites and inspires me. I know that as your Business Development Associate, I will help you to exceed growth expectations and increase your revenue with high-quality acquisitions and growth strategies. I would greatly appreciate the opportunity to speak in person and am available all weekdays from 9 a.m. to 4 p.m.

The best way to reach me is at (123) 456-7890 or via email at [email protected].

Warm Regards,

Why does it work?  This closing statement is compelling and professional. It expresses genuine enthusiasm for the company and clearly states availability and contact information. Providing specific details about how and when you can be reached ensures that the potential employer knows you are serious and accessible. 

Remember, your closing statement is your final opportunity to leave a lasting impression. Be enthusiastic, specific, and proactive. Show your excitement about the opportunity, clearly state your contact details, and express your eagerness for a follow-up.

Follow this cover letter outline for maximum success.

8. Avoid common mistakes in a business development cover letter

Avoiding common mistakes in your business development cover letter is essential for making a strong impression. Here are some typical errors and tips on how to sidestep them:

• Using a generic greeting:  Starting your cover letter with a generic greeting like “To Whom It May Concern” can come off as impersonal and lazy. Instead, personalize your greeting by addressing it to a specific person or department. Research the hiring manager’s name or, if it's not available, use a targeted greeting like "Dear Hiring Committee" or "Dear Business Development Hiring Team."
• Being too vague about your skills: Statements like "I have experience in sales" are too general and don't show your true value. To avoid this, be specific and provide real examples. For instance, "I managed a sales portfolio worth $2 million and consistently exceeded quarterly targets by 15%." Concrete details make your claims more credible and impactful.
• Focusing too much on what you want:  It’s common to express what you hope to gain from the position but overemphasizing this can divert attention from what you can offer. Balance your enthusiasm for the role with a focus on how you can contribute to the company's success. Highlight your skills and achievements, illustrating how they align with the company’s goals.
• Repeating your resume:  Simply restating information from your resume does little to differentiate your application. Use your cover letter to provide context and tell a compelling story. Expand on the most relevant accomplishments and explain how your experience will translate into success in the new role.
• Including irrelevant information:  Mentioning hobbies or unrelated experiences can clutter your cover letter and distract from your main message. Stick to information that directly relates to the position. Focus on your professional skills, experiences, and achievements that demonstrate your suitability for the role.

Avoiding these common mistakes ensures your business development cover letter is professional, focused, and compelling. Remember, your cover letter is your first opportunity to impress — make it count by presenting a clear, personalized, and relevant narrative that highlights your unique qualifications.

9. Pair your startup cover letter with a resume

Pairing your startup cover letter with a well-crafted business development resume is crucial for creating a cohesive and professional job application.

While both documents serve the purpose of showcasing your qualifications, they do so in different ways . Your cover letter provides a narrative that highlights your passion for the business development and explains how your experiences make you an ideal fit, whereas your resume offers a structured overview of your skills, accomplishments, and professional history.

Maintaining a consistent design between your cover letter and resume creates a harmonious and professional look that can leave a lasting impression on hiring managers. Here’s why it’s essential:

• Professional unity:  Using the same fonts, color schemes, and formatting styles in both documents creates a unified, polished appearance. This consistency reinforces your personal brand and demonstrates your attention to detail.
• Visual appeal:  A matching design enhances the visual appeal of your application. Hiring managers can easily navigate your documents, which makes your application more user-friendly and professional.
• Branding:  Consistent design signals that you are organized and meticulous, qualities highly valuable in a startup environment. It helps in building your brand image, making you memorable to the hiring team.

In short, pairing a compelling cover letter with a well-designed resume helps your application stand out. When your documents look professional and put-together, it shows you're detail-oriented and serious about the job. This can surely boost your chances of catching the hiring manager’s attention and moving forward in the hiring process.

Try our AI Resume Writer and have your resume ready in minutes!

10. average salary and job outlook for business developers.

As of 2023, the average yearly salary for business developers was $76,784 , according to the most recent data from Indeed . This figure highlights the competitive compensation available for professionals in business development, reflecting the vital role they play in driving growth and forging new opportunities for companies.

Looking at the job outlook, the future for business developers appears promising. According to the US Bureau of Labor Statistics , the job outlook for training and development managers — and roles closely aligned with business development— is projected to increase by 7% through 2031. This growth rate indicates a steady demand for skilled professionals who can help organizations expand and succeed.

Overall, a career in business development offers not only a competitive salary but also strong job security and growth prospects. For those adept at strategic planning, market analysis, and relationship building, this field presents numerous opportunities to thrive and advance.

11. Top resources for job-seeking business developers

As you put the finishing touches on your business development cover letter, it's crucial to complement it with a strategic job search. To navigate the competitive landscape of business development opportunities isn't exactly a walk in the park. But these resources can give you a solid head start: 

• Industry-specific job boards: The best way to find roles tailored to your expertise and interests is by visiting websites like AngelList , Business development Crossing , or Startup Jobs . These list work opportunities specifically for business developers. 
• General job search platforms: Websites like Glassdoor , Indeed , SimplyHired , or ZipRecruiter offer a wealth of suitable job postings too. Just narrow down your search by entering relevant keyphrases and setting your desired location.
• Networking: In the world of business, networking is key! Don't miss any opportunities to mingle with fellow professionals and potential employers. Make sure your LinkedIn profile is always in top shape.
• Professional associations: Networking events, work opportunities, access to further training, and business news — all that under one roof. That's what organizations like the National Business Development Association (NBDA), the European Association for Business Development (EABD) , or the Global Business Development Association (GBDA) can do for you. 
• Specialized publications: Keeping in the loop about the latest business news, trends, and strategies is crucial for succeeding in the job market. Consider following media like “ Bloomberg Businessweek ,” “ Harvard Business Review ,” and “ Fast Company. ”
• Continuous learning: Hone your skills and gain new knowledge with online learning platforms like Coursera , edX , LinkedIn Learning , or Udemy , which offer a wide selection of courses and certifications.

Once you've started sending out your job applications, it's just a matter of time until you start getting your first job interview invitations. Be persistent, patient, and always custom tailor your business development cover letter to fit the unique requirements of each job posting you apply for. 

Business Development Cover Letter FAQ

How can i effectively highlight my skills in a business development cover letter.

Saying you're skilled simply isn't enough. You need to prove it! Start by thoroughly reading the job posting. Identify 3 skills that are the most important for the job. And then proceed to showcase that you have them (provided that you do) by writing about specific instances where you utilized them and what result you achieved. If possible, strengthen your claims with quantifiable data.

Should I mention the salary expectations in a cover letter?

Is your job posting asking you to do that? If so, then yes, mention them (but we recommend mentioning a range instead of a fixed number). But if not, we advise against it. Talking about salary expectations (and any financial rewards, in fact) is a topic best reserved for later stages of job interviews. Unless the hiring manager brings it up himself/herself.

How long should my cover letter be?

There's an unwritten rule that your cover letter shouldn’t exceed one page. The point of a cover letter is to offer the recruiters enough information to pique their interest and pay attention to your resume. Not to get into your whole professional story. Anything longer than that could discourage recruiters from ever reading it.

What's the best format for my business development cover letter?

Stick to a simple and clean layout to let your content shine. Avoid cramming your text into one solid wall — make use of white space to make your cover letter easy to read. Don't be afraid to use bullet points to break up the text and highlight your achievements. And stick to professional fonts. If you want to save yourself the time and nerves spent formatting, feel free to use one of our cover letter templates .

How can I demonstrate my enthusiasm for the role and company?

Make it personal! Show you understand the company and its culture (this bit requires you to do research on the company's culture, values, and projects past or ongoing). Then, you can demonstrate how the role aligns with your own career aspirations. And don't forget to mention why you love the industry itself!

Julia Gergelova

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

All business cover letter examples

• Account Manager
• Entrepreneur / Business Owner
• Procurement

All business development cover letter examples

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How to Write a Letter of Interest (With Examples)

In This Guide:

What is a letter of interest, what makes a good letter of interest, how to write a good letter of interest, four good letter of interest examples, key takeaways.

Since graduation, you've been dreaming about working for that  company. Unfortunately, you can't find a single job advert.

Heard about the hidden job market? Rumor has it that 70 – 80 % of all job positions remain unadvertised .

How do you go about applying for a role that may or may not exist?

Write a letter of interest to make a statement and connect with recruiters in the company.

The letter of interest may not lead to an immediate job offer, but it will raise your career prospects, helping you remain on top of the application pile.

Have we won you over? Read on to get inspired by:

• What is a letter of interest, and when should you send one?
• Letter of interest vs cover letter : what is the difference?
• KISS (Keep It Short and Simple) and other ground rules to writing your letter of interest;
• The 10 must-have elements that make up the structure of your letter of interest.
• Real-life examples and templates to write your letter of interest in the blink of an eye.

A letter of interest goes under many names, like prospecting letter, expression (or statement) of intent (or inquiry).

Whatever the case, the letter of interest helps you get one foot through the door of your dream company – to see if you'd be a good fit for any potential job openings.

The letter of interest is a formal introduction, demonstrating initiative and enthusiasm, qualities hiring managers value.

When should you write a letter of interest?

Send a letter of intent, if you have recently:

• read an article about the company;
• found a social media post about a new business or expansion;
• seen that the organization accepts resumes for further consideration;
• heard about a job opening that hasn't been announced.

When you choose to write a letter of interest, you are setting yourself apart from the rest by taking the initiative in finding a job within a specific organization that brings you excitement.

I enjoy getting letters of interest, they show true enthusiasm, career focus and determination, and don't happen often.

Jessica Hinkle, state government worker, and hiring manager

Letter of interest versus cover letters

Here are the similarities between the letter of interest and the cover letter . Before writing either, you need to research the organization to add an element of personalization.

Within both letters, you'd need to introduce yourself and answer why your experience would be an asset to the company.

Now, let's look at how a letter of interest differs from a cover letter.

The letter of interest expresses your broader interest and flexibility to adapt to a potential role.

On the other hand, a cover letter highlights why you’re the best candidate  out there for the job.

The letter of interest is unsolicited – it is more general and may not be directed to a specific hiring manager or a particular job.

Some job openings require a cover letter – it should note the exact job title and company  you're applying for, as well as a greeting to the hiring manager.

The main focus of a letter of interest is to point out why you admire the company (its culture, mission, and values) and how you'd contribute to its future success.

A cover letter may contain similar elements but would be more centered on communicating your skills, experience, and achievements  that are relevant to the job.

A good letter of interest should excite the hiring manager or department head to meet you. Thus, leading to an informal, informational interview, or helping you to stay on top of everyone's mind when a new role becomes available.

So, before you start writing, here are the six things that benchmark all successful letters of intent.

Research the company

Dive into information about the company  and industry via press releases and news articles; the corporate website and mission statement; LinkedIn and other social media platforms.

Remember that the more specific, company-relevant details you can disclose in your letter of interest, the more likely you'd impress with your knowledge.

Personalize your greeting

Start your letter of interest with a personalized salutation  to a human resource specialist, currently recruiting in the company, or a department manager, you'd wish to work with.

Avoid generic greetings like “To whom it may concern” or “Dear sir/madam”.

Instead, take the time to find the relevant contact and note the department head’s or manager’s full name and job title.

Attention-grabbing hook from the get-go

Here's the cold, harsh truth about the letter of interest – no one is expecting your application or has any obligation to respond to your message.

Prove that your profile is worth the company's time by showing you've done your homework on the organization and the specific value you can deliver.

Refer to your research to look out for noteworthy, recent projects or business updates (e.g. opening a new store or entering a new market).

In your letter of interest, point out how you see yourself driving this enterprise ahead by showing your past track record of success.

Professional tone and language

When writing your letter of interest, double-check your grammar and spelling to show you pay attention to even the smallest details.

Use a polite tone to balance your enthusiasm and confidence, without sounding too cocky or pushy. Yet, avoid sounding too much like a robot, as the company may think you've written your letter of interest with AI.

Often humor helps you to stand out, but, in this case, we suggest you avoid cracking jokes, as they might not resonate with your readers.

Persuasive and specific offer

Aim to stay on target by explaining exactly why you'd fit the company culture.

Use LinkedIn to research current employees working in the role you wish to have and discover their key skills.

Select up to three of your strengths to tell the story of how your experience aligns  with the ideal candidate profile.

Remember to always include your achievements  by a tangible metric (e.g. percent increased) to be even more specific.

Keep your letter of interest to the point

How likely are you to read a letter of intent that just pops out of the blue in your mailbox one day and that goes on and on and on…

Not very likely.

Your persuasion letter should be up to a page long (around 200 – 300 words). That is around three paragraphs that should be single-spaced.

Follow the standard business letter format to highlight how you can contribute to the company.

Your resume should be attached to your letter of interest, painting the full picture of your experience.

Enhancv's resume builder  allows you to create a perfectly streamlined document that will further elevate the impact of your letter of interest. If you think your resume needs a refresh, follow our guidelines in the article, How to Write a Great Resume .

When sitting down to write your letter of intent, there are two rules of thumb you need to follow.

• Rule number one – you should focus on what you have to offer rather than what you're seeking in a new employer.
• Rule number two – the goal is to pique interest, not provide a detailed account of your career history.

Having that in mind, let's get down to writing your letter of interest!

The structure of your letter of interest

• Header  – include your name, and contact details (email, phone number, and address). Also, the contact's name, job title, and company name. Don't miss out on the date.
• Greeting  – take the time to find out who you're writing to and always personalize your salutation.
• Introduction  – to grab the reader's attention with relevant information.
• Body paragraph  – to show how you'd bring value to the organization.
• Closing paragraph  – aim to end with a call to action.

The introduction paragraph of your letter of intent

Kick off your letter of interest with a brief introduction of your current job title or relevant experience to the company.

After this first sentence, note the specific job or department you'd like to be a part of and briefly summarize why.

Next, highlight why you're drawn to the company (e.g. their big-picture vision, products or services, strategic growth, etc.). If you can identify any specific challenges they face, jot them down in this sentence.

End your introduction with a statement that highlights that you know there are no current openings, but you believe your expertise would be a valuable asset.

The body of your statement of interest

Use the body of your letter of interest to make a lasting impression so that the recruiters remember you when a role becomes available.

While it may be challenging to highlight why you'd be the perfect fit for a non-specific role, there are a few approaches you can take.

Identify two or three specific issues within the company or department.

Describe how your current job equips you to address these challenges,  by focusing on your accomplishments, paired with tangible metrics  (e.g. numbers of products sold in a month, etc.).

Show how your achievements and skills align with the company's needs.

• Emphasize hard skills (or the technologies  you can use) and soft skills (your people and communication talents ) that bring value to the company.
• Select notable accomplishments that set you apart from other industry professionals. Use bullets to draw attention to them, and add numbers to show the results of your success.
• Highlight your specific experience or qualifications in a niche, that the company values. If you are a recent graduate, with no experience, use your volunteer experience  or extracurricular activities to make your case.

The closing paragraph of your persuasion letter

Finish your letter of interest with a call to action, inviting the hiring manager to reach out to discuss potential opportunities.

Thank them for their time and consideration and suggest exploring ideas in a live meeting (e.g. an informational interview or a casual coffee chat).

Emphasize your flexibility to accommodate their schedule, and make it clear that you look forward to exploring the opportunities further.

Don't forget to add how they can get in touch (via email or telephone).

Ready for some real-life examples of writing your letter of interest? Let’s explore one that is completely wrong:

Notice how Mr Statham has focused solely on his experience and achievements? He hasn't pinpointed in any way the company he is applying to – its culture, unique problems, or goals.

The constant "I" comes across as a bit arrogant, creating an endless account of his success.

Here is how Mr. Statham can improve his letter of interest:

From the get-go Mr. Statham expresses his interest in a specific role, highlighting his unique skill set and why he chose the company.

The body of his letter of interest highlights two key achievements with tangible metrics.

The ending includes a call to action.

In the next part of this guide, we’ll present you with four real-life industry professionals’ letters of intent.

Take note of their initial mistakes and how to make their writing sound more specific to match the company.

Project manager letter of interest

What happens when you send out a generic-sounding letter of interest?

The candidate doesn’t build his case as to how he could contribute to the company. Mr. Allias’s letter of interest sounds generic and robotic, at best.

Here is how he edited it:

Mr. Allias’s letter of interest works now as it’s:

• Personalized and targeted to the reader.
• Shows exactly why he’s interested in the company.
• Highlights relevant experience , skills, and noteworthy accomplishments.
• There’s a clear call to action at the end.

Data scientist letter of interest

The letter of intent is where you should avoid being overconfident:

Notice how Ms. Tookes’ letter of intent:

• Comes across as overconfident and arrogant.
• Focuses too much on her individual achievements.
• Offers no insights as to how she succeeded.

Want to see how she fixed her persuasion letter?

Reading Ms. Tookes letter of interest you can see exactly why she’s interested in a role at the company and can immediately pinpoint the impact she has had in her past roles.

In the conclusion paragraph, the recruiter can immediately find her contact details and reach out, when a suitable job becomes available.

Lecturer letter of interest

You want your letter of intent to hint at your attention to detail, so double-check your spelling, before sending it across.

Apart from the spelling errors, due to potentially being pressed on time, Mr. Jonson’s letter is vague and doesn’t clearly state the role he is interested in.

Check out how Mr. Jonson improved his letter:

Recruiters can now understand Mr. Jonson’s specific academic background and expertise, and see the value his experience can offer.

QA Engineer (Intern) letter of interest

You may not have relevant experience, yet as a junior professional, you have other skills and qualities that would help you stand out.

For starters, don’t be too friendly in your letter of intent:

Marcie Darcy’s letter is too informal and doesn’t highlight her skills or achievements. It sounds like a chat, you’ve lifted off of Meta.

Here’s a more formal version of Ms. Darcy’s letter of interest:

Ms. Darcie shows enthusiasm to join the company - by pinpointing the company’s relevant niche service - and at the same time stays professional.

She refers to her education for key technologies and projects, showcasing the value she could potentially bring about.

• Send a letter of interest, when there are no open roles in the company you want to work for. Meanwhile, use the cover letter to answer a specific job advert.
• The letter of interest is based on plenty of research on the company so that you can personalize it (especially the greeting) and catch the readers' attention (with how you'd bring about value).
• Use your letter of intent's introduction to state why you're interested in the company.
• In the body paragraph, pinpoint either two to three company problems, you can fix, or two to three skills or accomplishments, that would be useful to the company.
• End with a call to action, where you provide your availability for an informational interview or a coffee chat.

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Job Application Letter

Job application letter maker.

A Job Application Letter is a critical tool for making a positive first impression on potential employers. It’s your chance to showcase your skills and enthusiasm for the position. This guide, complete with letter examples , will walk you through the process of creating a compelling application letter. You’ll learn how to highlight your experiences effectively, tailor your letter to specific jobs, and stand out from other applicants. With these tips and examples, crafting a job application letter that grabs attention becomes an achievable goal.

Download Job Application Letter Bundle

Before you can be considered for a recruitment interview, there are several materials that you need to hand to the employer. One of these is the job application letter. This document accompanies your resume in terms of giving information about your qualifications and other deliverable. We have come up with a list of downloadable job application letters that you can use as guides and references. Browse through them so you can come up with a well-structured, impressive and efficient job application letter.

Size: 13 KB

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Job Application Letter for Company

Job Application Letter for Teacher

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Formal Job Application Letter Template

• Google Docs

Size: 59 KB

Job Application Letter for Undergraduate Student Template

• Apple Pages

Size: 38 KB

Marketing Assistance Job Application Letter Template

Size: 51 KB

Job Application Letter For Junior Accountant Template

Size: 48 KB

Job Application Letter for Employment Template

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Fresher Job Application Letter Template

Size: 40 KB

Email Job Application Letter Template

Job Application Letter for Junior Doctor Template

Free Job Application Letter For Accountant Assistant Template

Size: 57 KB

Job Application Letter Template For Software Engineer

Job Application Letter Template For Assistant

Size: 43 KB

Job Application Letter Template For Accountant

Size: 50 KB

Job Application Letter For Receptionist Template

Size: 75 KB

Job Application Letter For Receptionist Position Template

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Job Application Letter for Executive Assistant Template

Job Application Letter for Executive Template

Size: 58 KB

Job Application Letter for Executive Secretary Template

Job Application Letter For Graphic Designer Template

Job Application Letter for Assistant Professor Template

Size: 42 KB

Doctor Job Application Letter Template

Size: 18 KB

Clerk Job Application Letter Template

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Free Job Application Letter for Assistant Engineer Template

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Free Job Application Letter for Assistant Manager Template

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Free Job Application Letter For Engineer Template

Free Job Application Letter to Marketing Manager Template

Job Application Letter – Sample and Tips Example

Size: 244 KB

Good Application Letter Example

Application Letter / Cover Letter Example

Do You Really Need a Job Application Letter?

It is already common knowledge that a resume is one of the most essential items that you need to prepare whenever you plan to apply for a job. However, it is not the only document that can affect the decisions of employers. Aside from a reference letter  written by another person, you can also create another letter that can help you in your application.

A job application letter, or a cover letter , can also greatly impact the way employers look at you as a candidate. If you can create a comprehensive and strategically-formulated cover letter, then you can have higher chances of getting a call for an interview or for the next phases of the recruitment. Here are some of the reasons why we think that making a job application letter should also be prioritized whenever you plan to immerse in the processes of searching and applying for vacant job positions open for employment:

• A job application letter can help you easily target the demands of the work position. If there are already specifications with the minimum requirements of the job designation, your job application can provide information and instances that are aligned with what the company is looking for. Even if a resume can also do this, a job application letter is actually more thorough as it allows you to be more detailed when discussing your deliverable. You may also see email cover letter examples .
• A job application letter can make you more desirable as a candidate. This document does not only present your skills and potential. You can also specify the items that you know about the business and its operations. Through this, you can already discuss how you can help the business achieve its goals. If the business can create the perception that you are truly knowledgeable of the specifics of the work position and why you deserve to be hired, then more interest can be given to your application. You may also like business proposal letter examples .
• A job application letter can market your professional qualifications. The further you explain what employers can expect from you, the more they can have an overview of how you can add value to the business. This is the reason why you have to be strategic when placing information in the job application letter. As much as possible, include information that are highly-related to the work post that you are targeting and those that are directly aligned with the corporate vision, mission and objective of the company.

Cover Letter / Job Application Letter – Guidelines and Example

Size: 28 KB

Job Application Letter / Cover Letter Template Example

Simple Job Application Letter Example

Basic Job Application Letter Example

How to Prepare Yourself Before Writing a Job Application Letter

If you want to receive a job appointment letter at the end of the recruitment process, you have to ensure that all the documents that you will submit during your application are on point. The process of developing the content, discussion flow and format of your job application letter is very important.

Unlike how others think of it, a job application letter is actually not that easy to do. Yes, you can just write a letter about your desire to apply for a particular work position any time of the day. However, the question that you need to answer is whether the document that you have written can make you standout from your competitors or not. This is why you have to take your time when planning how to come up with an impressive job application letter. Here is how you can prepare yourself whenever you are already prepared to create your own job application letter:

• Understand the task that you have at hand. It is best for you to research about the development of an outstanding job application letter first before making it. The knowledge and thought that you have about this process can make it easier for you to understand what you need to write in the job application letter.
• Make sure that you will have enough relevant information about your prospective employer and the job position that you would like to be hired for. Being knowledgeable of the brand, operational needs and corporate image of the business can help you associate your skills and other qualifications in a more strategic and targeted manner.
• Think of how your job application letter can impact your chances of being noticed by employers. We never know how businesses select their new hires. Do they look at the resumes first before browsing through the job application letter, or the other way around Do they base their impressions just on your professional profile or they also keenly observe the other supplementary documents that you present? Knowing that you have developed a professional, complete and presentable job application letter can make you more confident in the processes of application which can further boost your confidence in the next phases of the recruitment.
• Gather keywords which can be used in the job application letter. These keywords must be related to the industry where the business is a part of, the demands of the work position that you are applying for, the nature of operations of the employer, and the specifics of the daily job functions expected from the work post open for employment. Remember that your job application letter does not need to be technical and full of terms and jargon. However, you should also not forget that it must be informative.

Cover Letter for Job Application Example

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Job Application Letter – Example

Example of a Cover / Application Letter

How to Impress Employers Through Your Job Application Letter

Making a job application letter is a task that you need to seriously immerse yourself into. Some people think that a job application letter is not really necessary as a resume can already present the details that the employers would like to know. However, getting higher chances of a callback does not fully rely on providing what employers need to know but also by supplying them with information that can set the standards for the other applicants. This can easily be done through the development of a job application letter that can further elaborate details that a basic resume with a generic format can’t. Listed below are some of the ways on how you can possibly impress employers once they browse through the job application letter that you have submitted. You may also see acknowledgement letter examples & samples.

• Write the letter in an engaging manner. Ensure that the employers will feel your enthusiasm about the job position that you want to have and the possibility of being a part of the company or the business. You can do this by being aware of the tone and language that you will incorporate in the letter development.
• Present yourself as a candidate who is not just equipped with all the qualifications needed by the job position, but someone who is willing to learn and consistently wants to excel and improve in his or her chosen craft. This allows the company to have an idea that you have an idea about the business and you have selected to apply there because you believe that the possible employment can result to all parties mutually benefit from and with one another. You may also like employee reference letter samples .
• Discuss the key requirements of the job position but veer away from presenting those that are already in your resume. There is no need to create a job application letter if you will just repeat what is already in your professional profile. You need to give the employers more insight of who you are and what you can provide the company with if they decide to hire you. You may also check out what is an application letter?
• Ensure that you can showcase your relevance. List a number of reasons why you are the best candidate for the work position. When stating facts about how your qualifications fit the work description, do not be boastful or overly confident. The discussion must be formal and professional so that you can also make your character shine. Employers do not just look on your professional deliverable as work ethics, character, and adaptability are also important factors that businesses look for in their possible new hires. You might be interested in thank-you letter examples.
• Focus on the formal letter format and presentation of the job application letter as much as you give focus on the document’s content. Make sure that you will come up with an organized discussion. More so, ensure that you will print the document in a clean and business-appropriate paper. If the company asks you to send it through email, do not forget to check if the job application letter has been attached in your message accordingly. You also have the option to properly format the letter in the body of the actual email.

Cover Letter Example

Standard Cover Letter / Application Letter Format Example

Example of a Cover Letter for Work Application

Cover Letter for Work Application Example

Content of a Job Application Letter

Think of your job application letter as a business proposal cover letter . The latter is used to present a blueprint or a plan that can help business transactions between corporate and/or business entities take place. The same goes with the usage of a job application letter. What do you want to present to employers? How do you want to be perceived? Do you think the content of the letter is appealing and impressive enough for an employment transaction to take place? If you can confidently answer these items, then you are on the right track.

The completion of the content in your job application letter must be highly considered. Making a comprehensive job application letter can effectively provide you with a lead advantage during the recruitment and selection process. Here are the important information that you need to include in your job application letter:

• The date when you have written and submitted the job application letter
• The name of the person to whom the job application letter is for and his or her connection to the company
• The business name and other information of the company where you are applying
• A salutation
• The job position that you are applying for
• The statement that you are a great fit for the work position
• The reason why you would like to be hired for the work post by the employer
• The relation of your professional work experiences and deliverable to your desired work position
• The supporting details that can further strengthen your qualifications
• The relevance of your professional expertise to the goals and objective of the business
• A conclusion that should appeal to the employer
• A simple statement that you will be more than willing to progress to the next phases of the hiring process
• A statement that you will be waiting for the response of the employer regarding the matter
• A message of appreciation for the employer’s effort and time to review your application
• Your contact information where the employer may reach you in the future
• A closing remark and your signature

You may also see two weeks notice letter examples & samples.

Job Application Letter for Applicants With a Gap in Career History Example

Cover Letter Layout Example

Cover Letter / Application Letter Template Example

Benefits of Having a Comprehensive and Detailed Job Application Letter

With the stiff competition in different industries, you have to come up with ways and strategies on how you can take a step ahead of other applicants. Always remember that there are limited job opportunities that are targeted by highly-qualified and technically-equipped candidates on a daily basis. Having these in mind can help you prepare better when applying for a job. A job application letter can be one of your strengths during this process. Hence, it is important for you to create this document in the most effective way possible. A few of the benefits that you can have as an applicant if you will create a complete and precise job application letter are as follows:

• Making a job application letter can help you introduce yourself elaborately. You can highlight your key competencies especially those that are not fully-discussed or even placed in your resume summary statement and within the entirety of your professional profile. With this, the employer can give a higher value to your accomplishments and professional experiences. Doing this can also help you showcase instances and real occurrences where your previous employers were able to benefit from your expertise and the execution of your skills in the actual work environment.
• Creating a job application letter can make it possible for you to further express yourself. Why have you chosen the business as your first choice for possible employment? Why do you think you deserve to be hired? What kind of professional work do you want to be involved in? These are only a few of the questions that you can precisely and directly answer in a job application letter. Most resumes are constraining when it comes to the information that you need to include due to the format that you need to follow. This is not the case when making a job application letter as this document contains a conversation-like content in a professional setting. You may also see business letter examples .
• Developing a job application letter can give you the chance to explain the weak areas of your resume. As an example, you can discuss reasons on why you have huge employment gaps or why you decided to resign from one company then to another in a short period of time. However, keep in mind that you should not sound defensive when writing these details as it can also negate the purpose of developing the job application letter which is supposed to impress employers. You may also like reference letter examples.
• Having a job application letter as an essential part of your application strategy can help your qualifications become more tailored with the job position that you are applying for. If you have a job application letter, then you do not need to change a lot of things in your resume as you can already discuss more details in the application letter. Your professional work experiences may not be directly related to the job position that you want. Through the help of a job application letter, you may present the connection of your previous work assignments to the requirements of the new job position that you are applying for. You may also check out appointment letter examples & samples.

Short Job Application Letter Example

Guide and Example of Job Application Letter / Cover Letter

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Cover Letter / Application Letter – Warning w/ Example

Tips to Follow When Developing a Job Application Letter

Creating an effective Job Application Letter is crucial in the job hunting process. This document, often accompanying your resume, is your opportunity to make a strong first impression. Whether you’re crafting a cover letter or a job application email, there are key elements to include for a professional cover letter. Here’s a guide to help you develop an impactful job application letter:

• Understand the Purpose : Your job application letter is more than just a formality. It’s a personal introduction and a pitch. It should complement your resume by highlighting your relevant skills and experiences, tailored to the job you’re applying for.
• Research the Company : Tailoring your letter to the specific company and position is crucial. Show that you have done your homework by mentioning something about the company’s values, culture, or recent achievements.
• Start Strong : The opening of your professional cover letter sets the tone. Begin with a compelling introduction that grabs the reader’s attention. Mention the position you’re applying for and how you discovered the opening.
• Highlight Relevant Skills and Experiences : Use the body of your letter to emphasize why you’re the right fit. Focus on experiences and skills that directly relate to the job description . Use specific examples and quantify your achievements where possible.
• Make it Personal : Avoid generic phrases. Personalize your job application email or letter by reflecting your enthusiasm for the role and explaining why you’re passionate about working for this specific company.
• Keep it Concise and Clear : Your letter should be easy to read and to the point. Aim for no more than one page. Use short paragraphs and bullet points for easy scanning.
• Professional Tone and Language : While you want to show your personality, maintain a professional tone. Use formal language and avoid slang or overly casual phrases.
• Proofread and Edit : Typos and grammatical errors can make a bad impression. Proofread your letter multiple times and consider having someone else review it as well.
• Closing with a Call to Action : End your letter by thanking the employer for considering your application and express your interest in discussing your candidacy further in an interview.

A well-crafted Job Application Letter is your gateway to capturing the attention of potential employers. By following the outlined tips and emphasizing your unique skills and experiences, you can create a compelling and professional cover letter. Remember, this letter is your chance to make a memorable first impression, paving the way for a successful job application process.

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While including a cover letter and writing a thank-you note aren’t as much in vogue these days, both are essential opportunities that will set you apart.

While some may regard both as being antiquated, I disagree.

Let’s start with the cover letter, which isn’t meant to be a condensed version of your resume. Instead, it’s an opportunity to introduce yourself in a more personal way.

Some recruiters, including me, start by reading the cover letter.  If that catches my interest, I’ll go ahead and review the resume. Other decision-makers may do the reverse.

Whatever the case, I regard your cover letter as your invitation to get me to pay attention to who you are and what you’ve done so far. And I can tell whether you’ve customized your letter for each company and position, so it doesn’t sound like a form letter.

Typically, the length of a cover letter isn’t more than three mid-sized paragraphs.

The opening paragraph is where you mention the specific job you’re applying for, literally down to position #1234 or systems manager of global marketing.

You’d be surprised how many resumes are submitted in which the recruiter has no idea what position the candidate is applying for.

While it may be easier to submit a resume to a large company with no tie-in to a specific job opening, doing so is pretty much a waste of time.

But by including a job number or precise title, it’s more likely your resume will be forwarded to the most appropriate recruiter.

Also in the first paragraph, share how you heard about the position and mention the name of someone in the company who recommended that you apply.

Why you think you’re qualified

The second paragraph deals with why, briefly, you think you’re qualified for the job.

Something like, “I’m eager to put my 10 years of experience as a global marketing manager at ABC and XYZ to work for Qualcomm.”

Be specific and mention the company or companies by name.

The third and final paragraph talks about your availability to connect via call phone by “Monday through Wednesday of next week,” adding “before I travel” — even if you’re not planning to go anywhere.

I realize that the recruiter, if interested, will call, email or text at their own convenience, not yours, but that “travel” caveat conveys a certain sense of urgency.

Then thank the reader for their time, renew your strong interest in the position, or any other job that might be appropriate for your experience and skills.

Always convey an upbeat, positive attitude about that someone – you – they shouldn’t miss the opportunity to meet.

Now let’s move to the thank-you letter.

It’s easy to email a quick “Thank you for meeting with me” note, and that’s still okay to do.

But your email will likely get lost amid the hundreds that most people receive every day.

A longer-lasting effect

Instead, I suggest writing a handwritten thank-you note sent via old-fashioned mail. Although it won’t get there for a few days, such a note will have a longer-lasting effect.

After all, how many handwritten notes do any of us receive anymore? Not many, so when we do get one, it tends to make the letter-writer stand out.

Whether emailed or handwritten, be sure not to blow it with your thank-you note.

I recall a less-than-compelling note I got from a college student after I spoke to his class and then met with him – an example of networking at its best.

“Thank you, Mr. Blair, for meeting with me today,” his note said. “I enjoyed our conversation and learned a lot. Thank you again. Joe”

Thanks for the note, Joe, but you blew that one.

You should’ve referenced a few of the topics we discussed, maybe offered some input and, for good measure, tossed in a nugget or two that you got out of our meeting.

You did thank me, but I got the strong impression that you didn’t listen to anything I said.

While including a cover letter and writing a thank-you note aren’t as much in vogue these days, both are essential opportunities that will set you apart.

And your chances of success will be far better than Joe’s.

Blair is co-founder of Manpower Staffing and can be reached at [email protected]

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• How to Write a Letter of Recommendation [+ Free Template]

Updated: June 26, 2024

Published: June 13, 2024

I’ve been helping people create letters of recommendation for jobs they want, internships, promotions, and more, for over ten years. I’ve learned during this time that if you’re not selling yourself effectively, you won’t make a lasting impression.

A recommendation letter differs from a resume or a cover letter because it comes from someone who knows you well, so it should feel more personal.

Read further to discover how to write a letter of recommendation that will help you land the job or opportunity you’ve been dreaming of.

Table of Contents

What is a letter of recommendation?

Do i write my own letter of recommendation, free letter of recommendation template, letter of recommendation samples to inspire you.

• Tips for Creating Effective Letters of Recommendations
• How to Ask For a Letter of Recommendation

A letter of recommendation is a one to two-page description of your merits from someone who has a particular insight into your character, work ethic, projects you’ve completed, and more.

Typically, a letter of recommendation is written by someone who is an authority figure to you, such as a past employer or manager. This person should be able to recommend your professional work or academic experience.

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You might be thinking, “Wait, don’t I have my (boss, colleague, or friend) write a letter of recommendation for me? Why must I read this blog to create a letter of recommendation?”

You can, of course, ask them to write a letter of recommendation for you from scratch. But don’t be surprised if it takes them a really long time to write it. Even then, it may not meet your expectations.

There’s nothing wrong with giving the person you're asking an outline, a list of your past achievements, or even a draft of a letter of recommendation.

In fact, it’s expected that you will give the writer an idea of what you want them to include in the letter of recommendation while still allowing them the creative freedom to add their spin.

They can adjust whatever the letter is to fit what they feel comfortable signing their name to, and you will save them a significant amount of time — meaning you get a better letter of recommendation faster.

How to Write a Letter of Recommendation

Whether you’re writing a letter of recommendation for a professional or academic opportunity, the basic elements are the same.

Start by including the date and recipient’s information, introducing the writer, describing the applicant and their performance, and signing off with the writer’s contact information.

A long relationship with the candidate or a deep familiarity with their work is an important element of writing a letter of recommendation.

When ideating which details of your professional relationship to include, ask yourself which projects they worked with you on, what strengths you admire in them, specific moments they came through for you, and what you’ll miss about working with them when they leave.

Remember, a letter of recommendation is more than just a list of their professional experience, that’s what a resume is for, as the writer you can give a hiring manager insight into the personality of the candidate and if they’d be a good fit for the role.

Check out this free letter of recommendation template to get started.

Letter of Recommendation Format

Including a date is important for establishing the validity of a letter of recommendation.

Use the specific date that corresponds with the candidate's last day at an organization or even some time after they worked with the writer of the letter of recommendation.

If you’re asking for a letter of recommendation from a coworker or boss while still employed, be sure to tread lightly as most employers won’t be thrilled to recommend you to a job when you’re leaving.

If you do trust that they are ok recommending you, despite leaving the company, go ahead and put that day’s date.

2. Recipient's Information

Write out the name, position, and company of the person the letter of recommendation is going to. Or, if you’re not sure what companies you will be applying your letter of recommendation to, feel free to keep this section generic so you can fill it out later as opportunities arise.

3. Introductions

Introduce the writer of the letter of recommendation. Remember, use the first person (whether you’re the person writing the letter of recommendation, or the receiver creating a draft).

Go ahead and list their areas of expertise, education, current title, and anything else applicable. If the writer is a previous manager you’ll want to list their position, how long they’ve been at the company and their education. You should also say how long they’ve worked with or known you.

4. Performance and Qualifications

Use this section to talk about the commitment of the letter's requester in your organization. You

can also mention their most notable traits, skills, and abilities through adjectives.

This section is the bulk of your letter and the most important part. Remember, your boss/coworker/friend can put their own spin on what you say in the letter, you’re just giving them an idea of what you’d like included.

Ask yourself these questions when writing this section:

• How can I tell the story of my accomplishments?
• What personal details need to be included?
• What motivates me?
• What challenges have I overcome?
• What are my most relevant skills?
• Why do I want to work at this company or apply to this school?
• What makes me a good fit for this role?

Here’s an example of what answering these questions might look like:

“Jane Doe became my employee in 2016 after transferring from the Sales department. She is extremely motivated by sales-centric goals, employee satisfaction, and choosing tactics that deliver a high return on investment.

In my time working with Jane Doe, I’ve watched her tackle challenging projects, such as when our startup was bought out by a bigger brand.

She made sure each member of her team transitioned seamlessly while also still meeting her quarterly goals, an accomplishment that only one other team at the company achieved during this time.

Her background in sales has made her a friendly team player, a wise financial decision-maker, and an influential leader. She would be an excellent fit for any role that needs someone who is going to meet hard-to-reach targets, lead a team to excellence, and maintain organization.

In my time working with Jane Doe, I’ve often used her as my go-to-person because I know she is both reliable and hard-working.”

Don’t forget to write this section in the first person, and don’t be afraid to really sell yourself and your achievements!

If you’re not comfortable with being this specific, here’s an example that leaves space for the writer to put in their own thoughts.

“[NAME] became my employee in [YEAR] after transferring from [DEPARTMENT]. She is extremely motivated [ENTER PERSONAL QUALITIES].

In my time working with [NAME], I’ve watched her tackle challenging projects, such as [PAST PROJECT(S)]. [SENTENCE ABOUT WAS DONE WELL].

Their background in [ENTER BACKGROUND] has made them [FAVORABLE PERSONAL QUALITIES]. They would be an excellent fit for any role that needs [DESCRIPTION OF ROLE THEY’RE APPLYING FOR].

In my time working with [NAME], [DESCRIPTION OF HOW WE’VE WORKED TOGETHER IN PAST].”

5. Contact Information

Finally, you can close this letter wishing the applicant luck in their new professional stage. Most importantly, provide detailed contact information, as interviewers will need to confirm the information provided in this document.

How long should a letter of recommendation be?

Like a cover letter or a resume, a letter of recommendation should be about one page long. I’ve often erred on the side of shorter than longer because you really can say everything you need to in one page.

If you’re having a hard time whittling your letter of recommendation down to one page, consider asking a friend with writing experience to edit it down to the most important details, or even using AI tools to help you.

Writing your letters of recommendation from scratch can be time-consuming and difficult. Download your free recommendation template (pictured below) here as a Google Docs or Microsoft Word file.

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• Career Planning
• Finding a Job
• Cover Letters

Job Application Letter Format and Writing Tips

• Tips for Writing an Application Letter

Job Application Letter Format

Job application letter template, job application letter example.

• Job Application Email Example

A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to “sell” yourself to an employer, explaining why you are an ideal candidate for a position.

When you write your job application letter, it’s essential to pay close attention to formatting . There’s a right way to format a cover letter; deviate from the standard guidelines and hiring managers may drop you from consideration.

In fact, anything that makes your job application letter appear less than professional can prevent hiring managers from taking you seriously as a candidate. Make sure your cover letter is formatted properly and is free from errors before you send. 

Tips for Writing a Job Application Letter

Do not copy your resume. A cover letter is a sales pitch. The purpose of this letter is to convince the hiring manager that you’re a strong candidate and to highlight your relevant experience and abilities. Your application letter should show how exactly your background makes you a good fit for a particular position. In contrast, your resume is a general record of your experience, education, and accomplishments.

Tailor each application letter to the job. As mentioned above, emphasize in your letter why you are an ideal candidate for the specific job. This requires that you personalize each letter to fit the company and position. Match your qualifications to the job posting by highlighting the skills, experience, and requirements listed in the description.

Be professional. Application letters have a fairly rigid format—as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. Pay particular attention to the professionalism of your salutation . You wouldn't, for instance, want to refer to the letter's recipient by their first name unless specifically requested.

Carefully proofread. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and even consider asking a friend or career counselor to read the letter. Proofread for grammar and spelling errors. Be particularly mindful to spell the letter recipient's name correctly, as well as the company name.

Follow business letter format. Use business letter format when writing your letter. If you’re sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed by the date, followed by the address of the recipient. If you’re sending an email, you can omit the address and date sections.  

Decide whether to send a hard copy or email. The main difference in formatting an email application letter is that you need to include a subject line that clearly lays out your purpose for writing, e.g. “Graphic Designer—Joe Smith.” And, instead of placing your contact information at the top of the letter, as you would in a hard copy, you'll include it below your signature.

Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly.

Use this formatting information as a guideline when writing your customized application letters , so you know what information goes where.  

Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code

Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact)

Body of Application Letter The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.

First Paragraph The  first paragraph  of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. You might conclude by briefly and concisely saying why you think you are an ideal candidate for the job.

Middle Paragraph(s) The next section of your application letter should describe what you have to offer the employer.

It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it.

Mention specifically how  your qualifications match the job  you are applying for. In this portion of the letter, make your case for your candidacy.

It can be helpful to spend some time researching the company —this knowledge and insight helps you make an informed and persuasive argument for your candidacy.

Use specific examples whenever possible. For example, if you say that you have lots of experience working successfully on team projects, provide an example of a time you worked in a group and achieved success.

Final Paragraph Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up.

Complimentary Close (examples)

Signature (for a hard copy letter)

Typed Signature

Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.

Melissa Brown 11 South Street Harbor View, Maine 04005 555-555-5555 melissa.brown@email.com

July 14, 2021

Jason Rivera Human Resources Director Avery Solutions, Inc. 700 Commerce Way Harbor View, Maine 04005

Dear Mr. Rivera,

I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a Human Resources Specialist at Avery Solutions.

Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can fit in with the department and hit the ground running on day one. I believe that I am the ideal candidate for your team.

In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I also have extensive experience in:

• Data reporting/data entry on HRIS software
• Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews
• Producing company events, such as the annual company-wide picnic (100+ employees from across the country)

I’d love to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to arrange an interview.

Best regards,

Signature (hard copy letter)

Melissa Brown

Job Application Email Example 

Subject Line: George Woo – Editorial Assistant

Dear Ms. Cortez,

I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat in the ring, and I’d love the opportunity to tell you more about what I can offer your team.

I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, I was instrumental in securing the rights to include Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.

I also have:

• Expertise with most popular content management systems, including WordPress
• Analytics knowledge, including expert-level facility with Google Analytics
• A strong work ethic and commitment to meeting deadlines

I hope you’ll reach out at your convenience to tell me more about your team’s goals and needs for the coming year. You can reach me on my cell at 555-123-4567 or via email at George.Woo@email.com.

How to Get Your Application Noticed

Don’t copy your resume: Your job application letter is a sales pitch. Don’t regurgitate your resume; instead, use this document to sell the hiring manager on your skills.

Tailor your application letter to the job: Match your skills and qualifications to the job description, highlighting those that make you an ideal candidate.

Be professional: Use business letter format and be sure to proofread your letter before you send.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

CareerOneStop. " Write Effective Cover Letters ." Accessed July 14, 2021.

Purdue University. " Writing the Basic Business Letter ." Accessed July 14, 2021.

Election latest: Rishi Sunak accused of 'behaving badly' in final debate - as he and Keir Starmer get brutal audience question

Follow reaction and fallout from the final head-to-head between the prime minister and Labour leader ahead of polling day on 4 July.

Wednesday 26 June 2024 23:00, UK

• General Election 2024

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Sunak and Starmer's final debate

• Voters can't pick a winner in snap poll
• Labour frontbencher says PM 'behaved badly'
• Audience member asks brutally blunt question
• Starmer says Sunak 'bullied into action' over betting
• 'A deal with the Taliban?' - PM mocks Labour's migration plan
• Jon Craig: No love lost between Sunak and Starmer - and it showed
• Sam Coates: Sunak put his opponent on the spot - but poll shows strategy didn't win over public
• Live reporting by Faith Ridler , Ollie Cooper   and   Katie Williams
• Police to investigate betting scandal cases
• Protester climbs on top of Tory campaign bus
• Man arrested in honeytrap scandal | Labour suspends suspect

Election essentials

• Manifesto pledges: Conservatives | Greens | Labour | Lib Dems | Plaid | Reform | SNP
• Trackers:  Who's leading polls? | Is PM keeping promises?
• Campaign Heritage:  Memorable moments from elections gone by
• Follow Sky's politics podcasts:  Electoral Dysfunction | Politics At Jack And Sam's
• Read more:  Who is standing down? | Key seats to watch | What counts as voter ID? | Check if your constituency is changing | Guide to election lingo | How to watch election on Sky News

Thanks for joining us for an extremely busy night here in the Politics Hub, including for the final debate between Rishi Sunak and Sir Keir Starmer before the general election next Thursday.

You can scroll through the page to catch up with the highlights.

And we'll be back from 6am with all the very latest.

Until then - read all the latest from Sky News below:

By  Tim Baker , political reporter, in Nottingham

One of the more amusing moments of the debate tonight was Robert, who told Rishi Sunak he was a "mediocre" prime minister and said Sir Keir's strings were being pulled by senior members of the Labour Party.

He is brought into the spin room by BBC production staff for journalists to talk to.

He tells us that he is a life-long Conservative voter - but at the moment is undecided.

Robert says he has recorded the debate and will be watching it again when he gets home.

However, he reckons he is leaning towards the Conservatives - believe Sir Keir has an "undeclared agenda".

Daisy Cooper, the deputy leader of the Liberal Democrats, has said the UK "deserves so much better" than the leaders' debate held tonight.

Reacting to the clash between Rishi Sunak and Sir Keir Starmer, she said: "Tonight the audience spoke for the nation when they asked: is this really the best we've got?

"Our country deserves so much better than what we watched this evening.

"Liberal Democrats are listening to you and fighting hard for the issues that matter to people. 

"From the NHS to tackling the cost of living, we want a fair deal for our country.”

A Conservative win would mean "five more years of chaos" and Rishi Sunak has shown tonight "just how out of touch he is", Labour's campaign coordinator has said.

Reacting to the leader's debate, Pat McFadden said Sir Keir Starmer "exposed the Tory manifesto as unfunded".

"Keir Starmer and Labour will return politics to public service, putting country before party in stark contrast to partygate and dodgy COVID contracts," he said.

"On 4 July, we have a chance to turn the page and start to rebuild with Labour."

Tonight was an "important moment" for Rishi Sunak as he put his opponent "on the spot", says our deputy political editor Sam Coates .

Coates says he thinks the prime minister would have been "very happy" with his performance - and adds that some of his aides were even "punching the air" after the debate.

It was a performance Mr Sunak "desperately needed earlier in the campaign", he adds.

He says Mr Sunak had a "clear strategy... to demand answers from Keir Starmer on tax and whether it will go up, on welfare and how you get people off benefits, on 'smashing the gangs' and whether the Rwanda policy is needed..."

Coates says Sir Keir provided a "range" of answers as the prime minister sparred with him.

"Sometimes he had specifics, sometimes he did not," he says.

"That strategy, although executed in a way I think that the Conservative Party tonight is very happy with, has nevertheless been judged not decisively in Keir Starmer or Rishi Sunak's favour," says Coates, referring to the YouGov poll showing there was no winner in the final debate of the election (see 21.38 post).

The final TV clash of the election campaign was an ill-tempered shouting match, at least from Rishi Sunak. 

Sir Keir was more measured. More prime ministerial, perhaps?

As he had to as the underdog, Mr Sunak went on the attack from the start until the very end and unveiled a new campaign slogan: "Don't surrender…"

He said it no fewer than 15 times during the 75-minute debate. That’s once every five minutes.

But just like the England-Slovenia Euros match 24 hours earlier, the result was a draw: 50%-50% exactly, according to pollsters YouGov.

At the outset, the PM served notice that he wanted to talk about tax, while Sir Keir wanted to talk about politicians gambling. 

As Mr Sunak read out prepared lines, it was a smart ad lib from Sir Keir that won the first round of applause.

"If you listened to people in the audience a bit more you might not be so out of touch," he said, in a familiar Labour attack line.

But the PM was strong and came out on top in exchanges on illegal migrants crossing the Channel.

One of the best moments came when a member of the audience, Robert, asked a devastating question: "Are you two really the best we’ve got to the next prime minister of our great country?"

By the end, the debate closed out as it began - with Mr Sunak shouting over the Labour leader. It wasn't a good look.

And as the debate ended, there was no handshake between the pair, which is unusual for these TV clashes. 

At least party leaders pretend to be civilised towards each other usually.

There's clearly no love lost between these two - and it showed.

Darren Jones, shadow chief secretary to the Treasury, is among the Labour representatives in the spin room this evening.

He's asked first about his leaked comments that Labour's target for decarbonising the economy will cost "hundreds of billions" of pounds.

Sir David Davis, who sticks around for this encounter, asks why Mr Jones's party "downgraded" their net zero plans.

"Because you guys crashed the economy," the shadow chief secretary responds.

Sunak 'behaved badly' in debate

On the leader's debate, Mr Jones says Sir Keir Starmer came across as "clearly more prime ministerial" - and adds that he thinks Rishi Sunak behaved "quite badly".

"He didn't answer questions that were put to him and was constantly speaking over Keir and Mishal [Husain, the BBC host]."

He denies Sir Keir's remarks that Mr Sunak is out of touch were "below the belt".

"Rishi Sunak is going around the country telling everyone that they've never had it so good... they crashed the economy, people at home know that because they paid the price for it."

Up to spin for the Conservatives is ex-minister David Davis.

"This debate was very important," he says, noting it's the final one before the public decides who to back.

He was a fan of Rishi Sunak's new attack line - the repeated pleas to voters not to "surrender" their borders or finances to Labour. 

"[Sunak has] faced a once-in-a-generation issue in terms of a war in Europe, he's faced a once-in-a-century issue in terms of a pandemic, and he did it with an economy from which we'd inherited massive debts in the past," he adds.

After all that, "he managed to get inflation down from 11% to 2% in six months". 

"The public will look at this and say: 'We've got a difficult world, all sorts of disruptions at home and abroad, who will deal with it the best of these two'?" he says.

"I know who I'll be voting for."

With minutes to go, a group of smiling Labour spinners arrived to watch the final summations.

Darren Jones - under fire for his comments about the cost of going for net zero, revealed in The Telegraph - tells Sky News it's clear who was more prime ministerial during the debate.

He and the other Starmer backers then burst away to the various cameras and microphones to talk up their leader.

Meanwhile, serious faced Conservatives enter from the other end of the room to give their verdicts. 

Tory candidate - and former minister - David Davis says he thinks Rishi Sunak's repetition of the "surrender" phrase will have gone down well.

This just in from YouGov - which has found there was no winner in tonight's BBC leaders' debate, the last of the general election campaign.

Asked who performed best - the results came in exactly 50/50.

Our deputy political editor Sam Coates says there will likely be disappointment in the Conservative ranks over this result.

"Neck-and-neck polling doesn't seem to me like it's going to change the race," he says.

"I think there's a really interesting question about Rishi Sunak's tactics, in my view, watching that, he was effective in highlighting the choice - the policy difference between the two men.

"I wonder looking at that poll whether that's what the public are really looking for."

However, there were distinctions when viewers were asked who performed better on certain topics.

Rishi Sunak came out on top on immigration and tax, while Sir Keir Starmer performed better on welfare and the UK's relationship with the EU.

Labour also just edged ahead on the economy - with 47% saying they performed better, and 43% backing the Tories.

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