official application letter format in kenya

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How To Write Job Application Letter Sample For Any Position

It has become increasingly necessary for job seekers to submit an application letter alongside their resume during the job application process . 

But why is this so important? 

First, attaching an application letter helps to set you apart from other applicants and research has shown that about half of recruiters reject job applications without application letters. 

So if you're currently job hunting and want to increase your chances of having your resume read and landing an interview, then you need to learn how to write the perfect job application letter. 

Now we understand that writing application letters every single time you're applying for a new post can be exhausting. Some of these job openings have a really short application window, leaving you with little to no time to craft out something good from scratch.  That is why we have created the perfect job application letter template for any position with a sample you can swipe in a minute. 

What Is An Application Letter?

An application letter is a document that can either be attached to your resume, sent in the body of an email or sent as a standalone document to a potential employer, with the sole purpose of expressing your interest in an open job position. 

A well-written application letter should give the reader a good reason why you should be called in for an interview and must also highlight key skills and qualifications that make you a great fit for the role being advertised.

Aside from showcasing your job-worthy qualifications, an application letter is a great way of showing your personality and familiarity with the company you're applying to. Feel free to mention your professional goals and aspirations and how they align with the company goals. 

What Is The Format Of A Job Application Letter?

When writing a job application letter, you are expected to follow a business letter format. There's also a slight difference when formatting depending on the medium through which it will be sent. 

Here are three easy steps on how to format a job application letter

Use a professional format- you must keep your application letter professional and precise. This means that your document must include single line spacing, one-inch margins and left alignment. Avoid using fancy fonts and stick to more traditional ones like Times New Roman, Arial or Calibri.  Your font size should be between 10 to 12 points and keep the letter one page long. 

Create the heading- use a formal business letter heading if you are submitting a hard copy application. This includes your name and contact information, the date, company name and address. Example of the header:

[Your name]

[Your City]

[Your phone number]

[ Your email address]

[Name of hiring manager]

[Title of hiring manager]

[Company name]

[Company address]

Including your contact information, makes it easy for the hiring manager to follow up with you regarding the job. 

The major difference between formatting a hardcopy application letter and an email is in the heading. For an email, you'll need to include a catchy subject line that clearly states your purpose for writing. This will determine if your email gets opened and is read. A simple email application subject line would be "Videographer - Michael Williams". And unlike in a hardcopy version where your contact information is written at the top of the letter, with email, you can place it below your signature.  

Address the letter to the hiring manager-  Find out the name of the person in charge and address the letter to this person using a common business greeting like Dear Mr/Mrs and their Last Name. If you don't know their gender and which pronouns to use, you can write your greeting as "Dear First and Last Name". And if you're unable to find their names, a simple "Dear Hiring manager will work just fine.

Best Tips For Writing An Application Letter

When writing an application letter, make sure to incorporate the following tips to increase the effectiveness of your letter.

1 . Always send an application letter 

You should always send an application letter with your resume for every job you're applying for unless the job ad specifically says not to send one. An application letter helps the employer to learn more about you than they would have from reading just your resume and it also sets you apart from other applicants.

2 . Use keywords

Most job postings will include skills and abilities that they expect candidates to possess. Review the job posting to find out these keywords and incorporate them into your application letter to show the employer that you're a good fit for the role.

3 . Emphasize your skills and abilities

While your resume contains information on your skills and qualifications, an application letter offers your more room to sell yourself as the best candidate for that position. Instead of just listing your skills and accomplishments, give specific examples of how you applied your skills and abilities to situations that benefited the organisation. 

For example  instead of saying "I managed website content for ABC for 2 years" you can say " I created a content calendar consisting of four SEO-optimized articles per week for ABC's website which saw a 50% increase in organic traffic within 3 months"

4. Keep it brief

While sharing your skills and accomplishments, don't forget to only mention the important stuff and keep it short. Your application letter should be a page long, so focus on mentioning only those things that relate to the position you're applying for.

5. Proofread the letter

Don't be in such a hurry to write and submit your application letter without proofreading and editing. Maintain your professional approach by making sure that your letter is error-free. Check for spelling mistakes, punctuations and proper spacing before you click the send button. 

What To Say In A Job Application Letter

If you find yourself struggling with what to say in your application letter, you're not alone. Here are the key things to mention in your application letter.

1 . Express your interest

In the first paragraph of your letter, you're expected to express your interest in the role being advertised. Make sure to convey your enthusiasm through your words. The hiring manager should be able to tell from the tone of the letter that you're excited about working with them and that this is not just another routine letter that you're sending to every other company.  

❌  "In response to your job ad for a Graphic designer, I would like to indicate my interest in the position" 

✔️ "As a lifelong enthusiast of ABC's marketing initiatives, I was thrilled to see your posting for the position of a Graphics designer in your marketing team".

2.  List your experience and qualifications

Right after you have shown interest in the job being advertised, mention your skills, experience and qualifications in a way that aligns with the company's mission and goals.  For example, if the role you're applying for is in the financial sector, you can emphasize how you have worked within the accounting department at your previous job.

3. Mention your best personality traits

While maintaining a professional approach,  don't forget to mention your best personality traits that show your potential employer that you're friendly and easy-going. If the job requires you to work with a team, you can explain how you value community spirit.

4. Express appreciation

Before your sign off your letter, remember to appreciate the hiring manager for taking out time to read what you have written. 

5. Close the letter

 Avoid focusing on how much you need the job and instead place emphasis on what you have to offer. Also, avoid repeating cliche phrases like " thanks for your time and consideration" instead close with a promise. A simple way to go about this is to tell the hiring manager that you're looking forward to an interview with them so you can discuss how your knowledge and experience can help them achieve the company's future goals. 

To sign off, instead of using "Sincerely" you can replace it with other synonyms like " Best regards", or "Respectfully yours".

6. Add a postscript

All of the above are must-haves in your application letter but this last one is optional. Adding a postscript is a special trick that some people use. The postscript P.S screams "important information that you cannot miss" it draws the reader's attention and leaves them wanting more, hence earning you at least a callback or an interview. You can use this to tell the hiring manager something impressive about your career and say that you'd like to share more details if they are interested. 

How To Send A Job Application Letter

There are three ways you can send your application letter, you either submit it through the company’s recruitment portal or via email or a hardcopy alongside your resume in an envelope to the physical address of the company.

Since most companies now digitize their application processes, sending a job application letter through email has become the most popular option. When sending via email, make sure to use a subject line that contains your name and the position you're applying for.

Job Application Letter  Template

Contact Information (if you are submitting a hard copy. Not necessary for online applications)

City, State

Phone Number

Email address

Employer's Contact Information (if you are submitting a hard copy. Not necessary for online applications)

City, state

Dear Mr/Ms Last Name or Dear Hiring manager (if you don't have the name of the person in charge)

Body of Application Letter

The body of your application letter is where you show your interest in the job, the position you're applying for, and mention solid reasons why the employer should grant you an interview. It should include about three to four paragraphs and not be more than one page long.

First Paragraph - mention where you saw the job posting, include the name of a mutual contact where applicable, and express your interest in the position

Middle Paragraph- this paragraph can be broken down into two, and for easy comprehension, you can use bullet points to state and explain your experiences and accomplishments.

Final Paragraph- thank the hiring manager for reviewing your letter and including follow-up information.

Sincerely, Best regards

Your Signature (for hardcopy)

Job Application Letter Example 

Cassandra Ejiro (if you are submitting a hard copy. Not necessary for online applications)

17 DLA Road

Asaba, Delta State

08145633323

[email protected]

21 July 2022 (if you are submitting a hard copy. Not necessary for online applications)

Hezekiah Obi

Human resource manager

Vienna Int'l Hotel

Warri, Delta State

Dear Mr Obi, 

I was thrilled when I came across your job ad for the post of a social media manager on MyJobMag and I decided to give it my best shot.

Looking at your company's ongoing project to launch new community bus terminals, it is obvious that a social media campaign would be a great way to create awareness for the brand, attract potential sponsors and connect with your customers at the grassroots level. I believe I have just what you need to bring this campaign to life.

I've worked as a content manager at New Media group where I had the responsibility of overseeing research, writing, editing and publishing of the company's blog posts. I was also in charge of handling three social media accounts, Facebook, Twitter and Instagram which I successfully grew to above 5000 active followers on each platform within 3 months of consistent posting. 

I also have:

Expertise in WordPress, Facebook and Instagram ads

Basic graphic design skills like creating simple picture graphics and slides best for Instagram posts

Feel free to reach out to me at your convenience to discuss your company's goals and needs in the coming year. You can reach me on 0912345678.

Best regards

Cassandra Ejiro

PS: I would love the opportunity to show you how I generated new customer leads from the comments section of the New Media Twitter handle in just a month, using my 30-day content creation calendar. 

Now that we know how to write an application letter, it is time to start applying for the right job vacancies in Kenya .

Staff Writer

47 comment(s).

So informative thanks you so much.

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Nice one ...is there a difference between a cover letter and an application letter?

informative 

atleast have learnt why employers never resond to my applications.. now i have learnt.  THANKS

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This will surely come in handy.

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Thanks for sharing I have known some issues that were a hinderance.

Thanks I will never mss to be shortlisted for an interview,it was kind of you

this is so insightful. will have to use these formats

Helpful. Thank you

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Great insight.

I am now confident to apply for jobs.

Thank you 

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This will come in handy for most job seekers.

There are also you can use to improve your writing skill.

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Ippressive ideas to beginners thanks

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How to write an official letter

An official letter is any written correspondence whose purpose is to communicate an official concern. Official letters are also known as formal letters or business letters. There are several types of formal letters, and each one centers around a specific theme. The most commonly known official letters include application letters, cover letters, letters of recommendation, letters of resignation, confirmation Letters, acknowledgement letters, inquiry letters, adjustment letters, follow-up letters and complaint letters. Despite their different target audiences, all these letters share a hint of similarity when it comes to formatting, diction and writing style. Are you looking to get shortlisted for an interview but unsure on how to write an official letter? The following article will explore tips for writing a formal letter as well as the proper layout to use so that your message is conveyed in the right manner.

Guidelines to Writing an Official Letter

Before we embark on the format of a formal letter, let’s first examine essential tips that will help you in your formal letter writing.

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• When writing an official letter, one must be concise and straight to the point without losing the intended message.
• You must always use a professional tone throughout the letter, and informal language such as contractions are not admissible in formal correspondence.
• When using an official letter template, remember to tailor it to suit your needs instead of copying everything and adding simple name or address edits.

READ ALSO: How to write a verification of employment letter

The layout of Writing an Official Letter

There are two primary official letter formats;

• The traditional block style
• The Administrative Management Style (AMS)

Of the two styles used to write letters, the Block layout is the most frequently used format for business letters. In this style of writing, all the text is aligned to the left and single-spaced. The only time one is allowed to use double spacing in the block formal letter format is between paragraphs as it brings the transition without the to indent your text. Below is the sample template of the block letter format.

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The block format has salutation and closing and is best suited for letters to companies you are applying to or to an individual you have met before.

Administrative Management Style (AMS), on the other hand, is more concise. This makes it better suited for internal memos and instances when you have to be very direct. A modified version of the Block format is the Semi-Block official letter where all text is left aligned except the sender’s information at the top, and then the paragraphs are indented while the correspondent’s information remains indented at the same position.

How to write an Official Letter (Administrative Management Style)

1. the sender address.

A proper official letter must begin with the sender’s address that must place at the top right-hand corner of the document. In the sender address, include your full names and postal details. Currently, mobile numbers and email addresses are proving to be more valuable than postal addresses so remember to include them in your author’s address.

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Here is a sample of how a sender’s address needs to appear;

June Mwangi

P.O Box 12345-00200

Nairobi, Kenya

+254722123456

[email protected]

2. Date of the letter

Place the date one line below the author’s address. The date gives a reference point that future correspondence can refer to to either bring some sense of continuity or avoid confusion if you wrote more than one letter. Furthermore, if you are planning on saving a copy of the correspondence either for future generations or for legal reasons then having the date is crucial. When writing the date, remember to write the month as a word in full and to put a comma in between the month and the year. For instance: 31st July, 2018.

3. Recipient’s Address

After the date, draft the receiver’s address on the left-hand side of the letter. Remember to include the title of the recipient that is Mr., Miss, Mrs., Dr., Etc., before their name and followed with their job position on the next line. Afterward, include their postal address as well as the city and country. Always aim to research the receiver of your official letter so that you can know the title to use as well as their names. In case the recipient remains unknown to you. Put the title of the recipient only.

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4. Salutation/ Greeting

Dear Sir/Madam,

This phrase is used as a salutation when the person writing the official letter does not know the receiver. Please note that it is always recommended that you research the recipient of the letter beforehand.

• Dear Ms. Mwangi,

This form of salutation is incorporated when the sender knows the recipient of the official letter. Always use the title and the surname only. In case the recipient is a lady, and you do not know her preferred title then use Ms. which is appropriate for both single and married women.

5. Subject line

The subject line at a glance tells the recipient what the letter addresses. For example, if it’s an application letter, then you will need to indicate the position being applied for as well as the unique job reference number in the advertisement if it was present.

6. The body of the Letter

The body is the central part of the letter, and it should convey in only three paragraphs or less. If you have more than three paragraphs when writing a formal letter, then you are not as concise as earlier pointed out in this article. Use a friendly opening then state the intention of writing the letter within the first paragraph. In the second paragraph, provide concrete examples that will accentuate your points. Later in the final paragraph of the body, give a summary of why you wrote the letter then advise on how to proceed further. Here is a template of the AMS formal letter format.

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7. Closing the Letter

Yours Faithfully,

When the recipient of the letter is unknown, use this as the ending, and then leave a space for a hand-written signature followed by your full names and title in brackets.

• Yours Sincerely,

If you know the name of the recipient, then close the letter this way.

8. Proofread the Letter

The final step that most people forget is to double check spelling and grammatical errors; this is an important step that should not skip as misspelled words and grammar errors are inexcusable in business letters.

Below is a sample of an official letter in the block format

31st July 2018.

The Human Resources Manager

ABC Corporation

P.O. Box 67890-00100

Nairobi, Kenya.

RE: APPLICATION FOR THE ACCOUNTANT POSITION

I am writing to apply for the post of an Accountant following your online advertisement. I am a Bachelor of Commerce, Finance Option degree holder with experience in financial management sector. I am also a CPA (K).

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I am currently working at XYZ Company where I am in charge of managing the accounting books. Previously, I was the Accounts Clerk at JKL Tax Consultants where my responsibilities included accurately updating the cash book, preparing of the bank and general ledger reconciliations, maintaining petty cash, as well as filling all finance related documents. My experience in financial management has helped me develop ways of improving efficiency and reducing expenses. Furthermore, I can be a great team leader given my significant skills in training as well as in mentoring junior staff members.

I look forward to adding a significant role in the financial decision-making in your firm. Attached is my resume for easy reference. Thank you for your time and consideration, and I hope to hear from you soon.

Handwritten Signature

June Mwangi (Ms.)

READ ALSO: How to write a recommendation letter - format and best practices

Here is how you can write an official email

To conclude, you can opt to use the example above as an official letter template but remember to edit it to make it yours. Moreover, there are more formal letter examples online that can help you figure out how to write an official letter.

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Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

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Application Letter for Attachment in Kenya + Sample

Last updated on October 15th, 2023 at 09:11 pm

Are you a student looking to gain practical experience in your field of study in Kenya?

An industrial attachment can provide you with valuable insights and hands-on learning opportunities.

However, to secure an attachment position in Kenya, you’ll need to write a compelling application letter.

In this guide, we’ll walk you through the process of crafting an effective application letter in Kenya that will grab the attention of potential employers.

Table of Contents

1. Crafting a Clear and Concise Subject Line

When composing your email, start with a subject line that captures the essence of your application. Keep it brief yet informative, so the recipient knows exactly what to expect.

For example, “Application for Attachment Position in [Company Name]” would work splendidly. It’s time to make a memorable first impression!

2. Introduce Yourself and Express Your Interest

In the body of your email, begin by introducing yourself and expressing your sincere interest in the attachment position.

Provide a brief overview of your educational background and any relevant work experience you have accumulated thus far.

Emphasize how your studies and previous engagements have prepared you for this opportunity.

3. Showcase Your Skills and Relevant Experience

This is your chance to shine!

Highlight your most notable skills and experiences that directly align with the requirements of the attachment position. Stand out from the crowd by conveying how your unique skill set will be an asset to the company.

Remember, humor can be an effective way to inject some personality into your letter. Just don’t overdo it; professionalism should always remain a priority.

4. Demonstrate Your Fit with the Company

Express your genuine interest in the company and explain why you believe it is the perfect fit for you.

Research the organization thoroughly and identify specific aspects that align with your goals and values. This demonstrates your dedication and shows that you’ve taken the time to understand their mission and work.

5. Request an Interview or Meeting

Now that you’ve captured their attention, it’s time to take the next step.

Politely request an interview or meeting to discuss your application further. This demonstrates your eagerness and provides an opportunity for them to learn more about you.

Be confident and enthusiastic, showcasing your willingness to contribute to their team’s success.

6. Proofread, Proofread, Proofread!

Before you hit that send button, ensure your email is free of grammatical errors and typos.

Take the time to carefully proofread your application to make a favorable impression. Silly mistakes can be distracting and may undermine your credibility.

So, give it one final read-through before you let it fly into the digital realm.

Example Application Request for an Attachment in Kenya:

Subject: Application for Attachment Position in [Company Name]

Dear [Name of Contact Person],

My name is [Your Name], and I am a third-year student at [University Name], pursuing a degree in [Degree Name]. I am thrilled to express my sincere interest in the attachment position advertised on your company’s website.

For ages, I’ve been an admirer of [Company Name]’s remarkable work, particularly in [Area of Interest]. The blend of innovation and creativity within your organization truly captivates me. Given my skills and experience in [Skills and Experience], I am confident that I can bring a fresh perspective to your team.

During my attachment, you can count on my unwavering dedication and enthusiasm for learning. I thrive in collaborative environments and believe in the power of teamwork. Together, we can achieve great heights and conquer the industrial realm!

I have attached my resume for your perusal, allowing you to delve further into my qualifications. Additionally, I’ve included a list of references who can vouch for my exceptional skills and unwavering commitment to excellence.

I eagerly await the opportunity to discuss my application in more depth. Should you have any queries or require further information, please do not hesitate to reach out to me.

Thank you kindly for considering my application. I look forward to the prospect of joining [Company Name] and contributing to its continued success.

Sincerely, [Your Name]

Applying for Industrial Attachment in Kenya: The General Steps

Now that you’ve mastered the art of crafting an impressive application letter, it’s time to dive into the overall process of applying for an industrial attachment.

While the specific requirements may vary based on your institution and industry, these general steps will help you navigate the application process with finesse.

• Check with your institution’s industrial attachment office for the application requirements and deadlines. They may require an application form, a letter of motivation, and your academic transcripts.
• Begin your search for potential attachment organizations. Tap into your network of friends, family, and lecturers for recommendations. Additionally, explore online job boards and company websites for attachment opportunities.
• Contact potential organizations to express your interest in their attachment program. Inquire about the duration, assigned tasks, and benefits of the attachment. Be proactive in showcasing your enthusiasm and eagerness to contribute.
• If you are invited for an interview, prepare diligently. Research the organization and industry trends, and rehearse your answers to common interview questions. Confidence is key!
• Upon receiving an attachment offer, accept it promptly and follow up with the organization to confirm the details. Express your gratitude for the opportunity and ask about any necessary preparations.

Additional Tips for Applying for Industrial Attachment:

• Start your application process early. Premier attachment opportunities fill up rapidly, so don’t procrastinate!
• Be proactive in your search. Don’t wait for organizations to approach you; instead, reach out to them and express your interest boldly.
• Market yourself effectively. Highlight your most relevant skills and experiences in your application materials and interviews.
• Maintain professionalism. Whether in your email communications or face-to-face interactions, be respectful and demonstrate your commitment to professionalism.

By following these steps and tips, you’ll be well on your way to securing an exciting and enriching industrial attachment in Kenya.

Embrace this opportunity to bridge the gap between theory and practice , paving the way for a successful future in your chosen field.

Application letter for attachment in procurement

Here is an application letter for attachment in procurement in Kenya:

Dear Mr./Ms. [Hiring Manager’s Last Name],

I am writing to express my interest in the procurement attachment position at [Company Name]. I am a third-year student at [University Name] majoring in procurement and supply chain management. I am eager to gain practical experience in the field and to learn from your team.

I have a strong academic background in procurement. I have taken courses in all aspects of procurement, including sourcing, contract management, and supplier relationship management. I have also completed several internships in procurement, where I gained hands-on experience in the day-to-day activities of a procurement department.

In addition to my academic and internship experience, I have a number of skills that would make me a valuable asset to your team. I am a highly organized and detail-oriented individual. I am also a quick learner and I am able to work independently and as part of a team. I am confident that I have the skills and knowledge necessary to succeed in this role.

I am eager to learn more about [Company Name] and the procurement industry. I am confident that I would be a valuable addition to your team. I am available for an attachment starting in [month] 2023.

Thank you for your time and consideration. I look forward to hearing from you soon.

Here are some tips for writing an application letter for an attachment in procurement:

• Start by introducing yourself and stating your interest in the position.
• Highlight your academic and internship experience in procurement.
• Discuss your skills and abilities that would make you a valuable asset to the company.
• Express your eagerness to learn more about the procurement industry and the company.
• Thank the hiring manager for their time and consideration.
• Proofread your letter carefully before submitting it.

Best of luck with your applications, and may your attachment be a remarkable learning journey!

I hope this comprehensive guide helps you navigate the process of writing an application letter for an attachment successfully.

Remember, be confident, let your personality shine through, and keep your eye on the prize—the perfect attachment opportunity!

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Procurement Cover Letter Kenya Samples

Dear [Hiring Manager],

I am writing to express my interest in the Procurement Officer position at [Company Name]. With [Number of Years] years of experience in procurement, I am confident in my ability to contribute to your team.

I am a highly motivated and detail-oriented procurement professional with experience in sourcing, negotiating, and purchasing goods and services. I have a strong understanding of procurement processes, procedures, and regulations and am proficient in using procurement software and tools.

In my previous role at [Company Name], I managed multiple projects’ procurement processes, where I successfully negotiated contracts and reduced procurement costs by [Percentage/Amount]. I have a proven track record of identifying cost-saving opportunities while maintaining high levels of quality and efficiency in the procurement process.

I am a strong communicator with excellent interpersonal and negotiation skills. I am confident in my ability to build and maintain relationships with suppliers and stakeholders while working collaboratively with my team to achieve common goals.

I am excited about the opportunity to join [Company Name] and contribute to its success as a Procurement Officer. Thank you for considering my application. I have attached my resume and am available for an interview at your earliest convenience.

Best practices for a procurement cover letter in Kenya include:

• Highlight your experience in procurement, including your knowledge of procurement processes, procedures, and regulations.
• Emphasize your proficiency in procurement software and tools.
• Provide specific examples of your previous successes in procurement, such as negotiating contracts and reducing procurement costs.
• Demonstrate your expertise in identifying cost-saving opportunities while maintaining quality and efficiency.
• Show your strong communication, interpersonal, and negotiation skills.
• Express your enthusiasm for the opportunity to contribute to the success of the company.
• Use a professional and formal tone, and proofread your letter for any errors.
• Attach your resume and any additional documents required by the company.
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• Letter of Recommendation (LOR) Guidelines and Samples

Letter of Recommendation for Abroad Studies

Learn how to write a good recommendation letter for a university or scholarship abroad. .

Table of Contents

Who should you ask for a recommendation letter?

How to ask for a letter of recommendation.

• What should be written in a letter of recommendation?

6 Tips to write the perfect letter of recommendation

Letter of recommendation sample.

A letter of recommendation (LOR), also known as a letter of reference, is a necessary document when applying for universities or scholarships abroad. .

As a student or scholarship applicant, it is important to request a recommendation letter from a teacher, mentor, supervisor or manager. This letter provides valuable insight for the university admission committee, allowing them to learn more about you and your abilities. It serves as a powerful tool that highlights your skills and capabilities, as acknowledged by your referee.

In general, selecting professors, tutors and individuals with whom you have closely collaborated is highly recommended as referees for providing comprehensive knowledge about your abilities and work. It would be advantageous if the referee possesses a certain level of expertise or professionalism in the field relevant to your application.

If you have professional experience in a field closely associated with the university program you intend to apply for, you may also consider having your managers or employer write the reference letter. Including a note explaining your referee selection and the reasons behind choosing them to write your reference letter is advisable.

Asking for a letter of recommendation can sometimes feel a bit daunting, but with the right approach, it doesn't have to be.  Here are some tips on how to ask for a letter of recommendation:

1. Choose the right person:  Pick someone who knows your strengths, skills and personal characteristics well. This could be a professor, supervisor or mentor who has a solid understanding of who you are.

2. Ask in advance:  Give the person enough time to write the letter. It's best to ask at least a few weeks before the deadline or when you need the letter.

3. Personalise your request:  When reaching out, remind the person of your achievements and experiences together. Explain why you are seeking their recommendation and how it aligns with your future goals.

4. Provide necessary information:  Make it easy for the person to write the letter by providing relevant information such as your resume, transcripts, and a summary of the program you are applying for.

5. Follow up with gratitude: Once the person agrees to write the letter, express your gratitude and thank them for their time and support. After they have submitted the letter, be sure to send a thank-you note to show your appreciation.

Remember, a well-written letter of recommendation can make a significant impact on your future opportunities, so it's worth taking the time to ask for one thoughtfully and politely.

What should be written in a letter of recommendation

A good recommendation letter or letter of reference should always include these 4 main components: 

A paragraph that explains the relationship with the student/applicant. 

The referee’s assessment of the student/ applicant’s interests, skills and ability to study at the university. 

Examples of the student/applicant’s achievements whether inside or outside school (e.g., voluntary activities) 

A summary that includes the reasons for recommending the student/applicant to the university or scholarship, or why the referee thinks that the university should accept the student/applicant there. 

1. Be careful when choosing someone to write your recommendation letter. The best letter comes from someone who willingly agrees and is not forced to write it. It should be from someone who has the authority and position that adds weight to the letter. Remember, a poorly written or rushed letter is worse than having no letter at all.

2. Tell your referee why you need a recommendation letter from them. It is very important to give your referee a brief about the course or scholarships you’re applying for before they write the LOR. Also, make sure to provide them with the dates for submitting the recommendation letter.

3. The recommendation letter (LOR) should be concise, clear, and focused in order to have the greatest impact. It is crucial to remember that the LOR is a separate document and should never be mixed with a resume. This is a significant reason why applicants may face rejection or refusal.

4. The LOR should highlight the qualities and unique contributions that you would bring to the university. It should discuss the positive changes, impact and new learning that you can contribute. Including comparisons can strengthen your LOR, but only if they are accompanied by examples that provide true context and a rationale for the comparison. For example, you can mention how you stood out among a specific number of students in a class taught by the recommender and provide examples of the initiatives you took.

5. Please keep in mind that a letter of recommendation should avoid discussing grades or scores from competitive tests, unless they are essential for understanding specific academic information. These scores are already provided in your application, so there is no need to reiterate them in the recommendation letter.

6. Any private or sensitive information about you should be included only if it has any relevance or unless considered absolutely necessary.

A letter of recommendation is a powerful tool that can greatly influence your chances of getting accepted into a desired academic program to give you an idea of what a well-crafted letter of recommendation looks like, here's a sample that you can use as a reference:

(Your Name) (Your Title) (Your Organisation) [Your Contact Information] [Date]

Dear [Recipient's Name],

I am thrilled to wholeheartedly endorse [Candidate's Name] for [academic program]. I have had the privilege of closely collaborating with [Candidate's Name] for [duration of time] in [capacity]. Throughout this period, I have observed [Candidate's Name]'s remarkable abilities, unwavering commitment, and optimistic outlook.

[Candidate's Name] is an outstanding individual who consistently demonstrates a strong work ethic and a keen ability to [mention specific skills/abilities relevant to the academic program]. Their [mention specific accomplishments/achievements] are a testament to their exceptional capabilities and commitment to excellence.

What sets [Candidate's Name] apart is their exceptional [mention unique qualities/personality traits]. They have an innate ability to [mention specific trait] and they excel in [mention specific area]. I have witnessed their [mention specific examples/relevant experiences] and how they positively impact those around them.

I have no doubt that [Candidate's Name] will excel in [academic program] and make significant contributions to the [academic institution/organisation]. Their passion, drive, and unwavering commitment to success make them an ideal candidate.

If you require any further information or have any specific questions, please do not hesitate to reach out to me. I wholeheartedly recommend [Candidate's Name] without reservation for [academic program], and I know for sure they will surpass your expectations.

Thank you for considering [Candidate's Name] for this opportunity.

A well-crafted and helpful recommendation letter can greatly contribute to the success of your application. If you require assistance or guidance with your letter of recommendation, our IDP counsellors are available and eager to support you. Please don't hesitate to reach out to them for help.

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Must See!! Free Sample Cover Letter To Use When Applying For Internships

Choose your goal below:

A cover letter is usually the first thing recruiters go through before they decide whether or not to look at your CV . They use this method to eliminate some applicants so that they don’t have to go through hundreds of CV’s. This means that when drafting your cover letter you need to ensure that it is compelling enough to make the recruiter look at your CV. You can do this by ensuring that your application letter not only sells your skills  but also doesn’t have careless mistakes because sometimes this can be used against you. Always ensure you double check the cover letter before sending.

Here are A Few Things To Check Before Sending Your Cover Letter

1. The Hiring Manager’s Name Before you send that beautifully written cover letter, you need to ensure that you have used the right name on the recievers address. You do not want to address your letter to the wrong person. It is important to use the person’s name as opposed to writing Dear Sir/Madam or to whom it may concern. This will make the hiring manager know that you spent the time to research on the organisation. So ensure you use the right name as well as the right spelling. 2. The Organisation’s Name The one thing you have to ensure you get right is the company name. Before you send out your application it is important that you double check that the company name you have used is correct. Otherwise, how can someone hire you when you do not even know the name of the organisation? 3. Your Contact Information Surprisingly, most people get this wrong. If your contact details are not correct it will be very difficult for the recruiter to contact you when they want to invite you for an interview. This means they will move on to the next person. You need to ensure that you have used the correct telephone number and email and that you have access to both. Your number needs to be working and your email should not be one you forgot the password to. Must Read >>> 3 Clever Ways To Indicate Your Expected Salary in A Cover Letter 4. Dates You might be wondering how one gets the date wrong but you would be surprised how many people send out applications with the wrong dates. This mostly happens when you have used the same Cover Letter for every job you apply for which is not advisable. You don’t want to apply for a job with a cover letter showing it was written the year before. It shows carelessness and no one want to hire a careless person. 5. Length Most organisations have a limit as to how many words your letter can have and as such you should ensure that your Cover Letter is not too long. You do not want to bore the hiring manager. Ideally, a cover letter is supposed to be short. Try and have only information that is relevant to the job in the cover letter you send. The rest of the information is covered in your CV anyway.

Free Sample Cover Letter For An Internship

Michelle Wanjiku P.O Box 01 –60100 Nairobi 24th January 2018 Human Resource Manager Accounting & Audit Kenya P.O Box 8545 – 10100 Nairobi Dear Mr Kungu, RE: Application For Accountant Intern Position As a recent Accounting graduate from Moi University, I believe my related course work and ongoing CPA studies make me a good candidate for an internship in your organization. During my industrial attachment at Uwezekano Group of Companies, I was able to familiarize myself with the daily activities in the Accounts payables department as well as the receivables. I am confident that this experience as well as my relevant education and desire to become exceptional at my job, will be of great value to your company. In addition to my qualifications, I have also taken up part time jobs parallel to my 4 year course work through which I have nurtured my communication skills, multitasking and even working longer hours while still meeting targets. All these I believe will make me an asset to the Accounts department. I have attached my CV for your perusal and consideration. Should you have any questions or to schedule an interview, you can reach me on (give contact). Thank you for your time. Sincerely, Signed Michelle Wanjiku CHECK OUT >>>   Sample Cover Letter for Unadvertised Job If you would like to have your CV or Cover Letter written by a professional contact [email protected]

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Latest Education News in Kenya

Sample industrial attachment letter and how to write an industrial attachment application letter

Last updated on: June 14, 2023 by Kenyayote Reporter 55 Comments

Industrial attachment also known by many as internship normally lasts for three months but the duration differs from institution to institution. Some companies pay for industrial attachment while others do not pay (in an article we had written earlier, we provided a list of companies that pay for industrial attachment).  To increase your chances of getting an industrial attachment you have to write an appealing attachment letter.

When writing an industrial attachment application letter or internship application letter be precise and ensure that there are no grammatical or spelling errors in your letter.  Company directors have no time to read very long letters.  Also, ensure that you have attached your CV to accompany your industrial attachment application letter.  Do not be worried about the content in your CV, the company directors or human resource department understand that you are a student so they don’t expect much in your CV.

How to write application letter: Formal format

•  At the top of the application letter should be your address then followed by the address of the company or receiver. It is not advisable to write your name at the top of a letter.   (Check for the sample application letter below)
• Thereafter the salutation .  Use  Sir or Madam if you do not know the name of the person you are writing to.
• Reference (This is the title of the application letter) example Application for internship in the engineering department
• Opening paragraph : This paragraph should state the position you are applying to or for and how you knew of the position. It should also contain a basic introduction of who you are.
• Body paragraph : Explain why you are interested in the position you are applying for, demonstrate your understanding of the position, talk about your qualification and skills in brief as they will be contained in your CV.
• Conclusion Paragraph : State that you are ready to take the opportunity fairly. Thank the employer for her/his consideration in advance.
• Closing remarks or complimentary remarks: End your letter “Yours Sincerely”  if you have begun it with a person’s title and family name. If you have begun “Dear Sir or Madam”, then end your letter “Yours faithfully”

(Your handwritten signature)

Your name typed

Below find a sample attachment letter.

Elvis Lewis

P.O BOX 3556-3767,

December 3, 2013

Ziteck Broadcasting Corporation

P O Box 5755-73623

Dear Sir/Madam,

REF: INDUSTRIAL ATTACHMENT

I am a 3rd-year student pursuing mass media and communication at Dadan University and I wish to apply for an attachment. It is a requirement that I spend three months in an industry that is related to my field of study prior to the final year programme.

As indicated in my CV, I have been working as a writer in the campus press and also s a CNN Ireporter. On June 23rd, 2013,   I was selected to represent our country at a student journalism conference in Israel. Your company is very suitable for me in terms of my area of interest and your location.

I shall be most grateful if my application is considered favorably.

Yours faithfully,

Important Expressions that you might need to include when writing your cover letter

• I am writing in response to your advertisement…for the position of…
• As attached in my resume/CV
• Kindly find attached my CV
• With reference to your advertisement in the Kenyayote Magazine
• I am available for interview whenever  convenient for you
• I would be grateful if you…
• I am writing to…

Other unique sample letters that you will find on our website include industrial attachment request letter, department letter, deans letter of attachment, Recommendation letter, Apology letter, Job application letter, Appreciation letter, Thank you letter, Complaint letter, Congratulation letter, Cover letter, Inquiry letter, Interview thank you letter, Love letter, Break up letter, Marriage letter, Resignation letter, Retirement letter among many other types of letters.

More updated and professional sample attachment application letters in word document are available online at muthurwa.com for Ksh. 107 or $1.40. Check the bottom of this page on how to download them .

You can also find a sample industrial attachment report or internship report.

No free report-writing service, please!! For free services kindly check the example of the attachment letter above.

Lastly, do you have any question about this post or something else? We are responding. Ask us a question or register to join a community of thousands of members that receive latest education news.

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Reader Interactions

April 23, 2024 at 4:17 am

I need one for the airport and flight dispatch for 2nd year

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July 13, 2023 at 7:09 am

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i need one for attachment application pursuing diploma in business information technology

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July 20, 2023 at 2:49 pm

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The letter is good, can I get one for attachment in procurement

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The letter is good, can I get one for industrial attachment for electrical engineering, power optio

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December 3, 2019 at 12:45 pm

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August 4, 2019 at 8:45 pm

July 16, 2019 at 10:14 pm

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July 5, 2019 at 8:19 pm

I request for Agricultural engineering attachment

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May 11, 2021 at 8:54 pm

I need one for one of the media houses

June 13, 2019 at 10:45 am

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February 9, 2019 at 3:55 pm

What about the one for completion of One year IT that should be submitted at school

January 20, 2019 at 4:00 pm

A good letter so far

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October 25, 2021 at 2:03 pm

The letter is so nice can I get one for community health and development

February 2, 2024 at 7:55 pm

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