cover letter for gp receptionist

Published in

Cover letters

Medical Receptionist Cover Letter Examples

An outstanding cover letter for the position of a medical receptionist is a critical strategy to optimize your chances of landing a job. You cannot tell the number of applicants available for the open position. Therefore, your cover letter must stand out from the rest of the applicants for the listed job position. A cover letter should be concise and to the point, appealing to the applicant’s most impressive qualities and experience relating to the field of medical receptionist.

Your cover letter must highlight exceptional qualifications to convince your potential employer that you are the best candidate for the job. In addition, your cover letter as a medical receptionist should be strong enough to convince the reader of how valuable you would be to the organization. You can list your administrative expertise and qualification in managing electronic medical records to attract the potential employer’s attention. Furthermore, a cover letter needs to emphasize the qualifications, skills, and experience listed in your resume.

Suppose you are ready to apply for the position of medical receptionist. This article will guide you with tips, templates, and what to include in the cover letter.   

Download Free Templates

Following are the medical receptionist cover letter templates:

Medical Receptionist Skills

As a prospective medical receptionist, your cover letter must accentuate your service-oriented skills, computer literacy, administrative experience, and attention to detail skills.

In addition, these qualities demonstrate your capacity to do your work by effectively attending to patients and interacting professionally with the colleagues.

The following skills are worthy of a medical receptionist:

Technical skills

Hard skills, soft skills.

These are the skills that involve computer literacy to get things done in a faster and more novel approach.

Essential technical skills you should have as a medical receptionist include:

• Office Administration
• Familiarity with software for accounting and billing
• Interaction with MEDITECH software
• Electronic Health Record (HER) software
• Effective use of Epic Systems  
• Knowledge of medical terminologies
• Working with Google Drive and Microsoft Office software

These skills can be taught formally in a classroom setting or practically through experience on the job.

As a medical receptionist, you can include the following hard skills in your cover letter:

• Receptionist Duties
• Electronic Medical Records (EMR)
• Appointment Scheduling
• Administrative Assistance
• Medical Billing
• Multi-Line Phone
• Insurance Verification

These character traits as a medical receptionist positively affect how you interact with customers and medical personnel. Soft skills worth having on your cover letter include:

• Effective Communication 
• Language Interactivity
• Time Management
• Multitasking
• Prioritization
• Phone Etiquette

What to Include in Medical Receptionist Cover Letter

As a medical receptionist, a standard cover letter should highlight the relevant information in a concise format. You can use keywords in the cover letter from the job’s description to show that you have gone through it carefully and you are well-equipped with the knowledge needed for the position. Ensure that you add your previous experience in your cover letter that could increase your value as a medical receptionist.

The following information needs to be included in your cover letter so that you can be considered as the most suitable candidate for the position of a medical receptionist.

Open your letter with strong introduction

In most cases, a combination of a high-school diploma and on-the-job experience is enough to meet employers’ expectations. However, the medical receptionist role is quite a competitive entry-level position with a considerably large number of applicants.

Hence, your cover letter must differ from the crowd.

Here are some tips to write a strong introduction in your cover letter:

Show your excitement about the job

As a medical receptionist, you will be the first point of contact for patients and their families. Employers want to know that you can handle administrative tasks and communicate effectively with patients on the phone and in person, even in a busy working environment. Also, include that you are committed and excited about helping patients irrespective of the busy medical workload.

Share any of your impressive working accomplishments

Be specific with numbers when demonstrating your accomplishments in previous jobs relevant to the medical receptionist position.

For example:

“In my capacity as a medical receptionist, I efficiently proofread and typed up to 17 medical insurance contracts daily, at a rate of 110 words per minute.” “I was able to maintain a 12-month error-free ratio while processing up to 150 patient files per week.”

Showcase your qualifications and experience

Ensure to refer to the qualifications listed in the job requirements. Briefly describe your educational qualification and years of working experience that groomed you to become a professional medical receptionist.

Discuss your recent role and responsibilities

Briefly describe your recent role at the organization where you worked. It would be best if the role you are discussing aligns with the duties of a medical receptionist.

Then, highlight your responsibilities and talk about a few of your most notable achievements, such as handling 100 patient call-ins a day and attending to an average of 20 walk-in emergencies on weekdays.

Focus on the results you’ve delivered

As a medical receptionist, one way to make your cover letter exceptional is by highlighting your accomplishment using decisive action verbs like “processed” or “scheduled” to describe your achievements to potential employers.

Highlight your specific skills

Your qualifications and skills as a medical receptionist are essential to your cover letter. In addition, specific medical receptionist skills such as organization, communication, problem-solving, and multitasking are essential for the position you’re applying for.

Discuss how these skills can add value to the company

Some of the most appreciated skills required for your job position include:

• Organization: You would require excellent organizational skills for the smooth operation of everyday tasks such as keeping good record of accounts, paperwork, and schedule forms the crux of your daily activities.
• Communication: Your ability to discuss advanced and delicate healthcare matters is crucial to the success of your job as a medical receptionist.
• Problem-solving: The skills of maintaining composure and proffering workable solutions to problems are essential in your day-to-day dealings with patients. 
• Multitasking: Your duty calls for your ability to manage multiple tasks simultaneously in a busy environment like a hospital.

A medical receptionist cannot function effectively without the above-mentioned skills. Therefore, you are in a unique position to do your job effectively if you are hired as a medical receptionist.

Celebrate the organization

Another important part of applying for the role of a medical receptionist is to do some research. Find the best attributes of the facility, awards, and accolades won through the years. In addition, you can analyze the reviews of the clients who used the facility.

The aim of the research is to celebrate the organization by highlighting the factors that interest you. You could talk about the facility’s reputation, use of technology, or opportunities of growth for employees. Finish this section by mentioning how you intend to uphold the excellent qualities of the facility.

Close your cover letter

Conclude your cover letter by inserting a call to action. Include your contact details and inform the reader that you are looking forward to hearing from the organization. Appreciate the reader for their time, include “Faithfully” or “Sincerely” before your full name, and append your signature.

Statistical Insight: The salary of a medical receptionist can range anywhere from $30,600 to $43,800, depending on the level of qualification and experience. The national average salary for this position sits at $35,527 per annum, which equates to approximately $2,961 per month.

Medical Receptionist Cover Letter Template

[Full Name]

[Physical Address]

[Telephone Number]

[E-mail Address]

Application for the position of medical receptionist

Dear [recipient’s title and last name],

I am writing this letter to apply for the post of the medical receptionist as advertised [where you saw the advertisement]. I have a background in [a relevant field] as well as the ability to [skill] and [another relevant skill]. Therefore, I believe I am the best candidate for your facility. I would be delighted if you consider my application for the role of medical receptionist at [mention the name of the facility]

I have a [qualification] from [full name of the institution of training]. Also, I have worked as a medical receptionist for [indicate the number] of years. My resume shows that I [state skills relevant to the medical receptionist role].

Previously, I held the position of medical receptionist at [name of facility] for [number] years.  My primary responsibilities were [mention the fundamental duties]. In [year], I [mention a notable achievement]. [Number] years working as a medical receptionist have taught me to be [state one or two things experience has taught you].

I am excited to work at [facility] because I admire [mention at least two reasons you like the facility]. I believe that my experience, work ethic, and commitment to delivering the best services as a medical receptionist will be an advantage to [facility].

My resume is also attached to this application letter. You can reach me via [e-mail address] or [phone number].

Thank you for taking the time to look at my application. I look forward to working at [facility].

[Your Full Name]

Medical Receptionist Cover Letter Sample

Dear Mr. Doe

I am writing this letter to apply for the post of medical receptionist as advertised online. I have previously worked as a medical receptionist for several years. Therefore, I believe I am the best candidate for your facility. I would be delighted if you considered my application for the medical receptionist role at Lawray hospital.

In my last job, I excelled at providing quality services to hospital clients/patients in various departments. I provided answers regarding appointments, hospital policies, and healthcare costs. Meanwhile, I maintained a friendly and polite tone during conversations with clients. In addition, I can work with any doctor to ensure the patient gets the best service.

I have excellent interpersonal skills, which stems from my philosophy of putting patients’ needs first, irrespective of what is happening around me. In addition, I have nurtured my organizational skills to optimize multitasking as needed. Therefore, I am confident I can manage sensitive patients while maintaining professional conduct when interacting in person or via the phone.

I am excited to work at Lawray hospital because I admire the dedication and commitment to the patient’s well-being. I believe that my experience, work ethic, and commitment to delivering the best services as a medical receptionist will be an advantage to Lawray hospital.

My resume is also attached to this application letter. Thank you for taking the time to look at my application. I look forward to working at Lawray hospital.

You can reach me via [email protected] or 321-465-838.

Miss Jane Avania

Tips for You

Writing a cover letter for the post of a medical receptionist does not need to be challenging. Here are some tips that will make the task of writing a cover letter easier and better:

Address your letter to HR

When writing the cover letter, address it to the hiring manager. Generic greeting terms like “To whom it may concern” or “Dear Sir/Madam” should be avoided, primarily when you’re provided with a specific contact name. Also, ensure that anyone you’re referring to in your letter is appropriately addressed in their official capacity, such as “Dr.”, “Mr.”, “Ms.”, etc. 

Include relevant information only

Ensure you tailor your skills and experience to fit the organization’s demands, as including irrelevant information makes your cover letter look unprofessional.

As an example:

I have a reliable track record of attending to calls, handling messages, scheduling appointments, and managing patient files. I’m well-versed in all aspects of the administrative support role and confident in my ability to provide practical solutions to any challenges in my office.

Avoid wordiness

Be concise as possible and cut down on unnecessary text in your cover letter by using bullet points to summarize your qualifications and accomplishments.

Ensure to have decent length of cover letter

An extensive and lengthy cover letter can be undesirable to a hiring manager who has to go through numerous applications. However, if your cover letter is overly brief, it could represent you as not being particularly interested in the medical receptionist position.

Conventionally, you want to keep your cover letter somewhere between 250 to 400 words to demonstrate your interest in the position without making the recruiter or hiring manager lose interest in your cover letter.

Edit and proofread

Thoroughly review what you’ve written and check for mistakes in grammar and spelling to ensure you’re submitting a well-polished cover letter. Then, consider modifying your words to fit the letter’s context without oversimplifying or using influential texts.

Frequently Asked Questions

How long should a medical receptionist’s cover letter be.

The optimal length for a cover letter is one page if you are applying for the job of a medical receptionist. The letter should describe and convince the reader why you are the best candidate for the job in as few words as possible.

What goes into a medical receptionist’s cover letter?

As a medical receptionist, your cover letter should have your contact details, the address of the recipient, and a summary of your relevant experience, education, and skills. In addition, describe your duties in your previous position in one paragraph, and end with a call-to-action.

How do I write a cover letter for a medical receptionist?

Your cover letter should be in the following order:     1. Address your letter to HR.     2. Open your letter with a strong introduction.     3. Showcase your qualifications and experience.     4. Discuss your most recent role and responsibilities.     5. Celebrate the organization.     6. Close your letter.

Keep reading

24 job application letter samples and templates, 17 teaching cover letter templates | examples, salary requirements in a cover letter | free samples.

Cover letters , Letter Templates

18 Product Manager Cover Letter Templates – Tips

5 best scholarship application cover letter templates.

Letter Templates

5 Recruiter Cover Letter Templates – Effective Practices

Resume Templates

Resume samples

Create and edit your resume online

Generate compelling resumes with our AI resume builder and secure employment quickly.

Write a cover letter

Cover Letter Examples

Cover Letter Samples

Create and edit your cover letter

Use our user-friendly tool to create the perfect cover letter.

Featured articles

• How to Write a Motivation Letter With Examples
• How to Write a Resume in 2024 That Gets Results
• Teamwork Skills on Your Resume: List and Examples
• What Are the Best Colors for Your Resume?

Latests articles

• How To Add a Promotion on LinkedIn: Steps and Example
• The Highest Paying Blue-Collar Jobs Offer Stability, While Nearly 300,000 Layoffs Are Blamed on AI
• How To Prepare Your Resume for a Promotion in 2024
• The Essential Guide To Giving Two Weeks’ Notice in 2024

Dive Into Expert Guides to Enhance your Resume

Medical Receptionist Cover Letter Example

It takes a special approach to get work successfully as a Medical Receptionist, and the same is true when writing a cover letter for the position. Find out now how to get hired faster with ResumeCoach’s expert example cover letter and professional guidance tips.

Are you applying for a Medical Receptionist position? Well, your cover letter is your chance to show off your understanding of the role and how you can make a valuable contribution to the medical practice. 

In this article, we’re going to walk you through how to ace the following points in your cover letter:

• Highlighting your stellar past job performances as a Medical Receptionist
• Proving that you’re the perfect fit for the clinic’s needs
• Using powerful keywords to make your cover letter stand out

Here’s the best part: we’ve included a ton of examples that you can simply copy and paste to create your own customized cover letter! 

In a rush? Try our cover letter editor ! You’ll have a personalized cover letter ready to go in no time. 

Let’s get to it!

Experienced Medical Receptionist Example Cover Letter

Before you start drafting your cover letter, it’s a good idea to examine a thoughtfully written sample. This provides a solid framework for understanding how to organize your own letter.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I would like to apply for the Medical Receptionist position advertised by [Company] on LinkedIn.com. With over 5 years of receptionist experience in doctor’s offices under my belt and demonstrably strong communication skills, I’m confident that I’m the perfect fit for this job.

In my current role, I have been able to help make savings of around $35,000 for [Current Company] by helping with the implementation of a new digital EMR system and reducing wastage in the office’s inventory. I was also able to improve revenue by optimizing the office’s billing processes.

Moreover, I am also adept at a wide range of essential doctor’s office tasks. I am able to competently answer phones, keep patient schedules expertly maintained, and have a calm and creative approach to problem-solving.

I would, of course, be delighted to explain more about my career achievements, as well as how I can help improve the situation at [Company] in a face-to-face meeting. Please feel free to contact me at any time via my personal email address or phone number.

Thank you very much for your consideration. I look forward to hearing from you soon.

Address Phone number Email address

How to Write an Experienced Medical Receptionist Cover Letter

Bear in mind, your cover letter is no clone of your resume. Its purpose is to unveil the unique value you bring to the table for your potential employer.

The following sections are all about what to highlight when you already have experience as a Medical Receptionist and get an edge over your competitors.

Showcase Your Knowledge of Epic Software

As you probably already know, the Epic software application is widely used in medical practices across the US for various functions, including patient scheduling, billing, electronic health records (EHR) integration, and more. 

Take a look at the example below to learn how to effectively showcase it in your cover letter.

My previous role as a Medical Receptionist at XYZ Clinic provided me with hands-on experience using industry-leading practice management systems, including Epic. I proficiently utilized Epic’s scheduling and patient information modules to ensure seamless appointment coordination and accurate record-keeping. My familiarity with Epic’s user interface will undoubtedly contribute to the efficient management of patient information at your esteemed medical practice.

This candidate demonstrates deep familiarity with the software by specifically referencing modules like scheduling and patient information, essential for a medical receptionist role. The emphasis on “seamless appointment coordination” and “accurate record-keeping” underscores the value they bring in terms of efficiency and accuracy, suggesting a minimal training curve for prospective employers.

4 Unbeatable Ways to Show Past Productivity On Your Medical Receptionist Cover Letter

Featuring tangible past achievements is a pivotal strategy . This section delves into 5 exceptional methods to effectively demonstrate your proven track record of productivity, ensuring your cover letter stands out in a selection process.

• Mention handling high volume of patients : With your background as a seasoned Medical Receptionist, you are likely to have already excelled in efficiently handling significant patient inflows.

In my capacity as a Medical Receptionist, I adeptly managed interactions with more than 50 patients each day, showcasing my ability to effectively handle the substantial patient flow that your practice experiences on a daily basis.

• Emphasize speed and accuracy : Your ability to complete tasks quickly and accurately is crucial for productivity in a busy medical practice. 

In my previous role, I was responsible for data entry and consistently maintained an accuracy rate of over 98% while processing over 100 records daily.

• Highlight organizational skills : Discuss how your organizational skills have helped you manage tasks more efficiently and increased your productivity.

I implemented a new scheduling system in my previous role, which reduced appointment conflicts by 20% and allowed us to serve more patients each day.

• Multitasking : Emphasize how your proficiency in managing multiple tasks simultaneously can contribute to the smooth functioning of the reception area.

In my previous role as a front desk coordinator at ABC Clinic, I successfully managed a bustling reception area, handling an average of 60 patient check-ins, 40 phone inquiries, and scheduling 25 appointments daily. This hands-on experience has honed my multitasking abilities, ensuring seamless patient flow and maintaining high levels of patient satisfaction.

Transitioning Medical Receptionist Example Cover Letter

The following functional cover letter sample provides a structured approach to emphasize your skills and excitement as you pivot to this sector .

Dear [Hiring Manager’s Name],

I am reaching out to apply for the Medical Receptionist position as advertised on your website. While my background is not directly rooted in medical reception, my robust administrative expertise and steadfast commitment to superior customer service positions me as a valuable asset for your healthcare team.

In my previous capacity as a Customer Service Representative, I not only managed an extensive volume of calls and emails daily, but also consistently upheld a customer satisfaction rate surpassing 95%. This role enabled me to hone essential skills in customer service, precise data entry, and comprehensive office administration, ensuring I can provide a seamless front-end experience for your patients.

Beyond my core competencies, I am adept at utilizing the Microsoft Office Suite, particularly Excel, and I possess a foundational knowledge of Electronic Health Records (EHR) systems. This knowledge would undoubtedly smooth the transition and aid in the efficient operations of your medical practice.

I’m driven by a passion for healthcare and a dedication to promoting overall well-being. Your esteemed medical practice stands out to me due to its unwavering commitment to delivering top-tier patient care. I recognize the pivotal role a Medical Receptionist holds in ensuring streamlined operations, and I am confident in my ability to foster organized, effective, and compassionate front-end patient interactions.

Please consider this letter as my formal application. I am eager to potentially become a part of the [Medical Office or Hospital’s Name] team, furthering its legacy of excellence. I am available for an interview at a time that suits your schedule and can be contacted at [Phone Number] or [Email Address].

Warm regards,

Phone number

Email address

Entry-Level Medical Receptionist Example Cover Letter

The following hands-on example cover letter provides a blueprint to showcase your skills and enthusiasm , even if you’re new to the field. 

I am reaching out to convey my strong interest in the Medical Receptionist position at the renowned [Clinic/Hospital Name], an institution I admire for its unwavering commitment to quality patient care. Leveraging a year of substantial experience in healthcare administration, I am eager to contribute my expertise, honed through managing high volumes of calls and meticulous data entry using the Epic healthcare system.

In my previous role at [Previous Employer/Clinic Name], I demonstrated a high level of professionalism and adeptness in managing over 2,500 patient check-ins and coordinating more than 3,000 appointments, all while maintaining a remarkable 98% accuracy rate in data processing. My proficiency in utilizing the comprehensive features of Epic has been a cornerstone in achieving this accuracy, ensuring seamless and efficient operations daily.

My passion for healthcare drives me to go above and beyond in facilitating exceptional patient experiences, understanding the pivotal role a Medical Receptionist plays in setting the positive outset for patient interactions. I am eager to apply this dedication to [Clinic/Hospital Name], enhancing the patient experience by providing meticulous attention to detail and a warm welcome to everyone who walks through your doors.

With a proven track record in optimizing front-desk operations and a deep-seated enthusiasm for healthcare, I am well-equipped to add substantial value to your team. I look forward to potentially discussing how my background, skills, and qualifications align with the esteemed standards and goals at [Clinic/Hospital Name].

Thank you for considering my application.

What to Include in Your Medical Receptionist Cover Letter if You Have No Experience

Embarking on your journey as a Medical Receptionist without prior experience can feel like uncharted territory. 

Use this section as your guide to decide what you should incorporate into your cover letter to overcome the lack of experience .  You’ll uncover strategic approaches to point out your strengths, transferable skills, and enthusiasm, allowing you to craft a compelling cover letter that gets you a foot in the door.

Do you have a gap in your resume ? Instead of trying to hide it, turn it into a competitive advantage and explain briefly how it had a positive impact on your professional development.

6 Medical Receptionist Common Duties You Should Learn as a Beginner

As you step into the world of Medical Receptionist roles, familiarizing yourself with the core responsibilities is essential. This section looks into 6 fundamental duties you should acquaint yourself with as a beginner in the field. 

Gaining insight into these routine tasks equips you not only to navigate your role effectively but also to draw upon your background and weave a compelling narrative in your cover letter.

• Patient check-in and check-out : Greeting patients, verifying their information, and assisting them with the check-in process. Similarly, processing payments, scheduling follow-up appointments, and providing any necessary paperwork during check-out.
• Appointment scheduling : Managing the scheduling of patient appointments, including coordinating with medical staff and ensuring efficient use of time slots.
• Phone and email communication : Answering phone calls, addressing patient inquiries, scheduling appointments over the phone, and responding to emails in a prompt and professional manner.
• Insurance verification : Verifying patient insurance coverage, obtaining necessary authorizations, and ensuring accurate billing information.
• Record keeping : Maintaining electronic health records (EHR) or paper files, updating patient information, and ensuring confidentiality of sensitive medical information.
• Front desk operations : Managing the reception area, maintaining a tidy and welcoming environment, and directing patients to the appropriate departments or rooms within the medical facility.

One area I have particularly focused on during my coursework is patient record management. While I may be entering the field, I have honed my abilities in maintaining electronic health records, ensuring data confidentiality, and updating patient information with precision. I believe this foundation makes me a promising candidate for your esteemed medical facility.

25 Keywords You Can Use in Your Medical Receptionist Cover Letter

Crafting a compelling Medical Receptionist cover letter involves more than just eloquent phrasing—it’s about incorporating the right keywords that resonate with potential employers . 

Here’s a list of 25 essential keywords tailored to the Medical Receptionist role. They will help you create a cover letter that precisely communicates you are a good fit for the position.

• Customer service
• Appointment scheduling
• Electronic Health Records (EHR)
• Insurance verification
• Patient check-in/check-out
• Front desk operations
• Multitasking
• Medical terminology
• HIPAA compliance
• Communication skills
• Organizational skills
• Patient relations
• Team collaboration
• Problem-solving
• Time management
• Computer proficiency
• Medical office procedures
• Adaptability
• Attention to detail
• Patient communication
• Healthcare ethics
• Cash handling
• Emergency response
• Clerical skills

Keywords also serve as the means to navigate past the initial screening by Applicant Tracking Systems (ATS) . 

By incorporating them into your cover letter, you’re aligning your skills with the employer’s requirements, bridging the gap between your qualifications and the job’s demands in an understated yet impactful manner.

5 Transferable Skills to Mention in Your Medical Receptionist Cover Letter

Underscoring relevant qualifications is pivotal when pursuing a Medical Receptionist role. The following 5 transferable skills , tailored to the demands of the position, can significantly bolster your cover letter’s impact:

• Patient-centered customer service  

During my role as a cashier, I developed exceptional customer service skills by attentively addressing customer needs and providing a positive experience. I am enthusiastic about extending this patient-centered approach to ensure each individual at your medical practice feels welcomed and supported.

Through my meticulous planning of personal events, I’ve demonstrated strong organizational skills that I believe are crucial for managing appointments and maintaining accurate patient records. I am confident in my ability to uphold the scheduling precision required for an efficient medical office.

• Attention to detail in record keeping

My experience in meticulously organizing personal events has honed my attention to detail. This skill will translate seamlessly into accurately maintaining patient records and ensuring error-free administrative tasks, contributing to the smooth operation of your medical practice.

• Clear communication in medical settings

My involvement in the school debate club has refined my communication skills, which are essential for conveying information clearly to patients and medical professionals. I am excited to apply my adept communication to ensure smooth interactions and accurate information exchange.

• Digital proficiency and EHR familiarity

My proficiency in using Microsoft Office, gained through coursework, showcases my adaptability to various software. I am eager to learn and efficiently navigate the electronic health records (EHR) systems that are integral to Medical Receptionist responsibilities.

Highlighting these skills with relevant examples in your cover letter demonstrates how your experiences have prepared you. This illustrates your potential for success as a Medical Receptionist, even without direct field experience.

Medical Receptionist Cover Letter Key Takeaways

Cover letters can be tricky, even with these tips. However, knowing what you should stress will give you the confidence you need and will help you catch the attention of recruiters.

Here’s a summary of what we’ve discussed:

• Show off your past productivity achievements : Tell your story by including specific metrics and tools you’ve used.
• Emphasize your knowledge of specific software : Don’t forget to mention your expertise in Epic, especially if it’s mentioned in the job ad.
• Address the clinic’s needs : Explain how you will fulfill the needs of the clinic with your training and experience.
• Use Medical Receptionist keywords : Use the same language used in the ad to name your skills and previous duties. This will ensure you’re communicating effectively with the employer.

Consider using a resume builder to round up your application. You’ll have all the help you need to showcase your skills and prove that you’re the perfect fit for the job.

Trouble getting your Cover Letter started?

Beat the blank page with expert help.

• Resume Templates Simple Professional Modern Creative View all
• Resume Examples Nurse Student Internship Teacher Accountant View all
• Resume Builder
• Cover Letter Templates Simple Professional Modern Creative View all
• Cover Letter Examples Nursing Administrative Assistant Internship Graduate Teacher View all
• Cover Letter Builder
• Medical Receptionist

Medical Receptionist cover letter example

Primary purpose

Secondary purpose, cover letter header, cover letter greeting, cover letter introduction, cover letter body , cover letter conclusion and signature.

Medical receptionist jobs can allow for fulfilling work no matter where you’re at in your career. So how do you land one? A stand-out medical receptionist cover letter is the key to your job-winning application. It can open better doors to the sought-after benefits of this rewarding occupation: collaborative work, regular hours and reasonable pay compared to other positions that don’t require an advanced degree. 

Around the world, the healthcare industry is expanding at a rapid pace. Population growth, a longer life expectancy and global health challenges mean the need for medical professionals and those who support them – including medical receptionists – is on the rise.

What’s more, the U.S. Bureau of Labor Statistics projects medical receptionists won’t feel the squeeze, even as other industries cut back on administrative positions. Growing healthcare industries are projected to lead demand for receptionists, particularly in the offices of physicians, dentists, and other healthcare practitioners.

With Resume.io, you’re never alone in the hunt for the perfect position.We’ve produced an extensive collection of occupation-specific writing guides and corresponding cover letter examples . We also offer resume writing tools, informative blogs and field-tested templates to help you create both job application documents.

This cover letter writing guide, backed by a medical receptionist cover letter example, will help secure your foothold in a promising job market. We’ll be covering these topics:

• Understanding the vital role of a cover letter in landing your next position
• The best format for structuring a cover letter
• Optimizing the impact of each cover letter part: header, greeting, introduction, body and conclusion
• How to increase your odds of landing a medical receptionist position with no experience
• Common mistakes to avoid in your medical receptionist cover letter.

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

Why you need a medical receptionist cover letter

In order to write an effective cover letter, you’ll want to understand the what and the why. A cover letter is one of the most powerful tools to land a position, yet it’s often misunderstood. 

This one page document, usually 200 to 400 words, accompanies your resume and allows you to expand on your most impressive achievements, relevant experience and any personality traits that make you stand out from other candidates.

Since your resume is brief and focused mainly on the facts of your employment history, it doesn’t offer much space to show why you’re an interesting person, not just a receptionist robot. In a job as personal as the medical field, a cover letter with heart and passion can go a long way to make you stand out in a crowded field of applicants.

What if the medical receptionist job application DOESN’T require a cover letter?

Large hospitals and health systems often use online platforms to post job listings and manage applications. Unfortunately, candidates can often find themselves with no one to answer questions about their application. Many applications list a cover letter as “optional” or forget to mention the document entirely. So what should you do in this situation?

Unless a job application asks you NOT to write a cover letter, we recommend creating one and sending it. A good cover letter can only increase your chances of landing a medical receptionist position – why pass up a golden opportunity?

Professional and persuasive writing, while important, is only half the battle in creating a great cover letter. You’ll also need clean formatting to carry the message. You can find a ton of useful tips, including the best fonts and sizes, in this guide to formatting a cover letter . 

Hospitals and doctors offices often receive dozens of applications for any given medical receptionist position, so how can you give yourself a fighting chance?

Imagine a hiring manager sorting through stacks of applications. Eventually, most of the resumes for people with at least some professional experience start to blur together. The hiring manager chooses your resume which is clean and professional but without many differentiating factors. Then he or she reads the first line of your cover letter. 

Boom! Your attention-grabbing and thoughtful first sentence hooks the hiring manager’s attention and they find themselves interested in you and your personality. By the time they finish reading, they’ve decided to advance your application to the next round.

That’s the power of a great cover letter. It’s all about maximizing your chances and letting you focus on the qualities and experiences that make you an excellent candidate. In fact, a convincing cover letter may even help you beat out more qualified medical receptionists who don’t know how to highlight their strengths.

The importance of tailoring your cover letter

If you understand the importance of a great cover letter, then you’ve almost won the battle in landing your next dream position. There’s just one more step — tailoring your cover letter. 

Tailoring means adjusting your letter to each and every position you apply for. That can include swapping out anecdotes or choosing different statistics based on your potential office’s clientele. You’ll also want to scan the job description for the most important skills and adapt your cover letter (and resume!) accordingly.

This small time investment can make a huge difference when it comes to a hiring manager’s first impression of your application. Instead of appearing desperate for any position, you’ll come across as confident, professional and ready to take care of whatever challenges your employer hands you.

For additional cover letter inspiration, you can check out our related medical cover letter examples.

• Nursing Cover Letter Sample
• Medical Assistant Cover Letter Sample
• Physical Therapist Cover Letter Sample
• Lab Technician Cover Letter Sample
• Dental Assistant Cover Letter Sample
• Occupational Therapy Cover Letter Sample
• Pharmacy Technician Cover Letter Sample
• Pharmacy Assistant Cover Letter Sample
• CNA Cover Letter Sample
• Physician Assistant Cover Letter Sample
• New Grad Registered Nurse Cover Letter Sample
• Nursing Student Cover Letter Sample
• LPN (Licensed Practical Nurse) Cover Letter Sample
• Veterinary Assistant Cover Letter Sample
• Doctor Assistant Cover Letter Sample

Best format for a medical receptionist cover letter

Some job candidates believe cover letters lack structure, but this couldn’t be further from the truth. In the next section, we’ll dive into the trusted cover letter organization which doesn't vary much between positions or industries. Here are the key components:

• The cover letter header
• The greeting
• The introduction
• The letter body
• The conclusion
• The signature.

Dear Mrs Summers,

As a front-desk medical receptionist, my role is to ensure a smooth flow of patients through the department, informing them of expectations and addressing their concerns. In my five years in the pediatric department at Saint Josephs, my department have consistently received five stars for patient care, and I have over 300 letters of recommendation.

Fast-moving multi-physician practices mean that any administration has to be carried out with maximum efficiency, but the needs of patients and staff must come first. My previous role as a teaching assistant taught me much about meeting the emotional needs of children and my approach is always to welcome them with a comforting attitude. When they feel relaxed, medical care can proceed smoothly.

In terms of improving process efficiency, I implemented a mobile-led patient management system that cut costs by 22% and decreased waiting times in the department by fifteen minutes. I also helped to pilot an innovative pediatric-play system whereby the youngest children had their basic health signs monitored while their parents were occupying them with toys and books. This decreased appointment times by 15 minutes and allowed more patients to be seen.

I am proficient in all major medical software, meticulous in maintaining medical records and go about my patient communications with the utmost integrity and confidentiality. Parents need to be candid about their children’s situation without the worry that their privacy will be breached in any way.

To address some of the additional requirements for the role:

• Procurement responsibility - 12% cost saving and reduced suppliers by a third.
• Experienced in handling insurance claims familiar with ICD 10, CPT, and HCPC codes.
• Managed accounts receivable and reduced outstanding balances by 35%.

I have heard much about your culture at Denver Municipal and I would welcome the chance of an interview to explore how I might be a fit for your pedatric team.

As mentioned before, standing out is one of the biggest challenges your cover letter faces once it arrives on the hiring manager's desk. The cover letter header serves two purposes to help you do just that. 

The first is to keep your full name and contact information at the hiring manager’s fingertips. It’s going to be hard to get an interview if the recruiter can’t find your phone number! Good organization, including keeping your personal details handy, helps you appear polished and professional. Just want sure to stick to the necessary information as you don’t want to take away too much space from your convincing writing. 

The second purpose of your header is to create attractive formatting for an otherwise plain document. Since the medical field is quite a formal industry, it’s best to avoid bright colors or other bold design elements. Nonetheless, a clean, neutral template can go a long way in creating the right image for a medical receptionist.

The goal of this section : Keep the necessary personal information and contact details at the very top of your cover letter, create an interesting and attractive format that catches a hiring manager’s eye

Align document styles!

Keeping your contact information at the top of your cover letter is a smart idea — but what if a hiring manager looks at your resume first? Not only should you also include a useful header there too, but can take your entire application to the next level by aligning the header styles of both documents. 

A cover letter template and matching resume template can help you do just that. You’ll want to choose a template that conveys your skill and expertise without appearing too stuffy. On the other hand, neon colors can give the impression you’d rather be a receptionist in an art gallery. An organized template, like one of these simple options from Resume.io, can help you find the perfect balance.

For such a short section, your cover letter greeting sure does a big job. This is the place you’ll make a personal connection and set up a respectful tone by greeting the cover letter recipient by name.

The traditional “Dear” followed by a last name works well in virtually all professional medical situations – just don’t forget the proper salutation like "Dr."

The goal of this section : Establish rapport and set a professional tone through a personalized greeting whenever possible

The importance of names and addressed greetings

Memorizing and using someone’s name can go a long way in establishing a friendly tone and making yourself memorable. In fact, scientific studies have shown this is true in multiple walks of life. 

You should always use this to your advantage by using the hiring manager’s name when applying for positions with individual doctors or small clinics. However, for larger hospitals or centralized health systems, this may seem pretty near impossible.

No need to go to extreme lengths to find a name in that case. A collective noun like “Hiring Team” or the name of the health system and “Family” can work well.

Your cover letter introduction might be the only chance your cover letter gets — make it good. That doesn’t mean launching into a wild, yet unrelated story. But an interesting letter that starts with a relevant anecdote, statistic or skill will always put you ahead of generic, disinterested openers. Just make sure to keep the intro concise and professional so that the hiring manager finds themselves in the body of the letter before they know it.

The goal of this section : Use an attention-grabbing fact, anecdote or skill to catch the hiring manager’s attention and lead to the rest of the letter

The main section of your cover letter should be devoted to the most convincing examples of your skills and experiences. The STAR method can be useful. Briefly describe a S ituation and the required T ask, then your A ction and the positive R esult. Focus on samples that clearly show situations similar to the ones you might face in the prospective position. You can also mention potential contributions here or even a few hard skills, since they are often very important to the medical receptionist job.

The goal of this section : Give relevant examples of your skills and experience through the STAR method, describe some potential contributions

To wrap up your letter with professional flair, you’ll want to create an effective call to action. This expresses your interest in the position and encourages a hiring manager to get in touch. You can even leave your personal data again here as well.

Then use the appropriate signature to finish things up. “Sincerely,” Best regards” or “Thank you for your consideration” can all work well in formal positions.

The goal of this section : A call to action expresses enthusiasm and invites the hiring manager to contact you, end the letter with a respectful signature

Cover letter tips for candidates with no experience

If you don’t have any work experience in a medical office, don’t fret. Healthcare support positions like medical receptionists are some of the best ways to launch a new career in a growing field.

However, in a tough economy where many entry-level positions are quickly snatched up, you’ll need the best cover letter to convince a hiring manager you’re worthy of an interview.

To do this, it’s best to brush up on your knowledge of medical terminology and the most important hard skills. How to file medical records can quickly be learned on the job, but you’ll still need some basic knowledge of the paperwork procedures to find your way in the first few weeks.

Here are some important qualities to convey while on the job search for a medical receptionist position.

• Communication skills : Good communication is the foundation of any great medical receptionist. Use your cover letter to give examples of the ways you can effectively serve as a link between patients and doctors, building staff and other representatives.
• Problem solving : Patients have questions, doctors are busy, scheduling conflicts arise. How can you rise to the challenges of working in the front office to make sure that everything gets taken care of.
• Hard skills : Normally cover letters are focused on soft skills and personality. While you should put your friendly demeanor on display, medical receptionists may want to sprinkle in a few of the most important hard skills based on the job description. These can be anything from knowledge of medical terminology and CPT to scheduling appointments and software like Microsoft Excel.
• Organizational skills : Staying organized while multitasking is one of the most important skills for any experienced medical receptionist. In your cover letter, give concrete examples of the ways you stay on top of numerous tasks at once or make sure patient files are stored correctly.

Without vast experience as a medical receptionist, you can focus on the skills you do possess like great organization, a sparkling personality and the ability to handle multiple tasks at once. Give concrete examples of this from past non-medical receptionist positions and then briefly explain how you’d transfer that skill to this new position.

The power of a story

When you’re just starting out as a medical receptionist, you’re going to need to find ways to make up for lack of experience. Luckily, a story on your cover letter can help you do just that. 

Some places to begin your personal story:

• A positive experience you had with a doctor’s office staff
• An interest in the medical field after a personal experience
• A skill that you’ve mastered that’s at the core of being a medical receptionist
• What you believe you can bring to the position
• A time you helped someone that is relevant to a receptionist position

Neuroeconomist Paul Zak sees storytelling as a strategic business tool. You can also use the power of storytelling to your advantage by incorporating it into your cover letter. Just make sure to keep these anecdotes concise and focused on the skills for the job.

 Common mistakes to avoid in a medical receptionist cover letter

Watch out for these simple mistakes which could take your dash your chances of landing the medical receptionist position:

• A generic cover letter : A generic cover letter gives the impression you’re just looking for any entry-level position. Show the employer you’re interested in their job posting by tailoring your cover letter with the most relevant examples and facts for every medical receptionist position you apply to.
• Typos and grammar mistakes : Simple errors like these take away from your credibility as a good communicator. Make sure to proofread your cover letter or have a friend look over your application before you submit.
• Poor formatting : Don’t sabotage your great writing with poor formatting. A clean and well-organized cover letter template shows an employer you’re a serious candidate who understands hiring in the medical field.
• Lack of interest in medical positions : A medical receptionist is a much more specialized position that others in the administrative field. While you can certainly land this position without years of experience, your cover letter should convey a basic understanding of medical paperwork and an interest to work with doctors and patients.

Resume.io’s professional cover letter template s are the surest and simplest way to achieve professional results. Browse our collection of field-tested designs in four style categories. Choose your favorite and easily customize it with your own replacement text, using the cover letter builder tool .

Key takeaways for a medical receptionist cover letter

• The best cover letter gives you a unique advantage in winning your next medical receptionist position. In virtually all cases, it’s important to write and send a thoughtful cover letter with your application.
• Generic cover letters are one of the biggest pitfalls of any entry-level position. Make sure to tailor your cover letter with the skills needed for each of the medical receptionist jobs you apply to.
• The trusted cover letter structure can help you keep your writing organized and focused on the most important points.
• If you’re applying for a medical receptionist position with no experience, try sharing a story of your interest or skills to hook the hiring manager’s attention.
• Poor formatting can ruin all the work you’ve put into your writing. A simple and professional cover letter template can help you create a great layout in just a few clicks.

Get your next interview with resume.io’s awesome cover letter and resume tools. Take all the stress out of job applications!

Free professionally designed templates

Professional Medical Receptionist Cover Letter Examples for 2024

Your medical receptionist cover letter must immediately highlight your communication skills. Convey your ability to efficiently manage patient inquiries and maintain confidentiality in the first paragraph. In the second paragraph, emphasize your proficiency with medical software and adeptness at multitasking. Demonstrate your dedication to providing exceptional administrative support to healthcare professionals.

Cover Letter Guide

Medical Receptionist Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Medical Receptionist Cover Letter

Key Takeaways

Embarking on your job search, you've discovered that many medical receptionist positions require more than a polished resume; they call for a compelling cover letter. A cookie-cutter, cliché-filled narrative won't suffice. You must weave a concise, one-page tale that highlights your proudest professional achievement without echoing your resume. In this guide, we'll navigate the fine line between formality and originality, equipping you with the skills to craft a standout cover letter that leaves a lasting impression.

• Create a medical receptionist cover letter to persuade the recruiters you're the best candidate for the role;
• Use industry-leading medical receptionist cover letter templates and examples to save time;
• Dedicate your medical receptionist cover letter space to your best achievement;
• Make sure your medical receptionist cover letter meets recruiters' expectations and standards.

Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your medical receptionist cover letter will be ready for you to (tweak and) submit for your dream job.

If the medical receptionist isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Medical Receptionist resume guide and example
• Clinical Research Nurse cover letter example
• Health Coach cover letter example
• Clinical Medical Assistant cover letter example
• Staff Nurse cover letter example
• Practice Nurse cover letter example
• Occupational Health Nurse cover letter example
• Psychiatric Nurse Practitioner cover letter example
• Clinical Nurse Manager cover letter example
• Au Pair cover letter example
• Dietary Aide cover letter example

Medical Receptionist cover letter example

Emily Johnson

New York, NY

+1-(234)-555-1234

[email protected]

• Emphasizing relevant experience – The candidate mentions her role as Senior Medical Receptionist and the successful implementation of a new electronic health records system, demonstrating her capability and experience in managing healthcare administrative tasks.
• Quantifying achievements – The applicant quantifies her impact by stating the improvement in patient data accuracy and the number of patients served efficiently, which helps to substantiate her accomplishments and potential value to the employer.
• Aligning with the employer's values – By acknowledging the healthcare facility's commitment to patient engagement and care, the candidate shows that her values and objectives are in sync with those of her potential employer, signaling a good fit for the organizational culture.
• Call to action – The candidate closes the cover letter with an invitation for an interview, clearly stating her interest in discussion and further engagement, which is essential for progressing to the next step of the hiring process.

Structuring and formatting your medical receptionist cover letter

Here's what the structure of your medical receptionist cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your medical receptionist resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your medical receptionist cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your medical receptionist cover letter.

The top sections on a medical receptionist cover letter

• Header: Containing the candidate’s contact information and the date, the header is crucial for the recruiter to quickly identify the applicant and facilitate prompt correspondence.
• Greeting: A personalized greeting to the hiring manager displays professionalism and attention to detail, which are key traits for a medical receptionist dealing with patient interaction.
• Introduction: The introductory paragraph should capture the recruiter's attention by briefly stating the applicant's enthusiasm for the role and their understanding of its importance in a medical setting.
• Body: This section should highlight relevant experience, such as managing patient records or handling scheduling tasks, that directly correlates with the responsibilities of a medical receptionist.
• Closing: The closing should reiterate the applicant's interest in the position and include a call to action, such as requesting an interview, which is indicative of a proactive approach – an essential attribute for someone in a front-facing medical office role.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional Communication Skills : Medical receptionists must communicate clearly and effectively with patients, healthcare providers, and insurance companies, often having to translate complex medical information into understandable terms.
• Patient Confidentiality and Sensitivity : Maintaining patient privacy is paramount, requiring an understanding of HIPAA regulations and the ability to handle sensitive information discreetly.
• Medical Terminology Knowledge : Familiarity with medical terms is crucial to accurately schedule appointments, process patient records, and communicate effectively with clinical staff.
• Multitasking and Organizational Abilities : Medical receptionists often handle multiple tasks simultaneously, like scheduling appointments, managing patient check-ins, and maintaining records. They must stay organized to ensure smooth operations.
• Customer Service Orientation : The role often involves addressing patient concerns and needs, requiring excellent customer service skills to ensure a positive experience and foster patient satisfaction.
• Technical Proficiency : Competence with healthcare software, electronic health records (EHR), and office equipment is necessary for efficient operations and record-keeping.

Greeting recruiters with your medical receptionist cover letter salutation

What better way to start your conversation with the hiring manager, than by greeting them?

Take the time to find out who the professional, recruiting for the role, is.

Search on LinkedIn, the company website. And for those still keen on making a fantastic first impression, you could even contact the organization, asking for the recruiter's name and more details about the job.

Address recruiters in the medical receptionist greeting by either their first name or last name. (e.g. "Dear Anthony" or "Dear Ms. Smarts").

If you're unable to discover the recruiter's name - don't go for the impersonal "To whom it may concern", but instead use "Dear HR team".

List of salutations you can use

• Dear Hiring Manager,
• Dear Dr. [Last Name],
• Dear [Clinic or Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear [Job Title] Search Committee,
• Dear Ms./Mr. [Last Name],

Introducing your profile to catch recruiters' attention in no more than two sentences

The introduction of your medical receptionist cover letter is a whole Catch 22 .

You have an allocated space of no more than just a paragraph (of up to two sentences). With your introduction, you have to stand out and show why you're the best candidate out there.

Set out on a journey with your medical receptionist cover letter by focusing on why you're passionate about the job. Match your personal skills and interests to the role.

Another option for your medical receptionist cover letter introduction is to show you're the ideal candidate. Write about how your achievements and skills are precisely what the company is looking for.

However you decide to start your medical receptionist cover letter, always remember to write about the value you'd bring about. Making it both tangible (with your metrics of success) and highly sought out.

The middle or body of your medical receptionist cover letter body: a great instrument to tell a story

Now that you've set the right tone with the greeting and introduction of your medical receptionist cover letter, it's time to get down to business .

Hear us out, the body of your medical receptionist cover letter is the best storytelling instrument you have, in your job-hunting arsenal.

Writing the next three to six paragraphs, take the time to reassess the advert to discover job-crucial requirements.

Next, choose one accomplishment that covers those key skills and talents.

Use precisely that achievement to tell an exciting story of how you match the ideal candidate profile.

In the undertones of your story or medical receptionist cover letter body, hint at the difference you'd make and sell your application as the perfect one for the job.

A sincere and original way to end your medical receptionist cover letter

When writing their medical receptionist cover letter, candidates tend to use one of these phrases, "Sincerely yours" or "I look forward to hearing from you".

Both statements show good manners, but your cover letter should end in a more actionable manner .

Write about:

• how you see yourself growing in the role/organization;
• the benefits you would bring about (you'd impress even more with tangible metrics);
• the next steps in the process (provide your availability for interviews).

Is it beneficial to mention that you have no experience in your medical receptionist cover letter?

Lacking professional experience isn't the end of the world for your medical receptionist cover letter .

Just be honest that you may not have had roles in the industry, but bring about so much more.

Like, your transferable skills, attained thanks to your whole work and life experience (e.g. the skills your summer spent working abroad taught you).

Or, focus on what makes you, you, and that one past success that can help you stand out and impress recruiters (think of awards you've attained and how they've helped you become a better professional).

Alternatively, write about your passion and drive to land the job and the unique skill set you would bring to enhance the workplace culture.

Key takeaways

Turning your medical receptionist cover letter into a success is all about staying authentic to yourself and relevant to the job:

• Be creative with your medical receptionist cover letter introduction by stating something you enjoy about the company (that is genuine) or about your skill set (to get the recruiters' interested);
• Use single spacing and have a one-inch margin wrapping all around the content of your medical receptionist cover letter;
• Select just one past achievement from your career or life to tell a story of how you've obtained job-crucial skills and how they'd be beneficial to the role;
• The finishing paragraph of your medical receptionist cover letter doesn't necessarily have to be a signature but could be a promise of what you plan to achieve in the role;
• Instead of focusing on your lack of experience, spotlight your transferable skills, one relevant achievement, and career dreams.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

Should You Have Hobbies & Interests on Your Resume?

How to list tutoring on resume, how to ask for feedback after an interview, why are you leaving your current job - interview question (+ answers), a guide to types of resumes: best formats, tips & examples, what is a resume definition, structure, purpose, types & meaning.

• Create Resume
• Terms of Service
• Privacy Policy
• Cookie Preferences
• Resume Examples
• Resume Templates
• AI Resume Builder
• Resume Summary Generator
• Resume Formats
• Resume Checker
• Resume Skills
• How to Write a Resume
• Modern Resume Templates
• Simple Resume Templates
• Cover Letter Builder
• Cover Letter Examples
• Cover Letter Templates
• Cover Letter Formats
• How to Write a Cover Letter
• Resume Guides
• Cover Letter Guides
• Job Interview Guides
• Job Interview Questions
• Career Resources
• Meet our customers
• Career resources
• English (UK)
• French (FR)
• German (DE)
• Spanish (ES)
• Swedish (SE)

© 2024 . All rights reserved.

Made with love by people who care.

Privacy preference center

We care about your privacy

When you visit our website, we will use cookies to make sure you enjoy your stay. We respect your privacy and we’ll never share your resumes and cover letters with recruiters or job sites. On the other hand, we’re using several third party tools to help us run our website with all its functionality.

But what exactly are cookies? Cookies are small bits of information which get stored on your computer. This information usually isn’t enough to directly identify you, but it allows us to deliver a page tailored to your particular needs and preferences.

Because we really care about your right to privacy, we give you a lot of control over which cookies we use in your sessions. Click on the different category headings on the left to find out more, and change our default settings.

However, remember that blocking some types of cookies may impact your experience of our website. Finally, note that we’ll need to use a cookie to remember your cookie preferences.

Without these cookies our website wouldn’t function and they cannot be switched off. We need them to provide services that you’ve asked for.

Want an example? We use these cookies when you sign in to Kickresume. We also use them to remember things you’ve already done, like text you’ve entered into a registration form so it’ll be there when you go back to the page in the same session.

Thanks to these cookies, we can count visits and traffic sources to our pages. This allows us to measure and improve the performance of our website and provide you with content you’ll find interesting.

Performance cookies let us see which pages are the most and least popular, and how you and other visitors move around the site.

All information these cookies collect is aggregated (it’s a statistic) and therefore completely anonymous. If you don’t let us use these cookies, you’ll leave us in the dark a bit, as we won’t be able to give you the content you may like.

We use these cookies to uniquely identify your browser and internet device. Thanks to them, we and our partners can build a profile of your interests, and target you with discounts to our service and specialized content.

On the other hand, these cookies allow some companies target you with advertising on other sites. This is to provide you with advertising that you might find interesting, rather than with a series of irrelevant ads you don’t care about.

Medical Receptionist Cover Letter Sample

Increase your chances of scoring a job and learn how to improve your next cover letter with our free, expertly drafted Medical Receptionist cover letter sample. Download this cover letter sample free of charge or edit it directly using our job-landing cover letter maker.

Related resume guides and samples

How to craft an appealing administration resume?

How to create a professional facilities manager resume

How to write an effective front desk receptionist resume?

How to build an effective office staff resume

How to build an effective personal assistant resume?

Medical Receptionist Cover Letter Sample (Full Text Version)

Tatiana Lambert

Dear Hiring Manager,

I am excited to learn about the opportunity to fill the Medical Receptionist position at Great Ormond Street Hospital through LinkedIn. I believe that my qualifications align well with the requirements of the role, and I am enthusiastic about the prospect of contributing to your team and furthering my professional growth.

With over 3 years of experience as a Medical Receptionist at London Bridge Hospital, I have honed my analytical and critical thinking skills, and I am proficient in all aspects of the role. In addition to greeting patients and maintaining accurate records, I am skilled in following procedures, managing documents, and upholding a tidy reception area.

I have a track record of being a collaborative team player and have demonstrated leadership qualities in adapting to change effectively. I am confident that I would thrive in your organization and continue to develop these skills.

Some of my accomplishments include reducing administrative expenses by 10% and being recognized as Employee of the Month for exceeding targets consistently. Furthermore, I am a Certified Medical Receptionist with proficiency in essential software such as MS Office, Helpdesk, and Mediware.

Thank you for considering my application. I am eager to discuss how my experience and skills can benefit your team in person.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

Edit this sample using our resume builder.

Don’t struggle with your cover letter. artificial intelligence can write it for you..

Similar job positions

Medical Doctor Physical Therapist Veterinary Administration Office Staff Personal Assistant Pharmacy Technician Mental Health Therapist Front Desk Receptionist Medical Assistant Facilities Manager Dentist

Related front desk receptionist resume samples

Related healthcare cover letter samples

Let your resume do the work.

Join 5,000,000 job seekers worldwide and get hired faster with your best resume yet.

WTO / Letters and Emails / Cover Letters / Medical Receptionist Cover Letter Examples + Tips

Medical Receptionist Cover Letter Examples + Tips

You must submit both a resume and a cover letter when applying for any job. A cover letter gives you the opportunity to build a narrative about your skills and accomplishments and detail how you will complement the work environment and culture of the place where you want to work. Since it is a more personalized document than a resume, it allows a deeper connection with an employer.

A cover letter for the position of medical receptionist effectively draws attention to the abilities, credentials, and experience listed in your resume . You should highlight your achievements and your understanding of office management skills and of electronic medical records. Moreover, it should also explain to potential employers why hiring you would be advantageous to their business.  

Free Templates/Examples

Required Skills

A medical receptionist applicant must have both technical competence and social skills to function in that role. This technical knowledge is known as “ hard skills ,” which are required to function competently.

Some of the medical receptionist’s hard skills that should be highlighted in your cover letter include:

• Office administration
• Knowledge of medical terms

In addition, proficiency with the following software is also a significant requirement to function as a medical receptionist:

• Microsoft Office suite (Word, Excel, Access, and Outlook)
• Electronic medical records software such as Meditech
• Accounting software

The following are some examples of social skills or soft skills that a medical receptionist would find extremely useful:

• Communication skills
• Phone etiquette
• Prioritization
• Adaptability
• Time management
• Customer assistance

Follow the Standard Formatting

A cover letter’s proper writing etiquette reveals a lot about the writer’s professionalism. As a medical receptionist candidate, you want to appear as organized and detail-oriented as possible.

Using the following guidelines will demonstrate your professionalism and your competence for the job:

• Keep the margins on both sides of the letter to one inch.
• Left-align all text and do not justify the document.
• Use business format line spacing of 1 or 1.15 throughout the document.
• All paragraphs should be double-spaced.
• Sign off the letter with a digital copy of your handwritten signature.

If you are sending the job application through email, saving it as a PDF document is important because it ensures that any formatting and layout are preserved and can significantly reduce the file size.

Related: 43 FREE Medical Record Release Forms (Consent) | Word, PDF

Steps of Writing Cover Letter

A cover letter, like other types of formal letters, follows a writing sequence that guides its progression. The sequence directs the flow of information , adding cohesion to each part of the letter to form an informative whole that projects one message.

For a medical receptionist cover letter, the following steps will serve you best in delivering your message:

Even though the header on a letter only contains basic information , it is the letter-writer’s first opportunity to make a good first impression. Make sure that it is accurate and contains all relevant information. Write your full name, physical address, telephone number, email address, and date. Underneath the date, write the complete address and name of the recipient. 

Greet the recipient of the letter with proper salutations . The recipient should be the hospital’s hiring manager or the person who placed the job advertisement. Try to address the recipient with their actual name.

“Dear Mrs. Bakersfield,” as opposed to “Dear Sir or Madam.”

The subject of the letter follows the salutation and mentions the letter’s purpose. It is a single line and presents a summary of the letter. As a subject for a medical receptionist cover letter, the sentence “Application for the Position of Medical Receptionist” suffices.

Begin with a strong introduction

The first paragraph of your letter provides some basic details about you and how you heard about the job opening. The introduction should be well-written and must accurately describe your desire to apply for the job.

Here is where you genuinely get the hiring manager’s attention by starting with the following:

• A firm establishment of your interest in the job opportunity.
• Highlight how you meet the hiring criteria if any are specified. For example, stating a 120 wpm typing certification if typing skills are required.
• If possible, record what you have accomplished as a medical receptionist.
• Make a confident statement of how you can contribute to the organization.

Showcase your qualification and skills

Your qualifications and skills that make you the ideal candidate for the position are presented in this section. Mention that you meet any requirements specified in the job posting. Give insights into your educational and professional background and list soft skills, such as good interpersonal relationship building and well-developed communication skills, that are vital for a career as a receptionist in a medical facility. Do not forget to mention your proficiency with computers and any software required to access electronic medical records at work.

Explain your most recent job and responsibilities

This is the part of the letter where you show familiarity with the duties you will conduct in the job role. Mention your past work experience and give insights into the duties that you performed there. Make a connection between your prior experience and the position you are applying for by highlighting how it has prepared you for it. 

Affirm your familiarity with the employer

Adding context to your application by informing your potential employer that you are familiar with their hospital and are considering a job there. A brief mention of a feature of that hospital that particularly appeals to you demonstrates your familiarity with the workplace and your suitability for employment.

Close your letter

Use a call-to-action at the conclusion of the letter to encourage the reader to contact you, such as by scheduling an interview or sending you an email.  Thank the reader for their time and sign-off. “ Yours sincerely” is a highly preferred closing term in a formal letter. If sending via email, add your digital signature last.

Medical Receptionist Cover Letter Sample

Ewan Connors, 66 Exery Lane Slayte City, NY 11243 (555) 123-456

 June 18, 2022

Mrs. Miriam Ingram Hiring Manager Hallbright Medical Center 100 Exery Lane

Slayte City, NY 11243

APPLICATION FOR THE POSITION OF MEDICAL RECEPTIONIST

Dear Mrs. Miriam Ingram ,

I am writing this letter to submit my application for the medical receptionist position at the Hallbright Medical Center. I came across a job posting online. I was eager to apply because I had previously been successful at working the front desk at Windsor Medical Institute. I am certain that I can benefit your organization greatly by bringing my many years of experience.

I am fully compliant with all the qualifications required for this position:

●   I have a high school diploma obtained from the Mayflower Academy in Pennsylvania ●   I have completed a medical receptionist certification program ●   I worked for four years with the Winsor Medical Institute as a medical receptionist ●   I have outstanding office administration, organizational, and communication skills ●   I am proficient in using Meditech and Microsoft Office suite applications, including Word, Excel, Outlook, and Access.

My previous position at Windsor prepared me well for this role, as my previous responsibilities were similar to those required here. Patients contacted me in person and over the phone to seek help with inquiries regarding hospital policies, appointments, and healthcare expenses. I performed my duties in a way that was both professional and friendly, making me approachable and knowledgeable.

I would immensely enjoy working in the medical service field, particularly at Hallbright Medical Center. My short hospital stay at Hallbright Medical Center three years ago introduced me to its great work culture and impressive operational efficiency, which I will be so glad to be a part of. I want to discuss further with you in person the wealth of experience and expertise I can bring to your organization. So please do not hesitate to contact me at my telephone number or email address.

Best regards.

Yours sincerely, [signature] Ewan Connors

The provided cover letter is an excellent template for someone writing a similar letter, as it exhibits several key features. Firstly, its clear structure, encompassing a personal introduction, relevant qualifications, alignment with the employer’s values, and a call to action, makes it easy to follow and understand. 

It effectively highlights pertinent skills and experiences specific to a medical receptionist role, demonstrating how to tailor content to the job. The letter also demonstrates customization for the employer, showing the applicant’s research and understanding of the employer’s needs. Its professional tone strikes a balance between confidence and courtesy, which is vital in job applications. Soft skills are emphasized alongside technical abilities, an important aspect in healthcare and other sectors.

 Finally, the letter concludes with a proactive call to action , indicating the applicant’s eagerness and enthusiasm for the role. This sample serves as a great guide, illustrating how to structure and personalize a cover letter effectively.

Things to Remember

The strict rules of professional writing are only some of the things to remember when drafting a cover letter. General writing principles also keep the letter informative, accurate, and appealing to the reader.

Some general principles to remember for an effective cover letter are mentioned below:

Avoid wordiness

Using unnecessary words, which do not add much meaning to the content, makes writing appear unprofessional and unnecessarily long. It makes the reader mentally tired as soon as the letter is opened, and it should be avoided. Keep information compartmentalized and divide the text into appropriate paragraphs to maintain a proper flow of thought.

Bullet points help summarize essential information and instantly convey information. Use bullet points to convey information such as skills and achievements instead of writing them in long sentences.

Keep the letter concise 

Use the cover letter as an opportunity to highlight aspects of your experience and qualifications that will immediately attract the attention of employers. Therefore, avoid writing a letter that is too short or too long; the former gives the impression that you are uninterested in the position. The ideal word count should be between 250 and 400 words.

The best method of ensuring compliance with this word limit is by initially making a list of all the information you want to present, such as your qualifications, experience, or any unique qualification. This reduces the chance of omitting something vital. Once you have finished making this list, review it and omit information that does not seem important.

Focus on the results you have delivered

Experience is a key factor when choosing candidates for the position of a medical receptionist; therefore, make sure to highlight your relevant experience effectively . The most essential function of this position is the smooth functioning of a hospital. Show how you can be a valuable asset to a new employer by highlighting your prior work in your letter.

Use strong action verbs

Use action verbs to convey to the reader how you contributed to your previous workplace when describing your past accomplishments. Words like “ enhanced ” and “ strengthened ” are excellent for conjuring up images of a force that is conducive to progress.

Final Thoughts

An effective cover letter is an excellent way to increase your chances of getting hired as a medical receptionist. The goal of the letter is to attract the employer’s attention and present yourself as an ideal candidate for the job. Structure your letter appropriately, as explained in this article. By utilizing the advice in this article and the sample letter provided here as a guide, you can make a convincing letter that increases your chances of getting the job.

About This Article

Was this helpful?

Great! Tell us more about your experience

Not up to par help us fix it, keep reading.

Cover Letters , Letters and Emails

Grant proposal cover letter sample: expert guide (templates).

6 Examples of Social Media Manager Cover Letter

Server (Waiter) Cover Letter Samples: How to Write

Electrical Engineer Cover Letter Examples & Templates

Cover Letters

Photographer cover letter examples & writing tips.

Cover Letter for Analyst Jobs (Free Templates)

Letters and Emails

Flight attendant cover letter (20 samples, examples).

Cover Letter With No Experience Examples – Writing Guide

Letters and Emails , Resignation

How to write a formal resignation letter (samples).

Employment , Letters and Emails , Verification

42 employment verification letter samples & templates.

Notes , Tracking

How to write nursing notes (20+ nursing note examples).

Letters and Emails , Permission

Permission letter to drive vehicle (sample letters), thank you for your feedback.

Your Voice, Our Progress. Your feedback matters a lot to us.

• Career Advice
• Cover Letters

Medical Receptionist Cover Letter

A medical receptionist cover letter strikingly highlights the skills, experience, and qualifications provided in your resume. The cover letter should showcase your accomplishments and provide insight into your knowledge of office administration and electronic medical records management. A medical receptionist cover letter shows employers why it would benefit their facility to hire you.

Medical Receptionist Cover Letter Template:

Download our free medical receptionist cover letter template in MS Word format.

Medical Receptionist Cover Letter Sample:

[Full Name]

[Physical Address]

[Telephone Number]

[Email Address]

Application for the position of medical receptionist.

Dear [recipient’s title and last name] ,

I am writing to apply for the position of medical receptionist as advertised [on/in where you saw the advertisement] . My background in [the relevant field] and ability to [#1 skill] and [#2 skill] perfectly fit the advertised position's requirements. I would appreciate it if you would give serious consideration to my application for the position of medical receptionist at [facility's name] .

I have a [qualification] from [institution] , [location of institution] , and [number] years of experience as a medical receptionist. As per the requirements for the position at [facility] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .

In my previous role as a medical receptionist at [facility] , I [discuss your core responsibilities] . In [year] , I [talk about a major accomplishment] . Experience has taught me to [what have you learned] .

I am thrilled to be applying to [facility] because I admire your [name two or three things you know about the facility in general that you like] . I believe that my commitment to the highest standards in customer service and accountability as a medical receptionist will be of the greatest benefit to [facility] .

Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.

Thank you for taking the time to consider my application. I look forward to hearing from you.

[Your Name]

How to Write a Medical Receptionist Cover Letter:

Our complete guide with informative steps on how to create a professional medical receptionist cover letter.

Start your medical receptionist cover letter.

Address your letter..

Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting. If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Mason" or "Ms. Wilson."

Start with a brief introduction.

In no more than three sentences , tell the person why you are writing and what position you are applying for. Your writing should reflect the exact job title and you should briefly highlight a key job advertisement requirement that you meet, for example, a Medical Receptionist Certificate. Use one sentence to state clearly that you feel you are the best fit for the medical receptionist position.

Showcase your qualifications and experience.

Be sure to refer back to the job advertisement and directly address the stated requirements. Write a few sentences on your qualifications and training as a medical receptionist and where you studied. Mention how many years you've worked as a medical receptionist.

Now, directly match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in ICD and CPT coding, or electronic medical records (EMR) software, mention the extent of your knowledge and experience.

Discuss your most recent role and responsibilities.

In a few sentences, talk about your most recent role and the facility you worked at. Discuss your responsibilities. Mention one or two of your biggest accomplishments there, for example, successfully introducing appointment scheduling software, reducing the running costs of the reception desk by 30%, and attaining a 99% customer satisfaction level based on feedback forms.

Celebrate the organization.

Mention two or three things you know about the facility you're applying to and why being a medical receptionist there appeals to you. This could include mention of the facility's reputation in the healthcare industry, their adoption rate of administrative software, and their competitive employee benefits . State how you will add value to the facility.

Close your letter.

End with a call to action. State that you've attached your resume for their consideration and invite the reader to contact you via email or phone. Thank the reader for their time. Add "Sincerely" or an acceptable variation and sign off with your full name.

Medical Receptionist Job Description

How long should a medical receptionist cover letter be?

A medical receptionist cover letter should ideally be no longer than a page. The letter should make the case as briefly as possible that the applicant is the best fit for the advertised position.

What goes into a medical receptionist cover letter?

• Your contact information.
• The addressee's name.
• A few paragraphs on your qualifications, experience, and skills.
• One paragraph on the responsibilities you had in your previous role.
• A call to action.

How do I write a cover letter for a medical receptionist position?

• Address your letter to the right person .
• Start with a brief introduction .
• Showcase your qualifications and experience .
• Discuss your most recent role and responsibilities .
• Celebrate the organization .
• Close your letter .

Related Articles:

The 12 best cover letter tips for 2024, how to write a cover letter, how to address a cover letter, common cover letter mistakes, medical receptionist interview questions.

Medical Receptionist cover letter template

Download a cover letter, expert tips to help you write your cover letter.

• How to write a great cover letter
• Cover letters: The good and the bad
• How to tailor your cover letter to the job

Skills and experience employers are looking for

Need a resume template, too, getting ready for an interview, latest medical receptionist jobs on seek.

Receptionist cover letter examples

You’re excited to start a new receptionist role, but there’s one key thing standing in the way. Your application.

If you need a little guidance when writing your cover letter, you’ve come to the right place.

A strong cover letter could be all that stands between you and another candidate.

So we’ll teach you how to impress the recruiter with our top tips and receptionist cover letter examples below.

CV templates 

Receptionist cover letter example 1

Build your CV now 

Receptionist cover letter example 2

Receptionist cover letter example 3

These Receptionist cover letter examples provide you with some guidance and inspiration for writing a cover letter that gets noticed and ensures your CV will get opened.

But if you really want to master the art of writing a winning cover letter , then follow our step-by-step cove letter writing guide below.

How to write a Receptionist cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

When you send a cover letter with a job application, you should always write your message into the body of your email – or the body of the messaging system if you are sending via a job website.

Why do this?

Simply because you want to get your message seen as soon as the recruiter opens your application.

If you attach the cover letter as a separate item, this means the recipient will have to open it before they can read it – slowing down the process and potentially causing frustration along the way.

So, write your cover note in the body of your email/message to ensure you make an instant connection with the reader.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of Receptionist with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Receptionist cover letter

So, what type of information should you write about in your Receptionist cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Receptionist cover letter templates

Copy and paste these Receptionist cover letter templates to get a head start on your own.

Hi Courtney,

I am writing to apply for the Receptionist job at Park Leisure Centre. With 3 years of experience in customer service roles, I possess the essential skills, such as cash handling, inventory management, and customer service, to ensure a welcoming and organised reception area.

During my current job at Waitrose, I interact with hundreds of customers per shift in an efficient and friendly manner, answering questions and recommending products which demonstrates my excellent communication skills. Moreover, my part time job as a Retail Assistant at T S Bryson further honed my POS system expertise and customer service skills. During this role I successfully designed a ‘Locals’ loyalty card, which increased customer return rates by an impressive 25%.

I am eager to bring my attention to detail and friendly demeanour to the reception role at Park Leisure Centre and I am available for an interview at your earliest convenience.

Kind regards,

Tiffany Saunders

Dear Hilary,

I am writing to express my interest in the Receptionist position at Park Surgery. With over 10 years of experience providing exceptional clerical support and customer service in both NHS GP practices and hospital clinics, I am confident in my ability to add value to your reception team.

During my tenure at St Mary’s Surgery, I effectively streamlined patient communications by introducing SMS appointment updates and confirmations, resulting in a 34% reduction in daily calls. I have excellent proficiency in Microsoft Office and BEAM and my keen attention to detail enabled me to redesign the online booking system, reducing booking errors by an impressive 28%. At Southampton General Hospital, I managed the daytime and out-of-hours reception desk in the Orthopaedic clinic, independently overseeing purchase orders and e-booking systems. With my extensive knowledge of patient confidentiality and GDPR compliance, I am well-prepared to contribute to the success of your medical team.

I am eager to discuss how my skills align with the needs of the surgery in person and am available for an interview at your earliest convenience.

Jacob Silva

I am thrilled to apply for the Head Receptionist position at Ocean Hotel. With 20 years of experience in the luxury hotel industry, my expertise in providing exceptional customer service, coordinating bookings, and resolving guest inquiries, make me an ideal fit for this role.

During my latest role at The Grand Hotel, I served as the first point of contact for over 10,000 guests per year, offering exemplary customer service in both English and French. My commitment to guest satisfaction earned me an impressive average CSAT score of 9.8 out of 10 for four consecutive years.

Additionally, I am experienced in independently covering the front desk as well as training junior receptionists to a high standard. My proficiency in handling cash and credit transactions, along with my experience as a Security and Fire Warden, further enhances my suitability for this role. Moreover, my fluency in French and excellent guest satisfaction scores reflect my dedication to providing an exceptional guest experience.

I am excited about the opportunity to contribute my skills to the esteemed team at Ocean Hotel, and I am available for an interview at your convenience.

Katie Conran

Writing a strong attention-grabbing cover letter is a vital step in landing a good Receptionist job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Entry Level Medical Receptionist Cover Letter No Experience

Crafting an effective cover letter is essential when applying for a job, especially when you have no prior experience in the field.

This page provides detailed samples for writing a compelling cover letter for an entry-level medical receptionist position, even if you lack hands-on experience.

Here you’ll find structured templates and insightful tips to highlight your relevant skills, education, and enthusiasm for the role, making you stand out to potential employers.

Whether you’re fresh out of school or transitioning from another career, these samples will help you convey your strengths and readiness to excel as a medical receptionist.

Explore the examples below to guide you in creating a personalized cover letter for your job application.

Medical Receptionist Cover Letter No Experience Sample 1

Anna Alexander 333 Richmond Street North Vaughan, ON C9Z 3S9 (000) 965-8754 [email protected]

June 11, 2024

Ms. Lara Johnson Senior Manager (HR) Advanced Paramedic Clinic 23 Calgary Street Peace River, AB D6C 9E8

Dear Ms. Johnson:

I am excited to apply for the Medical Receptionist position at Advanced Paramedic Clinic, as advertised on your website. With my associate’s degree in customer service, medical reception training from ABC Institute, and 8 months’ internship experience with Alberta Healthcare, I am confident in my capability to contribute to the team of Advanced Paramedic Clinic.

Through my education and internship, I developed skills and practical knowledge in:

• Greeting patients and families entering the facility
• Answering non-medical questions of patients
• Scheduling appointments and organizing the facility’s calendars
• Answering and forwarding phone calls
• Locating patients’ records and handling prescriptions
• Liaising between medical professionals and patients/families

I am confident that the skills mentioned earlier would help me contribute effectively to your facility’s mission.

As a trustworthy and productive Medical Receptionist, I would appreciate a chance to meet with you to discuss how my education, experience, and potential will be beneficial to Advanced Paramedic Clinic. You may contact me at (000) 965-8754 to arrange a meeting time. To follow up, I will call your secretary after one week.

Thank you for your time and consideration, and I look forward to hearing from you soon.

Anna Alexander

Entry Level Medical Receptionist Cover Letter Sample 2

Ashley Davis (000) 987-3243 [email protected]

Ms. Sara Doe Hiring Manager United Healthcare San Diego, CA

I am writing to apply for the position of Entry Level Medical Receptionist at United Healthcare. With a strong interest in providing exceptional patient care and a passion for the medical field, I am eager to contribute my skills in a professional and supportive environment.

As can be seen in the attached resume, I have developed valuable transferable skills through my academic coursework and part-time customer service positions. I possess excellent communication and interpersonal skills, which I believe are essential for creating a welcoming and efficient environment for patients. My attention to detail and ability to multitask has been honed through managing various responsibilities simultaneously.

During my studies, I have gained a solid understanding of medical terminology and office procedures. Through my coursework and hands-on training, I became proficient in using electronic health record systems, scheduling appointments, and maintaining patient records. I am confident in my ability to quickly adapt to new software and technology.

In addition to my technical skills, I am a highly organized and reliable individual. I take pride in maintaining a clean and organized reception area, ensuring that patients feel comfortable and at ease when visiting the clinic. I am also committed to providing exceptional customer service and addressing patient inquiries with professionalism and empathy.

I am eager to join the team at United Healthcare and contribute to your commitment to providing high-quality healthcare services. I am confident that my enthusiasm, quick learning ability, and strong work ethic will make me a valuable asset to your organization.

Thank you for considering my application. I would welcome the opportunity to discuss further how my skills and qualifications align with the needs of [Company Name]. Please find my resume attached for your review.

Ashley Davis

See also: Medical Receptionist Resume No Experience

• Entry Level Medical Receptionist Resume – No Experience
• Entry-Level Medical Assistant Cover Letter No Experience
• Entry Level Veterinary Receptionist Resume (Less Experience)
• Entry Level Medical Coder Cover Letter No Experience Sample

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Notify me of new posts by email.

Medical Receptionist Cover Letter Examples

Use these Medical Receptionist cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Medical receptionists are the first point of contact for patients. They need to be friendly, attentive, and highly organized to handle appointments, insurance information, and billing.

In order to get hired as a medical receptionist, you need to write a cover letter that emphasizes your relevant skills and experience.

Check out the examples below to learn how to write a medical receptionist cover letter that will help you get the job.

Formal/Professional Writing Style Example

With my extensive experience as a Medical Receptionist and strong administrative skills, I am confident in my ability to contribute effectively to your team at [Clinic/Hospital Name].

As a Medical Receptionist with [X] years of experience, I have become proficient in handling various administrative tasks, including appointments scheduling, records management, billing, and patient communication. I am adept at working in fast-paced environments, ensuring a smooth and efficient front desk operation to maintain patient satisfaction and support healthcare professionals in their daily work.

Throughout my career, I have consistently demonstrated excellent communication and interpersonal skills, enabling me to establish and maintain strong relationships with patients, colleagues, and insurance companies. Furthermore, my attention to detail and accuracy in managing patient information, as well as my knowledge of relevant software programs, such as [specific EMR/EHR software], makes me well-equipped to handle the responsibilities of this role.

Moreover, I am skilled in addressing concerns and answering questions from patients professionally and empathetically. My ability to maintain a calm and courteous demeanor, even in stressful situations, has been essential in effectively managing high patient volumes and ensuring a positive patient experience.

As a highly organized and dedicated individual, I am confident that my qualifications and passion for providing excellent patient care align with the requirements of the Medical Receptionist position at [Clinic/Hospital Name]. Thank you for considering my application, and I look forward to the opportunity to further discuss my qualifications and how they can contribute to the ongoing success of your healthcare facility.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a degree in Health Administration, I am eager to begin my career in the healthcare field and believe my friendly demeanor, organizational skills, and passion for helping others make me an excellent candidate for this role at your esteemed practice.

During my time at college, I completed an internship at a local clinic where I gained experience in managing appointments, handling patient inquiries, and maintaining accurate records in a fast-paced environment. Additionally, my coursework has provided me with a strong understanding of healthcare procedures and medical terminology, which I am confident will aid in my effective communication with both patients and colleagues.

Though I may be an entry-level candidate, I am highly motivated to learn and grow within my position. I pride myself on being a quick learner and dedicated worker, and am confident that my strong organizational and multitasking abilities will allow me to excel in the role of a Medical Receptionist in your practice.

I am very excited about the possibility of joining your team and contributing to the exceptional care your practice provides. I look forward to the opportunity to speak in person during an interview, where I can further elaborate on my skills and qualifications. Thank you for considering my application.

Networking/Referral Writing Style Example

I was referred to this opportunity by Dr. Jane Smith, a trusted colleague and your current Chief Medical Officer. I have had the pleasure of working alongside Dr. Smith in the past, and she recommended me for this position as she believes my skills and experience well-align with the requirements for this role.

In the four years that I have been a Medical Receptionist, I have gained extensive experience in managing front desk operations, handling patient records, and scheduling appointments. My strong communication skills have allowed me to excel in both in-person and telephone interactions, and I believe this ability would contribute positively to your team.

In addition to my administrative skills, I have a solid background in medical terminology gained during my time as a medical administrative assistant. This experience has equipped me with the knowledge needed to efficiently and accurately perform my duties as a Medical Receptionist in your practice.

Dr. Smith has spoken highly of your organization and its commitment to patient care, which resonates with my own dedication to providing exceptional service to both patients and medical staff. I am confident that my positive attitude, strong work ethic, and relevant experience make me an ideal candidate for this position.

Thank you for considering my application. I am eager to discuss my qualifications further and learn more about how I can become a valuable member of your team. I can be reached at [your email address] or [your phone number].

Enthusiastic/Passionate Writing Style Example

From the moment I discovered your clinic, I was captivated by the dedication and professionalism portrayed by your team in providing world-class healthcare services. As a compassionate individual, I am driven to work in an environment that serves and cares for others. The opportunity to join your organization as a Medical Receptionist is a dream come true, and I am confident my unwavering passion and commitment to excellence will make me an invaluable asset to your team.

Throughout my experience in administrative roles, I have honed my organizational, time-management, and interpersonal skills, which are essential in a fast-paced and dynamic clinic setting. I pride myself in my ability to multi-task and remain composed under pressure—an attribute that ensures seamless operations and a streamlined patient experience.

What sets me apart, beyond my administrative abilities, is my genuine passion for the healthcare industry and the profound desire to make a positive impact in the lives of your patients. I will go above and beyond to establish a welcoming and professional environment, while cultivating strong patient-provider relationships.

The chance to work with the exceptional professionals at your clinic is a prospect that fuels my ambition and propels me to strive for excellence. I eagerly look forward to the opportunity to demonstrate my dedication in person and am confident that my passion and skill set will contribute significantly to your clinic’s ongoing success.

Thank you for considering my application. I am eager to explore how my experiences, skills, and unwavering enthusiasm can positively impact your organization.

With warmest regards,

Problem-Solving Writing Style Example

Being familiar with the challenges that medical practices face in providing efficient, patient-centered care, I firmly believe my skills and experience can be instrumental in addressing some of the issues at hand and streamlining administrative tasks in your clinic.

I was drawn to your organization because of its commitment to delivering quality healthcare services to the community. I understand that long waiting times, mismanagement of appointments, and poor patient communication can affect not only patient satisfaction but also the work environment for healthcare professionals. My background in customer service, coupled with my strong organizational and communication skills, uniquely positions me to tackle these challenges and contribute to a more efficient practice.

In my prior role as a receptionist in a family medical practice, I managed patient appointments, insurance verifications, and billing using electronic health record software. During my time there, I implemented a new appointment reminder system that led to a 20% reduction in patient no-shows. Additionally, my excellent interpersonal skills and ability to empathize with patients enhanced their overall experience and helped foster an atmosphere of trust and positivity.

Being highly skilled in multitasking, I can handle the challenges that come with working at the front desk of a busy practice, ensuring that patients are provided with timely and accurate information, and that staff members are well-supported. My fluency in both English and Spanish will be an asset, as it will allow me to provide better communication with your diverse patient population.

I eagerly look forward to the opportunity to contribute to your team and further your mission of providing outstanding healthcare services to the community. Thank you for considering my application. I would greatly appreciate the opportunity to discuss my qualifications further in an interview setting.

Storytelling/Narrative Writing Style Example

Allow me to share a story that I believe highlights my qualifications and passion for this role.

It was a typical Tuesday afternoon when my grandmother called me, panicked and disoriented. She had fallen, and though she insisted she was fine, I rushed over to her home to ensure her well-being. Upon arriving, I found her on the floor, clearly in pain. I knew that getting her to the doctor was vital. As we entered the clinic, we were met by a warm and welcoming receptionist who efficiently handled our check-in process. Her calm demeanor instantly put my grandmother at ease and made a world of difference in that stressful situation. It was then that I realized the importance of a compassionate and skilled medical receptionist in the healthcare process.

This experience has stayed with me, and I have since sought opportunities to develop the skills necessary to excel in a medical receptionist role. I have completed a Medical Office Administration course, which has provided me with a solid understanding of medical terminology, billing, and insurance matters.

In my previous role as a receptionist at a dental clinic, I honed my customer service skills and learned to effectively manage a busy front desk. I was responsible for appointment scheduling, patient registration, and handling sensitive patient information. These experiences have prepared me well for the role at your organization.

I am excited about the opportunity to contribute to your team and provide the same level of exceptional service that I experienced with my grandmother. I am confident that my skills, experience, and passion for this role make me the ideal candidate for the Medical Receptionist position.

Thank you for considering my application. I look forward to the opportunity to further discuss my qualifications and how I can contribute to your clinic’s success.

Management Assistant Cover Letter Examples

Asset manager cover letter examples, you may also be interested in..., nutrition manager cover letter examples & writing tips, customer service team leader cover letter examples & writing tips, international marketing manager cover letter examples, recreation director cover letter examples & writing tips.

Medical Receptionist Cover Letter Examples

A great medical receptionist cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following medical receptionist cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Dashae Gutherie

(641) 398-5583

[email protected]

Dear Tonishia Jacobowitz,

I am writing to express my interest in the Medical Receptionist position at Mayo Clinic, as advertised on your careers page. With five years of dedicated experience at the Cleveland Clinic, I have honed my skills in patient coordination, administrative support, and medical office management. My commitment to providing exceptional patient care and support, combined with my passion for healthcare administration, makes me an ideal candidate for your team.

In my previous role at the Cleveland Clinic, I was responsible for managing a busy front desk, scheduling appointments, and ensuring the seamless operation of daily activities. My ability to multitask and stay organized under pressure has been tested and proven in a high-volume medical setting. I am well-versed in medical terminology, insurance processes, and electronic health record systems, which I believe would allow me to make an immediate contribution to your esteemed clinic.

My years of experience have also taught me the importance of empathy and effective communication in a healthcare environment. I pride myself on my ability to build rapport with patients and colleagues alike, ensuring a positive experience for all. I am adept at addressing patient inquiries with sensitivity and discretion, and I am committed to maintaining strict confidentiality in all patient interactions and records.

I am particularly drawn to the opportunity at Mayo Clinic because of your reputation for excellence in patient care and your commitment to innovation in the medical field. I am eager to bring my strong work ethic, attention to detail, and patient-focused approach to your organization. I am confident that my background and skills align well with the needs of your clinic, and I am excited about the possibility of contributing to your team's success.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my experience and skills will be beneficial to Mayo Clinic. I am committed to continuing my professional growth and am eager to contribute to the high standards of healthcare services that Mayo Clinic represents.

Warm regards,

Related Cover Letter Examples

• Medical Office Receptionist
• Receptionist Assistant
• Receptionist
• Salon Receptionist
• Corporate Receptionist
• Desk Receptionist

Cover letter examples

Receptionist

In this example, Ava highlights her receptionist proficiency and proven ability to maintain high satisfaction levels by including relevant skills. The format of this cover letter aligns harmoniously with her receptionist CV example.

"I am writing to express my keen interest in the part-time Medical Receptionist position at NHS Camden. I am particularly drawn to the NHS due to the varied and challenging duties it offers, prioritising patient care at its core. "

Table of contents

How to Write a Receptionist Cover Letter in the UK?

A cover letter is not merely a formality; it's an opportunity to showcase the skills and enthusiasm that define a successful receptionist professional. Crafting a good cover letter for a receptionist job is your key to conveying your unique value proposition and setting yourself apart from other candidates.

Whether you are seeking a part-time or full-time job as a receptionist, this guide is your roadmap to creating a cover letter tailored to the receptionist landscape (with or without experience). It equips you with insights to effectively communicate your ability to meet targets, build lasting client relationships, and navigate the ever-evolving demands of the receptionist role.

Receptionist Cover Letter Example

Download this example of a receptionist cover letter in PDF

In this example, Ava highlights her receptionist proficiency and proven ability to maintain high satisfaction levels by including relevant skills. The format of this cover letter aligns harmoniously with her receptionist CV example .

Customise this receptionist cover letter

What to include in a receptionist cover letter.

Similar to a good CV , a cover letter must be tailored to the particular position you're pursuing. The structure of a cover letter is quite simple; make sure to include certain sections by consulting the checklist provided below:

Learn more about this in our writing guide to how to structure a cover letter.

How to start a receptionist cover letter

For a receptionist, your cover letter's opening serves as a brief yet impactful summary of your qualifications, echoing the key aspects outlined in your CV personal profile . This section engages the reader's interest and creates a strong initial impression. 

I am writing to express my genuine enthusiasm for the Front Desk Receptionist position at Essence Wellness Resort & Spa. With a passion for delivering exceptional customer service and creating a welcoming atmosphere, I am eager to contribute my skills to enhance the guest experience at your esteemed spa. My background in reception and strong interpersonal abilities align perfectly with the requirements of the role, and I am excited about the prospect of becoming an integral part of your team.

Learn more about this in our writing guide to how to start a cover letter.

How to write the body of a receptionist cover letter

The body of the cover letter serves as the essence and core, defining what gives the cover letter its significance. Emphasise your receptionist hard skills by showcasing expertise in:

Customer service

Administrative support

Office administration

Data entry.

Furthermore, demonstrate key soft skills such as:

Organisational skills

Time management

Flexibility

Communication prowess

Courteous demeanour.

Try to express your genuine interest in the role and the company by focusing on key skills and achievements from past roles. Articulate why you are the ideal candidate by aligning your skills, experiences, and aspirations with the specific receptionist position and the organisation's culture.

For a structured approach, consider the two-paragraph example below:

Paragraph 1: Highlight your skills as a medical receptionist and showcase relevant experience that directly aligns with the job description

I am enthusiastic about your steadfast dedication to innovation and community engagement, which seamlessly resonates with my values. My commitment to providing exceptional customer service and cultivating a collaborative environment perfectly aligns with the core ethos of your medical practice.

Paragraph 2: Emphasise your key accomplishments by offering tangible examples of success from previous roles, whether presented in bullet point or paragraph format.

I significantly contributed to office efficiency by implementing streamlined processes for call management, appointment scheduling, and inquiries. This initiative resulted in increased overall office efficiency and a reduction in wait times for visitors. Additionally, I demonstrated exceptional customer service skills, earning positive feedback from both clients and visitors. I adeptly handled difficult situations diplomatically, ensuring a welcoming environment at all times. Moreover, I successfully integrated new technologies, including advanced phone systems, appointment scheduling software, and customer relationship management tools, to enhance overall office operations and keep pace with evolving industry standards.

Uncertain about which achievements or skills to include in your cover letter? Consider revisiting the details outlined in your CV for guidance. For additional insights, consult the following for inspiration:

What skills to put on a CV.

How to write work experience on a CV.

How to list achievements on a CV.

How to end a receptionist cover letter

Conclude your receptionist letter by encapsulating your enthusiasm for the position and expressing confidence in your potential contributions to the company's success. Extend gratitude for the reader's time and consideration, and finalise with a professional sign-off that reflects your eagerness further to discuss your qualifications in detail during an interview.

I am confident that my passion for the medical field and my capacity to drive meaningful improvements make me a strong candidate for the Medical Receptionist position at NHS. I am enthusiastic about the prospect of contributing to the success of your healthcare team and working collaboratively to achieve exceptional levels of service.

Make sure to end your cover letter with the something along the lines of:

Thank you for reviewing my application. I welcome the chance to discuss in further detail how my skills and dedication can enhance the effectiveness of the company.

How to write a receptionist cover letter with no experience

Writing a receptionist cover letter with no experience or for an entry-level receptionist can be challenging, but it's important to highlight your relevant skills, enthusiasm, and willingness to learn. 

Dear Hiring Manager,

I am writing to express my sincere interest in the Vet Receptionist position at Animal Doctors, as posted on your site. While my professional background may not include direct experience as a vet receptionist, my passion for helping animals and people, coupled with my strong communication skills and dedication to outstanding customer service, make me an ideal candidate for this role.

My academic journey has provided me with a solid foundation in communication and interpersonal skills through coursework and collaborative projects. These experiences have instilled in me the ability to work effectively with others and communicate information clearly, essential qualities for a vet receptionist.

Beyond my academic pursuits, I have actively engaged in extracurricular activities that have honed my organisational skills and demonstrated my adaptability in various situations. These experiences underscore my commitment to delivering exceptional service tailored to the unique needs of clients in a veterinary setting.

Confident in my positive attitude, strong work ethic, and quick learning abilities, I am enthusiastic about the opportunity to become a valuable member of your team. Thank you for considering my application. I look forward to hearing back from you!

Jessica Smith

Key takeaways 

By adhering to these guidelines, you can craft a good receptionist cover letter, enhancing your likelihood of securing your desired position. Thorough proofreading is essential during this process to guarantee that your cover letter captures attention and adeptly conveys your qualifications and passion for the job or industry.

Next steps?

Explore a range of customised cover letter templates and CV examples designed to align with your career objectives. If you require support, our CV Writing Service is available to streamline your process.

What do you write in a cover letter for a receptionist?

In a cover letter for a receptionist position, focus on introducing yourself, expressing your interest in the role, and highlighting your relevant skills and qualifications. Discuss your customer service abilities, organisational skills, and any experience with phone systems or office management.

How do you make a receptionist sound good on a CV?

To make a receptionist sound good on a CV, emphasise relevant skills such as communication, organisation, multitasking, and proficiency with office technologies. Highlight any experience in customer service, managing phone systems, scheduling appointments, and maintaining a welcoming reception area.

How do I write a CV for a receptionist with no experience?

For a receptionist CV with no experience, emphasise your education, relevant skills, and any transferable experiences, such as volunteer work, coursework, or internships. Showcase your proficiency in office software, communication skills, and ability to handle administrative tasks.

Land the interview for your dream job with CVMaker

Effortlessly create your professional CV within 10 minutes and download it whenever and wherever you want!

Increase your chances of landing your dream job with CVMaker.

• Management Consultant Management Consultant
• Finance & Banking Professionals Finance & Banking Professionals
• Project Manager Project Manager
• Marketing Managers Marketing Managers
• Real Estate Manager Real Estate Manager
• IT Experts IT Experts
• Sales Associates Sales Associates
• Architecture Services Architecture Services
• Software Engineers Software Engineers
• Hospitality Industry Hospitality Industry
• Medical Professional Medical Professional
• Digital Marketers Digital Marketers
• AI Engineer AI Engineer
• Cyber Security Experts Cyber Security Experts
• Visual Merchandiser Visual Merchandiser
• Customer Service Customer Service
• Business Analysts Business Analysts
• Energy Analyst Energy Analyst
• Animator Animator
• Multimedia Designer Multimedia Designer
• Systems Engineer Systems Engineer
• Legal Secretary Legal Secretary
• Sports Agent Sports Agent
• Arbitrator Arbitrator
• Graduate CV
• Success Stories
• Tier 2 Sponsor List

[email protected]

Medical receptionist cover letter example.

If you are looking to be a Medical receptionist then you will either have had some reception work experience and or some knowledge about medical terms. As a Medical receptionist you will take calls from usually patients and make them appointments and deal with any queries they may have. You will need to be good with people as not only will you be taking calls but you will be dealing with people on a face to face basis also as they come into the surgery.

This role is very fast paced where you need to be very accurate in your work and pay great attention to detail as you will be dealing with queries, tests and prescriptions which are very important. If you are looking for an example cover letter that you can use as a guide, please see the below cover letter. You should amend this example letter before using it for your job applications.

Related : Medical Secretary Cover Letter

222 Every Road, Any Town, AA1 1BB _________________________________________________

Mrs Jane Smith ABC Company All Streets Any Town YY1 1ZZ

Dear Sir/Madam,

Application for the role of Medical Receptionist

I would like to apply for the role of Medical Receptionist which I have seen advertised in (which publication/online and when including any job reference).

I have worked in a reception and admin role for over two years and I enjoy the communication that I have with people both over the telephone and face to face. I feel that I have a good telephone manner and that I have had experience of dealing with both good and difficult people.

I am a patient person who thinks before they speak. I am self motivated in my work and use my initiative at all times. I am very organised and like to work in an organised manner. I take pride in making sure that my work is completed on time and efficiently.

I have enclosed my CV which details my experiences. If you have any questions, please do not hesitate to contact me and I will be happy to answer any questions that you may have.

Thank you for taking the time to read my letter and CV and I look forward to hearing from you.

Yours sincerely

NAME SURNAME

How useful was this post?

Click on a star to rate it!

Average rating / 5. Vote count:

No votes so far! Be the first to rate this post.

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?

• Recent Posts

• Sample Email Message for a Volunteer Position - May 11, 2024
• Re-Entering to the Work Force Cover Example - March 13, 2024
• Barista Cover Letter Example - April 18, 2023

iCover help job seekers fulfil their job aspirations by setting realistic goals and perfect career choices. Our CV writing services shape the candidate’s future to get their dream job. We staff industry experts, always eager to boost your confidence to crack interviews.

Excellent 4.9  out of 5

Company Name – BESTWRITING LTD

File no – 14419413

Quick Links

CV Examples

Resignation

Careers Advice

Job Interviews

Terms & Conditions

Privacy Policy

Cookie Policy

Birmingham Kent Coventry Nottingham Liverpool London York Portsmouth Bristol Edinburgh Southampton Newcastle

24/7 Customer Support

128 city road, london, united kingdom, ec1v 2nx, +44 74764 69125.

Losing Out On Your Dream Job Due To A Poor CV?

Order a professional cv @ £40.

Write My CV Now!

You have Successfully Subscribed!

Better resumes & cover letters

AI Resume Builder

Resume Checker

AI Cover Letters

Resume Summary Generator

Resume Bullet Generator

Resume Skills Generator

Tailor your resume to jobs

Job Tailored Resumes

Resume Keyword Scanner

Job Keyword Finder

Organize your search

Job Tracker

Contact Tracker

Interview Tracker

Job Search Metrics

Speed up your search

Job Application Autofill

Chrome Extension

• For Organizations
• University Career Centers
• Career Coaches
• Workforce Development
• Outplacement
• Affiliate Program

Targeted Resume

Beautiful, perfectly job-tailored resumes designed to make you stand out, built 10x faster with the power of AI.

• For Organizations University Career Centers Career Coaches Bootcamps Workforce Development Outplacement Affiliate Program
• Sign up for free

Resume Examples

September 04, 2024

15 Receptionist Resume Examples

As a receptionist you're a person first impression of a business. These receptionist resume examples can help you make a first impression with a hiring manager.

Resume Examples and Guide For

receptionist

New Graduate Receptionist Resume

Intern to full-time receptionist resume, career change to receptionist resume, mid-level office receptionist resume, senior medical receptionist resume, executive receptionist resume, hotel receptionist resume, dental receptionist resume, law firm receptionist resume, spa receptionist resume, corporate receptionist resume, bilingual receptionist resume, virtual receptionist resume, part-time receptionist resume, receptionist/administrative assistant hybrid resume, receptionist resume outline, choosing the right resume layout for a receptionist, writing a receptionist resume header, writing a receptionist resume summary, common receptionist responsibilities to highlight, showcasing your receptionist experience effectively, creating a receptionist resume with no experience, educational requirements for a receptionist resume, professional organizations for receptionists, relevant awards and achievements for a receptionist resume, volunteer opportunities to enhance a receptionist resume, essential hard skills for a receptionist resume, crucial soft skills for a receptionist resume, valuable certifications for receptionists, tips for crafting an effective receptionist resume, optimal length for a receptionist resume, key focus areas for a receptionist resume.

The first impression of your resume is your key to unlocking opportunities in the receptionist field. Whether you're just starting your career or looking to advance to a senior position, this comprehensive guide offers tailored resume examples for receptionists and expert advice to help you shine. Let's explore how to create a resume that captures the essence of your skills and experience, positioning you as the ideal candidate for receptionist roles across various industries.

Build a receptionist resume today

Sign up for Huntr to build your receptionist resume with a bit of help from AI.

Entry-Level Receptionist Resume Examples

This new graduate receptionist resume example is perfect for recent graduates looking to start their career in reception. It highlights relevant coursework, internships, and transferable skills.

Fatima Bilal

[email protected] - (555) 123-4567 - New York, NY

Recent graduate with strong communication skills and a passion for customer service seeking an entry-level receptionist position to contribute to a dynamic office environment.

Administrative Assistant Intern

ABC Corporation

05/2022 - 08/2022

New York, NY

• Assisted with front desk operations, including greeting visitors and managing phone calls
• Organized and maintained filing systems for improved efficiency
• Scheduled appointments and managed calendars for three executives

Bachelor of Business Administration

New York University

09/2019 - 04/2023

• Relevant Coursework: Business Communication, Office Management, Customer Relations

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) • Excellent verbal and written communication skills • Basic knowledge of office equipment (printers, scanners, phone systems) • Bilingual: Fluent in English and Arabic

Why this resume is great

This new graduate receptionist resume stands out because it effectively showcases relevant skills and experiences for an entry-level receptionist position. The objective statement clearly communicates the candidate's goals, while the internship experience demonstrates practical skills. The inclusion of relevant coursework and volunteer experience further strengthens the application, showing initiative and transferable skills valuable in a reception role.

This intern to full-time receptionist resume example demonstrates how to leverage internship experience to secure a full-time receptionist position, highlighting growth and acquired skills.

Maria Pappas

[email protected] - (555) 987-6543 - Chicago, IL

Dedicated and detail-oriented receptionist with proven internship experience, seeking to transition into a full-time role. Skilled in managing front desk operations, coordinating schedules, and providing exceptional customer service.

Receptionist Intern

XYZ Corporation

09/2022 - Present

Chicago, IL

• Manage front desk operations, greeting an average of 50 visitors daily
• Handle multi-line phone system, directing calls to appropriate departments
• Maintain employee and visitor log, ensuring security protocols are followed
• Assist with administrative tasks, including data entry and document preparation

Administrative Assistant (Part-time)

University of Chicago

01/2022 - 08/2022

• Provided administrative support to the Department of Business
• Organized and filed important documents, improving retrieval efficiency by 25%
• Assisted in coordinating department events and meetings

Bachelor of Arts - Communication

Certifications

Customer Service Excellence Certificate

Proficient in Microsoft Office Suite and Google Workspace • Excellent interpersonal and communication skills • Fluent in English and Italian • Experienced with visitor management systems

This intern to full-time receptionist resume effectively showcases the transition from intern to full-time receptionist. It highlights relevant experience gained during the internship, demonstrating growth and acquired skills specific to reception duties. The inclusion of part-time work experience and a relevant certification further strengthens the candidate's qualifications, showing a commitment to professional development in customer service and administration.

This career change to receptionist resume example is tailored for professionals transitioning into a receptionist role from a different career, emphasizing transferable skills and relevant experiences.

[email protected] - (555) 246-8135 - San Francisco, CA

Dedicated professional with 5 years of customer service experience in retail, transitioning to a receptionist role. Skilled in client relations, multitasking, and administrative support, with a strong desire to contribute to a dynamic office environment.

Retail Sales Associate

Fashion Forward

05/2018 - Present

San Francisco, CA

• Greet and assist an average of 100 customers daily, providing personalized service
• Manage point-of-sale system, processing transactions and maintaining accurate cash records
• Coordinate with team members to ensure smooth store operations and inventory management
• Handle customer inquiries and resolve complaints, maintaining a 95% satisfaction rate

Customer Service Representative

TechSupport Inc.

03/2016 - 04/2018

• Answered 50+ calls daily, addressing customer concerns and technical issues
• Maintained detailed records of customer interactions and resolutions
• Collaborated with technical teams to ensure timely problem resolution

Associate's Degree - Business Administration

San Francisco City College

09/2014 - 04/2016

Microsoft Office Specialist

Effective Communication in the Workplace

Customer Service • Communication • Organization • Technology

This career change to receptionist resume effectively positions the candidate for a career change to receptionist. It highlights transferable skills from retail and customer service experiences that are directly applicable to reception work. The professional summary clearly states the career transition goal, while the skills section emphasizes relevant abilities. The inclusion of additional training and volunteer experience demonstrates initiative and ongoing professional development, making the candidate an attractive option for employers seeking a receptionist with diverse experience.

Experienced Receptionist Resume Examples

This mid-level office receptionist resume example showcases the skills and experiences of a receptionist with several years of experience in an office setting, highlighting growth and increased responsibilities.

Michaela Li

[email protected] - (555) 369-2580 - Seattle, WA

Dedicated and efficient Office Receptionist with 5 years of experience in fast-paced corporate environments. Skilled in managing front desk operations, coordinating schedules, and providing exceptional administrative support. Known for maintaining a welcoming atmosphere while ensuring smooth office operations.

Senior Office Receptionist

Global Tech Solutions

07/2020 - Present

Seattle, WA

• Manage front desk for a 200+ employee office, greeting visitors and coordinating meeting rooms
• Handle complex multi-line phone system, efficiently directing calls and taking messages
• Oversee office supply inventory, reducing waste by 15% through improved tracking systems
• Train and mentor junior receptionists, improving team efficiency by 20%

Office Receptionist

Northwest Business Services

06/2018 - 06/2020

• Greeted and directed an average of 50 visitors daily in a professional manner
• Managed executive calendars and coordinated travel arrangements for senior management
• Processed incoming and outgoing mail, ensuring timely distribution
• Assisted with event planning and execution for company gatherings and client meetings

Associate's Degree - Office Administration

Seattle Community College

09/2016 - 04/2018

• Certified Administrative Professional (CAP)

Proficient in Microsoft Office Suite • Proficient in Google Workspace • Proficient in Salesforce CRM • Excellent verbal and written communication skills • Fluent in English and Mandarin Chinese • Experienced with visitor management systems • Experienced with video conferencing platforms

This mid-level office receptionist resume excels in showcasing a mid-level receptionist's growth and increased responsibilities. It highlights specific achievements, such as improving efficiency and implementing new systems, which demonstrate the candidate's value to previous employers. The professional development section shows a commitment to ongoing learning, while the bilingual skills add extra value. The quantifiable achievements and diverse skill set make this resume stand out for more senior receptionist positions.

This senior medical receptionist resume example is tailored for an experienced medical receptionist, emphasizing specialized skills in healthcare administration and patient care.

Anita Smith

[email protected] - (555) 741-9630 - Boston, MA

Compassionate and efficient Senior Medical Receptionist with 8+ years of experience in busy healthcare settings. Skilled in patient relations, medical scheduling, and HIPAA compliance. Dedicated to providing exceptional support to medical staff and ensuring a positive patient experience.

Senior Medical Receptionist

Boston General Hospital

09/2017 - Present

• Manage front desk operations for a high-volume department with 20+ healthcare providers
• Schedule and coordinate complex medical appointments, maintaining a 98% accuracy rate
• Handle sensitive patient information in compliance with HIPAA regulations
• Liaison between patients, medical staff, and insurance companies to resolve billing inquiries
• Train and supervise junior receptionists, improving team productivity by 25%

Medical Receptionist

Wellness Medical Center

06/2015 - 08/2017

Cambridge, MA

• Greeted and registered patients, ensuring accurate completion of medical forms
• Managed a multi-line phone system, efficiently triaging calls and relaying messages to appropriate staff
• Processed co-payments and explained billing procedures to patients
• Maintained and updated patient records in the clinic's EHR system

Associate's Degree - Healthcare Administration

Bunker Hill Community College

09/2013 - 04/2015

Certified Medical Administrative Assistant (CMAA)

HIPAA Compliance Certification

Expertise in medical terminology and healthcare administrative procedures • Proficient in Electronic Health Records (EHR) systems and medical scheduling software • Strong understanding of medical insurance and billing processes • Excellent interpersonal skills with a focus on patient comfort and confidentiality • Proficient in Epic EHR, Allscripts, and Meditech systems • Experienced with medical billing software and insurance verification platforms • Advanced skills in Microsoft Office Suite and Google Workspace • Fluent in English and Arabic

This senior medical receptionist resume stands out due to its focus on specialized healthcare skills and experience. It effectively highlights the candidate's expertise in medical administrative procedures, patient relations, and healthcare technology. The inclusion of relevant certifications and professional development courses demonstrates a commitment to staying current in the field. The emphasis on HIPAA compliance and patient confidentiality showcases an understanding of critical aspects of medical reception work, making this resume highly appealing for senior positions in healthcare settings.

This executive receptionist resume example is designed for a high-level receptionist position in a corporate setting, emphasizing leadership skills, discretion, and ability to handle VIP clients.

Norah Johnson

[email protected] - (555) 852-7413 - New York, NY

Polished and discreet Executive Receptionist with 10+ years of experience in high-profile corporate environments. Adept at managing complex front desk operations, coordinating executive schedules, and handling VIP clients with the utmost professionalism. Known for maintaining a calm demeanor in fast-paced situations and implementing efficient office procedures.

Executive Receptionist

Global Financial Group

03/2016 - Present

• Serve as the first point of contact for C-suite executives, board members, and VIP clients
• Manage complex schedules and travel arrangements for a team of 10 executive leaders
• Coordinate high-profile meetings and events, ensuring flawless execution
• Implement and maintain stringent security protocols for visitor access
• Supervise a team of 3 junior receptionists, providing training and performance evaluations
• Liaise with facilities management to ensure a pristine and professional office environment

Senior Corporate Receptionist

Tech Innovations Inc.

06/2013 - 02/2016

• Managed front desk operations for a 500+ employee office across multiple floors
• Handled high-volume call traffic, efficiently directing communications to appropriate departments
• Coordinated video conferences and international calls across different time zones
• Assisted with onboarding procedures for new employees, ensuring a smooth integration process

Bachelor of Science in Business Administration

09/2009 - 04/2013

Executive Assistant Masterclass

Advanced Corporate Etiquette and Protocol

Expert in high-level client relations and VIP guest management • Proficient in executive calendar management and travel coordination • Strong problem-solving abilities and discretion in handling sensitive information • Excellent communication skills with a focus on diplomacy and tact • Expert in Microsoft Office Suite, Google Workspace, and Salesforce CRM • Proficient in virtual reception software and high-end phone systems • Experienced with visitor management systems and access control platforms • Fluent in English and French, Conversational Spanish

This executive receptionist resume excels in showcasing the high-level skills required for a top-tier corporate reception role. It effectively highlights experience in managing VIP clients, coordinating executive schedules, and overseeing complex front desk operations. The emphasis ondiscretion and professionalism is crucial for an executive receptionist position. The inclusion of specific achievements, such as implementing new systems and receiving awards, demonstrates the candidate's value and impact. The professional development section and language skills further enhance the resume, showing a commitment to continuous improvement and global communication abilities. This comprehensive and polished resume is well-suited for high-level receptionist positions in prestigious corporate environments.

Industry-Specific Receptionist Resume Examples

This hotel receptionist resume example is tailored for a receptionist position in the hospitality industry, emphasizing customer service skills and knowledge of hotel operations.

Helena Garcia

[email protected] - (555) 963-8520 - Miami, FL

Enthusiastic and customer-focused Hotel Receptionist with 5 years of experience in luxury hospitality settings. Skilled in providing exceptional guest experiences, managing reservations, and resolving guest concerns efficiently. Committed to maintaining high standards of service and contributing to positive guest reviews.

Senior Hotel Receptionist

Oceanview Luxury Resort

07/2019 - Present

• Manage front desk operations for a 300-room luxury resort, handling check-ins, check-outs, and guest inquiries
• Coordinate with housekeeping and maintenance teams to ensure room readiness and resolve issues promptly
• Process payments and manage cash transactions with 100% accuracy
• Train and mentor new front desk staff, improving team efficiency by 20%
• Consistently receive 95%+ positive feedback in guest satisfaction surveys

Hotel Receptionist

City Center Boutique Hotel

05/2017 - 06/2019

• Greeted and assisted guests, ensuring a warm welcome and smooth check-in process
• Managed reservations using Opera PMS, maximizing room occupancy and revenue
• Handled guest complaints and requests, ensuring timely resolution and guest satisfaction
• Assisted with concierge duties, including restaurant reservations and tour bookings

Associate's Degree - Hospitality Management

Miami Dade College

09/2015 - 04/2017

Certified Guest Service Professional (CGSP)

First Aid and CPR Certified

Expert in hotel management software (Opera PMS, Amadeus) • Proficient in upselling techniques and loyalty program management • Multilingual: Fluent in English, Spanish, and Portuguese • Strong problem-solving skills and ability to work under pressure • Proficient in Microsoft Office Suite and Google Workspace • Experienced with point-of-sale systems and credit card processing • Knowledge of local attractions and travel information

This hotel receptionist resume shines by showcasing industry-specific skills and experiences crucial for success in luxury hospitality. The emphasis on customer service, proficiency in hotel management software, and multilingual abilities are particularly valuable in this field. The inclusion of relevant certifications and professional development courses demonstrates a commitment to excellence in hospitality. The achievements section, highlighting recognition and process improvements, further strengthens the candidate's appeal to potential employers in the hotel industry.

This dental receptionist resume example is crafted for a receptionist position in a dental office, highlighting skills in patient care, dental software, and insurance processing.

Yuki Tanaka

[email protected] - (555) 147-2589 - Portland, OR

Detail-oriented Dental Receptionist with 6 years of experience in busy dental practices. Skilled in patient scheduling, insurance verification, and dental software management. Committed to providing a welcoming environment for patients while ensuring smooth office operations.

Senior Dental Receptionist

Bright Smile Dental Clinic

08/2018 - Present

Portland, OR

• Manage front desk operations for a bustling practice with 4 dentists and 2 hygienists
• Schedule and confirm appointments, maintaining a 95% booking rate
• Process insurance claims and handle billing inquiries, reducing accounts receivable by 20%
• Coordinate patient care with dental team, ensuring efficient patient flow
• Implement and maintain electronic health records system, improving data accuracy by 30%

Dental Receptionist

Family Dental Care

06/2016 - 07/2018

• Greeted patients and managed check-in/check-out processes
• Answered multi-line phone system and responded to patient inquiries
• Assisted with insurance verification and explained treatment plans to patients
• Maintained a clean and organized reception area

Portland Community College

Certified Dental Receptionist (CDR)

HIPAA Compliance for Dental Offices

Proficient in dental practice management software (Dentrix, Eaglesoft) • Experienced in dental insurance processing and claims management • Strong understanding of HIPAA regulations and patient confidentiality • Excellent interpersonal skills with a focus on patient comfort and satisfaction • Proficient in Microsoft Office Suite and Google Workspace • Experienced with digital radiography systems • Basic knowledge of dental procedures and terminology • Bilingual: Fluent in English and Japanese

This dental receptionist resume excels by highlighting specialized skills crucial for success in a dental office setting. The emphasis on proficiency in dental software, insurance processing, and patient care demonstrates a deep understanding of the role's requirements. The inclusion of relevant certifications and professional development courses shows a commitment to staying current in the field. The achievements section, showcasing tangible improvements to office operations, further strengthens the candidate's appeal to potential employers in the dental industry.

This law firm receptionist resume example is designed for a receptionist position in a legal environment, emphasizing discretion, professionalism, and knowledge of legal terminology.

Olivia Marks

[email protected] - (555) 369-1470 - Chicago, IL

Discreet and efficient Law Firm Receptionist with 7 years of experience in prestigious legal environments. Adept at managing sensitive client information, coordinating attorney schedules, and maintaining a professional front office atmosphere. Committed to upholding the highest standards of confidentiality and professionalism.

Senior Legal Receptionist

Marks & Associates Law Firm

• Manage front desk operations for a high-profile law firm with 20+ attorneys
• Handle sensitive client information with utmost discretion and in compliance with confidentiality standards
• Coordinate complex scheduling for attorneys, including court appearances and client meetings
• Process and distribute legal documents, ensuring timely delivery to appropriate parties
• Train junior receptionists on legal office procedures and client interaction protocols

Legal Receptionist

Midwest Legal Services

• Greeted clients and visitors, maintaining a professional and welcoming atmosphere
• Managed multi-line phone system, efficiently routing calls to appropriate legal staff
• Assisted with basic legal document preparation and filing
• Maintained conference room schedules and prepared rooms for client meetings and depositions

Bachelor of Arts - Business Administration

University of Illinois at Chicago

09/2011 - 04/2015

Certified Legal Secretary (CLS)

Notary Public

Expertise in legal office procedures and protocols • Proficient in legal practice management software • Strong understanding of legal terminology and document handling • Excellent communication skills with a focus on client relations • Knowledge of legal procedures and terminology • Excellent attention to detail and organizational skills • Ability to maintain composure in high-pressure situations • Proficient in Microsoft Office Suite and legal research databases • Experience with electronic court filing systems

This law firm receptionist resume stands out by emphasizing the unique skills and qualities required in a legal environment. The focus on discretion, professionalism, and knowledge of legal procedures demonstrates a deep understanding of the role's demands. The inclusion of legal-specific certifications and professional development courses shows a commitment to excellence in the field. The achievements section, highlighting improvements in office efficiency and recognition for client service, further strengthens the candidate's appeal to law firms seeking a high-caliber receptionist.

This spa receptionist resume example is tailored for a receptionist position in a spa or wellness center, emphasizing customer service skills and knowledge of spa treatments and booking systems.

Silvia Weber

[email protected] - (555) 258-3690 - Los Angeles, CA

Warm and attentive Spa Receptionist with 4 years of experience in luxury wellness environments. Skilled in creating a serene atmosphere for guests, managing spa bookings, and promoting wellness services. Committed to enhancing guest experiences and contributing to the spa's success.

Lead Spa Receptionist

Serenity Spa & Wellness Center

05/2019 - Present

Los Angeles, CA

• Manage front desk operations for a high-end spa, handling guest check-ins, bookings, and inquiries
• Coordinate spa schedules for 15+ therapists, ensuring optimal resource utilization
• Process payments and manage retail sales, consistently meeting or exceeding monthly targets
• Train and mentor junior spa receptionists, improving team performance by 25%
• Implement and maintain customer loyalty program, increasing repeat visits by 30%

Spa Receptionist

Urban Oasis Day Spa

03/2018 - 04/2019

• Greeted guests and provided information about spa services and packages
• Managed spa bookings using specialized software, maximizing therapist utilization
• Assisted with inventory management for spa products and retail items
• Maintained a clean and tranquil reception area, enhancing the guest experience

Los Angeles City College

Certified Spa Supervisor

Expert in spa management software and booking systems • Knowledgeable about various spa treatments and wellness services • Strong sales skills with a focus on upselling and package promotions • Excellent customer service with an emphasis on creating a relaxing ambiance • Proficient in spa management software (Booker, Mindbody) • Experienced with point-of-sale systems and credit card processing • Advanced skills in Microsoft Office Suite and Google Workspace • Basic knowledge of skincare and massage modalities • Bilingual: Fluent in English and German

This spa receptionist resume excels by highlighting the specific skills and experiences crucial for success in a wellness environment. The emphasis on creating a serene atmosphere, knowledge of spa treatments, and proficiency in spa management software demonstrates a deep understanding of the role's requirements. The inclusion of relevant certifications and professional development courses shows a commitment to excellence in the spa industry. The achievements section, showcasing improvements in booking systems and recognition for outstanding performance, further strengthens the candidate's appeal to luxury spas and wellness centers.

This corporate receptionist resume example is designed for a receptionist position in a corporate setting, emphasizing professionalism, multitasking abilities, and experience with high-volume front desk operations.

[email protected] - (555) 741-9630 - New York, NY

Polished and efficient Corporate Receptionist with 6 years of experience in fast-paced business environments. Skilled in managing high-volume front desk operations, coordinating executive schedules, and maintaining a professional company image. Adept at multitasking and prioritizing responsibilities to ensure smooth office operations.

Global Innovations Inc.

07/2018 - Present

• Manage front desk operations for a Fortune 500 company headquarters with 1000+ employees
• Handle high-volume call traffic, efficiently directing communications to appropriate departments
• Coordinate complex schedules and travel arrangements for C-suite executives
• Oversee visitor management system, ensuring compliance with security protocols
• Train and supervise a team of 3 junior receptionists, improving overall front desk efficiency by 30%

Corporate Receptionist

Tech Solutions Corp.

05/2016 - 06/2018

• Greeted and directed an average of 100 visitors daily in a professional manner
• Managed multi-line phone system and maintained accurate messaging system
• Assisted with event planning and execution for corporate meetings and client presentations
• Processed incoming and outgoing mail and packages, ensuring timely distribution

09/2011 - 04/2016

OSHA Workplace Safety Certified

Expert in corporate reception protocols and procedures • Proficient in visitor management systems and access control • Strong organizational skills with attention to detail • Excellent communication abilities with a focus on professionalism • Proficient in Microsoft Office Suite, Google Workspace, and Salesforce CRM • Experienced with visitor management systems (Envoy, Proxyclick) • Advanced skills in video conferencing platforms (Zoom, Microsoft Teams, Webex) • Fluent in English and Spanish • Knowledge of basic office equipment maintenance • Ability to maintain composure in high-pressure situations

This corporate receptionist resume stands out by emphasizing the skills and experiences crucial for success in a high-profile business environment. The focus on managing high-volume operations, coordinating executive schedules, and maintaining a professional company image demonstrates a deep understanding of the role's demands. The inclusion of relevant certifications and professional development courses shows a commitment to continuous improvement. The achievements section, highlighting tangible improvements to front desk operations and recognition for excellence, further strengthens the candidate's appeal to large corporations seeking a top-tier receptionist.

Specialized Receptionist Resume Examples

This bilingual receptionist resume example showcases the skills and experiences of a receptionist proficient in multiple languages, highlighting the ability to serve a diverse clientele.

Camila Rodrigues

[email protected] - (555) 852-9630 - Miami, FL

Dynamic and culturally-aware Bilingual Receptionist with 5 years of experience in diverse business environments. Fluent in English, Spanish, and Portuguese, with the ability to seamlessly switch between languages to serve a multicultural clientele. Skilled in creating a welcoming atmosphere while efficiently managing front desk operations.

Senior Bilingual Receptionist

International Business Center

08/2019 - Present

• Manage front desk operations for a bustling international business hub with 50+ companies
• Handle communications in English, Spanish, and Portuguese, serving a diverse global clientele
• Coordinate complex scheduling and travel arrangements for international executives
• Facilitate smooth communication between non-English speaking clients and English-speaking staff
• Train junior receptionists in multicultural etiquette and language skills

Bilingual Receptionist

Global Connections Corporation

06/2017 - 07/2019

• Greeted and assisted visitors in multiple languages, ensuring a warm welcome for all clients
• Managed phone and email communications, efficiently routing messages to appropriate departments
• Assisted with translation and interpretation during meetings and events
• Maintained a database of international contacts and resources

Bachelor of Arts - International Relations

University of Miami

09/2013 - 05/2017

Certified Multilingual Professional

Cultural Competence in the Workplace Certificate

Trilingual: Fluent in English, Spanish, and Portuguese • Expert in cross-cultural communication and etiquette • Proficient in multi-line phone systems and office software • Strong problem-solving abilities with a focus on customer satisfaction • Proficient in Microsoft Office Suite, Google Workspace, and CRM systems • Experienced with translation software and language learning platforms • Advanced skills in video conferencing and virtual reception software • Knowledge of international business etiquette • Ability to adapt communication style to diverse cultural backgrounds • Basic understanding of immigration and visa processes

This bilingual receptionist resume excels by showcasing the unique value of multilingual skills in a globalized business environment. The emphasis on cross-cultural communication, international business etiquette, and the ability to serve a diverse clientele sets this candidate apart. The inclusion of relevant certifications and professional development in language and cultural competence demonstrates a commitment to excellence in multicultural settings. The achievements section, highlighting improvements in client satisfaction through language initiatives, further strengthens the candidate's appeal to international businesses and organizations serving a diverse population.

This virtual receptionist resume example is tailored for a remote receptionist position, emphasizing technical skills, adaptability, and the ability to manage tasks virtually.

[email protected] - (555) 369-7410 - Austin, TX

Tech-savvy and adaptable Virtual Receptionist with 4 years of experience in remote office management. Skilled in utilizing digital tools to efficiently handle communications, schedule management, and administrative tasks. Committed to providing exceptional customer service in a virtual environment while maintaining a professional demeanor.

Lead Virtual Receptionist

TechConnect Solutions

09/2019 - Present

Remote Position

• Manage virtual front desk operations for multiple clients across various industries
• Handle high-volume call traffic using VoIP systems, efficiently routing communications
• Coordinate schedules and virtual meetings for executives using online booking platforms
• Provide technical support to clients for virtual meeting setups and troubleshooting
• Train and mentor new virtual receptionists, improving team performance by 25%

Virtual Administrative Assistant

Global Virtual Services

07/2018 - 08/2019

• Assisted multiple clients with calendar management, email correspondence, and data entry
• Managed social media accounts and updated websites for small businesses
• Coordinated virtual events and webinars, ensuring smooth execution
• Maintained accurate digital filing systems and databases

Austin Community College

09/2014 - 04/2018

Certified Virtual Assistant

Google Workspace Certification

Virtual reception software (Ruby Receptionists, VoiceNation) • VoIP systems and video conferencing platforms (Zoom, Microsoft Teams, Skype) • Project management tools (Asana, Trello, Monday.com) • Cloud storage and file sharing (Google Drive, Dropbox, OneDrive) • Ability to work independently and manage time effectively • Strong attention to detail and multitasking capabilities • Basic graphic design skills (Canva, Adobe Spark)

This virtual receptionist resume stands out by emphasizing the unique skills required for remote office management. The focus on digital tools, virtual communication platforms, and the ability to work independently demonstrates a deep understanding of the role's demands in a virtual environment. The inclusion of relevant certifications and professional development in digital communication and cybersecurity shows a commitment to staying current with technology trends. The achievements section, highlighting improvements in virtual processes and recognition for excellence, further strengthens the candidate's appeal to companies seeking a skilled virtual receptionist.

This part-time receptionist resume example is designed for individuals seeking part-time receptionist positions, highlighting flexibility, efficiency, and the ability to manage responsibilities within limited hours.

Emily Chang

[email protected] - (555) 147-8520 - Seattle, WA

Efficient and adaptable Part-Time Receptionist with 3 years of experience in managing front desk operations during peak hours. Skilled in prioritizing tasks, handling high-volume communication, and providing excellent customer service within limited time frames. Committed to maintaining smooth office operations and a welcoming atmosphere in part-time roles.

Part-Time Receptionist

Evergreen Medical Center

11/2020 - Present

• Manage front desk operations during busy afternoon and evening shifts
• Handle patient check-ins, appointment scheduling, and insurance verifications
• Coordinate efficient patient flow, reducing wait times by 20%
• Assist with medical records management and HIPAA compliance
• Provide exceptional customer service, maintaining a 98% patient satisfaction rate

Weekend Receptionist

Downtown Fitness Club

03/2019 - 10/2020

• Greeted members and visitors, managing access to the fitness facility
• Handled membership inquiries and processed new memberships
• Managed class schedules and equipment reservations

Seattle Central College

09/2015 - 04/2019

Certified Customer Service Professional (CCSP)

Strong time management and multitasking abilities • Excellent interpersonal and communication skills • Proficient in office software and quick learner of new systems • Ability to handle high-pressure situations with calm and professionalism • Proficient in Microsoft Office Suite and Google Workspace • Experienced with medical practice management software (Epic, Cerner) • Skilled in using multi-line phone systems and scheduling software • Bilingual: Fluent in English and Mandarin Chinese • Ability to quickly adapt to changing priorities and schedules • Strong attention to detail and accuracy in data entry

This part-time receptionist resume excels by highlighting the candidate's ability to efficiently manage front desk operations within limited hours. The emphasis on time management, multitasking, and the ability to handle high-volume tasks during peak times demonstrates the value this part-time employee can bring to an organization. The diverse experience in medical and fitness settings showcases versatility and adaptability. The inclusion of relevant certifications and professional development courses shows a commitment to growth, even in a part-time role. The achievements section, highlighting improvements in patient feedback and recognition for excellence, further strengthens the candidate's appeal to employers seeking a high-performing part-time receptionist.

This receptionist-administrative assistant hybrid resume example is tailored for positions that combine receptionist duties with administrative assistant responsibilities, showcasing a broad skill set and the ability to handle diverse tasks.

Shilpa Patel

[email protected] - (555) 963-2580 - Chicago, IL

Versatile and efficient Receptionist/Administrative Assistant with 5 years of experience in dynamic corporate environments. Adept at seamlessly transitioning between front desk operations and complex administrative tasks. Skilled in managing multiple priorities, supporting executive teams, and maintaining a professional office atmosphere.

Receptionist/Administrative Assistant

Innovate Technologies Inc.

06/2018 - Present

• Manage front desk operations while providing comprehensive administrative support to C-suite executives
• Handle high-volume call traffic and coordinate complex schedules for a team of 10 executives
• Prepare and edit professional correspondence, reports, and presentations
• Organize and maintain digital and physical filing systems, improving information retrieval efficiency by 40%
• Coordinate travel arrangements and expense reports for executive team
• Plan and execute corporate events and meetings for up to 100 attendees

Administrative Receptionist

Midwest Financial Services

08/2016 - 05/2018

• Greeted visitors and managed reception area while assisting with administrative tasks
• Maintained office supplies inventory and processed purchase orders
• Assisted with data entry and basic bookkeeping tasks
• Coordinated internal communication and distributed memos and announcements

09/2012 - 04/2016

• Microsoft Office Specialist (MOS)

Expert in front desk management and administrative support • Strong organizational and time management skills • Proficient in office software and administrative tools • Excellent communication and interpersonal abilities • Expert in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Proficient in project management tools (Asana, Trello) • Experienced with CRM systems (Salesforce, HubSpot) • Skilled in video conferencing platforms (Zoom, Microsoft Teams, Webex) • Ability to maintain confidentiality and handle sensitive information • Strong problem-solving and decision-making capabilities • Basic knowledge of accounting principles and financial software

This receptionist/administrative assistant hybrid resume excels by showcasing the candidate's versatility and ability to handle diverse responsibilities. The emphasis on seamlessly transitioning between front desk operations and complex administrative tasks demonstrates the value this employee can bring to a dynamic office environment. The broad range of skills, from executive support to event planning, highlights the candidate's adaptability. The inclusion of relevant certifications and professional development courses shows a commitment to continuous improvement in both receptionist and administrative roles. The achievements section, highlighting improvements in office efficiency and recognition for outstanding support, further strengthens the candidate's appeal to employers seeking a multifaceted professional for a combined receptionist/administrative assistant position.

How to Write a Receptionist Resume

A well-structured receptionist resume should include the following sections:

• Contact Information
• Professional Summary or Resume Objective Statement
• Key Resume Skills
• Professional Experience
• Certifications (if applicable)
• Additional Skills or Languages
• Achievements (optional)

Remember to tailor each section to highlight your most relevant skills and experiences for the specific receptionist position you're applying for.

The most effective layout for a receptionist resume is typically the reverse-chronological format. This layout puts your most recent and relevant experience at the top, allowing potential employers to quickly see your qualifications. However, if you're changing careers or have limited experience, a functional or combination resume might be more suitable.

Your resume header should be clear, professional, and contain all necessary contact information. Here's what to include:

Jane Smith 123 Professional Lane, New York, NY 10001 Phone: (555) 123-4567 | Email: [email protected] LinkedIn: linkedin.com/in/janesmith

Why it works

This header is effective because it provides all essential contact information in a clean, easy-to-read format. The inclusion of a LinkedIn profile adds a professional touch and gives employers an opportunity to learn more about the candidate.

A strong resume summary quickly captures the attention of hiring managers by highlighting your most relevant skills and experiences. Here are examples of effective and ineffective summaries:

Looking for a receptionist job where I can use my skills and gain experience in an office setting.

This summary is weak because it focuses on what the candidate wants rather than what they can offer the employer. It lacks specific skills or experiences that would make the candidate stand out.

Friendly and efficient Receptionist with 5 years of experience in high-volume corporate environments. Skilled in managing multi-line phone systems, coordinating schedules, and providing exceptional customer service. Proficient in Microsoft Office and various CRM systems.

This summary is effective because it succinctly highlights the candidate's years of experience, key skills, and technical proficiencies relevant to a receptionist position. It gives the employer a quick overview of the candidate's qualifications.

When describing your experience, focus on key receptionist duties such as:

• Managing front desk operations
• Handling phone calls and messages
• Greeting and directing visitors
• Scheduling appointments and managing calendars
• Maintaining office supplies and equipment
• Assisting with administrative tasks
• Ensuring a clean and welcoming reception area

When describing your work experience, use action verbs and quantify your achievements whenever possible. Here's an example of an effective work experience entry:

Senior Receptionist

• Manage front desk operations for a Fortune 500 company, greeting over 100 visitors daily
• Handle 200+ calls per day on a multi-line phone system, ensuring efficient communication
• Coordinate complex schedules for 15 executives, reducing scheduling conflicts by 30%
• Implemented a new visitor management system, improving check-in efficiency by 50%

This entry effectively showcases the candidate's responsibilities and achievements. The use of numbers and percentages provides concrete evidence of the candidate's impact in their role.

If you're new to the field and have no work experience for your resume , focus on transferable skills from other experiences, such as customer service roles, volunteer work, or relevant coursework. Here's an example:

Retail Store XYZ

09/2021 - Present

• Greet and assist 50+ customers daily, developing strong interpersonal skills
• Handle cash transactions and operate POS system with 100% accuracy
• Resolve customer complaints efficiently, maintaining a 95% satisfaction rate

Volunteer Office Assistant

Local Community Center

06/2021 - 08/2021

• Answered phones and greeted visitors, gaining experience in front desk operations
• Assisted with filing and data entry, developing organizational skills
• Coordinated schedules for community events, improving time management abilities

This entry effectively highlights transferable skills from customer service and volunteer experiences that are relevant to a receptionist position. It shows the candidate's ability to interact with people, handle administrative tasks, and manage information accurately.

While specific educational requirements may vary, most receptionist positions require at least a high school diploma. Here's how to effectively present your education:

09/2018 - 05/2022

• Business Writing
• Interpersonal Communication
• Office Management

This education entry is effective because it includes the degree, institution, location, and graduation date. The addition of relevant coursework helps to highlight skills applicable to a receptionist position.

Joining professional organizations can demonstrate your commitment to the field. Consider including memberships such as:

• International Association of Administrative Professionals (IAAP)
• National Association of Professional Receptionists (NAPR)
• Association of Executive and Administrative Professionals (AEAP)

Including awards and achievements can set you apart from other candidates. Examples might include:

• "Employee of the Month" recognitions
• Customer service awards
• Perfect attendance records
• Improvements in office efficiency or cost savings

Volunteer work can provide valuable experience and showcase your initiative. Consider including relevant volunteer roles such as:

• Information desk volunteer at a local hospital or library
• Event greeter for community organizations
• Office assistant for non-profit organizations

Key hard skills to highlight on your receptionist resume include:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with multi-line phone systems
• Knowledge of office equipment (printers, scanners, fax machines)
• Familiarity with scheduling software and CRM systems
• Data entry and typing skills (with words per minute if impressive)

Important soft skills for a receptionist include:

• Excellent verbal and written communication
• Strong interpersonal skills
• Ability to multitask and prioritize
• Attention to detail
• Professionalism and discretion
• Adaptability and problem-solving skills

While not always required, certifications can enhance your resume. Consider including:

• Customer Service Certification
• First Aid and CPR Certification
• Tailor your resume to the specific job description
• Use keywords from the job posting
• Quantify your achievements whenever possible
• Proofread carefully for errors
• Keep the design clean and professional

For most receptionist positions, a one-page resume is ideal. If you have extensive relevant experience, a two-page resume may be appropriate, but ensure all information is pertinent and valuable.

When crafting your receptionist resume, focus on:

• Customer service skills
• Administrative abilities
• Communication proficiency
• Technical skills relevant to office work
• Attention to detail and organization

Crafting an effective receptionist resume requires careful consideration of your skills, experiences, and the specific requirements of the position you're applying for. By following the guidance provided in this comprehensive guide and tailoring your resume to showcase your unique strengths, you'll be well-positioned to make a strong impression on potential employers. Remember to keep your resume up-to-date, professionally formatted, and free of errors. With a well-written resume in hand, you'll be ready to take the next step in your receptionist career. To start building your receptionist resume, sign up for Huntr today .

Get More Interviews, Faster

Huntr streamlines your job search. Instantly craft tailored resumes and cover letters, fill out application forms with a single click, effortlessly keep your job hunt organized, and much more...

or learn more

Next-Generation Job Tailored Resumes

Huntr provides the most advanced job <> resume matching system in the world. Helping you match not only keywords, but responsibilities and qualifications from a job, into your resume.

Job Keyword Extractor + Resume AI Integration

Huntr extracts keywords from job descriptions and helps you integrate them into your resume using the power of AI.

Application Autofill

Save hours of mindless form filling. Use our chrome extension to fill application forms with a single click.

Move beyond basic, bare-bones job trackers. Elevate your search with Huntr's all-in-one, feature-rich management platform.

Perfectly tailored cover letters, in seconds! Our cover letter generator blends your unique background with the job's specific requirements, resulting in unique, standout cover letters.

Huntr checks your resume for spelling, length, impactful use of metrics, repetition and more, ensuring your resume gets noticed by employers.

Gorgeous Resume Templates

Stand out with one of 7 designer-grade templates. Whether you're a creative spirit or a corporate professional, our range of templates caters to every career aspiration.

Personal Job Search CRM

The ultimate companion for managing your professional job-search contacts and organizing your job search outreach.