Creating a Purchase Order for Consumable Material
After completing this lesson, you will be able to:
- Create a purchase order for consumable material
Introduction
In this unit, you will learn how to perform a procurement process for a consumable material, consisting of a purchase order, goods receipt, and invoice.
The following video describes the process, focusing on the first step, a purchase order for a consumable material, and introduces the account assignment category.
Purchase Order Creation with Account Assignment
When you buy a material, you procure it either for stock or for direct consumption. When procuring for direct consumption, you must specify the consumption purpose in the purchase order by manually entering account assignment data, such as the account assignment object.
At goods receipt and/or invoice receipt, the consumption account specified in the purchase order is debited with the procurement value. In addition, the data for the account assignment object is updated.
The goods receipt does not affect the total value and usually does not affect the total quantity of the stock.
To be able to enter account assignment data in a purchase order item, you must first specify an account assignment category in the item. The account assignment category determines which account assignment object can be entered.
To procure material for a project and a cost center, Paula must use the account assignment categories P for the account assignment object project and K for the account assignment object cost center.
Here are some examples of account assignment categories defined in the SAP S/4HANA system:
K for cost center
P for project
C for sales order
F for production order
A for asset
In the following demo, you will learn how to order a material with a material master record for a project using the Manage Purchase Orders app.
Free Text Item
When a material is procured directly for consumption, a material master record is not mandatory. This means that a material number can be entered in a purchase order item with an account assignment category, but is not required.
When procuring a consumable material without a material master record, you must manually enter a short description, a material group, and a purchase order unit in a purchase order item, since this data cannot be taken from a master record. This is different from a material with a master record.
Paula has been asked to purchase oil pumps and LED desk lamps. She has already created the purchase order for the oil pumps. However, the message for this purchase order has not yet been sent. Since the supplier for the lamps is the same as the supplier for the oil pumps, Paula wants to add another purchase order item to her existing purchase order. She already knows that there is no material master record for the lamps.
In the following demo, you will see how to add another item to an existing purchase order using the Manage Purchase Orders application. You will also learn how to order a material without a material master record.
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Account assignment in SAP Purchasing (MM) – FAQ
This note provides answers to frequently asked questions regarding account assignment in purchasing documents. This post is based on Snote 496082.
Table of Contents
FAQ: Account Assignement in SAP Purchasing
Account assignement : g/l account for a sales order.
Question: Why is the G/L account for a sales order with nonvaluated individual sales order stock different from the account with valuated indivi dual sales order stock?
Answer: See Note 458270.
Multiple Account Assignment in Purchasing
Question: Can you create several assets at the same time in the new purchasing transactions?
Answer: You can create several assets at the same time. However, you must first ensure that at least as many account assignment lines have bee n created as the number of assets that you want to create. You can do this very easily using the copy function.
G/L Account is not saved if switch to a material group
Question: You create a purchase order with account assignment using transaction ME22. You enter a material group, from which a G/L account is de termined using the valuation class. If you then switch to a material group that does not determine a G/L account via the valuation class, the system deletes the previous G/L account and prompts you to enter a G/L account. If you cancel the account assignment screen and change the material group back on the item detail screen, the previously determined G/L account is not determined again. Why is this ?
Answer: Unfortunately, this system behavior cannot be changed. First, enter any G/L account, so that the item is valid. If you then switch to the old material group again, the system also determines the correct G/L account again.
Entering the same account assignments for different items
Question: Is there an easy way of entering the same account assignments for different items in the new EnjoySAP transactions?
Answer: Ensure that Note 315676 has been implemented in your system and follow the procedure described there
Repeat account assignment function not work in the new EnjoySAP
Question: Why does the repeat acc. assignment function not work in the new EnjoySAP transactions when you create new account assignments in multiple acc. assign. ?
Solution: Use the copy function in multiple acc. assignment to create identical account assignment lines. You can use the repeat account assi gnment function to create similar account assignments for different items with the same account assignment category. To do this, proce ed as described in the answer to question 4.
Issue message KI 161 “Cost center &/& does n ot exist on &
Question: When you change the account assignment of an existing purchase order, why does the system issue message KI 161 “Cost center &/& does n ot exist on &” ? The same phenomenon occurs for other account assignment objects (for example, profit center).
Solution: Refer to Note 193371.
Can you create assets from the single account assignment screen?
Solution: Assets can only be created from the multiple account assignment screen (“Account assignment” tab). You can switch between single account assignment and multiple account assignment on the “Account assignment” tab page by clicking the icon above on the left.
Why does the system not display an account assignment tab page even though you have entered an account assignment category?
Solution: After you have implemented Note 520149, the account assignment tab is not displayed until all the required information is available, for example, the company code.
Why are account assignment objects derived in some situations, even though the relevant field on the account assignment tab page is hidden?
Solution: Refer to Note 619203.
ME 453 “Changing consump. or spec. stock indicator not allowed
You create a purchase order with reference to a subcontracting purchase requisition. This purchase requisition was created with an unknown account assignment, that is, account assignment category “U”. When you change the account assignment category in the purchase order, the system issues error message ME 453 “Changing consump. or spec. stock indicator not allowed (subcontracting)”.
Solution: See Note 205597
Select a valuated goods receipt together with multiple account assignment
Why can you not select a valuated goods receipt together with multiple account assignment in a purchase order or purchase requisition?
Solution: See Note 204252.
EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty
Funds Management is active. Why are the fields EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty? Solution: These fields are only filled if the account assignment category is set to “blank”. If you maintain an account assignment category in t he purchasing document, the system adds the information from these fields to the EBKN table (as in EKKN).
AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)
You try to change a purchase order item with acc. assignment category “A”, which contains a locked asset. The system issues error message AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)”. Solution: This is the standard system design. To make changes to this purchase order item, you have the following two options:
a) If you no longer require the purchase order item with the blocked asset, delete the purchase order item. b) Otherwise, you must activate the asset, make the required changes to the purchase order item, and then block the asset again.
The indicator for the account assignment screen
Question: What is the meaning of the indicator for the account assign. screen that you can set in Customizing for single account assignment/m ultiple account assignment? Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.
Question: Is there an unknown account assign. for standard purchase orders?
Solution: This is generally not allowed, and the system issues message ME 069 “Unknown account assignment not defined for use here”. There is an exception in the case of service items that are created with item category D (service) or B (limit).
Acc. Assignment check is not performed when Purchase Order is updated
Question: You change data in a purchase order item (for example, purchase order value, delivery date, and so on). Why does the system not perform another acc. assignment check?
Solution: This is the standard system design. When you created the purchase order item, if the system already checked the acc. assignment and there were no errors, another acc.?assignment check only takes place if you change a field that is relevant to account assign.?(for example, quantity, material number, and so on). If this system response does not meet your requirements, implement the account assignment check in the BAdI ME_PROCESS_PO_CUST. The BA dI is called each time the purchase order is changed.
“In case of account assignment, please enter acc. assignment data for item”
Question: If you delete all the account assign?lines that were entered in the account assignment screen, the system exits the account assign. tab page and goes to the material data. In addition, the system issues the error message “In case of account assignment, please enter acc. assignment data for item”.
Answer: In the current system design, if you delete all the account assignment lines, the system assumes that you do not want to maintain any account assignment data. This conflicts with the account assignment category and the system issues error message 06 436. You can then remove the account assignment indicator. Procedure: If you want to delete all the account assignment data that was entered, see the answer to question 24.
Third-party order processing (CS) and individual purchase order processing (CB)
Question: Which account assignment categories should you enter in schedule line categories for third-party order processing (CS) and individual purchase order processing (CB)? Solution: See Note 210997.
G/L Account is not transfered from Valuation class
Question: In a blanket purchase order or blanket purchase requisition with account assignment, you subsequently change the material group. Even though the new material group is assigned to another G/L account via the valuation class, the system does not redetermine the account assignment for the relevant item. The old G/L account remains.
Solution: See Note 449216.
Customizing Account assignment fields as required entry, optional entry, or display fields
Question: In Customizing, you can set the, or as completely hidden fields, depending on the account assignment category. These settings also determine whether the system deletes or retains the values for the account assignment fields when you change the account assignment category in a purchase order item.
Answer: In Customizing for materials management (MM), when you maintain account assignment categories (IMG: Materials Management-> Purchasing -> Account Assignment-> Maintain Account Assignment Categories), you can control the different account assignment fields as follows: Required entry: You must make an entry in the field, otherwise the system issues error message ME 083.
- Optional entry: Entry in this field is optional.
- Display: The field is displayed, but it is not ready for input.
- Hidden: The field is hidden. Example:
The acc. assignment category is K, the cost center is an optional entry field and it is filled with the value 1000. You change the acc. assignment category to P. Subject to the field settings for the cost center for the acc. assignment category P, the system response is as follows: The cost center is a required entry or an optional entry field: The system transfers the value 1000 for the cos t center.The cost center is a display field: First, the value 1000 for the cost center is deleted. If the system can determine a value again after you enter the changed acc. assignment category, this value is transferred. The cost center is a hidden field: The system deletes the value 1000 for the cost center.
System ignores the acc. assignment data of the purchase requisition for the second schedule line.
Question: You create a purchase order item assigned to an account with reference to a purchase requisition. For this purchase order item, you create a second schedule line with reference to another purchase requisition. The system ignores the acc. assignment data of the purchase requisition for the second schedule line. Solution: This is the standard system design. The system does not generate multiple acc. assignment in the purchase order item, even if the t wo referenced purchase requisitions are assigned to different CO objects. Refer to Note 47150 for the old transactions and to Notes 422609 and 771045 for the EnjoySAP transactions.
Undelete an item in a purchase requisition if assignment data is no longer valid
Question: Why can you undelete an item in a purchase requisition if the corresponding acc. assignment data is no longer valid? Solution: When you undelete an item in a purchase requisition, the system does not perform a new acc. assignment check. Therefore, the accoun t assignment data is not checked again. Nevertheless, errors occur if you try to create a purchase order with reference to this purchase requisition. When you undelete an item in a purchase order, however, the system does perform another acc. assignment check.
Transfer of Acc. Assign. with Reference Document
Question: You create a purchasing document with reference to a reference document. What account assig. data is transferred? Solution: The acc. assignment data is derived from the reference document. If you delete the acc.?assignment category and enter it again, a new automatic general ledger account determination takes place.
Question What is the correct procedure for changing acc. assignment data?
– If, for example, you want to change the acc. assignment category: Note that you MUST first delete all existing acc. assignment data for the relevant item. You can do this by initializing (deleting) the acc. assignment category and confirming by choosing ENTER. Following this, you can enter the new acc. assignment category and the relevant acc. assignment data.
– If you want to change acc. assignment data for the relevant item: For example, you want to change the main acc. assignment objects such as cost center, G/L account, sales order, network, or WBS ele ment, and so on. Here also, we recommend deleting all existing acc. assignment data by initializing (deleting) the account assignme nt category and confirming by choosing ENTER.If you are working with contracts, you must delete the acc. assignment line on the acc. assignment screen and enter a new line t o ensure that the data is derived correctly again. You MUST NOT change the current settings. For example, in some circumstances, the requirements type (OVZH) or the valuation of the requirements class (OVZG) is changed after th e purchasing document is created. This can cause errors in a valuation of goods movements (goods receipt, for example) and MUST BE AVOIDED.
Read more on? Account Assignment
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Account Assignment in SAP - Everything you need to know
Account assignment definitions and related items, definitions by module, related tcodes.
| TCODE | Description | Application |
|---|---|---|
| Goods Movement | ||
| C MM-PUR Acct. Assignment Categories | ||
| Create Purchase Order | ||
| C FI Table T030 | ||
| Post Goods Receipt for PO | ||
| Change Automatic Account Assignment | ||
| Enter Incoming Invoice | ||
| Change Purchase Order | ||
| Maintain Material Types | ||
| Create Purchase Requisition | ||
| GR/IR account maintenance | ||
| Display Purchase Order | ||
Checkout the full list of | ||
Related Tables
| TABLE | Description | Application |
|---|---|---|
| Items in contract account document | ||
| Distribution Items with Account Assignment | ||
| Characteristic Field Selection for CO-PA | ||
| Local Account Assignment Data - Value Description | ||
| Extractor structure for CTBW_GET_VALUES_TEXT | ||
| CO key sub-numbers | ||
| Account Assignment in Purchasing Document | ||
| FM Derivation Structure | ||
| Purchasing Document Item | ||
| System Table | ||
| Sales Document: Item Data | ||
| BP: General data I | ||
Checkout the full list of | ||
Related ABAP FMs
| FM | Description | Application |
|---|---|---|
| Mapping externe/ interne Kontierung | ||
| Change Purchase Order | ||
| Create Purchase Order | ||
| Derive the CO allocation rule with Org. Unit | ||
| Derive the CO allocation rule - dummy, no CO objects | ||
| Derive the CO allocation rule with top Org. Unit | ||
| Derive the CO allocation rule - dummy, no CO objects | ||
| Beispiel 1237: SAP Biller Direct, Gesch | ||
| Pr | ||
| NUmber range: Assigns next free number | ||
| Holen Daten zu einem Einkaufswagen | ||
| Sales order: Create Sales Order | ||
Checkout the full list of | ||
Related ABAP Reports
| ABAP REPORT | Description | Application |
|---|---|---|
| Adjustments to Derivation Rules After Changes to Groups | ||
| HRPDC: Download Projects (WBS Elements) | ||
| HR-PDC: Download Cost Centers | ||
| HR-PDC: Download Internal Orders | ||
| Document Display (Procurement Framework) | ||
| Billing | ||
| User Exits | ||
| Transfer org. assignment in batch input folder for infotype 0001 | ||
| Transfer Organizational Assignment (PA -> PD) | ||
| Prepare Integration (OM with PA) | ||
| RHINTECHECK | ||
| Module Pool for Goods Receipt/Issue Slips Printout via NAST | ||
Checkout the full list of | ||
Related BW Datasources
| BW DATASOURCE | Description | Application |
|---|---|---|
| FI Line Items in Funds Management | ||
| Commitment Line Items in Funds Management | ||
| CO Line Items in Funds Management | ||
| Budget Totals Records in Funds Management (BCS) | ||
| General Ledger: Leading Ledger Balances | ||
| General Ledger (New): Line Items Leading Ledger | ||
| G/L Accounts: Line Items | ||
| G/L Accounts: Plan Line Items | ||
| General Ledger: Line Items with Delta Extraction | ||
Checkout the full list of | ||
Related Authorization Objects
| AUTHORIZATION OBJECT | Description | Application |
|---|---|---|
| General Ledger:Authorization for Rule Entries for Validation | ||
| Accounting Document: Authorization for Company Codes | ||
| SRM: General Access Authorizations in EBP | ||
| HR: Transaction codes | ||
| Goods Movements: Movement Type | ||
| Goods Movements: Plant | ||
| Account Assignment Model: Auth. for Maintenance and Use | ||
| Transaction Code Check at Transaction Start | ||
| Accounting Document: Authorization for Account Types | ||
| Vendor: Account Group Authorization | ||
| Vendor: Application Authorization | ||
| Vendor: Central Data | ||
Checkout the full list of | ||
SAP Help, Wiki, Q&A and other resources for Account Assignment
Account assignment category: profit center for marketset procurement - sap help portal, account assignment category: asset sub-number for marketset procurement - sap help portal, account assignment category: functional area for marketset procurement - sap help portal, account assignment category: controlling area for marketset procurement - sap help portal, account assignment category: cost center for marketset procurement - sap help portal, account assignment category: order number for marketset procurement - sap help portal, account assignment category: funds center for marketset procurement - sap help portal, account assignment category: network for marketset procurement - sap help portal, account assignment category: fund for marketset procurement - sap help portal, account assignment category: business area for marketset procurement - sap help portal.
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Can BAPI BAPI_PO_CHANGE update the account assignment of a PO line with GR and invoices reversed?
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2897186 - Account Assignment Tab is missing in Purchase Order and in Supplier Invoice.
You are creating a new supplier invoice (SIV) with a purchase order (PO) and you can see that the Account Assignment is missing in both the SIV and PO.
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Account Assignment tab missing, Purchase Order, Supplier Invoice, To-Stock Process Type. , KBA , SRD-SRM-SI , Supplier Invoicing , How To
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IMAGES
VIDEO
COMMENTS
Account Assignment Category: It indicates what type of purchase the company is doing in Purchasing Documents, whether it is for consumption or anything relation to orders, projects etc. The nature of this also indicates which accounts it needs to be charged for when the incoming invoice and Goods Receipt are posted. Path.
There are some standard account assignment category in SAP, please referexplanation of the same. 1. Asset - A - for buying asset through asset master with some asset number. 2. Sale Order - C - for buying materials with respect to the sale order. 3. Order - F - buying materials for a production order cost centre. 4.
the header data of a purchasing document, such as vendor, purchasing organization, order currency, and so on. the item data. such as material, purchase order quantity, order unit, net price, and so on. the account assignment, such as account type, cost center, controlling area, quantities, values, percentage rates, and so on.
When you buy a material, you procure it either for stock or for direct consumption. When procuring for direct consumption, you must specify the consumption purpose in the purchase order by manually entering account assignment data, such as the account assignment object. At goods receipt and/or invoice receipt, the consumption account specified ...
Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.
account assignment po. 1256 Views. Follow. RSS Feed. hi. i want to know in which case we use po with account assignment, what are the related configuration, what accounting effects after migo and miro.
Attribution of a prepaid or a postpaid account to an item of the provider contract. It is used by the charging function and the refilling function to determine the account (s) to be credited or debited. Account Assignment in SAP - Everything you need to know about Account Assignment; definition, explanation, tcodes, tables, wiki, relevant SAP ...
I need your help. I currently use BAPI BAPI_PO_CHANGE to update purchase orders in S4. There was a case that the account assignment was successfully updated for a PO line without any goods receipt or invoices posted but the account assignment was not updated for the PO line with GR and invoices posted even the GR and invoices were reversed ...
Go to Supplier Invoicing work center. Select the Invoice Entry view. Select a PO line and click New Invoice. From the new invoice, go to Items tab and Coat Distribution sub-tab. You can see that the Account Assignment information does not display bellow Cost Distribution Details. Also, if you open the PO used to create this SIV, under Items tab ...
Hi, I am creating PO with WBS element ,account assignment 'Q' but issue is that the budget assign to this WBS is 20000 Rs and I am creating PO with 25000 Rs .System not restrict me to create
For the Account assignment (K) & Material PO GR based IV tick is not selected & good receipt tick is selected (coming from account assignment K) In Po Account assignment GL is 10100. & For the above said PO Directly Miro is done where Vendor account & GR/IR Clearing account posted ( GR /IR ACCOUNT IS 101) This will show GR/IR balance where GR ...
PO with account assignment 'A'. 31 Views. Follow. RSS Feed. Dear All, i need to restrict users to add > 1 per item for account assignment category A. My scenario :-. Suppose i need to buy 3 pc, each one created as seperate asset for asset master data. I need to restrict users to put and accept > 1 on PO quantity.
Account Assignment. Home; SAP ERP Support Package Versions; Purchasing (MM-PUR) Purchase Orders (MM-PUR-PO) Account Assignment; Purchasing (MM-PUR) 6.0 EHP3 SP24. Available Versions: 6.0 EHP8 SP20 ; 6.0 EHP8 SP19 ; 6.0 EHP8 SP18 ; ... If you do not have an SAP ID, you can create one for free from the login page.
Account Assignment in Purchase Order; Virtual Data Model and CDS Views. 2023 Latest. Available Versions: 2023 Latest ; 2023 (Oct 2023) 2022 Latest ; 2021 Latest ; 2020 Latest ; 1909 Latest ; 1809 Latest * ... If you do not have an SAP ID, you can create one for free from the login page. Log on