what is a phd candidate in australia

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What is the Difference Between a PhD Candidate and a PhD Student?

Pursuing a doctoral degree is a significant academic achievement that requires years of dedicated study, research, and intellectual rigour. Within the realm of doctoral studies, the terms ‘PhD candidate’ and ‘PhD student’ are commonly used, often interchangeably. However, a closer examination reveals that there are nuanced differences between these two designations. Understanding these distinctions is crucial for both prospective doctoral students and those seeking to comprehend the various stages of the doctoral journey.

In this article, we delve into the disparity between a PhD candidate and a PhD student, shedding light on the roles, responsibilities, and progression associated with each stage. We explore the specific criteria that differentiate a student from a candidate and the various milestones marking the transition. Additionally, we delve into the responsibilities and expectations that accompany each designation, illuminating the unique experiences and commitments faced by PhD candidates and students.

Furthermore, we acknowledge the variability in terminology across international boundaries, academic institutions, and disciplinary fields, providing insights into how different contexts might influence the usage of these terms. By the end, readers will have a comprehensive understanding of the contrasting aspects between a PhD candidate and a PhD student, facilitating informed conversations and a deeper appreciation for the intricate nature of doctoral education.

Introduction

Who is a phd student, when phd student attains status of phd candidate, variation in terminology.

Pursuing a PhD (Doctor of Philosophy) degree involves conducting original research in a specific field of study, making a significant contribution to knowledge, and demonstrating a high level of expertise. It is the highest academic qualification one can attain and is highly valued in academia, research institutions, and certain industries. A PhD signifies a deep understanding of a subject area, advanced analytical and critical thinking skills, and the ability to conduct independent research.

While the terms “PhD candidate” and “PhD student” are often used interchangeably, there are subtle differences between the two.

A PhD student typically refers to an individual who has been admitted to a doctoral program, actively engaging in coursework and other program requirements. They are in the early stages of their doctoral journey and are working towards completing the necessary academic components of their degree. On the other hand, a PhD candidate is typically someone who has progressed beyond the coursework stage and has advanced to the research phase of their program. They have usually completed comprehensive exams, passed a research proposal defense, and are actively engaged in independent research for their dissertation or thesis.

The purpose of this article is to provide a comprehensive understanding of the distinction between a PhD candidate and a PhD student. By exploring the criteria, milestones, and responsibilities associated with each designation, this article aims to clarify the unique experiences and progression of doctoral students. It also seeks to address the varying terminology used across different contexts and disciplines, enabling readers to grasp the intricacies of the doctoral journey and fostering informed discussions around this topic.

Through this article, readers will gain a comprehensive understanding of the journey from being a PhD student to becoming a PhD candidate and the distinct roles and responsibilities associated with each stage.

A PhD student is an individual who has been admitted to a doctoral program and is actively engaged in pursuing their doctoral studies. They are at the initial stages of their doctoral journey, seeking to expand their knowledge, skills, and expertise in a specific field of study. PhD students play a vital role in academic research communities as they contribute to the generation of new knowledge and the advancement of their discipline.

PhD students are required to complete a set of coursework specific to their field of study. These courses are designed to provide a foundation in the discipline, enhance research skills, and broaden the student’s understanding of relevant theories and methodologies. Coursework may include seminars, advanced classes, and specialized topics. The specific coursework requirements can vary between programs and disciplines.

Example: Imagine a student named Alex who has just been accepted into a doctoral program in psychology. At this stage, Alex is considered a PhD student as they begin taking relevant coursework, attending seminars, and collaborating with faculty members. They are laying the foundation for their research and acquiring the necessary knowledge in their field.

Who is a PhD Candidate?

Advancement from being a PhD student to a PhD candidate typically involves meeting specific requirements set by the doctoral program. These requirements may vary depending on the institution and field of study but often include successful completion of coursework, exams, and other program-specific milestones.

One of the primary requirements for transitioning to a PhD candidate is the successful completion of coursework and exams. PhD students are expected to complete a designated set of courses, which provide a broad understanding of their field and research methodologies. They are also required to pass comprehensive exams, which assess their comprehensive knowledge and understanding of their research area.

As part of the transition to becoming a PhD candidate, students typically prepare and defend a research proposal. The research proposal outlines the scope, objectives, methodology, and significance of the intended research. The proposal defense may involve presenting the proposal to a committee of faculty members, who evaluate its feasibility, rigour, and contribution to the field. Additionally, PhD students often have to pass comprehensive exams, which test their knowledge of their research area and related disciplines.

If you are not familiar with writing PhD proposal and making PhD proposal presentation, then visit my articles on “ How to Write PhD Proposal Presentation to the University ” and ” How to Make a PhD Proposal Presentation to the University Panel” . These articles will guide you through the process of preparation and presentation of PhD proposal to the University panel.

Upon successful completion of the requirements, PhD students are often granted candidacy status. Advancement to candidacy signifies that the student has demonstrated the necessary knowledge, skills, and potential to conduct independent research and contribute to their field. This status allows students to focus more exclusively on their research and dissertation work.

Once students become PhD candidates, there is a shift towards an increased emphasis on independent research. They are expected to dedicate a significant portion of their time and effort to conducting original research, collecting data, analyzing results, and making novel contributions to their field. The focus is primarily on their dissertation or thesis work, which serves as the culmination of their doctoral studies.

Example: Let’s consider a PhD student named Alex in the field of computer science. After completing their coursework and passing comprehensive exams, Alex develops a research proposal outlining their intention to investigate the applications of machine learning in cybersecurity. They present the proposal to a committee of faculty members, who assess the feasibility and potential impact of the research.

Alex successfully defends their research proposal and is granted candidacy status, transitioning from a PhD student to a PhD candidate. With candidacy status, Alex’s focus shifts towards conducting independent research. They spend considerable time collecting and analyzing cybersecurity datasets, developing and refining machine learning algorithms, and testing their effectiveness in detecting and preventing cyber threats.

As a PhD candidate, Alex works closely with their advisor, regularly discussing research progress, seeking guidance, and receiving feedback. They collaborate with other researchers in the field, attend conferences to present their findings and contribute to the scholarly community through publications. The focus is now on producing an original and significant contribution to the field of computer science through their dissertation.

The transition to PhD candidacy marks a critical stage in the doctoral journey, as it signifies the ability to independently drive research and make scholarly contributions. PhD candidates like Alex are immersed in the world of research, expanding knowledge, and pushing the boundaries of their field.

Terminology related to PhD candidates and PhD students can vary internationally and among different academic institutions. In some countries, the terms “PhD candidate” and “PhD student” may be used interchangeably, while in others, there may be specific distinctions. For example, in the United States, “PhD student” is commonly used, while in the United Kingdom, “PhD candidate” is more frequently employed. Additionally, different universities or institutions may have their own terminology preferences, which can create further variation.

Terminology can also vary based on the disciplinary field of study. Different academic disciplines have their own conventions and terminology for referring to individuals pursuing a doctoral degree. For instance, in the sciences, one might encounter terms like “graduate researcher” or “doctoral candidate.” In the humanities and social sciences, the terms “PhD candidate” and “PhD student” are often used. This variation reflects the specific linguistic and cultural norms within different academic domains.

In Canada, for instance, doctoral students are commonly referred to as “PhD candidates,” regardless of their stage in the program. In Australia, “PhD candidate” is the preferred term for those who have completed the required coursework and have advanced to the research phase. In contrast, in the United States, “PhD student” is frequently used to refer to individuals at all stages of their doctoral studies.

Disciplinary variations can also be observed. In engineering, individuals pursuing a doctoral degree are often referred to as “PhD students” or “doctoral students.” In contrast, in the field of education, the term “PhD candidate” is commonly used to denote those who have advanced to the research and dissertation stage.

It is important to note that these examples represent general trends, and there can still be variation within specific institutions and programs. The usage of terminology can evolve over time and may be influenced by regional or institutional preferences.

The distinction between a PhD candidate and a PhD student holds significant importance in the realm of doctoral education.

While these terms are often used interchangeably, they represent different stages and responsibilities within the doctoral journey. A PhD student is in the initial stages of their program, actively engaging in coursework, research, and academic requirements.

On the other hand, a PhD candidate has advanced beyond coursework, passed comprehensive exams, and is focused primarily on independent research and the completion of their dissertation.

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Doctor of Philosophy

As a Doctor of Philosophy (PhD) candidate, you’ll complete a substantial program of independent and original research in your chosen field of study. A PhD prepares you for a range of careers - from academic to industry and is the highest degree qualification available. 

• 3–4 years (full time) minimum commitment of 35 – 40 hours per week or
• 6–8 years (part time) minimum commitment of 15 hours per week.
• Offered in all Faculties
• A thesis of no more than 100,000 words.

Entry requirements

Future careers.

• Fees & costs

UNSW undertakes world-class research that tackles some of the greatest challenges facing society today. When you join the UNSW research community, you join a passionate collective of people who are using research to transform minds, transform lives, and transform the world.

UNSW will support you to develop the skills and expertise you need to make a difference in your field. We are committed to providing you with an unmatched PhD experience that includes outstanding research training and mentorship, world-class supervision, and access to research environments defined by excellence and collaboration.

You will receive advanced specialist research training and produce a thesis that provides evidence for independent thought, critical analysis, and expert knowledge of the discipline in an international context. In some disciplines, creative work may form part of the thesis.

Find information about individual PhD programs and codes on the UNSW Handbook .

Learn about the graduate attributes and learning outcomes for UNSW higher degree research programs here . 

The minimum requirement for admission to a PhD is:

• A UNSW Bachelor degree with first or upper second class Honours from UNSW; or
• a completed Master by Research from UNSW with a substantial research component and demonstrated capacity for timely completion of a high quality research thesis; or
• an equivalent qualification from a tertiary institution as determined by the Faculty Higher Degree Committee (HDC)

The minimum requirement for UNSW Scholarship with admission to a PhD is:

• a four year Bachelor degree with first or upper second class Honours from an Australian institution or equivalent research qualification as above.

You may think of yourself as a student, but we think of you as a professional researcher in the early stages of a long and vibrant career.

UNSW will provide you with the skills and expertise to pursue a range of career pathways after you graduate, from academia to industry.

As a PhD candidate, you’ll have access to a wealth of opportunities to work with and alongside industry through industry PhD programs to internships and mentorships .

You’ll also have access to the most comprehensive student entrepreneurship program in Australia, that can help you develop your ideas, raise capital and launch a startup.

Fees and costs

The costs associated with enrolment in a research higher degree program vary depending on whether you are a domestic or international candidate. Learn more about the fees and costs here .

Have questions? Contact us

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• Doing a PhD in Australia | 2024 Guide
• International

Key Takeways

• Australia offers high-quality PhD programs : With 21 of its universities in the top 300 according to the Times Higher Education Rankings in 2024, Australia provides excellent educational opportunities.
• Understanding the PhD structure is crucial : The PhD process in Australia involves independent research over three years for full-time students, with assessment usually based on the quality of the final thesis.
• Financial planning is necessary : The costs of tuition and living in Australia can be high, but numerous scholarships and financial aid options are available to help offset these expenses.
• The application process involves key steps : Finding a potential PhD supervisor, providing academic qualifications, a research proposal, and references are all part of the application process.
• Opportunities for working while studying : Students are allowed to work up to 40 hours per fortnight during term time, offering the chance to earn extra money for living expenses.
• Australia offers a rich cultural experience : Besides the academic opportunities, international students can enjoy Australia’s vibrant city life, diverse cultural fabric, and stunning natural landscapes.
• Job opportunities and immigration prospects are promising post-PhD : Australia offers numerous opportunities for PhD graduates with different types of visas available, allowing graduates to live and work in Australia for at least four years.

Introduction to Studying PhD in Australia

Are you an international student intrigued by the thought of traversing academic frontiers in the land down under? You are in good company. In 2024, Australia has become a beacon for prospective scholars due to its assortment of excellent PhD programs offered by esteemed Australian universities . This surge of interest isn’t surprising given that 15 of Australia’s universities rank in the global top 250, showcasing a commitment to higher education of exceptional quality.

In fact, the number of PhD completions in Australia has been growing over the past two decades , from about 4,000 to about 10,000 per year!

A PhD in Australia offers not only top-quality education but also a unique academic experience. For instance, Australian doctorates are often assessed without the traditional viva voce—an oral examination—promoting more emphasis on research outcomes. Moreover, Australia offers unique PhD opportunities in areas like marine biology and environmental science, thanks to its diverse ecosystem and landscape. Truly, Australia is the academic adventurer’s paradise.

Choosing a University in Australia for Your PhD

With 43 publicly funded universities and a robust collection of Technical and Further Education (TAFE) institutions, you’ll find no shortage of places to earn your PhD in Australia. Key universities include:

• University of Melbourne
• University of Sydney
• Australian National University
• University of Queensland
• Monash University

These universities contribute to the staggering 21 Australian universities in the top 300, according to the latest Times Higher Education Rankings in 2024.

Several university associations such as The Group of Eight, Innovative Research Universities, Regional Universities Network, and Australian Technology Network further contribute to the strength of Australia’s higher education landscape. When it comes to making a choice of university , it is important to consider factors such as the institution’s reputation, subject choice, university structure, cost of living, and cultural experience to ensure a successful and fulfilling study experience.

Understanding the PhD Structure and Duration

The structure of a PhD degree in Australia typically involves an independent doctoral thesis derived from independent research . A full-time PhD in Australia usually takes three years to complete, while part-time studies may span up to six years, allowing for part-time jobs or other commitments.

Uniquely, Australian PhDs do not usually involve a viva voce. Instead, the final work is sent to external examiners who assess the merit and contributions of your research. Thus, the assessment is based on the quality of your thesis and literature review rather than an in-person examination. By factoring in the required hours per week for research, teaching commitments, and university coursework, prospective scholars can adequately plan their time in this doctoral program .

Cost of Undertaking a PhD in Australia

Pursuing a PhD in Australia involves both tuition fees and living expenses . The cost of a PhD for international students is estimated to be between AUD $20,000-50,000 per year. While domestic students (Australians and New Zealanders) pay significantly lower fees, international students must anticipate this financial commitment when considering a PhD in Australia .

Specifically in regards to international students and STEM PhDs, the following should help give you an indication of the type of costs to expect:

• University of Melbourne : The total course tuition fee for a PhD in Science at the University of Melbourne is approximately AUD 63,584 per year. However, international students may also receive Overseas Student Health Cover and a tuition fee offset.
• University of Sydney : The total tuition fee for a PhD in STEM at the University of Sydney is approximately AUD 51,000 per year.
• Australian National University : The total tuition fee for a PhD in STEM at the Australian National University is approximately AUD 52,100 per year.
• University of Queensland : The total tuition fee for a PhD in STEM at the University of Queensland is approximately AUD 48,040 per year. In addition, HDR students are required to pay a student services and amenities fee of AUD 78 for full-time students and AUD 59 for part-time students.

In terms of cost of living , Australia is one of the most expensive places globally, surpassing both the UK and the USA. The living costs are estimated to be at least AUD $21,041 per year. This includes accommodation costs —potentially over AUD $2,000/month for an apartment in a city centre like Sydney—along with the cost of food (typically AUD $500/month) and travel expenses ranging between AUD 90-325 per week. The Australia Tuition costs coupled with these living expenses necessitate careful financial planning for prospective PhD students.

Scholarships and Financial Aid for PhD Students

Studying for a PhD in Australia need not break the bank. There are numerous PhD scholarships and other types of financial aid available to help offset costs. Universities and the Australian government offer generous funding options . Additionally, potential scholarships are available from diverse sources including university scholarships, government incentives, and specific programs like the Research Training Program .

It’s important to note that eligibility for financial aid and scholarships can depend on your origin, status, and place of study. For example, international students from specific regions might be eligible for the prestigious Australia Awards Scholarships . Also, the University of Sydney has a specific Sydney International Scholarship scheme for talented overseas students.

Due to the competition for these funds, it’s wise to research a broad range of scholarships and apply for more than you think you might need. Remember, every bit of aid you receive lessens the financial load, allowing you to focus more on your research.

The Application Process for a PhD in Australia

Applying for a PhD in Australia involves several key steps and meeting various eligibility criteria. First, you’ll want to reach out to a potential supervisor . This should be a lead researcher of a project or research group that aligns with your interests. You will need an expression of interest from this supervisor to begin your formal application .

The application process usually requires evidence of qualifications, a research proposal, a personal statement, and academic/professional references. Entry requirements typically include a Bachelor’s and Master’s honours degree in a relevant subject. For UK/Ireland applicants, the free Study Options service is available to help navigate this process.

Most applications include a possible interview via video-conferencing. While there is no strict application deadline , it is advisable to apply at least four months before your intended start date. The admission process can be completed through the university website or via agents in your home country.

Every university has its own application process, so carefully check the requirements. Your application form should include academic records and personal documents, and some universities may require confirmation of your eligibility to enter Australia. Lastly, understand the fee structure and be prepared to pay an application processing fee (ranging from AU $50 to AU $150).

The PhD Student Visa Process in Australia

To study in Australia, you will need a Student Visa ( subclass 500 ). Visa requirements include being enrolled in full-time study, having confirmation of enrolment, and having sufficient financial resources (AUD $21,041 per year). English language requirements are specific (IELTS – 6.5, TOEFL – 85, CAE – 176, PTE – 61), and you will need health insurance that meets Overseas Student Health Cover guidelines.

The Student Visa cost is AUD $650, with 75% of applications processed within 25 days. After graduation, the Temporary Graduate Visa (subclass 485) allows PhD graduates to stay for up to four years, extending to six years from July 2023.

Following Covid-19, Australian student visa requirements were relaxed until 30 June 2023, with work hours for overseas students extended to 48 per fortnight during semesters. Additionally, over 70 types of visa exist, including working and skilled visa categories and employer-sponsored visas for international students about to graduate.

Working While Studying: Opportunities and Regulations

While in Australia as a student, it’s not all about studying. You also have the opportunity to work part-time. Students can work up to 40 hours per fortnight during term time, and unlimited hours during holiday periods. These regulations offer you a chance to gain work experience, meet new people, and earn some extra money for your living expenses. Remember to balance your part-time jobs with your study commitments, ensuring you’re successful both at work and in your studies.

Life as an International PhD Student in Australia

In Australia, your journey as an international student does not confine to the corners of an Australian university campus. You’ll experience a vibrant city life from the bustling city centres of top student hubs, like Melbourne and Sydney, to quieter yet enriching atmospheres of Brisbane, Adelaide, Perth, Canberra, and Gold Coast – all featuring in the top 100 student cities globally.

Housing is one of the foremost aspects you would think about, right? Australia offers varied options including university-provided accommodation, managed student accommodation, and private renting or leasing. Universities and government-run services extend their hands with student support services dedicated to international students, ensuring that you never feel left out.

Moreover, student organisations represent international students at state, city, and university levels. You’re not just a PhD student in Australia, but a part of the diverse cultural fabric.

Take your time to explore Australia’s urban attractions like the captivating Sydney Harbour, Melbourne’s cultural centres, stunning Gold Coast beaches, and the enriching museums of Brisbane. Intrigued by history? Perth’s historical sites in Western Australia are a must-visit!

Remember, South Australia and other parts of the country can be significantly distant, often requiring internal flights. However, cities are usually walkable with efficient local transit systems.

Australian Culture for International PhD Students

Australia’s rich culture reflects a beautiful blend of Western traditions, indigenous heritage, and unique geography. As an English speaking country , Australia offers an environment where international students can easily adapt. Its reputation for stunning natural landscapes and diverse wildlife offers a tranquil escape from rigorous academic routines. From the Great Barrier Reef to the vast Outback, there’s a lot to explore!

If you need some inspiration, then the following spots are known to be popular amongst both international and domestic students:

• The Great Barrier Reef
• Uluru-Kata Tjuta National Park
• Blue Mountains National Park
• The Twelve Apostles
• Kakadu National Park

Student Services and Support Mechanisms in Australian Universities

Living away from home can be challenging. Thus, Australian universities provide a vast array of student support services dedicated to international students . This ranges from academic assistance, mental health services to career guidance. Government-run services also play a crucial role in ensuring your well-being.

Several student organisations represent overseas students on different levels, fighting for your rights and ensuring a conducive academic environment.

Post-PhD Life: Job Opportunities and Immigration Prospects

After obtaining your postgraduate degree , what’s next? Australia offers numerous opportunities and career paths for PhD graduates. The post-study graduate visas allow you to live and work in Australia for at least four years.

Job opportunities, though concentrated in cities, are varied. They range across businesses, government, and the nonprofit sector – offering you a chance to use your academic career knowledge and gain professional experience . However, keep in mind that immigration rules can limit opportunities unless qualifications match identified skill shortages.

Conclusion: Is Undertaking a PhD in Australia Worth it?

The journey of undertaking a PhD in Australia can indeed be challenging yet enriching. It is not just about the affordable Australia Tuition fees or the potential to study under a distinguished faculty. It’s about personalising your applications, standing out with your academic history, glowing letters of recommendation , and careful financial planning.

The Australian academic year usually starts in March, and most universities have two semesters. From the perspective of a diverse culture, stellar academic opportunities, and a welcoming international student environment – Australia could very well be the best place for your PhD journey.

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Doctor of Philosophy

A Doctor of Philosophy (PhD) is an internationally recognised graduate research program that will enable you to become an independent researcher. 

With the guidance of an advisory team, you'll undertake a research project, produce an 80,000-word thesis and complete an oral examination.

A PhD takes 3 to 4 years full-time. Under guidance, you'll develop advanced research skills and knowledge in your chosen field.

The thesis is a substantial document that makes an original contribution to your field of research. Your thesis may involve an alternate format .

You'll need a strong academic background and you may need to submit a research proposal and other documents to support your application. About 1,000 PhD candidates join UQ each year researching a wide range of topics.

Research at UQ

UQ is one of Australia’s top research-intensive universities. Our research makes an impact on the world's cultural, environmental, economic and social challenges.

Learn more about UQ's research

Program highlights

• Be inspired and challenged to explore new ideas and develop greater understanding of complex questions with leading researchers.
• Access premier resources including one of Australia’s largest libraries, with more than 2 million physical resources and 116,800+ journal subscriptions.
• Foster and improve your skills through the Career Development Framework, created with industry.
• Learn from researchers whose work addresses national and global cultural, environmental, economic and social challenges.

41 in the world

CWTS Leiden Ranking 2024

51 in the world

Academic Ranking of World Universities 2023

Supervision

You have to find and contact a thesis supervisor before you apply

This supervisor will support, guide and mentor you through your research, and can introduce you to professional networks that will start your career.

Find a supervisor

3-Minute Thesis

The showcase event for research candidates is the 3-Minute Thesis (3MT). 

3MT is held each spring.

Learn more about the 3MT

Career development

UQ offers a range of development opportunities via the Career Development Framework (CDF) to help you develop portable skills for any career or industry.

Learn more about the CDF

Studying at UQ gave me the flexibility to expand my knowledge across different areas of science outside of my chosen specialty. Keeping my scientific and translational skills broad has allowed me to adapt to different environments and opportunities throughout my career.

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Entry requirements, gpa equivalent.

Select where you studied and your qualification to see the GPA you need to be considered for this program.

Meeting the GPA requirement doesn’t guarantee admission.

Academic entry requirements

You have to prove you are prepared for PhD study. You do this by showing you:

• have completed some research experience
• have completed an approved university degree  and
• can meet the English language requirements.

Approved degrees

An approved degree needs to be:

• in an area relevant to your proposed PhD project and
• completed no more than 10 years ago.

You need one of the following approved degrees to apply for a PhD:

• Master of Philosophy (or another research master’s degree); or
• Bachelor’s degree from an approved university with at least honours class IIA or equivalent; or
• Coursework master’s degree with an overall grade point average of 5.65 on the 7-point UQ scale which includes relevant research experience, approved by the dean; or
• Postgraduate degree (at least one year full-time or equivalent) with an overall grade point average of 5 on the 7-point UQ scale, together with demonstrated research experience equivalent to honours class IIA will be considered on a case-by-case basis; or
• Bachelor’s degree plus at least 2 years of relevant research experience , including research publications.

Research experience

You'll meet the requirements for admission into a PhD in terms of 'research preparedness' if you can provide evidence that you've planned and executed project work and/or a body of research with some independence.

To demonstrate this, we'll ask you to provide one of the following:

• with completed courses that aim to develop research skills (minimum value of #1 unit e.g. 50 per cent of a #2 unit course), and/or
• the completion of a supervised research project that includes an individually graded written report with a combined minimum course volume equal to #4 units at UQ.
• Scholarly papers involving a substantial contribution as an author, appearing in recognised academic journals or in volumes published by recognised academic publishers.
• Research or technical reports prepared for industry, government or business, which adhere to the broad conventions of academic publishing (i.e. contain an up-to-date review of relevant literature, a description of relevant research methods and an evaluation of results, etc.) and which identify you as a significant contributor.
• A portfolio of published creative work together with published critical discussion of some or all of that work, or of a comparable body of work by others, and which demonstrates your development of a scholarly approach to creative work as research investigation.
• Demonstrable industry or work experience where you can demonstrate that you have planned and executed a project, working with a high level of independence.

Student visas

International students who are accepted into full-time study in the Doctor of Philosophy are eligible to apply for an Australian Student visa (subclass 500).

This program has two CRICOS codes:

• 0100213 – Architecture, creative arts, education, health, information technology, management and commerce, mathematical sciences, social and cultural studies
• 0100214 – Agriculture and environmental studies, dentistry, engineering, human movement, medical studies, natural and physical sciences, pharmacy, psychology, veterinary science

Discuss your proposed project with us to determine which CRICOS code is most relevant for your visa application.

There are a number of requirements you must satisfy before a visa is granted, including the genuine temporary entrant (GTE) requirement.

Learn more about student visas

Additional entry requirements

Many departments will have additional entry requirements and may request documents to support your application, such as a research proposal. You should discuss these additional requirements with your potential thesis supervisor.

Additional application information

Minimum English language proficiency requirements apply, please refer to the English proficiency policy .

English language requirements

There are a few ways you can meet our English language requirements. If you sit a test, the following scores are needed for PhD admission:

Read our English language requirements

Scholarships

There are several types of PhD scholarship:

• tuition fee scholarship : this covers the fees charged by UQ for PhD study
• living stipend scholarship: this is a   fortnightly payment (or stipend) to support your daily expenses
• top-up scholarship: may be provided by external organisations, supervisors, or philanthropic donations. When awarded, they provide an additional payment on top of a living stipend scholarship. They cannot be held without a living stipend scholarship.

Each year, we award more than 600 scholarships to attract and support the highest quality higher degree by research applicants.

View all postgraduate research scholarships

University scholarships

UQ scholarships include:

• Graduate School Scholarships
• Graduate School Tuition Fees Scholarship
• Aboriginal and Torres Strait Islander Scholarships
• Earmarked Scholarships
• The Graduate School Scholarship

Other scholarships

Throughout the year we advertise a range of other research scholarships, including top-up scholarships, travel grants and external scholarships, including:

• Westpac Future Leaders Scholarship

How to apply for a scholarship

You can apply for many scholarships using the same form as your PhD application. External scholarships might have different ways to apply. 

Our Scholarships website explains how to apply for each scholarship. If you are applying for a non-UQ scholarship, outcome dates may vary.

Fees and costs

Tuition fees.

Your fees will vary according to your academic field, study load and whether you study internally or remotely.

Learn more about postgraduate research fees

Research costs

The department you enrol with will meet all necessary costs for your project, including:

• resource and facility costs: at UQ, which may include other organisations in Australia or overseas
• travel costs: to complete fieldwork, collect data, or to visit libraries or other repositories
• coursework costs: for courses studied outside the department
• relevant training: in particular methodologies or techniques.

How to apply

Before you apply, 1. check your eligibility.

Check your eligibility by reviewing the entry requirements for UQ's Higher Degrees by Research. If applying for a scholarship, check the scholarship's eligibility and important dates.

2. Approach a potential supervisor or find a project

You'll either need to find:

• a supervisor in your field who will support your proposed project.  Identify a researcher .
• a project you can join that suits your interests.  See available projects .

If you're choosing a researcher, you'll need to find one with relevant expertise and get agreement to support your PhD and project.

Many departments will require additional information to make a decision around your motivation, understanding, commitment, and financial support required.

They may request documents to support your application, such as a research proposal. You should discuss these additional requirements with your potential thesis supervisor.

3. Gather your documents

You will need to compile the necessary documents. We will accept scanned copies of original documents, but you will have to keep all original documents for the duration of your studies.

Upload all documents as PDFs and name your files like this: LASTNAME_firstname_document-name.pdf

If any of your documents is in a language other than English, you will need to send both the original document and an official translation.

Send the following documents with your application:

An academic CV assists us to determine your readiness to commence a higher degree by research. For the purposes of this application, your academic CV should be current (i.e. no more than 6 months old) and include information under the following headings:

Personal details

• your full name
• your contact details (phone number, email address, city and country of residence)
• nationality
• languages spoken and proficiency level for each
• your ORCID ID or other research output identifier (such as Google Scholar) if you have one (see the ORCID ID and research identifiers information provided by UQ Library).

As the purpose of this academic CV is to determine your academic suitability for a higher degree by research program at UQ and your competitiveness against other applicants, we only require information that is of direct relevance to our decision-making processes. With this in mind, please do not include the following in your academic CV:

• photographs/head shot
• marital status
• driver’s license
• date of birth/age
• hobbies and interests.

Educational qualifications and academic awards

List each of your formal educational qualifications in reverse chronological order (i.e. with the most recent formal educational qualification listed first). For each qualification, include:

• the commencing and end dates (month and year) for the qualification
• the full title of the qualification (e.g. Bachelor of Arts instead of B.A.)
• the institution attended and the enrolling school/administrative unit
• the city and country where the institution is located
• your Grade Point Average (GPA) for the overall qualification
• any academic achievement awards (e.g. Dean’s awards, subject prizes, University medals, thesis prizes etc.) received for the qualification
• if a research thesis was part of the qualification, include the title and word length of your dissertation.

As part of your application, please submit academic transcripts and degree certificates for each educational qualification you list.

Please do not include:

• high school qualifications
• the individual subjects/courses undertaken throughout your qualifications or the grades awarded for these
• training courses/professional development activities not resulting in a formal qualification.

Professional affiliations and memberships

List any professional/disciplinary associations or committees that you a member of and include:

• the commencing and end date (in years) for the affiliation/membership
• the name of the professional association or committee
• your membership type (e.g. student member, affiliate member, full member etc.) or role (e.g. committee member, secretary, president etc.).

Employment history

List each of your previous employment roles in reverse chronological order (i.e. with the most recent/current employment listed first) and include:

• the commencing and end dates (month and year) for the employment
• the title of each position
• the name of the employing organisation, the city, and country where you were based
• your main duties or accountabilities in that role, providing detailed information on any research-related activities
• any achievements during that role that are relevant to your proposed field of research .

Other research experience

List any voluntary, unpaid, or extra-curricular research-related projects or experiences you have undertaken (e.g. summer research projects, internships etc.) and include:

• the commencing and end dates (month and year) of the experience
• the name of the organisation, the city, and country where you were based

Research outputs

In reverse chronological order (i.e. the most recent output first) list your research outputs,  including for example research published or accepted for publication, research reports, and research by creative practice.

If needed, use sub-headings to separate refereed journal articles, published conference proceedings, edited book chapters, books, creative works, industry reports, invited papers, patents, media commentary, conference presentations and posters, invited talks etc. If applicable, use additional sub-headings to indicate if outputs are published , accepted for publication (but not yet in print), or (submitted but) under review .

Do not include any outputs/publications that are ‘in preparation’ .

For all research outputs, include:

• the output/publication reference using an official bibliographical style (such as Turabian/Chicago, APA, Harvard), including listing all authors in the order that they appear in the work with your name in bold
• the Digital Object Identifier (DOI), PubMed Identifier (PMID), International Standard Book Number (ISBN) or URL where applicable
• the standing of the journal or conference and the impact of the work (e.g. impact factors, citations and other metrics indicators)
• relevant indicators of national or international significance
• rejection rates for the outlet etc.
• how much of the original research you were responsible for (i.e. what was your role in the conception and design of the project and how involved were you in the analysis and interpretation of the research data on which the publication is based?)
• the extent to which you authored the paper.

Research grants and relevant awards

Include only those research grants and relevant awards that you have received at the time of making your application (i.e. do not list grants or awards that you applied for and did not receive or are awaiting a decision on). For each research grant/award, include:

• the name of the granting/awarding body and the country in which they are based
• the name of the grant/award
• the year(s) in which the grant was active or the year in which the award was made
• the amount of the research grant/award
• if relevant (e.g. for research grants), the title of your application.

Applicants from creative and professional-based disciplines may also include non-research grants and awards related to their creative or professional practice.

Research achievements relative to opportunity (optional)

In recognition of the diverse personal and professional pathways that applicants have experienced, you are invited to provide information ( maximum 200 words ) to contextualise your research outputs and achievements, relative to the opportunities that you have had to participate in research-related activities.

This section of the CV is optional and should only be included if you believe there are factors relevant to your research achievements that you would like the selection panels to know. Examples of factors include (but are not limited to):

• study/career disruptions due to illness, caregiving, natural disasters etc.
• non-linear academic or career progression, or a change in career direction
• reduced ability to take up research-related opportunities (e.g. attend conferences) due to caregiving responsibilities.

Academic referees

Please provide us with two referees who can comment on your academic work. For each referee, include their:

• honorific and name
• employing organisation and the city and country where they are located
• contact details, including office address, telephone, fax and email (preferably an institutional, rather than private, email address)
• an indication of the capacity in which you know this person (e.g. were they a lecturer or thesis supervisor, an employer, how long you’ve known them etc.). 

If possible, please include at least one:

• senior person (preferably your supervisor or the head of your organisational unit) closely associated with your current work, and
• person who is not a member of your proposed advisory panel/supervisory team.

Formatting and document specifications

We recommend that you use the below formatting settings to improve the readability of your CV:

• margins of at least 1.5 centimetres
• single line spacing
• no smaller than 12 point Times New Roman font (or equivalent)
• left justify text (not full justify)
• include your name and page number on each page
• be consistent in your formatting and spelling throughout
• limit the use of bold, underline, italics, and multiple font types.

Please proofread your CV carefully before uploading it to your application.

Save as a PDF and name your file: LASTNAME_firstname_CV.pdf

There is no page limit to your academic CV – it can be as long as required to include the information requested here.

Please include in your CV all the headings listed above – if you do not have any content to add for a particular heading please list ‘None to date’ under that heading .

An academic CV for employment purposes within Australia would not include the information requested here outlining your three most significant publications or your research achievements relative to opportunity. It would, however, include information about professional and service activities undertaken and may include a summary of your relevant research/teaching interest areas and skill sets – this information is not required in the CV you submit here for application to an HDR program.

This should show all study you have undertaken since secondary school, whether complete or incomplete, including the institution grading scale. The grading scale is often found on the final page or the reverse page; be sure to include all pages.

An academic transcript can also be called an:

• academic record
• diploma supplement
• statement of learning
• record of achievement.

A degree certificate is a legal document, imprinted with a university seal. It should state the name of your qualification and areas of study.

Include all degree certificates (testamurs) for post-secondary study with your application. If you studied in China, you must provide a:

• award certificate and
• graduate statement/certificate.

All applicants have to prove they can meet English language requirements . Any test scores have to be valid at your proposed commencement date.

Include a copy of the information page (with your photo) in your passport. This will verify your identity and ensure we can make offers correctly.

Include the contact details of two referees who will support your application. These referees will need to provide insight into your research experience.

We will contact your referees for a report, but you will need to enter their details into the application form.

Other documentation, originals or certified copies, may be required depending on your individual circumstances, for example:

• evidence of change of name
• proof of citizenship, if you are not a citizen of Australia or New Zealand by birth
• evidence of your Aboriginal and/or Torres Strait Islander status
• previous research program information .

If you don't provide us with all documents it will take us longer to process your application. Your start date might then be delayed, or you might miss an admission or scholarship deadline. 

4. Apply online

Once you have prepared your application and contacted a potential supervisor, use the online application form to apply. Your application can only be assessed once your referees have responded to us, and all outstanding documents and school/institute endorsements have been received.

Important dates

The academic year for research students is divided into four research quarters (RQ).

Candidates applying for a Student Visa or UQ scholarship may need to apply earlier. Make sure you check  scholarship round application deadlines  and outcome dates before applying.

The agreed start date will be included on your Confirmation of Enrolment.

Find out more about research quarter dates

The academic year for research students is divided into four research quarters (RQ). You can start a PhD in any quarter, as long as the Census Date hasn't passed.

Candidates applying for a UQ scholarship may need to apply earlier. Make sure you check scholarship round application deadlines and outcome dates before applying.

The agreed start date will be included on your offer of admission.

Aboriginal and Torres Strait Islander applicants

For support with applying – or if you have any questions about university life – get in touch with our Aboriginal and Torres Strait Islander Studies Unit.

Contact the ATSIS Unit

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We are proud to offer some of the best PhD and professional doctorate degree programs in Australia, representing groundbreaking research in business, psychology, design, engineering, health, IT, law, science, technology and more.

What is a PhD?

PhD stands for Doctor of Philosophy and is considered the highest postgraduate achievement you can earn. To complete a doctorate you must produce significant and original research. You’ll develop critical knowledge and understanding of a particular research area. 

A PhD is a doctoral degree with an academic focus. Under appropriate academic supervision, you’ll develop a significant, original piece of research, usually equivalent to 70,000 to 100,000 words.

Professional doctorate

While a PhD focuses on academic research, a professional doctorate makes a significant and original contribution to furthering professional practice. A professional doctorate consists of coursework and a thesis of between 70,000 and 100,000 words.

A new way to complete your PhD, that is unique to Swinburne. You will complete your PhD as part of a team of research students, from across a range of disciplines, to work collaboratively on a broad challenge identified by a partner. Each team member will focus on a different aspect of the problem. Your team might look at a new or developing innovation, with individual projects focused on areas such as:

• new technology
• challenges in community acceptance
• social impact
• new legal or regulatory frameworks
• ethical issues.

You’ll undertake research at the university as well as spending time immersed in the work environment of your industry partner. Through this, you'll simultaneously grow your knowledge of communication, leadership and business as well as develop your research skills. You’ll see first-hand the significance and impact your work can have.

Browse our PhD and professional doctorate degree courses

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Why choose Swinburne?

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