keynote share presentation

Keynote User Guide for Mac

• What’s new in Keynote 14.2
• Intro to Keynote
• Intro to images, charts, and other objects
• Create a presentation
• Choose how to navigate your presentation
• Open or close a presentation
• Save and name a presentation
• Find a presentation
• Print a presentation
• Undo or redo changes
• Show or hide sidebars
• Quick navigation
• Change the working view
• Expand and zoom your workspace
• Customize the Keynote toolbar
• Change Keynote settings on Mac
• Touch Bar for Keynote
• Create a presentation using VoiceOver
• Add or delete slides
• Add and view presenter notes
• Reorder slides
• Group or ungroup slides
• Skip or unskip a slide
• Change the slide size
• Change a slide background
• Add a border around a slide
• Show or hide text placeholders
• Show or hide slide numbers
• Apply a slide layout
• Add and edit slide layouts
• Change a theme
• Add an image
• Add an image gallery
• Edit an image
• Add and edit a shape
• Combine or break apart shapes
• Draw a shape
• Save a shape to the shapes library
• Add and align text inside a shape
• Add 3D objects
• Add lines and arrows
• Animate, share, or save drawings
• Add video and audio
• Record audio
• Edit video and audio
• Add live video
• Set movie and image formats
• Position and align objects
• Use alignment guides
• Place objects inside a text box or shape
• Layer, group, and lock objects
• Change object transparency
• Fill shapes and text boxes with color or an image
• Add a border to an object
• Add a caption or title
• Add a reflection or shadow
• Use object styles
• Resize, rotate, and flip objects
• Move and edit objects using the object list
• Add linked objects to make your presentation interactive
• Select text
• Copy and paste text
• Use dictation to enter text
• Use accents and special characters
• Format a presentation for another language
• Use phonetic guides
• Use bidirectional text
• Use vertical text
• Change the font or font size
• Add bold, italic, underline, or strikethrough to text
• Change the color of text
• Change text capitalization
• Add a shadow or outline to text
• Intro to paragraph styles
• Apply a paragraph style
• Create, rename, or delete paragraph styles
• Update or revert a paragraph style
• Use a keyboard shortcut to apply a style
• Adjust character spacing
• Add drop caps
• Raise and lower characters and text
• Format fractions automatically
• Create and use character styles
• Format dashes and quotation marks
• Format Chinese, Japanese, or Korean text
• Set tab stops
• Format text into columns
• Adjust line spacing
• Format lists
• Add a highlight effect to text
• Add mathematical equations
• Add borders and rules (lines) to separate text
• Add or delete a table
• Select tables, cells, rows, and columns
• Add or remove rows and columns
• Move rows and columns
• Resize rows and columns
• Merge or unmerge cells
• Change the look of table text
• Show, hide, or edit a table title
• Change table gridlines and colors
• Use table styles
• Resize, move, or lock a table
• Add and edit cell content
• Format dates, currency, and more
• Create a custom cell format
• Highlight cells conditionally
• Format tables for bidirectional text
• Alphabetize or sort table data
• Calculate values using data in table cells
• Use the Formulas and Functions Help
• Add or delete a chart
• Change a chart from one type to another
• Modify chart data
• Move, resize, and rotate a chart
• Change the look of data series
• Add a legend, gridlines, and other markings
• Change the look of chart text and labels
• Add a chart border and background
• Use chart styles
• Animate objects onto and off a slide
• Animate objects on a slide
• Change build order and timing
• Add transitions
• Present on your Mac
• Present on a separate display
• Present during a FaceTime call
• Use a remote
• Make a presentation advance automatically
• Require a password to exit a presentation
• Play a slideshow with multiple presenters
• Rehearse on your Mac
• Record presentations
• Check spelling
• Look up words
• Find and replace text
• Replace text automatically
• Set author name and comment color
• Highlight text
• Add and print comments
• Send a presentation
• Intro to collaboration
• Invite others to collaborate
• Collaborate on a shared presentation
• See the latest activity in a shared presentation
• Change a shared presentation’s settings
• Stop sharing a presentation
• Shared folders and collaboration
• Use Box to collaborate
• Create an animated GIF
• Post your presentation in a blog
• Use iCloud Drive with Keynote
• Export to PowerPoint or another file format
• Reduce the presentation file size
• Save a large presentation as a package file
• Restore an earlier version of a presentation
• Move a presentation
• Delete a presentation
• Password-protect a presentation
• Lock a presentation
• Create and manage custom themes
• Transfer files with AirDrop
• Transfer presentations with Handoff
• Transfer presentations with the Finder
• Keyboard shortcuts
• Keyboard shortcut symbols

Invite others to collaborate in Keynote on Mac

You can invite others to work with you on a presentation in real time by sending them a link to it. Everyone working on the presentation can see changes as they’re made.

By default, only the people you invite to collaborate on the presentation and who sign in to an Apple Account can open and make changes to it. However, you can change the access privileges so that anyone with the link can open it (without an Apple Account), or change the editing privileges so people can view, but not edit the presentation.

After you share a presentation, you can invite more people to join the presentation at any time. How you invite others depends on which access privilege is chosen (that is, whether invitees need to sign in to an Apple Account or not).

Tip: If the presentation is protected by a password, for security reasons don’t send the password with the link.

Participants can also present a shared slideshow with you. To learn more about multipresenter slideshows, see Play a slideshow with multiple presenters .

Invite people to collaborate

To invite others to collaborate on a presentation, make sure that you’re signed in to your Apple Account , you’ve set up Keynote to use iCloud Drive , and the presentation you want to share is stored in iCloud Drive.

If Collaborate isn’t showing in the pop-up menu at the top, click the pop-up menu, then choose Collaborate.

To change who can access the presentation, click the disclosure arrow below Collaborate, click the “Who can access” pop-up menu, then choose an option (if you don’t see these options, make sure the presentation in stored in iCloud):

Only invited people: Only people you invite who sign in to their Apple Account can open the presentation. People don’t need to have an Apple Account before you invite them; however, they need to create one before they can open your shared presentation.

If you invite someone using an email address or phone number that isn’t associated with their Apple Account, they won’t be able to accept the invitation until they add the email address or phone number to their Apple Account. Instructions are provided when they tap or click the link in the invitation.

Anyone with the link: Anyone who has the link to the shared presentation can tap or click the link to open the presentation.

To change who can make changes to the presentation, click the Permissions pop-up menu, then choose an option:

Can make changes: People can edit, print, and download the shared presentation.

View only: People can view, print, and download the shared presentation but not edit it. They can’t reply to or delete comments in the activity list, and when they join a presentation, no notifications appear.

Note: If you set access to “Only invited people” (in the previous step), you can change individual permission settings after you share the it.

If you don’t want all participants to be able to invite others, deselect “Allow others to invite.”

Choose a method for sending the invitation to collaborate (if the presentation isn’t stored in iCloud Drive, you’re prompted to move it there):

Mail or Messages: Type an email address or phone number for each recipient, add a note if you want, then click Send (for Mail) or press Enter (for Messages). A link to the file is sent to each recipient.

Notes: To share a link to the file in the Notes app, select or type the name of the recipients, click Share Link, choose the note where you want to save it (or create a new one), add text if you want, then click Save.

Invite with Link: Copy the file’s link, so you can send it or post it using any internet service that’s already set up on your Mac. Type an email address or phone number for each recipient, then click Copy Link. Open the app you want to use to share the link, click where you want to paste the link, then choose Edit > Paste (from the Edit menu at the top of your screen), or press Command-V on the keyboard.

Important: The link to the presentation that’s created when you invite participants includes the presentation’s title. If the title or content of the presentation is confidential, be sure to ask recipients not to forward the link to anyone else.

Invite more people to sign in to the presentation

If you’re the owner of a presentation whose access is set to “Only invited people,” or if the owner of a shared presentation gives you permission to add people, you can invite more people to join the presentation using their Apple Account.

Note: If the presentation access is set to “Anyone with the link,” follow the instructions in the next task, Send the link to more people (no Apple Account required) .

Do one of the following:

Choose File > Manage Shared Presentation (from the File menu at the top of your screen).

In iCloud Drive, Control-click the file, then choose Manage Shared Presentation.

Click Share With More People, then choose a method for sending the invitation to collaborate:

Click Done.

Note: The link may appear in the body of the message as a stylized graphic with the presentation title—be sure not to edit or delete it.

Any participant can copy a link to a presentation and paste it somewhere else—for example, to save the link where they can easily access it. If the owner limited access to people they invite, the link only works for invited participants.

You can change the sharing settings for the new people after you send the link.

Send the link to more people (no Apple Account required)

If your presentation’s access is set to “Anyone with the link,” you can invite more people to collaborate on the presentation by sending them a link that doesn’t require an Apple Account to view the presentation.

Note: If the presentation access is set to “Only invited people,” follow the instructions in the previous task, Invite more people to sign in to the presentation .

Choose a method for sending the link:

Share the link in another way: Click Copy Link, then click where you want to paste the link. Choose Edit > Paste (from the Edit menu at the top of your screen), or press Command-V on the keyboard.

• EXPLORE Random Article
• Happiness Hub

Did this article help you?

How to Share Keynote Presentations Online

Last Updated: May 4, 2023

This article was co-authored by wikiHow staff writer, Nicole Levine, MFA . Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 17,455 times.

This wikiHow teaches you how to share your Keynote presentation with other people on the internet. If you want to present the presentation live, you can use Apple's Keynote Live feature. You can also share the presentation by embedding it into your website or blog post.

Using Keynote Live

• Keynote Live is limited in that it won't play audio or let you do live audio narration. If you want to narrate the presentation live, you'll want to use Keynote Live with an audio conferencing tool like Zoom, Microsoft Teams, or Google Meet.

• If you want to share the invitation link in your video conferencing software or a live chat, choose Copy Link to copy the link to your clipboard, and then paste it into the conversation.
• If you want to require a password for viewing the presentation, click More Options, select Require password , and follow the on-screen instructions.

• If you don't want to start the presentation just yet, you can choose Play Later instead. Then, when you're ready to share your presentation, click the green-and-white rectangle with a triangle in the toolbar and select Play on Keynote Live to start sharing. You can click the green-and-white rectangle and triangle icon to start sharing again.
• If you want to invite more people after starting the presentation, press the Esc key to stop playback, click the Keynote Live button in the toolbar (the computer monitor with two curved lines), select Invite Viewers , and choose your viewers.

• When you end the presentation, the link will stop working. If you want to present again, you'll need to create a new link.

Embedding on a Website

• If you protected your presentation with a password, remove the password before you continue.

• The link begins with "https://www.icloud.com/keynote" and ends with "#yourfilename" .

• Medium: No extra code is needed. To embed the link, simply paste it onto its own line and press Enter or Return . [2] X Research source Medium will display the embedded presentation once you publish your story.
• Wordpress: Using the Block Editor, create a new "Embed" block (the first embedding option), paste the Keynote link into the field, and click "Embed." If you're not using the Block Editor, you can embed the presentation by placing the URL on its own line. [3] X Research source
• Embed.ly: If you're using another type of website or site builder, check out Embed.ly , which will help you create embed codes for a variety of sites and services.

Expert Q&A

You might also like.

• ↑ https://support.apple.com/guide/keynote/present-on-a-mac-over-the-internet-tan683ecab0f/mac
• ↑ https://help.medium.com/hc/en-us/articles/214981378-Embedding
• ↑ https://wordpress.org/support/article/embeds/

About this article

1. Open Keynote on your Mac. 2. Click the Keynote Live button. 3. Click Continue . 4. Invite viewers to the presentation. 5. Click Play Now . Did this summary help you? Yes No

Is this article up to date?

• About wikiHow
• Terms of Use
• Privacy Policy
• Do Not Sell or Share My Info
• Not Selling Info

wikiHow Tech Help:

Tech troubles got you down? We've got the tips you need

Tips & Tricks

Troubleshooting, how to use keynote live from iphone & ipad to share presentations.

Want to share your Keynote presentations with others easily? Thanks to Apple’s Keynote app and Keynote Live feature, sharing presentations with colleagues, friends, coworkers, or family is simple.

Keynote Live is a useful feature hidden within the Keynote presentation app, which allows you to invite up to 100 people for streaming your presentation no matter where they are. Anyone with an invite link can join your presentation online by either using the Keynote app that’s available on iPhone, iPad and Mac, or using the iCloud web client on any browser. With everyone working remotely to stay safe during this global pandemic, getting people together in the same room for a presentation is an extremely difficult task. This is exactly where Keynote Live comes in handy.

So, if you’re keen on live streaming your presentations to multiple participants for work-related purposes, read on and you’ll be learning how to use Keynote Live on both the iPhone and iPad.

To take advantage of Keynote Live, you need to install the latest version of Apple’s Keynote app on your iPhone and iPad. You can either create a presentation within Keynote of if you use Microsoft PowerPoint, you can easily import your .ppt files into Keynote. Now, simply follow the steps below to stream the slideshow.

There you go. Now you know how to play your presentations over the web using Keynote Live.

It’s worth noting that anyone with the link to your presentation cannot view the slides until you start the slideshow from your iPhone or iPad. They will be welcomed with a “The presenter hasn’t started the slideshow” message on their screen.

Users can invite up to 100 viewers located anywhere in the world or up to 35 people who’re on the same local network to watch the presentation. Viewers don’t necessarily need to own an iPhone, iPad or Mac to view the slideshow, as they will be redirected to the web version on their devices. Therefore, device support isn’t an issue at all. Users don’t even need to sign up for iCloud accounts in order to watch the presentations either.

Keynote Live, as we mentioned before is a great way to do presentations with your colleagues, right from the comfort of your bedroom as you’re working from home during this lengthy lockdown period. If you’re accustomed to using Microsoft PowerPoint for creating presentations, you can finish working on PowerPoint and then import the file into Keynote, right before live streaming the slides.

We hope you were successful in streaming your first presentation with others using Keynote Live on your iPhone and iPad. How was the overall experience? Do let us know your thoughts and opinions in the comments section down below, and don’t miss out on more Keynote tips and tricks here .

Enjoy this tip? Subscribe to our newsletter!

Get more of our great Apple tips, tricks, and important news delivered to your inbox with the OSXDaily newsletter. 

You have successfully joined our subscriber list.

Related articles:

• How to Convert Keynote to PowerPoint on iPhone & iPad
• How to Convert Keynote to PowerPoint with iCloud
• How to Open Keynote File on Windows PC with iCloud
• How to Convert Keynote File to Google Slides

One Comment

» Comments RSS Feed

Perhaps your best tip ever! Thank you.

Leave a Reply

Name (required)

Mail (will not be published) (required)

Subscribe to OSXDaily

• - How to Use Window Tiling in MacOS Sequoia
• - How to Find a Lost Apple Pencil
• - Fix iOS 18 Bluetooth Connection Problems
• - Why is Wi-Fi Turning On By Itself on iPhone?
• - How to Turn Off Bluetooth in iOS 18 on iPhone
• - iOS 18.1.1 & iPadOS 18.1.1 Security Updates Released
• - MacOS Sequoia 15.1.1 with Security Fixes Available Now
• - Beta 3 of iOS 18.2, iPadOS 18.2, MacOS Sequoia 15.2, Available for Testing
• - Beta 2 of iOS 18.2, MacOS Sequoia 15.2, & iPadOS 18.2 Available for Testing
• - Apple Releases New Mac Mini, Revamped iMac, & M4 MacBook Pro

iPhone / iPad

• - Notes Disappeared from iPhone or iPad? Here’s How to Fix Missing iCloud Notes
• - How to Fix Spotlight Search Issues on MacOS Sequoia
• - How to Turn Off Find My Mac
• - How to Install Windows 11 on Mac with UTM

About OSXDaily | Contact Us | Privacy Policy | Sitemap

This website is unrelated to Apple Inc

All trademarks and copyrights on this website are property of their respective owners.

© 2024 OS X Daily. All Rights Reserved. Reproduction without explicit permission is prohibited.

Change Language

Share and edit a presentation with others, share a presentation with collaborators, add or change a password for a shared presentation, change permissions for a shared presentation, resend a presentation link, copy and paste a presentation link, turn off icloud sharing for a presentation.

Keynote: A Guide to Working With Others on a Presentation

• 0 Shares Share

A single person will struggle to work solely on a complex file. It is more advantageous if a file can be accessible to several people and work on the tasks collaboratively. Technology has allowed companies to have work done online to address this concern. 

Hence, there is a need for a software program that allows collaboration for simultaneous work and tracking changes. This is where the Keynote App is useful for real-time collaboration. You can conveniently invite participants to contribute to the shared presentation.

Keynote App is an excellent tool for collaboration. Collaborating with others using the Keynote App is highly beneficial. You can try this app and encourage your team to take advantage of its use. This article will help you understand what is keynote app and how to use it on your iPhone or iPad.

Using Keynote App on Mac or Windows Computer

You can use the Apple Keynote app to create excellent presentations. The Keynote presentation app has a simple interface that helps everyone on the team conveniently add visual elements, like charts, images, and even amazing effects and animations.

Not only that, collaboration in Keynote on iCloud is easy. It has built-in collaboration tools that allow the team to work on multiple and parallel projects. The application helps organize the workflow and provides feedback and comment sharing.

Keynote Features

Collaborating with others using the Keynote App is much easier if you take advantage of its features. Below are some features that make the Keynote app a good collaboration tool.

• You are notified when new people join in. You will also be notified of the changes or edits in the presentation and comments left by your teammates
• It is a collaborative tool where you can conveniently connect with everyone on the shared file through messages and FaceTime
• It has a customizable toolbar for your favorite tools
• It has captivating and dynamic backgrounds that you can use for your presentation
• You can conveniently add live video feeds to your presentation
• Allows seamless presentation where your teammates can take turns controlling the presentation deck

Steps in Collaborating With Others

Inviting & accepting invitation.

When inviting or accepting an invitation to collaborate on the Keynote app, check if you meet the minimum system requirements to access the file. You will receive a message with the link to the file. You would need to sign in with your Apple ID, or you will need to do extra steps by following additional instructions.

Shared presentations can be opened depending on certain factors. The minimum system requirement for Mac computers to open a shared file is macOS12 or Keynote 12.2. While the minimum requirement for iPhone and iPad are iOS15 and iPad iPadOS15, respectively.

However, if these requirements are unmet, the file will open in Keynote for iCloud. If you haven’t installed the Keynote app, the file will automatically open in iCloud (web browser). Similarly, for android device users, the Keynote app can be accessed in a browser. It is viewable but uneditable.

You can invite people by clicking the collaborate icon with a plus mark. You may restrict who gets to view and make changes to the shared file. By default, all invited participants have edit permission.

You can share a file by sending a presentation access link to the intended person. If the email address or phone number used to send the link is not associated with their Apple ID, you must follow additional instructions for the invitation to work.

Managing Collaborators on a Shared Presentation

Once you have access to the shared keynote presentations, you can interact with other collaborators. You will be able to edit the presentation in real time. You will also be able to see the other collaborators in the file.

Leaving Comments

The Keynote app has a built-in comment and suggestion feature for more accessible communication. There is no need to use a separate program to email or chat. You can conveniently communicate with everyone on the team on the shared presentation file.

Working Offline

You can still be productive even if you don’t have access to the Internet. Keynote collaboration allows you to work offline.

You would know you are working offline when the collaborate button becomes a cloud with a diagonal line running through it. You can conveniently edit your work, and what is saved offline will be uploaded to iCloud automatically once you are online.

When you are working offline, here are some reminders:

• If you want to share the edited file with your teammates before the changes you have made are uploaded, you can tap the Share or Export button. This will ensure that your changes will be applied to the file.
• You can quickly check the status of the file if the changes made while offline are applied. You can tap the sync status button in the presentation manager at the top right corner of the monitor screen.
• Working offline has its downside. All the changes you have made while offline will not be applied to the file once you work online if the other online collaborators delete them.

Sharing Finished Keynote Presentation Online

Real-time collaboration is possible when done online. Keynote has the best feature for sharing presentations online, Keynote Live .

Keynote Live is the online sharing feature of the Keynote app. It allows you to show your presentation on the Internet, which can be viewed simultaneously on several devices by viewers who are given access.

Leaving the Shared Presentation

You can remove yourself from the participant list if you wish to leave the shared presentation file. You can remove your name from the list through the presentation manager.

Open the presentation in iCloud drive and click Select at the top right corner. Then, click on presentation , share, and finally, show people. Look for your name and click remove me.

Collaborating with others using the Keynote App has never been this convenient and productive. Thanks to Keynote, wherever your team members are, you can connect with them and work efficiently as a team.

News content on AppleMagazine.com is produced by our editorial team and complements more in-depth editorials which you’ll find as part of our weekly publication. AppleMagazine.com provides a comprehensive daily reading experience, offering a wide view of the consumer technology landscape to ensure you're always in the know. Check back every weekday for more.

Editorial Team | Masthead – AppleMagazine Digital Publication

• @http://twitter.com/applemagazine
• Follow me on Facebook
• Send me an email!

Related Stories

Doj pushes for major overhaul in google’s dominance: chrome browser and search monopoly under fire, wechat introduces interesting passkey support on ios for international users, apple teases a major update for final cut pro on mac, apple’s vision pro 2 with m5 chip could arrive as late as 2026, nvidia’s fantastic new hourly limits on geforce now: what gamers need to know, early black friday ipad deals: top discounts on 9th gen ipad, ipad air, and more, apple’s $10 million investment in indonesian manufacturing, apple rumored to introduce amazing 90hz displays to future studio display, ipad air, and imac models, why do so many academic institutions like apple products, ipad & mac: collaborative tools in apple’s ecosystem, not competitors, you may also like.

iOS 18.2 Beta 3: Key Changes and New Features in Apple’s Latest Update

watchOS 11.2 Installation Issue: Navigating Apple’s Latest Beta Challenges

Top Entertainment Apps on Apple TV & How to Get the Best Experience

Liquid Detected in Lightning Connector: 5 Simple Steps to Fix

Emulator for Apple Silicon Chip to Run Firestorm: Comprehensive Guide

Apple’s macOS Security Promise: A Look at Sequoia and Its Privacy Impact

The Rise of Digital Currencies: Transforming the Global Financial Landscape

Apple’s New Magic Mouse USB-C: Everything You Need to Know About the Upcoming Updates

Tesla Apple Watch App Update: What We Know and What to Expect

Apple’s AirPods Pro 2 Hearing Test: What you need to know

Apple WatchOS 11.1 Release Candidate: A Glimpse at What’s Coming

Apple to Fix iPhone 16 Freeze and Restart Bug in Upcoming Update

• Privacy Overview
• Strictly Necessary Cookies

This website uses cookies so that we can provide you with the best user experience possible. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful.

Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings.

If you disable this cookie, we will not be able to save your preferences. This means that every time you visit this website you will need to enable or disable cookies again.