how to embed videos in your powerpoint presentation

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5 Ways to Embed a Video File in Microsoft PowerPoint

Last Updated: March 27, 2024 Fact Checked

Embedding a Web Video

Embedding a video file, embedding a stock video, using android, linking movie files (powerpoint 2007).

This article was co-authored by Mitch Harris and by wikiHow staff writer, Rain Kengly . Mitch Harris is a Consumer Technology Expert based in the San Francisco Bay Area. Mitch runs his own IT Consulting company called Mitch the Geek, helping individuals and businesses with home office technology, data security, remote support, and cybersecurity compliance. Mitch earned a BS in Psychology, English, and Physics and graduated Cum Laude from Northern Arizona University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,132,696 times.

If you want to spruce up your PowerPoint presentations, you can add a video to your slides. If you have a video file on your computer, you can easily embed it into your presentation. You can also embed YouTube videos, use looping stock videos, or, on older versions of PowerPoint, link to the videos. This wikiHow will show you how to add a video to Microsoft PowerPoint using your Windows, Mac, or Android device.

Things You Should Know

• Copy a YouTube URL. In PowerPoint, click "Insert' → "Video" → "Online Videos/Movie". Paste the URL and click "Insert".
• To embed a video file, click "Insert" → "Video" → "This Device" → select a file → "Insert".
• To use a stock video, click "Insert" → "Video" → "Stock Videos" → select a video → "Insert".

• You must have a subscription to use Office 365 . [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
• Adding a video to your PowerPoint can help you make a great presentation .

• You can insert a video from supported websites such as: YouTube, SlideShare, Vimeo, Microsoft Stream, and Flip.

• On Mac, this will look like Online Movie .

• You'll see a preview of the video.

• To adjust when the video plays, click the drop-down menu next to Start: . Select In Click Sequence , Automatically , or When Clicked On .
• Check the boxes to apply any of the following: Play Full Screen , Hide While Not Playing , Loop until Stopped , and/or Rewind after Playing .
• Click Volume to adjust the video's volume. Select Low , Medium , High , or Mute .

• Select the web video and click the Video Format tab.
• Click Poster Frame on the left of the toolbar.
• Click Image from File… .
• Select From a File , Stock Images , Online Pictures , or From Icons .
• Select the image source from the chosen method, and then click Insert .

• Stock videos work best as a background graphic to your PowerPoint text, since these videos loop seamlessly

• The stock video will be added to your slide. By default, it will cover the entire slide.

• PowerPoint is available for Android in the Google Play Store .

• The menu will open.

• If you want to take a video using your camera, tap Open Camera instead.
• The video file will be added to your PowerPoint.

• Videos can only be "embedded" (included in the presentation file itself) in PowerPoint 2010 or newer.

• Click the Office button and select "Publish."
• Select "Package for CD" and then select your presentation.
• Ensure that "Linked files" is selected in the "Options" menu.

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• ↑ https://support.microsoft.com/en-us/office/insert-a-video-from-youtube-or-another-site-8340ec69-4cee-4fe1-ab96-4849154bc6db#OfficeVersion=Windows
• ↑ https://support.microsoft.com/en-us/office/insert-audio-or-video-in-powerpoint-for-android-95e0a2af-35fb-405a-8536-cdcd934f659a
• ↑ https://support.office.com/en-us/article/My-movie-doesn-t-play-190cf574-183d-4b7f-b627-3783a14b7b07?ui=en-US&rs=en-US&ad=US
• ↑ https://support.office.com/en-us/article/Add-and-play-a-movie-in-a-presentation-f3fcbd3e-5f86-4320-8aea-31bff480ed02

About This Article

1. Open the slide. 2. Click Insert . 3. Click Movie . 4. Click Movie from File or Video on my PC . 5. Select the video and click OK . 6. Click Playback . 7. Choose how to play the video. 8. Save your presentation. Did this summary help you? Yes No

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How to embed a video in PowerPoint for a more engaging presentation

What type of content do you primarily create?

Making an engaging PowerPoint presentation is no easy feat.

You have to figure out what to say, and what you want your audience to grasp. Then, decide how to bring the two together to deliver a compelling presentation.

One popular way to add flair is by embedding video into the content, like what Dr. Frans de Waal did in his TED Talk on inequity aversion . To emphasize his points, he included videos of animal experiments, turning a mind-numbingly boring topic into an engaging and viral presentation—which now has over 5 million views.

In this step-by-step guide, you’ll learn how to embed a video in PowerPoint so you can create exceptional presentations that grab your audience’s attention and help them remember what you said.

How to embed a video in PowerPoint from your PC or Mac

First, of course, you’ll need a video, either one online or from your media library. The next step is to find a way to make it play during your PowerPoint presentation. You could do it manually by bringing up the video from another website or program while you’re speaking, but that process is clunky and you might end up facing technical challenges.

Luckily, there are simpler and easier methods of embedding videos in PowerPoint. You can link to your video file externally or embed it directly in your presentation. 

Use the tutorial below to insert videos in PowerPoint from a computer.

How to embed a video in PowerPoint in Windows

Step 1: select the powerpoint slide.

Launch Microsoft PowerPoint on a Windows computer and open a blank or existing PowerPoint file. 

Then, go to the slide you want to embed a video and select the Insert tab in the toolbar.

Step 2: Click Video > This Device

Select the Video option. Here, you can either embed a video from your computer or from an online source, like a website or YouTube and other supported platforms.

Click This Device from the drop-down menu to embed a video from a folder on your computer.  

PowerPoint supports MP4 files encoded with H.264 video and AAC audio. So, you can upload videos in file formats, such as M4V, MOV, ASF, AVI, MPG, MPEG, or WMV.

If you don't want to play a video full screen, resize it to your preferred dimensions.

For precise height-to-width proportions:

• Select Format (PowerPoint 2013 or newer) or Options (PowerPoint 2010) in the Size group
• Click the Dialog Box Launcher Icon image
• Click Size, then select the Lock aspect ratio checkbox under Scale 
• Enter your preferred height and width under Size and rotate or enter the percentage of size that you want in the Scale height and width boxes

Then, select Video Format to access formatting options like borders and effects or right-click the video for more options. You can also use the Designer tool to choose from professional slide templates. 

Then, click the Playback tab to trim your video, add captions, choose playback options, like In Click Sequence, Automatically, or When Clicked On.

Note: In PowerPoint for Microsoft Office 365 or PowerPoint 2016 version 1709 or later, you can use the In Click Sequence option. This way, your video can play in sequence with other actions you’ve programmed on the slide, like animations or transitions. 

To insert a web video, select Video > Online Videos . 

Note: PowerPoint supports YouTube, SlideShare, Vimeo, Stream, and Flip video providers.

Step 3: Click Insert

If you choose to embed an online video, copy the link to the video you want to embed and paste it in the blank field. A preview of your video will appear in the Insert video pop-up.

Click the Insert button to embed the video in your presentation. 

PowerPoint will download and insert the video on the selected slide. You can drag the edges of the video thumbnail to resize it, then use Video Format options, like shape, border, and effects to enhance the video. 

Select the Playback tab to insert captions or choose how your video plays (automatically or when clicked). 

Note: You can’t change when an online video starts. But if you’re embedding a YouTube video, you can copy the video URL at the current time to link from a specific start time. 

Click the Slide Show tab to preview the video with all the formatting changes you made. Then, save your presentation to your computer or click the Share button to move or copy it to the cloud.

How to embed a video in PowerPoint on a Mac

To embed a video in PowerPoint for Mac, you’ll need to save the video file in the same folder as your presentation.

Launch PowerPoint and open a blank or existing presentation, then select the slide you’d like to add a video to. 

Select Insert .

Step 2: Click Video > From File

Click Video to access video embed options from the drop-down menu:

• Video browser
• Video from file
• Stock videos
• Online film

Select Video from file to insert a video file from your Mac.

In the Choose a Video dialog box, select the video file you want to insert, then click the Insert button to embed the video on the slide.

If you want to put a link to the video on the slide, click Show Options in the lower left corner of the dialog box. 

Then, select the Link to file box, and click Insert .

Select the Video Format tab to add effects and choose whether your video will play automatically or when clicked.

Tip: If you’re using the 2016 version of PowerPoint (or newer), you can play back videos with multiple audio tracks. These versions also support closed captions and subtitles embedded in video files.

Select the Playback tab to do the following:

• Trim your video
• Add fade in and fade out effects
• Play the video on full screen or hide during the show
• Insert captions
• Select start time options (in click sequence, automatically, or when clicked)
• Loop the video to play repeatedly and continuously during the presentation
• Rewind your video

How to embed a video in PowerPoint from YouTube

Embedding a YouTube video to a PowerPoint presentation is simple. You can use the video URL or integrated search function to embed a video you uploaded to YouTube or someone else’s video (with permission).

To add a video to your PowerPoint presentation, you’ll copy the video embed code and paste it into the slide you want. The code will load the video at the source and play it on the platform you’re using. 

You won’t need to download and upload the video from YouTube and the video will load and play faster regardless of the file size. Plus, you can share video content that’s covered under copyright, so you’re not in danger of crossing any legal lines. 

Follow these steps to embed a video in PowerPoint from YouTube on a Windows PC or Mac. 

How to embed a video in PowerPoint from YouTube in Windows

Step 1: click “insert video”.

Open a PowerPoint presentation and select the slide you want to embed your video.

Click Insert > Video .

Step 2: Choose “Online video”

Select the Online Videos option.

Step 3: Insert the URL from YouTube

Right-click the video to copy the video link or embed code, or click Share to get the embed code. Then, paste the URL or embed code in the link field. 

A preview of your video will appear in the Insert video dialog box.

Click Insert to embed the video in your presentation. 

Resize the video thumbnail, then use the video formatting options to enhance it. 

Click Playback play the video automatically or when clicked or add captions. Then, preview the video with all the edits you made and save or share your presentation.

Note: YouTube’s video file formats are similar to those PowerPoint supports, so your video will likely play without issues. However, YouTube supports some formats that PowerPoint doesn’t, including FLV, 3GPP, WebM, DNxHR, ProRes, HEVC (h265), and CineForm. If your video isn’t playing, check to make sure it’s a supported file format.

How to embed a video in PowerPoint from YouTube on a Mac

Step 2: choose “online film”.

Select Online Film . 

A URL pop-up will appear prompting you to enter the link to the YouTube video.

Go to YouTube and copy the link or embed code of the video you want to embed in your presentation. You can right-click the video and select copy video URL or copy embed code, or click Share and copy the video link or embed code.

Paste the video link or embed code in the URL pop-up in your PowerPoint presentation, then click Insert .

Resize your video and polish your slides before saving the presentation to your computer.

How to insert a video file link in PowerPoint

Embedding a video in PowerPoint may be convenient, but it increases the size of your presentation. 

To reduce your presentation file size, insert a video file link to create a linked video. The downside with linked videos is that links can break, but you can prevent this by copying and storing your presentation and linked videos in the same folder, then linking to the video there.

Ensure you have a stable internet connection, then use the steps below to insert a video file link in PowerPoint on a PC or Mac.

Insert a video file link in PowerPoint on a PC or Mac

Step 1: take a screenshot of the video.

Find the video you want to link to in PowerPoint and take a screenshot of the clip. 

To take a screenshot in Windows, you can either use the Snipping tool, press the PrtScn (print screen) key and Windows Logo key on your keyboard. 

If you’re using a Mac computer, you can take a screenshot by pressing and holding SHIFT + COMMAND + 3 keys together (for full screenshot) or SHIFT + COMMAND + 4 keys to screenshot a specific area. 

Step 2: Insert the screenshot in your presentation

Alternatively, navigate to the slide you want to add your screenshot to, select Insert > Pictures > Picture from File . Then, find the screenshot you took, select Insert to add it to the slide, then crop, resize, and position it to your liking.

Step 3: Hyperlink the image to your video

Right-click the image and select Link . 

If your video is in Descript, copy the video link from your dashboard.

 Insert the video link in the address field then click OK .

The hyperlink will be connected to the image itself, not other elements on the slide or the entire slide.

Click Slide Show to test your video and ensure it links to the right video. When you click on the image, it will open in a web browser, ready for you to play.

Why can’t I embed a video in PowerPoint?

Embedding videos to a PowerPoint presentation is a straightforward process, but sometimes the video may fail to play. Let’s review some reasons for playback failure and how to resolve them.

Video playback issues

Video playback may fail in PowerPoint if:

• The storage folder is corrupt
• The video’s audio is out of sync
• The video file is corrupt, damaged, in an unsupported file format, or missing certain files

How to fix: Convert your video into a supported file format, check PowerPoint playback settings, or make the video visible by unchecking the Hide while not playing option in the playback tab. You can also save your presentation using the PPT or PPTX extension, so it’s easier to open the file in older or modern Office versions. 

File size and compatibility

Your video might not play if the file is too big. To resolve this issue, compress the media file by going to File > Info > Compress Media. Then, select one of these options: 

• Presentation quality/full HD: Adjusts the video size while maintaining its quality.
• Internet quality/HD: Saves on space and video quality.
• Low quality/Standard: Saves more space but doesn’t keep overall video and audio quality. This option is ideal if you want to share the presentation with others and ensure your videos will still play.  

If your video file is incompatible with PowerPoint, it may be in an unsupported file format or missing a codec. 

How to fix: Convert the video to a supported format or add a missing codec to your computer for smooth playback.

Broken links

When adding an online video, you might accidentally enter an incorrect link or the video link may be broken at the source. This means it won’t embed correctly and won’t play when you’re presenting. 

How to fix: Before inserting or embedding an online video, install the required updates for your version of PowerPoint and check that you’ve copied the right link. Then, test your video to ensure it plays on any device.

Make the best videos to embed in PowerPoint with Descript

Embedding a video in PowerPoint is a pretty simple process with several benefits for you and your audience. To prevent yawns and glazed-over eyes, you’ll need professional-quality videos that will draw your audience in, keep them engaged, and improve message recall.

Descript’s audio and video editing software lets you record, edit, and publish studio-grade videos to YouTube, then embed them in your PowerPoint presentations in a few clicks. 

Plus, Descript’s AI-powered automatic transcription generates high-quality transcripts from your video’s audio, which you can use as notes while making your presentation. You can also use Descript’s AI features to get text summaries, auto-generate copy for social media posts, and enhance your audio with Studio Sound .

Take Descript for a spin today to make quality videos that will help you deliver exceptional PowerPoint presentations.

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How to Embed a Video In PowerPoint [2022 User Guide]

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Videos have become a pivotal part of presentations. And not only. All types of content rely on videos – regardless if they are informational, educational, or sales content. According to Invideo ,

The average person is about to watch around 100 minutes of video content PER DAY in 2022.

This piece of stats only adds to the fact that people around the world embrace video content more and more, and will prefer it over text. In this article, we will show you how to embed a video in PowerPoint, so you can grab your audience’s attention and make them rate your presentation.

Article overview: 1. Why insert a video in PowerPoint? 2. How to embed a video in PowerPoint? 3. How to edit a video in PowerPoint?

1. Why insert a video in PowerPoint?

Before we show you how to embed videos in PowerPoint, we need to start with the reasons why you should add videos to your PowerPoint presentation.

✔️Reason #1 – People hate boring presentations

79% of people say they find most presentations boring. If you insert video content in your PowerPoint presentations, there’s no guarantee your presentation will be more likable. But you’ll certainly increase your chances to stand out.

✔️Reason #2 – Short attention span

Distractions are one major problem for presenters. Over the years, the average attention span has shrunk to just 8 seconds. Apart from the best practices to start and end a presentation , you can also keep your audience hooked when you embed videos in PowerPoint.

✔️Reason #3 – People absorb video content better

Your end goal is to convey your message no matter what your presentation is about. According to stats, audiences only retain 10% of the information they’ve seen in a text, compared to 95% in videos . If Google’s CEO Sundar Pichai can give up on bulk texts and bullet points, what stops you from following his presenting style?

2. How to embed a video in PowerPoint?

In 2022, a PowerPoint presentation can be a powerful tool that can impress audiences and sell great ideas. That’s why Microsoft has ensured they are in line with the recent digital marketing trends .

There are not one but three ways to insert videos in PowerPoint ! We will cover all of them in our tutorial.

2.1. How to insert a video into PowerPoint from my computer?

When to use : If you have your own videos to share in the presentation.

The best thing about adding videos in PowerPoint is that there is a dedicated menu. And in case some steps seem familiar, don’t get surprised.

Our first option is computer imports.  Let’s see how to add a video from a PC or Mac.

Step 2 : Pick Video , and then go to This computer – the first option.

Step 3 : Select a file of your choice and then click Insert .

2.2. How to embed a stock video in PowerPoint?

Stock videos are great options for corporate presentations. Paired with some great PowerPoint templates for download , you can capture the attention of your audience. You have over 20 categories to choose from and if you prefer, you can use the search bar to find what you need. While there isn’t much of a choice compared to YouTube and Vimeo (which we will discuss later), picking stock videos ensures you won’t have copyright issues with your presentations.

Let’s see how to insert a stock video in PowerPoint.

Step 1 : Select Insert from the menu ribbon (this step is the same).

Step 2 : Pick Video , and then go to Stock Videos – the second option.

Step 3 : Choose which video you want to select and then press Insert .

2.3. How to embed a third-party video in PowerPoint?

Without a doubt, most people ask how to embed a YouTube video in PowerPoint, as this is the best place to find video resources. But you can not only embed a video from YouTube in PowerPoint, you can also insert one from other platforms like Vimeo, Slideshare, Stream, and Flipgrid. All you need to do is just copy the address of the video URL and paste it into the search bar. Let’s see how to do so.

Step 2 : Pick Video , and then go to Online Videos  – the third option.

Step 3 : Copy the video URL and paste it into the search bar.

Step 4 : When the video preview appears, click Insert .

N.B. Embedding a video from an online source – WARNING⚠️

We need to warn you that adding videos to PowerPoint from online sources may affect the Video Format and Playback options. Also, embedding through the Web will cause a delay in loading time. I’ve personally found out that on average, a YouTube video embedded in PowerPoint starts playing in 5-6 seconds at least.

I ran an experiment where I added one Graphic Mama’s video from my computer, and it loaded instantly. It also didn’t have any formatting and playback issues. In conclusion, it may be best if you find a way to download your desired videos and upload them directly from your PC/Mac.

3. How to edit a video in PowerPoint?

If you learned how to upload a video in PowerPoint using these three methods mentioned above, that’s great. You have already made a lot of progress to satisfy your audience and meet your presentation goals. But your task doesn’t end here (unfortunately). You need to plan how your video will look and sound. Positioning your video, trimming unnecessary parts of it, etc., are all important things to consider.

Let’s see how to modify your PowerPoint videos so that they look great and add that “extra touch of finesse” to your slides.

3.1. How to format a video in PowerPoint?

Without a doubt, you need to check all the boxes when you upload your videos into PowerPoint. And the first thing to do is check your video format. Microsoft has added a lot of functions so that you can further customize the video experience for your audience.

Video Format Menu

As you can see, you can adjust the video, apply some video style, test it for accessibility, arrange it in the slide, and select its size. Let’s start.

3.1.1. How to apply visual color corrections?

Visual Corrections Presets

If you want to modify your contrast and exposure, you can use 25 pre-made color combinations between +40% and -40% brightness and contrast.

Visual Corrections Extended Menu

In case none of the presets delights you, you can manually adjust the brightness and contrast with 1% stops and values beyond +/- 40%.

3.1.2. Video Recolor

Sometimes, the video isn’t in your brand colors or you wish to make it more playful. The video recolor tool gives you just that – it applies a dramatic change to your video colors, in order to fit the Powerpoint templates colors or simply add some color punch. You’re left with three options: to pick something from the default options (21), choose a custom recolor variation, or check the video color options which are also found in Format Video Menu  on the right (check Visual Corrections Extended Menu  image).

3.1.3. Choosing Video Styles

Of course, choosing the right video style is important. It will be a decisive factor in measuring how well your audience will respond to the video. Picking one of the templates is okay but if you put some effort into choosing a video shape , video border , and video effects , you will notice a big difference.

Video Shape

Video Shapes can make your videos a ton better. The standard square format can be tweaked and if you add some imagination, you can end up with superb interactive elements – like arrows, comment boxes, etc.

Video Border

Video borders are very useful. They can outline the video, putting the focus on it, and the most important thing – separate the video from the background, especially if they are in similar colors.

Video Effects

Video effects are your playground. But seriously – these effects can make your embedded video stand out by adding some shadows, soft edges, glow effect, or simply giving it a smooth 3D look that will grab the audience.

3.1.4. Video Accessibility, Arrangement, and Dimensions

We decided to combine all these three under one section, as these are some of the standard options that don’t need much explanation. Alt text  is for people with visual impairment or if the resource doesn’t load due to a slow Internet connection. Typically, you need between 1-2 sentences to explain what is in the video. When you click on Alt text, a dialog box with instructions will appear on the right.

The Arrange and Size  options are related to where the video is positioned and how much space it will occupy from the slide. With Arrange , you can place the video anywhere on the slide, as well as rotate it, bring it back and forwards, and align it.

The Size  tools allow you to scale the video up and down, crop it, and by default – lock the aspect ratio. To manage the alignment and size at the same time (as these two settings go well together), there is a special dedicated menu that you can access by clicking on the small arrow (check the cursor).

3.2. How to manage Video Playback in PowerPoint?

Learning how to embed a video in PowerPoint is important but just as crucial is the way you play the video – which parts are you going to show, which effects you will add, and decide if you will add or skip adding captions. All these things can make a difference.

3.2.1. How to add bookmarks to your video in PowerPoint?

You have probably seen plenty of YouTube videos where you can find bookmarks when new important parts of the videos start. The same applies here. You can add and remove bookmarks, so as to separate the different parts of your video.

3.2.2.  Editing options

In the Editing section of the Playback menu, you can choose if you want to trim your video or add Fade In/Fade Out effects, and the duration of the latter. Below, you can see how to trim a video in PowerPoint – you can select the start and the end of it, so your audience will see the most important details only.

3.2.3. Video Options

In the Video Options , you will find several tools that you can work with.

• Volume  – starting with video volume, it’s pretty straightforward what this means. You have 3 modes /low, medium, high/ + mute.
• Start  – you have three options: Automatically /by default/, In Click Sequence , and When Clicked On .
• Play Fullscreen  – when the video is on, it will be displayed throughout the whole slide.
• Hide While Not Playing  – if the video is not playing, it will not be accessible.
• Loop until Stopped – after the video ends, it will automatically start from the beginning if you don’t stop it manually.
• Rewind after Playing – once the video is played through the end, it will display the first frame and stop.

3.2.4 Insert Captions

If your video has a voiceover, you may need to add captions to make it more understandable for an audience with hearing impairment or people sitting too far from you. The captions have to be uploaded from your computer.

Learning how to embed videos in PowerPoint is crucial for your presentation success. You will get access to a whole new world. But don’t forget about formatting. Some basic video editing can make your videos even more engaging.

If you found this article helpful, why don’t you check some of our other PowerPoint-related tutorials:

• Adding Audio to PowerPoint: The Quick Step-by-Step Guide
• How to Insert GIFs into PowerPoint: The Quick Step-by-Step Guide
• How to Get Started with PowerPoint in 2022

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PowerPoint  - Inserting Videos

Powerpoint  -, inserting videos, powerpoint inserting videos.

PowerPoint: Inserting Videos

Lesson 20: inserting videos.

/en/powerpoint/animating-text-and-objects/content/

Introduction

PowerPoint allows you to insert a video onto a slide and play it during your presentation. This is a great way to make your presentation more engaging for your audience.

You can even edit the video within PowerPoint and customize its appearance. For example, you can trim the video's length or add a fade in .

Optional: Download our practice presentation .

Watch the video below to learn more about inserting videos in PowerPoint.

To insert a video from a file:

In our example, we'll insert a video from a file saved locally on our computer. If you'd like to work along with our example, right-click this link to our example video and save it to your computer.

With the Screen Recording feature on the Insert tab, you can create a video of anything you are doing on your computer and insert it into a slide.

To insert an online video:

Some websites—like YouTube—allow you to embed videos into your slides. An embedded video will still be hosted on its original website, meaning the video itself won't be added to your file. Embedding can be a convenient way to reduce the file size of your presentation, but you'll also need to be connected to the Internet for the video to play.

Working with videos

To preview a video:.

• Click a video to select it.

To resize a video:

The corner sizing handles will resize a video while preserving its original aspect ratio . If you use the side sizing handles, the video will become distorted .

To move a video:

To delete a video:

• Select the video you want to delete, then press the Backspace or Delete key on your keyboard.

Editing and formatting videos

The Playback tab has several options you can use to edit your video. For example, you can trim your video to play an excerpt from the original, add a fade in and fade out , and add bookmarks that allow you to jump to specific points in the video.

Most of the features on the Playback tab can only be used with videos that are inserted from a file . They will not work with embedded videos.

To trim a video:

• Select the video, then click the Playback tab on the Ribbon.

• When you're done trimming the video, click OK .

To add a fade in and fade out:

• On the Playback tab, locate the Fade In: and Fade Out: fields.

To add a bookmark:

Video options

There are other options you can set to control how your video will play. These are found in the Video Options group on the Playback tab.

• Volume : This changes the audio volume for the video.
• Start : This controls whether the video starts automatically or when the mouse is clicked .
• Play Full Screen : This lets the video fill the entire screen while playing.
• Hide While Not Playing : This hides the video when it's not playing.
• Loop until Stopped : This peplays the video until it is stopped.
• Rewind after Playing : This returns the video to the beginning when it is finished playing.

Formatting the appearance of a video

Like pictures , PowerPoint allows you to format the appearance of a video by applying a video style , adding a border , changing the shape , and applying various effects .

To create a poster frame:

You can add a poster frame to a video, which is the placeholder image your audience will see before the video starts playing. The poster frame is usually just a frame taken from the video itself.

• Click the timeline to locate the desired part of the video.

If you want to use a picture from your computer, select Image from file .

To apply a video style:

• Select the video, then click the Format tab on the Ribbon.

To learn more about corrections , color adjustments , borders , shapes , and effects , review our Formatting Pictures lesson.

• Open our practice presentation . Also, right-click this link to our example video and save it to your computer. If you have already downloaded our practice presentation to follow along with the lesson, be sure to download a fresh copy.
• On slide 2, Insert our example video file.
• Resize the video so it fits next to the text box.
• Apply a video style of your choice.
• Trim the video so the start time is around 00:17.5 and the end time is around 00:25.
• Add a bookmark somewhere in the middle of your video.

/en/powerpoint/inserting-audio/content/

How to Insert a Video in PowerPoint (from a File on Your PC or Shared Drive)

Insert or Embed a Video in a PowerPoint Presentation from a File and Set Playback Options

by Avantix Learning Team | Updated October 9, 2021

Applies to: Microsoft ® PowerPoint ® 2010, 2013, 2016, 2019 and 365 (Windows)

You can insert a video into a PowerPoint  presentation from a file on your PC or from a shared drive. Video can help to engage your audience and focus attention. In 2010 and later versions, video files are embedded or copied into PowerPoint by default so video files can increase file size significantly.

Recommended article : How to Compress Video and Audio Media in PowerPoint to Reduce File Size

Do you want to learn more about PowerPoint?  Check out our virtual classroom or live classroom  PowerPoint courses >

When inserting video in PowerPoint, consider the following:

• PowerPoint 2010 and later versions support common video formats such as WMV (Windows Media Video file), ASF (Windows Media file), MP3 and MP4 (Movie files) and AVI (Windows Video File).
• The default format for PowerPoint 2013 and later versions is MP4.
• In 2010 and later versions, video is embedded by default not linked as in previous versions.
• If you choose to link to a video, it's good practice to copy the video file to the same folder as your presentation before you link. You will not be able to apply certain types of formatting to linked videos.

Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of PowerPoint, the size of your screen and your Control Panel settings. For PowerPoint 365 users, Ribbon tabs may appear with different names. For example, the Video Tools Playback tab may appear as Video Playback.

Although you can insert a video in Slide Master View, we'll assume here that most of your videos will be inserted on slides in Normal View.

Inserting a video from a file

To insert a video from a file and embed it on a slide:

• In Normal View, navigate to the slide where you want to insert a video.
• Click the Insert tab in the Ribbon.
• Click Video. A drop-down menu appears.
• Depending on your PowerPoint version, choose Video on My Computer, Video on My PC or This Device. A dialog box appears.
• Navigate to the folder where your video is saved and click the video to select it.
• On the bottom right of the dialog box, click Insert to embed the video. You can also double-click it. If you click the drop-down menu beside Insert, you can choose Link to File. If you decide to link rather than embed, you may want to copy your video or movie clip to the same folder as your presentation before you insert it on your slide. PowerPoint will place the video in the center of the slide.
• In Normal View, click the video and then Play on the media controls to play the video.

After you insert a video, two tabs will appear in the Ribbon when you click the video (Video Tools Playback and Format or Video Playback and Format) in Normal View.

Below is the Video Tools Playback tab in the Ribbon with a video selected (this may appear as Video Playback):

Below is the Video Tools Format tab in the Ribbon with a video selected (this may appear as Video Format):

Playing a video automatically or when clicked

You can change the way a video plays when you run a slide show.

To control the way a video plays during a slide show:

• In Normal View, click the video on the slide.
• Click the Video Tools Playback or Video Playback tab in the Ribbon.
• In the Video Options group, beside Start, choose In Click Sequence, When Clicked On or Automatically from the drop-down menu.

If you select When Clicked On, you must click directly on the video when running a slide show.

Playing a video full screen

You can play a video so that it fills the entire screen when you run a slide show. However, depending on the resolution of the original video file, it might appear distorted if the video is lower quality.

Be sure to preview your video so that if the video appears distorted or blurry, you can turn off the full screen option. If you set a video to be displayed full screen and it is also set to start automatically, you can drag the video frame off the slide into the gray work area so that it will not be visible on the slide or flash briefly before the video goes to full screen.

To set a video to play full screen during a slide show:

• In the Video Options group, select the Play Full Screen check box.

Controlling video volume

To control video volume:

• In the Video Options group, click Volume and then choose Low, Medium, High or Mute.
• You can also set the volume of a video by using the volume slider on media controls that appear below the video.

Be sure that volume is turned on through your Control Panel settings on your computer.

Hiding a video when not playing

During a presentation, you can hide a video until you are ready to play it. However, you should create an automatic or triggered animation to start the video or you won't see it play during the slide show.

To hide a video when not playing:

• In the Video Options group, select the Hide While Not Playing check box.

Looping a video

To play a video continuously during a presentation, you can loop the video:

• In the Video Options group, select the Loop until Stopped check box.

Rewinding a video after playing

To rewind a video after playing during your presentation:

• In the Video Options group, select the Rewind after Playing check box.

Showing media controls during a slide show

To show the media controls during your presentation when running a slide show:

• In Normal View, click the Slide Show tab in the Ribbon.
• In the Set up group, select the Show Media Controls check box.

Fading a video in or out

You can start or end your video with a fade effect for a certain number of seconds.

To start or end a video with a fade effect:

• In the Editing group, under Fade Duration, choose or enter a duration for Fade In or Fade Out. To add a timed fade to the beginning of your video, in the Fade In box, click the up and down arrows to increase or decrease the fade in time. To add a timed fade to the end of your video, in the Fade Out box, click the up or down arrows to increase or decrease the fade out time.

Cropping a video

You can also crop a video in PowerPoint to remove specific areas in the video.

To crop a video:

• Click the Video Tools Format or Video Format tab in the Ribbon.
• Click Crop in the Size group.
• Position the pointer over a black cropping handle and drag the handle.
• Click Crop again to finish cropping.

Trimming a video

You can trim video at the beginning and end of each clip so you can start at any point and end the clip earlier. Trimming is different from cropping.

To trim a video clip:

• In the Editing group, click Trim Video. A dialog box appears.
• To trim the beginning of the clip, click the start point (a green marker on the far left). When the pointer becomes a two-headed arrow, drag the arrow to the desired starting position.
• To trim the end of the clip, click the end point (a red marker on the right). When the pointer becomes a two-headed arrow, drag the arrow to the desired ending position.

In this article, we've reviewed inserting video files in PowerPoint presentations from a PC or shared drive, controlling playback during a slide show as well as cropping and trimming. In future articles, we'll look at video formatting techniques and how to export a PowerPoint presentation as a video.

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More resources

How to Embed a YouTube Video in PowerPoint

How to Highlight Text in PowerPoint (5 Ways)

How to Add Audio in PowerPoint Presentations

A Beginner's Guide to Video Formats in PowerPoint

PowerPoint Keyboard Shortcuts to Play and Control Video During a Slide Show

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You can insert or type e with an accent mark in PowerPoint using built-in tools or keyboard shortcuts (including Alt code shortcuts). The letter e can be inserted with an accent in both upper or lower case in text boxes or placeholders on slides, the slide master or layouts. The following are common accents in upper or lower case – È, É, Ê, Ë, è, é, ê, or ë.

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How to Embed a Video in PowerPoint (Step-by-Step)

• PowerPoint Tutorials
• Shortcuts & Hacks
• September 27, 2019

In this article, you’ll learn how to embed a video in PowerPoint directly from your hard drive as pictured below.

On top of that, you’ll learn what you can and can’t do when embedding videos into PowerPoint, including:

• How to trim a video (including how to trim a YouTube video)
• Getting your video to play full screen
• Creating a video thumbnail or Poster Frame
• How to compress your videos

If you want to grab the latest version of Microsoft Office (Microsoft 365) like I’m using in this tutorial, you can check it out here .

But before you get carried away adding videos to PowerPoint, it’s important to first understand what your options are.

Table of Contents

Embedding online videos vs. desktop videos.

• Videos from your computer
• Videos from online sources like YouTube

1. Video size

2. Internet connection

Online videos require a good – STRONG – internet connection to play properly.

That means that if you embed a YouTube video in your PowerPoint and the conference room you are presenting in has a weak internet connection, you are in trouble.

So I highly recommend spot checking the internet quality of the room you will be presenting in before working with any online video in your presentation.

If your internet connection is weak, be prepared to skip the video in your presentation.

3. Playback options

How to embed a video in PowerPoint

To embed a video in PowerPoint from your computer, simply:

• Navigate to the  Insert  tab
• Open the  Video  drop down (within the Media group)
• Choose  Video on my PC
• Navigate to where the video resides on your PC
• Select the  Video
• Click  Insert

Clicking  Insert , the video is added to your PowerPoint slide as an editable PowerPoint object, as you can see below.

With the video now inserted on your slide, you can use the features found in the  Video Playback  and  Formatting  tabs. These tabs will be discussed below.

If you convert your presentation into a video, your embedded video will play within your video (if that makes sense). To learn how to convert PowerPoint to video,  read our guide here .

How to trim an embedded video in PowerPoint

• Select  your video
• Navigate to the  Playback  tab
• Select the  Trim Video  command
• Adjust the  Green Start Time ​ cursor
• Adjust the  Red End Time  cursor

How to add a Video thumbnail

Adding a video thumbnail (or what PowerPoint calls a  Poster Frame ) is super easy.

But this is only applicable to videos you add to your presentation from your computer. That’s because online videos will automatically populate with whatever thumbnail their creator gave it (you cannot edit it or change it in PowerPoint).

There are two types of thumbnails you can add to your videos in PowerPoint:

• Use a frame from your video as the thumbnail (easiest)
• Import your own custom thumbnail image (most flexible)

Neither is better or worse (your video will still play the same either way), it’s just a personal preference.

What is a video thumbnail and why is it important?

A video thumbnail is simply an image that is displayed before you play your video. You will see these on YouTube videos all the time before you click to play them.

In PowerPoint, the thumbnail image can become an important part of your overall slide design theme.

If you don’t add your own thumbnail, the first frame of your video will automatically be used as the video’s  Poster Frame .

Adding a  Poster Frame  is an optional step, but can go a long way to improving the overall design of your PowerPoint slides.

Here are the different ways to add a thumbnail or Poster Frame to your embedded video:

1. Using a video frame as the thumbnail (or Poster Frame)

• Scrub to the video frame you want to use as your thumbnail
• Navigate to the  Video Format  tab
• Open the  Poster Frame  drop down
• Select  Current Frame

2. Importing a video thumbnail (or Poster Frame)

• Choose  Image from file…
• Select  From a File
• Navigate  to the image on your computer
• Select the image you wan to use

​For help creating your own video thumbnail, you can see how to crop photos in PowerPoint  and how to remove an image background .​​

How to reset a thumbnail (or Poster Frame)

• Select  Reset

How to make a video play full screen

• Select  the video on your slide
• Navigate to the  Playback  tab
• Click  Play Full Screen

Getting an online video to play full screen

How to compress a video in PowerPoint

• Navigate to  File
• Select the  Info  tab (selected by default)
• Open the  Compress Media  drop down
• Choose between  1080p ,  720p  and  480p ​

• ​ Full HD (1080p) : Save space while maintaining overall audio and video quality.
• HD (720p):  Quality will be comparable to media which is streamed over the Internet.
• Standard (480p):  Use when space is limited, such as when sending presentations via e-mail.

So that’s how to embed a video in PowerPoint, including how to embed a YouTube video in PowerPoint.

You also learned about the different formatting options available to you, which can determine which type of video you want to embed in your PowerPoint presentations in the first place.

When used well, videos are a great way to back up your main points and improve the overall quality of your presentation as they are more engaging than static images.

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Embed Videos in PowerPoint: Easy Step-by-Step Guide

Table of Contents

Are you looking for a way to make your business presentations stand out? Adding videos or short clips isn’t just an eye-catching trick – it can also help get your message across in ways that speaking alone can’t.

Luckily, there are several easy methods to embed video into Microsoft Powerpoint . In this blog post, we will discuss how anyone with basic tech literacy knowledge can embed video into their business presentation slides with minimal effort and cost.

K eep reading if you want to learn how to quickly, easily, and effectively add a bit of flair and pizzazz while giving your professional presentations the added punch they need!

Embedding Video in Microsoft Powerpoint Essential Steps

Embedding a video in Microsoft Powerpoint is a great way to make your presentation more engaging and interactive. Whether you want to demonstrate a concept with an explainer video or show off a marketing video , or just add some visual interest to your slides, embedding videos into Powerpoint can help you get your point across. Here’s how to do it:

1. Find the Video You Want to Use

There are several sources for videos that you can use in Powerpoint presentations. YouTube, TikTok, Instagram are but a few are two of the most popular options; both offer free content that you can easily access and copy for use in your presentation. If you’re looking for other types of video material—such as stock footage or commercial clips—you’ll need to purchase them from a licensed provider.

2. Copy the Video’s Embed Code

Once you’ve found your video, copy the embed code that is provided. On YouTube ( see below on youtube video)  and Vimeo, this will usually be located in the share or embed section of the page. The code should start with “ <iframe> ” and end with “ </iframe> ,” and will include all of the information needed to embed the video into your presentation.

3. Open Your Powerpoint Presentation

Open Microsoft Powerpoint and open up the presentation where you would like to add the video clip. Select one of your slides; this will be where we’ll paste the embed code later on.

4. Insert an Object Into Your Presentation

Go to the Insert tab at the top of your screen, and select Object . This will bring up a window that lets you insert objects into your presentation; find the “ Create from File ” option, and paste in the embed code you copied earlier.

5. Make Adjustments To Your Video

Once you’ve inserted your video into Powerpoint, you can make changes as necessary to fit it within the parameters of your presentation. You can resize or move the video around on your slide, or adjust its playback options to control when it starts and stops playing during your presentation.

And that’s all there is to it! Embedding a video in Microsoft Powerpoint is a great way to add visual interest and engage your audience. Just remember to keep an eye on any copyright restrictions that may apply to the video content you use, and make sure you always have permission before using it in your presentation!

How to Embed a Youtube Video in Powerpoint Step by Step

Embedding a YouTube video in PowerPoint can add an extra level of impact to your presentation. Not only is it easy to do, but having the video right inside the presentation gives you control over how and when the audience sees it. Here are some simple step-by-step instructions on how to embed a YouTube video into PowerPoint.

1. Log in to your YouTube account and go to the page with the video you want to use in your presentation.

2. Click “Share” underneath the video , then click “Embed” from the options below that appear.

3. Copy the code for embedding by clicking inside of it and pressing Control + C (or Command + C on a Mac).

4. Open the PowerPoint presentation that you wish to embed the video in and switch to “Slide Show” mode by clicking on the button in the bottom right corner of your screen.

5. Select the slide where you want the video to appear, then click “Insert” at the top of your toolbar.

6. Click “Video”, then select “Online Video ” from the options that will appear below it.

7. Paste (Control + V or Command + V) your embed code into the box provided and click OK when it is done processing.

8. Your YouTube video should now be embedded into your presentation. Test it by clicking on the video thumbnail that should now appear in the middle of your slide and see if it plays correctly.

And there you have it! You’ve successfully embedded a YouTube video into PowerPoint. Keep these steps handy for any future presentations you may give and you’ll be able to easily add engaging visuals with ease every time. Happy presenting!

With these simple steps, you’re well on your way to mastering the art of embedding YouTube videos into Powerpoint presentations . Just follow the instructions outlined above and you’ll have a professional-looking presentation in no time.

How to Embed a TIKTOK Video in Powerpoint Step by Step

Embedding a TikTok video in Powerpoint is an easy way to add fun and interest to your presentations. Whether for personal or professional use, you can use the video-sharing platform’s vast library of content to make your presentation stand out. Here’s how to do it.

Step 1: Open Microsoft Powerpoint

Open Microsoft Powerpoint and create a new slide, selecting either “Blank Slide” or one of the many pre-made style templates that come with it. If you already have an existing slide deck, simply add a new blank slide to it.

Step 2: Insert Video from Online Source

From the top menu bar, select “ Insert ” and then “ Video ”. A drop-down menu will appear with the option for “ Online Video ”. Select it, and a new window will open prompting you to search for an online video source.

Step 3: Find Your TikTok Video

Type in your keyword or phrase into the search bar of the new window that opened in Step 2, and click on the magnifying glass icon to initiate your search. Find the video you want to embed from among the results, and select it by clicking on its thumbnail image.

Step 4: Embed Your TikTok Video

Once you have found your desired video, click “ Insert ” at the bottom right corner of the window. This will embed the video into your slide, and you can reposition or resize it to fit your presentation’s design.

You can also add additional features such as audio or captions if desired , by selecting the “ Playback ” tab from the top menu bar and customizing them for your needs.

And there you have it! By following these steps, you now know how to embed a TikTok video into Microsoft Powerpoint . With this new skill, you can make your presentations more engaging and visually stimulating than ever before!

How to Embed an Instagram Video in Powerpoint Step by Step

Embedding an Instagram video in Powerpoint can be a great way to add visual interest to your presentation . Whether you’re creating a slideshow for school, business, or personal use, embedding social media videos into your slides will make them more engaging and interactive for your audience. In this article, we’ll show you how to quickly and easily embed an Instagram video into PowerPoint step by step.

1. Visit the Video You Want to Embed

You’ll need the URL of the Instagram post to begin the process of embedding it in PowerPoint. Go to the post you want to embed and copy its URL from the address bar at the top of your browser window. Make sure it is a video post and not an image.

2. Open PowerPoint and Select the Slide You Want to Embed Into

Open your presentation in PowerPoint, select the slide you want to add the Instagram video to, and click “ Insert ” on the menu bar.

3. Select “Object” from Insert Menu Options

In the drop-down menu that appears, choose “ Object ”. This will bring up another window with a variety of options for inserting objects into your slides.

4. Choose “Create from File” Option

Scroll down until you see the option for “ Create from File ” and then click it to open a file browser window where you can find the Instagram video you want to embed. Paste the URL of the video into the search box at the top of the window and click “ Browse ”.

5. Select Video from Search Results

The video should appear in the search results below. Click it to select it and then press “ OK ” to insert it into your slide in PowerPoint. You will now be able to play, pause, and even edit your embedded Instagram video within your presentation!

By following these simple steps, you’ll be able to quickly and easily embed any Instagram video into your PowerPoint presentation for a more interactive experience that is sure to engage your audience.

Whether you’re creating slideshows for school or work , embedding social media videos is an easy and effective way to make your presentation more compelling.

That’s all there is to embedding a video in Powerpoint! It’s actually a very easy process, but it can make your presentations look much more professional and engaging . If you have any questions or run into any problems while trying this out yourself, don’t hesitate to contact us for help.

We would be happy to walk you through the steps or even do it for you! Thanks for reading, and we hope you find this information useful.

Q1: Why should I embed videos in my PowerPoint presentations?

A1: Embedding videos adds dynamic content, enhancing engagement and clarity. It’s an effective way to convey information and make your presentations more captivating.

Q2: What types of videos can be embedded in PowerPoint?

A2: PowerPoint supports a variety of video formats, including MP4, WMV, and AVI. Ensure your video is in a compatible format for seamless embedding.

Q3: Is it possible to embed videos from online platforms like YouTube or Vimeo?

A3: Yes! You can embed online videos by using the ‘Online Video’ feature in PowerPoint. This allows you to seamlessly integrate videos from popular platforms into your presentation.

Q4: Are there size limitations for embedded videos in PowerPoint?

A4: While PowerPoint doesn’t have strict size limitations, it’s advisable to optimize videos for smoother playback. Large files may affect presentation performance.

Q5: Can I customize the playback settings for embedded videos?

A5: Absolutely! PowerPoint offers playback customization options. You can set the video to play automatically, loop, or trigger on click, giving you control over the viewer experience.

Q6: How can I ensure the embedded video plays smoothly during a presentation?

A6: To ensure smooth playback, save your PowerPoint file and the video in the same folder. This avoids broken links and ensures the video plays seamlessly, even if you move the presentation.

Q7: Will the embedded video play on any computer?

A7: As long as the computer has PowerPoint installed and supports the video format, it should play. Consider using widely compatible formats for broader accessibility.

Q8: Can I edit the embedded video directly within PowerPoint?

A8: PowerPoint provides basic video editing tools, such as trimming and fading. For extensive edits, it’s recommended to use video editing software before embedding.

Q9: How can I share a PowerPoint presentation with embedded videos?

A9: When sharing the presentation, ensure the video file is included or share it in a format that retains the embedded video, such as a PowerPoint file or a video-supported format.

Q10: What should I do if the embedded video is not playing during the presentation?

A10: Check the video format, file path, and ensure the computer has the necessary codecs. If issues persist, consider converting the video to a more compatible format.

Article by Nicole Delgado 2022 | Marketing Manager | Explainer Video Company | Animated Explainer Video Production

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Want to make PowerPoint presentations with video that people love to watch? Here's hpw.

Today, I’m going to show you how to embed a video in PowerPoint to make your presentations come to life. I'm also going to cover some of the best practices for creating a PowerPoint presentation, as well as the frequently asked questions about inserting video in PowerPoint.

So, shall we get started?

How to upload a video to PowerPoint from your desktop or laptop

Embedding video in PowerPoint makes your file size larger. But it allows you to share a video with your audience without frantically looking for it on your computer while presenting. This tutorial is for PowerPoint 365. If you’re using an older version there might be some differences but you should still be able to follow along just fine. Just follow these five easy steps:

1. Start by opening your PowerPoint presentation and navigating to the slide where you want to insert your video.

2. Then, click the “Insert” tab.

3. Now, in the top right corner, click the arrow under the "Video" button, or in PowerPoint 365, click the arrow beside the "Video" button.

4. Next, click "Video on My PC/Movie from File" and select the video you want to insert. Then, click the “Insert” button.

5. The video will now appear on your slide. You can resize it or move it around on the slide as you see fit.

And that’s it. You’re good to go! Don’t forget to preview your entire presentation to ensure your video plays exactly as you want it to. 

How to link a video in PowerPoint 

Another method for inserting video in PowerPoint is to link the media on your slide to an external source or file. It will keep your presentation file size small as it will launch the video from its location on your PC. However, the link may be broken if you move the source video to a different location on your computer.

Here’s how to do it:

1. In the top left corner, click the “Insert” tab.

2. then, click the arrow under the “video” button, 3. on the drop-down menu, click “video on my pc/movie from file.”, 4. now, click the drop-down arrow beside or under “insert” and select “link to file.” if you’re using powerpoint 365, click the “option” button, then select “link to file.”.

4. Choose your video, then click “Insert.” 

And voila! You’re all set! We suggest keeping your linked video and your PowerPoint presentation in the same folder so as not to lose either of them. 

How to put a YouTube video in a PowerPoint

You can also add an online video to your PowerPoint presentation . This is a much better approach because you won’t have to download a video and it won’t add anything to your PowerPoint’s file size. However, to play the video during your presentation, you must have an internet connection.

Embedding a video from YouTube depends on the version of your PowerPoint. I’ll walk you through the process for PowerPoint 365, but it’s not that different from the earlier PowerPoint versions.  

1. Copy the video’s URL from the address bar of your computer's web browser.

2. Choose the PowerPoint slide onto which you want to insert the video and click the "Insert" tab 

3. Now, click “Video,” then choose “Online Video/Movie…

4. Once the online dialog box appears, paste the YouTube video URL and click “Insert.”

5. Now, click Play Video to ensure the video was successfully added.

Best Practices for Video PowerPoint Presentations from Ben, VEED’s Head of Enterprise

Download your videos to avoid issues from a bad internet connection when making and presenting your video powerpoint.

While inserting online videos in PowerPoint is a convenient way to avoid increasing the file size, you'll need an internet connection to play them while presenting. And what if your internet connection goes down during your presentation? Will you find your way out of this mess? Most likely, but it’s better to prepare for this situation. 

Download video files from websites such as YouTube , Vimeo , or VEED, so you don't have to worry about retrieving them if your internet goes down. It's also a good idea to save your completed PowerPoint so you can present it if there are any connectivity issues during an in-person presentation.

Know when to upload a video vs. link to a video inside a PowerPoint

If you have lots of videos in your PowerPoint presentation, expect the file size to be huge. What you can do is to choose videos you can do without or whose content you can explain on your own, and then link to that video and let it stream over the internet. This is a great tip in case an internet connection issue arises. But, it’s always best to download the video as a backup just in case something happens.

Why should you embed a VEED video instead of a YouTube video for professional PowerPoint presentations?

Youtube videos play distracting off-topic advertisements, which we don’t want to see during a presentation. You’ll never have that problem with videos you create, edit, save, and share with VEED .

You can also use VEED to clean your audio, add subtitles to your video , and even translate it . This is useful when presenting to a global audience. 

VEED can also help you take your presentation to the next level. Use our teleprompter to avoid forgetting your lines. You can also use our screen recorder tool to record yourself talking through your PowerPoint slides. Turn on your camera to keep your video personalized.

How to link to a VEED video inside of PowerPoint

• Upload your video to VEED. You can even import a YouTube video from the video’s URL.
• (Optional) Edit the video if needed
• Click on export
• Click on ‘share’ to copy and paste the video share link to the text (or image) on your presentation that’ll be hyperlinked.

Keep videos between 30 to 90 seconds long

Use videos to enhance your presentation, not to replace it. People don't have long attention spans , so keep it short but sweet. You only have the first 2.7 seconds of your video to capture your audience’s attention before they tune out.

In general, 60 to 90 seconds is the video duration sweet spot for engagement. 

According to Forbes , the ideal video length for a presentation is only 30-60 seconds long because studies have shown that 75% of people will likely stick with a video if it’s only 60 seconds long.

Cover only one idea per video so the content is easy to digest. 

Look into your camera’s lens and pace yourself

When recording, look directly into the camera lens. This is like looking your audience in the eyes.. They’ll feel as if you are speaking directly to them.

You can edit or re-record your lines using VEED's screen recording and teleprompter tool. You can also cut out the pauses before returning your gaze to the camera.

Frequently Asked Questions

How do you link to a video in powerpoint .

1. Take a screenshot of the video. For Mac users, simply press command + shift + 3; for PC users, press the PrtScn (Printscreen) key on your keyboard.

2. Click the slide where you want to insert the image. 

3. Insert the screen-grabbed image onto the slide by clicking “Insert'' then clicking “Picture from file.” 

4. Resize your image

5. Click the image, then go to “Insert,” then toggle down to “Hyperlink.”

6. Copy and paste the video link into the hyperlink dialogue box, then click OK. Use a YouTube video link if you don’t mind ads running. Use a video share link from VEED for an ad-free PowerPoint presentation.

How do I embed a video in a PowerPoint without a link?

The best option is to download it to your computer, then follow the steps for uploading video to PowerPoint from your desktop or laptop. You can also use VEED to download videos. Just paste the video’s URL into the upload screen. Export the video, then click “Download MP4”.

Why can I not embed a video in PowerPoint?

If you cannot insert video in PowerPoint, it’s possible the video you’re trying to embed isn’t compatible with Microsoft Office PowerPoint, the file is missing, the file moved, or the file is corrupted. It could also be because the actual PowerPoint file is missing plugins needed to insert the video.

How do you embed Vimeo videos in PowerPoint

1. Go to your Vimeo video library and find the video you want to embed.

2. Click on the “Link” icon.

3. Then select “Copy Video Link” or “Copy Embed Video.” It doesn’t matter which one you choose, as you’ll need the internet to play the video anyway. 

4. Paste the URL or embed code into the PowerPoint, then proceed as if you were embedding a YouTube video.

How do you make a video on Powerpoint?1. Create slides- Structure your video with a title, body, and concluding slides by adding images, texts, and layer elements.

2. Add animations - Go to the animation ribbon and animate the key elements on your slide.

3. Insert video into PowerPoint - Navigate to the "Slideshow" tab and click "Record Slideshow" to insert an existing video or create screen recordings.Then hit the “Record” button.

4. Insert Audio- Go to the "Insert" tab and then click on the Audio in the top right corner of the PowerPoint. Then, from the drop-down menu, choose "Audio on My PC" or "Audio from file."

5. Export- Once you’re done adding animations, videos, and sound to your PowerPoint slides, it’s time to export the presentation as a video by clicking “File” and then “Export.” Then click on “Create a Video,” or for those using MS PowerPoint 365, choose where to save the video and change the file format to MP4. 

How do you put a YouTube video in PowerPoint without ads?

1. Copy the YouTube video's URL that you want to embed.

2. Go to VEED.IO and paste the URL in the upload screen.

3. Export the video.

4. Click and copy the share link to put the ad-free YouTube video in the PowerPoint.

Make video presentations people love to watch quickly and easily

Now that you know how to embed a video in PowerPoint it's time to go give it a shot! 

Make your presentation stand out by inserting videos in PowerPoint. Need to make a sales presentation at work? Make a screencast and use VEED’s screen recording and teleprompter tools. Harness the power of videos and make your PowerPoint more interesting.

Whether you’re an editing pro or a beginner, VEED can help you make and share videos people will love quickly and easily. No need to download any software! It’s an online video editor readily available to you! Try using it for your first or next PowerPoint presentation.

Vella Gonzaga

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How to Add a Video in PowerPoint

Do you need to add a video to your presentation without leaving PowerPoint? In this new Slidesgo School tutorial, you’ll learn how to add your own videos to your presentation and how to embed a video from YouTube or other platforms .

How to Embed a YouTube Video

How to insert a video, how to edit a video — video format tab, how to edit a video — playback tab.

• Open your presentation in PowerPoint and select the slide where you want to add the video.
• On the Insert tab, in the Media group, click the Video drop-down arrow.

• You’ll see two options. To add a video from YouTube (or a different online platform such as Vimeo), choose Online Video… Please note that you need the URL of the video you want to add.
• A new window will open and you’ll see a text field, where you must enter the URL of the video you want to add to your presentation. If you don’t have the latest version of PowerPoint, only URLs of videos from Youtube will be supported, but you’ll also find another option to paste and embed code for videos from other websites. In any case, once the video is loaded, it will appear in the slide.
• To insert a video from your PC into a PowerPoint presentation, you must first make sure that the video has the right format. It must be an .mp4, .mov or .avi file. Microsoft suggests using .mp4 files with the H.264 codec.
• Open your presentation and select the slide where you want to add the video.
• On the Insert tab, in the Media group, click the Video drop-down arrow

• Click Video on My PC. A new window will open, where you must locate the video that you want to include in your presentation.
• Once selected, click the drop-down arrow next to Insert. You’ll see two options. If you choose Insert, the video will be directly inserted into the presentation, increasing the size of the PowerPoint file. If you choose Link to File, a link to the file will be created, reducing the size of the PowerPoint file. However, there could be issues if you use the presentation in a different computer, forcing you to link the video again.

• Click the desired option to add the video to the selected slide.
• If you want to export a video from your PowerPoint presentation, select the video, right-click → Save Media as… Please note that this can only be done with videos inserted from your PC.

Select the video whose format you want to adjust. A new set of tabs, called Video Tools, will appear on the toolbar.  

• On the Video Format tab you’ll find similar options than those found on the Format tab when working with pictures. This means you can change the color, the position, the size and the effects of the video (such as Reflection, Bevel or Shadow). There are also several presets to choose from.

• In the Accessibility group, you’ll find an option to add an alternative text to the videos so that they are more accessible to people with visual impairments. If you don’t have the latest version of PowerPoint, this option won’t appear on the toolbar. However, you can still find it by right-clicking the video → Format Video. A new panel will appear on the right side of the screen. Click the third icon, Size and Properties, and then click the Alt Text drop-down arrow.

• On the Video Format tab, you’ll find on the right side an option to crop the video, adapting it to your needs.

• Select the video. A new set of tabs, called Video Tools, will appear on the toolbar. On the Playback tab you can find settings to determine when to start the video, add bookmarks and modify different playback options. These are only available for videos from your computer, and not for online videos.

• In the Bookmarks group, you’ll find an option to add bookmarks, which will be visible in the timeline. These can be helpful if you want to quickly find the main points in your video during the presentation.

• In the Editing group, there are options to add a fade in and a fade out. There’s also an option called Trim Video. If you click it, a menu will open, where you can set the start point and the end point of the video.

• In the Video Options group, there are options to adjust the playback. For example, you can change the volume levels, enable looping, set the video to rewind itself when it ends or even hide the video while it’s not playing. If you click the Start drop-down arrow, you can determine when the video should begin playing.

• In the last group, Caption Options, you’ll find an option to add captions in WebVTT format. This option won’t be available unless you’re using the latest version of PowerPoint.

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How to Embed a Video in Powerpoint (From Drive & YouTube)

Written by sam parker.

Last updated on 21st February 2022

Imagine this: you’re giving a presentation to your boss, a potential new client, or an important customer. You’re in a groove, and things are going well. Best of all, you’ve got a killer video coming up in your presentation that’s sure to get them excited. But suddenly, you get to your video in your PowerPoint and it wont play.

You lose focus, stumble around to find the video elsewhere (or forego playing it at all), and lose the attention of your once captive audience.

We’ve all been there, and unfortunately, technical difficulties with video can be a huge buzz kill for presenters and audiences alike.

But, when it’s done right, video has the ability to amp up a presentation, get a crowd excited, and share a powerful message with your viewers.

So how do you prevent this all-too-common mishap from ruining your next presentation? Here’s a step-by-step guide to how to embed a video in PowerPoint three different ways.

How to embed a video from your hard drive

Embedding a video into your PowerPoint directly from your hard drive is a great way to ensure your video plays seamlessly, even without an internet connection. When you store a video on your hard drive, it’s accessible to PowerPoint even if you can’t connect to wi-fi, which is an important consideration for people presenting to groups in new environments.

But watch out for a few common stumbling blocks. If you move the video from one folder to another on your hard drive, your PowerPoint presentation may have trouble locating it, leaving you with a blank screen. Also, if you share your PowerPoint with someone via email or USB, and you don’t also share the video with them and re-embed it into the presentation, you’ll be stuck stumbling in front of a confused audience with no playable video content in your PowerPoint.

If you decide to embed a video file from your hard drive into a PowerPoint presentation, here are six simple steps you can take to ensure success.

1. Navigate to the right slide

First, open your PowerPoint file and navigate to the slide that you want to put the video on.

2. Select Insert > Video > From File

Next, navigate to the top PowerPoint menu and select Insert. Then toggle down to Video, and select Movie from File. Be sure you know where your video is saved to make this step quick and easy.

3. Find the video file on your hard drive

From here, find the video on your hard drive. If you have your hard drive synced to a cloud storage system like Dropbox or Google Drive, you could also use a video stored in one of those locations.

4. Resize the video

Once the video is inserted onto your slide, you’ll want to resize it to fit the slide. PowerPoint may insert the video as a full-screen video – which could be exactly how you want to display it. But if you’re looking to feature a headline or other graphics on your slide, simply resize the video and position it on the slide the same way you would an image or other element.

5. Play the video

Testing is critical to ensuring your video embed was successful. The first test you’ll perform is at this step, right after you’ve resized the video. Play the video in the PowerPoint to be sure it fully embedded and that you selected the right file. Be sure you watch from start to finish to ensure the full video embedded successfully.

6. Test in Play mode

As the final step in the process and your second test, play the PowerPoint like you will be during your presentation. You should see the video move at normal speed and hear any audio you have in your video as well. Again, be sure to watch the entire video to identify any potential embedding issues.

While you will have tested your video twice at this point, it’s also a good idea to give it a final test on the day of your presentation. This will not only ensure you’re set up for success, but give you confidence knowing your video will play seamlessly.

How to embed a YouTube video in PowerPoint

PowerPoint has come a long way with regards to displaying video into presentations, and this method is proof of that. PowerPoint offers the option to embed a YouTube (or other video platform) video directly from the website in just a few clicks.

This option is the fastest solution and doesn’t involve downloading or storing any video files on your computer, but it does come with a few limitations. First, with this option, YouTube automatically selects the image that appears on the slide, giving you a less customisable look. If image customisation is important to you, check out the next section on how to link to a video from PowerPoint. Second, if you’re not connected to the internet, your video won’t play – an important consideration for people presenting in environments where they don’t have reliable internet access.

While this method comes with a few technical limitations, it’s super easy to implement. If you decide to use this method, here’s how to embed a YouTube video in PowerPoint in just five steps.

First, open your PowerPoint file and find the slide you want to embed your YouTube video onto.

2. Insert an Online Movie

Next, navigate to the Insert tab within PowerPoint’s main menu, and select Video. Then from the dropdown, opt to insert an Online Video.

3. Paste your video URL

Selecting insert an Online Video will activate a pop-up to insert a URL. Paste your YouTube link directly into this form field, and select Insert.

4. Resize and position your video

With this method, PowerPoint does all the work. The playable video will appear right on the slide, complete with an image from your video (note that this is the non-customisable part we mentioned). Now all you need to do is resize the video and position it on the slide where you’d like it.

5. Test your video in Play mode

As a final step, hop into Play mode and test the video playback. You’ll even see the YouTube window, along with play and pause buttons, giving your slide an official, buttoned-up feel reminiscent of a website more than a PowerPoint.

How to link to a video from PowerPoint

Linking to a video within your PowerPoint is a great option that’s very customisable. You can link any image or text to a YouTube, Wistia , Vimeo or website link in just a few minutes. But, readers beware: while you don’t have to worry about hosting large files on your computer with this option, web connectivity is critical. You need to have a reliable internet connection for this option to work.

If you’re unsure about your connectivity, we recommend opting to embed a video into your presentation from your hard drive. But if you’re cruising through the digital age at warp internet speed, check out how to link to a video from a PowerPoint in just six steps.

1. Screengrab an image of the video

To link to a video, you’re going to turn an image in your presentation into a hyperlink. The first step in the process is to find the right image – which in this case is a screenshot of your video. Note that you could use any image as your link, but we’re going to focus on the screenshot approach.

To capture a screenshot on a Mac, simply select command + shift + 3. You can also control the parameters of your screen grab by using command + shift + 4 (as seen in the image below). We suggest you play around with both options to determine which works best for you. This action will automatically save the image to your desktop.

To capture a screenshot on a PC, you’ll want to locate the key labeled PrtScn, also known as the print screen key. When you press this key along with the Windows icon key, your computer will take a screenshot of the screen and save it to your Pictures folder. Since this function captures an image of the entire screen, you’ll want to use a photo editor, like Windows Photo Gallery, to crop the image to include only the video thumbnail.

2. Find your PowerPoint slide

After you’ve captured a screenshot of your video, navigate to the slide in the PowerPoint that you want to use to link to your video.

3. Insert your image onto the slide

Next, put the image onto your slide. Select Insert, and toggle down to Picture and select Picture from File.

Then find the image you’d like to use to preview your video, and select Insert.

4. Resize your image

Once your image appears on your slide, resize it and position it just like you would any other image.

5. Add a hyperlink to the image

The same way you inserted your video file, you’re going to insert a hyperlink. Navigate to Insert, and toggle down to Hyperlink. Be sure you have the image selected while you’re doing this so the hyperlink connects to the image itself, not the entire slide or another element on the slide.

Then copy-and-paste the link to your web video into the hyperlink form field, and select OK.

6. Test the video in Play mode

You guessed it. The final step in the process is to test your video in Play mode to be sure you linked to the right video. You should be able to click on the image in your PowerPoint when you’re in Play mode. And when you click it…

…you should be taken to a web browser where your video appears, ready for you to play!

Now that you know how to embed a video in PowerPoint, it’s time to take the final steps to preparing for a phenomenal presentation.

• Test your audio and visuals before you present. If you’re giving a presentation in a new location, you should anticipate issues with their A/V set-up and assume you’ll have wi-fi connectivity issues. Be sure to run through the presentation once before you formally present to ensure the video appears and your audio is both working and loud enough. Also consider taking a wi-fi hot spot in case you encounter internet issues.
• Keep it short. When presenting in front of an audience, sometimes less is more. No one wants to watch a 10-minute long video in the middle of a presentation. The best PowerPoint videos get an audience excited but don’t drag on to the point of boredom.
• Get creative. PowerPoints can be boring – but when you add video, you add a whole new dynamic element and energy to your presentation. Let your mind run wild with ideas as you think of ways to spice up your PowerPoint.

For more awesome tips on how to create the most awe-inspiring, jaw-dropping videos your audience has ever seen, head over to the Wyzowl blog . Peruse posts on the best motion graphics videos around, how to convert a video to a GIF , and everything in between.

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Best Way to Embed Video in PowerPoint: A Comprehensive Guide

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As someone who frequently creates PowerPoint presentations, I understand the importance of incorporating videos to enhance the overall impact of the presentation. However, embedding videos in PowerPoint can be a tricky task, especially if you’re not familiar with the process. In this article, I’ll share my personal experience and knowledge on the best way to embed videos in PowerPoint to ensure that your presentation runs smoothly.

One of the most popular ways to embed a video in PowerPoint is by inserting it directly into the slide. To do this, simply select the slide where you want to insert the video and click on the “Insert” tab. From there, click on the “Video” option and select the video file you want to embed. You can then customize the playback settings to determine when and how the video will play on the slide.

Another option for embedding videos in PowerPoint is by linking to an online video, such as one from YouTube. This can be done by selecting the slide where you want to insert the video, clicking on the “Insert” tab, and selecting the “Online Video” option. From there, you can paste the URL of the video you want to link to and customize the playback settings. Keep in mind that this option requires a stable internet connection to ensure that the video plays smoothly during the presentation.

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Choosing the Right Video Format

Inserting online videos, embedding videos from your pc or mac, adjusting playback options, setting up automatic playback, using bookmarks and trimming features, adding captions and subtitles, customizing video appearance, incorporating animation and effects, ensuring seamless playback across devices, managing file size and internet connection, avoiding common pitfalls, embedding videos in powerpoint.

If you’re looking to add some multimedia to your PowerPoint presentation, videos are a great way to do so. Not only do they add visual interest, but they can also help to reinforce your message. In this section, I’ll be discussing the best ways to embed videos in PowerPoint.

Before you can embed a video in PowerPoint, you need to make sure it’s in a format that’s compatible with the software. PowerPoint supports a variety of video and audio file formats, including MP4, WMV, AVI, MPEG, MOV, H.264, and AAC audio. If you’re not sure whether your video is in a supported format, you can check the file properties or try opening it in PowerPoint to see if it works.

If you want to use an online video in your presentation, you can do so by inserting the embed code. Most video hosting sites, such as YouTube, Vimeo, and Facebook, provide an embed code that you can copy and paste into your PowerPoint slide. To do this, simply click on the “Insert” tab, then select “Online Video.” From there, you can paste the embed code into the box provided.

If you have a video file saved on your computer, you can easily embed it in your PowerPoint presentation. To do this, click on the “Insert” tab, then select “Video.” From there, you can choose to insert a video from your PC or Mac by selecting “Video on My PC” or “Video on My Mac,” respectively. You can then select the video file you want to embed and adjust its settings as needed.

Tip: When inserting a video from your PC or Mac, it’s important to make sure that the file is saved in a supported format. If you’re not sure which format to use, MP4 is a safe bet as it’s widely supported and provides good quality.

In conclusion, embedding videos in PowerPoint is a great way to add interest and engagement to your presentation. By choosing the right format, inserting online videos, and embedding videos from your PC or Mac, you can create a dynamic and engaging presentation that will keep your audience’s attention.

Enhancing Video Playback

As important as it is to embed a video in a PowerPoint presentation, it’s equally important to ensure that the playback of the video is smooth and seamless. In this section, I’ll discuss some ways to enhance video playback in PowerPoint.

PowerPoint offers several playback options that allow you to customize how your video plays. To access these options, click on the video and go to the “Playback” tab. From there, you can choose to play the video automatically or on click, as well as adjust the volume and set the video to play in full screen mode.

Setting up automatic playback can be useful when you want the video to play as soon as the slide appears. To do this, simply select “Automatically” from the “Start” dropdown menu in the “Playback” tab. Keep in mind that if you have multiple videos on a single slide, they will all play automatically unless you adjust their playback settings individually.

PowerPoint also offers a few features that allow you to trim your video and set bookmarks. Trimming allows you to remove unwanted parts of the video, while bookmarks allow you to set specific points in the video that you can jump to during playback. To access these features, click on the video and go to the “Playback” tab. From there, you can use the “Trim Video” and “Add Bookmark” buttons to adjust the video as needed.

Tip: When trimming your video, make sure to preview it first to ensure that you’re removing the correct parts.

Overall, enhancing video playback in PowerPoint can greatly improve the quality of your presentation. By adjusting playback options, setting up automatic playback, and using trimming and bookmark features, you can create a seamless and professional-looking presentation that will impress your audience.

Advanced Video Editing in PowerPoint

When it comes to creating engaging and visually appealing presentations, adding videos to your PowerPoint slides can be a game-changer. While inserting videos is a relatively straightforward process, PowerPoint also offers a range of advanced video editing features to help you customize your videos further and make them more impactful.

Captions and subtitles are a great way to make your videos more accessible to a wider audience. PowerPoint makes it easy to add captions and subtitles to your videos, and you can customize the font, color, and size of the text to match your presentation’s overall design.

To insert captions or subtitles, you can click on the video frame and select “Insert Captions/Subtitles.” You can then type in the text or upload a subtitle file, and PowerPoint will automatically sync the text with the video’s audio.

Customizing the appearance of your videos can help you create a more professional and cohesive presentation. PowerPoint offers a range of tools to help you adjust the video frame, poster frame, and video thumbnail, as well as the color and formatting of your videos.

To customize the video frame, you can click on the video and select “Format Video.” From there, you can adjust the size, shape, and position of the video frame, as well as add borders or shadows.

You can also customize the poster frame and video thumbnail by selecting “Poster Frame” and “Video Thumbnail” from the video’s right-click menu. This will allow you to choose a specific frame from the video to use as the thumbnail or poster image.

Adding animation and effects to your videos can help you create a more dynamic and engaging presentation. PowerPoint offers a range of animation and effect options to help you achieve this.

To add animation to your video, you can click on the video and select “Animations.” From there, you can choose from a range of animation options, such as “Fade In” or “Fly In,” and adjust the timing and duration of the animation.

You can also add effects to your video by selecting “Video Effects” from the video’s right-click menu. This will allow you to apply effects such as “Glow,” “Shadow,” or “Reflection” to your video.

In conclusion, PowerPoint offers a range of advanced video editing features to help you create more impactful and engaging presentations. By adding captions and subtitles, customizing the video appearance, and incorporating animation and effects, you can take your presentations to the next level and leave a lasting impression on your audience.

Best Practices for Video Integration

As someone who has worked with PowerPoint for years, I can attest that embedding videos can be a tricky process. However, by following these best practices, you can ensure seamless playback across devices, manage file size and internet connection, and avoid common pitfalls.

When embedding a video in PowerPoint, it’s important to consider the devices on which it will be played. To ensure seamless playback across devices, I recommend using MP4 format, which is compatible with most devices. Additionally, it’s important to ensure that the video’s dimensions are appropriate for the slide size. If the video is too large, it may not play properly on some devices. To resize a video, simply right-click on it and select “Size and Position.” From there, you can adjust the dimensions as needed.

When embedding a video in PowerPoint, it’s important to consider the file size and internet connection of your audience. Large video files can cause your presentation to load slowly, and slow internet connections can cause videos to buffer or not play at all. To manage file size, I recommend compressing your video before embedding it in your presentation. To do this, simply select “Compress Media” from the “Video Format” tab. Additionally, it’s important to ensure that your internet connection is strong enough to play the video smoothly. If you’re unsure, I recommend testing your presentation on different devices and internet connections to ensure that it plays properly.

When embedding a video in PowerPoint, there are several common pitfalls to avoid. One of the most common is broken links. To avoid this, I recommend keeping the video file in the same folder as your presentation, or using the “Link to File” box to link to the video file. Additionally, it’s important to ensure that the video plays at the appropriate time in your presentation. To do this, you can use the “Play in Click Sequence” option to ensure that the video plays when clicked on. Finally, be sure to test your presentation thoroughly before presenting to ensure that all videos play properly.

To summarize:

• Use MP4 format for seamless playback across devices
• Resize videos to ensure they fit properly on the slide
• Compress video files to manage file size and ensure smooth playback
• Avoid broken links by keeping video files in the same folder as your presentation or using the “Link to File” box
• Use the “Play in Click Sequence” option to ensure that videos play at the appropriate time
• Thoroughly test your presentation before presenting to ensure that all videos play properly

By following these best practices, you can ensure that your videos are seamlessly embedded in your PowerPoint presentation, making for a more engaging and effective presentation.

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How-To Geek

How to embed a youtube video in powerpoint.

During a presentation, a mix of media always performs best.

Quick Links

Finding a youtube video’s embed code, embedding a youtube video in powerpoint, searching the youtube video in powerpoint.

During a presentation, a mix of media always performs best. Using images, graphs, charts, and videos not only makes your presentation more informative but also more engaging for the audience. If you have a YouTube video you’d like to use during your presentation, it’s as simple as embedding it in a slide. Here’s how.

Rather than linking to a YouTube video in your presentation, embedding it in the slide is usually the better option. It gives your presentation a more professional look because you won't be leaving your slide to pop open the YouTube website. Keep in mind, though, that even with the video embedded in your presentation, you’ll still need to be connected to the internet to play the video.

First, head over to YouTube and find the video you want to embed. Once you’re there, select the “Share” option, which you'll find in the video description.

A window will appear, giving you a few different vehicles for sharing the video. Go ahead and click the “Embed” option in the “Share a link” section.

Another window will appear, providing the embed code along with a few other options.  If you wanting to start the video at a particular time, select the “Start at” box and enter the time when you’d like the video to start. Additionally, you can select whether you’d like to player controls to appear and if you want to enable privacy-enhanced mode.

Note: Privacy-enhanced mode keeps YouTube from storing information about visitors that visit your website that the video is embedded on unless they play the video. Since we will be using the embed code in a PowerPoint presentation, this option is not necessary.

Select “Copy” at the bottom right of the window to copy the embed code to your clipboard. Alternatively, select the code and use the Ctrl+C shortcut.

We’re finished with YouTube, for now, so head on over to PowerPoint and open your presentation.

Select the slide where you want to embed the YouTube video. On the “Insert” tab, click the “Video” button.

On the drop-down menu, select the “Online Video” option.

The Insert Video window that appears lets you search YouTube for a video or paste in that embed code you copied from the YouTube website. Paste the embed code and click the arrow to complete the action.

Your video will now appear in the presentation. To resize the video, click and drag the corners.

Note that at first, the video will appear as a black rectangle. Don’t worry---this is normal. Simply right-click the video and then select “Preview.”

This will give you a quick preview of how the video will look during your presentation.

You can also search for a YouTube video from that Insert Video window in PowerPoint. Type in your search terms and then click the search icon.

Several options will appear---888,341 in the case of the Rick Astley’s Never Gonna Give You Up video for which we searched. Select the one you want to use.

Then select “Insert” at the bottom-right of the window.

That’s all there is to it. Generally, we recommend searching the actual YouTube website and using the embed code the way we described earlier---mostly because the site is much easier to search and you can watch the videos before selecting the one you want. Still, if you know exactly what you're after, this method might work fine for you.

How to Embed a Video in PowerPoint: The 2024 Guide

Embedding a video in PowerPoint can really jazz up your presentation and keep your audience engaged. It’s a straightforward process: you just need to insert the video from your computer or online, and then you can play it directly within your slides. Ready to learn how? Let’s dive in!

Step by Step Tutorial: How to Embed a Video in PowerPoint

Before we start, remember that embedding a video means it will become part of your PowerPoint file. That’s great because you won’t need an internet connection to play it. Here’s how to do it:

Step 1: Open your PowerPoint presentation

Open the PowerPoint presentation you want to add the video to.

You’ll need to have your PowerPoint presentation open and ready to go. Make sure you’re on the slide where you want the video to appear.

Step 2: Go to the Insert tab

Click on the “Insert” tab in the PowerPoint ribbon.

The “Insert” tab is where all the magic happens. You’ll find all sorts of things you can add to your slides here, not just videos!

Step 3: Click on “Video”

In the “Insert” tab, click on “Video” and select “Video on My PC” or “Online Video,” depending on where your video is located.

If your video is saved on your computer, select “Video on My PC.” If you’re using a video from the internet, like YouTube, go for “Online Video.”

Step 4: Insert the video

Select the video you want to insert and click “Insert.”

A window will pop up for you to navigate to your video file. Once you find it, select it and click “Insert,” and voila, the video will pop up on your slide.

Step 5: Adjust the video size and position

Resize and move the video frame as needed to fit your slide.

You can click and drag the corners of the video to resize it, and click and drag the video itself to move it around the slide until it’s just right.

After you’ve completed these steps, your video will be embedded in your PowerPoint slide. When you get to that slide during your presentation, you’ll be able to play the video right there and then. It’s a smooth integration that will make your presentation look super professional.

Tips for Embedding a Video in PowerPoint

• Make sure your video file isn’t too large, or it may make your PowerPoint file cumbersome to manage.
• Consider the format of your video; MP4 files tend to work best in PowerPoint.
• If you’re using an online video, ensure you have a reliable internet connection during your presentation.
• Test your video before your presentation to make sure it plays correctly.
• Remember to adjust your video’s playback options, like whether it should start automatically or when clicked.

Frequently Asked Questions

How do i make a video play automatically in powerpoint.

To make a video play automatically, select the video, go to the “Playback” tab, and choose “Automatically” in the “Start” drop-down menu.

This is perfect if you want your video to start as soon as you get to the slide, with no clicks needed.

Can I trim a video in PowerPoint?

Yes, you can trim a video by selecting it, going to the “Playback” tab, and clicking on “Trim Video.”

Trimming the video in PowerPoint can be handy if you only need a specific part of the video for your presentation.

What video formats work best in PowerPoint?

MP4 files with the H.264 video and AAC audio codecs work best in PowerPoint.

Sticking to MP4 files will give you the smoothest experience with the least hassle.

Can I add a YouTube video to my PowerPoint?

Yes, choose “Online Video” in the “Insert” tab and paste the YouTube video’s URL.

It’s a great way to include relevant content from the web without having to download the video.

What if my video won’t play during the presentation?

Make sure the video is in the correct format, and that you have the necessary codecs installed on your computer. Also, check that your video isn’t too large for PowerPoint to handle.

Sometimes videos can be finicky, so it’s good to have a backup plan, like a hyperlink to the video online, just in case.

• Open your PowerPoint presentation.
• Click on the “Insert” tab.
• Select “Video” and choose “Video on My PC” or “Online Video.”
• Insert the video into the slide.
• Adjust the video size and position as needed.

Knowing how to embed a video in PowerPoint can transform your presentations from static sequences of slides to dynamic, engaging showcases of your ideas. It’s a skill that’s surprisingly easy to master, even for those who might not consider themselves tech-savvy. Just remember to choose the right video format, keep an eye on file sizes, and test everything before the big day. With this guide, you’re ready to make every presentation memorable. So go ahead, give it a try, and watch your audiences’ engagement soar to new heights with a perfectly embedded video.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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• Adding Fonts To

How to Add Fonts to PowerPoint: A Stylistic Boost

• BY Bogdan Sandu
• 29 May 2024

Ever stared at a PowerPoint presentation and felt something was amiss? Sometimes, the secret sauce isn’t in the content you create but in the very fonts that whisper or shout your messages from the slides.

Mastering  how to add fonts to PowerPoint  can transform a typical presentation into a standout piece that captures attention and retains it.

This guide intends to navigate you through the cryptic yet essential process of finding, downloading, installing, and even embedding fonts right into your PowerPoint decks.

Whether your aim is to instill a brand’s voice or simply jazz up a college project, knowing how to wield fonts effectively is key.

By the end of this exploration, you’ll not only be adept at injecting new fonts into your presentations but also ensure that they travel well—embedded within files, ready to display as intended, on any machine.

Prepare to dive into the realms of typography within PowerPoint, enhance your design aesthetics, and ensure every slide speaks volumes in its truest font style.

How to Add Fonts to PowerPoint: Quick Workflow

Here are the steps to add custom fonts to Microsoft PowerPoint:

• Go to the “Design” tab  and click on the “Fonts” dropdown menu. You’ll find a variety of pre-installed fonts to choose from. For new fonts, select the “Customize Fonts” option.
• A dialog box will appear . Press “Create New Theme Fonts” to add fonts for headings and body text. You can get them from your computer or download them from the web.
• When you’re done, click “Save”  to save your customized theme. Use it on your current presentation or save it as a template.
• Consider legibility, readability, and device compatibility  when selecting fonts. Choose professional-looking fonts that don’t distract from the content.
• Use no more than two or three fonts per presentation  for consistency and harmony.
• To embed the fonts in the presentation  so others can view it with the custom fonts even if they don’t have them installed, go to File > Options > Save and check the “Embed fonts in file” box.

By following these steps and using creative font combinations, you can make your PowerPoint presentations visually stunning and aligned with your brand. Just be mindful of font licensing restrictions when using custom fonts.

Finding and Downloading Fonts

Sources for fonts.

Imagine this: you’re scrolling through endless free and premium font websites, hoping to find that perfect typeface. It’s not just about pretty letters; it’s about setting the right tone for your presentation.

And there are so many options! From elegant serifs that speak of tradition to quirky handwritten styles that break all conventions, but here’s the thing — not all fonts are created equal .

You need to dive deep, explore resources specific to branding and language, and ensure your fonts align with your visual identity.

Selecting the Right Font

The tricky part? Not getting lost in the sea of characters, from flamboyant uppercase to discreet lowercase and the often-overlooked punctuation marks that breathe life into sentences.

Each font tells a story, and licensing terms are the script. Navigate the fine print on whether you’re cleared for personal warpaths or blazing through commercial battlegrounds.

And remember to test—always. Does the font render well in your design? Are there jagged edges when projected? These are not mere details; they’re the scaffolding of your visual communication in PowerPoint .

Downloading and Installing Fonts

So you’ve landed on the perfect font. Now, let’s get it onto your system. Follow these ritualistic steps — download the font file from a sanctified source, liberate it from its zip prison, and summon it into your Windows or Mac ecosystem.

This act, my friend, is where many falter, with misplaced files and forgotten formats lurking in the shadows.

But not you, you’ll forge ahead with meticulous care.

Embedding Fonts in PowerPoint

The need for embedding fonts.

Here’s an unspoken truth: fonts can be temperamental travelers across different devices.

Embed your chosen fonts directly into your PowerPoint file to ward off disaster and ensure everyone sees the presentation as intended, regardless of their device’s font inventory.

The process shields you from unwelcome surprises, bolsters design integrity, and, crucially, secures your presentation’s portability.

Embedding Process

PowerPoint harbors a secret within its “Save” options—a feature to embed fonts deeply into your file.

Choose wisely: embed only the characters used, or go all in and embed the entire family. This choice is a compass for those who might journey through your slides and potentially dabble in editing.

Using Custom Fonts in PowerPoint

Applying custom fonts to slides.

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How To Get Free Access To Microsoft PowerPoint

E very time you need to present an overview of a plan or a report to a whole room of people, chances are you turn to Microsoft PowerPoint. And who doesn't? It's popular for its wide array of features that make creating effective presentations a walk in the park. PowerPoint comes with a host of keyboard shortcuts for easy navigation, subtitles and video recordings for your audience's benefit, and a variety of transitions, animations, and designs for better engagement.

But with these nifty features comes a hefty price tag. At the moment, the personal plan — which includes other Office apps — is at $69.99 a year. This might be the most budget-friendly option, especially if you plan to use the other Microsoft Office apps, too. Unfortunately, you can't buy PowerPoint alone, but there are a few workarounds you can use to get access to PowerPoint at no cost to you at all.

Read more: The 20 Best Mac Apps That Will Improve Your Apple Experience

Method #1: Sign Up For A Free Microsoft Account On The Office Website

Microsoft offers a web-based version of PowerPoint completely free of charge to all users. Here's how you can access it:

• Visit the Microsoft 365 page .
• If you already have a free account with Microsoft, click Sign in. Otherwise, press "Sign up for the free version of Microsoft 365" to create a new account at no cost.
• On the Office home page, select PowerPoint from the side panel on the left.
• Click on "Blank presentation" to create your presentation from scratch, or pick your preferred free PowerPoint template from the options at the top (there's also a host of editable templates you can find on the Microsoft 365 Create site ).
• Create your presentation as normal. Your edits will be saved automatically to your Microsoft OneDrive as long as you're connected to the internet.

It's important to keep in mind, though, that while you're free to use this web version of PowerPoint to create your slides and edit templates, there are certain features it doesn't have that you can find on the paid version. For instance, you can access only a handful of font styles and stock elements like images, videos, icons, and stickers. Designer is also available for use on up to three presentations per month only (it's unlimited for premium subscribers). When presenting, you won't find the Present Live and Always Use Subtitles options present in the paid plans. The biggest caveat of the free version is that it won't get any newly released features, unlike its premium counterparts.

Method #2: Install Microsoft 365 (Office) To Your Windows

Don't fancy working on your presentation in a browser? If you have a Windows computer with the Office 365 apps pre-installed or downloaded from a previous Office 365 trial, you can use the Microsoft 365 (Office) app instead. Unlike the individual Microsoft apps that you need to buy from the Microsoft Store, this one is free to download and use. Here's how to get free PowerPoint on the Microsoft 365 (Office) app:

• Search for Microsoft 365 (Office) on the Microsoft Store app.
• Install and open it.
• Sign in with your Microsoft account. Alternatively, press "Create free account" if you don't have one yet.
• Click on Create on the left side panel.
• Select Presentation.
• In the PowerPoint window that opens, log in using your account.
• Press Accept on the "Free 5-day pass" section. This lets you use PowerPoint (and Word and Excel) for five days — free of charge and without having to input any payment information.
• Create your presentation as usual. As you're using the desktop version, you can access the full features of PowerPoint, including the ability to present in Teams, export the presentation as a video file, translate the slides' content to a different language, and even work offline.

The only downside of this method is the time limit. Once the five days are up, you can no longer open the PowerPoint desktop app. However, all your files will still be accessible to you. If you saved them to OneDrive, you can continue editing them on the web app. If you saved them to your computer, you can upload them to OneDrive and edit them from there.

Method #3: Download The Microsoft PowerPoint App On Your Android Or iOS Device

If you're always on the move and need the flexibility of creating and editing presentations on your Android or iOS device, you'll be glad to know that PowerPoint is free and available for offline use on your mobile phones. But — of course, there's a but — you can only access the free version if your device is under 10.1 inches. Anything bigger than that requires a premium subscription. If your phone fits the bill, then follow these steps to get free PowerPoint on your device:

• Install Microsoft PowerPoint from the App Store or Google Play Store .
• Log in using your existing Microsoft email or enter a new email address to create one if you don't already have an account.
• On the "Get Microsoft 365 Personal Plan" screen, press Skip For Now.
• If you're offered a free trial, select Try later (or enjoy the free 30-day trial if you're interested).
• To make a new presentation, tap the plus sign in the upper right corner.
• Change the "Create in" option from OneDrive - Personal to a folder on your device. This allows you to save the presentation to your local storage and make offline edits.
• Press "Set as default" to set your local folder as the default file storage location.
• Choose your template from the selection or use a blank presentation.
• Edit your presentation as needed.

Do note that PowerPoint mobile comes with some restrictions. There's no option to insert stock elements, change the slide size to a custom size, use the Designer feature, or display the presentation in Immersive Reader mode. However, you can use font styles considered premium on the web app.

Method #4: Use Your School Email Address

Office 365 Education is free for students and teachers, provided they have an email address from an eligible school. To check for your eligibility, here's what you need to do:

• Go to the Office 365 Education page .
• Type in your school email address in the empty text field.
• Press "Get Started."
• On the next screen, verify your eligibility. If you're eligible, you'll be asked to select whether you're a student or a teacher. If your school isn't recognized, however, you'll get a message telling you so.
• For those who are eligible, proceed with creating your Office 365 Education account. Make sure your school email can receive external mail, as Microsoft will send you a verification code for your account.
• Once you're done filling out the form, press "Start." This will open your Office 365 account page.

You can then start making your PowerPoint presentation using the web app. If your school's plan supports it, you can also install the Office 365 apps to your computer by clicking the "Install Office" button on your Office 365 account page and running the downloaded installation file. What sets the Office 365 Education account apart from the regular free account is that you have unlimited personal cloud storage and access to other Office apps like Word, Excel, and Outlook.

Read the original article on SlashGear .

• Insert a video from your PC Video
• Edit and format a video Video
• Insert a YouTube video Video

Insert a video from your PC

Watch this video to see how to insert or link to a video that is saved to your computer's local drive.

You have a video file on your computer that you want to play in your presentation.

Here is how to insert it and select play settings.

There are a couple of ways to insert a video file depending on the slide layout.

First, we will insert a video in a content layout within a placeholder.

In the placeholder I'll click the insert video icon, then I will click Browse , select my video and click Insert .

The video is inserted within the placeholder.

It has a play bar attached and I can control the action by clicking Play and Pause .

Now let's go to slide three and compare a blank layout.

To insert a video here I click the INSERT tab, Video , Video on My PC .

I select the video and click Insert .

In a blank layout the video is inserted either in the middle of the slide or at full slide size.

Depending on the videos original format.

If you want to resize the video and keep it centered press and hold control point to a corner and drag the two-pointed cursor.

PowerPoint maintains the height to width proportions as you resize.

Now let's click Slide Show to play the video in slide show view.

In a slide show when I move the cursor the play bar appears.

I click Play to start the video and pause to pause it.

I can drag on the play bar to go forward in the action or back.

And, there is a volume control.

Note that I can also play the video by clicking it a hand cursor appears when I point.

And I can click to pause it too.

Back in normal view let's try another approach.

On this slide I've inserted the video, resized it and pulled it into a corner.

I want the video to start automatically and to appear full-screen only while it's playing.

I also want this text box to appear when the video stops.

To choose the settings I want I select the video and click the Video Tools PLAYBACK tab.

Then for the start setting I'll change On click to Automatically .

I'll also check Play Full Screen and Hide While Not Playing .

Now let's click the preceding slide and click slide show to see the sequence.

I click the slide before the video then the video plays automatically full screen.

When it's done it disappears and wee see only the text box that's on the video slide.

Finally, here is an important point about videos and file size.

When you click Insert to insert a video the video file is embedded in the presentation and that results in a large file size for the presentation.

To reduce file size, save the presentation and click the FILE tab on the Info tab under properties you will see the file size.

This file is over eight megabytes.

To make the file size smaller and more manageable for sharing click Compress Media and choose a type of compression in terms of quality.

Let's try Internet Quality .

The file gets compressed and the compressed media window shows the amount of space saved.

We will close this window.

When I save the file and then click File again I see under properties that the file size is smaller.

If I don't like the result of the compression I can click Compress Media Undo .

To avoid the issue of a large file size another option is to link to the video file.

To do that when you first insert the video click the arrow next to insert and click Link to File .

When you present you need to have access to the linked video file from the presenting computer.

For more information about this and for additional tips such as creating a trigger to play a video, see the course summary at the end of this course.

Up next, edit and format a video.

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