an application letter for study leave

Letter Templates

sample application letter for study leave with pay

Are you planning to take a study leave with pay? In this article, we will provide you with examples of sample application letters for study leave with pay that you can use as a reference. These letters are suitable for employees who want to pursue further education or training to improve their skills and knowledge in their field.

Before we go to the examples, let us first understand what a study leave with pay is and how it works.

A study leave with pay is a type of leave granted by an employer to an employee who wants to pursue educational or training opportunities. It allows the employee to take time off from work to attend classes, seminars, workshops, or any other activities that can enhance their professional development. The employee is paid their regular salary during the duration of the study leave, and they are expected to return to work after completing their studies.

If you are planning to take a study leave with pay, you can use the sample application letters below as a guide. Feel free to edit them as needed to suit your situation.

Example 1: Master’s Degree Program

Greetings [Employer’s Name],

I am writing to request a study leave with pay to pursue a Master’s Degree in [Field of Study]. I believe that this program will help me acquire advanced knowledge and skills that will benefit both me and the company.

During my study leave, I will attend classes and complete the required coursework. I will also work on a research project that is relevant to my job and the company’s goals. I am confident that the knowledge and experience I will gain from this program will help me become a better employee and contribute more effectively to the company’s success.

Thank you for your consideration of my request. I look forward to your favorable response.

[Your Name]

[Your Signature]

Example 2: Professional Certification Program

Dear [Employer’s Name],

I am writing to request a study leave with pay to pursue a professional certification program in [Field of Certification]. This program is designed to enhance my skills and knowledge in my field and improve my professional qualifications.

During my study leave, I will attend classes, workshops, and review sessions to prepare for the certification exam. I will also work on projects that will help me apply the knowledge I gained from the program to our company’s operations. I am confident that this program will benefit both me and the company by improving my performance and productivity.

Thank you for considering my request. I look forward to discussing this further with you.

Respectfully,

Example 3: Language Training Program

I am writing to request a study leave with pay to attend a language training program in [Language]. This program is essential for me to improve my language skills, which are critical to my job responsibilities and our company’s international operations.

During my study leave, I will attend intensive language classes and take language proficiency exams to assess my progress. I will also participate in cultural activities and events to gain a better understanding of the language and its usage. I am confident that this program will help me communicate more effectively with our international clients and colleagues and contribute to the company’s success.

Best regards,

Example 4: Leadership Training Program

I am writing to request a study leave with pay to attend a leadership training program. This program is designed to enhance my leadership skills and prepare me for future management positions.

During my study leave, I will attend leadership classes, workshops, and seminars to improve my leadership competencies. I will also work on projects that will help me apply the knowledge I gained from the program to our company’s operations. I am confident that this program will benefit both me and the company by improving my performance and preparing me for future leadership roles.

Example 5: Technical Training Program

I am writing to request a study leave with pay to attend a technical training program in [Field of Training]. This program is designed to enhance my technical skills and knowledge and improve my performance in my job.

During my study leave, I will attend technical classes, workshops, and seminars to learn new technical skills and enhance my existing ones. I will also work on projects that will help me apply the knowledge I gained from the program to our company’s technical operations. I am confident that this program will benefit both me and the company by improving my technical competence and contributing to our technical success.

Example 6: Research Training Program

I am writing to request a study leave with pay to attend a research training program in [Field of Research]. This program is designed to enhance my research skills and knowledge and prepare me for conducting research projects that are relevant to our company’s goals.

During my study leave, I will attend classes, workshops, and seminars to learn new research methods and techniques. I will also work on research projects that will help me apply the knowledge I gained from the program to our company’s research needs. I am confident that this program will benefit both me and the company by improving my research competencies and contributing to our research success.

Thank you for considering my request. I look forward to your favorable response.

Tips for Writing a Study Leave Application Letter

If you are planning to write your own study leave application letter, here are some tips to help you:

• Explain why you need to take a study leave and how it will benefit you and the company.
• Provide details about the program you want to attend, such as its duration, location, and curriculum.
• State your expected outcomes from the program, such as new skills, knowledge, or qualifications.
• Assure your employer that you have made arrangements for your work to be covered while you are on leave.
• Give a specific date for your return to work.
• Express your appreciation for your employer’s support and consideration.

Frequently Asked Questions

Q: how long can i take a study leave with pay.

A: The length of a study leave with pay depends on the type of program you want to attend and your employer’s policies. Some programs may last for a few weeks, while others may take several months or even a year to complete. Check with your employer and the program provider to determine the length of your study leave.

Q: Can I take a study leave with pay more than once?

A: It depends on your employer’s policies. Some employers allow their employees to take multiple study leaves with pay, while others may limit the number of times you can take a study leave. Check with your employer to know their policies on this matter.

Q: Do I need to pay back the study leave pay if I don’t complete the program?

A: It depends on your employer’s policies. Some employers require their employees to pay back the study leave pay if they do not complete the program, while others may not. Check with your employer to know their policies on this matter.

Q: Can I take a study leave with pay for personal reasons?

A: It depends on your employer’s policies. Some employers allow their employees to take a study leave with pay for personal reasons, such as learning a new skill or hobby, while others may not. Check with your employer to know their policies on this matter.

Q: Do I need to submit a report after completing the study leave?

A: It depends on your employer’s policies. Some employers require their employees to submit a report about their experience and learning outcomes after completing the study leave, while others may not. Check with your employer to know their policies on this matter.

Q: Can I take a study leave with pay if I am on probation or facing disciplinary action?

A: It depends on your employer’s policies. Some employers do not allow their employees to take a study leave with pay if they are on probation or facing disciplinary action, while others may consider it on a case-to-case basis. Check with your employer to know their policies on this matter.

Applying for a study leave with pay can be a great opportunity for you to improve your skills and knowledge and contribute more effectively to your company’s success. By writing a well-crafted application letter, you can convince your employer to support your study leave and help you achieve your goals. Use the examples and tips provided in this article to guide you in writing your own study leave application letter.

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Leave of absence letter for study reasons (+3 Samples)

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In this article, we will be displaying a number of samples of “Leave of absence letters for study” reasons.

Writing a “Leave of absence letter for study” reasons

When you are writing a leave of absence letter for study reasons, you will need to keep a few things in mind.

• You will first need to mention the date or dates on which you will need leave for studying
• You can then indicate the reason for your leave, in this case for the purpose of studying
• You can finally mention that you have handed over your responsibilities to someone else in the office during the period of leave, and can also provide your contact details to be used in case of an emergency

(Your address)

Dear employer,

I am writing to request study leave in order to prepare for my upcoming examinations in (state qualification exams). I would like to be on leave from (given date) to (given date), after which time my examinations will be complete. I hope you consider my request fully and see that the leave will benefit my preparation efforts.

Yours sincerely,

(Your name)

(Your department)

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority.

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad. I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thank you in advance.

Yours faithfully,

Job Designation…

I wish to apply for study leave in order to attend my Master’s program. It is very expedient that I upgrade myself. I actually applied to the University of Lagos and I have been admitted. I am expected to resume on the 4th of October 2010. It is a one year program. I intend to travel on the 4th of September and will be away for one year. In my absence, my duties will be undertaken/assigned to Miss/Mr. John.

Thank you very much for your consideration.

Frequently asked questions:

How can i write a leave letter for study.

If you want to write a leave letter for study reasons, you can do so by mentioning the same as the reason for your requirement of leave. In this letter, you can also mention the date or dates on which you require leave. In addition to this, you can further indicate that you have handed over your responsibilities to someone else in the office for the time-being.

What is study leave?

Study leave is the particular period of time that educational institutions grant to students so that they can study for their upcoming examinations at home. The study leave can be either granted before the examination or in between subjects.

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• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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Leave Letter for College Students with Format & 20+ Templates

• Letter Templates
• February 23, 2024
• Leave Letters

Leave Letter for College: A leave letter for college is a formal document that a student writes to their college administration to request permission to be absent from college for a specified period. The reasons for taking leave can vary from personal or medical emergencies to attending an important family event or participating in a cultural event.

The Leave Letter for College should be written in a professional and courteous tone and should clearly state the reason for taking the leave and the duration of the leave. It should also include a plan for how the student will catch up on any missed coursework and assignments.

Also Read: Leave Letter to Class Teacher for Absence Yesterday

College Leave Letter in English – Key Points

Content in this article

Here are some key points to keep in mind while writing a leave letter for college:

• Address the letter to the appropriate authority: Depending on the college, the Leave Letter for College may need to be addressed to the dean of students, the registrar’s office, or the academic advisor. It is essential to address the letter to the appropriate authority.
• Provide a reason for taking leave: The Leave Letter for College should clearly state the reason for taking the leave . If it is a medical emergency, include a doctor’s note to support your request for leave. If it is for attending a family function, mention the date and venue of the event.
• Specify the duration of leave: It is important to specify the exact dates for which you will be absent. Make sure that the dates are accurate and that you have made arrangements for any coursework or assignments that are due during your absence.
• Make a plan for catching up on missed work: You should include a plan for catching up on any missed coursework or assignments. You may want to schedule a meeting with your professors to discuss how you can stay on track with your coursework.
• Be polite and professional: It is important to maintain a professional tone throughout the Leave Letter for College. Be polite and courteous, and express your gratitude for the consideration of your request.

Leave Letter for College Students – Sample Format

Formally request a Leave Letter for College with this sample format letter, expressing the reason for the leave and seeking approval from the college authorities while providing necessary details for consideration.

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[College/University Name]

[College/University Address]

Subject: Leave Application

Dear [Dean/Head of Department],

I hope this letter finds you well. I am writing to formally request a leave of absence from my studies at [College/University Name] due to [mention the reason, such as personal reasons, illness, family emergency, etc.].

The details of my leave request are as follows:

• Starting Date: [DD/MM/YYYY]
• Ending Date: [DD/MM/YYYY]
• Total Number of Days: [Number of days]

I have attached the necessary supporting documents, such as [medical certificates, if applicable], for your perusal. I understand the importance of maintaining consistent attendance and keeping up with the coursework, and I am committed to making up for any missed assignments or lectures during my absence.

I kindly request your approval for this leave and would be grateful if you could provide any guidance on the procedures to follow during my absence. I am more than willing to comply with any requirements or conditions set by the college.

Thank you for considering my request. I am confident that with your understanding and support, I will be able to navigate through this challenging period and return to my studies promptly.

If you require any additional information, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your understanding and prompt attention to this matter.

[Your Full Name]

[Your College/University ID]

[Your Course and Year]

Leave Letter for College for Emergency

When writing a leave letter to the college due to an emergency, a concise and earnest introduction is essential. Begin by expressing the urgency of the situation and the need for temporary absence. Here’s a Leave Letter for College for Emergency:

Dear Sir/Madam,

I am writing to request a leave of absence from college for the period [start date] to [end date]. The reason for my leave is a family emergency that requires my immediate attention. I have attached a doctor’s note to support my request.

During my absence, I will make arrangements to catch up on any missed coursework and assignments. I will schedule a meeting with my professors to discuss the coursework and make a plan to stay on track.

Thank you for your understanding in this matter.

Sincerely, [Your Name]

Leave Letter for College for Wedding

Initiating a leave letter to the college for attending a wedding requires a polite introduction. Begin by expressing the purpose of the letter and the significance of the event. Here’s a Leave Letter for College for Wedding:

Subject: Leave Request for College

Dear [Teacher / Professor],

I am writing to request a leave of absence from college for the period [start date] to [end date]. The reason for my leave is my sister’s wedding , which requires my presence at home. The wedding is scheduled for [date] in [location], and I will be travelling back on [date].

I will make arrangements to catch up on any missed coursework and assignments. I have already discussed the matter with my professors and will make a plan to stay on track.

Leave Letter for College email format

When writing a leave letter for college through email, a concise introduction is crucial. Begin with a polite greeting and a brief statement explaining the reason for the leave. Here’s an Email Format of Leave Letter for College:

Dear [Name of Authority],

I am writing to request a leave of absence from college for the period [start date] to [end date]. The reason for my leave is [mention your reason in brief].

I have already informed my professors of my absence and will make arrangements to catch up on any missed coursework and assignments. I will schedule a meeting with my professors to discuss the coursework and make a plan to stay on track.

Please let me know if any additional information is required from my end to process the leave request. I appreciate your consideration in this matter.

Leave Letter for College Email Format

Request Leave Letter For College Student

Formally request a Leave Letter For College with this sample letter, expressing the reason for the leave and seeking approval while providing necessary details for consideration.

[Dean/Head of Department]

Subject: Leave Request

I am writing to request a leave of absence from my studies at [College/University Name] for the following reason:

Reason for Leave: [Provide a brief explanation of the reason for your leave, whether it’s due to illness, family emergency, personal reasons, etc.]

Duration of Leave:

I have attached any necessary documentation, such as medical certificates or supporting documents, to verify the reason for my leave.

During my absence, I will ensure to catch up on missed lectures, assignments, and coursework to minimize any disruption to my studies.

I kindly request your approval for this leave and would appreciate any guidance or instructions regarding the procedures to follow during my absence.

Thank you for considering my request. Please let me know if any further information is required from my end.

Request Leave Letter for College Student 

Formal leave letter for student

Submit a professional leave request to your college or university with this formal letter, stating your reason for leave and providing necessary details for consideration.

I hope this letter finds you well. I am writing to formally request a leave of absence from my studies at [College/University Name] for the following reason:

Formal Leave Letter for Student

College leave letter to dean

Formally request a leave of absence from college by addressing the Dean with this letter, detailing the reason for leave and expressing commitment to make up for missed coursework.

[Dean’s Name]

[Department Name]

Dear Dean [Last Name],

I hope this letter finds you in good health. I am writing to formally request a leave of absence from my studies at [College/University Name] due to [mention the reason, such as personal reasons, illness, family emergency, etc.].

College Leave Letter to Dean

Leave Letter For College – Template

Use this comprehensive template to request a Leave Letter For College, including essential details and a polite request for approval from the Dean.

Subject: Leave of Absence Request

I trust this letter finds you well. I am writing to formally request a leave of absence from my studies at [College/University Name] due to [mention the reason, such as personal reasons, illness, family emergency, etc.].

I kindly request your approval for this leave and would appreciate any guidance on the procedures to follow during my absence. I am more than willing to comply with any requirements or conditions set by the college.

Leave Letter for College – Template

College leave application letter

Use this formal letter to request a leave of absence from college, providing essential details and expressing commitment to making up for missed coursework.

College Leave Application Letter

Student leave application letter

Request a student leave of absence with this formal letter template, including essential details and a polite expression of commitment to catching up on missed coursework.

[Principal’s Name]

[School/College Name]

[School/College Address]

Dear Principal [Last Name],

I hope this letter finds you well. I am writing to request a leave of absence from [class/course name] due to [mention the reason, such as illness, family emergency, personal reasons, etc.].

I understand the importance of maintaining regular attendance and keeping up with coursework. I assure you that I will make every effort to catch up on missed assignments and lessons during my absence.

I have attached any required supporting documents, such as a medical certificate, for your perusal.

Thank you for considering my request. I am more than willing to comply with any procedures or conditions set by the school/college during my absence.

[Your Grade/Class]

[Roll Number]

Student Leave Application Letter

FAQS for Leave Letter for College Students with Format & Templates

How do i write a leave letter for college.

The format for Leave Letter For College generally includes your personal details, college information, subject, the body of the letter explaining the reason and duration of leave, and a closing with your signature.

What information should be included in a college leave letter?

Essential details include the reason for Leave Letter For College, start and end dates, any supporting documents attached, and a polite request for approval.

Can you provide a sample leave letter for college students?

Certainly, the Leave Letter For College should be customized based on the student’s details and the specific reason for leave.

Is there a template for a Leave Letter For College?

Yes, a Leave Letter For College template typically includes placeholders for personal details, reason for leave, dates, and a closing.

How should I address the authority in a leave Leave Letter For College?

Address the appropriate authority such as the Dean or Head of Department with a polite salutation, like “Dear Dean [Last Name].”

How should I conclude a leave letter for college students?

End the Leave Letter For College with a polite closing, such as “Thank you for your understanding and prompt attention to this matter. Sincerely, [Your Full Name].”

Is it necessary to attach supporting documents to a leave letter for college students?

Leave Letter For College depends on the nature of the leave. If it’s due to illness or a family emergency, attaching medical certificates or relevant documents can strengthen your request.

Can I customize the Leave Letter For College template for different reasons?

Yes, you can modify the Leave Letter For College template to suit various reasons for leave, such as personal reasons, family emergencies, medical issues, etc.

A leave letter for college is an important document that should be written with care and attention to detail. By following the guidelines above, you can write a clear and concise letter that will help you secure the necessary leave and maintain good relations with your college administration.

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Published In: Letters

Writing a Leave Application (Free Samples & Templates)

There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.

What is Leave Application?

It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.

Reasons behind taking leave

• Death in the family.
• Family or friend’s wedding.
• A medical procedure, e.g., surgery
• Home emergencies like a fire, damage to property, etc.
• Sickness in the family.
• Relatives are visiting from or going to live abroad.
• Stress and anxiety from work.
• Doctor’s appointment.
• Babysitting problems at home.

Casual Leave Application

It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.

• Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
• It is essential to use formal language.
• Keep it short by only mentioning the required information.
• Include a signature at the end of the casual leave application.
• Include the name of the person who will be undertaking your tasks while on leave.

Sample casual leave application letter

Subject: Casual Leave Application

Dear Mr. Robertson Ian,

I would like to request for a leave of 6 days from the 2 nd Dec to  8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

I will resume work from 8 th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I  will be grateful if you understand and grant me the leave.

Yours Sincerely,

Lydia Lauren.

Leave Application for Marriage

Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.

• Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
• Include a signature at the end of the marriage leave application.
• Include the accurate date, time, and venue for the occasion.

Sample leave application for marriage

Frank Lewis, 1423, Street 47 Shahdara, Delhi 10 th Dec 2020. The Manager ABC Cooperation Ltd. Shahdara, Delhi Subject: Leave request for my  marriage

My name is Frank Lewis working in the Information, Communication, and Technology department.

I am glad to inform you that I am getting married on 10 th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and  I would like to take a leave from 4 th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.

Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.

Thank you for your understanding.

Frank Lewis.

Leave Application for Office

Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.

• Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
• Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
• Include a signature at the end of the office leave application.
• Write the recipient’s name.
• Provide your correct contact information in case of an emergency.

Sample leave application letter for office

Leave application for college.

Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.

Sample leave application letter for college

Kathline Wendy,

The American University of Barbados,

9 th June 20XX

Mr. John Tyson

Vice Principal, School of Medicine

American University of Barbados

Subject: Leave application for college

I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is  SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present. 

 I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.

Thanking you,

Yours faithfully,

Kathline Wendy

Maternity Leave Application

A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.

• Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
• Express gratitude.
• Use appropriate salutations.
• Format your application correctly.

Sample sick leave application letter

Subject: Application for sick leave

Dear: Mr. Anderson Huan

 I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.

If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14 th, 2020. Attached is the doctor’s note.

Thank you for understanding

Jane Walton

Leave Application to Boss

Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.

Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.

• Be honest about the reason for the leave.

Sample leave application letter to boss

Subject:  Leave application for 1 st Dec 20 XX

Dear: Mark Lawson

I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and  I really need to be by his side for at least a day.

 As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.

Half-Day Leave Application

You can ask for a half-day leave for simple, urgent, or personal reasons.

• Mention the hours you will be away.
• Be genuine.

Sample half day leave application letter

To the Human Resource Manager,

Mr. Brand Ltd.

Subject: Half day leave application

Dear Sir/ Madam

I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.

Yours Truly,

Linda Jones.

Leave Application Templates

You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.

Tips for Writing a Leave Application

• Include a signature at the end of the leave application.
• Use polite and professional language to make it sound genuine.
• Revise the letter for any grammatical or punctuation errors.
• Provide a genuine reason why you need to take the leave.
• Provide your contact information in case of a work emergency, and you need to be reached.

Key Points to Remember

• Salutation and addressing to the appropriate person.
• The subject of the letter.
• Reasons for taking leave.
• Leave days required.
• Include your correct contact information.
• Don’t forget to include your name and details at the end of the application letter.

Related Documents

10+ Study Leave Approval Letter Templates( Pdf+ Doc)

If your firm or organization has formal study leave guidelines, you are going to be required to file an application for permission from your superiors.

The letter will be intended to start the departure procedure, but it will additionally indicate how soon you anticipate heading out and how soon you anticipate coming back. 😄

In some situations, particularly with federal agencies, you may be compelled to execute an agreement stating your promise that you are going to return after a certain length of time; in addition, you will continue to work for the federal government for a predetermined amount of period. 

If you want to apply for academic leave, see the suggestions for how to draft a study leave application below. 💪

Table of Contents

What to Write in a Study Leave Approval Letter

Drafting a study leave approval letter requires a lot of intricate details. The letter should adhere to the guidelines of the organization for it to get approved. You should be very particular about the details of the leave and leave no room for doubt or confusion.

Go through the below-mentioned points to understand the necessary things to mention in your study leave application letter. ⤵️

• Mention a time frame for your study leave and assure your head that you will be back on the mentioned date. ⏳
• If you are preparing for an exam that your head or boss might not be aware of, then mention a bit about the exam and why you are preparing for it. 🧑‍🎓
• If you are already registered for the exam and then applying for the study, leave, then attach yours admit card details along with the letter. 🪪
• Mention the date of the exam. 📅
• Explain how will the study leave benefit you and how cracking the examination can also help the firm you are working in. 📈
• If you are applying for a study program abroad, mention the country’s name and university. 🌏
• Positively mention the course for which you are applying the study leave. 📚
• While concluding your letter, mention your name and also your position in the firm. 📛

How to Write a Study Leave Approval Letter (Tips)

Here are a few pointers to keep in mind while writing a study leave approval letter. 👇

Be polite in your approach and mention how you feel privileged to work in this firm. Mention how this examination will help you to grow as an individual. 😄

Don’t keep it short

State the required facts and make sure to highlight the important facts. Mention all the details of the study program or the exam in detail. 🎯

Be confident

You have to convince your boss to grant you the leave, so make sure you sound confident. 😎

Maintain clarity

Always be clear about the details of the examination. Mention the important dates and the requirements of your leave clearly. There should be no room for doubts in the letter. 🔍

Attach important documents

To make your leave application letter much more convincing, attach the required documents for your records. It helps to build trust and maintain goodwill with the firm and your boss. 📄

Letter Template: 1

Study Leave Approval Letter

[Designation]

[Company name]

Subject: 

Respected Sir/Madam,

I am (mention your name) writing this letter to inform you that your study leaves application has been accepted by the company’s management [mention company name].

As per the company norms, you will get an official leave for (mention days), and in that duration, there will not be any pay cut from your salary. You will get the full payment as you used to get. 

Everyone knows how hardworking you are and how much effort you put into your work. You do everything well at the right time.

So, do your best in exams with your hard work and knowledge. But before you go, the tasks that have been assigned to you will be completed, and for future work make sure to complete all the necessary things which will be needed before leaving.

We hope you will rejoin our company after upgrading your skills. Once you back to the office, the company’s management will take up your promotion.

 We wish you all the very best for your bright future. If you have any doubt, please let me know. For further information, you can reach me anytime at (mention phone number) or through an email (mention email address). You can directly come to our office also.

All the best for your exams!

[Sender Name]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

[Name of the sender]

[Insert the Sender’s Designation]

[Name of the company]

 [Contact details and address of the sender]

[Insert the Date of sending the letter]

[Insert the Receiver’s Name]

[Designation of the receiver]

[Insert the Receiver’s Address]

[Contact details of the Receiver]

Sub: Letter of approval for study leave

Dear [Name of the recipient],

I am writing this letter on behalf of our company (mention the name of the company) to inform you that, your application for the study leave of (mention the time) years has been accepted by our higher authority of the company.

You can now move ahead to get your high education to enhance your skill and knowledge to a great extent.

You will be very happy to know that, the company will pay (mention the amount in percentage) of the total tuition fees of your study and you will have to bear just the remaining part of the cost of your education.

We hope that you will again join our company with your enhanced knowledge after completing your studies. Once you are back after completing your studies with great success, the higher authority of the company will think about the matters regarding your promotion. 

You are requested to send a letter of acceptance to our company. We wish for your successful future and the best experiences in your studies.

Hope you work with you again in the near future.

Thanking you.

With regards,

Letter Template: 3

I am writing this letter to make you aware of the good news that our company (mention the name and details of the company) has accepted your application for study leave for (mention the time period) years.

You will get (mention the amount) percent of your salary every month and some other wages to support the cost of your higher studies for those (mention the time) years according to the terms and conditions of our company.

We all know that you have been a very dedicated and hard-working employee of our company for the past () years. Hence, we wish you great success in your higher studies. We hope that you will join our company again in the future after completing your studies.

You are requested to complete all the pending things before leaving for your studies. After you join the company again, our management will seriously think about your promotion.

We wish you all the best and success in your future. You can contact us at any time in any kind of need.

All the best for your promising career.

Thank you very much.

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Leave Application Letter for Work - Employee to Employer

Study leave.

This letter is from an employee to an employer requesting to take study leave to pursue additional qualification. 

How to Tailor the Document for Your Need?

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Click "Create Document" button and the document will be prepared with your account details automatically filled in.

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Please fill in any additional information by following the step-by-step guide on the left hand side of the preview document and click the "Next" button.

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Document description.

1. Provide personal information: Fill in your first name, last name, address, phone number, and email address in the respective fields.

2. Address the letter to the manager: Make sure to address the letter to your manager or the appropriate person in the company.

3. State the purpose of the letter: Clearly state that you are requesting study leave and mention the name of the course and university you have been admitted to.

4. Specify the duration of leave: Indicate the start and end dates of your study leave.

5. Attach necessary documents: Include a copy of your letter of admission and the receipt of tuition payment for the program.

6. Highlight the benefits: Explain how pursuing this course will be beneficial for both you and the organization.

7. Offer assistance in training your replacement: Show willingness to help in training your replacement before taking leave.

8. Express gratitude and request consideration: Thank your employer for their support and kindly ask them to consider granting your study leave.

9. Sign the letter: Sign the letter with your first name, last name, and job title.

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Annual Leave/ Vacation Leave

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Compassionate Leave/Bereavement Leave

Coronavirus / COVID-19

Marriage Preparation & Honeymoon

Maternity Leave Letter

Paternity Leave

Personal Reason/ Casual Leave

Sabbatical Leave

Sick Leave Application

Unpaid Leave

Illness / Injury from Accident

• How To Write A Leave Application For Office (Samples)

Featured in:

Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind – What if they say no? The thought is justified.

Sometimes the company just can’t afford to let you go, especially if your reason for requesting leave is not that pertinent.

Sometimes, however, your leave application gets rejected, not because of the reason behind the request, but rather because of how you make the request.

For instance, if you craft a leave application in impolite language where you literally demand to be allowed to stay away from work, you probably won’t get your request approved.

Furthermore, there is a certain format you have to follow when writing your leave application. Remember leave applications are supposed to be formal documents. The leave application is the official way to request leave.

Of course, you could of course ask your manager for leave verbally, but even if they agree, you might still have to write a formal leave application letter.

This is why crafting an effective leave application is a skill everyone working in the corporate world should learn.

If you don’t know where to start or the do’s and don’ts of leave application writing, read on for a complete breakdown of everything you need to know.

DETAILS TO INCLUDE IN YOUR LEAVE APPLICATION FOR OFFICE

In a leave application for office, you need to explain to HR or the manager why you are taking a leave of absence: what situation exactly is prompting this action?

Below are some of the important details you should always remember to include when writing your leave application:

• Your complete name, address, contact information and employee code: These are details that identify who you are.
• Salutation: This is a greeting addressed to the recipient of the leave application.
• The subject of the application: This is where you specify the type of leave you are requesting for. For instance, you could write “Request for maternity leave .” This makes it clear even before the recipient reads the letter exactly what you are applying for.
• Why you are taking leave: In the letter itself, providing the reason for your desire to take leave. It could be for health reasons, to study, to go on vacation, to take care of an emergency that has emerged, maternity, adoption of a child, and so on.
• Number of days you’ll be away: It is very important that you remember to specify the number of days you intend to be away from the work place. This will allow the company to plan accordingly for your absence. Include the date you’ll go on leave and the date you’ll return to the workplace.
• Work plan in your absence: It goes without saying that work will continue in the organization even in your absence. While you may be entitled to take leave, it is always good when you show initiative and thoughtfulness by ensuring your responsibilities and duties will be handled in your absence. For instance, you can discuss this with your supervisor or with your colleagues and ensure your most urgent duties are distributed to colleagues. You can also train a replacement (an intern perhaps). Another solution would be creating a document that contains detailed information of your daily work. You can also indicate that you will be available in case of any emergency during your absence.
• Contact Information: Provide accurate contact information to ensure you are reachable during your leave. Sometimes emergencies come up and you are the only one who can solve the problem. For instance, if you are the only one who knows where a certain key document is located, they might need to reach you for assistance.
• Official documents: You should be ready to provide any documents, if necessary or if asked for, that support or corroborate your need to take a leave of absence. For instance, if you are taking sick leave, a letter from the doctor may be necessary.

THINGS TO REMEMBER WHEN WRITING A LEAVE APPLICATION

Below are some things to keep in mind when writing a leave application;

• Use a formal format: Ensure you draft the leave application in a formal format. This is because the leave application is an official letter, making your employer officially aware of your absence. You may have already informally discussed your leave-taking with the manager or supervisor, but it is the application letter that makes the matter official, which is why it needs to be written in a formal format. As for the contents of the application, we have already covered that above.
• Be concise: Don’t beat around the bush. Instead, get to the point straight away. Furthermore, don’t get too carried away explaining your reasons for taking leave – especially to the point of giving away too many personal details. Identify the most important details that need to be in the application and express them in a matter of a few paragraphs.
• Polite language: Use courteous language in the application. No matter how entitled you feel to being granted the leave request, don’t display that entitlement in the application letter. Use language that is polite, tactful, and convincing. This is especially important when you are taking a sabbatical – what some people call “ adult gap year ”. It is very easy for you application for a sabbatical to be rejected. You must therefore use tactful language to try and convince HR that this is something that a) you need, and b) might be beneficial to the company.
• Make it clear that you are coming back: Employees have sometimes been known to go on leave and not come back, perhaps due to being poached by other companies or quitting their jobs. To allay such fears, provide assurance to HR or your reporting manager that you will come back to the office and your duties as soon as your permitted leave duration ends.
• Show conscientiousness: Show conscientiousness about your duties and responsibilitie s at the workplace. That means you should demonstrate that your duties and responsibilities are important to you. If you simply write an application letter and talk about going to leave, but you don’t say anything about the work you will be leaving undone, it might give the impression that you don’t really care about your job.

Show conscientiousness by planning for how your duties and responsibilities will be taken care off in your absence. You can organize this with your supervisor or your close colleagues.

This is to ensure that there is smooth workflow even in your absence. It could also mean stating that when you come back from leave, you are going to make up for all the lost time.

• Express your thanks: At the end of the application letter, be sure to include one sentence where you thank the manager for taking the time to read through your application and (hopefully) for approving your request.
• Verbal permission: It is also advisable to get verbal permission from your reporting manager prior to writing your leave application. The application letter then becomes a way of making official what has already been approved.

THE DON’TS OF WRITING A LEAVE APPLICATION

The following are some of the things you should avoid when drafting your leave application letter:

• Ensure that there are no grammatical errors in your letter. Once you have typed it, read it at least two or three times to correct any grammar mistakes and punctuation errors.
• Don’t write in a casual tone.
• Don’t use complex terms or purple prose to show off. Ensure your application is as simple to understand as possible, something that can be read and understood quickly without having to consult the dictionary.
• Don’t use an informal format or make your leave application too long.

TYPES OF LEAVE YOU CAN APPLY FOR

1. sick leave.

This is when you take a leave of absence on account of an illness. Sick leave scenarios include physical illness, mental illness, health checkup, taking care of a sick loved one or dependent, or when you need to take time out to cope with or overcome the physical, psychological, and legal repercussion/effects of domestic abuse.

At the moment, there are no existing federal legal requirements for paid sick leave . Companies that are subject to the Family and Medical Leave Act (FMLA) are, however, expected to provide unpaid leave of up to 12 weeks for certain medical situations.

When crafting an application for sick leave, ensure you give relevant details (not too detailed, however) to prove credibility.

2. Study Leave

This is leave you take solely for the purpose of studying or carrying out research. Study leave, with or without pay , is not a legal requirement/obligation. Whether you get it and if you get paid is up to your employer. Keep this in mind when you are applying for study leave – remember that you are not entitled to either the leave or the pay. Choose your wording carefully.

3. Sabbatical

A sabbatical leave is the kind where you (for a given period) stop reporting to work for an extended period of time but you are still an employee of that company. Another name for it is “adult gap year” or “career break”. It’s highly likely to be an unpaid leave of absence.

There are no laws that cover you if you want to take a career break. This may be the most delicate application to write.

When writing the application for a sabbatical leave, figure out how to show that doing this will make you better at your job when you come back. Don’t display any entitlement, lest you either a) get denied, or b) lose your job in the process.

4. Vacation/Holiday Leave

Vacation leave is a period when you take time off from work to rest, relax, or attend to your own personal affairs. It is quite similar to annual leave (paid time off work). While vacation leave is not covered by law, there are many employers who offer paid vacation, usually as a means to attract employees.

The approach you take when writing your vacation leave application should be informed by your company’s guidelines or regulations concerning vacation leave.

5. Maternity/Paternity Leave

Maternity leave is a period during which a mother, before and after her child’s birth, is allowed to take time off from work. The US laws do not guarantee any national statutory paid parental leave for new mothers and fathers.

That said, there are some employees who are entitled to 12 weeks of unpaid leave annually for birth, adoption, or medical leave under the Family and Medical Leave Act (FMLA). Unfortunately, not all companies are covered by the FMLA (they have to have at least 50 employees).

6. Emergency Leave Application

This is when you need to take leave to deal with unforeseen circumstances that have emerged, such as the death of a loved one. Other scenarios include an accident, a major surgery, to visit a terminally ill family member, and so on.

LEAVE APPLICATION SAMPLES

Now that we have covered the different kinds of leave, let us look at samples of how to write applications for some of the different leave types.

1.  Study Leave Application Letter Sample

Manager’s Name Institute’s Name Date

Sub: Leave Application for Further Study

Dear Sir/Madam

I am writing this to request for a six-month study leave, to start on [date]. During the leave period, I will be at [name of educational institution] pursuing a [name of program or course]. The program starts on [date].

After I have completed my period of study, I believe I will bring greater value to the organization. Should my leave application be granted, I intend to resume my duties at the office on [date]. I will be greatly indebted to the company for giving me this opportunity to further my studies.

I am also thankful for the opportunity to serve this company.

Yours faithfully, Name Job Designation Contact Number

2. Sick Leave Application Letter Sample

The Manager Company Name Date

Subject: Leave Application Due To The Flu

Dear Sir/Ma’am

This is to inform you that I am currently suffering from the flu. After visiting the doctor on Wednesday, I was diagnosed with the flu and bed rest was prescribed.

My fever is consistently at over 100 degrees, my muscles ache, I have chills and sweats, and I cough throughout the day. I also have frequent headaches, nasal congestion, and sore throat. I am afraid that not only does my illness make it impossible for me to discharge my duties, but it also poses a risk to the rest of my colleagues who might also contract the flu if I continue coming to work.

For that reason, I am applying for a ten-day leave to ensure I am completely well when I return to the office. Attached to this application is a letter from my doctor. I hope you take my application into consideration.

3. Annual Leave Application Letter Sample

Manager’s Name Company Name Date

Subject: Annual Leave Application

Dear Mr. /Ms. [Recipient’s Name]

I am writing this to let you know that I will be taking my company-sanctioned annual leave for a period of one month, starting on [start date] and ending on [end date]. Throughout the year, I have not gone for leave, and would like to at this time utilize my full annual leave allowance.

Having had this discussion with my supervisor already, my responsibilities and duties have been distributed to colleagues in my department. I can therefore take this leave with a clear conscience that work will continue smoothly in my absence.

During the leave, I intend to travel, and due to the nature of said travel plans, it will be difficult to reach me on phone. I therefore urge that in case of any urgent work-related matters that require my attention, do write to me via email: [enter email address].

I will be grateful for a positive response to this application.

Thank you and regards,

4. Sabbatical Leave Application Letter Sample

Dear [Recipient Name],

My name is [name] and I have been working in the IT department for the last three years. Of late, however, I have felt the desire to be more and do more in my work. I feel as if I am stuck repeating the same monotonous tasks daily. I would like to take a sabbatical leave to help me renew my motivation and at the same tme increase my skills, particularly in coding and graphic design. I believe this will be instrumental in helping me take on more responsibilities and more complex tasks when I come back.

It is due to this desire for self-development and for a renewal of my passion for my job that I am requesting an extended sabbatical leave of [period]. During this time, I will take a few online courses on coding and graphic design.

Committed as I am to this company, I believe that when I resume work, I will be in better shape to give my all to the job and truly be of high value to [company’s name].

It is with the earnest hope of approval that I write this application.

Best regards,

5. Maternity Leave Application Letter Sample

Subject : Application for Maternity Leave

Dear Sir/Madam,

This is to inform you that I intend to take the allotted [write down number of weeks/months] of maternity available to me, starting on [start date]. In the event that there are no pregnancy or delivery-related, unforeseen issues that crop up, I intend to resume my duties at the end of my maternity leave on [tentative joining date].

Should my plans change for any reason, be sure that I will inform you speedily. Attached to this application is a letter from my doctor with confirmation of the relevant details.

During this period, you can reach me at this number for any emergency: [contact number].

Yours Sincerely,

6. Vacation Leave Application Letter Sample

Subject : Leave Application for Family Vacation

I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.

Having known for a while that I intend to take vacation leave, I have in the last few weeks been staying extra hours at work to ensure that I finish my most urgent work projects. I have also communicated with my immediate supervisors and had my work duties and responsibilities distributed to my colleagues to ensure smooth continuity even in my absence.

Thank you, and I am looking forward to your response.

Yours sincerely,

7. Leave Application For Emergency

Subject : Funeral Leave

I write this email to inform you of a family emergency that has disrupted my life and made it impossible for me to come in to work. Last night my sister passed away, having been bedridden in the hospital for the last two weeks after a heart surgery. Arrangements of the funeral – as well as the grief – are going to keep me preoccupied for the next few days.

I am sorry for any inconvenience that will be caused by my absence and have called into the office to organize the distribution of my most urgent duties to colleagues. In any case, I will be back at the office on [date], during which I will complete the remaining tasks.

Thank you for your kind consideration.

WRAPPING UP

The biggest take-away from this is that leave application letters should be formal, polite, and follow a particular format. The what of your application is also very crucial, and this means giving the reason why you want to take leave.

The more urgent or pertinent your reason, the higher your likelihood of getting your application request granted.

Another important thing to remember is conscientiousness. The moment you say you want to go on leave, the management starts to wonder what will happen to the work you are supposed to be working on.

Though this might depend on the context and on the organization’s protocols, it is usually a good idea for you to make arrangements that ensure the disruption in workflow is as minimal as possible in your absence.

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Leave Application Format for Office, School & College [Samples]

• Updated on  
• Nov 28, 2023

Whether you are a school student or an employee, writing a leave application is a skill that you must know about. While we know that one needs to keep a formal tone and a precise structure, many elements of this document often get overlooked. Further, it is important to comprehend the format and its key components so that you can jot it down in a well-written way. Through this blog, we aim to bring you a detailed guide on the structure, format, and components of a leave application along with some helpful samples.

This Blog Includes:

Reasons for leave, things to mention in your application, types of leave application, leave application format, what to include in your application, how to write a leave application for school, how to write leave application for office, one-day leave application, medical leave application, leave application to principal, college leave application, annual leave application, maternity leave application, paternity leave application, vacation leave application, leave application for marriage , bereavement leave, emergency leave application, application for eye surgery, leave application to school for going out of station, leave application email, bonus tips to write a perfect application.

Must Read: Letter Writing – Format, Samples & Tips

Must Read: Essay on Peer Pressure

What is a Leave Application?

The medium through which you formally inform your office management or school administration about your absence is referred to as a Leave Application . The format, details, and elements of the application can vary based on whether you are in school, college, or office. The skill of drafting this document is much more helpful during your professional journey as you might need to take a day off from work.

Mentioning the reasons for absence is a crucial part of the application. The reason for absence is the sole reason why we write the application and what it is for. Here are some of the major reasons for application:

• Health-related issues such as sick leave, leave for surgery, etc.
• Maternity leave
• Family emergency
• Going out of the city
• Personal reasons (attending a marriage, family function, personal tasks, etc.)
• Addressing or extending a greeting to the recipient
• Subject line
• Cause of departure
• Required number of leaves
• Specifics about your pay at work
• Contact details
• Signature and name

Also Read: How to Write an Application to the Principal?

The types of leave applications will mainly depend on your reasons. Some of the commonly used forms are as follows:

• Casual Leave (For family emergencies, personal issues, etc.)
• Annual Leave
• Study break
• Urgent work
• Maternity/Paternity Leave
• Half-Day Leave
• One-Day Leave

Also Read: Bonafide Certificate: Format, Application & Documents

Now that you know its elements as well as types, the next step is to get familiarised with its format. Whether you are writing the application as a school student, employee or intern, there is generally a simple format that one needs to follow. The letter format is as follows:

Now that you are familiar with the types and format, let us have a look at the details that need to be mentioned in an application:

Paragraph 1 Begin with providing your necessary details to the concerned person (to whom you are addressing it) and inform them about why and when you need the leave . Try to keep a formal tone and the content as precise as possible. Do not write lengthy paragraphs.

Paragraph 2 This part is mainly for employees as you will be expected to provide the current status of your work projects. You can suggest your manager hand over the work to any of your team members. In this part of the application, you mainly have to elaborate on how you will be compensating for your absence , i.e. either by finishing up the work before leaving or delegating it to someone.

Paragraph 3 While concluding the document, pay your gratitude to the employer for considering your application and greeting them with a sincere ‘Thank You’. Also, you can mention your phone number for any emergency as well.

Also Read: How to Write a Letter: Letter Writing Types and Examples

As there are different types of leave applications for various purposes, it might be confusing to write an application for leave that fits your aim. The quintessential elements are:

1. Subject 2. Reason for Taking the Leave 3. Period you are taking the leave for 4. Contact Information 5. Any additional documents should be enclosed.

Once you have all these details ready, you can move toward drafting the application. Make sure that it is written in a formal tone and adheres to straightforward explanations without elaborating details too much.

Also Read: How to Write a Motivation Letter?

To write an official application, you need to simply write down your manager’s name on the top left side followed by your name and position. Then, add a subject and the main body beginning with “This is to bring to your kind notice” or “This is to inform you that” and then mention the reason for taking leave from work. Here are the key points to include in an office leave application:

• Subject (Leave for Personal Tasks or any other reason)
• Mention the reason for leave
• The number of leaves you require with particular dates
• Work plan or delegation of your tasks to other team members during your absence

Also Read: Relieving Letter Format

11+ Samples for Leave Applications

Following are the top samples for leave applications:

A Bereavement is an application for up to 4 weeks at 100% of your base salary, for a total of 20 working days in the event of the death of a loved one. Bereavement Leave is usually a paid leave. It can also be used during the grave illness of family members.

While millions of leave applications are written every day, most of the office applications are written through emails. So, let’s check out the Leave Application in Email format:

• Use a formal tone while explaining the reason for taking a leave.
• Write in simple language without using jargon.
• Proofread the application before sending it.
• Keep it to the point.
• If you are sending this application as a parent, then specify the relationship.

There is a simple format for any application which includes the following pointers: 1. Recipient’s Name 2. Subject (Purpose of the Leave Application 3. Salutation 4. Main Body of Content (Mention your details, reason, leave period, and any additional or related details) 5. Closing line (Yours Sincerely, Thanks and Regards, etc.) 6. Contact Details

To write an application to your boss, here’s what you must include: 1. A request for a leave 2. Number of days with the date that you want the leave for 3. What is your work plan in your absence? 4. Mention the colleague if you are delegating your work to someone 5. Offer assistance in completing the work in your absence 6. CC your HR Manager in the e-mail

The leave of absence can be written for school or work whether it’s casual or sick leave. For a leave of absence from school, mention the leave period, the total number of days and the reason for the leave. For a leave from work, you must follow these pointers along with mentioning the colleague to whom you are handing your work responsibilities.

Teachers are permitted to apply for sick leaves, casual leaves, and emergency leaves, among others. Here is a sample of leave applications for teachers: Dear Principal, I am Raadhika, the English teacher for 11th grade. I am writing for a one-day leave for tomorrow [add date] since I have to [mention reason]. Kindly approve a one-day leave. Thank you. Yours Sincerely, Raadhika

On a leave application, the date is placed on the left side after the sender’s address. You must also mention the date of the leave in the body of the content along with the reason.

A leave Letter is an application written to ask for an absence from the concerned individual which can be the principal or a manager for a work leave. A leave letter can be of different types as per the purposes for absence ranging from personal reasons to sick leave or maternity leave, etc.

This was all about leave application! To read more informative articles like this one, keep following Leverage Edu .

Harshita is a creative writer cum literature enthusiast in pursuit of extending her learnings of overseas and Indian education sectors to the masses, through her well-curated articles. You may also find her emerging in prose writing or reading Toni Morrison when not writing education-related stuff.

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11 comments

Searching the leave application on Google, many websites came and I saw all the websites, but when I read this article, I liked it very much because you have given simple and very informative information.

Thank you for the comment! We really appreciate the gesture.

A wonderful blog for anybody who seeks help in writing a leave letter for various reasons.

Letter to the officer requesting him for exemption of leave for treatment of covid 19 of my wife

Hi Dharmendra!

You can write the letter using the format, structure and tips mentioned in the blog! All the best

Thank you for the comment!

Hey! thanks for sharing! From what I understand, if the PDF is automatically greyed out, you don’t have to write N/A. But some of the questions specifically said if yes/no, write N/A next to the box.

Thank you for your comment!

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How to write application letter for study leave for GES + Sample

Applying for study leave can be a crucial step in advancing your career as an educator. Whether you’re looking to pursue a new degree, attend a professional development program, or conduct research, obtaining study leave from the Ghana Education Service (GES) is essential.

With the right approach and a persuasive letter, you can increase your chances of getting approval for your study leave and taking the next step in your educational journey.

Writing an effective application letter for study leave can be challenging. In this article, we will guide you through the process and provide you with a sample application letter to help you write a successful study leave application letter.

Requirements needed for GES Study Leave

• You must have served at least three years after completing the College of Education.
• Applicants who are serving the GES in deprived districts or schools are eligible.
• All qualified applicants must pursue an approved courses as determined by the director of GES.
• GES staff who are pursuing second or third-degree do not qualify for the study leave.
• Principle Superintendents who obtained their rank through a sandwich programme do not qualify
• GES staff who are 55 years and above do not qualify for the study leave

Documents needed for GES study leave

• Updated Personal Record Form with a passport picture.
• First appointment letter
• Confirmation letter
• Certificates (BECE, WASSCE & DBE)
• Birth Certificate

How to write an application letter for study leave for GES

1. addressing the letter.

Begin your application letter by addressing it to the appropriate authority within the GES. This could be the Director-General, Regional Directors, or your immediate supervisor, depending on the organization’s structure.

2. Introduce Yourself

In the first paragraph, introduce yourself and provide relevant details about your current role within the GES. Mention your department, position, and the number of years you have been serving in the organization.

3. State the Purpose

Clearly articulate the purpose of your study leave request. Specify the course or program you intend to pursue and explain how it aligns with your professional goals and the needs of the GES.

4. Justify the Need for Study Leave

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Highlight the significance and relevance of the course or program you plan to undertake. Explain how it will enhance your current job performance, equip you with new methodologies or strategies, and enable you to contribute more effectively to the GES.

5. Outline Study Plan

Provide a detailed study plan that outlines the duration of your study leave, including any specific dates or timelines. Mention the location of the program or institution you will be attending, along with any supporting documentation such as admission letters or registration forms.

6. Describe the Financial Implications

Acknowledge the financial implications of your study leave and demonstrate that you have considered the associated costs. Outline any financial arrangements you have made, such as scholarships, sponsorships, or personal funding.

7. Highlight Return on Investment

Convince the authorities of the long-term value and return on investment that your study leave will bring to the GES. Explain how the knowledge and skills you acquire will directly contribute to the growth and development of the organization.

8. Express Gratitude and Professionalism

Conclude by expressing your gratitude for considering your application and assure the authorities of your continued dedication to the GES.

Sample Letter for GES Study Leave

Your address

District address

Dear Madam,

NOTICE OF ADMISSION FOR FURTHER STUDIES

NAME: STAFF ID: REGD NO: RANK:

I am writing to apply for study leave in accordance with the study leave policy of the Ghana Education Service. I believe that pursuing further studies will significantly contribute to my professional growth as an educator and benefit the GES as an institution.

I am planning to enroll in a Master’s program in Educational Leadership and Administration at [ Name of Institution ].

This program is designed to equip educators with advanced leadership skills, educational management strategies, and policy implementation techniques. The duration of the program is two years, starting from [ Start Date ] to [ End Date ].

By undertaking this program, I aim to enhance my knowledge and skills in educational leadership, develop a deeper understanding of effective school management, and acquire the expertise required to lead and inspire a diverse student body.

I firmly believe that the insights gained from this program will enable me to make significant contributions to the GES’s vision of providing quality education to all Ghanaian students.

During my study leave, I understand the challenges that may arise in managing my responsibilities.

To address this concern, I am willing to collaborate with my fellow educators and devise a plan to ensure a smooth transition and continuity of the teaching and learning process.

I am open to providing guidance and support to my colleagues, even remotely, to maintain the high standards of education we strive for at the GES.

I have attached a copy of my admission letter. I count on your usual cooperation. Thank you.

Yours Faithfully,

Mobile Number

The Headteacher – Name of School

Writing an application letter for study leave is a crucial step in securing the opportunity to further your education and professional development as an educator. By following the guidelines provided in this article, you can increase your chances of success in obtaining study leave from the GES.

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

Study Leave

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1. Sender’s Information

• University/Organization Name
• City, State, Zip Code
• Phone Number

3. Recipient’s Information

4. salutation.

• Dear [Recipient’s Name],
• Purpose of Leave
• Duration of Leave
• Course/Program Details
• Supporting Information
• Thank You Note

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It Pays to Be Accomplished

Step 1: review your organization’s standards, step 2: be clear with your objectives, step 3: introduce the plan, step 4: close with a hopeful note, step 5: prepare for possible delays and setbacks.

• Full-time Study Leave : Employees take a break from work to study full-time, often for a semester or academic year.
• Part-time Study Leave : Allows employees to attend classes part-time while still fulfilling some work duties.
• Paid Study Leave : The employer continues to pay the employee’s salary during their study leave.
• Unpaid Study Leave : Employees take time off without pay to pursue their studies.
• Short-term Study Leave : Typically for short courses or workshops that last from a few days to a few weeks. You may also see  Maternity Leaves

• Eligibility Criteria : Employees must meet certain criteria, such as tenure and performance, to qualify for study leave.
• Leave Form Submission : Employees must submit a detailed Sick Leave Plan  specifying the duration and purpose of the leave.
• Approval Process : The leave must be approved by the relevant authorities within the organization.
• Return to Work : Employees must return to work immediately after the study leave ends, with no extensions unless approved.
• Financial Obligations : Any financial support provided by the employer may need to be repaid if the employee leaves the organization shortly after the leave. You may also see  Forced and Mandatory Leave
• Resource Management : Finding temporary replacements for employees on study leave can be difficult.
• Financial Impact : Paid study leaves can be a significant financial burden on the organization.
• Disruption of Workflow : The absence of key employees can disrupt normal business operations.
• Commitment Issues : Employees may not return to the organization after their study leave, leading to potential losses.
• Policy Enforcement : Ensuring that all employees adhere to the rules and regulations can be challenging for HR departments. You may also see  Unpaid Leaves
• Personal Reasons : Employees may need time off for personal matters that require their full attention.
• Medical Reasons : Sick leave email  are a common form of leave of absence for health-related issues.
• Educational Pursuits : Employees may take a leave of absence to pursue further education, such as Annual Leave Plan .
• Family Responsibilities : Time off may be needed to care for a family member or deal with family-related issues.
• Other Reasons : This can include any other valid reason agreed upon by the employer and employee. You may also see  Paternity Leave

• Personal Development : Employees can gain new skills and knowledge, contributing to their personal and professional growth.
• Career Advancement : Acquiring additional qualifications can lead to promotions and better job opportunities within the organization.
• Increased Productivity : Well-educated employees are more efficient and can bring innovative solutions to the workplace.
• Employee Satisfaction : Offering study leave can improve job satisfaction and employee morale, leading to higher retention rates.
• Competitive Advantage : Organizations benefit from having a more skilled workforce, enhancing their competitive position in the market. You may also see  Leave of Absence

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

• Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
• Annual Leave Application:  A planned time off that can be accrued over a particular year.
• Sick Leave Application:  An application granted for medical appointments or health-related issues.
• Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
• Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
• Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
• Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

• Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
• Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
• Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
• Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
• Closing Sentence: Give thanks to the said individual.
• Name:  State your correct name.
• Designation:  Tell about your exact job function in the company.
• Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

• Use a formal tone and professional format to write the leave application for the office.
• Provide all relevant details, including the purpose of your leave and the duration of absence.
• Send your leave application in time.
• Let the management know about your work status, too.
• Attach supporting documents if needed.
• Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

Abhresh Sugandhi

Abhresh is specialized as a corporate trainer, He has a decade of experience in technical training blended with virtual webinars and instructor-led session created courses, tutorials, and articles for organizations. He is also the founder of Nikasio.com, which offers multiple services in technical training, project consulting, content development, etc.

Avail your free 1:1 mentorship session.

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I-601, Application for Waiver of Grounds of Inadmissibility

If you are inadmissible to the United States and are seeking an immigrant visa, adjustment of status, certain nonimmigrant statuses, or certain other immigration benefits, you must file this form to seek a waiver of certain grounds of inadmissibility. Please refer to the instructions to determine whether you should use this form.

You must submit all 11 pages.

Forms and Document Downloads

Form I-601 (PDF, 600.79 KB)

Instructions for Form I-601 (PDF, 490.51 KB)

Flowchart: Filing Certain Waivers of Inadmissibility (PDF, 578.67 KB)

Form Details

04/01/24 . You can find the edition date at the bottom of the page on the form and instructions.

Dates are listed in mm/dd/yy format.

If you complete and print this form to mail it, make sure that the form edition date and page numbers are visible at the bottom of all pages and that all pages are from the same form edition. If any of the form’s pages are missing or are from a different form edition, we may reject your form.

If you need help downloading and printing forms, read our instructions . 

The filing location depends on the immigration benefit you are seeking. To view a complete list of addresses, go to our  Direct Filing Addresses  page.

You can find the filing fee for Form I-601 by visiting our Fee Schedule page.

Through Sept. 30, 2024, there is no fee to file Form I-485, Application to Register Permanent Residence or Adjust Status , on the basis of classification as an Afghan special immigrant, or for any associated biometric services or to file an associated Form I-601.

Through Sept. 30, 2024, there is no fee to file Form I-601 individually with an approved Form I-130, Petition for Alien Relative , filed with USCIS in the United States for an Afghan national (beneficiary) who has a visa immediately available.

You can pay the fee with a money order, personal check, cashier’s check or  pay by credit card or debit card using Form G-1450, Authorization for Credit Card Transactions . If you pay by check, you must make your check payable to the U.S. Department of Homeland Security.

When you send a payment, you agree to pay for a government service. Filing fees are final and non-refundable, regardless of any action we take on your application, petition, or request, or if you withdraw your request.   If you pay by credit card or debit card, you cannot later dispute the payment. Use our Fee Calculator to help determine your fee.

If you are submitting multiple forms, pay each filing fee separately. We are transitioning to electronically processing immigration benefit requests, which requires us to use multiple systems to process your package. We may reject your entire package if you submit a single, combined payment for multiple forms.

Please do not submit this checklist with your Form I-601. The checklist is an optional tool to use as you prepare your form, but does not replace statutory, regulatory, and form instruction requirements. We recommend that you review these requirements before completing and submitting your forms.  Do not send original documents unless specifically requested in the form instructions or applicable regulations.

If you submit any documents (copies or original documents, if requested) in a foreign language, you must include a full English translation along with a certification from the translator verifying that the translation is complete and accurate, and that they are competent to translate from the foreign language into English.

Did you provide the following?

• Evidence that establishes why you may qualify for a waiver of inadmissibility, which depends on the ground(s) of inadmissibility that apply to you and should include evidence to show why we should grant you a waiver of inadmissibility as a matter of discretion. 
• If applying for a waiver that requires you to a showing of extreme hardship to a spouse, parent, son, or daughter of a U.S. citizen or lawful permanent resident, you must submit evidence establishing the family relationship and evidence that shows the denial of admission would result in extreme hardship to your qualifying relative.
• If you are a VAWA self-petitioner seeking a waiver for immigration fraud or misrepresentation, you may show how the denial of admission would result in extreme hardship to your qualifying relatives or yourself. 
• Evidence to support a waiver for inadmissibility due to a communicable disease of public health significance (if applicable).
• Evidence to support your request for a vaccination exemption (if applicable).
• Evidence to support a waiver of inadmissibility due to physical or mental disorder and associated harmful behavior (if applicable).
• Evidence to support a waiver of criminal grounds of inadmissibility found in INA section 212(a)(2) (if applicable)
• Evidence to support waiver for immigration fraud or misrepresentation (if applicable).
• Evidence to support a waiver for inadmissibility because of your membership in a totalitarian party (if applicable).
• Evidence to support a waiver for inadmissibility due to alien smuggling (if applicable).
• Evidence to support a waiver of inadmissibility due to being the subject of a civil penalty under INA section 212(a)(6)(F) (if applicable).
• Evidence to support a waiver of the 3-or 10-year unlawful presence bar under INA section 212(a)(9)(B)(v) (if applicable).
• If you are a TPS applicant, evidence that a waiver is warranted. 
• Evidence that you warrant a waiver of inadmissibility based on factors that would be considered if you were seeking consent to reapply if you are seeking adjustment of status under NACARA section 202 or HRIFA section 902, and inadmissible under INA section 212(a)(9)(A) or (C). 
• Evidence that shows connection between the battery or extreme cruelty that is the basis for the VAWA claim and the self-petitioner’s removal, departure from the United States, reentry or re-entries into the United States, or attempted reentry into the United States if you are an approved VAWA self-petitioner or child of an approved VAWA self-petitioner and inadmissible under INA section 212(a)(9)(C)(i).   
• Evidence to support waiver if you are an applicant for adjustment of status as a Special Immigrant Juvenile (if applicable).

Filing Tips for Form I-601, Application for Waiver of Grounds of Inadmissibility

Complete  all sections  of the form. We will reject the form if these fields are missing:

• Family Name
• Mailing Address
• Date of Birth

Filing Tips:  Review our  Tips for Filing Forms by Mail  page for information on how to ensure we will accept your form.

Don’t forget to sign your form.  We will reject any unsigned form.

E-Notification:  If you want to receive an e-mail and/or text message that we have accepted your form at a USCIS lockbox, complete  Form G-1145, E-Notification of Application/Petition Acceptance  and clip it to the first page of your form. 

Fee Waiver:  We will accept a fee waiver request from:

• A VAWA self-petitioner;
• An applicant for a T visa;
• A battered spouse or child of a lawful permanent resident or U.S. citizen;
• An applicant for Temporary Protected Status;
• A Special Immigrant Juvenile; or
• Any other noncitizen for whom  a determination of their likelihood of becoming a public charge under section 212(a)(4) is not required at the time of their application for admission or adjustment of status.

Please see our Fee Waiver page for more information.

• Centralized Filing and Adjudication for Form I-601, Application for Waiver of Grounds of Inadmissibility
• Direct Filing Addresses for Form I-601, Application for Waiver of Grounds of Inadmissibility