admin traineeship cover letter

Administrative Intern Cover Letter Examples & Writing Tips

Use these Administrative Intern cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Administrative Intern Example 1
• Administrative Intern Example 2
• Administrative Intern Example 3
• Cover Letter Writing Tips

Administrative interns provide support to office workers by performing administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

To get the most out of your administrative internship, you need a great cover letter. Use these examples and tips to write an administrative intern cover letter that stands out from the competition.

Administrative Intern Cover Letter Example 1

I am excited to be applying for the Administrative Intern position at ABC Corporation. I am a recent graduate of XYZ University with a degree in Business Administration. I am confident that I have the skills and experience required for this position and I am eager to learn and grow in an administrative role.

I have experience in customer service, office administration, and data entry. I am proficient in MS Office and I am confident that I can quickly learn to use other software programs. I am a motivated and hardworking individual who is always looking for new opportunities to learn and grow.

I am excited to learn about the administrative processes at ABC Corporation and to contribute my skills and experience to the team. I believe that I have the potential to be a valuable asset to your company and I look forward to the opportunity to discuss my qualifications further. Thank you for your time and consideration.

Administrative Intern Cover Letter Example 2

I am writing to apply for the Administrative Intern position that was recently posted on your website. I am confident that I have the skills and qualifications that you are looking for, and I am eager to put my experience to work for your company.

I have over three years of experience working in an administrative capacity. I have experience handling a wide range of tasks, from answering phones and greeting guests to managing schedules and preparing reports. I am also proficient in using Microsoft Office Suite and have experience using various other software programs.

I am a hard-working and motivated individual who is always looking for new challenges. I am confident that I can be a valuable asset to your team, and I look forward to the opportunity to discuss this position further with you.

Thank you for your time and consideration.

Administrative Intern Cover Letter Example 3

I am writing to express my interest in the Administrative Intern position that you have posted. I believe that I would be a great fit for this position and would love the opportunity to discuss it with you further.

I graduated from the University of Michigan in May of this year with a Bachelors Degree in Business Administration. My concentration was in Marketing and Management, which has given me a unique skill set that I believe will be beneficial to your company. I have always been interested in business and how it works. I have had the opportunity to work in different capacities within the business world, including marketing, sales, and operations. These experiences have helped me develop skills such as communication, organization, and leadership.

My most recent experience was working as an administrative intern at ABC Company. I worked closely with the Vice President of Sales and Marketing on projects such as developing new sales strategies, creating presentations for clients, and organizing events. I also assisted with day-to-day office tasks such as ordering supplies, managing calendars, and answering phones.

I am confident that my skills and experience make me a strong candidate for this position. I am a hard worker who is willing to learn and take on any task that is asked of me. I am also very personable and enjoy interacting with people. I believe that these qualities will help me succeed in this position.

Thank you for your time and consideration. I look forward to hearing from you soon.

Administrative Intern Cover Letter Writing Tips

1. use the cover letter to explain your motivation for wanting the internship.

Administrative internships can be a great way to learn about the inner workings of a company and to see if a career in administration is right for you. In your cover letter, be sure to explain why you’re interested in the internship and what you hope to learn from it. You might also want to mention any previous administrative experience you have, as this will show hiring managers that you’re serious about pursuing a career in this field.

2. Highlight your organizational skills

One of the most important skills for an administrative intern is being able to stay organized. Hiring managers will be looking for candidates who can handle multiple tasks simultaneously and who have a strong attention to detail. In your cover letter, be sure to highlight any organizational skills you have that will be beneficial in this role.

3. Show that you’re a team player

Administrative work can often be overwhelming, but it’s important to remember that success depends on teamwork. In your cover letter, be sure to talk about how you’re a good team player and how you work well with others. This will show hiring managers that you’re capable of handling the demands of the job.

4. Proofread your cover letter

One of the best ways to make a good impression on hiring managers is to make sure your cover letter is free of errors. proofread your cover letter for mistakes in grammar, spelling, and punctuation. This will show that you’re serious about the position and that you take your job applications seriously.

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

Executive assistant cover letter.

Office Administrator Cover Letter

Data Entry Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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Training Administrator Cover Letter Example

Land your dream job and find inspiration for your next cover letter with this downloadable Training Administrator cover letter example. Copy-paste this cover letter example for free or edit it directly using our powerful cover letter builder.

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Training Administrator Cover Letter Example (Full Text Version)

Mykolas Byla

To whom it may concern,

With more than 4 years of extensive industry experience paired with excellent field knowledge, I am pleased to be applying for the Training Administrator job within GFF Corporation, Inc. in London. I am confident that I would execute the role successfully and I also believe that I would be a valuable addition to not only your team but the whole organization.

As stated in my enclosed CV, I am a performance-driven and passionate individual offering great leadership and communication skills and the important ability to function well both independently and in fast-paced team environments. At Barklee & Co., Inc., I was mainly in charge of developing and implementing new employee training programs and hiring and supervising new interns. In addition, I provided beneficial advice and support to new personnel, produced weekly reports, and coordinated multiple other HR functions and activities as required. Throughout the years, I have proved numerous times that I am a pro-active person with a strong attention to detail and accuracy. What is more, I won the Employee of the Month Award for constantly achieving extraordinary results.

Next, I am a native Lithuanian speaker with a proficiency in English and a basic knowledge of English and Spanish. I am a holder of a bachelor's degree in Human Resources Management from the University of Hertfordshire where I was among the students with the best GPA (4.0). Offering the ability to work with all software programs necessary for the position, including BambooHR, Paycor, and Trakstar at an expert level, I would appreciate the opportunity to come in for an interview to discuss the job and my qualifications in more detail in person. I can be reached in confidentiality at 555-555-5555 or via email at [email protected]. Thank you for your time and consideration and I look forward to hearing back from you in the near future.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Human Resources Assistant Training Specialist HR Manager Facilities Manager Front Desk Receptionist Personal Assistant Office Staff Talent Acquisition Specialist Recruiter Administration

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14 entry level administrative assistant cover letters.

Approved by real hiring managers, these Entry Level Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry Level Administrative Assistant
• Office Coordinator
• Administrative Coordinator
• Office Administrator
• Administrative Assistant
• Alternative introductions for your cover letter
• Entry Level Administrative Assistant resume examples

Entry Level Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, quantifying achievements.

Highlighting a specific achievement and quantifying its impact shows the hiring manager that you have a track record of success and can bring real value to the company.

Passion for Productivity

Sharing a personal passion related to the role demonstrates to the hiring manager that you are genuinely motivated and dedicated to your work. This sets you apart from other candidates.

Company Values

Showing that you appreciate the company's values and mission helps build a connection with the hiring manager and demonstrates that you have done your research on the company.

Showcase tangible accomplishments

In this cover letter, the candidate gives concrete examples of how they've made an impact in their previous role. By providing specific details about their internship at Resume Worded, they demonstrate their ability to streamline processes in a way that saves time and resources. This tells me that the candidate isn't just saying they have experience, they're showing me what that experience looks like in practice.

Highlight your ability to foster team collaboration

This individual doesn't just focus on their own accomplishments, they also emphasize how their actions contributed to the overall team performance. By coordinating a weekly team meeting that improved communication and boosted productivity, they've shown potential employers that they're team-oriented and understand the importance of effective communication in a collaborative workplace.

Show your impact with numbers

When you manage to quantify your achievements, it gives a clear picture of the scale of your work and its impact. The 20% increase in project delivery efficiency you mention here is a concrete example of your value. It's not just about what you did, but the tangible difference it made.

Demonstrate capacity to handle large-scale projects

Organizing a company-wide retreat, especially for over 100 employees, is not a small feat. It shows your ability to handle larger projects and manage diverse groups. That you received recognition for this task further underlines your capability and success.

Explain your drive and align with company goals

You're not just looking for any job, you want this job. And you've made that clear by emphasizing your excitement about contributing to a team that's leading in technology and innovation. Plus, you're not just aligning with the company's product goals, you're also interested in the daily operations, showing a holistic interest in the role.

Speak to your future contributions

You're forward-looking in this cover letter, hinting at the contributions you intend to make. A forward-thinking company needs forward-thinking employees, and you're subtly selling your potential here.

End with warmth

Ending your cover letter with 'Warmest regards' gives it a personal touch and leaves a positive impression. It's a small element, but it contributes to presenting you as a friendly and approachable candidate.

Show excitement for the administrative assistant role

Mentioning your excitement shows me you're genuinely interested in being part of our team and not just looking for any job.

Demonstrate your organizational skills

When you talk about your past achievements in organizing, it helps me see you're ready for the multitasking this job demands.

Highlight efficiency improvements

Improving processes is key in administrative roles. Your initiative to streamline a filing system is a strong example of how you can contribute to our efficiency.

Value in teamwork and learning

Your interest in our culture of collaboration and continuous learning tells me you'll fit in with our values and grow with us.

Close with a clear call to action

Ending your letter by looking forward to a discussion about your fit for the role makes me want to invite you for an interview.

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Connect personal experience with the company

Using personal experience with the company's products or services as a reason for your application demonstrates a genuine interest and a unique connection to the company.

Showcase efficiency improvements

Providing examples of how you've made processes more efficient in the past proves you have the initiative and capability to contribute positively from the start.

Demonstrate multitasking ability

Highlighting your ability to handle multiple tasks efficiently is crucial for an entry level administrative assistant role, where juggling various duties is a daily occurrence.

Align with the company's mission

Showing that you share the company's values and mission suggests that you will be a committed and motivated member of the team.

Invite further discussion

Ending your cover letter with a note of thanks and a forward-looking statement invites a dialogue and shows you're open and eager for the next steps.

Show your enthusiasm for the administrative assistant role

Expressing excitement about the job and the company highlights your genuine interest, which can set you apart from other applicants.

Demonstrate your administrative skills with examples

Discussing specific tasks and achievements from past experiences provides clear evidence of your capabilities and how they can be applied to the new role.

Highlight additional skills relevant to administrative tasks

Learning new skills on your own initiative shows a willingness to grow and adapt, qualities that are highly valued in any role, especially as an administrative assistant.

Connect your passions with the company's goals

When you align your professional interests with the company's mission, it suggests a deeper level of commitment and potential for long-term contribution.

Express gratitude and eagerness to discuss further

Ending your cover letter on a polite note of thanks and openness to the next steps reinforces your interest in the opportunity.

Office Coordinator Cover Letter Example

Demonstrate initiative and problem-solving.

What stands out about this cover letter is the candidate's initiative in identifying and tackling a problem in their previous role. By revamping the client communication system, they helped increase customer satisfaction scores by 25%. This example not only shows that the candidate is proactive, but it also indicates that they have strong problem-solving skills and a customer-focused approach.

Show how you've contributed to cost savings

This candidate smartly highlights how their actions led to tangible cost savings. By developing a system for tracking and managing office supplies, they reduced costs by 10% in the first quarter alone. This demonstrates their ability to think strategically about operations and their understanding of the importance of cost efficiency in business.

Highlight improvements made

Reducing the time to productivity by 30% is a major achievement. It shows that you're not just about maintaining the status quo, but you're keen on making processes better and more efficient. This is a valuable trait for an Office Coordinator.

Emphasize alignment with company culture

By expressing excitement about the learning and growth culture at Microsoft, you're showing that you value such an environment. Companies often want employees whose values align with theirs, and you've done a good job of displaying that alignment here.

Highlight your value-add

Yes, they're hiring for an Office Coordinator, but you're letting them know you’ll bring so much more. By stating that you'll contribute to both the operational success and vibrant culture at Microsoft, you're showing a multifaceted approach to your role.

Finish on a professional note

'Best regards' is a great way to close your cover letter. It's professional, and it shows you respect the reader's time. It's a good way to sign off and leave a solid final impression.

Administrative Coordinator Cover Letter Example

Express admiration for the company.

Starting your letter by sharing your respect for the company sets a positive tone and shows you've done your research.

Showcase multitasking and efficiency

Talking about your experience with multitasking and improving efficiency by 25% demonstrates you have the skills needed for an administrative coordinator role.

Confidence in your immediate impact

Stating your confidence in making an immediate impact reassures me you're ready to take on this role's challenges from day one.

Highlight the draw of employee development

Your interest in our commitment to employee growth tells me you're looking to invest in a long-term career with us, which is exactly what we want.

End with enthusiasm and precision

Concluding your letter with enthusiasm and a mention of your dedication to excellence encourages me to consider you seriously for the role.

Office Administrator Cover Letter Example

Show genuine interest in the company culture.

When you express excitement about joining a company because of its culture and values, it shows you're not just looking for any job, but a place where you fit in.

Highlight relevant experience

Detailing your direct experience and achievements in similar roles proves you have the skills needed for the office administrator position.

Emphasize problem-solving and calmness

Demonstrating how you've handled challenges and stayed focused under pressure indicates you're prepared for the unpredictable nature of office administration.

Value diversity and inclusion

Mentioning your appreciation for diversity and inclusion shows you're a team player who will contribute to a positive and respectful work environment.

Express eagerness for an interview

Closing with an invitation to discuss your application further highlights your proactive approach and interest in the role.

Connect your experience with the company's values

Starting off by mentioning your personal and professional use of the company's product is a strong strategy. It demonstrates a clear understanding of the company's core mission and shows me that your interest is backed by genuine respect and alignment with our values.

Illustrate your administrative success stories

Detailing your direct experience in managing office expansions and improving systems tells me you have hands-on experience in the core areas of office administration. It's impressive when you can show how your initiative led to tangible improvements, like cost reduction or better onboarding processes.

Emphasize creative problem-solving skills

Your ability to foresee needs and address them innovatively is exactly what companies look for in office administrators. It indicates that you’re not just maintaining the status quo but actively seeking ways to improve and streamline operations.

Highlight alignment with company culture

Expressing your enthusiasm for the company's commitment to a positive workplace culture is wise. It shows me you’re looking beyond the job description and are interested in contributing to the overall environment and ethos of the company.

Convey your interest in advancing the company's mission

Your closing remarks solidify your interest in the role and the company’s objectives. It’s a strong finish that leaves me with the impression you’re not just applying to any job, but you’re specifically motivated to help us achieve our mission.

Show your excitement for the office administrator role

When you express enthusiasm about the job and the company, it shows you're not just looking for any job but are interested in this particular role and its challenges. This makes you seem like a more engaging candidate.

Highlight your relevant experience

Talking about your previous job and what you achieved there shows you have the skills needed for this role. It lets me see you can handle the tasks this job will involve.

Share specific achievements as an office administrator

By mentioning a project you led and its success, you help me understand the kind of impact you could have in this role. It's good to see real examples of your work.

Emphasize your key strengths

Pointing out your attention to detail and problem-solving skills directly tells me why you would be good in this job. It's helpful when you clearly say what makes you fit for the role.

End with a forward-looking statement

Finishing your cover letter by looking ahead to contributing to the company's success makes your application memorable. It shows you're already thinking about how you can be part of the team.

Administrative Assistant Cover Letter Example

Show your personal connection to the company.

Talking about your genuine use and admiration of the company's service is a smart move. It lets me see that you're not just looking for any job, but you're interested in this company specifically. This creates a stronger, more personal connection right from the start.

Demonstrate administrative problem-solving

By sharing a specific example of how you led an office move and improved a process, you're showing me you have real, tangible experience in solving the kinds of problems we face every day. It's not just about the tasks you've handled, but how you've made things better that catches my attention.

Highlight proactive achievements

Emphasizing your proactive approach and problem-solving skills tells me you're someone who doesn't just wait for instructions. You see what needs to be done and you do it. That's a quality every hiring manager looks for in an administrative assistant.

Express enthusiasm for the role

Your excitement about bringing your skills to our team is infectious. It’s good to see candidates who are not just qualified, but genuinely enthusiastic about the opportunity to contribute to our work environment and culture.

Show eagerness to contribute

Your closing statement reinforces your interest in the company and the role. It’s a polite and professional way to wrap up your cover letter, indicating you’re not just looking for any job but are eager to specifically support our mission.

Share your excitement for the administrative role

By stating your enthusiasm and specific reasons for wanting to join the company, you make a memorable first impression that can capture a recruiter's interest.

Illustrate your adaptability and problem-solving skills

Giving examples of how you've managed challenges successfully in the workplace showcases your ability to handle anything that comes your way, a crucial trait for an administrative assistant.

Emphasize strong interpersonal skills

Good communication and the ability to foster positive relationships are essential for an administrative assistant, making this a key point to highlight in your cover letter.

Express how you can contribute to the company's success

Showing that you understand and are excited about the company's vision and how you can add value demonstrates your alignment with their goals.

Gratitude and willingness to engage in further discussion

Closing with a thank you and expressing desire to talk more about your fit for the role leaves a positive and professional final impression.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry Level Administrative Assistant Roles

• Administrative Assistant Cover Letter Guide
• Entry Level Administrative Assistant Cover Letter Guide
• Executive Administrative Assistant Cover Letter Guide
• Experienced Administrative Assistant Cover Letter Guide
• Legal Administrative Assistant Cover Letter Guide
• Medical Administrative Assistant Cover Letter Guide
• Office Administrative Assistant Cover Letter Guide
• Sales Administrative Assistant Cover Letter Guide
• Senior Administrative Assistant Cover Letter Guide

Other Administrative Cover Letters

• Administrative Coordinator Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Inventory Manager Cover Letter Guide
• Loan Processor Cover Letter Guide
• Office Manager Cover Letter Guide
• Project Administrator Cover Letter Guide
• Research Assistant Cover Letter Guide
• Virtual Assistant Cover Letter Guide
• Warehouse Manager Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

CV templates 

Administrator cover letter example 1

Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Management Trainee Cover Letter Example

Writing a cover letter for a management trainee role can be a challenging task. With the right knowledge and tools, however, you can create an effective and compelling cover letter that stands out to potential employers. In this guide, we will discuss the key elements of an effective management trainee cover letter, providing useful tips and an example letter to help you craft an impressive letter of your own.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Management Trainee Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Management Trainee position at [Company Name]. With my comprehensive understanding of business operations and ability to work in a team environment, I am confident that I can make a positive contribution to your operations.

I am currently completing my MBA in Business Operations and Administration at [Name of University]. In addition to this program, I have also completed a variety of internships with various companies in the past few years. Through these experiences, I have gained a thorough understanding of all business operations, from marketing and sales to operations and customer service.

I have a strong ability to think critically and come up with creative solutions to problems. I am also adept at presenting innovative ideas to senior management and implementing change in a timely manner. Furthermore, I have excellent interpersonal skills and the ability to communicate effectively with all levels of staff.

I am very excited by the opportunity to work with a leading organization such as [Company Name] and am confident that I can make a positive contribution to your organization. I would welcome the opportunity to meet with you at your earliest convenience and discuss my qualifications in more detail.

Thank you for your time and consideration, and I look forward to hearing from you soon.

[Your Name]

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What should a Management Trainee cover letter include?

A Management Trainee cover letter should be written in a professional tone and should clearly demonstrate the applicant’s qualifications, experience, and suitability for the role. It should be tailored to the company in question and should showcase the applicant’s understanding of their needs and how the applicant can meet them.

The cover letter should start with a brief introduction of the applicant and emphasize the skills and qualifications that are most relevant for the role. It should then outline relevant experience and highlight any achievements or awards that may be pertinent. The applicant should also emphasize any transferable skills which can benefit the company.

The next section should focus on why the applicant is the best choice for the role. Here, the applicant should demonstrate their knowledge of the company and how they are a good fit for the job. The applicant should also explain the value they can bring to the organization and how they can help the company meet their goals.

Finally, the applicant should conclude the cover letter by thanking the hiring manager for their time and inviting them to contact them for further discussion. The applicant should also include their contact information and provide any additional documents that may be necessary.

Management Trainee Cover Letter Writing Tips

A cover letter for a management trainee position should be concise, to the point and relevant to the role. Here are a few writing tips to bear in mind when crafting your cover letter:

• Highlight your relevant skills or experience: Make sure to mention skills or experience you have that are directly relevant to the management trainee role. For example, if you have managerial experience, or have previously worked in a customer service or human resources role, this should be included.
• Demonstrate enthusiasm: Use the cover letter to showcase your enthusiasm for the role and the company. Describe why you are excited to join the team and share your vision for the role.
• Showcase your personality: Use the letter to give a glimpse into your personality and why you would be a good fit for the team. For example, if you are a creative problem- solver or a great communicator, make sure to include this in the letter.
• Keep it concise: A cover letter should not exceed one page in length and should be written in a clear and concise style. Make sure to keep your cover letter to the point and relevant to the role.
• Proofread: Make sure to take the time to proofread your cover letter and ensure there are no spelling or grammar mistakes. Have someone else read it through to ensure it is error- free.

By following these tips, you can ensure your cover letter for a management trainee position is well- written and stands out from the competition.

Common mistakes to avoid when writing Management Trainee Cover letter

When writing a cover letter for a Management Trainee position, there are certain mistakes to avoid in order to capture the attention of the hiring manager. Here are some of the most common mistakes to avoid while creating your Management Trainee cover letter:

• Not showcasing your enthusiasm: It is important to demonstrate your enthusiasm and excitement for the position and company in your cover letter. Be sure to show your willingness to learn and grow as part of the organization.
• Not demonstrating your skills: Don’t forget to highlight the skills you possess that make you an ideal candidate for the position. Focus on the skills that are mentioned in the job description.
• Not customizing the cover letter: Always personalize your cover letter for the position and organization you are applying to. Don’t send the same generic letter to every job you apply for.
• Not proofreading your letter: Make sure to proofread your letter for errors and typos, as this can cause a negative impression on the hiring manager.
• Not addressing the hiring manager: Always address the hiring manager directly in your cover letter. You should also include the hiring manager’s name, job title, and company name, if possible.

By avoiding these common mistakes when writing your Management Trainee cover letter, you can ensure that your letter will be read and taken seriously. Good luck!

Key takeaways

Writing a great cover letter for a management trainee role can be challenging, especially if you lack experience. A good cover letter can make all the difference in whether or not you get an interview. Here are some key takeaways for crafting an impressive management trainee cover letter:

• Highlight your relevant skills and experience: Although you may not have extensive experience, you likely possess some of the skills and qualities necessary to succeed in a management trainee role. These may include problem- solving, leadership, teamwork, communication, and organizational skills. Be sure to highlight these in your cover letter.
• Tailor your cover letter to each role: Don’t just write one generic cover letter and send it to every role you apply for. Take the time to research the company and the role you are applying for, and craft a cover letter that is tailored to that specific job.
• Show enthusiasm: Demonstrate your enthusiasm for the role and the company. Explain why you are interested in the role and why you would be a great fit.
• Showcase your communication skills: This is a key skill for any manager, so make sure to demonstrate your ability to communicate effectively in writing.
• Follow the standard format: Your cover letter should be well- written and free of any spelling or grammar errors. Use the standard business letter format, which should include your contact information, the date, the name and title of the person you are addressing, an introduction, a body, and a conclusion.
• Ask for the interview: At the end of your letter, make it clear that you would like to be considered for an interview.

By following these tips, you will be sure to craft an impressive management trainee cover letter that will stand out from the crowd and help you get your foot in the door.

Frequently Asked Questions

1. how do i write a cover letter for an management trainee job with no experience.

Writing a cover letter for an Management Trainee job with no experience can be a bit daunting. However, it is possible to make a strong impression by focusing on the skills and qualities you do possess. Start by introducing yourself and your interest in the position. Then, provide specific examples of experiences that demonstrate your relevant skills, such as team work, problem solving and communication. You can also discuss any relevant research or extracurricular activities you’ve participated in. Lastly, make sure to end your letter with a call to action, such as scheduling a time to discuss your qualifications in more detail.

2. How do I write a cover letter for an Management Trainee job experience?

When writing a cover letter for an Management Trainee job with experience, you should highlight your accomplishments and experience that demonstrate your suitability for the position. Start by introducing yourself and the position you’re applying for. Then, provide specific examples of your experiences that demonstrate the skills required for the role, such as team work, problem solving and communication. You can also discuss any relevant research or extracurricular activities you’ve participated in. Lastly, make sure to end your letter with a call to action, such as scheduling a time to discuss your qualifications in more detail.

3. How can I highlight my accomplishments in Management Trainee cover letter?

When highlighting your accomplishments in an Management Trainee cover letter, it’s important to provide specific examples of the experiences that demonstrate your relevant skills and knowledge. Start by introducing yourself and the position you’re applying for. Then, provide examples of your experiences that demonstrate the skills required for the role, such as team work, problem solving and communication. You can also discuss any relevant research or extracurricular activities you’ve participated in.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Training Administrator Cover Letter Examples

A great training administrator cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following training administrator cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Thea Beakley

(115) 623-7335

[email protected]

Dear Ms. Chait,

I am writing to express my interest in the Training Administrator position at your esteemed organization. With a solid background in training coordination and a proven track record of enhancing the learning experiences at Acme Corp, I am excited about the opportunity to bring my expertise to your team.

Over the past five years, I have dedicated myself to the field of employee development and training administration. My experience has equipped me with a comprehensive skill set that encompasses all aspects of training coordination, including curriculum development, scheduling, resource management, and the implementation of effective training strategies. At Acame Corp, I played a pivotal role in revamping our training modules, which led to a 30% increase in employee performance metrics and a significant improvement in job satisfaction rates.

My approach to training is both strategic and hands-on. I believe in collaborating closely with department heads and subject matter experts to ensure that training content is not only up-to-date but also tailored to meet the specific needs of each team. Furthermore, I am adept at leveraging technology to streamline the training process, having successfully integrated various Learning Management Systems (LMS) to enhance accessibility and engagement.

I am particularly drawn to the opportunity at your company because of its commitment to fostering a culture of continuous learning and professional growth. I am confident that my passion for developing talent and my ability to manage the logistical elements of training programs will make a significant contribution to your organization.

I am eager to further discuss how my background, skills, and enthusiasms can align with the goals of your team. Thank you for considering my application. I look forward to the possibility of contributing to your company's success.

Warm regards,

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Administration Cover Letter Example

In this post, administrative cover letter template.

In this post Show

A sample cover letter for an administration position, with tips and tricks on how to stand out from other job applicants. Use this example to build your own cover letter.

Before you start writing your cover letter, review the job ad to find a list of qualifications and skills sought after by the employer.

It is imperative to distinguish your cover letter from others to increase your chances of landing a job interview. Each administration cover letter that you write should demonstrate your work experience and professional skillset, as well as your unique qualifications and accomplishments before applying.

Usually, the first paragraph of a professional cover letter will explain why you are the perfect fit for the role, drawing on relevant experience or educational background. Below is a cover letter template for an office administrator, which could be applied to similar roles such as an administrative assistant job or assistant position.

This template is created for administration roles. All you need to do is input your own information!

Once you’ve downloaded and edited your cover letter, make sure to save it with a new name (try: <Your name> Cover Letter — <Position you’re applying for>). Then, export the document as a PDF and you’re ready to submit it.

[Today’s Date]

[Your full name] [Your phone number] [Your email] [Your address, city, state, postcode] [Your LinkedIn]

[Hiring Manager’s Name] [Company Address, City, State] [Phone number] [Email address]

Dear [Hiring Manager],

RE: <insert role title> position

I was delighted to read about the Administrative Assistant job opening at XXX [company name]. With several years of experience in a variety of administrative fields, mainly XXX and XXX, I believe I am the perfect fit for this role.

As noted on my resume, my competencies and capabilities are firmly in line with the requirements stated in your job description demonstrating strong communication skills, customer service and excel knowledge. For instance, while working/studying at XXX, I gained a deep understanding of all job duties for an administrative assistant to perform them as efficiently and as diligently as possible.

Furthermore, I have been trained in XXX and XXX to deliver within high-pressure deadlines consistently. This includes researching, writing reports, designing high impactful PowerPoint presentations, and more. In all the previous positions and work experiences that I have done, I have always strived to improve my skillset. I have approached them for career advancement and discovery and aim to bring the same vision to your workplace.

Thank you for your time and consideration. I am eagerly looking forward to hearing back from you at your earliest convenience. I welcome the opportunity to meet and discuss your needs with me in detail. Please feel free to contact me via phone or email.

Yours Sincerely,

[Your name]

Note: Be sure to include all relevant contact information and personal data for the recruiter/hiring manager.

A perfect cover letter for an administrative job will highlight all your relevant skills and qualifications tailored to your administrative position. These cover letter tips should make your job application stand out from the crowd. Be sure that your administrative resume and cover letter match to ensure transparency in your job application.

The job search can be hard to navigate, and templates can help you get started. It is imperative, however, that if you do use cover letter or resume templates, to modify it still to ensure it differentiates between another administrative cover letter samples.

Cover Letters: A Comprehensive Guide [With Templates and Examples]

Learn how to create a polished, professional, and personal cover letter that will grab the hiring manager’s attention for all the right reasons.

Read the Guide

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Trainee administrator cover letter.

Cover letter example for a Trainee Administrator position in the UK. You can use this application letter after amending it as suitable.

Cover letters are documents that are used when a person applies for a job. Each cover letter varies from the other depending upon the job profile applied to. Administrative cover letters are those which are used in case a person wants to apply for a job that is related to administration.

An administrative cover letter should be framed in such a way that it clearly spells out the exact job profile one is looking for. It should be detailed as well as convincing enough for the recruiter to recruit the applicant. There can be many kinds of such cover letters.

The following are a few points to be kept in mind while writing an administrative cover letter:

• Since a cover letter is more of a CV, hence the major educational qualifications, as well as achievements, must be mentioned.
• A general paragraph that stresses the applicant’s suitability for the job can be written in brief.
• If the applicant has had any previous experiences which might help in the current job, then its details can also be written down.

Address Line 1 Address Line 2 Address Line 3 Address Line 4 Address Line 5

Dear Sir / Madam

I am writing to you with regards to the recent position for Trainee Administrator that I saw advertised on icover.org.uk

I am currently working as a (insert title) at (Insert Company) but am keen to make a career change into the office management and administrator industry.

When I saw the position at (insert company name) advertised, I immediately felt I should apply. My background includes a variety of roles, which combined make a strong knowledge base and skill-set for a role in the administration.

I am a motivated and enthusiastic individual looking to make a change both personally and for those I work with. I feel I have the skills and experience to competently take on and flourish in this role.

Please find attached my current CV, which details my experience along with my technical skills.

I believe I have the right qualities and attributes for the Trainee Administrator vacancy.

I very much look forward to hearing from you,

Yours Sincerely,

Writing a cover letter as important as writing a CV so make sure you do a good job with it. We hope that this example is useful for you.

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5 things to do this summer for a successful job search

1. Work on your resume 

A resume is the most common document requested when applying for a job. If you are networking or interested in an opportunity, having a well-crafted resume ready to go will benefit you. 

Build a resume showcasing your skills and experience. For each highlighted skill, back it up with specific details. Your resume is an opportunity to sell yourself to potential employers. Be sure to include accurate and detailed information to help you stand out, and tailor your resume for each job application. 

Career Services offers AI Resume Editor by Quinncia , a free online resume review tool to help students enhance their resumes. The tool uses AI technology to provide personalized feedback on your resume based on criteria gathered from employers and global best practices.  

2. Create a template cover letter 

A tailored cover letter can be the most vital piece of an application. The cover letter lets you elaborate on why you are applying to this specific role. A well-written cover letter will connect your reasons to your experiences and skills, showing why you are the ideal candidate for the position. 

While you won't be able to finalize a cover letter until you find a position you're interested in, you can develop a template cover letter as a starting point. You can build the template around the foundational skills you hope to use in a future role or the experiences you've gained that are relevant to positions you're interested in. 

3. Update your online profiles 

Online profiles are essential for finding a job or internship. In fact, Handshake is the place where many college students find jobs.  

Keep your online profiles, like Handshake and LinkedIn , up to date. You’ve likely expanded your skills and added experiences over the last year. Take time this summer to review your profiles and update them with any new information: 

Consider classes, part-time work, leadership roles and other experiences you could add to enhance your profile. 

Rewrite and update your summary section on LinkedIn with your goals, projects and interests.  

Update your profile image with a recent professional photo. Career Services offers a free self-service photo booth you can use if you need a new profile photo! 

4. Build an online portfolio 

For relevant majors and job positions, an online portfolio gives you a way to highlight your work and projects. Some positions may ask you to submit a portfolio with your application. Even when it’s not required, you may still want to provide the link to your portfolio in your resume or cover letter.  

Students can create a free online portfolio using BuffsCreate .  

5. Prepare for recommendation and reference requests 

Summer can be a great time to connect with mentors, discuss your professional goals and ask for recommendations or references. While past professors, supervisors and volunteer coordinators are excellent resources, anyone who can reflect on your skills and professional identity can make a good reference. 

Prepare for the job search 

Take time this summer to get a head start on your job or internship search. Career Services offers career counseling, on-demand tools and more to support students.