5 samples of application letter

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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

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Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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General Cover Letter: 15 Cover Letter Templates to Perfect Your Next Job Application

Published: April 17, 2024

Are cover letters necessary? I'm not in HR, but I've been approached by applicants who wondered whether their cover letter would actually be read.

My answer isn't very popular: "Sometimes." Sometimes it will be read. Other times, you can get away with just sending in your resume — like when you network your way into applying for a position.

The truth is, you can't really predict on a case-by-case basis — and you're better safe than sorry. For the most part, having a cover letter will give you an upper hand in ways your resume doesn't.

It allows you to show off your writing skills, provide details that you couldn't fit on your resume, demonstrate your passion, and show your willingness to put in as much time and effort as possible.

If you’ve ever rolled your eyes or balked at an application that required a cover letter, this guide is for you. I’ll go over how to write a cover letter and provide cover letter templates to help you perfect your own.

General Cover Letter

An general cover letter, sometimes called an application letter, is a written document addressed to an employer by a job applicant, explaining why they're interested in and qualified for an open position. More commonly known as a cover letter, this document can come in the form of an email, MS Word document, or similar application template offered by the employer.

Seems fairly basic, right? Cover letters can hold different levels of importance to an employer depending on your industry and the job you're applying for.

49% of recruiters say sending a cover letter along with your resume boosts your chance of landing the role.

If you do plan to write a cover letter, keep in mind there are certain qualities it should have that are not included in the definition above.

5 Free Cover Letter Templates

Five fill-in-the-blank cover letter templates to help you impress recruiters.

• Standard Cover Letter Template
• Entry-Level Cover Letter Template
• Data-Driven Cover Letter Template

You're all set!

Click this link to access this resource at any time.

How to Write a General Cover Letter

Job searching can be tedious and timely, so you may find yourself applying for dozens of jobs in the process.

To make this process simpler, I find that having a general cover letter that you can easily tweak to fit different job openings is a game changer. 

Here's how to write a general cover letter so that you don't to keep writing a new one from scratch with every application. 

1. Write Your Heading 

Your heading should always include your name and contact information. For years, it was also common to include your physical address and that of the recipient, but nowadays, it may not always be necessary. 

"I used to always include my physical address and that of my employer, but I stopped after realizing it takes up so much room and just feels archaic," says HubSpot blogger Erica Santiago.

She says, "I've never gotten any mail sent to my home from prospective jobs, and I've never had to mail my application. So, I just include my city and state in my heading, especially if the job posting explicitly states the company wants some based in a specific region." 

So, should you include the company's address in your cover letter?

"This is probably odd, but I always include the company's address because I like to think it shows I did my research," Santiago says. "I've sent probably over 100 cover letters in my life, and I eventually found myself at HubSpot, so I have to be doing something right (laughs)." 

If you think physical addresses are taking up too much space in your cover letter, then consider omitting them. I'll touch on contact information again later. 

2. Greet the recipient 

Avoid "To whom it may concern" if possible. I find that greeting the recipient that way gives the impression that you didn't take the time to research who you should be addressing. 

Instead, try to look up the name of the hiring manager or recruiter. Doing so shows attention to detail and care—qualities employers love to see. 

If you can't find a name, "Dear Hiring Manager" is fine. 

3. Introduce yourself and explain your intentions.

State early on who you are, what position you are applying for, and why. Often, businesses may be hiring for multiple roles, so you want to ensure whoever is reading your cover letter knows exactly why you're reaching out. 

4. Highlight your qualifications, skills, and passion for the job.

This is where things get a little tricky. Your attached resume will also include skills and qualifications, so you may think you just need to regurgitate what's in your resume, right? Wrong. 

Obviously, some information may overlap, but your cover letter is a chance to go into more detail than you could on your resume.

For example, Let's say a potential employer is looking for a self-starter and results-driven person.

This is a great opportunity to mention when you took it upon yourself to spearhead a project that generated more revenue for your previous or current company. 

Connect your skills and qualifications to your unique accomplishments. 

Finally, show that you are passionate about the opportunity. 

"I once had an interview with a pet insurance company," Santiago says. "I worked into the cover letter my love for my two cats, how pet insurance grants me peace of mind, and how I want to help give that same peace of mind to others via the job position."

She explains, "Cover letters are a chance to show your personality, your sense of humor, your motivations, and your passions. All these things can make you stand out from other other applicants."

5. Leave space for customization. 

Your general cover letter should be designed so that you can easily update it to appeal to whatever opportunity you're applying to.

So, leave a blank space for the hiring manager or company's name, and format it so you can add or remove skills and qualifications as needed.

6. End with a  "thank you" and mention how to contact you.

Santiago says she always includes a variation of the following sentence at the end of her cover letters:

"I would love to discuss this opportunity more via an interview. I can be reached via email, LinkedIn, and phone at XXX-XXX-XXXX."

She explains, "I always hyperlink my email and LinkedIn profiles, along with having them spelled out somewhere in the heading."

General Cover Letter Example

Notice the company's address is included but not the applicants and that there are blank spaces for the writer to change information such as the recipient, positions, and skills. 

My only critique of this example is that it could use more personality and a punchier hook (more on hooks later).

What to Include in a Cover Letter

So, what should you include? I covered a bit of this already, but I want to dive a little deeper.

Don't worry, I'll let the 11 templates below this list do most of the talking. No matter which one you download, pay attention to the following elements — all of which should shine through in the letter you send to your future manager.

Fill out this form to access your templates.

1. contact information.

Cover letters shouldn't just carry your contact information but also that of the company to which you're applying. Contact info includes your phone number, email address, and any social media accounts you're willing to share and receive connections to.

As I said earlier, home addresses aren't always required, but they can be a helpful reassurance to the employer that you already live nearby and would have no trouble coming into the office.

Avoid offering phone numbers, email addresses, or actual addresses that belong to your current employer.

Using your personal Gmail address over your work email, for example, ensures your correspondence with recruiters remains separate from all of your current work communication.

2. A Personal Address Line

For as often as you see "to whom it may concern" at the top of cover letters today, do your best to avoid writing this exhausted line.

Address lines that specify a person or company grab your reader's attention much more quickly, and show the employer that you've taken the time to tailor your application letter to them.

Don't have the name of the hiring manager? "Employers at [company name]" will do just fine.

A "hook" is a clever introduction that "hooks" your reader into wanting to learn more. Think about yourself as a job candidate — what makes you unique?

What about your career might a recruiter be intrigued by that you can package into an interesting first sentence?

4. Why You're Qualified

Again, today's best applications describe why this experience qualifies the applicant for the job they're applying for.

For example, don't just state that you spent three years writing for a company blog. Explain that this type of work lends itself to managing your new potential employer's content calendar every week.

5. General Knowledge of the Business

Grammatical errors could mean your application is thrown in the trash, but that's not the only thing that could get your letter tossed aside.

Using a generic "one-size-fits-all" cover letter — especially if you forget to change the name of the company — will also hurt your chances of landing an interview.

So, if you take the time to write a cover letter, take the time to comment on the business itself. Why are you applying to this company? What about their business stuck out to you as a professional?

Now, let's take a look at an example cover letter , what makes it effective, along with 11 templates you can download or draw inspiration from.

 Cover Letter Example

Image Source

The example above illustrates how to write a marketing cover letter using the elements I listed.

Besides the contact information and the address line, the first few paragraphs explain why the candidate is qualified for the position. This example uses specific data to show why they would be a good fit.

Additionally, in the second to last paragraph, the candidate discusses why they're interested in the specific company, demonstrating general knowledge of the business.

By combining all the elements to a cover letter, this is a great example to use for inspiration.

Featured Resource: 5 Professional Cover Letter Templates

14 Free Cover Letter Templates for Your Next Job Application

Template 1: basic.

The example above is a basic (but great) cover letter. The numbered sections are explained in more detail below.

The level of formality your header has will depend on the company to which you apply. If you're applying to a formal business, it's important to use a formal header to open your cover letter, like in the sample above.

Put your address, the date, and the company's address. But if you're applying to a company that isn't as formal, you don't need to include yours and the company's addresses. You can still include the date, though.

2. Greeting

Using "To Whom It May Concern" is okay, but you may want to take the time to research the name of the recruiter or hiring manager online.

If you do your research and aren't confident you found the right name, then you should definitely use the generic greeting — but if you are sure, then it shows you put in the effort to find their name and it will catch the recruiter's eye.

If you have the recruiter's name, do you greet them by their full name, or by their courtesy title (i.e. Mr., Ms., or Mrs.)? Similar to the header, it depends on the company's level of formality.

If you're applying to a corporate business, you may want to consider using "Mr. Snaper" instead of "Jon Snaper." If you're applying to a start-up or a business with a more casual culture, you can use "Jon Snaper," as shown in the example.

3. Introduction

Your opening paragraph should, in 1-3 sentences, state why you're excited to apply and what makes you the perfect candidate. Get right to the point, and don't worry about explaining where you found the posting or who you know at the company.

This isn't a place to go into detail about why you're a great candidate — that's for the second paragraph. Here, simply list a few key reasons in one sentence to set up the rest of your letter.

Keep in mind that the recruiter may cross-reference your cover letter with your resume, so make sure the two sync up.

4. Paragraph 2: Why You're a Great Fit for the Job

Next, sell yourself and your experience by choosing one or two concrete examples that show why you're a great fit for the position. What did you do at a previous company that gave you relevant experience?

Which projects have you worked on that would benefit the new company? How will your prior experience help this company grow? Stay humble in your explanation of credentials while still showing that you would be an asset to the team.

Use this paragraph to show you're genuinely excited and interested in the position.

5. Third Paragraph: Why the Company Is a Great Fit for You

While it's certainly important you're a good fit for the job, it's also important that the company is a good fit for you.

"A cover letter typically describes why you're great for a company — but how will you benefit from getting hired?" asks former HubSpot Team Development Manager Emily MacIntyre . "We want to know why our company appeals to you, and how it will be a mutually beneficial working relationship."

In the third paragraph, show you're serious about growing and developing your career at this new company. What impresses and excites you about the company?

Is there something that you feel strongly about that aligns with the company's goals? For example, the candidate in the sample letter used this space to show his personal commitment to environmental causes aligns with the company's green initiatives.

6. Strong Closer and Signature

Don't get lazy in the final few sentences of your cover letter — it's important to finish strong.

Be straightforward about your interest and enthusiasm about the new position, and tell them you're available to talk about the opportunity at any time. Be sure to include your phone number and email address.

At this point, the ball is (rightly) in the recruiter's court to decide how to follow up.

Last but certainly not least, thank them for their time and consideration. Use a formal sign-off like "Best," "All the best," or "Sincerely," and finish by typing out your full name. You don't need to sign it with a pen.

Template 2: Data-Driven Marketing Cover Letter

Get it here..

When applying to a data-driven position, it might be tempting to inject your cover letter with, well, the data to describe what you've done for other employers.

But in an application letter — particularly for the marketing industry — how you convey this data is just as important as the data itself.

The cover letter template above, which we created here at HubSpot, can help you present the data that's most important to you as a candidate such that it'll matter to your future employer.

Notice the three bullet points near the center of the letter above, preceded by the statement: "... I've developed a strategy that has helped the company achieve ..."

This setup is important, because while you can add as many statistics as you want to this template, your data points should describe how your current/former business benefited from your work, rather than how you, yourself, benefited.

Template 3: Straight-to-the-Point Cover Letter

Harvard Business Review contributor David Silverman hailed the above cover letter example as "The Best Cover Letter I Ever Received."

For context, Silverman believes there are only a handful of times when writing a cover letter is actually necessary:

• When you know the name of the hiring manager.
• When you know something about what the job requires.
• When you've been referred to the job personally.

Under those three circumstances, a straight-to-the-point cover letter like the one above could be your best bet. Because it's so concise, however, make a point to add your own letterhead above the message itself.

It might be easy for a recruiter to sift through a short and sweet cover letter like the one above, but it's just as easy for it to get lost in the shuffle of their application list without a unique design or format.

Template 4: Referral Cover Letter

Just because a friend or colleague recommended you for a job doesn't mean the company is all set to hire you. Therefore, the cover letter template above is written specifically for referrals.

We made this one here at HubSpot. Download it here (it comes with four other cover letter templates , too).

As you can see in the picture above, the first paragraph of the cover letter is dedicated entirely to acknowledging the circumstances of your applying: You know someone who works there — no harm in that.

But there might be harm in not mentioning it to the hiring manager. Telling the reader about your connection at the company shows you're aware and confident of the actions you take to get the opportunities you're interested in.

Ultimately, it's better than the recruiter hearing about your employee connection from somebody else.

As for the rest of the cover letter, treat your message the same way you would if you had applied with no connection from within. Your skills and successes are no less important because of your internal referral.

Template 5: Photo Letterhead Cover Letter

The cover letter template above was designed by Microsoft Office, and as comprehensive as it looks, it's completely free to download and modify.

As it looks right now, this cover letter contains about half photo, half text. Feel free to shrink (and change) the image to give yourself more room to tell your story. Of course, a nice washed-out image that expresses who you are can be part of that story ...

Template 6: Digital Creative Cover Letter

This sixth template is perfect for the applicant who wants to emphasize the many different digital channels they areon. This template goes well with a resume of the same format.

As you personalize this letter with your own experience, make note of the social networks and industry software included in this template.

You'll see there’s additional space along the top to add your LinkedIn and personal website to fill with your own information.

You can improve upon this template by formatting your most important highlights and accomplishments with bullet points. This will make the document easier to read for the hiring manager and emphasizes the value you provide.

Template 7: Marketing Manager Cover Letter

Our seventh cover letter comes from Monster.com. This cover letter, shown above, is focused specifically on a marketing role.

Notice how the writer includes references to important marketing metrics and terminology.

If you're applying to a data-driven role, you might not want to fill the page with a story of your experience in paragraph form, like Template 1 does at the beginning of this article.

Instead, consider highlighting three (or four, or five) of your successes that you believe the hiring manager would resonate most with, in bulleted form.

As a marketing professional, breaking up your letter with bulleted details like the ones above shows a respect for the hiring manager's limited time — a mentality that all marketers must understand when communicating with a brand's audience.

Template 8: Career Day Follow-Up Cover Letter

This is a unique kind of cover letter from Princeton University.

LinkedIn, Glassdoor, Monster, and Indeed might take the lion's share of your job searches online, but still some employment opportunities come out of a trade show, job fair, or similar networking event.

For those occurrences, you have the follow-up cover letter template above.

This cover letter has everything you need to help an employer recall a conversation you had with him/her at a career fair.

As you can see in the second paragraph, the letter is particularly useful to people who are about to graduate college.

Template 9: Logo and Watermarked Cover Letter

Here's another cover letter template from Microsoft Office.

This one has a light touch of color in the design just above the letterhead, but make no mistake — the template caters to any professional looking to make a good first impression on their future employer.

Don't let the logo space on the top-right of the page confuse you. This can be the logo of the company to which you're applying — to quickly get the attention of the recruiter — or your own logo.

Perhaps you freelance on the side or simply like branding yourself. This cover letter template is meant for customization.

Template 10: Data Scientist Cover Letter

This is our second template from Princeton University. While this is focused on a data scientist role, it is an excellent template to use for students applying to jobs prior to graduation.

The text emphasizes how the applicant’s academic research and projects makes them an ideal candidate for the position. The format is also simple enough to submit as a pdf, as text in an email message or an application text box.

Template 11: Business Cover Letter

The cover letter template above is perfect for entry- and mid-level marketers who want to show a little extra professionalism in their opening note to a potential employer.

The multi-colored header (you can change the color if you wish) shows just the right amount of creativity and can go quite well with a resume of the same style. If you don't have enough experience to fill the entire page, don't worry.

Feel free to write to a length you think is representative of who you are and what the hiring manager wants to see.

No matter how long your final cover letter is, the above template is your opportunity to show your attention to detail — from your contact information in the top header, to the personalized address line where you can include the name of the hiring manager.

Like I said, "to whom it may concern" is pretty outdated, anyway.

Template 12: Entry-Level Cover Letter

The cover letter template above, written by HubSpot, is specifically designed for entry-level applicants.

When you only have a few years experience, it's important to display how you gained your skills and what you learned from your education or internships.

Additionally, it's important to mention why you want to work at the company you're applying to.

No matter your experience, the template above will help you decide what skills you want to highlight and flesh out in your cover letter.

You can download it here (it comes with four other cover letter templates , too).

Template 13: Healthcare Cover Letter

The cover letter, created by The Balance Careers, cuts down on repetition by following the "I have" statement with six bullet points that highlight the applicant's strengths, including "I have ... practical knowledge of creating and implementing care plans" and "I have ... a proven track record of compassionate, effective care".

Additionally, phrases like "I'd love to put my skills to work for your clinic" and "Please contact me at your convenience and let me know how I can help you" focus on what the business will gain as a result of hiring the applicant, rather than what the applicant is looking to gain.

Template 14: Freelance Cover Letter

If you're looking for freelance work, your biggest goal is to get your strengths across quickly, so busy clients won't pass by your cover letter entirely.

Additionally, if you're sending out multiple cover letters to different clients, you'll want to target each one to that client's unique goals.

For instance, if one client is looking for SEO-optimized content related to marketing, you'll want to highlight past experience writing marketing content; this will change if, for instance, the client is looking for fitness content.

For this reason, it's a good idea to structure your cover letter so you start with a) past credentials or references, and b) bullet-point information related to the client's goal, as shown in the cover letter above.

Template 15: Director Cover Letter

In the cover letter above, the candidate does a good job outlining how she succeeded in a leadership role previously:

"For the past five years, I have successfully developed and maintained all data systems, including schedules and records for a business employing more than 100 people."

You'll want to demonstrate how your skills align with a Director position — both through organization and leadership — and, when possible, where you received recognition for your hard work (i.e. "I earned an award for Most Valuable Administrative Staff Member").

Write a Winning Cover Letter

Writing a cover letter is easier said than done. Don't hesitate to spend a lot of time writing and editing it.

Tap into the incredible potential of AI tools, such as the HubSpot paragraph rewriter , to infuse each paragraph with a flawless touch of excellence. Or, ask a friend or family member to read it over and give you feedback.

If the recruiter does end up reading it, you'll be thankful you did.

Editor's note: This post was originally published in November 2014 and has been updated for comprehensiveness.

Don't forget to share this post!

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The 23 Best Cover Letter Examples: What They Got Right

How to Write a Cover Letter for an Internship [Examples & Template]

Letter of Interest Tips, Templates & Examples [A 2023 Guide]

The Ultimate Guide to Writing a Cover Letter

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Eight Cover Letter Greetings for Every Situation

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Published In: Letters

Writing a Job Application Letter (Samples & Examples)

Often, employers prefer that job applicants furnish them with a professionally written application letter for an open position instead of sending them their resume and cover letter. A job application letter is usually used when applying for a role when the role focuses more on their personality than all other aspects. A job application letter reflects more details about the applicant, whereas the resume focuses on their professional experiences and skills.

What is a Job Application Letter?

A job application letter is a standalone document submitted to the potential employer by the applicant expressing their interest in an open position. The application letter explains who you are, either as an individual or as a professional. The application letter should highlight your skills and achievements, helping to capture the recruiter’s attention responsible for reviewing job applications.

When properly drafted, an application letter explains to the recipient why they should book you for an interview and outlines the significant qualifications that make you the perfect candidate for the position. A professionally written job application letter can create a great first impression and help set you apart from thousands of applicants.

Difference Between a Job Application Letter and a Cover Letter

The key difference between a job application letter and a cover letter is that;

• Cover letters only define the applicants’ professional qualifications and the reason for writing the letter, while;
• The job application letter outlines the applicants’ skills, qualifications, strengths, and previous job experiences that are related to the position that they are applying for.

How to Write a Job Application Letter 

When drafting your job application letter, follow these steps to ensure that you include all the information about yourself and your professional experience that will help you seize the hiring managers’ attention: 

Do your research about the organization and the open positions

You must draft a new job application letter for each position you are applying for. This is important so as not to sound generic. By writing from scratch, you will also be able to include pertinent details about the position you are applying for and show your interest in that specific role. Go through the job advert and the company’s website and compare the qualifications and experience with the list of skills and qualifications listed in the job posting. You may also want to brainstorm some of your significant experiences related to the position you are applying for. 

Use a professional format

All job application letters should follow a standard format and should be professionally written. The letter should be single-spaced, have a one-inch margin, and should be left-aligned. Also, you should consider using a more professional and traditional font such as Times New Roman- font size twelve. Try to tailor your letter to fit on one page of printed paper. 

Use a formal business heading

When writing your job application letter, you should use a formal business heading. The heading of your application letter should include your name, your contact information, the date of writing, and the company’s name and address. 

Address the letter to the right recipient 

When gathering information about the company, try and find out the name of the person that you are to send the letter to. In most cases, the person you are supposed to send the letter to is usually included in the job advert, if not try and contact the company and find out their name. 

Start by describing your interest

In your first paragraph, mention the position that you are applying for and where you saw the job listing. Include your interest in the position and provide a brief description of your experiences and qualifications that make you the best candidate for the role.

Outline your skills, experiences, and qualifications

In the next few paragraphs of your job application letter, outline your skills, experiences, and qualifications poised in a way that aligns with the company’s mission and vision statements. 

Include aspects of your personality

When writing your application letter, focus on how you can incorporate aspects of your personality. An engaging letter is more likely to attract the attention of the reader, especially when they can get an idea of how you will be an asset to their team. 

Express appreciation

Before signing off on your job application letter, express your appreciation to the recipient of the letter for reviewing your application letter and considering you for the job. Remember that the hiring manager/potential employer is taking their time to go through your letter, so expressing your gratitude for the time that they spend is a polite and professional way to close your letter. 

Close the letter

Use a professional sign off to conclude your letter. Most people use “Best” or “Sincerely” to close the letter, but you can choose any other that is professional to use. 

Sending Your Job Application Letter 

Job application letter formats depending on whether one is sending it to their supervisor or the hiring manager. If you are looking to send your letter via email, your letter’s format will differ from a mailed or printed letter. When sending via email, your contact information should be at the bottom part of your letter for an email, below your full typed name.  

When you are sending your job application letter via email, it is important to consider the letter’s subject line. The subject line will, in most cases, determine whether the hiring manager opens your letter or not. Make sure to use a relevant subject line in your application, for instance; you can use something like, “Job application letter for the position of…” The best subject line is usually professional, polite, concise, and relevant. 

Free Job Application Letter Templates

Depending on how your choice of words, formatting, and length of your job application letter can either make or break you. To ensure that your job application letter has everything and is well structured, consider the following templates when writing:

Tips to Follow

When drafting your job application letter, make sure to follow these tips to ensure that you have included all the information that the hiring manager requires:

• Emphasize your abilities and skills: your job application letter is an opportunity for you to introduce and sell yourself as the best candidate for the position that you are applying for. Include some specific situations in which you managed to properly apply your skills, experiences, and abilities to benefit the organization that you were working for. You can also include data to quantify and back up your claims
• Keep the letter short: even though you may be tempted to include a lot of unnecessary details about yourself, it is important to be brief in your writing. If the potential employer or the hiring manager receives a letter that has several pages, they may not dedicate their time to go through it. A concise letter is more manageable and appealing to them.
• Proofread your work: since the job application will serve as your first impression, you want to ensure that it sends a positive vibe to the recipient. Ensure that your letter is free of any grammatical errors and spelling mistakes to avoid a potentially negative first impression.
• Close the letter with all the important details: thank the hiring manager for their time and consideration. Also, provide your contact information and mention how you will follow up.

Most companies usually receive thousands of applications for open positions every day, therefore for you to stand out, your letter should look good, and it must capture their attention from the onset. Having a well-drafted job application letter can greatly help you in getting your dream job. If your job application looks professional, then the hiring manager will be more likely to take it more seriously.

Related Documents

3 Examples: How to Write an Effective Application Letter

By Status.net Editorial Team on November 15, 2023 — 9 minutes to read

Your application letter should be a clear reflection of you, your skills, and your aspirations. It’s essential to tailor it to the specific job you’re applying for and showcase how you meet the requirements. Stay with us as we walk you through the tips, tricks, and best practices to make your letter shine. By the end, you’ll have the knowledge and confidence to navigate the job application process with ease.

Step 1. Introduction: Expressing Interest

The opening line.

Your opening line should grab the reader’s attention, briefly introduce yourself, and express your interest in the position. This is your opportunity to make an excellent first impression, so keep it clear and concise. For example, you could start with:

“As an experienced marketing professional, I was thrilled to see the opportunity for a Marketing Manager position at X Company.”

Revealing the Source of Information

Next, it’s important to mention where you found out about the job opening. This helps recruiters understand where their outreach efforts are effective and demonstrates that you’ve done your homework. Reference the specific platform, such as a job board or company website, or mention the person who referred you to the position. Here are a couple of examples:

“I came across this position on LinkedIn and believe my skillset aligns perfectly with the job requirements.” or

“Jane Brown, the Sales Director at your company, suggested I apply for this role, as she believes my experience in customer service is a great fit for the team.”

Step 2. Body: Detailing Qualifications

Pitching your skills.

When writing an application letter, it’s essential to showcase your skills. Start by listing the most relevant ones based on the job description. Be specific and mention how you’ve used these skills in previous projects or work settings. For example:

“As a project manager, I have successfully managed teams of up to 20 members, ensuring timely delivery of projects while maintaining a high level of quality.”

Use bullet points or bold text to make your skills stand out. This way, the reader gets a clear picture of your capabilities.

Referencing Your Experience

After listing your skills, provide details about your work experience. Start with the most recent position and include the name of the company, your job title, and the duration of employment. Focus on the responsibilities that match the job opening. For instance:

“During my tenure at X Corp as a marketing executive, I was responsible for coordinating marketing campaigns, managing social media channels, and conducting market research.”

Don’t forget to mention any relevant internships or volunteer work. This information will help paint a complete picture of your expertise.

Demonstrating Your Achievement

Lastly, highlight your accomplishments and show the potential employer why you’re a perfect fit. Use concrete examples and mention any quantifiable results you’ve achieved. For example:

“At ABC Inc., I initiated a cost-reduction program that saved the company $50,000 within six months.”

You can also mention any awards or recognitions you’ve received for outstanding work. This demonstrates that your contributions have been valued and recognized by others.

Step 3. Concluding Your Letter

Seeking further communication.

By the time you reach the end of your application letter, it’s important to express your desire for further communication with the potential employer. This shows that you’re genuinely interested in the opportunity and eager to continue the conversation. Example:

“I am excited about the prospect of contributing to your company’s goals, and I would appreciate the opportunity to discuss this further with you. Please don’t hesitate to contact me at your earliest convenience. Thank you for considering my application.”

Final Goodbye

After expressing your eagerness, close your letter with a polite and professional farewell, addressing the recipient by name where possible. This is not only courteous, but it also leaves a positive and lasting impression. Example:

“ I look forward to your response and the possibility of working together. Once again, thank you for your time and consideration. Sincerely, [Your Name]”

Proper Letter Ending

The complimentary close.

Start by choosing an appropriate complimentary close for your application letter. This part signifies the end of the main content and should leave a professional impression. Some common examples are “Sincerely,” “Best regards,” or “Yours faithfully.” Keep in mind that it’s best to stay formal, so avoid using casual phrases like “Cheers” or “Take care.”

After the complimentary close, press enter twice to leave a space for your signature. This space provides room for your actual signature if you’re submitting a physical letter. If you’re submitting electronically, this space can act as a visual cue that your letter has reached its end.

While signing an application letter, be sure to include your typed full name. Don’t forget to include your relevant contact information, such as your email address or phone number. This will make it easy for the recipient to get in touch with you if they have any questions or require additional information.

Here’s an example of a proper letter ending for your application letter:

[Space for physical signature, if applicable] Your Full Name [email protected] +1-234-567-8901

Post-Writing: Proofreading and Correcting

After writing your application letter, it’s essential to proofread and correct any errors or inconsistencies. This process will help ensure that you submit a polished and professional document that impresses potential employers.

Correcting Grammar and Punctuation

First, focus on your grammar and punctuation. A well-written letter that follows proper grammar rules is more likely to capture the reader’s attention and convey your message effectively.

• As you’re reading through your letter, keep an eye out for missing or misplaced commas, semicolons, and other punctuation marks.
• Check for sentence fragments or run-on sentences that make your message unclear.
• Look for subject-verb agreement issues, as well as any awkward phrasing or wordiness.
• Ensure consistency in tense and voice throughout the letter.

Checking for Spelling Mistakes

Your next step should be checking for spelling mistakes. Misspelled words can distract the reader and make your application appear less polished.

• Run your text through a spellchecker; most word processing programs have this feature built-in.
• Take the time to read through your letter carefully, word-by-word, to catch any errors the spellchecker may have missed.
• Double-check the spelling of names, addresses, and other specific information to make sure they’re correct.

Examples of Successful Application Letters

When writing an application letter, it’s essential to tailor it to the specific job posting . Check out these examples to help you create a winning letter for different scenarios.

Dear [Hiring Manager],

I’m excited to apply for the Sales Representative position at [Company Name]. With my proven sales record and strong interpersonal skills, I believe I would be a valuable asset to your team.

In my previous role at [Previous Company], I consistently exceeded sales targets and established strong relationships with clients. I’m confident that my experience and passion for sales will contribute to the ongoing success of [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications and how I can contribute to the growth of [Company Name].

Sincerely, [Your Name]

As a creative and skilled Graphic Designer, I am thrilled to apply for the position at [Company Name]. My expertise in Adobe Creative Suite and concept development aligns with the requirements laid out in the job posting.

In my previous role at [Previous Company], I created visually appealing and engaging content for various marketing campaigns. My designs helped increase brand recognition and lead to a 20% increase in social media engagement. I am eager to use my talents and contribute to the visual identity of [Company Name].

I look forward to the opportunity to discuss my skills and portfolio with you. Thank you for considering my application.

Best regards, [Your Name]

As an experienced Office Manager with a strong background in time management and organization, I am eager to apply for the position at [Company Name]. Your commitment to efficiency and supporting your employees is in line with my work values.

During my tenure at [Previous Company], I streamlined scheduling and developed procedures that led to a 30% reduction in office expenses. My proactive approach to problem-solving and ability to create a productive work environment contribute to my effectiveness as an Office Manager.

I am enthusiastic about the opportunity to contribute to the success of [Company Name] by enhancing office operations. Thank you for considering my application.

Frequently Asked Questions

What are the key components of an application letter.

An application letter should include the following key components:

• Contact information: Start by writing your name, address, phone number, and email address.
• Salutation: Address the recipient professionally, using their name when possible.
• Opening paragraph: Introduce yourself and state the position you’re applying for.
• Body paragraphs: Highlight your relevant skills, experience, and accomplishments.
• Closing paragraph: Reiterate your interest in the position, provide your contact information, and thank the reader for considering your application.
• Sign-off: Use a polite closing, such as “Sincerely” or “Best regards,” followed by your name.

Can you provide a step-by-step guide on writing a cover letter?

• Review the job posting and research the company to understand their needs and values.
• Write your contact information at the top of the letter.
• Use a professional salutation and address the recipient by name, if possible.
• Craft an engaging opening paragraph that states the position you’re applying for and how you learned about it.
• Write body paragraphs that showcase your relevant skills, experience, and accomplishments, drawing connections to the requirements mentioned in the job posting.
• In the closing paragraph, restate your interest in the position and thank the reader for their time.
• Sign off with a polite closing and your name, followed by your phone number and email address.

What are some tips for writing an effective application letter?

To write an effective application letter:

• Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting.
• Use strong action words: Highlight your achievements using action verbs, such as “managed,” “achieved,” or “developed.”
• Proofread for errors: Thoroughly check your letter for spelling and grammatical errors before sending.
• Maintain a professional tone: Write your letter with a confident and respectful tone, avoiding slang or overly casual language.

How do you customize your cover letter for different job positions?

Make sure to modify your application letter to suit the specific job and company you’re applying to. Analyze the job posting to understand the key requirements and skills the employer is looking for. Emphasize how your experiences and abilities address these needs. Research the company to understand their values and culture, and incorporate that knowledge into your letter to show you would be a good fit for their organization.

What are some common cover letter mistakes to avoid?

Some common mistakes to avoid in cover letters include:

• Not customizing your letter for each job or company
• Focusing too much on yourself and not on the needs of the employer
• Including too much information or making the letter too long
• Repeating your resume verbatim without providing more context
• Failing to proofread for spelling and grammatical errors

How can I make my application letter stand out from the competition?

To make your application letter stand out:

• Use a compelling opening to grab the reader’s attention.
• Show enthusiasm for the position and the company.
• Make sure your letter is well-organized and visually appealing, with a professional font and layout.
• Tailor your letter to the specific job and company, focusing on the most relevant skills and experiences.
• Offer examples of your achievements to demonstrate your ability to succeed in the role.
• Proofread your letter to ensure it is error-free and polished.
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How To Write A Letter Of Intent: Samples and Extra Tips

By Christina Colclough

Last updated: April 25, 2024

A letter of intent (sometimes called a letter of interest) expresses your desire to work for a company or organization, even when no open positions are advertised at the time.

Since LOI is not as common as cover letter templates, beginners have sent my team many questions regarding its format and content structure. Having experienced both sending and receiving LOIs myself, I have gathered some helpful statement of intent examples to share here. 

In this article:

Differences between a letter of intent and a cover letter.

A cover letter is specifically written to address a job opening . It highlights your skills and experience to convince the employer you’re the perfect fit for the open position.

On the other hand, an LOI has a broader purpose: applicants use it to express their interest in the company itself, even if there isn’t an open position. It shows your enthusiasm and interest in being part of the team.

Cover letters focus on your qualifications , as you mention specific achievements, skills, and career goals that match the job description or fit into the company’s long-term vision. 

At first glance, an LOI might look similar to a cover letter; however, your interest in the company, in general , remains the focus. It showcases your extensive knowledge of the company’s work and values and how you could contribute to its future success. 

Let me simplify it for you:

• A cover letter addresses the employer’s needs, explaining how you’ll solve their problems and fulfill the specific requirements of the advertised position.
• An LOI shows how you can benefit the company as a whole, not just a specific department. You should detail how your current knowledge/experience aligns with the company’s goals and future direction.

Typically, a cover letter wouldn’t be sent without an open position. Applicants only write them in response to a specific job advertisement, unlike LOIs, which can be sent anytime . 

There’s no need to wait for a job opening to write an LOI, which is why many consider it a proactive way to land potential opportunities at a company they have always followed or admired. 

Sample Letter Of Intent For Position

The sample below is an excellent letter of intent for two main reasons:

• A strong introduction. John clearly expresses his admiration for NovelFront’s work ethic and specific book genres (showing that he’s researched the company) and positions himself as an “ardent bibliophile” and “dedicated writer” to instantly connect with the company’s core values.
• Focused value proposition . The letter mentions John’s Bachelor’s degree in English Literature and editorial experience, directly relevant to NovelFront’s publishing needs. He also highlights his achievements and their quantifiable impacts (discovering best-selling authors for varied genres).

Letter of Intent Sample:

John Doe 123 Main Street Anytown, USA [email protected] (555) 123-4567

Ms. Emily Thompson Senior Editor NovelFront Publishing 456 Bookworm Avenue Metropolis, USA

April 18, 2024

Dear Ms. Rodriguez,

Dear Ms. Thompson,

I am writing to express my sincere interest in employment opportunities at NovelFront Publishing. As an ardent bibliophile and dedicated writer, I have long admired NovelFront’s commitment to pushing the boundaries of storytelling. Your publication of groundbreaking contemporary works, particularly in the Fantasy and Historical Fiction genres, has truly challenged conventions and inspired readers worldwide.

With a Bachelor’s degree in English Literature and over five years of experience in editorial roles within the publishing industry, I have honed a keen eye for detail and a deep understanding of the editorial process. At Inkwell Publishing, I worked as a Senior Editor, leading a team that acquired and developed manuscripts across Romance, Fantasy, Historical Fiction, and Poetry, all of which are also NovelFront’s major literary genres. I am particularly proud of my role in discovering and nurturing emerging authors, several of whom have gone on to become bestselling authors in their respective fields.

My experience also includes extensive manuscript evaluation and project management; I know how to provide constructive feedback to authors to help them refine their manuscripts while preserving their unique voices. I have a proven track record of delivering high-quality publications on tight deadlines, collaborating closely with authors, agents, and cross-functional teams to ensure successful book launches.

I am confident that my professional experience and passion for literature align closely with NovelFront’s long-term goals. Thank you for your time, and I look forward to the opportunity to discuss in more detail how my skills and experiences can be a valuable asset to your future missions. 

Warm regards,

How To Draft A Letter Of Intent

Step 1. salutation or greetings.

The salutation acts as the first handshake that sets the tone for your communication with the company. It’s your chance to make a positive impression, so do not waste it. The typical structure for a formal salutation is:

• Dear + Title (Mr./Ms./Mx.) + Last Name (e.g., Dear Ms. Jones)

If you can’t pinpoint the recipient, consider “Dear [Department Name] Hiring Manager” to demonstrate effort while keeping it professional. Even as a last resort, do not use impersonal approaches like “To Whom It May Concern.” 

How about casual, informal greetings like “Hi” or “Hello”? They might be acceptable if the company has a more casual environment (you can check their website for clues). But from my observation, it’s always safer to err on the side of formality in your initial contact.

Step 2. Introduction

Start by showing your genuine enthusiasm for the company. 

Mention something specific about them that resonates with you, such as their mission statement, a recent project it completed, or their overall achievements in the industry. Experienced hiring managers like me would be even more impressed if you could frame your background right from the start regarding how it benefits the company. 

On the other hand, you should aim for only 2-3 sentences – enough to grab attention without being overwhelming. Most importantly, ensure your introduction is free of typos and grammatical errors. First impressions matter, after all, and an unpolished opening discourages us from reading the rest.

Step 3. Body

Here, you build your case and convince the reader that you would be a valuable asset to their company. Research the company’s needs and goals beforehand, then identify your valuable skills that specifically address those needs.

Remember, numbers speak volumes; whenever possible, use quantifiable results to demonstrate the impact of your work. Examples: increased sales figures, improved efficiency metrics, or the number of successful projects you’ve led, etc.

Likewise, do not just claim you’re a great communicator or have excellent analysis skills. Always illustrate them with examples from previous work experiences so readers can visualize your capabilities and how you will contribute to their work environment.

If you have multiple key points to highlight (which is very likely), structure your body paragraph into subsections. I suggest transition words like “Additionally,” “Furthermore,” or “In line with” to create a smooth flow between your points and help readers connect your ideas.

Step 4. CTA (Call To Action)

You’re reaching the end of the letter, and it’s time to encourage the reader to take the next step. Briefly restate your value proposition and interest in contributing to the company’s success, then express your willingness to discuss your qualifications further. You can mention your availability for an interview or suggest other ways to connect (e.g., an informational interview).

Also, ensure your contact information (phone number and email address) is clearly listed at the end of your letter so the company can reach out as soon as possible if they’re interested.

Step 5. Closing

Sign your name above your typed name; you can include a typed signature or forgo it if submitted electronically. If you want to include a professional title, place it below the signature line.

Here’s an example closing: 

Sincerely,/Best regards,

[Your Signature]

[Your Typed Name]

[Your Professional Title (Optional)]

Avoid overly casual closings like “Thanks” or “Best.”

Common Mistakes In Letter Of Intent Examples

Mistake #1. no focus and research.

Many applicants I know write generic letters to send to several companies at a time. This impersonal approach shows a clear lack of effort on your part and makes your qualifications even less relevant; they will not understand why their company needs to hire you and not someone else. 

Solution: There’s no shortcut here. Research is the only way; you must take time to understand the company’s specific mission, values, and ongoing challenges that set it apart from other companies. 

Mistake #2. Excessive Length

Employers are busy. A long, rambling letter that fails to get to the point quickly will not get examined entirely; the readers just skim over what you wrote and end up missing most of your key qualifications. 

Solution : Your letter of intent should be concise (ideally 3-4 paragraphs), focus on the most relevant information, and leave no room for unnecessary details. All your strongest skills and qualifications must be presented at the very top instead of being scattered in the last few sentences. 

Mistake #3. Not Following Submission Guidelines

Some companies prefer receiving letters of intent via email, an online application portal, or even physical mail. 

There are likely specific formatting requirements (regarding font size, margins, document type, etc.) and they might even request additional materials along with your letter of intent. For example, I often ask applicants to send me their portfolio or writing samples if they want to work in my in-house content creation team. 

Needless to say, a letter not submitted in the preferred format (or arriving at the wrong location) takes longer to reach the hiring manager. Worse, it shows your obvious lack of attentiveness – a quality of strong candidates that employers value. 

Solution: Before submitting your letter of intent, carefully read any application instructions provided by the company, which could be on their careers page, job posting, or a separate email. 

If the guidelines seem unclear, contact the company’s HR department or the hiring manager for clarification.

You might also like: How Long Should A Cover Letter Be? 7 Powerful Ways To Close A Cover Letter How To Start A Cover Letter Greeting? Who To Address Cover Letter To To Whom It May Concern Alternatives

Hopefully, my letter of intent example helps you grasp what to include to highlight your professional skills and experience. Keep it focused and brief with measurable achievements, and feel free to reach out if you need further assistance with your job search.

Christina J. Colclough

Dr Christina J. Colclough is an expert on The Future World of Work and the politics of digital technology advocating globally for the importance of the workers’ voice. She has extensive regional and global labour movement experience, is a sought-after keynote speaker, coach, and strategist advising progressive governments and worker organisations.

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How to Write a Letter of Recommendation (Examples & Templates)

3 key takeaways

• A letter of recommendation is a formal part of many job applications.
• Effective letters of recommendation follow a structured format (steps below).
• Teal's AI Resume Builder helps you write a keyword-rich resume and cover letter to complement your recommendation letter.

Whether you’re applying to a job, graduate school, or a degree program, there will come a time when you need a letter of recommendation. At such a time, the recommender may ask for your help drafting the letter. 

Or you may be on the other side of the equation. You may need to write a letter of recommendation on someone’s behalf, such as a former employee, a coworker, or a friend.

No matter your situation, this guide helps you understand how to write a letter of recommendation for many different scenarios, plus detailed examples to use as references .

The purpose of a letter of recommendation

A letter of recommendation is a formal written document that discusses a candidate's professional performance, specifically their abilities, character, work ethic, or achievements. It is written by someone who can vouch for you, such as a professional contact. 

It's commonly requested when applying for jobs, educational programs, scholarships, or similar opportunities. It’s intended to help the recipient of the letter evaluate your qualifications.

They are more common in some situations than in others. College applications, on the other hand, typically require one to three letters of recommendation. Job applications typically require a list of references that the hiring manager may call or email, rather than request letters of recommendations.

They are particularly valuable for those who do not have robust resumes or credentials. That said, if you’re just entering the job market—why not consider compiling a recommendation letter straight away? Even if the job application doesn’t specifically ask for one, requesting recommendations can help strengthen your application. 

But here’s the thing: because they’re not as common as other job application documents, not everyone knows how to write an impressive letter of recommendation. In this article you’ll learn how to write an effective letter of recommendation, tailored to your target job. 

Who can write a letter of recommendation

A recommendation letter should be written by someone who can verify your qualifications. Ideally, it comes from a superior rather than a coworker or friend. While you may be tempted to ask a buddy, be aware that the hiring manager may ask you to specify your relationship with the recommender. 

In the workforce, you may want to ask a former manager or supervisor. In an academic setting, you may want to ask a former instructor, teacher, or mentor. In either case, the recommendation should come from someone who knows you in a professional setting and can attest to your work ethic.

For applicants

If you are deciding who to ask for a recommendation letter, consider these factors:

• Is the person relevant to the opportunity you're applying for? For example, if you’re applying to a software engineering internship, can you ask a previous employer who can speak to your performance or a mentor who has guided you through coding challenges?
• How well does the person know you? Someone who can mention real-world examples is better than someone who would provide vague or general feedback. 
• Do you have a positive relationship with this person? Sometimes a letter of recommendation is given in private to the person reviewing the application and you may not get a chance to review it before it's sent. That’s why it’s vital to only ask someone you are confident will provide a positive reference .

Letter of recommendation etiquette

No matter who you choose, always make it as easy as possible for your recommender to write the letter. Be sure to give them ample time to write the letter, such as two week’s notice. 

In addition, you can provide the materials they may need to write a tailored letter for you. For example, you could send them the job post or the organization’s website. Don’t be surprised if the person asks you to create a draft or provide bullet points for the letter. This will help save the recommender the time of researching what to say—then they can simply make edits and give the final send-off.

Want help matching your letter of recommendation to the job post? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to help you easily tailor your letter to the job you’re applying for and an AI achievement generator to summarize your results. 

For the letter writer

If you have been asked to write a letter of recommendation, consider these factors: 

• Has the applicant directly worked with you or for you?
• Is your experience with the application relevant to the opportunity they are applying for? 
• Can you provide an honest and ethical assessment of the individual?
• Can you provide a letter within the stated deadline?

If you can’t provide a positive reference based on experience with the applicant, quickly let them know you can’t fulfill their request so they have time to find someone else. If you can, here's how to do it right:

How to write a letter of recommendation (with specific examples)

While they may vary in type, such as academic, professional, and personal, the structure is standard and straightforward—very similar to a business letter format.

Greeting: A formal salutation. Example: To Whom It May Concern

Introduction: Your name, expertise, and your relationship to the applicant.

Overview: A general summary of the applicant's strengths as you've experienced them.

Example: A story or example that elaborates on one to two traits the applicant possesses.

Close: A summary of why you recommend the applicant.

Signature: Your name, title, signature or e-signature, and contact details 

1. A greeting

Begin the letter with a formal salutation, addressing the recipient if possible. 

Example: Intro

• Dear [Recipient's Name]
• To Whom It May Concern
• Dear Hiring Committee

2. A brief introduction 

Introduce yourself and your relationship to the individual. The first paragraph states why you’re qualified to speak about the person.

Example: Job applicant applying to an associate attorney position

I am writing to offer my enthusiastic endorsement for Breanna Johnson for the position of Associate Attorney at Thompson & Sons Associates Law Firm. During her time as an associate attorney at our firm, I had the privilege of mentoring Breanna and witnessing her growth and dedication firsthand.

3. An overview

The next paragraph provides an overview of the applicant's strengths as you've experienced them. The context will differ depending on whether the letter of recommendation is written for a job, academic, or other opportunity. Take a look at the specific examples below. 

Based on the candidate's skills

If the applicant is applying to a job, you’ll most likely want to discuss their skills and achievements. 

Example: Job applicant applying to a marketing position

During his time at Bright Ideas Inc., Mark consistently demonstrated a rare blend of creativity, strategic thinking, and problem-solving skills that set him apart. His one-of-a-kind marketing campaigns drove considerable results for our clients and garnered praise from our team and stakeholders. 

Want help creating a list of achievements to highlight on your letter of recommendation? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to quickly create metric-rich achievements tailored to the job application, so you stand out from the crowd.

Based on the applicant’s character

Wondering how to write a letter of recommendation for a friend or coworker? In the case that you can’t speak on their skills, you can tailor this section toward the applicant’s personality. This may be considered a character reference letter.

Example: College applicant, written by a friend from school

Throughout our academic journey, Rachel consistently prioritized her studies, earning valedictorian and a spot as the school treasurer. Beyond her academic pursuits, Rachel has always been deeply involved in community service. Whether it was volunteering at the local soup kitchen, participating in school plays, or leading student organizations, Rachel's commitment to making a positive difference in the world has been inspiring.

4. A personal story

This section is intended for the recommender to elaborate on one to two traits of the applicant. This can help hiring managers have a more colorful understanding of your expertise.

It’s important to tailor those traits to the skills needed to land the opportunity. The context will differ depending on whether a recommendation letter is written for a job, academic, or other opportunity. Take a look at the examples below. 

Based on the applicant’s skills

As the writer, you can share an example about a time when the applicant's skills helped the company achieve something or solve a problem.

Example: Job applicant, applying to a recruitment role

Last year, we faced a demanding task: filling a critical position for one of our top clients under tight deadlines. Emily approached this challenge with precision. She conducted extensive research using LinkedIn Recruiter and her networking resources to identify potential candidates. Despite initial hesitations from the hiring manager, Emily confidently advocated for a standout candidate, who was later hired.

Based on the applicant’s academic abilities

Wondering how to write a letter of recommendation for grad school or for college? Use this section to talk about their academic performance.

5. A closing statement 

Conclude with a one- to two-sentence summary on why the person you're recommending would be a good fit for the opportunity.

Example: closing statement

"I am certain she would be a valuable asset for your project."

6. A signature 

As with any letter, you must sign off. Optionally, include contact information for the hiring manager to follow up with you.

Example: Signature

Sincerely, [Your Name, Company, and Title]

Recommendation letter dos and don'ts

Letter of recommendation templates

Below, you’ll find some letter of recommendation examples. Use these letters of recommendation templates as samples to expand upon. Add specific examples, make it your own, and voila!

How to write a letter of recommendation for a student

You may want to write a letter of recommendation for college, grad school, or a student entering an organization. Here’s a letter of recommendation template for that.

Dear Admissions Committee, I am pleased to write this letter of recommendation for [Student's Name], who has applied for admission to your esteemed university. As a [Job Title] at [University Name], I have had the privilege of working closely with [Student's Name] and have been consistently impressed by [his/her/their] dedication, leadership skills, and academic achievements. During [his/her/their] time at [University Name], [Student's Name] pursued a degree in business while actively contributing to campus life through [his/her/their] involvement in [list of extracurricular activities]. Like many students, [Student's Name] faced the daunting task of navigating [his/her/their] academic and career paths. Yet, instead of focusing solely on [his/her/their] own journey, [he/she/they] selflessly volunteered [his/her/their] time to support [his/her/their] peers in doing the same as my career adviser assistant. With [his/her/their] empathetic nature and natural leadership abilities, [he/she/they] became a trusted mentor, helping students discover their strengths, set goals, and develop strategies to achieve them. Whether it was reviewing resumes, conducting mock interviews, or offering advice on internship opportunities, [Student's Name] approached every interaction with enthusiasm and genuine care. I have no doubt that [Student's Name] will continue to excel academically, athletically, and personally at [University Name], and I enthusiastically recommend [him/her/them] for admission to your institution. Please feel free to contact me at [Your Contact Information] if you require any further information or would like to discuss [Student's Name]'s qualifications in more detail. Thank you for considering [Student's Name]'s application. Sincerely, [Your Name] [Your Position] [University Name]

How to write a letter of recommendation for an employee

Dear [Recipient's Name], I am writing to wholeheartedly recommend [Employee's Name] for any future opportunities [he/she/they] may pursue. As [his/her/their] supervisor in the Marketing Department at [Company Name], I have had the privilege of witnessing [his/her/their] exceptional contributions and dedication to our team's success. During [his/her/their] tenure with us, [Employee's Name] played a pivotal role in driving significant improvements in our marketing initiatives. One notable achievement was [specific project or task], which led to an increase in [specific metric, e.g., website traffic, conversion rates, sales revenue] by [percentage or numerical value]. In addition to [his/her/their] remarkable performance in driving results, [Employee's Name] has also been a valued team player, always willing to collaborate and share insights with colleagues. [His/Her/Their] positive attitude, creativity, and willingness to go the extra mile have made [him/her/them] an integral part of our marketing team. I have every confidence that [Employee's Name] will continue to excel in [his/her/their] future endeavors and bring the same level of dedication and expertise to any organization [he/she/they] joins. [He/She/They] has my highest recommendation without reservation. Sincerely, [Your Name] [Your Position] [Company Name]

How to write a letter of recommendation for a teacher

Writing for someone you know a bit more personally? Perhaps it’s a teacher, a coworker, a mentor, or someone you volunteered with? Here’s a letter of recommendation template.

Dear [Recipient's Name], I am writing to wholeheartedly endorse [Teacher's Name] for the prestigious volunteer opportunity to teach abroad with [Organization Name]. As a former student of [his/her/theirs] at [School Name], I owe much of my success to [his/her/their] exceptional teaching and mentorship, which played a pivotal role in shaping my career path and ultimately led me to my current role at the United Nations. Throughout my time in [his/her/their] class, [Teacher's Name] demonstrated an unwavering commitment to excellence in teaching and a genuine passion for empowering [his/her/their] students. [He/She/They] not only imparted knowledge but also instilled in us a sense of curiosity, critical thinking, and a desire to make a positive impact on the world. [Teacher's Name] went above and beyond to nurture my potential and encouraged me to pursue my ambitions, including my desire to work at the United Nations. [His/Her/Their] guidance, support, and encouragement were instrumental in helping me navigate the challenges of pursuing a career in international affairs. I firmly believe that [Teacher's Name] possesses the qualities and expertise necessary to excel as a volunteer teacher abroad with [Organization Name]. [His/Her/Their] passion for education, coupled with [his/her/their] dedication to empowering students and creating positive change, make [him/her/them] an exceptional candidate for this opportunity. Sincerely, [Your Name] [Your Position or Relationship to Teacher]

Dear candidate, you got this 

A good letter of recommendation can make or break a person’s success during their search for the next golden opportunity. Whether you’re drafting one for yourself or writing one on someone’s behalf, following the six steps above will ensure you’ve got a well-structured letter for the application. More importantly, tailor this professional letter to the opportunity at hand, so the receiver of the letter can envision the applicant in the new role. 

To get support writing a tailored recommendation letter that helps you stand out from the crowd, try Teal's AI-powered Resume Builder. Using its AI achievement generator, you can write metric-rich achievements and its Matching Mode helps you target keywords from the job description. It’s exactly what you need to supercharge your resume and letter of recommendation.  Sign up for Teal for free.

Frequently Asked Questions

What makes a strong letter of recommendation.

A strong letter of recommendation is characterized by specific and detailed examples that illustrate the candidate's strengths and abilities. It should be written by someone who knows the applicant well and can provide genuine and enthusiastic praise. A compelling letter also highlights the context of the relationship between the recommender and the candidate, adding credibility to the endorsement. A strong letter of recommendation is well-organized and effectively communicates why the candidate is exceptional and deserving of the opportunity they are seeking.

What should you not include in a letter of recommendation?

When writing a letter of recommendation, it's important to avoid vague or generic statements that do not directly support the candidate's qualifications. Additionally, refrain from making comparisons to other applicants or individuals, as this can detract from the focus on the candidate's unique qualities. Avoid exaggerations that could undermine the credibility of the letter. Lastly, do not include any negative remarks or criticisms that could harm the candidate's prospects.

How do you make a letter of recommendation stand out?

To make a letter of recommendation stand out, focus on highlighting specific achievements and qualities that demonstrate the candidate's  abilities. Use concrete and detailed examples to illustrate the impact of their work or character. Personalize the letter by showcasing your unique perspective and deep understanding of the candidate's strengths. Incorporate specific details about the candidate's skills, accomplishments, and contributions that set them apart from others.

Kaleena Stroud

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Application letter for a bellman(5 samples)

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This blog post will show samples of “bellman application letters.”

Samples of bellman application letters

To get a bellman position, you need a well-written application letter that showcases your passion for and dedication to the industry. When writing an application letter for a bellman position, these are some of the essential things to include in your letter:

• Address the employer with a formal salutation. For example, “Dear/Hello (name of the recipient or hiring manager).”
• The next step is to state the position you are applying for and how you found the opening. 
• Write a short sentence about why you’re interested in the position.
• State your skills and work experience; ensure they are similar to the job position. When stating your skills, provide the accomplishment you have achieved. 
• Conclude your letter with a forward-looking statement. For example, “I look forward to discussing the position further.”

“Dear Ms. Young:

In my search for a new position that provides opportunities for growth, I discovered The Belwether Hotel’s need for an experienced and service-oriented Bellman and felt compelled to submit my resume for your review. With my keen interest and experience in the hospitality industry, as well as my commitment to unparalleled customer service, I would significantly benefit your hotel in this capacity.

My experience in guest service and hospitality has prepared me to excel in this position. With a background in comprehensive customer-facing responsibilities as a Concierge and Bellman for The Foxglove Inn for the past six years, my additional strengths in communication and team collaboration position me to thrive in this role with your establishment. Furthermore, I recently completed an extensive certification course in hospitality and guest service with Salem Community College.

Highlights of my background include:

Providing comprehensive guest assistance, including transportation, luggage assistance, household services, laundry and wash services, information delivery, and guest inquiries.

Scheduling guests for special events and experiences, such as city tours, restaurant reservations, theater performances, and sporting events.

Escorting guests to their rooms, delivering their luggage, and explaining facility features.

Earning distinction as “Employee of the Month” at The Foxglove Inn on five separate occasions; helping the establishment to maintain the prestigious AAA 5-Diamond rating for five consecutive years.

Completing comprehensive coursework in people management, service culture development, team dynamics, and customer service excellence.

Demonstrating superior planning abilities, management talents, and multitasking skills; interacting effectively with a diverse, multicultural customer base.

With my enthusiasm and dedication to achieving success in the hospitality sector, coupled with my professional background and my skill set, I could swiftly surpass your expectations and provide immeasurable contributions to The Belwether Hotel. I look forward to discussing the position in further detail.

Thank you for your time and consideration.

Wesley O. Floyd”

“Dear Recruiters,

Thank you for the opportunity to apply for the Bellman job within Irvine Resort, Inc. in Paris as I believe that I possess everything required to execute the role and all associated tasks successfully. What is more, I am confident that I would be a valuable addition to not only your team but the whole organization while coming to you with a proven track record of success in meeting and exceeding all assigned goals.

To briefly introduce myself, I am a native Romanian speaker with a proficiency in English and German and a basic knowledge of Russian which has proved to be crucial numerous times throughout the years. At Paradise Island Resort, Inc., where I worked as a Bellman for two years, I was given the responsibility for greeting new guests and providing beneficial advice and support to them. On top of that, I:

• Coordinated multiple customer service activities and transported luggage.
• Resolved any problematic issues and monitored new personnel.
• Reported incidents, maintained confidential files and records, and executed multiple other administrative tasks as required.

For constantly performing great work, I won the Employee of the Month Award once which was a great satisfaction for all the hard work and effort which I have always put in. Next, I am an outgoing and dedicated individual offering exceptional time management skills and the important ability to operate independently and in a team setting. Last but not least, I am possessing great physical fitness and I would appreciate the opportunity to meet with you in person.

Thank you for your time and consideration and I look forward to speaking with you in the near future.

Kind regards,

Neculai Minea”

I am writing to apply for the open Bellman position at your hotel. I am confident that I have the skills and qualifications that you are looking for, and I am eager to put my experience to work for your company.

I have over three years of experience in the Bellman industry, and I have consistently delivered excellent results. I have a proven track record of exceeding customer expectations and creating a positive experience for guests. I am also an expert in providing world-class customer service.

In addition to my skills and experience, I am a highly motivated and hard-working individual. I am always willing to go the extra mile to get the job done. I am confident that I have the drive and determination to succeed in this role.

I would like to thank you for your time and consideration, and I look forward to hearing from you soon.

I am excited to be applying for the Bellman position at the Hilton Garden Inn. I have more than five years of experience in the hospitality industry and I am passionate about providing excellent customer service. I believe that my skills and experience would be a valuable addition to your team.

I have worked in a variety of customer service roles, including as a front desk agent, concierge, and room attendant. I have experience working with guests from all over the world and I am confident in my ability to provide excellent customer service. I am also familiar with the duties of a Bellman, including delivering luggage to guest rooms, providing directions, and assisting with any other needs that guests may have.

I am a hardworking and reliable individual who is always looking for ways to improve the customer experience. I am confident that I can be a valuable asset to the Hilton Garden Inn team and I look forward to the opportunity to discuss my qualifications further. Thank you for your time and consideration.”

“Monyette Porebski

(969) 894-4051

[email protected]

August 13, 2022

Dear Hiring Manager,

Dear Hyatt, I am writing to apply for the bellman position at your hotel. I have experience in customer service and I am a quick learner. I am physically fit and able to lift heavy luggage. I am available to work any shift and I have a flexible schedule. I would be a great asset to your team and I look forward to hearing from you soon.

I have worked as a Bellman at Marriott for four years. In that time, I have helped countless guests with their luggage and provided them with directions and information about the hotel. I take pride in providing excellent customer service and always being available to help our guests in any way possible.

I am a Bellman with many years of experience. I have worked in different hotels and resorts, and have gained a wealth of knowledge in the hospitality industry. I pride myself on being able to provide excellent customer service, and always go above and beyond to ensure that guests are happy and comfortable during their stay. I have strong organizational skills, which come in handy when coordinating luggage pick-ups/deliveries, as well as keeping track of guest requests. Above all, I am a people person and enjoy interacting with guests from all over the world – no task is too big or small!

Thank you for considering me for the bellman position at Hyatt. I am excited about the opportunity to work with such a prestigious company and look forward to contributing to your team. I am confident that my skills and experience will be an asset to your organization, and I am eager to put them to use in this role. Thank you again for your time and consideration, and I look forwardto hearing from you soon

Monyette Porebski”

Frequently Asked Manager:

How do i write an application letter for a vacant position.

“Dear Sir/Madam, I am [your name], writing this letter to apply for any available job positions at [company name]. I have __ years of experience as a [previous job] and my educational qualification is ______ but I am willing to accept any job opportunity irrespective of my previous work experience and my education.”

What are the elements of a cover letter?

The Four Parts of a Cover Letter

• Address the Recruiter by Name.
• Address the Company’s Needs.
• Tell the Recruiter Why You Want to Work Here.
• Tell Them How to Reach You.

If you like this blog post, please leave your comments and questions below.

https://www.jobhero.com/cover-letter/examples/hospitality/bellman#:~:text=With%20my%20keen%20interest%20and,to%20excel%20in%20this%20position.

Bellman Cover Letter Examples & Writing Tips

https://www.kickresume.com/en/help-center/bellman-1-cover-letter-sample/

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Related posts, cover letter for hse position (5 samples), cover letter for lunch monitor (5 samples), cover letter for dnata equipment operator(5 samples).

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During the times when you are applying for jobs, the hiring employer might go ahead and ask you to communicate with the company via email. If you are someone who does not have a clear idea of how to draft that mail, we have you covered!

There are various templates available, and you only need that one job application email template that you think carries your message best! In this blog, we will take a look at how to write a mail for a job application.

Tips to Write Your Job Application Email

Well, writing an email for a job application is basically a message that a job seeker sends to a potential employer to showcase their interest in the position and submit the materials for the application. Here are some of the tips that may help you with it:

1. Research the company and position

The first thing you need for a job application email format is to do your due research for the company and the position that you are looking to be hired for. When you are sending out a job application email, make sure that you are contacting the right person and using the right email address.

2. Review the job posting and requirements

One thing about a job application email that many ignore is that they do not go through the job posting and the roles and responsibilities carefully. Ensure that you do not make this same mistake. Go ahead and check out the position’s requirements and responsibilities to see if you are a suitable candidate and if the insights will help you draft a better email.

3. Gather necessary information and documents

Make sure that you take extra time to prepare your CV, cover letter, and other required documents. You need to rename the files as ‘Your name_CV/Cover Letter’ so the hiring manager knows which one is which. If it is required, make sure you add your portfolio as well. These are extremely crucial when the conversation is about how to write an email for a job application.

Writing Your Job Application Email

Following is a clear illustration regarding an email to apply for a job.

1. Subject Line

The majority of the time, the recruiters read your subject line to determine whether they will go through the mail. Consider going with the subject line that perfectly highlights the purpose of your mail. For example, when you are applying for a position, the perfect subject line should consist of your name and the position you are applying for.

2. Salutation

You need to use warm and respectful greetings towards the individuals, such as ‘Dear’ and ‘Greetings’, and address the recipient or hiring manager by their name. 

3. Opening Paragraph

In an email format for applying job, the opening paragraph has massive value. There should be an introduction that perfectly elaborates the subject line. You may also include a reference to how you know the recipient of the mail. 

4. Body Paragraphs

The body of the mail for applying for a job carries additional information regarding why you are emailing, such as to ask a question or make a request to provide information. For instance, you may grant a list of professional references after a great job interview. Take the initiative to try to make the body of the job application email informative yet succinct to respect the time of the hiring manager.

5. Closing Paragraph

Making the request clear and effortless to respond to may enhance the possibility of receiving a response. Consider finishing it with a call to action that perfectly sums up the next step of the recipient. Make sure you reflect your gratitude for the kind consideration.

6. Signature

It is basically a standard practice to sign the professional emails at the very bottom. Take the initiative to consider including more than your name and add relevant information to it. You can follow the same steps if you are looking to find out how to write a mail to HR for job.

Email Formatting and Etiquette

Email formatting and etiquette are a must when you are writing a job application email. Here are a few things to keep in mind:

1. Proper format and structure

A proper structure and job apply mail format make a massive difference. It is something that gives the email you are sending more clarity. Additionally, it helps the recipient in navigating the mail better, 

2. Professional tone and language

Language and Tonality are some of the few things in a job application email that may make or break your mail. From the very first to the very end, you need to maintain the mail with a professional tone.

3. Proofreading and editing

Proofreading is a great practice. And it is true for everyone, whether you are someone who is seasoned in writing emails or a beginner, just starting out proofreading helps you identify the errors that you have made, and with that, you may edit them out to give your mail the perfection it deserves.

4. Testing email attachments

The last thing you are required to do is to check if you have attached all the required attachments and if you have renamed them for the ease of the recipient.

Job Application Email Templates

Following are some of the job application email templates:

1. Entry-level position template

2. mid-career position template, 3. senior-level position template, 4. career change template, examples of effective job application emails.

Following are some of the biggest examples of an effective job application email:

Example 1: Entry-level marketing position

Example 2: mid-career software engineer position, example 3: senior-level management position, example 4: career change to graphic design position, common mistakes to avoid.

Following are some of the mistakes you need to avoid in your job application mail:

1. Generic or mass-sent emails

You need to avoid any kind of mass-sent email practices. Each of the job postings has different requirements, and your emails should be catered accordingly. 

2. Failing to follow instructions in the job posting

Make sure you are following the instructions of the job posting perfectly. 

3. Attaching irrelevant or excessive documents

Make sure you are not attaching any excessive documents. You need to be concise and provide the documents that are asked.

4. Unprofessional email addresses or signatures

You need to be professional through and through. Therefore, avoid any kind of unprofessional email addresses.

To sum it up, a job application mail template can only get you far to a certain extent. After that, you need to be precise when composing your mail. However, with the tips mentioned above, we are sure you will leave no room for error.

Faqs on Job Application Mail Writing

Q1: why proofreading your mail is a must.

Ans: Proofreading is a great practice. And it is true for everyone, whether you are someone who is seasoned in writing emails or a beginner, just starting out proofreading helps you identify the errors that you have made, and with that, you may edit them out to give your mail the perfection it deserves.

Q2: Why should you avoid attaching too many documents?

Ans: Often, too many attached documents may appear as spammy mail. Therefore, it is best to avoid it.

Q3: Why should you rename the attachments?

Ans: It is a must that you rename the attachments for the ease of the recipient.

Q4: What are the ideal email salutations?

Ans: You need to use warm and respectful greetings towards the individuals, such as ‘Dear’ and ‘Greetings,’ and address the recipient or hiring manager by their name.

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