system administrator resume

System Administrator Resume Examples and Templates for 2024

• Resume Examples

How To Write a System Administrator Resume

• Resume Text Examples

Approach your system administrator resume as you would any technical project. Start by gathering the data: your accomplishments, experience, education, and skills. Then, figure out how to combine that information to demonstrate your expertise as a system administrator and why you’re a good fit for a position.

This guide provides the framework for creating your resume, including requirements for various sections. You’ll find templates including technical certifications and degrees, lists of verbs, and links for inspiration to get you started.

• Entry-level
• Senior-level

1. Craft an outstanding profile with a summary of your system administrator qualifications

The profile summary is the first thing hiring managers see when they scan your resume, so you’ll need to create a compelling snapshot of your career to make a strong first impression. Start by listing your title, years of experience, and three to four technical skills that align with the job posting in your opening sentence. In the subsequent sentences, emphasize your ability to create value for your teams, clients, and organizations. If possible, include an eye-catching metric or figure to illustrate your track record of success within the technology field.

In addition to your technical acumen, draw attention to your leadership capabilities, interpersonal skills, and professional values. Although your technical qualifications are important, hiring managers want to see you’re the right culture fit for their company and team.

Senior-Level Profile Example

A Senior System Administrator with 10+ years of professional experience, specializing in Azure, Agile methodology, technical project management, and IT services. A strong background in building and leading high-performance technical teams to execute IT initiatives and technology transformations for enterprise clients.

Entry-Level Profile Example

A System Administrator with entry-level work experience, specializing in help desk support, Linux, Active Directory, and troubleshooting. Adept at performing hardware and software upgrades and providing technical support to customers to resolve complex issues.

2. Outline your system administrator experience in a compelling list

Create an accomplishment-driven professional experience section by leveraging your most compelling technical projects and achievements from your career. List each job, including where you worked, the position name, and the dates you held the position. Then, begin crafting bullet points that capture your strongest accomplishments within the technology industry.

For example, as a system administrator, you might feature examples of driving automation, enhancing security protocols, or improving user satisfaction. Be sure to quantify your achievements using hard data, metrics, and monetary figures whenever possible. This establishes a sense of scope for the hiring manager and paints a clearer picture of your professional experience.

Senior-Level Professional Experience Example

Senior System Administrator, Pennsylvania Tech Solutions Inc, Philadelphia, PA

May 2016 – Present

• Lead the implementation, design, and deployment of cloud solutions for medium-sized business and enterprise customer accounts generating $500K-$3M in annual revenue
• Manage a cross-functional team of system administrators, network engineers, and technical personnel to execute 30+ technical projects
• Oversee project budgets valued at up to $2M and coordinate with vendors to secure network equipment, software, and hardware
• Spearhead initiatives to enhance project delivery cycles by integrating a hybrid Agile-Waterfall approach to reduce delays and roadblocks

Entry-Level Professional Experience Example

System Administrator, Brooklyn Lawfirm, New York, NY

May 2021 – Present

• Perform installations, upgrades, and troubleshooting for 70+ users and 120 devices, including laptops, desktops, printers, and smartphone devices
• Configure and install local servers, execute hardware and software upgrades, and support disaster recovery and backup procedures
• Install firewalls and anti-virus software and deploy 2-factor authentication to ensure data integrity and cybersecurity for highly sensitive legal documentation
• Attend meetings with the IT department to identify continuous improvement opportunities and enhance the delivery of IT services to users

3. Include your system administrator-related education and certifications

You don’t always need a four-year degree to land a system administrator job. But a relevant college degree opens more doors and can help you advance your career. List all your education on your resume, including associate degrees, to ensure your competitiveness as a candidate.

Certifications are especially important for technical professionals. Employers may look for certain certifications specifically — check the job posting for any mentioned credentials so you can include them first. Otherwise, list certifications, such as The Computing Technology Industry Association (CompTIA) Server+, or various Microsoft credentials if you have them.

• [Degree Name]
• [School Name], [City, State Abbreviation] – [Graduation Month and Year]
• Bachelor of Science (B.S.) Information Technology
• Drexel University, Philadelphia, PA – May 2011

Certifications

• [Certification Name], [Completion Year]
• Project Management Professional (PMP), 2017

4. List your key skills and proficiencies for system administrator

Show employers you’re the right technical professional for their system administrator positions by including relevant skills on your resume. The right skills list does more than tip the scales in your favor when hiring managers make interview lists. It also helps your resume make it through applicant tracking systems (ATS).

ATS software is programmed to look for specific skills and keywords. If an employer won’t hire someone without Azure experience, the ATS may be set to ignore resumes that don’t specifically mention Azure. Look at employer job listings and include all the skills the employer mentions on your resume if they’re relevant.

Some common key skills for system administration resumes include:

How To Pick the Best System Administrator Resume Template

The right template for a system administrator resume gives equal importance to skills and professional experience. Hiring managers are likely to scan resumes quickly, looking for mentions of specific required skills before delving deeper into accomplishments and experience. Avoid flashy colors and overly decorative fonts, as strong visual elements can often distract the hiring manager from your content.

Look for a template that includes an organized section for education and certifications. Many employers use technical certifications as a differentiator between candidates. Ensuring that information is easy to find can help you land an interview or pass through ATS.

System Administrator Text-Only Resume Templates and Examples

Sarah Johnson (123) 456-7890 [email protected] 123 Your Street, New York, NY 12345

Professional Experience

System Administrator, Brooklyn Lawfirm, New York, NY May 2021 – Present

Tech Support, Best Buy, New York, NY May 2020 – May 2021

• Troubleshot issues impacting computers, smartphones, and Apple products for up to 15 customers per day, which included performing root cause analysis, performing software updates, and identifying technical solutions
• Achieved customer service scores of 90% across customer satisfaction surveys

Bachelor of Science (B.S.) Information Technology Columbia University, New York, NY  September 2017 – May 2021

• Information Technology
• Customer Service
• End-User Support
• Software & Hardware Installation
• Technical Support
• CompTIA A+, 2021

Aaron Jones (123) 456-7890 [email protected] 123 Your Street, Seattle, WA 12345

A System Administrator with five years of professional experience specializing in AWS, cloud technology, SQL, and Windows Server. A proven track record of supporting large-scale system migrations and driving automation to reduce IT infrastructure costs. Adept at identifying innovative solutions to enhance organizational effectiveness.

System Administrator, Seattle IT Professionals, Seattle, WA May 2018 – Present

• Support large system migrations for customer accounts valued at up to $300K, including the transition from outdated legacy systems to cloud technology
• Coordinate with cross-functional teams to execute technical projects, including the migration of up to 300+ devices and users
• Provide end-user support, troubleshoot Tier 3 and Tier 2 issues, document resolutions, and deliver training to over 100+ end users on new systems, software, and devices
• Collaborate with the IT team and technical project manager to develop roadmaps, identify solutions to roadblocks, and mitigate impact to server uptime for customers

System Administrator, West Coast Insurance Inc., Seattle, WA May 2016 – May 2018

• Delivered IT support to 40+ users for a leading insurance company, which included performing database administration and monitoring system performance
• Carried out troubleshooting processes and diagnosed issues related to hardware, software, and networks, which included maintaining a knowledge base of solutions to improve resolution times for recurring problems by over 30%

Bachelor of Science (B.S.) Information Technology Seattle University, Seattle, WA September 2012 – May 2016

• Database Administration
• Cloud Technology
• System Migration
• Project Management
• IT Infrastructure
• Certified Associate Project Manager (CAPM), 2019
• CompTIA A+, 2016

Robert Chen (123) 456-7890 [email protected] 123 Your Street, Philadelphia, PA

Senior System Administrator, Pennsylvania Tech Solutions Inc, Philadelphia, PA May 2016 – Present

System Administrator, North Philadelphia Medical Center, Philadelphia, PA May 2011 – May 2016

• Delivered technical support to 150+ end users for a high-volume hospital, which included installing printers, desktops, laptops, and mobile devices
• Monitored system performance with the IT team and maintained a 99.99% server uptime
• Resolved 10-15 tier III trouble tickets for users related to hardware and software issues and achieved recognition for resolution times

Bachelor of Science (B.S.) Information Technology Drexel University, Philadelphia, PA September 2007 – May 2011

• Technical Project Management
• Microsoft Azure
• Cross-Functional Leadership
• Agile Methodology
• Process Improvement
• Certified Project Management Associate (CAPM), 2015
• CompTIA A+, 2011

Frequently Asked Questions: System Administrator Resume Examples and Advice

What are common action verbs for system administrator resumes -.

The types of action verbs that work for a system administrator resume tend to be technical in nature. You might include past accomplishments, such as installing new technology, resolving system issues, or automating user account management.

The list below provides a strong assortment of technical action verbs for your resume. Choose some to start sentences and paragraphs in your work experience section. To keep the reader interested, alternate your verbs so your document doesn’t become repetitive.

How do you align your resume with a job description? -

According to the Bureau of Labor Statistics, job opportunities for system and network administrators are estimated to grow at a below-average rate through 2031 . This can create a competitive job market, so aligning your resume with the job description is important in landing your next opportunity. Start by carefully reviewing each posting and identifying keywords and skills that match your experience.

For example, if a company is seeking a system administrator with a strong background in cybersecurity, you may want to emphasize your experience developing and implementing security and access management protocols. If an organization is looking for a candidate who can execute complex migrations, feature specific projects that speak to this expertise.

What is the best system administrator resume format? -

Reverse chronological is usually the best resume format for job seekers with years of experience. This ensures that your most recent and relevant work history is featured toward the top of your document. At the entry level, you might opt for a combination format. This places your skills, certifications, and academic projects above your professional experience section, but still provides a framework to include detailed bullet points. Functional resume formats should always be avoided, as it’s best to feature your accomplishments and technical skills equally.

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Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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• • Responsibility on the servers, servers room, and end users (~100 users)
• • Implemented a new inventory management system leading to cost savings of $100,000 per year
• • Responsible for the connectivity of 130 retail locations and resolving any network based issues
• • Implemented WAN protocols such as EIGRP, OSPF, BGP and RIP lab routers and switches
• • 24/7/365 availability for critical restarts of infrastructure, software, hardware and internet connection
• • Managed network connectivity and network security, between 40 Branch offices and Head office
• • Designed & Developed VoIP network using Cisco Unified Communications Manager, ~50 users
• • Design and implemented network infrastructure and configured all the network Infrastructure devices including over 150 Network Printers and Registers
• • Configured Cisco Routers for BGP, OSPF, EIGRP in a VPN environment using MPLS
• • Designed, implemented and supported the operations of the new company network for 80+ employees and engineers
• • Led a $200,000 project to upgrade internal network hardware

8 System Administrator Resume Examples & Guide for 2024

Your system administrator resume must succinctly showcase your technical expertise. Include your proficiency in managing various operating systems, such as Windows, Linux, or MacOS. Demonstrate your ability to maintain network infrastructure and manage security protocols. Detail your experience with system troubleshooting, updates, and patch management to emphasize reliability.

All resume examples in this guide

Entry Level System Administrator

Junior System Administrator

Senior System Administrator

Linux System Administrator

Windows System Administrator

IT System Administrator

AIX System Administrator

Resume guide.

Writing a Resume

Resume Header

Resume Summary/Objective

Resume Experience Section

Entry-Level Resume Experience

Listing Certifications on Resume

System Administrator Skills

Key Takeaways

By Experience

“Can you check my system administrator resume?”

We get this asked at least once every day. So, we finally decided to write a guide that everyone can use whether you’re entry level or experienced, whether you’re a Windows or Linux system administrator.

Most of the advice you found here has been extensively tested and verified by hiring managers from organizations of various shapes and sizes. What you will learn here:

• You’ll walk through some real system admin resumes that scored big;
• You’ll learn what’s the most important thing for a hiring manager in your resume;
• Walk through of what makes the resume sections good and bad (with examples);
• At the end, you’ll walk away with a perfect resume for your job application.

How to write a system administrator resume?

A hiring manager would look more for network engineering experience. More specifically, the hiring manager would try to evaluate your experience of setting up and hardening enterprise firewalls, whether you can set up cloud environments, etc.

Most system administrators resume are filled with a lot of help desk credentials rather than actual technical skills.

You’d be surprised to hear how many recruiters only try to look for CCNA, AWS practitioner certifications, Net+ certification, etc. when applicants are giving them everything else.

Here’s what a recruiter will look for in your resume:

• What business units have you supported?
• What technologies and tools are you familiar with?
• What certifications do you have?
• On what capacity have you worked with?

The most important sections of a system administrator resume:

• Resume summary
• Resume experience
• Technical skills
• Certifications
• Resume header

When you craft a resume considering these, you write a resume that recruiters want, with the perfect balance without information overload.

Examples of good and bad resume headers for a system administrator

Let’s say that you are a Linux System administrator, and imagine your resume header looks something like this:

While this seems all good, the devil is in the details.

If you look closely, you could’ve used this real estate to make an impact . See the example below to notice how small tweaks can make a huge impact right from the start.

When someone reads your resume header now, they are going to see that you are certified, and high relevant applicant.

First impression matters a lot . And, as we move towards writing the resume experience section, we will show you can reinforce the impression you made here and actually land an interview call.

Write a system administrator resume summary or objective?

The golden rule here is that - you write a summary if you are just looking for another system administrator role. But if you’re an entry level candidate or writing your resume for career transition , go for a resume object.

Let’s start by looking at the most rejectable system administrator resume summary (add this and your resume is invisible)

Now that we’ve established what you shouldn’t really do, let’s move towards another example that could lead you to rejection.

If you ask a hiring manager on what’s wrong with this sys admin resume summary - you’ll find:

• First of all, it’s too long for a summary
• Secondly, too vague and not pointing to the impact you made
• Lastly, no focus on your skills , the value you bring to an organization and no passion

The biggest problem is that sometimes we write for ourselves , not for the reader . Let’s try to write in a way that provides high relevance and impact to a recruiting manager.

Breaking the summary listed above, you can see a couple of things here. Certifications help recruiters know that you are relevant, they are then able to see what you actually did as a windows system admin, and lastly they see that you are passionate about security.

Let’s go through one more resume summary to see this advice in action

How to write system administrator resume experience

Your resume experience should be included considering the following:

• Skills, tools, and certifications that the job you’re applying to demands
• Relevance with the industry e.g. if you worked for healthcare and the job demands someone from it
• Pickup elements of networking, deployment, maintenance, management, etc. from the job description and make sure to display these competencies via your resume experience

Let’s see how to do that with your resume experience . Below, you’ll find two examples, and we will try to show you the difference between a good and a bad sys admin resume experience.

• • Responsible for monitoring and troubleshooting various computer issues for Novotel.
• • Monitoring and troubleshooting issues with virtual machines and servers.
• • Windows server 2008/2012/2016 administration.
• • Manage configuration changes and to Cisco devices.
• • Installed and managed computer hardware and software.

If someone was reading this resume experience, they would have a hard time figuring out what software you work on, what business unit you support and what does your day to day activities are like.

• • Provided on-site third level support for corporate-wide infrastructure related issues.
• • Primary System administrator for manufacturing plants in Boston and Worcester, MA.
• • Worked extensively within the corporate Active Directory and Group policy environment, performing resource provisioning and troubleshooting.
• • Administered VMware vSphere environment for all corporate and satellite offices, including 2 cluster-based implementations.
• • Worked with Brocade and Meraki networking products in production environments throughout the corporate infrastructure.
• • Provided support to corporate voice engineer for Shoretel voice infrastructure.
• • Installed and supported Untangle and pfSense firewalls to provide cost effective security.

Notice how the resume experience tells an entire story about work scale, technologies and skills of this System administrator. This combination is almost near perfect for hiring.

If you’re writing a junior system administrator resume on the other hand, you can be more creative (cautiously) on how to present your limited working experience . You have a huge empty space that you can either:

• Fill with fluff and make a recruiter regret that they opened your resume and had their time wasted
• Or, you can effectively use the white space and break down your resume experience to three categories: Technology experience, project management, and interpersonal management

Here’s one more Sys Admin resume sample for you to see our advice in action.

• • Wrote shell scripts for VWS
• • Responsible for performance monitoring
• • Installation, maintenance and configuration of systems
• • Troubleshoot issues and provide support to users
• • Lead Administrator for system level performance optimization and system monitoring
• • Used utilities like sar, top, mpstat, etc for performance monitoring of Disk, CPUs, file systems
• • Proactively identified and decommissioned unused hardware resources reducing operational costs by 15%
• • Implemented Disk Management on our servers using LVM, file systems, volume management

A few tips for entry level system administrator resume experience

As much as you would love to add your job experience at the grocery store - don’t do it. Make sure that your resume experience reflects the following:

• Relevant internships as a system administrator, network engineer or a support engineer
• Your experience of handling technologies like cloud, 2FA, SD-WAN, etc.

Once you write a resume experience section considering the above points, let your resume skills section, summary, certifications do the rest of the talking - that’s an incredibly powerful and sharp resume right there!

“All system administrators should have a functional + chronological resume layout ”

That’s the best advice we’ve ever heard for an entry level sysadmin . As you don’t have a ton of experience to show, but you for sure have the skills, certifications, etc and placing them meaningfully on resume gets you the job for sure!

Listing certifications on your system administrator resume?

Certifications often say what a 100 words can’t. They display your focus and reflect the scale of your work as well.

E.g. Small scale system administrators (working in non enterprise setup and less than 50 sized organization) don’t usually have CCNA certifications.

And your hiring manager knows that pretty well, it’s a trend that they’ve observed over the last few years of hiring. So, miss out on them, and they’ll toss your resume.

System administrator certifications to include on your resume:

• MCSA certification
• Red Hat - RHCSA and RSCE
• LPIC system administrator
• Comptia Server+
• ServiceNow Certified System Administrator
• VCP6.5-DCV*

Some system administrator resume skills that you might consider adding to your resume

Let’s make your hiring manager’s job a little easier. We’ve already taken care of the rest of the sections, but let’s add this little skills section to help them scan through things and possibly add a few more contextual skills that you can’t display in a limited “resume skills” and “resume experience” sections.

21 system administrator resume skills to pick from and add to your resume:

• IT networking
• Software and hardware management
• Customer support services
• Software installation, configuration and upgrades
• Data loss mitigation
• System backup/Recovery
• Environments: VMWare, Active Directory , Windows Server, Exchange Server, etc.
• Server/Desktop Virtualization
• Troubleshooting IT issues
• OS: Microsoft Windows and Apple Macintosh
• Linux Distribution
• Server maintenance
• Storage based technologies
• Computer Forensics
• Information Security
• Cyber Investigations
• Network design
• Network administration
• Help Desk Software

Feeling more confident than ever? You should be, now you have a resume that you should really be proud of. And after spending 5 minutes reading with this guide, you just saved yourself from sending 100 more job applications.

Before we end this guide, let’s summarize what we have learned so far.

• Striking a perfect balance between information overload and relevant job skills
• Using the white space to your advantage and highlight sections that recruiters want to see
• A precise resume summary and resume header
• A resume experience section that is built precisely for the job application
• Sections on resume skills and certifications

System Administrator resume examples

Explore additional system administrator resume samples and guides and see what works for your level of experience or role.

System Administration has its roots in supporting organizational IT infrastructure, with Linux being one of the most widely used platforms. That's why understanding the most important Linux system trends can increase your chances of landing a job as a Linux System Administrator.

Skills like task automation, user and security management, server installation and configuration are crucial. Make certain to illustrate significant Linux familiarity and skills, or you will be overlooked early in the process.

Highlight the specific Linux skills that directly affect the system's efficiency. For instance, demonstrate how you’ve used automation to reduce system downtime, or successfully configured a server for optimal performance. Don't merely list these skills; provide concrete examples of how they've positively influenced system performance. Follow a 'Skill-Action-Results' approach.

The role of a Windows System Administrator is rooted in managing and maintaining IT infrastructure built on the Windows platform. Here's how you can enhance your resume for greater results:

Important skills include AD management, policy and user rights configuration, backup and recovery methods. Remember to highlight relevant Windows system administrative experience and skills to avoid being overlooked.

Focus on your technical skills that directly affect the system's effectiveness. Did your backup method once prevent a major issue? Have you optimized user rights configuration for improved security? Don't simply list your skills but put them in context by explaining how these actions improved the system's performance or prevented possible disasters. Remember to follow the 'Skill-Action-Results' method to demonstrate your impact fully.

Looking to build your own System Administrator resume?

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• System Administrator

System Administrator resume example & writing guide

With your most impressive accomplishments typically hidden behind the scenes, system administrators face some unique challenges when pursuing new job opportunities. Doing justice to the expertise and experience you have to offer requires a stand-out system administrator resume.

Resume.io has helped countless job seekers in similar situations. Our resources include 300+ occupation-specific resume examples and writing guides full of interview-winning tips.

Here’s what we’ll cover in this writing guide, along with the corresponding system administrator resume examples:

• What a system administrator does
• How to write a system administrator resume, starting with the best format and general writing rules
• Specific advice for each resume section: header, summary, work history, education and skills
• Professional resume layout and design hints

What does a system administrator do?

The inconspicuous presence of system administrators should make us all the more grateful for the countless automated things in our lives we take for granted. For any organization to operate without computer networks is unthinkable, but those systems don’t run completely on their own. 

System administrators are responsible for ensuring the day-to-day functions of computer networks are failsafe, and for troubleshooting unforeseen glitches. Their expertise enables them to organize, install, and support system components such as local area networks (LANs), wide area networks (WANs), network segments and data communication systems.

The Bureau of Labor Statistics in the U.S. projects employment growth for network and computer systems administrators of 5% from 2020 to 2030. Although overall demand for information technology workers remains robust, the trend toward cloud-based systems means fewer system administrators are needed in workplaces.

How to write a system administrator resume

You’ll seldom go wrong following these two simple rules for any resume.

• Don’t exceed one page.
• Include these resume sections:
• Employment history

To better the chances of your system administrator resume hitting the mark, there’s one more ground rule: customize a different version for each specific job application. 

• Convincing the employer or client that you are the best job match is about speaking directly to what is required and expected. Make sure you know exactly what that is by carefully reviewing the posted job description and researching all other avenues.
• Optimizing your resume with adequate keywords will help ensure it passes through the applicant tracking systems (ATS) that many hiring organizations use to screen online document submissions.

For even more writing advice, check out our occupation-specific IT resume examples and guides, including our systems analyst resume sample, software engineer resume example, network engineer resume sample, IT director resume example, software developer resume sample, and programmer resume sample.

Choosing the best resume format for a system administrator

The best format for structuring your system administrator resume will depend on the career path you’re following. If you’ve worked mostly in employee positions and have your sights set on another one, the most commonly used chronological format is a good choice. 

A functional resume format may be suitable for system administrators who have worked independently in consulting roles. It allows you to highlight your qualifications from the perspective of projects, clients or transferable skills. Hybrid (combination) resume formats are another versatile option, incorporating both chronological and functional elements. 

Don’t overlook the header

A striking resume header will get your system administrator job application noticed for the right reasons, especially if the same visual style applies to your cover letter so the two documents match. An eye-appealing header design distinguishes you from other candidates and displays your contact information prominently for recruiters to easily get in touch.

Resume summary example

An attention-grabbing resume summary, sometimes called profile or personal statement, is your direct and immediate connection with recruiters. In as few concise and precise words as possible —including ATS-beating keywords — it’s a synopsis of who you are, what you’ve accomplished and why you’re an ideal fit for this job and employer. It’s also the place where you can, and absolutely should, express hints of your personality, passion and purpose.

Here is a resume example summary that senior system administrators can customize.

Highly driven system administrator with 5+ years of experience managing the technical and functional operation and maintenance of assigned systems. Adept in supporting and troubleshooting advanced technical issues within computer hardware, network infrastructure, operating systems and software installations.

Employment history sample

The more work experience you have, the more selective you need to be in determining which of your most relevant and desirable accomplishments to list in the employment history section.

Your work history descriptions should be framed as achievements, rather than job titles and duties. Help employers or clients to envision your past contributions being replicated for them in the future. Include facts and figures to quantify savings, efficiencies and any other measurable outcomes to your credit.

Below is a system administrator employment history resume sample you can adapt.

System Administrator at Bellinger Solutions, New York  April 2017 - October 2021 

• Worked as a dedicated system administrator in the Information Operations department.
• Implemented and monitored user access control methods.
• Problem-solved, diagnosed and corrected systems to ensure functional objectives were met.
• Ensured that all critical IT data remained protected with on-site and off-site copies.
• Worked with user support teams and other staff members to effectively manage and monitor all systems.

Junior System Administrator at Expert Energies, New York  September 2015 - March 2017 

• Effectively performed database and system administration tasks.
• Analyzed existing manual processes and developed and implemented improvements.
• Managed 50+ new IT tickets daily and worked to improve the user experience through communication and thoughtful system improvements.
• Maintained security standards and contributed to evolving security processes and improvements.

System administrator resume education example

The education section of your system administrator resume should start with your computer-related degrees, listed in reverse chronological order, from highest to lowest level. 

Any additional on-the-job training or technical skills development programs you’ve pursued on your own also belong here. So do certifications and professional association memberships. 

Check out the education section from our adaptable system administrator resume example below.

B.S. in Computer Science, Manhattan College, New York  September 2011 - May 2015  Certifications  MCSE: Cloud Platform and Infrastructure  Microsoft Certified Systems Engineer

CV skills example

For each customized version of your CV, be very selective about the mix of skills that seem most likely to gain you a winning edge over other system administrators. Never squander the opportunity by being too vague or generic. Being more precise and adding a unique context could make a crucial difference. Remember that your hard skills — notably computer expertise — will not only be shared by other candidates but also expected by recruiters. 

Also, be sure to include some soft skills to give a sense of your attitude, habits and how well you get along with others. Your competitors might not emphasize or even mention their people skills.

Check out the skills section from our system administrator resume sample below.

• Advanced Software System Knowledge
• Knowledgable in User Interface/ User Experience
• Complex Problem Solving
• Computer Programming
• Linux Operating System

Resume layout and design

Fancy or flashy is never a good look for any resume, but flawless always is. Keep the layout and design simple, for a document that appears user-friendly at arm’s length. From font styles to margin widths, your formatting choices should be consistent with a sleek, streamlined and uncomplicated result. 

But that need not be synonymous with plain and boring. Eye-appeal can be achieved without sacrificing simplicity. Inviting and easy to read should be your overriding visual consideration.

If graphic design programs aren’t exactly in your wheelhouse, you may consider using a professionally-designed resume template to keep your formatting clean and customizable.

Key takeaways for a system administrator resume

• All of your resume content and wording should be tailored to what the hiring organization needs and values. Incorporating enough keywords is an ATS-proof safeguard.
• Limited page space dictates that only your most directly relevant qualifications be highlighted in each resume section.
• Don’t overlook the importance of people skills in a system administrator role, since your technical expertise alone may not be enough to set you apart.
• Check out our adaptable system administrator resume sample for more ideas on creating an attractive and functional page design.

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System Administrator Resume: Examples and Tips for 2024

As a System Administrator, your resume is your first introduction to prospective employers. Therefore, it’s essential to craft a strong and persuasive resume that showcases your skills, experience, and achievements.

A well-crafted System Administrator Resume is critical in today’s competitive job market. Not only does it help you stand out from other applicants, but it also demonstrates your value to potential employers. Additionally, it increases your chances of getting an interview and ultimately securing your dream job.

In this article, we’ll provide you with tips and examples of how to write an excellent System Administrator Resume. We’ll walk you through the essential elements of a well-crafted resume, including the header, professional summary, experience, skills, and education.

By the end of this article, you’ll have all the necessary tools and knowledge to create a compelling, effective, and memorable System Administrator Resume. Let’s get started!

Planning Your System Administrator Resume

Before crafting your System Administrator resume, it’s essential to plan it according to the job requirements and expectations.

Identifying the Target Audience

The target audience is your future employer, recruiters, and hiring managers who will review your resume. They expect to see a well-written and organized resume that highlights your relevant skills and experience.

Analyzing the Job Description and Requirements

A job description outlines the required skills and qualifications for the position, and analyzing it will help you tailor your resume to match their expectations. Look for specific requirements such as operating systems and software applications, networking and database experience, and certifications.

Outlining the Relevant Skills, Experiences, and Achievements

Craft your resume in a way that showcases your relevant skills, experiences, and achievements that match the job requirements. Highlight the technical skills you possess, such as system administration, database administration, cloud computing, and cybersecurity. Detail your experience in managing network systems, server installations, and upgrades. Certifications and achievements in relevant fields such as Linux, Cisco, and Microsoft can boost your resume further.

Planning your System Administrator resume based on the job description and requirements is vital to position yourself in the best way possible for the role. Identify your target audience and their expectations, analyze the job description, and highlight your relevant skills, experiences, and achievements to stand out in the competitive job market.

Formatting and Layout of System Administrator Resumes

When it comes to crafting an effective system administrator resume, formatting and layout are crucial. To ensure that your resume stands out to prospective employers, there are a few key considerations to keep in mind.

Selection of the Appropriate Resume Format

The format you choose for your system administrator resume will largely depend on your level of experience and the type of job you are applying for. The most common formats for system administrator resumes are chronological, functional, and hybrid.

Chronological:  A chronological resume format is the most traditional and is ideal for applicants with several years of experience in the field. This format allows you to showcase your work experience in reverse chronological order, beginning with your most recent position.

Functional:  A functional resume format emphasizes your skill set and is ideal for those who are just starting their career in system administration or who have gaps in their work history. This format enables you to highlight your transferable skills and relevant experience.

Hybrid:  A hybrid resume format combines elements of a chronological and functional format. This format is ideal for applicants with both relevant experience and transferable skills, as it allows you to highlight both in a cohesive way.

Tips for Organizing the Resume Sections

Regardless of the format you choose, there are specific sections every system administrator resume should include. These sections are:

• Contact Information
• Professional Summary or Objective
• Work Experience

When organizing these sections, it is important to put the most relevant information first. For example, if you are applying for a system administrator position and have several years of work experience in the field, it is best to begin with the Work Experience section. However, if you are a recent graduate with limited work experience, it may be more beneficial to start with your Education or Skills sections.

Design Elements, such as Font Size, Margins, and Spacing

In addition to the content of your system administrator resume, it is important to pay attention to the design elements as well. These design elements include font size, margins, and spacing.

Font Size:  A readable font size, such as 10-12 point size, is standard for resumes. It is important to choose a clear and professional font, such as Times New Roman, Arial, or Helvetica.

Margins:  While most word processing programs will default to 1 inch margins on all sides, a slightly smaller margin can help make your resume stand out. A margin of 0.7 inches, for example, can work well.

Spacing:  Proper spacing can help to make your resume more legible and visually appealing. It is recommended to use single-spacing within each section and double-spacing between sections.

Formatting and layout are critical components of an effective system administrator resume.

System Administrator Resume Objective or Summary Statement

When it comes to writing a system administrator resume, the objective or summary statement serves as the introduction to your resume. It’s a brief summary of your career goals and professional achievements that highlights your relevant skills and experience to potential employers.

Here’s what you need to know about the purpose and structure of the objective or summary statement, as well as the differences and benefits of each:

Purpose and Structure

The main purpose of the objective or summary statement is to provide an overview of your professional background, expertise, and career aspirations. In other words, it should state what you’re looking for in a job and what you can offer to a potential employer.

The structure of the objective or summary statement should be concise, clear, and focused on the skills and experience that make you a strong candidate for the role. It should also highlight your accomplishments and showcase your unique value proposition.

Differences and Benefits

There are two different approaches you can take when writing your objective or summary statement:

Objective Statement: This is a brief statement that outlines your career goals and what you hope to achieve in your next role. It’s typically used by entry-level candidates who don’t have much experience yet and want to highlight their career ambitions.

Summary Statement: This is a brief summary of your professional background and accomplishments, highlighting your skills, experience, and value proposition. It’s typically used by experienced candidates who want to showcase their skills and achievements to potential employers.

The benefit of using an objective statement is that it can help you stand out from other candidates by showcasing your career aspirations and goals. However, it may not be the best option if you have extensive experience that you want to highlight.

The benefit of using a summary statement is that it can help you showcase your skills, experience, and achievements to potential employers. This can make you a more attractive candidate in competitive job markets where employers are looking for the best of the best.

Examples and Best Practices

Here are some examples of good objective and summary statements for a system administrator resume:

Objective Statement:

“Objective: To obtain a challenging position as a system administrator where I can utilize my technical skills and knowledge to provide excellent IT support and services to clients.”

Summary Statement:

“Summary: Experienced system administrator with over 5 years of experience managing complex IT infrastructure in fast-paced and high-pressure environments. Proven track record of delivering cost-effective and reliable solutions that improve system performance and enhance user experience. Skilled in project management, troubleshooting, and security protocols.”

Here are some best practices to keep in mind when writing your objective or summary statement:

• Tailor it to the job description, including relevant keywords and phrases that will catch the employer’s attention.
• Keep it short and sweet; no more than 3-4 lines.
• Use quantifiable metrics and achievements to showcase your value proposition and success.

Professional Experience Section

When it comes to creating a System Administrator resume, your professional experience section is an essential component that can make or break your chances of landing the job. Here are a few tips and recommendations to help you showcase your relevant experience and achievements in the best way possible:

Importance of showcasing experience relevant to the job

Before you dive into writing your professional experience section, make sure you have a clear understanding of the job requirements and qualifications. The recruiter or hiring manager will be looking for specific skills and experiences that match the job responsibilities and expectations.

Therefore, it’s crucial to showcase your experience that is not only relevant to the job but also demonstrates your ability to handle the challenges and tasks expected of a System Administrator.

How to organize the professional experience section

To make it easier for the recruiter to grasp your key achievements and experience, follow the chronological resume format. Begin with your most recent job experience and proceed backward.

Be consistent with your formatting, ensuring that each experience includes the company name, your job title, employment dates, and duties and responsibilities. Be sure to use bullet points to articulate your accomplishments and highlight your expertise.

Tips for highlighting key achievements

One of the best ways to stand out among the crowd is to provide examples of your achievements and accomplishments. This shows the recruiter that you are not only experienced but also able to deliver results.

To highlight your key achievements, start by creating a list of your most significant accomplishments in each role. List any successful projects you have completed, software/hardware installations, cost-saving initiatives you spearheaded, or any significant issues you resolved.

Once you have a list of your achievements, include them in your professional experience section. Use strong action verbs and quantifiable metrics to give your achievements more impact.

For example, instead of saying, “Implemented a new backup system,” say “Implemented a new backup system, which reduced system downtime by 70%.”

Ultimately, the professional experience section of your System Administrator resume can make a significant difference in the recruiter’s decision to take you to the next level. By showcasing experience relevant to the job, organizing the section neatly, and highlighting your key achievements, you can position yourself as an ideal candidate for the role.

Education and Certification Section

As a System Administrator, your education and certifications play an important role in demonstrating your expertise and qualifications. However, it can be challenging to determine what to include in this section and how to present it effectively.

Determining what to include in the education and certification section

Start by listing your formal education, including degrees, diplomas, and any relevant coursework or certifications you obtained during your studies. Then, focus on your professional development and any certifications you have earned related to system administration or IT.

Consider which certifications are most relevant to your current or desired role, as well as any industry-specific certifications that may be required. Highlighting these certifications in the education and certification section of your resume can help you stand out from other candidates and demonstrate your competency.

Tips on formatting and organizing this section

When formatting this section, it’s essential to keep it clean and organized, so it’s easy for hiring managers to read quickly. You can do this by creating a separate section for your education and certifications, using bullet points to highlight the details of each one.

Be sure to include the name of the institution or program from which you earned your degree or certification, as well as the year(s) you attended or earned the credential, the name of the certification or degree, and any notable honors or awards.

Examples of how to highlight relevant certifications and education

Here are a few examples of how to highlight your education and certifications effectively:

Bachelor of Science in Computer Science, XYZ University (2013-2017)

• Relevant coursework: Network Administration, Database Management, Systems Analysis and Design, Information Security

CompTIA A+ certification (2016)

• Proven knowledge of hardware, software, and troubleshooting
• Highlighted analytical and critical thinking skills

AWS Certified Solutions Architect – Associate (2019)

• Demonstrated expertise in designing, deploying, and operating scalable, highly available systems on AWS
• Advanced knowledge of AWS services, architecture patterns, and best practices

By following these tips and examples, you can effectively highlight your education and certifications in your System Administrator resume, which can help you stand out and increase your chances of securing an interview.

Technical Skills Section

As a System Administrator, technical skills are of utmost importance. These skills allow you to troubleshoot issues, maintain the network, and ensure the smooth operation of the system. Your ability to identify and resolve potential problems quickly can minimize any downtime, which is crucial in a business environment where time is money. Additionally, your technical expertise enables you to configure and customize software and hardware, keeping the system up-to-date and efficient.

When listing your technical skills, it is essential to be specific and concise. Instead of simply stating you have experience with a particular software or tool, use action-oriented language to convey your proficiency. For example, instead of writing “Experience with Microsoft Office Suite,” list specific applications within the Suite you have mastered such as “Advanced Excel Skills.”

Here are some technical skills that may be relevant for a System Administrator:

• Operating Systems:  Experience with multiple operating systems, including Windows Server, Linux, and macOS.
• Virtualization Technologies:  Knowledge of virtualization technologies like VMware or Hyper-V for virtualization purposes.
• Server Administration:  Demonstrated experience in server setup, installation, administration, and maintenance. Possess knowledge of various servers, such as Apache, DNS, and DHCP.
• Network Infrastructure:  Ability to manage network infrastructures, including WAN/LAN, switches, and routers. Proficient with protocols such as routing, switching, TCP/IP, and DNS.
• Scripting Languages:  Skilled in scripting languages such as Python, PowerShell, or Ruby for automation tasks.
• Cloud Computing:  Experience with cloud platforms such as AWS, Microsoft Azure, or Google Cloud.
• Security:  Familiarity with security frameworks such as NIST, CIS, and PCI. Also, knowledge of security tools and techniques like firewalls, intrusion detection systems, and risk assessment.
• Disaster Recovery and Backup:  Knowledge of backup and disaster recovery techniques, including database backups and recovery options.

Including the right technical skills in your System Administrator Resume can help you stand out in the competitive job market. By highlighting specific technical skills, you can demonstrate your expertise and potential value to an organization, increasing your chances of being considered for the position.

Soft Skills and Attributes Section

As a System Administrator, it’s important to not only possess the technical skills necessary for the job, but also have a strong set of soft skills and attributes that can help you excel in the role. Employers look for candidates who can work well with others, communicate effectively, solve problems, and stay organized when dealing with complex systems and networks.

When creating a resume for a System Administrator position, it’s crucial to showcase your soft skills and attributes alongside your technical abilities to demonstrate your well-roundedness as a professional. Here are some tips on identifying and listing these important qualities on your resume:

• Review job descriptions to determine key soft skills and attributes required for the position
• Think about past experiences where you demonstrated these qualities and jot them down
• Use action verbs to show your accomplishments in your resume bullets

Here are some examples of soft skills and attributes that may be relevant for a System Administrator role:

• Communication: System Administrators need to be able to communicate effectively with others, especially when explaining technical issues to non-technical stakeholders. This may include writing clear and concise emails or documentation, leading team meetings or training sessions, and presenting information to upper management or clients.
• Problem Solving: As a System Administrator, you’ll need to troubleshoot and fix issues that arise with the network and/or hardware. Being able to think critically and use logical reasoning to find solutions is crucial in this role.
• Time Management: Typically, a System Administrator will have multiple tasks to complete at any given time, ranging from regular maintenance to system upgrades or new installations. Successfully managing your time and prioritizing tasks is important in ensuring everything gets done on time and to the best of your ability.
• Attention to Detail: A single mistake in network or system configuration can have major consequences. Being detail-oriented and able to spot potential errors or inconsistencies can help prevent issues from occurring in the first place.
• Adaptability: Technology is constantly changing, and as a result, System Administrators must be willing and able to adapt to new platforms and tools. Having a growth mindset and continuously learning new skills is an asset in this role.

By highlighting these soft skills and attributes in your System Administrator resume, you demonstrate to employers that you have the necessary skills to not only keep their network and systems running smoothly, but also work collaboratively with others and provide excellent customer service.

Accomplishments and Achievements Section

As a System Administrator, it’s important to showcase accomplishments and achievements in your resume as it sets you apart from other candidates and highlights your skills and abilities. Here are some benefits of including these in your resume:

Benefits of including accomplishments and achievements in the System Administrator Resume

• Demonstrates your value:  By including your accomplishments and achievements, you showcase how you’ve contributed to previous companies and how your skills have impacted their success.
• Shows your skills and abilities:  Your accomplishments and achievements can demonstrate your expertise in various areas of System Administration, such as network optimization or software implementation.
• Sets you apart from other candidates:  Including these accomplishments can differentiate you from other candidates and make you stand out to potential employers.

Examples of types of accomplishments and achievements to include

Here are some examples of accomplishments and achievements to consider including in your System Administrator resume:

• Successfully implemented a company-wide backup system that improved data recovery time by 50%.
• Reduced system downtime by 25% by identifying and resolving network issues faster.
• Developed and implemented an automated software deployment process that saved the company 20 hours per week.
• Improved security protocols by implementing two-factor authentication for all employees.

Tips on effectively showcasing accomplishments and achievements

To effectively showcase your accomplishments and achievements, follow these tips:

• Use specific and quantifiable metrics to demonstrate the impact you had in previous roles.
• Highlight how your accomplishments align with the job requirements for the position you’re applying for.
• Use action verbs to describe your accomplishments and achievements such as “implemented,” “developed,” and “improved.”
• Place your accomplishments and achievements in a prominent section of your resume, such as near the top or in a separate section.

Including accomplishments and achievements in your System Administrator resume can set you apart, demonstrate your value, and showcase your skills and abilities. Use specific and quantifiable metrics to demonstrate your impact, and place your accomplishments in a prominent section of your resume. By following these tips, you’ll be on your way to crafting a winning System Administrator resume.

Example System Administrator Resumes

In this section, we will be taking a closer look at real-world resume examples of System Administrators. By analyzing these examples, we will extract the key elements and best practices that are effective in catching the attention of hiring managers and recruiters.

It is important to note that each System Administrator position may require different skills and experiences. However, there are certain elements that are universally desirable in a System Administrator resume, such as clear communication, technical proficiency, and problem-solving abilities.

Here are some of the key elements we found in successful System Administrator resumes:

• A clear and concise summary statement that highlights the candidate’s experience and skills. This should be specific and tailored to the job description.
• A list of technical skills that are relevant to the position, such as experience with specific operating systems, software, and programming languages.
• Detailed descriptions of previous job responsibilities and accomplishments, including metrics if possible. This gives the hiring manager a clear understanding of the candidate’s capabilities and experience.
• Education and certifications that are relevant to the position, such as a degree in Computer Science or a certification in network administration.

After analyzing these examples, we will critique and improve upon them by suggesting changes such as reorganizing the information in a more impactful way or adding specific details to better illustrate the candidate’s experience.

By learning from these example System Administrator resumes, job seekers can craft their own resume that effectively highlights their technical abilities and increases their chances of landing a job in this competitive field.

Tips for Writing an Effective System Administrator Cover Letter

A System Administrator Cover Letter is a crucial component of the job application process. It serves as an introduction, providing the employer with your skills and qualifications. The cover letter should complement your resume by highlighting your experience and how you can add value to the company.

Purpose and Structure of a System Administrator Cover Letter

The primary purpose of a System Administrator Cover Letter is to introduce yourself to the employer and indicate why you are the best fit for the role. It should be structured in a way that captures the attention of the employer and makes them want to read your resume.

The cover letter should have the following structure:

Introduction: This is where you introduce yourself and mention the position you are applying for.

Body: This is the main part of the letter where you highlight your experience, skills, and why you are the best fit for the role.

Conclusion: This is where you wrap up the letter and express your interest in the position.

Tips on Crafting an Effective Cover Letter

Crafting an effective System Administrator Cover Letter can be a challenging task. To help you create a powerful cover letter, we have compiled some tips:

Customize your Cover Letter: Customize your cover letter to the job description and requirements. Highlight your experience and skills that match the job requirements.

Highlight your Experience: Highlight your experience in the field of System administration. Mention your proficiency in system configuration, troubleshooting, and maintenance.

Mention Technical Skills: Mention technical skills you possess, like knowledge of Windows OS, Microsoft Office Suite, and server administration.

Show Your Communication Skills: As a system administrator, you will need to work collaboratively with others. Highlight your communication and teamwork ability.

Use Keywords: Use keywords from the job description in your cover letter to show that you understand the job requirements.

Example of a Strong System Administrator Cover Letter

Dear [Hiring Manager’s Name],

I am writing this letter in response to the System Administrator position advertised on your website. With [Number] years of experience in system administration, I believe my expertise in system configuration, troubleshooting, and maintenance make me the best candidate for this role.

In my current role at ABC Company, I am responsible for overseeing the implementation and management of the company’s IT infrastructure. My experience in conducting end-to-end system installations and upgrades to ensure seamless operations will be an excellent asset to your team. My experience in working with Cloud services, Windows Operating System, Active Directory, and Exchange Server aligns with your job requirements.

I possess strong communication skills and experience in collaborating with internal and external stakeholders to deliver high-quality results. My ability to prioritize workload and meet deadlines will also contribute to enhancing the performance of your team.

Thank you for considering my application. I am excited about the opportunity to join your team and use my skills to contribute toward the success of the organization.

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