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SAP CO Account Assignment
Normally, when a financial document is entered in SAP FI module , user has the option of entering the cost center in the financial document. However, when documents are entered from different modules or a cross-module financial transaction occurs, such as from MM or SD , there is no option of entering the cost center in the document. In this situation, the SAP system will derive the cost center through automatic SAP CO account assignment, substitutions, or through default settings made in the primary cost element.
Automatic SAP CO Account Assignment
The automatic account assignment has to be configured in the transaction code OKB9 . For posting made in external accounting, such as for price differences, exchange rate differences, etc., the SAP system automatically checks entries in the OKB9 settings and derives the cost center.
If you do not enter a CO object (order, cost center, or project) in external accounting postings made in FI, MM or SD modules and the posting is cost relevant, then the automatic account assignment checks the relevant cost center and makes the posting.
Here are examples of automatic account assignments:
- Banking fees, exchange rate differences and discounts in FI
- Minor differences and price differences in MM
The account assignment objects that can be maintained in the transaction OKB9 are:
- Cost center
- Profit center (profitability segment)
Normally, the automatic account assignment runs on the company code level along with the CO object. However, if the user wants to make the posting on the business area level, valuation area level or profit center level, it is also available in OKB9 settings. So basically it includes the following levels:
- Company code level
- Business area level
- Valuation area level
- Profit center level
The above 3 excluding the company code level are used in cases when the account assignment is needed below the company code level.
Prerequisites
Here are the prerequisites of activating automatic SAP CO account assignment:
- Activation of the cost center accounting
- Creation of cost centers
- Maintenance of cost elements
Additionally, you can also create orders and profit centers as per the business requirements.
Settings in Transaction OKB9
Let’s discuss settings that are possible for automatic SAP CO account assignment in OKB9 transaction.
Start SPRO transaction and navigate to the following path:
Controlling – Cost Center Accounting – Actual Postings – Manual Actual Postings – Edit Automatic Account Assignment (OKB9)
Alternatively, you can start OKB9 transaction directly from the command bar.
- If you want to have the setting on the company code level only, then enter the company code and the cost element along with the corresponding CO object, i.e. a cost center, an order or a profit center.
- If you want to have the settings on the valuation area level, then enter the company code and the cost element and chose the ‘valuation area’ option in the account assignment detail as ‘1’.
- Similarly, if you want to have the settings on the business area or profit center level, then choose the option ‘2’ or ‘3’ respectively.
If you have chosen account assignment detail ‘1’ or ‘2’, then click on ‘Detail per business area/valuation area’ on the left sidebar.
Default SAP CO Account Assignment
In order to determine the correct CO account assignment, the SAP system performs several checks in the following sequence. First it checks the document which a user is posting. If the cost center is empty in the document, then the system checks if any substitutions are maintained for the particular G/L account . Next, if the substitution is also missing, then the system moves on to the OKB9 settings for automatic SAP CO account assignments. Finally, if these settings are also missing, the SAP system checks master data of the primary cost element (G/L Account) under the tab of Default Account Assignment . You can display this master data using the transaction KA03 .
You can maintain the cost center and the order in the master data of the primary cost element.
So, basically the order of checks the system makes is:
- Financial document – Cost center
- Substitutions – transaction OKC9
- Automatic account assignments – transaction OKB9
- Default account assignments – transaction KA03 / KA02
Lastly, if any of the above is not maintained, then the SAP system throws an error ‘Account X requires an assignment to a CO Object’ and doesn’t allow posting of a document.
SAP CO Account Assignment using Substitution
In cases where you don’t need OKB9 or default account assignment, the user can go for user exits where a specific G/L account is mentioned under the company and the value in the cost center is substituted by the cost center given in the substitution.
The transaction for maintaining the substitution is GGB1 .
Usage of substitutions for SAP CO account assignment is justified by the business requirement and usually SAP CO account assignment requirements are fulfilled by OKB9 or default account assignments.
Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP CO tutorials.
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4 thoughts on “SAP CO Account Assignment”
it is helpful material i ask for more clear details for using substitution method for Account Assignment. thanks in advance
Sir, I am not receiving the training mails from yesterday 7/1/2019. I have completed my training till here(SAP CO Account Assignment) please do send the rest of the training emails for SAP CO. Hope you will do the needful.
I am getting the same error “Account 500911 requires an assignment to a CO object”. In OKB9, we have given company code, Cost element and ticked the check box ‘Indicator: Find profitability segment using substitution’ (V_TKA3A-BSSUBST) and not filled anything like cost center, order and profit center. in OKC9 we have created substitution. All the process happening through Idoc Message Type SINGLESETTRQS_CREATE and inside BAPI BAPI_SINGLESETTREQS_CREATEMULT triggering and raising this error. Cost center is not maintained in 1. Financial document – Cost center 2. Automatic account assignments – transaction OKB9 and 3. Default account assignments – transaction KA03/KA02 But we have substitution in transaction OKC9 to determine cost centre.
Where woulbe be the issue?
good explanation
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2827160 - Missing CO account assignment object in FI document after assessment allocation cross company code
After running KSU5, in the generated FI document, you find there's no CO account assignment object.
Environment
- Financial Accounting (FI)
- Controlling (CO)
- SAP enhancement package for SAP ERP, version for SAP HANA
Allocation, Assessment, KSU5, KSV5, FB03, BSEG, ACDOCA, COBK , KBA , CO-OM-CCA-F , Period-end Closing , FI-GL-GL-J , Integration/Accounting Interface , Problem
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Resolution. Account assignment objects in Controlling are orders, cost centers, projects, cost objects, networks, special make-to-order sales orders, and profitability segments. The most important rule is that for each posting line to an account that is also created as a cost element in CO a real CO account assignment is required.
That means the account assignments are being inherited if the values of the split criteria in the complete document are the same. There is no update in the general ledger view of the CO object example Cost Center, WBS Element, Internal Order etc, in case the account in question is not an account with account type Primary Costs or Revenue.
This tutorial is part of our free SAP CO training. You will learn how account assignment works in SAP ERP and what are different sources of information about account assignment that the SAP system uses. Normally, when a financial document is entered in SAP FI module, user has the option of entering the cost center in the financial document.
In the Default Account Assignment for General Ledger Accounts you define a specific setting for a G/L Account, a cost center assignment or a Free Cost Object assignment for example. But when viewing the journal entry of a business transaction (such as a Supplier or Customer Invoice), posting to the selected G/L Account, the defined setting is ...
Account Assignment of Controlling Objects; Overhead Accounting. English. Available Languages: English ; Chinese Simplified (简体中文) French (Français) German (Deutsch) Japanese (日本語) ... If you do not have an SAP ID, you can create one for free from the login page. Log on
Account Assignment of Controlling Objects. Commitments Management (CO) Period Lock. Schedule Manager (CA) Settlement (CO) Requesting an Adjustment Posting from the Intranet (AC) Summarization. Overhead Cost Controlling (CO-OM) CO External Data Transfer.
A posting (e.g. settlement) is triggered in management accounting (CO) on an SAP ERP system with active new GL accounting. This posting is also transferred to the financial accounting as a result of the CO->FI real time integration. When checking the document in financial accounting, an involved account assignment object is missing. Read more...
Controlling (CO) An object to which costs or quantities are posted in Controlling. Account assignment objects can be objects such as cost centers, internal orders, projects, or business processes.
With either setting the account assignment to a cost center will not cause a problem. See kba 2628966 - Error: Account & requires an assignment to a CO object for methods to derive CO Object. The G/L accounts which are provided by SAP in default content have cost element category "1" (primary costs/cost-reducing revenues).
2827160-Missing CO account assignment object in FI document after assessment allocation cross ... Controlling (CO) SAP enhancement package for SAP ERP, version for SAP HANA ... SAP S/4HANA all versions Keywords. Allocation, Assessment, KSU5, KSV5, FB03, BSEG, ACDOCA, COBK , KBA , CO-OM-CCA-F , Period-end Closing , FI-GL-GL-J , Integration ...