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When you want to quickly create a PowerPoint presentation and minimize the amount of time you spend with your mouse, learn to use keyboard shortcuts to speed up PowerPoint presentations and make your job easier.
These instructions apply to PowerPoint versions 2019, 2016, 2013, 2010, and PowerPoint for Microsoft 365.
When the instructions show the keystroke combination Ctrl + C , for example, it means to hold down the Ctrl key and then press the letter C , holding both at the same time. The plus sign (+) indicates that you need both of these two keys. You do not press the + key on the keyboard.
Certain key combinations are specific to PowerPoint, such as the F5 key to play a slide show. Many other shortcut combinations, such as Ctrl + C and Ctrl + Z, are common to a number of programs. Once you know these common ones, you will be surprised at how often you can use them.
Here is an alphabetical list of all the letter keys that can be used with the Ctrl key as a keyboard shortcut to common tasks in PowerPoint as well as some other shortcuts using the Ctrl key.
To quickly navigate around your presentation use these single keyboard shortcuts or shortcut key combinations. Using the mouse can slow you down. These shortcut keys are located to the left of the number keypad on your keyboard.
Keyboard shortcuts often use the arrow keys on the keyboard. Using the Ctrl key with the four arrow keys makes it easy to move to the beginning or end of a word or paragraph. These arrow keys are located to the left of the number keypad on your keyboard.
The function keys or F keys as they are more commonly known are located above the number keys on the regular keyboard.
While the slideshow is running, you may need to pause to answer questions from the audience, and it is helpful to insert a simple black or white slide while you are talking. This gives you the complete attention of the audience.
Here is a list of several useful keyboard shortcuts to use during a slideshow. As an alternative choice to keyboard shortcuts, simply right-clicking on the screen will show a shortcut menu of options.
Spacebar or click the mouse: Move to next slide or next animation
Number+ Enter : Goes to the slide of that number (for example 6 + Enter goes to slide 6).
B (for black): Pauses the slideshow and displays a black screen. Press B again to resume the show.
W (for white): Pauses the show and displays a white screen. Press W again to resume the show.
N : Moves to the next slide or next animation.
P : Moves to previous slide or animation.
S : Stops the show. Press S again to restart the show.
Esc : Ends the slideshow.
Tab : Goes to the next hyperlink in a slideshow.
Shift + Tab : Goes to the previous hyperlink in a slideshow.
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by Avantix Learning Team | October 16, 2021
Applies to: Microsoft ® PowerPoint ® 2013, 2016, 2019 and 365 (Windows)
You can start a slide show in PowerPoint using several keyboard shortcuts. In this article, we'll review shortcuts to start a show using function keys or by using key tips.
Recommended article: How to Strikethrough or Cross Out Text in PowerPoint (4 Ways with Shortcuts)
If the function key shortcuts don't work, you may need to press the Fn key on your keyboard at the same time.
Typically, you would start a slide show from Normal View or Slide Sorter View. To exit a slide show, press ESC.
If Presenter View is selected on the Slide Show tab in the Ribbon, the show will start in Presenter View. If you have two monitors and Automatic is selected as the Monitor setting on the Slide Show tab, the show will display as a standard slide show on the second monitor and will display Presenter View on the presenter's screen by default.
2. start a presentation from the current slide using a function key.
Press Shift+F5.
Press Alt + F5.
Press Alt > S > B (press Alt, then S, then B).
Press Alt > S > C (Alt, then S, then C).
There are many shortcuts you can use during a PowerPoint slide show as well. Check out the article PowerPoint Slide Show Shortcuts (50+ Keyboard Shortcuts).
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You can insert or type e with an accent mark in PowerPoint using built-in tools or keyboard shortcuts (including Alt code shortcuts). The letter e can be inserted with an accent in both upper or lower case in text boxes or placeholders on slides, the slide master or layouts. The following are common accents in upper or lower case – È, É, Ê, Ë, è, é, ê, or ë.
You can fade a picture in PowerPoint by drawing a rectangle shape on top of the picture and then filling the rectangle with a gradient from opaque to transparent. This technique is often used to fade an image into the background of a slide. Since the rectangle is placed on top of the image and then text may be placed on top of the rectangle, you may need to reorder the objects.
You can now lock an image, shape or other object in PowerPoint. Objects can be locked in Normal View or Slide Master View. Only PowerPoint 365 users can lock objects to prevent moving and resizing. This is helpful if you want to select and move other objects on the slide or prevent others from moving or resizing an object. You can lock items using the context menu or the Selection Pane.
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You just found a treasure trove of PowerPoint shortcuts that are going to save you a ton of time! Shortcuts are the secret to being wicked fast and efficient in PowerPoint. That is because they magically turn long and boring chores into quick and easy to accomplish tasks.
When I first started working in PowerPoint, like most people, I did not know any keyboard shortcuts. That is one of the main reasons too, why doing anything in PowerPoint took me forever. So, I cannot overemphasize the value of being able to quickly crank through client deliverables, pitch books, presentations, or wherever else you are building in PowerPoint like a pro, as opposed to slaving away all night at the office like a newbie, struggling to get basic things done in the program.
If you already know lots of PowerPoint shortcuts, then you are doing things right, and hopefully you learn a few new ones from our list. If you are brand new to PowerPoint, the list below is a fantastic way to start upscaling your skills, so you too can use PowerPoint like a pro.
To generate the below list of PowerPoint shortcuts, we surveyed our 30,000+ PowerPoint community of professionals from a wide variety of fields and industries, asking them what their favorite keyboard shortcuts are that save them the most time on a daily basis.
NOTE: If your PowerPoint shortcuts are not working, or you hear a pinging noise when you hit one of the combinations of keys, see our shortcuts troubleshooting guide here .
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To see examples of all these PPT shortcuts (and some hidden tricks for using them), watch the video above. Below I’ve broken out these shortcuts with a brief description of each for your convenience.
This is my favorite way to jump to the Slide Master View in PowerPoint (and hardly anyone knows about it).
To use it, simply hold the Shift key on your keyboard, then click on the Normal icon at the bottom of your PowerPoint workspace.
The first time you use the Shift + Normal icon , you jump to the child slide layout of your slide on the Slide Master. If you immediately use it a second time, you will jump to the Parent Slide on your Slide Master.
To expand your knowledge about the Slide Master view in PowerPoint and how to use it to build a PowerPoint template, read our guide here .
This shortcut is one of the top shortcuts from our survey because it allows you to select an object (or group of objects) and in just a couple of heartbeats, create a perfectly aligned copy of object(s) on your slide.
NOTE: Charts can be difficult to align and copy using the Ctrl + Shift + Drag shortcut. If you are having trouble getting this to work, try first clicking and dragging your chart to a new location on your slide, then hold down the Shift and Control keys to pull off the maneuver.
The duplicate command is twice as fast as the normal Ctrl + C to copy and Ctrl + V to paste shortcuts as it’s half the number of keys.
On top of that, it also has a hidden jump feature whereas each new duplicated object will jump the same distance and same direction as your last manual placement.
To expand your knowledge and learn more about the duplicate shortcut in PowerPoint, read our guide here .
In PowerPoint 2016 and later (the latest version is Office 365 ), Microsoft added an Eyedropper command that has a hidden shortcut allowing you to eyedrop any color on your computer screen. This works even outside of your PowerPoint window.
To use this hidden eyedropper shortcut to change a shape fill (for example), simply:
What’s cool about this shortcut is you can get any color from anywhere.
For example, you would want to get the color from another website, all you need to do is to get the Eyedropper, then click down with your mouse and drag it to the website. When you’ve found your desired color, simply let go of the mouse and the shape will be filled with the color you chose.
Selecting a set of objects on your slide and hitting Ctrl + G will group those objects together so that you can move them around as a single object on your slide (unless you have a table selected).
This makes organizing your slides significantly easier. learn all of the ins and outs of the grouping shortcuts, see our ultimate guide here .
To ungroup a set of objects that have already been grouped (so you can format and edit the individual pieces), simply select the group of objects and hit Ctrl + Shift +G on your keyboard.
You can see these shortcuts in action below, plus some uncommon things you might not have ever realized that you can ungroup like icons.
As you build your presentation, you will be constantly adding new slides. Using the Ctrl+M shortcut will save you some time as you don’t need to constantly go to the Home tab in between typing the content of your slides.
When you add a new slide, PowerPoint automatically inserts a new slide based on the layout of the slide you are currently on. The only exception is if you are on a title slide.
When you are in the title slide and you click Ctrl+M , instead of generating another title slide, it will give you the next type of slide in your template (usually a content slide).
Another thing that’s cool about this shortcut is that every time you use it, your cursor jumps to the title placeholder of the new slide, so you can immediately type text in.
To expand your knowledge and learn all about how to save time using the New Slide shortcut (Ctrl+M), read our guide here .
To start your presentation (regardless of which slide you are on within your presentation), simply hit F5 on your keyboard. Hitting F5 will start your presentation from the beginning of your slide deck.
No more hunting around in your PowerPoint Ribbon to kick off your slide show.
To expand your knowledge and learn some of the most effective ways to start a presentation, read our guide here .
Instead of starting your presentation from the first slide in your presentation, you can also start it from the current slide you are on by hitting Shift + F5 .
This allows you to quickly jump back and forth between the presentation mode of a slide (so you can spot-check it for errors) and the normal editing view of your slide by hitting the Esc key.
To see all of the different ways you can start a slideshow in PowerPoint (including the presenter view and slide show settings dialog box), see our guide here .
Select an object in PowerPoint and hit Ctrl + Shift + C on your keyboard to copy the object’s formatting.
This shortcut copies your object’s Font Style, Font Size, Shape Fill, Shape Outline color etc., allowing you to apply it to other objects in your presentation. The one thing to be aware of is, PowerPoint and Word can only copy and hold one style of text formatting at a time. You cannot copy two or more styles of text using this shortcut.
After copying an object’s formatting, you can apply it to other objects by hitting Ctrl + Shift + V . Simply select another similar object and hit Ctrl + Shift + V to apply all the object formatting you have copied.
The copy and paste formatting shortcuts work the same way in Microsoft Word and Microsoft PowerPoint (wink wink).
NOTE: This shortcut only works AFTER you have copied an object’s formatting. If you forget to first copy an object’s formatting, you will immediately know because PowerPoint will apply something bizarre. If that happens to you, just hit Ctrl + Z to undo, then go back and start over.
To learn more about copying and pasting formatting (including inside Microsoft Excel), read our guide here .
Hitting the keys Alt + F10 once will open the Selection Pane. Hitting them again will close it.
The Selection Pane is a great tool for seeing all the objects and groups of objects you have on your slide, allowing you to edit them, change their layering, and even hide them.
The Selection Pane also allows you to more easily select objects that may be hidden on your slide beneath another layer.
All of the objects on in your PowerPoint slides exist on a layer, based on when the object was added to your slide.
Hitting Ctrl + Shift + ] will bring a selected object (or group of objects) up one layer at a time on your PowerPoint slide
Hitting Ctrl + Shift + [ will walk a selected object down one layer at a time on your PowerPoint slide.
Very few people know these shortcuts exist, and it’s a shame because allow you to manage the layering of objects on your slide.
This means that you can adjust what objects are above / beneath each other.
Select an object with PowerPoint animations and hit Ctrl + Alt + C t o copy the sequence of animations. This copies all the animations applied to a specific object, allowing you then to paste them onto another object.
If you use lots of PowerPoint animations in your presentations, this shortcut will save you a ton of time in the future. That’s because animations can take forever to properly set up.
NOTE: This shortcut only works if the object you select has animations applied to it (obviously). In other words, using this shortcut on an object that does not have any animations on it, will not do anything.
One thing you want to avoid inserting into your slides is crooked lines. But how do you make sure all your lines are straight?
Simply hold the Shift key while you draw your line, and it ensures your line is perfectly straight. You can use this shortcut to draw perfectly straight horizontal, vertical, or diagonal lines.
NOTE: This also works for drawing other shapes. For example, if you want to draw in a perfect square, just hold the shift key as you draw in a rectangle. The same goes for a perfect circle.
The next time you need to increase the size of your text, simply select your text and hit Ctrl + Shift + > on your keyboard to increase it.
Each time you hit this shortcut, your Font Size will increase by one standard size. This saves you from having to constantly go back and forth to the Home tab to find the right font size.
This shortcut works in Microsoft Excel too!
One thing you will constantly do as you build your slides in PowerPoint is change your font sizes
These shortcut keys are better than using the font size drop own because you can increase or decrease the font size whatever mode or tab you are in. For example, if you are in the Slide Show tab, you can make the font size bigger or smaller without having to go to the Home tab.
What’s great about this shortcut is that it also works in Microsoft Word and other Office programs.
Charts are the most complicated object class in PowerPoint because they have the most individual pieces that you can format.
A fast way to format the individual elements of your chart is to either double-click them with your mouse or hit Ctrl + 1 on your keyboard.
Hitting Ctrl + 1 opens the formatting options for whatever you have selected in your PowerPoint chart. This also works in Microsoft Excel too (so it is a double-dipping shortcut).
Hitting Ctrl + Shift + H will open or close your notes pane.
This is a fast and easy way to review (or edit) your notes while building your presentation. On top of that, the Notes Pane will open to your last manual adjustment. This makes it easy to review your speaker notes in full screen.
Adding sections to your presentation is an easy way to organize and review your PowerPoint slides.
To create a section, simply select a slide in the Thumbnail View and hit Ctrl + < . Name your sections and you can then print the individual sections of your presentation too.
Another common thing you will do as you build your slides is to move your slides around within your presentation.
To do this quickly, simply select a slide in the Thumbnail View and hit the Ctrl plus up or down arrow key to move it around in your deck.
The fastest way to insert PowerPoint symbols is the Alt + = shortcut. This inserts an Equation, allowing you to select from the different mathematical symbols.
On top of that, if you then select a symbol in an Equation and hit the shortcut again, you will convert it into normal text. In this way, you can quickly use the Equation options to find your symbol, and then convert the equation symbols back to normal text.
This is actually a double-dipper keyboard shortcut.
That’s because you can use it to launch both the Header and Footer dialog box and the Date and Time dialog box depending on how you use it.
The first thing you need to do is to make sure that you have not clicked into any of the object’s on your slide. You can hit the Esc key a few times to make sure you have not clicked into anything before you use this shortcut.
Then hit Alt + Shift + D on your keyboard and the Header and Footer dialogue box will open. This is where you can add headers, footers, slide numbers and the date and time on your slides.
NOTE: Ticking the slide number checkbox does not mean the slide number will automatically show up in your presentation. To get your slide numbers to appear correctly, see our guide here .
Another way to use this shortcut is to add a date on the title slide of your presentation for today’s date.
To do that, simply hit the shortcut to open the date and time dialogue box. Then choose the date format you want and click OK. This will add today’s date (based on your computer’s settings) to your slide as a text box.
You can also select Update Automatically from the dialogue box so that your date updates automatically whenever you open your presentation.
This single most important PowerPoint shortcut for any serious user.
The trick is, to make it work, you first have to set it up properly (turning all of the alignment tool commands into easy to use shortcuts).
For help setting this shortcut up, see the shortcut in the video at the top of this page.
To set this up, go to the Home tab, navigate to the Arrange dropdown, and then right-click the Alignment tool at the group level. Notice that the Alignment Tool is added to the Quick Access Toolbar.
The next step is to click on the downward-facing arrow in the QAT and choose More Commands. In the dialogue box, find the Align Objects tool and click it all the way to the top and then select OK.
Once it’s properly set up, all you have to do is select an object and hit Alt, 1 on your keyboard, and you’ll get all the possible alignment options.
Then you can hit on the next available letter to choose the alignment you want.
So for example, if you want to align two objects to their tops, simply select both objects and hit Alt, 1, T for Align to Top. And that’s it!
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We all know there’s no easy button for becoming a successful public speaker. It takes hard work, lots of practice, and a unique blend of science and artistry.
That’s why it’s all the more heartbreaking when you see a good presenter get derailed by their technology. There’s nothing more embarrassing than having to apologize for your missed cues and misfires.
But it doesn’t have to be that way.
Presentation technology can be a blessing, rather than a curse, as long as you know how to use it to your benefit. And while there is no easy button for that either, there are certain buttons that can make your presentations more seamless and make your delivery a lot smoother.
To make sure you’re not letting technology get in your way, here are the 5 PowerPoint shortcuts* every presenter needs to know.
*I’m omitting the truly basic ones that work across all of your applications, like copy/paste and save.
Key PowerPoint Shortcut #1 – Blacking / White-ing the Screen Sometimes you may need to pause the presentation for a lunch break or to answer a question unrelated to the presentation. In these situations, you can use shortcut keys to display a blank screen and keep your audience’s attention focused on you.
Here are the shortcuts you need to know: W or comma (while in Slide Show Mode) will turn the screen completely white. Hit either shortcut once more, and you will return to your slide.
B or period (while in Slide Show Mode) will turn the screen completely black. Hit either shortcut once more, and you will return to your slide.
Key PowerPoint Shortcut #2 – Activating the Laser Pointer When giving your talk, you may have specific elements on your slide that you want to point out to your audience. One great way to do that is to use a laser pointer – and PowerPoint provides one directly within the software.
While in Slide Show Mode, hold down the CTRL key on your keyboard and click and drag with your mouse. Doing so turns on the laser pointer, allowing you to point out things on your slide and focus your audience’s attention.
Here are the shortcuts you need to know: Hold the Ctrl key and click with your mouse (in Slide Show Mode).
Key PowerPoint Shortcut #3 – Inking Your Slides Some of the best tools native to PowerPoint when presenting in front of an audience – whether on a webinar or in a room – are the inking tools.
You can use these tools to highlight parts of the slide, add notes, diagram elements in, etc.
The inking tools include the pen and the highlighter.
Here are the shortcuts you need to know: Ctrl + P (while in Slide Show Mode) will activate the pen, allowing you to write / draw on your slides. Hitting CTRL + P a second time will turn the Pen off.
Ctrl + I (while in Slide Show Mode) will activate the highlighter, allowing you to highlight / draw on your slides.
Ctrl + M (while in Slide Show Mode) will hide all the ink on your slide. If you use the shortcut a second time, you will make the ink re-appear.
E (while in Slide Show Mode) will erase all the ink on your slide.
Pro Tip: Be careful when erasing the Ink on screen as there is no way to un-erase that ink. If you typically want to save the ink on yours, memorize the CTRL + M shortcut instead as it merely hides the ink.
Key PowerPoint Shortcut #4 – Launching Presenter View Presenter View is a great alternative to Slide Show Mode, allowing you to play your presentation for an audience.
I love using Presenter View, because it allows you to do several things: 1. See the slide that your audience is viewing so that you can address that slide, 2. See the notes you have for that slide, 3. Preview the next slide to prepare you for what’s to come, 4. View the time and duration of your presentation, and 5. Use the laser pointer and ink features to mark up your presentation.
Knowing how to jump straight to Presenter View from a shortcut allows you to launch it on the fly and be ready to start your talk at any point.
Here are the shortcuts you need to know: Alt + F5 to launch Presenter View from the first slide.
Additional Pro Tips: 1. This is a great view for reviewing your slides before a presentation to spot check them for errors. 2. Best practice is not to overly rely on this view, as you want to be looking at your audience – not looking at your screen, which is just as bad as reading your slides.
Key PowerPoint Shortcut #5 – Jumping to a Slide in Your Presentation When you give a presentation, your talk doesn’t always end up going according to plan. And you want to be prepared in case that happens.
There are some situations when you will need to jump around in your presentation. For instance, say you are on slide 50, and your audience puts a question that requires you to jump back to slide 20.
Pressing Page Up 30 times is time-consuming and looks unprofessional. That’s why PowerPoint has two handy methods for doing so efficiently.
The first method is to simply type the slide number in, and then hit Enter (Ex. “20 Enter”).
The second method is to use the All Slides dialog box. This feature allows you to visually see all the slides within your presentation so you can immediately jump to the correct one. This is handy when you want to move forward or backward quickly within your presentation and you don’t know what the slide number is.
Here are the shortcuts you need to know: Slide number + Enter (while in Slide Show Mode) will jump you to that slide.
Ctrl + S (while in Slide Show Mode) will launch the All Slide dialog box.
Why Shortcuts Matter Creating a PowerPoint presentation is no small task! It requires juggling all sorts of PowerPoint stuff like charts, tables, pictures, object formatting, text, and shapes, and then there is the delivery of the presentation itself. On top of that, you’re expected to have it all done yesterday!
It’s all about trying to get more done in less time. And that’s where PowerPoint keyboard shortcuts come in handy.
With a little bit of practice, PowerPoint shortcuts will seriously cut down your build time, make your slides look more polished and professional, and get you to Happy Hour faster.
For more of the top PowerPoint keyboard shortcuts, check out my in-depth Favorite 80 PowerPoint Shortcuts article.
About the Author: Camille Holden is the Co-Founder and CEO of Nuts & Bolts Speed Training , where she helps busy professionals save PowerPoint hours and gain peace of mind. As an expert trainer and coach, she is passionate about empowering people who are short on time but big on ideas with the tools to truly master PowerPoint and create presentations that work.
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Love to find little ways to save yourself time? Well, try these PowerPoint shortcuts! There is always so much work to be done, so might as well utilize some savvy time savers. In the grand scheme of things, the little old Ctrl + P to paste really can save a chunk of time.
Here is a list of the best PowerPoint shortcuts when creating, editing, and presenting your presentation. These will help you move through your presentation more efficiently by not having to take your hands off the keyboard or navigating through a multitude of menus and settings.
Unless your only job is to make PowerPoints, you may not want or need, to spend your time trying to memorize every single one of these shortcuts (which will lead to making your editing process longer, not shorter!) But scroll through the list and find which ones might work for you, and try them out to save you time!
Ctrl + M – Add a new slide
Ctrl + D – Duplicate your slide or any items on your slide
Ctrl + Drag – Hold down the Ctrl button and click to drag the selected item to move it to the correct location
Ctrl + Shift + Drag – Duplicate an item and keep it aligned with the original as you move it to the correct location
Ctrl+Shift+C (or + V) – Copies (or pastes) the formatting of a shape
Ctrl+G – Groups the selected shapes together
Ctrl+Shift+G – Ungroup selected shapes
Ctrl + Shift + ] – Brings a selected object forward
Ctrl + Shift + [ – Brings selected object backwards
Ctrl + A – Select all items on the current slide. This can be used to move, delete, or copy all items on a slide
Ctrl + C, V, X – Copy, Paste, Cut
Ctrl + Z, Y – Undo & Redo
Ctrl + B, U, or I – Bold, Underline, Italicize
F7 – Check for spelling
Ctrl + S – Save Presentation
F5 – Enter Presentation
Shift F5 – Enter your Presentation from the current slide
W or B – Pause Presentation with a blank white or black screen
Ctrl + E – Eraser
Esc – Exit Presentation
Ctrl + P – Activate Pen
I hope some of these have inspired you to try it out and see if it helps expedite your PowerPoint creating, editing, and presenting process! These little efficient time savers can add up! If you are looking for more PowerPoint productivity read these 10 tips . Let us know in the comments your favorite PowerPoint shortcut or any that we missed!
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Table of Contents
Learn PowerPoint Shortcuts for Windows
Action | PowerPoint Shortcuts |
---|---|
New presentation | Ctrl + N |
New Slide | Ctrl + M |
Open existing presentation | Ctrl + O |
Save Presentation | Ctrl + S |
Copy Text and Image | Ctrl + C |
Paste Text and Image | Ctrl + V |
Cut text and Image | Ctrl + X |
Undo changes in the presentation | Ctrl + Z |
Redo operation | Ctrl + Y |
Copy formatting of selecting a shape | Ctrl + Shift + C |
Paste formatting only to another shape | Alt + Shift + V |
Select all | Ctrl + A |
Print Presentation | Ctrl + P |
Rename the file | F2 |
Slideshow of presentation | F5 |
Exit | Alt + F4 |
Zoom | Alt + W |
Group items | Ctrl + G |
Ungroup items | Ctrl + Shift + G |
Similar Programs: LibreOffice Impress Keyboard Shortcuts
Action | PowerPoint Shortcuts |
---|---|
Right Align selected Text | Ctrl + R |
Left Align selected Text | Ctrl + L |
Align center selected phrase | Ctrl + E |
Justify selected phrase | Ctrl + J |
Bold text | Ctrl + B |
Underline text | Ctrl + U |
Italic text | Ctrl + I |
Remove one character from one side | Delete |
Insert Hyperlink | Ctrl + K |
Find particular text | Ctrl + F |
Replace particular text | Ctrl + H |
Normal and Plain Text | Ctrl + Shift + Z |
Toggle cases | Shift + F3 |
Spelling checker | F7 |
Change font style | Ctrl + Shift + F |
Increase font style | Ctrl + Shift + > |
Decrease font style | Ctrl + Shift + < |
Superscript | Alt + Ctrl + Shift + > |
Subscript | Alt + Ctrl + Shift + < |
Create a copy of the selected text | Ctrl + Drag |
Delete word from the left | Ctrl + Backspace |
Delete word from Right | Ctrl + Delete |
Duplicate Slide | Ctrl + D |
Change font size | Alt + H, F, S |
Open font dialog box | Ctrl + T |
Change cases | Shift + F3 |
Insert Comment | Ctrl + N |
Replay to Comment | Ctrl + R |
Similar Programs: Google Slides Keyboard Shortcuts
Action | PowerPoint Shortcuts |
---|---|
Home Tab | Alt + H |
File Tab | Alt + F |
Insert Tab | Alt + N |
Transition Tab | Alt + T |
Animation Tab | Alt + A |
Slideshow Tab | Alt + S |
Review Tab | Alt + R |
Design Tab | Alt + G |
To search item | Alt + Q |
View Tab | Alt + W |
Similar Programs: reveal.js Keyboard Shortcuts
Action | PowerPoint Shortcut keys |
---|---|
Move operations | Arrow keys |
End of line | End |
Starting of line | Home |
A phrase or paragraph up | Ctrl + Up Arrow key |
A phrase or paragraph down | Ctrl + Down Arrow key |
End of text block | Ctrl + End |
Beginning of text block | Ctrl + Home |
To the next object | Shift + Tab |
To the previous object | Tab |
Next slide | Page Down key |
Previous slide | Page Up key |
Focus on a different pane | F6 |
Collapse and expand the ribbon | Ctrl + F1 |
Move anticlockwise among pane | Shift + F6 |
Switch the thumbnail view pane | Ctrl + Shift + Tab |
Similar Programs: Apple Keynote Keyboard Shortcuts
Action | PowerPoint Shortcuts |
---|---|
Highlight and Promote the paragraph | Alt + Shift + Left Arrow key |
Highlight and Demote the paragraph | Alt + Shift + Right Arrow key |
Move up paragraph | Alt + Shift + Up Arrow key |
Move down paragraph | Alt + Shift + Down Arrow key |
Show all texts | Alt + Shift + A |
Collapse text under the heading | Alt + Shift + – |
Expand text | Alt + Shift + + |
Collapse titles | Alt + Shift + 1 |
Move from title to text | Ctrl + Enter |
Select Word | Double Click |
Select Paragraph | Triple Click |
Similar Programs: Microsoft Sway Keyboard Shortcuts
Action | PowerPoint Shortcuts |
---|---|
Next window | Ctrl + F6 |
Previous window | Ctrl + Shift + F6 |
Maximize window | Alt + F10 |
Unmaximize window | Alt + F5 |
Restore the window to the previous size | Ctrl + F5 |
Slideshow | F5 |
Display context menu | Shift + F10 |
Go to Slide number | Slide Number + Enter |
Pankil is a Civil Engineer turned freelance writer. Since his arrival at Guiding Tech in 2021, he delves into the world of how-tos, and troubleshooting guides for Android, iOS, and Windows. Besides his new-found love for mechanical keyboards, he's a disciplined footfall fan and loves international travel with his wife.
Integrating audio into a PowerPoint presentation can make it more dynamic and engaging. Whether it’s for narration, background music, or subtle sound effects, there are many good reasons to add audio to your PowerPoint presentations. But what if Microsoft PowerPoint stops playing audio on your Windows 10 or 11 computer?
Fixing this issue can be as simple as using a compatible file format or as tiresome as identifying the problematic add-in. This guide will walk you through all the possible solutions for fixing audio playback issues in Microsoft PowerPoint for Windows.
Your first step is double-checking the volume level in PowerPoint and on your Windows computer. If the volume is too low or muted, it may give the impression that sound is not working in PowerPoint.
Step 1: Open your PowerPoint presentation and select any audio or video file.
Step 2: Switch to the Playback tab, click on Volume, and select the Medium or High option.
Step 3: Right-click on the speaker icon on the taskbar and select Open volume mixer.
Step 4: Move the slider for PowerPoint to your right to increase the volume.
Return to PowerPoint and check if the audio plays fine.
Although Microsoft PowerPoint supports a variety of popular audio file formats , such as AIFF, AU, MP3, WAV, WMA, and others, it doesn’t support all of them. If your audio file is in an unsupported format, PowerPoint may show the ‘Cannot Play Media’ error. In that case, you will need to convert the file into a supported format using an online audio converter tool.
Another thing you can do to fix the no sound issue in presentation mode is to optimize the media files in PowerPoint for compatibility. This is especially useful if you plan to share or use the presentation on another device.
Step 1: Open your PowerPoint presentation and click the File menu at the top-left corner.
Step 2: Switch to the Info tab and click the Optimize Compatibility button.
Step 3: Wait for PowerPoint to optimize all the audio and video files in your presentation and click Close.
Are you experiencing audio playback issues with linked audio files in your presentation? While linking audio files can make your presentation file size smaller , it can occasionally cause problems as PowerPoint has to rely on the external file to play audio.
To avoid any issues, it’s best to embed your audio files in the presentation rather than link them. Here’s how:
Step 1: Open your PowerPoint presentation and switch to the Insert tab. Click on Media, select Audio, and select ‘Audio on my PC.’
Step 2: Select your audio file and select Insert. After this, check if it plays fine.
Sometimes, temporary files on your Windows computer can cause Office apps like PowerPoint to slow down and malfunction. Try clearing the temporary files from your PC to see if that solves the problem.
Step 1: Press the Windows key + R keyboard shortcut to open the Run dialog box. Type %temp% in the box and press Enter.
Step 2: In the File Explorer window, select all the files and folders and click the trash icon at the top.
The PowerPoint may not play audio automatically due to a faulty third-party add-in. To check for this possibility, you can open PowerPoint in safe mode. Press the Windows + R keyboard shortcut to open the Run dialog box. Type powerpnt /safe in the Open field and press Enter.
When PowerPoint opens in safe mode, check if it can play audio. It means one of your add-ins is causing the problem if it can. To identify the one causing the issue, you will need to disable all add-ins and re-enable them one at a time. Here’s how:
Step 1: Open PowerPoint and click the File menu at the top-left corner.
Step 2: Select Options from the left pane.
Step 3: In the PowerPoint Options window, switch to the Add-ins tab. Click the drop-down menu next to Manage and select COM Add-ins. Then, click the Go button next to it.
Step 4: Uncheck all the boxes to disable your add-ins and click OK.
Restart PowerPoint after this and enable your add-ins one at a time. You will need to check for audio issues after enabling each add-in. Once you find the problematic add-in, it’s best to remove it to avoid such issues in the future.
If nothing else works, consider running the Office repair tool. This tool can help you troubleshoot all issues with Office apps like Word, Excel, PowerPoint, and others. Here’s how to run it.
Step 1: Press the Windows + R keyboard shortcut to open the Run dialog box. Type appwiz.cpl in the box and press Enter.
Step 2: In the Programs and Features window, select the Office suite and click the Change button at the top.
Step 3: Select the Online Repair option and click Repair.
Visual and auditory elements in your presentation may fail to capture anyone’s attention if PowerPoint does not play audio on your Windows computer. Applying the above tips should help you solve the problem and bring life to your PowerPoint presentations.
Last updated on 14 December, 2023
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.
The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.
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To do this. Press. Start a presentation from the beginning. F5. Start a presentation from the current slide. Shift+F5. Start the presentation in Presenter View. Alt+F5. Perform the next animation or advance to the next slide.
PowerPoint Shortcut Keys to Use During a Presentation. There are other PowerPoint keyboard shortcuts that only work in the slide show mode. We'll go from my favorite basic commands to some advanced keyboard shortcuts to help you manage your presentation like a pro. Basic PowerPoint Commands 1) Use F5 to start a Slideshow
Step 1: Open your PowerPoint presentation. The first step to enter Presentation Mode in PowerPoint is to ensure that your presentation file is open and ready for display. To do so, open PowerPoint and locate the file containing your presentation. Click on the file to open it. Review that the slides are arranged in the correct order and that any ...
Click From Beginning. Holding down the Alt key and clicking From Beginning, the Presenter View will launch from the very first (non-hidden) slide in your presentation. You can also launch the presenter view from the beginning of your presentation at any time by clicking Alt + F5 on your keyboard.
PowerPoint Duplicate Slideshow - New Feature A brand new keyboard shortcut in PowerPoint 2013 and PowerPoint 2016 is the CTRL + SHIFT + N shortcut, which creates a new duplicate slideshow, or presentation, of the one you are currently working in. So if you find a presentation that you want to quickly copy and tweak, in PowerPoint 2013 or 2016 (same thing as Office 365) just CTRL + SHIFT + N ...
Ctrl+L: Left align a paragraph. Ctrl+R: Right align a paragraph. Ctrl+T: Open the Font dialog box when text or object is selected. Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide. Alt+N,P: Insert a picture. Alt+H,S,H: Insert a shape. Alt+H,L: Select a slide layout. Ctrl+K: Insert a hyperlink.
Turn On PowerPoint Presenter View. In PowerPoint for macOS, simply click on Presenter View on the Slide Show tab to kick off the presentation in Presenter view. Turn on Presenter View by clicking on Presenter View on the Slide Show tab. You'll see the Presenter View interface on one screen.
Creating a PowerPoint presentation is no small task! It requires juggling all sorts of PowerPoint stuff like charts, tables, pictures, object formatting, text and shapes just to create your slides in the first place. ... The NEWEST shortcut to hit the Microsoft Office suite delivering Distraction-Free Mode. Hit this keyboard shortcut to auto ...
To end the presentation: Press Esc. Let's take a look at some other PowerPoint keyboard shortcuts. 2. PowerPoint Keyboard shortcuts ⌘ + D. Duplicate slide objects (Normal view) Duplicate slides (Slide Sorter view, and in Slides pane within Normal view) Duplicate Layout and Slide Master (Slide Master view) ⌘ + Shift + D. Duplicates active ...
Apply Character Formatting. This set of shortcuts will help us to edit our copy text in PowerPoint slides. Open the Font dialogue box: CTRL + T / CMD + T. Apply bold formatting: CTRL + B / CMD + B. Apply an underline: CTRL + U / CMD + U. Apply italic formatting: CTRL + I / CMD + I. Apply subscript formatting: CTRL + = / CMD + =.
SeventyFour/Getty Images Open a presentation: Press Ctrl + O to open an existing PowerPoint presentation. Create a new presentation: Press Ctrl + N to create a new presentation.
Summary of Power Point shortcuts to present better: Use B to shift the audience attention to you by blanking out the screen. Use W to get blank white screen. Use Ctrl+S for All slides dialog. Use H to access next slide if hidden. Use Ctrl+P to draw on the screen. Use Ctrl+T to view task bar.
When you're ready, click Connect to generate the URL. Present Online option. If you choose Custom Slide Show, you can select which slides to display in your presentation. First, create a new custom slide show and select the slides that you want to display. Then, click Add, enter the name of the presentation and click OK.
One way to make your workflow more efficient is by using keyboard shortcuts. Here are some of the most useful keyboard shortcuts for PowerPoint: Ctrl + N: Create a new presentation.\. Ctrl + O: Open an existing presentation.\. Ctrl + S: Save your presentation.\. Ctrl + P: Print your presentation.\. Ctrl + Z: Undo your last action.\.
Keyboard Shortcuts Using Shift Key . Shift+Enter: Creates a soft return to force a line break inside a paragraph.In a bulleted list, this creates a new line without a bullet. Shift + another key: Selects a single letter, a whole word, or a line of text.; Ctrl+Shift+Home or Ctrl+Shift+End: Selects text from the cursor to the beginning or end of the document.
Press Shift+F5. 3. Start the presentation in Presenter View using a function key. Press Alt + F5. 4. Start a presentation from the beginning using key tips. Press Alt > S > B (press Alt, then S, then B). 5. Start a presentation from the current slide using key tips.
Bring Object Forward. All of the objects on in your PowerPoint slides exist on a layer, based on when the object was added to your slide. Hitting Ctrl + Shift + ] will bring a selected object (or group of objects) up one layer at a time on your PowerPoint slide. 14. Send Object Back.
Here are the shortcuts you need to know: Hold the Ctrl key and click with your mouse (in Slide Show Mode). Key PowerPoint Shortcut #3 - Inking Your Slides. Some of the best tools native to PowerPoint when presenting in front of an audience - whether on a webinar or in a room - are the inking tools.
PowerPoint Shortcuts for Editing Your Presentation Ctrl + M - Add a new slide . PowerPoint Shortcuts for Shapes & Slides Ctrl + D - Duplicate your slide or any items on your slide. Ctrl + Drag - Hold down the Ctrl button and click to drag the selected item to move it to the correct location. Ctrl + Shift + Drag - Duplicate an item and keep it aligned with the original as you move it to ...
Action. PowerPoint Shortcuts. Highlight and Promote the paragraph. Alt + Shift + Left Arrow key. Highlight and Demote the paragraph. Alt + Shift + Right Arrow key. Move up paragraph. Alt + Shift + Up Arrow key. Move down paragraph.
Shift+F5. To begin the slideshow from the current slide, press Shift+F5. In other words, press the Shift and F5 keys at the same time. 3. Spacebar, N, or Right Arrow. When you are ready to advance to the next slide or perform the next animation, you can press any of the following: the Spacebar, the N key, or the right arrow key. 4.
Step 1: Open your PowerPoint presentation and click the File menu at the top-left corner. Step 2: Switch to the Info tab and click the Optimize Compatibility button. Step 3: Wait for PowerPoint to ...
For the Navigation tab, select Page Only. For Page layout, select Single Page. Set Open to page to the page where you want to start the presentation. Select Ok. Save and reopen the file to view the effects. Note: In full-screen mode, users can press the "Esc" key to exit if their preferences permit it.