is supporting statement same as cover letter

What is the difference between a supporting statement and a cover letter?

In this competitive job market, crafting a strong application is crucial for securing an interview. Employers often request written documents as part of your application, and you may find yourself asked to submit either a supporting statement or a cover letter. While these two documents share the common goal of showcasing your suitability for a position, they differ in a few important ways. In this post, we will delve into the key differences between supporting statements and cover letters, helping you understand the differences between them and how to maximise their impact.

Supporting statement vs. cover letter: the key differences

A supporting statement , also known as a personal statement, is a document that requires you to outline your suitability for the job by addressing how you meet the essential and desirable criteria listed in the person specification/job description. Its primary purpose is to highlight how your skills, experience and accomplishments make you a good fit for the role. While some employers may ask you to explain your motivations for applying, this is not the primary focus of the document. A supporting statement is often a standalone submission, and employers may not allow you to submit your CV with it, so it needs to speak for itself.

In contrast, a cover letter almost always accompanies your CV. For this reason, it provides an opportunity to express your motivations for applying for the role and to highlight a select number of aspects about your skills and experience (as evidenced in your CV), that you feel make you particularly well-suited to the position.

A supporting statement is a written statement, not a letter, and it is structured around the specific criteria or competencies that the employer is looking for. You should address each criterion individually and provide detailed evidence.

Cover letters, as the name suggests, are more like a formal letter. They begin with a formal greeting and introduction, followed by a brief paragraph explaining how you learned about the job and your interest in it. The body of the cover letter discusses your qualifications, experiences, and why you think you are a good fit for the job. It often includes a narrative about your career journey and what drives your passion for the industry or role. The letter concludes with a closing statement and a call to action. It will tend to be quite a bit shorter than a supporting statement.

When employers request a supporting statement , most will specify a maximum word or character limit that equates to about two sides of A4. If no word limit is provided, aiming for somewhere around this length is advisable, as it allows you enough space to fully address the competencies listed in the person specification.

Cover letters are typically shorter and, in most cases, should be limited to one page. This length is typically sufficient to introduce yourself, explain your interest in the job, and highlight your suitability for the role.

Writing a supporting statement will require you to take a methodical approach in order to address all of the competencies the employer is looking for. For each competency, you will need to provide specific examples and evidence to demonstrate that you have it. For advice on what to include read my other post How to write a supporting statement for a job application .

A cover letter has a broader focus and should aim to make a strong, persuasive case for your candidacy, without getting too deep into the specifics. This usually means focusing on 3 or 4 of the main requirements of the position. Read my How to write a great cover letter blog post for more in-depth advice on what to include.

5. Tailoring

Supporting statements are often tailored to a very specific job application. Since they are structured around the criteria for a particular role, you need to customise each supporting statement for the job you're applying to. This level of specificity is crucial in demonstrating your alignment with the job requirements. For this reason, it will usually take longer to write a compelling supporting statement than it will a cover letter.

While it's important to tailor your cover letters , they tend to be more versatile. You can create a template that outlines your general career story and qualifications, and then make specific modifications for each job application. However, it's essential to ensure that the modified sections still align with the company's values and the specific job description.

In summary, a cover letter and a supporting statement serve distinct roles in a job application. A cover letter is a more general introduction that highlights your motivation and fit for the job, while a supporting statement is a much more specific document that provides evidence of your suitability for the role, by directly addressing each of the competencies listed in the person specification. Tailoring each document to the job you're applying for is crucial for a successful application.

If you would like to take your applications to the next level, check out my application review services, including both cover letters and supporting statements .

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How to Write a Supporting Statement with Examples

Learning how to write a supporting statement is important. Supporting statements have over recent years become an important part of the application process. This is partly because sending a CV/resume when applying for a job has become easier than ever before. Employers are flooded with applications! On the flip side this has made it harder for  the hiring managers to decide whether a person’s is simply spamming their CV and if interest is genuine or not. A personal statement is a great way of filtering that challenge. In this blog post you’re going to learn how to write a supporting statement with examples.

What is a supporting statement

A supporting statement can be considered as a shorter and more concise version of your cover letter.  It should be no longer than two paragraphs long and take up approximately a quarter of an A4 sheet of paper,  so up to between 80 to 150 words. 

Why are supporting statements important?

Supporting statements have a starring role in the modern job application process. The role of the supporting statement is to provide added value to your CV or resume.  If your CV or resume is the cake, then the supporting statement will be the icing. It’s an enhancer there to help your CV shine and provide colour to the content. You could even say it is the job application equivalent of MSG,  it’s there to bring out the flavour in your CV.  Although unlike MSG It has no effect on your health! 

Companies also value the fact that you have gone the extra mile when writing a supporting statement for a job. By not simply sending your CV, but also demonstrating that you have an authentic interest in that particular position.  This will make it easier for you in your job application  to ultimately get through to the interview stage. At the interview stage it’s important to learn the STAR interview technique as well as know which killer interview questions work best. To be able to master this skill I would recommend that you consider interview coaching , as it will allow you to shine in your interviews.

In the rest of this post we’re going to cover the various key aspects when it comes to writing a supporting statement.  Furthermore to also discuss example supporting statements. 

How to start a supporting statement

When starting to write your supporting statement  The key is to build context quickly you’re trying to paint a picture as fast as possible in the hiring manager’s mind.  When learning how to write the start of a supporting statement, it’s essential that you mentioned the following:

•  Your Job Title or Specialisation as a professional.
• The number of years experience you have. 
• The type of industries or organisations that you’ve worked for or with.

The reason why listing your job title or specialisation is very important is that when it comes to writing a supporting statement for a job, this helps instantly build context.  The reader will be able to understand your current role and can visualise what you might be doing in your job.  Now if it’s the case that your job title doesn’t align very well for the vacancy that you are applying for, maybe you are trying to move into a more senior position. Then  it’s better to mention your specialisation, saying something along the lines of marketing professional rather than marketing coordinator   since your job title of marketing coordinator is lower than that of a marketing manager which is the role that you’re targeting.

Mentioning the number of years that you have experienced again goes back to the fundamental principles on how to  write a job supporting statement, which is to create context quickly. By mentioning the number of years they automatically know how experienced you are. Usually experience correlates with the seniority of the role that you’re applying for for example if you’ve got two years of experience it’s very unlikely that you will be going for a manager role. However it is generally acceptable that if you have around 4 years experience that a manager position is something you’d be suitable to apply for. So  from my experience there’s very little negative when it comes to measuring the number of years. 

Also by talking about the organisations and industries that you’ve worked in, goes back to that to the importance of painting a picture very quickly when writing a supporting or summarising statement.  Particularly if you have worked with or for well-known recognisable brands. This aspect of starting your statement  is critical. 

How to write a supporting statement

To write a personal statement  there are a number of  important principles  to follow. Below are the list of three key steps you will be able to write a supporting statement for a job whatever your level of experience.

• Be descriptive by using figures and numbers
• Talk about the  quantifiable skills that you possess
• Mention something specific that impressed you about the organisation or the role

1) Be descriptive by using figures and numbers

To write a supporting statement first you need to understand that a  supporting statement  has to be concise and numbers are critical in creating context and understanding quickly. By saying the number of years of experience that you have,  the amount of people that you’ve led, the size of the budgets that you manage, and how much money you’ve generated or saved  within your company. Will instantly have a positive impact!

2) Talk about the quantifiable skills that you possess

Remember that you’re trying to build a picture as quickly as possible about you in the shower for the shortest amount of time. Soft skills are very difficult to express in writing because they are subjective and require greater explanation.  Talking about  your quantifiable skills can instantly allow the hiring manager to see your level of competence in ability to do the job for example if you have experience of  a particular type of programming language such as Java or have experience of using software’s such as SAS.   Or that you know a particular type of analysis technique when conducting research that is easy for others to appreciate and understand.

3) Mention something specific that impressed you about the organisation or the role

A key aspect of the supporting statement  compared to a Resume or CV is that you’re showcasing and demonstrating specific interest in that role or the organisation therefore it’s vital that you do that.  One of the ways that you can do this is to Showcase in the research that you’ve done  on the organisation  by mentioning alignment of their values with yours, where specifically their vision and goals, finally alignment with what you will bring to the table. 

How long should a supporting statement be?

The recommended length of a supporting statement should be between 100 to 150 words and a maximum of two to three paragraphs long. This is an important rule to stick to because you do not want your supporting statement becoming too long and turning into a cover letter because then it defeats the whole purpose and function of what the supporting or summarising statement is supposed to do. Especially statements when applying to competitive companies such as Google, Amazon , AWS, the NHS and Civil service . If you’re interested in writing a personal statement with example definitely visit our blog section to read more. 

Tips for writing your supporting statement

There’s important factors that you need to consider when writing a supporting statement. We’ve already discussed the key components in terms of structuring your supporting statement; however now I will give you some strategies to make it easy for you to write a supporting statement.

• Less is more! Think about how you can write something as concisely as possible, think Twitter rather than a Facebook post.
• Use positive emotive language to speak about yourself.
• If you’re not sure about  exact facts and figures, have used approximately or between e.g. approximately £10m, between 20-30 staff members.

Supporting statement templates

So now we’re going to look at some supporting statement examples as well as templates.  This includes statements to support job application examples. 

[Current job title] possessing over [years of experience], working for the likes of [companies you’ve worked for or with]. Expertise include [list technical expertise]. Garnering a track record of success [ list achievements].

I’m excited by this opportunity at [organisation name] firstly because I believe your mission of [organisation mission] and values [ list values] align with my own. Secondly because I believe that my experiences are an excellent match for [list job title] and I would love to have the opportunity to demonstrate my credentials further in an interview.

So above is a simple yet effective template statement to support job application example. By using it you will be able to write job statements when applying without much stress or bother.

Supporting Statement Examples

Now we’re going to look at some supporting statement example UK, USA, UAE, Singapore and Australia. Also to write a statement examples for anywhere else in the world.

Example 1: Supporting Statement For Digital marketing expert

“My name is [Name]. An experienced digital marketing expert with over 5 years of experience working for the likes of  Barclays, JP Morgan, Vans and Adidas. Expertise include developing bespoke social media campaigns across Facebook YouTube Instagram Snapchat and Tiktok.  generating revenues in excess of 2 million dollars. 

I’m interested in this opportunity because your vision on how to make creative content for big brand, as well as your values of innovation respect any quality align with my own.  I believe that with my experience, knowledge and expertise I can contribute to your organisation and would love the opportunity to be invited for an interview.”

Example 2: Supporting Statement For business analyst

“My name is [Name]. MBA-qualified Business Analyst with over 7 years professional experience within the Healthcare, Automotive and Aerospace sector.  This includes working for Jaguar Land Rover, Airbus and NHS England. Expertise include business process mapping,  multiple stakeholder management,  and Excel.  Successfully helped deliver over 5 key business Improvement projects valued between £5m-£10m.

I’m excited by the possibility of working with  your organisation, your values of  honesty, integrity and fun, as well as your desire  to create green solutions for the transportation sector. This  is something that aligns with my own personal values and mission.  I would love to have the opportunity to be able to discuss my credentials in an interview.”

Sample of Supporting Statement for Job Application (with Examples!)

Crafting a Stellar Supporting Statement:

This article provides a sample supporting statement in British English, explores key elements to include, and offers dos and don’ts to guide your writing.

Sample Supporting Statement:

Here’s an example to get you started (remember to tailor it to the specific job you’re applying for):

“I’m a highly experienced [current job title or expertise] with over [list years of experience] of experience working for reputable companies such as [list companies you’ve worked for]. My expertise includes [list areas of specific expertise]. I have a demonstrably successful track record, for instance, [list accomplishments, provide figures where possible].

I’m particularly interested in this opportunity because [list your specific reason regarding what’s impressed you about the company]. I believe that with my experience, knowledge and expertise I can make a significant contribution to your organisation’s goals. I’m confident my skills align well with the job description [link relevant skills]. I’m keen to learn more and discuss how I can be an asset to your team. Please don’t hesitate to contact me to schedule an interview.”

What to Include in a Supporting Statement

Here are five key areas to consider when writing your supporting statement. Aim to integrate all five if possible, but a minimum of three is crucial.

1) Alignment with the Job Description:

Matching your experiences to the job description is paramount. This demonstrates your qualifications and how you meet the required criteria. You can highlight this alignment at the beginning or end of your statement (see the provided Sample Supporting Statement for examples).

2) Include Your Skills and Experience:

This is arguably the most critical part. Showcase your skills and experiences in a direct manner, demonstrating your ability to excel in the role. List your years of experience, specific quantifiable skills, and the companies you’ve worked for (especially prestigious or well-known ones).

3) Your Education and Training:

For professionals with extensive experience, education and training might be less important. However, if you’re a recent graduate or have less experience (under two years), emphasizing your education and training is crucial. It helps bridge the gap and convinces the reader that despite your experience level, you possess valuable skills acquired through your studies and training.

4) Mention Your Past Achievements:

Quantify your skills, experiences, education, and training by mentioning past achievements. Avoid longwinded paragraphs. Integrate facts and figures to provide context quickly and keep your statement concise.

5) Your Goals for the Future:

Expressing your future goals is important, but ensure they align with the company’s vision, mission, and values. A strong alignment demonstrates you’d be a perfect match.

Dos and Don’ts for Writing Your Supporting Statement

Do’s:

• Be factual: Facts build context quickly and allow you to pack more content within a limited word count (ideally two or so paragraphs , max three-quarters of a page ).
• Highlight skills, experiences, past achievements, and future goals that align with the job description.
• Get to the point: A supporting statement has limited space and reader attention. Focus on your unique selling points.
• Name-drop prestigious companies you’ve worked for.
• Show research: Mention specific details about the company demonstrating you’ve done your research.

Don’ts:

• Exceed three-quarters of a page. A lengthy statement is a turn-off.
• Use unquantifiable words: Avoid generic terms like “excellent communication,” “hardworking,” or “committed.”
• Focus on what you want from the job: The emphasis should be on what you can offer the company.
• Treat it like a cover letter: It’s shorter and more focused.
• Use a generic statement: Tailor each statement to the specific job you’re applying for.

The best supporting statement engages the hiring manager and piques their curiosity to learn more about you and invite you for an interview.

FAQ’s

Is a supporting statement a cover letter?

No. A supporting statement is concise and to the point, while a cover letter is more personalised and longer.

How to end a supporting statement?

End with a call to action, such as offering to discuss your experience further in a phone call or interview.

Ideal length for a supporting statement?

Two paragraphs (less than half a page).

How long is a supporting statement?

As mentioned previously, supporting statement should be ideally no longer than two paragraphs and less than half a page.  at a push you could have three but then you shouldn’t be longer than three quarters of a page. 

What is the best supporting statement?

The best supporting statement is that which engages the  hiring manager,  and stimulates their curiosity to want to know more about you and invite you in for a job interview.

What is the first line of a supporting statement?

 there are no specific first lines from supporting statement however you could start with the following:

Finance professional with over 20 years experience in…

Graduate in physics from the University of Oxford with experience of…

How do you start a supporting paragraph example?

“I’m an experienced [current job title or expertise] with over [list years of experience] of experience working for the likes of  [list companies you’ve worked for]. Expertise include [list areas of specific expertise].  I have successfully [list accomplishments, provide figures where possible].

Farhan Raja

I'm Farhan, the Founder and Coach at JobInterviewology.com, one of the world’s leading Career and interview Coaching specialists. Bringing over a decade of industry experience and a passion for guiding individuals in their career journeys. As an Interview and Career Coach, I've authored the eBook '10 Simple Steps to CV & Resume Success,' directed a leading UK CV writing specialist, and pioneered the iPREP interview coaching methodology. My career and interview coaching has spanned over 10 years across diverse industries, from IT giants like Google and Microsoft to vital sectors like Civil Service & NHS, Pharma, Finance, Engineering, Automotive, Construction, Logistics, Banking, and Management Consulting. I've had the privilege of assisting professionals in presenting their best selves, and targeting roles at renowned companies like Amazon, GSK, EY, Shell, Rolls Royce and more.

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How To Write A Supporting Statement For A Job Application With Template

Wondering how to write a supporting statement and just what makes one different from a cover letter?

The purpose of a supporting statement, like a cover letter, is to be a summary of your CV, an explanation of how your experience and skills apply to the role you are applying to, and why you want to apply to that particular role. 

Look at a supporting statement as another opportunity you have to share with your potential employer why you are everything they are looking for and more as an employee. 

Read on for our tips which will help you to write a stand-out supporting statement.

Supporting statement vs cover letter

As previously stated, supporting statements are extremely similar to cover letters, so let’s discuss a supporting statement versus a cover letter and why the distinction is important. 

Both cover letters and supporting statements explain to your potential employer why you are applying to a role and what skills , knowledge, and experience you have that will help you find success in the role. 

The main difference is that a cover letter is usually a separate document that is sent with your CV while a supporting statement is included in the application form and answers a statement like “please explain why you are perfect for this role”. 

How to write a supporting statement

A supporting statement needs to explain why you are the perfect for the role you are applying for by illustrating how your past experiences, skills and achievements provide evidence you’ll excel in the role.

You need to write a supporting statement that speaks directly to the employer’s wants and needs and here are some tips on how to write a supporting statement so it does just that. 

The first step, and perhaps the most important step, is figuring out what the employer wants from the supporting statement. 

Some employers will ask you to explain why you are suitable for the role while others may ask you why you are applying and why you want to be hired. 

The second step is to figure out the best way to structure the supporting statement so that you show how you have the key skills highlighted in the job description.

The third step is to decide how you want to describe the skills you possess. 

This might be done by highlighting a project that allowed you to exercise a specific skill or a presentation that allowed you to put multiple skills into practice.

How long should a supporting statement be?

Finding a balance for the length of your supporting statement is important so that you take advantage of the opportunity to promote yourself, but don’t waffle.

The easiest way to know how long you should make your supporting statement is if the employer specifies a character or word limit.

However, if there is no word limit, a good supporting statement length is no more than two pages, with 1.5 pages being a good target. 

This length allows you to share all your competencies in a concise and focused way that will ensure that employers will keep their attention on your supporting statement.

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Answer the question

When you are writing a supporting statement, especially when it is a section on the job application form, you need to make sure that you are expressly answering what the employer is asking.

As previously stated, sometimes applications will ask questions like ‘what skills do you have that make you the perfect match for this role?’, but others may ask why you want the role or why you’re suitable for the role.

As such, you’ll need to write a custom supporting statement for each job you apply for, making sure your response is tailored to the question at hand and the individual job description.

Making a custom supporting statement also shows that you took the time to research the company you are applying for and shows just how interested you really are in the role. 

Supporting statement template

Below is an annotated supporting statement template to demonstrate the best practices for writing and formatting.

How to write a supporting statement for a job application: a summary

Essentially, to write a strong supporting statement, you should know what makes you the best applicant for the job, and convey that to the employer.

A custom supporting statement directly answering the question set by the employer is the perfect way to grab their attention and help you get your dream job. 

At PurpleCV , we understand how important it is to stand out and we can help you create the perfect supporting statement that will impress any potential employer.

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5 Tips to Write a Brilliant Supporting Statement

A cover letter is something that’s become requested less frequently by recruiters in recent years. With many CVs now being submitted by email or via an online system, it’s rare you’ll be asked to submit a cover letter; what is more common, however, is being asked to provide a ‘supporting statement’.

What’s a supporting statement exactly? It’s pretty much the same as a cover letter! A supporting statement is your opportunity to provide some context to your CV and tie together your experience and skills with why you want to apply for this particular role.

The idea of writing a supporting statement might seem like a drag, however you should think of this as an extra opportunity to tell your potential employer how brilliant you are and make a great first impression.

Here are some of Webrecruit’s top tips to help you get started and write a stand-out supporting statement:

1. Make it bespoke

Searching for a new role is time consuming and if you’re applying for several jobs at once, the idea of writing a unique supporting statement for each one can be exhausting.

However, we can’t stress the importance of a bespoke supporting statement enough. Copying and pasting something generic that covers all bases just isn’t going to get you noticed in such a competitive market.

If you’re applying to the company directly or you’re aware of who the end employer is, take a look at their website and the work they’ve completed so far. Does a particular project interest you? Pop a line in your statement saying ‘I love the work that you completed for XX company, it’s right along the same lines of what I like to create, which is why I feel that I’d be the ideal match for your organisation.’

This shows that you’ve taken the time to research what they do and you’re interested in working for them, rather than just applying for any job you can find. Make them feel special.

If you’re applying through an online job advert where you don’t know who the end employer is, pick some of the key details out of the advert about the role and relate it back to your experience and the results you’ve achieved.

2. Don’t just repeat your CV

When trying to explain why your experience is a good match for the company, it can be tempting to just repeat everything already listed in your CV. However, this can lead to a long, boring supporting statement.

Think of your supporting statement as your opportunity to explain why you want to work for the company and why your skill-set is a suitable match for what they’re looking for, rather than just reeling off details of your previous roles.

3. Triple check spelling and grammar

Just like when you create your CV, don’t spend hours crafting a perfect supporting statement only to have it dismissed within a few seconds because you’ve made spelling mistakes.

After you’ve finished writing your supporting statement, read it back carefully. Then read it for a second time, aloud. You might feel a bit silly but it’s easier to identify any mistakes or clunky sentences when you read it out loud.

If you get the opportunity, ask someone else to read through your statement as well. Nothing beats a fresh pair of eyes for picking out a typo!

4. Keep it short and easy-to-read

Recruiters will be looking at dozens of applications every single day so keep your supporting statement as short and succinct as possible, ideally no more than one A4 document in length.

Write in short paragraphs to avoid any walls of text and choose a clear, appropriate font, such as Arial, to ensure that your statement is easy-to-read.

5. Always refer back to the job advert

When constructing your supporting statement, always have a copy of the job advert that you’re applying for in front of you. Note down the specific skills being asked for in the advert and make sure that you refer back to these at all times; try not to go off on a tangent.

Recruiters want to see how you meet the criteria for the role in question, so the easier you make this for them, the better.

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What to include when writing a supporting statement

Writing an Effective Supporting Statement for Non-Profit/Charity Job ApplicationsWhen applyi...

By --> Jo Hodge -->

Writing an Effective Supporting Statement for Non-Profit/Charity Job Applications

When applying for a job in the non-profit/charity sectors, employers will often request you send a 'supporting statement' along with a CV or application form. This is very similar to a cover letter and gives you the opportunity to expand on your skills, experience, and qualifications and really 'sell yourself' as the best person for the role. A supporting statement should never simply repeat information from your CV and needs to be written specifically for a job application.

Before you begin, make sure you have read the instructions (if any) for the supporting statement so you know exactly what to include. If you have not been given any specific guidelines for the supporting statement, we suggest using the template below.

Also, make sure you read the person specification for the role very carefully, if there is one, as this document will be key in putting your supporting statement together.

Introducing Yourself

The first paragraph should introduce you and give a brief summary of who you are and why you are best for the role, e.g. 'I am an award-winning fundraiser with strong corporate experience.' It is important to give a strong and positive impression of yourself right from the start.

Don't forget to include your name and address on the supporting statement, as well as on your CV. They may become separated, and you want to make it as easy as possible for the employer to tell who you are.

About the Organisation

You need to explain why you want this specific role and to work for this particular organisation, which will involve doing some background research about them. Explain how you match their objectives, methods, and values and what impresses and attracts you to the organisation.

Provide Evidence of Your Qualities

You then need to go through all the requirements and desirables mentioned in the person specification and explain how you meet each one, giving examples from your experience. Provide concrete examples and solid numbers wherever you can, e.g. 'increased efficiency by 25% while saving over £10k from the original budget'.

Ensure the supporting statement conveys your personality and shows how motivated and enthusiastic you are. Use positive statements about yourself, e.g. by saying 'I have...' rather than 'my last employer has...'. Bullets and strong, active verbs can also give your application punch.

Your closing sentence should reaffirm your enthusiasm and emphasize that you are the best candidate for the role.

Keep It Concise

Recruiters do not want to wade through pages of copy, so keep your supporting statement as brief as possible while still including all the requested information. Once you have finished, go back and remove anything redundant. Also, make sure you get a friend or colleague to proofread the statement before you send it.

Good luck, and remember your TPP Consultant is there to assist you and answer any questions you may have.

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How to write a Support Worker cover letter (with examples)

Your Support Worker cover letter, sometimes called a supporting statement, is a one page document submitted alongside your CV. It’s an opportunity to stand out from other applicants and convince the recruiter you’re the right person for the job.

On average, it takes recruiters six seconds to decide if someone is suitable for a job. 1 Therefore, a well written Support Worker cover letter can increase your chances of getting an interview .

If you’re looking for a job as a Support Worker, why not apply for one of our roles at Alina Homecare today? We don’t require a cover letter or CV, so it only takes two minutes to apply!

If you’ve already perfected your Support Worker CV and want your application to stand out, this guide will help you understand what to include in your cover letter. We’ve included tips and examples to give you a better chance of getting an interview.

How to write a Support Worker cover letter

Your cover letter should always be personalised and specific to the job you’re applying for. Therefore, it’s important to research both the job and hiring company so that your cover letter is tailored to the role.

Try not to repeat what’s already in your CV. Instead, provide examples of how your work and life experiences and achievements are applicable to the role of a Support Worker. Take this opportunity to show off your key Support Worker skills and leave an impression on the recruiter. You want to make sure you sell yourself!

Your cover letter needs to be concise but persuasive. Good communication is a key skill for the role of a Support Worker so make sure you demonstrate this throughout.

Your cover letter should follow a clear format and include the following:

• Introduction

Cover letter header

Your cover letter header is the first thing the recruiter will see so make it look professional. For instance, if you have a header on your CV, follow the same format on your cover letter to create consistency and show professionalism.

Start your Support Worker cover letter by providing your contact details in the header so the recruiter can contact you. This is usually located in the top right hand corner of the page. Include essential information such as your full name, email address and phone number.

On the left hand side, write the names of the recruiter and the company you’re applying to. You should have this information to hand after you’ve done your research on the job role. If it’s not clear who the recruiter is then you can address your cover letter to the Recruiting Manager.

The following image shows how to lay out your Support Worker cover letter header:

Cover letter greeting

Always start your cover letter with ‘Dear’ and if you know the name of the recruiter, then address them directly.

When addressing someone by their name, you should only use the prefixes Mr. or Ms. If you’re unsure whether the recruiter is male or female, you don’t want to start off on the wrong foot and misgender them. Instead, use their full name, such as ‘Dear Alex Rider’, or you can simply put ‘Dear Recruiting Manager’.

Cover letter introduction

The introduction to your Support Worker cover letter is your opportunity to grab the recruiter’s attention and explain why they should choose you.

Here are some ideas of what you might want to include in your introduction:

• The role you have applied for. In the opening few lines of your cover letter, it’s a good idea to mention the position you’re applying for. The recruiter most likely receives many applications for other job roles so be clear about the position you’re interested in
• Your interest in the position and company. What is it that made you apply for the role of Support Worker at this company? Use your research to comment on the values of the company and why you want to work with them
• Outline your qualifications. Identify any skills or qualifications you have and explain how they would help you to be a great Support Worker. If you’re applying with no previous experience, explain how your previous work and life experiences are applicable to this role

Cover letter main body

Once you’ve explained why you’re a great fit for the role, you want to convince the recruiter you deserve an interview.

Look at the job description to understand the role of a Support Worker and research what qualities they should have. Here, you want to demonstrate you meet as many of the requirements as possible.

Try to relate your skills to the position. For instance, “As a result of working with several service users at the same time, my organisational abilities are exceptional.”

If you’re particularly good at something which isn’t mentioned as a key quality of a Support Worker, don’t be afraid to include it and say how or why this will help you in this role. For example, you could say that you exercise regularly which is good for your mental health and allows you to meet the demands of the role to the best of your ability.

If you have previous Support Worker experience, this is where you want to mention previous successes. Talk about how you’ve gone above and beyond to support service users. Additionally, include any positive feedback that you received from their family members. This could set you apart from other applicants by revealing how you interact with service users and the level of service you can provide.

Don’t worry if you have no Support Worker experience or even no previous work experience at all. If you’re applying for a job for the first time, you can still mention any positions you’ve held in the past. This could include voluntary positions, education or extracurricular activities.

Key qualities of a Support Worker:

• Passion – be passionate about the support you provide and the needs of the service user. An enthusiastic Support Worker sees their work as a professional duty rather than a job. Ensure your support is focused on the interests of the service user and their families. Go above and beyond to guarantee high quality support is provided
• Patience & empathy – a good Support Worker is empathetic and can put themselves in the shoes of the individuals they support. This allows you to fully understand the needs of the service user and tailor the support you provide around their requirements. Showing patience and understanding of their needs is essential
• Encouragement – a key quality is to understand the importance of a positive attitude. Always greet your service users with a smile. Encourage the people you support to lead a fulfilling life and provide support when needed to ensure they achieve their personal goals
• Reliability – you must be trustworthy and committed to being on time. Be aware of the effect that untimeliness can have on a service user’s routine
• Respectful – always respect the service users’ decisions. Never assume they cannot make choices for themselves
• Excellent communication – a good Support Worker can communicate clearly and sensitively with the people they support and their family members. Being easy to talk to and a good listener is extremely important in providing high quality support

Cover letter conclusion

Once you’ve written a convincing case, thank the recruiter for taking the time to read your cover letter and consider your application. In this section, you can repeat your enthusiasm for the role and why you would be a good addition to the company.

Finish your letter with a polite request for an interview so the recruiter knows you’re eager to progress with your application.

Finally, end your Support Worker cover letter with a professional sign off such as ‘Yours sincerely’ or ‘Kind regards,’ followed by your full name.

Cover letter examples

To help you write your Support Worker cover letter, here are two examples below that follow our recommended structure. While submitting a job application could be stressful, these cover letter examples are a starting point to help you.

There are many ways of writing a good Support Worker cover letter. Make sure you don’t use these examples word for word as a unique and personalised letter is more likely to secure you a better outcome!

Example 1 – No previous experience

Dear Mr. Rider,

I’m writing to apply for the position of a Support Worker at [company name] which I have seen advertised on [where]. I believe I would be a great candidate for this role as I have a passion for caring and making a positive difference in people’s lives.

Although I have no previous experience in this sector, I’m enthusiastic about my work. My current employer frequently gives me high praise for my efficiency, teamwork and punctuality. I have excellent listening, organisational and time management abilities from my previous employment, which are all necessary qualities of a Support Worker.

I’m responsible and dependable, and I understand the need to maintain the confidentiality of service users’ information in this role. I have strong administrative skills so I’m confident I can manage multiple tasks at once.

If my application is successful, I aim to put my existing talents to use while also developing new ones at your company. I’m eager to learn new skills and complete any necessary training to ensure that I have the specialised knowledge required to perform my role.

Becoming a part of your team at [company name] will enable me to fulfil my desire to support young adults, allowing them to maintain their independence in daily life. The prospect of working for a growing business and making a positive impact inspires me. I’m eager to demonstrate how my compassionate and enthusiastic attitude may help your service users to have a positive experience.

Thank you for taking the time to consider my application. I hope to hear from you with regards to arranging an interview.

Yours sincerely, Jane Doe

Example 2 – Previous experience

Dear Recruiting Manager,

I’m very keen to apply for the position of Support Worker at [company name] as advertised on [where]. With over five years’ experience working as a Support Worker, I believe I would make a strong addition to your team.

In previous positions, I’ve successfully managed a demanding caseload of individuals with varying degrees of learning and physical disabilities. I have experience working with service users in challenging situations and I can handle such matters in a calm and sensitive manner.

I have a caring and compassionate nature, as well as a genuine interest in helping others to lead fulfilling lives. I’m comfortable working with service users of all ages and varying levels of ability. I use my considerate and non-judgemental attitude to carefully determine the needs of the individuals I support.

I always encourage conversation and show joy in listening to service users’ stories about their lives, family and friends to help build trusting relationships. I’m reliable at timekeeping because I understand the effect lateness can have on a service user’s routine. I’m used to working flexible hours, including nights and on weekends.

I’ve recently completed my NVQ Level 3 Diploma in Health & Social Care, and I have certifications in CPR and First Aid. The attached CV provides further details about how my qualifications and previous experience will make me an ideal match for your team.

Thank you for taking the time to consider my application. I would be grateful for the chance to be a part of such an amazing company and I hope to hear from you soon to organise an interview.

Kind regards, Jane Doe

Cover letter tips

It’s important to make your Support Worker cover letter personalised and ensure that it represents you. Recruiters receive many cover letters so will be able to tell if you have copied a template from the internet. Use examples to help you but make sure your final copy is unique and customised to the company you’re applying for!

Use these extra tips to add a personal touch:

Writing style – use the right tone to match the company you’re applying for. A cover letter should be professional, but you also want to write in a way that reflects you as a person

Format – match the format and design to your CV. Your cover letter is an extension of your CV, so you want it to be clear the documents are a complete package. If you need help with writing your CV, download our Support Worker CV template

Spell check – make sure your cover letter is free of any grammatical or spelling mistakes. Try to read your cover letter out loud or ask a friend or family member to proofread it for you. You could also use an online program such as Microsoft Word which has a built in spell check function

Be concise – write a cover letter that shows how you fulfil the requirements of a Support Worker. Use your own work and life experiences to show you can do the job. Write about personal or professional achievements but don’t tell a story that is too wordy or long. If you have gaps in your work history, take this opportunity to explain them

Be appropriate – avoid mentioning anything which is not necessary in a cover letter. Don’t mention why you’re looking for a new position in case it comes across as being negative about your current employer. Avoid talking about salary expectations as it’s too early to discuss at this stage. This can make it look like you’re more interested in the benefits the company can provide, rather than how you can benefit the company

Be honest – avoid mentioning anything untruthful or emphasising any skills that you don’t have. If you’re invited for an interview and are asked about any of these, this could be detrimental. Focus only on the skills and experience that you do have and how they can be applied to this job. Make it clear that you’re willing to learn!

Now that you know how to write the perfect Support Worker cover letter, get started now !

Email our Jobs Team or apply below to join Alina Homecare Disability Support.

1. My Perfect CV, “CV Examples and Samples” , Reviewed 19 April 2023

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How to Write a Good CV vs Supporting Statement

Rather than thinking of it as a hurdle standing between you and our dream job, think of it as another opportunity to demonstrate how you’re the best choice for the position.    

We’re here to tell you exactly how you can write a unique and memorable supporting statement that makes a positive impression, and increases your chances of beating the other candidates. Ready to find out how? Read on! 

Supporting statement vs cover letter

A supporting statement and a cover letter are two different documents that job seekers use when applying for a job.

A cover letter is a short document that accompanies a CV or resume. It typically provides an introduction, a summary of the job seeker’s qualifications and skills, and an expression of interest in the job. A cover letter should be tailored to the specific job and company, and it should highlight how the job seeker’s skills and experience align with the requirements of the job.

On the other hand, a supporting statement is a more detailed document that is often required for certain types of job applications, such as those in the public sector or for academic positions.

A supporting statement is used to demonstrate how the job seeker meets the specific requirements of the job. It should include specific examples and evidence to demonstrate the job seeker’s skills, experience, and accomplishments. A supporting statement may also include information about the job seeker’s personal qualities, such as their motivation and values.

Supporting statement job application example

Here is an example of a supporting statement for a job application:

Job Title: Marketing Manager

Requirement: Demonstrable experience in developing and implementing successful marketing campaigns.

Supporting Statement Example:

I am excited to apply for the Marketing Manager position at [Company Name]. As a seasoned marketing professional with over 7 years of experience, I have a proven track record of developing and implementing successful marketing campaigns that drive brand awareness and increase sales.

In my previous role at [Previous Company], I led a team of marketers to develop and execute a comprehensive marketing strategy that resulted in a 25% increase in sales over the course of a year. I accomplished this by conducting market research, identifying key target audiences, and developing tailored campaigns that effectively communicated the brand’s value proposition.

I am well-versed in a variety of marketing channels, including digital marketing, social media , content marketing, email marketing, and events. I am proficient in using analytics to measure the success of campaigns and make data-driven decisions.

In addition to my technical skills, I am a collaborative team player who is passionate about creating a positive and inclusive work environment. I enjoy mentoring and developing my team members, and I believe that strong relationships are essential to achieving business objectives.

I am confident that my skills and experience make me an excellent fit for the Marketing Manager position at [Company Name]. I am eager to bring my expertise to your team and make meaningful contributions to the success of the company.

Thank you for considering my application.

How to start a supporting statement

To start a supporting statement, it is important to first read the job description and understand the requirements of the position. This will help you tailor your statement to the specific job and demonstrate how your skills and experience align with the job requirements. 

Once you have a clear understanding of the job requirements, you can start your supporting statement with an opening paragraph that introduces yourself and expresses your interest in the position. You can start by stating your name and briefly mentioning your current position or relevant experience. 

Next, you can explain why you are interested in the position and what you find compelling about the company. This can demonstrate that you have done your research and are genuinely interested in the opportunity.

What to include in a supporting statement

After introducing yourself and expressing your interest, you can move on to describing your relevant skills, experience, and accomplishments. This is where you can provide specific examples and evidence to demonstrate your suitability for the job.

A good supporting statement is one that is clear, concise, and persuasive. It should highlight your skills and experience, and explain why you are a good fit for the job you are applying for.

Here are some examples of what to include in your supporting statement:

• Your skills and experience
• Your accomplishments
• Your education and training
• Your motivation for the job
• Your strengths and weaknesses
• Your goals for the future

Here are some examples of what not to include in your supporting statement:

• Personal information, such as your age, marital status, or children
• Salary requirements
• Negative information, such as gaps in your employment history or disciplinary actio

What makes a good supporting statement?

A good supporting statement is a well-written document that demonstrates how you meet the requirements of the job and why you are a strong candidate. Here are some key elements that make a good supporting statement:

Understanding the job requirements: Before writing your supporting statement, it is important to read the job description and understand the specific requirements of the job. This will help you tailor your statement to the job and show how your skills and experience match the requirements.

Relevant examples: A good supporting statement includes specific examples of how you have demonstrated the required skills and experience in previous roles or projects. Providing evidence of your achievements and accomplishments is essential to make your application stand out.

Clarity and structure: A good supporting statement should be well-structured and easy to read. Use clear and concise language and avoid jargon or buzzwords. Organise your statement into clear paragraphs with headings, if appropriate.

Attention to detail: A good supporting statement should be error-free, with no typos, grammatical errors or inconsistencies. It is important to proofread your statement carefully before submitting it.

Personal qualities: In addition to skills and experience, a good supporting statement should also demonstrate your personal qualities, such as motivation, work ethic, and teamwork skills. These qualities can help you stand out as a candidate who will be a good fit for the company culture.

Finish in style

After all this hard work it can be tempting to finish off with something like “I look forward to hearing from you!” But this doesn’t add anything new. Instead, try to close things by briefly reiterating your enthusiasm and passion in a line or two, before asking for an interview in a phrase like “I’m excited to meet with you”. 

A few dos and don'ts

• Focus on what you can do for them and why they need you.
• Don’t be overly formal, but remain professional.
• Consider having someone read your letter. Those who work in recruitment , HR, or management are ideal, but any fresh perspective is helpful.
• Don’t reuse cover letters, customise each one to each job. Although you can use a general template, each cover letter should be tailored to your specific application.
• Read your cover letter several times, and at least once out loud so you can check to make sure the writing flows well and is easy to read. 

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Supporting statements

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How do I write a Supporting Statement?

Sometimes instead of asking for a cover letter, an application form may contain a supporting statement section where you are required to outline the skills, experience, and qualities you possess that make you a suitable candidate for the role. This is an important section of your application and can make or break your chances of getting through to the next stage of the recruitment process.

Structuring your supporting statement

Make a positive introduction to yourself in a short opening paragraph. It is then best to follow the person specification for the role and use the STAR technique to give a detailed account of your experience of that skill. If you've not encountered the STAR (Situation, Task, Action, Result) technique before, watch The Guardian's explanatory video  to show you how it's done.  It can be useful to create headings for each point on the person specification too, as this will allow the person who is shortlisting your application to easily find each point that you are addressing.

Just like a lawyer in a courtroom, you always need to provide evidence to support your claims. The more your examples for each heading are specific (i.e. no one could give this example except you because the details are so specific) , the better the mental picture you will give to the employer. If they can picture you in the role you are describing, they will be able to picture you in the advertised role.

It is useful to conclude your supporting statement with a short positive summary.

What are the top tips for writing supporting statements?

• Carefully read through the job and person specification information.
• Ensure that you give evidence for each item the employer has outlined.
• Before you write your statement in full, spend some time selecting the most appropriate examples to illustrate the skills and qualities required. The first example that you think of isn't necessarily the best one.
• Using the STAR method can help you to structure your examples in a meaningful way.
• Write your statement in a separate document (e.g. Microsoft Word) first before entering it into the online application form. This will make it easier to read through and check.
• Don't assume that an employer will guess or automatically realise that you have a skill. If you don't make reference to an essential item, the employer can't count it as part of your application and you may not get shortlisted for an interview.
• Check the word count or space allocation for the supporting statement. You want to be concise and to the point without writing pages of words. If there’s no guidance aim for around 500 words. Find out more about how long a supporting statement should be .

How can I learn more?

• Our Elevator Pitch tool will help you organise your thoughts into a positive, confident, brief statement of who you are - helping you write positive introductions and conclusions. 
• See our advice on Cover Letters and CVs  for interactive tools to help you learn more.
• You can book an appointment with an Employability Adviser to check through your supporting statement.

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Supporting Statement: Follow Some Rules and Examples

Table of Contents

In this competitive world of job hunting, the supporting statement can make a huge difference and set you apart from other candidates. A CV outlines your professional history and qualifications, and the supporting statement offers a unique opportunity to showcase your personality and suitability for the particular role. Here are some tips on how to write a compelling supporting statement example. 

What Is a Supporting Statement ?

A supporting statement can be a section in the CV like a professional summary or a document attached to the job application. This is where you can say why you are a perfect candidate. Show your skills relevant to the position you are applying for, your qualifications, and your experience in the industry. Don’t confuse supporting statements with cover letters. 

Why Are Supporting Statements Important in a Job Application?

In the modern job application process, supporting statements play a significant part because they enhance the worth of your CV. The cherry on top is that you show genuine interest in a specific job by not just submitting your CV. A hiring manager always appreciates that you have gone the extra mile to write a strong supporting statement for the job. It will help you to get to the interview stage easily. Let’s check some examples of supporting statements.

Supporting Statement Example

Here are some job supporting statement examples for your reference. 

Supporting Statement Example for Job Application: Customer Service

I am self-assured, trustworthy, and enthusiastic, with prior customer care expertise. In my five years of experience therein, I’ve consistently tried to provide proactive, customised, and timely assistance to keep clients happy. 

By being creative and effective, I often give my clients seamless experiences. I am acknowledged for being a result-oriented, sympathetic individual who values the time of others and works to provide useful answers in each interaction. 

My approach to customer service, with a positive attitude and a warm, sincere commitment as an experienced customer service professional, will take me far.

Supporting Statement Example UK: Marketing 

I am a highly driven, inventive marketing expert with first-class honours in marketing.

I have significant expertise working as a marketing executive, with the ability to boost sales through deeper inspection and effective resource management. Previously, I worked in social media administration, email marketing, content creation, curation, and planning, launching, and analysing campaigns.

 I work well under pressure and can multitask to complete projects by the deadlines. Being optimistic, enthusiastic, and energetic, I am appropriate for this job and will be an asset to your team.

Supporting Statement Job Application Example: Sales

I am motivated, aspirational, and competent, with a proven track record of delivering under intense competition.

As a sales manager motivated to persevere through setbacks, my mental strength often helps me achieve success. A talented leader who always continues to improve a company’s performance by utilising her leadership expertise, I am committed to succeeding by developing excellent relationships with all stakeholders while maintaining consistent revenue and growth.

Sample of Supporting Statement: Nursing

I have developed my communication skills by working directly with other nurses and physicians and engaging with patients of all ages. 

My priority is to give my patients the finest treatment available, ensuring they are at ease and getting proper medications on time. I work well under pressure and can effectively handle the requirements of different people because of planning and excellent time management. 

Having the heart and enthusiasm a nurse requires, I eagerly await a chance to hone my abilities further.

The supporting statement templates for different job roles will help you precisely understand how to write an effective personal statement for job.

When writing a supporting statement, include those relevant skills mentioned in the job roles you are applying for. 

How To Write A Supporting Statement For Job

You need to follow some important rules when writing a supporting statement.

Be Descriptive

A supporting statement needs to be concise. Review the job description before you start writing, as there can be key information about what hiring managers are looking for in candidates, like experience and skills. The recruiters will scan your supporting statement with these keywords. So make sure you mention your experience and skills that fulfil the expectations.

You can also contact iCover to write a compelling supporting statement. Our CV editing service can help you to get the job. 

Mention Your Skills and Qualifications 

After reviewing the job description, use your statement to highlight how your skills and qualifications fulfil the specific requirements. Use keywords and phrases from the job details to describe your experience so employers understand how your expertise relates to the job criteria. For example, share supporting information examples if an employer requires a specific degree and your credentials fulfil this requirement.

Show Your Achievements

Consider one or two examples of how you succeeded in past roles. Examples demonstrating your experience and skills that relate directly to the job can give employers better insight into how you can achieve similar success for their team. When highlighting achievements, consider examples that show organisational, interpersonal, and teamwork skills and your ability to communicate effectively.

Keep it brief

Use up to three sentences for your statement to keep your details brief and easy to read. This helps gain employers’ attention quickly when they scan your application, increasing the chances they will review your CV further and contact you for an interview. Include your most relevant traits that fulfil the requirements in your first sentence, with an example of a related achievement in the second sentence. In your last sentence, describe how you plan to contribute to similar success for the organisation you are applying to.

Format Properly

Follow a format that is appropriate to the document. For example, a supporting statement on a CV can be two to three sentences long, while a cover letter can be up to four to five sentences. The most important factor to consider when formatting your statement is including relevant details that employers can see immediately. Therefore, formatting your statement at the top of your application or CV and as the first paragraph of a cover letter is appropriate.

Proofread your statement

Don’t forget to proofread the statement. Make sure it doesn’t have any grammatical and spelling errors. If applying for multiple jobs, tailor each statement to match specific requirements. Highlight relevant skills and qualifications with each job application. 

Still confused about how to craft a supporting statement, iCover can help you. Our CV writing service ensures you stand out from others. 

How Long Should A Supporting Statement Be?

Write a supporting statement from 100 to 150 words. It can be a maximum of two to three paragraphs. Try to stick to this rule, and don’t make it too long and turn it into a cover letter. It can kill the main purpose and the function of what the supporting statement is supposed to do. If you apply to companies like Google, Amazon, or NHS, you must write your skills and experience accordingly. Check the NHS supporting information templates. 

Tips for writing your supporting statement

When writing the supporting statement, follow the tips below 

• Make your statements specific to each job application you submit so employers understand how you can benefit their organisations.
• Use the company’s name in your statement whenever applicable to help build rapport.
• Give specific examples of your achievements, such as percentages, amounts or numbers, to better show what you accomplished.
• Reiterate how you plan to help the employer so they understand your motivation to achieve results.
• Show what you understand about the organisation by mentioning a challenge or project to which you are excited to contribute.

Supporting statement shows why you are the perfect candidate for the particular job. Following these tips and supporting statement sample to write a well-researched statement can increase the chances of landing your dream job. 

Frequently Asked Questions

How do you end a supporting statement.

Reiterate your wish for the position you are applying for. Most job applicants miss this important point when concluding their supporting statement. You only need to add a brief statement indicating that you have the combination of skills required by a company.

What should you include in a supporting statement?

A manager will shortlist you for a job based on your supporting statement matching the relevant person’s specification. It’s an opportunity for you to describe your qualifications in writing, including your relevant experiences and skills.

How do you start a supporting statement?

The first line should introduce you and briefly overview who you are and why you are ideal for a job. For example: ‘I am an award-winning organiser with strong business expertise.’ It’s crucial to leave an effective first impression and convey an optimistic attitude.

How do you sell yourself in a supporting statement?

Job interviews are like selling your skills to your potential recruiters. To sell yourself successfully, you must know the demand first. So, review the job description multiple times and determine what value you can add to this organisation. Present your skills accordingly in your supporting statement, and your chance of selection will be high.

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Are personal statements the new cover letter?

Estimated reading time: 3 minutes

Applying for a job is already daunting enough, but do you know whether you should be using a cover letter or personal statement to get traction?

While there has been a wide array of research completed on how many hiring managers read the coverage, while others scan it in 5-10 seconds. That being said, a well crafted cover letter or tailored personal statement can be the difference you need to stand out from the rest.

Find out the difference between a cover letter and a personal statement, and explore the advantages and disadvantages of both, so you can reach an informed decision for your next application.

Cover letters vs personal statements

Writing a personal statement is more reflective of your professional story, your work ethic and your beliefs. This can be written in a letter format and attached to your CV, but is most commonly included on the CV as a precursor to your job history and experience.

Writing a cover letter is the best course of action if you prefer a formal introduction to a hiring manager before they read your CV. It will typically address how appropriate you are for the role, pull out relevant experience and detail why you want the job.

Related:  How to write an effective CV: best practice tips for job success

What are the advantages of using a cover letter?

•    you can pitch yourself separately from your cv.

Writing a cover letter gives you the freedom to pitch yourself separately from your CV. This is useful because it means having to make fewer amendments to your CV with each job application you make and also gives you the space to go into specific detail—something a CV would not have room to accommodate.

•    You can target it towards the job you’re applying for

Job applications are at their most effective when tailored to the role at hand. Writing a fresh, specific and targeted cover letter for each role you apply for will increase your chances of securing an interview. Try picking out key responsibilities in the job description and matching your skills to them.

•    You can address it to the hiring manager

The function of a cover letter is to be a written introduction to a potential employer. This gives you the valuable opportunity to personalise it with the hiring manager’s name. A survey by Saddleback College showed that 33% of employers expect a tailored CV for job applications.

What are the disadvantages of using a cover letter?

•    it takes longer to apply for a job.

Setting aside time to write a personalised cover letter for each position will take significantly longer than if you were to resort to canvasing with a generic CV. Aside from the time taken to match skills to job roles and pitch effectively, time also needs to be set aside for proof reading and checks to avoid embarrassing mistakes .

•    There’s potential for rambling

Because a personal statement usually sits on a CV, it needs to be a short paragraph to avoid clutter. Cover letters are longer than personal statements, leaving plenty of additional room for unnecessary detail which could result in a loss of reader interest.

What are the advantages of using a personal statement?

•    quicker applications.

Applying for jobs can be a lot faster if you don’t need to type out a personalised cover letter for each role. You will need to amend your CV slightly to showcase relevant experience for the job at hand, but the work is significantly less, leaving you free to apply to multiple opportunities in half the time.

•    Shows your passion

A personal statement is designed to show passion for a career path and tell more of a personal story. It departs from the formality of a cover letter and so gives an employer a much better feel for your career goals and whether you are a fit for company culture.

•    Demonstrates skills in concision

A CV may demonstrate an ability to tailor content to a specific readership, but a personal statement is an excellent display of the ability to give relevant information in a concise way. Because you have limited space, you’ll need to be selective about the information you include.

What are the disadvantages of using a personal statement?

•    more cv tweaking.

Although a CV will always require some degree of editing to make it appropriate for each role, relying solely on a personal statement means much more editing on your part. This leaves more room for errors and accidents in a place where information is at its most crucial.

•    Too generic

Passion and cultural fit may be high on many hiring managers’ agendas, but so is candidate relevance. Personal statements tend to remain far too generic, and so fail to give the full picture as to how well your experience and skill set fit role requirements.

Your CV is an essential part of your job search process. Our advice on CVs and cover letters will help you avoid common CV mistakes and write the perfect cover letter to create a winning job application.  If you’re looking for interview tips, visit our interview advice section .

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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Important Differences Between a Personal Statement and a Cover Letter

One is personal, the other is professional. One is abstract, the other is concrete. A personal statement is a succinct essay where you tell your prospective employer about yourself. For example, you can say that you're a good worker. On the other hand, a cover letter highlights your professional experience. Also known as a letter of intent, a cover letter tells an employer that you are the best person for the job because you have this number of years of experience or you led that team to unprecedented success.

Another important difference is how you use these. Place your personal statement in a prominent space on your resumé. Tweak it according to the values and culture of the company you are submitting your resumé to. Conversely, submit your cover letter as a document separate from your resumé.

Both documents relay the value you can bring to a company. However, knowing the distinction between the two can be advantageous so you can use either or both to really show off your skills. Learn how to write a personal statement letter that can perfectly complement your cover letter. Let JobStreet show you how.

A personal statement focuses on you; a cover letter focuses on the job.

The main topic for your personal statement must be yourself in relation to the company you are pursuing. Write about how your educational background shaped you into who you are today. Share general experiences that will show your employer your values and skills Your goal is to show the employer who you are as a person and as a worker.

For example:

"Six months ago, I graduated with a degree in Communications. Now, I am eager to begin a career using what I've learned. In my senior year, I worked as our university paper's editor-in-chief, which we printed and also published online. My work there sharpened my writing, editing, and people skills."

Your cover letter, on the other hand, must focus on how well-suited you are to the position you are applying for. Specify which of your top-tier professional experiences make you the best candidate for the job.

"I am interested in the position of content writer for your company. Currently, I am a writer for Scidev.com; my tasks include monitoring the news daily in developing countries and submitting weekly story pitches to my editor. In just six months, I published 75 articles; 25 of those were shared widely on social media.

I believe this has prepared me to be an efficient and effective content writer."

Read: 5 Ways to Highlight Your Best Personal Qualities in Your Resumé

A personal statement is short; a cover letter, longer.

Keep your statement down to a concise paragraph of five or six sentences. Make sure you include the following:

• Where you currently stand in your career—" Currently, I am an IT professional specialising in cybersecurity. I began my career as a white hat hacker. I hold four certifications in ethical hacking."
• The value you'll bring to any company— "I conduct security assessments on different operating systems, cloud networks, computer systems, and wireless networks. My experience gives me a well-rounded knowledge of various platforms."
• Your career goals— "Looking for a career in cybersecurity where I can apply my skills, and learn more to also be able to develop security software."

Since your cover letter will talk about more specifics about your career goals and qualifications, it can be half a page to a page long; no more. Remember to mention the following:

• The position you are applying for— "I am interested in the position of pre-school English teacher, which you advertised for on JobStreet. "
• How your skills match the skills required by the position— "I hold a bachelor's degree in early childhood education. In the past two years, I have worked directly with toddlers at a pre-school. I adhere to an inquiry-based teaching method, and have excellent written and oral English communication skills."
• Why you are the best person for the job— "I believe my natural connection with children and desire for continuous learning along with them make me well-suited for this job."

Read: CV vs Resumé: Knowing Which One to Use Can Boost Your Chances

A personal statement concludes with a summary of your skills and goals; a cover letter wraps up with a note of thanks.

Let your statement begin and end with why you are an ideal candidate. Stay with this topic—do not introduce the story of a new passion in your conclusion.

"My two years working as an ER intern have not only sharpened my trauma skills. It has also trained me to be self-motivated, compassionate, and reliable. My goal is to use these skills and learn much more as an ER resident."

Conclude your cover letter by thanking your potential employer for their time and consideration. Then include a call to action.

"Thank you for taking the time to consider my application. Your trauma programme is above par, and I hope to be able to contribute to it as a member of your trauma team. My resumé is attached, and I would be happy to share with you any other information you may need."

A personal statement is inherently vague about any job applications since it focuses on you and your work. It gives any potential employers a peek into your persona. On the other hand, a cover letter mentions specifics, and it answers how you fit within the company.

Update your JobStreet profile today so you can begin composing your personal statement and cover letter. Put #WorkNow in your profile to let employers know you are ready to work. Then visit JobStreet's Career Resources Hub for more expert career advice.

At JobStreet, we believe in bringing you #JobsThatMatter. As a Career Partner, we are committed to helping all jobseekers find passion and purpose in every career choice. And as the number 1 Talent Partner in Asia, we connect employers with the right candidates who truly make a positive and lasting impact on the organisation.

Discover Jobs That Matter. Visit JobStreet today.

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SEEK Asia , a combination of two leading brands JobStreet and jobsDB, is the leading job portal and Asia's preferred destination for candidates and hirers. SEEK Asia's presence span across 7 countries, namely Hong Kong, Indonesia, Malaysia, Singapore, Thailand, Philippines, and Vietnam. SEEK Asia is part of the Australian Securities Exchange-listed SEEK Limited Company, the world's largest job portal by market capitalisation. SEEK Asia attracts over 400 million visits a year.

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Supporting statement, competency evidence, cover letter

I am an international applicant, and I am applying for a teaching job in the UK. In the online application there is a section for competency evidence questions, and there is another section for uploading a supporting statement. In the competency evidence part, I already describe my qualifications with examples regarding the position, I don’t know what exactly include in the supporting statement to avoid the repetition. I also wanted to know if the supporting statement is the same as the cover letter. Thank you for your help, M

• interviewing
• cover-letter

• It may vary by field but a supporting statement is generally for anything not covered in the other documents, so avoid repetition - although you can highlight specific skills if you feel they've not been fully advertised. Somewhat like a cover letter, but expectations on length may be different - it's hard to generalise without knowing the position, the duties, what's in the other parts of the application, etc. –  Stuart F Jun 15, 2021 at 13:25
• The position is Senior Lecturer in Fine Art Painting. After the competency evidence questions, they want me to attach CV, publications, and supporting statement described as: a section for you to highlight your suitability and setting out how you consider your personal skills and experience meet the essential criteria for the role. The point is answering the competency evidence questions already describe my suitability for the role … –  Moh Jun 15, 2021 at 13:58
• Competency evidence demonstrate how your specialist knowledge and qualifications match the role requirements Please provide evidence of how you plan, prioritise and manage resources effectively to achieve objectives Please provide evidence of your ability to collaborate and work effectively within a team and with diverse range of people Please provide evidence of your contribution to advancing professional practice, research or knowledge exchange in your area of expertise Please provide examples from your experience of teaching in relation to the person specification for the role –  Moh Jun 15, 2021 at 14:02

If you're not sure, the best place to search for answers would be

• Any available FAQ for the application / job opening application in the website.
• Any support / helpline contact for the organization (or any point of contact received through them)

You can also ask someone who is experienced in your field, if they had gone through the same process, about the details or particulars.

In my view, the competency evidence will be your experience certificates (work / training / learning - as applicable in your role / industry) and supporting statement is mostly references (who can confirm some things which you've stated in the application) - but that's my view and I do not have firsthand experience in this process/flow.

• supporting statement described as: a section for you to highlight your suitability and setting out how you consider your personal skills and experience meet the essential criteria for the role. The point is answering the competency evidence questions already describe my suitability for the role … –  Moh Jun 15, 2021 at 13:58
• Competency evidence Please demonstrate how your specialist knowledge and qualifications match the role requirements Please provide evidence of how you plan, prioritise and manage resources effectively to achieve objectives Please provide evidence of your ability to collaborate and work effectively within a team and with diverse range of people Please provide evidence of your contribution to advancing professional practice, research or knowledge exchange in your area of expertise Provide examples from your experience of teaching in relation to the person specification for the role –  Moh Jun 15, 2021 at 14:02

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How to write a board application Supporting Statement

• September 29, 2023

In my last article, I explained why your non-executive director application must include a supporting statement . In this article, I will explain how to write a supporting statement for a Non-Executive Director (NED) or board application. Writing a compelling supporting statement is essential because it is the document you will be graded against, and often, this information makes the difference between a ‘yes’ or ‘no’ response. As such, it is critical to get it right – often more so than your NED/Board CV!

Not every recruiting organisation states that a supporting statement is required to be submitted as a part of your board application. But if there is a list of Essential or Core Selection Criteria, I advise you always to provide a supporting statement.

The formula for writing your board application supporting statement

A board supporting statement is pretty formulaic and structured and may sometimes feel limiting because it is not a place where any context or niceties are required – your board cover letter (that will always accompany a supporting statement) is the place to do this. Instead, here, you must focus on providing the information that the advertiser or recruiter needs to decide whether to invite you for an interview.

To write a compelling board application supporting statement, here is what I recommend:

Preparation

Ensure you have completed online board research at the minimum before writing anything. Then, look over the selection criteria for the non-executive director role and jot down 3 to 6 examples you can provide to demonstrate achievements relating to the criteria. Remember, they are looking for someone who is not a risk to the board and the organisation and can do the job.

Address all the criteria

A board supporting statement is a document that directly addresses the selection criteria and provides details about how you have the competencies required to do the role. The assessing committee can then compare all candidates against the same set of criteria . Therefore, you must address every criterion, not just the desirable ones or the ones that best support your application. Your first step is to copy and paste all the selection criteria from the advert or job specification into a Word document. This will be the base structure for your supporting statement.

Convert each criterion to a heading, then write 1-2 short paragraphs (though I am just as happy if you prefer to use bullet points – actually, they can be more effective) about how you meet each criterion. However, it is critical here that you don’t just make statements. You must include examples describing the outcome (your success) and how you achieved it. If defining your individual success, you can always link your success to the organisation’s during your tenure on the board or in the role. 

Don’t skip criteria

Address all the selection criteria even if you do not feel you do not meet the skills, knowledge or experience required to meet some. It is tempting not to write about them, but it will be noticed. Think outside the box and consider your board-level or strategic experience, committee experience, group management experience and voluntary roles. Address your willingness to gain the required skill or knowledge.

Don’t combine criteria

Don’t be tempted to combine criteria that seem the same. Each criterion is different, regardless of what you might feel. If you can’t see the difference, you should speak with the advertiser to understand the nuances. I can guarantee that there is one, and you will be judged against it if you don’t address it.

The format and style

The document must be in a style and format that makes it easy to read, interpret the information, and finalise conclusions. Board application supporting statement formatting tips include:

• Keep to 2-3 paragraphs in length (this will vary based on the number of selection criteria in the ad).
• Keep your paragraphs in the same order as the selection criteria.
• Use short paragraphs, not large blocks of text.
• Bullet points are acceptable to avoid too much text.
• Use a simple font that is easy to read.
• Use the same language and terminology as the ad or job specification.
• Use action-orientated words , e.g. executed, incorporated, led, secured, negotiated, maximised.
• If there is a word or character limit, don’t go over it.

Use the T. E. E. method when writing your board  supporting statement

Too often, supporting statements spend too much time articulating the context of one’s experience. Equally, too much emphasis is usually placed on the mechanisms of one’s work – rather than how successful the work was. It is the latter that will separate you from your competitors.

Your response to each selection criteria for the non-executive director role should incorporate three elements adapted from the TEE or TEEL method of paragraph writing. These elements are:

Technical: Clearly state that you meet the requirements. Reframe the criteria from a question to a statement. If the question concerns governance, state clearly that you have X years of governance experience. Make the statement powerfully and unambiguously, then;

Example: Provide examples of your roles that support the previous statement. Something like ‘Perhaps the best example I can provide demonstrating my governance expertise was as a Non-Executive Director of X, Y and Z’ then finally,

Evidence: Provide examples of success in these roles. Perhaps say something like: ‘As a NED of Company X, I improved the governance by…’ (include your success and outcomes).

You will receive a return for your effort

Very few people enjoy writing supporting statements. The process can be time-consuming and dull, which is often reflected in the level of effort and quality of the applications submitted by applicants. This is actually good news because, by delivering a quality supporting statement, you can easily separate yourself from your competitors and ‘dare them not to appoint you.’. This is why you should always submit one and why yours must be compelling. 

Don’t have the time to write a compelling board application supporting statement? We can help with our unlimited application review service in our Executive Membership .

Related Articles

Your Board Application should always include a Supporting Statement

Online research can result in a board appointment

From board application to interview – who makes the shortlist?

About the Author

David Schwarz  is CEO & Founder of Board Appointments – The UK’s leading board advertising and non-executive career support firm. He has over a decade of experience of putting people on boards as an international headhunter and a non-executive recruiter and has interviewed over one thousand non-executives and placed hundreds into some of the most significant public, private and NFP roles in the world.

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• Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
• If one or both parents or guardians cannot apply with their child, you will need to show us more documents.
• You cannot renew your child's passport using Form DS-82.
• Passports for children under age 16 are only valid for 5 years. 

Steps to Apply

1. fill out form ds-11 and print it.

Use our Form Filler tool  to fill out your child's form on a desktop or laptop computer and then print it. If you are experiencing technical issues with the Form Filler, download a PDF . 

Tips to complete your child's form :

• Do not sign your child's form until asked to do so by a passport acceptance agent or employee. 
• You can apply for a passport book , a passport card , or both documents.
• You may ask for a larger passport book with more visa pages, at no extra cost, by checking the 'large book' box at the top of the DS-11.

2. Get Evidence of U.S. Citizenship (and a photocopy)

Your evidence must be an original or replacement copy. The document must have the official seal or stamp of the office which issued it. You must submit one of the following documents for your child:

• Issued by the city, county, or state of birth
• Lists applicant's full name, date of birth, and place of birth
• Lists the parent(s)' full names
• Has the date filed with registrar's office (must be within one year of birth)
• Has the registrar's signature
• Has the seal or stamp of the city, county, or state which issued it
• Consular Report of Birth Abroad or Certification of Birth
• Certificate of Citizenship
• Please note you must also provide a document, such as a birth certificate, that lists the parent(s) or legal guardian(s) of the child. Full validity means the document is or was valid for 10 years for adults and 5 years for children under 16. 

If you cannot submit one of these documents, go to our  Citizenship Evidence page  for more information.

Paper only : You cannot submit digital evidence of U.S. citizenship such as a mobile or electronic birth certificate. You must submit physical evidence of U.S. citizenship and a photocopy of the document. 

Returning your child's document : We will return your child's document in a separate mailing up to 8 weeks after you receive the new passport.

Tips for making a photocopy :

• Black and white (no color)
• Use 8.5 inch by 11 inch paper
• Use a single side of the paper

If you do not submit a photocopy, you must submit a second copy of your citizenship evidence. We will keep this copy for our records.

3. Show Your Relationship to Your Child

You must submit a document that lists the parent(s) or legal guardian(s) of the child. Examples include:

• U.S. birth certificate (also evidence of U.S. citizenship)
• Foreign birth certificate
• Adoption decree
• Divorce or custody decree
• A court order

Some documents, like a U.S. birth certificate, show  both  U.S. citizenship and parental relationship. These documents must be originals or certified copies (not photocopies).

You and your child may have different last names, as long as the document showing your relationship to your child lists your full name.

If your name is different than the one on the document showing your relationship to your child, submit proof of your legal name change.

4. Get a Photo ID (and a photocopy)

Both parents or guardians must bring a physical, photo ID and a photocopy of it. If your photo ID is from a different state than the state in which you are applying, bring a second photo ID. 

You must show at least  one  of these photo IDs:

• Valid or expired, undamaged U.S. passport book or passport card 
• In-state, fully valid driver's license or enhanced driver's license with photo
• Certificate of Naturalization 
• Certificate of Citizenship 
• Government employee ID (city, county, state, or federal)
• U.S. military or military dependent ID
• Current (valid) foreign passport
• Matricula Consular (Mexican Consular ID) used by a parent of a U.S. citizen child applicant
• U.S. Permanent Resident Card (Green Card) used by a parent of a U.S. citizen child applicant
• Trusted Traveler IDs (including valid Global Entry, FAST, SENTRI, and NEXUS cards)
• Enhanced Tribal Cards and Native American tribal photo IDs
• In-state, fully-valid learner's permit with photo
• In-state, fully-valid non-driver ID with photo
• Temporary driver's license with photo

If you do not have one of these photo IDs, go to our  Identification page  for more information.

5. Show More Documents (if both parents or guardians cannot apply)

• Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
• If one or both parents or guardians cannot apply in person with their child, you will need to show more documents.

Important : Submit  Form DS-3053  and other notarized statements within three months of signing them.

6. Provide a Photo

You must provide one photo with your child's application. Go to our  Passport Photo page  for photo requirements and to see examples of photos. 

• Do not attach or staple your child's photo to the form. The acceptance agent or passport employee will review the photo and staple it to your form.
• Some  passport acceptance facilities
• A company which offers photo services
• Home. Ask your friend or family member to take your child's photo. Print it on glossy or matte photo quality paper. 

7. Calculate Fees

When applying using Form DS-11, you will pay two separate fees - an application fee and an execution (acceptance) fee. You will pay the application fee to the U.S. Department of State, and the execution (acceptance) fee to the facility which takes your application. 

• Add $60 to your application fee if you want  expedited service .
• Add $19.53 to your application fee if you want us to ship your completed passport in 1-2 days after we issue it.  

Child Applicants :

For more information on how to pay and a full list of fees, go to our  Passport Fees  page.

*How to fill out your check and pay the application fee to the U.S. Department of State. Please note you must pay a separate execution (acceptance) fee. 

Families may write one check or money order to the U.S. Department of State if they are applying at the same time. The check or money order must include the name and date of birth of each applicant.

8. Find Location to Apply

In the United States:

• Traveling in more than 3 weeks?  Go to a  passport acceptance facility  such as a post office, library, or local government office. Check with the facility to see if you need to make an appointment. 
• Traveling in less than 3 weeks?   Make an appointment  to apply at a passport agency or center.

In another country:

• Contact your  U.S. embassy or consulate .

9. Track Your Application Status

You can  subscribe to email updates  about your application status, and  learn more about each status update .

It may take 2 weeks from the day you apply until your child's application status is “In Process.” 

Frequently Asked Questions

How will you send my child's passport and supporting documents.

You will get multiple mailings. The number of mailings depends on what document(s) you asked for.

Passport Book : You may get your new passport and citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We will return the passport book using a trackable delivery service.

Passport Card : You may get your new passport card and your citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We only send the passport card via First Class Mail. We do not send cards using 1-2 day delivery services.

Both a Passport Book and Card : You may get three separate mailings:

• New passport book
• New passport card
• Citizenship documents

Contacting Us : If you have been waiting more than 8 weeks for your documents, call us at  1-877-487-2778  to report that you have not received your documents. 

If you want us to reimburse you for a lost supporting document, you must contact us within 90 days of the date which we mailed your passport. You will also need to provide a receipt to show the cost of replacing the document. 

Can I pay for faster delivery and return shipping?

Yes. You may choose one or both of the following shipment options:

• Delivering application to us : Pay for Priority Mail Express for faster shipping. The price for this service varies depending on the area of the country.
• Returning the passport to you : Pay $19.53 for 1-2 day delivery. This means you will receive your passport   1-2 days after we send it. Include this fee with your check or money order payable to the U.S. Department of State. Do not submit a return envelope to us with postage pre-paid. 

You may receive your passport and supporting documents in separate mailings. If you are renewing a passport card, we will send it to you via First Class Mail. We do not use 1-2 day delivery services if you only applied for a passport card.

What countries require Form DS-3053 "Statement of Consent" to be notarized at an embassy or consulate?

In certain countries, a DS-3053 must be notarized at a  U.S. embassy or consulate  and cannot be notarized by a local notary public. Currently, these countries include:

Special Passport Fairs

Find a Special Passport Fair  near you!

We're holding special passport fairs all across the United States to help you get your passport more easily. New events are added to our site every week.

Most events are for first-time applicants and children, (who use Form DS-11). If you can use Form DS-82, you can renew by mail at your convenience!

Processing Times

Routine:  6-8 weeks*

Expedited: 2-3 weeks and an extra $60*

*Consider the total time it will take to get a passport when you are booking travel.  Processing times only include the time your application is at a passport agency or center.

• It may take up to 2 weeks for applications to arrive at a passport agency or center. It may take up to 2 weeks for you to receive a completed passport after we print it. 
• Processing times + mailing times = total time to get a passport

Urgent Travel:  See our Get my Passport Fast page. 

How to Apply for your Child's Passport

Watch this video to learn how to apply in person for your child's U.S. passport!

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