how to convert a keynote presentation into powerpoint

Keynote to PowerPoint Converter

Convert .KEY to .PPT or .PPTX files online using CloudConvert! Thanks to our advanced conversion technology the quality of the output PowerPoint document will be as good as if it was saved through the latest iWork suite from Apple.

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.key files are presentations, created with Apple's presentation software Keynote, which is part of the iWork package. Keynote is available for Mac OS X and iOS and is a competitor to Microsoft Powerpoint. .key files can contain slides with pictures, charts, transitions and videos.

PPT is a presentation file format associated with Microsoft Power Point. This file extension can contain text, data, charts, diagrams, music and some other multimedia files. Although it is associated with Microsoft Office, it can be run on Open Office also.

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How to Convert Keynote to PowerPoint: A Step-by-Step Guide

Are you an Apple Keynote user who needs to convert your presentation to Microsoft PowerPoint? Perhaps you need to collaborate with colleagues who use PowerPoint, or you’re giving a presentation on a Windows computer. Whatever the reason, converting Keynote to PowerPoint is a straightforward process that can be done in just a few simple steps.

In this comprehensive guide, we’ll walk you through the process of converting your Keynote presentation to a PowerPoint file , ensuring a smooth transition between the two popular presentation software platforms. We’ll also discuss some key considerations and tips to keep in mind during the conversion process.

Why Convert Keynote to PowerPoint?

There are several reasons why you might need to convert a Keynote presentation to PowerPoint format :

• Compatibility : Some computers, particularly those running Windows, may not have Keynote installed. Converting your presentation to PowerPoint ensures that it can be opened and viewed on any computer with PowerPoint installed.
• Collaboration : If you’re working with colleagues who use PowerPoint, converting your Keynote file to a PowerPoint format allows for seamless collaboration and sharing. This is particularly important when working on group projects or when multiple people need to contribute to the presentation.
• Features : While Keynote and PowerPoint share many similar features, there may be specific PowerPoint features you need to use that are not available in Keynote. Converting your presentation to PowerPoint allows you to take advantage of these features and enhance your presentation.
• Consistency : In some cases, an organization may have a standardized format for presentations, which often involves using PowerPoint. Converting your Keynote presentation to PowerPoint ensures that your slides are consistent with the organization’s guidelines and expectations.

Step-by-Step Guide: Converting Keynote to PowerPoint

Follow these simple steps to convert your Keynote presentation to a PowerPoint file :

Step 1: Open your Keynote presentation

Start by opening the Keynote presentation you want to convert in the Keynote app on your Mac. If you haven’t already created your presentation, do so now, ensuring that all the necessary content, including text, images, and any other media, is in place.

Step 2: Review and optimize your presentation

Before converting your Keynote presentation to PowerPoint, take a moment to review your slides and make any necessary adjustments. Check for the following:

• Fonts : Ensure that you’re using standard fonts that are available on both macOS and Windows to avoid font substitution issues when opening the PowerPoint file on a different computer.
• Media files : If your presentation contains large media files, such as high-resolution images or videos, consider optimizing them to reduce the overall file size. This will make the converted PowerPoint file more manageable and easier to share.
• Animations and transitions : While most animations and transitions will carry over from Keynote to PowerPoint, some may not have direct equivalents. Be prepared to make minor adjustments to your presentation after the conversion to ensure a smooth playback in PowerPoint.

Step 3: Export the Keynote file

• Click on “File” in the menu bar at the top of the screen.
• Select “Export To” from the dropdown menu.
• Choose “PowerPoint” from the available options.

Step 4: Choose the PowerPoint format

In the export dialog box, you’ll see two options for the PowerPoint format:

• PowerPoint Presentation (.pptx) : This is the default option and is compatible with newer versions of PowerPoint (2007 and later). Choose this option if you’re working with a recent version of PowerPoint or if you’re unsure about the version your colleagues are using.
• PowerPoint 97-2004 Presentation (.ppt) : Choose this option if you need to ensure compatibility with older versions of PowerPoint. This may be necessary if you’re collaborating with someone who uses an older version of the software or if your organization has not yet upgraded to the latest version.

Select the appropriate format for your needs.

Step 5: Select the export location

Choose where you want to save the exported PowerPoint file on your computer. Navigate to the desired folder or create a new one specifically for your exported presentation. You can also rename the file at this stage if desired, making it easier to identify and locate later.

Step 6: Click “Export”

Once you’ve selected the format and location, click the “Export” button to start the conversion process. Keynote will create a new PowerPoint file based on your Keynote presentation. The conversion process may take a few moments, depending on the size and complexity of your presentation.

Step 7: Open the PowerPoint file

Navigate to the location where you saved the exported PowerPoint file and double-click it to open in Microsoft PowerPoint. If you don’t have PowerPoint installed on your computer, you can use PowerPoint Online, a free web-based version of the software, to view and edit the file.

Step 8: Review and make necessary adjustments

Once your converted presentation is open in PowerPoint, take some time to review each slide carefully. Check for any formatting inconsistencies, such as text alignment issues or incorrectly displayed images. Pay special attention to animations and transitions, as some may need to be adjusted or replaced to ensure smooth playback in PowerPoint.

Make any necessary changes to your presentation, such as adjusting font sizes, replacing missing images, or modifying animations. This will ensure that your presentation looks and functions as intended when viewed or presented using PowerPoint.

Tips for a Successful Keynote to PowerPoint Conversion

To ensure a smooth and accurate conversion from Keynote to PowerPoint, keep these tips in mind:

• Keep your presentation simple : While both Keynote and PowerPoint offer a wide range of features and design options, keeping your presentation simple and straightforward can help minimize potential issues during the conversion process. Stick to basic layouts, standard fonts, and simple animations to ensure a more seamless transition between the two platforms.
• Use high-quality images : When incorporating images into your Keynote presentation, use high-quality, optimized files to maintain visual fidelity after converting to PowerPoint. Avoid using low-resolution or excessively large images, as they can impact the overall quality and file size of your converted presentation.
• Test the converted presentation on different devices : Once you’ve converted your Keynote presentation to PowerPoint, test it on various devices and platforms to ensure that it looks and functions as expected. Open the PowerPoint file on a Windows computer, a Mac, and even on mobile devices like tablets or smartphones to check for any compatibility issues or display inconsistencies.
• Have a backup plan : In rare cases, the conversion process may not produce a perfectly formatted PowerPoint file. To mitigate any potential issues, always keep a backup of your original Keynote presentation. If necessary, you can use this backup to make manual adjustments or recreate certain slides in PowerPoint to ensure a polished final product.

Final Thoughts

Converting a Keynote presentation to PowerPoint is a simple process that can be completed in just a few clicks. By following the step-by-step guide outlined in this article and keeping the provided tips in mind, you can ensure a smooth and accurate conversion, allowing you to collaborate with PowerPoint users and present your slideshows on any computer with PowerPoint installed.

Understanding the differences between Keynote and PowerPoint, as well as the reasons for converting presentations, will help you make informed decisions when working with these two popular presentation software platforms.

Can I convert PowerPoint to Keynote?

Yes, you can convert PowerPoint presentations to Keynote format. To do this, open the PowerPoint file in Keynote and save it as a Keynote file.

Will my animations and transitions work in PowerPoint after converting from Keynote?

Most animations and transitions will carry over from Keynote to PowerPoint, but some may not have direct equivalents. You may need to make minor adjustments to ensure a smooth playback in PowerPoint.

Can I convert Keynote to PowerPoint on an iPad or iPhone?

Yes, you can convert Keynote to PowerPoint on an iPad or iPhone using the Keynote app. The process is similar to converting on a Mac, with the export option available in the app’s share menu.

What happens if I use a font in Keynote that isn’t available in PowerPoint?

If you use a font in your Keynote presentation that is not available in PowerPoint, the text will be replaced with a default font when opened in PowerPoint. To avoid this, stick to using standard fonts that are commonly available on both platforms.

Can I convert multiple Keynote presentations to PowerPoint at once?

No, you’ll need to convert each Keynote presentation individually. However, you can use the same export process for each file, making the conversion process quick and efficient.

Are there any limitations when converting Keynote to PowerPoint?

While most elements of a Keynote presentation will convert smoothly to PowerPoint, there may be some limitations. Certain Keynote-specific features, such as specific animations or interactive elements, may not have direct equivalents in PowerPoint. Additionally, some formatting or layout differences may occur during the conversion process.

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How to convert an Apple Keynote presentation to a Microsoft PowerPoint file

• When you convert Keynote files to PowerPoint, you can allow collaborators without Keynote to open presentations on non-Apple computers.
• Mac users can convert files from Apple's presentation app Keynote to Microsoft Powerpoint through the exporting feature.
• Visit Business Insider's Tech Reference library for more stories.

Mac users have access to several applications with similar functions to corresponding Microsoft programs. These include Pages (a word processor similar to Microsoft Word), Numbers (a spreadsheet application similar to Microsoft Excel), and Keynote (a presentation application similar to PowerPoint). 

When sharing documents with non-Apple users and in general, converting your files to the more universal Microsoft applications helps to ensure that the recipient can open the file you send. 

Converting your Keynote files to the corresponding Microsoft PowerPoint format takes just a few clicks. It saves Windows users the trouble of using a third-party app to open their Apple file . 

After you've converted the Keynote file to a PowerPoint file, you can check that your presentation saved correctly when you attach it to an email. The file type at the end of your upload name should read ".pptx." It will read ".key" if it's still a Keynote file. 

Here's how to convert a Keynote presentation to PowerPoint. 

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), apple macbook pro (from $1,299.00 at apple), how to convert keynote to powerpoint.

1. Launch Keynote and open your presentation. 

2. To convert to PowerPoint, click File in the app's top menu bar. 

3. Select Export To then PowerPoint.

4. Click Next.

5. Edit the name of your file in the Save As section, if needed.

6. Choose where to save your file in the Where section.

7. Click Export. 

8. To confirm the file converted, right-click on the file and click Get Info. 

9. In the General Section under Kind, it should read Microsoft PowerPoint Document. 

Related coverage from Tech Reference :

'what is keynote on iphone': how to use the keynote app on your iphone to make slideshow presentations on the go, how to add notes to your microsoft powerpoint slides for presentation reminders or editing collaboration, how to make a powerpoint presentation into a video, so that it plays automatically without you having to click through each slide, how to save a powerpoint presentation as a pdf to lock in formatting and allow anyone to view it, how to convert a pdf into a powerpoint slideshow using adobe acrobat.

Insider Inc. receives a commission when you buy through our links.

Watch: We compared the $1,200 MacBook Air with the $500 Surface Go, and the results were a mess

• Main content

How To Convert Keynote To PowerPoint

If you’ve ever wondered how to convert Keynote to PowerPoint, then you’re in the right place. In this article, I’ll give you a step by step guide on how you can convert your .KEY file into something that’s compatible with PowerPoint. Later on, I’ll also be covering some of the major issues you’ll encounter on the converted file, and what you can do to fix these.

Why convert Keynote to PPT if it’s already a great presentation app?

Keynote is a free presentation app that runs exclusively on Mac computers and iOS devices like the iPhone and iPad. Now, a lot of people may love using Keynote for their presentations. But the fact that the app only works on the Apple ecosystem is a bit of a downer. That said, here are some reasons why you may need to convert your Keynote file to PowerPoint:

• You’ll be collaborating with non-Mac users

For many Apple fans, MacOS is the greatest computer operating system ever. But, of course, plenty of Windows users beg to disagree. And unfortunately, in the battle for computer OS supremacy, Windows still reign supreme.

The sad truth is that there are far more people who can’t access Keynote (because it’s exclusive to Apple) than those who can. Therefore, you (as part of the minority) need to do the adjusting.

What this means for Keynote users is that if you intend to collaborate or work with non-Apple users, you’ll need to convert your Keynote file first. Otherwise, your colleagues or teammates won’t be able to open your .KEY file on their computer. It’s as simple as that.

In critical business presentations where there might be a lot at stake, it’s best to be prepared and just convert the file to PowerPoint. You want to make sure everyone on the team can access your file.

The best way to ensure this is to convert your Keynote to a more universally recognized presentation file format. This is either the .PPT or .PPTX format.

• You’ll be presenting on a non-Apple device

You’ll likely present in venues where they use a dedicated presentation computer. More often than not, these computers are Windows-based, meaning it can’t open your Keynote. You will therefore need to convert Keynote to PowerPoint first if you want to be able to do your presentation.

Likewise, if you’re the only Keynote user on your team and everyone’s on Windows, then it’s best to just do the conversion process ahead of time. This way, if your team leader decides to have everyone use just one computer during the presentation, then you won’t be caught by surprise.

• You don’t want to bother with purchasing additional accessories

If you can, in fact, use your Mac laptop for your presentation, then good for you. But you will then need to think about having the right accessories so you can connect your laptop to the projector , TV or monitor. This is because these external displays require either VGA or HDMI. Unfortunately, these ports are absent on the modern MacBook.

The most recent line of MacBook ultraportable laptops only have a couple of USB-C | Thunderbolt ports. So, you’d need to have a bunch of adaptors with you if you want to ensure your laptop can connect to a projector, TV or external monitor.

And, don’t forget, you also need the right cable to connect your adaptor to the projector. It can get quite confusing if you’re not exactly a technical kind of person, so it may be best to ask for help from someone who knows this stuff.

While you can definitely export your Keynote to PowerPoint (among other file formats), it’s not going to be like a native PowerPoint experience. Which is neither app’s fault really – they just happen to be created by two different giants in the tech industry.

The good news is exporting your Keynote to PowerPoint is generally a straightforward experience. Now, it’s not without hiccups. You’d still need to give your converted document a thorough look to make sure everything’s actually where it’s supposed to be. But for the most part, the conversion process itself is quick and easy.

Step-by-step guide to convert Keynote to PowerPoint

I’ll be dividing this section into two – how to convert on both MacOS and iOS. For this tutorial, I downloaded a free corporate Keynote template from Louis Twelve which I found on Behance .

Let’s dive into the first part:

How to convert Keynote to PowerPoint (MacOS)

First, you’ll need to open up your Keynote file. Then go to File > Export To . From the dropdown list, click on PowerPoint .

You’ll then see this ‘Export Your Presentation’ dialog box on your screen. Make sure you’re on the PowerPoint tab.

As you can see, the menu is quite straightforward. You can choose to lock your file with a password or not by ticking the box that says ‘Require password to open.’

By default, Keynote will convert the file to the more recent .PPTX format. But if you’re going to be presenting on an older PowerPoint version, then click on the Advanced Options button. And you’ll see this on your screen:

Select .PPT if you want your file to be compatible with PowerPoint 1997-2003. Otherwise, leave it at .PPTX. Once you’ve made your choice, click on the blue ‘Next’ button.

On the next screen, you’ll be asked to give your file a name and where you want to save your new PowerPoint file. Type the file name in the ‘Save As’ field. Then navigate to the folder where you want to save your file. Hit the blue ‘Export’ button when you’re ready to export.

The conversion process is generally very fast. For small files, it will only take a couple of seconds. For more media-intensive files, it may take longer. To check out your new PowerPoint file, navigate over to where you chose to save it.

Double click the file and you’ll notice that instead of Keynote popping up, it will now be PowerPoint. Of course, this will only work if you have PowerPoint installed on your computer ! If you don’t have PowerPoint on your Mac, then Keynote will open up the newly converted file (yes, Keynote can open PowerPoint files).

How to convert Keynote to PowerPoint (iOS)

This is the process you need to follow if you want to convert your Keynote to PowerPoint on an iPhone or iPad.

First, open up Keynote on your device. Then select the folder where you’ve saved your Keynote file. For instance, it could be on iCloud Drive, Google Drive, or any other cloud service connected to your device. Alternatively, you can also search for Keynote files by choosing from your Favorites list or even from your color-coded Tags.

In my case, I save all my Keynote files to iCloud because I find it more convenient especially in terms of accessing the same files on my Mac. So, here’s the file I want to convert to PowerPoint (same file I used in previous example):

The next thing we need to do is to tap on the file and open it. Then, tap on the ellipsis icon (…) on the top-right corner to open up more menu settings.

You’ll then see the screen below. Tap the Export option.

In the Export screen, you’ll see there are a number of options for you to choose from: PDF, PowerPoint, Movie, Animated GIF, Images, Keynote Theme. Since this tutorial is all about converting Keynote to PowerPoint, make sure you tap on PowerPoint.

Note that unlike the conversion process on MacOS where you can choose between .PPTX and .PPT, on iOS devices you’ve got no say in the matter. All converted presentations files will be in .PPTX format. So, keep this in mind if you know you’re going to be using an older computer.

That said, once you tap on PowerPoint, you’ll briefly see this window on your screen. It’s basically letting you know that Keynote is converting or creating your new PowerPoint presentation for you:

Now, during the export process, Keynote may find some issues. It will give you a list of things you may want to look over. So you can decide if you’re going to proceed with the export process or not. Here are some issues encountered for the Keynote template I used:

As you can see, Keynote gave me a list of 5 fonts which may or may not cause my exported PowerPoint file to look different from the original Keynote file. Basically, it’s telling me that Calibri and Open Sans are missing and text on the exported file may look different.

If you think you can live with these issues and continue the export process, tap on Continue .

Once the file is exported, iOS will then ask you what you want to do with your new PowerPoint file. You can share the file via AirDrop or send it via SMS or social media. Alternatively, you can save it to your iPhone (or iPad) by tapping on ‘Save to Files.’

The conversion process from Keynote to PowerPoint is easy and straightforward on both MacOS and iOS. However, you may find that your new PowerPoint file isn’t as picture-perfect as it seems.

Two common issues that can arise from the conversion process

In this section, I’ll list down the most common issues and problems that arise when converting Keynote to PowerPoint. Even the most basic Keynote file (that is, there’s not a ton of fancy texts and animations on it) will likely run into some issues.

• The missing fonts problem

This is probably the most common problem. If you checked out the step-by-step iOS Keynote to PPT conversion process I shared above, then you’ll notice that I got a message about fonts. Specifically, it said Calibri and Open Sans are missing and may cause the exported file to look different from the original file.

Aside from looking different, the new font may also cause the text to be displaced . This is because the replacement font may be of a different size. That is, it may be a few pixels wider, narrower, taller, or shorter. This will, of course, result to its neighboring elements being moved around. So, you’ll find some text overlapping on other elements or being totally moved to the side.

Also, the replacement font may not convey the same emotion that the original font was meant to do. For instance, some fonts are perfect for business presentations because they look more formal and elegant. Others are perceived to be ‘fun’ and as such, are great for team-building types of presentations.

If you want your audience to be excited about something, you’d use a font that can help build up their excitement as well. But all these will be for nothing if the replacement font on your newly-converted PPT file fails to bring out the same emotion in the audience.

So, the best course of action for this problem is to look for a similar font that will not only look the same. But will also evoke the same emotion in your audience. Easier said than done, I know, when there are so many fonts to choose from.

In the next section, I will be covering some tips on how to make sure there are no font issues in the converted file.

• Animations and transitions are not converting correctly

There are two types of animations in Keynote – object animation and slide transition.

Object animation basically refers to the animation effects applied to a specific object. If there are 5 different elements on a slide, you can add animation effects to each one.

Slide transition , on the other hand, refers to the animation when moving or transitioning from one slide to the next.

That said, there are 3 different types of object animations on both Keynote and PowerPoint:

On Keynote, these are (1) build in, (2) action, and (3) build out.

On PowerPoint, these are equivalent to (1) entrance, (2) emphasis, and (3) exit effects.

They work basically the same way. The only difference is that not all animations on Keynote are present on PowerPoint, and vice versa.

So, it’s really not surprising at all that your Keynote animations and transitions aren’t going to convert perfectly into PowerPoint. The best way to go about avoiding this issue is to stick to animations that are present on both apps. For instance, you may want to use either the appear or fade animations. These are available on both apps and are also relatively simple animations.

While fancy animations are available on either app, I highly recommend keeping things simple. You don’t want to give your audience a headache when viewing your presentation!

Now, I’m sure there are other issues that can arise especially when dealing with complex presentations with lots of elements on it. Don’t take your slides at face value – always go through each slide and make sure it’s what you’re expecting.

Solutions to preserve your Keynote slides’ look

I’ve got 3 solutions here that you can follow if you care about how your Keynote slides’ look and want to preserve it for your presentation.

• Convert your Keynote to PDF

While this may not be the ideal solution, you should give this method a try if all you care about is making sure your slides’ appearance remain intact. Each slide will have its own page in the PDF document.

When converting to PDF, all your fonts, images and graphics will be preserved. However, if you have video and/or audio added to your slides, you’re going to lose them. You will also lose all your animations and transitions.

Another good thing about PDF files is that they are highly portable. That is, you can save your PDF presentation on a flash drive, and you can open it on literally any computer!

To convert your Keynote into a PDF file, go to File > Export To > PDF . These are the export options for you to consider:

You can choose to include your presenter notes, print each stage of builds, include skipped files, select the image quality, and add a password to the PDF.

• Convert to video or export Keynote as movie file

There’s a great advantage to exporting your Keynote as a movie file. You not only get to keep the static elements on your slides, you also get to retain all animations and transitions! This is actually the best method you can use if you want to make sure your fancy Keynote animations remain intact!

The downside to converting your slides to video is that you don’t get to control when the slides move on to the next slide. Technically, you can, but you have to do it all in advance when you record your slideshow. You have to time everything perfectly if you want your video and your speech to sync perfectly. In your actual presentation, you can either leave the slides to just play automatically or you can pause the movie from time to time.

To export your Keynote to movie format, go to File > Export To > Movie . Here’s a screenshot of the export screen:

For playback, you can choose between self-playing and slideshow recording. You can also choose which slides you want to convert into a movie, plus you can also control the timings. For resolution, the default is 720p. If you want higher or even custom resolution, click on the Resolution dropdown. You can also select the compression type you want to use for your Keynote movie.

• Convert to images then copy to a new Keynote file

If you’re not looking to convert your slides into PDF or movie format, you should try this third method. This technique works great for preserving the appearance of your slides and you can even add simple slide transitions, but that’s about it. The good thing is all your hard work in Keynote isn’t going to go to waste (except if you add videos to your slides but I’ll give a workaround for that later).

So, here’s how this process works. Once you’ve finished your Keynote presentation, click on File > Export To > Images . You’ll see this Export menu box on your screen:

Choose the slides you want to convert to images. Then select the image format you want to use. You can also opt to create an image for each stage of builds, but for this method, you can just leave this box unticked.

Once the slides have been converted to images, you can create a new Keynote file and you can then insert all your new images to the new Keynote. One image goes into one slide.

As you can probably tell, it’s going to look like a duplicate of the original Keynote file. The only difference is the second Keynote is comprised of ‘flattened’ elements. That is, the original elements have been converted to an image. This method will preserve the look of your slides when you do the export process again – this time it will be from Keynote to PowerPoint.

What about if you’ve added a video to the original Keynote? Well, since this isn’t going to get converted to image file, you can just insert the video in the converted PowerPoint file!

Of course, for this to work, you need to have access to PowerPoint. If you don’t have Microsoft Office installed on your computer, you can sign up for a free Office account. Then, you’d be able to access PowerPoint Online for free!

While you can, in fact, insert videos to PowerPoint Online, you’re limited to using only online videos. So, if you absolutely need to insert that video, consider uploading that to YouTube or Vimeo first.

By the way, if you need ideas on how to repurpose your Keynote (or PowerPoint) presentation slides, you should give this article a read!

Final Words

So now you know how to convert Keynote to PowerPoint. It used to be such a laborious task, but fortunately, that’s all in the past now. Apple is constantly updating Keynote to make sure its users get the best of both worlds – the ability to use Keynote and better compatibility with PowerPoint. While it’s still not a perfect conversion process, the converted file is definitely more usable today than it ever has been in the history of Keynote.

You might also find this interesting:   PowerPoint vs Keynote: Which Is The Best Presentation Software?

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How to convert Keynote to PowerPoint [Easy Guide]

The other day, a long-term client, who had been working with our agency, Ink Narrates, for several years, approached me with a request.

"Shivam," they said, "Our organization has recently made the decision to standardize our presentation software to PowerPoint across all departments. Is there an easy way to convert our existing Keynote decks to PowerPoint format?"

As a presentation design agency, we understand that collaboration is key. Whether you're working with colleagues, clients, or partners, the ability to share and present your ideas effectively is crucial. However, when team members use different presentation software, compatibility issues can arise, leading to frustration and wasted time.

I assured our client that converting Keynote presentations to PowerPoint was a straightforward process, and I was determined to provide them with a comprehensive guide on "How to Convert Keynote to PowerPoint." This article would not only benefit our valued client but also serve as a valuable resource for professionals worldwide who face similar challenges.

How to Convert Keynote to PowerPoint [Easy Guide]

Now, let's dive into the step-by-step process of converting your Keynote presentations to PowerPoint format. Remember, this guide is designed to be beginner-friendly, so even if you're not a tech-savvy wizard, you'll be able to follow along with ease.

Step 1: Export Your Keynote Presentation

The first step is to export your Keynote presentation as a PowerPoint file. Here's how:

1. Open your Keynote presentation on your Mac.

2. Click on "File" in the top menu bar.

3. Select "Export to" and then choose "PowerPoint."

4. A pop-up window will appear, allowing you to choose the desired PowerPoint format (e.g., PowerPoint '97-2004, PowerPoint 2008-2011, or PowerPoint 2016-2019).

5. Click "Next" and choose a location to save your exported PowerPoint file.

6. Click "Export" to complete the process.

Step 2: Open the PowerPoint File

Once you've successfully exported your Keynote presentation as a PowerPoint file, it's time to open it in PowerPoint. Here's how:

1. Launch Microsoft PowerPoint on your computer.

3. Select "Open" and navigate to the location where you saved your exported PowerPoint file.

4. Select the file and click "Open."

Your Keynote presentation should now be open in PowerPoint, ready for further editing or presentation.

Step 3: Clean Up and Make Adjustments (Optional)

While the conversion process is generally smooth, there may be instances where some formatting or layout elements don't translate perfectly from Keynote to PowerPoint. Here are a few tips to help you clean up and optimize your presentation:

1. Check for any missing or distorted graphics or images, and replace or adjust them as needed.

2. Review the font styles and sizes to ensure consistency throughout the presentation.

3. Adjust the slide layouts or backgrounds if they appear distorted or misaligned.

4. Ensure that any animations or transitions are working correctly.

Remember, the goal is to maintain the integrity and visual appeal of your original Keynote presentation while ensuring compatibility with PowerPoint.

Additional Tips and Considerations

Throughout this guide, we've covered the essential steps for converting Keynote to PowerPoint. However, there are a few additional tips and considerations worth mentioning:

1. Compatibility Across Versions: While PowerPoint is a widely used software, it's important to note that different versions may have varying levels of compatibility. If you're sharing your presentation with others, it's a good idea to check which version of PowerPoint they're using and export your file accordingly.

2. Embedded Media: If your Keynote presentation includes embedded media such as videos or audio files, you may need to re-embed these elements in the PowerPoint version. This process can vary depending on the specific media formats used.

3. Font Substitution: Occasionally, PowerPoint may substitute certain fonts if the original font used in Keynote is not installed on the computer running PowerPoint. To avoid any issues, it's a good practice to embed or convert any custom fonts used in your presentation.

4. Collaboration and Sharing: Once you've converted your Keynote presentation to PowerPoint, you'll be able to take advantage of PowerPoint's collaboration and sharing features. This includes the ability to share your presentation online, co-edit with others in real-time, and even present remotely using tools like Microsoft Teams or Zoom.

So, the next time you find yourself in a situation where you need to convert Keynote to PowerPoint, you'll be armed with the knowledge and confidence to tackle the task head-on. Happy converting!

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Keynote User Guide for Mac

• What’s new in Keynote 14.1
• Intro to Keynote
• Intro to images, charts, and other objects
• Create a presentation
• Choose how to navigate your presentation
• Open or close a presentation
• Save and name a presentation
• Find a presentation
• Print a presentation
• Undo or redo changes
• Show or hide sidebars
• Quick navigation
• Change the working view
• Expand and zoom your workspace
• Customize the Keynote toolbar
• Change Keynote settings on Mac
• Touch Bar for Keynote
• Create a presentation using VoiceOver
• Add or delete slides
• Add and view presenter notes
• Reorder slides
• Group or ungroup slides
• Skip or unskip a slide
• Change the slide size
• Change a slide background
• Add a border around a slide
• Show or hide text placeholders
• Show or hide slide numbers
• Apply a slide layout
• Add and edit slide layouts
• Change a theme
• Add an image
• Add an image gallery
• Edit an image
• Add and edit a shape
• Combine or break apart shapes
• Draw a shape
• Save a shape to the shapes library
• Add and align text inside a shape
• Add 3D objects
• Add lines and arrows
• Animate, share, or save drawings
• Add video and audio
• Record audio
• Edit video and audio
• Add live video
• Set movie and image formats
• Position and align objects
• Use alignment guides
• Place objects inside a text box or shape
• Layer, group, and lock objects
• Change object transparency
• Fill shapes and text boxes with color or an image
• Add a border to an object
• Add a caption or title
• Add a reflection or shadow
• Use object styles
• Resize, rotate, and flip objects
• Move and edit objects using the object list
• Add linked objects to make your presentation interactive
• Select text
• Copy and paste text
• Use dictation to enter text
• Use accents and special characters
• Format a presentation for another language
• Use phonetic guides
• Use bidirectional text
• Use vertical text
• Change the font or font size
• Add bold, italic, underline, or strikethrough to text
• Change the color of text
• Change text capitalization
• Add a shadow or outline to text
• Intro to paragraph styles
• Apply a paragraph style
• Create, rename, or delete paragraph styles
• Update or revert a paragraph style
• Use a keyboard shortcut to apply a style
• Adjust character spacing
• Add drop caps
• Raise and lower characters and text
• Format fractions automatically
• Create and use character styles
• Format dashes and quotation marks
• Format Chinese, Japanese, or Korean text
• Set tab stops
• Format text into columns
• Adjust line spacing
• Format lists
• Add a highlight effect to text
• Add mathematical equations
• Add borders and rules (lines) to separate text
• Add or delete a table
• Select tables, cells, rows, and columns
• Add or remove rows and columns
• Move rows and columns
• Resize rows and columns
• Merge or unmerge cells
• Change the look of table text
• Show, hide, or edit a table title
• Change table gridlines and colors
• Use table styles
• Resize, move, or lock a table
• Add and edit cell content
• Format dates, currency, and more
• Create a custom cell format
• Highlight cells conditionally
• Format tables for bidirectional text
• Alphabetize or sort table data
• Calculate values using data in table cells
• Use the Formulas and Functions Help
• Add or delete a chart
• Change a chart from one type to another
• Modify chart data
• Move, resize, and rotate a chart
• Change the look of data series
• Add a legend, gridlines, and other markings
• Change the look of chart text and labels
• Add a chart border and background
• Use chart styles
• Animate objects onto and off a slide
• Animate objects on a slide
• Change build order and timing
• Add transitions
• Present on your Mac
• Present on a separate display
• Present on a Mac over the internet
• Use a remote
• Make a presentation advance automatically
• Require a password to exit a presentation
• Play a slideshow with multiple presenters
• Rehearse on your Mac
• Record presentations
• Check spelling
• Look up words
• Find and replace text
• Replace text automatically
• Set author name and comment color
• Highlight text
• Add and print comments
• Send a presentation
• Intro to collaboration
• Invite others to collaborate
• Collaborate on a shared presentation
• See the latest activity in a shared presentation
• Change a shared presentation’s settings
• Stop sharing a presentation
• Shared folders and collaboration
• Use Box to collaborate
• Create an animated GIF
• Post your presentation in a blog
• Use iCloud Drive with Keynote
• Export to PowerPoint or another file format
• Reduce the presentation file size
• Save a large presentation as a package file
• Restore an earlier version of a presentation
• Move a presentation
• Delete a presentation
• Password-protect a presentation
• Lock a presentation
• Create and manage custom themes
• Transfer files with AirDrop
• Transfer presentations with Handoff
• Transfer presentations with the Finder
• Keyboard shortcuts
• Keyboard shortcut symbols

Export to PowerPoint or another file format in Keynote on Mac

To save a copy of a Keynote presentation in another format, you export it in the new format. This is useful when you need to send the presentation to people who are using different software. Any changes made to the exported presentation don’t affect the original. Keynote also remembers the last export settings you used.

Note: If the original file has a password, it applies to copies exported in PDF, PowerPoint, and Keynote ’09 formats, but you can change or remove it.

Save a copy of a Keynote presentation in another format

Open the presentation, then choose File > Export To > [ file format ] (from the File menu at the top of your screen).

Specify export settings:

PDF: You can open and sometimes edit these files with applications like Preview and Adobe Acrobat. Each slide appears on its own page of the PDF. Select the checkbox next to presenter notes and skipped slides if you want to print them. If you select “Print each stage of builds,” each build is printed on its own page, in the same order as they appear in the presentation. To include comments in the PDF, select the “Include comments” checkbox.

Click the Image Quality pop-up menu, then choose an option (the higher the image quality, the larger the file size). If you added image, drawing, audio, or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include accessibility tags for large tables, click Advanced Options, then choose On.

Note: For more PDF options, click Cancel, choose File > Print, then click Show Details at the bottom of the print options.

PowerPoint: If the file needs to be compatible with an older version of Microsoft PowerPoint (1997-2003), click Advanced Options, then choose .ppt from the pop-up menu.

Movie: If you recorded a narration that you want to include with your slideshow, click the Playback pop-up menu, then choose Slideshow Recording.

To export a slideshow that advances automatically, click the Playback pop-up, then select Self-Playing. If you want to export only part of the presentation, select From and enter the beginning and ending slide numbers. The movie advances to the next slide or build according to the time intervals you enter in the timing controls. If you have an animation that’s set to advance following a previous build or transition, it’s not affected by the time interval you enter.

Click the Resolution pop-up menu, then choose a resolution. To set a custom resolution, click Custom at the bottom of the menu, then enter your values in the fields. After you click Custom, you can also select a new frame rate and movie format in the pop-up menus at the bottom of the controls.

Animated GIF: You can export selected slides as an animated GIF that you can send or post. See Create an animated GIF in Keynote on Mac .

Images: Choose the slides you want to export as images, and select an image format for your slides. The higher quality the image, the larger the file size.

HTML: Open the index.html file to open your presentation in a web browser. Animations and builds are also exported with your presentation.

Keynote ’09: You can open this format with Keynote 5.0 through 5.3.

If there’s a password checkbox, do one of the following:

Set a password: Select the “Require password to open” checkbox, then enter a password. It applies only to the exported copy.

Keep the original presentation password: Make sure the “Require password to open” checkbox is selected.

Use a different password for the exported copy: Select the “Require password to open” checkbox, click Change Password, then set a new password.

Export the copy without a password: Deselect the “Require password to open” checkbox.

Click Save, then type a name for the presentation (without the filename extension, such as .pdf or .ppt, which is appended to the name automatically).

Enter one or more tags (optional).

To choose where to save the presentation, click the Where pop-up menu, choose a location, then click Export.

How to Convert Keynote Presentations to Microsoft PowerPoint

Keynote and PowerPoint are two of the most popular presentation software options available. While Keynote is exclusively available on Mac, PowerPoint has wider compatibility across platforms.

Converting from Keynote to PowerPoint is straightforward. This step-by-step guide will walk you through the process.

Before You Begin Converting

Method 1: convert in keynote (mac).

You can directly export Keynote presentations to PowerPoint using the Keynote app on Mac:

Method 2: Use iCloud (Windows/Online)

You can now access the converted PowerPoint file on any device.

Method 3: Use a File Conversion Site

Method 4: manually export as images.

While time-consuming, this method gives you full control over slide content.

Collaborating Between PowerPoint and Keynote

Edits sync automatically across Mac and Windows devices.

Key Takeaways

About the author, vegaslide staff, related posts, how to add live web pages to a powerpoint slide.

How to Automatically Play Audio in PowerPoint

The 7 Best PowerPoint Animation Tips

Powerpoint 2007: working with tables.

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• Presentations

How to Convert Keynote to PowerPoint (PDF, & More) on Export (+Video)

One of my favorite apps as a macOS user is Keynote. I've used PowerPoint in both my professional and personal work, but I love Keynote's ease-of-use. To bridge the gap to my non-Keynote friends, it helps to know how to convert Keynote to PDF and PowerPoint formats. 

Let's face it: PowerPoint is still the go-to presentation software. PowerPoint doesn't play nice with other formats. So, when collaborating, you'll need to convert your Keynote to PowerPoint. 

If you've ever wished for a Keynote to PowerPoint converter, this tutorial can help. In fact, you won't need any extra tools to convert Keynote to PPT. Let's learn how to convert Keynote to PowerPoint so that your Windows-based friends can work with your presentations.

Grab Our Free eBook on Presentations

If you're interested in making the most of your Keynote presentations, you'll also want to grab a copy of our free eBook: The Complete Guide to Making Great Presentations . Learn all about the complete presentation process from developing your initial idea to the delivering your Keynote presentation with impact.

Now let's jump into the tutorial on how to convert Keynote to PowerPoint.

Convert Keynote to PowerPoint (Watch & Learn)

In the screencast below, I'll show you how to convert your Keynote presentation to a PowerPoint format. You'll see the step-by-step instructions you need to take a Keynote file and convert into a PPTX or PPT format file.

Want to learn more? Keep reading the tutorial below to see a step-by-step guide with screenshots.

Why Convert Keynote to PowerPoint?

Because Keynote works so well, you might be wondering why it's essential to change the file format.

Simply put, there are far more PowerPoint users than Keynote users. Even though I love Keynote's ease-of-use and interface, much of the corporate world is going to use in the Microsoft ecosystem for the foreseeable future. 

You've got to find a way to ensure that the person on the other end of your email can open the file and work with it. In this tutorial, you'll see how to convert Keynote to PowerPoint along with other general-purpose file formats that anyone can open. Read on to find out how.

How to Convert Keynote to PowerPoint

In this section, we'll tackle how to convert your Keynote to PowerPoint. While this process is simple, there are a few essential settings that improve your results. 

Throughout this section, we'll work with a template from Envato Elements. This service gives you thousands of designs you can use, all for one flat rate. You have the best designs that save time and give you top notch results.

In this tutorial, we'll work with the Rockefeller Creative Keynote Presentation . Loaded with impressive slides, there's truly a design for every purpose inside. Download it as you follow along with this tutorial.

1. Prepare to Export Your Keynote Presentation

Let's learn how to export Keynote to a PowerPoint format. First of all, start by working in Keynote with your presentation open.

Now, find the File  menu, and then choose  Export To > PowerPoint. On the pop-up window, there is a key option that warrant considerations before you convert the Keynote file:

• Require password . You might have seen this option in PowerPoint before, but I was impressed that you can add it to a file on conversion. Consider adding a password if your document is sensitive and you don't want it falling into the wrong hands.

Believe it or not, that's it! Just finish saving your file by setting a filename and destination. You've now converted the presentation to PowerPoint format.

2. Test Your Presentation

Now, let's jump over to PowerPoint and test out the presentation. Although this conversion generally works very well, it's important that you preview the PPTX version to make sure it appears the way you expected.

If  you  don't have PowerPoint, don't forget that you can edit the presentation for free in PowerPoint Online. This can serve as an excellent way to test the presentation's appearance in PowerPoint. 

Make sure to check out the tutorial below to learn more about PowerPoint Online and how you can use it: 

Make sure to play back the presentation in its entirety in PowerPoint so that there are no missing graphics or issues.

While the conversion makes most aspects of the presentation work, there's no guarantee that everything will translate one for one. Check features like advanced animations and graphics to ensure they're working.

These details make a difference when you convert a presentation, so check them out before sharing the PPTX. You can always return to Keynote and remove animations or other specifics so that there are no issues converting.

How to Convert Keynote to PDF 

Maybe you don't want the recipient to be able to open and edit the presentation. In this case, I think it makes perfect sense to export the Keynote presentation to a format like a PDF. While the PDF format doesn't support animations and many of the advanced PowerPoint features, it's "good enough" for many use cases.

To export your presentation to a PDF format, jump to the  File > Export To > PDF. 

Notice on this export dialogue that there are a few options you can adjust to tweak the finished PDF:

• Include presenter notes . If you've added notes that help cue you add this to the PDF.
• Include each stage of builds . Did you build the slide in many stages using animations? Tick this box if you want each PDF slide to be a single step in the build-up.
• Include skipped slides . If you've skipped slides in Keynote, you can tick this box to add them back to the exported PDF.
• Include comments . If you included comments with Keynote's built-in option, these will be added to the finished PDF.
• Image quality . Do you want to save some space? Set the image quality to a lower level for smaller finished PDF files.
• Require password . Much like the PPTX conversion, you can add a password that protects your presentation from prying eyes.

Now, save your presentation and preview it in your favorite PDF app. Make sure that there are no conversion errors or issues before you attach and share it.

Convert to Other File Formats

These aren't the only formats that you can export a presentation to. Let's learn two more file formats that might be useful for a finished presentation.

1. Convert Keynote to Google Slides

Google's browser-based presentation app has rapidly risen to popularity for its ease-of-use and cost (free!)

The nice thing about Google Slides is that it supports PPTX as a format. So, you can drag and drop the PPTX file we created earlier in this tutorial to work with it in Slides.

Just drag and drop your presentation to Google Drive, and that's it! You'll see the presentation, and make sure that you check it to ensure it appears correctly. 

2. Convert to Flat Images

Have you ever seen a big digital display in a restaurant or shopping mall for example? Believe it or not, it's not uncommon that the software that powers these boards requires flat images, like JPEG files for example. 

If you need to save your presentation to a simple and flat image format, go to the  File > Export To > Images,  and choose an image format for your finished slides.

Another Option: iCloud and Keynote

If you can't convert your presentation to another format, there's another option: the browser-based version of Keynote. All that the recipient needs is an iCloud account (which is free), and they can edit and work with a presentation in a web browser.

Even if your recipient doesn't have a Mac, they might have an Apple device and therefore an iCloud account. You can use Keynote inside a web browser to review, edit, and work with a presentation.

To work with your presentation in iCloud Drive, start by uploading it your iCloud account. You can do this by choosing File > Move to  in Keynote, or just copying it to your iCloud account.

Now, click on  Collaborate.  I recommend choosing  Copy Link  to create a URL that you can share with others. Choose Who can access to Anyone with the link if you want to make this public. Send that URL to others, and they can then work with the presentation in a browser.

While this isn't technically converting the presentation to another format, the outcome is the same. You've taken a Keynote file and made it available to work with. Regardless of platform, the recipient can now open it in a browser and review the presentation.

How to Customize Keynote Templates in 5 Steps

So far, you've seen a few options for how to work with your Keynote template across a variety of apps. This section reviews some of those steps and teaches you pointers to make this a smooth conversion.

We'll continue to work with the Rockefeller Creative Keynote Presentation from Elements. It's smooth and minimal and easy to customize. Read on to see those steps in action.

1. Open the Keynote Template

After you download a template, it's important to take stock of the template files. Every presentation is packaged a bit differently, but there are common elements in most designs. Most templates include multiple files.

As we learn how to turn a Keynote into a PDF, let's navigate the Rockefeller file structure. In my case, I'll find the folder that includes .keynote files, and choose the  16x9  screen dimension. This is what fits the screen I plan to present on.

Notice that this download already includes a PDF format template. But, it's not the best choice for my design. That's because it's already converted Keynote to PDF and is no longer editable.

If you use a different template, also consider other options such as the color scheme and design. Many Keynote templates include multiple options. It helps to briefly open the file and choose the one that matches your preference.

2. Correct Any Warnings

Let's face it: every process hits speed bumps. And when that happens, it's important to know how to address common Keynote to PowerPoint problems.

In my example, the warning I get is about missing fonts. Many templates include free fonts that you can use, but you might need to download them. 

You can handle this issue in two ways:

• You can either search and find the missing fonts, (often included in the documentation).
• You can replace them.

In my case, I'll choose replacement fonts from the drop-down menus.

With these steps, you've already dealt with most of the Keynote to PowerPoint problems that users face. As always, check for any other warnings related to linked images or objects, but these were not an issue in my testing with Rockefeller.

3. Fill In Slide Placeholders

Slide customization is easy when you work with templates from Elements. I'm going to customize slide 10, which is ready made for easy edits in Keynote.

For my example, I'll update a few key details:

• Featured image . You can add an image to the grey gradient area on the left of this slide. Simply drag-and-drop an image from your computer to this area, and it automatically fills.
• Updated headline . I'll replace the "From the CEO" placeholder by simply typing over the placeholder text.
• Update font size . The paragraph font is a bit small for readability. With it selected, I use the Format  toolbar and the font size dropdown to increase it.

As you can see, placeholders set the stage for a great design. It's as simple as filling them in with your details.

There's nothing special about customizing a slide when you prep to convert Keynote to PDF or PowerPoint. Follow these ordinary steps, and you're well on your way.

4. Export to PowerPoint Format

Let's tackle one of our export options: Keynote to PowerPoint.

While still in Keynote, use the  File > Export To > PowerPoint  option. In this case, I'll leave the settings as default. Consider adding a password if you need to protect your data.

Choose a destination to save your finished PPTX file. These are the only steps you. need for your Keynote to PowerPoint conversation.

As always, it's a good idea to open the finished template in PowerPoint. It helps assure you that you've added no extra Keynote to PowerPoint problems. After a quick review, you're ready to share.

5. Convert Keynote to PDF Format

Last up, let's convert Keynote to PDF. Let's use the  File > Export To > PDF  menu option to do just that.

On the pop-up menu, there are a couple of important decisions to make. Remember that you should use  Include each stage of builds  if your presentation includes animation. (Otherwise, your slide output will only appear as the finished animation stage instead of the steps.)

Also, it's a great idea to check the size of your finished PDF. If the finished file is larger than around 10 megabytes, consider turning the  Image Quality  to a lower setting, like  Good.

As you can see, it's easy to convert Keynote to PDF. The key here is that it helps you expand the audience of who can view your presentation.

5 Top Templates for Apple Keynote 

Throughout this tutorial, we worked with one of the templates you'll unlock when you subscribe to Envato Elements. It gives you an incredible library of Keynote templates and more.

Need more suggestions for the best templates to use? Let's take a look at five of our favorites. They're all included with Elements.

1. Minimal Maska

Minimalism continues to dominate design trends. This template fits the bill perfectly, and includes these great features:

• more than 35 unique slide designs
• drag-and-drop placeholders for rapid customization
• free fonts and chart designs

2. Power - Keynote Template

Power is in the name of this template, and it's easy to see why. Use any of the 129 slides to spark your design thinking. Plus, leverage editable icons to help you create info-rich slides. Also use the easy-to-fill image placeholders that save a ton of time during the design process.

3. Sign Keynote

Variety is the name of the game when it comes to the Sign Keynote design. Thanks to more than 100 unique slide designs, you're guaranteed to never repeat a slide design. Plus, take advantage of these extras:

• 450 icons that can stand in for overly wordy slides
• device mockups to simulate mobile and computer screens
• print ready for physical copies of your deck

4. Sirius Presentation Template

Here's another great option for a minimal Keynote presentation. Best of all, you won't face any Keynote to PowerPoint problems. That's because this template includes an already-converted PPTX file. Of course, it's also easy to convert Keynote to PDF with this template.

5. Aneta Keynote Template

Aneta has a beautiful splash of color that stands out from the crowd. It's a fun and fresh design that's ideal for creative subjects in 2023. It makes the list in part due to these elements:

• dark and light versions for design variety
• easy-to-update slide masters to help you work at scale
• editable charts for data rich slides

Learn More About Apple Keynote

So far, you've tackled the process to convert Keynote to PDF. Plus, you know how to manage Keynote to PowerPoint problems. Don't stop here!

Want to learn more about Apple Keynote? If you're a macOS user, you might be missing out on just how easy it is to use for building presentations. Try out any of the tutorials below to learn more about Keynote and its unique features. 

Download Our eBook on Making Great Presentations (Free PDF)

Now that you've mastered converting Keynote to PDF, I'll bet you want more knowledge! We have the perfect complement to this tutorial, which will walk you through the complete presentation process. 

The Complete Guide to Making Great Presentations is available for free with a subscription to the Tuts+ Business Newsletter. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.

Now You Can Convert Keynote to PDF and PowerPoint

In this tutorial, you learned how to convert Keynote to PowerPoint and a few other formats. You even tackled how to manage Keynote to PowerPoint problems! These techniques ensure that others can collaborate and work with your presentation files.

Now that you've learned how to convert Keynote to PowerPoint, PDFs, and more—why not grab a template from Envato Elements today? You can create your own Keynote slideshows and convert to any format needed.

Editorial Update: This post was originally published in November of 2018. It's been  updated by to make it current by Andrew Childress . A video has been added. 

How to Convert Keynote Presentations to PowerPoint

The Apple Keynote presentation app allows you to convert Keynote presentations to Microsoft PowerPoint formats. Here’s how.

Keynote is a popular presentation tool, offered as part of the free, Microsoft Office-competing Apple productivity suite on macOS and iOS devices. If you don’t have an Apple device, however, then you won’t be able to open any Keynote files.

The good news is that it’s possible to convert Keynote presentations to Microsoft PowerPoint format. You can then open these files on a Mac, PC, or mobile device. There are a number of methods for converting these files, which we’ll explore below.

How to Export Keynote to PowerPoint on macOS

If you are a Mac user, you can convert your Keynote presentations to PowerPoint directly from within Keynote itself.

You’ll be able to open the converted Keynote presentation file in PowerPoint once this is done.

If your Keynote presentation used any non-system fonts, you may find that these have been replaced in the converted PowerPoint file, as the conversion process is unable to keep them in place.

How to Export Keynote to PowerPoint on iPhone or iPad

You can also use Keynote on an iPhone or iPad to convert your presentation to a suitable PowerPoint format.

• You will then be given a range of options for how to share or save your presentation. Select one of these to proceed.

As with Keynote on macOS, some non-system fonts may be replaced during the conversion process.

How to Export Keynote to PowerPoint on Windows

Even if you’re not using a Mac or other Apple device, you can still convert your presentation by using the Keynote app on the iCloud website. That’s because it’s possible to use iCloud on a PC , although you’ll need to sign in using your Apple ID for this to work.

• To start, head to the iCloud website and sign in to your Apple account.

• Select the PowerPoint option to select PowerPoint as your desired download format.

Once selected, iCloud will begin the conversion from Keynote to PowerPoint, downloading the file in the process.

Using a Conversion Site to Convert Keynote to PowerPoint

If you don’t have an Apple account or access to an Apple device, then the methods above won’t be available to you.  You’ll need to use an online conversion site to change your Keynote presentation into a PowerPoint file.

There are a wide number of these types of sites online. Many are free, but some may charge if you want to convert a lot of files or convert them more quickly. One such option is Zamzer, but other sites are available.

• Once your file is uploaded to the Zamzar site, press the Convert To option and select  pptx.

• Once the file has finished converting, press the Download  button to save your file.

Why Should You Convert Keynote to PPT Files?

There are a number of reasons why you may want to convert a Keynote presentation to PowerPoint. You may be using a PC or not have a copy of the Keynote application. You may also want to use some of the powerful features that are included with PowerPoint such as the ability to insert Excel data or broadcast a PowerPoint presentation online .

It might be that you want to use some PowerPoint transitions and animations to help make your PowerPoint presentation stand out . Regardless, using the methods above you can quickly turn your Keynote presentation into a PowerPoint within minutes.

Recommended for you

How to Convert Keynote to PowerPoint

Apple Keynote is one of the most popular apps professionals use to create presentation slideshows. Although, there may come a time when you’ll want to edit a Keynote slideshow in PowerPoint because not everyone has access to the same app.

For example, you may run into problems when you’re collaborating on a team presentation or want to share your slideshow with someone else who’s using a Windows device because the Keynote app is exclusive to Apple devices. Thankfully, the Keynote app has a built-in solution to this problem. In such cases, you can convert your Keynote file to PowerPoint format quite easily.

In this guide, we’ll show you how to export a Keynote presentation to PowerPoint format, step by step.

How Does Unlimited Keynote Templates Sound?

Download thousands of Keynote templates, and many other design elements, with Envato. It starts at $16 per month, and gives you unlimited access to a growing library of 19+ million presentation templates, fonts, photos, graphics, and more.

Portal Keynote Template

Kinshasha Template

Keynote Infographics

Explore Keynote Templates

What to Do Before Exporting

Before you start the converting process, make sure to follow these steps.

Include Images Separately

Keynote lets you export presentations to various types of file formats, including PowerPoint. However, there’s no guarantee for your export to go 100% perfectly. Sometimes your images, graphics, and shapes can get distorted in the exported file.

If you’re exporting the file to share it with someone else, it’s best to include your high-resolution images separately with your PowerPoint presentation. This will help avoid blurry and pixelated images when presenting your slideshow in larger screens.

Attach the Custom Fonts

Using custom fonts in Keynote presentations is fairly common. Keep in mind that other people may not have the same custom fonts you use on your computer.

If you’re using any custom fonts in your Keynote presentation, make sure to attach the font files separately with your exported PowerPoint file when sharing it with your team or employees.

Add Animations Later

Apple Keynote and PowerPoint have fairly similar animations. However, most of the animations you add in Keynote won’t convert well to PowerPoint when you export the slideshow.

It’s best to remove all animations before you export the Keynote file to PowerPoint and then add all the animations later using the PowerPoint app.

How to Convert Key to PPTX

Converting a Keynote presentation to PowerPoint is so easy that it only takes a couple of clicks. Here’s how it’s done.

First, open your presentation in Keynote. Now go to the File menu and select Export To and then PowerPoint .

This will open the Keynote Export window . From here you’ll be able to convert a Keynote file to many different formats, including PDF, HTML, and even to video format.

In the export to PowerPoint tab, you can password protect your presentation by checking “Require password to open” checkbox. Leave it blank if you don’t want to add a password.

Then tick the checkbox for Advanced Options . This allows you to select the file format you want to save. If you’re using an older version of PowerPoint, like PowerPoint 2007, select PPT as the file format. If you’re using a newer version, choose PPTX file format.

Keep in mind that some parts of your presentation might not function properly when converting to the older PPT format.

Once you’re ready to export, click Next . Give your PowerPoint file a name and click on the Export button. That’s it! Now you should be able to open your presentation in PowerPoint.

Alternative Method

In case you don’t have access to the Keynote app and still have to open and customize the presentation in PowerPoint, you can convert the file using a third-party tool.

While we don’t recommend using these tools, you can use them as a last resort to converting a Key file to PPTX without using an Apple device. The best tools we came across are CloudConvert and AConvert .

Again we can’t guarantee how well these tools work and please use them at your own risk.

Make Sure the Export Is Successful

In rare occasions, exporting Keynote to PowerPoint may not go as smoothly as intended, especially when exporting animated Keynote presentations and slideshows with lots of graphical elements.

To make sure the file is exported properly, open the new presentation in PowerPoint and run the slideshow to see if it works without any flaws.

Also, check to see if the fonts and the colors are shown correctly in PowerPoint as well.

In Conclusion

Hopefully, this guide will help you share your Keynote presentation with a wider audience. In the future, a great way to avoid running into this problem is to use pre-made presentation templates that come in both Keynote and PowerPoint file formats.

You can check out our best Keynote templates and best PowerPoint templates collections for inspiration.

How to Convert Apple Keynote Files to PowerPoint Presentations

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Apple's Keynote app is part of their iWork suite, the equivalent of Microsoft Office for Windows devices. Several iOS users and Mac users use Keynote to create presentations. However, when you step outside of the Apple ecosystem, you'll run into compatibility issues with Keynote files.

Unfortunately, Microsoft PowerPoint doesn't have native support for Keynote files, which means you need to convert them into a compatible file format before accessing your presentations on a Windows computer or Android device. Here, we'll cover the different ways to export your Keynote files as PowerPoint presentations.

How to Convert Keynote Files to PowerPoint Presentations on iPhone & iPad

Let's start with the Keynote app for the iPhone and iPad, since many people who own them use a Windows PC too. First, make sure you have the Keynote app installed on your device and then follow the steps below to convert them to PowerPoint files:

• Open the Keynote app on your iPhone or iPad and select the presentation you want to convert.
• Tap on the More button, which is indicated with a three-dot icon.
• Next, select Export from the pop-up menu.
• Now, choose PowerPoint for the exported file format.

The Keynote app will now prompt you to share the converted presentation. You can use the iOS share sheet that shows up on your screen to either share the converted file with your contacts or save it to the Files app.

Related: Advanced Tips for Pages, Numbers, and Keynote

How to Convert Keynote Files to PowerPoint Presentations on a Mac

The Keynote app on the Mac functions similarly to its iOS/iPadOS version. However, due to the differences in the operating system, the steps you need to follow slightly vary. So, here's what you need to do:

• Launch the Keynote app on your Mac and open the presentation file you want to convert.
• Click on File from the menu bar and then choose Export to > PowerPoint from the dropdown menu.
• You'll have the option to add a password to your converted document. Click Next to continue.
• Select your desired name and location for the converted file and click Export .

As you can see, the procedure is pretty simple. You can now open this file in Microsoft PowerPoint or Google Slides and continue making changes to the presentation. Additionally, you can also choose older file formats from Advanced Options during the export to ensure the converted file is compatible with older versions of PowerPoint.

Related: Tips and Tricks for Amazing Keynote Presentations on Mac

How to Convert Apple Keynote Files to PowerPoint Presentations on iCloud

Don't have access to an Apple device at the moment? No problem. You can utilize iCloud's web client to quickly access your Keynote files and convert them to PowerPoint files. All you need is an Apple account and a device with a desktop-class web browser. Follow these simple instructions:

• Visit iCloud.com using your web browser and log in with your Apple account.
• Choose Keynote from the list of apps displayed on the home page.
• Find the file you want to convert and click on the three-dots icon that shows up when you hover the cursor over it.
• Now, select Download a Copy from the context menu.
• Lastly, choose PowerPoint as the download format.

The file should now begin downloading to your device in the popular .PPT or. PPTX file format that PowerPoint uses. Don't have an Apple account either? In that case, you can use the site CloudConvert to convert your Keynote files into PowerPoint presentations.

Convert Your Keynote Presentations Into PowerPoint Files Easily

You're not limited to a single method, even if you don't have access to an Apple device. Therefore, if someone accidentally sent you a Keynote file that is unsupported on your Windows computer, you can always use iCloud or CloudConvert for file conversion.

However, if you use an iPhone, iPad, or Mac, make sure to export your document in the format PowerPoint supports for better compatibility across operating systems.

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How to Convert Keynote to PowerPoint for Free

Keynote is the presentation creating software developed by Apple Inc. Competing against other current presentation programs, especially Microsoft PowerPoint, Apple Keynote has been increasingly popular for iOS users.

However, as its other software from Apple, Keynote only opens the door to Mac, iPhone and iPad, and it seems you cannot open the Keynote files for Windows.

Actually not. You could still convert Keynote to PowerPoint , which gives you the access the Keynote presentations on Windows easily.

Keep reading and grasp the 3 ways to help you convert Keynote to PowerPoint.

Part 1. How to convert Keynote to PowerPoint on Mac directly

Part 2. how to convert keynote to powerpoint online on windows, part 3. how to batch download/convert keynote to powerpoint online.

You can use Keynote to directly export the .key file to PowerPoint. Keynote has its feature, which is able to let you get the PowerPoint slides converted from Apple Keynote. Apart from Keynote to PowerPoint export, you are able use Keynote to export the .key file to PDF or images. Besides, you can use it to export Keynote to QuickTime video.

Launch Keynote software from your Mac and start the .key file.

From the top Keynote menu, click "File" > "Export to" tab, and choose "PowerPoint" option.

Then Mac will show you a window and prompt you of "Create PowerPoint document that can be viewed and edited with Microsoft PowerPoint", click "Next" button.

Wait till the Keynote to PowerPoint conversion is done.

Alternatively, if you get no Mac, you can upload Keynote files to online site to make the conversion.

Zamzar is web application that lets users to free convert files online. You are able to use Zamzar online converter to convert videos, songs, documents. With Zamzar, you can easily convert Keynote .key file to Microsoft PowerPoint with ease.

1 Navigate to Zamzar's page for Key to PPT conversion .

2 Choose and upload the KEY file ready to convert by clicking "Choose File" button.

3 Select PPT as the output format from the format list after you click the tab of "Convert files to".

4 Input your email address where you want to get the converted PowerPoint file.

5 Finally hit the "Convert" button to convert Keynote to PowerPoint.

Note: If your Keynote file is too large, then the conversion may be time-consuming, and Zamzar only allows you to upload the file up to 50MB.

If you store your Keynote file on cloud like Google Drive, Dropbox, OneDrive, etc. or you want to download others' Keynote files online to PowerPoint, you should use cloudconvert.com.

cloudconvert.com is another online format-converting service for you to convert about 215 supported formats of video, audio, document, ebook, image and so on. You are allowed to convert KEY file to PowerPoint in this online converter.

1 Go to cloudconvert's page of Key to PPT conversion . In the interface, the online program shows you the main difference between Apple Keynote and Microsoft PowerPoint.

2 Click the button of "Select Files" and input your Keynote file.

3 Choose "PPT" as the output format, click the button of "Start Conversion" and begin turning Keynote to PowerPoint.

This page shows you 3 free ways to convert Keynote to PowerPoint files on Windows or online. Viewing your Keynote presentations on Windows can be done easily. Which way is the best one? You decide it.

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How To Convert Keynote To PowerPoint?

Numerous applications are available for Mac users that do similar work to the corresponding Microsoft programs. To ensure the recipient can open the file you transmit while sharing documents with non-Apple users, you need to convert your files to the more accessible Microsoft apps. Your Keynote files can be converted to the matching Microsoft PowerPoint format with just a few clicks.

It spares Windows users from utilizing an unofficial app to open their Apple files.

The iWork suite from Apple, which functions as Microsoft Office on Windows-based devices, includes the Keynote software. Keynote is a presentation-making tool used by many iOS and Mac users. If you leave the Apple ecosystem, you will experience compatibility problems with Keynote files.

Unfortunately, Keynote files cannot be opened directly in Microsoft PowerPoint, so you must convert them into a compatible format that can be accessed on a Windows or Android device. Here, we’ll review the various approaches on how to convert Keynote to PowerPoint presentations.

Why Should You Convert Keynote To PPT Files?

Keynote is a popular presentation software that is available on iOS and macOS devices as part of the free Apple productivity suite. However, you won’t be able to open any Keynote files if you don’t own an Apple device.

The good news is that you can convert a Keynote presentation to Microsoft PowerPoint format. These files can then be opened on a Mac, PC, or portable device.

Consider converting a Keynote presentation to a PowerPoint presentation for various reasons.

• You might not own a Keynote application or be using a PC.
• Additionally, you would want to use PowerPoint features that are not available on Keynote, such as the ability to broadcast presentations online or insert Excel data.
• You can add animations and transitions to your PowerPoint presentation to help it stand out.

Using the techniques discussed below, you can easily convert your Keynote presentation into a PowerPoint within minutes.

READ MORE: Keynote V/s PowerPoint: Which Presentation Software Is Better?

How To Convert Keynote Into PowerPoint On iPhone Or iPad?

You can use the Keynote app in iPhone or iPad to convert your presentation to a PowerPoint format. Follow the steps below:

• Go to the Keynote app on your iPhone or iPad and open the presentation that you want to cover.
• Click on the “More” button, indicated by three dots in the top-right corner of your corner.
• A whole menu will appear in front of you. From the options, click on “Export”.
• Next, select “PowerPoint”.
• Select how you want to share your presentation from the range of options.
• Your Keynote converts to PowerPoint presentation will now be saved to your device.

How To Convert Keynote To PowerPoint On Mac?

On Mac, you can directly convert Keynote presentation to PowerPoint from the Keynote app. Below are the steps to convert Keynote files to PPT on Mac:

• Open the Keynote application on your Mac and go to the presentation that you want to convert to PowerPoint.
• Go to the “Export To” option from the “File” tab and select “PowerPoint” from the drop-down list.
• Your presentation will now be opened in the PowerPoint application, and you can continue your work from there.

How To Convert Keynote To PPT On Windows?

Since Windows does not support the Keynote app, there is still a way you can convert your Keynote presentation to PowerPoint. Make sure your desired file is saved on your iCloud, and then follow the steps below:

• On your browser, go to the iCloud website and sign in to your Apple account.
• You will have multiple apps to choose from. Select Keynote from there.
• Browse for the presentation you want to convert from your iCloud storage.
• Click on the three dots at the bottom-right corner of your screen.
• Click on the “Download a Copy” option from the drop-down menu.
• The app will ask you to select the download format.
• Click on “PowerPoint”.
• You will have to wait a few seconds, and then your converted file will be downloaded to your device.

You can view any Keynote file content even if you don’t own a macOS device. So, if someone unintentionally sends you a Keynote file that your Windows PC cannot open, you can always convert the file using the methods discussed above. Learning how to convert a Keynote file into a PowerPoint format is important, and it comes in handy when someone sends you a Keynote presentation not supported on your Windows.

If you want to use some templates or themes unavailable on Keynote, you can convert them into a PowerPoint file and then edit the changes.

We have provided you with different ways on how can you convert Keynote to PowerPoint files from any device you want. For more such tips and tricks, keep reading our blogs!

Why Do I Need To Convert My Keynote Presentation To PowerPoint?

If you are a Windows user and someone sent you a Keynote file unavailable on your Windows, you can convert it into a PowerPoint file and continue working. Additionally, if you want to use certain PowerPoint features in your Keynote presentation, you can convert it into a PowerPoint file and edit it.

Is Keynote Compatible With PowerPoint?

Yes, Keynote is compatible with PowerPoint. You can export Keynote files in .pptx format to edit them on PowerPoint.

How To Export Keynote To PowerPoint On An Android Device?

If you need to convert Keynote files to PowerPoint on an Android device, you must first sign in to your iCloud from the browser. Select Keynote, and then from the three dots, click on “Export as PowerPoint”.

Can I Access Keynote From Windows?

No, Keynote software is only accessible from Apple devices. However, you can convert Keynote to PowerPoint if you want to work with it on Windows.

Can A PowerPoint File Be Converted Into A Keynote file?

Yes, you can do that by simply opening the PowerPoint presentation in the Keynote application. Go to “File→ Open”, and then select your PowerPoint file. It will start converting it.

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Blog / Tools and software / How to convert a Keynote file to PowerPoint.

How to convert a Keynote file to PowerPoint.

Many Mac users are loyal advocates of Keynote . It looks good, it’s professional and it has a neat interface, offering a refreshing alternative to PowerPoint , the software that’s dominated the presentation market since forever . But in spite of Keynote’s surge in popularity, it still hasn’t reached the heights PowerPoint has. Given the number of MacBooks and iPhones you see when you’re out and about, it may seem like Apple rules the roost, but in actuality, we’re living in a world where Windows reigns supreme. Most people use PowerPoint as their first-choice presentation software. If you’ve ever spoken at an event, you’ve probably been told that the tech infrastructure is built for PowerPoint. If you’ve ever been to a meeting with a Keynote presentation, odds are the other company won’t have Keynote installed. So, what’s a Keynote user to do? You’re gonna have to learn how to convert your Keynote to PowerPoint. This quick tutorial will tell you exactly what to do.

Use the latest version

You’ll need to have a Mac with iOS for this to work, but if you’re reading this you almost certainly do. Check that you’re on the latest version of iOS, by going to the Apple icon on the top left of your screen. Click About this Mac > Software update > Install any updates that appear. Before you start exporting your file to PowerPoint, it’s important to remember that PowerPoint will automatically replace any fonts it doesn’t recognise. So if you’re using any Apple-produced fonts that work exclusively on Keynote, Microsoft will switch them with their own.

This also applies to animations and transitions . Some of the replacement animations may not play back as smoothly as they did in Keynote, so it’s worth checking through them once you’ve completed the conversion. If you’re worried about the replication of fonts and transitions, you could save the file as a QuickTime movie, which would keep all the original effects and fonts. Opting for this means you won’t be able to make edits to your file or have the same level of control as when you’re using a presentation, but it’s an easy way to keep your Keynote exactly as it is if you’re happy with it.

Likewise, if you’re using a template that’s been made in Keynote, some of the formatting and set up of the placeholders and slides will differ once converted to PowerPoint. We’d recommend using a Keynote template to create a Keynote presentation, and a PowerPoint template to create a PowerPoint presentation. To avoid any template issues, finish building your presentation using the same software you used to create the template, before exporting out into a different format.

Convert the Keynote file to a PowerPoint file

To save a Keynote file as a PowerPoint file on your Mac:

Convert Keynote to PowerPoint online

An online converter is one of the easiest way to change the format of a file. Simply drag and drop a Keynote file into a supporting online converter, and they do all the magic for you. All you’ve got to do is download the file. We’d recommend cloudconvert.com .

Make your way to cloudconvert.com/key-to-ppt , where you’ll find all the settings you need already set up for you.

Click Select Files at the centre of the page and select a Keynote file from your hard drive.

Then click Start Conversion

Once the conversion is complete, click the green Download button and the file should save to your downloads.

Even though this conversion usually goes smoothly, you should always run through the deck with your proofreading eyes on. Check the deck on the device that you’ll actually be presenting on before you bring it with you to an event or a meeting. Remember to keep an eye on your transitions and fonts as they may not have been carried across from Keynote to PowerPoint.

There you go: now you know how to convert your Keynote files into PowerPoint. You still have the freedom to build presentations in your software of choice, but now you can make them PowerPoint ready.

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KEY to PPT converter

This online document converter allows you to convert your files from KEY to PPT in high quality.

We support a lot of different file formats like PDF, DOCX, PPTX, XLSX and many more. By using the online-convert.com conversion technology, you will get very accurate conversion results.

How to convert a KEY to a PPT file?

• Choose the KEY file you want to convert
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• Download your PPT file

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Convert from KEY

File format, key (keynote presentation).

The KEY file extension stands, most commonly, for Keynote Presentation. This is the software that was developed by Apple to allow you to create and playback presentations. The presentation is stored in the format of the Mac OS X package. The file con...

PPT (Microsoft PowerPoint Presentation File)

PPT is the binary file format for Microsoft Office PowerPoint 97-2007. Presentations using PowerPoint can include images, text, audio, video, charts, graphs, hyperlinks, and animation to provide presentations created for students and businesses. Mos...

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KEY is the name of the format for files created by Apple’s Keynote presentation app. Keynote is an alternative to presentation software like PowerPoint and Prezi, and includes functions like layout templates, animations and embedded videos. KEY presentations can be created from blank slides or from templates provided within the application. You can also play a KEY presentation on a screen while reading the notes on your device. Along with Numbers and Pages, Keynote is installed as standard on iOS, iPadOS and macOS as part of the iWork suite. Apple users often use the in-built app because it’s available across their devices without extra downloads or subscriptions. However, the drawback with KEY files is that you need an Apple device to view and edit them. The files can't be opened by other presentation programs like PowerPoint or Google Slides, so to view the files on a Windows or Android device you would first need to convert the KEY files to another format like PDF or PPTX. You can do this either by exporting the presentation from Keynote to a different format, or by using a conversion tool.

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Microsoft developed the PPT format for PowerPoint, which is mostly used for creating and editing presentations. PPT files normally comprise slides of text, images and animations that can play as timed or manually controlled slideshows. Users can build presentations from scratch or use an online or company corporate template. PowerPoint is the most widely used format for presentations in both educational and work settings. It can also be used for creating reports, which users often save or print as a PDF. Since 2007, PPTX has been Microsoft’s standard file format for PowerPoint. However, even if you have a newer version of the program, you can still use it to open older PPT files, and also to save presentations into PPT format. PowerPoint is part of the Microsoft Office suite, but some other programs, like LibreOffice, Apple Keynote or Google Slides, can also open both PPT and PPTX files.

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• 1. Choose the KEY file that you want to convert.
• 2. Select PPT as the the format you want to convert your KEY file to.
• 3. Click "Convert" to convert your KEY file.

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How to convert powerpoint presentations to keynote.

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If someone sends you a Microsoft PowerPoint presentation, but you’d rather use Apple’s presentation software, Keynote, you're in luck! Apple's done all the hard work for you. Here's how to convert a PowerPoint presentation to Keynote.

Apple created Keynote knowing that nearly everyone using it would be coming from PowerPoint. This is no surprise, as PowerPoint has 16 years on Keynote and basically owned the presentation software market before Keynote came along.

Related: How to Convert Google Slides to PowerPoint

Knowing this, Apple made it incredibly simple to move from PowerPoint to Keynote by allowing you to open PPTX files directly in Keynote.

To do so, just open Keynote on your Mac, and then click "File" in the taskbar.

In the drop-down menu, click "Open."

In Finder, navigate to the PowerPoint presentation you want to open, select it, and then click "Open."

The PowerPoint file will open in Keynote, with some caveats. Unless you’re unusually lucky, you’ll likely see a warning appear. In our example, the source files for some fonts Keynote doesn’t support are missing. We click "Show" to get more information.

A dialog box appears that will allow you to resolve any issue(s).

In our example, the fonts that have a Warning icon next to them need to be replaced. We click the arrows to the right of each font to select a replacement.

When you’re satisfied with your selections, click "Replace Fonts."

Note that this could change some formatting within the presentation, so it’s best to give it a quick once-over after you replace any fonts.

To convert a PPTX file to a KEY file, save it, click "File" in the taskbar, and then click "Save."

Give your presentation a name, choose where you want to save it, and then click "Save."

Your PPTX file is now a KEY file.

Related: How to Convert Pages, Numbers, and Keynote Files So They Open in Microsoft Office

• Microsoft Office
• Microsoft PowerPoint

• Slidesgo School
• PowerPoint Tutorials

How to Convert a PowerPoint presentation to Keynote

A presentation is the perfect visual support for any type of exposition. From a business explanation to one for a history class, it is the perfect element to attract the attention of your audience. 

At Slidesgo , we have a wide variety of templates designed for Google Slides and PowerPoint. However, it is likely that your operating system is macOS , Apple's operating system, and therefore, you use Keynote to edit presentations.

This is not an obstacle for you to use our templates, because today we are going to explain how to download a PowerPoint template and still be able to edit it in Keynote. Let's get started!

Steps to transform a PowerPoint to Keynote

If you want to use and edit a PowerPoint template in Keynote, the procedure is very simple. You will only need to do a few preliminary steps that will take you just a few minutes. Here's how to convert a PowerPoint template to Keynote successfully.

1. Open Keynote on your Mac computer. Select a new empty template to open the options menu.

2. When you have the new template open, in the top menu, select File > Open and choose the PowerPoint template you want to convert.

3. Now the conversion will begin. It is important to note that, with the exception of a few elements that we will see below, everything converts and adapts to Keynote very well.

4. One of the elements to readjust when we have converted to Keynote is the fonts. In fact, the warning that appears at the end of the conversion will tell you that there may be some fonts in the file that are displayed differently. Select Replace fonts and Keynote will show you those that have not been converted.

5. Fonts that have changed in the conversion will have a warning icon on the left. Correct them easily by clicking on the arrows, which will bring up the list of fonts you can select. Replace them with a font that is a replica of the original in PowerPoint, or with the font of your choice. When you are done, click on Replace Fonts.

6. Another item that may not have been converted correctly is charts and graphs. Being all from the Microsoft Office suite, PowerPoint creates the charts from Excel, making them more complex in formatting and more difficult to convert to Keynote automatically. Go to the slides containing charts and adapt them in Keynote as they were in the original template.

7. The last step would be a general review to check that everything has been converted correctly. Review all the slides and check that, after making the previous changes, everything is as in the original PowerPoint template.

8. Once you have made all the changes and the final review, save your template with the new Keynote format, by clicking on the top menu on Save and all set. Once this is done, you will have your template in Keynote format ready to present.

As you can see, converting from PowerPoint to Keynote is very simple and will take you very little time, so don't hesitate to download a Slidesgo template to use in your presentations. Whatever your computer's operating system, there are no limits to creativity.

Do you find this article useful?

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Let’s take the most famous formula: E=mc^2, Einstein’s relativity equation. It wouldn’t be the same if it was E=mc2, right? Okay, yes, some people write it like that because it’s very famous and it won’t be misunderstood. But technically… It can! This is where the sophistication of superscript or subscript enters the room! Do you know how to write them in equations, copyright brands or even footnotes in your presentations? Let’s figure out how.

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How to Convert from Google Slides to Keynote: Easy Guide

Presentations are a crucial part of our professional and educational lives. While Google Slides is a fantastic, free tool with versatile functionalities, many Mac users prefer the native Keynote for its sleek design and advanced features. Converting presentations from Google Slides to Keynote is a simple task. This guide will walk you through each step, ensuring a smooth transition and your presentations remain impressive.

Step-by-Step Guide to Convert Google Slides to Keynote

Step 1: download your google slides presentation.

The first step in converting your Google Slides to Keynote is downloading the presentation in a compatible format. Here’s how to do it:

1. Open Google Slides: Go to your Google Slides presentation.

2. Download as PowerPoint: Click on ‘File’ > ‘Download’ > ‘Microsoft PowerPoint (.pptx)’.

By downloading your presentation as a PowerPoint file, you create a format that Keynote can easily open and edit.

Step 2: Import the PowerPoint File into Keynote

Next, you need to import your downloaded PowerPoint file into Keynote. Follow these steps:

1. Open Keynote: Launch Keynote on your Mac.

2. Import File: Click on ‘File’ > ‘Open’, then navigate to your downloaded PowerPoint file.

3. Confirm Import: Keynote will prompt you with a message about the import process. Click ‘OK’.

Keynote will convert the PowerPoint file into a Keynote format, maintaining most of your slide elements like text, images, and transitions.

Step 3: Review and Adjust Your Presentation

After importing, it’s essential to review your presentation to ensure everything looks correct. Sometimes, formatting and fonts may slightly change during conversion.

• Check Layouts: Ensure all slide layouts are as intended.
• Verify Fonts and Formatting: Make sure the fonts are consistent and properly displayed.
• Test Transitions and Animations: Run through your presentation to check if all transitions and animations work smoothly.

Step 4: Save Your Presentation

Once you’re satisfied with the conversion, save your presentation in Keynote format:

1. Save As Keynote: Click on ‘File’ > ‘Save’, then choose the location where you want to save your Keynote file.

Tips for a Smooth Conversion

• Use Simple Layouts: Complex layouts might not convert well. Stick to simple, clean designs for the best results.
• Check for Missing Elements: Sometimes images or fonts might not carry over. Double-check each slide.
• Update Your Software: Ensure both Google Slides and Keynote are updated to the latest versions to minimize compatibility issues.

Enhance Your Presentations with Free Google Slides Themes

If you’re looking to create a stunning presentation without spending too much time, consider using free Google Slides themes available online. These themes can give your slides a professional look and save you time on design. SlideEgg offers a variety of free slides that you can download and use in your Google Slides before converting them to Keynote.

Additional Resources

For more tips on handling Google Slides and other presentation tools, check out our Tips & Tricks page . Learn how to make the most out of your presentations and streamline your workflow with our expert advice. Also, check out our other blogs on how to convert Google Slides into PDF and how to convert and share your Google Slides into PowerPoint for more helpful guides. 

Converting from Google Slides to Keynote is a simple process that can be completed in just a few steps. By downloading your presentation as a PowerPoint file and importing it into Keynote, you can easily transition between these two powerful presentation tools. And remember, using free Google Slides themes can give your presentations a professional edge right from the start.

By following this guide, you’ll be well-equipped to convert your presentations effortlessly, ensuring you can always work with the tools that best suit your needs.

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Arockia Mary Amutha

Arockia Mary Amutha is a seasoned senior content writer at SlideEgg, bringing over four years of dedicated experience to the field. Her expertise in presentation tools like PowerPoint, Google Slides, and Canva shines through in her clear, concise, and professional writing style. With a passion for crafting engaging and insightful content, she specializes in creating detailed how-to guides, tutorials, and tips on presentation design that resonate with and empower readers.

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How to Create a Flowchart in PowerPoint (Templates & Examples)

Praburam Srinivasan

Growth Marketing Manager

September 6, 2024

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You lead the marketing team at a digital agency, and you’ve just rolled out a new onboarding process for eCommerce clients. It’s detailed and involves multiple steps, from initial contact to final approval, with key decision points along the way. 

Instead of overwhelming your team with a long explanation or a bullet-point list, you decide to illustrate the process with a flowchart in PowerPoint. 

Your process flow diagram is immaculate. The entire process is clearly laid out in neatly labeled steps, and your team members find it simple and easy to understand and implement.

This is the true power of PowerPoint—going beyond slides to create visuals that communicate complex ideas simply.  

Did you know that 37.15% of people use PowerPoint for work or personal projects ? Its versatility makes it the ideal tool for creating engaging visuals like flowcharts.

In this guide, we’ll show you how to create effective flowcharts in PowerPoint, helping you turn a complex process into a clear, easy-to-follow diagram.

Let’s start making better flowcharts.

Method 1: The quick and easy way with a SmartArt Flowchart

Method 2: the flexible way with the powerpoint shape library, expert tips for crafting the perfect powerpoint flowchart, limitations of making a flowchart in powerpoint, clickup whiteboards: a superior flowchart solution, clickup mind maps: rapid flowchart creation, quickly create flowcharts with clickup templates, when to use powerpoint vs. clickup for flowcharts, your flowchart journey starts with clickup, 1. what is the best flowchart for powerpoint, 2. is there a flowchart template in powerpoint, 3. does powerpoint have workflow templates, 4. does microsoft have workflow templates, 5. is it easier to create a flowchart in word, excel, or powerpoint.

How to Make a Flowchart in PowerPoint

PowerPoint offers you two main ways to create flowcharts: using a SmartArt Flowchart or working with the PowerPoint Shape Library.

We’ll walk you through both methods so you can choose the one that works best for you.

SmartArt flowchart is a pre-made collection of shapes that serve as basic, fixed diagram templates. It’s ideal for creating a quick and simple diagram but may not be suitable for more complex flowchart options.

Step 1: Open PowerPoint and navigate to the slide where you want to add your diagram

Step 2: Click the Insert tab in the top menu

Step 3: Click SmartArt from the options

Step 4: Hover over Process in the dropdown list to see various flowchart options

Step 5: Click your preferred PowerPoint flowchart template style to insert it into your slide

How to add text and shapes to your flowchart

• To add text to the existing shape in your SmartArt graphic, simply click the center of each shape outline and start typing
• To add new shapes, select the entire SmartArt graphic and click Add Shape in the toolbar’s upper left corner
• To rearrange all the necessary shapes, click and drag them. The connecting arrows will automatically adjust

How to customize your flowchart

• With your SmartArt graphic selected, two new tabs will appear in the toolbar: SmartArt Design and Format (or the Shape Format tab)
• The SmartArt Design tab allows you to change the diagram type, choose from preset color schemes, and add shapes
• The Format tab offers more specific customizations, including individual shape outlines, text color, shape color, text boxes, and font options

Pros and cons of using SmartArt Flowchart

• Quick and easy to use
• Automatically adjusts layout and connections
• Comes with pre-designed styles
• Limited customization options
• Can be restrictive for complex flowcharts
• May not suit all types of flowcharts

While this method requires more manual work, it offers greater flexibility and lets you create standard flowcharts with process and decision boxes. 

Here’s how it works:

Step 1: Go to the Insert tab and click Shapes

Step 2: Scroll down to the Flowchart section in the dropdown menu

Step 3: Select the shape you need (e.g., process box, decision diamond, oval shape)

Step 4: Click and drag on your slide to draw the shape

Step 5: Repeat this process to add all the necessary shapes to your flowchart

💡 Pro Tip: To save time when creating flowcharts in PowerPoint, add a shape that you’ll use multiple times, then copy-paste it as needed. 

How to add connecting lines

Before you can complete your flowchart, you’ll need to connect the shapes to show the flow of steps or decisions.

Step 1: Return to the Insert tab and click on Shapes

Step 2: In the Lines section, choose the line type you prefer

Step 3: Click and drag from one shape to another to draw a connecting line

Step 4:   Repeat this process to connect all your shapes in the proper sequence

How to label your shapes and lines

• To add text to a shape, select it and start typing
• To label connecting lines, you’ll need to use text boxes. Go to Insert > Text Box
• To draw a text box near the line you want to label, click and drag, then type your text
• Double-click any shape or line to open the format shape pane
• Edit visual elements such as colors, line weight, opacity, etc. here
• Experiment with different styles to create a cohesive and visually appealing flowchart

Pros and cons of using the Shape Library

• Greater flexibility and control over design
• Ability to create complex diagrams and customized flowcharts
• Capability to produce any type of flowchart
• More time-consuming than SmartArt
• Requires manual adjustment of connections
• May be overwhelming for beginners

Now that you know how to create a flowchart in PowerPoint, here are  some expert tips for you to design effective flowcharts:

• Keep it simple : Aim for 7–10 blocks in a single flowchart
• Go with the flow : Stick to a consistent direction, usually top-to-bottom or left-to-right. It’s how most people naturally read
• Use color wisely : A pop of color can highlight important steps but stay moderate. Stick to 3–4 complementary colors for a clean, professional look
• Connect the dots : Use elbow connectors instead of straight lines when connecting blocks across different levels. It’ll keep things easy to follow in the process
• Line it up : Use PowerPoint’s alignment and distribution tools to keep everything tidy. A well-organized PowerPoint flowchart is easier to understand and more aesthetically pleasing
• Be consistent with symbols : Use the same shapes for actions or decisions throughout your flowchart. It’ll help your audience follow along more quickly
• Keep text short and sweet : Stick to short keywords or phrases in your flowchart blocks. If you need more detail, consider adding notes or a separate document
• Use white space effectively : Leave some breathing room between elements to make it easier to read

While PowerPoint is a versatile tool for creating flowcharts, it does have some limitations:

• Limited connectivity options: PowerPoint’s connectors can be hard to use. Sometimes they don’t attach correctly to other shapes or need manual adjustments when shapes are moved
• Lack of advanced flowchart shapes: While PowerPoint offers basic diagram shapes, it lacks some of the more specialized symbols found in dedicated flowchart software
• Limited collaboration features: Real-time collaboration on PowerPoint flowcharts can be challenging, especially when compared to cloud-based alternatives
• Version control issues: Keeping track of different versions of a flow chart can be problematic, particularly in team environments where multiple people may make changes
• Export limitations: Exporting flowcharts from PowerPoint to other formats or platforms may result in loss of formatting or interactivity

Alternative to PowerPoint for Creating Flowcharts

While PowerPoint remains popular for designing flowcharts, modern workplace productivity tools offer more robust and flexible solutions. These tools are part of a broader trend toward visual project management , which can significantly enhance team collaboration and project clarity.

ClickUp , an all-in-one productivity and project management tool, has some incredibly effective flowchart tools, starting with ClickUp Whiteboards .

ClickUp’s Whiteboards provide a dynamic, collaborative space for creating flowcharts and other visual diagrams. It bridges the gap between ideation and execution by offering a space for teams to visualize concepts and turn them into coordinated actions within the ClickUp platform. Here’s how:

• Intuitive: Add shapes, connect them, and move things around easily
• Real-time collaboration: Work on your flowchart with your team, no matter where they are
• Infinite canvas: Avoid cramming everything onto one PowerPoint slide
• Integration with tasks: Link your flowchart directly to your project tasks
• Version history: Track changes easily and revert if needed
• Free templates: Start with a pre-made diagram and customize these free templates to your needs. Check out this data flow diagram template by ClickUp for a quick start
• Easy sharing: Share your flow chart with a simple link
• Workflow automation: Automate the workflow to simplify your processes

Here are some top features of this tool:

• Drag-and-drop interface: Easily create flowcharts by dragging and dropping shapes and connectors onto a zoomable canvas, allowing for intuitive design and arrangement of flowchart elements
• Customizable elements: You can customize shapes, colors, and text within the flowchart. This flexibility allows you to create visually appealing and informative diagrams that suit your specific needs
• Collaboration tools: Have multiple team members work on the same whiteboard simultaneously, making it easy to brainstorm and refine flowchart ideas in real time 
• Integration with tasks: Link the flowchart elements to tasks and convert ideas and steps directly into actionable tasks. This integration helps streamline project management by connecting visual planning with task execution

Also Read: 10 Free Data Flow Diagram Templates

Here’s how to use ClickUp Whiteboards to create superlative flowcharts:

How to add a whiteboard

Step 1: Click the + View button at the top of your desired location in ClickUp

Step 2: Select Whiteboards from the options

Step 3: Choose the pre-designed Flow Chart Template or Start from Scratch

Step 4: And there you have it, your whiteboard is ready!

How to navigate the whiteboard

• Use the hand tool (press the M key) to move around the canvas without selecting objects
• Press the V key to switch back to the cursor for adding and manipulating objects
• Zoom in and out using pinch gestures on a trackpad or the plus and minus icons

How to create flowchart elements

• Use the shape tool in the left toolbar to add various diagram shapes
• Click the connector tool to draw lines between shapes, creating the flow of your diagram
• Add sticky notes for additional information or annotations
• Click any shape or connector to access the object menu for customization options
• Change colors, styles, and sizes to create a visually appealing and clear flowchart

Check out the handy tutorial below for all you need to know about ClickUp Whiteboards.

For quicker, more informal diagram creation, ClickUp Mind Maps offers an intuitive solution. It allows you to visually represent tasks and concepts, making it easier to brainstorm (alone or with a team) and manage and organize information. 

Its key functionalities include:

• Visual representation: Illustrate complex projects simply through mind maps
• Editing capabilities: Edit, delete, or reorganize ideas as needed
• Cascading views: Connect related ideas and tasks efficiently in a simplified manner
• Advanced sorting options: Sort ideas and tasks based on various criteria
• Custom colors: Personalize mind maps with colors for better visual distinction
• Collaboration: Share mind maps with team members for easy collaboration

Overall, ClickUp’s Mind Maps enhance productivity by making project management more intuitive and visually engaging.

How to create mind maps

Step 1: Select any space, folder, or a list of tasks you want to visualize

Step 2: Click Add View and select Mind Maps

Step 3: Your work is instantly mapped into a beautiful mind map that you can expand, collapse, or build upon

This feature allows you to transform existing task structures into visual flowcharts with minimal effort, saving time and ensuring consistency across your project documentation.

If you’re new to mind mapping or want to explore different mind mapping software options, ClickUp is a great place to start. Check out these mind map examples for various use cases. And watch the video below to see ClickUp’s Mind Maps in action.

If you don’t want to start from scratch, try out process map templates . They’re a great starting point that you can customize to fit your specific needs.

ClickUp’s Process Flow Chart Template is an excellent option here.

Here are this template’s key features:

• Custom Statuses: Create tasks with Custom Statuses (e.g., Open, Complete), which helps track the progress of each step in the flowchart
• Custom Fields: Categorize tasks and add attributes to manage them efficiently, aiding in the visualization of each step
• Multiple views: Tailor the flowchart to specific processes by using different views, such as the Hiring Flowchart and Getting Started Guide
• Project management features: Track and manage tasks with tagging, nested subtasks, multiple assignees, and priority labels

You can also try ClickUp’s Data Flow Diagram Template to simplify the creation of flowcharts.

You can create tasks with Custom Statuses like Open and Complete to track the progress of each step in the data flow process, making it easier to visualize where each element stands.

The template supports multiple views, including List, Gantt, Workload, and Calendar, enabling you to visualize your data flow in a way that best suits your needs

Using this template, you can simplify the creation of a flowchart by:

• Assessing the project scope and identifying necessary data points
• Drawing the diagram with symbols and arrows to represent entities and data flow visually
• Labeling and organizing the diagram for better readability
• Validating the diagram for accuracy by checking for inconsistencies

Deciding between PowerPoint and ClickUp for flowcharts depends on your specific needs and the features each tool offers. Here’s a quick guide on when to use each:

Use PowerPoint when:

• You need to create a simple flowchart quickly
• Your flowchart is part of a larger PowerPoint presentation
• You’re working in an environment where everyone uses Microsoft Office
• You don’t need real-time collaboration features

Use ClickUp when:

• You’re creating complex, detailed flowcharts
• You need to collaborate with a team in real time
• You want to integrate your flow chart with project management tools
• You need advanced features like version history and smart drawing
• You’re working on a large-scale project with multiple interconnected processes

Feel free to experiment with both to see what works best for you and your team.

The steps and tips in this guide will help you create an effective PowerPoint flowchart that breaks down complex processes, enhances communication, and streamlines decision-making. However, for those seeking more robust, collaborative, and customizable solutions, ClickUp’s Whiteboards and Mind Maps, along with its other advanced features, can enhance your flowchart creation experience.

Remember, the key to a successful flowchart lies not just in the tool you use but also in your ability to distill complex information into clear, visually appealing diagrams.

Whether you choose Microsoft PowerPoint or a more specialized platform, focus on clarity, consistency, and user-friendliness to create flowcharts that do justice to your ideas and processes.

Sign up for ClickUp today!

Frequently Asked Questions (FAQs)

The best flowchart for PowerPoint depends on your specific needs. However, we recommend using SmartArt for flowcharts due to its ease of use and variety of styles.

Yes, PowerPoint offers built-in flowchart templates. You can find them under the SmartArt graphics in the Process category. You might want to explore other options for a wider variety of customizable flowchart templates.

Yes, PowerPoint includes workflow templates. You can find various workflow templates in the SmartArt graphics and download additional templates from online resources.

Yes, Microsoft offers workflow templates across various products. In addition to PowerPoint’s options, you can find workflow templates in Microsoft Visio, which is specifically designed for creating diagrams and flowcharts. However, if you’re looking for more modern and versatile workflow templates, you might want to explore options beyond Microsoft’s offerings.

Most users find that creating a flowchart is generally easier in PowerPoint due to its intuitive interface and the availability of SmartArt graphics specifically designed for flowcharts. Word and Excel also support flowchart creation but may require more manual adjustments.

Questions? Comments? Visit our Help Center for support.

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Home Blog PowerPoint Tutorials How to Convert Illustrator to PowerPoint

How to Convert Illustrator to PowerPoint

Let’s say you created some jaw-dropping graphics in Adobe Illustrator, the industry leader in vector graphics software, but now you want to bring them to a PowerPoint slide deck. It should be an easy process, right? Fortunately, that’s the case, and in this article, we’ll teach you how to convert Illustrator to PowerPoint and end up with fully editable files. 

The instructions in this article are valid for both Windows and Mac users.

Step 1 – Exporting the Illustrator file

Let’s start by opening the Ai file to PowerPoint to convert to Adobe Illustrator (*.ai is the file extension of any Adobe Illustrator file). Next, we go to File > Save As…

Select the SVG option and save the file wherever you want. We highly recommend you check our article about how to work with SVG in PowerPoint .

Step 2 – Importing the Illustrator SVG to PowerPoint

Now, open PowerPoint. On a blank slide, go to:

• Windows: Insert > Pictures > This Device…
• Mac: Insert > Pictures > Picture Browser

Select the file you exported from Illustrator and proceed to the next step.

Step 3 – Convert to Shapes

In most cases, the conversion to shape is handled automatically by PowerPoint, but in case that doesn’t happen, you have to go to the Graphics Format menu and click on Convert to Shape .

This ensures we’re now working with a fully editable vector file inside of PowerPoint, almost as if it was made with its native tools.

Step 4 – Ungroup

A common mistake that people trigger when asking how to convert ai file to PowerPoint is that they forget to ungroup the shapes. Until you do it, the illustrations won’t be editable inside PowerPoint.

Therefore, select inside the slide and right-click, then go to Group > Ungroup .

This shall make any shape available in our design editable inside PowerPoint.

No, Illustrator does not have a direct export to PowerPoint feature. You need to use intermediary formats like images (PNG/JPG), SVG, or PDFs.

Yes, you can export vector graphics from Illustrator as SVG files, which PowerPoint can import and maintain scalability.

Go to File > Export > Export As, and choose a suitable image format like PNG or JPG. Then, import the image into PowerPoint.

No, PowerPoint doesn’t support Illustrator’s layer structure. You’ll need to manually arrange and import elements as separate images or vectors.

Yes, you can copy elements directly from Illustrator and paste them into PowerPoint. However, this may rasterize the vector content – meaning it becomes a common image and you cannot further edit it.

If PowerPoint doesn’t have the same fonts installed as used in Illustrator, you may need to substitute fonts or convert text into outlines before exporting.

Export graphics at high resolution (300 dpi) or as vector formats (SVG or EMF) to maintain quality in PowerPoint.

If not converted to outlines in Illustrator, text may change or be substituted if the fonts aren’t available in PowerPoint. Outlined text will behave like a graphic.

Ensure your color mode in Illustrator is set to RGB before exporting, as PowerPoint uses RGB color, not CMYK. Remember, RGB is for visual images, like projectors and monitors, whereas CMYK is for printed output.

Export it as PNG with a transparent background, then import it into PowerPoint, ensuring that transparency is retained. Check our articles on how to make a shape transparent in PowerPoint and how to make a picture transparent in PowerPoint for further information on handling transparency inside PowerPoint.

Some effects may not transfer well, especially if exported as raster images. It’s often better to flatten complex effects before export.

Export each artboard as a separate image file, vector, or PDF, then insert each one onto a separate PowerPoint slide manually.

Yes, if you export as SVG or EMF (vector formats), you can scale elements in PowerPoint without losing quality. EMF is the format to use in PowerPoint 2016 or older.

Gradients and transparencies can sometimes convert poorly. Exporting as high-resolution PNG is usually the safest method to preserve these effects.

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PUERTO RICO: The Ultimate PowerPoint/Keynote

Subject: History

Age range: 14-16

Resource type: Unit of work

Last updated

3 September 2024

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Introducing “PUERTO RICO: The Ultimate PowerPoint/Keynote” – an invaluable resource designed to transform your classroom into an engaging learning space!

This comprehensive 30-page collection features a meticulously crafted PowerPoint, with information on PUERTO RICO. Each page of this Keynote/PowerPoint presentation includes essential information like state flag, population, size, popular locations, and historical facts, making it an ideal tool for enhancing your geography lessons. (Each page is animated in order to keep the students’ attention.)

Delve into the cultural richness with details on local cuisines, historical landmarks, and much more. As an added bonus, you’ll also find a fascinating section highlighting little known fun facts!

Elevate your teaching experience and captivate your students with this all-encompassing collection, ensuring an immersive exploration of the diverse tapestry of PUERTO RICO!

If you found these sheets helpful, please subscribe and leave a review! Thank you!

Find the worksheets included in the presentation by searching the Travel the World Worksheet series, filled with geographical, cultural and historical facts for all 50 USA States and 200+ COUNTRIES around the world!

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