how long should a cover letter be 2023

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How Long Should a Cover Letter Be in 2023? (+Examples)

Do you want to know what the perfect length of a cover letter is? What is the ideal number of words that a cover letter should have? And how many paragraphs should you include?  If you are looking for answers to these and more cover letter questions, you are in the right place.

The quick answer is that a cover letter should never be longer than a page, 400 words, or six paragraphs.

However, if you want to dive deeper into the cover letter nuances and become a real expert, you are in the right place. So, if you want to learn in detail how to write the perfect cover letter of a perfect length, just keep reading.

For more general information about cover letters , go and have a look at the first article from our series Cover Letter Guide: What is the Cover Letter. There, you will find a definition of what a cover letter is, what makes it different from a letter of motivation, and a short guide on how to write a great cover letter.

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What is the ideal cover letter length for 2023?

When it comes to cover letters,  the longer, the better  does not apply.  Even if you have years of expertise and you worked extremely hard on gathering professional skills and experiences  — and now you want to show it off all in detail on four pages — don’t.

Sometimes, less is more. This is the case for a good cover letter. It is crucial to highlight the experiences that are truly relevant to the advertised position. Don’t worry, there will be plenty of time to talk about your skills and achievements in more detail once you get the interview.

Rather, think of a cover letter as a tasteful, comprehensive, short advertisement. You want to catch the attention of a hiring manager and make it clear that you are a highly experienced professional fit for the role. Yet, at the same time, you don’t want to bore and overwhelm the person who is making the selection in the first round of the hiring process.

It is important to realize that in large companies, the hiring manager and the HR department have a very short time to go through your application.  On average, per one vacancy, there  are  up to 250 applicants. This means you must make your cover letter stand out from the crowd – but also be easy to read.

What follows are the tips on how to do it!

Read the instructions

Always make sure you read the employers’ instructions properly.  In many vacancy announcements, there is a clear list of what is required from an applicant. Often, these also indicate the expected length and form of a cover letter.

If specific regulations are not included, don’t worry. In this case, you can go for the standardized version of a cover letter.

Junior vs Senior

If you are at the start of your career  and are applying for a junior position   where it is expected to have a lack of practical experience, writing around 200 words is perfectly acceptable. A cover letter for an internship can be equally long. If you don’t have prior experience, you can focus on your inner motivation, education, and extra-curricular activities.

For an experienced candidate , the word count can be doubled. However, it really shouldn’t exceed 400 words in any scenario – unless specifically requested. At the same time,  a cover letter should never exceed 1 page.  If you do so, you completely disobey all the rules of this genre, and it won't work to your advantage.

While this length may sound too short, and you may feel tempted to write more about many of your professional accomplishments, it may eliminate you from the selection process. Being selective and cutting straight to the point makes you a better candidate as opposed to one who writes their whole life story.

Career vs Academic cover letter

The rules listed in the previous paragraph are almost universally true when we speak of a career cover letter.

However, an academic cover letter is conventionally longer. If you are wondering how long an academic cover letter should be, know that  the standard length is one page and a half . On the other hand, it is never longer than two pages.

Cover letter heading length

The same cover letter rules apply here, too. A short, simple, and catchy heading will get you far.

Do not exceed two sentences; one is advisable. Either use your full name or a catchphrase, such as: “ Why am I the best for the role of XY ”. However, do this only when you are sure that the company and the position that you are interested in aren't too formal.

How long should the first paragraph be

This paragraph is to capture the attention of the reader.  It does not have to be longer than two or three sentences.  State who you are, where and how you found the opportunity, and why you are interested in it. Do this in a catchy way, though! If you heard about the position from a person in common, do not hesitate to mention their name.

Remember, the first paragraph is short – do not waste words. Make yourself an attractive candidate right from the beginning, and mention your biggest assets right here – such as the length of experience or quality of your education.

How long should the second paragraph be

Arguably the most important part of your cover letter. Therefore,  you should make the second paragraph the most extensive and longest part of your cover letter.  Write about your accomplishments and past work experiences in detail. Explain why you are the best candidate for the role and what your skills are that no one else has.

On the other hand, remember —  you still must write at least one more paragraph in the body of the cover letter, as well as the closing paragraph. Therefore, don’t go overboard with the length.

The best thing to do is to initially write freely and more. Then, you can cut the number of words down later during later stages of editing. This way, you won’t limit your creativity from the start by being too focused on the correct word count.

How many words/paragraphs should a cover letter be

• As we've already stressed, your cover letter shouldn’t be too long. Keep it under one page. However, sometimes only half a page may not be long enough. Find the right balance.
• When it comes to the number of words, never exceed 400 words. 250-300 words are the ideal length of an average cover letter.
• The perfect number of paragraphs in a cover letter ranges from three to four.  The maximum number of paragraphs that are acceptable is six.

Cover letter examples by length

If you want to see the instructions applied in real life, have a look at the cover letter examples of various lengths examples below. All three of these people managed to land the job by using the kickresume cover letter template ! 

Cover letter example 1: Short version: Half a page

Cover letter example 2: Medium version: Between half a page and a page

Cover letter example 3: Long version: A page

If you liked these  cover letter samples  and you want your cover letter to look the same, use  one of our  cover letter templates!  You can go for the free or the premium version. It is super easy to use, so you’re just a click away from the cover letter of your dreams!

Cover letter formatting

Not only length but also the way you format the cover letter matters. Your goal is to  make it very easy to read.  You will achieve this by keeping your cover letter structured, nicely designed, and well-formatted. Here are the tips on how to achieve this:

• When it comes to the font of a cover letter,  try to imagine being a busy hiring manager. You want to make their job as easy as possible – so go for a font that is easy to read. At the same time, you want to create a professional impression. In other words, the best font for your cover letter would be the classic  Times New Roman, Arial , or  Calibri . However, if you are confident enough to experiment and you want to make your cover letter stand out from the crowd with a more eye-catching design, go for it. But forget to ensure that the text should be easy to navigate and read – that is the priority. 
• The letter size  matters, too. Anything between 10.5 and 12 is good. You don’t want to make the letters too small, so they would be hard to read, or too large, so you don’t exceed one page.
• The margins  of a cover letter are conventionally 1.5 or 1.
• A cover letter should never be   double-spaced. You want to fit all the information on one page — with double spacing, you wouldn’t be able to.

How long should an email cover letter be? 

Today, unless specifically instructed to do otherwise, the cover letter is conventionally sent as an email attachment.

Just like with the cover letter itself, sending a short and precise email is better than a long and overly complicated one.

In your email you must include:

• a relevant subject:  if the subject title is not included in the vacancy instructions, use the name of the position for which you are applying;
• a polite greeting:  address the person by their full name/if not available, Dear Sir/Madam will do
• refer to your attached cover letter and resume;
• express hopes for the future , consider attaching a phone number where they can reach you;
• close with best regards/best wishes and your full name and surname;

Email cover letter length examples

Email cover letter example 1.

Email cover letter example 2

Email cover letter example 3

And that’s about it. There is no need to make it too elaborate – all the important information is in the attachment.

Now hit that send sign and wait for the response. After listening to all the advice, we have no doubts you will receive positive news. The Kickresume team wishes you the best of luck!

Now, when you have that cover letter in your pocket, we are sure you also want an amazing-looking resume. The good news is that you are just a click away from our Kickresume CV templates!  You can even easily  turn your LinkedIn profile into a great resume .

FAQ: How long should a cover letter be in 2023

What is the ideal word length of a cover letter.

Your cover letter should be between 250 to 400 words long.

A cover letter isn't required – should I still send it?

Yes, this is your chance to stand out from the crowd of applicants and make it clear that you’re willing to put in the effort.

Is a 1000-word cover letter too long?

Yes, it is. It's never advised to exceed 400, max. 500 words.

Is it ok to have a cover letter that is two pages long?

No, you should always limit your cover letter to only one page. Recruiters don't have time to read long essays. They also like familiarity and known formats.

Kaja Jurčišinová

Kaja Jurcisinova is a fresh graduate and a junior copywriter at Kickresume. Kaja completed her undergraduate degree in Art History at the University of St Andrews in 2018 and graduated with a Master’s in Arts and Culture from the University of Groningen in 2021. She was an intern at multiple cultural institutions across Europe, including the Dutch Museum Association in Amsterdam, the Matter of Art Biennale in Prague, and the European Cultural Centre in Venice. At the moment, she resides in Visby on the Swedish island of Gotland.

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How Long Should a Cover Letter Be in 2023? This article explores the ideal cover letter length and provides tips for creating an engaging, easy-to-read document for your next interview.

By Entrepreneur Staff May 2, 2023

Crafting a well-written cover letter is pivotal to securing a dream job, as it offers an opportunity to make a lasting first impression on hiring managers and recruiters.

Yet, in the quest for professional success, job seekers frequently ponder, "How long should a cover letter be?" In 2023, the answer may be different than previously thought.

How to determine the ideal cover letter length

When crafting a cover letter, it is essential to balance providing sufficient information and maintaining the reader's interest.

The following factors contribute to determining the ideal length for a cover letter:

• Industry standards and expectations: Different industries may have varying expectations regarding cover letter length. Research the norms within the target industry to ensure the cover letter adheres to accepted standards.
• Clarity and conciseness: A well-written cover letter should be clear and concise, effectively conveying the applicant's suitability for the role without overwhelming the reader with excessive detail. Aim to present the most relevant information that is easy to digest.
• Word count and formatting: While there is no one-size-fits-all rule for cover letter length, a general guideline is to keep it between half a page and one full page. This range typically equates to approximately 250 to 400 words. In addition, use formatting tools such as bullet points, headings and white space to break up large blocks of text and enhance readability.

By considering these factors, job seekers can craft a cover letter that effectively communicates their qualifications while maintaining an appropriate length.

What are some examples of recommended cover letter lengths across different industries?

While providing specific numbers on expected cover letter length across various significant industries is difficult, we can offer some general guidelines as many factors can influence the expectations. Usually, a one-page cover letter is considered standard across various industries.

However, specific fields may have unique expectations. Below are some examples:

• Finance and Business: A one-page cover letter is typically preferred in the finance and business sectors. According to Robert Half, a leading recruitment agency , a concise and well-structured cover letter is essential for these industries.
• Academia and Research: A longer cover letter of 1-2 pages may be expected in academic and research positions, as candidates often need to detail their research, publications and teaching experience. The University of California, Berkeley provides guidelines for academic cover letters, suggesting a length of 1-2 pages.
• Creative Industries (e.g., Graphic Design, Advertising): In creative industries, the focus is often on the quality and originality of work rather than the length of the cover letter. A shorter, more visually engaging cover letter of around one page or less might be expected. AIGA, the professional association for design, provides insights into crafting a creative cover letter.

Ultimately, it's crucial to research the specific industry and company you're applying to tailor your cover letter to their expectations.

How do you properly research the industry norms for cover letter length?

To find reliable information about recommended cover letter length for specific industries and positions, consider the following resources:

• Industry Associations and Professional Organizations: Many industries have professional associations that provide valuable resources and guidelines for job seekers, including cover letter advice. Examples include the American Marketing Association (AMA), the American Institute of Graphic Arts (AIGA) and the Society for Human Resource Management (SHRM).
• University Career Centers: Many universities offer comprehensive resources and advice for crafting cover letters, often tailored to specific industries or fields. Examples include Harvard University's Office of Career Services and the University of California, Berkeley's Career Center .
• Online Job Search Platforms: Websites like LinkedIn , Indeed and Glassdoor often provide job search tips, including guidance on crafting effective cover letters. Some platforms even offer industry-specific advice, giving you insights into the expectations of employers in your target field.
• Recruitment Agencies and Career Coaches: Professional recruitment agencies and career coaches often provide advice and resources on their websites or blogs. Examples include Robert The Muse and Workopolis .
• Networking: Contact professionals within your target industry for advice and insights. They may be able to share their experiences and recommendations regarding cover letter expectations for their field. Utilize platforms like LinkedIn to connect with people in your industry and engage in relevant discussions.

While these resources can offer valuable guidance, tailoring your cover letter to the specific company and position you are applying for is essential. When crafting your cover letter, always research the organization's culture and values.

Which is better: Full-page or half-page cover letters?

Some hiring managers and recruiters may prefer a full-page cover letter, while others appreciate the brevity of a half-page document. To determine the appropriate length for a specific application, consider the industry norms, the complexity of the role and the amount of relevant information to be included.

For example, if applying for a senior management position in a highly technical field, a full-page cover letter might be necessary to convey the depth of experience and expertise. Conversely, a concise half-page cover letter highlighting key skills and accomplishments may be more suitable for an entry-level position in the creative industry.

What are the specific word count and page count recommendations?

While there is no universal rule for cover letter length, a general guideline is to keep it between half a page and one full page, which typically equates to approximately 250-400 words.

However, it is essential to prioritize the quality of the content over strictly adhering to a specific word count.

For instance, a well-crafted 350-word cover letter that effectively demonstrates the applicant's fit for the role and addresses key requirements from the job description will likely be more impactful than a 250-word cover letter that fails to provide sufficient detail or context.

What factors can influence the length of your cover letter?

Various factors can influence the ideal length of a cover letter, including the job seeker's experience, the job requirements and the company's expectations. Consider these elements when crafting the cover letter and adjust the length accordingly.

For example, if a job posting emphasizes the need for a highly experienced candidate with a wide range of skills, a longer cover letter may be appropriate to showcase the breadth of relevant qualifications.

On the other hand, if a company is known for its fast-paced, results-oriented culture, a concise and focused cover letter that quickly highlights the most relevant skills and achievements might be more appealing to the hiring manager.

Why is concise, engaging writing best for cover letters?

Concise and engaging writing can significantly impact hiring managers and recruiters, demonstrating an applicant's ability to communicate effectively and respect the reader's time.

In addition, by presenting the most relevant information clearly and concisely, job seekers can create a lasting impression and increase their chances of success.

Related: These Resume and Cover Letter Templates Can Help Your Job Hunt

What are the core objectives of a cover letter?

As the perfect cover letter takes shape, it is essential to understand its underlying purpose. This understanding will provide a solid foundation for the writing process and facilitate crafting a document that effectively serves its intended function.

Connecting job seekers and hiring managers

One of the primary purposes of a cover letter is to act as a bridge between job seekers and hiring managers.

It allows candidates to present themselves in a way that goes beyond the confines of a resume by:

• Showcasing personality and communication skills.
• Demonstrating passion and motivation for the position.
• Providing context for career transitions or gaps in employment.

By doing so, job seekers can create a more comprehensive and compelling narrative, which helps hiring managers better understand the applicant's fit for the position.

Showcasing relevant experience and work history

A cover letter serves as an opportunity to highlight and expand on relevant experience, skills and accomplishments.

By carefully selecting and emphasizing the most pertinent aspects of their work history, job seekers can demonstrate to hiring managers how they have effectively applied their abilities in previous roles and plan to contribute to the prospective organization.

Tailors your experience to the role

A well-crafted cover letter should never be a one-size-fits-all document. Instead, it must be tailored to the specific job description and company culture. This customization demonstrates a genuine interest in the position and showcases an applicant's understanding of the company's needs and values.

In addition, by aligning the cover letter's content with the job description, job seekers can effectively illustrate how their unique skillset and experience make them the ideal candidate for the role.

Related: The 6 Musts of a Cover Letter

What are the critical components of an effective cover letter?

When creating a cover letter, it is crucial to include specific elements that convey professionalism and suitability for the role. The following sections highlight the vital components of a compelling cover letter and guide how to present them.

Contact information and salutation

Begin the cover letter by including contact information, such as name, address, phone number and email address. This information should be displayed at the top of the document. Next, address the hiring manager or recruiter by name, if possible.

Researching the recipient's name demonstrates initiative and a genuine interest in the position. If the name is unavailable, opt for a general yet professional greeting, such as "Dear Hiring Manager."

Engaging body paragraphs

An effective cover letter should consist of well-structured paragraphs that flow seamlessly, each serving a specific purpose:

• First paragraph: Capture the reader's attention by mentioning the job posting and expressing enthusiasm for the role. Briefly introduce relevant qualifications or experiences that make the candidate a strong fit.
• Second paragraph: Delve deeper into the applicant's background by highlighting specific accomplishments and relevant experiences. Draw connections between these achievements and the job description, illustrating how the candidate's skillset aligns with the company's requirements.
• Third paragraph: Showcase the applicant's understanding of the company's goals and values. Explain how their experiences and skills will contribute to the organization's success, further solidifying their suitability for the role.

Related: How to Write an Amazing Cover Letter

What are some common mistakes to avoid when writing a cover letter?

It is essential to avoid some common pitfalls to maximize the effectiveness of a cover letter. These mistakes can undermine the applicant's credibility and hinder their chances of success.

Generic writing

Using a generic cover letter for multiple job applications is a critical error. Instead, take the time to customize each cover letter to the specific job description and company culture, demonstrating genuine interest and understanding of the company's needs.

Neglecting to research the company

Failing to research the company website and the manager's name can signal a lack of initiative and genuine interest in the role. Make an effort to gather and incorporate this information into the cover letter to create a more personalized and compelling narrative.

Underestimating the importance of your resume

A well-crafted cover letter should complement and enhance the information presented in the resume. Neglecting either document can weaken the overall application.

Instead, take the time to create a cohesive and comprehensive narrative that effectively showcases qualifications, experience and fit for the role.

Related: How to Write a Cover Letter That Gets You an Interview

The power of writing an excellent cover letter

Crafting an effective cover letter is vital to the job application process.

By understanding its purpose, incorporating key components and determining the ideal length, job seekers can create a compelling and professional document that captures the attention of hiring managers and recruiters.

Moreover, avoiding common mistakes and ensuring the cover letter complements the resume will further increase the chances of success in securing the desired position.

Consider exploring Entrepreneur's comprehensive articles to enhance your knowledge and skills in cover letter writing and other essential aspects of career development.

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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If you’re wondering how long a cover letter should be, this article has everything you need to know (including exactly how many words to make your cover letter).

I’m going to share why most job seekers are making their cover letters far too long, and why you will likely get more job interviews by writing less in your cover letter.

Let’s get started…

How Long Should a Cover Letter Be?

Cover letters should be one page long and total 75 to 250 words. This recommendation applies to both printed and email cover letters. It’s okay if your cover letter doesn’t take up an entire page, but it should never exceed one full page.

Job seekers needing to explain gaps in employment , a recent change in career path, etc., may want to utilize more words in their cover letter than someone with a more standard background.

A job seeker who is staying within their current industry and career path (e.g. moving from Software Engineer to Senior Software Engineer) and not needing to explain a lengthy work gap should aim to be on the lower end of the recommended cover letter word count mentioned above — somewhere between 70 and 150 words.

As an example, my favorite cover letter template from Harvard Business Review has only 76 words:

As you customize this cover letter, the word count will likely rise a bit, but it’ll remain much shorter than what most job seekers send. And that’s a good thing!

This type of letter is going to be very different than what most job seekers are sending and what you’ve seen recommended online, and that’s often a plus.

Coming up soon, I’ll explain why a shorter cover letter may improve your odds of hearing back on a job application.

How Many Paragraphs Should a Cover Letter Include?

The typical cover letter should contain three to six paragraphs. Each paragraph should be relatively short, containing two to four sentences. This is especially important in the first paragraph of your cover letter, where you want to entice the reader and encourage them to keep reading by providing a short, punchy opening.

In general, when writing to grab someone’s attention, focus heavily on making the first paragraph compelling, because this is your first impression or “elevator pitch,” for why they should keep reading.

Now that you know how long a cover letter should be, let’s look at some specific benefits of using this length, which is shorter than some people recommend.

Reasons to Consider a Shorter Cover Letter

Now that you know how many words a cover letter should be, let’s talk about why I recommend this as the ideal length, even though some career experts recommend your cover letter be longer.

There are four things that happen when you keep your cover letter relatively short…

1. You Stand Out by Being Different

Here’s an example of a typical full-page cover letter that many job seekers are sending:

If you’ve sent something like that in the past, it’s NOT your fault…

Almost every website with cover letter templates recommends this format, and it’s what you’re constantly told to send.

But that’s the beauty of limiting your cover letter to my ideal cover letter length of 75 to 250 words. It’s different than what everyone else is doing!

From the first glance, you’re showing the hiring manager that your cover letter is unique and worth reading closely . You show that you’re not going to bore them half to sleep with yet another generic letter containing info from a template or info that’s already on your resume.

Whereas, if you send a full-page cover letter like the image/example above, the hiring manager is thinking, “Okay, here’s another huge page of info to read through that’s probably based on a template.”

This happens to them over and over, all day.

That brings me to my next benefit…

2. You Get Your Cover Letter Read (Not Skimmed!)

Most job seekers send cover letters that so long-winded that nobody wants to read them. The hiring manager may read to the second or third paragraph, but they’re unlikely to through to the end.

Beyond that, job hunters send cover letters that repeat information from their resume, which doesn’t provide any value to the hiring manager or recruiter .

But because your cover letter is short, and ideally has small paragraphs, it’s inviting to read. Hiring managers open your email or letter and think, “Great, I can read this no problem.”

So they read your cover letter from start to finish without skipping a word!

This is why you should always send the hiring manager a short cover letter where each line has a purpose and message and does something to sell them on why you deserve the interview.

You don’t have to take my word for it, though. Test it! Send half of your cover letters in the standard, full-page style seen above, but with the other half, test what I’m suggesting here. Greatly reduce the word count, get right to the point, only offer info that’s not on your resume.

We’ve now looked at two reasons why the full-page cover letter is not the ideal length/approach. But I’ve got two more reasons for you…

3. You Draw Attention to Your Strongest Points/Skills

If you’re naming 20 different skills and qualifications in your cover letter, it’s hard for a recruiter or hiring manager to pick out the most important pieces.

Whereas, if you just name your three or four strongest arguments for why you’d be a great fit for their job description, those points will stand out (and get read, as mentioned above).

Sometimes less is more, and with cover letters, it’s often the case!

So this is another factor to consider when deciding how long your cover letter should be.

4. You Get Your “Call to Action” Read So You Win More Interviews

Finally, you should end each cover letter with a “Call to Action,” which I’ll explain in the next section.

This is where you ask for the interview, which is something many job seekers don’t do properly (or don’t do at all) in their cover letter.

And by keeping your letter brief, this closing paragraph comes relatively quickly… sometimes as the third or fourth paragraph… so it’s much more likely to get the reader’s full attention which means you’ll get more interviews.

Recommended Cover Letter Font Size

The best font size for your cover letter is 12 points, whether you’re sending a printed or an email cover letter. Avoid fancy fonts and choose a simple, easy-to-read font like Calibri or Arial. Include plenty of white space and small, punchy paragraphs. It’s better to have multiple, concise paragraphs in your cover letter than one or two very long paragraphs. This helps with readability.

How to End Your Cover Letter: Ask for the Interview

This is one other mistake a lot of job seekers make with their cover letters, along with repeating info on the resume and just being far too long-winded. They don’t ask for the interview in their closing paragraph!

The whole point of the cover letter is to win you job interviews . So after you’ve got the specific word count you want, make sure to finish up by actually asking the hiring manager to call you and set up a time to discuss in more detail!

Here’s an example of how you could conclude an email cover letter:

I’d love to discuss the position over the phone and provide a bit more context for how I can help you in this role. Are you available for a phone call later this week or early next week? My phone number is 555-218-4987.

Or, simply use the cover letter conclusion from the first example in this article, from Harvard Business Review:

I have attached my resume for your review and would welcome the chance to speak with you sometime.

However, I prefer a slightly stronger conclusion to a cover letter that really prompts the hiring manager to reply to a direct question. That should get you more responses from your cover letter, no matter your cover letter length!

Conclusion: How Many Words Should a Cover Letter Be?

To reiterate how long a cover letter should be, I recommend sticking to 250 words or less and never exceeding one page.

It’s beneficial to keep your letter short and concise for both a printed cover letter and a cover letter sent by email.

The shorter format allows you to focus on your strongest points and grab the hiring manager’s attention without overwhelming them with too much text or info. This will help you get more interviews and separate you from other job seekers who send long, generic, cut-and-paste cover letters with their applications.

However, as mentioned earlier, the length of your cover letter will vary depending on the industry (in a very formal, traditional industry, you may want to go for a slightly longer word count).

If you have an unusual scenario to explain, then your ideal cover letter length may be longer, too.

So don’t take the advice above as a hard-and-fast rule, but just a general guideline on how long a typical cover letter should be to win more job interviews.

As a final step, make sure to proofread everything! Sending a cover letter with a typo or mistake can cost you the job interview even if you have great qualifications and writing style.

More cover letter resources:

• Do you need to send a cover letter?
• How to write a cover letter with no experience
• 3 steps to writing a cover letter that stands out

About the Author

Read more articles by Biron Clark

Continue Reading

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How Long Should An Optimized Cover Letter Be?

A cover letter has potential to be too long at times.

Research suggests that 83% of hiring managers state that cover letters are important in their hiring decisions. One of the main reasons is that it helps make a distinction between candidates with similar qualifications. A cover letter is an important part of the job application process. It provides an opportunity for applicants to highlight their skills, qualifications, and enthusiasm for the job. However, determining the length of a cover letter can be challenging. In this article, you’ll learn about the appropriate length for a cover letter, and some tips on the most effective way to write one.

Is a Two-Page Cover Letter Too Long?

A two page cover letter is way too long. In the fast paced technological era we are currently living in, hiring managers do not have time to read monologues. They typically skim through cover letters to quickly gather the relevant information. A long document increases the chances of important information being overlooked, or that the hiring manager will lose interest before arriving at the key points.

Additionally, a well-written cover letter demonstrates the candidate's ability to communicate efficiently and effectively. A two page cover letter may give the impression of a lack of conciseness, and an inability to prioritize information; all of which can be a red flag about the applicant's skills in general.

However, in some instances (typically with shortlisted candidates), hiring managers may require potential employees to write a longer cover letter to gain deeper insight into their experience.

Is a 300-Word Cover Letter Too Much?

A 300-word cover letter is the right length for a cover letter. It allows candidates to provide a concise explanation of their relevant experience, skills, what they can offer the company, and why they’re applying for the job. Within three hundred words, applicants can capture the reader's attention and increase the likelihood of the hiring manager reading the entire document. It’s tempting to want to provide detailed information to make a good impression. However, as mentioned, this can have the opposite effect. Three hundred words forces the writer to prioritize their most relevant skills, qualifications, and experience.

Is 200 Words Too Short For a Cover Letter?

Although a 200-word cover letter does seem short, it can be ideal for some job applications. For example, for entry-level positions with a simple job description, and the candidate doesn’t have much experience. With short cover letters, the challenge lies in ensuring that the limited word count is used to present the most relevant information in a way that will highlight the applicant's qualifications, skills, and experiences most effectively.

Tips For Writing a Good Cover Letter

There is no right or wrong way to write a cover letter; however, there is certain information that you will need to include. Here are some tips on how to write a good cover letter:

● Respect Guidelines: Depending on the job, you may be asked to write a specific cover letter. This could be in relation to length, or the information to put in the letter. Read the job post carefully so you’ll know if there are any guidelines to follow.

● Introduction: Start with a professional salutation such as, ‘Dear [name of hiring manager],’ or ‘Dear Sir or Madam’ and give a brief explanation about who you are and how you found the job.

● Highlight Skills: Mention your current job title, relevant skills, qualifications, and experience. Showcase why you’re best suited for the job by focusing on the skills, qualifications, and experience that are most relevant to the position.

● Extra Information: Explain why you’re genuinely interested in the job. If you have been out of work for a while, you can explain why and mention the skills you gained while you were unemployed.

● Ending: Thank the hiring manager for reading through your application and let them know the best way to contact you. End the letter with, ‘Yours sincerely,’ if you addressed the reader by name, or simply thank them. Finally, read over the letter to ensure there are no spelling or grammar errors.

Regardless of the length of the cover letter, your main aim should be to ensure that it’s impactful and highlights your skills, qualifications, and experience in a way that presents you in the best way possible.

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• Resume and Cover Letter
• What is the perfect cover...

What is the perfect cover letter length?

8 min read · Updated on May 08, 2023

Finding the perfect balance between concise and complete can be a challenge

When applying for a job, the cover letter can often be the key factor that sets you apart from other candidates. A cover letter serves as an opportunity to showcase your skills, experience, and personality and can give hiring managers a glimpse into what you have to offer. 

However, one of the biggest challenges in creating a cover letter is determining the ideal length. So, what is the perfect length for your cover letter? The answer can depend on the job you're applying for, the company culture, and the expectations of the hiring manager. 

In this article, we'll provide tips on how to create a standout letter and offer guidance on determining the ideal cover letter length that will make the right impression on potential employers.

How long should a cover letter be?

While there's no set rule for how many words your cover letter should be, the length will depend on the amount of information you need to convey and the style you choose to write in. 

However, as a general guideline, it's recommended to keep your cover letter to one page, with each paragraph consisting of 3-4 sentences. This works out to between 300 and 500 words and ensures that your document is concise and easy to read - while still providing enough detail about your qualifications and experience . 

Additionally, it's important to focus on quality over quantity and make sure that each sentence is relevant and impactful to the overall message of your cover letter. On top of that, some employers may have specific guidelines for cover letter length. 

Guidelines on cover letter length

1 page or 300-500 words

One commonly accepted guideline is to keep your letter to one page, with a cover letter word count of approximately 300-500 words. This length allows you to provide enough information to highlight your skills and experience, while remaining on point.

Exceptions to the rule

How long is too long? Many people wonder if it's okay to have a two-page cover letter. There are some instances where you can exceed one page; however, they are few and very far between. If the job posting specifically requests a longer cover letter, you can consider writing a more detailed document that addresses the specific requirements of the position. In some fields, such as academia or research, a longer cover letter may be expected in order to provide a comprehensive overview of your experience and qualifications. But in normal circumstances, one page is plenty. 

Breaking down the cover letter

When determining the length of your cover letter, it can be helpful to think about the different sections of the document and how much space each one should take up. Breaking down a cover letter into its different sections and knowing what to include in each paragraph can help you to create a document that is well-organized, effective, and concise. 

What should a cover letter include, though? Here's a breakdown of what you could cover in each paragraph:

Paragraph 1: Introduction

The first paragraph of your cover letter should introduce you and explain why you're applying for the job. You can start with a sentence that grabs the reader's attention and makes it clear that you're excited about the opportunity. For example, you might say something like, "I am thrilled to apply for the [Position] at [Company Name], as I have a long-term interest in [field or industry]."

You should also summarise why you're a good fit for the position and why you're interested in working for the company. This is your chance to make a connection with the reader and demonstrate your enthusiasm for the job. 

Paragraph 2: What you bring to the table

The second paragraph of your cover letter should provide more detail about your skills and experience and how they align with the requirements of the job. This is where you can explain what you bring to the table and how you can contribute to the company's success.

It's important to be specific and provide examples of your accomplishments , as well as any relevant education or training that you've completed. This is also a good place to mention any soft skills that are important for the position, such as communication, teamwork, or leadership abilities.

Paragraph 3: Career achievements and supporting information

The third paragraph of your cover letter can be formatted into bullet points, if you prefer. This is where you can demonstrate your expertise and show the reader that you have the skills and experience needed to excel in the position.

Be sure to tailor your examples to the requirements of the job posting and focus on achievements that are relevant to the company's goals and mission. This is also a good place to mention any relevant certifications, awards, or publications that you've earned.

Paragraph 4: Closing and call to action

The final paragraph of your cover letter should wrap up your document and provide a call to action. This is where you can thank the reader for considering your application and express your enthusiasm for the position once more.

You should also provide your contact information and encourage the reader to get in touch with you for further discussion or to schedule an interview. This is your chance to leave a lasting impression and show the reader that you're a qualified and keen candidate for the job.

Tips on crafting effective cover letters 

Crafting an effective cover letter within word count limits can be challenging, but it's always possible. Here are some tips that can help you to stay on track and make the most of the space you have:

Focus on the essentials: Be concise and avoid including irrelevant or redundant information

Use the active voice: This helps to convey confidence and clarity and makes your writing more engaging

Use bullet points: When appropriate, bullet points can help you to present information in a more efficient and visually appealing way

Customize your letter: Tailor your letter to the specific job and company you're applying to, highlighting the skills and experience that are most relevant to the position

Proofread: Make sure to carefully proofread your letter for errors, typos, and grammar mistakes; consider asking a friend or mentor to review your letter as well

Use a consistent format: Use a consistent format for your letter, with the same font and header that you used on your resume

Be confident and positive: Use confident, positive language to convey your enthusiasm for the position and your ability to excel in it

Example of a successful cover letter

[Your Name]

[Your Address]

[Your Email Address]

[Today's Date]

[Company Name]

[Company Address]

Dear Mr Carlson, 

Having seen the job posting for a Project Manager, I would like to offer you adaptability, leadership skills, and a willingness to take initiative in this role. As someone who has demonstrated an ability to embrace change and lead others through it, I can also bring a wealth of knowledge surrounding project management to your team. I have earned recognition for bringing innovative and creative approaches to business and for embracing technical solutions. 

I am proud to have successfully transitioned from a QA role to a Project Manager with my current employer, in response to a sudden shift in the business structure. I demonstrated strong leadership by being one of the first employees to embrace the changes and execute the transition. I encouraged and inspired other QA team members to take on the challenge and shone a positive light on making the transition.

Please also consider the following qualities that I could bring to your team:

Emerging technologies: Business and tech changes at the speed of light, or so it seems sometimes. I am adept at keeping up with those changes and assimilating new ways of doing things. I bring fresh perspectives to processes and procedures and strongly feel that transformational change and adaptation are imperative to driving innovation. 

Leadership: I truly enjoy stewarding the career progression of others and have been trusted by management on several occasions to lead projects and to motivate teams to success.

Commitment to improvement: I proactively seek opportunities to expand my skills and knowledge through professional development activities. I'm also not afraid to take on new challenges and can make autonomous decisions despite ambiguity and tight deadlines.

While my resume does go into more detail and provides additional insights into my background, please feel free to contact me on [cell phone number] if you have any questions about my candidacy.  I look forward to discussing further how my professional goals are perfectly aligned with your organization's priorities.  

Thank you for your time and kind consideration.

Yours sincerely,

Remember, the goal of your cover letter is to get your foot in the door and secure an interview, so put in the effort to make it the best it can be. Good luck with your job search!

If you need help, TopResume writers are experts at crafting compelling cover letters that highlight skills, qualifications, and achievements. We'll not only make sure you have the perfect cover letter length, we'll write it in such a way that you won't fail to impress recruiters!

Recommended reading:

What to Say in a Cover Letter: 5 Things You Should Include

Career-Specific Cover Letter Samples & Examples

How to Start a Cover Letter That Grabs Attention  

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

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How long should my cover letter be?

If you are a job seeker, you must have come across this question in your mind. But, what does length have to do with a cover letter?

Well, majorly everything. A very pressing question in the recruitment circles is: how long should a cover letter be for a job?

Quite literally, it asks, how far you should go in order to impress your employer?

So how long should cover letters be? The immediate answer is 1/2 of an A4 page.

Read on to find how and why this rule is applicable. Always customize it according to your target recruiter. In this blog, we will answer some of your questions:

How long should your cover letter be?

• How to correctly make your cover letter length right?
• How to structure a cover letter for optimum length?
• What should be the cover letter font size?

How many words should a cover letter be of?

How long should a cover letter be.

Let's look at the length of the following example:

The length of the cover letter varies with what your cover letter needs to do.

Now a quick review of what your cover letter should do:

• Introduce yourself
• Reassure your knowledge about the company and the position
• Demonstrate 2 - 3 examples of how your skills and experience match the recruiters' requirements
• Share your enthusiasm for working for the company/institution
• Imply an insight into your personality

And you need to do all of it in less than half a page!

Also Read: How to write a cover letter?

You shall be surprised to find that most cover letters are 2 pages in length. Professionally speaking, this is wrong. Most hiring managers do not read long cover letters.

The longer your cover letter, the lesser are your chances of getting shortlisted. Let's look at some examples of how should a cover letter look:

How long are Cover Letters?

The 2019 edition of cover letter length saw a rapid elaboration and justification of one's skills and interests. This was followed by explanatory interviews and resulted in wasting a longer time before hiring the most relevant candidate.

The 2022 edition of cover letter length has been made concise and to the point. This allows recruiters to find the exact candidate they need for shortlisting more relevant candidates.

Trends suggest that the 2022 edition of cover letter length will not necessarily compromise on space but shall highly prioritize the simplicity of language and directness of impact.

This shall enable recruiters to:

• spend lesser time before contacting the right applicant
• apply quicker filters to find the necessary candidate
• spend lesser time writing fluff and adding information
• highlight key points you want the recruiters to see

How long does a cover letter have to be?

Your cover letter should be less than one page .

Only highlight:

• your most relevant skills for the job
• what you have to offer the employer
• Awards/recognition across your career
• certifications that prove your merit

In fact, a recent survey found out that, almost 70% of employers want a cover letter of less than 1 page, and about 25% responded that a shorter cover letter is better.

The usual preferences around the question - how long should a cover letters be:

Ensuring Readability - Cover Letter Length

Here are the few things to consider for the ideal cover letter length:

Cover Letter Formatting

The second most important thing after the length of cover letter is the format.

You must choose a legible font. Resume experts at Hiration suggests Calibri or Open Sans.

Ensure a readable font size of about 12 points.

Your margins should be about 1 inch all around, with the text left aligned or justified.

To ensure maximum readability, add spaces between:

• salutation and text
• text and signature

Also Read: Key Tips for writing a cover letter

Do not Waste Key Blank Space

This brings us the very next rule: do not waste the space you are supposed to cover with useless information.

• over-explaining your contributions
• apologizing for skills you don’t have

Examples of wasteful sentences are: “Despite my limited experience with marketing…”, etc.

How long does a cover letter need to be?

There is no specific word count you should aim for when writing a cover letter (unless the employer gives you a specific word count).

Instead of focusing on the number of words, focus on making your cover letter one page or less, with a readable font and font size, and enough white space between paragraphs and in the margins.

In order to get a second opinion on your cover letter before posting it or sending it somewhere, give a print out of it to your family member or friend and ask if it looks too cluttered.

Highlight the Right Experiences

Not sure what skills and experiences you should be featuring? Drop the text of the job description into a word cloud tool like Wordle, and see what stands out. The words with higher frequencies are what the recruiter is looking for.

Email Subject Line

When emailing your cover letter, it is even more important to be concise.

Most readers pay attention to the first paragraph when reading an email. Most will ignore the rest of the message. 2 paragraphs of which the first one consisting an introduction and second describing why you are eligible for the job is enough with a closing paragraph at the end.

You can also make your email cover letter stand out with a clear, concise email subject line.

Typically, you want to include the title of the position that you are applying for and your name. For example, Editorial Assistant - John Smith.

If possible, try to keep the meat of your subject line (specifically, the job title and your name) under 30 characters . This is about as much as people can see on their mobile devices, which is often how people check their email.

How to make cover letter length right

To understand how long can a cover letter be, imagine you need to buy a car.

Do you ever read the long literature or spend hours listening to a salesman describe the functionalities of a particular car?

You only listen to the necessary specifications matching your needs.

The same goes for a cover letter. Check out the following length of a cover letter example:

This example shows how long a cover letter first paragraph should be, and why.

Here's another:

Structuring your Cover Letter

First, enter your name as the largest text. Then enter your contact information:

• Phone number
• Email Address

After the header, start your actual cover letter.

Let us break the above example into the following steps to understand exactly how to optimize the paragraphs to make it most effective.

Also Read: How to start a cover letter?

Cover Letter Length: Salutation

The following example portrays how to write the salutation in your cover letter.

Dan Wilkins HR Manager Bro Code Limited

Cover Letter Length: 1st paragraph

Let's look at the corresponding example:

CCP & TTL1 Certified Collection Manager & Credit Analyst with a prolific 16-year track record of overseeing collection management and credit control for Fortune 500 companies. Adept at conceptualizing and implementing initiatives to drive continuous process improvement within the control and compliance framework to achieve operational excellence, I am extremely interested in the profile of Collection Manager & Credit Analysis Expert at Bro Code.

How long is a cover letter first paragraph?

It has all the elements of the first paragraph of an ideally long cover letter:

• It starts with the certificate name
• It displays your profile title(s)
• It shows your years of experience
• It substantiates your most pressing contributions
• It then exemplifies why you are such a great fit for your target position

It's 2 sentences long with 64 words.

There is no generic element in it. It displays your genuine interest and proposes why you think you are the best candidate for the job.

And it is based on your experience. That's how you write a job-winning cover letter.

Cover Letter Length: 2nd paragraph

In my present tenure as the Assistant Manager at Accenture, I have been independently managing 11 accounts while incubating and managing a team of 15 to supervise collections from Expedia on behalf of Marriott. As the Lead at IBM UK across London, Manchester & Liverpool, I spearheaded the Cash & Collections Application team to steer process development and deliver stellar levels of customer service. In my previous role as the Process Developer at Miss Effective, I effectively executed the Green Belt project (US/London) while steering process migration for USA Business Credit Services.

How long is a cover letter second paragraph?

The second paragraph of the cover letter is slightly longer, about 93 words long.

It does not pound its chest and claims "I'm the best". Instead, it simply showcases the right numbers. Again, not a generic cover letter.

But, how do you do it?

First, read the job description very carefully. Secondly, go down memory lane and brainstorm about the times you delivered what the target job is exactly looking for.

Cover Letter Length: 3rd paragraph

I was declared a recipient of the Top Collector Award & Maintenance Award while demonstrating the capability to achieve 99% accuracy and productively managing a portfolio of USD 1.5 M per month.

How long is a cover letter third paragraph?

The hiring manager should have not stopped skimming and started reading your cover letter.

Here's why it worked:

• It did not just say, "I like the company."
• It proved the same, based on numbers
• It showed your exact skills

Read their mission statement and "about us" page. Read news articles about them. Find out their philosophy on training and staff development.

In short, state the reasons why that particular organization is the dream company for you.

Cover Letter Length: 4th/5th paragraph

Let's look at the following example:

It is difficult to come away un-awed by the passion for excellence that Bro Code has displayed in its meteoric rise to become a stalwart in this domain. Despite a presence in 9 countries, it values its employees & ensures a continuous learning environment. Hence, I consider Bro Code to be my most preferred employer. Enclosed for your consideration is my resume. I’d appreciate the opportunity to further discuss my suitability and qualifications with you on call or in person.

How long is a cover letter fourth paragraph?

The fourth paragraph always entertains the nature of the organization and your reason for wanting to attend to the same. You should:

• Read about the company before writing the concluding paragraph
• Show eagerness for the company and the recruiter

Cover Letter Length: Signature

Always end on a sincere note as does the following example.

Sincerely, Sussane Stephens Enclosure: Resume

Ensure a sustainable gap between the text and the signature.

Still not clear about how long should a cover letter be? You may read our guide on the same.

The following is a concise guide for the same thing.

Academic Cover Letter Length

An academic cover letter could run up to 2 pages.

The question - how long should a cover letter be for an academic position - enables us to rethink the scope of an academic cover letter length.

Basically, it incorporates evidence, enthusiasm, and rationale.

On a larger scale, the academic cover letter covers highlights the following:

• Current Position
• Research Interests/Affiliations
• Scholarly Publications
• Selected Awards & Honors
• Conference Presentations/Papers
• Invited Talks
• Additional Publications
• Teaching Experiences

Further, if asked, it may also encompass a "Statement Of Purpose". The SOP relates to the readers the motivation/inspiration of the candidate behind opting for the particular position he/she is seeking.

This may easily run from 750 - 1000 words.

Also Read: How to write a cover letter enclosure?

Cover Letter FAQs

How long does a cover letter need to be? Here are the common questions.

Should a cover letter be of 2 pages?

No, a cover letter should not be of 2 pages.

A cover letter that is of 2 pages violates both the definition and the parameters - a short summary of why you're the best bet for the job.

In fact, a resume can extend to 2 pages only if you possess 10+ years of experience.

Should a cover letter be of 1 page?

The best cover letter length is less than 1 page. Smart and short cover letters allow a detailed eye-time with the manager.

In fact, a long cover letter often sends the message that you are unsure about your capabilities.

Is my cover letter too lengthy?

If your cover letter is of 1 full page or longer, then it will be considered lengthy.

A 2 - 3 page length of cover letter is a waste of paper.

A cover letter consists of 3 paragraphs explaining why you're the perfect candidate for the profile you're applying for.

What should be the font size for my cover letter?

The font you use for your cover letter should be of the same font size as that of your resume.

This said, the ideal font size for both is 12 pts.

Cover letter should be 250 - 300 words long.

This is because that's the number of words that take up a little more space than half a page with 12-pt. size.

How long should a digital cover letter be?

The length of a digital cover letter should be the same as that of a paper cover letter. Mainly

• <1 full page
• 250-300 words
• 3 paragraphs

The difference in an electronic cover letter would be in the address section in the starting and the subject line.

Should there be double spacing in a cover letter?

There should not be double space in a cover letter.

The line spacing of your cover letter should effectively be between 1 - 1.5.

Also, after ending each paragraph, give space of one blank line to clearly distinguish between the paragraphs.

How long should a cover letter be for an internship?

Your resume for cover should not be more than 1 page, and ideally withing 400-500 words.

The basic principle of a cover letter for an internship and a cover letter for a job is the same. The only differene is that, in internship cover letter, you need to focus more on your academics and extracarricular activities.

What length should an academic cover letter be?

Usually, an academic cover letter is called an SOP or a "Statement Of Purpose".

This can be 2 pages long - which is enough to demonstrate your:

• research work
• accomplishments
• relevant accolades
• departmental service

In general, an academic cover letter length is usually 1.5 - 2 pages long. This is about 5 - 8 paragraphs.

Does the length of a cover letter matter?

The right length of a cover letter signifies that you are able to justify your profile and highlight the most relevant experiences.

The number of interviews that you'll get very much depends on the length of your cover letter. So the question now is, how to make the cover letter of the right length?

How long does it take to write a Cover Letter?

Well, you should ideally spend 30 minutes writing a cover letter and 10 minutes proofreading it.

The examples on the page shall help you answer how long should a cover letter be.

Follow the ideal cover letter length for the most number of responses from your hiring manager.

You may also get it reviewed by industry-specific professionals at Hiration.

Key Takeaways

Here are the most important points to practice while reducing your cover letter length:

• Limit your cover letter to half a page
• Structure your cover letter in 3 paragraphs
• Research about the company to ensure that the cover letter is tailored to the job listing
• Sell Yourself Subtly
• Be Concise to ensure that the recruiter is presented with a quick snapshot of your achievements
• Customize the cover letter as per the profile you're targeting
• Proofread to make sure there are no errors and mistakes
• Limit your contact information to Phone number, Email Address & location

Go to Hiration career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries. You can also write to us at [email protected] and we will make sure to reach out to you as soon as possible.

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How to Write a Cover Letter in 2023 (Layout, Template and Examples)

Cover Letter Layout

The recent stiff competition for limited job opportunities has prevented many people from landing decent jobs. Although many applicants are qualified for a particular job, few realize that presenting the right documentation is the secret to staying ahead of the competition.

When writing a cover letter , the overall layout can make or break a potential interview request. If you style and design it in a way that catches the attention of your potential employer, you’re ahead of the competition. Continue reading for tips and advice on how to write a winning cover letter properly.

What is the purpose of a cover letter?

The purpose of a cover letter is to introduce yourself and to explain why you are interested in and qualified for the job for which you are applying.

A cover letter should be included with your resume when you apply for a job. It should be tailored to the specific position for which you are applying and should highlight your skills, experiences, and accomplishments that are relevant to the role.

A compelling cover letter speaks to the hiring manager, telling them why you’re the best candidate for a particular job. It describes how you are suited for the job and what you’ll bring to the table when given the opportunity.

What to Include in a Cover Letter

Your cover letter can be divided into three sections: the introduction, an overview of your skills and expertise, and a conclusion.

Most employers often glance through a cover letter to get a taste of who you are, even before delving into a resume . Therefore, it’s crucial to keep things organized and concise so they don’t lose interest.

4 Steps on How to Write a cover letter for 2023

Writing a cover letter isn’t easy, but you could face a lifetime of opportunities by writing a great one. People who know how to write a cover letter generally have a better chance of getting hired.  Below are the four steps you should take to create a compelling cover letter:

1. Add Contact Information | Cover Letter Details

Your cover letter intro should include your name, official email, phone number, and perhaps LinkedIn profile.

Where applicable, include the hiring manager/organization’s contact information, address, and number. Providing your contact information allows the employer to reach you when they find you fit for the job.

Note: Nowadays, recruiters are using LinkedIn to find potential employees for their organizations. Feel free to add your LinkedIn profile URL if you would like.

2. Create The Salutation | Cover Letter Introduction

It’s always courteous to greet the hiring manager with an appropriate title. After all, they’re also human. You can research a little about the employer and discover who they are. This way, the salutation won’t be awkward, and there won’t be any mistakes. But if you can’t find out much about them, don’t worry.

Use “Dear Sir/Madam.” This is the most appropriate salutation in case you have no clue who the recruiter or hiring manager is.

3. How to Start a Cover Letter | Cover Letter Body

This is where the bulk of your cover letter content will go.

Opening Paragraph

• Start by writing down the job you’re applying for and inform the employer where you learned about it.
• Whether it’s on the Internet or from a newspaper advert, mentioning where you learned about the job opportunity shows your application’s seriousness.

2nd Paragraph

• The second paragraph should capture what you have to offer the organization.
• In this section, describe how you’re equipped to handle the responsibilities of the advertised position.
• Please write a concise summary of your skills, experience, and achievements, but don’t overdo it. The resume will cover the skills section.
• Use bullet points to break down the text to make it easy to read.

3rd paragraph

• The third paragraph should highlight what and how you know the employer.
• For example, an article posted on your favorite social media platform might have drawn your attention to the company. Or maybe it’s been a lifelong dream to work with them.
• Capturing this information shows the employer that you’re interested in the organization’s operations. 
• Don’t make up stories or give false information, which could ruin your credibility. Provide accurate details you could remember even when invited for an  interview .

Closing Paragraph

The fourth section is about closure. It’s a call to action for the employer to consider your application and interest in the job.

Ask them to contact you and give feedback. It’s also wise to leave final regard or a formal closure.

• Words like “Yours Sincerely” and “Best Regards,” are highly recommended because they offer a professional approach.

4. Proofreading | Cover Letter Review

A letter full of mistakes is a turn-off for most employers and will almost all but destroy your chances of an interview. It shows that the applicant didn’t take enough time to read through it and might not be serious about the job.

Always read through the letter to correct mistakes and make the message as clear as your intentions. Ask family members and friends to run through it or use a grammar-checking website like Grammarly to correct any mistakes.

The layout of a cover letter is fairly straightforward, but we’ve provided an easy-to-follow infographic to help make it a bit more visual. While the header, body, and closing sections are crucial, you can also see how we implemented the contact information into the letter.

Cover Letter Template

This template can be helpful for people who are not sure how to structure their cover letter or what information to include. It can be used as a starting point when writing a cover letter, with the idea being that you would customize the template to fit your unique background and skills.

Cover Letter Example

If you are unsure of what a cover letter looks like, this sample can be used as a guide or template for creating your specific cover letter. This is designed to give you an idea of the structure and content of a successful cover letter.

ResumeGenius has a large number of cover letters to utilize. Check them out here

Related Articles:

• Best Resume Writing Services
• How To Secure An Unfair Interview Advantage
• What Not To Say During An Interview

Frequently Asked Questions (FAQ)

What else makes a great cover letter, prior research the employer.

Always research the hiring organization and the job being offered. A good cover letter shows that you understand what you’re signing up for.

In most cases, the employer will prioritize applicants who demonstrate a good understanding of the organization’s mission and the responsibilities they’ll be allocated.

Optimize The Cover Letter With Related Keywords

This will increase your visibility to the employer. For example, if a job opening entails journalism, use terms related to journalism, such as editing and writing.

Many recruiters are busy and have limited time to read the entire cover letter. Most will only go through the first few lines (or use the “ctrl F” find function) to get a picture of who you are.

Make the introduction short, precise, and engaging to encourage the employer to read more about you.

Making it Relevant

• Your cover letter should be relevant to the job you’re applying for.
• Some recruiters use an Applicant Tracking System (ATS), software designed to filter applications and present the best matches for a particular job. These systems are primarily used for resumes, but cover letters are filtered through.
• Many applicants don’t pass the ATS, especially if they didn’t read through the job posting. 
• If you don’t want to get filtered out by the ATS, ensure that the cover letter is relevant and rich with keywords related to the job.
• Since it goes with the resume , the cover letter will have given more space to add those keywords and increase the chances of getting discovered.

How Long Should a Cover Letter Be?

Cover letters should be half a page to a full page long (nothing beyond that). Look to limit your cover letter to around 3 to 6 paragraphs, and try not to go beyond 500 words. The recruiter or hiring manager should be able to quickly glance through the content (15 seconds or less).

• Page Length: Should be 1/2 – 1 page long
• Paragraph Count: Stick to 3 to 6 paragraphs long
• Word Count: Have no more than 500 words

Are Cover Letters Still Relevant in 2023?

Yes, cover letters are still relevant and can be an important part of the job application process 2023. While many companies don’t require a cover letter, and others may only give it cursory consideration, a well-written cover letter can still be a valuable tool for introducing yourself to an employer and explaining why you are a good fit for the job.

Wrapping Up | What Should a Cover Letter Include

Your cover letter is an introduction that you can’t miss on. Understanding how to write one specifically for the targeted employer properly will leave an amazing first impression!

Remember, the main purpose is to capture the hiring manager’s attention. You want to convince them that you’re the person they’ve been looking for. To recap our key takeaways, we ran through the following :

• What to include in a cover letter, such as the introduction, main content, and closing
• The cover letter template to help make your own
• The cover letter examples to reference when writing your own
• The suggested length of a cover letter

We hope this helps, and good luck out there!

Your cover letter is only as good as the content of your resume. Here are some resources to help write your own resume or resume writing services to pass off the task to a professional.

Title: Cover Letter Layout 2023

Category: theDocuments

Tags: how to write a cover letter in 2023, how long should a cover letter be, writing cover letter, what is included in a cover letter, how do I write a cover letter for a job, cover letter template, cover letter sample

Author : Reid is a contributor to theJub . He’s an employment and marketing enthusiast who studied business before taking on various recruiting, management, and marketing roles. More from the author. | Author Profile

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