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Assignment Planner: Assignment Planner

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This Assignment Planner is a step-by-step guide to help you plan, organise and find the resources you need to complete individual assignments. You can save your work and return to the planner at any time. 

• Last Updated: Aug 14, 2024 10:45 AM
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University of Southampton

Myengagement – getting started guide for academics and administrative staff, more like this.

Staff resources

How to find the contacts of a University staff

Room Service: granting access for a staff member

Guidance for students leaving the university or becoming staff

This article provides guidance for academics so that they can get started with the brand-new system " MyEngagement ". By following the instructions below, you will be able to create or cancel lectures, manage students’ attendance, and add / remove students from a session.

The MyEngagement site is available for academic and certain administrative staff only from the website https://southampton.seats.cloud/

Students can find useful information and links in the section " Information for students ".

Please note that the MyEngagement / SEAtS application includes confidential student information. Please avoid displaying this information in a public environment (for example: lecture theatre) by disabling screen sharing/mirroring until you have the QR code ready to display.

Table of Contents

How it works, know more about myengagement, notes for postgraduate research students (pgrs), downloading seats app, further information for students, lecturer’s video guide to navigating the seats dashboard, lecturer’s video guide to setting up qr codes and managing attendance, how to log in, search for a session, search for medicine sessions, create a new lecture or a teaching session, add a student to a session, remove a student from a session, cancel a lecture or a teaching session, how to change a teaching session from mandatory to non-mandatory or vice versa, view a student’s attendance, view a class’ attendance, registering an absence on behalf of a student, manually record or edit a student’s attendance, create a qr or numerical code for a lecture, what to do if you forget to create a qr code, important recommendation, create and download a report, exporting student attendance data for a teaching session, how to change the default home screen when you log into seats, filtering columns on lecture attendance or lectures page, what to do if you need further help, related content, overview of myengagement.

MyEngagement is an attendance monitoring app that provides students and staff information about student engagement with their programme.

My Engagement will be implemented from September 2023 and will monitor all timetabled teaching events (including online and on-campus events).

Once a student has arrived at their session, they can register their attendance on the app by submitting a numerical code or scanning a QR code. Teaching staff can also update attendance when students may have had issues doing so themselves.

The MyEngagement team have published full guidance about MyEngagement system, including a series of FAQs, in the SharePoint site " MyEngagement ".  

PGR students can act as either students or staff. As such, whether a PGR student uses the MyEngagement system depends on what role they are currently undertaking:

• When acting as students – There is no need for PGR students to use the MyEngagement system, and instead they should engage with PGR manager as usual.
• When acting as staff (for example when demonstrating or assisting with a lab) – PGR students should be able to log into the SEAtS website using their staff account in order to generate a 6-digit or QR code. If you are unable to log in using your staff account, please contact Serviceline and ask another member of staff (such as the module lead) to generate the code for students.

Information for students

Students only can download the SEAtS app from Google Play or Apple Store.

The system will be cloud-hosted and students will need to use the SEAtS app to access their account. Once the app has been installed, you will be able to access it through the MySouthampton app.

Students can download SEAtS Mobile app from:

Students can find more information from:

• southampton.seats.cloud
• MyEngagement - How to use SEAtS to monitor your attendance
• MyEngagement academic monitoring tool - frequently asked questions
• How to install and use the SEAtS mobile app

Back to the top

Getting started – User guide

Video tutorials.

To log in, please:

1.     Open the Southampton SEAtS web page

2.    Enter your university username (for example: ab1c23) and password

3.    You will be asked to confirm your identity through Microsoft Multi-Factor Authentication

4.    You can now access SEAts interface.

Please note: shared computers in learning spaces will also have a direct shortcut to the SEAtS website on the desktop, simply double-click it to access the webpage.

Managing lectures or teaching sessions

To search for a session (for example a lecture, tutorial, seminar, etc) in SEAtS:

1. Look at the toolbar and select the " Lectures " tab

2. Set your Start end End date parameters, and enter in the Search field one of the following information:

• The module code
• The module name

3. Select " Enter "

4. You will see the results in a list. Select the required lecture for further details.

2. In the search bar enter:

• The programme name (for example BM5), or
• The programme code (for 5250, 5251, 5252)

Timetabled Lectures should automatically be uploaded to SEAtS and any new lecture should be created by the timetabling team.

Please only use this feature for small groups (for example 5 and below) and make sure to add any relevant students to the session using the instructions below.

How to add additional lectures:

1. Select the button " Lectures " from the toolbar

2. Select the " Add class " icon

3. Fill in the details using the drop-down boxes:

• Lesson type
• Class tutor (the lecturer)
• Class description

4. Press " Save ".

2. Select your chosen lecture

3. Select the "Student" icon

4. From the drop-down menu, select the option " Add student "

5. From the new window, search for the student you wish to add

6. Select the button " Save "

The system will automatically record your changes. 

3. Select the student you wish to remove. This can also be done by searching for them.

4. Select the "Student" icon

5. From the drop-down menu, select the option " Remove student from class "

6. Make sure the correct class is selected, then select the button " Save "

The system will automatically record your changes.

Where possible, lectures should be cancelled with our timetabling team, which will automatically feed into the SEAtS application. If however, you need to cancel a teaching session on short notice, please follow the instructions below and contact our timetabling team to let them know.

2. Select the lecture you want to cancel from the list

3. Select the " Edit class " icon. It will appear a drop-down menu with the following options:

• Merge class
• Cancel class

4. Select the option " Cancel class "

5. A new window will appear. Select the button " Confirm " to confirm your choice and submit the changes.

6. After cancelling your class, you will need to update your students about the cancellation. Please remember to:

• Publish an announcement on Blackboard, or
• Send an email to your students

2. Tick the box to select the required session

3. Select the icon " Edit Class "

4. Untick / tick the " Is Mandatory " box and select the button " Save "

Managing attendances

When you open MyEngagement app, you should automatically be on the home tab.

How to check their attendance:

1. Log in to SEAtS and navigate to the home tab

2. Look at the toolbar and check whether the " Focus " button is set on " Students "

3. Move to the " Search " field and search for the student’s name or student ID

4. Select the chosen student

5. Select the tab " Analytics ". From there you can see graphs and bar charts showing their attendance.

How to check the attendance of a class:

1. From the toolbar, use the drop-down boxes to fill your class:

2. You will see a table with the data filtered.

3. Now select the "Layouts" icon to change the layout from "Table" to "Dashboard". MyEngagement will show you a pie chart and a line graph.

Staff are able to register an absence on behalf of a student in SEAtS. To do this:

1. Select the Home page icon

2. Search for the student you need, and then click into their profile

3. Select the " Add Absence/Activity" icon within the students’ profile:

4. Select " Absence " from the Add drop down

5. Select " Agreed Absence " from the Type drop down

6. Complete remaining fields, and " Save "

7. The absence is then recorded on the students’ Student Profile page.

2. Select the lecture you are looking for

4. Select your chosen student

5. By using the icons above the student’s box, you can mark them as:

Managing 6-digit or QR codes for lectures

2. Select the upcoming lecture by clicking on the relevant row (e.g. on the time of the lecture)

3. Select the "Check in" icon (a small QR code)

4. The QR and numerical codes for the lecture will appear on your screen - it can copied and pasted to your slides. Under that QR code you can preview a six-digit code which should be displayed for students to enter

You can get a QR or numerical code up to 2 weeks before your teaching session.

Acceptable use :

• Obtaining the 6-digit code before the class and
• Sharing it with the students. Writing it on a whiteboard or circulating a piece of paper is proving to be a popular and acceptable way of providing the code to students.

You can check in students and smaller classes manually. If necessary, you can mark your lecture as "No code displayed".

Step-by-step instructions:

2. Select the lecture you forgot to create a QR code

3. Check the option " Select all "

4. Select the "Students" icon

5. From the drop-down menu, select the option " Other "

6. A new window will appear. Open the field " Other activity type " and select the option " No code displayed ". You can also add a comment if you need to.

7. Select the button " Save ".

Please note that the MyEngagement / SEAtS application includes confidential student information.

Please avoid displaying this information in a public environment (for example: lecture theatre) by disabling screen sharing/mirroring until you have the QR code ready to display .

Making reports

1. Look at the toolbar and select the " Reports " tab

2. Fill in and set the necessary information you want to collect

3. Select the button " Save "

4. Select the button " Create report ". Your report will appear on the screen.

5. Select the " Export " icon to start the process

6. Choose your type file (PDF or CSV)

7. Select the button " Save "

8. Go to the toolbar and select the " Notifications " icon (a bell). Your report will appear under the notifications list

9. From there, you can both:

• Select the "Export" icon (a cloud with an arrow pointing right), or
• Select CTRL+J to view it in your downloads

1. Navigate to the session in the SEAtS dashboard

2. Select the students that you wish to export (using the checkbox in the top left if exporting all data)

3. Select the "Cloud export " icon (shown in yellow in the screenshot below)

The data will be exported as a .csv file, which can be imported into Microsoft Excel.

Changing settings 

We would recommend changing your home screen setting in SEAtS to one that does not show any personal / confidential information. This means that if you load up the SEAtS website in public, there is no danger of displaying that information to others.

How to change your settings:

1. Select your profile icon

2. From the drop-down menu select " Settings "

3. From there, we suggest changing your setting as follow:

• Default landing page : " Lectures "
• High contrast : " Yes "

The changes will be immediately active. 

Please note that changing this settings sets a cookie in your browser. This means that the filter may need to be set up again if that cookie expires or is not available on the computer you are using.

Changing this filtering might be useful if you need to bring lecture attendance information up in a teaching session to ensure that only student names are shown .

3. Select the column headings icon

4. Ensure that only the following boxes are ticked :

• Status Indicator (optional)
• Student Name
• School 

5. Select " Save "

If you have a technical question that is not answered in the user guide above, please contact ServiceLine .

If you have any further project questions, please contact [email protected]

MyEngagement - Home

How to set up and manage Microsoft Multi-Factor Authentication (MFA)

Attached files:

• ME-filtering-2.png
• ME-filtering-2new.png

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Sample Lessons

The premier multimedia online curriculum for piano instruction, new or returning users.

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• Aural Playback: Matching Pitch and Rhythm on Black Keys
• Aural Playback: I, IV & V Triads
• Aural Playback: Blues Pentascale
• Hambone, Hambone (African American Children's Game) (3 Players)
• Amare Moina (India) (Duet, 2 Players)
• Blues Quartet 1 by Susanna Garcia (3-4 Players)
• Los Machetes (Mexico) (3-6 Players)
• Sevivon (Dreidel) (Chanukah) (4-5 Players)

Collaborative Piano

• Je m'endors (Cajun French)
• The Happy Farmer by Robert Schumann (arr. Garcia)
• Non più andrai by W. A. Mozart
• A La Nanita Nana (Spanish Traditional Carol) arr. Garcia

Harmonization

• Oh Mary, Don't You Weep (U.S. - Spiritual) (i,iv,V)
• Bingo (Scotland) (ii6-V7-I Cadence)
• Caribbean Tune (West Indies) (V7/ii)
• Aura Lee (Love Me Tender) (Fodsick/Poulton) (V7/IV, V7/V, V7/vi)

Improvisation

• Improvising Melodies on the Black Keys
• Question & Answer Phrases and Duets
• Scat Rhythms for Blues Improvisation

Lead Sheets

• The Birch Tree - Beriozka (Russia)
• Midnight Special (U.S. - Prison Work Song)
• Gong Xi Gong Xi by Chen Gexin (China)
• St. James Infirmary Blues (U.S. - New Orleans Blues)
• The Water is Wide (England/Scotland)

Pop Tune Arranging

• Primary Triad Songs
• Boogie Woogie Blues (12-Bar Blues)
• Contemporary Keyboard Styles-The Doo-Wop Progression
• Reading C1: Reduced Staff (H.S.)
• Reading 4.1: Triads
• Reading 6.1: Coordination
• Reading 8.1: Primary Chords
• Reading 11.1 Finger Substitutions
• Little Dance by Chan Kiat Lim
• A Soldier's Ballad by Chan Kiat Lim
• Andante by Johann Christian Bach
• Sonatina No. 1 in C by Théodore Latour
• Douce Plaint (Tender Grieving) by J. F. Burgmüller
• Ukrainian Folk Song, Op. 107, No. 3 by Ludwig van Beethoven
• Basic Rhythms: Whole, Half, & Quarter Notes
• Compound Meter - Duple, Triple & Quadruple Meters

Score Reading

• White Key Pentascales: 3 Staves, 2 Hands
• Extending to the 8va (2 Staves, 1 Transposing Part)
• Soldier's March by Robert Schumann (4 Staves, 2 Clefs)
• Alla Hornpipe by G.F. Handel (4 Staves, 2 Transposing Parts)
• Benedictus, Op. 18 by Samuel Coleridge-Taylor (SATB)

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Activation code

Welcome to e-Assignments.net , a platform for online exercises with instant assessments. Please register or login to select your course.

Please subscribe to a new course or select one of the courses you are already subscribed to.

Please select a course from the list.

Course	Description
Test course	A test course

Please select a course from the list or go to the course overview to subscribe to a course.

Subscribed Course	Description
Test course	A test course				%

No.	Exercise
Index	Title					/

Case: Case ( Correct False )

Test	Result
Test	PASS FAIL

Information in accordance with Section 5 of the German Telemedia Act (TMG):

Represented by:, vat identification number, liability for content, liability for links.

ID	Course	Description
ID	Title	Description	Users

Name	Email
Name	Email		/	%

Assignments

Course: Course

User: Name ( Email )

No.	Exercise
No.	Exercise					/

ID	Course	Description	Accessibility
ID	Title	Description	Accessibility

Accessibility

-->

ID	Index	Title	Comment	Release	Deadline	Points
ID	Index	Title	Comment			Deadline	Points

ID	Title	Description
ID	Title

Configuration ID

Description.

	Index
	Index
	Index

Index	Given data
Index

Parameters	Test value
Index Name

Test	Validator	Expected	Obtained	Result
Test	Validator	Expected	Obtained	PASS FAIL

Index	Expected result	Obtained result
Index	Expected	Obtained

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Support: Please contact us in case you need technical support. Please provide as much detail as possible when reporting issues to help us reproducing the issue. For questions regarding the courses, exercises, and solutions, please contact the instructor of the course.

• Staff guides
• eAssignments

eAssignments v5 release notes

January 5th 2022 v5.0.0, updates for administration, 1, simplify time component for marks to banner setting.

Marks are only communicated to BANNER once per day at 19:00 however the marks to BANNER setting on the Marking Details tab allows co-ordinators to choose any time of the day. We have changed the drop down list to only allow the co-ordinators to select 18:00 and have added text to explain the setting better.

The following image shows the drop down now only allows you to select 18:00, the databases sync at 19:00 each day.

2, “Select Assignment for default values” list ordered alphabetically

When using “Banner Assignment Checkin” the “Select Assignment for default values” drop-down list has now been ordered alphabetically.

This is for when you select your templates. Some lists were getting a bit untidy so we hope that ordering them alphabetically will help.

3, Increased size of usable window

The amount of items that appear on the assignments list page has been increased from 25 to 30. The viewable vertical space has been increased on all screens. Vertical and horizontal scrollbars are now available when items are off-screen.

4, Suppress feedback file access to students

A tick box has been added to the Marking Details tab that allows co-ordinators to hide feedback files from the student’s views.

You are already able to hide the feedback from the marking form, now you are able to hide any feedback files that have been uploaded to a submission. This is a toggle, so at any point you wish to hide or show the files you just need to add or remove the tick. A tick WILL hide the feedback files.

5, Suppress Overall Marks access to students

A tick box has been added to the Marking Details tab that allows co-ordinators to hide the overall Mark from the student’s view.

This will be helpful if you wish to hold a formative assessment that is not to be graded but feedback is desirable. When the marks release date has passed students will see the word “Ready” instead of a mark.

6, Include Feedback files in “Download Selected Files” operation

Now when a co-ordinator chooses “Download Selected Files” from the submissions tab any feedback files will be included in the zipped file that is downloaded.

7, Added filters

Some columns in the administration view did not have the filtering ability, we have added filtering where appropriate.

8, Added ‘Group’ column to Marking tab

The Group column as seen on the submissions tab has been added to the Marking tab.

9, Better warnings about using multiple tabs

When a co-ordinator opens eAssignments in more than one tab a warning is shown to remind them of the issues that this can cause.

It is rare, but if errors occur because someone has used eAssignments in more than one tab the problems caused can be very hard to untangle.

Updates for Marking

1, better warning/signposting for markers about to finalise a mark..

When a Marker/Moderator selects the “Submit Final Marks” button they are now asked if they are sure that they would like to continue, or cancel.

2, Better display of instructions to markers.

Instructions are now displayed above the list of submissions to be marked in the markers view.

Updates for Students

1, alerts for group submissions sent after submission..

When a student has submitted on behalf of the group for a group submission, the other group members will no longer receive the deadline reminder alert.

2, File size check at submission.

If the assignment has been set up to make use of Turn It In originality checking, students are no longer able to submit files larger than 100MB.

If they do they are warned that the file is too large and a guide for how to make files smaller is offered.

June 29th 2022 5.1.2 release notes

1, add “@soton.ac.uk” to the login page to deter users from adding “@soton.ac.uk” into the username field..

If anything is added to the username field in addition to a username log in is not possible. Other services expect the whole email address however eAssignments does not.

2, Amend the HTML sanitizer to fix issues

Instructions to students and markers from a template could be destroyed by edits made to the assignment copied from that template as a result of HTML Sanitisation. Improved sanitiser behavior should alleviate this issue in 5.1.2

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• eAssignments: Allowing Pop-Ups for eAssignments on Popular Browsers

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