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How to Download a PowerPoint Presentation

4-minute read

• 24th January 2024

PowerPoint is Microsoft’s presentation software . It’s frequently used by families, students, and businesses to create slideshows that use text, images, art, and videos.

Whether you want to access lecture slides or presentations showing essential business insights, in this post, we’ll walk you through you how to download PowerPoint presentations so you can work with them offline. 

1. Get the Software

If you don’t already have PowerPoint, you will need to download it. Microsoft PowerPoint is part of Microsoft 365 . This is a subscription service, so it does come with a cost.

A free alternative for working with PowerPoint files may be Google slides .

If you choose to download PowerPoint, first make sure your computer will be able to run it: 

• Windows Users: Check that your computer is running Windows 10 or higher that your system has the required hardware specifications to run PowerPoint smoothly.
• Mac Users: Confirm that your Mac is running a version of macOS that supports Microsoft’s software .

2. Connect to the Internet

This may seem obvious, but it’s good to make sure you have a reliable internet connection before you try to download anything. 

3. Download Your PowerPoint Presentation

Once you’ve got PowerPoint or Google slides set up, you’re ready to download PowerPoint presentations.

First, find the PowerPoint you want to download. This could be in an email, on a website, or on a platform like Google Drive or OneDrive . 

Next, make sure you have access to the file and permission to download it. For some websites, you may need to create an account and login. 

Downloading a PowerPoint from Email

While each email provider is a little different, the basic steps for downloading a PowerPoint are the same:

1. Open the email that contains the PowerPoint presentation.

2. Click on the Attachment icon to download the file.

3. Once the file is downloaded, click on it to open it with PowerPoint.

4. To save a copy of the presentation, click on the File tab. 

5. Select Save As and choose where you want to save the file.

6. Give the file a name and hit Save .

Downloading a PowerPoint from a Website

You can download a PowerPoint presentation from a website in just a few steps:

1. Right-click the presentation link or select File if you are viewing the presentation.

2. Select Save As .

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3. Give the file a name and choose the file format you want to save it in.

4. Click Save .

Some websites use PowerPoint for the web, which is one of Microsoft’s online tools. The steps to download these PowerPoint files are slightly different: 

1. Click on the File tab of the main ribbon.

2. Select Download As .

3. From the panel of options on the right, select Download a Copy .

4. A dialog box will confirm that the copy is ready to be downloaded to your computer.

5. Select Download to continue. 

Downloading a PowerPoint from OneDrive or Google Drive

You can download a PowerPoint presentation from OneDrive or Google Drive for offline use:

1. Open the appropriate website and sign in to your account.

2. Locate the PowerPoint presentation you want to download.

3. Right-click on the file and select Download .

4. When prompted, select Save or Save As .

5. Choose where to save the file and click Save .

If you’re using Microsoft 365, your PowerPoint presentations may automatically save to your OneDrive. Follow the steps above if you want to save a copy to your computer. 

Have the Best PowerPoint Presentation

Now you know how to download a PowerPoint presentation from almost any source! 

If you want to make sure you have the best PowerPoint presentations around, have one of our expert proofreaders check them for you. You can even try it free !

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• [1] Once your paid subscription begins, cancelation policies vary based on your status as a new customer, product, and domain selections on Microsoft.  Learn more.  Cancel your Microsoft 365 subscription any time by going to the Microsoft 365 admin center. When a subscription is canceled, all associated data will be deleted.  Learn more about data retention, deletion, and destruction in Microsoft 365 . Microsoft PowerPoint with a Microsoft 365 subscription is the latest version of PowerPoint. Previous versions include PowerPoint 2016,  PowerPoint 2013 ,  PowerPoint 2010 ,  PowerPoint 2007 , and PowerPoint 2003. iTunes, iPhone, and iPad are registered trademarks of Apple Inc., registered in the U.S. and other countries. Android is a trademark of Google Inc.
• [*] Copilot Pro benefits are currently available on web, Windows, and macOS and iPadOS. A Microsoft 365 Personal or Family subscription is required to access Copilot in select apps, including Word, Excel, PowerPoint, OneNote, and Outlook. Excel features are currently in preview in English only. Microsoft 365 Personal or Family and Copilot Pro are not available in the same transaction and must be purchased in two separate transactions.
• [**] Copilot for Microsoft 365 may not be available for all markets and languages. To purchase, enterprise customers must have a license for Microsoft 365 E3 or E5 or Office 365 E3 or E5, and business customers must have a license for Microsoft 365 Business Standard or Business Premium.

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