application letters for administration

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Letters of Administration: What They Are and How to Get Them

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Table of Contents

How letters of administration work

Letters of administration vs. letters testamentary, how to get letters of administration, how long does it take to get letters of administration.

Letters of administration are court documents giving someone permission or authority to administer the estate of someone who died without a will or without naming a proper executor of their estate. Letters of administration allow the administrator to access, manage and distribute the deceased person’s accounts and property.

Letters of administration typically come from a probate court, which handles intestate estates (ones in which no valid will exists) or estates for which the chosen executor isn’t able to perform their duties [0] Cornell Law School Legal Information Institute . Letters of administration . Accessed Jul 12, 2023. View all sources . 

State next of kin laws usually determine who the court chooses to be the administrator [0] New York City Bar Legal Referral Service . Estate Administration . Accessed Jul 12, 2023. View all sources .

If you’re the next of kin to someone who died without a valid will — and all or some of their assets weren’t bequeathed via a trust , payable on death (POD) account , joint tenancy or other valid avenue for assets to pass to beneficiaries without probate — you’ll need to get letters of administration to close your loved one’s estate.

» MORE : Read the 7 steps of estate planning

When someone dies intestate (or without a valid executor in their will), the estate typically remains frozen until letters of administration are in place.

The main difference between letters of administration and letters testamentary is who's being appointed. Letters of administration appoint an administrator when there’s no valid will (or no valid executor), but letters testamentary approve the executor named in a valid will [0] Cornell Law School Legal Information Institute . Letters testamentary . Accessed Jul 12, 2023. View all sources . Both are legal probate court documents that allow someone to manage and close an estate after someone dies.

» MORE : How to choose an estate attorney

1. Obtain all the necessary documents

It’s best to contact the probate court for specific requirements, but the necessary documents typically include:

A death certificate for the person who died.

Copies of all of the deceased’s property titles, such as car titles or home deeds.

Proof of the deceased’s insurance policies.

Statements or other proof of the deceased’s financial accounts, such as bank accounts, brokerage accounts and retirement accounts.

Statements or other proof of the deceased’s loans and other debts.

Names and addresses of next of kin.

Any other documents required in the specific state where the deceased lived.

» MORE : Why it’s important to appraise your assets before you write a will

2. Touch base with other relatives

Notify relatives who are possible heirs that the death occurred. Gather from them any additional financial information they may have that would be helpful in organizing the estate.

» MORE : How long after a person dies will beneficiaries be notified?

3. File an application for letters of administration

To be appointed administrator, you’ll likely need to be at least 18 years old, a U.S. citizen, and in most states, not have a felony criminal record [0] Civil Law Self-Help Center . Special Administrators . Accessed Jul 12, 2023. View all sources . You may be able to find the proper forms online, but you’ll likely have to file them in person at a probate court.

4. Appear in court for verification

In order to complete the process, you’ll need to have everything validated and approved by the court. After the judge verifies the information you’ve gathered and confirms your eligibility to become administrator of the estate, the court will provide the letter of administration. You can present this document to financial institutions and other parties to prove that you have legal authority to manage the estate and distribute assets per your state laws.

» MORE : How to name guardians for children

In general, it takes about six to eight weeks to get letters of administration, provided the application is properly filed and includes the required documentation. A number of circumstances can delay this process, such as:

Errors in the application.

Disagreements about who should be the estate administrator.

Missing information or documentation.

Because this process takes time under the smoothest of circumstances, apply for letters of administration as soon as possible after a death occurs.

Once you have letters of administration and are appointed administrator, you can take action to pay off the estate’s debts, sell property to liquidate assets and distribute assets to all eligible heirs.

» MORE : Read how a power of attorney works

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Administration Cover Letter Samples & Examples That Worked in 2024

Ready to "write" your way to the top? Our ultimate guide to crafting an administrative assistant cover letter will set you on the path to success. Packed with expert tips, practical examples, inspiring samples, and top-notch templates, our guide has everything you need to make your cover letter shine.

Dive in and discover how to create a compelling cover letter that showcases your skills and lands you that dream job!

Keep reading to find out all about:

• Reviewing authentic administrative assistant cover letter samples 
• Deciding how to format your administrative assistant cover letter
• Crafting informative administrative assistant cover letter header 
• Making your administrative assistant cover letter headline pop
• Personalizing the greeting of your administrative assistant cover letter
• Hooking the reader with your administrative assistant cover letter introduction
• Flashing out your administrative assistant skills and accomplishments
• Weaving powerful action verbs into your administrative assistant cover letter
• Impressing with your administrative assistant cover letter closing statement 
• Dodging the most common cover letter mistakes
• Pairing your administrative assistant cover letter with a matching resume
• Average salary and job outlook for administrative assistants
• Accessing useful resources for job-seeking administrative assistants 

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

Healthcare administrator cover letter sample

Why does this cover letter example work?

• Detailed relevant experience: The applicant does an excellent job of showcasing relevant experience early on. Mentioning over a decade of experience in healthcare and listing specific areas like Skilled Nursing, Long-Term Care, and Memory Care helps the hiring manager quickly see that the candidate has a strong background suited to the job. 
• Use of quantifiable data: Another thing this cover letter does well is including quantifiable metrics to showcase the candidate’s impact. Mentioning that they manage a "multi-million-pound operation" and lead a team of 27 staff members helps give hiring managers a sense of the scale and responsibility of their current role. 

What could be improved?

• More focus on the company needs: While the cover letter speaks volumes about the applicant's current role and experience, it doesn’t focus enough on how those skills translate to the new position. The letter could benefit from tying those experiences more directly to the specific requirements of the Healthcare Administrator role at John Smith Health Center. This would show the hiring manager exactly how the candidate plans to contribute to their organization.
• Stronger conclusion: The closing is polite but a little too passive. While the applicant thanks the reader and expresses interest, they don’t include a strong call to action. Adding something like, “I am excited to explore how my background can benefit your team and would love the chance to discuss this in an interview,” would make it more compelling.

HR administrative assistant cover letter example

• Confident yet personable tone: The tone throughout this cover letter is confident but also warm and approachable. This is perfect for an HR role, where interpersonal skills and a welcoming attitude are key. For instance, the candidate’s statement, “I am very much a 'people' person and enjoy facilitating a positive work environment,” strikes a nice balance between professionalism and personality. 
• Relating their background to the role: Mentioning their work at SHRM and relevant internships, along with their Bachelor’s degree in Human Resource Management, provides a credible proof of the applicant’s qualifications and knowledge. 
• Quantifying achievements: For example, rather than simply stating they’ve supported internal recruitment processes, the applicant could highlight a particular project or achievement, such as "helped reduce time-to-hire by 20%" or "assisted in recruiting over 50 candidates in one quarter." Quantifiable achievements like these would give the hiring manager a clearer sense of the applicant’s impact.
• Personalized greeting: While there's nothing fundamentally wrong with the greeting, "Dear Head of Talent," a little more personalization would make the cover letter even more memorable. Plus, addressing the reader by name helps create more personal connection between the hiring personnel and the applicant.

Administrative intern cover letter example

• Shows capability despite intern status: The cover letter effectively communicates that, despite being an intern, this applicant has developed a range of relevant skills. By mentioning their previous internship experience, ongoing studies, and involvement in extracurricular activities, the candidate presents themselves as well-prepared for a full-time role. This impression is further reinforced by their recognition as Intern of the Month.
• Easy-to-read layout: The cover letter’s clean and organized layout makes it easy to read. With everything laid out neatly and in a logical order, it helps the hiring manager quickly spot the key details about the candidate’s skills and experiences without any fuss.
• Attention-grabbing headline: The headline “Application for the position of Administrative Intern” gets the job done but lacks a bit of something to make it catchy. A more exciting headline that highlights a key strength or standout achievement could grab the hiring manager’s attention better. For example, something like “Business Student with Top Intern Experience Ready to Excel in Administrative Role” could do the trick.

1. Format your administrative assistant cover letter the right way

The first steps to writing your administrative assistant cover letter, or any cover letter for that matter, lead to formatting . 

But the kind of formatting we have in mind isn't just about making your cover letter look pretty — although that helps. Proper formatting is about making your letter readable , professional , and easy for a hiring manager to skim .

So, how can you make sure that your cover letter has an effective format? 

• Keep it clean and simple: This isn’t the time for fancy fonts, colors, or graphics. You want your letter to look professional and easy to read, so stick to simple fonts like Arial, Calibri, or Times New Roman. Keep the font size between 10 and 12 points, so it’s neither too small nor too big.
• Align everything to the left: You might be tempted to center your text or experiment with different alignments, but left alignment is your best friend here. It's easier to read and gives your cover letter a neat, organized appearance. 
• Keep paragraphs brief and focused: Short paragraphs are the way to go. You don’t want to overwhelm the reader with a big block of text — it’s tiring to read, and they might just skim over it. Brief paragraphs make your cover letter feel digestible and keep the reader engaged. 
• Stick to a conventional structure: There’s no need to reinvent the wheel here. Follow the tried-and-true cover letter structure that employers expect: a header, an introduction, 2-4 body paragraphs, and a conclusion. It works for a reason!
• Use whitespace to your advantage: It might not seem like much, but leaving enough space around your text makes your cover letter seem more approachable and easier to read. Don’t try to cram too much onto the page — let your words breathe! 
• Don't be afraid to use bullet points: If you have key skills or accomplishments you want to highlight quickly, bullet points are a great tool. They help break up the text and make it easy for the reader to spot important information. Just keep it to a few bullet points — around three to five. 
• Keep your margins in check: No one wants to read a letter that’s crammed from edge to edge with text. Keep your margins at a comfortable 1 inch on all sides. This ensures your letter has enough breathing room and doesn’t feel cluttered. 
• One page’s all you've got: A concise, one-page cover letter shows that you can get to the point. Plus, it forces you to highlight what truly makes you stand out, which can make a stronger impact than a long, drawn-out letter.

If you tend to suffer from analysis paralysis, don't worry — formatting doesn’t have to be stressful at all! Professionally designed cover letter templates can handle most of the heavy lifting for you. It's a simple way to ensure your cover letter looks polished and professional without spending too much time on the little details. 

Create your cover letter fast with artificial intelligence.

2. crafting an informative administrative assistant cover letter header .

Speaking of little details that make a big difference, the next component we're going to talk about is the cover letter header . 

The cover letter header consists of a few lines of text and usually sits at the very top of the document. However, in some more creative cover letter designs, the header can be positioned off to the side for a unique look.

Regardless of its placement, the purpose of a cover letter header remains the same — to clearly display the contact information for both you and the recipient of your job application .

Here's what definitely shouldn't be missing from your header:

1. Your contact information

• Phone number
• Email address
• Link to your LinkedIn profile (if applicable) 

2. The recipient’s details

• Their full name
• Company name
• Company address

Now, we’ll take a look at two contrasting examples of cover letter headers:

Bad example of an administrative assistant cover letter header

Christi Jones, j456-7890 | [email protected] 

Hiring Manager

Why doesn't this example work? The main problem with this header is its incompleteness. First off, just listing a phone number as “456-7890” is incorrect — you’ve got to include the area code so they can actually reach you. Then there’s the email — it might be fun, but it’s not exactly professional. Save those personal email handles for friends. Additionally, this example also lacks the company's contact info. 

Good example of an administrative assistant cover letter header

Christi Jones, Senior Administrative Assistant (123) 456-7890 | [email protected] | linkedin.com/in/christi-jones

Lewis Pratt, Hiring Manager Plants & Friends 858 Monstera Street,  City, State, ZIP

What makes this example so much better? Unlike the previous example, this header does everything it should be doing. The contact details are complete and professional — phone number with area code, a polished email address, and even a LinkedIn profile for extra credibility. Plus, including the hiring manager's name and the company's full address not only personalizes the letter but also demonstrates that you’ve done your research.

The header plays a unique role within your cover letter — it’s the only feature that can tell the recruiters how to reach you. That’s why you want to pay extra attention while writing it. Just imagine a hiring manager finds your cover letter compelling and wants to invite you for an interview, only to discover that the contact number you’ve provided isn’t working. 

3. Make your administrative assistant cover letter headline pop

Every document of importance needs its own headline , and your cover letter is not an exception. 

A cover letter headline consists of a single sentence located between the header and the greeting. Essentially, a great headline should accomplish two things: let the hiring manager know what you're all about at first glance, and do so in an intriguing way.

What makes a headline successful? 

• It showcases your value: Your headline should spotlight why you're the perfect fit for the specific administrative assistant role. Do you have extensive experience managing schedules? Or maybe your knack for streamlining processes sets you apart from other candidates?
• It’s brief and impactful: A great headline is short and sweet, just one punchy sentence and that's it! It should get your main selling point across quickly. 
• It's tailored to the job: Make sure your headline aligns with the specific job you're applying for. If the job description highlights particular skills or traits, reflect those in your headline to show you’re a perfect match.
• It avoids clichés: Skip overused phrases like “Teamplayer” or “Organizational Guru.” Always aim for a headline that’s fresh and memorable. 

Bad example of an administrative assistant cover letter headline

Hardworking Administrative Assistant Seeking a Position

Why does this example fall flat? “Hardworking Administrative Assistant” is a generic label that doesn’t reveal anything special about you or what you bring to the table. Similarly, adding “Seeking a Position” just makes it sound like a generic job application. It lacks any personal touch or specific detail that could grab the hiring manager’s attention.

Good example of an administrative assistant cover letter headline

Administrative Assistant with 5 Years of Experience Streamlining Office Operations and Improving Efficiency by 30%

What makes this example so much better? This headline hits the mark because it combines specific achievements with key skills. It’s brief and punchy, immediately conveying your value and relevance to the role. Plus, it avoids clichés and makes you stand out with a concrete example of your success.

Remember, hiring managers are wading through hundreds of cover letters every day, so a catchy, impactful headline can make a world of difference. By including a headline that stands out, you dramatically boost your chances of catching their eye and making them pay attention to your application. 

4. Personalize the greeting of your administrative assistant cover letter

After reading a catchy headline, the next thing hiring managers should see is a personalized salutation . Who wouldn't like to be greeted by a friendly voice after spending so much time going through job applications?

Addressing your cover letter to a specific person makes it more impactful and personal. It also shows that you care enough about the job to find out who is likely to read your application.

Speaking of which, finding the hiring manager’s name can sometimes feel like detective work, but it’s worth the effort. You can start your search here: 

• The job posting
• The employer’s website ("About Us" or "Team" pages)
• Contact the employer 

If successful, you can address your administrative assistant cover letter like so: 

Examples of personalized greetings include

• Dear Mr. Pratt,
• Dear Mr. Lewis Pratt, 
• Dear Hiring Manager Mr. Pratt,

Sometimes, no matter how much digging you do, you just can’t find the hiring manager’s name anywhere. In that case, it’s okay to use a more general greeting that still maintains a high level of professionalism:

General, yet professional, greeting examples

• Dear Hiring Manager,
• Dear [Department] Team,
• Dear [Company Name] Recruitment Team,

Keep in mind that an overly generic greeting, like “To Whom It May Concern,” can make your letter feel like a cookie-cutter application. Hiring managers may skim over it without a second thought, assuming you’re sending the same cover letter to every company. Personalization instantly sets you apart and shows you’re genuinely interested in their job opportunity.

Find out your resume score!

5. Hook the reader with your administrative assistant cover letter introduction

You’ve grabbed the hiring manager's attention with a catchy headline and a personalized greeting, now you need to pique their interest and hook them with your introduction . 

The opening sentences of your cover letter are your "elevator pitch"— a quick, compelling snapshot of what you bring to the table. You want to start strong, show enthusiasm for the role and confidence in your abilities without sounding too rehearsed or stiff.

For inspiration, you can make an effective introduction by combining some (or all) of these elements: 

• Brief overview of your work history
• Your most significant accomplishment
• Rundown of your professional goals
• Any significant qualifications 
• Display of your enthusiasm for the job (and company)
• Impactful referral (if possible)

PRO TIP: If you're switching careers , it’s important to address this and explain your reasons for the switch in the introductory paragraph. The hiring manager will notice the change as soon as they review your resume, so take the matter into your own hands and frame the change in a positive light. 

Consider these two contrasting examples and see which one works better:

Bad example of an administrative assistant cover letter introduction

I am writing to apply for the Administrative Assistant position at your company. I have experience in office tasks and believe I am qualified for the role. I am a hard worker and work well with others. I am confident that I can contribute to your team.

What makes this intro so ineffective? This introduction is way too vague, generic, and tells the hiring manager almost nothing specific about the candidate. Phrases like "I have experience in office tasks" and "I am a hard worker" are so broad they could apply to just about anyone. Plus, it doesn’t show any real connection to the company or the role. 

Good example of an administrative assistant cover letter introduction

With 6+ years of experience supporting executives and optimizing office workflows, I’ve mastered the art of keeping an office running like a well-oiled machine. At my previous position, I reduced scheduling conflicts by 30% through a more efficient calendar management system and streamlined our filing process, saving the team an average of 10 hours a week. I have developed a knack for anticipating needs before they arise. That’s why I’m excited about the opportunity to join your team and help your office function at its best.

What makes this introduction so good? This example is engaging, specific, and shows real results. Quantifying achievements like reducing scheduling conflicts by 30% and saving 10 hours a week immediately highlights the candidate’s impact in previous roles. This introduction feels personal and genuine. The hiring manager can immediately see how they’ll add value to their team, making them want to keep reading.

Tip for fresh graduates

If you already have years of experience and professional accomplishments under your belt, you’ve got plenty of concrete examples to highlight your skills and achievements. But for fresh graduates , this part can feel tricky.

The good news is, you still have plenty to talk about that can make a great first impression. Here’s how to make the most of your introduction in a no experience cover letter :

• Show your enthusiasm and commitment to learning. 
• Write about any relevant projects or internships you've partaken in. 
• Mention the skills you've picked up during your studies/internship/apprenticeship. 

For example, your introduction can look something like this: 

Cover letter opening example for fresh graduates

As a recent graduate with a degree in Business Administration and hands-on experience from my internship at MIXX Company, I am excited about the opportunity to contribute to your team. During my internship, I coordinated schedules for a team of 10, improved our document filing system, and became the go-to person for handling incoming inquiries. I am confident my energy and willingness to learn will allow me to hit the ground running.

What makes this example so impactful? Even without years of professional experience, this example manages to show confidence, enthusiasm, and relevant skills. It highlights specific accomplishments from the intern's experience, which are valuable in an administrative role. Overall, this introduction is personal, polished, and positions the candidate as someone with potential to grow into the role.

Experienced or not, crafting an impactful cover letter introduction is all about showcasing your enthusiasm and what makes you a great fit for the job. Whether you’re highlighting years of professional experience or drawing from projects and internships, the key is to make it personal, engaging, and tailored to the role .

6. Flash out your administrative assistant skills and accomplishments

Now that you've convinced the hiring manager to keep reading your cover letter , it's time to go all out on presenting your best skills and most illustrious achievements . 

To keep the momentum going, the 2-4 body paragraphs of your cover letter should answer the most obvious questions hiring managers have when judging a candidate’s fitness for the job:

• How will you add value to the team or company?
• Can you demonstrate your relevant skills through specific accomplishments? 
• What makes you stand out from the competition? 
• What's your motivation for working for this particular employer? 

However, presenting your skills isn't about frantically throwing everything you’ve ever picked up onto the page. Instead, you want to pick the skills that are the most relevant and suited for the job you’re applying for. 

So, how do you figure that out?  

You have to understand the employer's needs and cater to them. Take a close look at the job posting you're responding to. What skills do they keep mentioning? For example, if they’re looking for someone who’s detail-oriented and great at multitasking, those are the skills you want to prioritize. 

In short, you always need to tailor your cover letter to show you’ve got exactly what they’re looking for!

Best hard skills for your administrative assistant cover letter 

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Schedule and Event Management (coordinating appointments and meetings)
• Data Entry and Database Management (working with large amounts of data)
• Office Equipment and Technology Handling (copiers, printers, scanners)
• Document Filing and Organization Systems (creating filing systems)
• Basic Accounting and Bookkeeping (expense reports, budgets, invoices)
• CRM Software and Office Tools (Slack, Asana, or Trello)
• Project Management ( plan, execute, and oversee small office projects)

While hard skills like these are essential for getting the job done, your soft skills are just as important! As an administrative assistant, you’re not just a behind-the-scenes organizer — you’re often the key support for the entire team. In other words, you'll be dealing with people, and working with them requires strong interpersonal skills .

Best soft skills for your administrative assistant cover letter 

• Communication (interacting with colleagues, clients, and vendors professionally)
• Organization (keep things in order, prioritize tasks)
• Time Management (maintaining deadlines)
• Attention to Detail (precision in managing to avoid errors and maintain accuracy)
• Problem-Solving (quick thinking and creativity in finding solutions)
• Adaptability (handling last-minute changes or unexpected tasks)
• Multitasking (managing several responsibilities simultaneously)
• Collaboration (working well with others to support team goals)

However, just listing skills isn’t enough. The best way to prove what you can do is to put your skills into real-life context . Share examples of situations where you had to use those skills, explain what challenges you faced, how you tackled them, and, most importantly, what results you achieved. Ideally, your results should be supported by quantifiable data . 

Presenting your achievements in an administrative assistant cover letter

• When I resolved a recurring scheduling issue by implementing a new booking system, I eliminated double bookings and saved the team 10 hours per week.
• By entering and verifying over 500 data entries monthly with 99.9% accuracy, I significantly reduced errors and improved reporting reliability.
• Handling an average of 50 customer inquiries daily, I resolved 95% of issues on the first contact, leading to a 20% increase in client satisfaction ratings.
• When I tracked and reconciled office expenses amounting to $10,000 monthly, I identified cost-saving opportunities that reduced our expenditures by 15%.
• In leading a project to upgrade office software, I coordinated with IT and vendors, completing the upgrade two weeks ahead of schedule and increasing productivity by 25%.

Tips for fresh graduates

If you’re a fresh graduate , you might not have a long list of accomplishments yet, and that’s okay. Instead, you can focus on how you’ve grown and what you’ve learned so far. Highlight any progress you’ve made during your:

• Apprenticeship
• School projects
• Volunteering work

Here's an example of what your skills can look like in a cover letter : 

Accomplishments in an administrative assistant cover letter for fresh graduates

• During my senior project, I led a team of 5 in developing a marketing plan, which was completed two weeks ahead of schedule and resulted in a 15% increase in our client’s social media engagement.
• As an intern, I conducted market research and compiled reports on industry trends, providing actionable insights that contributed to a 10% improvement in our marketing strategy.
• While working as a volunteer at a community center,, I entered and analyzed data for customer feedback surveys, achieving a 98% accuracy rate and helping the team identify key areas for improvement.
• In my coursework, I became proficient in using Microsoft Excel to create detailed financial models, which I presented in class projects, leading to a 10% improvement in data analysis accuracy for my team.

Remember that the key is to focus on what’s most relevant to the job you’re applying for. It’s not about listing every skill you’ve ever picked up but about highlighting the ones that will make the biggest impact in the role.

7. Weave powerful action verbs into your administrative assistant cover letter

Did you know that apart from presenting your skills and accomplishments, you can also show what role you played in achieving them? That’s where action verbs come in. 

These words highlight your active involvement in reaching your goals. Action verbs help to show that you didn't just sit back and let things happen — you took the initiative, were proactive, and drove success. Every employer wants someone who can contribute and make a difference, not just someone who stumbles into results by accident. 

For example: Instead of saying you "used computer software to enter data," say you " implemented a new data entry system using Excel, which improved data accuracy by 15% and reduced processing time by 20%." 

List of powerful action verbs for an administrative assistant cover letter

• Coordinated
• Streamlined
• Implemented
• Facilitated
• Prioritized

Now, here’s another reason action verbs are essential — they help get your cover letter through the Applicant Tracking System (ATS) . ATS software scans applications for keywords , and many of these action verbs are exactly what the system is looking for. We can say that action verbs don’t just make your cover letter more compelling; they can also be the key to getting noticed in the first place.

When enriching your administrative assistant cover letter with action verbs, remember to show variety. Don’t just rely on the same few verbs. Mix it up to keep your letter dynamic and engaging. The more you can diversify your language, the more you’ll show the full range of what you’re capable of.

8. Impress with your administrative assistant cover letter closing statement 

Once you’ve made your case in the body paragraphs, all that’s left to do is wrap your cover letter up with a strong closing statement . 

This part might seem deceptively simple, but it’s just as crucial to get right as everything else. Because the truth is, your conclusion is your last chance to leave a lasting impression.

So, even if you’re running low on steam, give your closing lines the energy they deserve — after all, this could be the moment that lands you the interview. This is what a good closing should contain: 

• Thank the reader for their time and consideration
• Reiterate your key strengths
• Showcase your enthusiasm for the job
• Include a call to action (your availability for further discussions)
• Let them know how they can reach you
• Sign off professionally

Bad example of an administrative assistant cover letter conclusion

Thank you for taking the time to read my cover letter. I believe I could be a good fit for your company. I’ve attached my resume for your review.

Much love, Jonesy

Why is this a bad closing statement? Unfortunately, this conclusion is vague and uninspiring. Saying “I believe I could be a good fit” doesn’t convey confidence or excitement, and there’s no mention of what comes next — no call to action or suggestion of an interview. Plus, the overly casual sign-off feels way too informal for a cover letter. 

Good example of an administrative assistant cover letter conclusion

Thank you for taking the time to review my cover letter. With my proven track record in managing schedules and streamlining office operations, I believe I could contribute to the success of your team. I am thrilled about the possibility of bringing my skills to Plants & Friends and would love to explore how my background aligns with what you’re looking for. 

I’m available at your convenience for a chat or interview and can be reached at (123) 456-7890 or via email at [email protected]. Looking forward to the possibility of working together!

Best regards, Christi Jones

Why is this better? This conclusion works really well because it’s both polite and engaging. It thanks the reader for their time, reiterates key strengths in a way that’s tailored to the job, and shows genuine enthusiasm for the position. The call to action is clear and provides multiple ways to get in touch. Plus, the professional sign-off and touch of personality make it feel both approachable and respectful.

To sum it up, finishing strong is just as crucial as starting with a bang! If you kick off your cover letter with energy and enthusiasm, make sure to carry that momentum all the way through to the end. A compelling conclusion wraps everything up nicely and leaves a lasting impression . 

9. Dodge the most common mistakes in your administrative assistant cover letter 

We’ve all experienced that sinking feeling — you send off what you believe is the perfect cover letter, only to notice a glaring mistake moments later. Whether it's a typo or addressing the wrong company, it’s definitely a frustrating moment. Unfortunately, once you've hit "send," there’s no going back. 

These errors, though seemingly small, can leave a negative impression on hiring managers. Here's a quick checklist of the most common mistakes to watch out for when crafting your cover letter:

• The one-size-fits-all syndrome: A common mistake is using the same cover letter for every application. While it might save time, hiring managers can quickly spot a generic letter. Instead, customize each cover letter to the specific role and company. 
• Making it all about you: While your cover letter is meant to highlight your qualifications, it shouldn’t be a self-centered pitch. Rather than focusing solely on what you want (like the job or benefits), emphasize how your skills and experience will benefit them . 
• Repeating your resume: Your cover letter should complement your resume, not just rehash it. Use the cover letter to provide context for your experiences, explain how you developed certain skills, and give examples that show your qualifications in action.
• One page is all you've got: Hiring managers don’t have time to read lengthy documents, so stick to one page. Make every word count — get to the point quickly, emphasize your key strengths, and leave the hiring manager wanting to know more.
• Ignoring the importance of formatting: A cover letter that’s poorly formatted or hard to read can easily get overlooked. Keep your layout clean and professional: use consistent fonts, align everything to the left, and break up large blocks of text with clear paragraphs. 
• Forgetting to follow instructions: If the job posting includes specific instructions for applying, such as including a particular subject line or addressing certain qualifications, make sure you follow them to the letter. 
• Failing to tailor your tone: Your cover letter should reflect the company’s culture and the tone they use in their communication. If the company seems formal, keep your tone professional. If it's a startup, you can afford to be a bit more conversational. 

Mistakes like these can have a larger impact than you might think. A cover letter with errors can signal carelessness or a lack of attention to detail — two essential qualities for an administrative assistant. If hiring managers notice these issues, they might question your ability to handle tasks accurately in a real-world office environment.

10. Pair your administrative assistant cover letter with a matching resume

Sending your cover letter without a resume is like showing up to a meeting with only half the information — it just doesn’t work. Only when you submit both can you say your job application is truly complete. 

While your cover letter tells the story behind your experience, your resume backs it up with the facts. A key difference is that a resume is more concise, while a cover letter allows for a more narrative approach. 

Of course, your cover letter and resume should match — not only in what they say but also in how they look. When your documents are aligned both visually and content-wise, it shows you’ve put thought into your application.

How to achieve visual consistency in both documents? 

• Stick with the same font style and size: Using the same font and size in both your cover letter and resume creates a cohesive, streamlined look. It shows you’ve paid attention to the details and makes your application more polished and well put-together.
• Match up the headers: Having the same header on both documents ties everything together nicely. Don't forget to include your name, contact details, and a link to your LinkedIn profile or personal website (if you have one).
• Make margins and spacing uniform: Also, keep the margins and spacing consistent across both documents. This helps maintain a balanced, organized look.
• Keep your color scheme in sync: If you’ve used color for headings or borders in your cover letter, carry that over to your resume too. It’s a simple way to visually link the two documents and make them feel like a matching set.

Matching your cover letter to your resume visually can be a bit of a juggling act. If you're struggling to get everything lined up perfectly, professionally designed resume templates can be a real lifesaver. They also come with matching cover letter templates, so you get a polished, consistent look without having to sweat the details.

Use artificial intelligence to create your resume — FAST!

11. average salary and job outlook for administrative assistants.

Naturally, if you're considering whether or not to enter this profession, you’ll want to know about salary and job prospects. Understanding what to expect financially and how the job market is evolving can help you decide if becoming an administrative assistant is the right path for you.

As of 2023, the U.S. Bureau of Labor Statistics (BLS) estimates that the average salary for secretaries and administrative assistants reaches up to $ 46,010 per year in the United States. Of course, your actual salary can vary based on factors such as:

• Geographical location
• Years of experience
• Advanced certification
• Union membership

This profession also offers additional benefits beyond salary, such as healthcare, retirement plans, paid time off, and sometimes even professional development opportunities. The availability of these benefits can vary depending on the employer, but they are common perks in full-time roles, especially in larger organizations or companies. 

While it's true that the administrative assistant occupations are projected to experience some decline, this also opens doors for those who adapt and grow with the industry. To illustrate this, approximately 316,000 job openings are expected to become available each year over the next decade. 

What’s key to remember is that this profession can still offer valuable opportunities and skills that are transferable to many other fields. As an administrative assistant, you develop expertise in managing projects, communicating effectively, and solving problems — all crucial in today’s job market. 

So, taking all this into consideration, we can say that this profession still offers plenty in terms of personal growth, skill development, and career possibilities. It’s the perfect role for people who love staying organized, helping others, and keeping everything running smoothly behind the scenes.

12. Valuable job search resources for administrative assistants 

Congratulations, now you know all the essentials to writing a job-winning administrative assistant cover letter! But this alone won't make the process of finding the perfect administrative assistant position a walk in the park. For this reason, we've put together a list of valuable resources that will make your job hunt much easier:

• Industry-specific job boards: Websites like AdminCrossing , AdministrativeJobs.com , or iHireAdmin specialize in aggregating job postings for professionals looking to secure a job in administration. 
• General job boards: However, platforms like Indeed , Glassdoor , SimplyHired , or Jooble , which have a much broader focus, are also excellent sources of relevant job postings. 
• Professional associations: Official websites of organizations such as the Association of Administrative Professionals (IAAP), the Institute of Administrative Management (IAM), or the Association of Administrative Professionals (AAP) will surely provide you access to job listings, further education, the latest industry news, or networking events.
• Staffing agencies: The job market is full of agencies that specialize in matching their members with job opportunities that suit their skill set and career goals. You can have a look at agencies like: Robert Half , Kelly Services , or Insight Global .
• LinkedIn : Ideal for setting up and sharing your work profile, LinkedIn can do so much more. For example, you can get in touch directly with HR specialists working for companies you're interested in; or join specific groups to maximize LinkedIn’s networking opportunities. 
• Continuous learning: To boost your employment potential, you can enroll in certifications such as the Certified Administrative Professional (CAP) and Microsoft Office Specialist (MOS), Or you can browse through websites like Coursera , LinkedIn Learning , or edX to find courses fit for your goals. 

Remember, crafting a standout cover letter is your golden ticket to grabbing a recruiter's attention and making a memorable first impression. It showcases your skills, personality, and dedication, setting you apart from the competition. So, invest the time and effort into creating a cover letter that truly reflects your best self.

Administration Cover Letter FAQ

How can i convey enthusiasm without sounding insincere.

You can show genuine interest by, for example, mentioning what specifically excites you about the company or the role. Try to use positive and energetic language, but avoid clichés and exaggeration. Remember, authenticity resonates more with hiring managers than over-the-top expressions of enthusiasm. So, the best thing you can do is be honest.

How do I address employment gaps in my administrative assistant cover letter?

Firstly, don't try to hide it! You're bound to be asked about this in a job interview anyways! So, in your cover letter, briefly explain any employment gaps in a positive light. Focus on what you learned or how you stayed productive during that time. Whether it was through volunteering, freelancing, or continuing education, make sure you show the employer how these experiences have prepared you for the role.

Should I include my salary expectations in the cover letter?

Talking about your salary expectations when you've not been asked to is a huge taboo in the hiring world! You can mention your salary expectations in your cover letter only if the job posting specifically requests it. And if you must include this information, do so towards the end of your cover letter, providing a range based on your research of industry standards.Otherwise, save the money talk for the job interview .

How long should my administrative assistant cover letter be?

The purpose of a good cover letter is to present yourself as the best candidate for the job in a concise and straightforward manner. Always aim for a cover letter that's concise yet informative, typically one page in length. This usually translates to about 3-4 body paragraphs framed by an introductory and closing paragraph.

Can I use the same cover letter for multiple job applications?

While it may be tempting to use a generic cover letter for multiple job applications to save time, this approach is generally not effective. Employers can easily spot a form letter, which can make you appear less interested and invested in the specific role and company. That's why customizing your cover letter for each job application is non-negotiable!

Julia Mlcuchova

Julia is an experienced career writer at Kickresume, who brings you expert tips on how to score big in the job market. From helping people improve their English to gain admission to their dream university, to guiding them on how to advance professionally, it would seem that her own career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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Navigating Probate: Your Essential Guide to Obtaining a Letter of Administration

Losing a loved one is a challenging experience, and dealing with their estate can be a daunting task. Ensuring that their assets are distributed properly can be a complex, time-consuming process. One vital aspect of estate administration is obtaining a Letter of Administration, which grants legal authority to manage the deceased’s estate. This comprehensive guide will help you navigate the intricacies of obtaining such a letter, making a difficult time a little easier.

Key Takeaways

• Understanding the role of an administrator in distributing a deceased person’s estate according to intestate succession laws.
• Key steps for obtaining a Letter of Administration, including filing an application with the local probate court and providing supporting documentation.
• Challenges involved in obtaining Letters of Administration such as proving legitimacy and relationship to the deceased, locating family members, handling disputes & contests. Benefits of estate planning & creating a will.

Understanding Letters of Administration

If an individual person dies, without leaving a valid will, the court assumes the responsibility of dispersing their assets, necessitating Letters of Administration. They provide guidance on how to go about things. These legal documents grant authority to administer and distribute the personal property and estate of a deceased individual who has passed away without a valid will. Individuals in a specific order of priority, such as the deceased’s surviving spouse or next of kin, are eligible to apply for and obtain Letters of Administration.

The designated administrator shoulders the responsibility of dispersing the deceased’s estate, which comprises managing bank accounts and additional assets. Obtaining a Letter of Administration can be a complex process, involving various legal requirements and the need to provide supporting documentation. This guide explores the administrator’s role, intestate succession laws, financial institutions and the procedure for procuring a Letter of Administration.

The Role of an Administrator

An administrator is a court-appointed individual responsible for administering and distributing a deceased person’s estate in accordance with intestate succession laws. This vital role public administrator is typically assigned to the deceased’s spouse or next of kin, as determined by state law and the order of priority for inheritance.

An administrator’s legal obligations include:

• Providing the probate court with an accounting of the assets and debts of the deceased
• Supervising the distribution of assets
• Maintaining an inventory of the estate
• Discharging any tax obligations

The court will verify the applicant’s relationship to the deceased person’s estate and, if no other relatives raise objections, the applicant will be appointed as personal representative of the Administrator of the Estate through the legal process of obtaining a Letter of Administration.

Helpful Resources

• Link: IRS – Responsibilities of an Estate Administrator

Wikipedia : According to Wikipedia , an estate administrator is legally appointed by a court to manage the estate of a deceased person who did not leave a will. This administrator’s duties include settling debts, paying taxes and funeral expenses, and distributing the remainder of the estate as per legal guidelines. The administrator’s powers are similar to those of an executor named in a will, including collecting assets, paying creditors, and distributing assets to heirs. The appointment of an administrator is subject to certain eligibility criteria, including competency and lack of adverse interest to the estate. Their role is extensively defined and regulated by the court.

Intestate Succession Laws

Intestate succession laws govern the distribution of a deceased individual’s estate in cases where they pass away without a valid will. These laws, which exist in every state and the District of Columbia, prioritize certain family members’ rights to inherit based on their relationship to the deceased and the state’s specific laws. It’s important to note that intestate succession laws don’t apply to all property; assets such as those held in trusts, life insurance policies with named beneficiaries, payable-on-death accounts, and retirement accounts with named beneficiaries are typically not subject to these laws​​​​.

Heirs are usually categorized into classes that determine the order and extent of their inheritance. These classes typically include the surviving spouse, biological and adopted children, grandchildren, surviving parents, siblings, and descendants of the decedent’s siblings and grandparents. The specific share each heir receives depends on their legal relationship to the decedent and the laws of the state where the decedent was domiciled. In cases where no eligible heirs are identified, the estate may transfer to the state, a process known as “escheat”​​.

For a comprehensive understanding of intestate succession laws in various states, it’s advisable to consult the specific statutes and regulations of each state, as these laws can vary significantly. FindLaw provides a useful resource with links and citations to intestate succession laws for each state and the District of Columbia​

Key Steps to Obtain a Letter of Administration

Obtaining a Letter of Administration involves a series of key steps, including filing an application with the local probate court, providing supporting documentation, and attending a court hearing. In the following sections, we will explore each of these steps in detail, providing guidance and insights to help you navigate the process.

Filing an Application with the Local Probate Court

The initial step towards acquiring a Letter of Administration involves forwarding an application to the appropriate probate court. This process involves obtaining the necessary documents, such as a death certificate, an application form for Letters of Administration, and proof of relationship to the deceased (such as their birth certificates or marriage certificates). It is important to note that the specific requirements may vary depending on the jurisdiction and the probate court, so contacting the local probate court directly for the exact documents needed is advised.

Filing fees are associated with submitting an application for Letters of Administration, and these fees can vary depending on the jurisdiction. For example, in Fulton County, Georgia, the filing fee is $159 per individual or $259 for couples, while in Gwinnett County, Georgia, the fee is $180.

The average processing period for an application for Letters of Administration in the local probate court is usually 1 to 4 months.

Providing Supporting Documentation

Alongside the application form, the probate court requires submission of multiple supporting documents. These may include:

• A death certificate
• A list of deceased person’s assets and liabilities
• Property titles
• Asset valuations

Asset valuations, such as appraisals of the estate’s assets and remaining assets to ascertain their value, are essential for fulfilling probate and tax obligations. It may be necessary to engage a professional for this task.

The titles of property necessary for applying for a Letter of Administration may be contingent upon the jurisdiction. It is advisable to consult with the probate court or a legal representative to ascertain the titles of property that must be included in the application.

Attending a Court Hearing

A court hearing, where the judge validates and approves the application, bestowing the applicant with legal authority to administer the estate, is a crucial step in the Letter of Administration procurement process. The court hearing typically involves the court reviewing the application, which may take up to six weeks, and then issuing Letters of Administration if the application is approved.

One must come prepared to the court hearing, equipped with essential documents, proof of eligibility, case familiarity, suitable attire, and readiness to respond to questions. It is recommended to consult with an attorney specializing in probate law to ensure full preparation for the court hearing. They can also provide guidance on the specific documents needed for the hearing, such as a copy of the paid funeral bill, a certified death certificate, and the Petition for Letters of Administration.

Types of Letters of Administration

Depending on the circumstances of the deceased’s estate, different types of Letters of Administration may be required. These include Limited Letters of Administration, Temporary Letters of Administration, and Ancillary Letters of Administration.

In the following sections, we will explore each type of such a letter and its unique characteristics and uses.

Limited Letters of Administration

Limited Letters of Administration are documents that grant limited powers to an an administrator appointed to carry out specific activities associated with the administration of an estate. They are usually employed in cases where there is no will or the will does not name an executor, allowing someone to take control of and dispose of the estate of a deceased person. Limited Letters of Administration provide the administrator with specified and restricted powers to undertake particular actions, such as searching for assets, managing a particular aspect of the estate, or handling a certain legal issue.

By supplying legal authorization and structure in the settlement procedure for estate taxes, Limited Letters of Administration offer protection for the administrator and enable them to access estate assets and execute required duties within the specified scope of their authority.

Temporary Letters of Administration

Temporary Letters of Administration allow a person to act on behalf of an estate while a petition for a standard Letter of Administration is filed with the Surrogate’s Court. This temporary letter grants power to administer the estate until the court settles the petition. They are generally issued in anticipation of permanent letters and contrast from full Letters of Administration. Temporary Letters of Administration are also typically issued when required in urgent estate matters where immediate action is imperative to protect the interests of the estate, such as initiating a lawsuit or taking necessary steps to secure the estate’s assets.

Temporary Letters of Administration expire every six months. They may be issued as part of the customary application process if an immediate requirement or some form of impediment is present. Otherwise, a Petition and other relevant documents must be submitted to the court to apply as a Temporary Administrator.

Ancillary Letters of Administration

Ancillary Letters of Administration are required when a decedent passes away in another state but holds property in the jurisdiction or county court in which the letter is being sought. The administrator must file these documents in the county where the property is situated. This includes scenarios wherein the deceased owned real estate, livestock, or oil, gas, or mineral rights attached to real estate in another state.

The procedure for obtaining Ancillary Letters of Administration involves the following steps:

• Submitting a probate case to the relevant state court.
• Upon review of the presented documents, the court will issue Ancillary Letters of Administration, should the application be approved.
• These letters grant the administrator the authority to administer and distribute the assets located within that state.

Challenges and Obstacles in Obtaining Letters of Administration

The process of acquiring Letters of Administration can pose multiple challenges and hurdles. These may include proving legitimacy and relationship to the deceased, locating and notifying other family members, and handling disputes and contests.

In the following sections, we will discuss each of these challenges in detail and provide guidance on how to navigate them.

Proving Legitimacy and Relationship

Establishing legitimacy and kinship with the deceased is pivotal in securing a Letter of Administration, as are other documents that the court needs to affirm the applicant’s eligibility. To demonstrate the validity and connection to the deceased for Letters of Administration, the following legal documentation may be necessary:

• A death certificate of the deceased person
• Copies of the deceased’s property titles
• Evidence of any loans or debts
• Any relevant will or testamentary documents

In the lack of a will, an individual can demonstrate their entitlement as an heir by furnishing evidence of their biological association to the deceased, for example, a birth certificate or DNA test results. The probate court will evaluate all relevant documents and conduct inquiries to verify the legitimacy and relationship of the persons involved.

Should an individual be unable to demonstrate their legitimacy and relationship to the deceased while obtaining a Letter of Administration, possible repercussions may include:

• Rejection of the application
• Postponement in estate administration
• Disqualification as an heir or beneficiary
• Legal disputes from other concerned parties.

Locating and Notifying Family Members

As part of the Letter of Administration procurement process, it is essential to locate and inform all relevant family members to ensure their awareness of the proceedings. To locate family members for the purpose of obtaining a Letter of Administration, some typical methods include:

• Making contact with other relatives to gather information
• Consulting with the deceased’s family to gather necessary details
• Visiting or contacting the probate court to request assistance in locating family members

The legal requirements for notifying family members when applying for a Letter of Administration include:

• Obtaining all requisite documents
• Liaising with other relatives
• Submitting an application for letters of administration
• Appearing in court

The probate court ensures that all pertinent family members have been notified in a Letter of Administration case by the probate courts by requiring the executor to send notifications to beneficiaries, heirs, and creditors of the status of the case.

Handling Disputes and Contests

The presence of disputes and contests can extend the duration of the Letter of Administration procurement process, possibly escalating costs and causing delays. Disputes over Letters of Administration can arise from various sources, including:

• Lack of trust
• Objections from concerned parties
• Questions regarding the mental state of the deceased
• Assertions of undue influence
• Suspected fraud or forgery
• Improper preparation or execution of the will

Disputes over Letters of Administration can be resolved legally through various methods, including:

• Open dialogue
• Negotiation
• Probate litigation

These approaches allow beneficiaries, executors, or administrators to address disagreements and reach a resolution in a legally sound manner. It is imperative to consider seeking professional legal advice to navigate the specific circumstances of the dispute.

The Benefits of Estate Planning

Estate planning, which encompasses drafting a will and naming an executor, can help circumvent the difficulties and complexities related to procuring Letters of Administration. A well-crafted estate plan ensures that your assets are distributed according to your wishes and can help prevent disputes among family members.

In this section, we will discuss the benefits of creating a will and appointing an executor.

Creating a Will

Drafting a will empowers individuals to delineate the distribution of their assets post-death, thereby minimizing potential disputes and complications. The process of creating a will generally involves the following documents:

• Determining the manner of writing the will
• Selecting an executor
• Identifying the beneficiaries
• Appointing a guardian for any minors
• Cataloguing and listing one’s assets
• Deciding which assets to include in the will
• Stipulating how the assets should be distributed
• Appointing an alternate executor
• Signing and dating the will in the presence of witnesses.

Having a will in place simplifies the distribution of assets by providing explicit instructions on how the assets should be distributed after the person’s demise. This guarantees that the assets are distributed in accordance with the person’s desires and can help avert conflicts and disagreements among relatives.

Appointing an Executor

Naming an executor in a will guarantees that a trusted individual oversees the management and distribution of the estate, thereby eliminating the need for a court-appointed administrator. The testator, who is the individual who makes the will, can appoint an executor, and the court can appoint one if the testator does not name an executor.

The duties of an appointed executor in the distributing assets of an estate encompass:

• Locating and collecting all pertinent documents
• Administering and probating the estate
• Guaranteeing that the provisions of the decedent’s will are implemented
• Allocating assets to beneficiaries
• Representing the interests of the estate beneficiaries as a fiduciary.

Navigating the complexities of obtaining a Letter of Administration can be a daunting task, but with proper guidance and understanding of the process, it is manageable. By familiarizing yourself with the roles and responsibilities of an administrator, intestate succession laws, and the steps to obtain a Letter of Administration, you can ensure the efficient administration of your loved one’s estate. Estate planning, including creating a will and appointing an executor, can help avoid the challenges associated with obtaining Letters of Administration and ensure that your assets are distributed according to your wishes.

Frequently Asked Questions

What is the primary purpose of a letter of administration.

A Letter of Administration permits a person to assume the role of administrator and manage the financial affairs and estate of a deceased individual who passed away without a will.

How long does it typically take to obtain a Letter of Administration?

On average, obtaining Letters of Administration usually takes 1 to 4 months.

What are the key responsibilities of an appointed executor in estate administration?

An executor’s key responsibilities include locating and collecting documents, administering and probating the estate, ensuring will provisions are implemented, and allocating assets to beneficiaries potential heirs.

What types of Letters of Administration are available?

There are three types of Letters of Administration available: Limited, Temporary, and Ancillary.

Can disputes over Letters of Administration be resolved without legal intervention?

While some disputes over Letters of Administration can be resolved through negotiation or mediation, others may require legal intervention to reach a resolution.

Legal Disclaimer

The information provided in this article is for general informational purposes only and should not be construed as legal or tax advice. The content presented is not intended to be a substitute for professional legal, tax, or financial advice, nor should it be relied upon as such. Readers are encouraged to consult with their own attorney, CPA, and tax advisors to obtain specific guidance and advice tailored to their individual circumstances. No responsibility is assumed for any inaccuracies or errors in the information contained herein, and John Montague and Montague Law expressly disclaim any liability for any actions taken or not taken based on the information provided in this article.

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Phone: 904-234-5653

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50 Sample Phrases and 3 Examples of Office Administrator Cover Letters

By Status.net Editorial Team on March 12, 2024 — 14 minutes to read

Crafting a strong cover letter is an important step in the job application process: as an office administrator, your cover letter showcases your organizational skills, attention to detail, and your ability to communicate effectively.

Understanding the Role of an Office Administrator

• When you step into the role of an office administrator, you’re taking on a pivotal position in the business environment: your duties include managing office procedures, ensuring a smooth operational flow, and providing support to other team members. Efficiency and organization are your key tools, allowing every department to focus on their tasks with fewer disruptions.
• Your daily tasks could range from scheduling meetings, handling correspondence, to managing databases and filing systems. It’s important for you to showcase that you have a keen eye for detail when updating records or creating reports, because accuracy supports informed decision-making within the company.
• In smaller companies, you might wear many hats, handling basic accounting tasks like invoicing, as well as overseeing inventory and ordering office supplies. You’ll find that your adaptability is tested often, requiring you to switch gears seamlessly between varied tasks.
• Staying up-to-date with office technology and software is not just useful, it’s important. You’ll likely be using a variety of tools for word processing, spreadsheets, and presentations. Your ability to quickly learn and efficiently use these tools is what makes you an asset to the team.

Crafting a Personalized Greeting

When you’re writing a cover letter for an office administrator position, starting with a personalized greeting sets a friendly and professional tone right from the start. Rather than going with the generic “To Whom It May Concern,” taking the extra step to find out the name of the hiring manager or the person in charge can make a significant impact. If the job posting doesn’t include this information, a quick phone call to the company or a scan of their official website might yield the results you need.

Personalizing your greeting helps you to connect with the person who will be reading your letter. It shows you’ve put in the effort to address them directly, which can help your cover letter stand out. Also, make sure your cover letter reflects the culture of the company you’re applying to; a more creative industry might appreciate a less formal greeting, while traditional corporate environments often expect a formal approach.

Highlighting Relevant Experience and Skills

When applying for an office administrator position, your cover letter should clearly demonstrate your relevant experience and skills, so this section gives you a rundown on how to showcase your administrative expertise and how to highlight your communication abilities effectively.

Demonstrating Communication Abilities

Your ability to communicate effectively is key to managing an office environment. You can emphasize your interpersonal and written communication skills by using phrases such as:

• Drafted and edited company newsletters that reached 200+ employees.
• Liaised between departments to facilitate project deadlines.
• Delivered presentations to staff and stakeholders that clarified complex processes.
• Negotiated with vendors to procure cost-effective office solutions.
• Responded to a high volume of daily emails with professional and timely correspondences.
• Authored comprehensive training manuals for new office software.
• Mediated staff disputes, ensuring a harmonious workplace environment.
• Conducted weekly team meetings to disseminate information and gather feedback.
• Composed detailed reports for executive review.
• Cultivated positive relationships with clients, enhancing company reputation.

Showcasing Administrative Expertise

Your administrative expertise is the bedrock of your value as an office administrator. You’ll want to detail your experience with specific examples that signal your competency.

• Managed a team of five office personnel, ensuring efficient task allocation and workflow.
• Implemented a new scheduling system that reduced missed appointments by 20%.
• Oversaw office supply inventory, reducing costs by negotiating with suppliers.
• Maintained confidential records with zero breaches over a two-year period.
• Streamlined office filing system, improving document retrieval times.
• Processed payroll for a staff of thirty, ensuring 100% accuracy.
• Coordinated logistics for corporate events and meetings.
• Administered company-wide communications through intranet updates and email blasts.
• Handled customer inquiries and complaints, achieving a 95% satisfaction rate.
• Assisted with onboarding new employees, from orientation to training.

Showcasing Transferable Skills for Someone With No Direct Experience

To highlight your administrative skills in a cover letter without prior experience, you can focus on transferable skills such as time management, problem-solving, and customer service that you’ve developed in other roles or volunteer work.

• 1. “During my time as a [previous role], I honed my time management skills by balancing multiple priorities, which I am confident will serve me well in an administrative capacity.”
• 2. “My experience as a [volunteer position] required me to solve problems quickly and efficiently, a skill I look forward to applying in an office administration role.”
• 3. “While working in [industry/field], I developed strong customer service skills that I believe are essential for ensuring smooth office operations and client satisfaction.”
• 4. “I have consistently demonstrated my ability to organize and coordinate events and projects, skills that are directly applicable to the responsibilities of an office administrator.”
• 5. “Through my academic projects, I have cultivated excellent written and verbal communication abilities, which are vital for managing the day-to-day administrative tasks effectively.”
• 6. “As a team leader in [group/organization], I learned to facilitate collaboration and support among team members, which is crucial for maintaining an efficient administrative environment.”
• 7. “My proficiency with various software programs, including [specific programs], was developed through [specific experience], preparing me to manage administrative tasks with ease.”
• 8. “In my previous role as a [role], I was praised for my attention to detail—a skill that ensures accuracy and quality in administrative work.”
• 9. “Having been responsible for maintaining records and documentation in my [previous experience], I am well-equipped to handle similar administrative responsibilities.”
• 10. “My ability to adapt to new challenges was tested and proven during my time as a [role], making me well-suited for the dynamic nature of office administration.”

Explaining Your Passion for the Office Administrator Position

When expressing your passion for the role of an Office Administrator in a cover letter, it’s important to genuinely reflect your enthusiasm for the work involved: you can emphasize your organizational skills and your ability to manage office operations efficiently, which often goes unnoticed yet remains at the heart of a well-functioning office.

Discussing your previous experiences, highlight tasks or projects that you particularly enjoyed. Maybe you thrive on creating streamlined filing systems, or you take pride in coordinating successful meetings and events. Your passion could stem from a satisfaction in ensuring that everything is organized and that colleagues have what they need to succeed.

You could also tie your passion to the potential contribution to the company’s success. Perhaps you’re excited by the thought of bringing your innovative ideas to the team, or you’re keen on using your proactive problem-solving skills to tackle challenges that an office environment faces.

• I thrive when organizing complex projects.
• Streamlining processes excites me.
• Managing a dynamic office environment is rewarding.
• Ensuring smooth operations is what I love to do.
• I’m delighted by the impact of an efficient workspace.
• Coordinating events brings me joy.
• I’m passionate about supporting team success.
• I find satisfaction in perfecting office systems.
• Creating a positive office culture is very fulfilling for me.
• I am energized by the pace of office work.
• Mastering new office technology motivates me.
• I love fostering an environment where everyone can excel.
• I get a thrill from staying on top of everything.
• I enjoy the challenge of meeting tight deadlines.
• My passion is in facilitating smooth communication.
• I am excited about developing and implementing new processes.
• Providing administrative support has always been a highlight of my career.
• Enhancing office productivity is something I take pride in.
• I am eager to contribute to a team-oriented workplace.
• Solving the day-to-day puzzles of office management makes every day enjoyable for me.

Proactive Closing Statements

In your cover letter’s closing statements, you can demonstrate enthusiasm for the position and proactively indicate your plans for follow-up. This can set you apart from other candidates by showing your initiative and keen interest in the role.

To craft a persuasive closing section:

• Express your gratitude for the opportunity to apply and for the reader’s consideration.
• State your eagerness to discuss how your skills and experience align with the company’s needs.
• Mention that you will follow up within a specific time frame, usually a week or two, confirming your proactive approach.
• Reiterate your value proposition by summarizing how you can contribute to the team.
• Politely invite the hiring manager to reach out to you for further discussion.
• Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.
• I’m excited about the prospect of bringing my expertise in office administration to your esteemed company and am keen to explore how I can make a substantial impact.
• I intend to follow up with you by [date] to ensure you received my application and to discuss how I can contribute to your team’s success.
• Should you require any further information, please do not hesitate to contact me. I am readily available for an interview at your earliest convenience.
• I am eager to offer more insight into how my skill set aligns with the goals of your company during a personal interview.
• Please find my contact information at the top of this letter, and feel free to reach out at a time that suits you best.
• I’m very interested to learn more about this role and share how my background in office coordination can support your team’s objectives.
• Anticipating the opportunity to further discuss my candidacy, I will reach out next week to confirm you’ve received my application and to inquire about potential next steps.
• I’m looking forward to the opportunity to speak with you in more detail about how I can contribute to the ongoing success of your office.
• My enthusiasm for the role is matched by my commitment to excellence, and I hope to demonstrate this in a future conversation with you.

Examples of Office Administrator Cover Letters

In this chapter, we will explore three tailored examples of cover letters for office administrator positions that cater to different career stages: someone with no direct experience, the career changer bringing a wealth of transferable skills, and the seasoned professional with a track record of administrative excellence.

Example of Office Administrator Cover Letter: No Experience

Dear [Employer’s Name],

I am writing to express my strong interest in the Office Administrator position listed on [where you found the job posting]. With a Bachelor’s degree in Business Administration and a proven commitment to excellence, I am excited about the opportunity to contribute to [Company Name] as an integral part of your administrative team.

During my academic career, I honed my organizational and analytical skills, which I believe are fundamental to the role of an office administrator. Although I am new to the workforce, my time as a volunteer coordinator for [Volunteer Organization] allowed me to develop a solid foundation in managing schedules, coordinating events, and maintaining meticulous records.

I am eager to apply my knowledge and enthusiasm to a dynamic workplace like [Company Name]. I am confident that my proactive approach and ability to quickly adapt to new challenges will make me a valuable asset to your team. I am particularly impressed by [something specific about the company or its culture], and I am enthusiastic about the prospect of contributing to such a forward-thinking environment.

I would be grateful for the opportunity to discuss how my education and experiences align with the needs of your company. Please find my resume attached for your consideration. Thank you for your time, and I look forward to the possibility of discussing this exciting opportunity with you.

Warm regards,

[Your Name]

Tips for Crafting the Office Administrator Letter for Someone With No Experience

Introduction : Express your enthusiasm for the role and mention the job listing. Highlight your strong organizational skills and attention to detail.

Body : Discuss your educational background, such as a degree in business administration. Even without direct experience, leverage any volunteer work or internships that demonstrate your ability to manage tasks and assist in an office environment.

Closing : Show eagerness to learn and contribute to the team, and request an interview to discuss how you can support the company’s needs.

Example of Office Administrator Cover Letter: Career Changer

As a seasoned professional seeking to bring my extensive background in [previous industry] to the administrative field, I am excited to apply for the Office Administrator position at [Company Name]. My career thus far has been driven by a passion for efficiency and exceptional service, qualities I am eager to apply in a new context.

My previous role as a [Previous Job Title] involved significant project management, team coordination, and customer relations—skills that are directly transferable to the responsibilities of an office administrator. The decision to shift my career path stems from a desire to focus on the organizational aspects of business operations, which I have always excelled at and enjoyed.

In my previous position, I successfully [mention a relevant achievement or project], demonstrating my ability to adapt and thrive in various situations. I am confident that this experience, combined with my dedication to fostering a collaborative and productive work environment, will allow me to make a meaningful contribution to [Company Name].

I am enthusiastic about the opportunity to bring my unique skills and fresh perspective to your esteemed team. I would welcome the chance to further discuss how my career journey and the skills I have acquired along the way can benefit [Company Name]. Please find my resume attached for your review.

Thank you for considering my application. I look forward to the possibility of contributing to [Company Name] and to the chance to discuss my application in more detail.

Tips for Crafting the Office Administrator Letter for Career Changers

Introduction : Acknowledge your transition and your keen interest in contributing to administrative success. You can emphasize transferable skills like project management or customer service from your previous career.

Body : Tell the story of why you’re changing paths and how your previous experiences have equipped you with a unique perspective and diverse skills relevant to an office administrator’s role.

Closing : Mention your excitement about bringing a fresh viewpoint to the team and a desire to discuss how your background can translate into success for the organization.

Example of Office Administrator Cover Letter: Experienced Professional

With over [number of years] years of experience as an Office Administrator, I am excited about the opportunity to apply for the position at [Company Name]. My background has provided me with the multifaceted skill set and hands-on understanding necessary to affect positive outcomes in a fast-paced administrative environment.

In my current role at [Current Employer], I have successfully managed a team of administrative professionals and implemented a new document management system that resulted in a 30% increase in operational efficiency. My approach combines a keen eye for detail with a commitment to maintaining streamlined processes, ensuring that office operations support business objectives effectively.

I am particularly drawn to the opportunity at [Company Name] because of your commitment to [something you admire about the company or its culture]. I am confident that my proactive approach and my ability to foresee and address challenges will allow me to contribute effectively to your team and help achieve [Company Name]’s goals.

I am looking forward to the possibility of discussing how my extensive experience and proven track record of successful office administration can benefit your company. Enclosed is my resume, which provides further detail about my qualifications. Thank you for your consideration, and I hope to speak with you soon to explore this exciting opportunity.

Best regards,

Tips for Crafting the Office Administrator Letter for Experienced Professionals

Introduction : Briefly present your current role, years of experience, and interest in the new opportunity. Your familiarity with the responsibilities of an office administrator should be clear.

Body : Give specific examples of achievements in past roles, like improving office systems or successfully leading an administrative team. (Quantify these accomplishments when possible.)

Closing : Assert your readiness to bring your proven track record to a new environment and how it aligns with the company’s goals, asking for the chance to discuss further in an interview.

Frequently Asked Questions

What are the key elements to include in a cover letter for an office administrator role.

Your cover letter should clearly demonstrate your organizational skills, attention to detail, and communication prowess. Mention your proficiency in office software, experience in scheduling, or any relevant project management experience.

What should I emphasize in an application letter for an administrative officer with experience?

You can highlight your past achievements, showing how you’ve successfully managed office procedures or improved administrative tasks. Try to use metrics and clear examples when possible, like reducing supply costs by a certain percentage or handling a number of projects simultaneously.

How do I write a compelling personal statement in my office administrator cover letter?

You can share a brief story or example that illustrates your dedication, resourcefulness, or ability to thrive under pressure. (Connect your personal qualities to the needs of the potential employer to demonstrate how they align.)

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• Administration

Administration cover letter example

Primary purpose

Secondary purpose.

Administration positions are some of the best opportunities to get inside in the door of your dream company. These positions offer plenty of room for growth and an inside look at both the world of administration and the industry in which you work.

Because these jobs make for great entry-level positions and require a generalized relevant skill set, they can be highly competitive. Making yourself stand out from other applicants should be one of the primary goals while creating your application.

To show off your unique advantages and enthusiasm for the position, you’ll need more than an exceptional resume. A great cover letter can truly make the difference when it comes to catching a hiring manager’s attention. Luckily with Resume.io’s collection of trusted tools and templates, writing the perfect cover letter is easier than you think.

This guide, along with our administration / assistant cover letter example will:

• Explain the proven advantage of a cover letter  and its goals for your job search
• Break down the cover letter format, elements and provide free examples, samples and templates
• Detail the power of writing to persuade with tips to make your application stand out
• Help you avoid common mistakes and impress any employer with your unique skills

But first, if you haven’t already perfected your resume, that’s a great place to start. Check out our administration-specific examples , templates and general resume writing guide ). Now it’s time to write the cover letter that seals the deal on your dream job.

Why write an administration cover letter?

Before we dive into the importance of including a cover letter with your application, let’s take a look at what a cover letter actually is and what it accomplishes for you.

This one-page document (roughly 200 to 400 words) is much more free-form than your resume, meaning there’s plenty of space for you to elaborate on your most important achievements and strongest relevant skills. 

While you probably had to keep your resume concise, your cover letter allows you to speak in your own tone of voice and to establish a personal connection with the hiring manager.

The writing is only half the battle, however. To truly make a great impression, you’ll need to use professional formatting as well. San serif fonts like Arial, Georgia and Helvetica with a size of about 11 points generally offer the best combination of style and readability. For even more specific formatting tips, check out our overall guide on cover letters .

What if the administration job application DOESN’T require a cover letter?

Sometimes a job application won’t mention if a cover letter is actually required. While this might seem like a free pass to save yourself the trouble, not including a cover letter could actually lower your chances of getting the job. Remember that competition in the modern job market is fierce, especially if you don’t want a mediocre job that will soon become a burden, but rather a good position to build a career from.

Unless specifically asked NOT to, it’s always a good idea to write and submit this document to highlight your strengths and maximize your chances of landing the position (more on that in a second!)

If you’ve already worked in administration, then you understand the importance of a great first impression. Whether you work in business administration, as an executive assistant or in another assistant position, you know that your communication skills are a big part of setting a professional tone for the workplace.

Likewise, the way you communicate in your cover letter sets the tone for how your entire application will be received. Some applicants overlook this document, thinking that a resume will be enough to land them the position.

But a great cover letter is your secret weapon. It allows you to maximize the chances that your application will stand out, even against candidates with years of experience in the field. 

While your resume is designed to convey dates and names, it lacks space for you to convey personality – an important trait that allows you to fit in with the company culture. A cover letter is the perfect place to show off what makes you unique and answer any questions that may arise from your resume, like gaps in work history and work experience.

The importance of tailoring your cover letter

Writing a cover letter is a great start – but there’s one more step you’ll need to complete to make sure your cover letter is as effective as possible. Your document should include the most relevant skills, achievements and experiences for each individual position you apply for. Remember the golden rule that we also emphasize in many of our resume guides - TAILOR every document for EVERY specific job application. Sending out a one-size-fits-all resume or cover letter is a sure way to lose the competitive job race.

The job description and company website can help you get a feel for the office environment and the most important aspects of the job. The small time investment to adapt each letter can pay off big time when a hiring manager notices your effort! Check out the sample cover letter above to get more insight into the best practices for tailoring your letter.

If you’re looking for additional inspiration for cover letter writing, you can check out our related administrative cover letter examples:

• Accounting cover letter sample
• Finance cover letter sample
• Banking cover letter sample
• Bookkeeper cover letter sample
• Finance Assistant cover letter sample
• Finance Manager cover letter sample
• Bank Teller cover letter sample
• Auditor cover letter sample
• Private Equity cover letter sample
• Accounting and finance cover letter sample
• Bank Manager cover letter sample
• Loan Processor cover letter sample
• Accounting Internship cover letter sample
• Financial Advisor cover letter sample
• CFO cover letter sample  

Best format for an administration cover letter example

Having a solid administration cover letter format helps you present an efficient and organized image. This means taking care of the formatting and structure of your letter.

The format of an administration cover letter should contain the following elements:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)Yours

The comprehensive cover letter guide offers more general advice about how to go about compiling cover letters, but below you will find specific advice on how to maximize the effectiveness of each specific letter paragraph and section.

This administration cover letter example is a good foundation to develop your own professional application:

Dear Mrs. Parker,

With 15 years of administration experience in hospitality and the past four running an outdoor leisure facility near Yellowstone, I understand the complexity of managing an efficient campsite. Given the intense seasonality and the pressure to maintain the highest standards of service when you are rushed off your feet, there is no administration job like it.

Every decision has an impact on the guests and every administrator needs to put them first – I increased repeat visits to my previous employer by 25% by tackling the four issues that matter most: top-notch facilities, well-trained staff, smooth communication and creating an organization that hums away quietly in the background (most of the time).

My nickname at my previous employer was “Mystic Molly.” I had an ability to see problems before they happened and ran a slot at the weekly meeting where people could “predict” potential issues in the week to come. It was a fun way of motivating the team to think proactively and I moved staff engagement metrics from a poor 69% to 92% over two years.

I understand that you intend to update your procurement procedures and introduce a glamping section. I hope that my following experience might prove useful:

• Managed a campsite with 150 pitches, 20 hard standings and 20 glamping pods.
• Saved 14% on a $900k operations budget by introducing centralised procurement.
• Raising cleaning and maintenance spend by 15% led to +35% glamping bookings.

My degree in hospitality and blue-chip training from the Blarriot Group during my early career have provided a solid foundation for making the best business decisions. I am a collaborative thinker and always seek to make the most of the “knowledge around the table.” You never truly understand the experiences of others until you involve them.

I am excited for the chance of an interview, and I already have a host of ideas to discuss with you. Adding glamping to your service offering creates certain operational challenges.

Your sincerely,

Theresa Bennett

Cover Letter Header

The cover letter header serves two main purposes. The first is to associate your document with you and make you memorable to recruiters. The header is the perfect place to include your name, phone number and even social media information in case a hiring manager wants to get in touch. In medium to large size companies, hiring is often handled by a team of people. Your header makes sure that no matter who comes across your application, they have all the necessary information.

The second purpose of your letter is to apply a bit of creative formatting to an otherwise bland sheet of paper. This might be one of the only places where you’ll be able to use color or other design elements, so it’s worth paying attention to the look of your header.

The goal of this section: Keep your name and contact details handy no matter who reads your letter, create an attractive presentation that’s associated with your name and makes you memorable.

Align document styles!

One of the best things you can do to create an exceptionally polished image, is to align the document styles of your cover letter and resume. This allows you to craft a “personal brand”  – a look and feel that represents you throughout your application. If you have graphic design experience, you can try this out yourself. If not, online tools and templates like these from Resume.io can make the process much faster.

Before choosing a style, it’s a good idea to take a look at the website and materials of your prospective employer to see what sort of branding they use themselves. The goal is not to make a direct copy, but rather to capture their same level of formality and style.

Cover Letter Greeting

Your cover letter greeting may be short, but it’s one of the most vital sections when it comes to creating a personal connection and setting the right tone for the rest of the letter. If at all possible, address the hiring manager by name. “Dear” followed by the correct salutation and last name usually works well, but “Hi” or “Hello” and even a first name might be acceptable in less formal situations or if you submit the letter in the body of an email.

The goal of this section: Use the letter recipient's name to create a personal connection and get the letter off to a good start.

The importance of names and addressed greetings.

The evidence behind the importance of addressed greetings is not just anecdotal – science has actually shown that humans have a positive neurological response upon hearing their own name. 

Unfortunately, in medium to large companies hiring is often taken care of by a sizable team. Even if you manage to find a few hiring managers’ or recruiter names online, it might be impossible to tell who will actually read your letter. In this case, you have a few options. “Dear Hiring Manager” may be acceptable or you can try “Dear (Company Name) Hiring Team.”

Cover Letter Introduction

The whole point of a great cover letter is to make your application stand out in a positive way. Nowhere is that goal more important than in your cover letter introduction. You’ll want to avoid a bland opening paragraph. Instead, opt for an exciting anecdote, relevant statistic or interesting fact as a way to catch a hiring manager’s attention and lead them into the body of your letter.

Notice that our cover letter example jumps right in with work history details, but also points to an understanding of an employer's pain point: "With 15 years of administration experience in hospitality and the past four running an outdoor leisure facility near Yellowstone, I understand the complexity of managing an efficient campsite."

The goal of this section: Hook the reader’s interest by using an anecdote, fact or statistic to create a noteworthy introduction.

Cover Letter Body

The body section is where you can finally dive into all your most relevant accomplishments, as well as your relevant skills and experiences. Since this is the largest part of your letter, you can simplify the writing process by breaking it into two subsections.

In the first, you can try out the STAR method to briefly describe a Situation, the required Task, your Action and the ensuing positive Result. Choose examples that most closely mirror the tasks and skills you’ll encounter in the potential position.

In the second paragraph, you can make the best case for yourself as the company’s next employee by discussing your most relevant skills and potential contributions you could make.

Reread the second body paragraph of our cover letter sample: My nickname at my previous employer was “Mystic Molly.” I had an ability to see problems before they happened and ran a slot at the weekly meeting where people could “predict” potential issues in the week to come. It was a fun way of motivating the team to think proactively and I moved staff engagement metrics from a poor 69% to 92% over two years.

This example inserts a bit of personality while highlighting the value the candidate will bring.

The goal of this section: Highlight your strengths and advantages through the Star method and any potential contributions you could make.

Cover Letter Conclusion and Signature / Sign-off

Now it’s time to wrap up your letter with the utmost professionalism and style. You can increase your chances of hearing from the hiring manager by creating an effective Call to Action. This sentence expresses your enthusiasm for the position and invites the reader to get in touch. You can also include your contact information again here, if you have the space to fit it all on one page.

Then, close out your letter with the appropriate signature. “Best regards,” “Sincerely” or even “Thank you for your consideration” can all be good options.

The goal of this section: Finish your letter with a respectful and enthusiastic Call to Action, then choose the most appropriate signature to end on a positive note.

Writing psychology – cover letter tips and strategies

When working in administration, there are a few key qualities you’ll want your cover letter to convey:

• Organization: An administrative professional should have great attention to detail when it comes to organizing documents, schedules and events. Examples of your great organization skills can help an employer visualize your success at their company.
• Efficiency: An administrative assistant who works with speed and precision can greatly increase the outward perception of a company. Examples of times you got the job done under pressure can put you a step ahead of other candidates.
• Positive attitude: Many administrative roles have to handle clients, customers or patients. Even if you work within the company, a positive attitude and cheery disposition makes you a pleasure to work with and adds to the overall morale.
• Initiative: A great administrator anticipates what needs to be done and makes it happen without having to be reminded. Expressing your interest in the company or its activities shows how you will be motivated to take charge of your job duties.

Everyone loves a good story. Whether it’s a hilarious thing that happened to you way back when or a tale from a friend or relative, we can all remember a story that brings out emotion every time we think of it.

The evidence for the importance of stories is not just anecdotal. Neuroeconomist Paul Zak has spent years researching the power that a well-spun tale has on our brains – and more importantly our actions. A great story increases our sense of empathy and encourages us to cooperate with others, whether it be by giving them a hand or by buying a product.

Advertisers have long understood the ability of a great story to convince and persuade – just think of a memorable commercial.

You, too, can use this type of emotional hook to grab a hiring manager’s attention in your cover letter and make them more likely to view you as a top candidate. 

While your “story” will come in the form of an experiential anecdote, probably from your education or another position, that doesn’t mean it can’t have some of the elements of a great story. A surprise, a success or a lesson learned can all make for great, concise anecdotes that show off your strengths. 

The goal is not only to show the hiring manager or recruiter what you can do in the role, but also to make a personal connection and create a good impression of your personality.

It’s all in the details.

One of the most important things you can do to create a memorable cover letter is to get specific. Numbers, statistics, facts and other ways you can quantitatively measure your contributions to a company make your application stand out from other job seekers. 

While you shouldn’t bog down your letter with too many unnecessary details, a few well-placed specifics can go a long way in proving your achievements and potential contributions to this new position. 

Administration cover letter with no experience

Because administration is a great entry-level position, hiring managers are apt to get applications from job seekers who don't have direct experience. In these cases, they will be looking for general workplace skills, so you should be highlighting those in your cover letter.

If you have held part-time jobs or those unrelated to the work you seek now, consider the skills you learned that will make you a valuable employee. Many of these are soft, or interpersonal, skills.

Here are some areas to focus on and ways to include them:

• Communication: Have you worked in a group for school, in an extracurricular activity or as a volunteer? What communication skills did you use and how can you demonstrate them?
• Reliability: Do you take care of your responsibilities? Do you arrive on time?
• Organization: How do you juggle your schedule? How did you do it in school?

Make sure you explain in your cover letter why you want to enter this field. Instead of saying you are a fast learner, give an example of when you tackled a new task and how you got up to speed. 

Administration cover letter format and common mistakes

As an administrative assistant or an employee in another administrative position, you’ll want to avoid these all-too-frequent cover letter pitfalls.

• Generic letters: Failing to research the company and its activities (a simple Google search often yields insightful results)  is one of the biggest mistakes an administrative assistant candidate can make. While a copy-paste letter seems easy, hiring managers can easily spot the lack of effort and are likely to take offense. Make sure to tailor your letter to the exact type of work you’ll be doing at each of the companies you apply to. The job description can help with this and the recruiters will pay specific attention to whether you’ve analyzed it.
• Formatting mistakes: Poor formatting leaves a bad impression right from the start. If a hiring manager can’t clearly find your personal data or they get a headache from the unedited wall of text, they might give up trying to reach you for a job interview. Luckily, online formatting tools like Resume.io’s cover letter templates and online cover letter builder can help you create a professional cover letter in just a few clicks.
• Typos and spelling mistakes: Candidates for administrative assistant jobs need strong communication skills. Poor spelling and grammar give the impression you won’t be an effective communicator once inside the company. Make sure to use a cover letter builder with a spell check function (we’ve worked extra hard to make ours effective!) and/or have a friend proofread your letter before you submit.
• Focusing only on hard skills: All administrative positions need great soft (social) skills to do their jobs effectively. While you should make mention of relevant hard skills like Excel or Powerpoint, especially on your resume, your cover letter is a great place to expound on the personality traits that make you stand out.

Key takeaways

• Unless an application specifically asks you NOT to include a cover letter, it’s always a smart idea to include one and increase your chances of landing the position. Remember that the resume and cover letter are a powerful duo - each covers the other’s gaps or flaws. Worried that the resume leaves some lingering questions about you? The cover letter is your chance to put those to rest and surpass the competition.
• Tailoring your cover letter to each company and position makes your application stand out by showing a recruiter you’re an attentive and invested candidate.
• Follow the tried-and-true structure to simplify the cover letter writing process and keep your letter interesting and concise. Resume.io’s pre-generated content will help you with that.
• Use interesting anecdotes with specific details that illustrate your successes to make your letter memorable even for positions where competition is high.
• Sloppy formatting can make your application look unprofessional. Resume.io’s cover letter templates simplify the process so you can apply with confidence every time.

Free professionally designed templates

Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

CV templates 

Administrator cover letter example 1

Build your CV now 

Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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Cover Letter Samples for Business and Administration

What to Include Your Cover Letter

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Sending an Email Message

Sample email cover letter.

When you're applying for administrative and business positions, one of your most important qualifications will be your  communication skills . The first time they will be evaluated is when the hiring manager reviews your cover letter and resume.

It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for.

Use your cover letter to show the hiring manager that you meet the job requirements.

Match your qualifications  to the job listing by analyzing the ad and making a list of  keywords  related to the skills and experience sought by the hiring manager. You can also include the general  administrative  and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any  hard  or  soft  skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials  make it through the applicant tracking system  and get to a real person with the ability to call you for an interview.

The letter should include the following:

• Subject line , with your name and the job (if you’re sending your cover letter via email)
• Contact Information (top of the letter for a printed version, below signature for email cover letter)
• Professional greeting
• Paragraph 1: A brief introduction and why you are writing
• Paragraphs 2 and 3: Your qualifications for the job for which you're applying
• Closing Paragraph: Appreciation for being considered for the job, and how you will follow up if you have a contact person
• Professional closing

If you're not sure what to write, have a look at these cover letter samples for inspiration. You can use them as a general model as you then draft a letter reflective of the unique experience and business / administrative skills that you can offer an employer.

Cover Letter Template for Administration / Business Jobs

Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Examples Administration / Business Jobs

Review these cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting. It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter #1

Justin Applicant 123 Main Street Anytown, CA 12345 555-555-5555 555-555-1234 justin.applicant@email.com

September 1, 2018

Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Justin Applicant (signature hard copy letter) Justin Applicant

Sample Cover Letter #2

Bruce Applicant 123 Main Street Anytown, CA 12345 555-555-5555 bruce.applicant@email.com

Jimi Lee Manager Acme Finance 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

I am writing to apply for the position of executive assistant, as advertised on Indeed. I was excited to see the job opening due to my several years of experience in the field. I was as an administrative assistant in financial services before taking a position as an executive assistant at a luxury automobile company.

In addition to my administrative and executive assistant skills, I have strong customer service and communication skills, especially in the written form. At my last job, I rewrote much of the company's website copy, which was acknowledged by my manager’s superiors. 

I have attached my resume for your review. I look forward to hearing from you about this exciting opportunity. You can contact me by e-mail at myname@myemail.com or through my cell phone at 555-555-5555.

Bruce Applicant (signature hard copy letter) Bruce Applicant

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject: FirstName LastName – Executive Assistant Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile (optional)

Here’s an example of what a complete email cover letter looks like:

Subject: Wendy Worker – Executive Assistant Position

Dear Ms. Jones,

It is with much enthusiasm that I am submitting to you my application for the executive assistant position that has recently opened with ABC Inc.

During my eight-year career with XYZ Enterprises, I have honed flawless competencies in office space planning and administration, appointment and meeting scheduling, travel coordination, data entry, and expense reporting that will allow me to “hit the ground running” as your next executive assistant. I can also offer you proven event coordination talents, having orchestrated all details of 25+ high-profile conferences and stockholder meetings that earned positive feedback from all attendees.

Eager to learn more about your administrative needs, I would welcome the opportunity for a personal interview. Thank you for your time, consideration, and forthcoming response. 

Wendy Worker wendy.worker@email.com 555-123-4567 www.linkedin.com/in/wendyworker (optional)

All Formats

14+ Job Application Letters for Administrative Assistant – DOC, PDF

Administrative assistants are the employees of a small business or a company that are tasked to overlook the administrative support that is needed both by the employees and the business operations. There are different kinds of administrative assistant positions depending on the company’s nature of operations and the field where the business belongs. You can also see more templates like Job Application Letter for Executive.

Job Application Letter for Administrative Assistant Template

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Job Application Letter for Administrative Position Template

Entry Level Job Application Letter for Administrative

Free Administrative Coordinator Assistant Application Letter

Free Administrative Assistant Application Cover Letter

Administrative Assistant with No Experience Application Letter

Senior Administrative Assistant Application Letter Template

Free Administrative Staff Executive Assistant Cover Letter

How to Write an Application Letter for an Administrative Assistant Position

• The entire duration of time or the number of years and months that you have been practicing administrative works. You can also see more templates like  Manager Job Application Letters .
• The kind of administrative jobs that you are capable of doing and the abilities and skills that you have can help you in working in a fast-phased environment
• The training that you have attended helped you to understand more administrative systems and processes
• The work experiences that you’ve had from different workplaces and types of business and corporate environments
• If there are any, the diplomas and sample certificates that you have relating to business administration and management

Characteristics of an Administrative Assistant

• Your ability to implement documents large organization
• Strong communication skills
• Commitment to provide all the administrative assistance that the company or the department where you are assigned needs
• Knowledge in implementing excellent customer services
• Your administrative skills and competencies
• Your ability to work independently and with a team

Free School Administrative Assistant Officer Application Letter

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Free Cover Letter for Teaching Job Administrative Assistant

Entry Level Administrative Assistant

• If you are undergoing a career shift, you may include sheet information about your past job that is somehow related to administrative functions.
• You can also write a simple list of your knowledge in terms of administrative processes especially if your college educational attainment is related to administrative support.
• You may also enumerate the seminars that you have attended that talk about administrative work.
• Your administrative PDF internship will help a lot as well so be sure to include information about this including the company where you rendered your administrative services, the number of hours of the internship, and the description of the work functions that you need to provide to the business as an intern.

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Administrative Clerk Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an administrative clerk cover letter, cover letter header, cover letter header examples for administrative clerk, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for administrative clerk, best cover letter greetings:, cover letter introduction, cover letter intro examples for administrative clerk, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for administrative clerk, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for administrative clerk, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for administrative clerk.

You should start your Administrative Clerk cover letter by addressing the hiring manager by name, if it's known. If not, use a professional greeting like "Dear Hiring Manager." Then, introduce yourself and state the position you're applying for. Make sure to mention where you found the job posting. In the first paragraph, it's important to grab the reader's attention. You can do this by briefly mentioning a key achievement or experience that makes you a strong candidate for the position. Remember, the beginning of your cover letter sets the tone for the rest of the document, so make sure it's engaging and highlights your enthusiasm for the role.

The best way for Administrative Clerks to end a cover letter is by expressing gratitude, reiterating interest in the position, and inviting further communication. For example, "Thank you for considering my application. I am enthusiastic about the opportunity to bring my unique skills to your team and am confident that I can contribute significantly to your organization. I look forward to the possibility of discussing my application with you further." This ending is professional, courteous, and shows eagerness for the role. It also leaves the door open for further communication, which is key in the hiring process. Remember to end with a formal closing like "Sincerely" or "Best regards," followed by your name.

In a cover letter, Administrative Clerks should include the following: 1. Contact Information: At the top of the cover letter, include your full name, address, phone number, and email address. If applicable, you can also include your LinkedIn profile or professional website. 2. Professional Greeting: Start your cover letter with a professional greeting. If you know the name of the hiring manager, use it. 3. Introduction: In the first paragraph, introduce yourself and explain why you're interested in the administrative clerk position. Mention where you saw the job posting. 4. Relevant Skills and Experience: In the body of the letter, highlight your relevant skills and experiences. As an administrative clerk, you should focus on skills such as organization, communication, data entry, and knowledge of office equipment and software. Use specific examples from your past roles to demonstrate these skills. For instance, you might talk about a time when your organizational skills helped streamline a process or improve efficiency. 5. Accomplishments: Don't just list your duties from past jobs. Instead, highlight your accomplishments. For example, if you implemented a new filing system that increased efficiency, mention it. 6. Education and Certifications: If you have any relevant education or certifications, such as a degree in business administration or a certification in office management, include them in your cover letter. 7. Enthusiasm for the Role: Show your enthusiasm for the role and the company. Research the company and mention something specific that attracts you to them. 8. Closing Statement: In your closing statement, thank the hiring manager for their time and express your interest in the opportunity to interview for the position. 9. Professional Closing: End your cover letter with a professional closing, such as "Sincerely" or "Best Regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show the employer why you're the

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FDA's ISTAND Pilot Program accepts a submission of first organ-on-a-chip technology designed to predict human drug-induced liver injury (DILI)

[9/24/2024] FDA's Center for Drug Evaluation and Research (CDER) has accepted the first letter of intent (LOI) into the Innovative Science and Technology Approaches for New Drugs (ISTAND) Pilot Program for an organ-on-a-chip technology, a type of micro-physiological system (MPS), to study drug-induced liver injury (DILI) for certain drug candidates.

This accepted LOI is for a human Liver-Chip drug development tool (DDT) used to assess the risk of DILI in adults to create relevant data for a drug’s investigational new drug (IND) submission. The Liver-Chip model works by growing four human liver cell types in a micro-engineered environment that recreates the natural physiology and mechanical forces that cells experience within the human body. This allows real time monitoring of signs of drug induced damages compared to control conditions.

The Liver-Chip is used to evaluate drug’s relative DILI risk compared to the risk of a drug from the same class. This data will be used to assess whether the candidate drug has lower, similar, or greater risk of causing liver injury (hepatotoxicity) relative to another drug.

“DILI is a leading reason drugs do not progress through the IND process, and emerging technologies like MPS show promise in assessing risks of hepatotoxicity in preclinical phases of drug development.” said Jeffrey Siegel, M,D. director of the Office of Drug Evaluation Science in CDER’s Office of New Drugs, “We support ISTAND’s efforts to advance novel approaches to drug development and its contribution to bringing safe and effective therapies to patients faster and more efficiently.”

The LOI acceptance is the first step of a three-step qualification process in the DDT qualification programs . For the next step, FDA will work with the applicant to provide feedback on a qualification plan. The final step is a full qualification package, after which developers may use the qualified DDT in any drug development programs for that specific context of use.

Launched in 2020 by CDER and the Center for Biologics Evaluation and Research (CBER), ISTAND aims to support the development of DDTs to be used in regulatory applications for new medical products. ISTAND opens opportunities for drug development tools that do not fit into established pathways for evaluation and application such as for biomarkers and clinical outcome assessments.

For more information:

• CDER Conversation: CDER Focuses on Novel Drug Development Tools to Help Speed Creation of New Therapies
• ISTAND Pilot Program Submission Process
• DDT Qualification Programs
• CDER & CBER Drug Development Tool Qualification Project Search