request for work assignment

 Your Workplace Questions, answered.

Asking your boss for more work? (Things to consider + email template)

How to ask your boss for more work.

• Reasons why you should
• When you should think twice before asking for more work

Why do people ask their boss for more work?  It might surprise you, but this happens a lot, especially to new employees.

Unfortunately, things can go wrong if they do it for the wrong reasons, or if they do it the wrong way.

One of the wrong reasons for asking for more work is when you are just bored:

It’s like when we were kids and asked our parents, “Mom, I’m bored (from watching TV, etc.)”, and Mom says, “OK, why don’t you help me cook dinner, etc.”

When you do this, there’s a chance the boss might think that you’ve been slacking off and not doing your job properly.  If you’ve been with the company for just a few months, he or she might even wonder why you were hired in the first place!

Find out why people ask for more work and why they should and shouldn’t do so.

Then, if you’re convinced that you really need to ask for additional work, discover the best ways to ask your boss without wreaking havoc on your work life and career.

Table of Contents

Is asking your boss for more work a good idea in the first place?

Everyone who starts at a new job should expect to do some grunt work. It’s part of getting to know your role.

Also, even if they’re not really fun to do, all these administrative tasks, paperwork, and other details all support your boss so they can focus on more strategic work.

After a while, though, you’ll know that you want something more, perhaps something different.

It’s only natural once you’ve mastered a task. You will want to do more challenging and mentally stimulating work.

One lesson I’ve learned over the years, as a once upon a time staff worker, and later on as an HR head: Is that you don’t wait for your boss to give you more challenging work; you should go right out and ask for it.

Why should you ask for more work?   There are three things that come to mind.

First, it will help you develop more skills and competencies—especially if the additional work you’ll be doing is a bit different from your current assignment.

Second, you’ve identified yourself to your boss as an employee who wants further growth and is not afraid to work hard at it. 

It will help to make you more visible to management and this is always a good thing if you’re looking to get promoted in the near future.

Finally, it will help improve camaraderie and relationships in your workplace.

Helping your coworkers who might be more stressed out than you will also promote the idea of workplace collaboration between different departments.

All this will give you additional points during your performance appraisal.

Why ask your boss for more work?  What does it mean if you’re not getting a lot of tasks?

Some people might think you’re crazy if your “problem” is asking for more work.

The first couple of weeks at work seemed to be exciting and super busy as you struggled to learn your job and your role in the department.

Once you’ve mastered your job and gotten more efficient, however, you’re finding… more and more downtime each week.

You’re starting to feel bored and underutilized and this makes some people feel a little guilty, too.  In fact, this happens quite often, especially for new employees.

Do you feel that you are not getting enough work?  Should you ask for more work?

First, find out if there’s a reason why you feel you’re not getting enough work. 

• Is it because you’ve actually become more efficient and are able to finish your current work faster than when you first started?

If you really are getting less work than before, find out if it is a company-wide concern or if it’s just happening in your department.

You can ask your boss directly at your next company meeting or presentation.

This is the best time to raise this issue of getting less work, since it’s during official company business. 

One way you can do this is by asking, “Sir/Ma’am, I’ve finished all my projects for the week.  Is there something else I can take on or someone I could help with their work?”

• One other reason you may suddenly feel you’re not getting enough work is because the boss might not trust you enough to assign you more work.

Heaven forbid, your boss might be wrongfully making working conditions so intolerable for you that you are eventually forced to quit, otherwise known as constructive dismissal.

This actually happened to me before, when I had a boss who felt I didn’t quite fit in with the rest of “his team” that came from his former company.

Because I knew I had mastered my job as a Training Officer and was confident in my abilities, I didn’t fret too much about it.

Rather than confront my boss about getting more work, however, I used the extra time to volunteer in another division in the company that needed help with their training requirements.

Going and helping with another department is another thing you can try, by the way, if you have some extra time on your hands and don’t feel like going to your boss for more work.

If you’re going to ask your boss for more work however, ask yourself these 3 things first.

Have i truly mastered my job.

You might be able to finish in 3 days what used to take you 5 days, but mastery is different from just being able to finish the job. 

Even if you feel you’ve mastered your current work, there might still be some things that you could improve on.

Remember, being extremely good at what you do is far better than being just good at doing more things.

Will doing more work improve me?

Just doing additional work that doesn’t add to your skills and competencies won’t be good for your career in the long run.

It might help win you points with your coworkers, but think twice if you think this will have effects in the long game.

Before asking for more work, do your research by asking around, evaluate yourself, as well as the work you’ll be asking for.

Is the additional work important to my boss?

Look for work that aligns with the objectives of your boss and the business.

New responsibilities that you ask for should always deliver positive results to both you and your manager, otherwise there’s no use asking for it in the first place.

When you SHOULDN’T ask your boss for more work

There are some situations when you should never ask your boss for more work.

When you just want to prove your importance.

Some employees feel that they constantly have to prove their worth to the company.

However, you need to demonstrate how your extra projects or tasks will add value, not only for your boss, but also for the company.

Don’t go around asking for work that will just show people how good you are, or how indispensable you are to the company.

When you haven’t mastered your own job.

Before talking to your boss about taking on more work, demonstrate first that you’ve actually mastered your primary work responsibilities.

Like I mentioned above, being master of one is better than being a jack of all trades.

When the additional work doesn’t add to your growth.

Asking to do extra tasks like organizing the office cabinets or doing things that won’t really allow you to learn new skills will not advance you anywhere in the future.

Ask for work that will add to your knowledge or skills. 

Sure, you can always volunteer to do these extra things— but don’t make it a regular thing or your boss might actually give you that extra job.

When the extra work makes your primary job suffer.

Of course, there’s nothing wrong with taking on additional responsibilities, but if you’re not careful to draw the line somewhere, it can become a problem.

The quality of your own work might suffer, as well as your relationships with your boss and coworkers if they undoubtedly notice that you’ve bitten off more than you can chew.

So, learn how to say yes to the right types of extra work and learn also how to say no to others.

Before you speak with your boss about getting more work, be very clear about the reason you’re doing so:

Is it about the skills you want to develop, or the areas where you’d like to gain more experience?

Think of your boss as your number one customer.

It helps to think about your boss as your best client or customer.

If you do this, you would always consider what his or her needs are, and identify opportunities to help him achieve his objectives.

If you think of things this way, it won’t appear to be self-serving when you ask him or her for more work.

You can either talk to your manager directly about asking for more work, or through an email. I personally prefer talking to my boss directly, then following this up with an email just to document my request.

Here is a sample email template you can use as a guide:

Dear [Your Boss’s Name],

Thank you for giving me the opportunity to work on some great projects such as the [project name] where I acquired new skills.  I really enjoy the work I’m doing right now and I feel that I’ve mastered my job to the extent that I’m ready to take on more responsibilities and tasks.

Please give me the opportunity to work on more projects you might have on your plate right now, or keep me in mind should there be any new projects where I can learn additional knowledge and experience to expand my skill set.

[Your Name]

Don’t take on more than you can handle.

By the way, make sure that you don’t take on more than you can handle when asking for more work.

This isn’t all about trying to outdo your coworkers or impressing your boss.

In the end, your manager will make the call.

Discuss with them if the additional work is going to be a one time thing, or if it’s going to be a part of your regular work load.

If it’s going to be a one time assignment, talk about when your involvement with the project will end, as well as your deliverables.

Think of the timing.

Don’t just blurt out to your boss about your request for more work.

Take into account what’s happening in the department and the company right now and whether it would be in poor taste to ask for more work, such as during company cutbacks, or layoffs.

Much better times to discuss this could be during planning sessions, performance reviews, or budgeting.

Instead of saying you’d like to talk about your career, say instead that you have some suggestions for the department.

This sets the meeting up as a dialogue rather than as a personal request.

Bonus tips:  How do you know that you can handle more responsibility or additional work?

You’re already a success at your current job..

When you’re a success in your current job, you seem to do everything more efficiently than others, and you find yourself meeting deadlines ahead of everybody else.

Another way of looking at it is, if you’ve mastered your current job, you can literally do it in your sleep.

A more formal way of course, is through your performance assessments and discussions with your boss.

You have a good working relationship with your boss and coworkers.

It doesn’t mean you’re close friends with everyone and get invited to their barbecue on the weekend.

It simply means that you’re able to work on a positive and professional basis with everyone at work and make an effort to establish smooth interpersonal relations with others. 

Even if you’re an introvert like me, and prefer being alone most of the time, making an effort to communicate with others and be friendly is going to help your career.

You have some leadership skills.

Every time you’re given the chance to lead, you take it.

It might have been a simple task or project such as the company outing or picnic, but whatever it is, you grasp at the opportunity to lead and you get praised for it.

You have a desire to be in charge.

Similar to having leadership skills, you have a desire to be the one in charge.

You volunteer for assignments, even the ones most people don’t like. 

You’re a good team player, but you always do your best to give suggestions and alternatives to your team leader.

Because of this, people start to notice you and eventually give you a chance, and make you the one in charge for future assignments.

People tell you that you’re doing a great job.

Whether it’s a pat on the back, or a formal appreciation ceremony, people appreciate what you’re doing.

They’ll also have told you that you’re doing a great job and it’s time that you were given higher and additional responsibilities.

If this happens to you a lot, what are you waiting for?  It’s time for you to step up to the plate.

Asking your boss for more work and responsibilities will be less intimidating when you see it as an additional service that you’re doing for the good of the company or team.

View it as offering more support to the company, and not you asking for something.

Check that you’ve finished your primary tasks first, and that you really do have some extra time to take on more work.

Finally, realize that we all reach a point when we’re ready for something new.

Be proactive. Don’t wait for your boss to ask; look for opportunities and make it happen.

Best of luck in your career!

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How do I write an email to my boss to request for more work?

I am recently working as a software engineer intern at a startup company. My company helps clients achieve their financial goals. The job is quite remote and mostly I am working with my direct supervisor via emails, who is responsible for sending me any tasks that he needs my help (my supervisor is not the CEO of the company, and the CEO is not familiarized with IT and works directly with clients I suppose).

The tasks I've got from my supervisor is very little so far. Usually, I get one task weekly and depends on the difficulty of the task I may finish in 1~3 days and then it takes me about 5 days to receive any feedback from my supervisor. I am not sure if my current work is such "comfy" because the company is small and there are not too many clients and tasks recently. Another possibility I thought of is my supervisor doesn't value me much becasue I am just an intern at the moment. But I think it would be dangerous if my CEO doesn't know what I have done to the company and is not good if I am gonna ask for a full time offer later this year. I am thinking about writing an email to the CEO and shows that I am able and willing to do more tasks, however, I am not sure how I should phrase in my email. Can anyone offer any help?

• Firstly, thanks for your suggestion. Actually I have tried to meet more often with my supervisor and exchange ideas on the tasks in person with him since I feel working together is always better than working remotely. And I showed such motivation in several past emails but he just kept writing emails to me, which made me think he doesn't prefer talking in person (after that I never mention more on having a meetup and working together). Also, I have expressed my willingness to work more in the emails but he seems to be very procrastinated and stingy on letting me know new tasks@JoeStrazzere –  Nicholas Commented May 15, 2017 at 17:57
• Should I be even more pushy on this and let my supervisor know I have quite a lot free time. And then also write an email to the CEO?@JoeStrazzere –  Nicholas Commented May 15, 2017 at 17:59
• 2 I'm a little confused that you're an intern, yet you seem to be getting work-related tasks. You're there to be trained, not to be low or unpaid labor. –  PeteCon Commented May 15, 2017 at 18:01
• I guess it is becasue the company is really small and does not have systematic training like what a big bank could offer. The earnings of the company is all based on the clients working with my CEO (my CEO used to work in several big names and recently opened her own company). And this is an unpaid internship (at least until next month) because I just graduated and have to work paid after getting this .@PeteCon –  Nicholas Commented May 15, 2017 at 18:50
• When the time comes, if you do talk to the CEO, as far as he's concerned, your supervisor is the best person on the planet and can do no wrong. You love him and he's been so helpful and if there are any "issues" you're sure he's doing what he needs for me. The reason I say this is because if you do talk to the CEO, your boss is going to be paranoid possibly unless they've got a great relationship. You building up your boss can hopefully reassure him that you wouldn't ever try to undermine him either. –  Chris E Commented May 15, 2017 at 21:00

4 Answers 4

I am thinking about writing an email to the CEO and shows that I am able and willing to do more tasks, however, I am not sure how I should phrase in my email. Can anyone offer any help?

First off (and as said elsewhere), always talk to your supervisor about things such as this unless there's a particular, and good reason you cannot involve him - going around him will likely not put you in the best light.

As for how to phrase the email, just phrase it as a question when you complete your next assignment rather than a big issue, and preferably, if you can, say what you're doing at the moment to productively fill in time:

Hi Agnes, I've completed my assignment for this week, as always let me know if you have any questions. As a general note, is there anything in particular that you'd like me to be doing in the gaps between completing the assignments and receiving the next assignment the following week? I'm more than happy to continue [ researching x relevant technology, following online tutorials to get to grips with x new relevant framework ], but also more than happy to divert my attention elsewhere if that would be preferable. Thanks!

If you can (honestly) write something like this, it shows that you're at least acting instinctively and spending your time learning relevant stuff rather than just browsing the internet for cat videos, and it gives your manager every opportunity to say if she thinks you should be doing something else.

• Really like this, will just use this template for my next task! –  Nicholas Commented May 15, 2017 at 18:33

Do not jump around your supervisor as an intern. This will put you in a bad light to the supervisor as well as the CEO and could jeopardize your ability to get a full time job. I would recommend you do the following:

• Write a detailed email to your supervisor indicating your current assessment of your work and the potential you feel you have for additional project opportunities. Stress (professionally) that you feel that you and the company are not getting the full potential benefit that having you as an intern could be and you wish to increase this benefit by doing additional work. Ask if there are any other tasks available for you to do, even if it's not helping the company out directly, but you wish to learn and grow in your internship as much as possible.
• After you get a response from that one and put a little distance while implementing any additional project work and/or personal growth work, send another email to the supervisor indicating your great interest in a follow up job at the company and your desire to converse with the CEO directly about a future opportunity at the company once your internship is completed.

This will ensure you are pushing your supervisor for additional work and show a written audit trail of your continued work enthusiasm as well as your ability to deliver on your promises. It will also show your willing submission to those in a supervisory position above you while also showing that you have ambition to climb above your original starting position as well as the dedication to providing additional benefit to the company.

• Thanks, I just wonder how often (if it is necessary) do you think I should write an email to my CEO to let him know my contribution to the company. I am just a bit afraid that my CEO would never know what I have done with my supervisor and if I did my best. After all, my supervisor is just working for her and he doesn't have the authority to land me a full time job. Basically, I don't how my CEO would evaluate me in this internship. –  Nicholas Commented May 15, 2017 at 18:07
• 1 @Nicholas The standard way for higher level managers to learn about your work is reports from your direct supervisor, including but not limited to formal performance appraisals. Communicating information about subordinates that is needed for hiring, promotions, pay raises etc. is part of any supervisor's job. Direct e-mail to the CEO implies that you do not think your supervisor is doing their job competently. That is a serious criticism of both your supervisor and whoever appointed the supervisor, probably the CEO. –  Patricia Shanahan Commented May 15, 2017 at 18:21
• I think you are both underestimating your CEO and possibly your direct report. Get your assignments done, and spend the free time making them perfect beyond reproach. If you still have free time, start working on your own education. Your CEO does not want to read your emails and will not look kindly on them. Your opinions may be valid, but you have not earned your place to be heard. Your CEO will probably know exactly what is going on, and if not, that is no concern of yours. Just do your very best at your own tasks and do what you want in your free time. Read, study, practice, apply for jobs. –  PaulD Commented May 15, 2017 at 18:33
• 2 Best line in the whole answer Do not jump around your supervisor as an intern Egos are fragile things and if someone things an underling is going around them (regardless of how well-meaning) it's almost always very bad. –  Chris E Commented May 15, 2017 at 20:55

Start using Jira or another similar issue tracker so that your supervisor can see what tasks you have assigned and which one(s) you're working on. You should ideally usually have enough assignments in your issue tracking software such that you aren't going to ever run out of things to do, but not so many that you feel overwhelmed.

Nicholas, you are a remote worker and an intern. How that came about, I can't say. But you're not going to be placed on the critical path for any serious work if the situation stays as-is, because there's no real opportunity for you to showcase your work or your work habits. If you disappeared today, your post seems to indicate that they wouldn't miss your efforts at all.

I'd suggest that you figure out a way to get yourself included in as many Skype meetings as possible, to help the effort of associating your name and face as someone who's ready, willing, and able to get work done. The payoff for your boss has to be higher than the burden of communicating everything to you either by e-mail or by needing to schedule phone calls; otherwise, you're going to continue to be sidelined.

If you can arrange it, show up in the office once a week. I think it'd help.

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Sample Letters

Writing a Job Transfer Request Letter That Works

In this guide, I’ll share my unique experience and provide you with three effective templates , along with practical tips and real-life examples to ensure your job transfer request letter stands out.

Job Transfer Request Letter Generator

Disclaimer: This is a tool to help you draft a job transfer request letter. Be sure to tailor the letter to your specific circumstances and seek professional advice if necessary.

Key Takeaways

Structuring Your Job Transfer Request Letter

1. opening paragraph.

Begin with a polite and professional tone, stating your current position, the position you are seeking, and the reason for the transfer.

2. Middle Paragraphs

Provide details supporting your request. Highlight your qualifications, experience, and how the transfer aligns with your career goals. Emphasize how your transfer will benefit the company.

3. Closing Paragraph

Conclude by expressing gratitude for the consideration and offering to discuss your request further.

Real-Life Example

When I needed to relocate due to family reasons, I crafted my letter to emphasize how my skills and experience would be an asset to the new branch. I also mentioned my willingness to assist in training my replacement, which demonstrated my commitment to the company’s success.

Tips from Personal Experience

• Be Clear and Concise : Avoid lengthy explanations. Keep your letter focused on key points.
• Highlight Mutual Benefits : Show how your transfer will benefit both you and the company.
• Be Professional : Maintain a respectful and formal tone throughout.
• Follow Up : After sending your letter, follow up with a meeting to discuss your request in person.

Example of a Persuasive Point

In one of my letters, I highlighted how my transfer would bring continuity to a major project underway in the new department, showcasing a clear benefit to the company.

Template 1: Career Advancement

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to formally request a transfer from my current position as [Your Current Position] to the [Desired Position] within [Department/Location]. Having worked with [Company Name] for [Duration], I have gained valuable experience and skills that I am eager to bring to this new role.

My experience in [specific skills or projects] has prepared me to contribute effectively to the [Department/Location]. I am confident that this transfer will not only aid in my professional growth but also add value to the company’s objectives.

I appreciate your consideration and am available to discuss this request at your earliest convenience.

Sincerely, [Your Name]

Template 2: Relocation

I am writing to request a transfer from my current position as [Your Current Position] to [Desired Position] at our [Location] office. Due to personal reasons, I will be relocating to [City, State], and I am very interested in continuing my career with [Company Name] in this new location.

With my [number] years of experience in [Your Current Department/Role], I am confident that I can seamlessly integrate into the team at [Location]. I believe this transfer will allow me to continue contributing to [Company Name] while accommodating my personal circumstances.

Thank you for considering my request. I am looking forward to discussing this further.

Template 3: Personal Circumstances

I am writing to request a transfer to the [Department/Location] due to [briefly explain personal circumstances]. I believe that a transfer to [Desired Position] would be beneficial for both the company and my personal situation.

My background in [specific skills or roles] has equipped me with the expertise required for the [Desired Position], and I am excited about the opportunity to contribute to [Department/Location] in new and meaningful ways.

I am grateful for your understanding and consideration of my request. Please let me know if we can schedule a meeting to discuss this further.

Final Thoughts

Writing a job transfer request letter can significantly impact your career trajectory. By following the guidelines and using the templates provided, you can create a compelling case for your transfer. Remember to be clear, professional, and persuasive in your approach.

Frequently Asked Questions (FAQs)

Q: what should i include in a job transfer request letter.

Answer : In my experience, a job transfer request letter should include a clear explanation of why you’re requesting the transfer, how the move benefits both you and the company, and any relevant achievements or qualifications that support your request.

Q: How should I format a job transfer request letter?

Answer : From my experience, I always use a formal business letter format, including my contact information, the date, the recipient’s contact information, a polite salutation, a concise body explaining my request, and a courteous closing.

Q: What tone should I use in a job transfer request letter?

Answer : Based on my past successful transfers, maintaining a professional yet positive and enthusiastic tone is crucial, as it shows your genuine interest and commitment to the new position and the company.

Q: How can I justify my job transfer request?

Answer : I find it effective to highlight personal growth opportunities, alignment with career goals, and any mutual benefits for the company, such as filling a skill gap or addressing a departmental need.

Q: Should I mention personal reasons in my job transfer request letter?

Answer : In my experience, it’s acceptable to briefly mention personal reasons if they significantly impact your work-life balance or productivity, but always frame them in a way that also shows how the transfer benefits the company.

Q: How long should my job transfer request letter be?

Answer : I typically keep my letters to one page, ensuring they are concise and to the point while covering all necessary details to make a compelling case.

Q: When is the best time to submit a job transfer request letter?

Answer : From my experience, it’s best to submit your request during annual performance reviews or when you know there are upcoming opportunities or vacancies that align with your skills and career goals.

Q: How can I increase the chances of my job transfer request being approved?

Answer : I always make sure to research the new role thoroughly, tailor my letter to show how my skills match the position, and discuss my intentions with my current supervisor to gain their support.

Q: Is it necessary to follow up on a job transfer request letter?

Answer : Yes, based on my experience, following up shows your continued interest and allows you to address any questions or concerns the decision-makers might have, which can significantly improve your chances.

Q: Should I address my current job performance in the transfer request letter?

Answer : Absolutely, I always highlight my achievements and how my performance in my current role has prepared me for the new position, demonstrating that I’m a valuable asset worth transferring.

Published in

Letter Templates , Request Letter

12 Best Transfer Request Letters Samples

Are you moving to another city or state but don’t want to quit your job? Does your current employer have a branch in your new location? You can request a transfer to continue your employment within the same company, as long as you have a valid reason. The same goes when changing your position or moving to another department without relocating.

A job transfer is an excellent chance for professional growth, as it uncovers career advancement opportunities. Asking to move to another role or location in a formal letter will supercharge your chances of approval.

Learn how to write a transfer request letter to ensure your manager takes you seriously and gives approval.

What is a Transfer Request Letter?

A transfer request letter is a formal document that an employee must submit when looking to relocate to another position, department, or branch within the same company. That branch can be in another city or state. You can submit the transfer request letter to your HR department or manager, stating the reason for the request and providing valid arguments to improve your chances of approval.

Relocating to another city or state opens the door to more career opportunities. However, you don’t have to leave your stable job just because you have to move. If commuting isn’t an option and you can keep your current employment in your new location, you can seize that opportunity by requesting a transfer.

That request can also help you switch to another position or department in your current location. Whether you seek new challenges or a lighter workload, you can express your desire to make the switch anytime.

Before submitting a request, talk to your manager or HR representative about the transfer. Ask if moving to another position or location is possible and gather the necessary information on career opportunities at a specific branch.

Informing them beforehand will eliminate surprises and confusion as they’ll expect your letter. They can also walk you through the process and explain your responsibilities in a new position or location.

Once you know what to do, write a transfer request letter to formally ask your manager or HR representative to consider your move.

Reasons for Requesting a Transfer

Here are some of the most prevalent reasons for requesting a job transfer.

Personal or family circumstances

These circumstances can be life-changing, including your spouse’s job relocation, an educational opportunity, a family illness, or your child’s admission to a school in another location. Shifting to another branch would eliminate the need to commute daily (if the distance allows) and help advance your education or be there with your family. Your employer might also approve your request if you’re moving to another city or state due to marriage.

Career advancement opportunities

Advancing your career to earn a higher salary is an excellent reason for asking for a job transfer. For instance, you can request to move from accounting to finance management or fill any other vacant position that helps you acquire new skills and grow with the company.

More exciting responsibilities

It’s not uncommon for a job to become mundane after years of performing the same daily tasks. If you’re unhappy with your current duties, you can ask to pivot to a position or department with new or additional responsibilities. Your employer will likely approve because they don’t want you to be discontent, negatively affecting productivity and overall performance.

Asking for more exciting responsibilities will show you’re eager to take on new challenges, which might secure you a raise.

Preserving job security

Corporate restructuring due to mergers, downsizing, changes in business direction, or new technology often leads to redundancies. Asking for a transfer if you suspect your job is at risk is a brilliant way to maintain your current employment. The key is to showcase your skills and achievements and make an irrefutable argument for taking a different position.

Workplace conflicts

HR professionals should try to resolve workplace conflicts, but their efforts don’t always bear fruit. Moving to another position, department, or branch might be the best solution if you constantly disagree with a specific teammate or experience problems with a supervisor.

Medical reasons

You can apply for a job transfer if your age or a health problem makes it difficult to continue working in the current position. Reducing your workload might accommodate your needs better and reduce the risk of underperformance, burnout, resignation , or termination .

Regardless of the reason, the format of the transfer request letter should resemble a resume cover letter . Highlight your experience, skills, and expertise and explain the benefits the company and the manager will experience from moving you to another position, department, or branch. One page would suffice the need.

What to Include in a Transfer Request Letter?

Here are the essential elements to include in your transfer request letter and examples to help you better understand how to write it.

The purpose of the letter

State why you’re writing the transfer request letter after formally addressing the recipient. Be concise and specific, mentioning that you would like to move to a particular position, department, or branch.

Dear Mr. Williams, I am writing to request a transfer from my current position as an account manager at Aspire Enterprises to the same or similar role at the company’s Seattle branch.

The reason for your request

You don’t have to go into detail to explain why you wish to transfer. Instead, you can outline the reason in one or two sentences.

My wife has been promoted to another position in Seattle, so it would be difficult for me to commute daily. Moving to our Seattle branch would enable me to continue my career at Aspire Enterprises.

My daughter has received an acceptance letter from Lakeside School in Seattle, so that we will move there in three months. Transferring to our branch in Seattle would enable me to stay close to my family and support my daughter’s education.

Your history with the company

Highlighting your experience at the company, dedication to the job, and significant accomplishments in your current role will show you’re an indispensable employee who brings real value to the company.

I have worked as an account manager in the sales department for the past seven years, gaining expert knowledge in the field and promoting Aspire Enterprises’ growth. I believe that my experience here would make me a valuable asset to the Seattle office. While on the sales team, I helped cut costs to 25%, increase efficiency by 56%, and improve customer satisfaction to 43%, thus contributing to the company’s bottom line.

Arguments for your decision

When making a case for your possible transfer, explain why it would be an excellent move, highlighting the mutual benefits. The reader should instantly understand why it makes sense for you to switch to the desired position, department, or branch.

I have shown excellent organizational and analytical skills as an account manager here. I am confident that my in-depth knowledge and experience would further boost productivity and revenue for the Seattle branch. I wish to continue my professional growth with Aspire Enterprises once my family moves to Seattle, investing the same enthusiasm and excellence into our branch there.

An appreciation note for your manager

A transfer request letter is a formal document that requires proper business etiquette. Show gratitude for working with your manager and colleagues, thanking them for contributing to your professional growth. Don’t forget to thank your manager for taking the time to read and consider your request.

Working here at Aspire Enterprises and learning from brilliant mentors and colleagues has been a pleasure. I am eager to continue the hard work and build relationships with our Seattle team. Thank you for taking the time to read and consider my request. I look forward to your positive response.

Your resume

Including a resume copy in your transfer request letter isn’t necessary. Still, it will remind your manager of your skills and expertise and serve as additional support for approval. If you attach your resume, mention it before the complimentary closing.

Please refer to the attached resume for more details on my qualifications.

Sincerely, Liam Davis Account Manager, Sales Aspire Enterprises 123 Business Road Boston, Massachusetts [email protected]

Sample Job Transfer Request Letter

Mrs. James Head of the Human Resource department Database technologies, California

{Date on which the letter was written}

From, Clinton, treasurer,

Sub: Requesting for transfer

Dear Mr. James,

I am writing to bring to your attention that I have been one of the best employees in your company for the past five years. I remained a committed and dedicated worker. Recently, my kids got admitted to a school in Atlanta. Getting admitted to St. Mary’s Convent is a chance, a one-time chance that is not worth wasting. This is the reason I am humbly requesting you to give me a transfer to our company branch in Atlanta. I would like to transfer next month when school starts.

If you transfer me to that branch, I will work hard without worrying about being away from my children. All my attention will be shifted to completing the tasks assigned to me in the right way.

I confidently believe that you will understand my position. I am looking forward to you considering my request and getting a positive response from you.

Free Templates And Examples

Tips for Writing a Transfer Request Letter

Here are additional tips for writing a letter to ask for a job transfer and improving your chances of getting the green light:

Use professional language

Professional language is necessary because you’re writing a formal business letter . Use correct grammar and spelling, avoid contractions (e.g., I’ve or I’ll), and include a formal greeting and closing.

Don’t be too casual

This tip nicely ties to the previous point, but it’s worth mentioning if you have a close relationship with your manager. Even if that’s the case, you should keep the request formal because your employer or other HR representatives might read it.

Forget about slang, text abbreviations (e.g., TBH – to be honest, LMK – let me know, etc.), inside jokes, and other informal words and phrases.

Research sample letters

Sample letters are fantastic inspiration sources when you don’t know where to start or how to format your request. Your reason for requesting a change in position, department, or location might be unique, but available samples can help you understand the ins and outs. You might also find an identical case and draw inspiration from it.

We offer free transfer request templates that you can customize to your needs. Download them to explore different cases and ensure you respect the formal formatting requirements.

Proofread your letter

Proofreading is crucial before submitting any business document. You wouldn’t want typos, grammatical or spelling mistakes , or formatting errors to hinder your chances of approval of your transfer request.

Quick Summary

• Discuss your transfer possibilities with your hiring manager or employer to inform them about your consideration and gather the necessary information.
• Write a formal transfer request letter explaining why you wish to move to another position, department, or branch.
• Highlight your accomplishments and the mutual benefits of your possible move to improve your chances of approval.
• Be professional, concise, compelling, and appreciative.
• Use samples or templates for inspiration and formatting guidelines, modifying them to your unique needs.

Frequently Asked Questions

How do i request a transfer.

You must write a formal letter to express your desire to pivot to a different position, department, or location. Address it to your HR manager and explain why the move would support your continued development and the company’s growth.

What are good reasons for a transfer request?

Valid reasons include life-changing personal or family circumstances, career advancement opportunities, more challenging and exciting responsibilities, workplace conflicts, medical reasons, and preserving job security.

What are the types of employee transfers?

They can be lateral, voluntary, and involuntary. A lateral transfer includes moving an employee to the same position in another department or location or a similar role with the same pay grade. A voluntary transfer includes an employee asking for a lateral move. Its involuntary counterpart involves reassigning an employee due to business changes like staff reductions or budget cuts.

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Formal Request to Work Remotely: Sample Letters

By Biron Clark

Published: November 13, 2023

Remote Jobs

Biron Clark

Writer & Career Coach

If you’re looking to write a request to work remotely, then this article is for you. We’re going to cover how to write all parts of a request to work remotely, including examples/templates for asking your manager to work from home, email subject lines, and more.

Don’t send your remote work request letter before reading these tips…

Can I Ask My Job to Work Remotely?

Every worker can ask their employer to work remotely. However, you should first determine if your job duties can be performed remotely full-time without harming your performance. Some jobs, like a nurse or security guard , require your physical presence and simply can’t be performed from home. So the first step in getting to work from home is finding a role that allows it. Also, consider whether your company is already allowing other employees to work from home on a full-time basis, or somewhat regularly. If so, the employer is more likely to consider your request, too.

It’s still worth sending a request to work remotely even if other employees aren’t being allowed to do so. You could be the trailblazer for your company or organization in this regard. But it’s a better sign if other people in your company are already working from home.

Next, let’s look at some steps and samples for how to write your remote work request letter.

How Do You Write a Request to Work Remotely?

To write your request to begin working remotely, consider your manager’s perspective and write a compelling letter that shows how you’ll continue being productive (or possibly become more productive) when working from home.

Make sure you’re saying, “You” in the letter, not just “I”.

For example:

“I’m confident that while working from home, I’ll produce more work for you, and better-quality work, because <reasons>.”

Keep your letter relatively short. Writing more content won’t necessarily boost your odds of hearing “yes” from your boss when you ask to go remote. Also, consider using your letter/email to simply begin the conversation, and then follow up with an in person meeting. You may have more success in finalizing a work-from-home request if you speak to your boss in person.

Coming up, we’ll look at multiple examples of both a temporary request to work from home, and how to request to work from home permanently. You’re also more likely to hear “yes” to your remote work request if you first request a trial period where you work from home for just one or two days per week.  Then, you can move to working from home regularly all five days per week later. I’ll share email templates for that, too.

Sample Letters and Email Templates to Ask to Work Remotely

Sample email #1 requesting to work from home regularly:.

Hello <Manager’s name>, I’m writing to ask about the possibility of working from home in my current role. I’m excited about how the role is going and I’m enjoying the work. Yet I believe that I would be more productive for you without my lengthy commute <or insert other reason you’d be more productive at home>. I already have a quiet, organized home office space set up. I’d also be able to come into the office on an as-needed basis, for meetings, projects, etc. Is this something you would be open to discussing further? Best regards, <Your name>

Sample email #2 requesting to work from home regularly:

Hello <Manager’s name>, I was hoping to discuss the possibility of working remotely in my current role. I’m excited about the work I’m doing, how the role is going, and what I’m learning. Yet I believe I’d be even more productive and focused at home, and I’d be able to spend more time producing work for you if I weren’t commuting each morning and evening. Is remote work something you would be open to discussing further? Thanks, <Your name>

Consider Requesting to Work Remotely with a Shorter First Email

In general, managers don’t love surprises. Whether you’re resigning, asking to change teams, or in this case, submitting your request to work from home regularly, it’s best to ease them into the idea. So while I provided full employee email examples above to go remote, I want to show you an alternate approach, too.

With this gradual approach, you would write an email request to start a dialogue and then continue the conversation in person or over the phone. You’ll want to slightly vary your request depending on if other team members are already remote or not. See the example emails below for how to write your email request.

Example email if coworkers are already working remotely:

Hello <Manager’s name>, I’ve noticed some team members in this department work remotely, so I wanted to ask if there’s a process in place for achieving this or requesting this. I believe that working remotely would allow me to be more productive and focused for you, and I’d be able to work more hours as well since I wouldn’t be commuting each day. Is this something we could discuss further, perhaps over the phone or face to face in the office? Best regards, <Your name>

Example email if nobody in the company works remotely yet:

Hello <Manager’s name>, Is there a process by which an employee can request to work remotely for <Company Name>? It’s an idea that has interested me for a while, and I think working remotely would allow me to be more productive and focused. I’d love to discuss further with you, perhaps on a call or face to face in the office. Best regards, <Your name>

Tip: Request a Partial Remote Work Arrangement First

One tip for how to convince a company to let you work remotely is to ask to work only a few days per week from home to start, and then gradually transition into full-time remote work. Instead of sending a request letter asking to work remotely 100% of the time, you could begin by suggesting you work from home occasionally.

For example, Tuesdays and Thursdays (or two other days per week).

I like Tuesday and Thursday so that your boss and colleagues won’t think you’re trying to get an extended weekend by working from home. Once you begin working remotely, make sure your productivity is HIGHER than normal. Show them beyond any doubt that you can work effectively even when not in the office. Participate in company email chains and chat programs to show you’re at the computer and not taking advantage of being at home, etc. Eliminate all distractions and background noise for video calls and phone calls.

Make it undeniable that you’re productive at home. Then, after a few months, you can send a follow-up letter requesting to work from home regularly (using the sample letters above). While this two-step method takes longer, it’ll likely boost your odds of securing a full-time remote work arrangement that you can stick with permanently.

Sample letter/template for asking to work from home on a partial basis:

Hello <Manager’s name>, I was hoping to discuss the possibility of working remotely in my current role. I’m excited about the work I’m doing, how the role is going, and what I’m learning. Yet I believe that I would be more productive for you and more focused at home without my lengthy commute <or insert other reason you’d be more productive at home>. I already have a quiet, organized home office space set up, too. Is remote work something you would be open to discussing further? Perhaps I could begin with just two days per week to determine whether my productivity levels are indeed higher. If so, we could discuss how I can continue working remotely. Best regards, <Your name>

Include a Remote Work Proposal with Your Request Letter

To gather more tips for this article, I spoke to remote job coach Jordan Carroll. He recommends going one step beyond an email or letter and also providing your employer with a remote work proposal. The purpose of the remote work proposal is to expand and elaborate on your work-from-home plan. You want to leave your manager with fewer questions, address potential obstacles/concerns, etc.

Your remote work proposal should include (but not be limited to) the following points:

• Success Criteria : Be clear on what defines success, how it’s measured, and when you will review your numbers and accomplishments. Think about what reporting measurements you currently use in your day-to-day job and make reasonable estimates about when and what will be accomplished from home.
• Contingency Plans : Be proactive in proposing a back-up plan for any obstacles that may arise. If (Situation A) happens, then we will (Solution A). Provide examples for as many situations as you can think of, within reason. Think about your role and what comes up in your day-to-day workload that would need contingencies, and address those scenarios in your proposal.
• Benefits of Remote Work : What are the driving factors and benefits you are aiming to get from this experience? How would your work improve? Listing specific circumstances that are driving your request will help your management empathize.
• Communication Cadence : If your current manager is used to seeing you in the office every day, not having you physically there will be an adjustment on their part. Provide a proposed cadence for when you’ll communicate and how (phone, Zoom, online chat, etc.) Providing your company with a schedule that you plan to stick to also helps your manager understand how you plan to structure your new freedom while still maintaining productivity.

Request to Work from Home When Your Work is Already Going Well

If you’re requesting permanent remote work, keep in mind that you’ll boost your chances if you wait until you’re performing well in the role. Also, wait until you’ve been in the role for at least a few months before you submit your letter asking to work remotely. If you look at the first two email templates above for submitting a request to work from home regularly, you’ll see a mention of how you feel the role is going well. This is by design. If you want to land permanent remote work from the start of a role, then you should ideally be asking about the topic in the job interview. By asking in the interview, you can identify potential employer concerns, address them, and gauge whether this company will ever let you work remotely. Some employers simply aren’t open to remote work. Many companies are coming around to the idea, and it’s not such a delicate subject lately, but some employers still have possible concerns or policies against remote work.

Email vs. Letter vs. Conversation: The Best Way to Ask to Work From Home

Play to your strengths when you ask to work from home. Above, I mentioned some advantages to asking in person versus through email. However, if you’re someone who is a lot more comfortable via email, then this is a good choice, too. Perhaps you feel you’ll be more effective and organized in making your arguments through writing. In this case, it’s wise to craft an email outlining all of the reasons you’d like to work from home. Plus, with email, you can wait a day, go back and re-read it, and ask a family member for their opinion, before you press “send.” If you say something in a live conversation, you cannot take it back. Still, a manager will appreciate you being up-front and discussing this in person with them, so weigh the pros and cons of each option as you decide how to submit your request.

Email Subject Lines to Request to Work from Home

If you opt to put send your work-from-home request via email, choose a simple email subject line such as:

• Work arrangement question
• Work question
• Question for you

Each company has different procedures and expectations when it comes to email communication and email subject lines, so if in doubt, follow your company’s internal guidelines. If you’re not sure what subject line to use and your company does not specify in their official documentation/guidelines exactly how you must write your emails, you can use the subject lines above.

Note that you can also use one of the subject lines above if emailing your human resources department to ask to work from home. However, I recommend first asking your direct manager for permission to work remotely. Working remotely will impact your manager and team most directly, so this is a request that you should send directly to your manager when possible.

Sample Letters Requesting to Work From Home Temporarily

You may find yourself wanting to send a request to work from home temporarily, for personal reasons, health reasons, family issues, etc. You can use the two templates below to help write your email or letter to request temporary remote work.

Sample request to work from home temporarily (personal health issues):

Hello <Manager’s name>, I wanted to ask whether it would be possible for me to work from home temporarily for health reasons, for approximately <number of days/weeks/months>. I’m working on resolving a personal health issue and it would help me greatly if I could work remotely during this period. I’d maintain the same work hours and quality of work, and would be available online for check-in calls, meetings, and all of the other conversations that occur throughout my workday in the office. Best regards, <Your name>

Sample request to work from home temporarily (family issues):

Hello <Manager’s name>, Would it be possible to work remotely on a temporary basis, for <number of days/weeks/months>? I’m in the midst of a family emergency, and while I would maintain the same work hours and quality of work, it would help me greatly to be able to do so from home for this period of time. I’m happy to discuss further or clarify anything needed. Best regards, <Your name>

What to Do if Your Remote Work Request is Denied

Even if you’ve done amazing work for the past year or more, written the perfect email and subject line to request to work from home, and highlighted multiple strong points and arguments, there’s no guarantee you’ll hear “yes”.

No matter what your manager says to your request to work from home, try not to show disappointment in the meeting, and definitely don’t show anger. If the lack of remote work options is a deal-breaker for you, then you can quietly conduct a job search and look to move on when you’re ready. Sometimes, it’s easier to find a fully-remote job than trying to convert your current in-office position into a remote one. This is especially true if none of your coworkers are currently able to work from home.

However, starting a job search is a drastic option, so first, you could also ask your manager a few open-ended questions, such as:

• “What is your main concern when it comes to me working remotely?”
• “I see. Why is that?”

You can’t respond and continue making your case if you don’t understand their objection first. Asking open-ended, non-threatening questions can be a fantastic way to negotiate and move the conversation forward. If no one in your company has ever worked remotely, your manager may just be caught off-guard by the idea and need some time and discussion to start seeing the benefits. As one more option, if your boss isn’t open to letting you go remote, but you know other departments/teams in the company are partially or fully remote, you can request a transfer.

If you follow the tips above, you’ll have a professional, formal work-from-home request, whether you’re hoping to work remotely regularly or temporarily. While some companies won’t offer permanent remote work, more and more employers are becoming open to the idea and therefore, it can’t hurt to ask! Remember to lay out why a remote work arrangement would be beneficial to the employer, and consider starting out by sending a trial basis request where you ask to work from home for two days per week.

That strategy will give you the greatest chance of achieving the dream of working from home and the better work-life balance that comes with it. And if you hear “no” don’t get discouraged. You may simply be up against a company’s culture and old-school mindset. Or a particular manager who doesn’t believe in allowing remote work. Sometimes, you’ll need to change jobs to find the remote work arrangement you seek. At least you asked and found out before making a big change!

Further reading: Highest-paying remote jobs.

About the Author

Read more articles by Biron Clark

15 Sample Letters of Request for Transfer of Workplace

Transferring to a new workplace can be a pivotal step in one’s career. Whether due to personal circumstances, professional growth, or a change in work environment, a well-crafted letter of request can set the tone for a smooth transition.

Sample Letters of Request for Transfer of Workplace

This article provides 15 different sample letters, each tailored to various scenarios, to assist you in drafting your request for a workplace transfer.

Each letter is professionally composed to communicate your needs effectively while maintaining a respectful and formal tone towards your current employer.

Sample 1: Request for Transfer Due to Commute Issues

Dear [Supervisor’s Name],

I am writing to formally request a transfer from our current office in [Current Location] to the [Desired Location] branch. Recently, I have encountered significant challenges with my daily commute, which have impacted both my personal well-being and work performance. After careful consideration, I believe that transferring to the [Desired Location] branch, which is closer to my residence, would greatly alleviate these issues.

I have thoroughly enjoyed working with the team here and have always strived to contribute positively to our projects. I am committed to maintaining the same level of dedication and excellence in my work at the [Desired Location] branch.

Thank you for considering my request. I am available to discuss this matter further at your earliest convenience.

Sincerely, [Your Name]

Sample 2: Request for Transfer for Family Reasons

It is with a heavy heart that I request a transfer from our [Current Location] office to the one in [Desired Location]. Due to recent family circumstances, it has become necessary for me to relocate closer to my family to support them during this time.

I have deeply valued my time and experiences here and have always endeavored to contribute my best. I am hopeful that this transfer will allow me to continue delivering high-quality work while being present for my family.

Thank you for your understanding and support. I am ready to assist in any way to ensure a smooth transition.

Best regards, [Your Name]

Sample 3: Request for Transfer for Professional Development

I am writing to express my interest in transferring to the [Desired Location] office, which is known for its [specific department or project]. I believe that working in this new environment will significantly contribute to my professional development and align with my career goals.

During my tenure here, I have [mention any achievements or contributions]. I am eager to bring this experience to the [Desired Location] branch and continue to grow professionally.

Thank you for considering my request. I am looking forward to discussing this opportunity further.

Yours sincerely, [Your Name]

Sample 4: Request for Transfer to Improve Work-Life Balance

I hope this message finds you well. I am reaching out to discuss the possibility of transferring from our current office in [Current Location] to the [Desired Location] branch. This move would significantly improve my work-life balance, as it would reduce my daily commute and allow me more time with my family.

I am committed to maintaining my current level of productivity and engagement and am confident that this change would positively impact my overall well-being and performance.

Thank you for your understanding and consideration of my request. I look forward to the opportunity to discuss this in more detail.

Kind regards, [Your Name]

Sample 5: Request for Transfer Due to Health Issues

I am writing to request a transfer to the [Desired Location] office due to health-related reasons. My recent medical condition necessitates regular treatment at a facility located near [Desired Location], making it essential for me to relocate.

I have always been dedicated to my work and am keen to continue contributing to our team’s success from the [Desired Location] branch.

Thank you for understanding my situation. I am hopeful for a positive response and am available to discuss this further at your convenience.

With respect, [Your Name]

Sample 6: Request for Transfer to Pursue Educational Opportunities

I am writing to request a transfer from our [Current Location] office to the one in [Desired Location]. I have recently been accepted into a [specific educational program or course] at [Educational Institution], which is located near the [Desired Location]. This program aligns with my career goals and the objectives of our company.

I am enthusiastic about the prospect of continuing my professional journey while pursuing this educational opportunity. I am confident that this will not only benefit my personal growth but also bring fresh perspectives to our team.

Thank you for considering my request. I am happy to discuss the details and how I plan to manage my responsibilities effectively during this period.

Sample 7: Request for Transfer Due to Company Expansion

With the recent announcement of our company expanding into [New Location], I would like to express my interest in transferring to this new branch. Having been part of our team for [duration] and understanding our company’s culture and processes, I believe I can contribute significantly to the establishment and growth of the new office.

I am excited about the opportunity to bring my experience and skills to a new setting and help replicate our current success in the [New Location].

Thank you for considering my application for transfer. I look forward to potentially being a part of this new venture.

Sample 8: Request for Transfer for Spouse’s Job Relocation

I am writing to request a transfer from our [Current Location] office to the [Desired Location] branch. My spouse has recently received a job offer in [Desired Location], necessitating our family’s relocation to that area.

I have thoroughly enjoyed my role here and am eager to continue my career with our company in the new location. I am committed to ensuring a seamless transition and maintaining my current responsibilities and performance standards.

Thank you for your understanding and support during this personal transition. I am available to discuss this request further at your earliest convenience.

Warm regards, [Your Name]

Sample 9: Request for Transfer to Explore a New Region

I am writing to express my interest in transferring to our office in [Desired Location]. The opportunity to work and live in a new region has always been a personal aspiration of mine, and I believe that this move would offer a fresh perspective and new challenges that will aid in my professional growth.

My experience and skills gained from working in our [Current Location] office have prepared me for this new venture. I am excited about the prospect of bringing my expertise to the [Desired Location] branch and contributing to its success.

Thank you for considering my request. I look forward to the possibility of discussing this further.

Respectfully, [Your Name]

Sample 10: Request for Transfer for Better Climate Adaptation

This letter is to formally request a transfer from our [Current Location] office to the [Desired Location] branch. Due to health reasons, I have been advised to reside in a climate more suitable for my condition, which [Desired Location] offers.

I am deeply committed to our team and the work we do, and I am confident that I can continue to contribute effectively from the [Desired Location] office.

Thank you for your understanding and for considering my request. I am eager to discuss this matter further.

Kindest regards, [Your Name]

Sample 11: Request for Transfer to Join a Specific Project

I am writing to request a transfer to our [Desired Location] office, where the [specific project or team] is based. My expertise and experience are closely aligned with the work being done on this project, and I believe that my involvement could be highly beneficial.

Having contributed significantly to similar projects here, I am excited about the prospect of joining this new team and bringing my skills to bear on [specific project or team].

Thank you for considering my request. I am looking forward to the possibility of contributing to this exciting new venture.

Sample 12: Request for Transfer to a Larger Office for Career Advancement

I am seeking a transfer to our larger office in [Desired Location]. I believe that working in a more dynamic and diverse environment will provide me with broader exposure and more significant opportunities for career advancement.

My time at our [Current Location] office has been incredibly fulfilling, and I am keen to apply the knowledge and experience I have gained to new challenges in the [Desired Location] office.

Thank you for considering my request. I am excited about the potential to grow professionally and contribute to our company in a larger capacity.

Sample 13: Request for Transfer to Rejoin a Previous Team

With this letter, I would like to request a transfer back to our [Desired Location] office, where I previously worked before transferring to [Current Location]. The opportunity to rejoin my former team and continue the work we started together is something I am very passionate about.

I have gained valuable experience in [Current Location] that I am eager to apply in [Desired Location], contributing to the team with a fresh perspective.

Thank you for considering my request to return to the [Desired Location] office. I am looking forward to potentially re joining the team and contributing to our shared goals.

I appreciate your support and am available to discuss the logistics of this transfer at your convenience.

Sample 14: Request for Transfer for a Change of Pace

I am writing to request a transfer from our bustling [Current Location] office to the quieter, more suburban setting of our [Desired Location] branch. I believe a change of pace and environment will greatly benefit both my mental well-being and my productivity.

My commitment to our company’s goals remains steadfast, and I am confident that this move will rejuvenate my enthusiasm and creativity, allowing me to contribute even more effectively.

Thank you for considering my request. I am eager to discuss how this transfer can be mutually beneficial.

With regards, [Your Name]

Sample 15: Request for Transfer to Accommodate Educational Commitments

This letter serves as a formal request to transfer from our [Current Location] office to the [Desired Location] branch. I have recently enrolled in a part-time [Course or Degree] at [Educational Institution], which is located near [Desired Location]. Balancing my educational commitments with work would be significantly more manageable in this new location.

I am deeply invested in my role within our company and am determined to maintain my current level of performance while pursuing this academic endeavor.

Thank you for your understanding and support. I look forward to a favorable response and am available to discuss the details of this request.

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How to Ask Your Boss to Let You Work on Another Team's Project

You don’t hate your job necessarily, but you’re, well…bored. Your day-to-day responsibilities have become second nature, and you no longer feel like you’re being challenged.

Then an idea smacks you in the face. Someone on the sales team is working on a new assignment you’d love to get your hands on. Or, you’ve been dying to start a company blog and no one’s taken the initiative. Or, you’re fascinated by social media and want to spend more time helping out the marketing team.

Surely your boss would let you take on an outside project if it was for the good of the company? Here’s what you need to know to get them to say yes.

Make a Convincing Case

“First of all, do your homework. How would this help you in your job and help your team, [and] help your manager get work done?” says Muse career coach Valerie McMurray , who has 20+ years of experience in corporate leadership and human resources. Make the connection for your boss not just to how this project aligns with team or company goals, but how it’ll make you a more valuable employee. What skills will you develop? What relationships will you build? What discoveries could you make?

Then, she says, write all this out in a plan: “This is what it would look like, this is the time it would take me, this is how it won’t impact my job.” (Need an easy presentation template to organize your thoughts? Try this one .)

Finally, she adds, “Can you get anybody else to advocate for you?” Maybe the team member you’re looking to work with or another supervisor within your team can back up your claims and help you get permission from your boss. Grab coffee or sit down with them to understand how you can be a valuable asset or how you can participate in their work, and ask if they’d be willing to vouch for you.

Approach Your Boss

“You always want to emphasize and lead with how it’s going to benefit the boss—how it’ll make things better for him [or her], how it’ll make him or her look better,” says McMurray.

This makes sense, right? If you can show it’ll be good for them (and not just good for yourself), you’re more likely to get their stamp of approval.

So how do you approach this conversation? Well, you can send an email to start.

For example:

Hi [Boss’ Name],

I’d like to discuss taking on a [department name] project.

As of now, I’m currently working on [projects you’re working on]. These are on track to be completed by [when they’ll be finished] with the hope of [expected result], and are a top priority for me.

However, I have a bit of room in my schedule to work on other assignments, and I’d love to explore the possibility of taking on [new project]. I believe this would be beneficial for both of us because [reasons why it would benefit you, your manager, and your team].

Would it be possible to sit down to chat more about this? Happy to send you my initial thoughts/plan, as well as get your feedback on this idea.

[Your Name]

Assuming you get a yes, finalize your presentation and prepare to walk your boss through your thought process (and if you get a no, jump straight to the next step):

• “I’ve noticed that [gap in process or goal] and think that this project will help…”
• “As you can see, this would directly contribute to our goals by…”
• “My hope is that through this project I’ll [develop X skills/improve Y process]”
• “I’d love to expand my skill set and become a stronger player, and believe this is the best option to do so because…”

More importantly, prepare for and address any concerns they may have. What are the counterarguments to getting this project up? How will you defend yourself when they say they’re worried about it taking up too much of your time? Or, conflicting with your other responsibilities? Or, requiring them to manage you more?

Understand That You Might Get a No (for Now)

The reality of all this is that there’s no guarantee your manager will say yes—even if you did all your homework, even if you made a solid case, even if other people back you up. Your boss has the final say on what you work on, and it’s possible this project would conflict with their expectations for the future.

Maybe they expect a massive project to be handed over to your team in the next couple months and so they need you to be ready and available. Or, they’re aware that company goals might be shifting and this project will no longer be feasible or in-line with the changes.

Regardless, “be prepared to react in the right way,” says McMurray. How you respond to a no says wonders about who you are as an employee, and staying positive and professional may convince your boss to reconsider your request down the road. Here are some phrases to try:

• “I understand why you disagree with this and appreciate you explaining further.”
• “I wasn’t aware of those changes and am glad you brought them to my attention.”
• “Thank you for considering my idea, and I’m happy continuing to do what we’re doing now.”

It’s also possible your boss will blatantly say that they’d be willing to revisit it later on. If that’s the case, says McMurray, hold them to it. You can say something along the lines of “Great, I understand. Is it OK if in six months I reach out to you to discuss this again?” and ask to set a meeting on the calendar.

Make the Most of Your Current Situation

If all doors are shut, says McMurray, “are there things you could come up with within your own team…that gives you a stretch assignment of some kind to help in your development?”

Basically, are there other options for challenging yourself and learning within the bounds of your current job?

Maybe you can’t start a blog, but you can assist your team in writing copy for your company newsletter. Or, instead of being able to help out your colleague on the sales team you grab coffee to learn more about the work they’re doing. Or, maybe you take your passions outside your office—signing up for an online class or taking on a side gig .

Just because you can’t work on something under your boss’ eye doesn’t mean your growth has to stagnate.

One more note: It’s key to have these career development conversations with your boss early on—usually when you’re just starting out at a new job. This way, when you approach them with a proposal like this, they already expected it and understand how it aligns with your career goals.

“And managers aren’t always good at this, so it’s [up to] the employee to start that relationship and process out from the very beginning,” adds McMurray.

So, moving forward, make it clear to your boss where you’re looking to go and how they might help you in getting there. You’ll immediately set yourself up to have more opportunities for exploration in your role.

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How To Write A Transfer Request Letter And Email (With Examples)

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Find a Job You Really Want In

If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer. In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process. Key Takeaways: A transfer request letter is a document you write asking to move to another position or location within the same organization. Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating. Explain what transfer you want, why you want to transfer, and why it would benefit the company. In This Article    Skip to section What is a transfer request letter? How to write a transfer request letter and email Transfer request emails formatting differences Transfer letter and email example Request Letter for Transfer Template Tips for writing a transfer request letter Job transfer letter FAQ References Sign Up For More Advice and Jobs Show More What is a transfer request letter?

A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

How to write a transfer request letter and email

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

Transfer request emails formatting differences

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

Transfer letter and email example

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

Request Letter for Transfer Template

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

Tips for writing a transfer request letter

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

Job transfer letter FAQ

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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Transfer Request Letter and Email Samples

How to Write a Transfer Request Letter

How to write a transfer request email, transfer request letter template, transfer request letter sample, transfer request email example.

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Are you relocating to a new city? If you’re happy with your current employer—and the organization is large enough to have opportunities in your new area—consider whether a transfer to a new job at the same company might be an option. It may be the most logical option to begin a job search in a new city or a new state .

Start by having a discussion with your manager or human resources representative about the possibility of a transfer and what employment opportunities are available at the new location. That way, the company won't be surprised when they get your letter or email.

However, the company may ask for a formal written request. In this situation, you will need to write a job transfer request letter. If you're interested in transferring to another department within the company you work for, use this job transfer letter instead, and if you're interested in working remotely, use these tips to negotiate a work-from-home arrangement.

Be professional. Your letter should be written in standard business letter format , just like any professional correspondence.

A written relocation transfer request letter should begin with your contact information, the date, and the contact information for your supervisor or human resources manager.

Your letter should begin with a formal salutation, your purpose for writing, and evidence supporting why your request should be considered. Politely request the supervisor’s assistance in gaining a position at your preferred location. Use an appropriate closing to end your letter.

Say thank you. Be sure to express your appreciation for their help and, if you can, include some kind and complimentary sentiments for your colleagues at your current job.

Include your resume. It’s a good idea to include a copy of your resume to refresh your manager’s memory regarding your skills and qualifications. Make sure you update your resume and tweak it to match the job description of your target position first.

Use sample letters to guide your writing. The more professionalism you present, the better your chances of having your transfer approved. Use examples for requesting a transfer to a new company location as inspiration for your own letter. Be sure to customize your letter for your situation.

Edit and proofread before sending. Proofread all your documents carefully. Paying attention to the details shows you’re interested in doing a good job, which will make your supervisor more likely to help you with your request.

When proofreading, pay close attention to the spelling of names and job titles.

Don’t be too casual. Even if you’re sending your email to your direct manager, and you have an extremely positive relationship, it’s important to remember this is professional correspondence. Use an appropriate tone, and be sure to format your email as a business letter (minus the contact information lines that would be at the top of a snail-mail request).

Choose an appropriate subject line. The subject line of your email should include what you are requesting – either a transfer or relocation. For example, “Transfer Request - Firstname Lastname” would be an appropriate subject, letting the recipient know the content of the email and its level of importance.

Include your contact information in your signature. Be sure your email signature includes your email address and cell phone number so your manager or HR representative can follow up with you.

Test your email. Proofread your message, and send yourself a test email to ensure your formatting holds up. Sending yourself a test will also give you another chance to spot typos and errors before you send in your request. 

Download the transfer request letter template (compatible with Google Docs and Word Online), or see below for more examples.

Reggie Jones 123 Main Street Anytown, CA, 12345 reggie.jones@email.com 555-555-5555

March 1, 20XX

Jennifer Lee Manager XYZ, Inc. 123 Business Rd. Business City, NY 54321

Dear Ms. Lee,

I am writing to request consideration for a transfer from my position at XYZ Inc. to a similar position at the XYZ office located in Dallas, Texas. My family has experienced some changes, which necessitate the need for me to be in closer proximity to them.

I have enjoyed working here for the past seven years and appreciate the experience I have gained. I have held several positions at XYZ, which have given me an excellent overview of the company’s operations.

I am confident my in-depth knowledge and strong communication skills would be an asset to the staff in Dallas. While I will regret leaving my colleagues here, I feel I could contribute significantly to the company’s potential growth in Texas.

I am enclosing my updated resume for your review. Thank you for your consideration and assistance in this matter. If you need any additional information, please contact me.

Reggie Jones (signature hard copy letter)

Reggie Jones

Subject:   Application for Transfer

Dear Brenda,

I would like to respectfully inquire about the possibility of a transfer from Cassy’s in Anytown, NY to the Newcity, OH location. My spouse has received a job opportunity there, which begins next month. I have enjoyed working here for the past six years, first as Assistant Manager, and in my recent promotion to Manager. I feel I have been an asset in the Bridal Department and would like to continue my association with the company.

I am able to stay on for several weeks to help train someone to fill the position I will leave here in Anytown. I know several employees at the store who would make good candidates for the position and would be happy to share my thoughts with you.

My experience at Cassy’s has been very rewarding, and I would appreciate the opportunity to continue my career with the company.

I have attached a copy of my resume for your convenience. Your thoughtful consideration of my request is greatly appreciated.

Andy Lau, Manager  andy.lau23@email.com 123-456-7890

Tips for Getting a Transfer Request Approved

• Talk to your boss or human resources manager about transfer options before you put in a formal request.
• If you need to request a transfer in writing, write a letter highlighting why you're making the request.
• Start with a professional letter sample or template, and tailor it to fit your own circumstances.
• Use your letter to explain what you can offer the company at the new location.