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Presentation Skills 101: A Guide to Presentation Success

Getting the perfect presentation design is just a step toward a successful presentation. For the experienced user, building presentation skills is the answer to elevating the power of your message and showing expertise on any subject. Still, one can ask: is it the same set of skills, or are they dependable on the type of presentation?

In this article, we will introduce the different types of presentations accompanied by the skillset required to master them. The purpose, as always, is to retain the audience’s interest for a long-lasting and convincing message.

Table of Contents

The Importance of Presentation Skills

Persuasive presentations, instructional presentations, informative presentations, inspirational presentations, basic presentation skills, what are the main difficulties when giving a presentation, recommendations to improve your presentation skills, closing statement.

Effective communication is the answer to reaching business and academic goals. The scenarios in which we can be required to deliver a presentation are as diverse as one can imagine. Still, some core concepts apply to all presentations.

 We define presentation skills as a compendium of soft skills that directly affect your presentation performance and contribute to creating a great presentation. These are not qualities acquired by birth but skills you ought to train and master to delve into professional environments.

You may ask: is it really that evident when a presenter is not prepared? Here are some common signs people can experience during presentations:

• Evasive body language: Not making eye contact with the audience, arms closed tightly to the body, hands in pockets all the time.
• Lack of interest in the presenter’s voice: dull tone, not putting an effort to articulate the topics.
• Doubting when asked to answer a question
• Irksome mood

The list can go on about common presenter mistakes , and most certainly, it will affect the performance of any presented data if the lack of interest by the presenter is blatantly obvious.  Another element to consider is anxiety, and according to research by the National Institute of Mental Health, 73% of the population in the USA is affected by glossophobia , which is the fear of public speaking, judgment, or negative evaluation by other people.

Therefore, presentation skills training is essential for any business professional who wants to achieve effective communication . It will remove the anxiety from presentation performance and help users effectively deliver their message and connect with the audience.

Archetypes of presentations

Persuasive presentations aim to convince the audience – often in short periods – to acquire a product or service, adhere to a cause, or invest in a company. For business entrepreneurs or politicians, persuasive presentations are their tool for the trade.

Unless you aim to be perceived as an imposter, a proper persuasive presentation has the elements of facts, empathy, and logic, balanced under a well-crafted narrative. The central pillar of these presentations is to identify the single factor that gathered your audience: it could be a market need, a social cause, or a revolutionary concept for today’s society. It has to be something with enough power to gather critiques – both good and bad.

That single factor has to be backed up by facts. Research that builds your hypothesis on how to solve that problem. A deep understanding of the target audience’s needs , concerns, and social position regarding the solution your means can offer. When those elements are in place, building a pitch becomes an easy task. 

Graphics can help you introduce information in a compelling format, lowering the need for lengthy presentations. Good presentation skills for persuasive presentations go by the hand of filtering relevant data and creating the visual cues that resonate with what your audience demands.

One powerful example of a persuasive presentation is the technique known as the elevator pitch . You must introduce your idea or product convincingly to the audience in a timeframe between 30 seconds and less than 2 minutes. You have to expose:

• What do you do 
• What’s the problem to solve
• Why is your solution different from others 
• Why should the audience care about your expertise

For that very purpose, using engaging graphics with contrasting colors elevates the potential power of your message. It speaks professionalism, care for details, and out-of-the-box thinking. Knowing how to end a presentation is also critical, as your CTAs should be placed with care.

Therefore, let’s resume the requirements of persuasive presentations in terms of good presentation skills:

• Identifying problems and needs
• Elaborating “the hook” (the element that grabs the audience’s attention)
• Knowing how to “tie” your audience (introducing a piece of information related to the hook that causes an emotional impact)
• Broad knowledge of body language and hand gestures to quickly convey your message
• Being prepared to argue a defense of your point of view
• Handling rejection
• Having a proactive attitude to convert opportunities into new projects
• Using humor, surprise, or personal anecdotes as elements to sympathize with the audience
• Having confidence
• Be able to summarize facts and information in visually appealing ways

You can learn more about persuasive presentation techniques by clicking here .

In the case of instructional presentations, we ought to differentiate two distinctive types:

• Lecture Presentations : Presentations being held at universities or any other educative institution. Those presentations cover, topic by topic, and the contents of a syllabus and are created by the team of teachers in charge of the course.
• Training Presentations : These presentations take place during in-company training sessions and usually comprise a good amount of content that is resumed into easy-to-take solutions. They are aimed to coach employees over certain topics relevant to their work performance. The 70-20-10 Model is frequently used to address these training situations.

Lecture presentations appeal to the gradual introduction of complex concepts, following a structure set in the course’s syllabus. These presentations often have a similar aesthetic as a group of professors or researchers created to share their knowledge about a topic. Personal experience does tell that course presentations often rely on factual data, adequately documented, and on the theoretical side.

An example of a presentation that lies under this concept is a Syllabus Presentation, used by the teaching team to introduce the subject to new students, evaluation methods, concepts to be learned, and expectations to pass the course.

On the other hand, training presentations are slide decks designed to meet an organization’s specific needs in the formal education of their personnel. Commonly known as “continuous education,” plenty of companies invest resources in coaching their employees to achieve higher performance results. These presentations have the trademark of being concise since their idea is to introduce the concepts that shall be applied in practice sessions. 

Ideally, the training presentations are introduced with little text and easy-to-recognize visual cues. Since the idea is to summarize as much as possible, these are visually appealing for the audience. They must be dynamic enough to allow the presenter to convey the message.

Those key takeaways remind employees when they revisit their learning resources and allow them to ruminate on questions that fellow workers raise. 

To sum up this point, building presentation skills for instructional presentations requires:

• Ability to put complex concepts into simpler words
• Patience and a constant learning mindset
• Voice training to deliver lengthy speeches without being too dense
• Ability to summarize points and note the key takeaways
• Empathizing with the audience to understand their challenges in the learning process

The informative presentations take place in business situations, such as when to present project reports from different departments to the management. Another potential usage of these presentations is in SCRUM or other Agile methodologies, when a sprint is completed, to discuss the advance of the project with the Product Owner.

As they are presentations heavily dependent on data insights, it’s common to see the usage of infographics and charts to express usually dense data in simpler terms and easy to remember. 

Informative presentations don’t just fall into the business category. Ph.D. Dissertation and Thesis presentations are topics that belong to the informative presentations category as they condense countless research hours into manageable reports for the academic jury. 

Since these informational presentations can be perceived as lengthy and data-filled, it is important to learn the following professional presentation skills:

• Attention to detail
• Be able to explain complex information in simpler terms
• Creative thinking
• Powerful diction
• Working on pauses and transitions
• Pacing the presentation, so not too much information is divulged per slide

The leading inspirational platform, TEDx, comes to mind when talking about inspirational presentations. This presentation format has the peculiarity of maximizing the engagement with the audience to divulge a message, and due to that, it has specific requirements any presenter must meet.

This presentation format usually involves a speaker on a stage, either sitting or better standing, in which the presenter engages with the audience with a storytelling format about a life experience, a job done that provided a remarkable improvement for society, etc.

Empathizing with the audience is the key ingredient for these inspirational presentations. Still, creativity is what shapes the outcome of your performance as people are constantly looking for different experiences – not the same recipe rephrased with personal touches. The human factor is what matters here, way above data and research. What has your experience to offer to others? How can it motivate another human being to pursue a similar path or discover their true calling?

To achieve success in terms of communication skills presentation, these inspirational presentations have the following requirements:

• Focus on the audience (engage, consider their interests, and make them a part of your story)
• Putting ego aside
• Creative communication skills
• Storytelling skills
• Body language knowledge to apply the correct gestures to accompany your story
• Voice training
• Using powerful words

After discussing the different kinds of presentations we can come across at any stage of our lives, a group of presentation skills is standard in any type of presentation. See below what makes a good presentation and which skills you must count on to succeed as a presenter.

Punctuality

Punctuality is a crucial aspect of giving an effective presentation. Nothing says more about respect for your audience and the organization you represent than delivering the presentation on time . Arriving last minute puts pressure on the tech team behind audiovisuals, as they don’t have enough preparation to test microphones, stage lights, and projector settings, which can lead to a less powerful presentation Even when discussing presentations hosted in small rooms for a reduced audience, testing the equipment becomes essential for an effective presentation.

A solution for this is to arrive at least 30 minutes early. Ideally, one hour is a sweet spot since the AV crew has time to check the gear and requirements for your presentation. Another benefit of this, for example, in inspirational presentations, is measuring the previous presenter’s impact on the audience. This gives insights about how to resonate with the public, and their interest, and how to accommodate your presentation for maximum impact.

Body Language

Our bodies can make emotions transparent for others, even when we are unaware of such a fact. Proper training for body language skills reduces performance anxiety, giving the audience a sense of expertise about the presented topic. 

Give your presentation and the audience the respect they deserve by watching over these potential mistakes:

• Turning your back to the audience for extended periods : It’s okay to do so when introducing an important piece of information or explaining a graph, but it is considered rude to give your back to the audience constantly.
• Fidgeting : We are all nervous in the presence of strangers, even more, if we are the center of attention for that moment. Instead of playing with your hair or making weird hand gestures, take a deep breath to center yourself before the presentation and remember that everything you could do to prepare is already done. Trust your instincts and give your best.
• Intense eye contact : Have you watched a video where the presenter stared at the camera the entire time? That’s the feeling you transmit to spectators through intense eye contact. It’s a practice often used by politicians to persuade.
• Swearing : This is a no-brainer. Even when you see influencers swearing on camera or in podcasts or live presentations, it is considered an informal and lousy practice for business and academic situations. If you have a habit to break when it comes to this point, find the humor in these situations and replace your swear words with funny alternatives (if the presentation allows for it). 

Voice Tone plays a crucial role in delivering effective presentations and knowing how to give a good presentation. Your voice is a powerful tool for exposing your ideas and feelings . Your voice can articulate the message you are telling, briefing the audience if you feel excited about what you are sharing or, in contrast, if you feel the presentation is a burden you ought to complete.

Remember, passion is a primary ingredient in convincing people. Therefore, transmitting such passion with a vibrant voice may help gather potential business partners’ interest.  

But what if you feel sick prior to the presentation? If, by chance, your throat is sore minutes before setting foot on the stage, try this: when introducing yourself, mention that you are feeling a bit under the weather. This resonates with the audience to pay more attention to your efforts. In case you don’t feel comfortable about that, ask the organizers for a cup of tea, as it will settle your throat and relax your nerves.

Tech Skills

Believe it or not, people still feel challenged by technology these days. Maybe that’s the reason why presentation giants like Tony Robbins opt not to use PowerPoint presentations . The reality is that there are plenty of elements involved in a presentation that can go wrong from the tech side:

• A PDF not opening
• Saving your presentation in a too-recent PowerPoint version
• A computer not booting up
• Mac laptops and their never-ending compatibility nightmare
• Not knowing how to change between slides
• Not knowing how to use a laser pointer
• Internet not working
• Audio not working

We can come up with a pretty long list of potential tech pitfalls, and yet more than half of them fall in presenters not being knowledgeable about technology.

If computers aren’t your thing, let the organization know about this beforehand. There is always a crew member available to help presenters switch between slides or configure the presentation for streaming. This takes the pressure off your shoulders, allowing you to concentrate on the content to present. Remember, even Bill Gates can get a BSOD during a presentation .

Presentations, while valuable for conveying information and ideas, can be daunting for many individuals. Here are some common difficulties people encounter when giving presentations:

Public Speaking Anxiety

Glossophobia, the fear of public speaking, affects a significant portion of the population. This anxiety can lead to nervousness, trembling, and forgetfulness during a presentation.

Lack of Confidence

Many presenters struggle with self-doubt, fearing that they may not be knowledgeable or skilled enough to engage their audience effectively.

Content Organization

Organizing information in a coherent and engaging manner can be challenging. Presenters often grapple with how to structure their content to make it easily digestible for the audience. Artificial Intelligence can help us significantly reduce the content arrangement time when you work with tools like our AI Presentation Maker (made for presenters by experts in presentation design). 

Audience Engagement

Keeping the audience’s attention and interest throughout the presentation can be difficult. Distractions, disengaged attendees, or lack of interaction can pose challenges.

Technical Issues

Technology glitches, such as malfunctioning equipment, incompatible file formats, or poor internet connectivity, can disrupt presentations and increase stress.

Time Management

Striking the right balance between providing enough information and staying within time limits is a common challenge. Going over or under the allotted time can affect the effectiveness of the presentation.

Handling Questions and Challenges

Responding to unexpected questions, criticism, or challenges from the audience can be difficult, especially when presenters are unprepared or lack confidence in their subject matter.

Visual Aids and Technology

Creating and effectively using visual aids like slides or multimedia can be a struggle for some presenters. Technical competence is essential in this aspect.

Language and Articulation

Poor language skills or unclear articulation can hinder effective communication. Presenters may worry about stumbling over words or failing to convey their message clearly.

Maintaining appropriate and confident body language can be challenging. Avoiding nervous habits, maintaining eye contact, and using gestures effectively requires practice.

Overcoming Impersonal Delivery

In virtual presentations, maintaining a personal connection with the audience can be difficult. The absence of face-to-face interaction can make it challenging to engage and read the audience.

Cultural and Diversity Awareness

Presenting to diverse audiences requires sensitivity to cultural differences and varying levels of familiarity with the topic.

In this section, we gathered some tips on how to improve presentation skills that can certainly make an impact if applied to your presentation skills. We believe these skills can be cultivated to transform into habits for your work routine.

Tip #1: Build a narrative

One memorable way to guarantee presentation success is by writing a story of all the points you desire to cover. This statement is based on the logic behind storytelling and its power to connect with people .

Don’t waste time memorizing slides or reading your presentation to the audience. It feels unnatural, and any question that diverts from the topic in discussion certainly puts you in jeopardy or, worse, exposes you as a fraud in the eyes of the audience. And before you ask, it is really evident when a presenter has a memorized speech. 

Build and rehearse the presentation as if telling a story to a group of interested people. Lower the language barrier by avoiding complex terms that maybe even you aren’t fully aware of their meaning. Consider the ramifications of that story, what it could lead to, and which are the opportunities to explore. Then, visualize yourself giving the presentation in a natural way.

Applying this technique makes the presentation feel like second nature to you. It broadens the spectrum in which you can show expertise over a topic or even build the basis for new interesting points of view about the project.

Tip #2: Don’t talk for more than 3 minutes per slide

It is a common practice of presenters to bombard the audience with facts and information whilst retaining the same slide on the screen. Why can this happen? It could be because the presenter condensed the talk into very few slides and preferred to talk. The reality is that your spectators won’t retain the information you are giving unless you give visual cues to help that process. 

Opt to prepare more slides and pace your speech to match the topics shown on each slide. Don’t spend more than 3 minutes per slide unless you have to introduce a complex piece of data. Use visual cues to direct the spectators about what you talk about, and summarize the principal concepts discussed at the end of each section.

Tip #3: Practice meditation daily

Anxiety is the number one enemy of professional presenters. It slowly builds without you being aware of your doubts and can hinder your performance in multiple ways: making you feel paralyzed, fidgeting, making you forget language skills or concepts, affecting your health, etc.

Meditation is an ancient practice taken from Buddhist teachings that train your mind to be here in the present. We often see the concepts of meditation and mindfulness as synonyms, whereas you should be aware that meditation is a practice that sets the blocks to reach a state of mindfulness. For presenters, being in the here and now is essential to retain focus, but meditation techniques also teach us to control our breathing and be in touch with our body signals when stress builds up. 

The customary practice of meditation has an impact on imagination and creativity but also helps to build patience – a skill much needed for connecting with your audience in instructional presentations.

Having the proper set of presentation skills can be quite subjective. It goes beyond presentation tips and deepens into how flexible we can be in our ability to communicate ideas.

Different presentations and different audiences shape the outcome of our efforts. Therefore, having a basic understanding of how to connect, raise awareness, and empathize with people can be key ingredients for your career as a presenter. A word of advice: success doesn’t happen overnight. It takes dedication and patience to build communication skills . Don’t condition your work to believe you will be ready “someday”; it’s best to practice and experience failure as part of the learning process.

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Business Presentations, Presentation Approaches, Presentation Skills Filed under Education

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6 presentation skills and how to improve them

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What are presentation skills?

The importance of presentation skills, 6 presentation skills examples, how to improve presentation skills.

Tips for dealing with presentation anxiety

Learn how to captivate an audience with ease

Capturing an audience’s attention takes practice. 

Over time, great presenters learn how to organize their speeches and captivate an audience from start to finish. They spark curiosity, know how to read a room , and understand what their audience needs to walk away feeling like they learned something valuable.

Regardless of your profession, you most likely use presentation skills on a monthly or even weekly basis. Maybe you lead brainstorming sessions or host client calls. 

Developing effective presentation skills makes it easier to contribute ideas with confidence and show others you’re someone to trust. Although speaking in front of a crowd sometimes brings nerves and anxiety , it also sparks new opportunities.

Presentation skills are the qualities and abilities you need to communicate ideas effectively and deliver a compelling speech. They influence how you structure a presentation and how an audience receives it. Understanding body language , creating impactful visual aids, and projecting your voice all fall under this umbrella.

A great presentation depends on more than what you say. It’s about how you say it. Storytelling , stage presence, and voice projection all shape how well you express your ideas and connect with the audience. These skills do take practice, but they’re worth developing — especially if public speaking makes you nervous. 

Engaging a crowd isn’t easy. You may feel anxious to step in front of an audience and have all eyes and ears on you.

But feeling that anxiety doesn’t mean your ideas aren’t worth sharing. Whether you’re giving an inspiring speech or delivering a monthly recap at work, your audience is there to listen to you. Harness that nervous energy and turn it into progress.

Strong presentation skills make it easier to convey your thoughts to audiences of all sizes. They can help you tell a compelling story, convince people of a pitch , or teach a group something entirely new to them. And when it comes to the workplace, the strength of your presentation skills could play a part in getting a promotion or contributing to a new initiative.

To fully understand the impact these skills have on creating a successful presentation, it’s helpful to look at each one individually. Here are six valuable skills you can develop:

1. Active listening

Active listening is an excellent communication skill for any professional to hone. When you have strong active listening skills, you can listen to others effectively and observe their nonverbal cues . This helps you assess whether or not your audience members are engaged in and understand what you’re sharing. 

Great public speakers use active listening to assess the audience’s reactions and adjust their speech if they find it lacks impact. Signs like slouching, negative facial expressions, and roaming eye contact are all signs to watch out for when giving a presentation.

2. Body language

If you’re researching presentation skills, chances are you’ve already watched a few notable speeches like TED Talks or industry seminars. And one thing you probably noticed is that speakers can capture attention with their body language. 

A mixture of eye contact, hand gestures , and purposeful pacing makes a presentation more interesting and engaging. If you stand in one spot and don’t move your body, the audience might zone out.

3. Stage presence

A great stage presence looks different for everyone. A comedian might aim for more movement and excitement, and a conference speaker might focus their energy on the content of their speech. Although neither is better than the other, both understand their strengths and their audience’s needs. 

Developing a stage presence involves finding your own unique communication style . Lean into your strengths, whether that’s adding an injection of humor or asking questions to make it interactive . To give a great presentation, you might even incorporate relevant props or presentation slides.

4. Storytelling

According to Forbes, audiences typically pay attention for about 10 minutes before tuning out . But you can lengthen their attention span by offering a presentation that interests them for longer. Include a narrative they’ll want to listen to, and tell a story as you go along. 

Shaping your content to follow a clear narrative can spark your audience’s curiosity and entice them to pay careful attention. You can use anecdotes from your personal or professional life that take your audience along through relevant moments. If you’re pitching a product, you can start with a problem and lead your audience through the stages of how your product provides a solution.

5. Voice projection

Although this skill may be obvious, you need your audience to hear what you’re saying. This can be challenging if you’re naturally soft-spoken and struggle to project your voice.

Remember to straighten your posture and take deep breaths before speaking, which will help you speak louder and fill the room. If you’re talking into a microphone or participating in a virtual meeting, you can use your regular conversational voice, but you still want to sound confident and self-assured with a strong tone.

If you’re unsure whether everyone can hear you, you can always ask the audience at the beginning of your speech and wait for confirmation. That way, they won’t have to potentially interrupt you later.

Ensuring everyone can hear you also includes your speed and annunciation. It’s easy to speak quickly when nervous, but try to slow down and pronounce every word. Mumbling can make your presentation difficult to understand and pay attention to.

6. Verbal communication 

Although verbal communication involves your projection and tone, it also covers the language and pacing you use to get your point across. This includes where you choose to place pauses in your speech or the tone you use to emphasize important ideas.

If you’re giving a presentation on collaboration in the workplace , you might start your speech by saying, “There’s something every workplace needs to succeed: teamwork.” By placing emphasis on the word “ teamwork ,” you give your audience a hint on what ideas will follow.

To further connect with your audience through diction, pay careful attention to who you’re speaking to. The way you talk to your colleagues might be different from how you speak to a group of superiors, even if you’re discussing the same subject. You might use more humor and a conversational tone for the former and more serious, formal diction for the latter.

Everyone has strengths and weaknesses when it comes to presenting. Maybe you’re confident in your use of body language, but your voice projection needs work. Maybe you’re a great storyteller in small group settings, but need to work on your stage presence in front of larger crowds. 

The first step to improving presentation skills is pinpointing your gaps and determining which qualities to build upon first. Here are four tips for enhancing your presentation skills:

1. Build self-confidence

Confident people know how to speak with authority and share their ideas. Although feeling good about your presentation skills is easier said than done, building confidence is key to helping your audience believe in what you’re saying. Try practicing positive self-talk and continuously researching your topic's ins and outs.

If you don’t feel confident on the inside, fake it until you make it. Stand up straight, project your voice, and try your best to appear engaged and excited. Chances are, the audience doesn’t know you’re unsure of your skills — and they don’t need to.

Another tip is to lean into your slideshow, if you’re using one. Create something colorful and interesting so the audience’s eyes fall there instead of on you. And when you feel proud of your slideshow, you’ll be more eager to share it with others, bringing more energy to your presentation.

2. Watch other presentations

Developing the soft skills necessary for a good presentation can be challenging without seeing them in action. Watch as many as possible to become more familiar with public speaking skills and what makes a great presentation. You could attend events with keynote speakers or view past speeches on similar topics online.

Take a close look at how those presenters use verbal communication and body language to engage their audiences. Grab a notebook and jot down what you enjoyed and your main takeaways. Try to recall the techniques they used to emphasize their main points, whether they used pauses effectively, had interesting visual aids, or told a fascinating story.

3. Get in front of a crowd

You don’t need a large auditorium to practice public speaking. There are dozens of other ways to feel confident and develop good presentation skills.

If you’re a natural comedian, consider joining a small stand-up comedy club. If you’re an avid writer, participate in a public poetry reading. Even music and acting can help you feel more comfortable in front of a crowd.

If you’d rather keep it professional, you can still work on your presentation skills in the office. Challenge yourself to participate at least once in every team meeting, or plan and present a project to become more comfortable vocalizing your ideas. You could also speak to your manager about opportunities that flex your public speaking abilities.

4. Overcome fear

Many people experience feelings of fear before presenting in front of an audience, whether those feelings appear as a few butterflies or more severe anxiety. Try grounding yourself to shift your focus to the present moment. If you’re stuck dwelling on previous experiences that didn’t go well, use those mistakes as learning experiences and focus on what you can improve to do better in the future.

Tips for dealing with presentation anxiety 

It’s normal to feel nervous when sharing your ideas. In fact, according to a report from the Journal of Graduate Medical Education, public speaking anxiety is prevalent in 15–30% of the general population .

Even though having a fear of public speaking is common, it doesn’t make it easier. You might feel overwhelmed, become stiff, and forget what you were going to say. But although the moment might scare you, there are ways to overcome the fear and put mind over matter.

Use these tactics to reduce your stress when you have to make a presentation:

1. Practice breathing techniques

If you experience anxiety often, you’re probably familiar with breathing techniques for stress relief . Incorporating these exercises into your daily routine can help you stop worrying and regulate anxious feelings. 

Before a big presentation, take a moment alone to practice breathing techniques, ground yourself, and reduce tension. It’s also a good idea to take breaths throughout the presentation to speak slower and calm yourself down .

2. Get organized

The more organized you are, the more prepared you’ll feel. Carefully outline all of the critical information you want to use in your presentation, including your main talking points and visual aids, so you don’t forget anything. Use bullet points and visuals on each slide to remind you of what you want to talk about, and create handheld notes to help you stay on track.

3. Embrace moments of silence

It’s okay to lose your train of thought. It happens to even the most experienced public speakers once in a while. If your mind goes blank, don’t panic. Take a moment to breathe, gather your thoughts, and refer to your notes to see where you left off. You can drink some water or make a quick joke to ease the silence or regain your footing. And it’s okay to say, “Give me a moment while I find my notes.” Chances are, people understand the position you’re in.

4. Practice makes progress

Before presenting, rehearse in front of friends and family members you trust. This gives you the chance to work out any weak spots in your speech and become comfortable communicating out loud. If you want to go the extra mile, ask your makeshift audience to ask a surprise question. This tests your on-the-spot thinking and will prove that you can keep cool when things come up.

Whether you’re new to public speaking or are a seasoned presenter, you’re bound to make a few slip-ups. It happens to everyone. The most important thing is that you try your best, brush things off, and work on improving your skills to do better in your next presentation.

Although your job may require a different level of public speaking than your favorite TED Talk , developing presentation skills is handy in any profession. You can use presentation skills in a wide range of tasks in the workplace, whether you’re sharing your ideas with colleagues, expressing concerns to higher-ups, or pitching strategies to potential clients.

Remember to use active listening to read the room and engage your audience with an interesting narrative. Don’t forget to step outside your comfort zone once in a while and put your skills to practice in front of a crowd. After facing your fears, you’ll feel confident enough to put presentation skills on your resume.

If you’re trying to build your skills and become a better employee overall, try a communications coach with BetterUp. 

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The 11 tips that will improve your public speaking skills

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Blog Beginner Guides How To Make a Good Presentation [A Complete Guide]

How To Make a Good Presentation [A Complete Guide]

Written by: Krystle Wong Jul 20, 2023

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

Click to jump ahead:

What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

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14 Practical Tips to Improve Your Presentation Skills

• The Speaker Lab
• May 11, 2024

Table of Contents

Ever felt complete dread and fear at the thought of stepping up to deliver a presentation? If so, you’re not alone. The fear of public speaking is more common than you might think, but with the right presentation skills , it’s a hurdle that can be overcome.

In this article, we’ll help you master basic confidence-building techniques and conquer advanced communication strategies for engaging presentations. We’ll explore how body language and eye contact can make or break your connection with your audience; delve into preparation techniques like dealing with filler words and nervous habits; discuss tailoring content for different audiences; and much more.

Whether you’re prepping for job interviews or gearing up for big presentations, being prepared is key. With adequate practice and the proper attitude, you can crush your speech or presentation!

Mastering the Basics of Presentation Skills

Presentation skills are not just about speaking in front of a crowd. It’s also about effective communication, audience engagement, and clarity. Mastering these skills can be transformative for everyone, from students to corporate trainers.

Building Confidence in Presentations

Becoming confident when presenting is no small feat. But fear not. Even those who feel jittery at the mere thought of public speaking can become masters with practice and patience. Just remember: stage fright is common and overcoming it is part of the process towards becoming an effective presenter.

Taking deep breaths before you start helps calm nerves while visualizing success aids in building confidence. Also, know that nobody minds if you take a moment to gather your thoughts during your presentation—everybody minds more if they cannot understand what you’re saying because you’re rushing.

The Role of Practice in Enhancing Presentation Skills

In line with old wisdom, practice indeed makes perfect, especially when improving presentation skills. Consistent rehearsals allow us to fine-tune our delivery methods like maintaining eye contact or controlling body language effectively.

You’ll learn better control over filler words through repeated drills. Plus, the extra practice can help you troubleshoot any technical glitches beforehand, saving you the sudden panic during your actual presentations.

Remember that great presenters were once beginners too. Continuous effort will get you there sooner rather than later.

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Body Language and Eye Contact in Presentations

The effectiveness of your presentation can hinge on more than just the words you say. Just as important is your body language .

Impact of Posture on Presentations

Your posture speaks volumes before you utter a word. Standing tall exudes confidence while slouching could signal nervousness or lack of preparation.

If there’s one lesson to take away from our YouTube channel , it’s this: good presenters know their message but great ones feel it through every fiber (or muscle) of their being. The audience can sense that energy when they see open body language rather than crossed arms.

Maintaining Eye Contact During Your Presentation

Eyes are often called windows to the soul for a reason. They’re communication powerhouses. Making eye contact helps build trust with your audience members and keeps them engaged throughout your speech.

Avoid staring at note cards or visual aids too much as this might give an impression that you’re unprepared or uncertain about your chosen topic. Instead, aim to maintain eye contact between 50% of the time during presentations. This commonly accepted “50/70 rule” will help you exhibit adequate confidence to your audience.

If stage fright has gotten a hold on you, take deep breaths before you start speaking in order to stay calm. Make sure that fear doesn’t disrupt your ability to maintain eye-contact during presentations.

If body language and eye contact still feel like a lot to manage during your big presentation, remember our golden rule: nobody minds small mistakes. It’s how you handle questions or mishaps that truly makes a difference—so stay positive and enthusiastic.

Preparation Techniques for Successful Presentations

Presentation skills are like a craft that requires meticulous preparation and practice. Aspects like visual aids and time management contribute to the overall effectiveness of your delivery.

The first step towards delivering an impactful presentation is research and organization. The content should be well-researched, structured logically, and presented in simple language. This will make sure you deliver clear messages without any room for misinterpretation.

Dealing with Filler Words and Nervous Habits

Nervous habits such as excessive use of filler words can distract from your message. Luckily, there are plenty of strategies that can address these issues. For instance, try taking deep breaths before speaking or using note cards until fluency is achieved. In addition, practice regularly to work on eliminating these verbal stumbling blocks.

Avoiding Distractions During Presentations

In a digital age where distractions abound, maintaining focus during presentations has become an even more crucial part of the preparation process. This video by motivational speaker Brain Tracy provides insights on how one could achieve this level of focus required for effective presentations.

Maintaining Confidence Throughout Your Presentation

Confidence comes from thorough understanding of the chosen topic combined with regular practice sessions before the big day arrives. Make use of note cards or cue cards as needed but avoid reading from them verbatim.

Taking control over stage fright starts by arriving early at the venue so that you familiarize yourself with the surroundings, which generally calms nerves down considerably. So next time you feel nervous before a big presentation, remember—thorough preparation can make all the difference.

Engaging Your Audience During Presentations

Connecting with your audience during presentations is an art, and mastering it can take your presentation skills to the next level. Making the message conveyed reach an emotional level is essential, not just conveying facts.

Understanding Your Target Audience

The first step towards engaging your audience is understanding them. Tailor the content of your presentation to their needs and interests. Speak in their language—whether that be professional jargon or everyday slang—to establish rapport and ensure comprehension.

An effective presenter understands who they’re speaking to, what those individuals care about, and how best to communicate complex ideas understandably.

Making Complex Information Understandable

Dense data or complicated concepts can lose even the most interested listener if presented ineffectively. Breaking your key points down into manageable chunks helps maintain attention while promoting retention. Analogies are especially useful for this purpose as they make unfamiliar topics more relatable.

Audience Participation & Questions: A Two-Way Street

Incorporating opportunities for audience participation encourages engagement at another level. It allows listeners to become active participants rather than passive receivers of knowledge.

Consider techniques like live polls or interactive Q&A sessions where you invite questions from attendees mid-presentation instead of saving all queries until the end.

This gives you a chance not only engage but also address any misunderstandings right on spot.

• Treat each question asked as an opportunity—it’s evidence someone has been paying attention. Even challenging questions should be welcomed as they demonstrate an engaged, thoughtful audience.
• Encourage participation. It can be as simple as a show of hands or the use of interactive technologies for live polling during your presentation. This keeps your audience active and invested in the content.

Remember, your presentation isn’t just about putting on a show—it’s about meaningful interaction.

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Presentation Skills in Specific Contexts

Whether you’re nailing your next job interview, presenting an exciting marketing campaign, or delivering insightful educational content, the context matters. Let’s take a look.

The Art of Job Interviews

A successful job interview often hinges on effective communication and confidence. Here, the target audience is usually small but holds significant influence over your future prospects. Body language plays a crucial role; maintain eye contact to show sincerity and interest while open body language communicates approachability.

Bullet points summarizing key experiences are also helpful for quick recall under pressure. This allows you to present your chosen topic with clarity and positive enthusiasm without relying heavily on note or cue cards.

Pitching in Public Relations & Marketing

In public relations (PR) and marketing contexts, presentations need to capture attention quickly yet hold it long enough to deliver key messages effectively. Visual aids are valuable tools here—they help emphasize points while keeping the audience engaged.

Your aim should be highlighting presentation benefits that resonate with potential clients or partners, making them feel as though ignoring such opportunities would mean missing out big time.

Educational Presentations

An educational setting demands its own unique set of presentation skills where deep understanding trumps flashy visuals. You must make complex information understandable without oversimplifying essential details—the use of analogies can be beneficial here.

Keeping the audience’s attention is critical. Encourage questions and participation to foster a more interactive environment, enhancing learning outcomes for all audience members.

Tips for Becoming a Great Presenter

No single method is suitable for everyone when it comes to speaking in public. However, incorporating continuous improvement and practice into your routine can make you an exceptional presenter.

Tailor Your Presentation to Your Audience

Becoming an excellent speaker isn’t just about delivering information; it’s also about making a connection with the audience. So make sure that you’re taking setting, audience, and topic into consideration when crafting your presentation. What works for one audience may not work for another, so be sure to adapt your presentation styles according to the occasion in order to be truly effective.

The Power of Practice

The art of mastering public speaking skills requires practice —and lots of it . To become a great presenter, focus on improving communication skills through practice and feedback from peers or mentors. Try to seek feedback on every speech delivered and incorporate those pointers in your future presentations. Over time, this cycle of delivery-feedback-improvement significantly enhances your ability to connect with audiences and convey ideas effectively.

If you’re looking for examples of good speakers, our speech breakdowns on YouTube provide excellent examples of experienced presenters who masterfully utilize speaking techniques. Analyzing their strategies could give you great ideas for enhancing your own style.

Finding Your Style

A crucial part of captivating any audience lies in how you deliver the message rather than the message itself. Developing a unique presentation style lets you stand out as an engaging speaker who commands attention throughout their talk. Through — you guessed it — practice, you can develop a personal presentation style that resonates with listeners while showcasing your expertise on the chosen topic.

Your body language plays a pivotal role here: open gestures communicate confidence and enthusiasm towards your subject matter, two qualities essential for keeping audiences hooked. Similarly, using vocal variety adds dynamism to speeches by emphasizing points when needed or creating suspense during storytelling parts of your talk.

Cultivating Passion & Enthusiasm

Showcasing genuine passion for the subject helps keep listeners engaged throughout even lengthy presentations. Sharing stories related to the topic or expressing excitement about sharing knowledge tends to draw people in more than mere data recitation ever could.

Recognize that everybody is distinctive; don’t expect identical results from every speaker. The path to becoming a great presenter involves recognizing your strengths and working tirelessly on areas that need improvement.

FAQs on Presentation Skills

What are good presentation skills.

Good presentation skills include a clear message, confident delivery, engaging body language, audience understanding, and interaction. They also involve effective preparation and practice.

What are the 5 steps of presentation skills?

The five steps of presenting include: planning your content, preparing visual aids if needed, practicing the delivery aloud, performing it with confidence, and finally post-presentation reflection for improvements.

What are the 5 P’s of presentation skills?

The five P’s stand for Preparation (researching your topic), Practice (rehearsing your talk), Performance (delivering with confidence), Posture (standing tall), and Projection (using a strong voice).

What are your presentation skills?

Your personal set of abilities to deliver information effectively is what we call your presentation skill. It can encompass public speaking ability, clarity in speech or writing as well as visual communication talent.

Mastering presentation skills isn’t an overnight process, but practice and perseverance will put you well on your way to becoming an effective speaker.

You’ve learned that confidence plays a crucial role in effective presentations, so take deep breaths, make eye contact, and keep your body language open. As always, preparation is key. Tackle filler words head-on and get comfortable with visual aids for impactful storytelling.

Remember the importance of audience engagement — it’s all about understanding their needs and tailoring your content accordingly. This way, complex information turns into digestible insights.

Above all else: practice! After all, nothing beats experience when it comes to improving public speaking abilities.

• Last Updated: May 9, 2024

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How to Give a Killer Presentation

• Chris Anderson

For more than 30 years, the TED conference series has presented enlightening talks that people enjoy watching. In this article, Anderson, TED’s curator, shares five keys to great presentations:

• Frame your story (figure out where to start and where to end).
• Plan your delivery (decide whether to memorize your speech word for word or develop bullet points and then rehearse it—over and over).
• Work on stage presence (but remember that your story matters more than how you stand or whether you’re visibly nervous).
• Plan the multimedia (whatever you do, don’t read from PowerPoint slides).
• Put it together (play to your strengths and be authentic).

According to Anderson, presentations rise or fall on the quality of the idea, the narrative, and the passion of the speaker. It’s about substance—not style. In fact, it’s fairly easy to “coach out” the problems in a talk, but there’s no way to “coach in” the basic story—the presenter has to have the raw material. So if your thinking is not there yet, he advises, decline that invitation to speak. Instead, keep working until you have an idea that’s worth sharing.

Lessons from TED

A little more than a year ago, on a trip to Nairobi, Kenya, some colleagues and I met a 12-year-old Masai boy named Richard Turere, who told us a fascinating story. His family raises livestock on the edge of a vast national park, and one of the biggest challenges is protecting the animals from lions—especially at night. Richard had noticed that placing lamps in a field didn’t deter lion attacks, but when he walked the field with a torch, the lions stayed away. From a young age, he’d been interested in electronics, teaching himself by, for example, taking apart his parents’ radio. He used that experience to devise a system of lights that would turn on and off in sequence—using solar panels, a car battery, and a motorcycle indicator box—and thereby create a sense of movement that he hoped would scare off the lions. He installed the lights, and the lions stopped attacking. Soon villages elsewhere in Kenya began installing Richard’s “lion lights.”

• CA Chris Anderson is the curator of TED.

Partner Center

How to make a great presentation

Stressed about an upcoming presentation? These talks are full of helpful tips on how to get up in front of an audience and make a lasting impression.

The secret structure of great talks

The beauty of data visualization

TED's secret to great public speaking

How to speak so that people want to listen

How great leaders inspire action

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• A - Z List of Presentation Skills
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• What is a Presentation?
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• Managing your Presentation Notes
• Working with Visual Aids
• Presenting Data
• Managing the Event
• Coping with Presentation Nerves
• Dealing with Questions
• How to Build Presentations Like a Consultant
• Self-Presentation in Presentations
• Specific Presentation Events
• Remote Meetings and Presentations
• Giving a Speech
• Presentations in Interviews
• Presenting to Large Groups and Conferences
• Giving Lectures and Seminars
• Managing a Press Conference
• Attending Public Consultation Meetings
• Managing a Public Consultation Meeting
• Crisis Communications
• Elsewhere on Skills You Need:
• Communication Skills
• Facilitation Skills
• Teams, Groups and Meetings
• Effective Speaking
• Question Types

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Presentation Skills

Presenting information clearly and effectively is a key skill in getting your message across. Today, presentation skills are required in almost every field, and most of us are required to give presentations on occasions. While some people take this in their stride, others find it much more challenging.

It is, however, possible to improve your presentation skills with a bit of work. This section of SkillsYouNeed is designed to help.

Many people feel terrified when asked to talk in public, especially to bigger groups. However, these fears can be reduced by good preparation, which will also lay the groundwork for making an effective presentation.

There are Different Types of Presentations, but They’re All Presentations

There are any number of occasions when you may be asked to speak in public or to a group of people. They include:

• Presenting or making a speech at a conference or event.
• Objecting to a planning proposal at a council meeting.
• Making a speech at a wedding.
• Proposing a vote of thanks to someone at a club or society.
• On behalf of a team, saying goodbye and presenting a gift to a colleague who is leaving.
• Seeking investment or a loan to help you set up a new business.

These can all be considered presentations.

They do not, however, all require the same approach. You would not, for example, use PowerPoint to thank a colleague who was leaving. It would be unusual (though it has been done) to use it in a speech at a wedding. However, a conference audience would be somewhat surprised NOT to see slides projected onto a screen.

It follows, therefore, that there is no single set of rules that apply to all presentations. There are, however, some things that every presentation opportunity has in common. These include:

You will present better if you have prepared effectively . This does NOT necessarily mean that you have written out your speech verbatim and rehearsed it until you know it off by heart—although that might work for some people. It does, however, mean that you have to be confident that you are saying the right thing, in the right way, to the right people.

You need to be clear about your audience and your message . Every presentation will be better if you have clearly considered the message that you want or need to convey, and how best to convey it to your audience. These two pieces of information drive your style, structure, content, and use of visual aids.

You must never overrun your allocated time .  In other words, don’t outstay your welcome. Almost every speech or presentation is better if it is shorter. Nobody minds going for coffee early or finishing before they expected to do so. Everybody minds being held up.

Generally speaking, your audience starts on your side. As a rule, your audience is there (more or less) voluntarily. They have chosen to listen to you, and they want to enjoy your presentation. The occasion is yours to lose.

An Important Point

There is one very important point to remember: if what you’re doing or saying is not working, do something else.

One of the worst feelings as a presenter is that you have lost your audience. You know that’s happened, but you continue to stumble through your remaining PowerPoint slides for the next 15 minutes, as your audience checks their phones and wishes it was coffee time. You think you have no choice, but that’s not actually true.

When you present, you are in charge of the room . The audience has effectively handed you control and is sitting back waiting for you to do something. You may have prepared a specific talk, but if you see that isn’t working, you can always change it. You are, after all, the expert.

You can, for example:

• Skip through some slides to a section that they may find more interesting;
• Ask your audience whether there is particular information that they were expecting that you are not providing;
• Suggest that everyone looks a bit sleepy, and maybe it would be better to start questions early, or have a discussion; or
• Ask the audience at the start of the presentation what they are expecting and what they want you to cover. That way, you can tailor the presentation to fit their expectations.

Just as when you are facilitating, you want to help your audience get the most out of your presentation. The best way to do that is to accept feedback—which may include smiles, nods of interest, or people getting their phones out.

Quick Guide to Effective Presentations

If you need to improve your presentation skills quickly, then a really good place to start is with our Top Tips for Effective Presentations .

This will give you some ‘quick wins’ that will help you improve your presentations. If you’re already an experienced presenter, this page should be a useful refresher, or even take your skills from good to great.

Our tips include general ideas about connecting with your audience, information about the importance of voice and body language, and detailed tips about preparing slide-shows.

The most important tip of all, however, is to remember that it's all about your audience.

Keep that in mind, and your presentation skills will almost instantly improve.

If you have more time to develop your presentation skills…

…then the Presentation Skills section of SkillsYouNeed is designed to help.

Our Presentation Skills section is split into two parts.

• The first gives you a step-by-step guide to putting together and delivering a professional and effective presentation .
• The second provides more detailed information about presenting and communicating in particular circumstances .

You can either use our step-by-step guide to walk you through the presentation preparation and delivery process, or you can focus on particular areas that are an issue for you.

Preparing for Your Presentation

The guide starts by explaining What is a Presentation?

We define a presentation as a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team. Effective presentations usually require careful thought and preparation—although this preparation need not take very long.

Preparation is the most important part of making a successful presentation.  Our page on Preparing For A Presentation explains what information you need before you can really start to plan your presentation and decide what you are going to say. The most important aspects include the objective of the presentation, the subject, and the audience.

Irrespective of whether the occasion is formal or informal, you should always aim to give a clear, well-structured delivery. To do so, you need to organise your presentation material . You can either do this in your head, or use a technique like mind-mapping to help you identify links and good flow.

By the time you come to write your presentation , you should know exactly what you want to say and the order in which you want to say it. You may want to use one of the standard presentation structures, such as ‘What, Why, How?’. You will also find it helpful to consider how to tell your story most effectively, and to use stories in your presentation to illustrate points. There is more about this in our page on writing your presentation .

You also need to decide on your presentation method . Presentations range from the formal to the informal. Your choice of presentation method will depend on many factors, including the audience, the venue, the facilities, and your own preferences.

Visual aids can add another dimension to your presentation, helping to hold your audience’s attention, and also act as a reminder of what you wanted to say. However, they need handling with care. Only use visual aids if they are necessary to maintain interest and assist comprehension . If visual aids are not used well, they can ruin a presentation.

See Working with Visual Aids to avoid falling into the trap of the dreaded ‘ Death by PowerPoint’ .

A particular case of visual aids is the use of data in a presentation.

There are times when using data in a presentation can really help you to tell the story better. It is, however, important not to blind your audience with statistics. You also need to remember that many people find numbers difficult to understand. Our page on Presenting Data gives some hints and tips about using data effectively in a presentation situation.

On the Day of the Presentation

There are a number of aspects to delivering your presentation on the day.

The practicalities of how you manage your presentation can make a significant difference to its success, and to your nerves! For example, turning up early means that you have will have a chance to see the room, and ensure that you can operate all the necessary equipment. There is more about how to cope, including managing sound systems, audio-visual equipment and lecterns in our page on Managing the Presentation Event .

Many people also feel very nervous before and during a presentation. This is entirely normal, and can even be helpful if you can channel it in the right way. There are some tried and tested strategies and techniques to manage your nerves so that you can concentrate on delivering an effective and engaging presentation.

See Coping with Presentation Nerves for some ideas that will help.

How you present yourself can also affect how your audience responds to your presentation.

You need to fit with your audience's expectations if they are not going to spend quite a large chunk of your presentation dealing with the differences between expectations and reality.

For more about aspects of self-presentation, see our page on Self-Presentation in Presentations .

You also need to consider how to manage your presentation notes .

Few people are able to give a presentation without notes. You will need to know your own abilities and decide how best to make the presentation. You might manage your talk by using full text, notes on cue cards, keywords on cue cards, or mind maps. There is more about this in our page on Managing your Presentation Notes .

After the presentation, you may be faced with a question-and-answer session. For many people, this is the worst part of the event.

Decide in advance how and when you wish to handle questions. Some speakers prefer questions to be raised as they arise during the presentation whilst others prefer to deal with questions at the end. At the start of your presentation, you should make clear your preferences to the audience. See our page on Dealing with Questions for more ideas about how to make the question session pleasant and productive, rather than something to dread.

Presenting Under Particular Circumstances

You may find that you need to give a presentation under certain circumstances, where your previous experience is less helpful.

Circumstances that may be new to you include:

• Giving a Speech , for example, at a wedding.

One particular special case is attending public consultation meetings.

Our pages on Attending Public Consultation Meetings , and Managing Public Consultation Meetings provide information to help whether you are a concerned member of the public, or responsible for organising a public meeting.

You may also find yourself required to organise or manage a press conference.

Although this may not strictly be what you would describe as a ‘presentation’, it is nonetheless an event at which you are required to present your organisation in a particular light.

Our page on Managing a Press Conference gives some ideas about how best to do that.

Finally, should you be unlucky enough to be involved in a serious crisis or disaster that affects your organisation, our page on Crisis Communications gives some ideas about how to manage press and public relations on these occasions.

Start with: What is a Presentation? Top Tips for Effective Presentations

See also: Personal Appearance Interpersonal Communication Skills

Ideas and insights from Harvard Business Publishing Corporate Learning

Powerful and Effective Presentation Skills: More in Demand Now Than Ever

When we talk with our L&D colleagues from around the globe, we often hear that presentation skills training is one of the top opportunities they’re looking to provide their learners. And this holds true whether their learners are individual contributors, people managers, or senior leaders. This is not surprising.

Effective communications skills are a powerful career activator, and most of us are called upon to communicate in some type of formal presentation mode at some point along the way.

For instance, you might be asked to brief management on market research results, walk your team through a new process, lay out the new budget, or explain a new product to a client or prospect. Or you may want to build support for a new idea, bring a new employee into the fold, or even just present your achievements to your manager during your performance review.

And now, with so many employees working from home or in hybrid mode, and business travel in decline, there’s a growing need to find new ways to make effective presentations when the audience may be fully virtual or a combination of in person and remote attendees.

Whether you’re making a standup presentation to a large live audience, or a sit-down one-on-one, whether you’re delivering your presentation face to face or virtually, solid presentation skills matter.

Even the most seasoned and accomplished presenters may need to fine-tune or update their skills. Expectations have changed over the last decade or so. Yesterday’s PowerPoint which primarily relied on bulleted points, broken up by the occasional clip-art image, won’t cut it with today’s audience.

The digital revolution has revolutionized the way people want to receive information. People expect presentations that are more visually interesting. They expect to see data, metrics that support assertions. And now, with so many previously in-person meetings occurring virtually, there’s an entirely new level of technical preparedness required.

The leadership development tools and the individual learning opportunities you’re providing should include presentation skills training that covers both the evergreen fundamentals and the up-to-date capabilities that can make or break a presentation.

So, just what should be included in solid presentation skills training? Here’s what I think.

The fundamentals will always apply When it comes to making a powerful and effective presentation, the fundamentals will always apply. You need to understand your objective. Is it strictly to convey information, so that your audience’s knowledge is increased? Is it to persuade your audience to take some action? Is it to convince people to support your idea? Once you understand what your objective is, you need to define your central message. There may be a lot of things you want to share with your audience during your presentation, but find – and stick with – the core, the most important point you want them to walk away with. And make sure that your message is clear and compelling.

You also need to tailor your presentation to your audience. Who are they and what might they be expecting? Say you’re giving a product pitch to a client. A technical team may be interested in a lot of nitty-gritty product detail. The business side will no doubt be more interested in what returns they can expect on their investment.

Another consideration is the setting: is this a formal presentation to a large audience with questions reserved for the end, or a presentation in a smaller setting where there’s the possibility for conversation throughout? Is your presentation virtual or in-person? To be delivered individually or as a group? What time of the day will you be speaking? Will there be others speaking before you and might that impact how your message will be received?

Once these fundamentals are established, you’re in building mode. What are the specific points you want to share that will help you best meet your objective and get across your core message? Now figure out how to convey those points in the clearest, most straightforward, and succinct way. This doesn’t mean that your presentation has to be a series of clipped bullet points. No one wants to sit through a presentation in which the presenter reads through what’s on the slide. You can get your points across using stories, fact, diagrams, videos, props, and other types of media.

Visual design matters While you don’t want to clutter up your presentation with too many visual elements that don’t serve your objective and can be distracting, using a variety of visual formats to convey your core message will make your presentation more memorable than slides filled with text. A couple of tips: avoid images that are cliched and overdone. Be careful not to mix up too many different types of images. If you’re using photos, stick with photos. If you’re using drawn images, keep the style consistent. When data are presented, stay consistent with colors and fonts from one type of chart to the next. Keep things clear and simple, using data to support key points without overwhelming your audience with too much information. And don’t assume that your audience is composed of statisticians (unless, of course, it is).

When presenting qualitative data, brief videos provide a way to engage your audience and create emotional connection and impact. Word clouds are another way to get qualitative data across.

Practice makes perfect You’ve pulled together a perfect presentation. But it likely won’t be perfect unless it’s well delivered. So don’t forget to practice your presentation ahead of time. Pro tip: record yourself as you practice out loud. This will force you to think through what you’re going to say for each element of your presentation. And watching your recording will help you identify your mistakes—such as fidgeting, using too many fillers (such as “umm,” or “like”), or speaking too fast.

A key element of your preparation should involve anticipating any technical difficulties. If you’ve embedded videos, make sure they work. If you’re presenting virtually, make sure that the lighting is good, and that your speaker and camera are working. Whether presenting in person or virtually, get there early enough to work out any technical glitches before your presentation is scheduled to begin. Few things are a bigger audience turn-off than sitting there watching the presenter struggle with the delivery mechanisms!

Finally, be kind to yourself. Despite thorough preparation and practice, sometimes, things go wrong, and you need to recover in the moment, adapt, and carry on. It’s unlikely that you’ll have caused any lasting damage and the important thing is to learn from your experience, so your next presentation is stronger.

How are you providing presentation skills training for your learners?

Manika Gandhi is Senior Learning Design Manager at Harvard Business Publishing Corporate Learning. Email her at [email protected] .

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Change isn’t easy, but we can help. Together we’ll create informed and inspired leaders ready to shape the future of your business.

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Mastering Presentation Skills: A Comprehensive Guide

Presentation skills are an essential aspect of professional development and personal growth. Learn to convey your ideas clearly and compellingly.

Key Takeaways:

• Understanding the importance of effective presentation skills in professional and personal growth.
• Learning how to utilize body language and visual aids to keep the audience engaged.
• Strategies to overcome pre-presentation jitters and improve overall presentation performance.

Presentation skills are an essential aspect of professional development and personal growth. Whether you're addressing a small group or a large audience, the ability to convey your ideas clearly and compellingly can make a significant difference in your career. This comprehensive guide will delve into the most effective presentation skills, offering practical advice to help you improve your presentation skills and deliver successful presentations.

The Foundation of Good Presentation Skills

Good presentation skills are rooted in the ability to communicate effectively. This involves not only what you say but also how you say it. Your body language, voice modulation, and the clarity of your message all play a crucial role in delivering a good presentation. To master these skills, one must practice regularly and be open to feedback from other presenters and audience members.

Body Language: Your Silent Communicator

Your body language can speak volumes before you even utter a word. Appropriate gestures, facial expressions, and maintaining eye contact are crucial components of effective presentations. They help convey your message and keep the audience's attention. An experienced presenter knows that a positive enthusiasm and a confident stage presence can significantly impact the delivery of their presentation.

Visual Aids: Enhancing Your Message

Visual aids, such as Microsoft PowerPoint slides, charts, and videos, can greatly enhance your presentation by providing a visual context to your words. They should complement your speech, not overshadow it. Use bullet points to summarize information and high-quality images to illustrate points more vividly. Remember, the visual aids are there to support your presentation, not to be the main focus.

Overcoming Stage Fright

Stage fright, or pre-presentation jitters, is a common challenge for many presenters. Breathing techniques, such as taking deep breaths before stepping onto the presentation stage, can help calm your nerves. Arriving early to familiarize yourself with the environment and practicing your speech with note cards can also reduce anxiety. Remember, even TED Talk speakers feel nervous; what sets them apart is their ability to manage and channel that nervousness into a compelling presentation.

Engaging Your Audience

Keeping the audience engaged is one of the most important aspects of a successful presentation. This involves understanding the needs and interests of your target audience and tailoring your content accordingly. Use a personal story or a relatable example to make your points more relatable. Encourage questions and interactions to create a two-way dialogue and maintain audience interest throughout your talk.

The Role of Public Speaking in Presentation Skills

Public speaking is an integral part of presentation skills. It's about delivering your message with clarity and confidence. To improve your public speaking abilities, focus on articulating your ideas clearly and at a pace that is easy for the audience to follow. Practice your speech in front of a mirror or record yourself to evaluate your voice modulation and body language.

Leadership Skills and Presentation

Effective presentation skills are closely linked to leadership skills. A leader must be able to present their vision and ideas in a way that inspires and motivates their team. This requires a combination of self-confidence, clear communication, and the ability to connect with audience members on a personal level. By honing your presentation skills, you also enhance your leadership capabilities.

Pre-Presentation Preparation

Preparation is key to a killer presentation. This includes researching your topic thoroughly, organizing your ideas into a coherent structure, and rehearsing your delivery. Use note cards to remember key points, but avoid reading from them verbatim. The more prepared you are, the more confident you will feel when it's time to present.

Presentation Tools and Technology

Leveraging presentation tools and technology can take your presentation to the next level. Familiarize yourself with software like Microsoft PowerPoint or other presentation platforms to create visually appealing slides. However, ensure that technology enhances your presentation rather than becoming a distraction.

The Importance of Practice

Practice is essential to improve your presentation skills. Rehearse your presentation multiple times, ideally in the actual room where you will be presenting. Seek opportunities to present in front of others, such as a small group or even a mirror, to gain confidence and receive constructive feedback.

Crafting a Killer Presentation: The Art of Preparation

The significance of thorough research.

Before stepping onto the presentation stage, it's crucial to invest time in researching your topic. This not only ensures that you are well-versed in your subject matter but also boosts your self-confidence. A presenter who is confident in their knowledge can engage the audience more effectively. Harvard Business Review emphasizes the importance of understanding your target audience's needs and expectations. Tailoring your content to address these points makes your presentation more relevant and compelling. Remember, a well-researched presentation is a foundation upon which successful presentation skills are built.

Structuring Your Content for Maximum Impact

Once your research is complete, the next step is to structure your presentation in a way that flows logically and keeps the audience's attention. Start with an outline that includes an introduction, key points, and a conclusion. Use bullet points to distill complex ideas into digestible pieces of information. This structure helps you maintain focus while delivering your presentation and aids the audience in following your narrative. A clear structure is a hallmark of good presentation skills and is essential for a compelling presentation. Think of your outline as a roadmap that guides both you and your audience through the journey of your talk.

Enhancing Delivery Through Rehearsal Techniques

Enhancing delivery through rehearsal techniques is crucial for ensuring effective communication and presentation skills. By dedicating time to practice and refine delivery methods, individuals can significantly improve their ability to convey information clearly and confidently. Rehearsal allows speakers to familiarize themselves with the material, anticipate potential challenges, and adapt their delivery style to engage and captivate their audience effectively. Moreover, through repetition and feedback, speakers can fine-tune their delivery, refine their message, and enhance overall performance. Whether preparing for a presentation, speech, or any form of public communication, investing in rehearsal techniques is essential for achieving impactful delivery and maximizing audience engagement.

Mastering the Use of Presentation Tools and Technology

Presentation tools and technology are integral to delivering a successful presentation. With the advent of software like Microsoft PowerPoint, presenters can create visually appealing slides that support their message. The key is to use these tools to enhance, not overshadow, the content. For instance, incorporating bullet points for clarity, using high-quality images to illustrate points, and embedding videos for dynamic examples can make a presentation more engaging. However, it's crucial to ensure that the technology serves the presentation and not the other way around.

The vast majority of presentation tools offer features that can help maintain the audience's attention. Interactive elements such as polls, animations, and transitions can keep the audience engaged, but they must be used judiciously to avoid distraction. Experienced presenters recommend rehearsing with the technology beforehand to ensure smooth execution. Arriving early to test equipment and familiarize oneself with the setup can prevent technical glitches that might otherwise disrupt the flow of a presentation. Remember, the goal is to use technology to deliver a compelling presentation that resonates with the audience.

The Power of Body Language and Eye Contact in Presentations

Body language and eye contact are among the most effective presentation skills that can significantly influence the success of a presentation. Appropriate gestures, facial expressions, and posture convey confidence and enthusiasm, which can be contagious to the audience. A presenter who stands tall, makes eye contact, and uses hand gestures effectively can command the room and keep the audience engaged. It's not just about what you say, but how you say it; your body language speaks volumes about your self-confidence and belief in your message.

Moreover, maintaining eye contact with audience members is a powerful way to connect on a personal level, making your presentation more compelling. It signals to the audience that you are focused on them and interested in their reaction. However, it's important to strike a balance; too much eye contact can be intimidating, while too little can make you seem disengaged. Practice varying your eye contact throughout the room, making sure to include even those in the back or on the sides. This inclusive approach helps ensure that all audience members feel acknowledged and valued during your presentation.

Integrating Effective Visuals in Presentations

Visual aids are not just supplementary elements; they are integral to delivering a successful presentation. When used appropriately, they can transform a good presentation into a compelling one, capturing the audience's attention and reinforcing your message. The most effective presentation skills involve the strategic use of visuals to clarify complex information and illustrate points vividly. Whether it's a simple pie chart or an intricate infographic, each visual should be designed with the target audience in mind, ensuring that it adds value rather than distracts.

Incorporating visuals into your own presentation requires a balance between content and aesthetics. Slides should not be overcrowded with bullet points; instead, they should support the speaker's words with impactful imagery or key takeaways. Remember, the vast majority of audience members are more likely to remember information that is visually stimulating. Tools like Microsoft PowerPoint or other presentation tools offer a range of options to create these visuals. By practicing the integration of visuals in your rehearsals, you can ensure that they complement your delivery rather than compete for attention.

Overcoming Pre-Presentation Jitters

Pre-presentation jitters are a common experience, even for the most seasoned presenters. Good presentation skills involve recognizing these feelings and implementing strategies to manage them effectively. One of the most important things to do is to arrive early, allowing yourself time to become familiar with the presentation space. This can help reduce anxiety and provide an opportunity to troubleshoot any issues with presentation tools or visual aids. Taking deep breaths and engaging in light stretching or breathing techniques can also help calm nerves before taking the stage.

Another key strategy is to focus on the message you want to convey rather than on your own nervousness. By shifting the focus to the value you are providing to your audience, self-confidence naturally increases. It's also a great idea to have a personal story or anecdote ready to share; this not only makes the presentation more relatable but also serves as a comfortable starting point for many speakers. Remember, the goal is not to eliminate nerves entirely but to harness that energy into positive enthusiasm that enhances your stage presence and keeps the audience engaged.

The Role of Practice in Polishing Your Performance

Practice is, without a doubt, the most important thing you can do to improve your presentation skills. Repeatedly rehearsing your speech allows you to refine your delivery, work on your timing, and ensure you are comfortable with the material. It's a great idea to practice in front of a small group or even alone, using a mirror to observe your body language and facial expressions. TED Talks and other presentations by experienced presenters can serve as excellent examples to emulate. By the time the big meeting or event arrives, you should feel as though you know your presentation inside and out.

Utilizing Feedback to Hone Your Skills

In addition to self-rehearsal, seeking feedback from others can be invaluable. Whether it's from colleagues, friends, or a speaking coach, constructive criticism can provide insights into areas of your presentation that may need more detail or a different approach. Use this feedback to adjust your content, delivery, and even your visual aids. Remember, the goal is not to memorize your presentation word for word but to be so familiar with the material that you can speak about it conversationally. This level of preparation helps to reduce pre-presentation jitters and sets the stage for a successful presentation.

Handling Questions and Feedback

Be prepared to handle questions and feedback during and after your presentation. Listen carefully to the questions, provide thoughtful answers, and use the feedback to improve future presentations. Remember, questions are a sign that the audience is engaged and interested in your topic.

The Power of Storytelling

Storytelling is a powerful tool in presentations. A well-told story can captivate the audience, make complex ideas more understandable, and create a memorable experience. Incorporate stories that are relevant to your message and resonate with your audience.

Maintaining Audience's Attention

To maintain the audience's attention, vary the tone of your voice, use hand gestures to emphasize points, and move around the stage to engage different parts of the audience. Make eye contact with various audience members to create a connection and keep them involved in your presentation.

The Role of Confidence

Confidence is the cornerstone of a compelling presentation. It reassures the audience that you are knowledgeable and passionate about your topic. Build your confidence by mastering the subject matter and practicing your delivery until it feels natural.

Incorporating Humor

Humor, when used appropriately, can be an effective way to connect with your audience and make your presentation more enjoyable. Be mindful of your audience and the context of your presentation when incorporating humor to ensure it is well-received.

Using Personal Experiences

Sharing personal experiences can make your presentation more relatable and authentic. It allows the audience to see the real-life application of your ideas and can help illustrate your points in a way that facts and figures alone cannot.

The Art of Persuasion

A successful presentation often involves persuading the audience to accept a new idea or take action. Use logical arguments, credible evidence, and emotional appeals to persuade your audience effectively. Be clear about what you want them to think, feel, or do after your presentation.

Adapting to Different Audiences

Every audience is different, and adapting your presentation to fit the specific audience you are addressing is crucial. Consider the audience's background, knowledge level, and expectations when preparing your presentation. This will help you connect with them more effectively.

The Use of Non-Verbal Cues

Non-verbal cues, such as facial expressions, gestures, and posture, can reinforce your message or contradict it. Be aware of your non-verbal communication and ensure it aligns with what you are saying. This consistency will enhance your credibility and the impact of your presentation.

Continuous Improvement

The journey to improve presentation skills is ongoing. Seek out opportunities for public speaking, ask for feedback, and reflect on your performances to identify areas for improvement. Continuous learning and adaptation are key to becoming a master presenter.

Effective presentation skills are vital for professional success and personal development. This guide has explored various aspects of presentation skills, from body language and visual aids to overcoming stage fright and engaging the audience. By incorporating these strategies and continuously practicing, you can improve your presentation skills and deliver compelling presentations that captivate your audience.

FAQ Section

How can I overcome my fear of public speaking?

Overcoming the fear of public speaking involves preparation, practice, and employing techniques such as deep breathing and positive visualization. It's also helpful to start with smaller, more familiar audiences and gradually work your way up to larger groups.

What are some effective ways to engage my audience during a presentation?

Engaging your audience can be achieved by asking questions, encouraging participation, using storytelling, incorporating humor, and making eye contact. Tailoring your content to the audience's interests and involving them in the presentation can also keep them engaged.

How important are visual aids in a presentation?

Visual aids are very important as they can help illustrate and reinforce your points. They should be used to complement your message, not replace it. Ensure that your visual aids are clear, professional, and relevant to the content of your presentation.

Related Topics

• Public Speaking
• Storytelling in Business
• Emotional Intelligence in Leadership
• Nonverbal Communication
• Audience Analysis

Recommended Reading

Click on the link to purchase the book.

• Talk Like TED: The 9 Public-Speaking Secrets of the World's Top Minds by Carmine Gallo
• Presentation Zen: Simple Ideas on Presentation Design and Delivery by Garr Reynolds
• The Presentation Secrets of Steve Jobs: How to Be Insanely Great in Front of Any Audience by Carmine Gallo
• Slide:ology: The Art and Science of Creating Great Presentations by Nancy Duarte
• Resonate: Present Visual Stories that Transform Audiences by Nancy Duarte

Teach This Topic

• Practice Sessions: Organize regular practice sessions where team members can present on various topics and receive constructive feedback.
• Workshops on Nonverbal Communication: Conduct workshops focusing on the importance of body language, eye contact, and voice modulation in effective presentations.
• Storytelling Exercises: Implement storytelling exercises to enhance the ability to convey messages in a more engaging and relatable manner.
• Tech-Savvy Presentations: Provide training on the latest presentation tools and software to create visually appealing and interactive presentations.
• Public Speaking Clubs: Encourage participation in public speaking clubs or groups to build confidence and improve presentation skills in a supportive environment.

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presentation mastery

(almost) everything you need to know to deliver a powerful presentation to any audience, table of contents.

• Last updated:
• September 19, 2023

How to Start a Presentation (and Finish It Strongly!)

When it comes to business presentations, consider this.

When you recall a great presentation you experienced, do you recall how great the bullet points were?

Or how those technically challenging and crowded slides really did it for you?

Unlikely, right?

You’re much more likely to remember great storytelling.

Here is how to start a presentation to ensure your audience is with you every step of the way.

Let’s face it. Business presentations tend to strike dread in the hearts of most people, and it’s not just for those in the audience. It’s often the case for the presenter, too.

On either side we’re fearful of being bored and being boring.

For the presenter, part of alleviating those fears is making sure we sound interesting and look interested in what we’re talking about. (That’s where a good executive presence coach comes in.)

But body language and a resonant, clear voice isn’t the be-all and end-all of presenting.

Think for a moment.

What do people actually like listening to?

The answer is, they like listening to a good story.

It’s pretty simple. All of us love stories.

We are programmed at a deep level from childhood to love hearing stories about other people’s experiences, and the more we can bring great storytelling into our business presentations and communications, the more effective we will be.

1. How to start a presentation: The opening story

For your business presentation, you need to hook ’em from the get-go!

Stories are powerful because they hold people’s attention. Like the stories Benjamin Zander or Joe Landolina (videos below) use to begin their speeches, they occur in a specific time and place and therefore hold our attention and feed our imaginations.

Stories ask us to imagine being in that time and place with the speaker.

Stories bring drama, mystery, tension, or surprise.

So, how do you begin?

Start by setting the stage and introduce the situation, then there’s a problem that arises that needs to be solved, and then the resolution to the problem.

A beginning, a middle, and an end.

Every story has these and so, too, does every good presentation or speech.

Take a minute to watch these two clips.

Here’s Benjamin Zander:

And now Joe Landolina:

2. How to start a presentation: Paint the picture

When you’re thinking about how to start a presentation, remember this: audiences love to identify with the speakers.

We trust what we know and we trust what is familiar to us, so laying out the landscape at the beginning with a statement or fact that we can all relate to helps to create an instant rapport with the audience.

The more the audience can use their imagination and see the story, the more they invest in what you’re talking about, so give them a bit of detail to set the stage. Use statements we can all identify with.

Two quick examples:

We all know what it’s like to be rushing because we’re late… or It’s always a push in the 11th hour of a deadline…

3. How to start a presentation: Your mission is…

The picture that the speaker paints could also be, for instance, a problem.

Such as: “If we don’t diversify in our social media strategies, this company is going to fail in 2 years.”

That’s a powerful picture to paint and grabs people right away.

This great storytelling technique immediately creates credibility because it shows you’re familiar with the issues.

It also creates anxiety, and therefore emotional and intellectual appeal.

Because now that we’ve heard the bad news, we automatically start searching for solutions.

Next, now that you’ve hooked your audience, here’s how to keep going in a winning vein!

4. Show vulnerability

Never underestimate the power of personal identification.

As we said before, people trust what is familiar to them and what could be more familiar than humour, poignancy, or adversity. (Example: Watch Hyeonseo Lee’s Ted talk, My Escape from North Korea )

There’s something satisfyingly voyeuristic about hearing other people’s tales of woe, embarrassment, or adventure.

When we reveal something reasonable and personal about ourselves, we become vulnerable and open to our audience and their judgments.

This is an invitation for them to think, “Oh, man, that happened to me, too!”

And in that moment we all become human together.

And it is our humanness that ultimately keeps us interested.

The speaker could be Barack Obama but when he’s talking about how he grew up, the neighbourhood he lived in, and his parents’ struggles, we can all still relate to those details.

Even though we know he went on to become President of the United States.

5. Unleash your creativity

Above all, be open to being creative and thinking outside the box.

John Bohannon is a science writer who uses dance instead of PowerPoint to illustrate new laser and molecular technology ideas.

Not only does this create compelling and captivating viewing but it simplifies complex concepts, tells a visual story, and is irresistibly memorable.

We won’t all be getting a dance company up on stage with us to illustrate our story but it just shows what you can do when you let yourself be inspired and use your imagination.

Have a look:

6. Give the presentation you would like to experience

Ask yourself what kind of presentation would hold YOUR attention.

Then map out your story, include personal anecdotes, and allow yourself to be moved by the power and logic of the story you’re telling.

Remember, you’re in a room full of human beings all of whom have the same insecurities, challenges, and desires that we all have.

So grab them, keep them, and then bring it home.

Finally, you’ve done everything right. Now you need to finish!

7. How to finish a presentation: The closing remarks

If you’ve done all that, you’ll have hooked them, introduced tension, given them something to relate to.

Before you finish, though, it’s time to give them a bit of release.

When you’re wrapping things up at the end of a talk, remind the audience of the problems they face, and then give them some solutions.

You can also suggest actions to take to move towards solutions or how to think differently to solve their problems.

But above all, make sure you’ve told given them some great storytelling. You, and they, will be glad you did.

There you have it. Seven tips to delivering the perfect business presentation.

• Start by setting the stage and introducing the situation
• Lay out the landscape with a statement or fact everyone can relate to
• Outline one possible solution (which you’ll go through in the key points of your talk)
• Be your vulnerable self (because everyone before you has the same insecurities)
• Allow your imagination to run loose
• Think about the presentation that would capture YOUR attention
• Close with a quick recap (a bit like I’m doing right here!)

Key skills to avoid boring presentations

You know what a boring business presentation is like to sit through.

When the speaker’s voice has become so dull and annoying that it starts to sound like a mosquito buzzing in your ear.

But are you aware of the pitfalls so that you can avoid them next them you stand up to deliver a presentation?

Follow these five steps to avoid the “Death by Monotony” presentation.

First: How to Know What Makes a Boring Business Presentation

So what’s happening?

Most of the time this unfortunate situation arises because the presenter has fallen into the Monotony

They speak from one place in their voice in one rhythm and don’t vary either one at all, and this happens without them even knowing it.

Now, this could be someone your know. It could—let’s face it—even be you and you don’t even know it.

A monotone vocal delivery is one of the worst sins and most common mistakes you can make when it comes to public speaking. Luckily, there are lots of skills and voice coaching techniques you can implement to prevent it.

Here are just a few tips you can use to stay out of the monotony trap and keep your audience interested and engaged.

The Five Key Business Presentation Skills

1. vary your pitch.

Here’s one basic fact of physiology.

The ear needs to be entertained and kept interested.

So first off, vary your pitch.

Pitch is your vocal range, it’s the movement in tone between the top of your vocal range and the bottom and everywhere in between.

As children, we naturally have a varied vocal range. As we learn to speak we explore the range of sound our voices can make.

Then as we grow older, something happens. We start to have opinions and start editing ourselves. We start to become self-conscious.

One big mistake we make is thinking that a deep, weighty, monotonous tone for credibility, maturity and gravity.

In short, we stop using the full range of our voices.

Experiment with your vocal range—it’s there for a reason. Remember that the ear needs to be entertained and kept interested so change it up, vary your tone, and use the full range of your vocal pitches.

Watch this great example:

2. Do Not Underestimate the Power Of Articulation & Pace

Next, make sure you’re articulating and speaking clearly and slowly.

It may seem obvious but do not underestimate the power of clarity.

We may have heard our message a hundred times but we forget our audience is hearing it for the first time.

Everyone can afford to slow down their delivery.

We often rush and end up mumbling our words together because we want to get through the material as quickly as possible or are afraid of forgetting what we have to say next.

Think into your consonants, breathe, and you will slow down.

This eliminates rushing and your audience will thank you for it.

3. Use of Pause

Pause is perhaps the most effective and underused of voice coaching techniques.

Pause is powerful, so learn to understand and use the power of pause in public speaking .

Former US President Barack Obama is a good example of someone who uses pause well and often.

We can implement pauses to gain different effects.

When we pause before a word or phrase, it creates the classic tension—release.

And when we pause after it, it allows the audience a moment for the information to sink in.

When we use pause, we also vary the pace of our delivery.

Varying our pace and using pause keeps the rhythm of our vocal delivery varied and keeps the ear from falling asleep.

4. Volume & Breath

What’s one key objective that too few people think about in speaking.

The need to be heard!

When it comes to volume, this where breathing properly comes in handy.

If you are getting enough breath into your lungs, you won’t have to worry about being heard because your voice will be supported.

Remember, breath = fuel for the voice.

We’re not talking about shouting here.

There’s a big difference between having a supported, resonant sound that fills the space and shouting. The former is about generosity, the latter is unpleasant and off-putting.

5. Make a Recording

Finally, record yourself. Whether it’s your iPhone or your laptop, video taping yourself when you’re rehearsing has never been never easier.

It is the only way you can see exactly what you look like and sound like. More importantly it can help decide where you need to make changes.

You can also just use audio recording. Record just your voice and you will quickly know if you’ve fallen into the Monotony Trap!

Eight visual presentation skills

PowerPoint is always lurking in the background and we’ve all seen terrible PowerPoint, right?

Some thoughts on the murky world of PowerPoint.

1. Ask yourself, “Do I really need that slide?”

Why not trust yourself to communicate the message, maybe you don’t need a slide.

If you carefully structure your message and deliver it with vocal presence then you don’t really need a slide.

Remember, it is YOU that will engage, educate, motivate – not a slide deck.

2. Always remember why visual aids are used

Visual aids are there to help make your presentation memorable – they are not the presentation, they are merely an aid.

Don’t use your slide as a crutch and remember you are the best visual in the presentation.

So always ask yourself is this slide aiding my presentation?

Is it helping to make me memorable?

3. Get rid of that terrible “Agenda slide”

They bore, they lack imagination and they are lazy.

Your audience are most certainly listening at the beginning of your presentation, this is the time to make an impact and engage, so think about that “agenda slide” do you really need it to tell the audience what you are going to talk about?

If you think you definitely need it, do some homework and get a good design.

4. Get rid of bullets

They really are not clever or nice to look at, they are certainly not memorable.

Bullets are not nice items anyway – so come on stop shooting your audience!

5. Stop using your slide deck as dumping ground

We see it all the time.

People putting all their thoughts on the slide, and before you know it there’s a slide so full of text that it is no longer a visual aid.

It’s a novel!

It confuses, bewilders and annoys.

6. Stop using ClipArt

It’s not memorable, it doesn’t visually engage, in my humble opinion it looks a little amateurish.

There are plenty of resources out there to get good visual images, often for free.

Start with Unsplash or Google Images or Flickr.

7. The 30-20-10 rule

This is a tried and tested rule that all sensational presenting incorporates to some degree

It’s a great example of ‘a little knowledge goes a long way’.

Simply stated:

• 30 is the minimum font size to use on slides — this keeps your word count to a minimum, so it forces you to use only the words that truly matter
• 20 is the maximum length of a presentation in minutes — 20 minutes is enough time to say what you need to say about pretty much anything
• 10 is the maximum number of slides to use — Slides are never the story in sensational presenting. You are the story. The slides are only there to serve you. Ten slides or less is enough to support any message.

The 30-20-10 rule will help you avoid Death By PowerPoint and avoid losing your audience.

What comedians can teach us about presentation skills

It can be difficult to keep your audience engaged during business presentations.

How do comedians keep their audiences engaged?

Some people are naturally funny.

Others think that being funny is a gift from birth that only the chosen few are blessed with, and that the rest of us should stay far, far away from trying to make people laugh.

The fact is, being funny is a skill like anything else, like driving a car, learning a new language, or learning presentation techniques.

Comedians spend years crafting and honing their content and delivery, making them one of the few public speakers that clock up the 10,000 hours Malcolm Gladwell says make you a master.

Performers learn a lot the hard way. there’s just no other way to do it.

You can practice, practice, and practice until the cows come home but at the end of the day you have to get up in front of a real audience to test it out.

Here are a few interesting presentation techniques from the world of comedy to help speakers in the business world master the art of keeping audiences engaged.

1. Rock it from the start

Everyone knows that getting off to a good start sets the tone for the rest of your journey.

When you’re practicing your speech or presentation, the first 30 seconds will make or break you.

Psychologist Jennice Vilhauer does this effectively in her TED talk, “Why you don’t get what you want…”

If you don’t engage people and give them a reason to listen in the first 30 seconds, you’ll have a pretty tough time getting them back.

A killer start to your presentation will set the tone for the rest of your talk and keep your audience engaged.

So practice this, hone it, and know it until you can do it in your sleep.

2. Know your timing

When you’re practicing, breakdown the sections of your content.

• First 30 seconds
• Numbers of key areas

Time yourself so you know how long each takes and how much time the whole presentation will be and when in doubt, keep it short.

You will keep your audience engaged, and they will thank you for it.

3. Don’t wait to work the room

Comedians are clever at working the room.

They “cast” someone in the audience so they have instant familiarity with the room.

Introduce yourself to people as they come into the room; don’t wait to find common ground with your audience until you start your talk.

Break the ice with them from the outset, greet them as they come in, have a bit of banter with them.

You’ll automatically have back story with them when you start your presentation.

4. Warm up first

All performers warm up and do something to get them in the ‘zone’ as TEDTalk presenter Julien Treasure talks about below.

Stretch your arms up over your head before you step onto the stage, take some deep breaths, loosen up your muscles or do some articulation exercises.

Whatever you do, do something. 

This will help calm any nerves and also get your body and mind focused on the task at hand.

5. Self critique

Whenever you get the chance to present or speak in front of an audience, always film or video yourself.

It’s so easy now to do it now with phones and tablets.

Get a friend or someone you know will be there to video you so you can watch it back and see exactly what you’re doing and sounding like.

Performers and comedians love this because it gives them instant feedback on everything they’re doing and how they are keeping audiences engaged.

6. Be human

No one feels comfortable around people who seem like they’re perfect all the time.

We connect with people we trust, who feel familiar to us.

Really funny material comes from comedians who know it’s not necessarily about making people laugh; it’s about making people think, it’s about showing them that you know what it’s like to be human. 

The audience finds something in you that resonates with them. 

Comedian and writer Ricky Gervais talks brilliantly about this here.

As a public speaker, take heed of some of these techniques from comedians and see if they help in your performance.

Comedians face the toughest audiences in the world so they know what they’re talking about.

Remember, good preparation and practice will pay off in dividends when it comes to getting up in front of an audience and delivering the goods.

Great communicating is learned; no one is born a great speaker.

Remember that you’re a human being in a room full of human beings and every audience loves to see people succeed.

They want you to be great! It makes their job of listening so much easier.

Olivia's surprising strategies for great presentations

If it weren’t for Mr. Rutland, I wouldn’t have got the wake-up call I needed to get the focus of my presentation where it belonged.

Off me, and on to my audience.

I want to share the strategies for great presentations which I learnt from the wonderful Mr Rutland with you.

Here’s the scenario.

I had to give a final presentation in one of my college courses. I was acting and performing regularly so I figured I had a pretty good shot of dazzling my unprepossessing tutor.

Mr. Rutland patiently sat through my 15 minute presentation.

There were a lot of slick slides my friends had helped me with. I had some funny jokes, flashy body and hand movements, and a few sarcastic comments — all the bells and whistles!

When I finished, I was beaming, waiting for my tutor to tell me just how brilliant I was.

He smiled, nodded, and then he said the words that would stay with me until today,

“Stop trying to be interesting to the audience. Be interested in the audience.”

How could I have gotten it so wrong? Wasn’t I entertaining, polished, and prepared? Didn’t I do all the homework?

The answer is yes to all those.

However I was missing one fundamental truth that drives all the best speakers, speeches, and presentations:

It’s not about you. It’s always about the audience.

So here are a few strategies for great presentations to help you to take your attention off yourself and focus it instead, on the audience during your next presentation or keynote.

1. Put yourself in your audience’s shoes

You need to ask the question your audience is asking themselves,

“What’s in it for me?”

Audiences consider their time important so they want to know it’s going to be well spent listening to you.

They want a reason to listen. 

This is probably one of the most important strategies for great presentations, so PLEASE give it time and thought.

You have to give them that reason in the first 30 seconds or you’ll lose them.

Here’s where a strong “hook” comes in.

Have a strong hook right at the start and give them what they want – you tell them exactly why they should listen.

2. Great vocal delivery can make or break a presentation

Audiences are always looking for a reason to tune you out so don’t give them one.

By using vocal techniques and skills like pace, pause, pitch, volume, and articulation you can change up the audio and keep their ears interested.

This is the pallet of colours and textures you have to create great vocal delivery .

And they do work, so it’s worth learning, practicing, and using them.

3. Make them the centre of your universe

Audiences love to feel like they’re the centre of attention, so show them that they are the centre of your universe for those minutes by making eye contact .

By using eye contact, open body posture, or hand gestures you can make an emotional connection with your audience that will keep them listening.

This TED talk from Daniel Levitin is an example of good eye contact.

4. Never underestimate the power of a smile

Smiling makes you feel good and tells your audience you are happy to be there.

It has to be more than just words so face them, connect with them, and show them through your delivery how important they are.

5. What do they know and what do they feel?

When you begin to map out your presentation (and you should do this before you even look at PowerPoint) ask yourself these questions:

• What does your audience know before you present?
• What do they feel? 
• What do you want them to know and want them to feel afterwards?  

This will help form the framework for a presentation that engages them.

This, along with a good, strong hook, will create the bones of a presentation that puts your audience’s needs first.

6. Be generous

When you get nervous and feel that urge to start “performing” —or even worse, run away — just remind yourself of one thing.

“It’s not about you. It’s all about the audience. Whew!”

Take the pressure off yourself.

How generous can you be with the information you have to give?

How can you be of service to your audience in that moment?

Take the focus off you and turn it instead on to what you can do for your audience.

Audiences don’t want to do any work, they want you to take them by the hand and show them how important they are and all the great stuff they’re going to get out of your presentation.

They want to feel good after you leave the stage. They want to get the sense that their time was well spent.

So remember, take the spotlight off yourself and turn it on the most important people in the room: Your audience.

Three top tips for sensational presenting

We have a team of voice coaches on hand, and we often consider about physical and vocal skills when it comes to sensational presenting.

How you look and how you sound are always at the top of my list of important skills.

But there are a couple of other factors to consider outside your physical appearance and your vocal presence.

These three tips are not so much about the mechanics of delivering your words, as they are about being human.

Sensational presenting really starts to sing when you remember that a presentation is so much more than just words and information.

Sensational presenting: The head, the heart, and the hand

Think of your presentation as being more than just words and information.

This will help any stiff formality or obstacles between you and the audience fall away.

How can you connect with your audience as a human being in a room full of human beings?

People want to be touched emotionally. When you reach out to your audience on an emotional level, they will trust more readily.

And trust is what you want from your audience.

1. The head

First, you have to assure the audience that you’re worth listening to.

After all, they’ve taken time out to be there and want to know their time is being well spent.

You need to establish your credibility with the audience.

Sensational presenting shows the audience you know your subject.

That you are an expert in your field.

What’s your pedigree, track record for success?

2. The heart

Sensational presenting involves your audience liking you or at least knowing that you know their pain.

Let your audience know that you are aware of their challenges and that you have answers to help them with those challenges.

The audience is always asking themselves one question as they sit there spending their precious time with you:

Why should I care about this?

Sensational presenting answers this burning question for the audience.

Your audience will care if you show that you care.

Perhaps share a story from your own journey that illustrates how you overcame obstacles or challenges of your own.

When they hear you’ve overcome difficulties yourself, they know you empathize with them.

3. The hand

Lastly, the hand metaphor refers to what they take away from your presentation.

Sensational presenting leads the audience towards some kind of practical, concrete steps or knowledge they can take home and put into practice.

The audience comes in with questions and wants to leave with answers. 

Put into their hands something they can use, a tool that will help them with their challenges.

This reminds me of Chris Anderson’ s definition of persuasion as “the act of replacing someone’s world view with something better”. 

The audience wants to leave feeling different than when they came in.

Knowledge Can Be A Dangerous Thing

Sensational presenting involves weeding out what the audience doesn’t need to know and what they do.

There’s a great book called “Made To Stick” by Chip and Dan Heath , which warns that a lot of knowledge can become a bad thing if left unchecked.

When you’re an expert in your field it can be easy to speak in acronyms, use phrases the audience doesn’t know, or use “in jokes” that leaves 90% of the audience completely lost.

Make your presentation easy for the audience to understand and follow and use simple language.

It’s not a matter of dumbing down. It’s a matter of simplicity.

In conclusion

I hope this guide to presentation mastery has been helpful for you.

We’ve gone over how to start (and finish!) your presentation.

We’ve talked about the danger of death by monotony, and eight tips and techniques for visual presentations and slide decks.

We’ve considered what we might learn from comedians, and also gone through some perhaps surprising strategies to deliver an exceptional presentation that can influence, engage and compel any audience to action.

There are lots more guides and resources available over here.

If you’d like to receive more hands-on support and guidance from Confident Speak, you can find all our programs over here .

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Countway Practical Presentation Skills

Presentation Slides

Story Telling

Presentation Software

Body Language

• Showtime! (Tips when "on stage")
• Upcoming Classes & Registration

On this page you will find many of the tips and common advice that we cover within our Practical Presentation Skills Workshop.

If you are hoping to attend a workshop in the future, please check the schedule of upcoming classes, and reserve your spot. Space does fill up each week, so please register early!

Creating slides to accompany your presentation can be a great way to provide complimentary visual representation of your topic. Slides are used to fill in the gaps while you tell the story.

Start your presentation with a brief introduction- who you are and what you are going to talk about. 

Think about your presentation as a story with an organized beginning (why this topic), middle (how you did the research) and end (your summary findings and how it may be applicable or inform future research). You can provide a brief outline in the introduction so the audience may follow along. 

Keep it simple with a few key concepts, examples and ideas.

Make sure your audience knows the key takeaway points you wish to get across.

A good way to practice this is to try and condense your presentation into an elevator pitch- what do you want the audience to walk away know? 

Show your enthusiasm!

If you don’t think it is interesting- why should your audience?

Some Good Alternatives to PowerPoint:

• Google Slides
• Keynote (Mac)  
• Prezi  
• Zoho Show  
• PowToon  
• CustomShow  
• Slidebean  
• Haiku Deck  
• Visme  
• Emaze  
• and more…  

Your body language speaks volumes to how confident you are on the topic, how you are feeling up on stage and how receptive you are to your audience. Confident body language, such as smiling, maintaining eye contact, and persuasive gesturing all serve to engage your audience.

• Make eye contact with those in the audience that are paying attention and ignore the rest!
• Speak slower than what you would normally, take a moment to smile at your audience, and project your voice. Don’t rush, what you have to say is important!
• Don’t’ forget to breathe. Deep breaths and positive visualization can helps slow that pounding heart.
• Work on making pauses where you can catch your breath, take a sip of water, stand up straight, and continue at your practiced pace.
• Sweaty palms and pre-presentation jitters are no fun. Harness that nervous energy and turn it into enthusiasm! Exercising earlier in the day can help release endorphins and help relieve anxiety.
• Feeling shaky? Practicing confident body language is one way to boost your pre-presentation jitters. When your body is physically demonstrating confidence, your mind will follow suit. Standing or walking a bit will help you calm those butterflies before you go on stage.
• Don’t be afraid to move around and use the physical space you have available but keep your voice projected towards your audience.
• Practice, practice, practice! Get to the next Practical Presentation Skills workshop in Countway Library http://bit.ly/countwaypresent and practice your talk in front of a supportive and friendly group!

• Excessive bullet points
• Reading your slides instead of telling your story
• Avoid excessive transitions and gimmick
• Numerous charts (especially all on the same slide)
• Lack of enthusiasm and engagement from you
• Too much information and data dump
• Clutter and busy design
• Lack of design consistency 

Now you are on stage!

When delivering the talk, watch out for these bad habits:

•  Avoiding eye-contact
• Slouching or bad posture
• Crossed arms
• Non-purposeful movement
• Not projecting your voice
• Speaking away from the microphone
• Speaking with your back to the audience (often happens when reading slides)
• Next: Upcoming Classes & Registration >>
• Last Updated: Jan 29, 2024 8:37 AM
• URL: https://guides.library.harvard.edu/presentation

Enhancing English Presentation Skills with Generative Artificial Intelligence: A Guide for Non-native Researchers

• Published: 28 May 2024

Cite this article

• Takanobu Hirosawa   ORCID: orcid.org/0000-0002-3573-8203 1   na1 &
• Taro Shimizu   ORCID: orcid.org/0000-0002-3788-487X 1   na1  

This commentary explores the utilization of generative artificial intelligence (AI), particularly Google Gemini (previously Bard), in enhancing English presentation skills among non-native researchers. We present a step-by-step methodology for using Google Gemini’s Speech-to-Text and Text-to-Speech features. Our findings suggest that Google Gemini effectively aids in draft presentations, pronunciation practice, and content verification, tapping into an area often unexplored—using AI for presentation skills in scientific research. Despite its potential, users must exercise caution due to the experimental nature of this AI technology. Adapting to such technologies is timely and beneficial for the global scientific community.

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Abbreviations

• Artificial intelligence

Large language model

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Acknowledgements

This study was made possible using the resources from the Department of Diagnostic and Generalist Medicine, Dokkyo Medical University.

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Takanobu Hirosawa and Taro Shimizu contributed equally to this work.

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Department of Diagnostic and Generalist Medicine, Dokkyo Medical University, 880 Kitakobayashi, Simotsuga-gun, Mibu-cho, Tochigi, 321-0293, Japan

Takanobu Hirosawa & Taro Shimizu

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Hirosawa, T., Shimizu, T. Enhancing English Presentation Skills with Generative Artificial Intelligence: A Guide for Non-native Researchers. Med.Sci.Educ. (2024). https://doi.org/10.1007/s40670-024-02078-w

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Accepted : 15 May 2024

Published : 28 May 2024

DOI : https://doi.org/10.1007/s40670-024-02078-w

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