executive assistant resume examples 2021

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14 Executive Assistant Resume Examples - Here's What Works In 2024

Executive assistants provide crucial support to top executives and are skilled at executing administrative and operational duties. when writing your executive assistant resume, it’s important to show that you have the relevant skills to succeed. below we’ve compiled five resume templates with the most important qualities to have in 2023. (google docs and pdfs attached)..

Executive assistants are the behind-the-scenes gurus of the executive world. You help a company run smoothly, taking care of everything that helps executives be as productive as possible. You must be exceptionally organized, detail-oriented, and effective at communication, as well as fantastic at organizing meetings and making flawless travel arrangements. You enjoy wearing many different hats throughout the day as you support various needs and requests that may come up at a moment’s notice. In the past months, as most companies continue to work remotely during the Covid-19 lockdown, executive assistants find themselves in a pivotal moment. Many administrative duties have been pared down significantly and travel has all but paused, bringing an end to many traditional administrative duties. But in a changing environment, executive assistants are needed more than ever. Business leaders across all industries are facing new challenges and tackling new problems, and they need executive assistants who can help -- who can think on their feet, take initiative in uncertain situations, and get creative with solving unprecedented problems. Candidates who have strong business sense, technical savvy, and great emotional intelligence will be high in demand in the upcoming years. What should an executive assistant resume look like in 2023? Continue reading below to view examples of effectively written executive assistant resumes that will help you land your next role.

Executive Assistant Resume Templates

Jump to a template:

• Executive Assistant
• Executive Administrative Assistant
• C-Level Executive Assistant
• Executive Assistant to CEO
• Senior Executive Assistant
• Entry-Level Executive Assistant
• Experienced Executive Assistant

Jump to a resource:

• Keywords for Executive Assistant Resumes

Executive Assistant Resume Tips

• Action Verbs to Use
• Bullet Points on Executive Assistant Resumes
• Frequently Asked Questions
• Related Other Resumes

Get advice on each section of your resume:

Template 1 of 14: Executive Assistant Resume Example

An executive assistant is the communication point between executives, partners, employees, and clients. That’s why they coordinate emails and memos, schedule meetings, arrange accommodations, take meeting minutes, and prepare reports. They have an important role because they manage sensitive information, including executive calendars. Even though this is an assistant position, you likely would also be responsible for overseeing other clerical employees. So, leadership is often a must and something hiring managers look out for!

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Tips to help you write your Executive Assistant resume in 2024

   highlight your computer literacy on your resume..

Executive assistants should be familiar with basic computer programs like Microsoft Excel, Microsoft Word, Zoom Cloud meetings, and calendar management tools like Calendly. You of course aren't supposed to be a programming expert, but you should definitely be familiar with clerical tools that the execs or people you're supporting use on a daily basis.

   Demonstrate your event planning skills with previous similar experiences.

Event planning is an essential skill to have as an executive assistant. You might have to coordinate with vendors, and partners, book locations, and coordinate invitations. You can talk about previous experiences in which you coordinated events such as meetings, conferences, or trips. Perhaps even include how you dealt with expenses, a common responsibility for EAs.

Skills you can include on your Executive Assistant resume

Template 2 of 14: executive assistant resume example.

Executive assistants with a few years of experience should craft a resume that highlights their accomplishments in previous assistant roles. You should include a logical path of your work history that demonstrates growth, as well as a capacity for increasing responsibility. This resume has a strong work history section that shows their experience in previous positions as an executive assistant, and the candidate uses numbers and metrics to support their accomplishments.

   Demonstrate your growth with senior administrative tasks

If you have several years of experience working as an executive assistant, it is important to showcase this clearly and effectively on your resume. Recruiting managers like to see that candidates have dedicated time towards developing their skills in relevant roles and that they have extensive experience working in assistant positions. For example, this candidate clearly states in their summary that they have worked in the administrative department for five years, exhibiting their career journey from when they started out as an administrative manager.

   Use numbers and metrics to describe your accomplishments

This resume uses numbers and metrics to back up their work experience -- highlighting not just their responsibilities, but their accomplishments in their roles. When writing your bullet points for your work experience section, include quantitative evidence of what your impact was in the work history section -- specifically in areas such as efficiency, productivity, and organization. This template includes such details as “increased office efficiency by 25%” and “facilitated...savings over $5,000 in the first year”.

Template 3 of 14: Executive Administrative Assistant Resume Example

The executive administrative assistant is someone who provides high-level, tailored administrative support for the executives within a company. They will often be assigned to a group of executives, and help these leaders organize and optimize their daily efficiency. As an executive administrative assistant, you may assist executives in planning travel, booking meetings, answering incoming calls, planning events, overseeing office operations, and more. To become an executive administrative assistant, you will need to demonstrate prior excellence in administrative roles. Most hiring managers will look for someone with a minimum of an associate’s degree in a related field. Moreover, because this role handles high-level administrative duties, the ideal candidate will have 2-5 years of experience in related roles like as an administrative assistant or office manager. Superb candidates for this role will showcase organizational excellence, as well as a professional attitude and great time management skills.

Tips to help you write your Executive Administrative Assistant resume in 2024

   highlight your experience planning and scheduling travel.

Executive administrative assistants are responsible for managing the executive schedule, and this includes creating travel plans. As such, any experience you have booking and organizing travel for others should be detailed on your resume.

   Showcase your time management skills

Executive administrative assistants must juggle leader’s scheduling conflicts with grace and creativity. It’s important to demonstrate on your resume how you have used your time management skills to effectively organize schedules in the past.

Skills you can include on your Executive Administrative Assistant resume

Template 4 of 14: executive administrative assistant resume example.

An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.

   Demonstrate your time management skills on your resume by using accomplishments.

Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.

   Showcase your communication skills on your resume.

Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.

Template 5 of 14: Executive Administrative Assistant Resume Example

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

   Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

   Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

Template 6 of 14: Executive Administrative Assistant Resume Example

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

   Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

   Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Template 7 of 14: C-Level Executive Assistant Resume Example

As a C-Level Executive Assistant, you'll play a crucial role in supporting top executives by managing their schedules, communications, and travel. This job demands a high level of detail orientation, discretion, and adaptability. When writing your resume, it's essential to highlight your ability to handle confidential information and your expertise in managing complex schedules. Additionally, consider showcasing your knowledge of the latest digital tools and platforms, as many executives rely on their assistants to stay up-to-date with industry trends. C-Level Executive Assistants are in high demand, and the competition for these roles can be fierce. To stand out, it's vital to demonstrate your ability to multitask and handle high-pressure situations with grace. Showcase achievements that demonstrate your efficiency, resourcefulness, and initiative, as employers value assistants who can anticipate their executive's needs and make their lives easier.

Tips to help you write your C-Level Executive Assistant resume in 2024

   emphasize time and task management skills.

As a C-Level Executive Assistant, your ability to manage time, prioritize tasks, and juggle multiple responsibilities is essential. On your resume, highlight instances where you successfully managed tight deadlines, coordinated complex schedules, or streamlined processes for maximum efficiency.

   Showcase relevant industry knowledge

Understanding the industry you'll be supporting can be a significant asset in a C-Level Executive Assistant position. On your resume, emphasize any experience or knowledge you have in the relevant industry, whether it's through past roles, professional development courses, or certifications.

Skills you can include on your C-Level Executive Assistant resume

Template 8 of 14: c-level executive assistant resume example.

Providing assistance at the C-suite level (CEOs, CFOs, CIOs, etc.) requires a deeper level of expertise in the given industry, as well as the ability to work cross-functionally or technically. You must know how to skillfully interface with various departments, uncover potential bottlenecks, and facilitate improvements that help the C-suite function at its highest efficiency. When applying to a C-level executive assistant role, make sure to include evidence of past experience in relevant roles and to demonstrate your ability to catalyze efficient operations.

   Demonstrated experience with C-suite individuals

It takes a special type of person to operate calmly and effectively in the high-pressure, fast-paced world of C-level executives. Many individuals at this level have big personalities and urgent needs, and hiring managers want to see that you understand what it takes to work in such an environment. When writing your C-level executive assistant resume, make sure to include work experience that shows you have experience providing direct support to a CEO or other C-level executive.

   Highlight your capacity for growth

The various needs and requests from a C-suite executive can evolve rapidly within a matter of days or weeks. It’s important to show that you are flexible and quick to learn in new environments. To demonstrate that you can adapt to new situations, make sure to highlight instances where you’ve been promoted in an organization or when you have taken on more responsibility than your role entailed. This candidate includes an experience where they were promoted from lead administrative assistant to executive assistant to the CEO.

Template 9 of 14: Executive Assistant to CEO Resume Example

As an Executive Assistant to the CEO, you're the right hand of the company's top player – a role both thrilling and demanding. This job requires a unique blend of administrative proficiency, business acumen, and outstanding people skills. Nowadays, CEOs look for individuals who can not only juggle schedules, but also participate in strategic decisions and represent them in critical situations. So, when drafting your resume, it needs to convey not just your organizational skills but also your ability to contribute to bigger business goals. In recent years, the role of Executive Assistant has seen a shift towards more strategic duties. Companies are now seeking Executive Assistants who can shoulder operational responsibilities as well. Your resume should thus reflect your ability to adapt to this evolving role and your willingness to take on these challenges.

Tips to help you write your Executive Assistant to CEO resume in 2024

   highlight strategic contributions.

CEOs nowadays require more than just administrative support. Showcase any strategic input you've offered in previous roles, like helping devise business plans or managing special projects. Prove you're a strategic partner, not just a schedule jockey.

   Demonstrate people and crisis management skills

As an Executive Assistant, you'll often find yourself managing the CEO's relationships with stakeholders and crisis situations. Include instances where you've successfully handled such scenarios. This will show you're capable of more than just managing a schedule and can represent the CEO efficiently.

Skills you can include on your Executive Assistant to CEO resume

Template 10 of 14: executive assistant to ceo resume example.

Sometimes a CEO may require more personal assistance and will want to hire an executive assistant to directly support their needs. This position is the CEO’s primary resource, and must demonstrate deep administrative and organizational expertise to support the demands of the highest position in the company. When writing your CEO executive assistant resume, make sure to showcase your mastery of relevant skills, such as calendar management, hiring logistics, and event operations.

   Showcase skills relevant to support C-levels

Different CEOs have different needs - for this position in particular, it’s important to read the job description carefully and even do some research of your own into the company’s CEO, given that their information is included. Make sure to include skills that tailor to the job posting. For example, if the executive travels often, emphasize your experience in making travel arrangements or serving as a travel assistant.

   Use strong action verbs in your bullet points

Use strong action verbs, accompanied with relevant metrics, to demonstrate skills that are relevant to supporting a CEO. Executive assistants to CEOs must wear a variety of hats and be quick on their feet. Use such verbs as “liaised”, “collaborated”, and “oversaw” to demonstrate such abilities.

Template 11 of 14: Senior Executive Assistant Resume Example

As a Senior Executive Assistant, your role is multi-faceted. Your day-to-day includes facilitating communication between executives and their teams, planning complex travel itineraries, managing schedules, and overseeing projects. It's a role that requires diplomacy, keen attention to detail, and the ability to juggle multiple tasks simultaneously. Recently, there's been a trend towards more tech-savviness in this role. Companies are looking for Senior Executive Assistants who are not just familiar with office software, but who can also leverage technology to automate and streamline processes. So, when writing your resume, keep in mind that you're showcasing your ability to make executives' lives easier and more organized.

Tips to help you write your Senior Executive Assistant resume in 2024

   highlight your tech savviness.

Given the current trend, it's essential to showcase your technological understanding and proficiency on your resume. Mention specific tools or software you're comfortable with, from Microsoft Office Suite to project management apps like Asana or Trello.

   Illustrate your problem-solving skills

As a Senior Executive Assistant, you're often on the frontline of addressing issues before they reach the executive. Highlight specific instances on your resume where you've quickly solved problems or streamlined a process, showing how you can anticipate and handle potential roadblocks.

Skills you can include on your Senior Executive Assistant resume

Template 12 of 14: senior executive assistant resume example.

A senior executive assistant is an executive assistant with senior responsibilities. This means that they typically do fewer administrative tasks and tackle more hands-on operations work such as managing projects, creating and implementing processes, etc. When crafting your senior executive assistant resume, keep this in mind as you write out your bullet points and curate the skills you want to showcase.

   Tailored work experience to the executive assistant role

As mentioned above, the senior executive assistant role takes on more operations and logistics type work than administrative work - make sure you tailor your resume accordingly. When possible, include bullet points that detail your experience with overseeing processes and managing projects. It’s okay to include administrative duties, but try to include as many experiences as you can that emphasize your ability for operations and logistics work.

   Demonstrated career growth

A senior executive assistant should know the executive assistant world inside and out. It takes time and experience to understand the subtleties of the executive world and the different responsibilities that the role entails. In your professional experience section, showcase your growth throughout your career by including promotions and detailing your years of experience, working your way up through roles that demand more and more responsibility.

Template 13 of 14: Entry-Level Executive Assistant Resume Example

This is the perfect position for someone looking to enter the assistant profession. You will be assisting executive-level professionals in both their professional lives and sometimes their personal lives. Your job is to make their lives as easy as possible and to handle mundane or logistic tasks that will allow them to focus on more important things. You may be making flight and dinner reservations, scheduling meetings, or even buying birthday presents for their child. This is often a fast-paced and high-stress position so your ability to exceed under pressure and have a friendly demeanor is crucial.

Tips to help you write your Entry-Level Executive Assistant resume in 2024

   show a variety of tools to match the variety of tasks..

Your tools list should include administrative tools like Microsoft Office, but also include things like scheduling tools and communication tools. You need to show that you can perform all aspects of your job.

   Get relevant certification.

If you don’t have a lot of experience, an easy way to show your ability is to gain certification as an executive assistant or administrator. This applicant has 3 impressive and relevant certifications.

Skills you can include on your Entry-Level Executive Assistant resume

Template 14 of 14: experienced executive assistant resume example.

As the name suggests, this role requires you to have years of experience as an executive assistant. You will handle many behind-the-scenes tasks and logistics for your executive-level superior. Tasks may include scheduling, doing administrative tasks, running personal errands, etc. You need to be time-efficient, discreet, and able to multitask to thrive in this position. Here is a recruiter-approved resume sample for this position.

Tips to help you write your Experienced Executive Assistant resume in 2024

   show your career progression in the field..

This position requires an applicant who has years of experience in the field. Your resume’s experience section needs to show that. So focus on including only assistant or administrative positions in this section.

   Show you workload capabilities.

Impress recruiters by showing them that you are capable of assisting large numbers of executives or managing large groups of subordinates. This applicant mentions that they have managed calendars for ’14 C-Level executives’ and ‘trained 83 new employees’. Such numbers are impressive.

Skills you can include on your Experienced Executive Assistant resume

We recently spoke with hiring managers at top companies like Apple, Google, and Amazon to get their insights on what makes a strong executive assistant resume. Based on their feedback and our own expertise, we've put together the following tips to help you craft a compelling resume that will catch the attention of recruiters and hiring managers in this competitive field.

   Highlight your organizational and project management skills

Hiring managers want to see concrete examples of how you've used your organizational and project management abilities to support executives and drive results. Instead of simply listing these skills, provide specific examples:

• Managed calendar for CEO and coordinated logistics for monthly board meetings attended by 20+ executives
• Spearheaded annual sales conference for 500 attendees, handling all planning, budgeting, and execution
• Created and maintained filing system for contracts and legal documents, ensuring easy access and retrieval

Quantify your achievements whenever possible to give hiring managers a clear sense of the impact you've made in past roles.

   Showcase your communication and interpersonal abilities

As an executive assistant, you'll be interacting with people at all levels of the organization as well as external stakeholders. Hiring managers want to see evidence of your strong communication and interpersonal skills on your resume:

• Drafted correspondence and presentations on behalf of COO for both internal and external audiences
• Served as liaison between CEO and department heads, facilitating clear and timely information flow
• Managed relationships with key vendors and partners, ensuring smooth collaboration and prompt issue resolution

In addition to highlighting specific examples, you can also include any relevant communication-related training or certifications you've completed.

   Tailor your resume to the specific role and company

While it's important to showcase your broad skill set, you should also customize your resume for each executive assistant position you apply to. This means doing your research on the company and role, and highlighting the most relevant aspects of your experience.

For example, if the job description emphasizes the need for someone with strong event planning experience, make sure to feature that prominently on your resume. If the company is known for its fast-paced, startup culture, focus on examples of your ability to thrive in a dynamic environment.

By tailoring your resume, you'll show hiring managers that you're a strong fit for their specific needs and increase your chances of landing an interview.

   Use a clear and professional format

As an executive assistant, attention to detail is crucial. Your resume should reflect this through a clear, error-free, and professional format. Here are some tips:

• Use a simple font like Arial or Calibri in 10-12 point size
• Include clear section headings like 'Professional Experience', 'Education', and 'Skills'
• Use bullet points rather than paragraphs to describe your experience
• Keep it concise and aim for 1-2 pages maximum

Avoid graphics, photos, or overly designed templates that can distract from the content. The goal is a polished, professional document that's easy for hiring managers to read and digest.

   Demonstrate your technical proficiencies

Today's executive assistants are often required to have strong technical skills in addition to traditional administrative abilities. Make sure to highlight your proficiencies in key areas:

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Gmail, Google Docs, Google Sheets)
• Video conferencing tools like Zoom or Skype
• Travel and expense management software like Concur
• CRM platforms like Salesforce

If you have experience with more advanced tools like project management software or design programs, include those as well. The more you can demonstrate your technical capabilities, the more valuable you'll be to potential employers.

   Include relevant education, certifications, and professional development

While executive assistant positions may not always require a specific degree, it's still important to include your relevant educational background on your resume. This could be:

• Bachelor's degree in business administration, communications, or a related field
• Associate's degree in office management or administrative assisting
• Coursework or training in relevant areas like project management or customer service

In addition to formal education, highlight any certifications or professional development courses you've completed that are relevant to the executive assistant role. This shows your commitment to ongoing learning and skill development.

By including this information on your resume, you'll give hiring managers a more complete picture of your qualifications and fit for the role.

It’s not easy to excel as an executive assistant. The role demands a high level of emotional intelligence, the knowhow to wear many different hats, and the ability to maintain your composure in high-stress situations. In addition, busy executives often need their assistants to quickly understand them and their working styles on a deeply personal level, picking up on subtle body language and unspoken cues that many others would completely overlook. However, once you figure out the nuances of the individual you support and grow familiar with the industry they operate in, you become an indispensable part of their workflow. It can be extremely rewarding to find a good match between an executive and an assistant, and many executives will even take a stellar executive assistant along with them if they switch companies. Want to find your dream executive assistant role? Follow these curated tips for executive assistant resumes:

   Create a tailored skill pool

As mentioned above, the skills required from an executive assistant often vary widely from role to role. These can even change depending on the executive you are applying to, despite them being in the same company! To increase your efficiency as you apply to different positions, create a pool of bullet points for each of your work experience entries, categorized by the type of skill. Then, decide which bullet points you want to include depending on the job description, and swap them in and out to quickly tailor your resume each time. A few examples of skill categories you can brainstorm bullets for are: travel and calendar scheduling, project management, interviewing and hiring processes, and office logistics.

   Get creative with your bullet points

Depending on the position you’re applying for, there may be specific qualities that a hiring manager wants that they may not have listed. An essential part of being a good executive assistant is knowing how to read between the lines and think critically -- even anticipating what the executive needs before they know they need it -- and your application is a great place to start practicing this skill. For example, think about what a CEO needs in their day to day life. While their executive assistant job listing may not directly mention it, an important need is for someone to be discreet with sensitive information. A CEO often works with confidential financial data, corporate communications, and other sensitive information that can’t be leaked. A good way to make your resume stand out from the crowd for such a role is to include your experience with maintaining confidence and secrecy.

   Use strong action verbs to showcase relevant skills

Use your skills section to highlight areas of expertise you have for assisting executives. To back up your skills, add bullets to your work experience to show recruiters that you have successfully applied those skills to the workplace. Think about the most important skills needed for an executive assistant -- you must be extremely organized, a quick problem solver, and able to communicate and work with a variety of different types of people across different departments. Use verbs that emphasize your abilities in these skills. For example, if you’re an expert at fostering collaboration and at working across different functions, use words such as “liaised”, “collaborated”, or “managed” to emphasize your expertise at managing teams.

Writing Your Executive Assistant Resume: Section By Section

  header, 1. keep it simple and professional.

Your header should be clean, easy to read, and professional. Stick to a simple font like Arial or Calibri, and use a font size between 10-12 points.

Here's an example of a well-formatted header for an executive assistant:

• 123-456-7890 | [email protected] | linkedin.com/in/janedoe

Avoid using flashy colors, graphics, or unprofessional email addresses like:

• Jane "The Organizer" Doe
• [email protected]

2. Include your name, phone number, email, and LinkedIn

Your header should include all the essential information a hiring manager needs to contact you:

• First and last name
• Phone number
• Professional email address
• LinkedIn profile URL

You can include your city and state, but a full mailing address is no longer necessary. If you're applying for remote executive assistant positions, you may want to note that as well, for example:

• Remote | 123-456-7890 | [email protected] | linkedin.com/in/janedoe

3. Tailor your header to the executive assistant role

If you have a lot of experience as an executive assistant, consider including your job title in your header. This immediately communicates your expertise to the hiring manager.

Jane Doe Senior Executive Assistant 123-456-7890 | [email protected] | linkedin.com/in/janedoe

However, if you're making a career change or have less direct experience, leave your job title out and let your resume summary and experience speak for themselves.

Avoid stuffing your header with keywords, as it looks unprofessional:

• Jane Doe, Executive Assistant, Administrative Assistant, Office Manager

  Summary

An executive assistant resume summary is an optional section that provides a brief overview of your most relevant qualifications, skills, and experience. While a summary is not required, it can be a useful way to provide additional context or highlight details that may not be immediately apparent from the rest of your resume. However, you should never use an objective statement, as it is outdated and does not provide value to the employer.

When writing your executive assistant resume summary, focus on your key strengths, accomplishments, and qualifications that are most relevant to the job you are applying for. Keep it concise and tailored to the specific requirements of the position.

To learn how to write an effective resume summary for your Executive Assistant resume, or figure out if you need one, please read Executive Assistant Resume Summary Examples , or Executive Assistant Resume Objective Examples .

1. Highlight your relevant experience

When crafting your executive assistant resume summary, emphasize your most relevant experience that aligns with the job requirements. Consider the following examples:

• Experienced professional with a diverse background in various industries
• Hardworking and dedicated individual with a proven track record of success

Instead, focus on specific experience and accomplishments that demonstrate your suitability for the executive assistant role:

• 5+ years of experience providing high-level administrative support to C-suite executives in the finance industry
• Proven ability to manage complex schedules, coordinate travel arrangements, and liaise with internal and external stakeholders

2. Showcase your key skills

Your executive assistant resume summary should also highlight your most valuable skills that are relevant to the position. Avoid simply listing generic soft skills like 'hardworking' or 'team player.' Instead, focus on specific skills that are crucial for success in the role, such as:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Ability to handle confidential information with discretion

By showcasing your key skills in the summary, you demonstrate to the employer that you possess the necessary qualifications to excel in the executive assistant role.

3. Tailor your summary to the job

To make your executive assistant resume summary stand out, tailor it to the specific job you are applying for. Research the company and the position to identify the key requirements and priorities. Then, incorporate those elements into your summary to demonstrate your fit for the role.

Results-driven executive assistant with 7+ years of experience supporting top-level executives in the tech industry. Proven track record of optimizing workflows, managing complex projects, and facilitating seamless communication between cross-functional teams. Skilled in leveraging advanced technology solutions to streamline administrative processes and enhance executive productivity.

By customizing your summary to the job, you show the employer that you have taken the time to understand their needs and how your skills and experience align with their requirements.

  Experience

Your work experience section is the most important part of your executive assistant resume. It's where you show hiring managers what you've accomplished in previous roles and how you can help their company succeed.

In this section, we'll cover the key steps to writing a compelling work experience section that will grab the attention of hiring managers and demonstrate your value as an executive assistant.

1. Focus on your most relevant experience

When writing your work experience section, focus on the positions that are most relevant to the executive assistant role you're applying for. This may include previous executive assistant positions, administrative roles, or jobs where you supported high-level executives.

Prioritize your most recent and relevant positions, and consider omitting or minimizing roles that are less relevant or more than 10-15 years old. Here's an example of how to structure your work experience section:

• Executive Assistant, XYZ Corporation (2018-Present)
• Administrative Assistant, ABC Company (2015-2018)
• Office Manager, DEF Inc. (2012-2015)

2. Use strong action verbs and highlight your accomplishments

When describing your work experience, use strong action verbs to showcase your contributions and accomplishments. Avoid generic phrases like "responsible for" or "assisted with."

Instead, use powerful verbs like:

• Coordinated executive schedules and travel arrangements
• Managed office budgets and expenses
• Streamlined filing systems and digitized records
• Organized high-level meetings and events

Focus on the results you achieved and the impact you had on the company. Did you save time or money? Did you improve processes or increase efficiency? Use specific examples and metrics to quantify your achievements.

After highlighting your accomplishments, use our Score My Resume tool to get instant feedback on your resume and see how it stacks up against key criteria hiring managers look for.

3. Tailor your experience to the job description

Before submitting your resume, take the time to tailor your work experience section to the specific executive assistant position you're applying for. Review the job description carefully and look for key skills, qualifications, and responsibilities that align with your background.

For example, if the job description emphasizes experience with a particular software or tool, make sure to highlight your proficiency with that technology in your work experience section:

• Proficient in Microsoft Office Suite, including advanced Excel functions and PowerPoint design
• Experienced with Salesforce CRM and Concur expense management software

By tailoring your experience to the job description, you'll demonstrate to hiring managers that you have the specific skills and qualifications they're looking for in an executive assistant.

4. Showcase your career progression and leadership skills

As an executive assistant, your ability to take on increasing responsibility and demonstrate leadership skills is highly valued by employers. Use your work experience section to showcase your career progression and highlight any leadership roles or projects you've taken on.

For example:

Executive Assistant, XYZ Corporation (2018-Present) - Promoted to Executive Assistant to the CEO after demonstrating strong organizational and communication skills - Managed a team of three administrative assistants and provided training and guidance to improve efficiency and productivity - Led the implementation of a new project management system that streamlined workflows and reduced project timelines by 20%

By highlighting your career progression and leadership experience, you'll show hiring managers that you have the potential to take on additional responsibilities and grow within their organization.

  Education

Your education section is a key part of your executive assistant resume. It shows hiring managers that you have the necessary background and training for the role. In this section, we'll cover what to include and how to format your education details.

1. Put education at the top if you're a recent grad

If you graduated within the last few years, position your education section above your work experience. This is especially important if your degree is highly relevant to the executive assistant role you're targeting.

Here's an example of how to format it:

Bachelor of Business Administration, 2020 University of Michigan, Ann Arbor, MI Relevant Coursework: Office Management, Business Communications, Project Management

2. Keep it concise if you're an experienced professional

Mid-level and senior executive assistants should keep the education section brief. Hiring managers are more interested in your work accomplishments. Simply list your degree, school name, and graduation year (if you choose).

Avoid this mistake:

• Bachelor of Arts in English, 1995-1999
• State University of New York
• Graduated Magna Cum Laude
• Studied Abroad in London, Fall 1998

Instead, use a concise format like:

• B.A. English, State University of New York

3. Include relevant certifications

Have you earned any certifications that are valuable for executive assistants? Include them in the education section to make them prominent. Some examples are:

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Professional Legal Secretary (PLS)

B.S. Business Administration, XYZ University Certified Administrative Professional (CAP), 2018 Microsoft Office Specialist (MOS), 2017

Action Verbs For Executive Assistant Resumes

Executive assistants are masters of reading between the lines and understanding the unspoken needs of their executive. They must be versatile and quick to anticipate potential problems, and smoothly juggle the often chaotic schedule of high-level individuals. When writing your resume, it’s important to emphasize these types of skills with strong action verbs. For example, use words like “oversaw”, “organized”, or “planned” to highlight your ability to smoothly and efficiently handle a variety of tasks. It can be helpful to review the job description and see what types of action verbs they use. However, don’t copy every single one-- try to be creative and find words with similar meanings to tailor your resume to the job.

• Systematized
• Implemented

For more related action verbs, visit Customer Service Action Verbs .

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Executive Assistant Resumes

Skills for executive assistant resumes.

To ensure that your executive assistant resume stands out from the crowd, you’ll want to demonstrate that you have the skills and relevant experience to excel. When crafting your executive assistant resume, make sure to carefully read through the job description. Executive assistant roles often vary considerably across industries -- or even between different types of executives. Different individuals have different needs, and it’s important to make sure that you choose to highlight skills that the hiring manager is looking for. In addition, make sure to go beyond listing skills in your resume’s Skills section. You can expand on what you did in your work experience by describing your expertise in the bullet points of your work experience.

• Executive Administrative Assistance
• Office Administration
• Administrative Assistance
• Executive Calendar Management
• Administration
• Travel Management
• Employee Relations
• Human Resources (HR)
• Calendaring
• Executive Support
• Travel Arrangements
• Business Development
• Vendor Management
• Customer Service
• Management Information Systems (MIS)
• Diary Management
• Event Planning
• Event Management
• Travel Planning
• Microsoft Access
• Corporate Events

How To Write Your Skills Section On an Executive Assistant Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Executive Assistant Resumes

This word cloud highlights the important keywords that appear on Executive Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Resume bullet points from executive assistant resumes.

You should use bullet points to describe your achievements in your Executive Assistant resume. Here are sample bullet points to help you get started:

Analyzed $800K of monthly marketing spend data to optimize audience, creative and copy of campaigns; increased conversion by 12% MoM and decreased cost per acquisition by 35%

Recommended multi-brand strategy for a leading restaurant chain company to enter fast casual market by evaluating core competencies and performing market analysis

Analyzed fundamental growth drivers via top-down (macro/sector trends, competition) and bottom-up (growth strategy, revenue forecast, cost allocation) approaches, and analysis of senior management and shareholding structure.

Analyzed data from 25000 monthly active users and used outputs to guide marketing and product strategies; increased average app engagement time by 2x, decrease drop off rate by 30%, and increased shares on social media by 3x over 6 months

Doubled new user acquisition from 10-15 users to 20-25 through the implementation of new marketing strategies focused on online advertising and improving the company's web presence, social media, and search engine optimization.

For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points , how to quantify your resume and resume accomplishments .

Frequently Asked Questions on Executive Assistant Resumes

What are the most important skills an executive assistant should include on their resume, what should an executive assistant put on their resume.

• Header section: This should include your name, contact details, and links to your online profiles such as LinkedIn . Including the specific job title for the role you’re applying to such as “Executive Assistant to CEO” or “Executive Administrative Assistant” will help you score higher with resume screening software (ATS).
• Professional Experience section: Here, use bullet points to list accomplishments in your previous roles. Show career growth by highlighting previous promotions.
• Education section: Keep this section brief. Note that not all Executive Assistant roles require specialized higher education.
• Skills section.

How do I write resume bullet points on an executive assistant resume?

Designed and implemented a new filing system that reduced average document retrieval times from 15 minutes to 3 minutes.

Implemented a recycling and reuse policy for office supplies, leading to yearly savings of over $10,000.

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Administrative assistant.

Dental Assistant

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Executive Assistant Resume Examples & Guide for 2024

As an executive assistant, you’re used to dealing with high expectations from your boss. Staying organized, problem-solving and resume writing are your specialties

OK, that last one probably caught you off guard. After all, you’re reading this article because you could use a bit of help with your executive assistant resume.

Well, you’ve come to the right place. We’re going to walk you through the entire process of creating an outstanding executive assistant resume. 

• A recruiter-approved executive assistant resume example
• Advice on what to include in your executive assistant resume
• How to make your executive assistant resume stand out [with top tips & tricks]

To start, here’s some inspiration:

An executive assistant resume example, created with our very own resume builder, that’s been approved by recruiters.

Now, read on to learn how to create a resume that looks as amazing (or better) than the one above!

Looking for a resume example for a different position? We've got you covered:

• Consultant Resume
• Business Analyst Resume
• Financial Analyst Resume
• Administrative Assistant Resume
• Office Assistant Resume
• Bookkeeper Resume
• Accountant Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

How to Format an Executive Assistant Resume

First step: you need to decide on the format of your executive assistant resume.

Certain information needs to really jump out at employers, and choosing the right resume format will help you emphasize this important content.

Nowadays, the most common resume format is the “reverse-chronological” format. This is the best choice for an executive assistant resume.

Of course, there are other resume formats to consider...

• Functional Resume - This format makes skills the focal point of a resume instead of professional experience. It’s a good option if you don’t have a lot of experience, are transferring to a new industry, or have gaps in your work history.
• Combination Resume - You guessed it: a combination resume is a hybrid between “Functional” and “Reverse-Chronological.” It focuses both on skills AND work experience. The combination resume works best if you have a lot of work experience or you are trying to change industries.

Now that you’ve chosen your resume format, it’s time to get your resume layout right.

Here are the basic layout principles you should follow:

• Margins - One-inch margins on all sides
• Font - Choose a font that “pops”. Just don’t go too crazy. Good: Ubuntu, Roboto, etc. Bad: Comic Sans
• Font Size - Ideal font sizes are 11-12pt for normal text and 14-16pt for headers
• Line Spacing - Use 1.0 or 1.15 line spacing
• Resume Length - Ideally you should keep to a 1-page limit. Having trouble fitting everything on a single page? Check out these one-page resume templates.
• Think of your audience when designing and writing your resume. The one person you absolutely need to convince that you are the right person for the job is the “executive” who you’ll be assisting. And as you know, executives are busy people. Make your resume as concise as possible. That means being selective about which content to include. More to come on that later.

Use an Executive Assistant Resume Template

We hear this all the time from executive assistants: “my past bosses were always old-fashioned, so why shouldn’t I just create a simple resume in Word.”

Maybe that’s true, but we know a way to create a visually striking resume in the same amount of time that it would take you to create that “simple” Word version. Just use an executive assistant resume template .

What to Include in an Executive Assistant Resume

The main sections in an Executive Assistant resume are…

• Contact Information
• Resume Summary
• Work Experience

If you want your resume to stand out more, you can also try these optional sections:

Organizations

Interests & hobbies.

Let’s go through each of these sections and discuss how to properly develop each of them.

Still not clear on which sections to use? Check out our guide to What to Put on a Resume .

How to Get Your Contact Information Right

You’d be shocked at how often people make mistakes with their contact information . And these little errors can immediately prevent you from interviewing for a position. It could be a missing digit in your phone number. Or an email address that isn’t very professional.

For your contact information, include:

• Title - Why reinvent the wheel with this one? Use Executive Assistant.
• Phone Number - Double-check, triple-check this. One typo and your chances of an employer contacting you are gone. 
• Email Address - Use a professional email address ([email protected]); if you don’t have one already, create a new Gmail account specifically for job searching.
• (Optional) Location - This isn’t mandatory, but the company might ask for it as part of its screening process. 
• Mark Baumer - Executive Assistant. 101-358-6095. [email protected]
• Mark Baumer - Pursuing New Opportunities. 101-358-6095. [email protected]

How to Write an Executive Assistant Resume Summary or Objective

Did you know that recruiters spend less than 6 seconds reviewing a resume on average? If you just said “Woah, is that right?” then we can confirm its true.

With that in mind, the lesson for you is this: a recruiter needs to know you are qualified for their job in a single glance. Otherwise your resume won’t even be read.

What’s the quickest way to hook your reader and make sure he or she gives your resume a read?

Easy, write an effective resume summary or objective .

Both the resume summary and objective are sections that go at the top of your resume below the contact information section.

However, the resume summary and objective are not the same, and you will never use both. The main difference between the 2 sections is that…

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

This is your opportunity to make a bold statement that immediately tells recruiters they should keep reading. It’s the “hook”.

• Executive management professional with 7 years experience assisting Chief Marketing Officers in the logistics and transportation sectors. Proven ability to adapt to constantly changing demands and coordinate travel schedules, having organized 38 separate business trips for a CMO in 2019.

On the flip side, a resume objective is a 2-4 sentence snapshot of your professional goals and aspirations.

• Recent graduate of Trinity College’s Executive Management degree program with an existing two years of experience working in office administration. Managed scheduling and appointment preparation for a financial planner as a full-time office assistant, while also completing my studies. Looking to apply my existing organizational and business skill set in a C-level office.

So, which one do you pick? A summary, or an objective?

You’ll notice from the above examples that the resume summary is used by people who are more advanced in their careers or at least have some direct experience working in the type of role being applied for.

A resume objective is better suited to those who are new to a field (student, graduate, or switching careers). So, the objective tends to read a bit more aspirational.

How to Make Your Data Entry Work Experience Stand Out

Which resume section do employers care about most? Work experience.

Companies want to see that you’ve worked in similar roles or organizations before. Here’s how to structure your work experience section:

• Position name
• Company Name
• Responsibilities & Achievements

Let’s see what that looks like put together:

Executive Assistant to the CEO

DKL Express Services

03/2017 - Present

• Managed the CEO calendar, including scheduling multiple daily meetings and speaking engagements
• Coordinated international business trips by booking flights, hotels and arranging required meetings, often with senior government and corporate representatives
• Responded swiftly to CEO requests for information by liaising with other internal teams to gather inputs
• Prepared meeting briefing packages on a daily basis 
• Independently organized the annual board meeting for three consecutive years, which included identifying available times for full board participation, arranging venue logistics and booking board member travel

Take a look at the last bullet point. This one is important. Why you ask? Because it stresses a major achievement. In this case, the organization of three consecutive annual board meetings.

Highlighting your successes on a resume is proven to be a successful resume writing strategy. 

The more you can be specific about the results you produced for a previous employer, the more the person reading your resume will be able to imagine the value you can add to a company. 

What if You Don’t Have Work Experience? 

Students and recent graduates ask this question all the time. And, frankly, it’s a challenge that applies to all types of jobs, not just executive assistants.

The truth is you need to work with what you’ve got. Chances are you’ve worked at least a summer job or internship. List these jobs but only indicate responsibilities or achievements that are directly relevant to an executive assistant position.

If you don’t have any work experience, list relevant school projects, courses and volunteer work that provide evidence you would be a successful executive assistant.

If you’re a student or recent graduate, you might want to check out our guide on how to make a student resume !

Use Action Words to Upgrade Your Executive Assistant Resume 

• Communicated

What do these words have in common? Well, they don’t really say much. They aren’t power words that convey specific actions. 

A great resume writing strategy is to use very specific verbs, or power words , to make your responsibilities and achievements stand out. Here are just a few that are relevant to executive assistants:

• Coordinated
• Recommended

How to List Education Right

The next section in any executive assistant resume is the “Education” section.

No real tricks here. Just provide your educational experiences in reverse chronological order. Here’s how it should look:

• Degree Type & Major
• University Name
• Years Studied
• GPA, Honours, Courses, and any relevant projects or experiences.

Bachelor of Business Administration

University of Milan

2014 - 2018

• Relevant Courses: Advanced Microsoft Office, Information and Workflow Management, Business Communication Strategies
• Served as Vice-President of Events for the International Business Students Association
• GPA: 3.6 / 4.0

Pretty straightforward, right?

Before moving on, here are some typical questions we get about education on a resume, along with their answers:

• What if I’m not finished college or university yet, or I dropped out?

You should still mention your degree. Just include the years studied. If you are still studying, put “Present” as the end date. E.g. 2017 - Present.

• Do I list my high school education?

Only if you haven’t completed higher education. If you have a college diploma or university degree, it’s obvious you graduated high school.

• What comes first on my resume: education or experience?

If you have any relevant work experience, then this should appear first. If not, education goes first.

Still have questions? Check out our guide on how to list education on a resume .

Top 30 Skills for an Executive Assistant Resume

Every employer has a specific set of skills they look for in candidates. Normally these are listed right in the job description. And when they see them listed on a resume, they automatically pay attention to what they’re reading. 

You can probably guess many of the relevant skills for your line of work. But just in case, here are some of the most commonly sought skills for executive assistants.

Hard Skills for an Executive Assistant:

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Online research 
• Business Knowledge

Soft Skills for an Executive Assistant:

• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Attention to detail
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency
• “Soft Skills” are especially important for executive assistants who need to build trust and good rapport with a typically demanding individual. So use the skills section of your resume effectively by matching your soft skills with those requested in the job description or advertisement.

Looking for a more comprehensive list? Here’s a mega-list of 150+ must-have skills in 2024 .

Other Resume Sections to Consider

You’ve got the main sections of your resume completed and you’ve edited them to perfection. You’re all done...

Think again.

Remember the  #1 goal of your resume is to make you stand out.

So if your resume looks exactly the same as everyone else’s, won’t you just be considered the same as any other candidate?

By putting in a bit of extra effort you can give yourself an edge. Consider these resume add-ons.

Depending on your career and personal interests, you may be (or have been) involved in various organizations outside of your full-time job.

Examples could include any boards you sit on or volunteering work for local community organizations. And your work with these organizations may actually help reinforce your skill set, which is why it’s wise to list them on your resume.

You don’t have to get into a ton of detail. Just list the organization, your role, and one key activity that is relevant to a position as an executive assistant.

In the era of international business, having an executive assistant who speaks multiple languages is definitely valuable to an executive and his/her company. 

You never know when there might be a need for an email to be drafted in Russian, French, Finnish, or any other language you can think of.

If you know any foreign languages and have extra space in your resume, feel free to add a language section.

Make sure to list the languages by proficiency:

• Intermediate

The relationship between an executive and his/her assistant is sacred. Harmony is key and often these two co-workers end up sharing a special bond over hobbies or interests.

It’s a good idea to list some personal interests on your resume to give a sense of your personality. Just keep in mind that certain hobbies might not seem the most professional. Better to reveal your passion for comic books once you’re actually hired.

Not sure which hobbies & interests you want to mention? We have a guide for that!

Match Your Cover Letter with Your Resume

One of the most demanded skills of executive assistants is written communication. What better way to prove you know how to write then to produce the perfect cover letter?

On top of fulfilling an application requirement (yes, the majority of companies want a cover letter), you have an extra opportunity to show that you know how to write a concise, persuasive letter.

Including a cover letter that is targeted to specific employers along with your resume can significantly boost your chances of being invited for an interview.

And the first step to writing a convincing cover letter is to get the structure right. Here’s how to do that:

And here’s what you’d write in each section:

Contact Details

• Your personal contact information, including full name, profession, email, phone number, location.

Hiring Manager’s Contact Information

• Full name, position, location, email

Opening Paragraph

Your introduction should be a bit bold. If you don’t manage to hook the hiring manager here, chances are, they’re not going to read the rest of it. So, mention:

• The position you’re applying for
• Your experience summary and top achievement

Once you’ve got the hiring manager hooked, you can go through the rest of your background. Some potential points to mention here are...

• Why you want to work for this specific company
• Anything you know about the company’s culture
• What are your top skills and how are they relevant for the job
• If you’ve worked in similar industries or positions

Closing Paragraph

This is where you:

• Wrap up any points you missed in the body paragraph
• Thank the hiring manager for their time
• End with a call to action. Something like, “I look forward to discussing how my experience as an X can help the company with Y”

Formal Salutations

Use a formal closing, such or “Sincerely.”

Need extra inspiration? We know that creating a cover letter is very hard work. Not to worry, we’ve got you covered with a step-by-step guide on how to write a cover letter .

Key Takeaways

Alright, you’re ready to rock! 

Assuming you’ve followed all of the advice we’ve provided in this guide, you should be ready to hit send on your application. Then it’s just a matter of waiting for that call or email inviting you for an interview.

OK, fine, before you hit send, let’s just quickly recap the key takeaways from what we covered:

• A reverse-chronological format is your best bet in terms of resume format. Your resume layout should be tidy and easy to read. No goofy fonts and don’t try to cram too much into the layout.
• A resume summary or objective are essential resume elements for catching a hiring manager’s attention.
• Focus on your achievements as much as possible when describing your work experience instead of outlining duties.
• Power up your resume with “power words” that convey action.
• Soft skills should be emphasized on an executive assistant resume.
• Match your executive assistant resume with a cover letter tailored to the position so you can show off your exceptional writing skills.

Suggested Reading:

• Why Should We Hire You - 10+ Best Answers
• How to Answer “What Is Your Greatest Strength” [4 Samples]
• 22+ Strengths and Weaknesses for Job Interviews

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Jobscan > Resume Examples > Administrative Resume Examples > Executive Assistant Examples, Skills, and Keywords

Executive Assistant Resume Examples, Skills, and Keywords

Executive assistants, as an integral part of any office, master many important skills throughout their careers—but how do you represent those skills on your resume? As you will see on these executive assistant resume examples, finding ways to showcase your skills on your resume is an important step to landing a job.

Jobscan has helped land interviews with

Executive Assistant Resume Sample

Writing an executive assistant resume that recruiters notice does not have to be a complicated process. With the proper formatting and wording, you can accurately communicate your assistant experience and highlight organization, attention to detail, and management skills. Crafting a resume that highlights your strengths as an executive assistant makes you an impressive candidate whether you are networking or applying for a new position.

An effective resume should begin with a name and contact information. Including a well-written headline can grab a recruiter’s attention, too. A skills section should include key executive assistant skills that reflect the job posting and brief descriptions of how they fit into your executive assistant background. These skills clarify your expertise and show you have both the technical know-how and essential soft skills.

The experience section is the bulk of your resume. It will detail both the job titles you have held and what you have contributed to other companies. Be sure to include the company, job location, title, and start and end dates. Brief bullet points or sentences about what you accomplished during your time in the role should follow this information.

Depending on the job and your experience, sections such as education, certifications, awards, and volunteer experience can go at the bottom. If you have recently graduated college, your education section goes above your work experience and should be more detailed.

Below are executive assistant resume samples that demonstrate the candidate’s skills and experience in the best light.

Atlanta, Georgia • (555) 555-1234 • [email protected] • linkedin.com/in/j-bryan

Executive Assistant

Administrative leader with 20+ years’ broad-ranging experience providing executive support across legal, hospitality, healthcare, and real estate industries. Highly organized and detail-oriented, with a proven ability to manage business office functions, provide executive-level support, and facilitate smooth operations and successful project deliverables. Thrives on diverse challenges and maintains confidentiality, tact, and diplomacy when handling sensitive issue resolution.

C-Level Relationships | Executive Support | Leadership | Office Management | Process Improvement Board of Directors Meetings | Calendar Management | Scheduling | Global Travel Coordination | Budget & Expense Reports | Business Acumen | Legal Administration | Risk Management | Business Correspondence | Communication | Regulatory Compliance | Confidentiality

Support the owner and CEO of Skinny IT and Fireracker. Act as ‘gatekeeper’, creating win-win situations for direct access to the CEO’s time and office.

• Manage and coordinate multiple extremely active calendars concurrently and ensure schedules are followed and respected
• Serve as Office Manager; supervise the Receptionist, order and maintain office supplies and inventory, write and edit business correspondence, and create and organize confidential files
• Collaborate closely with VP of Finance and VP of Vendor Management on CEO-directed projects
• Charged with implementing a corporate credit card program and corporate travel program
• Provide subject matter expertise to Human Resources (HR) and Legal departments on employee-related matters and training; coordinate all details and catering for employee meetings
• Support the CEO’s multiple other non-IT businesses (fast-food, hair salon, and children’s entertainment); assist with all business aspects from start to finish

Provided executive support to the CEO, CFO, 2 other C-Level Executives and their 4 direct reports (SVP’s and VP’s), and the Board of Directors. Also served as department Office Manager.

• Performed heavy calendar management of numerous calendars, processed all expense reports, and made all domestic and international travel arrangements
• Assisted with Board of Directors meetings and events, coordinated all executive meetings (in-house and away), and oversaw meeting preparation
• Maintained and updated Salesforce database (via Salesforce website or Cirrus Insight); conducted hospital and healthcare research via Definitive Healthcare website

Contract work assisting C-Level Executives and their families by maintaining their busy calendars and travel arrangements (domestic and international).

• Maintained office supplies and served as Office Manager.
• Processed expense reports, set up all meetings and catering, performed event planning, assisted with Board of Directors meetings, and supervised Administrative Assistants
• Worked directly with Human Resources in the onboarding of all new employees

Resume written by Lezlie Garr

Why this resume works

Executive Assistant Resume Skills and Keywords

Employers are always looking for executive assistants with strong communication , organizational, and problem-solving skills. However, it does not matter how qualified you are for the position if your resume does not accurately represent your abilities.

When crafting an executive assistant resume—or any resume—keywords are a great way to show your positive traits and your ability to keep an office running. Keywords on a resume are specific terms that recruiters are searching for, either when they are skimming resumes or searching through the applicant tracking system (ATS) . The applicant tracking system is a software system specifically created to filter candidates based on keywords.

For an executive assistant, resume keywords should reflect your technical industry knowledge—such as administrative assistance, management, and technology. It should also show interpersonal soft skills that come in handy, such as communication or attention to detail. Including executive assistant resume keywords that capture your skills in relation to the job description greatly improves your chance of getting your resume noticed.

The best way to optimize for the ATS is to customize your resume with keywords for each job. Sometimes, different jobs will require synonyms of the same skills, so it is important to read the descriptions carefully. These keywords can easily fit in your skills section. Below are some of the top executive assistant resume skills .

Top Executive Assistant Resume Skills

• Administrative Support
• Administrative Assistance
• Clerical Support
• Correspondence
• Customer Service
• Database Management
• Editing and Proofreading
• High School DIploma
• Microsoft Office
• Phone Etiquette
• Travel Arrangements
• Attention to Detail
• Communication
• Coordination
• Multi-tasking
• Organizational Skills
• Prioritizing
• Problem Solving
• Resourcefulness
• Time Management
• Verbal and Written Communication
• Works Independently

5 Resume Writing Tips for Executive Assistant

Along with keeping the proper formatting and keywords in mind, there are some additional ways to make your resume stand out.

Tip # 1: Focus on outcomes of your past experience as an assistant

The best way to approach your experience section is by discussing the outcomes of your work as an executive assistant. Finding measurable results and accomplishments from your previous positions is much more powerful than listing your daily duties. Using percentages or monetary values will emphasize your achievements. For example, “established new database system, saving the company $2,000 per year” sounds more impressive than “responsible for a new database.”

Tip # 2: Convey your executive assistant achievements with action verbs

An action verb, followed by a description of the accomplishment and the quantifiable outcome, makes an eye-catching statement. For example, instead of “was responsible for,” try “executed.” Alternatively, vague words such as “handled” can be replaced by more impactful terms such as “established.” Some more powerful action verbs for executive assistants are:

Tip # 3: Emphasize your office management skills

Management skills are important for executive assistants to have. Therefore, a strong background in management will make your resume stand out and shows you are a versatile and capable candidate. Tailor your more recent assistant positions to focus on management skills by discussing the teams you managed and what they were able to accomplish. For your earlier positions, focus on the industry or technical knowledge you gained.

Tip # 4: Keep sentences short to showcase your qualifications as an assistant

Because recruiters often skim resumes, keep your sentences or bullet points brief and focused . It will be easier to read and your skills will stand out. Stick to action verbs, keywords, and outcomes to concisely show your qualifications. Your most recent positions can be more detailed, while older positions or other sections of your resume can be briefer.

Tip # 5: Show your executive assistant career progress

Use your resume to tell the story of how your responsibilities and knowledge have increased as your career has progressed. Showing the arc of your career as an executive assistant demonstrates to recruiters that you are focused on growth. You can draw attention and go into detail for your most relevant experience, leaving off or including less information for your older or less relevant positions.

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8 Tips for Writing the Perfect Executive Assistant Resume (Plus an Example!)

Behind nearly every busy executive is an even busier executive assistant artfully orchestrating their boss’s jam-packed schedule. Executive assistants (or EAs for short) play a key role in keeping an executive’s office running smoothly, often juggling multiple competing priorities all at once. They somehow, as if by magic, keep everything—meetings, schedules, travel arrangements, and much, much more—on track.

But it’s not magic at all. Executive assistants are smart, savvy, and resourceful professionals, with a knack for multitasking and a talent for interacting with people. Drawing on this specialized skill set, they often make what can be a very challenging job look like a breeze. In reality, it’s a fast-paced role that requires organization and adaptability; one moment a quarterly report is your top priority and the next you need to secure a lunch reservation for 12 people ASAP. It takes a special kind of person to be able to perform this job well.

As the title would suggest, executive assistants generally support one or more executives with their administrative needs, like scheduling meetings and booking travel; business operations, like creating presentations and generating reports; or personal needs, like picking up dry cleaning or taking a car into the shop for repairs. Sometimes an executive assistant serves as the gatekeeper between the boss and their team and plans the office holiday party, too. The role varies vastly from one executive to the next, which can be part of the fun—especially if you like being kept on your toes.

As an EA, your resume should spell out the myriad ways that you can make an executive’s life easier, help their days run more smoothly, and increase their overall efficiency. Capturing the breadth of your responsibilities and achievements as an EA on a single page might prove to be a challenge. It’s totally understandable given the array of tasks an EA might perform in a single day, let alone over the span of several years!

The good news is that writing a standout executive assistant resume is easier than you might think. You just need to follow these eight simple tips.

1. Zero in on Your Ideal Role, Company, Industry, and/or Executive

Because an EA’s responsibilities can vary so greatly, it’s important to get a handle on what you want your role to look like before you start writing your resume. So ask yourself: Is there a specific industry you’d like to target? Do you want to support a single executive or would you prefer to work with a small group of leaders? Are you OK with handling personal matters? Being clear about your preferences will help you draft a strong, compelling resume (and narrow down the roles you apply for!).

2. Tailor your Content

In addition to understanding what you’d like your next EA job to look like, you’ll also need to tailor the content of your resume to reflect the job description for which you’re applying. You’ll find a fantastic guide for doing just that here , but a quick and easy way to fine-tune your tailoring skills is to remember this golden rule: If it’s in the job description and you have experience doing it, then it belongs on your resume.

In other words, if a job posting mentions creating meeting agendas and you’ve created countless agendas with expert efficiency, make sure you mention that on your resume. Conversely, if there’s no mention of assisting with personal needs in the job description, you can leave that portion of your experience out—especially if it’s not something you’d be open to or interested in doing in your next role.

3. Work the Keywords

Chances are, your application is going to pass through an applicant tracking system (or ATS) before it reaches the eyes of a human. And if your resume doesn’t have the right keywords, it might not even make it to a recruiter’s inbox. Customizing your resume for every job you apply to—using the skills and experiences emphasized in the job description—will help you hit all the right terms, but it wouldn’t hurt to work in some executive assistant staples in your initial draft, too.

Here are a few to get you started:

• Booking Travel
• Calendaring
• Confidentiality
• Corporate Communications
• Correspondence
• Editing & Proofreading
• Meeting Coordination
• Microsoft Office Suite
• Preparing Agendas
• Presentations
• Report Generation
• Reviewing Contracts

4. Keep It Interesting (and Be Specific!)

Most executives will emphatically agree that they wouldn’t be able to function without their assistants. That’s a pretty huge deal. As an EA, you play an integral role in the overall success of a business—and the content of your resume should reflect that.

Using bullet points to illustrate your experience and being as specific as possible will help make your resume much more compelling. So rather than simply stating that you drafted email communications on behalf of the CEO, you might say that you “composed 20+ daily email communications, weekly briefings, and quarterly updates on behalf of the CEO, saving her an average of 10 hours a week.” That sounds much more impressive, doesn’t it?

5. Showcase the Numbers

Speaking of being specific, using numbers will help you illustrate and highlight your career accomplishments, making it more likely you’ll catch a recruiter’s eye.

Think of it this way: A recruiter will think it’s good that you’ve booked travel arrangements, but they’ll think it’s great that you coordinated upward of 10 trips a month, including flights, hotel bookings, car rentals, dinner reservations, and meeting agendas, all while staying within the monthly $14K travel budget.

So whether you’ve increased efficiency by 30%, decreased waste by 77%, managed a complex executive calendar with 20+ daily meetings, or saved the company $26K by switching to a new vendor, make sure you don’t leave those numbers out.

6. Highlight Your Special Skills

Are you a whiz with spreadsheets? Do you have a background in event planning? Have you assisted with negotiating several complex contracts? Spend some time reflecting on your unique areas of expertise, as they’ll likely help you stand out. Because executive assistants often find themselves juggling a diverse array of tasks, highlighting your particular mix of skills—technical or otherwise—can be a great way to demonstrate your resourcefulness.

7. Consider a Summary (Optional!)

I typically reserve resume summaries for entry-level job seekers and career changers, so if you’ve already got a few years of EA experience, you can probably skip this. But if you’d like to take a couple of lines (no more than three) to briefly introduce yourself to a prospective employer, it won’t hurt anything either. Here’s what a great EA summary might look like:

“Resourceful executive assistant with five years of experience supporting C-suite executives in the digital advertising space. A scheduling whiz specializing in booking travel and coordinating meetings. Recognized for tact, creativity, and prioritization.”

8. Remember a Few Tried-and-True Resume Guidelines

There are a handful of sacred resume rules that transcend virtually every industry, specialty, and experience level. So I highly recommend keeping these in mind as you draft your executive assistant resume:

• Keep it to a single page (two at most, and only if your situation warrants it ). There are plenty of ways to cut down your resume , including removing experience that’s more than 10 to 15 years old and, going back to number two above, tailoring your resume for each role.
• Follow a chronological format . This common layout works for most job seekers, but if you have a more unconventional work history, are looking to make a career pivot, or don’t have a lot of recent experience, you may want to consider a functional or combination resume instead (just be aware that recruiters and hiring managers tend to eye functional, or skills-based, resumes with caution).
• Create clearly defined sections . This is just one more way to make it super easy for someone to scan your resume and find all of the information they’re looking for.
• Proofread! Then have a friend proofread it for you. Then proofread it yourself again.

What Does an Executive Assistant Resume Look Like?

So what will it look like when you’re finished? That’ll depend greatly on your unique experience and achievements. But here’s an example of a great executive assistant resume for inspiration:

Download sample executive assistant resume

Executive assistants are often the unsung heroes of an organization, literally keeping leadership on task, on schedule, and under budget. Chances are, you’ve achieved some pretty impressive things in your career as an EA (and are excited about continuing to add to your impressive list of accomplishments). Just make your resume reflects that!

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Executive Assistant Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome resume. This guide is your one-stop-shop for writing a job-winning Executive Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Executive Assistant Resume
• The Best Skills To Include On An Executive Assistant Resume

How To Write A Job-Winning Executive Assistant Resume Summary

How to write offer-winning executive assistant resume bullets.

• 3 Executive Assistant Resume Examples

The 8 Best Executive Assistant Resume Templates

Here's the step-by-step breakdown:

Executive Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies look for candidates with strong organizational and multitasking skills to manage schedules, coordinate meetings, and handle correspondence. They also look for Executive Assistants with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your resume should show the company that your personality and your experience encompass all these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant resume:

• Tailor your resume to the job description you are applying for: Tailor your resume for each application, aligning your skills with the specific requirements of each job description.
• Detail previous experiences: Provide detailed descriptions of your roles, emphasizing hard and soft skills related to the job description.
• Bring in your key achievements: Showcase measurable achievements in previous roles and share your best work.
• Highlight your skills:   Highlight your skills in Communication, Management, Microsoft Office, and other abilities relevant to the role.
• Make it visually appealing: Use a professional and clean layout with bullet points for easy readability. Also, ensure formatting and font consistency throughout the resume and limit it to one or two pages.
• Use keywords: Incorporate industry-specific keywords from the job description to pass through applicant tracking systems (ATS) and increase your chances of being noticed by hiring managers.
• Proofread your resume: Thoroughly proofread your resume to eliminate errors (I recommend Hemingway App and Grammarly ). Consider seeking feedback from peers or mentors to ensure clarity and effectiveness!

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant resume.

These keywords were selected from an analysis of real Executive Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Presentations
• Confidential Information
• Organization
• Microsoft Office
• Correspondence
• Project Management
• Time Management
• Coordination
• Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Executive Assistant resume
• Open a copy of your target Executive Assistant job description
• In the widget below, paste your resume on the left, paste the job description on the right, and hit scan!

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

If you're ready to get started, use the widget below to run your first scan and get your free resume score:

Copy/paste or upload your resume here:

Click here to paste text

Upload a PDF, Word Doc, or TXT File

Paste the job post's details here:

Scan to compare and score your resume vs the job's description.

Scanning...

And if you're a visual learner, here's a video walking through the entire process so you can follow along:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

• A relevant section title that ties your experience to the role
• An introductory bullet that summarizes your experience and high-level value
• A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
• A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an Executive Assistant role, it might look like this:

The first bullet includes the candidate's years of experience in the role and encompasses the skills that make them fit for the role.

The next two bullets are “Case Studies” of specific results they drove for companies they worked for. The last bullet wraps up with extracurricular information.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is that they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an Executive Assistant Highlight Reel:

The content of this example showcases a candidate transitioning from caregiving to an Executive Assistant role, leveraging their experience with and bringing in measurable results in the following bullet points. Then, they wrap up with a high-value extracurricular activity that's related to their target position.

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Executive Assitant with 8+ years of experience.

✅ Executive Assistant with 8+ years experience in project management, planning, and scheduling, increasing efficiency by 30%.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

• Head over to ResyBullet.io
• Copy a bullet from your resume and paste it into the tool, then hit “Analyze”
• ResyBullet will score your resume bullet and show you exactly what you need to improve
• You edit your bullet with the recommended changes and scan it again
• Rinse and repeat until you get a score of 60+
• Move on to the next bullet in your resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Executive Assistant with 8+ years of experience.” 

ResyBullet gave that a score of 25/100.  Not only is it too short, but it's missing relevant skills, compelling language, and measurable outcomes:

Now, let's take a look at our second bullet,  “Executive Assistant with 8+ years experience in project management, planning, and scheduling, increasing efficiency by 30%.”

ResyBullet gave that a 61 / 100. Much better! This bullet had more content focused on the experience in the Executive Assistant role, while also highlighting measurable results:

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam-packed with eye-popping, value-driven content!

If you're ready, grab a bullet from your resume, paste it into the widget below, and hit scan to get your first resume bullet score and analysis:

Free Resume Bullet Analyzer

Learn to write crazy effective resume bullets that grab attention, illustrate value, and actually get results., copy and paste your resume bullet to begin analysis:, 3 executive assistant resume examples for 2024.

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Executive Assistant Resume Example #1: A Traditional Background

Executive Assistant Resume Example #2: A Non-Traditional Background

For our second Executive Assistant Resume Example, we have a candidate who has a non-traditional background. In this case, they come from a background in caregiving but leverage experiences that help them transition to an Executive Assistant role. Here's an example of what their resume might look like:

Executive Assistant Resume Example #3: Volunteer

For our third Executive Assistant Resume Example, we have a candidate who's worked their first year since graduation as a volunteer. Here's an example of what their resume might look like when applying for an Executive Assistant role:

At this point, you know all of the basics you'll need to write an Executive Assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

Free Job-Winning Resume Templates, Build Yours In No Time .

Choose a resume template below to get started:.

Key Takeaways To Wrap Up Your Job-Winning Executive Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant resume:

• Start with a proven resume template from ResyBuild.io
• Use ResyMatch.io to find the right keywords and optimize your resume for each role you apply to
• Open your resume with a Highlight Reel to immediately grab your target employer's attention
• Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
• Compare the draft of your resume to the examples on this page to make sure you're on the right path
• Use a tool like HemingwayApp or Grammarly to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your resume is taken care of, check out my guide on how to get a job anywhere without applying online!

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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• • Provided business and administrative support to CEO, and maintained files of over 400 private investors.
• • Managed over 650 customer accounts with loan portfolio of CAD 12 mln
• • Trained and hired new associates, which resulted in a 25% decrease in year-over-year turnover.
• • Reduced spending 11% saving $105k
• • Hired 3 new people
• • Effectively managed internal communications between management and an office staff base of 80+ employees
• • Renewed office rental contract with a saving of S$60K a year
• • Promoted twice in 6 years due to excellent personal performance
• • Created and managed social media/online presence creating stature and over 11,000 followers in 6 months.
• • Administered and accounted the purchase needs for an office location of 20+ staff.
• • Negotiated agreements with, and supervised performance of contractors, saving over 500k annually.
• • Launched 3 social-oriented programmes with 100% of success

7 Executive Assistant Resume Examples & Guide for 2024

An Executive Assistant manages schedules, coordinates communication, and ensures smooth operations within an executive's office. Highlighting proficiency in calendar management, experience with project coordination, and familiarity with office software can greatly enhance your resume. Incorporating strong organizational abilities, attention to detail, and effective communication skills will make your application stand out. Mentioning successful project outcomes and your ability to streamline processes can effectively demonstrate the impact you bring to an organization.

All resume examples in this guide

Entry-Level Executive Assistant

Senior Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Resume guide.

How to format an executive assistant resume

Common problems for executive assistants

How to write your executive assistant resume experience, how to list your hard and soft skills on your resume, how to list your certifications and education on your resume, how to write your executive assistant resume summary or objective, additional sections for an executive assistant resume, key takeaways.

By Experience

In today's fast-paced business world, executive assistants play a pivotal role in ensuring the smooth operation of an organization . From managing complex schedules to handling sensitive communications, exec assistants are the backbone of executive efficiency. If you aim to land a job in this crucial role, a well-crafted executive assistant resume is your ticket to success.

Did you know that the demand for executive assistants is projected to grow significantly in the coming years? This surge is driven by the increasing complexity of executive roles and the need for skilled professionals to manage them. Additionally, executive assistants often enjoy a high level of job satisfaction due to the dynamic and impactful nature of their work.

However, navigating the job market as an executive assistant can present its own set of challenges. Crafting a resume that effectively showcases your unique skills and experiences is just the beginning. Many candidates find it difficult to articulate their diverse responsibilities and the critical role they play in executive management. Moreover, standing out in a competitive job market requires a strategic approach to highlighting your achievements and demonstrating your value to potential employers.

Behind every successful executive is an exceptional assistant who knows how to make things happen.

Cynthia S. Thompson, founder of The Thompson Group and executive assistant training expert

In this article, we'll guide you through the essentials of creating an outstanding resume for executive assistant positions. From tailoring your experience to emphasizing your soft skills, we'll provide tips and insights to see what exactly makes a good resume .

Let's dive in and start building a resume that will open doors to your next exciting career opportunity!

In this guide we’ll answer the following CEO executive assistant resume questions and more:

• What’s the best resume format and the top sections for an executive assistant’s resume?
• What are some common problems candidates face while applying for an executive assistant position?
• How can you write the most effective work experience entries and things to do if you don’t have any experience?
• What’s the best way to list your hard and soft skills?
• How should you present your education and certification successfully on a resume?
• Why do you need to create an amazing resume summary or objective?
• Do you need to include any additional sections on your resume?

Looking for a more specific executive assistant position? Have a look at some other related resume guides from Enhancv:

• Executive Personal Assistant Resume Guide
• Executive Assistant to CEO Resume Guide
• Executive Administrative Assistant Resume Guide
• Senior Executive Assistant Resume Guide
• Junior Account Executive Resume Guide
• Executive Assistant Cover Letter Guide
• Senior Executive Assistant Cover Letter Guide

In recent years, the rise of virtual executive assistants  has added another layer of complexity—and opportunity—to the job market. As a virtual executive assistant, you'll need to be particularly adaptable, leveraging technology to communicate effectively and manage tasks remotely. This role requires a high level of digital literacy, as well as the ability to stay organized and responsive without the traditional in-office environment.

Let’s begin by exploring the different resume formats  that can best showcase your skills and experience.

How to format an executive assistant resume

When crafting your CEO assistant resume, it's essential to choose the right format that emphasizes your strengths and experiences effectively. There are several types of resumes  but we’re only going to look at the most popular ones now. Here are the best ways to format your resume:

• Reverse chronological order format :

This format lists your work experience in reverse chronological order, starting with the most recent position. It’s best for candidates with a solid, continuous work history in executive support roles.

• Functional format :

This format focuses on your skills and experiences rather than your chronological work history. It’s ideal for candidates with gaps in their employment or those switching careers to become an executive assistant.

• Hybrid format :

This format combines elements of both reverse chronological and functional formats. It highlights both your skills and your chronological work history, making it suitable for candidates with a diverse skill set and a consistent work record.

Whether you’re a seasoned executive assistant with extensive experience managing complex schedules and high-level communications, or you're new to the field, focusing on substance over style is crucial. Choosing the right resume format can help you get noticed for your skills and accomplishments rather than just aesthetics.

Below are a few more factors to consider when deciding on your resume layout .

Resume design

• Template:  If you want your resume to highlight your executive assistant experience alongside your key skills, consider using a double-column template . This allows you to present your work history and achievements in one column, and your technical skills and additional qualifications in the other, creating a visually engaging layout.
• Margins:  Keep your resume margins  between 0.5 and 1 inch. This ensures the document is clean and uncluttered, much like a well-organized executive's calendar.
• Colors:  Neutral tones like greys or blues can add a touch of professionalism while keeping the look elegant. These colors help convey a sense of sophistication and clarity , ensuring your resume stands out without overshadowing your qualifications.
• Fonts:  Choose clear, ATS-friendly fonts , sized between 10 and 12 points. Fonts such as Arial, Calibri, and Times New Roman perform well in the eyes of recruiters.
• Resume length : Keep your resume to one page —two at most if you have extensive experience. If you need some tips on how to shorten your resume , we got you covered.
• Lines : Including lines on your resume  can help organize sections and improve readability, but it's important to use them sparingly and ensure they don't interfere with ATS compatibility.

Resume header

• Contact information :  Begin with your name, job title, and address on your resume . Make sure your resume header  is professional and includes a reliable email .
• Links:  Include a link to your LinkedIn profile  and/or professional portfolio . Hiring managers often look here to assess your professional experience and network. Ensure your LinkedIn profile is updated  and reflects your resume.
• Resume photo:  Generally, it’s best to omit photos  to maintain focus on your qualifications and avoid potential biases.
• Resume headline : A strong resume headline  can immediately convey your core strengths and value to potential employers.

For an executive assistant, a headline should highlight your organizational skills, experience supporting executives, or proficiency in managing complex schedules.

"Highly Organized Executive Assistant with 10+ Years of Experience in Managing Executive Schedules and Streamlining Office Operations."

This headline gives a clear and concise snapshot of your qualifications, making it easier for recruiters to see your value at a glance.

File formatting and naming

• File format:  Always save your resume as a PDF  to preserve the layout and formatting across different devices.
• Naming convention:  Name your file professionally; for example, ‘FirstName_LastName_Executive_Assistant_Resume.pdf’.
• Applicant tracking system (ATS) compatibility :  Avoid confusing and complex formatting. This maintains readability and ensures your resume easily passes through ATS, which is commonly used to help filter candidates.

More on ATS

The most important thing to remember about ATS systems when creating your resume is to ensure it’s ATS-friendly by using simple, standard formatting and it’s always a good idea to include relevant keywords. This means avoiding complex layouts, images, and graphics, and using clear headings, bullet points, and fonts. Additionally, tailor your resume with keywords and phrases from the job description to improve your chances in general.

Just remember there isn’t anything that results in automatic rejection or any impenetrable barriers when it comes to ATS. At the end of the day, it’s the recruiter who decides to call you in for an interview or not.

Wondering how your current resume would hold up? Run it through our AI-powered resume checker  and see!

Is your resume good enough?

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Here are the main sections your resume will need to have any success:

The top sections on an executive assistant resume

• Professional summary:  Include this to offer a brief overview of your capabilities and experiences that align with the executive assistant role.
• Work experience: Provide your past job history here, emphasizing your experiences as an executive assistant to showcase your relevant background.
• Technical skills and competencies:  This section will highlight your administrative skills like scheduling and coordination abilities which are essential for the executive assistant job.
• Education and certifications:  Recruiters often look at this section to verify your formal education and any additional certifications you may possess like administrative or office management training.
• References:  Even though it's sometimes an optional part, it's good to provide references to demonstrate the credibility of your work history and skills as an executive assistant.

Within those sections, it’s vital to do your utmost to impress those recruiters. Below is an important list for you to reference as you write your resume. We compiled the top 5 elements that HR managers consistently seek out in their candidates. Take note!

What recruiters want to see on your resume

• Proven experience:  Recruiters prefer to see evidence of you having previously held executive assistant roles to demonstrate your understanding of the job expectations.
• Organizational skills:  As an executive assistant, your ability to manage several tasks and prioritize effectively is critical, showcasing your organizational prowess can put you in good stead with recruiters.
• Communication skills:  Recruiters put a high value on this since your role as an executive assistant will require communicating clearly and effectively with various individuals.
• Technical proficiency: Demonstrating your knowledge and ability in using office management software, email platforms, and other productivity tools is essential as it’s integral to daily operations on the job.
• Confidentiality:  Given the sensitive nature of the work, recruiters prioritize individuals who exhibit a strict adherence to and understanding of confidentiality guidelines and practices.

Writing a resume wouldn’t be complete without facing some difficulties.

Here are some of the top issues that executive assistants may come across while writing a resume or applying for a job, along with practical solutions for each:

Problem:  Showcasing advanced technical skills on an EA resume can be challenging. With numerous tools like Asana and Google Suite being essential, it's tough to highlight proficiency without overcrowding the resume.

• Solution:  Create a dedicated "Technical Skills" section where you list relevant software and tools. Use bullet points to keep it concise and consider including a proficiency level for each tool (e.g., "Asana – Advanced").

Problem:  Proving your worth with quantifiable achievements can be challenging, as an executive assistant's contributions aren't always easily measured. Presenting tangible evidence of your efficiency and effectiveness on your resume is crucial.

• Solution:  Focus on specific outcomes and improvements. For example, "Implemented a new scheduling system that reduced meeting conflicts by 30%," or "Streamlined office procedures, resulting in a 20% increase in overall efficiency."

Problem:  The competition is often high for executive assistant positions, so it’s important to make your resume stick out, but getting this right without seeming over the top is often tricky.

• Solution:  Use a professional resume template  with subtle enhancements. Incorporate a clean layout with clear headings, bullet points, and a splash of color to highlight sections, ensuring it remains professional yet distinctive.

Problem:  Balancing soft skills with professional experiences on a C-Level executive assistant resume is challenging. These roles require a blend of interpersonal skills and administrative expertise, making it difficult to craft a well-rounded and compelling resume.

• Solution:  Incorporate soft skills into job descriptions, such as "Effectively coordinated with team members and executives for seamless operations" or "Solved problems efficiently in managing executive schedules and priorities."

Problem:  Finally, confidentiality is a crucial part of the executive assistant role. However, demonstrating your respect and understanding of this on a resume, without violating any previous confidentialities, can be a complex issue to navigate.

• Solution:  Use general statements like, "Maintained strict confidentiality of sensitive information and executive communications," to convey your experience without revealing specifics.

Now with that covered, we can move on and explore the different sections of your resume in more detail.

An executive assistant is like a duck: calm on the surface, but always paddling like the devil underneath.

Listing work experience  on an executive assistant resume is crucial because it demonstrates your practical skills, reliability, and ability to handle the demands of the role. It shows potential employers your career progression, the scope of your responsibilities, and your achievements in previous positions. This helps them assess how well you can perform in the executive assistant role and contribute to their organization.

Of course, these need to be listed in reverse chronological order starting with your most recent job first and then working backward.

If you’re wondering how far back you should go on your resume —the general rule is to include 10 to 15 years of work experience, focusing on relevance. Consider dividing your experience into "relevant" and "recent" and then tailoring them to highlight experiences pertinent to the job you're applying for.

How to write a work experience entry on a CEO executive assistant resume

When writing a work experience entry on an EA resume, include the following elements:

Job title and company name: Clearly state your job title and the name of the company. This provides context about the level and type of roles you've held.

Location and dates of employment:  Include the city and state, along with the duration of your employment. This gives a timeline of your experience.

Key responsibilities:  List your primary duties and responsibilities using bullet points. Focus on tasks that highlight your administrative, organizational, and technical skills.

• Managed complex calendars and scheduling for senior executives.
• Coordinated travel arrangements, including international travel and itineraries.
• Prepared and edited correspondence, reports, and presentations.

Achievements:  Include specific, quantifiable achievements to demonstrate your impact and effectiveness in the role.

• Implemented a new filing system that increased document retrieval efficiency by 40%.
• Organized company-wide events, leading to a 20% improvement in employee engagement.

Tips for writing work experience entries

• Use action verbs: Start each bullet point with a strong action verb  to make your responsibilities and achievements more dynamic and engaging. Examples include "managed," "coordinated," "implemented," and "improved."
• Be specific and quantify: Whenever possible, use numbers to quantify your achievements  to provide concrete evidence of your impact. This can include percentages, time saved, or number of events coordinated.

By including these elements and following these tips, you can create compelling work experience entries that effectively showcase your skills and accomplishments as an executive assistant.

Tailoring your resume

Just as executive assistants meticulously organize schedules to ensure optimal productivity, targeting your resume to a job description  ensures that it effectively highlights the skills and experiences most relevant to the specific job. This can also help your resume get past Applicant Tracking Systems that many companies use.

Another extremely useful method is to do some research on the company  you’re applying to. Finding out what they’re passionate about and gaining insight into their company culture could give you a ton of effective information.

To illustrate this, we’ve provided an actual example of a job posting below for an executive assistant. Let’s craft our experience entries based on that, and you can see how effective a targeted resume can be .

Job Title: Executive Assistant

Job Description: Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? Do you have a passion for video games? If so, then the Executive Assistant position in Make Believe Games at The Mighty Gaming Company might be right for you!

This position supports the Vice President of Marketing and Vice President of Business Development and Licensing for Make Believe Games. You would be a key member of a dynamic, fast-paced team and would work with the most creative, resourceful people in the business.

We are searching for someone with support experience who also demonstrates curiosity and passion for games. If that's you, apply today!

Key Responsibilities and Duties:

• Thoughtfully manage complex calendars and protect the executives' time through strategic and proactive calendar management and vetting a variety of meeting requests.
• Handle Travel & Entertainment expenses for your team, book travel for your leader and/or team and build travel itineraries.
• Proactively resolve problems and pitch in to help.
• Coordinate onboarding/offboarding of team members.
• Process and track payments to vendors using SAP.
• Plan recognition and team events.
• Order supplies and equipment along with other office management duties like coordinating office space.
• Manage project tracking and follow-up.
• Prepare reports to be shared with leaders and stakeholders.
• Compose correspondence on behalf of the leader.
• Schedule and host Zoom meetings which could include presentation sharing.
• Attend meetings to take notes as well as follow up on action items.
• Partner and consult with your leader in high-level discussions.
• Prepare professional PowerPoint Decks.
• Research and report on specific topics as required.
• Manage your executive’s Inbox to include composing correspondence on behalf of the Executive, maintaining the utmost discretion with highly confidential correspondence and information.
• Work closely with the Executive on activities, projects, meetings, event planning, and office logistics.

Qualifications:

• Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
• Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
• Generally tech-savvy and willing to learn new skills
• Professional and highly discreet while maintaining absolute confidentiality
• Effective communication skills, including diplomatic and professional handling of telephone and email communications
• Ability to be proactive, resourceful, flexible, and responsible
• Ability to take initiative and anticipate needs
• Extremely well organized and attentive to detail
• Good knowledge of games and the gaming industry

Experience:  

• A minimum of 5+ years of experience supporting business executives in large organizations in an administrative role
• Prior experience supporting at the VP level (preferred)
• Experience working in a large publicly traded company (preferred)
• Required: High School Diploma
• Preferred: Bachelor's Degree

Location: Los Angeles, CA

Job Type:  Full-time

Pay:  $60,400.00 to $80,900.00 per year based on a 40-hour work week.

Have a specific job post you want to tailor your resume to? No problem! Just use our free AI-assisted resume scanner  and get your ATS compatibility score instantly!

Now, let’s examine some work entries. This first example shows a noticeable absence of key elements.

• • Managed calendars for the executive team.
• • Organized travel arrangements.
• • Handled various administrative tasks.
• • Assisted in coordinating office events.

Here’s what’s missing in that example:

• Lacks specificity:  The bullet points are too vague and don’t detail the scope or impact of the tasks performed.
• Misses key responsibilities:  Important duties such as managing expenses, project tracking, and preparing reports are omitted, which are critical for the executive assistant role at The Mighty Gaming Company.
• No quantified achievements:  The entry doesn’t provide any quantifiable achievements, such as efficiency improvements or cost savings, to demonstrate the impact of the candidate's work.

Now let’s remedy that entry so it becomes a more relevant, targeted, and descriptive example.

• • Efficiently managed complex calendars for the executive team, improving meeting scheduling efficiency by 20%.
• • Coordinated international and domestic travel arrangements, creating detailed itineraries that streamlined executive travel.
• • Implemented a new office supply tracking system, reducing costs by 15% through improved inventory management.
• • Organized and executed company-wide events, enhancing team collaboration and morale.

Let’s look at exactly what was improved:

• Specific and relevant details:  The bullet points provide specific details about the tasks performed and their relevance to the executive assistant role.
• Industry alignment:  The improved entry includes tasks that align with the job post’s focus on organizational and administrative skills, relevant even if the company isn’t in the gaming industry.
• Expanded responsibilities:  The entry includes a range of responsibilities, from calendar management to event organization, showcasing a well-rounded skill set.
• Quantified achievements:  The entry quantifies achievements, such as improving scheduling efficiency and reducing costs, demonstrating the candidate’s impact.

It would be a good idea for us to continue on the theme of quantifying, so let’s look at some great ways you can do just that on your next application.

How to quantify impact on your resume

Here are some tailored tips that any executive assistant could utilize to make their impact more noticeable and impressive.

• List the size of the budget you managed for executive office expenses , showing your financial management capabilities.
• Mention the number of high-stake meetings you coordinated and executed flawlessly , highlighting your meticulous planning skills.
• Indicate the response time for email correspondence under your management , offering insight into your promptness and professionalism.
• Provide details on the volume of documents processed or generated , which indicates your work efficiency.
• Note the number of executives or managers you provided support for , demonstrating your ability to multitask.
• Quantify any process improvements you initiated that resulted in time or cost savings , highlighting your solution-oriented mindset.
• State the number of countries you coordinated travel arrangements for , demonstrating flexibility and international business understanding.
• Specify the percentage decrease in executive scheduling conflicts under your management , indicating your organizational skills.

Network strategically  and leverage LinkedIn to connect with professionals in your desired industry. Attend industry events, join relevant groups, and actively engage with posts and discussions. Building a strong professional network can lead to valuable referrals and insights about job opportunities, significantly enhancing your chances of landing an executive assistant position.

How do I write an EA resume with no experience

Writing a resume for an executive assistant position without having any relevant past work experience  might seem daunting, but don’t worry—you’ve got this!

Even without direct experience, you have valuable skills and attributes that can make you a distinguishable candidate. By highlighting your transferable skills, education, and any related volunteer work or internships, you can create a compelling resume that showcases your potential.

Let’s dive into how you can craft a resume that opens doors to exciting opportunities as an executive assistant, even if you're just starting out.

Underscore transferable skills and core competencies on your resume :

• Highlight your organizational skills  by showcasing your ability to manage schedules, tasks, or projects efficiently. Emphasize your proficiency in verbal and written communication , crucial for coordinating with executives and stakeholders. List your experience with office software  like Microsoft Office and Google Suite, and relevant tools such as project management software and communication platforms.

Emphasize relevant education and certifications:

• Include your highest level of education , emphasizing any coursework related to administrative skills, and list relevant certifications such as Microsoft Office Specialist, Certified Administrative Professional (CAP), or online courses from platforms like Coursera or LinkedIn Learning.

Include volunteer or internship experience :

• List any volunteer work or internships  where you managed events, handled communications, or performed administrative tasks, emphasizing the skills you gained in these roles.

Leverage any relevant experience:

• If you’ve worked in customer service , highlight your experience in handling inquiries, managing communications, and providing support, and emphasize any team collaboration, project management, or coordination between departments.

Create a strong resume profile :

• Write a compelling resume objective  at the top of your resume that highlights your strongest attributes and how they align with the executive assistant role. Focus on your organizational, communication, and problem-solving skills.

Start where you are. Use what you have. Do what you can.

Arthur Ashe

Now that you've effectively detailed your work experience, let's focus on displaying the hard and soft skills that make you an exceptional candidate for an executive assistant role.

Listing hard and soft skills on a CEO executive assistant resume is crucial as it showcases your technical abilities and interpersonal qualities, demonstrating your comprehensive suitability for the role.

There are two kinds of skills that you need to worry about.

Hard skills,  in other words, are your technical skills , measurable abilities acquired through training and education, such as proficiency in software or typing speed. Soft skills  are interpersonal and behavioral traits, such as communication, teamwork, and problem-solving, which are more subjective and related to how you interact with others.

Let’s focus first on listing hard skills on your resume  followed by preferred executive assistant soft skills.

Hard skills

Your hard skills should be listed in a dedicated "Skills" section on your resume . Include technical proficiencies like Microsoft Office, Google Suite, project management software, and any other relevant tools. When listing hard skills, use bullet points for clarity and be specific about your proficiency level. Tailor this section to highlight skills mentioned in the job description.

Here’s a comprehensive list of the most sought-after executive assistant technical skills.

Best hard skills for your executive assistant resume

• Microsoft Office Suite
• Google Workspace
• Scheduling software
• Project management software
• Data analysis software
• Database management
• Typing speed
• Bookkeeping software
• Customer relationship management (CRM) systems
• Social media platforms
• Teleconferencing technology
• Business Intelligence tools
• Cloud storage systems
• Document management software
• Travel coordination platforms
• Enterprise Resource Planning (ERP) systems
• Basic HTML and CSS
• Adobe Acrobat Pro

Soft skills

The best way to demonstrate your soft skills on a resume  is to weave them throughout it—in the summary, objective statement, work experience, and education sections rather than in a separate one. Highlight qualities such as communication, organization, problem-solving, and adaptability. Providing examples within your work experience can effectively illustrate these skills in action. For instance, mention how your strong communication skills helped streamline team meetings or how your organizational skills improved office efficiency.

Best soft skills for your executive assistant resume

• Time management
• Active listening
• Problem-solving
• Multitasking
• Decision-making
• Interpersonal skills
• Emotional intelligence
• Professional approach
• Critical thinking
• Detail-oriented
• Conflict Management
• Proactivity
• Organizational skills
• Discretion and confidentiality
• Stress tolerance
• Flexibility
• Prioritization

Try to follow these tips for listing your skills:

• Be specific and relevant: Tailor your skills to match the job description.
• Use bullet points for hard skills for easy readability.
• Demonstrate soft skills through examples in various resume sections.
• Balance both hard and soft skills to present a well-rounded candidate profile.

With your hard and soft skills effectively underlined, let's move on to crafting impactful education entries for your CEO assistant resume.

These items are absolutely essential to include in your resume as they demonstrate your formal qualifications, specialized training, and commitment to professional development. These elements provide employers with a clear understanding of your educational background and any additional expertise that enhances your suitability for the role.

The education section on your resume  establishes the fundamental knowledge base and skills necessary for an executive assistant. It's especially important because:

• Credential verification:  Many executive assistant positions require at least an associate's or bachelor's degree. This is often the minimum educational requirement to be considered for the role.
• Specialization:  Your degree can also indicate your area of specialization, such as business administration, communications, or office management, which helps employers quickly understand your expertise.

Elements of an education entry

• Degree earned: Clearly state the degree you earned (e.g., Bachelor of Arts, Associate of Science). This establishes your educational qualification.
• Major and minor: Include your major and minor on your resume  to highlight your primary and secondary fields of study, demonstrating the breadth and depth of your knowledge.
• University name and location: List the name of the university and its location (city, state). This provides context and verifies the institution from which you graduated.
• Graduation date: Include the month and year of your graduation. This helps employers understand your timeline of education and ensures your credentials are up-to-date.
• GPA (optional): If your GPA is 3.5 or higher , include it to demonstrate academic excellence. If it's lower, consider omitting it to avoid drawing attention to weaker academic performance.
• Relevant coursework (optional): Highlight specific coursework  relevant to the executive assistant role. This is particularly useful if you lack direct work experience, as it emphasizes relevant skills and knowledge.
• Dean's list (optional): Mentioning Dean's List honors  indicates consistent academic achievement and dedication.
• Graduation honors (optional): Include honors such as cum laude , magna cum laude, or summa cum laude to showcase high academic standing and distinguish yourself from other candidates.

Now that you know what’s needed in an ideal education entry, let’s have a look at one.

• • Relevant Coursework: Office Management, Business Communication, Project Management
• • Dean’s List (Fall 2018, Spring 2019)
• • Graduated cum laude

Certifications

Listing certifications on an executive assistant resume is important because it demonstrates your commitment to professional development and mastery of specific skills relevant to the role.

Certifications on your resume  can set you apart from other candidates by underlining your expertise in areas critical to the job, such as software proficiency, project management, or administrative capabilities.

Elements to include in a certification entry

• Certification name:  Clearly state the name of the certification. This allows employers to quickly identify the specific qualification you’ve earned.
• Issuing organization:  Include the name of the organization that issued the certification. This adds credibility and helps employers verify the legitimacy of your certification.
• Date obtained:  List the date you obtained the certification. This provides context regarding the recency and relevance of your skills.
• Expiration date (if applicable):  If the certification has an expiration date, include it to inform employers of its current validity.
• Brief description (optional):  Include a brief description if the certification isn’t well-known or if it’s particularly relevant to the job you’re applying for. This helps employers understand the significance and scope of the certification.

It’s recommended to place this section immediately after your education. This is a logical spot since certifications often complement your educational background.

Here’s an example to better illustrate:

We’ve gathered a list of the top certifications out there for executive assistants. Have a look and consider enriching your professional repertoire with one or more of these highly respected certificates.

Best certifications for your executive assistant resume

• Certified Administrative Professional (CAP)
• Professional Administrative Certificate of Excellence (PACE)
• Microsoft Office Specialist (MOS)
• Certified Professional Secretary (CPS)
• Certified Executive Administrative Professional (CEAP)

After detailing your educational background, it's time to focus on creating compelling resume summaries and objective statements that capture your unique qualifications and career aspirations.

As an executive assistant job seeker in today's competitive market, your resume is your ticket to securing interviews. Hiring managers receive numerous applications and often spend only about 7 seconds on each resume . This makes your resume a crucial opportunity to leave a lasting impression.

Here, your personal statement  takes center stage. It captures the curiosity of hiring managers and encourages them to learn more about you. Positioned at the top of your resume, it acts as a teaser, offering a glimpse into your professional identity and highlighting your key skills and experiences. This brief introduction can make a significant difference in getting noticed and securing an interview.

There are two kinds of introduction that we’ll talk about: resume summary and objective statement. Let’s look at the differences between them.

Resume summary:

A resume summary  is a brief overview of your professional experience and key skills. For an executive assistant, it should contain your years of experience, notable achievements, and key competencies. It expresses your readiness to contribute effectively to the new role. This is the introduction that’s used by job seekers with a good deal of experience in the field.

Let’s have a look at a couple of summary examples based on the job post from earlier in the article. The first one illustrates the incorrect way of producing your professional summary.

Here’s why it fails to impress:

• Vague and generic:  The summary uses broad terms like "hard-working" and "good organizational skills" without providing specific examples or achievements, failing to differentiate the candidate from others.
• Lacks impact:  It doesn't highlight any particular skills or experiences relevant to an executive assistant role, such as managing executive schedules, coordinating travel, or handling confidential information. This makes it less compelling to hiring managers looking for specific qualifications.

It’s imperative that you tailor every aspect of your resume to the specific job you’re applying for—especially your professional statement. This shows the employer that you’ve taken the time to understand their needs and align your qualifications and goals accordingly.

Here are three tips to do so:

• Align with the job description: Carefully read the job description and highlight key skills and qualifications mentioned. Ensure your resume summary and objective statement directly address these points.
• Highlight relevant achievements: Showcase specific accomplishments that demonstrate your capabilities as an executive assistant. Use quantifiable results to add impact.
• Use keywords: Incorporate relevant keywords from the job listing to improve your resume’s chances of passing through Applicant Tracking Systems (ATS).

Let’s follow those tips and create an awesome resume summary.

Here’s why the candidate excels in this summary:

• Aligned with the job description in the posting:  Highlights relevant experience and skills such as calendar management, travel coordination, and office efficiency.
• Includes keywords:  Uses terms from the job listing like "confidentiality," "proactively resolve issues," and "support high-level executives."
• Specific and relevant:  Mentions specific software (Microsoft Office, SAP) and relevant industry passion (video games), making it tailored to the position.
• Implied first person:  No use of first-person pronouns, instead only action verbs, e.g. ‘Passionate about video games,’ ‘Skilled in Microsoft.’

Now let’s look at the other type of resume introduction.

Objective statement:

An objective statement  focuses on your career goals and how they align with the position. It should contain your immediate career intentions and how they fit the company’s needs. This statement expresses your ambition and direction—the best choice for candidates with little to no experience.

Let’s look at a good objective statement.

It’s effective for the same reasons as the resume summary example before it— aligns with the job description, includes keywords, and is specific and relevant.

Now, let’s explore some possible extra sections on a resume that you could find beneficial.

Including additional sections on your resume can help you stand out and provide a more comprehensive view of your qualifications and interests. However, only do so if you have the space—don’t squeeze anything in.

Here are some sections that can be beneficial for an executive assistant application and when it’s a good idea to include them:

• When to include:  If you’re fluent or proficient in multiple languages, especially if the job description mentions the need for bilingual skills or if the company operates in multiple countries.
• What to include: List the languages you speak and your proficiency level (e.g., fluent, conversational, basic).

Hobbies and interests:

• When to include:  If your hobbies and interests are relevant to the job or demonstrate skills that could be valuable in the workplace, such as organizational skills, teamwork, or creativity.
• What to include:  Mention interests that align with the company’s culture or the role's responsibilities.

References:

• When to include:  If the job application specifically requests references or if you have strong references from previous employers that could reinforce your application.
• What to include:  List professional references with their name, job title, company, and contact information.
• When to include:  If you’ve managed significant projects that showcase your skills and achievements relevant to the executive assistant role.
• What to include:  Describe the project, your role, and the outcomes or achievements.
• • Description: Led the implementation of a new digital scheduling system to streamline the coordination of executive and team calendars.
• • Outcome: Increased scheduling efficiency by 30% and reduced meeting conflicts by 25%.
• • Skills Demonstrated: Project management, technical proficiency, organizational skills, and team collaboration.

Including these additional sections can provide a well-rounded view of your qualifications and personality, making your resume more engaging and comprehensive to potential employers. Tailor these sections to align with the job description and company culture  to maximize their impact.

Let’s wrap up with the key takeaways to ensure your CEO assistant resume stands out and showcases your unique strengths and qualifications! Here are the main points we covered today:

• Choose the right format:  Use reverse chronological, functional, or hybrid formats to best showcase your executive assistant experience.
• Maintain clean design:  Use 0.5-1 inch margins, neutral colors, and clear, ATS-friendly fonts sized 10-12 points.
• Craft a strong header:  Include your name, job title, professional email, and links to your LinkedIn profile or portfolio.
• Emphasize education and certifications:  Clearly list your degree, major, university, and graduation date, highlighting relevant coursework and honors.
• Tailor your resume:  Align your resume with the job description, using specific keywords and highlighting relevant skills and achievements.
• Detail work experience:  List jobs in reverse chronological order with job titles, companies, locations, dates, responsibilities, and achievements.
• Include quantifiable achievements:  Showcase measurable outcomes like efficiency improvements and cost savings.
• Balance hard and soft skills:  Highlight technical proficiencies and weave soft skills throughout your resume with specific examples.
• Consider additional sections:  Think about adding sections for languages, hobbies, interests, references, and significant projects to enhance your application.

Executive Assistant resume examples

Explore additional executive assistant resume samples and guides and see what works for your level of experience or role.

The Senior Executive Assistant role has evolved from traditional administrative tasks to aiding in key business decisions. Hence, your resume needs to reflect these diverse capabilities.

Familiarity with office management systems and procedures is crucial. Showcase the systems you have used, and how they improved organizational efficiency.

Demonstrate your project management skills, such as leading a project or managing a CEO’s schedule to reflect organizational and prioritization skills.

Highlight any experience working cross-functionally or leading teams, emphasizing achievements driven by these collaborations.

Include any event management experience. Not just logistical but also how you made it successful.

Don’t simply list soft skills. Demonstrate how they helped you manage crisis situations, meetings or negotiations. Show the 'Skill-Action-Results' pattern like 'Improved meeting efficiency by...'.

Similarly, the Executive Administrative Assistant position evolved from general secretarial roles, thereby why evolving administrative trends impact professional expectations for this role.

The tips below will give you a better shot at successfully applying for Executive Administrative Assistant positions:

• Proficiency in organizational processes and knowledge of office management systems are crucial. Highlight any experience you have in managing appointments, organizing meetings, creating reports and presentations, and managing databases.
• Don't overlook your soft skills. Emphasize your strong communication abilities, both written and verbal, your reliability, and your ability to work under pressure.
• Prioritize your practical knowledge that streamlines executive operations. Show any background you have in supporting high-level executives, and how that impacted the smooth running of the office.
• Don't just list skills, demonstrate their impact. Describe how your skills directly improved working processes. For example, "Implemented a new filing system which increased office efficiency by...", "Reduced executive's weekly tasks by..." Follow the "skill-action-result" model.

The Executive Assistant to CEO role is similar to being a strategic partner. Thus, your resume must showcase your strategic contribution and trustworthiness.

Knowledge of C-level executive support is pivotal. Detail your experiences and how you made things easier for the executive.

Establish your confidentiality by discussing times where you dealt with sensitive information.

Show your strategic thinking abilities. Maybe there was a project you helped steer in a better direction.

Do not just enumerate your skills. Show how you used them to add value like 'enhanced CEO's productivity by...'

Include any special interactions with the board or other high-level executives. Show your ability to navigate such settings tactfully and professionally.

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Executive Assistant resume examples & templates

Choosing the right resume format for an executive assistant

Include your contact information, make use of a summary, outline your executive assistant work experience, include the relevant key skills that make you a great executive assistant, detail your education & relevant certifications, pick the right resume layout and design for an executive assistant resume, what type of salary you can expect as an executive assistant.

The life of an executive assistant is one of facilitation and selflessness. All executives have their own priorities to keep their part of the business running smoothly, but often there are tasks where they simply don’t have the time or expertise to take on.

Good executive assistants are worth their weight in gold, because sometimes those distractions can cause business-critical harm if they are not dealt with in the right way. As an executive assistant, your resume has to demonstrate how you always keep things moving.

Resume guide for an executive assistant resume

Master the art of resume writing with Resume.io. We have a library of resume examples and guides covering over 500 professions. You can also use our resume builder to craft the perfect resume now.

This resume guide and corresponding executive assistant resume example will cover the following:

How to write an executive assistant resume

• How to add your contact information
• Using summaries
• Adding your executive assistant experience
• Listing education and relevant experience
• Picking the right resume design/layout
• What the executive assistant market looks like, and what salary you can expect

Ready to get started on your executive assistant resume? The first step is knowing what to include. Let’s take a quick look at the main resume sections: 

• The resume header
• The resume summary (aka profile or personal statement)
• The employment history section
• The resume skills section
• The education section

Writing a resume that captures the reader’s imagination doesn’t have to be hard. Put yourself in the hiring manager’s shoes. They are looking for value above all else. Showcase yours by using the following approaches: 

• Figure out what your unique selling proposition is first. What is it that you have above everyone else? When you know that, you should be able to sell your skills and expertise with a powerful statement upfront.
• Don’t make the mistake of merely listing your duties. Highlight accomplishments and detail how you made your boss’ job easier. This approach shows the hiring manager that you understand the unique demands of this type of position.
• Keep things plain and simple by using a professional template . Since this is a high-level job, the hiring manager will expect your resume to reflect that.
• You should also optimize your resume to get past the ATS screening software . If you want to give yourself a competitive edge, use an ATS resume template , too.

Optimize for the ATS

Applicant Tracking Systems (ATS) rank resumes by how well they meet the criteria of the vacancy. Find specific keywords and phrases in the original job advert and use them within your summary. This could help you to beat the bots.

For example, the executive assistant job posting lists the following requirements: 

• “Executive assistant”
• “8 years of experience”
• “Proficiency in Microsoft Office Suite”
• “Experience with calendar management”
• “Strong problem-solving skills”

Your resume profile summary, when integrating the keywords, could read: 

“Detail-oriented Executive Assistant with 8 years of experience and proven expertise in managing executive calendars and coordinating high-stakes meetings. Proficient in the Microsoft Office Suite, including Word, Excel, and PowerPoint. Adept at solving complex problems efficiently.”

To learn more about conquering the ATS, check out our article Resume ATS optimization .

We recommend using reverse chronological order when writing an executive assistant resume. This approach shows off the experience you have and your expertise well. It is also the resume format that most hiring managers expect to see. 

However, if you happen to be pivoting from a different position, you can use either a functional format or a hybrid format . These layouts allow you to give more weight to your skills.

The format should be easy to read. Be consistent in your use of bullet points and lists, and don’t go into too much detail that could be expanded upon during a job interview. 

Try not to repeat activities or skills in multiple parts of the resume. Make sure that you include enough keywords for the ATS, but there is no need to repeat them for impact. Ensure that it can be “read” by humans and machines and make it easy to scan during a busy interview.

Within your header , you can share your basic contact details. You need to keep this clear and concise. The number one priority is readability. Make the hiring manager’s job easy for them.

Let’s take a look at what you need to include in this section: 

• Full name & title . Start by writing your full name and the role title on the advert.
• Professional email address . Next, add an email address that is suitable for work.
• Phone number . Include a phone number. Always make sure you check the answer phone message as the hiring manager may hear it.
• Location . Don’t write your whole address here. Only include your city and state .
• LinkedIn . Having a stellar LinkedIn profile could give you an advantage. Ensure that yours is up-to-date before including it here.

Don’t include:

• Date of birth . Letting the hiring manager know how old you are has the potential to lead to age discrimination .
• Personal details . Don’t include your marital status, social security number, passport number , etc.

Jessica Matthews

Executive Assistant 

Carmel, New York

023 975 2223

[email protected]

30 Fairfield Road, Carmel, NY 10512, United States

093 975 2083

More than anything else, your prospective bosses are looking for someone who can make their lives easier. Your summary has to adopt a tone of willingness and assistance. You will do whatever it takes to make things happen for your boss.

Don’t just describe what you do, describe how you do it. Cultivate an air of exclusivity and excellence in the summary. Help the reader imagine what it is like to have you as an ally. Make them feel like they must hire you or, otherwise, a competitor might. 

Demonstrate that you understand the industry

An executive assistant should ideally be an expert in the intricacies of the industry. Because the summary is a free-form section, it is the perfect place to go into a little more detail about how you understand those specifics. You don’t need to go into great detail—if you show that you understand one aspect, you are likely to understand others. This should signal to the reader that this is going to be a fit.

Add in some action verbs to create a powerful summary. Examples include delivered, oversaw, managed, transformed, and completed.

If you need some extra inspiration, you’ve come to the right place. Check out our resume examples for similar roles: 

• Production assistant
• Call Center agent 
• Office Administrator 
• Customer Service Representative
• Personal Assistant 
• Office Assistant 
• Receptionist
• Office Clerk
• Office Manager
• Office Secretary

You can find adaptable executive assistant resume examples summary below:

Detail-oriented executive assistant with a strong foundation in support and office management. Confident in Microsoft Office Suite, including Word, Excel, and PowerPoint, with hands-on experience in managing schedules, coordinating meetings, and handling correspondence. Eager to leverage strong communication skills to build strong relationships.

Executive Assistant with 5 years of experience supporting senior executives in fast-paced environments. Skilled in managing complex calendars with iCal, coordinating meetings, and handling travel arrangements with precision. Proficient in Microsoft Office Suite and workflow management tools including Asana, ClickUp, and Monday.

Senior Executive Assistant with over 10 years of experience supporting C-suite executives and high-level management teams. Expertise in utilizing Microsoft Office Suite to enhance efficiency, including creating advanced reports that have improved decision-making processes by 12%. Harnesses excellent communication to build relationships with stakeholders.

The mix of how you communicate your experience base is important. Include the more basic skills and experiences in your earlier roles and go into more detail about your more advanced attributes in the more recent ones. Your seniority may not have changed hugely, but it will give a sense of increased responsibility.

Executive assistants rarely include facts and figures in their resumes, but if you have taken part in or led any operational changes, this is exactly what will set you apart from your peers. Using some results-based points will pique the reader’s interest.

Your future boss will be interested in the bottom line, so an executive assistant who also has a sound commercial understanding will be a great person to have on the team. 

Let’s take a look at an example of what not to do in this part of your executive assistant resume: 

• “Organized and managed calendars”
• “Offered everyday business support”
• “Prepared business meeting materials”

Adding extra details here can help you to prove your worth. For example, here’s what you might choose to include in your employment bullet points: 

• “Organized and managed calendars for two busy executives, while liaising between departments to ensure there were no issues ”
• “Offered business support, such as correspondence, filing, and admin tasks”
• “Prepared business meeting materials using Microsoft Office Suite”

Take a look at the executive assistant employment history resume sample below:

Executive Assistant at PepsiCo, White Plains, NY  January 2013 - October 2019 

• Reported to the CEO and handled a wide variety of day-to-day tasks.
• Maintained schedules, communicated with clients, and arranged travel.
• Handled accounts payable and receivable, and maintained documentations.
• Coordinated company events and ensured employees remained up-to-date on events and initiatives.

Executive Assistant at Hunter Public Relations, New York  May 2010 - September 2013 

• Managed company meeting calendar and handled travel arrangements for two of the company's busiest executives.
• Proof-read and prepared documents.
• Kept meeting minutes and distributed important information to employees.
• Maintained a meticulously organized internal filing system.

How to write an executive assistant resume with no experience

If you don’t have direct experience on your resume , don’t panic. You can still write an executive assistant resume that impresses the hiring manager. Follow this advice.

• Highlight your transferable skills . Reference any skills you have that are relevant to this role. Most admin-based skills apply, such as organization, time management, and knowledge of Microsoft Office Suite.
• Let your personality shine through. Since you will be working one-on-one with an executive, your personality matters. Use captivating language to draw in the reader.
• Include any volunteer work that you have completed. If this is in the same sector as the vacancy, you could find that it gives you a real advantage.

Above all else, make sure that you tailor your resume to the job advert. This approach allows you to create an application that will suit the hiring manager’s needs. 

The role is so varied that any employer would expect a lot of skills . It goes without saying that you should include a mixture of both hard and soft skills on your resume.

A common mistake that many executive assistants make is assuming that a potential employer knows what they do, and they do not go into enough detail on their resumes. 

This is a problem from an ATS perspective because it does not see the keywords that it is expecting, and it is a problem from a hiring manager's perspective because they think that the individual does not care enough to share the details. 

First, here are a few longer-form examples of how an executive assistant might list his or her skills. These longer examples are ideal to sprinkle throughout the employment history section and can use much of the same vocabulary that is included in the separate skills section:

• Administrative and operational support for a range of board directors
• Coordination and planning of all aspects of business activity
• Writing presentations and managing all business correspondence
• Full responsibility for all data management and IT integrations
• Inventory management of equipment and business supplies
• Organizing and scheduling calendars, travel and meetings in a busy office
• Management of information flow, with only the biggest issues escalated

Remember that balance is everything. Include hard skills which relate directly to the position and your duties. However, you also need a range of soft skills that allow you to do your job well. 

When using our resume builder , the tool delivers pre-written key skills to choose from. You can also write in your unique skills to add them.

Here’s what the skills box looks like in our executive assistant resume template. 

• Administrative Skills
• Excellent Multitasking Skills
• Motivated Attitude
• Verbal and Written Communication Skills
• Office Technology Skills
• Project Management Skills

Aside from listing your talents in your skills section, ensure that you include them elsewhere. You can refer to your competencies, as follows: 

• Include your use of Microsoft Office Suite when detailing the tasks you completed in prior roles, e.g. making a presentation with PowerPoint.
• Talk about your calendar management in your employment history section and note the type of software you used for this.
• Highlight your organizational skills by pointing out how you improved the efficiency of a team. You get bonus points if you can add a statistic here.

The next step is completing your education section . There is a significant amount of discipline involved in achieving solid academic results, and some employers may have minimum educational requirements that should be reflected on your resume. 

While a track record of experience is important, the mix of education and training will still be a consideration if there are several similar candidates. The same goes for on-the-job training. Here’s what you may include in your education section: 

• Degrees . If you have a degree, you should include it here. List the college, the dates you finished, and your final grade.
• High school education . You may not have gone to college. In that case, include information about your high school education and your GPA.
• Administration certificates . You may also have admin-centric training. For example, you could be a Certified Administrative Professional (CAP) or boast the Professional Administrative Certification of Excellence (PACE) .
• Social media and tech training . Executive assistants need to show that they are on top of the latest technology and social media innovations. You may have undertaken one of the courses offered by Google , for example.
• Leadership courses . Finally, you may have taken leadership courses that equip you with the tools to support an executive. If so, list them here.

If in doubt, always go back to the original job advert and see whether there are any courses you have completed listed there.

Bachelor of Communications, University of Virginia, Richmond  August 2006 - May 2010 

High School Diploma, Princeton School, Princeton, NJ  September 2002 - May 2006

Getting the formatting right is a must when creating your resume. Make sure that you send the right message to the hiring manager. This professional expects to see a clear and concise document. Since executive assistants are organizational pros, your resume should reflect that.

Keep creative flourishes to a minimum. That means leaving out any images (including a headshot!) and graphics. Choose one or two colors to use throughout the document. You should also make sure that the font you use is easy to read. Space your resume sections out equally. This small thing will make a major difference when it comes to the look of your resume. 

If you’re not a design whiz, use one of our designed resume templates to help you along the way. We have a range of categories including, Modern , Creative , Simple , and Professional .  

Executive assistant text-only resume example

Enthusiastic and experienced Executive Assistant, bringing forth an impressive background serving as a source of critical support for Executive Management Leaders. Adept at maintaining accurate schedules, filing systems, and office correspondence. Committed to utilizing my organizational skills to provide optimal support to busy executives. 

Employment history

Executive assistant job market and outlook

The job outlook for executive assistants could be better. The Bureau of Labor Statistics (BLS) , projects a 10% decline in these types of roles between 2022 and 2032. That may be, in part, due to the rise of AI streamlining many office-based tasks. With that in mind, if you want to land a role, you need to make sure that your resume stands out in the sea of applications. 

According to the Bureau of Labor Statistics (BLS) , executive assistants and secretaries can expect a median wage of $22.12 per hour, or $46,010 per year. 

Key takeaways for building an executive assistant resume

In conclusion, write your resume around how you help others and make work streams smoother. Portray yourself as efficient, unflappable and ruthlessly organized. Make sure that your written resume is clear and concise—key for any executive assistant. Detail how you have positively impacted the work of those around you. And finally, know the sort of work that you do well and be specific about what you enjoy.

Ready to get started? Use our online resume builder to create your next application.

Beautiful ready-to-use resume templates

Executive Assistant Resume Example

Juggling top-tier tasks, but your resume feels subordinate? Check out this Executive Assistant resume example, shaped with Wozber free resume builder. Discover how to position your support superpowers in sync with executive expectations, paving your professional path to the corner office!

Executive Assistant Resume Templates

How to write an Executive Assistant Resume?

Hello, aspiring Executive Assistant! If you're aiming to showcase your support superpowers and glide through Applicant Tracking Systems (ATS) with grace, you've landed on the right page. In the bustling professional world, your resume is your ticket to the interview room. But fret not, with the Wozber free resume builder , we'll guide you through creating a resume that's not only ATS-compliant but also laser-targeted to your dream Executive Assistant role.

Ready to impress hiring managers and secure your spot in the executive suite? Let's transform your resume into an irresistible narrative of your professional journey.

Personal Details

First impressions are crucial, and the Personal Details section of your resume is where you make that initial impact. Let's make sure this section paves a smooth path for you, directly into the heart of your potential employer.

1. Brand Yourself

Think of your name as your personal brand. It should be distinct and leave a mark. Opt for a clear, professional font, possibly one notch bigger than the rest of your text to ensure it captures attention right off the bat.

2. The Job Title Tango

Right beneath your name, showcase the targeted position - "Executive Assistant" in this case. This not only shows you've tailored your resume specifically for the role but also aligns your application with the job description, making it easier for the ATS to recognize the match.

3. Contact Me, Maybe?

Ensure your contact information is up-to-date and professional. Double-check your phone number and use a professional email format, preferably your [email protected]. This small but mighty section is your direct line to the next step in the hiring process.

4. Location, Location, Location

Given the job specifies a San Francisco, California location, highlight your current or intended location here. It demonstrates to the employer that you're ready and able to fulfill the location requirement without the hassle of relocation.

5. A Web of Connections

If you have a LinkedIn profile or a professional website, this is the spot to share it. Make sure it's polished and mirrors your resume. It's your digital handshake and offers more insights into your professionalism.

Imagine the Personal Details section as your opportunity to say, 'Hi, I'm the Executive Assistant you've been looking for.' Every detail here is your ally, drawing the employer closer to dialing your number. Keep it professional, precise, and aligned with the job you're eyeing. You're setting the stage for a memorable first impression.

Your experience section is your professional storyline; a collection of your greatest hits that aligns perfectly with the Executive Assistant role you're targeting. Let's dive deep into making this section a compelling narrative of your expertise.

• Managed the CEO's calendar, utilizing advanced Microsoft Excel skills to optimize scheduling efficiency by 30%.
• Screened and prioritized 100+ daily phone calls and emails, providing timely and accurate responses on 95% occasions.
• Prepared over 200 reports and presentations, ensuring 100% accuracy in content and formatting.
• Successfully built and maintained relationships with 50+ high‑profile stakeholders, improving collaboration and securing new business opportunities.
• Coordinated 50+ executive‑level meetings over a year, ensuring seamless logistics and timely distribution of materials.
• Supported the C‑suite with day‑to‑day operations, streamlining processes which resulted in a 20% increase in team productivity.
• Collaborated with the finance department to formulate and manage an annual budget of over $5 million.
• Organized international business trips for the executives, achieving a 95% on‑time arrival rate.
• Managed the company's internal and external communications, enhancing overall brand image and consistency.
• Mentored and trained 5 junior administrative staff, improving team communication and efficiency.

1. Decode and Match

Begin with a clear understanding of the job requirements. The job description calls for specific skills, like managing executive calendars and preparing confidential reports. Highlight similar roles and tasks in your past positions to create a mirror effect with the job posting.

2. Structure Your Achievements

Chronology is key. Start with your most recent role and work back. Be explicit about your job title, the company, and the dates you were there. This structure not only appeases the ATS but also provides a clear timeline of your growth to the hiring manager.

3. Achievements Over Tasks

Shift the focus from everyday tasks to your achievements. For instance, 'Managed the CEO's calendar, optimizing scheduling efficiency by 30%' directly addresses a responsibility listed in the job description, showcasing your competence and impact.

4. Numbers Speak Louder

Quantify your accomplishments wherever possible. Achievements backed by data, such as 'Screened and prioritized 100+ daily phone calls and emails, ensuring 95% timeliness in responses,' provide tangible proof of your efficiency and dedication.

5. Tailor, Not Overstuff

While it's tempting to list every responsibility you've ever had, focus on the experiences most relevant to the Executive Assistant role. This targeted approach ensures every word on your resume works hard to advocate for your candidacy.

Craft each bullet with the job description in mind, turning your experience section into a compelling showcase of how perfectly you fit the role. By meticulously aligning your past roles with the Executive Assistant responsibilities, you're not just applying; you're responding with evidence of your capability. Highlight, quantify, and tailor your professional journey to stride confidently towards your next executive support role.

Though your experience takes the spotlight, don't overlook the power of a well-crafted Education section. It's the foundation that supports your professional story. Here's how to shape your educational credentials to bolster your application for the Executive Assistant role.

1. Requirement Recap

The job description emphasizes a preference for a Bachelor's degree. If you have a degree that aligns, such as a Bachelor's Degree in Business Administration from an esteemed university, ensure it's clearly listed and dated, showcasing you meet the baseline educational requirement.

2. Structure with Clarity

List your degree first, followed by the field of study, the institution's name, and your graduation date. This clear-cut, no-frills structure allows the hiring manager (and the ATS) to quickly confirm your educational background.

3. Tailor and Connect

While your degree title might not always directly align with the job title, pull through any relevant coursework, projects, or achievements that demonstrate transferable skills. This can subtly highlight how even your educational background prepped you for the Executive Assistant role.

4. Courses and Projects

Especially for those early in their careers, listing relevant courses or projects can add weight. For seasoned professionals, this section can demonstrate a lifelong commitment to learning. However, keep it succinct and relevant.

5. Beyond the Degree

Also include any certifications like Certified Administrative Professional (CAP) that validate your dedication and expertise in the field. Such credentials can be a powerful testament to your commitment to excellence.

Your educational section is not merely a formality but a part of your professional narrative that underscores your preparedness for the role. Align it with the job description, weave in relevant accomplishments, and let it reflect your journey towards becoming the ideal candidate for the Executive Assistant position. It's another step to assure hiring managers of your solidity as a contender.

Certificates

In a sea of competent candidates, the right certifications can be the lighthouse guiding the hiring manager to you. Let's ensure your certifications section shines bright, reflecting your dedication to professional growth and readiness for the Executive Assistant role.

1. Identify Role Relevance

Although the job requirements may not explicitly call for certifications, including relevant ones like Certified Administrative Professional (CAP) can set you apart as a committed professional.

2. Quality over Quantity

Choose to list certificates that directly enhance your candidacy for the Executive Assistant position. This targeted approach ensures the hiring manager immediately sees the value you bring.

3. Date Matters

For certificates with validity periods or recent achievements, adding dates shows your qualifications are current and relevant. This little detail can boost your profile's credibility.

4. Stay Proactively Updated

In an ever-evolving field, keeping your certifications up-to-date is crucial. It demonstrates your initiative in maintaining and expanding your professional toolkit, a trait highly valued in any Executive Assistant.

Your certificates are not just achievements; they're proof of your unwavering commitment to excellence. By carefully selecting and presenting relevant certifications, you're telling the hiring manager, 'I'm not just ready; I'm ahead of the curve.' Let your certifications underscore your dedication to being the best in your field.

The Skills section is your chance to directly respond to the job description with a resounding 'Yes, I can!' Whether it's your adeptness with Microsoft Office Suite or your exceptional organizational abilities, this section should be a concise yet powerful exhibit of your capabilities.

1. Mirror the Job Posting

Start by extracting both the explicitly stated and inferred skills from the job description. If 'Proficient in Microsoft Office Suite' is listed, ensure your skills include 'Microsoft Excel,' 'Microsoft PowerPoint,' and 'Microsoft Outlook' at expert or advanced levels.

2. The Right Mix

Blend hard skills, like your software proficiencies, with soft skills such as 'Time-Management,' 'Multitasking,' and 'Attention to Detail.' This mix tells the hiring manager not only can you do the job, but you'll excel in the workplace culture.

3. Clean and Organized

Resist the temptation to list every skill you possess. Instead, choose those most relevant to the Executive Assistant role. A focused, uncluttered skills section is more likely to catch the recruiter's eye and pass the ATS scan with flying colors.

The skills you list are a quick snapshot of your professional identity. Select each skill with the job description in mind, ensuring you're presenting yourself as the perfect fit. Remember, every skill you include is a testament to your preparedness to not just fill the Executive Assistant role but to excel in it. It's time to shine!

In our interconnected world, language skills can be a substantial asset, opening doors to cross-cultural collaborations and enhancing communication efficiencies. For an Executive Assistant, being a proficient multitasker includes interacting across diverse linguistic landscapes.

1. Role-Specific Languages

Firstly, ensure you meet the primary language requirements specified in the job description. For instance, if 'English language abilities must be at a professional level' is listed, state your proficiency level as 'Native' or 'Fluent' to immediately confirm your qualifications.

2. Showcase Linguistic Diversity

Even if the job description doesn't call for additional languages, listing them can provide a competitive edge. If you're 'Fluent in Spanish,' it could be particularly valuable in roles requiring interaction with diverse groups or international stakeholders.

3. Honest Proficiency Levels

Use clear, universally understood terms to describe your language proficiency levels. Being transparent about your skills avoids potential misunderstandings and sets clear expectations.

4. Understand the Job's Scope

Consider the broader context of your role. For instance, if your Executive Assistant role involves liaising with offices or clients globally, highlighting your multilingual capabilities could significantly bolster your application.

5. Global Citizen

Remember, each language you speak is a doorway to another world of interactions and understandings. Embrace your multilingual skills as a testament to your adaptability and global mindset, qualities that are gold in today's globalized business environment.

Your ability to communicate in multiple languages is not just a skill; it's a bridge to understanding and collaboration. In the role of an Executive Assistant, where clear and effective communication is pivotal, your linguistic prowess sets you apart. Let your resume reflect your role as a global communicator, ready to handle the nuances of international diplomacy with ease.

A well-crafted summary is like a firm handshake: it introduces you, making a strong first impression, and invites further conversation. Let's weave a compelling summary that positions you as the ideal candidate for the Executive Assistant role, narrating your readiness and enthusiasm.

1. Capture the Job's Core

Start by distilling the essence of the Executive Assistant role from the job description. Your summary should echo the main responsibilities and qualifications sought by the employer, serving as your personalized response to their needs.

2. A Personal Introduction

Kickstart your summary with a brief but vibrant introduction of your professional identity. 'Executive Assistant with over 7 years of experience' not only conveys your expertise but also aligns your profile with the role's requirements right from the get-go.

3. Highlight Your Superpowers

Feature your standout skills and noteworthy achievements that resonate with the job's demands. Phrases like 'proven track record in managing complex calendars' or 'expertise in Microsoft Office Suite' directly address key requirements of the role.

4. Conciseness is Key

While your career might be rich and diverse, the summary is not the place for extensive detail. Keep it punchy and impactful, focusing on the most compelling aspects of your profile that will encourage the hiring manager to delve deeper into your resume.

Your summary is more than an introduction; it's your pitch, succinctly advocating for your suitability and readiness for the Executive Assistant role. Let it highlight your alignment with the role's criteria, your enthusiasm for the opportunity, and your unique professional persona. A well-tuned summary sets the tone for the rest of your resume, inviting the hiring manager into your professional journey with keen interest.

Embarking on Your Executive Assistant Voyage

Congratulations, you've just taken a comprehensive tour on crafting an engaging, ATS-compliant resume tailored for an Executive Assistant role. By following these steps and leveraging the ATS-friendly resume template and ATS resume scanner from Wozber's free resume builder , you're well on your way to crafting a document that not only passes through ATS filters with ease but also resonates deeply with hiring managers. Remember, your resume is the gateway to new professional horizons. Fine-tune it with your unique expertise and character, letting it be your ambassador in the competitive job market.

The executive suite awaits your brilliance. Now, go forth and claim your rightful place in the professional world!

• Bachelor's degree preferred with a minimum of 5 years of experience in an executive support role.
• Proficient in Microsoft Office Suite, with advanced knowledge of Microsoft Excel, PowerPoint, and Outlook.
• Exceptional organizational, multitasking, and time-management skills.
• Strong verbal and written communication abilities, with a keen attention to detail.
• Demonstrated ability to handle confidential information with discretion.
• English language abilities must be at a professional level.
• Must be located in San Francisco, California.
• Manage executive's calendars, scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize phone calls and correspondence, providing timely and accurate responses when necessary.
• Prepare reports, presentations, and data, often of a confidential or sensitive nature.
• Coordinate and facilitate executive-level meetings, ensuring all materials and resources are in place.
• Build and maintain meaningful relationships with key stakeholders, both internal and external, on behalf of the executive team.

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5 Real Entry-Level Executive Assistant Resume Examples That Worked in 2024

• Entry-Level Executive Assistant (EA)
• Entry-Level EA 2
• Entry-Level EA 3
• Entry-Level EA 4
• Entry-Level EA 5
• Entry-Level Executive Assistant Resume Writing 101

Your organizational skills include tracking multiple schedules, setting up meetings, and keeping tabs on inventory. You’re an indispensable entry-level executive assistant who makes the office run silky smooth.

You’ve got the chops to help high-level executives save time and money, but how do you translate your impressive skillset onto a single-page resume ? 

We’ve got you covered! Our entry-level executive assistant resume templates and ai cover letter writer helped thousands of assistants get a headstart in their new careers. Here’s how to build a winning resume and land that job you’re after.

Entry-Level Executive Assistant Resume

or download as PDF

Entry-Level Executive Assistant 2 Resume

Entry-Level Executive Assistant 3 Resume

Entry-Level Executive Assistant 4 Resume

Entry-Level Executive Assistant 5 Resume

Related resume examples

• Executive Assistant To The President
• Senior Executive Assistant
• Executive Assistant To CEO
• Administrative Assistant
• Executive Assistant

What Matters Most: Your Administrative Skills & Assistant Experience

You have the ability to organize a successful trip and the discipline to keep expenses within a very strict budget. You do all that while answering calls and handling correspondence, so let’s throw multitasking into the mix.

Those vital skills , along with your other qualities, are why you’re a great fit for the role of executive assistant. Still, listing “creativity” as the top skill on your resume is not the best way to go—even if “thinking outside the box” is in the job description .

Avoid using generic and overly vague descriptions and try to focus on technical abilities, such as being a pro at Microsoft Excel or Expensify; be specific. 

9 best entry-level executive assistant skills

• Microsoft Office
• Database Management
• Google Workspace
• Inventory Oversight
• Confidentiality
• Email Management
• Travel Arrangements

Sample entry-level executive assistant work experience bullet points

Employers are interested in what you can do, but talking about your reporting abilities and skillful correspondence management doesn’t tell the whole story—work experience matters too.

However, listing your limited past experience can be challenging when you’re applying for an entry-level role. So make any references to experience more impactful by including metrics. 

“Arranged weekly business trips for 14 members of executive management while staying 21% under budget” is much more effective than just saying that you performed travel arrangements.

Here are more examples:

• Managed and screened an average of 97 calls per hour to an 8-line phone system, ensuring accurate transfers
• Organized 3 major company events per year, including travel, accommodation, and dining, reducing travel expenses by 12%
• Managed and coordinated the schedules of 4 executives, complete with organizing staff meetings across 9 departments
• Streamlined office inventory management by using Excel spreadsheets, recording 200+ types of supplies and managing timely re-fills

Top 5 Tips for Your Entry-Level Executive Assistant

• If you don’t have previous experience as an executive assistant, mention jobs such as receptionist, office clerk, personal assistant, or office coordinator . You can also emphasize roles relevant to the industry you’re applying for. If it’s a restaurant chain, talk about your past in hospitality or catering.
• It might be challenging to fill out your resume for an entry-level position, so edit it to match the job description . If you’re applying to be an assistant to several executives, emphasize your ability to multitask, stay on top of several schedules, and successfully organize meetings.
• Assisting a team of senior managers requires a great deal of assertiveness. You can showcase this in your resume by discussing times when you’ve shown leadership, such as coordinating a project.
• Show recruiters that you’ve got a whole toolkit in your arsenal. Mention your skills in Microsoft Office, Asana, Google Workspaces, Clockify, and Teams to tick some necessary boxes.
• Technical skills are important in a resume, but your people skills are key as an executive assistant. Make them relevant and avoid being generic. Instead of “team player,” mention stakeholder relationship management and discretion.

You may only need a GED or high school diploma for an entry-level executive assistant. However, an associate’s or a bachelor’s degree is great to mention, especially if it’s in business, management, or a field relevant to the company.

Lack of experience isn’t necessarily an obstacle in an entry-level role, especially if you present things in a favorable light. If you’ve led any community projects, mention them to emphasize your organizational qualities.

Not every job asks for a cover letter , but it never hurts to attach one. However, make sure, when writing an effective cover letter , that it’s tailored to the job. If the advert calls for knowledge of MS Office, talk about reporting and email management.

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Who are executive assistants?

Executive assistants are professionals with around 3 years of work expereince who serve as a C-suite executive. Although their designated title includes the word 'assistant', they hold more power and responsibilities than a regular assistant.

If you want to grab that executive assistant job, you need a job-winning executive assistant resume. Read on to find out how to create one from scratch!

This blog will cover the topics that we have mentioned below:

• What are the responsibiities of an Eexecutive assistant?
• How much money does an Executive Assistant make?
• How to write your Executive Assistant Resume?
• How to craft the professional experience section in an Executive Assistant Resume?
• What are the top skills of an executive assistant?

Executive Assistant Job Description

An Executive Assistant Job Description involves the following roles and responsibilities:

• Accepting and making phone calls
• Setting business meeting agendas
• Sending memos
• Reviewing incoming reports
• Screening visitors
• Making travel arrangements
• Preparing reports
• Filing and organizing documents
• Recording meeting minutes
• Performing basic bookkeeping tasks
• Setting the executive’s daily schedule

Executive Assistant Salary: How much money does an Executive Assistant make?

The following websites have quoted the following figures for an executive assistant salary:

• Glassdoor : $41.4 k – 81.7k / year
• Payscale : $37.5k – 77.1k / year
• Salary.com : $51.6k – 81.4k / year*

An executive assistant salary varies according to the job experience and expertise of the professional. The size of the company and skills of the executive assistant also dictates how much an executive assistant makes.

How to Write an Executive Assistant Resume?

To write a job-winning resume for executive assistants, you need to write divide the resume into different sections.

Given below is a list of all the sections that you should write in your resume:

• Personal Information
• Profile Title
• Summary/Objective
• Professional Experience
• Certifications
• Additional Information

Do Read: In-Depth Guide on dividing the Resume into Sections.

How to create the Professional Experience Section for Executive Assistant Resume

Can you guess what the most important section of your executive assistant resume is?

No surprise there. It’s the professional experience section.

The professional experience section of your resume is a broad outline of your skills and work experience, it is this section that gives you the best opportunity to impress the recruiter.

Once you have the recruiter in your pocket, you’re one step closer to attaining your dream job.

Here's a list of what to include in your work experience section:

• Your designation in the company
• Name of the organization(s) that you have worked at
• Location of your workplace
• Dates of work from 1st day to the last day of work

The details of your work experience have to be listed down in this section using points , grouping & highlighting and the STAR format .

• The STAR format allows you to objectively articulate your contributions to the organizations that you have worked for
• Write the professional experience section in the form of points instead of paragraphs to make it more readable and objective
• Start each point with a power verb and quantify your achievements
• Group similar points under relevant subheadings and highlight key phrases or performance figures

If you follow the above given approach, you'd be able to transform your professional experience section drastically.

Below we are giving two examples, one follows the above approach and the other one doesn't. The impact of both the examples will be self- explanatory:

“As part of my roles and responsibilities in the last organization, I was in charge of the important task of scheduling meetings, appointments & interviews for the MD. I also managed her calendar, made travel arrangements, booked hotels, and looked after the organization of weekly town halls for the entire office staff. Other functions in which I played a key role includes facilitating communication: both inbound and outbound; and administering the negotiation of rates and dates with conference halls and hotels for external events. Additionally, I also updated the weekly timesheet for the MD, handled official expenses and filed them for reimbursement”.

Scheduling Meetings & Travel Arrangements

• Scheduled meetings, appointments & interviews for the MD and managed her calendar
• Made travel arrangements for the MD and her team through the hotel, flights, & cab booking

Communication Coordination & Event Organization

• Looked after the organization of weekly town halls for the entire office staff
• Facilitated inbound & outbound communication (emails, phone messages, etc.) in a time-bound manner
• Administered the negotiation of rates & dates with conference halls & hotels for all external events involving the MD

Reimbursements & Time Sheets

• Updated the weekly timesheet for the MD
• Handled official expenses and filed them with the accounts team for reimbursement

Executive Assistant Resume Sample for Professional Experience Section

Don't Miss: Industry specific tips for writing the work experience section.

What are the top Executive Assistant Resume Skills?

The key skills section of your executive assistant resume is important.

You need to write this section impeccably.

As the key skills section of your resume for executive assistant jobs tells the recruiter what your core strengths are, you need to write it flawlessly and objectively.

The best way to write this section is by writing it after you have successfully written down the work experience section. By doing this, you can easily single out your core strengths and highlight them in this section.

Listed below are the rules that you should follow when you write this section:

• Highlight your key skills in bold
• Identify the keywords used by the recruiter in the job listing
• Use these keywords in your skills section
• Draw a connection between these keywords and your work experience

Top Executive Assistant Resume Skills

Here is a list of necessary executive assistant skills that you should add to your resume:

• Scheduling Meetings
• Arranging Travel
• Inbound & Outbound Communication
• Event Management
• Reimbursement
• Report Generation
• Adaptability
• Organization
• Time Management

Executive Assistant Resume Sample for Key Skills

Executive Assistant Resume Summary

The summary of your executive assistant resume is an overview of your professional life. It tells the recruiter the following things:

• Your key skills
• Your achievements
• The number of years you worked

The tough part is that your executive assistant resume summary should be written in 2-3 lines. This means that you have to impress the recruiter using only 3 lines.

This is tough but it’s not impossible.

Here’s what you can do to simplify this process:

• Write your resume summary at the end
• Mention the top achievements of your career in your resume summary
• Don’t write over 5 lines of resume summary
• Write a resume summary if you have worked for 3 years and above
• If you have worked for less than 3 years, write a resume objective

Follow the rules that we have mentioned above to elevate your resume to the realms of perfection.

Also Read: Resume Summary Examples.

Executive Assistant Resume Sample for Summary Section

Executive Assistant Resume Objective

When it comes to writing a resume objective, the question we should ask is this:

What is the objective of the objective section of your executive assistant resume?

The objective of this section is to sell you as a promising candidate to the recruiter for the job that you are interested in. A resume objective is generally written by professionals with zero to less than three years of work experience.

The key objective of this section can be summarized into three points.

Here is a list of what you should accomplish with your executive assistant resume objective:

• Convey to the recruiter that they will be lucky to have you onboard
• Convince the recruiter that you have the right skills that they are looking for
• Sell your skills and key achievements to guarantee that you get the job

Executive Assistant Resume: Header

Mentioned below is a list of the rules that you should follow to perfectly compose your executive assistant resume header:

• Your name should be the resume header of your executive assistant resume
• It should be the largest font in your resume and needs to be in the range of 16-20 font size
• Give a single space between your first name and last name
• If you have a middle name, write your first name, followed by the first initial of your middle name in capital letters, followed by your last name
• Example: Castiel John Winchester should be written as Castiel J. Winchester

Executive Assistant Resume Sample for Resume Header:

Executive Assistant Resume: Personal Information

Most people tend to write unnecessary facts about themselves in the personal information section of their executive assistant resume.

This can easily range from sexual orientation to marital status, to political inclination and religious denomination.

This is unnecessary. It does not contribute to your job application in any way. As such, we want you to avoid them.

Here is a list of the things that you should mention in your resume:

• Updated mobile number
• Professional email ID
• Location of residence

Arrange these points in the format we have mentioned below:

{Personal Mobile number} | {Professional E-mail Address} | {Current Location}

Take a look at our executive assistant resume sample below to know what a perfect personal information section should look like:

Updated Mobile Number

Write your updated mobile number in the standard format that we have discussed below:

• Use your country’s ISD code as a prefix before your updated mobile number
• Put a plus sign (+) before the ISD code
• Write your updated mobile number after the ISD code
• Eg: +1 (654) 888 1111

Professional E-mail Address

The goal of your professional email ID is to look as professional as possible. It should reflect the professionalism that you carry in the marrow of your bones.

To write a professional email ID, simply write your full name followed by a @xyz.com.

And that’s it. That’s how a professional email ID is written.

Current Location of Residence

When you write your location of residence, follow the below-mentioned rules and guidelines:

• Write the location on the rightmost corner of the personal information section
• If you’re looking for a job in the same city, write your city name and state
• If you’re looking for a job in another country, write your city name and country name

Executive Assistant Resume: Profile Title

You should follow the below-mentioned guidelines when you write your profile title:

• Your profile title displays your latest job title
• It is the second-largest text in your resume
• You should write it in the size range of 14-16 font size

While you’re at it, take a look at Hiration’s Online Resume Builder to draft your executive assistant resume.

Executive Assistant Resume Sample for Profile Title

Executive Assistant Resume: Awards & Recognition

If you were an achiever in your last office, were recognized for the good work that you have done, or let's just say you were recognized as the "employee of the month", you need to brag about it as much as you can.

The awards & recognition section gives you the chance to endorse the highlights of your career such as the ones we have mentioned above.

Given below is our executive assistant resume sample showing how you should ideally compose the awards & recognition section of your executive assistant resume:

Executive Assistant Resume: Education

You should write the following points in the education section of your executive assistant resume:

• Your school/university name(s)
• Your course name
• The location of your school/university(s)
• Enrollment and graduation date of each course in month and year format

You should align the points that we have listed above in the given order:

{Name of the school/university} | {Location} | {Dates} (in month and year format) {Name of the degree} | {CGP A}

Also Read: How to list education on resume? .

Executive Assistant Resume Sample for Education

Executive Assistant Resume: Certifications

This is the section in your executive assistant resume where your certifications go.

This section consists of the following points:

• Certification course name
• Name of the institute of affiliation
• Location of the institute
• Enrollment and completion date of the course in month and year format

Arrange these points horizontally in the below mentioned format:

{Name of certification} | {Affiliating Institution} | {Location} | {Date} (in month and year format)

Do Read: Impact of adding certifications to resume. .

Executive Assistant Resume: Additional Information

Any extra information about you such as the languages you know, and the hobbies you have, are what goes in the additional information section of your executive assistant resume.

Given below is an executive assistant resume example showcasing what the additional information section of your resume should ideally look like:

Executive Assistant Resume Sample

• Travel Arrangements
• Time Sheets Management
• Reimbursement Filing
• Received the " Employee of the Month " at The Grey House for exceptional performance in '16
• Awarded the “ The Greenfield's Best New Employee Award ” in ’14
• Arranged meetings, appointments & interviews for the MD and looked after calendar management
• Made travel arrangements for the MD and her personal team including hotel, flights, & cab booking
• Facilitated inbound & outbound communication (emails, phone messages etc.) in a time bound manner
• Amended the weekly time sheet for the Managing Director as part of my work assignment
• Managed official expenses and filed them with the accounts team for reimbursement
• Handled logistics & provided project support for data tracking
• Assisted in projects and drafted power point presentations & documents for important meetings
• Managed the CEO's calendar , scheduled meetings and made travel arrangements for the executives
• Top 5 percentile of the class
• Languages : English, Italian

Key Takeaways

• Write the dates in your executive assistant resume in month and year format
• If you are applying for a job in the same country, write the location in city/state format
• If you are applying for a job in another country, write the location in city/country format
• Write the work experience section in reverse chronology order
• Use bolding and bucketing in your work experience section
• Highlight your executive assistant resume skills in the key skills section
• Write the points in your work experience in one line
• Begin the points in your work experience section with a power verb
• Use power verbs in the past tense for past profiles/projects and present continuous tense for present profiles and projects
• Write an executive assistant resume objective if you have less than 3 years of work experience
• Write an executive assistant resume summary if you have over 3 years of work experience

So there goes the key takeaways.

We have wrapped up this blog and we hope that you have learned a lot from it.

Go to Hiration Career Activator Platform and create a professional resume for yourself. Additionally, reach out to us at [email protected] and you can get 24/7 professional assistance with all your job & career-related queries.

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Executive assistant: resume samples & writing guide, employment history.

• Administrative Tasks Answering phones, filing, and other administrative duties
• Team Management Supervising and managing other staff members
• Event Planning Coordinating and managing events, conferences, and other activities
• Travel Arrangements Booking flights, hotels, and transportation for the executive
• Correspondence Drafting, editing, and sending emails and other written communication on behalf of the executive
• Database Management Updating and maintaining contact lists, customer records, and other databases
• Project Management Tracking and managing projects, deadlines, and deliverables
• Strategic Planning Assisting the executive in developing strategies and plans

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Professional Summary

• Research Gathering data and information to support the executive's decision-making
• Customer Service Responding to customer inquiries and complaints
• Calendar Management Scheduling meetings, conference calls, and other appointments for the executive
• Problem Solving Identifying and resolving issues as they arise
• Meeting Coordination Preparing agendas, taking notes, and following up on action items from meetings
• Financial Management Handling invoices, payments, and other financial matters
• Report Preparation Generating reports, presentations, and other documents for the executive

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Table of Content

• Introduction
• Resume Samples & Writing Guide
• Resume Example 1
• Resume Example 2
• Resume Example 3
• Resume Example 4
• Resume Example 5
• Jobs Description
• Jobs Skills
• Technical Skills
• Soft Skills
• How to Improve Your Resume
• How to Optimize Your Resume
• Cover Letter Example

executive assistant Job Descriptions; Explained

If you're applying for an executive assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers. When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

executive assistant/human resources

• Planned, directed, and coordinated risk and insurance programs of establishments to control risks and losses. financial or regulatory reports required by laws, regulations, or boards of directors.
• Served as the go to person; answering questions in regards to policies, procedures and finding resolutions to member/staff problems. 
• Reduced office expense by finding smarter solutions for vendors, suppliers and services. 
• Managed all bookkeeping aspects of real estate development firm with properties nationwide

executive assistant

• Provided administrative assistance to U.S. Senior Executive, including organized script log, maintained projects status, coordinated meetings and appointments. 
• Offered English-Mandarin translation to on-site meetings, conference calls, and written materials.
• Researched on projects-related information and created reports. 
• Read scripts for coverage and wrote summaries and comments.
• Though the field was different from Education, all the tasks required attention to details, observation abilities, patience, reading, writing and coordination skills to fulfill, which were also necessary qualities of an educator. 

executive assistant / office manager

• Manage and maintain executive’s schedule.
• Perform general office duties, such as ordering supplies and maintaining records management database systems.
• Set up and oversee administrative policies and procedures for all offices.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for board, and other meetings.
• Manage and post to social media accounts 
• Create and send out marketing emails 
• Create content schedule 
• Compile, transcribe, and distribute minutes of meetings. 
• File and retrieve corporate documents, records, and reports. 
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, and maintaining documents.
• Schedule and confirm appointments for executive heads.
• Open, read, route, and distribute incoming mail or other materials and answer routine letter.
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Conduct research, compile data, and prepare papers for consideration and presentation by the director.
• Read and analyze incoming memos, submissions, and reports to determine their significance
• Set up and oversee administrative policies and procedures.
• Prepare responses to correspondence of a sensitive nature.

executive assistant/human resources Job Skills

For an executive assistant/human resources position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few. Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

• Microsoft Office
• Bookkeeping
• Calendaring
• Spreadsheets
• Document Management
• Word Processing
• Event Planning
• Accounts Payable
• Accounts Receivable
• Database Administration
• Data Analysis
• Inventory Management

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently. Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

• Communication
• Interpersonal
• Time Management
• Problem Solving
• Decision Making
• Critical Thinking
• Adaptability
• Organization
• Public Speaking
• Negotiation
• Conflict Resolution
• Attention to Detail
• Self-Motivation
• Stress Management
• Collaboration
• Strategic Thinking
• Emotional Intelligence
• Flexibility
• Reliability
• Professionalism
• Computer Literacy
• Project Management
• Customer Service
• Presentation
• Written Communication
• Social Media
• Troubleshooting
• Quality Assurance
• Supervisory
• Risk Management
• Database Management
• Documentation
• Financial Management
• Visualization
• Business Acumen
• Process Improvement
• Relationship Management.

How to Improve Your executive assistant/human resources Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired..

• Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
• Keep job descriptions short but don't just list your jobs.
• Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your executive assistant/human resources Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

• Reasearch Gatherng data and infomation to support the executive's decision-making
• Database Managment Updating and maintaing contact lists, customer records, and other databses
• Project Managment Tracking and managing proejcts, deadines, and deliverables.
• Problemn Solving Identifying and resolving isses as they aise
• Calendar Managment Scheduling meetigns, conference calls, and othe appointments for the executive
• Database Managment Updating and maintaning contact lists, customer records, and other databses
• Correspondence Drafting, editin, and sendin emails and other written communication on behalf of the executive
• Report Preparation Generatin reports, presentions, and other documents for the executive
• Problem Solving Identifyin and resolvin issues as they arise.

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history..

• When explaining gaps in your employment section, start by being honest.
• Elaborate on the gap and show that you never stopped learning.
• Explain and elaborate any gap in your work history by highlighting new skills.

executive assistant/human resources Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an executive assistant/human resources position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

To Whom It May Concern

I am a highly motivated and experienced Executive Assistant with 8 years of experience in Business Management. I am excited to apply for the Senior Executive Assistant position at KPMG, where I am confident that I can contribute to your organization's success.

Throughout my life, I have pursued my passion for Marketing and have gained experience in this field as a result. This experience has given me valuable skills such as Financial Management and Critical Thinking, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Executive Assistant and help your organization achieve its well determined goals.

Thank you for considering my application for the Senior Executive Assistant role. I am looking forward to a future where we work together to drive this organization's success.

Showcase your most significant accomplishments and qualifications with this cover letter. Personalize this cover letter in just few minutes with our user-friendly tool!

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• Executive Assistant Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Executive Assistant Resumes:

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Executive Assistant Resume Example:

• Managed and coordinated a high-profile executive project, resulting in a 10% increase in revenue and a 15% improvement in customer satisfaction.
• Developed and implemented an efficient filing system, reducing document retrieval time by 30% and improving overall organization.
• Maintained and nurtured relationships with key stakeholders, resulting in a 20% increase in business partnerships and collaborations.
• Provided administrative support to multiple departments, including managing calendars, coordinating meetings, and preparing reports, resulting in a 25% increase in departmental efficiency.
• Developed and maintained a comprehensive database of executive contacts, resulting in a 15% increase in successful business connections.
• Assisted with onboarding and training of new employees, resulting in a 20% reduction in ramp-up time and increased productivity.
• Managed executive budgets and reconciled corporate credit card statements, resulting in a 10% reduction in expenses and improved financial accuracy.
• Planned and coordinated successful events, including staff meetings and conferences, resulting in a 20% increase in attendance and positive feedback.
• Provided detailed minutes of meetings and tracked progress of key projects, resulting in a 15% increase in project completion rates and improved communication among team members.
• Project management
• Time management
• Organizational skills
• Database management
• Budget management
• Event planning
• Relationship building
• Administrative support
• Calendar management
• Report preparation
• Onboarding and training
• Meeting coordination
• Communication skills
• Attention to detail
• Problem-solving
• Multitasking
• Confidentiality
• Microsoft Office proficiency
• Adaptability
• Team collaboration

Top Skills & Keywords for Executive Assistant Resumes:

Hard skills, soft skills, resume action verbs for executive assistants:, build a executive assistant resume with ai.

Resume FAQs for Executive Assistants:

How long should i make my executive assistant resume, what is the best way to format a executive assistant resume, which keywords are important to highlight in a executive assistant resume, how should i write my resume if i have no experience as a executive assistant, compare your executive assistant resume to a job description:.

• Identify opportunities to further tailor your resume to the Executive Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Executive Assistants:

Executive Assistant Resume Example

Being in the executive assistant world can be quite challenging. A good executive assistant will be an expert in administrative support, with a proven ability to meet agendas and work with demanding busy executives.

All resume examples in this guide

Example of an Executive Assistant Resume

Mikayla Bancroft ‍ Executive Assistant Shreveport, LA [email protected] 318-870-2021

Professional Summary

Trustworthy and motivated executive assistant with 5 years' experience in small group office environments. Excellent at multitasking, with particular expertise in managing a multi-line phone system, meeting agendas, maintaining records, and dealing with a large volume of business inquiries.

Work Experience

Executive Assistant Sound Warehouse 03/2016 - Present

• Prepared trip arrangements, including hotel reservations, flights, and rental cars, for attendees of conferences.
• Compiled the meeting agenda database and typed minutes to distribute to department heads, the vice president and executives.
• Kept executives briefed on operations by recording meetings, keeping files current, and collecting data and reports from different teams.

BACHELORS OF COMMERCE IN FINANCE CONCENTRATION SEATTLE UNIVERSITY 2011 - 2015

• Detail-oriented
• Project management
• Travel administration
• English fluent
• Afrikaans fluent

Indeed, to be able to perform administrative duties successfully, you're going to need a lot of different skills. But how can you showcase these skills and expertise to a hiring manager?

The best and extensively proven way to find success in your job search is by writing a strong executive assistant resume .

We're here to help you write the most effective professional resume with the help of our executive assistant resume examples and tips!

The number of companies and organizations that consist of various departments and teams is growing; therefore, to successfully manage such large groups of people, an employer will look for effective executive assistants.

Indeed, the executive assistant role is an important part of most company structures. That is why the position is so popular and sought after.

The national average salary for executive assistants across the United States is $61,763 per year . Some high-end executive roles even offer up to $92,000 in annual wages (Glassdoor.com).

It is safe to say that the prestige and high compensation of the executive assistant role are well known to many job seekers.

A great way to stay ahead of the curve, beat the competition, and get an executive assistant job is by writing a solid executive administrative assistant resume.

How to make an Executive Assistant Resume

Every successful sample resume needs to start somewhere. The first essential step we'll have to take in the writing process is to establish a proper foundation for your professional executive assistant resume.

There are two things to keep in mind when starting an application. Establishing a successful layout and structure is very important for making your resume stand out.

The layout of the Executive Assistant Resume

When you think about a successful resume, you're not going to imagine an application that only has paragraphs of text on a white piece of paper; instead, you'll probably visualize a resume that makes its content appear logically and beautifully.

A very powerful way to make your resume content appear effective is by establishing a proper layout on your application page.

Making a proper layout requires giving your resume some type of template that the reader will be able to understand.

We recommend giving your resume a template with several different sections for the content. For example, you'll be able to write about your work experience in the experience section while discussing your education in the education part of the application.

In order to make your resume appear as strong as possible, try to incorporate each section into your application.

Here are all the executive assistant resume template sections we'll be covering in this article:

• The Contact Information
• The Professional Summary or Professional Objective
• The Job Description (Work Experience Section)
• The Education Section
• The Skills Section
• Other Information Regarding Awards, Honors, and Certificates

The structure of an Executive Assistant Resume

Once you've figured out the resume template and all the resume sections, it's going to be time to switch your focus to the actual text and content of your application.

In order to effectively show how proficient you are at handling administrative tasks and confidential correspondence, the resume text has to appear as impactful and comprehensive as possible.

Here's how you do it:

• The most common way of structuring a resume is by implementing a r everse chronological format . This will mean that all of the information you'll be including will be written from oldest to newest. The most recent job you've held will appear at the top of the experience section.
• Another great way to solidify resume content is by separating large texts of information with bullet points.
• Additionally, we recommend starting your work history and other sections with action verbs. Sentences containing information about your administrative experience should start with action words like organized, spearheaded, analyzed, etc.

Start with the contact information of the Executive Assistant Resume

In order for hiring managers to know who to call back for the executive assistant job interview, the application needs to have your contact details laid out clearly.

Including a proper contact information section in your resume is a definite must. This vital part of your resume works as a way to provide contact details to the reader.

Afterward, write your job title, physical address, work phone number, professional email address, and LinkedIn profile (or any other work-related website).

Example of a good / bad contact information for Executive Assistant

Executive Assistant

Shreveport, LA

318-870-2021

The header below is ineffective because you can’t see the name clearly and it becomes confusing to discern the information in this section

Mikayla Bancroft

7995 Oakmore Avanue

Is a photo required in the Executive Assistant Resume?

Approximately 80% of companies don't require or value a professional photo on a job application so we don’t recommend you include a photo either.

Indeed, for an executive assistant role, the resume has to focus on the effectiveness of the content, work history, and skills to be considered for the position. Many employers don't consider a photo section as a game-changer.

We recommend sticking to filling out the resume with relevant, professional work experience information and only consider including a photo if there is enough space left over on the single page.

Professional summary for Executive Assistant

As an executive assistant, you'll be applying to many different jobs. Some roles will require you to play an integral role in working with the employees.

Most of the time, it can be quite difficult to get potential employers and human resources to notice you.

It's best to combine all of the relevant information into one section in your resume if you would like the hiring manager to pay attention to you. The professional resume summary part or the resume objective part of your resume can be included here!

The resume summary is the better option for a senior executive assistant resume. Candidates that have a few years of experience under their belt can write about their top achievements, skills, and business practices.

The resume objective is more suited to entry-level candidates. If you don't have a lot of stand-out work experience, you should write about your career goals, top skills, and ways you can benefit the hiring company.

Summary Example

Trustworthy and motivated executive assistant with 5 years' experience in small group office environments. Excellent at multitasking, with particular expertise in managing a multi-line phone system, meeting agendas, maintaining records, and dealing with a large volume of business inquiries.

Objective Examples

Professional Executive Assistant and office manager. Knowledgeable about operations and regulations. Adept at calendar management and appointment scheduling. Detail-oriented, punctual, and hardworking. Looking for an organization that values teamwork.

Work Experience in the Executive Assistant Resume

No resume is ever fully complete or successful without it properly showing the candidate's professional work experience history.

If you want the hiring manager to fully understand your potential and ability to benefit the company, you're going to have to implement an effectively written experience section.

The experience section is the most valuable and largest part of your application. Here, you'll have to discuss your previous work history.

However, it's not only about listing down how you handled calendar management, conference calls, or organized travel arrangements.

In order to get more interviews, your work experience needs to be clearly written and structured.

Describe your professional experiences on your Executive Assistant Resume

To write a truly effective resume sample, your resume needs a strongly written experience section. Here's a couple of essential pointers to get you started.

Don't forget about the reverse chronological format! The newest job description has to be at the top of the section.

Here's a pro tip: always start each job description with the job title you've held. You can write the name of the company and dates worked below the job title.

Afterward, don't forget about the bullet point! Make sure to use bullet points to list key achievements and responsibilities you've experienced in your previous jobs.

You should start each bullet point with an action verb to make the job description more impactful.

Examples of professional experience for Executive Assistant

Sound Warehouse

03/2016 - Present

Education in the Executive Assistant Resume

In recent memory, most companies looking for candidates for an executive assistant role will require some type of higher education or degree.

An effective way to showcase your educational background is by implementing an education section into your application.

It is quite important to get this section right. You don't want anyone thinking that you don't possess a solid academic background.

Should you start with education or work experience for an Executive Assistant Resume?

A lot of candidates and applicants that just started the process of structuring a resume will often wonder which option is better - should you start with education or work experience?

The answer might surprise you because it really depends on the specific candidate.

If the applicant is an experienced executive assistant, who's worked in the industry for a few years, then the highlight of the application should be the work experience. Someone like this should write the experience section first on their resume.

On the other hand, candidates with little to no experience should include their education section first.

How to properly list your education in an Executive Assistant Resume?

As we've mentioned earlier, getting this section right is pretty important. Therefore, as a writer, you need to keep a few things in mind to make the education section shiny and good-looking.

You can write an education section that will grab the attention of employers by following some of these tips:

• Consider starting with your most recent degree. When you write the education section of your resume, you should begin with your highest degree earned. You should apply the reverse chronological ordering to the education section as well!
• List the name, address, year of enrollment and graduation, and degree received from the university.
• Only GPAs above 3.6 should only be included.
• Make a list of every relevant course you have done that might be relevant to the job you're applying for using bullet points.

Example of the education section of an Executive Assistant Resume

BACHELORS OF COMMERCE IN FINANCE CONCENTRATION

SEATTLE UNIVERSITY

2011 - 2015

Skills to put in the Executive Assistant Resume

It is crucial that your executive assistant resume sample showcases your relevant skills successfully.

In case you haven't fully talked about some of your soft skills or hard skills in the other sections, there is a part of the resume where you can list down all your relevant skills down and highlight them to the employer.

This section is called the skills section of the application. Here, you'll be able to list the abilities and skills that you want the employer to notice and see!

What are the main skills sought for in an Executive Assistant Resume?

Here are some top skills an executive assistant can use in any industry:

• Articulate and well-spoken
• Microsoft Office proficiency
• Strong problem solver
• Self-starter
• Professional and mature
• Multi-task management
• Human resource laws knowledge
• Proofreading
• Workers' compensation knowledge
• Document control
• Certified in 10-key
• Excel spreadsheets

Additional Headings for your Executive Assistant Resume

A great way to increase the effectiveness of executive assistant resumes is by adding additional headings to the job application page.

This information can range from certifications to a volunteer work experience section or a language section.

Certifications in an Executive Assistant Resume

Certifications can be the difference-maker in your executive assistant resume sample.

Certificates show the employer that you've undergone extensive training and education in a specific field that is directly related to the job description. Therefore, certificates increase the value of your candidacy by a significant margin.

If you have a certification or want to increase the effectiveness of your resume, be sure to add a certificate section to the application!

Languages in an Executive Assistant Resume

A language section can be very beneficial to an application, especially if the job requirements specify being familiar with a certain language.

If you're multilingual and would like to increase the potency of your resume, be sure to add a language section to your application.

Summary: Key Points for Writing a Perfect Executive Assistant Resume

After discussing many important points, here are a few key ideas and suggestions for writing an executive assistant resume:

• Your name should appear in the title of your resume. You should place the name of the letter at the beginning.
• Create an objective or professional summary that highlights your skills and experience.
• Use the right resume format during resume writing.
• In your executive assistant resume, you should include a work experience section. Employ bullet points when writing your job descriptions to make them appear better and more clear.
• Providing bullet points for your education should be part of the education section of your resume.
• Put skills in your skill section that are related to the job description.

Write a Cover Letter That Goes With Your Executive Assistant Resume

Many candidates choose to provide additional documentation on top of their resumes to increase the effectiveness of their job applications. This can be done through cover letters.

A cover letter is a great way to provide additional, in-depth information about your skills, achievements, and work experience.

A cover letter is basically your resume in essay form.

The first paragraph will touch on your career goals and skills. Afterward, you'll be discussing your most important work experiences at different jobs.

You'll finalize the cover letter by stating why you're interested in applying for the job and mention your skills one more time.

For more executive assistant resumes and cover letter samples, try this link !

Frequently Asked Questions for an Executive Assistant Resume

Your resume should focus on effectively showcasing your skills, experiences, and achievements as a professional executive assistant.

Try to put all of this relevant information into the various sections of the resume.

As an executive assistant, adaptability, interaction skills, and organizational skills are the top three skills.

CEOs want to work with top executives in their field of business.

As a potential executive assistant that might be going into a meeting with the company CEO, you'll have to possess a similar amount of understanding and expertise in the field. So demonstrate in your resume and cover letter that you have an in-depth understanding of their business sector.

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A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

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7 Executive Secretary Resume Examples for 2024

An executive secretary resume should show strong organization, multitasking, and communication skills. This article will provide proven resume examples specifically for this role. You’ll learn how to highlight your experience with scheduling, office management, and executive support. Additionally, we'll share strategic tips to make your resume clear and professional. Use these insights to help your resume stand out in a competitive job market.

• 07 Sep 2024 - 5 new sections, including 'Where to place education', added
• 07 Sep 2024 - 5 new resume templates, including Senior Executive Secretary, added
• 05 Sep 2024 - Article published

  Next update scheduled for 15 Sep 2024

Here's what we see in excellent executive secretary resumes:

Show Impact By Using Numbers : The best resumes show clear impact through numbers. Mention time savings of 20% , reducing customer support issues by 15% , managed administrative budget of $50K , and handled 250+ scheduling tasks . This shows you can make a real difference in the role.

Include Relevant Skills From The Job Description : Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office Suite , calendar management , data entry , document preparation , travel coordination . But don't include all of them, choose the ones you have and are mentioned in the JD.

Highlight Relevant Administrative Experience : Focus on your experience with administrative tasks. Use specific phrases like managed executive calendars , coordinated travel plans , or prepared financial reports to show you are skilled in these areas.

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Executive Secretary Resume Sample

Find out how good your resume is.

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Get feedback on your resume

Want to know how your executive secretary resume measures up? Our resume scoring tool gives you a clear picture of where you stand. It evaluates your resume based on key criteria that recruiters in administrative roles look for.

Upload your resume now for an unbiased assessment. You'll get instant feedback on your resume's strengths and areas for improvement, helping you make your application stand out to potential employers.

Where to place education

When you update your resume as an executive secretary, put your education after your experience. This shows that you have been working and have practical skills. If you are new to the workforce or have a recent degree that is key for the role, then list your education first. This helps hiring managers understand your current knowledge base.

For most executive secretaries, your experience is what matters most. Highlight any training or certifications related to office management or technologies used in the role. This can include courses in business communication or specialized software training. These are good to place prominently if they are the latest addition to your skill set.

Showcase your tech skills

Mention your knowledge of office software like MS Office Suite and scheduling tools. These are crucial in administrative roles.

Also, include any experience with project management software. Many executive secretaries need to organize and track multiple tasks and deadlines.

Executive Assistant Resume Sample

Ideal resume length.

For an executive secretary position, keep your resume concise and to the point. A one-page resume is optimal if you have less than 10 years of experience. Your ability to present information compactly showcases your organizational skills, which are vital in this role. Always make sure that the key elements of your experience and skills are easy to find and read.

If you have more than 10 years of experience or if you are at a senior level, a two-page resume is acceptable. However, remember that most hiring managers will focus on the first page. Make sure that your most relevant skills, such as scheduling abilities or document management, are highlighted at the beginning. Use a clean layout and readable font to ensure that all information is accessible. Avoid filling space with less important details, such as outdated education or unrelated experiences.

Administrative Manager Resume Sample

Highlight communication skills.

Employers look for strong written and verbal communication skills. Mention specific examples like drafting emails or conducting meetings.

You should also showcase your ability to handle confidential information. Highlight how you’ve managed sensitive documents or communications in previous roles.

Junior Executive Secretary Resume Sample

Senior executive secretary resume sample.

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