how to write an application letter for a kitchen job

Kitchen Staff Cover Letter Examples

Use these Kitchen Staff cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Kitchen staff are responsible for preparing food and keeping the kitchen clean. They work in a variety of settings, including restaurants, hospitals, and schools.

To get a job as a kitchen staff member, you need a cover letter that showcases your cooking skills and your ability to work in a team.

Check out the examples below to learn how to write a kitchen staff cover letter that helps you get the job.

Formal/Professional Writing Style Example

With a strong passion for the culinary arts and a background in providing exceptional service within diverse and fast-paced environments, I believe that I would make a valuable addition to your kitchen team.

My experience in the food industry includes roles as a line cook and a kitchen assistant, managing various responsibilities associated with meal preparation and kitchen cleanliness. Throughout my professional journey, I have honed my skills in food handling and sanitation, menu planning, and inventory management. In addition, my innate attention to detail and strong organizational skills have continuously enabled me to maintain a high standard of quality and efficiency in the kitchen.

As a team player, I have always prioritized clear communication and collaboration in order to create a positive working environment. I am confident that my ability to work well with others and adapt to new situations quickly will enable me to excel in your kitchen as a versatile and dedicated staff member.

I am excited about the prospect of learning more about your establishment and contributing to its ongoing success. I bring a hardworking attitude, an unwavering commitment to quality, and a genuine passion for preparing and delivering delicious cuisine to all of your patrons.

Thank you for considering my application. I look forward to the opportunity to speak with you further about how my experience and skills can contribute to your kitchen and uphold the high standards and reputation of your establishment.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate from the Culinary Arts program at the XYZ Cooking School, I am eager to apply my culinary skills and enthusiasm in a fast-paced and dynamic kitchen environment, and I believe your restaurant is the perfect place to start my professional journey.

Although new to the professional culinary world, I bring hands-on experience in meal preparation, maintaining a clean and organized cooking area, and managing kitchen inventory. During my time at XYZ Cooking School, I have gained proficiency in a wide array of culinary techniques, including baking, grilling, sautéing, and roasting. I also gained experience in specialized cuisines such as French, Italian, and Asian fusion, which I believe will be an asset to your diverse menu offerings.

In addition to my culinary accomplishments, I’ve been commended for my strong work ethic, attention to detail, and ability to work well under pressure. My ability to work efficiently in a team-oriented environment and commitment to maintaining the highest standards of food safety and hygiene make me an ideal candidate for this position.

I am confident that my passion for food, combined with my strong work ethic, will make me an outstanding member of your kitchen team. I would be thrilled to have the opportunity to contribute my skills and enthusiasm to your restaurant.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Networking/Referral Writing Style Example

I was thrilled to learn about this opportunity from my good friend, John Smith, who has been a chef at your establishment for the past three years. John speaks very highly of the team and work environment, and I believe my passion for food and strong work ethic would make me a valuable asset to your kitchen.

John has often told me about the innovative dishes and exceptional service your restaurant offers, and I am eager to contribute to this reputation. I have a background in culinary arts, having completed a six-month culinary training program, and have previously worked in fast-paced kitchen environments. This experience has allowed me to develop strong teamwork, organizational, and time management skills.

In collaboration with the chefs, I am confident in my ability to ensure that the food is of the highest quality while adhering to strict hygiene and safety standards. Moreover, John has seen first-hand how I operate in the kitchen and his referral stands as a testament to my suitability for this role. My positive attitude and enthusiasm for creating delicious and visually appealing dishes would make me a strong addition to your team.

I am excited about the prospect of working alongside John and the rest of your talented culinary team. I welcome the opportunity to discuss my application further and share how my experience can be an excellent fit for the Kitchen Staff position. Thank you for considering my application.

Enthusiastic/Passionate Writing Style Example

Having closely followed your company’s growth and success, it has been a dream of mine to become an integral part of your team. My deep-rooted love for the culinary arts and drive to constantly hone my skills make me an ideal candidate for this opportunity.

Cooking has been a lifelong passion of mine, and I have always found solace and joy in creating delectable dishes. As a highly motivated individual, I am excited to put my heart and soul into every meal prepared at your establishment. Your company’s dedication to providing an extraordinary dining experience truly aligns with my own values and aspirations.

In my previous experience as a kitchen staff member at XYZ Diner, I have been responsible for food prep, maintaining kitchen cleanliness, and ensuring timely and efficient service. My ability to work under pressure and maintain a positive attitude in a fast-paced environment has contributed significantly to my success in this role. I am confident that my skills and passion for the culinary arts will make a positive impact on your team and contribute to your continued success.

Thank you for considering my application. Please find my resume attached to this email. I am eager for the opportunity to discuss my suitability for the Kitchen Staff position further and demonstrate the zeal and enthusiasm that I bring to the table. I am confident that, together, we can create unforgettable culinary experiences for your patrons.

Problem-Solving Writing Style Example

Having frequented your establishment and observed firsthand the high level of patronage it experiences, I can appreciate the challenges your kitchen staff might face in maintaining efficient operations and top-notch standards on a daily basis. I firmly believe that my skills as an experienced kitchen professional can contribute effectively to solving the current challenges and ensuring a seamless flow of kitchen operations.

Over the last three years, I have sharpened my skills in time-sensitive food preparation, multitasking, and teamwork, allowing me to handle the pressures of a high-volume kitchen, particularly during peak hours. I have successfully worked under a variety of chefs and embraced various cooking methods and preparation techniques. This flexible mindset ensures that I am a quick learner and can adapt well to your establishment’s specific standards.

During my previous tenure, one recurring challenge was accommodating special diet requests from guests, particularly during peak hours and under a tight schedule. However, by refining my organizational skills and developing an inventory system for catering to common dietary preferences, I was able to significantly increase customer satisfaction while maximizing kitchen efficiency.

Safety and food quality are integral components of an excellent dining experience, particularly in the age of increasing health consciousness. A major concern would be the risk of cross-contamination in the kitchen. My experience in ensuring strict adherence to food safety regulations and maintaining sanitation standards will enable me to promote hygienic practices among the team, thereby minimizing the likelihood of health hazards.

In summary, my ability to learn rapidly and adapt, combined with my experience in meeting customers’ diverse dietary needs and maintaining safety and hygiene standards, make me a strong candidate for the Kitchen Staff role. I am eager to contribute my expertise to your organization and improve the overall efficiency of your esteemed establishment.

Thank you for considering my application. I look forward to the opportunity to further discuss my suitability for the role.

Best regards,

Storytelling/Narrative Writing Style Example

It was a warm summer evening, the air was filled with the mouthwatering aroma of spices and grilled vegetables as I stepped into my grandmother’s modest kitchen. We were preparing an elaborate feast for our family gathering, and I was eager to learn and assist in the process. As I observed my grandmother’s skilled hands expertly chop, season, and cook, I felt an undeniable connection to the culinary world. That evening, as I listened to the laughter and satisfied sighs around the dinner table, I knew that I had found my passion.

This passion for cooking and creating memorable experiences through food has led me to pursue a career in the culinary industry. I am excited to apply for the Kitchen Staff position at your esteemed organization, as I believe that my skills, enthusiasm, and dedication to providing exceptional cuisine make me a strong candidate for this role.

Through various experiences in restaurant kitchens, I have honed my skills in food preparation, organization, and teamwork. I take pride in maintaining a clean and efficient workspace, and I am always eager to learn and grow in my abilities. I am confident that my experience and passion for culinary arts would make me a valuable addition to your team.

I am particularly drawn to your establishment due to its reputation for high-quality cuisine and a strong emphasis on teamwork and collaboration. I believe that my background and enthusiasm for the culinary arts would be a perfect fit for your team, and I am excited about the opportunity to contribute to the continued success of your organization.

Thank you for considering my application for the Kitchen Staff position. I look forward to the opportunity to discuss my qualifications further and explore how my passion for cooking can contribute to your team’s success.

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Kitchen Staff Cover Letter Example

A Kitchen Staff is responsible for performing rudimentary tasks in the kitchen to assist chefs and kitchen supervisors . He ensures that the kitchen area is neat all food ingredients are cleaned and prepared for cooking. He also monitors the inventory and reports to kitchen supervisors.

Writing a cover letter for your dream job is a difficult task. Luckily, writing a Kitchen Staff Cover Letter is super easy with our sample cover letter. Our proprietary easy-to-use generator makes short work of all your cover letter needs and will help you accomplish your goals.

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• Hospitality

What to Include in a Kitchen Staff Cover Letter?

Roles and responsibilities.

The Kitchen Staff helps in basic food preparation and garnish food items once they are prepared. His typical duties include mopping the kitchen floor, washing vegetables, meat, and other food ingredients, cleaning utensils and cooking appliances, inventory management, and disposing of garbage.

• Sweeping and mopping floors, as required.
• Assisting with the unloading of deliveries.
• Storing ingredients according to prescribed food safety regulations.
• Assisting with the monitoring of inventory .
• Reporting all damaged or faulty equipment to the kitchen manager .
• Packaging customers’ leftover food upon request.
• Cleaning trash cans and disposing of refuse on a regular basis.

Education & Skills

Additionally, the cover letter for a Kitchen Staff should mention the following skillset :

• Kitchen etiquette.
• Knowledge of commercial food and health safety standards.
• Ability to work under stress.
• Ability to work independently and as part of a team.
• Stamina and enthusiasm.
• Multi-tasking skills.

Successful cover letters for Kitchen Staff often mention the following qualifications:

• A High School Diploma or GED.

Kitchen Staff Cover Letter Example (Text Version)

Dear Mr./Ms.,

Please accept my application for the position of Kitchen Staff at [XXX Restaurant]. With more than 3 years of experience in assisting chefs and kitchen supervisors in preparing food items and managing the kitchen, I believe I am the ideal candidate for this role.

[XXX Restaurant] has earned a reputation for providing the best dining experience with a pleasant ambiance and great hospitality. Your restaurant ensures 100 percent customer satisfaction on every visit. It would be a great platform for me to showcase my skills.

I have been working as a Kitchen Staff for the past 2 years in [YYY Restaurant]. I assist the head chef in managing the kitchen and help with basic food preparations. I ensure the kitchen area is clean and everything is placed in its respective places. My typical day to day duties include:

• Package food items neatly for take-out orders.
• Throw waste items in the trash can and dispose of the garbage every day.
• Mop and sweep the kitchen floor.
• Clean food ingredients and cooking appliances/equipment.
• Deliver the uniforms of staff to laundry every week.
• Report to the kitchen supervisor if any food ingredient is about to go out of stock.

I am an efficient worker who can work long hours without getting tired. I am good at following instructions and adapt to the changing needs of the kitchen. I certainly believe I can contribute to the growth of your restaurant.

I am eager to meet you in person and discuss my qualifications in detail. Thank you for your time and patience.

Sincerely, [Your Name]

An effective Kitchen Staff Cover Letter should express your passion for the job and explain to the recruiter why you are the perfect candidate. Explain to the recruiter what you can offer to the restaurant. Include specific instances that reveal your skill set and how it could benefit the restaurant. If you are looking for ideas on creating a good resume, check out our Kitchen Staff Resume Sample .

Customize Kitchen Staff Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Hospitality Cover Letters

Kitchen Assistant Cover Letter Examples

A great kitchen assistant cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following kitchen assistant cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Tauna Badiali

(196) 347-9823

[email protected]

Dear Whitney Wrighten,

I am writing to express my interest in the Kitchen Assistant position at KitchenAid, as advertised. With a solid foundation of five years of experience at Ninja Kitchen, I have honed my culinary skills and developed a strong understanding of kitchen operations, which I am eager to bring to your esteemed team.

During my tenure at Ninja Kitchen, I was responsible for assisting in the preparation of a wide range of dishes, helping to maintain a clean and efficient kitchen environment, and collaborating closely with chefs to ensure the highest quality of food service. My experience has equipped me with the ability to quickly adapt to new recipes and techniques, as well as manage multiple tasks simultaneously while maintaining attention to detail. I have developed a reputation for my strong work ethic, reliability, and ability to work harmoniously with others in a fast-paced setting.

I am particularly excited about the opportunity at KitchenAid because of your company's commitment to innovation and excellence in the culinary industry. I am confident that my proactive approach and ability to learn quickly would make me a valuable asset to your kitchen staff. I am enthusiastic about the prospect of contributing to KitchenAid’s continued success and am ready to take on new challenges that will allow me to further expand my culinary expertise.

Thank you for considering my application. I look forward to the possibility of discussing how my background, skills, and enthusiasms can be in line with the high standards and forward-moving dynamics at KitchenAid.

Warm regards,

Related Cover Letter Examples

• Kitchen Helper
• Kitchen Manager
• Kitchen Staff
• Kitchen Steward
• Kitchen Supervisor
• Kitchen Worker

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Table of Contents

Cover letter for a kitchen helper (5 samples)

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The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This blog post will show samples of “cover letters for a kitchen helper.”

Cover letter examples for a kitchen helper

When writing a kitchen helper cover letter, these are some of the important things to include in your letter:

• Address the employer with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the name of the recipient, you can refer to them as the hiring manager.
• The next step is to state the position you are applying for and how you found the opening. 
• Make a brief statement about why you’re interested in the position.
• State your skills and work experience. Ensure your skills and experiences are similar to the job position. When highlighting skills, provide the accomplishment you have achieved. 
• Conclude your letter with a forward-looking statement. For example, “I look forward to discussing the position with you further.”

“Dear Ms. Poe,

I was excited to hear about the kitchen helper position that just opened up and I’m submitting this letter to show my interest in this job. My long-term goals include becoming a respected and admired chef and this job will help me gain some of the experience needed to accomplish my goals.

I’m dependable and have the ability to work in a fast-paced, stressful environment. I get along well with co-workers and have the drive and initiative to go ahead and take care of duties that need to be performed without having to be told every move.

I would like to thank you in advance for reviewing my resume and considering me for this position. I realize that the kitchen helper mostly cleans and assist the cooks but it’s still an excellent opportunity for me at this time. It will give me the chance to work with some of the best chefs in the area while continuing my education in this field.

I’m sure I have the qualities needed to help the business run smoothly and the staff at Citrus Cafe and Catering, Inc to work more efficiently if chosen for this position. Please call for an interview at (555)-555-5555, or send me an email at [email] to setup a date and time.

Thomas Westphal”

“Dear Mr. Parnell:

In my search for a new position that supports my skills and physical abilities, I discovered the posting for a Kitchen Helper at Waves Fine Dining and was eager to submit my resume for your review. With my excellent collaboration and time management abilities, I am sure that I would make a positive impact on your restaurant in this capacity.

My background includes three years of experience supporting general kitchen operations with Marina Bar & Grill in Santa Monica. With my dedication to keeping restaurant kitchens clean and sanitary, along with my acquired skills in food preparation and inventory maintenance, my qualifications prepare me to excel in this position. In addition, my communication and organization abilities as well as my reliable attendance record will certainly make me a strong contributor to your kitchen team.

Consider the following skills that I offer:

Loading and unloading a 20-ft. conveyor dishwasher while demonstrating physical stamina and dexterity.

Working collaboratively with a 6-member kitchen team to maintain order and cleanliness.

Stocking ingredients and supplies, cleaning stations after each day’s shift, scrubbing floors, washing utensils, and preparing basic ingredients for cook.

Maintaining a friendly atmosphere with chefs, servers, and kitchen coworkers.

With my enthusiasm and rock-solid work ethic, I am confident that I would quickly exceed your expectations and benefit your busy restaurant’s kitchen operations. I look forward to discussing this position in more detail.

Thank you very much, and I hope to hear from you soon.

Fred D. Alvarez”

“Breanna Wallace

City, State, Zip Code

Home : 000-000-0000 Cell: 000-000-0000

[email protected]

Dear Mr. Smith,

I am writing to apply for the Kitchen Helper position your restaurant advertised in the New Parkland Globe. My goals are to eventually become a master chef and having the opportunity to get in on the ground floor working in an upscale eatery would be invaluable to me. I am currently attending Culinary school and have some previous food service experience.

In my current role, I have been working as a waiter which has prepared me for the fast pace of restaurant work. I am hard-working and dependable. I have great interpersonal and social skills and work well as part of a team. Additionally, I understand from the advertisement that your chef is French and as an added benefit I am bilingual in French and English. I am able to take direction from others and am willing to help out in any way no matter how menial. If the chef wishes I am able to help prep many French dishes as I am currently studying French cooking and have learned a great deal.

I know I’ll be great as the kitchen helper at Le Bison. I look forward to meeting with you. Please call me to schedule an interview.

Breanna Wallace”

“Dear Mr./Ms.,

This is in regard to the job opening for the position of Kitchen Helper at [XXX Restaurant]. With an experience of over 2 years in cleaning, organizing, and managing the kitchen along with my dexterity skills, I believe I am the ideal candidate for this role.

[XXX Restaurant] is highly regarded for its mouth-watering delicacies and pleasant ambiance. Your restaurant employs some of the most renowned chefs and offers innovative food items. Being a part of your restaurant can be an enriching experience for me.

I have been working as a Kitchen Helper for the past 2 years in [YYY Restaurant]. I understand the practical difficulties in maintaining a kitchen and I can adapt to the changing needs in ensuring kitchen hygiene. At my current workplace, my day-to-day responsibilities include:

• Washing tables, cupboards, and cabins.
• Cleaning utensils, panels, and cooking appliances regularly.
• Wash meat, vegetables, and other food ingredients and keep them ready for cooking.
• Mopping and sweeping kitchen floors as and when required.
• Ensure all employees follow the safety protocol and maintain personal hygiene.
• Assist in the preparation of sauces, desserts, and other food items.

I am good at multi-tasking and can attend to multiple tasks simultaneously. I am equipped with the necessary skills to excel in a fast-paced environment and ensure the kitchen is maintained properly with the highest standards. If given an opportunity, I can significantly contribute to the growth of your restaurant.

I am looking forward to meeting you in person and explaining how well I can be a fit in your restaurant. Thank you for your patience and time.

[Your Name]”

Brian Mills

Restaurant Manager,

Sunshine Hotels,

1000 E. Sunshine Dr.,

Tucson, AZ 85718

Dear Mr. Mills,

This is with reference to your advertisement in the “Tucson Citizen”, inviting applications for the position of kitchen assistant in your esteemed restaurant. I hereby submit my application for the said position in your organization. I fulfill all the conditions of eligibility for the said position as mentioned in the advertisement. I have over seven years of experience as a kitchen helper with two different restaurants. I am seeking employment with an organization that offers many opportunities for growth and development to its employees.

I have worked as a kitchen assistant with two of the best-known names in the restaurant world. My experience has made me capable of taking care of all the duties and responsibilities that come with this job. I have successfully executed responsibilities like cleaning vegetarian and nonvegetarian foodstuffs, chopping raw food to the appropriate size before it is cooked, keeping the kitchen organized by keeping utensils, pots, and pans in their place; and unloading supplies as and when they arrive.

Other duties that I have handled include cleaning and disinfecting the kitchen floor, cleaning the kitchen table, washing kitchen utensils and other items in the kitchen, dumping of trash, replacing non-stick plastic sheets in garbage cans, and washing trash bins. I have also handled other miscellaneous responsibilities assigned to me.

It will be a pleasure to work with an organization that respects its employees and takes them along in the process of its growth. I have attached my resume with this cover letter. You can get in touch with me at the given telephone number or email address as and when you deem fit.

Yours sincerely,

(Ian Metcalfe)

Enclosure: Resume”

Frequently Asked Questions:

How do i write a cover letter for a kitchen designer.

How to write a kitchen designer cover letter

• Make it job-specific. 
• Highlight your accomplishments.
• Mention your qualifications.

What skills should a kitchen designer possess?

Kitchen Helper Skills

• Cooking skills
• Knowledge of health and safety standards
• Teamwork and interpersonal skills
• Detail orientation

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Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

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What Is a Letter of Explanation for a Mortgage?

Why do you need a letter of explanation, how to write a letter of explanation.

• Frequently Asked Questions (FAQs)

The Bottom Line

• Buying a Home

How to Write a Letter of Explanation for a Mortgage

A letter of explanation may help you get approved for a mortgage

Wichayada Suwanachun / Getty Images

When you apply for a mortgage, the lender will review information such as your credit history, employment, income, assets, investments, and outstanding debts. But your financial statements, credit report, and tax returns don’t always tell the full story about your financial situation.

A letter of explanation helps clarify any information that might give a lender pause. Learn more about when you might need a letter of explanation for a mortgage application and how to write the letter. 

Key Takeaways

• Some mortgage lenders may request a letter of explanation if there is confusion about any details in your financial documents.
• If you’re applying for a government-backed mortgage like an FHA or VA loan, a letter of explanation may be required. 
• Even if your lender doesn’t require a letter of explanation, including one may help clarify details in your mortgage application that could otherwise lead to denial. 
• You may need to include supporting documentation to give your letter of explanation more credibility.

A letter of explanation, sometimes referred to as an LOX or LOE by mortgage underwriters, is similar to a cover letter for a job application. Just as a cover letter expands on the details in your resume, a mortgage letter of explanation further explains your financial documents. For example, you might need to explain that last year’s income wasn’t typical because you took a sabbatical, or that you missed a payment due to a healthcare emergency.  

“A letter of explanation is not a standard or defaulted requirement for a mortgage application,” said Shmuel Shayowitz, president and chief lending officer at Approved Funding, a licensed mortgage bank and direct lender. However, your mortgage lender may request one if your financial information needs clarification. If you’re applying for a government-backed loan, the agency that insures the loan may also require a letter of explanation in certain situations. 

Even if it’s not required, it can’t hurt to include a letter of explanation with your mortgage application. “The default for some processors and underwriters is to assume the worst or to err on the side of caution when something is unclear or complicated,” Shayowitz said. “Being proactive with explanation letters can go a long way in helping a loan processor and mortgage underwriter understand something that might be confusing.”

In particular, the following situations merit the inclusion of a letter of explanation. 

Erratic Income or Gaps in Employment

Most lenders look for a consistent and reliable income that ensures you can keep up with your mortgage payments. If you were unemployed or did not receive income for more than a month over the last two years, you should include a letter of explanation that details the reason you weren’t working, such as:

• Childbirth or caring for another family member
• Pursuing further education
• Being laid off
• Being self-employed or working in a seasonal industry
• Going out of business or downsizing

If you were able to make regular payments on your debts and support yourself with savings during that time, be sure to mention that in the letter.

Issues on Your Credit Report

If your credit report shows red flags, like missed payments or defaults, bankruptcies , or foreclosures , it’s essential to include a letter of explanation noting what happened and why it’s not likely to reoccur. You’ll also want to include the date of the event, the name of your creditor, and the account number associated with the delinquent debt.

No Rental or Mortgage Payment History

If you have been living with a friend or family member rather than making monthly housing payments for your own place, the homeowner you live with will need to write a letter of explanation. The homeowner should explain that they haven’t charged you rent and include the dates you lived on their property before signing the letter. 

Profits or Losses From Farming

If you filed Schedule F with your tax return because you earned or lost income from a farm property, you’re required to include a letter of explanation. Include the address of the farm and clearly state that it is not located on the property you’re buying with the mortgage. 

Large Deposits or Withdrawals

If you received a large deposit to your bank account, the lender might think you accepted a gift or a loan from a family member and wonder if your income is sufficient without additional help. A large withdrawal may also indicate to the lender that you’re having financial troubles. There are other reasons for large bank transactions, however. For example, you may have received a bonus from your employer, liquidated investments at an opportune time, or withdrawn funds for a home renovation. Include a letter of explanation that shows why the atypical transaction occurred. 

Possible Occupancy Questions

Lenders underwrite vacation homes and investment properties differently from primary residences. It’s illegal to misrepresent your occupancy intentions. If you’re applying for a primary residence mortgage for a property located far from your employer, or if you’re applying for a second home mortgage for a property in close proximity to your primary residence, the lender may think you intend to use it as a rental property. 

If you think the lender may have questions about how you intend to use the property, include a letter of explanation.  

Address Discrepancies

If any of your documents show a different address, you should include a letter of explanation with a reason for the discrepancy to assure the lender you’re not a victim of identity theft.  

“Your explanation letter should be specific, precise, and well-communicated,” said Shayowitz. Avoid general statements about your ability to manage your finances and speak to a specific issue. 

For example, if you missed a payment, explain why it happened, point to your otherwise positive payment history, and state when you brought your account back up to date. A statement like “I make every effort to stay on top of my payments” is too vague because it won’t provide the lender with the details they need to make an approval decision. 

You may need to attach supporting documentation as well. For example, if you’re buying a home far away from work, you might want to include a letter from your employer that shows your remote work arrangement. If you took out a large withdrawal to pay for landscaping in order to prep your home for sale, include a receipt from the landscaping company. If you missed a payment due to being hospitalized, include medical records. 

You’ll also want to include the following elements:

• Your name, address, and phone number
• The lender’s name, address, and phone number
• The mortgage application number
• Your explanation, which should refer to the attached documents that support it
• Your signature and the date

Example of a Letter of Explanation

Today’s Date

Example Lender Lender Address

Loan Application Number

RE: Anna Smith’s Mortgage Application

To Whom It May Concern,

I am writing to explain my gap in employment that occurred between 02/15/2023 and 04/10/2023. 

My mother was admitted to the hospital for surgery on 02/09/2023 after a fall. I applied for Family and Medical Leave on 02/10/2023 in order to care for my mother during her recovery. My employer approved FMLA-protected leave on 02/14/2023. I have attached the approval letter from my employer, which grants up to 12 weeks of leave. 

During my period of unpaid leave, I relied on sufficient reserves in my savings account as well as my husband’s income to cover my expenses. I didn’t miss any payments on my credit cards or auto loan. I returned to work on 04/11/2023. In the following months, I made several deposits into my Capital One savings account to replenish my reserves. 

Anna Smith’s Address Anna Smith’s Phone Number

How Do You Start a Letter of Explanation?

At the top of the letter, include the date, the name of the lender, the lender’s address, and your loan application number. In the next line, write “Re: (Your Name)’s Mortgage Application.” Address the letter to “To Whom It May Concern,” and note which issue you are addressing in the first sentence. 

What If Your Mortgage Letter of Explanation Is Rejected?

If your letter of explanation is rejected, you have a few options. If the information you provided wasn’t sufficient, you can write a more detailed letter and include supporting documentation. You can also try applying for a mortgage from a different lender. If you’re struggling to get approved , you may need to resolve whatever problem you’re explaining in the letter before trying again. 

How Long Should a Letter of Explanation Be?

A letter of explanation only needs to be long enough to convey the details of the issue you’re explaining. For example, if you missed a payment, you should include the date of the missed payment, the reason you missed it, and how you’ve remedied or plan to remedy the issue. A few sentences may suffice, or your letter may run longer if it’s a complex situation and you need to reference supporting documents. 

Is a Letter of Explanation Necessary?

A letter of explanation is not always necessary. If there are no red flags in your financial history, you may be approved without a letter of explanation. But if there are issues that might raise concerns, you’ll want to include a letter of explanation. You’ll also need to write a letter of explanation if the lender requests one, or if it’s required by the government agency backing the mortgage. For example, for all FHA-approved mortgages , the Department of Housing and Urban Development (HUD) requires a letter of explanation from borrowers who have collection accounts or judgments.

A letter of explanation can help your mortgage application process, especially if you have had financial issues you want to clarify. A good letter will address the specific issues and explain why they are not likely to reoccur. Consider consulting a real estate professional for more guidance in writing a letter of explanation that fits your needs.

Chase. " What Documents Are Needed to Apply for a Mortgage? " 

Citizens Bank. " How to Write a Letter of Explanation ." 

National Association of Mortgage Underwriters. " Best Practices: Letters of Explanation ." 

Ally Bank. " How to Write a Letter of Explanation ." 

Newcastle Loans. " Principal Residence, Second Home, or Investment Property? " 

Griffin Funding. " Letter of Explanation ." 

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