application letter examples pdf

• Adobe Acrobat

Cover letters.

Cover letters are crucial in showcasing your strengths as an applicant. They encourage hiring managers to see you as the best candidate and demonstrate good communication and narrative skills.

In this article, you’ll find a selection of free cover template PDFs to suit you. That way, you’ll always have an attractive, editable cover letter on hand to help you to get that dream job.

What you’ll learn.

• Editable Cover Letter Templates in PDF Format.
• What to Include in Your Cover Letter PDF.
• Cover Letter PDF Template - Fillable Fields Guide.
• Benefits of Using a Cover Letter PDF.

Editable cover letter templates in PDF format.

Adobe Acrobat’s free PDF cover letter templates mean you won’t have to go back to the drawing board for every job application. But you don’t have to just send the same tired letter each time, either.

With Adobe Acrobat’s online editing tools, you can customise each cover letter to give you the best shot at each job:

• Update details.
• Add photos.
• Change fonts.
• Spell check.
• Share directly from the app .

PDFs look smarter and are shared more seamlessly than Word documents. See for yourself by checking out the cover letter templates below.

What to include in your cover letter PDF.

Stick to these four simple steps for a persuasive cover letter. Hiring managers are always busy, so choose an attractive PDF template and use Adobe Acrobat online editing tools to customise your cover letter for every job application.

1. Introduction .

Ensure that you use the proper greeting by researching the name of the person who will read your cover letter if it’s not stated in the vacancy post. It’s much more impressive for them to find an application addressed personally. If you can’t find this, address them by the title ‘Hiring Manager.’

In your introduction, clarify why you are writing, including which position you’re applying for. Then, give a succinct description of why you think the job is perfect for you and how it aligns with your career path.

Example: Dear Hiring Manager,

I am writing to express my interest in applying for the position of Office Assistant at The Paper Factory. The prospect of assisting fellow workers in their office activities greatly appeals to me. The Paper Company has a tremendous reputation within this industry and my aim has always been to work there. I believe my excellent organisation and project management skills make me an ideal candidate for this role.

2. Why you are the right candidate for this position.

Of course, the reader won’t just take your word for it. In the second paragraph, prove how you’re the right person for the job by listing your most relevant work experience and interests.

Your CV will probably be exhaustive, but in your cover letter, you should only use those elements that have a direct bearing on this job. You may have an excellent degree, but for a job in a pet shop, you might want to highlight your three summers spent volunteering at the zoo instead. Use your storytelling skills to illustrate a time you overcame hurdles at work, a deal you brokered or a team success.

Example: My last position was as a receptionist for a marketing start-up. It was a fast-paced and dynamic environment that helped me to strengthen my multitasking skills. Prior to this, I worked as an assistant to the regional manager at Stationery Shack, a role which introduced me to the world of office management.

3. Why you want to work at this company.

Companies aren’t interested in why you are looking for work, but they are interested in why you are looking to work for them.

Your third paragraph can drill down into what impresses you about this company and why you are qualified for this particular role. Don’t forget to match the company ethos with your skills and experiences.

Example: I’m comfortable working independently and as part of a team. My role in Stationery Shack trusted me to regularly act on my initiative. As a result, my problem-solving abilities are strong and I can keep composed in potentially tricky situations. I know that the company offers development training to help assist employees in upskilling too. Working for a company that believes in my ability to progress and climb the ladder would give me tremendous confidence and motivation.

4. Wrapping up.

Thank the hiring manager for their consideration and reiterate your desire to continue the conversation. Finally, remind them of any attachments, such as your CV and use the correct sign-off. Use ‘Yours sincerely’ if you address the hiring manager by name and ‘Yours faithfully’ if you do not.

Example: Thank you for considering my application. I look forward to hearing back from you.

Yours faithfully,

Martin Scott

Download our Cover Letter template above

Then use Adobe tools to edit in details specific to your job.

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Begin working on your Cover Letter with Adobe templates

• Cover Letters are made simple with Adobe templates.
• Adobe tools allow you to edit and personalise the doc to your liking.

Cover Letter PDF Template - Fillable Fields Guide

Adobe also has cover letter templates that only require applicants to fill in the blank fields. The missing words depend on the position, industry and company related to the job for which you are applying. In this particular example, the applicant would have little to no experience in the role they’re trying to obtain. As anyone who has been in such a position before knows, it’s a tricky situation to navigate. However, with this no-experience cover letter template and the fillable fields guide below, it’s a task that couldn’t be more straightforward.

Note: This template is editable on Acrobat once exported to PDF. You will be able to remove the lines and numbers before adding in your own information.

• Insert your name.
• Insert your email address.
• Insert your phone number.
• Insert the date on which you're applying.
• If you know the name of the hiring manager, address them directly. If not, just address them as 'Hiring Manager'.
• Insert the title of the position for which you're applying.
• Insert the name of the company advertising the vacancy.
• Insert the appropriate field of experience for this industry, i.e. marketing.
• List the first quality that make you an ideal candidate for this position.
• List the second quality that make you an ideal candidate for this position.
• List the third quality that make you an ideal candidate for this position.
• Insert the name of the company
• Insert the first quality that you admire about this company.
• Insert the second quality that you admire about this company.
• Insert the name of the sector of the company.
• Insert the job title with a preceding a or an, depending on which determiner is more appropriate.
• Insert the job title along with an appropriate preceding determiner.
• Insert a position title that's higher in the chain of command that one might hope to eventually receive following a promotion, i.e. Manager.
• Insert the name of the company.
• Insert the first quality
• Write 30-40 words explaining how you believe you exhibit this quality.
• Insert the second quality.
• Insert the third quality
• Insert a personalised sign-off, such as 'Kind regards.'
• Insert your typed name or signature.

Benefits of using a cover letter PDF.

So, why should you use a cover letter PDF?

• It shows you are a serious contender . Using a PDF looks more professional and can be read across all computers and operating systems. Serious applicants write a cover letter that seeks to persuade and impress the reader.
• You are translating the raw material of your CV into a personalised, bespoke application . If your CV is a sort of biography, your cover letter makes it a compelling story, highlighting the most important chapters. Telling a story means that you can flex your creative skills and write about relevant experiences that come alive. That being said, don’t just report dry facts.
• Demonstrate your research and communication skills . If you have shown genuine interest in the company and researched many interesting or inspiring facts, you can demonstrate this knowledge in the cover letter. Someone who has considered the company’s culture stands out as someone looking to build a career with that company. Although you should always write in a professional manner, a cover letter allows your personality and your enthusiasm to shine through.

Should my cover letter be a PDF?

It’s easy to write cover letters on Word or other word-processing documents, but the formatting, pictures, fonts and appearance may not load on the hiring manager’s operating system. Sending your cover letter and CV as a PDF will ensure that what you see is what you get and your efforts will be appreciated by whoever sees them.

What are the benefits of using PDF templates?

Businesses frequently use PDFs because they are versatile and virtually future-proof. They look consistent and feature embedded elements such as images, logos and fonts that are easily readable across all operating systems. Although PDFs are fixed for the reader, you can still edit your cover letter with Adobe Acrobat. Use password protection so only you can make changes.

Related Acrobat content.

Need more expert guides on getting the most from Adobe Acrobat? Check out these other handy pages:

How to write a cover letter

How to format a cover letter

How to email CV and cover letter

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• Cover Letters

How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

• Sample Letters

Sample Application Letter Templates

An Application Letter is a vital component of job seeking, serving as a personalized introduction to potential employers. This letter plays a key role in making a first impression, thus it should be crafted with care and professionalism. Unlike a resume, which provides a summary of your skills and experiences, an application letter allows you to directly address the employer, showcasing why you are an ideal candidate for the position. It provides a platform to express your enthusiasm for the role and the company, and to highlight specific qualifications and experiences that align with the job requirements. A well-written application letter enhances your resume by adding a personal touch, demonstrating your Communication Skills , and providing a glimpse into your personality and professionalism. It’s more than just a formality; it’s a chance to stand out from other candidates and persuade the employer to consider you for the job. Therefore, it’s essential to tailor each application letter to the specific job and company to which you are applying.

Sample Application Letters

Application letter - 9+ free samples , examples , format, sample college application letter - 7+ documents in pdf, word, sample scholarship application letter - 6+ documents in pdf, word.

Download Application Letter Bundle

University Application Letter

[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Admissions Office] [University Name] [University Address] [City, State, Zip Code]

Dear Admissions Committee,

I am writing to express my enthusiastic application for the [specific program, e.g., Bachelor of Science in Computer Science] at [University Name] for the [admission year, e.g., Fall 2024] semester. After extensive research and consideration of my academic interests and career aspirations, I am convinced that [University Name] offers the innovative and supportive environment I seek for my higher education.

My passion for [subject or field, e.g., computer science] began [briefly describe when and how your interest started]. This interest has only grown over the years, leading me to pursue related coursework and extracurricular activities during my high school years. Notably, I have [mention any relevant academic achievements, projects, or experiences], which have prepared me for the rigorous academic challenges at [University Name].

[University Name] stands out to me for several reasons. The university’s commitment to [mention any known attributes of the university, such as research opportunities, community involvement, innovative teaching methods, etc.] aligns perfectly with my educational goals. Furthermore, the prospect of learning from and collaborating with your esteemed faculty and diverse student body is incredibly appealing. I am particularly interested in [mention any specific faculty members, courses, programs, or university initiatives], which I believe will be instrumental in shaping my future.

Outside the classroom, I am eager to engage with [University Name]’s vibrant campus life. I look forward to contributing to [mention any clubs, organizations, or campus activities you are interested in], which resonate with my interests in [mention any hobbies, interests, or extracurricular activities].

I am confident that my background, passion, and dedication make me a well-suited candidate for [University Name]. I am excited about the opportunity to contribute to and grow within the [University Name] community. Enclosed with this letter, you will find my application form, high school transcripts, standardized test scores, and letters of recommendation as required.

Thank you for considering my application. I am looking forward to the possibility of discussing my application with you further. Please do not hesitate to contact me at [your phone number] or via email at [your email address] should you need any additional information or documentation.

Warm regards,

[Your Signature (if sending a hard copy)] [Your Name]

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PDF Word Google Docs

Application Letter for Students

[Admissions Office or Specific Department Name] [College/University Name] [College/University Address] [City, State, Zip Code]

I hope this letter finds you well. My name is [Your Name], and I am currently completing my senior year at [Your High School Name]. I am writing to express my earnest interest in applying for the [Specific Program or Course, e.g., Bachelor of Science in Biology] at [College/University Name] for the upcoming academic year [Year].

Throughout my high school career, I have been passionately engaged in [mention any relevant subjects or activities], which has solidified my desire to further pursue my studies in [mention field or program]. My dedication to my studies is reflected in my GPA of [Your GPA], and my active participation in [mention any clubs, sports, or extracurricular activities] has enriched my team-working, leadership, and organizational skills.

[College/University Name]’s reputation for excellence in [mention field/program] and its commitment to fostering an inclusive and dynamic learning environment deeply resonates with my academic and personal goals. I am particularly drawn to the program because of its focus on [mention any specific aspects of the program or faculty members you admire], which aligns perfectly with my career aspirations of becoming a [Your Career Goal].

In addition to my academic pursuits, I have also been involved in [mention any volunteer work, internships, or projects], which has not only contributed to my personal growth but also prepared me for the challenges and opportunities that lie ahead in [mention field/program]. I am eager to bring my background, passion, and dedication to [College/University Name], where I hope to contribute to and benefit from the vibrant academic community.

Enclosed, please find my application form, transcripts, standardized test scores, and letters of recommendation for your consideration. I am fully committed to my educational journey and am excited about the prospect of joining [College/University Name] to achieve my academic and career objectives.

Thank you for considering my application. I look forward to the opportunity to further discuss how I can contribute to your esteemed institution. Should you require any additional information or documents, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address].

Warmest regards,

[Your Signature (if sending by mail)] [Your Name]

Application Letter as a General Worker

[Hiring Manager’s Name] [Company Name] [Company Address] [City, State, Zip Code]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the General Worker position advertised on [where you found the job listing, e.g., your company’s website]. With a strong background in diverse roles requiring hard work, teamwork, and adaptability, I am excited about the opportunity to contribute to [Company Name].

Throughout my career, I have demonstrated a strong work ethic and a commitment to excellence in all tasks assigned to me. My experience includes [briefly mention any relevant work experiences, such as in construction, manufacturing, or warehouse operations], where I developed a reputation for [mention any key achievements or skills, such as efficiency, reliability, or the ability to quickly learn new tasks].

I am physically fit and capable of performing the demanding tasks that a General Worker position entails, including lifting, moving heavy items, and standing for extended periods. Additionally, I am familiar with basic safety protocols and have always prioritized safety in the workplace to ensure a hazard-free environment for myself and my colleagues.

I am particularly drawn to this opportunity at [Company Name] because of your commitment to [mention any known company values or projects that resonate with you, such as quality, community service, or innovation]. I am eager to bring my skills in [mention any specific skills relevant to the job, such as machinery operation, basic repairs, or inventory management] to your team, contributing to the company’s continued success and growth.

My goal is to find a position where I can continue to grow and take on new challenges over time. I am confident that my background, along with my eagerness to learn and contribute, makes me a strong candidate for the General Worker position. I look forward to the opportunity to discuss how my experience and skills will be beneficial to your team.

Thank you for considering my application. I am available at your convenience for an interview and can be reached at [Your Phone Number] or via email at [Your Email Address]. I am looking forward to the possibility of contributing to [Company Name] and am eager to provide further information or references upon request.

Browse More Templates On Application Letter

Fresher job application letter.

• Google Docs

Application Letter Sample For Any Position PDF

Job Application Letter Format

Application Letter Example

Nursing Application Letter

Application Letter For Employment

Size: 580 KB

Procedure to Write an Application Letter

Writing an application letter, often known as a cover letter, is a crucial step in the Job Application Process . This letter accompanies your resume and is your first opportunity to introduce yourself to a potential employer. Here’s a step-by-step guide to crafting an effective application letter:

1. Start with Contact Information

Your Contact Information : Include your name, address, phone number, and email at the top of the letter.

Date : Add the current date.

Employer’s Contact Information : Include the name, title, company, and address of the employer.

2. Salutation

Use a formal greeting like “Dear [Employer’s Name].” If you don’t know the name, use “Dear Hiring Manager.”

3. Opening Paragraph

This is your introduction. Clearly state the job you’re applying for and where you found the job listing. Mention why you are interested in the position and the company.

4. Body of the Letter

In one or two paragraphs, make your case. Highlight your relevant experience, skills, and achievements. Link your qualifications back to the Job Search Requirements to show how you can solve the employer’s problems. Use specific examples to demonstrate your abilities and experience.

5. Closing Paragraph

Thank the employer for considering your application. Express your eagerness to discuss further in an interview. Mention any enclosed documents like a resume or portfolio.

6. Formal Closing

Close with a professional sign-off such as “Sincerely” or “Best regards,” followed by your full name.

7. Proofread and Review

Carefully check your letter for any spelling or grammar errors. Ensure that the tone is professional and that the content is concise and relevant.

Additional Tips

• Tailor Your Letter : Customize your application letter for each job application. Research the company and use the information to explain why you’re a good fit.
• Be Professional : Use a professional tone and avoid using slang or overly casual language.
• Keep it Concise : Aim for a maximum of one page. Employers often have many applications to review.
• Highlight Key Points : Focus on your strengths, achievements, and how they can benefit the employer.
• Use a Readable Format : Choose a standard font and format. Ensure your letter is easy to read.

Application Letter Sample

Sample Application Letter For Driver

If you belong to driving profession or willing to work on a part-time basis for a company or individual owner, then use this sample to write an effective application letter. Grab the job via decent communication. Email application letter is something different from regular application writing. If you are applying for a job via an email application letter, then you better download this document for reference. Learn professional email letter writing and formatting within minutes.

Formal Application Letter

Use this PDF to write a custom professional Application Letter for impressing your potential employer. This document is helpful for almost all applicants applying for any job position.

Job Application Letter PDF Free Download

Size: 78 KB

If you are planning to apply for an S ample Internship in your dream company, then download this PDF for writing a killer application letter title and body. Follow the same pattern and language to achieve your goal.

Job Application Letter Free Download

Sample Job Application Letter is a basic application that throws light on plotting and structuring a Job Application Letter . It will empower you to write a custom application letter and establish keen communication from the first interaction.

Application Letter In English

General Application Letter For Any Position PDF

Size: 110 KB

Short Application Letter

Nursing is an entirely different profession than other occupations. So, writing nursing an application letter needs unique copywriting. You can get an idea for writing custom nursing application letters by analyzing this sample MS-word document.

Job Application Letter Sample PDF

Scholarship Application Letter

If you are planning to apply for a scholarship and need to express your problems and needs effectively, this Sample Scholarship Application may help you. Read it and write unique application letters with honesty.

Example Of Formal Application Letter

College Admission Application Letter

Download the sample application letter document and check the complete list required while applying for a university or college admission. Prepare yourself for everything. It is helpful for both the local and abroad students.

Visa Application Letter

Size: 26 KB

If you are applying for a visa for the first time and need the best sample for help, then this PDF is for you. Download it and check everything required for writing and drafting an effective visa application letter.

Cover Letter For Job Application

Sample Application Letter For Regular Position

Size: 32 KB

Application Letter For a Job Vacancy PDF

Size: 186 KB

Application Letter for a Company

Size: 45 KB

Application Letter for a Job Sample

Size: 37 KB

Cover Letter Example PDF

Size: 187 KB

Tips for Writing a Job Application Letter

• Customize Your Letter : Tailor each application letter to the specific job and company. Refer to the job description and company culture, and explain why you’re a good fit.
• Be Concise and Clear : Keep your letter brief and to the point. Avoid overly complex language or lengthy descriptions.
• Highlight Key Experiences : Focus on your experiences and skills that are most relevant to the job. Use specific examples to demonstrate your achievements.
• Show Enthusiasm : Express genuine interest in the role and the company. Employers want to hire candidates who are enthusiastic about the job.
• Research the Company : Show that you have done your homework. Mention something specific about the company that you admire or that aligns with your professional values.
• Professional Tone : Maintain a formal and professional tone throughout the letter. Avoid slang and overly casual language.
• Proofread : Check for spelling and grammar errors. A well-written, error-free letter presents you as a professional candidate.
• Follow Instructions : If the Job Profile includes specific instructions, such as submitting the letter in a particular format or including certain information, be sure to follow them.
• Call to Action : Conclude by expressing your desire to discuss your application in an interview, and provide your contact information.
• Use a Professional Format : Stick to a standard business letter format , with a clear header, greeting, body, and closing. Use a simple, readable font.

Simple Job Application Letter Format

Size: 28 KB

Job Application Letter Template PDF

Size: 322 KB

Application Letter for Business Sample

Standard Application Letter For Employment

Size: 36 KB

If you have no idea about writing custom application letters, then this PDF is a helpful resource. It covers all the basic and advanced notes on writing effective application letters for keen communication with examples.

Purpose of Sample Application Letters

Employers follow a professional manner while hiring new employees. They ask applicants to submit a resume along with cover letters. Also, many college and universities ask applicants to write an admission letter. It helps them in analyzing the qualities, skills, and experience of the candidates. This process helps college staff and employees in better decision making. They prepare a separate list of potential candidates and call them for a face-to-face interview. So, it is necessary for the applicants to write a Cover Letter that should engage and divert the employers to his/her court for grabbing the employment opportunity.

Benefits of Sample Application Letters

Application Letter writing improves your writing skills and polishes your creativity. You will develop a habit of researching Company Profiles that enable you to write a killer application matching the Business Profiles . It will also improve your research ability that directly strengthens your analytical and critical thinking capability.

Target Audience

Any applicant whether he/she is a student, new fresh pass out or even experienced persons can use our Application Letter Samples for preparing a killer and effective custom application. We have covered application letters for all category of applicants including engineers, medical professionals, drivers, accountants, nurses, etc.

Our above templates contain samples written by expertise scholars representing universities, multinational industries, and companies. Do explore them for developing excellent writing skills.

What is the letter of application with CV?

• Header:  Start with a professional header containing your contact information and the date.
• Salutation:  Address the hiring manager or recipient with a formal salutation.
• Introduction:  Begin with a compelling introduction, stating the position you are applying for and expressing your enthusiasm.
• Body Paragraphs:  In concise paragraphs, outline your qualifications, relevant skills, and experience. Align these with the job requirements, emphasizing achievements.
• Connection to the Company:  Explain why you are interested in the company, referring to its values, mission, or recent achievements.
• Closing Paragraph:  Summarize your enthusiasm for the position and express a desire for an interview.
• Formal Closing:  End with a formal closing (e.g., “Sincerely”) and include your full name.
• Attachment:  Mention that your CV is attached for further reference.

Ensure a professional tone, proofread for clarity, and tailor the letter to the specific job and company.

General FAQ’s

How do i write a application letter.

To write an application letter, address the recipient formally, state the purpose clearly, provide relevant details about your qualifications, experience, and express your enthusiasm for the opportunity.

What is a letter of application PDF?

A letter of application in PDF format is a digital document that serves as a formal job application. It includes a cover letter, resume, and other relevant materials in a PDF file.

What is formal letter of application?

A formal letter of application is a written document submitted for job applications or requests. It follows a structured format, includes a cover letter, and is typically addressed to a specific recipient.

What is the structure of application letter?

The structure of an application letter typically includes a sender’s address, date, recipient’s address, a formal salutation, the body with the purpose and qualifications, a closing, and the sender’s signature.

When do you need an application letter?

You need an application letter when applying for a job, internship, admission to a school or program, requesting a grant, or seeking other opportunities requiring a formal application.

What are the three main parts of application letter?

The three main parts of an Application Letter Templates are the introduction, which includes your contact information, the body that details your qualifications and purpose, and the closing and signature.

In conclusion, sample application letter , aim for a brief yet impactful close. Express gratitude for the consideration of your application, reiterate your interest in the position, and indicate your eagerness for a follow-up. A clear call to action, inviting an interview or further discussion, along with your contact information, is essential. This approach ensures a professional and memorable conclusion to your application. I am enthusiastic about the opportunity to contribute my skills and dedication to your organization. I believe my qualifications align well with the position, and I am eager to further discuss how I can positively impact your team. Thank you for considering my application.

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41+ Job Application Letter Examples

Whether you plan to change your company or apply for a job as a fresher, a job application will help you bring a step closer to your dream job and employment templates. The job application letters highlights your related qualifications and experience also gives you the chance to improve your job resume and also, increase the chances of receiving a call letter for the interview.

Application Letter for a Job

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Job Application for Employment

Best Application Letter for Job Vacancy

Application Letter for a Job Vacancy

Job Application Letter Sample PDF

Job Application Letter

Format of Application Letter for Job Vacancy

Formal Letter for Job Application

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• Editable PDF

Sample Application Letter for Job Vacancy

Job Vacancy Simple Job Application Letter

How to Write an Application Letter for a Job Vacancy

Cover Letter for Job Vacancy

Job Application Letter PDF

Example of Application Letter for a Job Vacancy

Job Application Format

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How to Write a Job Application Letter?

• Start Directly – Make sure that you start your application letter with a clear note so that the person reading it knows what it is about. Mention the title of the job. the name of the company, and also the source from where you got the information about the job listing. You can also mention in detail why you are the perfect candidate for the position. But, try and keep the first paragraph crisp and to the point, and lengthy ones can make it a redundancy to read .
• Make It Different From The Resume – Try not to duplicate your resume in your application letter templates , as you are probably going to send the two together.
• Make a Good Case – Your first goal with this professional letter is to make a good case to gain positive feedback from the organization or the hiring manager. Use both your qualifications and your experience to further your case with the company. You can also include background details that tell the letter employer why you are the right match for the position. You can also include parts about how the previous jobs have been a great help to make your preparation for this position.
• Conclude With The Important Details – Make sure to add a thank you printable note after the letter. You can also share your contact details as this gets easier for the employer to follow up with you if there is anything.

Entry Level Job Application Letter Template

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Teacher Job Application Letter Without Experience Template

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Accountant Job Application Letter

Job application letter with no experience template.

Junior Accountant Government Job Application Letter Template

Accountant Assistant Job Application Letter Example

Bank Job Application Letter

Basic bank teller job application letter template.

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Bank Job Application Letter with Experience Outline

Customer Service Job Application Letter

Customer service executive cover letter writing template.

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Free data entry operator cover letter template.

Basic Data Entry Administrator Job Application Letter Template

Free Data Entry Specialist Job Application Letter Template

Writing a Formal Job Application Letter:

• Contact Information and Date – If you are sending a hard copy of the application letter, include your contact information, followed by the date. You can skip this step altogether in the case of an Email Letter Application , as you do not have to mention them in the email separately since they will already be present.
• Salutation – The most common salutation for an application letter is”Dear Mr./Ms.” followed by the person’s last name. Try and put to know the name and designation of the person being addressed, this will leave a positive impression on the employer in letter .
• The Body of Email – The body of the email consists of three distinct parts. The first paragraph will mention the job you are applying for and where you found the job listing. The next paragraphs detail how you will be fit for the job and also be a promising asset for the company. In the last part of the Email Cover Letter in PDF , you can thank your employer and also provide the follow-up information.

Engineering Job Application Letter

Free engineering internship cover letter template.

Entry Level Engineering Job Application Letter Template

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Internship Job Application Letter

Free internship application letter in pdf template.

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Job Applicant Rejection Letter

Letter maker.

Sending and receiving a letter of rejection is never easy for both parties. One party has to write down the reason for the applicant rejection, and the other has to read and ask themselves why. But there is a way to make the rejection letter less painful and more understandable. It all matters on how you write it and the tone when you write it. They did say, being polite goes a long way, and it also matters through letters .

10+ Job Applicant Rejection Letter Examples

1. free job applicant rejection letter.

• Google Docs

Size: A4, US

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Size: 164 KB

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Size: 42 KB

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Size: 22 KB

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Size: 45 KB

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Size: 123 KB

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Size: 12 KB

Definition of Applicant

An applicant is a person who applies for a job position. An applicant can also mean someone who formally requests to study at a university or a college. To apply for a course for school. Someone who applies for a loan at a bank.

Definition of Rejection

The meaning of rejection is to dismiss or to refuse something. May it be an idea, a proposal, an opinion, a suggestion or an application. This is also considered the act of not believing in something that is being said to you. In addition to that, rejection means to refuse to acknowledge something that someone said. To refuse to accept something.

Definition of Rejection Letter

A rejection letter is a kind of letter that an employer writes. This type of letter is composed to state to the candidate that he or she has not been selected. A rejection letter can be written to specifically state to a person who is applying for a job or anything, that they have not passed. To simply write a letter of rejection to inform someone that they are being turned down, either for a scholarship, a school, renting a piece of land , or a job position.

Importance of Writing a Rejection Letter

The importance of writing a rejection letter or sending an email rejection letter to candidates is to let them know. Sending a polite and professional rejection letter is also a nice way of telling them that they are not a fit for your company. But they could be a good fit for someone else. For some companies, this is their way of being protected from giving a bad impression about discriminating applicants.

Tips for Writing a Rejection Letter

It goes without saying, writing rejection letters can be painful for some. But this is still crucial for both parties. For the one on the receiving end, this is as important to know where they stand in their application . It is safe to say, letting them assume something that will never happen would really hurt. So it is best to send them a polite rejection letter stating the reason for it. Here are some tips to help you write a polite and personal rejection letter for any occasion.

• Begin with a polite greeting –  Some letters may start by giving them the reason for the letter. But this is a polite rejection letter, so begin by writing a polite greeting. This is to lessen the blow of rejection. As well as giving the reader a chance to stop and think about what the letter is.
• Tell them the reason for the letter – Once you are done with the greeting, tell the candidate the reason for the letter. All the while keeping a polite and professional tone in the letter.
• Make it the 3P’s – The 3P’s to remember are Personal, Polite, Professional. When writing the rejection letter, remember to keep it polite, professional and a touch of personal. Sympathize with the candidate.
• Give the candidate some feedback –  After telling them the reason, continue the letter with some feedback. The feedback helps them understand where they lack. It also gives them a reason to know why they were not chosen. The feedback must be connected to the reason for the rejection as well as keep it in a positive tone.
• Wish them luck –  Wishing them luck in their future endeavors is simply telling them thank you for trying. As well as giving them a positive outlook in life. This can actually help a candidate look forward to new opportunities.
• Revise the letter and send it –  Once you have written the letter down, recheck everything. See if you wrote everything down. Check for errors. Check the tone of your voice. Once you have done this, send the letter.

What is a rejection letter?

A rejection letter is a type of letter written by an employer or by someone. Telling the candidate that they regret to inform them about something they applied for.

How do you make a rejection letter less painful to receive?

Start off with a greeting, and a positive note. Continue by saying you regret to inform said person and state your reason. End with a supportive message.

Why do I need to sympathize with the candidate?

When you write the rejection letter, put yourself in their shoes. Understand that getting rejected for a reason is still hard on them, as well as it is difficult for you. It is never easy writing rejection letters, nor is it easy to send one. But on a positive note, you are also helping them in your own way.

It goes without saying, rejection letters can sound depressing. But one must not see it as such. Rather, rejection letters can be seen as a milestone for a candidate to move forward. Writing a polite rejection letter lessens the blow and the pain of getting rejected. It is never easy, but it is a fact.

Text prompt

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Compose a letter to students congratulating them on their achievements in the recent science fair.