whats an enclosure on a cover letter

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What Is an Enclosure in a Cover Letter? Definition & Tips

Cover letters are important documents that accompany a job application. They serve as an introduction to the candidate and provide an opportunity to highlight their relevant skills and experiences. A well-written cover letter can help a candidate stand out in a crowded field of applicants.

One aspect of a cover letter that is often overlooked is the enclosure. An enclosure is a document that is included with the cover letter, such as a resume, writing sample, or other supporting materials. The purpose of the enclosure is to provide additional information that supports the candidate’s qualifications.

In this article, we will delve into the definition and purpose of an enclosure in a cover letter. We will explore the various types of documents that can be included as enclosures, and provide tips on how to effectively use them to strengthen your application. By the end of this article, you will have a clear understanding of what an enclosure is and how to use it to your advantage in your job search.

Where to Include Enclosures

When it comes to including enclosures in your cover letter, it’s important to know where to include them based on the type of cover letter you will be using. Here are the different places to include enclosures depending on the type of cover letter you are using:

A. Electronic Cover Letters

Email:  If you are submitting your cover letter via email, you can include the enclosure either in the body of the email or as an attachment. If you choose to include it as an attachment, make sure to mention it in the body of your email as well.

Online Submission Forms:  Some companies may require you to submit your cover letter through an online submission form. In this case, there may be a designated section where you can upload your enclosure.

B. Physical Cover Letters

Mailing:  If you are mailing your cover letter, you can include the enclosure by stapling it to the cover letter or placing it in the same envelope. Make sure to mention in your cover letter that you have enclosed additional materials.

Hand Delivery:  If you are hand delivering your cover letter, you can either staple the enclosure to the cover letter or include it in a separate folder or envelope.

Remember, including enclosures can be a great way to provide additional information about yourself to potential employers, but make sure to only include relevant and necessary materials.

Types of Enclosures

When submitting a cover letter, you may be required to include various types of enclosures. These can include a resume, CV, references, writing samples, certifications, relevant projects, and other supporting documents. In this section, we will go through each of these types in detail to help you understand what they are and how to include them in your cover letter.

A resume is a document that summarizes your work experience, education, and relevant skills. It is typically a one-page document that showcases your professional accomplishments and provides a quick overview of your qualifications. When including your resume as an enclosure in your cover letter, make sure it is up-to-date and relevant to the job you are applying for.

A CV, or curriculum vitae, is a more comprehensive document than a resume. It includes not only your work experience and education but also publications, presentations, and other academic achievements. A CV is commonly used in academic or research settings and can be longer than two pages. If the job you are applying for requires a CV, be sure to include it as an enclosure in your cover letter.

C. References

When applying for a job, it’s important to have references who can attest to your professional capabilities. Including a list of references as an enclosure in your cover letter can demonstrate your preparedness and readiness to work with the company. Be sure to ask permission from your references before including them in your cover letter.

D. Writing Samples

If the job you are applying for involves writing or requires a specific writing style, including writing samples as enclosures in your cover letter can help demonstrate your skills. Choose samples that are relevant to the job and showcase your unique writing style.

E. Certifications

If you have certifications relevant to the job you are applying for, including them as enclosures in your cover letter can provide additional credibility to your application. These can be industry-specific certifications or general ones like CPR or First Aid.

F. Relevant Projects

If you have completed relevant projects in your field or have personal projects that demonstrate your skills, including them as enclosures in your cover letter can set you apart from other applicants. Be sure to explain the relevance of each project to the job you are applying for.

G. Other Supporting Documents

If there are other supporting documents that you believe can help showcase your qualifications for the job, including them as enclosures in your cover letter can be beneficial. These can include publications, awards, or other relevant materials.

When submitting a cover letter, including enclosures can help demonstrate your qualifications and professionalism. Be sure to choose the appropriate type of enclosure for the job you are applying for and ensure they are relevant and up-to-date.

Proper Formatting and Labeling for Enclosures

Enclosures are an important component of a cover letter and serve as a means to provide additional information to the recipient. To ensure that the enclosures are easily identified and understood, it is important to use proper formatting and labeling.

A. Labeling Guidelines

When labeling enclosures, it is important to use clear and concise language that accurately describes the enclosed documents. Use a descriptive title, such as “Resume” or “References,” to clearly indicate the type of document enclosed. Avoid using vague titles, such as “Documents,” which do not provide any meaningful information.

It is also important to number the enclosures to ensure that they are accounted for and that none are missing. Use a consistent numbering system, such as “Enclosure 1,” “Enclosure 2,” etc., and include the corresponding number in the cover letter or email. This will make it easier for the recipient to cross-reference the enclosed documents with the cover letter or email.

B. Location of the Label

The label for the enclosure should be placed either at the top or bottom of the document. If you choose to place the label at the top, center it and make it bold and slightly larger than the text in the body of the document. If you place the label at the bottom, align it with the left margin.

C. Aligning Multiple Enclosure Labels

If you are enclosing multiple documents, it is important to align the labels to make them easier to read and reference. Align the labels either horizontally or vertically, depending on the number of enclosures and the available space. Remember to number the enclosures in the order in which they appear in the cover letter or email.

For horizontal alignment, place the labels side-by-side and evenly spaced. For example:

Enclosure 1 Enclosure 2 Enclosure 3

For vertical alignment, stack the labels one on top of the other, aligned with the left margin. For example:

D. Placement of Enclosures in the Cover Letter

In the cover letter, mention the enclosed documents and briefly describe their contents. This will provide the recipient with an idea of what to expect and help them quickly locate the relevant information.

Place the enclosure label(s) after the closing and signature of the cover letter or email. This will ensure that the recipient sees the label(s) before they begin reviewing the enclosed documents.

Proper formatting and labeling of enclosures are essential in a cover letter. Use descriptive titles and consistent numbering, place the label at the top or bottom of the document, align multiple labels, and mention the enclosed documents in the cover letter. Following these guidelines will help ensure that the recipient can quickly and easily identify and review the enclosed documents.

Tips for Including Enclosures in a Cover Letter

When it comes to enclosing additional documents or materials with your cover letter, it’s important to follow some simple guidelines to ensure that you’re including the right information in the right way. Here are some key “do’s” and “don’ts” to keep in mind:

A. Do’s for Enclosing on Cover Letter

Keep It Relevant:  Any materials you include with your cover letter should be directly related to the job you’re applying for. Whether it’s a writing sample, a project proposal, or a portfolio of your work, make sure that everything you include is relevant to the position and will help the hiring manager get a better sense of your skills and experience.

Label It Correctly:  Make sure that any additional documents or materials you enclose are clearly labeled with a title or description that makes it clear what they are. This will help the hiring manager easily locate and review the materials as needed. Additionally, if you’re sending multiple documents, consider numbering them to help keep them organized.

Make It Easy to Access:  Whether you’re submitting your materials electronically or physically, make sure that they’re easily accessible and available to the hiring manager. If you’re emailing your application, consider including links to your materials rather than attaching large files. If you’re sending a physical application, make sure the materials are neatly organized and easy to locate.

B. Don’ts for Enclosing on Cover Letter

Including Too Much Information:  While it’s important to include any relevant materials that will help the hiring manager get a better sense of your skills and experience, you don’t want to overload them with unnecessary information. Stick to the most important and relevant materials, and avoid including anything that doesn’t directly support your application.

Forgetting to Label:  It’s easy to get caught up in the process of assembling your application materials, but don’t forget to clearly label each document or material that you include. Without clear labeling, the hiring manager may not know what they’re looking at or how it relates to your application.

Including Unrelated Documents:  Finally, make sure that any additional materials you include are directly related to the job you’re applying for. While your resume or cover letter might be tailored to multiple positions, any additional materials you include should be specific to the job at hand. Resist the temptation to include unrelated documents or materials that won’t help build your case for why you’re the best candidate for the position.

By following these simple guidelines for including enclosures with your cover letter, you’ll be able to present a clear and compelling case for your candidacy while making it easy for the hiring manager to review your application.

Common Mistakes to Avoid when Enclosing on Cover Letter

When creating a cover letter, it is important to avoid making common mistakes that can have a negative impact on your application. Here are some common mistakes to avoid when enclosing documents with your cover letter.

A. Wrong Document Type

One common mistake applicants make is enclosing the wrong type of document with their cover letter. For example, enclosing a resume when the employer only requested a cover letter can make you seem careless or unprofessional. Be sure to carefully read the job posting or application instructions to determine what documents are required.

B. Typos and Grammatical Errors

Another mistake to avoid when enclosing on your cover letter is having typos and grammatical errors. These mistakes can make you appear less credible and distract from the content of your application. Take time to proofread and edit your cover letter before submitting it.

C. Improper Formatting

Improper formatting is another mistake that applicants make on their cover letters. Using difficult to read fonts, too much bolding, or not enough white space can make your cover letter difficult to read. It is best to keep your cover letter simple, clean, and easy to read.

D. Not Including Contact Information

A final common mistake to avoid when enclosing documents with your cover letter is not including your contact information. This information should include your name, email address, phone number, and mailing address. You can include this information at the top of your cover letter or in the signature block. This allows the employer to easily contact you if they have any questions or want to schedule an interview.

By avoiding these common mistakes when enclosing your documents on your cover letter, you can increase your chances of making a positive impression with potential employers. Take the time to carefully review and edit your application materials to ensure that you are presenting yourself in the best possible light.

The Importance of Enclosure in a Cover Letter

A well-crafted cover letter is an essential part of any job application process. It serves as a marketing tool to showcase your qualifications, skills, and experience that make you the perfect candidate for the position. However, one aspect that is often overlooked by job seekers is the inclusion of enclosures in their cover letter. An enclosure refers to any additional documents that support your application, such as your resume or portfolio.

But why is the enclosure section so important, and what does it say about you as a candidate?

A. Shows Your Professionalism

First and foremost, the inclusion of an enclosure section in your cover letter displays professionalism. It shows the hiring manager that you are detail-oriented, organized, and have taken the time to provide them with all the necessary documents upfront. Remember, hiring managers receive hundreds of applications, and anything you can do to set yourself apart and make their lives easier will be greatly appreciated.

B. Provides Additional Information

Moreover, the enclosure section can provide employers with additional information that may not be readily apparent in your resume or cover letter. For example, if you are applying for a graphic design position, you could include samples of your work in the enclosure section to showcase your design skills. Similarly, if you are a recent graduate, you could include transcripts to demonstrate your academic abilities.

C. Demonstrates Attention to Detail

Lastly, the enclosure section is a great way to demonstrate attention to detail. It shows that you have carefully read and followed the application instructions, including any requests for additional documents. Employers want to hire candidates who pay attention to the details and take pride in their work.

Including an enclosure in your cover letter is crucial. It not only shows your professionalism, but it can also provide employers with additional information and demonstrate your attention to detail. So, make sure to take the time to gather all the necessary documents and present them in a clear, organized manner. Your effort will not go unnoticed by potential employers, and it may just be the thing that sets you apart from other candidates.

Example of Cover Letter Enclosure

A. cover letter example.

Dear Hiring Manager,

I am writing to apply for the [Position] role at [Company]. Enclosed, please find my resume, along with other supporting documents that I have included for your review.

As a skilled [Industry] professional with [Number] years of experience, I am confident in my ability to contribute positively to [Company] and hit the ground running in this position. My experience in [Skill 1], [Skill 2], and [Skill 3] have prepared me well for this role and I am excited about the opportunity to put my skills to use.

I am particularly drawn to [Company’s] focus on [Specific Aspect of Company], and the impact that your work has on [Customer, Industry, etc.]. I am motivated by a desire to be a part of this work and contribute to its continued success.

Thank you for considering my application. Please feel free to contact me if you need any additional information or to discuss my qualifications further.

[Your Name]

B. Enclosure Example

Enclosures:

• Cover Letter
• Professional References

I am writing to express my interest in the [Position] role at [Company]. Enclosed, please find my resume, cover letter, and professional references that I have included for your review.

As a qualified [Industry] professional with [Number] years of experience, I am confident in my ability to make a valuable contribution to [Company]. I am excited about this opportunity to use my skills in [Skill 1], [Skill 2], and [Skill 3] to support your team.

Thank you for taking the time to review my application. Please feel free to contact me if you need any additional information or to discuss my qualifications further.

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What Is An Enclosure In A Cover Letter

In This Guide:

An enclosure in a cover letter refers to additional documents that are being sent along with the letter, such as a resume or a portfolio. The enclosure is typically mentioned at the end of the letter, after the closing, and is indicated by the word "Enclosure" or "Enclosures" followed by the number of documents included.

For example, "Enclosure: 1 resume" or "Enclosures: 2 writing samples, 1 reference list."

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Are you wondering how to write a cover letter enclosure?

Imagine this; you have created a perfect cover letter for your job application.

The hiring manager was also got impressed with your cover letter.

Still, you did not hear back from them!

Reason: There is no enclosure on the cover letter.

Most entry-level job seekers forget to enclose resumes and other important documents with their cover letters.

They often don’t have any idea about what is enclosures at the end of a cover letter.

However, a corporate job opening gets 250 job applications, these seemingly unharmful mistakes can lead to complete disqualification from the job application process.

In this article, we will tell you

• What are enclosures in a letter?
• Should a cover letter end with enclosure?
• How do you include enclosures in a cover letter?
• Examples of cover letter enclosure?
• FAQs related to cover letter enclosure?

What Are Enclosures in a Letter?

An enclosure on a cover letter refers to additional documents a candidate includes with the cover letter.

These documents can be anything from a resume to a letter of recommendation, assignments, certifications, or some document the job description explicitly asked for.

Also Read: How to address a cover letter without name in 2022?

Should You Include an Enclosure in Cover Letter?

Hiring managers and recruiters are busy people. Without an email with a cover letter and resume attached, they will not ask you for your additional documents by themselves.

The cover letter enclosures tell the hiring manager that you have included other documents with your cover letter. It also showcases the candidate’s professionalism.

Including an enclosure at the end of the cover letter is not that complicated task.

Also Read: How to effectively start a cover letter in 2022?

How to Include an Enclosure in the Cover Letter?

Now that you know what does enclosure means in a cover letter, let’s see the cover letter enclosure format:

• First, ensure to make a list of documents you will send to the hiring manager.
• Find your name at the bottom of the closing salutation of the cover letter.
• Leave two line-space after the salutation and write “Enclosure” for one document. If you have multiple documents to send, write “Enclosures.”
• Give one line space after that and start listing the enclosures. Do not list the enclosures in the same line. Each document should get a single line.
• Instead of “Enclosure” or “Enclosures,” you can use abbreviations such as “Encl.”
• Proofread it to ensure the spellings are appropriate.

Also Read: How to frame a cover letter name in 2022?

Cover Letter Enclosure Notation Example:

Here are some examples of cover letter enclosure notation:

1. If you have only one enclosure:

Sincerely, John Doe Enclosure: Resume

2. If you have multiple cover letter enclosures:

Sincerely, John Doe Enclosures : Resume Letter of Recommendation Certificate

What to avoid in the cover letter enclosure:

Sincerely, John Doe Enclosures : Resume and letters of recommendation

Sincerely, John Doe Enclosures: 3 Resume letters of recommendation (2)

Also Read: How to end a cover letter in 2022?

Frequently Asked Questions

1. how do you indicate multiple enclosures in a cover letter.

As we said earlier, for multiple enclosures in a cover letter, use the heading “Enclosures” and list the enclosures after that. For example:

Sincerely, Demi Moore, Enclosure: Resume Job Application Form Letter of Recommendation

2. Difference Between Attachment and Enclosure in a Cover Letter?

For a business letter, the attachment means a document that is part of the letter. It adds to the information mentioned in the business letter.

Enclosures are standalone documents that are included with the business letter.

Enclosures do not need other documents to complement them.

It is impossible to differentiate between attachments or enclosures for an email cover letter for a job. Every document included in an email cover letter becomes an “Attachment.”

3. How to Include Enclosure in Email Cover Letter?

When you are applying online, the rules are a bit different.

If the job posting says “ Send your resume to xyz@email[dot]com..” , then the email becomes a standalone cover letter.

Write the cover letter by following the cover letter writing guide .

In an email cover letter, it is not necessary to list “Enclosures.”

If the job posting asks for a resume and a cover letter ,

follow the emailing a resume to the recruiter guide to craft a job application email and attach the resume and full cover letter with that email.

This job application should be a brief of the whole cover letter.

Note : Do not copy-paste from the entire cover letter.

Email cover letter sample with attached resume:

Dear Mr. Moore: I am applying for Video Editor’s position at Lemon Media Ltd., which I saw in a job post on Anglelist. With 5+ years of experience as a video editor, I'm incredibly enthusiastic about this opportunity and believe I am the perfect fit for Lemon Media Ltd. Attached for your consideration are my cover letter and resume. I would appreciate the opportunity to discuss my suitability and qualifications with you on call or in person. Sincerely, John Doe

4. What Is Enclosure Notation in Letter?

When you apply for a job, you add a resume and other documents with the cover letter. And the enclosure notation helps the reader to understand that you have included these documents with the cover letter. The enclosure notation is placed at the bottom of your cover letter or job application email.

Also Read: What is the best way for emailing a resume to recruiters?

5. Should My Cover Letter and Resume Be In the Same Document?

Ans. No, ideally, you should send the cover letter and resume in different documents since these two documents serve entirely different purposes.

But, if the company asks explicitly to include the cover letter and resume in a single document, then you have to do it.

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Key Takeaways

Cover letter enclosures have the same importance in the job search as in business letters. It showcases the hiring manager the candidate’s professionalism and attention to detail.

Key points to remember when writing a cover letter enclosure:

• Always include the enclosure at the end of the cover letter.
• Leave two line-space between your name and enclosure.
• Ensure to write “Enclosures:” for multiple documents and “Enclosure:” for a single document.
• Write the document names in single lines.

We hope that we have cleared all of your doubts regarding an enclosure on a cover letter. Now, it’s time for you to go to Hiration Cover Letter Builder , choose between 20+ templates, and create a professional cover letter for yourself.

Go to Hiration's career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries.

You can also write to us at [email protected] .

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How to Indicate an Enclosure in Letters and Emails

Last Updated: June 5, 2024 Fact Checked

Including an Enclosure

Enclosure examples, formatting a business letter, what is an enclosure.

This article was co-authored by Tami Claytor and by wikiHow staff writer, Aly Rusciano . Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness. She holds a BA in Economics with a concentration in International Relations from Clark University. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 239,154 times.

Whether you’re writing a business letter or email, enclosures are a professional and concise way to note documentation attached to your message. Enclosure notations or citations are a great way to address what you’ve included in your message so the recipient knows they’ve received everything you’ve sent. So, how do you write and format an enclosure? Take a look at the steps and examples below to learn how to note enclosure in a business letter or email.

Business Letter Enclosures

In a business letter or email, enclosures refer to the attached documentation, such as an invoice or cover letter. Add an enclosure notation after your signature at the end of the letter, and abbreviate it with “Enc.” or “Encl.” For example, you could write "Encl: Fundraiser proposal."

• Consider writing “Thank you” if you request something in the letter. [2] X Research source
• Generally, your closing might be more familiar if you’re on more personal terms with the recipient. For example, if you are writing to your best friend’s father, you might use a more informal closing such as “Kind regards” or “Best wishes.”

• If you've included more than one document, use the plural “Enclosures” and indicate the number of enclosures afterward. The number should either follow a colon or be surrounded in parentheses. For example, if you have 3 brochures enclosed, type either “Enclosures: 3” or “Enclosures: Fast food brochure (1), menu (2), catering information (3).”

• If you're enclosing more than one document, you can note the number of enclosures after the abbreviation but don't add an “s” to the abbreviation.
• Ensure all documents have an easily recognizable title if you want to list them this way. You don't want your recipient to question whether the right documents are there.

• For example, you might write “Enclosures: Birth certificate (original plus two copies).”
• If you’ve enclosed original documents that you’ll need returned, note that in the body of the letter.

• If you're enclosing multiple documents, it may be more efficient to simply list them in your letter, along with a brief explanation of what those documents are.
• 1 Amy Fields, Sales & Marketing Boots & Co 6789 Country Ave. Nashville, TN 37011 March 25, 2024 Mr. Bill Crock, CEO Sandals & Co 12345 Saddlebrook Rd. Detroit, MI 48211 Dear Mr. Crock, I hope this email finds you well. I’m writing to discuss the possibility of organizing a fundraising event. Boots & Co would love to partner with Saddles & Co this summer to raise money for children in need. I’ve enclosed a proposal in this email. I look forward to potentially working with you in the future. Sincerely, Amy Fields Enclosure: Fundraiser proposal
• 2 Sally Sunshine 3412 Sunshine Lane Montgomery, AL 36043 April 22, 2024 Barbara Butter 6789 Rolling Rd. Bakerville, TN 37185 Dear Mrs. Butter, My name is Sally Sunshine, and I’m a recent graduate of the Cupcake Academy. I saw you’re looking for a cupcake baker, and I believe my skills would be a good match for you and your company, All Things Baked. I’ve enclosed my cover letter, resume, and baking portfolio for you to peruse at your leisure. I look forward to hearing from you. Sincerely, Sally Sunshine Enclosures: 3

• If you have a shorter letter and want to fill the page, consider increasing the margins a little to see if that helps balance the page.
• For particularly short letters, try a slightly larger, more spread-out font, such as Verdana. But be careful that the font isn’t too distracting.

• Your word processing program may have a business letter template you can use, so you don't have to format it manually.
• In addition to your mailing address, you can also include your phone number, email address, or both.

• For example, if you’re writing your letter to someone in Europe, put the day first, then the month, then the year: “16 July 2017.” If you’re writing to an American, write, “July 16, 2017.”

• Depending on your reason for writing, you also might include their job title or company name.
• Use discretion on whether to include the recipient’s first name. If the person is in a position of authority, use “Mr.” or “Ms.” followed by their last name.

• For example, if you’re writing to apply for a job, you might write, “My name is Sally Sunshine, and I’m a recent graduate of the Cupcake Academy. I saw you’re looking for a cupcake baker, and I believe my skills would be a good match for you and your company.”

• Paragraphs aren’t indented in block style, and the text is left-justified.

• Enclosures are noted within a business letter or email with an enclosure notation informing the reader or recipient of the additional material.

Community Q&A

• Try not to put too many enclosures in your letter or email. Only include the most necessary documents. Thanks Helpful 0 Not Helpful 0
• Order your enclosures in the order they’re mentioned or listed in your letter to make them easier for the recipient to find. Thanks Helpful 0 Not Helpful 0
• Always proofread your letter or email before sending it. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.nmu.edu/writingcenter/parts-business-letter
• ↑ https://www.usingenglish.com/resources/letter-writing.php
• ↑ https://www.hunter.cuny.edu/rwc/repository/files/business-and-professional-writing/business_letter_handout-major-rev.pdf
• ↑ http://editingandwritingservices.com/business-letter-formatting/
• ↑ https://www.marforres.marines.mil/portals/116/docs/g-1/aau/aaudocuments/correspondence%20manual.pdf
• ↑ https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/basic_business_letters/index.html
• ↑ https://owl.english.purdue.edu/owl/resource/653/01/

About This Article

If you need to note enclosures in a letter, leave a double space under your signature and salutation, then write “Enclosure.” To signify that your letter has more than 1 document enclosed, use the plural, “Enclosures” followed by a colon and the number of documents. Alternatively, you can use an abbreviation like “Enc.” or “Encl.” instead of writing “Enclosure” out fully. Consider including the titles of the documents enclosed and any descriptions that might be helpful. In the body of your letter, mention the documents you’ve enclosed and give them context so the reader is prepared to read them. For more tips, like how to format your letter, read on. Did this summary help you? Yes No

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What Should You Include in Your Cover Letter? [w/ Tips for 2024]

You’ve spent weeks job hunting, and you’ve found the perfect job.

Your resume is all set, and you’re almost ready to send your application.

There’s just one thing left—you’re writing a cover letter to create a flawless job application.

The only issue? You're not sure what exactly to include in your cover letter.

There’s no need to worry! We’re here to help

In this article, we’re going to cover:

• What Is a Cover Letter
• What Elements Should Your Cover Letter Include
• What You Shouldn’t Include in Your Cover Letter

Let’s get started.

What is a Cover Letter?

A cover letter is a document that you send as part of your job application, along with your resume or CV .

The cover letter’s purpose is to introduce you and briefly summarize why your professional background makes you the right person for the job.

On average, a cover letter should be between 250 and 400 words long and fit neatly on one page.

A cover letter is one of your first forms of communication with a hiring manager. It’s your opportunity to present yourself in your own words, stand out from other candidates, and get the hiring manager interested in learning more about you.

Let’s take a look at an example of what a cover letter looks like:

Why Do Cover Letters Matter?

After you’ve spent so long making the perfect resume , you might be wondering why you should even write a cover letter.

The truth is that while not all employers request a cover letter, you should always include one with your job application.

Adding a cover letter to your job application shows the hiring manager you’re willing to go the extra mile for the job, and you’re not just randomly applying and hoping your application sticks.

A cover letter is your opportunity to give the hiring manager more information about you as a candidate. This is your chance to personalize your application and provide additional information on your skills and experiences that align with what the employer is looking for and that you didn’t have space on your resume for.

But your cover letter is also your chance to go beyond your most important skills and experience. You can use it to talk about your passion for the industry or your enthusiasm to join this specific company’s team and show the hiring manager that you’re serious about the role.

If your cover letter is good, it can complement your resume and get you that much closer to an interview.

A badly written cover letter, on the other hand, could undermine even the best resume and lead to your application getting tossed in the ‘no’ pile, so it’s crucial to get this document right.

Need help preparing for an interview? Check out our guide to the most common interview questions and how to answer them!

What Elements Should You Include in a Cover Letter?

There are a few key elements you need to include to write a successful cover letter .

Let’s take a look at them one by one:

#1. A Professional Template

Your cover letter should be easy on the eyes and even easier to navigate.

This means you have to set the right page margins, adjust the line spacing, choose an appropriate font , and set it to the correct size, all while making sure your text never spills onto page two.

But what if there’s an easier way? 

Just use one of our cover letter templates instead.

Our free resume builder comes with built-in resume templates that you can match with a cover letter template for a stylish application.

You can automatically set your font style, size, and even the dimensions of the paper you intend to print it on - standard A4 or US letter format.

#2. Neatly-Split Paragraphs

A cover letter should be easy to navigate at a glance.

If your cover letter is a huge chunk of text that fully covers the entire page, without paragraphs or ample white space, it’s going to look cramped and leave a bad impression on the hiring manager.

This is where your cover letter’s formatting comes in. You should divide the contents of your cover letter into a header with contact information, and then split the actual text into an opening paragraph, a main body, a conclusion, and a formal closing line.

Be sure to also use line breaks and bullet points to break up your paragraphs to increase your cover letter’s readability.

This can make it seem less of an overwhelming read to the hiring manager and easier for them to skim through it all to find what they’re looking for.

#3. The Date of Writing

The exact date you write your cover letter may seem like a small detail, but it can actually add an extra touch of professionalism to your job application.

This can help the hiring manager keep track of when you’ve applied for the role, and it reflects your attention to detail .

Just keep in mind that the format of the date should align with the standard in the country where you're applying. For example, in the US , the mm-dd-yyyy format (e.g., May 22, 2024 ) is the go-to, whereas most other countries prefer the dd-mm-yyyy format (e.g., 22 January 2024 ).

#4. Your Interest in the Company

It’s important to tailor your cover letter for the specific job you’re applying for to show the hiring manager that you’re a serious candidate who’s done their homework about the position.

This is why the body of your letter should always include a paragraph where you clearly explain why you’re interested in the specific company.

Start by doing some research on the employer . You have to show the hiring manager that you understand what makes the company unique and how you align with their values and needs.

Think about what you genuinely like about the company you’re applying for. Whether it’s their remote working conditions, their focus on diversity or sustainability, or something else entirely, be sure to mention it in your cover letter.

If you’ve used a product or service that the company provides, say so in your cover letter. On top of that, highlight what specific aspects of the company resonate with your career goals , such as their innovative methods or cutting-edge market strategy, that you want to be a part of.

You can also take the time to explain why you’re excited about the job itself. Talk about how your unique experience and skills make you a suitable candidate and how you’re confident you can contribute to the company’s goals.

Looking to write a cover letter for an internship ? Check out our detailed guide!

#5. A Call to Action

Every cover letter should end with a strategic call to action.

Your call to action can be a polite statement prompting the hiring manager to get in touch with you to go over your application or to discuss how you could contribute to their team.

Adding a call to action at the end of your cover letter shows that you’re proactive and eager to move forward with the hiring process. This highlights your enthusiasm for the role and makes it more likely for the hiring manager to get in touch with you after putting down your cover letter.

Here’s an example of a call to action at the end of a cover letter :

I am very enthusiastic about the opportunity to discuss how my artwork can contribute to Happy Hippo Book Publisher’s track record as the best children’s storybook provider on the market. Please feel free to contact me at the provided phone number so that we can discuss my application further.

Want to give your cover letter an extra kick? Use these tried and tested cover letter tips !

What Sections Should You Include in a Cover Letter?

When writing your cover letter, you can easily split the process into several key sections.

Let’s break them down:

• Header with contact details. The top of your cover letter should include a designated header where you can input your contact information, such as your full name, email address, phone number, address, and links to any relevant social media. Make sure these details match your resume and double-check for any typos.
• Company details. Do your research so you know exactly who to address your cover letter to. Add the hiring manager’s name, department, the company’s name, and the company’s address.
• Personalized greeting. Skip the cliche and impersonal “To Whom It May Concern” and use a more memorable greeting instead. We recommend using “Ms.” or “Mr.” followed by the hiring manager’s last name.
• Opening paragraph. Your cover letter should start with a brief and attention-grabbing paragraph . This should include a couple of your top skills, an impressive achievement, or a relevant qualification.
• Main body. Take the time to explain some of your top achievements or skills in more detail, and cover anything you didn’t have the space to address in your resume.
• Conclusion. Recap the main points in your cover letter so far, then wrap it up with a polite call to action.
• Closing line. Choose an appropriate closing line to finish your cover letter with and sign your name underneath.

What Should You Never Include in a Cover Letter?

A cover letter allows you to personalize your application and provide more details about you to the hiring manager.

But that doesn’t mean everything should make the cut.

Let’s look at what you should never include in your cover letter:

#1. Irrelevant information

Your cover letter should be concise and focus on the most relevant details that make you the right candidate for the job.

Hiring managers don’t have all day to spend on your application, and when they’re reading your cover letter, they want to get to the point quickly. If your cover letter includes too many personal anecdotes or irrelevant experiences, like how you worked as a dog walker at 15, they might get bored and stop reading it altogether.

A cover letter is, first and foremost, a professional document, not a personal essay. This means that focusing too much on yourself, as well as your wants, needs, and opinions, is not a good idea.

Your cover letter should focus on what you can do for the employer, not what they can do for you. If you miss the mark here, you’ll come off as an inattentive candidate and won’t be getting an interview.

#2. Overly Long Paragraphs

A dense, difficult-to-read text can discourage a hiring manager from going through your cover letter.

For example, if the body of your cover letter is contained in a single, thick paragraph, the hiring manager might skim over it and miss your main points.

Long paragraphs can also make your cover letter look poorly organized and make you come across as someone with bad written communication skills . Your essential qualifications and skills can get lost in that sea of words and hide the most important information you want to convey.

Overly long paragraphs also imply a lack of consideration for the hiring manager’s time. Keeping your text concise and easy to follow is just as important as the content itself. Otherwise, your cover letter might not catch the hiring manager’s attention at all.

#3. Salary Expectations

Unless the employer specifically asks you to, it’s considered taboo to include salary expectations in your cover letter, and it can even leave a bad impression on the hiring manager.

Talking about money in your cover letter can make it seem like your primary interest in the job is the paycheck. And, while there’s nothing wrong with wanting a specific salary, this can seriously undermine what you want to convey to the hiring manager about your enthusiasm for joining the company and your professionalism.

You should also keep in mind that talking about salary expectations so early on can even put you at a disadvantage in potential salary negotiations . If you mention a high number too early on, the hiring manager might reject your application before you even make it past the initial screening. But if you go too low, you could undervalue yourself.

This is why it’s recommended that you discuss salary expectations during an interview once you already understand the full scope of the role and have more context.

Are you just getting started on the job market? Check out our guide to writing an entry-level cover letter !

#4. Excessive Flattery

Writing a cover letter doesn’t mean writing a love letter to the company you’re applying for.

You don’t need to shower the employer with compliments to get the hiring manager to like you. In fact, if you use too many compliments or describe the company in the exact words they use on its website, you’re going to be severely disappointed.

For example, most companies you apply to may describe themselves as “innovative” or “ team-focused .” If that’s all you can say about them in your cover letter, it tells the hiring manager that you never researched the employer or paid much attention to what they do.

If you genuinely hold the company’s values, mission, or culture close to your heart, there’s no harm in mentioning how they inspire you. Just remember to keep it professional and related to how you can enthusiastically contribute to their work.

#5. False Information

This should go without saying but lying on your cover letter is just as bad as lying on your resume – very bad.

We get it; you want to impress the hiring manager. But exaggerating or falsifying information to make yourself look like the coolest candidate ever can easily backfire.

On one hand, the hiring manager is probably going to catch onto you while reading your cover letter. They’re going to notice the inconsistencies you didn’t pay attention to, and they simply won’t call you.

But it could be even worse. You could land an interview, only to have the hiring manager discover the truth face to face. Your professional reputation could suffer some serious damage, beyond just an awkward interaction during the interview.

Trust us – lying isn’t worth it. You’re capable of writing a standout cover letter without exaggerating anything you can’t back up.

#6. Grammatical Mistakes

You should always proofread your cover letter before submitting it with your job application.

Even when you’re absolutely sure there are no mistakes, sometimes you might miss something that the hiring manager will notice immediately.

This is why we always recommend you do several rounds of proofreading and editing before finalizing your job application.

Start by carefully reading your cover letter out loud. It might sound a little weird, but it helps you notice any awkward phrases or words that are out of place.

Then, run it through a spell-checking tool like QuillBot or Grammarly . They can help you spot any errors you might have missed.

Finally, ask a friend or family member for help. A fresh pair of eyes can read your cover letter and notice mistakes that both you and your robot sidekick might have skipped over.

#7. Complaints About Employers

As a general rule, you should never badmouth your previous place of employment.

If you were unjustly fired or passed over for a promotion for personal reasons, these are best explained during an interview.

It’s important to always maintain professionalism when your past employer or coworkers are brought up, especially in your cover letter.

For example, instead of saying you had enough of a chaotic work environment, you could say you’re “looking forward to joining a team that values structure and accountability.”

Check out these more common cover letter mistakes and keep an eye out while writing your cover letter!

29 Cover Letter Examples

Looking for inspiration? Check out these perfect cover letter examples for different professions.

#1. Customer Service Cover Letter

Check out our full guide to writing a customer service cover letter here.

#2. Marketing Executive Cover Letter

Check out our full guide to writing a marketing executive cover letter here.

#3. Medical Assistant Cover Letter

Check out our full guide to writing a medical assistant cover letter here.

#4. Consultant Cover Letter

Check out our full guide to writing a consultant cover letter here.

#5. College Student Cover Letter

Check out our full guide to writing a college student cover letter here.

#6. Retail Cover Letter

Check out our full guide to writing a retail cover letter here.

#7. Team Leader Cover Letter

Check out our full guide to writing a team leader cover letter here.

#8. Actor Cover Letter

Check out our full guide to writing an actor cover letter here.

#9. Digital Marketing Cover Letter

Check out our full guide to writing a digital marketing cover letter here.

#10. Executive Assistant Cover Letter

Check out our full guide to writing an executive assistant cover letter here.

#11. Finance Cover Letter

Check out our full guide to writing a finance cover letter here.

#12. Graphic Designer Cover Letter

Check out our full guide to writing a graphic designer cover letter here.

#13. IT Cover Letter

Check out our full guide to writing an IT cover letter here.

#14. Project Manager Cover Letter

Check out our full guide to writing a project manager cover letter here.

#15. Sales Cover Letter

Check out our full guide to writing a sales cover letter here.

#16. Accounting Cover Letter

Check out our full guide to writing an accounting cover letter here.

#17. Business Cover Letter

Check out our full guide to writing a business cover letter here.

#18. Dental Assistant Cover Letter

Check out our full guide to writing a dental assistant cover letter here.

#19. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#20. Nurse Practitioner Cover Letter

Check out our full guide to writing a nurse practitioner cover letter here.

#21. Receptionist Cover Letter

Check out our full guide to writing a receptionist cover letter here.

#22. Architect Cover Letter

Check out our full guide to writing an architect cover letter here.

#23. Management Cover Letter

Check out our full guide to writing a management cover letter here.

#24. Physician Cover Letter

Check out our full guide to writing a physician cover letter here.

#25. Substitute Teacher Cover Letter

Check out our full guide to writing a substitute teacher cover letter here.

#26. Software Engineer Cover Letter

Check out our full guide to writing a software engineer cover letter here.

#27. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#28. Mechanical Engineering Cover Letter

Check out our full guide to writing a mechanical engineering cover letter here.

#29. Attorney Cover Letter

Check out our full guide to writing an attorney cover letter here.

FAQs About What to Include in a Cover Letter

Do you still have some questions about what to include in a cover letter? Check out the answers to some of the most frequently asked questions on the topic!

#1. What is a good example of a cover letter?

There are plenty of great cover letter examples for different professions that you can look at.

Overall, a cover letter that’s well done starts with your contact information in a designated header at the top. Next, you have to add the hiring manager’s contact details and include a personalized greeting.

Write a strong opening paragraph that references the job you're applying for and includes a standout achievement or relevant experience that makes you a strong candidate.

Use the body of your cover letter to expand on your key skills and experiences that match what the employer is looking for. Give specific examples to illustrate your greatest accomplishments and how you gained your most impressive skills.

Wrap up your cover letter by recapping your key selling points and including a call to action that invites the hiring manager to reach out to you. Lastly, add a professional closing line and sign your name underneath.

#2. How do you start a cover letter?

The opening to your cover letter should be brief and attention-grabbing.

Your first few sentences should be something that makes the hiring manager want to learn more about you. You don’t want to give them too many details—just enough to pique their interest.

Explain why you’re writing and why you’re interested in the specific role. We recommend including keywords from the job ad , especially ones that match your most relevant skills, experiences, or impressive achievements.

#3. How do you write a unique cover letter?

Your cover letter is your chance to give the hiring manager a unique insight into you as a candidate. It’s your opportunity to stand out from the crowd using your own words.

The best way to write a unique cover letter is to start by researching the company and referencing anything you find attention-grabbing about it. You should be able to easily identify what you like about the specific employer, such as their contributions to the industry, their values, and reputation, and mention it in your cover letter.

Use a polite but conversational tone to convey both your professionalism and personality. Instead of using passive language to explain that you “managed” this or were “responsible for” that, take advantage of action verbs and power words to make your experiences stand out.

Avoid using generic phrases like how you’re a “team player” or have “ leadership skills ” alone, and instead provide concrete examples that back up the skills and experience that make you the right candidate for the job.

#4. Should a cover letter be fancy?

Since a cover letter is a formal document, you might be tempted to make it fancy.

There’s no need to go over the top with your cover letter. Adding too much decoration or creative flair can detract from the information you want to convey to the hiring manager.

Your focus should always be on writing a clear, concise, and well-organized text that gets your point across.

More traditional industries, like law or finance, should stick to minimalistic cover letter templates with a clean and simple layout.

For professionals aiming for creative industries like illustration or graphic design, a bit of color can make your application pop. Even then, it’s important to strike a balance between creativity and professionalism, so your cover letter’s text remains the hiring manager’s primary focus.

Key Takeaways

And that’s all there is to what you should include in your cover letter!

Hopefully, after reaching the end of our article, you feel confident that your cover letter covers all the necessary bases. Good luck on your job hunt!

But before we say goodbye, let’s briefly recap what we've covered so far:

• Your cover letter should be concise and avoid any irrelevant information. The hiring manager is interested in what you can do for the company, not in any personal information that doesn’t relate to the job.
• Overly long paragraphs and a messy layout can leave a bad impression. Instead of trying to format everything yourself, use an online cover letter builder.
• Our online resume builder offers resume templates and matching cover letter templates that you can use to create a stylish and professional job application in minutes.
• Dedicate a portion of your cover letter’s main body to express your genuine interest in the company and the specific role. Do some research beforehand so you can identify several things you genuinely like about the company and position you’re applying for.
• End your cover letter with a strategic call to action. This shows the hiring manager you’re eager to make it to the next step of the hiring process, and it makes it more likely for them to reach out to you.

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Sender's Address in a Cover Letter

Enclosure in a cover letter.

If you wish to enclose documents, you can either list all enclosed documents separately or just write the word ' Enclosure ' below the signature.

• The Tech Head
• The Explorer
• The Fitness Fanatic
• The Entertainer
• The Fashionista
• The Academic
• The Eco-Champ

How To Write A Standout Cover Letter For An Apprenticeship

Seb Morgan from CV Genius provides apprentices with some top tips to write a standout cover letter for your apprenticeship...

If you're ready to get started in a new career, apprenticeships are an excellent way to gain practical experience on the job.

They can also be quite competitive.

To give your application the best chance of success, you'll need to write a strong cover letter that outlines why you'd be a great fit for the position. Follow these tips to impress employers and give yourself the best chance of getting the job.

Get straight to the point

Begin your cover letter with a clear introductory statement that specifies who you are and why you're applying for the apprenticeship.

'I'm writing to apply for the Digital Marketer Apprenticeship at NewTek Solutions as advertised on Reed. As an avid writer eager to pursue a career in social media and content marketing, I believe I'd be an excellent fit for this opportunity.'

Simple, straightforward writing will make your cover letter more engaging because the employer can immediately understand why you're writing to them.

A strong apprenticeship cover letter introduction should include the following:

Apprenticeship title

Name of the employer

A reason for applying

Don't worry about going into too much detail, as you'll use the following paragraphs to give context to your cover letter introduction. Simply use your first couple of lines to outline your enthusiasm for the apprenticeship and make a strong first impression on the employer.

Set out your career goals

The purpose of an apprenticeship is to prepare you for work in a specific field. Naturally then, the employer will want to know why you're pursuing that specific career path.

Clearly defined goals are a promising sign you've put thought into the application and will put in the effort if given the position.

'A former Youth Ranger with A Levels in Biology, Geography, and Environmental Science, I'm eager to start a career that'll allow me to contribute to the conservation of British parks and green spaces. When I heard about this Horticulture Apprentice opportunity, I knew it was a perfect fit.'

Tying your career goals to any previous qualifications, skills, or experiences that you have is a great way to create a strong career arc.

If you don't have relevant skills or experience, focus on what appeals to you about the field you want to work in. Specify any areas of work that you find particularly interesting or that seem relevant next steps in your career development to clearly set out why you want to take the apprenticeship:

'My goal is to pursue a rewarding career in the healthcare industry, where I can make a meaningful difference in the lives of patients and their families. Ultimately, I hope to put the practical skills and knowledge acquired through this programme towards a registered nursing degree apprenticeship.' 

Outline what you can bring to the role

As this is an apprenticeship, employers won't expect you to have much in the way of technical skills.

However, any transferable skills you've developed through part-time jobs , personal projects, or your education can really help your cover letter stand out.

Illustrated with specific examples, traits such as time management, organisation, critical thinking, and communication are strong examples of your ability to learn quickly on the job and contribute meaningfully to the team.

'Working as a retail assistant at one of Zara's busiest Manchester locations has taught me excellent organisational skills. Learning to prioritise tasks during peak hours while maintaining a helpful and positive demeanour for customers and colleagues was a valuable lesson in working under pressure that I'm grateful I can carry forward into this Sales Apprenticeship.'

By spotlighting talents applicable to the apprenticeship, you demonstrate you're a quick study primed to succeed in the role.

Make sure everything looks clean and professional

What you write in your cover letter will always matter most. But even the most compelling arguments can be undermined by sloppy spelling and poor formatting.

Comb through your final draft for any silly mistakes that could make your cover letter look rushed and messy. Tools like Grammarly and Hemmingway Editor will help you catch some of the worst offenders, but also be sure to read your letter manually before hitting send. Ask a friend or family member to proofread it if you're uncertain.

Thankfully, making your cover letter look professional and well-formatted is an easy box to tick.

Paste your draft into a clean, minimal cover letter template to ensure your document looks consistent and polished. Hit Ctrl+Alt+V (Windows) or Ctrl+Cmd+V (Mac) to paste your cover letter into the template as plain text. This will help ensure that your letter follows the template's formatting and save you time fiddling with fonts and margins.

Your polished, well-presented cover letter will make a strong first impression on employers and show that you're the kind of person who'll take the job seriously. 

And lastly…

Don't sell yourself short.

At this early stage in your career, promoting your skills and career goals in a cover letter can feel daunting. It's important to remember that everyone starts somewhere — and employers know that too. Showcase your skills and enthusiasm for what they're worth, and your odds of landing the apprenticeship will be significantly more favourable.

Seb Morgan is a Careers Coach and Digital Content Writer for CV Genius , where he helps job seekers and professionals get more out of their careers. With over 7 years of experience in business and lifestyle journalism, he's written for a stack of careers-focused publications, his expertise includes skill development, interview preparation, and CV and cover letter writing.

For more top tips on apprenticeships, check out our other guides:

Can Apprentices Get Student Discounts?

How Do Apprenticeships Work & How To Apply

Do Apprentices Pay Tax?

Apprenticeship Myth Busters

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