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31 examples of problem solving performance review phrases

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You're doing great

You should think of improving

Tips to improve

Use these practical examples of phrases, sample comments, and templates for your performance review , 360-degree feedback survey, or manager appraisal.

The following examples not only relate to problem-solving but also conflict management , effective solutions, selecting the best alternatives, decision making , problem identification, analyzing effectively, and generally becoming an effective problem-solving strategist. Start using effective performance review questions to help better guide your workforce's development. 

Problem solving appraisal comments: you're doing great

• You always maintain an effective dialogue with clients when they have technical problems. Being clear and articulate makes sure our customers' faults are attended to promptly.
• You constantly make sure to look beyond the obvious you never stop at the first answer. You’re really good at exploring alternatives. Well done!
• Keeping the supervisors and managers informed of status changes and requests is important. You’re really good at communicating the changes to the projects at all times. Keep it up!
• You stay cool and collected even when things aren’t going according to plan or up in the air. This is a great trait to possess. Well done!
• You’re excellent at giving an honest and logical analysis. Keep it up! Effectively diagnosing complex problems and reaching sustainable solutions is one of your strong points.
• Your ability to ability to make complex systems into simple ones is truly a unique skill to possess. Well done!
• You often identify practical solutions to every roadblock. You’re a real asset to the team! Great job.
• You always listen actively and attentively to make sure you understand what the exact problem is and you come up with solutions in an effective manner.
• You have an amazing ability to clearly explain options and solutions effectively and efficiently. Well done!
• When driving projects, you can shift to other areas comfortably and easily. making sure the project runs smoothly. Great job!

Problem solving performance review phrases: you should think of improving

• You always seem too overwhelmed when faced with multiple problems. Try to think of ways to make problems more manageable so that they can be solved in a timely and effective manner.
• Avoiding conflicts constantly with people is not a good idea as you will only build up personal frustration and nothing will be done to remedy the situation. Try to face people when there are problems and rectify problems when they occur.
• Don’t allow demanding customers to rattle your cage too much. If they become too demanding, take a step back, regulate your emotions , and try to make use of online support tools to help you rectify problems these tools can help a lot!
• It’s necessary that you learn from your past mistakes . You cannot keep making the same mistakes , as this is not beneficial to the company.
• You tend to ask the same questions over and over again. Try to listen more attentively or take notes when colleagues are answering!
• Providing multiple solutions in an indirect and creative approach will allow you to be more effective at problem-solving . if you struggle with this typically through viewing the problem in a new and unusual light.
• You fail to provide staff with the appropriate amount of structure and direction. They must know the direction you wish them to go in to achieve their goals .
• You need to be able to recognize repetitive trends to solve problems promptly.
• You tend to have problems troubleshooting even the most basic of questions. As a problem solver and customer support person, it’s imperative that you can answer these questions easily.
• Read through your training manual and make sure you fully understand it before attempting questions again.

Performance review tips to improve problem solving

• Try to complain less about problems and come up with solutions to the problems more often. Complaining is not beneficial to progression and innovation.
• As a problem solver, it’s important to be able to handle multiple priorities under short deadlines.
• You need to be able to effectively distinguish between the cause and the symptoms of problems to solve them in an efficient and timely manner.
• Try to anticipate problems in advance before they become major roadblocks down the road.
• Try to view obstacles as opportunities to learn and thrive at the challenge of solving the problem.
• Remember to prioritize problems according to their degree of urgency. It's important that you spend the majority of your time on urgent tasks over menial ones.
• When putting plans into place, stick to them and make sure they are completed.
• When solving problems, try to allocate appropriate levels of resources when undertaking new projects. It is important to become as efficient and as effective as possible.
• Try to learn to pace yourself when solving problems to avoid burnout . You’re a great asset to the team and we cannot afford to lose at this point.
• Meeting regularly with your staff to review results is vital to the problem-solving process.
• Staff that has regular check-ins understand what it is that is required of them, what they are currently achieving, and areas they may need to improve. Try to hold one-on-one meetings every week.

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Madeline Miles

Madeline is a writer, communicator, and storyteller who is passionate about using words to help drive positive change. She holds a bachelor's in English Creative Writing and Communication Studies and lives in Denver, Colorado. In her spare time, she's usually somewhere outside (preferably in the mountains) — and enjoys poetry and fiction.

How a performance review template improves the feedback process

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Say It Right: 171 Performance Review Example Phrases & Comments

Navigating performance review conversations is often easier said than done. Managers are busy and many feel unequipped to deliver great feedback. But if you don't want your performance evaluations to feel like a burdensome corporate ritual, you need to consider your approach carefully. In this guide, we present 171 sample phrases and comments to use in employee performance reviews. 

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Table of contents.

The importance of performance reviews

Best practices: how to write a performance review

Pitfalls to avoid in performance reviews

What to say in a performance review

Example phrases & comments: communication skills

Example phrases & comments: teamwork & collaboration

Example phrases & comments: problem-solving and decision making

Example phrases & comments: adaptability & flexibility

Example phrases & comments: customer focus

Example phrases & comments: leadership & influence

Example phrases & comments: innovation & creativity

Example phrases & comments: technical & professional proficiency

Example phrases & comments: results orientation & execution

Example phrases & comments: integrity & ethics

Example phrases & comments: cultural competency

Performance review questions

The performance review is a cornerstone of an effective performance management program. It's an opportunity to reflect, summarize, and plan for what's next. When done well, performance reviews help employees feel valued and motivated to improve.

But navigating the employee review conversation is easier said than done. Managers are busy and often feel unequipped to deliver great feedback. And employees are often anxious about what will happen in the conversation. If you don't want your performance evaluations to feel like a burdensome corporate ritual, you need to consider your approach carefully.

The words exchanged in a performance review matter—a lot. They have the potential to steer an employee's confidence, connection, and contributions in the months to come. And, by extension, the trajectory of your team and organization. You need to handle reviews with a balance of radical candor and encouragement.

Whether you're a seasoned HR pro, a new manager, or an employee preparing for a review, these performance review examples and comments can help you have a more meaningful and productive conversation. These  examples should serve as inspiration, not a script—as we ultimately recommend providing specific and personalized feedback to employees.

The Importance of Performance Reviews

Performance reviews, when done well, are important in performance management and employee engagement . They provide an opportunity for managers and employees to reflect and look forward. To strengthen alignment and maximize growth.

Performance reviews can benefit everyone in the organization. They provide organizational leaders and HR with valuable information about employee performance, so they can make more informed talent decisions.

For managers, performance reviews help evaluate team member performance against established goals. Managers can share feedback, recognize great work, and discuss areas of improvement. This feedback is essential for development, setting clear expectations, and fostering continuous improvement within the team.

For employees, performance reviews help boost growth and development. Employees receive open and direct feedback on their performance, which allows them to adjust and improve. Reviews increase alignment and surface opportunities for development.

Best Practices: How to Write a Performance Review

A crucial aspect of effective performance reviews is delivering constructive feedback. When writing a performance review, it's important to provide specific examples to illustrate your points. You should also avoid generic praise or criticism. Employees will see right through it, and they won't be motivated to improve. Instead, tailor your comments and suggestions to the individual's performance. Let them know you care about their development and want to be an active partner in their growth.

To ensure employee engagement and growth, set clear performance goals and offer support for improvement. Emphasize the impact of addressing the discussed areas on overall performance. Encourage a culture of continuous improvement by calling out great work when you see it and providing coaching targeted and improvement.

Finally, make sure to keep the door open for a two-way conversation. Transparent communication nurtures trust and collaboration between you and your team members. By actively listening to their feedback and valuing their input, you can create a culture where everyone feels heard and respected, ultimately building strong relationships.

A culture of trust doesn’t happen overnight. Managers should have regular performance check-ins outside of the annual performance review. These conversations allow managers to support, adjust, and adapt as needed to keep performance on track and stay connected to employees through effective communication.

Pitfalls to Avoid in Performance Reviews

There are a few common traps that can undermine the effectiveness of your performance reviews. Here's a few and how to avoid them:

• The vagueness vortex. Offering generic feedback leaves employees wanting more. Use specific examples as anchors for your feedback to provide both clarity and direction for improvement. Good performance review templates can help!
• The negative bias barrier. While addressing areas for growth is essential, it's just as important to celebrate what's going right. A balanced review motivated employees and helps them feel valued for their hard work.
• The expectations fog. Ambiguity in objectives can cloud the review process. Setting clear, achievable performance goals from the get-go ensures both managers and employees are on the same page about what's important.
• The follow-up fumble. The momentum from the review is lost without follow-through and ongoing performance conversations. Consistent follow-up translates insights into action, helping employee stay aligned and feel supported.

What Not to Say in a Performance Review

The language you use in performance reviews is so important. It can make or break the review conversation for your employee. Remember your purpose: it is to guide and develop, not to blame and discourage. Here are a few tips for what not to say in a performance review:

• Steer clear of overly critical language without offering a path forward. Your aim should be to inspire improvement.
• Avoid the comparison trap. Don't compare an employee to another team member. You risk creating a competitive rather than a collaborative environment.
• Don't dismiss employee feedback. It's important to acknowledge their thoughts, showing respect and creating space for a two-way dialogue.

What to Say in a Performance Review:

Your performance review delivery is important in nurturing growth and boosting engagement. Frame your feedback with specificity. You want to provide detailed instances that exemplify the feedback you're sharing—both positive and constructive. Taking a balanced approach will help your team members shine and refine their skills.

Keep your commentary aligned with employee goals, behaviors, and organizational values. Don't make it personal. Remember to provide specific feedback on the employee's performance, avoiding general statements like "you did a good job" or "you need to do better next time." Instead, focus on what the employee has done well and how they could improve going forward. This will give the employee clear direction and help them understand exactly where they stand with their manager.

Use each performance review to celebrate milestones, chart new goals, and openly discuss development opportunities. An authentic and candid exchange can invigorate your team members and accelerate growth.

Performance Review Phrases & Performance Review Comments

Having an arsenal of performance review phrases and comments can help you deliver targeted and inspiring feedback to each employee. Use our examples to navigate your next review with professionalism and tact.

Example Phrases & Comments: Communication Skills

Positive Feedback:

• You articulate complex ideas clearly and your presentations are always engaging.
• Your writing is concise and persuasive, making reports easy to understand.
• You listen attentively in meetings and provide thoughtful feedback.
• You consistently ensure all team members are informed and up-to-date.
• Your ability to negotiate effectively has been key in several team successes.

Constructive Feedback:

• Consider pausing to allow questions during your presentations to ensure clarity.
• It may be helpful to proofread your emails once more for clarity and conciseness.
• Encouraging others to share their ideas in meetings could enhance team collaboration.
• Let's work on tailoring your communication style to different audiences for better engagement.
• Try to summarize the main points at the end of your communications for emphasis.

Self-performance review examples:

• I feel confident in my ability to present ideas in a clear and engaging manner, but I want to work on encouraging more interactive discussions during meetings.
• My written communication is thorough and well-received, though I aim to improve my brevity for more impactful messages.
• While I effectively tailor my communication to different audiences, I would like to enhance my active listening skills, particularly in one-on-one settings.

Example Phrases & Comments: Teamwork and Collaboration

• You are a unifying presence in the team, always ensuring everyone's opinions are considered.
• Your willingness to help colleagues demonstrates exceptional team spirit.
• You consistently acknowledge the contributions of others, fostering a positive team environment.
• You excel at coordinating with other departments to achieve shared goals.
• Your collaborative approach has been instrumental in our team's achievements.
• I encourage you to seek contributions from quieter team members, as their input can be valuable.
• When disagreements arise, try to seek a compromise that benefits the team as a whole.
• Balancing your workload with others could help with more equitable task distribution.
• Try to incorporate feedback from all team members when working on collaborative projects.
• Focusing on shared goals could help in reducing instances of conflict within the team.
• I actively contribute to team projects and support my colleagues, yet I see the benefit of stepping back sometimes to allow others to take the lead.
• My willingness to assist others has been a strong point, but I want to develop better conflict resolution strategies within the team.
• I believe in the power of teamwork, and while I’ve been successful in collaborative settings, I plan to seek more feedback to integrate diverse perspectives better.

Example Phrases & Comments: Problem-Solving and Decision Making

• Your ability to swiftly identify and solve problems has improved our team's productivity.
• You analyze issues from multiple angles before making well-informed decisions.
• Your proactive approach to anticipating potential issues is commendable.
• You balance risk and potential when making decisions, showing great judgment.
• Your creative solutions have led to innovative improvements in our processes.
• Expanding your analysis to include more data could enhance decision-making quality.
• Consider involving relevant stakeholders before finalizing key decisions.
• Let's work on developing contingency plans for high-stakes projects.
• Sometimes taking more time to weigh options could result in better outcomes.
• Encouraging input from the team might help refine problem-solving approaches.
• I am adept at identifying issues and implementing solutions, but I want to enhance my ability to foresee potential problems before they arise.
• My decision-making is informed and timely, though I could benefit from incorporating more input from various team members.
• While I have a solid track record for problem-solving, I am working on being more decisive in uncertain situations to maintain momentum.

Example Phrases & Comments : Adaptability and Flexibility

• Your willingness to embrace new situations has made you a role model for adaptability.
• You adjust to sudden changes in plans with grace and efficiency.
• Your flexible approach to work assignments allows us to function smoothly during transitions.
• You've demonstrated you can learn new skills rapidly to meet changing demands.
• Your positive attitude in the face of change inspires confidence in your teammates.
• Being more receptive to new ideas could bring unexpected improvements.
• Flexibility in scheduling could help manage unexpected workload increases.
• Let's look at ways you can more comfortably handle shifting priorities.
• Working on resilience in times of change could help maintain your performance level.
• Consider experimenting with new strategies for managing multiple tasks simultaneously.
• I pride myself on adapting quickly to new software and procedures, but I'm working on managing my stress levels during periods of significant change.
• My flexible approach has served me well in adjusting to shifting priorities, yet I aim to further develop strategies for rapid skill acquisition when facing new challenges.
• I am comfortable handling multiple tasks but need to work on delegating responsibilities to maintain focus on high-priority projects.

Example Phrases & Comments: Customer Focus

• Your dedication to understanding customer needs is evident in your interactions.
• Customers regularly compliment your attentiveness and helpfulness.
• Your follow-through on customer issues is exemplary and sets a high standard.
• You've successfully upsold services by truly understanding customer requirements.
• Your innovative ideas have significantly improved customer satisfaction levels.
• I encourage you to explore additional training to enhance your customer service skills.
• Let's work on reducing response times to customer inquiries.
• Consider asking for customer feedback to identify areas for service improvement.
• Acknowledging customer concerns more promptly will help in building trust.
• Diversifying your approach to customer problems could reveal more effective solutions.
• I consistently receive positive feedback for my customer service, but I am looking to improve the way I manage expectations to prevent misunderstandings.
• Understanding customer needs has been a strength of mine; however, I'm working on more proactive communication to enhance customer satisfaction.
• While my customer interactions are generally successful, I am aiming to deepen my product knowledge to provide even more insightful recommendations.

Example Phrases & Comments: Leadership and Influence

• Your leadership has been pivotal in navigating our team through recent challenges.
• You empower your team members by delegating effectively and trusting their expertise.
• Your vision and direction are clear, making it easy for the team to follow your lead.
• You inspire others through your commitment to excellence and integrity.
• Your ability to influence stakeholders has brought valuable partnerships.
• Providing more frequent constructive feedback can help team members grow.
• Let's develop strategies for recognizing team efforts more publicly.
• Balancing assertiveness with empathy could enhance team morale.
• Encouraging more team input in decision-making processes can drive engagement.
• Developing a more structured approach to mentoring could benefit upcoming leaders.
• My team respects my leadership and vision, but I want to create more opportunities for them to lead initiatives that align with their strengths.
• I have successfully motivated my team through various challenges, though I am focusing on improving how I share constructive feedback.
• I feel I lead by example, yet I am striving to better recognize and celebrate individual team member contributions more consistently.

Example Phrases & Comments: Innovation and Creativity

• Your creative approach to problem-solving consistently leads to innovative solutions.
• The initiative you took on the recent project introduced a novel way to streamline our workflow.
• You encourage a culture of innovation within the team, inspiring us all to think outside the box.
• Your ability to see beyond traditional methods has led to beneficial changes in our approach.
• The creativity you brought to our campaign was a driving force behind its success.
• Let's brainstorm ways to foster a more innovative atmosphere in team meetings.
• Encouraging others to propose creative solutions could lead to more diverse ideas.
• Sometimes, balancing innovative ideas with practicality can ensure better project feasibility.
• Consider setting aside time each week to focus on creative thinking and innovation.
• Exploring training on creative methodologies could greatly benefit your innovative output.
• I have contributed innovative ideas that have been implemented, but I'm also looking to foster a more creative atmosphere within my team.
• While I'm often commended for creative problem-solving, I aim to engage in more brainstorming sessions to diversify my sources of inspiration.
• My approach to tasks is usually creative, however, I am learning to balance this with practical constraints to ensure feasibility.

Example Phrases & Comments: Technical and Professional Proficiency

• Your technical expertise has been a crucial asset in the success of our complex projects.
• You are always up-to-date with the latest industry developments, which enhances our team's knowledge base.
• Your proficiency in our software systems has improved our team's efficiency.
• You consistently produce high-quality work that reflects your depth of professional knowledge.
• Your guidance has helped elevate the entire team’s technical capabilities.
• Consider sharing your technical knowledge more frequently with the team to elevate our collective skill level.
• Engaging with additional professional development opportunities could further enhance your expertise.
• Applying your technical skills to a wider range of tasks could increase your impact on the team.
• Let's identify new technologies that you can master to stay ahead in our field.
• Collaborating with other departments could provide a fresh perspective on your technical work.
• I maintain a high level of professional expertise in my field, yet I am continuously seeking opportunities to further my education and stay ahead of industry trends.
• My technical skills have allowed me to contribute significantly to our team's work, but I need to share this knowledge more effectively with newer team members.
• I am adept at applying my professional skills to my role, however, I plan to embrace newer technologies to enhance our team’s capabilities.

Example Phrases & Comments: Results Orientation and Execution

• Your focus on achieving results has noticeably contributed to our team's success.
• You not only set ambitious goals but also follow through with effective execution.
• Your dedication to meeting deadlines ensures that our projects consistently stay on track.
• You have a strong ability to break down complex goals into manageable tasks.
• Your persistence in the face of obstacles is a testament to your results-driven attitude.
• While focusing on results, ensure that the quality of work remains high.
• Balancing speed with thoroughness can sometimes yield better long-term outcomes.
• Prioritizing tasks according to their impact on end results can improve efficiency.
• Let's explore strategies for maintaining momentum during the final stages of project completion.
• Encouraging the team to regularly review progress towards goals can help keep everyone aligned.
• I am focused on achieving results and consistently meet my targets, but I would like to streamline my processes to increase efficiency.
• My project management skills lead to successful outcomes, though I’m working on improving how I prioritize tasks under tight deadlines.
• I ensure that my work contributes to our company's objectives, yet I am aware of the need to seek regular feedback to align my efforts with our evolving goals.

Example Phrases & Comments: Integrity and Ethics

• You consistently demonstrate integrity in all of your professional interactions.
• Your ethical decision-making reinforces a culture of trust within our team.
• You have been a role model for upholding our company's values even in challenging situations.
• Your commitment to doing the right thing contributes to a strong company reputation.
• You handle sensitive information with discretion and responsibility.
• Being more transparent about your decision-making process can reinforce trust with your colleagues.
• Let's work on strategies for speaking up about ethics in a constructive way when faced with difficult situations.
• Encouraging open discussions around ethical dilemmas can enhance team understanding and cohesion.
• Consider leading a workshop on ethical practices to share your strong understanding with the team.
• Taking a proactive stance on potential ethical issues can prevent larger problems down the line.
• I uphold a strong ethical stance in all professional dealings, but I want to be more vocal in team settings about the importance of maintaining this integrity.
• My actions consistently reflect the company's values, however, I am developing ways to better handle ethical dilemmas when they arise.
• Integrity is a cornerstone of my work ethic, yet I am looking to improve my ability to mentor others in ethical decision-making practices.

Example Phrases & Comments: Cultural Competency

• Your respect for diverse perspectives has greatly enriched our team discussions.
• You effectively bridge cultural differences, fostering an inclusive workplace.
• Your initiatives to celebrate diverse cultures have improved team morale and unity.
• You are adept at adapting your communication style to engage with a diverse clientele.
• Your insights into cultural nuances have been pivotal in our global marketing strategies.
• Participating in cultural competency training could further enhance your ability to connect with diverse teams.
• Expanding your understanding of different cultures can improve your interactions with international clients.
• Let's work on creating more inclusive team meetings where diverse perspectives are actively solicited.
• Consider the impact of cultural differences when designing team-building activities.
• Broadening the range of resources you draw from could offer more diverse viewpoints in your work.
• I value cultural diversity and incorporate it into my work, but I am seeking further training to broaden my cultural understanding and sensitivity.
• I work effectively in diverse environments and strive to be inclusive, however, I aim to develop more culturally diverse networks within my professional sphere.
• My cultural awareness benefits our team's dynamics, but I am looking to enhance our outreach strategies to engage a broader, more diverse audience.

Example Phrases & Comments: Initiative and Self-Motivation

• Your self-starting approach has brought valuable innovation and efficiency to our processes.
• You regularly go above and beyond, which motivates your colleagues to do the same.
• Your initiative in leading our community outreach program has made a tangible difference.
• You seize opportunities for professional development with enthusiasm and dedication.
• Your drive to improve and take on new challenges is contagious and uplifting for the team.
• Expanding your initiative to new areas could have a broader impact on team performance.
• Balancing your autonomous projects with team objectives will ensure alignment with our overall goals.
• Try to share your motivation with teammates, as this can inspire them to undertake their own initiatives.
• While being self-motivated, remember the benefits of seeking input for a well-rounded approach.
• Setting more measurable goals for your initiatives can help demonstrate their impact more clearly.
• I take initiative in my work and seek out new challenges, yet I recognize the need to align these initiatives more closely with team goals."
• My self-motivation drives me to complete my tasks efficiently, but I am working on collaborating more with my peers to share this drive."
• I consistently look for ways to improve my performance, however, I am focusing on setting clearer, measurable objectives for my personal development plans.

Performance Review Questions

Performance reviews are a great opportunity to ask open-ended questions. Asking the right questions helps you gather valuable insights from employees. You can gain a broader understanding of how your employees view their own performance, how they fit into the team and culture, and where they'd like to improve. Here are some effective performance review questions to enhance the evaluation process:

• How do you feel about your achievements since the last review?
• What challenges did you face, and how did you overcome them?
• Can you share examples of how you contributed to team projects?
• What goals would you like to set for the upcoming review period?
• In what areas do you feel you need additional support or training?
• How can we better support your professional growth and development?
• Are there any obstacles hindering your productivity or job satisfaction?
• What feedback do you have for your manager or the team?
• How do you perceive your role within the team and the organization?
• Do you have any suggestions for improving our performance review process?
• How do you think you could improve as an employee? 
• What is a recent situation you wish you had handled differently? What would you have changed?
• How will you keep yourself accountable for meeting goals, deadlines, and results?
• How can I help you become more effective in your role?
• Do you have clarity regarding your responsibilities? Are you ready to take on new responsibilities?

Mastering the art of performance reviews is an ongoing journey. It's essential for the growth of employees and your organization. By harnessing the power of constructive dialogue, recognizing great work, and partnering with employees on development, we create an environment where motivation thrives and potential is realized.

The secret to a good performance conversation is preparation. Quantum Workplace's performance management platform helps your managers and teams prepare for, facilitate, and follow up for more effective, efficient, and engaging performance reviews. 

Published February 27, 2024 | Written By Kristin Ryba

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60+ Performance Appraisal Comments: Constructive Feedback for Growth

What is performance appraisal, what are performance appraisal comments, types of performance appraisal comments, what not to say/write in performance appraisal comments.

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Performance Appraisal Comments for Quality of Work

• “Consistently produces high-quality work that meets or exceeds our standards.”
• “Attention to detail is exceptional; consistently delivers error-free reports.”
• “Demonstrates a commitment to delivering work of the utmost quality.”
• “Quality of output is consistently reliable and of a very high standard.”
• “Efforts in maintaining and improving work quality are commendable.”
• “Occasionally, work quality has fallen short of the expected standards.”
• “Needs to double-check work for accuracy to reduce errors.”
• “Could benefit from more thorough review and quality control measures.”
• “Has room for improvement in consistently meeting quality benchmarks.”
• “Quality standards need to be consistently maintained for all tasks.”

Performance Appraisal Comments for Leadership

• “Displays strong leadership skills by motivating and guiding team members.”
• “Leads by example, setting a positive tone and inspiring others.”
• “Effectively delegates tasks and empowers team members to excel.”
• “Provides clear direction and encourages collaboration among team members.”
• “Demonstrates the ability to make tough decisions and take ownership of outcomes.”
• “Could enhance leadership presence by communicating expectations more clearly.”
• “Opportunity to delegate more effectively to optimize team performance.”
• “Needs to actively seek and incorporate team members’ input and ideas.”
• “Should work on fostering a more inclusive and collaborative team environment.”
• “Could benefit from developing conflict resolution skills for team harmony.”

Performance Appraisal Comments for Communication Skills

• “Exceptional communicator who ensures clarity and understanding in all interactions.”
• “Active listener who values others’ perspectives and feedback.”
• “Effectively conveys complex ideas and information to diverse audiences.”
• “Clear and concise in both written and verbal communication.”
• “Facilitates open and constructive dialogue among team members.”
• “Occasionally, communication lacks clarity, leading to misunderstandings.”
• “Needs to work on active listening skills to better understand colleagues.”
• “Could improve written communication to make reports more reader-friendly.”
• “Struggles with conveying ideas concisely and often provides excessive detail.”
• “Should focus on improving feedback delivery to be more constructive and supportive.”

Performance Appraisal Comments for Teamwork

• “A strong team player who collaborates effectively with colleagues.”
• “Promotes a sense of unity and cooperation within the team.”
• “Shares knowledge and resources to help team members excel.”
• “Encourages and appreciates diverse contributions from team members.”
• “Plays a vital role in fostering a positive team atmosphere.”
• “Could work on more actively seeking input and ideas from team members.”
• “Occasionally, resists team decisions or appears disengaged during group discussions.”
• “Needs to be more open to others’ perspectives and feedback.”
• “Opportunity to enhance participation and engagement in team activities.”
• “Should focus on conflict resolution skills to address team conflicts more effectively.”

Performance Appraisal Comments for Goal Achievement

• “Consistently meets or exceeds performance goals and targets.”
• “Efforts have directly contributed to achieving team and organizational objectives.”
• “Reliably delivers on assigned tasks within specified timelines.”
• “Sets and pursues ambitious goals, inspiring others to do the same.”
• “Maintains a strong commitment to personal and professional growth.”
• “Occasionally, falls short of meeting established performance goals.”
• “Needs to prioritize tasks and manage time more effectively to meet deadlines consistently.”
• “Should focus on setting more specific and measurable goals.”
• “Could benefit from more proactive goal tracking and progress reporting.”
• “Opportunity to align personal goals more closely with team and organizational objectives.”

Performance Appraisal Comments for Ownership

• “Takes full ownership of assigned tasks and responsibilities, ensuring their completion.”
• “Demonstrates a strong sense of accountability for outcomes and results.”
• “Proactively seeks solutions and takes initiative to address challenges.”
• “Committed to the success of projects and the organization as a whole.”
• “Reliable and consistent in meeting commitments and deadlines.”
• “Occasionally, exhibits a lack of ownership, leading to delays or incomplete tasks.”
• “Needs to develop a stronger sense of responsibility for project outcomes.”
• “Could benefit from more proactive problem-solving when obstacles arise.”
• “Should focus on improving follow-through on commitments.”
• “Opportunity to take more initiative and contribute ideas for process improvements.”

Performance Appraisal Comments for Problem Solving

• “A creative problem solver who consistently finds innovative solutions to challenges.”
• “Analyzes complex issues thoroughly and generates effective problem-solving strategies.”
• “Demonstrates resilience and adaptability when faced with unexpected obstacles.”
• “A valuable resource for tackling complex and critical problems.”
• “Consistently contributes to process improvements and efficiency gains.”
• “Occasionally, struggles to identify effective solutions for complex problems.”
• “Needs to work on enhancing critical thinking skills to address challenges more effectively.”
• “Could benefit from seeking input and collaboration when encountering difficult issues.”
• “Should focus on maintaining composure and clarity when confronted with unexpected obstacles.”
• “Opportunity to enhance problem-solving skills by seeking training or mentorship.”
• Personal attacks:  Avoid derogatory or offensive language attacking an employee’s character or personality. Focus on behaviors and performance-related aspects.
• Bias or discrimination:  Do not base your comments on an employee’s gender, age, race, religion, or any other protected characteristic. Ensure that your feedback is fair and unbiased.
• Assumptions:  Do not make assumptions about an employee’s intentions or motivations. Stick to observable facts and behaviors.
• Legal risks:  Be cautious about making promises or commitments in writing that could have legal implications, such as job security guarantees or future promotions.
• Non-professional language:  Keep the language in appraisal comments professional and appropriate for the workplace. Avoid slang, jargon, or offensive language.

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Teaching Students About Jay’s Treaty: An Essential Lesson in American History

Teaching students about sharon white: an inspirational educator, teaching students about the coaching legends of the steelers: a lesson in dedication, leadership, and success, teaching students about the tim donaghy scandal – learning from history, teaching students about kevin costner’s age: a unique approach to understanding hollywood’s history, teaching students about sonny landham: a journey through the life of a hollywood icon, teaching students about the summer olympics, teaching students about princess margaret’s death: an educational approach, teaching students about michael cole: an insightful approach to understanding a renowned journalist, college minor: everything you need to know, 100 report card and progress report comments that teachers can use today.

Having difficulty with writing positive and constructive feedback on student report cards and progress reports? Use our ideas.

• The learner takes an active role in discussions.
• Learner consistently cooperates with the teacher and other students.
• Learner listens well and shares ideas frequently.
• The learner works democratically with peers.
• Learner shows self-confidence in…
• The learner works well in groups, planning and carrying out activities.
• Learner follows directions well.
• The learner is an enthusiastic learner who enjoys school.
• Learner tackles new challenges with a positive attitude.
• The learner has a positive attitude about school.
• Learner consistently makes good choices during the school day.
• Learner shows respect for peers and teachers.
• Learner transitions easily between classroom activities and is not a distraction to others.
• The learner is sensitive to the thoughts and opinions of others.
• The learner is a leader and positive role model for students .
• The learner is enthusiastic about participating.
• The learner takes an active part in discussions about (topic).
• Learner speaks with confidence.
• Learner volunteers often.
• The learner has a great sense of humor and enjoys our class assignments.

Needs Improvement

• The learner has difficulty staying focused and on task. · Needs to actively participate in classroom discussion.
• The learner needs to work on not distracting others during class.
• The learner is learning to be careful, cooperative, and fair.
• The learner needs to work on…
• One area for improvement is…
• The learner is eager to participate in class but needs to raise their hand.
• The learner is becoming more independent when completing class assignments.
• The learner needs frequent reminders to stay focused throughout the day.
• Learner, when motivated, does well on class assignments.
• The learner needs to work on following written and oral directions.
• Needs to actively participate in classroom discussions.
• The learner has frequent absences that are affecting (name’s) schoolwork.
• The learner needs to work on treating others with respect.
• The learner needs to work on completing homework assignments on time.
• Learner frequently comes to class unprepared .
• Learner often seems tired at school.
• The learner gets upset quickly when (topic).
• Although _____________’s growth in social skills and maturity is continuing, it is not consistent.
• _______ continues to make progress this year concerning their attitude in the classroom and on the playground.

Time Management/Work Habits

• The learner uses class time wisely.
• The learner is a self-motivated student.
• Learner completes work on time.
• The learner is very organized.
• Learner demonstrates problem-solving skills and is persistent.
• The learner has done a great job facing and overcoming significant challenges this year.
• The learner is very responsible and turns in work on time.
• The learner is flexible and adapts to changes quickly .
• The learner has made improvements in the area of…
• The learner has strengthened their skills in…
• The learner does not complete assignments on time. Seems unable to finish.
• The learner is encouraged to use time wisely to finish tasks in the time required.
• Learner struggles to stay organized and find appropriate materials (paper/pencil).
• The learner needs to slow down to improve the quality of their work.
• The learner is not working to their full potential.
• The learner is easily distracted.
• The learner needs to listen and follow directions more carefully .
• The learner needs more opportunities to…
• Learner grades are suffering because of missed assignments.
• The learner would benefit from…

Growth Mindset

• The learner has demonstrated excellent progress this year.
• The learner is learning how to be a better listener and takes direction well.
• The learner has worked very hard this year and has made substantial gains in the area of ______.
• The learner has shown significant improvement with ______.
• The learner is progressing nicely and shows consistent improvement in many areas of schoolwork, including ______.
• The learner is learning to be cooperative when working in groups.
• The learner is developing more positive ways to interact with others.
• The learner is listening to directions more carefully.
• The learner has continued to make steady progress with…
• The learner has shown noticeable improvement in…

General Subject Area Comments

• The learner has good reading and decoding skills.
• The learner is reading well at level…
• The learner uses reading strategies to increase their reading comprehension.
• The learner is reading smoothly and with good expression.
• Learner struggles with reading comprehension.
• The learner needs to read for 15 minutes each night.
• The learner is choosing books that are too simple for their level.
• The learner has difficulty using reading strategies to decode new words.
• The learner needs to learn essential sight words to improve decoding skills.
• The learner needs to build reading vocabulary.
• The learner uses various strategies to solve one- and two-step word problems.
• Learner demonstrates a good understanding of math concepts.
• Learner demonstrates problem-solving skills.
• The learner has strengthened their critical thinking and problem-solving skills.
• The learner has difficulty understanding/solving word problems.
• The learner understands skills and strategie s but has a difficult time explaining processes.
• The learner would benefit from memorizing math facts.
• The learner has difficulty solving multi-step problems.
• The learner needs to slow down and check work.
• Learner memorizing basic math facts would be helpful to…
• The learner is willing to learn new writing skills and quickly applies these skills within their writing.
• The learner understands and applies the correct use of punctuation within the writing.
• Learner writing is clear and follows grammar and punctuation rules.
• Learner enjoys writing stories and can construct unique and exciting sentences.
• The learner can create precise and compelling writing that is interesting to read and easy to comprehend.
• The learner has shown significant improvement with their writing skills and consistently increases their writing comprehension and techniques.
• The learner has difficulty writing clear and understandable sentences.
• Learner words are often misplaced throughout their writing.
• Learner frequently displays grammatical errors within their writing.
• The learner needs to slow down and review their writing.

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Problem Solving Self-Appraisal Comments Examples

Related Self-Evaluation Phrases

Problem Solving Self-Appraisal Phrases Examples To Examine Yourself

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Report Card Comments for Math

Overall Performance and Improvement

Positive Comments:

___________ has a good attitude towards the math work at this grade level. Please continue to work on ___________ daily.

At this point, ___________ has successfully learned _____________. [He/she] is now able to start a daily practice of ____________.

___________ has a true enthusiasm and gift for math. His effort is reflected in his high grades. He is also an excellent classmate, as he frequently assists other students with concepts.

___________ has shown impressive progress in understanding complex math concepts. [His/her] consistent effort is commendable.

___________ has shown a clear improvement in [his/her] math skills this term. The consistent practice is paying off, keep it up!

___________ displays a positive approach towards problem-solving tasks in math. [His/her] willingness to tackle challenging problems is noteworthy.

Needs Improvement Comments:

___________ has worked hard in math this quarter. However, [his/her] progress has been slower than I would have liked. Can we meet to discuss some helpful strategies?

___________ would benefit from more practice with ___________. If possible, could you please spend some time daily on this skill?

It would be helpful if ___________ practiced _______________ daily.

___________ is struggling with motivation in learning math. I know [he/she] can put in more effort than [he/she] has been recently. If possible, could you please reinforce this?

___________ still needs strengthening in the concept of ___________.

___________ is having trouble with many of the basic math skills. Can we meet to discuss some helpful strategies?

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Understanding of Concepts

___________ shows excellent understanding of mathematical concepts, which is reflected in [his/her] problem-solving abilities.

___________ consistently demonstrates a deep comprehension of all math topics we've covered.

___________ has a strong grasp of mathematical concepts and can apply them creatively in different contexts.

___________ demonstrates a robust understanding of concepts, consistently making connections between different areas of math.

___________ effectively translates their understanding of mathematical concepts into accurate and efficient problem-solving.

___________ often struggles to apply mathematical concepts to solve problems. Additional practice could be beneficial.

___________ seems to have difficulty understanding some of the math concepts we've covered. Extra support may be helpful.

___________ frequently makes mistakes that indicate a misunderstanding of key math concepts.

___________ has trouble relating mathematical concepts to real-world applications. More practice in this area could be beneficial.

___________ often seems confused when trying to apply math concepts during problem-solving. Additional review and practice might help solidify understanding.

Problem Solving Skills

___________ consistently demonstrates strong problem solving skills in math.

___________ effectively applies various strategies to find solutions to complex math problems.

___________ shows a clear ability to break down problems and work through them step by step.

___________ often comes up with multiple approaches to solve a single problem, showing great flexibility in [his/her] thinking.

___________ consistently shows perseverance in solving challenging problems and doesn't give up easily.

___________ often struggles when faced with complex math problems and could benefit from extra practice.

___________ tends to give up quickly when faced with challenging problems. Encourage perseverance and trying different strategies.

___________ often overlooks important details in problems, leading to incorrect solutions. More careful reading and analysis could be beneficial.

___________ struggles with applying learned strategies to new problems. Continued practice is needed.

___________ has difficulty in breaking down complex problems into smaller, manageable steps. Working on this skill could improve [his/her] problem-solving abilities.

Arithmetic and Operations

___________ demonstrates strong skills in arithmetic and handles complex operations with ease.

___________ has shown impressive improvement in arithmetic operations this term. Keep up the good work!

___________ has a solid understanding of basic arithmetic concepts and applies them correctly in problem-solving.

___________ is able to accurately perform arithmetic operations, even under time pressure.

___________ excels in arithmetic operations and consistently produces accurate results.

___________ often makes errors in arithmetic calculations. More practice would be beneficial.

___________ struggles with complex arithmetic operations and could benefit from additional support.

___________ has difficulty remembering the steps in long division. Continued practice at home would be helpful.

___________ struggles with basic arithmetic operations. Regular practice will help reinforce these skills.

___________ tends to rush through arithmetic operations, leading to errors. Encourage them to take their time and double-check [his/her] work.

Arithmetic and Operations — Elementary School Comments

At this point, ___________ has successfully learned all of the addition facts through ten. [He/she] is now able to start regular practice of the subtraction facts through ten.

___________ has done well learning the multiplication table.

___________ understands the plus, minus, and equal signs, and uses them to make number statements.

___________ understands and uses basic facts of addition and subtraction.

___________ can use manipulatives to add and subtract.

___________ can [add/subtract/multiply/divide] basic fractions.

However, it would be helpful if ___________ practiced [his/her] multiplication facts regularly.

___________ has difficulty retaining math processes of addition, etc.

Arithmetic and Operations — Middle School Comments

___________ understands basic equations and can solve for one variable.

___________ understands basic equations and can solve for multiple variables.

___________ can [add/subtract/multiply/divide] advanced fractions and mixed numbers.

___________ understands and can solve [pre-algebraic/algebraic] expressions and equations.

___________ exhibits proficiency in using order of operations to simplify expressions.

___________ is successful at applying properties of operations when simplifying algebraic expressions.

___________ struggles with understanding the concept of ratios and proportional relationships.

___________ is showing improvement in solving real-world math problems involving percentages.

Numbers and Number Sense

___________ has a solid understanding of number concepts and applies them effectively.

___________ uses number sense to solve problems and justify solutions effectively.

___________ demonstrates a strong ability to identify and work with number patterns.

___________ has made significant progress in understanding and applying number concepts.

___________ consistently shows a clear understanding of place value in [his/her] work.

___________ is having difficulty understanding the concept of place value.

___________ struggles with identifying and working with number patterns.

___________ needs to work on [his/her] understanding of number concepts and their application.

___________ often confuses number facts and needs to practice more.

___________ needs to improve [his/her] ability to use number sense in problem-solving.

Numbers and Number Sense — Elementary School Comments

___________ can work with numbers up to ___ with understanding.

___________ is still reversing some numbers.

___________ understands place value up to _____.

___________ can use manipulatives to show place value to _____.

___________ can count to ______.

___________ relies heavily on concrete objects.

___________ is beginning to memorize the number facts.

___________ does not know [his/her] math facts well.

Numbers and Number Sense — Middle School Comments

___________ understands and can represent [basic/intermediate/advanced] fractions.

___________ understands the basic concepts of decimal notation.

___________ understands and can [add/subtract/multiply/divide] using decimal notation.

___________ knows how to identify and work with number patterns.

___________ demonstrates proficiency in the use of scientific notation.

___________ shows excellent understanding of square roots and exponents.

___________ is skilled in rounding and estimating large numbers.

___________ effectively applies the principles of probability in problem-solving scenarios.

Money and Measurement

___________ has shown a deep understanding of the concepts of money and measurement. [He/She] can accurately use different units of measurement and understand the value of different currencies.

___________ has done exceptionally well in understanding and applying the concept of measurements in practical situations.

___________ shows a strong ability to convert between different units of measurement.

___________ has demonstrated a strong understanding of the value of money and can make accurate calculations involving money.

___________ has a solid grasp on time measurements and can accurately tell the time using both digital and analog clocks.

___________ is struggling with the concept of measurements; further practice and understanding are required.

___________ needs to work on understanding the value of money and how to calculate with it.

___________ often confuses units of measurement and could benefit from additional practice.

___________ has difficulty with time measurements and could use more practice reading clocks.

___________ struggles with applying measurement concepts in practical scenarios and could benefit from additional real-world examples.

Money and Measurement — Elementary School Comments

___________ understands the basics of money and coins (pennies, dimes, nickels).

___________ understands the types of currency (pennies, dimes, nickels, quarters, dollars).

___________ understands how to use coins and bills of different denominations to pay for items and make change.

___________ understands and can use basic units of measure for length, width, and height, including [inches/feet/centimeters/meters].

___________ understands and can use basic units of measure for volume, mass, and weight, including [ounces/pounds].

___________ understands and can use basic units of measure for distance of travel [and/or} time, including [feet/yards/miles, seconds/minutes/hours].

___________ understands and can use basic units of measure for temperature, including [Fahrenheit].

___________ knows how to tell time by reading a clock, and can effectively use seconds, minutes, and hours to describe time.

___________ can use a ruler to measure [inches/feet/yards].

___________ effectively uses common measurement tools including [ruler, protractor, scale, thermometer, clock] to solve measurement problems.

Money and Measurement — Middle School Comments

___________ understands the basics of financial literacy and the role of currency in personal and economic affairs.

___________ understands and can use basic units of measure for length, width, and height, including [meters].

___________ understands and can use basic units of measure for volume, mass, and weight, including [tons/kilograms].

___________ understands and can use basic units of measure for distance of travel [and/or} time, including [kilometers, hours].

___________ understands and can use basic units of measure for temperature, including [Centigrade].

___________ can use a ruler to measure [milimeters/centimeters/meters].

___________ has learned how to convert U.S. measurements to metric measurements, including [milimeters/centimeters/meters/kilometers, kilograms, Centigrade].

_______ has a strong understanding of geometric concepts and applies them effectively in problem-solving.

_______ shows an impressive ability to identify and work with shapes and angles.

_______ demonstrates a keen understanding of [2D and/or 3D] shapes.

_______ excels in applying geometric principles to real-world problems.

_______ consistently demonstrates a clear understanding of [area/perimeter/volume].

_______ often confuses different types of angles and shapes. More practice would be beneficial.

_______ is struggling with the concept of volume and could benefit from additional exercises.

_______ has difficulty understanding and applying the concept of area.

_______ struggles with identifying and applying geometric principles in problem-solving tasks.

_______ often makes errors when trying to calculate the perimeter of complex shapes.

Geometry — Elementary School Comments

_______ knows the basic shapes.

_______ understands the differences between 2-dimensional and 3-dimensional shapes.

_______ knows the basic angles and types of triangles.

_______ understands the basic concept[s] of [area/perimeter].

_______ understands the basic concept[s] of [volume/mass].

_______ understands and can use the basic concept[s] of [area/perimeter] to solve problems.

_______ understands and can use the basic concept[s] of [volume/mass] to solve problems.

Geometry — Middle School Comments

_______ understands and can use the basic concept[s] of [points/lines] to solve problems.

_______ understands and can use advanced geometric concepts to solve problems.

_______ demonstrates a strong ability to identify, compare, and analyze shapes and their properties.

_______ excels in calculating the area and volume of complex geometric figures.

_______ can apply the principles of symmetry, congruence, and similarity in geometric problems.

_______ displays a deep understanding of coordinate plane concepts and can plot points accurately.

_______ is proficient in using geometric formulas and theorems to solve algebraic equations.

Graphs and Charts

_______ can create graphs using simple data.

_______ understands several methods of graphing.

_______ can effectively synthesize and present complex data in [bar graphs, line graphs, pie charts, visualizations, tables], and explain correlations.

_______ skillfully interprets graphical data and uses it to inform problem-solving strategies.

_______ exhibits a strong ability to construct and analyze scatter plots and understands their relationship with linear equations.

_______ often struggles with interpreting data from graphs and charts. Working on this at home would be beneficial.

_______ needs to improve [his/her] ability to construct accurate and meaningful graphs from given data.

_______ frequently has difficulty understanding the correlation between variables in a scatter plot. More practice with this concept would be helpful.

_______ should work on using graphs and charts effectively to support problem-solving strategies.

_______ has trouble creating pie charts and bar graphs accurately. Continued practice in this area is needed.

Participation in Class

___________ actively participates in all class discussions and regularly contributes valuable insights.

___________ is always eager to answer questions in class, showing a great understanding of the subject.

___________ often takes the lead in group activities, demonstrating strong leadership skills.

___________ consistently engages with the lesson and asks thoughtful questions.

___________ effectively collaborates with peers during group work, demonstrating team spirit.

___________ rarely participates in class discussions. Encouraging more active engagement would be beneficial.

___________ often hesitates to ask questions, even when struggling with a concept. Remind them that asking for clarification is part of learning.

___________ tends to work alone during group activities. Encouraging teamwork might enhance their learning experience.

___________ often seems distracted during class. Focusing on the lesson can significantly improve their understanding.

___________ seldom contributes to class discussions. More active participation would be beneficial.

Work Habits

___________ shows a strong interest in math and actively engages in-class activities.

___________ regularly contributes to class discussions with insightful questions and comments.

___________ demonstrates a solid understanding of math concepts during group work and discussions.

___________ takes initiative to help others understand difficult math concepts.

___________ consistently completes math assignments on time and shows a high level of dedication.

___________ rarely engages in math-related discussions. Encourage more active participation.

___________ often appears distracted during math lessons. More focus would be beneficial.

___________ struggles to meet deadlines for math assignments. Better time management could help.

___________ rarely asks for help, even when struggling with math concepts. Encourage asking questions.

___________ tends to work independently, even during group activities. More teamwork is needed.

Use of Tools and Strategies

___________ effectively uses a variety of tools and strategies to solve math problems.

___________ consistently applies learned strategies to new math challenges.

___________ demonstrates a strong ability to choose suitable tools for different math tasks.

___________ is adept at using technology to enhance [his/her] understanding in math.

___________ skillfully applies a range of strategies to understand complex math concepts.

___________ struggles with selecting the appropriate strategy for problem-solving tasks.

___________ could benefit from a wider range of strategies to approach math problems.

___________ often relies on one strategy, even when it may not be the most efficient.

___________ has difficulty in using mathematical tools effectively.

___________ could improve in utilization of technology to aid in understanding math.

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100 Examples: How to Write Performance Review Comments

By Status.net Editorial Team on December 18, 2023 — 18 minutes to read

• Setting the Right Tone Part 1
• Positive Phrases That Can Be Used in a Performance Review Part 2
• How to Highlight an Employee’s Strengths with Specific Examples Part 3
• Example Comments to Include to Provide Constructive Feedback Part 4
• Structuring Your Comments Part 5
• Using Examples in Comments Part 6
• Encouraging Continuous Development Part 7
• Avoiding Common Pitfalls Part 8
• Wrapping up the Review Part 9

Performance reviews are evaluations of an employee’s work performance, usually conducted periodically by a supervisor or manager. These assessments typically focus on an employee’s achievements, strengths, areas for improvement, and goals for the future. You might receive a performance review as a formal annual assessment or as periodic informal check-ins with your manager.

Part 1 Setting the Right Tone

Using positive language.

When writing performance review comments, it’s vital to use positive language. This not only makes the receiver more receptive to your feedback but also helps create an empowering experience. For example, words like “improve,” “achieve,” and “progress” are encouraging and can boost the employee’s motivation.

Instead of saying, “You failed to meet the deadline,” try using a more positive approach: “Although you didn’t meet the deadline, we appreciate your hard work and believe you can do better next time.” This simple change in tone shows that you recognize their effort and are confident in their potential for growth.

Constructive Criticism Techniques

To offer constructive criticism, focus on specific behaviors and outcomes rather than making personal judgments. For instance, avoid general statements like, “You’re not a good team player.” Instead, provide actionable feedback, such as, “During team meetings, try to engage more with your colleagues by asking questions and sharing your ideas.”

When discussing areas for improvement, pair them with related strengths or achievements. This way, you’re not only pointing out the problem but also acknowledging their effort and capability. For example, “Your creative ideas have significantly contributed to the project; however, working on time management will help you deliver even better results.”

Part 2 Positive Phrases That Can Be Used in a Performance Review

Using positive phrases can help boost employee morale and encourage growth. Here are some examples:

• 1. “Your creativity has brought fresh ideas that have driven innovation within our team.”
• 2. “You have shown exceptional growth and learning in your role.”
• 3. “Your dedication to meeting project deadlines contributes to our team’s success.”
• 4. “You have a positive attitude that positively influences the workplace environment.”
• 5. “You demonstrate strong problem-solving skills that help us overcome challenges.”
• 6. “Your commitment to excellence is evident in every task you undertake.”
• 7. “You effectively manage your time and prioritize tasks efficiently.”
• 8. “Your communication skills have been pivotal in maintaining clear and effective dialogue between team members.”
• 9. “You have shown remarkable initiative in taking on new responsibilities.”
• 10. “Your work ethic is an inspiration to those around you.”
• 11. “You consistently produce high-quality work that exceeds our standards.”
• 12. “You have a knack for building strong, collaborative relationships with clients and co-workers.”
• 13. “Your flexibility in adapting to change has made a significant impact on our team’s performance.”
• 14. “You have demonstrated leadership qualities that have guided our team through various projects.”
• 15. “Your ability to stay calm under pressure has been a stabilizing force for the team.”
• 16. “You are a reliable employee who colleagues can always count on.”
• 17. “Your analytical skills have contributed to more informed decision-making processes.”
• 18. “You consistently set a great example with your professional demeanor.”
• 19. “Your positive energy is contagious and boosts team morale.”
• 20. “You have a keen eye for identifying areas for improvement and implementing effective solutions.”
• 21. “You are proactive in seeking feedback and using it to enhance your performance.”
• 22. “Your technical skills have been a valuable asset to our team’s operations.”
• 23. “You have effectively mentored other team members, enhancing their skills and confidence.”
• 24. “Your strategic thinking has played a key role in our department’s planning and success.”
• 25. “You have a unique ability to turn challenges into opportunities.”
• 26. “Your contributions to the team often exceed the scope of your role, showing your commitment to our goals.”
• 27. “You maintain a high level of professionalism in all interactions, which reflects well on our team.”
• 28. “You have a continuous improvement mindset that helps elevate the entire team’s performance.”
• 29. “Your enthusiasm for your work is infectious and motivates others to strive for excellence.”
• 30. “You handle complex projects with ease, ensuring smooth operations and delivery.”
• 31. “You consistently go above and beyond expectations.”
• 32. “Your ability to adapt to new challenges has been impressive.”
• 33. “You are an excellent team player, and your colleagues value your support.”
• 34. “Your strong attention to detail ensures high-quality results.”

Remember to support these positive statements with concrete examples from the employee’s work.

Part 3 How to Highlight an Employee’s Strengths with Specific Examples

When discussing an employee’s strengths, try to be specific and use examples from their recent work. Focus on their skills and accomplishments, tying them to the overall success of the team or the company.

1. “I’ve noticed how effectively you manage your time, particularly during the (…) project when you delivered your part ahead of schedule without compromising on quality.”

2. “Your ability to lead the team was evident in the way you stepped up during the (…) event, ensuring that everyone was motivated and on task.”

3. “Your creative problem-solving skills really shone when you found a workaround for the budget issue on the (…) project.”

4. “Your attention to detail didn’t go unnoticed on the (…) report, where your thoroughness prevented potential errors.”

5. “Your technical skills are a huge asset, as seen when you implemented the new software that increased our team’s productivity.”

6. “Your communication skills have improved significantly, especially when you presented the quarterly results and received positive feedback from the stakeholders.”

7. “Your commitment to professional development is commendable, like when you completed the advanced training in (…) and immediately applied those skills to benefit our team.”

8. “Your teamwork has been outstanding, particularly when you assisted a new team member with onboarding and helped them become productive quickly.”

9. “Your initiative to organize the weekly brainstorming sessions has greatly enhanced our team’s creativity and collaboration.”

10. “Your customer service skills have consistently been exceptional, as evidenced by the glowing reviews from clients like in the (…) project.”

11. “Your sales performance has been remarkable, especially when you exceeded your targets by 20% last quarter.”

12. “Your adaptability was clearly demonstrated during the transition to remote work, where you maintained high productivity levels.”

13. “Your positive attitude has been a morale booster for the team, like when you encouraged everyone during the tight deadline for the (…) project.”

14. “Your strategic thinking was key in identifying new market opportunities that led to the (…) initiative.”

15. “Your reliability is something we can always count on, as you’ve never missed a deadline and always deliver quality work.”

16. “Your mentorship has greatly benefited your colleagues, such as when you guided your peer through the complex process of (…).”

17. “Your ability to communicate with clients has been outstanding, as seen in the successful onboarding of the (…) project.”

18. “Your analytical skills have helped us understand customer data better, leading to more targeted marketing strategies.”

19. “Your dedication to the company’s mission was evident when you volunteered to lead the corporate social responsibility program.”

20. “Your conflict resolution skills have been instrumental in maintaining a harmonious work environment, especially during the team restructuring.”

21. “Your writing skills have been invaluable, particularly in drafting the clear and persuasive proposal that won us the (…) grant.”

22. “Your resilience is commendable, as seen when you managed to keep the team focused and productive even amidst several unforeseen challenges.”

23. “Your organizational skills are top-notch, which was clear when you coordinated the successful industry conference last month.”

24. “Your ability to work under pressure was evident during the end-of-year audit, where you managed to deliver accurate reports within tight deadlines.”

25. “Your financial acumen saved the company significant costs by renegotiating vendor contracts effectively.”

26. “Your hands-on approach in the training of new hires has ensured they are fully equipped to perform their roles successfully.”

Part 4 Example Comments to Include in a Performance Review to Provide Constructive Feedback

Constructive feedback should be clear, specific, and actionable. Instead of saying, “You need to improve your time management,” try offering suggestions like, “Consider using a calendaring tool to better organize your tasks and deadlines, which will help ensure projects are completed in a timely manner.” Focus on behaviors that can be improved and support your feedback with examples.

1. “I’ve noticed that you excel in client interactions, consistently providing thoughtful and helpful responses. To further enhance your client management skills, I suggest participating in advanced communication workshops.”

2. “Your ability to work independently is impressive; however, I encourage you to engage more with the team during collaborative projects to contribute your valuable insights and learn from others’ perspectives.”

3. “You have shown great initiative in your role, but there have been instances where attention to detail could be improved. Double-checking your work before submission could help mitigate any minor errors.”

4. “Your creativity in problem-solving is commendable. To foster this skill, I recommend documenting your processes to share with the team, which could inspire innovative approaches across the department.”

5. “While you meet most deadlines, I’ve observed that some tasks are completed at the last minute. Prioritizing your workload and setting earlier internal deadlines might help reduce last-minute rushes.”

6. “You have a strong grasp of our project goals, yet sometimes there’s hesitation in decision-making. Confidence can be built through seeking mentorship or additional training in areas of uncertainty.”

7. “Your technical skills are outstanding, and to complement them, I suggest working on developing your presentation skills to effectively communicate your ideas to non-technical team members.”

8. “I appreciate your dedication to the team, but I’ve noticed that work-life balance could be an area for improvement. Managing your time to leave the office at a reasonable hour could benefit your overall well-being.”

9. “You often contribute innovative ideas in meetings; to take this further, I encourage you to lead a brainstorming session, which could help refine and implement these concepts.”

10. “Your project management is generally strong, yet there’s room to enhance your delegation skills. Trusting your team with more responsibilities can improve efficiency and team development.”

11. “You consistently produce high-quality work, though sometimes at a slower pace. Implementing productivity techniques, like the Pomodoro method, might help increase your output without sacrificing quality.”

12. “Your punctuality and attendance are commendable. To build on this, setting a personal goal to contribute at least one key point in meetings could further demonstrate your engagement.”

13. “You are very responsive to feedback, which is great. To take it a step further, actively seeking out feedback periodically could provide you with more opportunities for growth.”

14. “Your reports are always thorough, but they can be quite lengthy. Learning to condense information without losing clarity could make your reports more accessible to readers.”

15. “You show great enthusiasm for new projects, and I’d love to see you carry that energy through to project completion by setting and reviewing progress milestones.”

16. “Your teamwork is a strength, but taking on a leadership role in group tasks could help you develop management skills and provide valuable experience.”

17. “You’ve shown you can handle routine tasks well; now, challenging yourself with more complex assignments could further your expertise and career development.”

18. “Your sales numbers are impressive, and to enhance your performance even more, consider adopting a CRM tool to track customer interactions and follow-ups systematically.”

19. “You are very organized in your work, which is excellent. To improve efficiency, you might explore new project management software that could streamline your processes.”

20. “You handle customer complaints with patience and empathy. Enhancing your skills with additional conflict resolution training could make you even more effective in these situations.”

21. “Your ability to adhere to the budget is a real asset. To build on this, developing forecasting techniques could help you anticipate financial challenges and opportunities.”

22. “You are a reliable employee who often assists others. To further your development, I suggest you mentor a newer team member, which can help you hone your leadership abilities.”

23. “Your written communication is clear and concise. Expanding your skill set to include technical writing could open up new opportunities for you within the company.”

24. “You have a knack for identifying risks early on. Developing a formal risk assessment process could benefit the entire team by mitigating potential issues before they arise.”

25. “You’ve taken on additional responsibilities well. Now, focusing on strategic planning could help you understand how these tasks fit into the company’s broader goals.”

26. “Your proactive approach to learning new software is commendable. Sharing your knowledge through a short training session with colleagues could enhance team productivity.”

27. “You make sound decisions most of the time; however, incorporating data analysis into your decision-making process could provide a stronger foundation for those decisions.”

28. “You are very good at following up with clients. To improve even further, you might consider developing a standardized follow-up protocol to ensure consistency across all client interactions.”

29. “Your public speaking skills have improved, which is great to see. Joining a professional speaking group could provide you with even more opportunities to practice and refine these skills.”

30. “You have a strong understanding of our products, and to leverage that knowledge, you could create informational materials to help educate the rest of the team on product features and benefits.”

Part 5 Structuring Your Comments

Highlight achievements.

When discussing achievements, make sure to acknowledge your employee’s hard work and dedication. Start with praising their accomplishments, and then specifically describe what they did well. For example:

• “You successfully increased sales by 15% this quarter, which is an impressive accomplishment.”
• “Your attention to detail in project management led to a more efficient workflow.”
• “You’ve consistently shown strong leadership within the team, fostering a positive work environment.”

Don’t forget to include any metrics or data that showcase their success.

Addressing Areas for Improvement

When addressing areas for improvement, ensure you are providing constructive feedback and actionable advice. Be supportive and empathetic, framing the conversation as an opportunity for growth. For example:

• “Although you’ve made progress in time management, there’s still room for improvement. Setting daily priorities and using a scheduling tool might help you better manage your tasks.”
• “Your presentations are engaging, but sometimes you speak too fast. Practicing your pacing can help your message come across more clearly.”
• “Working on improving your written communication will make it easier for colleagues to understand your proposals.”

Focusing on Behavior and Results

When providing comments, ensure you focus on observable behaviors and results that can be measured or quantified. This helps to keep the feedback objective and avoids misunderstanding. For example:

• “You’ve demonstrated a strong ability to negotiate, which resulted in a larger budget for our team.”
• “Working on being more patient with new team members will help foster a supportive environment. Offering guidance and encouragement can go a long way.”
• “Your ability to collaborate effectively with other departments has contributed significantly to the success of our projects.

Purpose of Effective Comments

Effective performance review comments serve to support your growth and development in your job. They provide you with constructive feedback that can help you identify your strengths and weaknesses, as well as areas where you can improve. Well-written comments are:

• Specific – They offer precise examples of what you did well or need to improve.
• Actionable – They provide guidance on how you can enhance your performance.
• Relevant – They relate directly to your job responsibilities and objectives.
• Balanced – They consider both your achievements and areas for improvement.

For example, instead of vaguely saying, “You need to improve your communication skills,” helpful comments might go like this: “When presenting to clients, try to make eye contact and speak more confidently. This will help you build rapport and better convey your ideas.”

Part 6 Using Examples in Comments

Describing specific instances.

When providing feedback in performance reviews, it’s important to use specific examples to illustrate your points. This helps the employee understand the exact situations you are talking about and shows that you have paid attention to their work. For instance, instead of saying, “You need to communicate better with your team,” you could say, “I noticed at last week’s project meeting that you didn’t share updates about your progress with the rest of the team. Sharing this information can help everyone stay aligned and avoid duplication of work.”

Adding concrete instances of behavior or results allows your comments to carry more weight, making them more useful for the employee. They can then focus on these instances to learn and improve. For example, instead of saying, “You are a great problem solver,” mention a specific situation when the employee went above and beyond to address a challenge, like this: “You did a fantastic job troubleshooting the server issue last month, finding the root cause, and resolving it within two hours. That saved the company from significant downtime.”

Relating Examples to Goals

Aligning your feedback and examples to the employee’s goals helps to clarify how their actions affect their progress towards meeting their objectives. This demonstrates that you are invested in your employee’s growth and success. When discussing accomplishments, point out how they contributed to meeting their goals. For instance, “Your dedication to completing the new client proposal led to it being both well-received and signed, which was a crucial part of reaching this quarter’s sales target.”

On the other hand, when addressing areas that need improvement, emphasize how the observed behavior may hinder the employee’s progress towards their goals. For example, “Your tendency to miss weekly status update meetings has made it difficult for other team members to keep track of your projects, which can delay their own work and impede reaching our team goals.”

Using examples tied to their goals highlights the direct impact of the employee’s actions, whether positive or negative, on their overall performance and success. This encourages employees to take ownership of their development and strive for improvement in their day-to-day activities.

Part 7 Encouraging Continuous Development

Setting goals for the next period.

Help your employees grow by setting clear and achievable goals for the next period. Instead of setting a vague objective, try to make it specific and measurable. For example, rather than saying “Improve your sales skills,” you could say “Increase your sales numbers by 10% in the next quarter.”

When you provide feedback on their performance, explain how they can improve and discuss the steps needed to achieve their goals. For instance, if your employee needs to improve their presentation skills, suggest that they attend a workshop or take an online course. This way, they’ll have a clear direction to follow, and it will be easier to monitor their progress.

Offering Resources for Growth

Supporting your employees in their professional development is an important aspect of their career growth. Offer resources that can help them learn new skills and refine existing ones. These resources could include training programs, online courses, mentoring, or even access to relevant conferences and seminars.

Part 8 Avoiding Common Pitfalls

Steering clear of vague language.

To write effective performance review comments, avoid using vague language. Instead, get specific about the areas in which the employee demonstrates success or needs improvement. For example, instead of saying “You have great communication skills,” say “You are excellent at explaining complex ideas in simple terms during team meetings.” This specificity allows employees to understand their strengths and weaknesses and work towards improvement.

Avoiding Personal Critiques

Performance reviews should focus on an employee’s job performance, not their personality traits. Critiquing someone’s character can create a negative environment and perception of bias. Focus on tangible actions and behaviors to offer constructive feedback. For example, instead of saying “You are too emotional and disorganized,” say “It would be helpful if you work on keeping a more structured approach to your projects and manage your emotions during tense situations.”

Balancing Feedback Across Teams

When providing feedback, ensure that it is consistent and fair across all team members. Avoid comparing employees to one another during individual reviews, as this can cause resentment and competition. Instead, use benchmarks and objectives to evaluate their performance. For example, say “Your sales numbers have consistently surpassed targets for the last quarter” or “You have taken on extra responsibilities within your role, such as managing the new interns, which has shown great initiative.” By maintaining a balanced, objective approach, you can support your team and help them grow in their roles.

Part 9 Wrapping up the Review

Summarizing key points.

When you’re ready to finish the performance review, take a moment to recap the main points discussed. This can help reinforce important issues and ensure that both you and the employee understand what has been covered. For example:

• Highlight the employee’s strengths and achievements, such as meeting or exceeding targets, demonstrating leadership, or showing exceptional teamwork.
• Address areas for improvement or development, such as time management, customer service skills, or goal-setting. Offer specific suggestions, like attending a training or finding a mentor.
• Reiterate any action items or goals that have been set during the review, and discuss how progress will be monitored and evaluated.

Closing on a Positive Note

End the performance review on a positive note to foster a sense of motivation and enthusiasm. Show appreciation for the employee’s efforts, and express confidence in their ability to continue growing and succeeding in their role. Some ways to do this include:

• Offer words of encouragement and support, like “I believe in your potential to make a real difference” or “Your dedication to improving is evident, and I’m excited to see what you can achieve.”
• Reflect on any positive changes the employee has already made, emphasizing the impact this has had on the team or the organization.
• Discuss future opportunities for growth, such as potential projects, promotions, or new responsibilities that align with the employee’s skills and aspirations.

Frequently Asked Questions

Can you give examples of words that effectively describe employee performance.

Here are some words that can help describe employee performance:

• Goal-oriented
• Collaborative
• Detail-oriented

When using these words, make sure to include specific examples, so the employee understands the context and the impact of their work.

How can a manager identify areas for improvement in a performance review, and can you provide examples?

When pointing out areas for improvement, focus on specific behaviors or skills that need development. For example, if an employee struggles with delegating tasks, you could say, “To help improve your team’s efficiency, consider working on your delegation skills by identifying tasks that others can take on and providing clear guidance.” Stay supportive and offer solutions to help the employee grow.

What are the key elements to writing a summary for a performance appraisal?

Writing an effective performance appraisal summary should include:

• A brief recap of the employee’s accomplishments and strengths.
• Specific examples of their impact on the team or company.
• Areas for improvement, with clear and actionable suggestions for growth.
• A reiteration of your support and confidence in their ability to succeed.
• Flexibility: Performance Review Examples (Rating 1 - 5)
• Initiative: Performance Review Examples (Rating 1 - 5)
• Productivity: Performance Review Examples (Rating 1 - 5)
• Listening Skills: Performance Review Examples (Rating 1 - 5)
• Conflict Resolution: Performance Review Examples (Rating 1 - 5)
• Strategic Thinking: Performance Review Examples (Rating 1 - 5)

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100 Sample Report Card Comments and 5 Strategies for Simplifying Report Cards

April 7, 2020 by Evan-Moor | 1 Comment

I don’t know any teacher who looks forward to doing report cards. This time always seems to be packed to the max with additional testing days and long to-do lists. Despite this, report cards are an important tool that schools employ to show parents how their child is progressing in school and should be completed with careful consideration.

Report card comments should be personalized for each student and provide meaningful feedback to help parents understand their child’s progress. The most important concept to remember when writing report card comments is to frame each statement in encouraging and positive language.

Here are a few tips to help you provide honest and valuable feedback while being encouraging and professional, including 100 sample report card comments that you can use today.

Download a free PDF of 100 Report Card Comments here! 

5 strategies for simplifying report cards, 1. employ the sandwich feedback technique:.

• Always begin with a positive comment and end with a positive comment. This approach can help parents receive any negative feedback with the understanding that you “see” their child and are approaching his or her learning with a “growth mindset” and not criticism.

2. Highlight areas of growth

• Every student has areas of growth throughout the school year. Find an area he or she has improved on and mention it. It could be in a field of study such as reading comprehension, fluency, math facts, handwriting, asking important questions or a personal attribute such as persevering, helping others, leadership in the classroom, etc.

3. Expand on areas of improvement

• Highlight important areas for improvement and provide practical advice/examples of how to work on this at home. Provide simple strategies that parents can implement that will give them a tangible tool to help their child at home. Even if you think the parent won’t or isn’t interested, it is a good idea to provide documented options for your school files.

4. Be transparent

• Being honest about students’ progress takes careful consideration. Be tactful in your comments and back up your observations with specific examples. (I recommend taking notes on students’ progress throughout the semester and using this documentation during report card time.) This is also a great time to include helpful strategies/ resources and offer advice on how parents can support their student at home.

5. Proofread

• Always proofread your reports before sending them. Report cards reflect you as a teacher and should be treated with the same consideration you show your students in the classroom.

100 Report Card Comments

Participation/behavior/attitude.

• Takes an active role in discussions.
• Consistently cooperates with the teacher and other students.
• Listens well and shares ideas frequently.
• Works democratically with peers.
• Shows self-confidence in…
• Works well in groups, planning and carrying out activities.
• Follows directions well.
• An enthusiastic learner who enjoys school.
• Tackles new challenges with a positive attitude.
• Has a positive attitude about school.
• Consistently makes good choices during the school day.
• Shows respect for peers and teachers.
• Transitions easily between classroom activities and is not a distraction to others.
• Is sensitive to the thoughts and opinions of others.
• Is a leader and positive role model for students.
• Is enthusiastic about participating.
• Takes an active part in discussions about (topic).
• Speaks with confidence.
• Volunteers often.
• Has a great sense of humor and enjoys our class assignments.

Needs Improvement

• Has difficulty staying focused and on task. · Needs to actively participate in classroom discussion.
• Needs to work on not distracting others during class.
• Is learning to be careful, cooperative, and fair.
• I would like to see him/her work on…
• One area for improvement is…
• Eager to participate in class but needs to raise his/her hand.
• Is becoming more independent when completing class assignments.
• Needs frequent reminders to stay focused throughout the day.
• When motivated, does well on class assignments.
• Needs to work on following written and oral directions.
• Needs to actively participate in classroom discussions.
• Frequent absences are affecting (name’s) schoolwork.
• Needs to work on treating others with respect.
• Needs to work on completing homework assignments on time.
• Frequently comes to class unprepared.
• Often seems tired at school.
• Gets upset easily when (topic).
• Although _____________’s growth in social skills and maturity is continuing, it is not consistent.
• _______ continues to make nice progress this year concerning his/her attitude in the classroom and on the playground.

Time Management/Work Habits

• Uses class time wisely.
• Is a self-motivated student.
• Completes work on time.
• Is very organized.
• Demonstrates problem-solving skills and is persistent.
• Has done a great job facing and overcoming big challenges this year.
• Is very responsible and turns in work on time.
• Is a flexible learner and adapts to changes easily.
• Has made improvements in the area of…
• Has strengthened his/her skills in…
• Does not complete assignments on time. Seems unable to finish.
• Is encouraged to use time wisely to finish tasks in the time required.
• Struggles to stay organized and find appropriate materials (paper/pencil).
• Needs to slow down to improve the quality of his/her work.
• Is not working to full potential.
• Is easily distracted.
• Needs to listen and follow directions more carefully.
• Needs more opportunities to…
• Grades are suffering because of missed assignments.
• Would benefit from…

Growth Mindset

• Has demonstrated very good progress this year.
• Is learning how to be a better listener and takes direction well.
• Has worked very hard this year and has made strong gains in the area of ______.
• Has shown great improvement with ______.
• Is progressing nicely and shows consistent improvement in many areas of schoolwork, including ______.
• Is learning to be cooperative when working in groups.
• Is developing more positive ways to interact with others.
• Is listening to directions more carefully.
• Has continued to make steady progress with…
• Has shown noticeable improvement in…

General Subject Area Comments

• Has good reading and decoding skills.
• Is reading well at level…
• Uses reading strategies to increase his/her reading comprehension.
• Is reading smoothly and with good expression.
• Struggles with reading comprehension.
• I would like to see (name) read for 15 minutes each night.
• Is choosing books that are too simple for his/her level.
• Has difficulty using reading strategies to decode new words.
• Needs to learn basic sight words to improve decoding skills.
• Needs to build reading vocabulary.
• Uses various strategies to solve one- and two-step word problems.
• Demonstrates a good understanding of math concepts.
• Demonstrates strong problem-solving skills.
• Has strengthened his/her critical thinking and problem-solving skills.
• Has difficulty understanding/solving word problems.
• Understands skills and strategies but has a difficult time explaining processes.
• Would benefit from memorizing math facts.
• Has difficulty solving multi-step problems.
• Needs to slow down and check work.
• Memorizing basic math facts would be helpful to…
• Is willing to learn new writing skills and quickly applies these skills within his/her writing.
• Understands and applies the correct use of punctuation within writing.
• Writing is clear and follows grammar and punctuation rules.
• Enjoys writing stories and can construct unique and interesting sentences.
• Is able to create clear and effective writing that is interesting to read and easy to comprehend.
• Has shown great improvement with his/her writing skills and is consistently increasing his or her writing comprehension and techniques.
• Has difficulty writing clear and understandable sentences.
• Words are often misplaced throughout his/her writing.
• Frequently displays grammatical errors within his/her writing.
• (Name) needs to slow down and review his/her writing.

Report cards are used to show parents what students have learned, areas they excel in, and areas for improvement. Although report card grades reflect how well a student is performing against a set of standards, I would refrain from any comparisons on report cards. Every student matures and develops at a different rate, and it is important not to focus on how well children compare to their classmates, but rather to highlight how they are excelling in their personal goals/growth.

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Effective Math Report Card Comments for Engaging Feedback

Introduction: Every teacher knows the transformative power of the right words on a student's report card, especially in a subject as critical as mathematics. The perfect blend of encouragement and constructive feedback can not only highlight a student's current achievement but also inspire their future academic journey. This guide is dedicated to helping K-12 educators craft meaningful math report card comments that motivate students, celebrate their successes, and gently guide them towards areas for improvement.

Understanding the Importance of Math Report Card Comments

Feedback in education, particularly in mathematics, serves as a mirror showing students their academic reflections. Tailored comments on a math report card go beyond mere grades; they tell the story of a student’s journey, challenges, and victories. Such personalized feedback is crucial for fostering a love for math, encouraging persistence in problem-solving, and building confidence in students' abilities.

Crafting Constructive Comments

Writing comments that are both encouraging and informative requires a balance. Here are a few tips:

• Be Specific : Highlight specific achievements or areas of struggle. Instead of "Good job," try "Excellent improvement in understanding algebraic expressions."
• Focus on Effort and Growth : Recognize the effort behind the work, not just the natural talent or final outcome.
• Offer Next Steps : Suggest ways to improve or concepts to focus on next.

Positive Comments for Excelling Students

• "Shows exceptional understanding of mathematical concepts and applies them effectively in problem-solving."
• "Continuously excels in finding creative solutions to complex math problems."
• "Demonstrates a strong ability to grasp advanced mathematical principles quickly."

Encouraging Comments for Students Needing Improvement

• "Has shown noticeable progress in understanding basic math concepts, keep up the hard work!"
• "With continued practice and focus, will surely master challenging math problems."
• "Encouraged to participate more in class to enhance mathematical reasoning skills."

Comments That Foster a Growth Mindset

• "Your perseverance in working through difficult problems is commendable."
• "Remember, making mistakes is part of learning in math. Your improvement is evident!"
• "Your willingness to tackle challenging math tasks shows your growing confidence."

Customizing Comments for Different Areas of Math

• Algebra : "Displays a solid understanding of algebraic expressions and uses them effectively in equations."
• Geometry : "Has a keen eye for geometric shapes and their properties. Encouraged to explore more complex theorems."
• Problem-solving : "Shows innovative problem-solving skills but should work on presenting solutions more clearly."

Crafting thoughtful, encouraging, and constructive math report card comments is an art that reflects our commitment as educators to our students' growth. By using the examples and tips provided, you can create feedback that not only acknowledges achievements but also guides students towards their full potential. Let's continue to inspire our future mathematicians, one comment at a time.

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70+ Meaningful Report Card Comments

By Med Kharbach, PhD | Last Update: May 4, 2024

An important part of our work as teachers and educators is to provide meaningful feedback to our students. By meaningful I mean constructive feedback whose aim is to provide a fair evaluation of student’s learning, highlight areas of strength and poinpoints areas that need more work. The general goal of meaningful feedback is the betterment of students learning.

Report cards comments are one of the ways we provide students with such feedback. Report card comments provide a detailed description and evaluation of different student skills and abilities, as well as recommendations for improvement. These comments can be used to describe student’s academic performance, behavior and social development. Furthermore, report card comments provide an opportunity for teachers to communicate their expectations for the student and to encourage them to do better.

Meaningful Report Card Comments

To help you with the writing of report card comments, here are some useful meaningful report card comments that you can customize and use in your own teaching situation:

Positive comments

Here 14 examples of positive report cards comments:

1.Your child shows a good ability to reason and problem solve.

2.Your student displays a good understanding of the material.

3.The learner is well organized and completes tasks on time.

4.Your child is an enthusiastic participant in class discussions.

5.The student displays a strong commitment to academic achievement.

6.The learner shows a positive attitude towards learning.

7.Your kid is enthusiastic about participating in class activities.

8.I am pleased with the good progress your child made in the subject since the beginning of the year.

9.The learner works well independently and is able to follow instructions.

10.Your kid is able to apply concepts from the class in real-world scenarios.

11.Your student demonstrates a clear understanding of the material.

12.The learner is able to work effectively in groups.

13.The learner displays a strong focus and enthusiasm when completing tasks.

14.I enjoy your child’s ability to effectively express ideas in written and spoken form.

Constructive criticisms

Here are 30 examples of constructive criticism:

1.Your child needs to develop better organizational skills in order to be successful.

2.The learner should show more enthusiasm when participating in class discussions.

3.Your child needs to work harder in order to make expected progress.

4.The learner needs to focus more in order to complete tasks efficiently.

5.Your child needs to work on following instructions independently.

6.The learner should practice problem solving skills in order to achieve success.

7.Your child needs to apply concepts from the class in real-world scenarios.

8.The learner needs to improve his/her understanding of the material in order to progress.

9.Your child should show a more positive attitude towards learning.

10.The learner should be more cooperative when working in groups.

11.Your child needs additional support to make expected progress.

12.The learner should practice expressing ideas in written and spoken form.

13.Your child should seek help when needed.

14.The learner should pay more attention to detail in order to be successful.

15.The learner needs to show greater commitment and dedication to academic work.

Related: 50 Icebreaker Questions for Kids

16.Your child needs to work on his/her organizational skills.

17.Your student needs to show more enthusiasm in class discussions.

18.Unfortunately,your child has not made the expected progress

19. focus and attentiveness are two areas your child needs to work and improve

20.The learner has difficulty following instructions independently.

21.Your child needs to work on his/her problem solving skills

22.Your child has not been able to apply concepts from the class in real-world scenarios.

23.The learner needs to improve his/her understanding of the material.

24.Your child needs to show a more positive attitude towards learning.

25.The learner needs to be more cooperative when working in groups.

26.The learner requires additional support in order to make progress.

27.Your child needs to practice expressing ideas in written and spoken form.

28.The learner should seek help when needed.

29.Your child needs to pay more attention to detail in order to be successful.

30.The learner needs to show greater commitment and

Goals and expectations

Here are 15 examples of goals and expectations:

1.The learner should develop better organizational skills in order to be successful.

2.Your child needs to demonstrate enthusiasm when participating in class discussions.

3.The learner must make expected progress in order to succeed.

4.Your child should display focus and attentiveness when completing tasks.

5.Your child needs to strive to follow instructions independently.

6.The learner should practice problem solving skills regularly.

7.Your child must be able to apply concepts from the class in real-world scenarios.

8.Your child should demonstrate a clear understanding of the material.

9.Your child must display a positive attitude towards learning.

10.Your child needs to be cooperative when working in groups.

11.The learner should make use of additional support to make progress.

12.The learner must practice expressing ideas in written and spoken form.

14.The learner must pay attention to detail in order to be successful.

15.The learner should show dedication and commitment to academic work.

Encouraging Comments

Here are 15 examples of encouraging report cards comments:

1.You are making steady progress and showing dedication to your studies.

2.You have made significant improvements in your organizational skills.

3.You are participating actively and demonstrating enthusiasm during class discussions.

4.You have been putting in a lot of effort and making expected progress.

5.You are displaying good focus when completing tasks.

6.You are striving to follow instructions independently.

7.You have been practicing problem solving skills and showing progress.

8.You have been able to apply concepts from the class in real-world scenarios.

9.Your understanding of the material has been greatly improved.

10.You have displayed a positive attitude towards learning.

11.You have been cooperative when working in groups.

12.You have been taking advantage of the available support and making progress.

13.You have been able to express your ideas in written and spoken form.

14.You have been seeking help when needed and making use of the available resources.

15.You have been paying attention to detail and showing commitment to academic work.

Final thoughts

In conclusion, providing meaningful feedback through report card comments is essential for fostering student growth and development. Whether acknowledging strengths, offering constructive criticism, setting goals, or providing encouragement , these comments play a crucial role in guiding students towards success. By customizing and using these samples, educators can effectively communicate with students and their families, creating a supportive learning environment that promotes continuous improvement and achievement.

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Meet Med Kharbach, PhD

Dr. Med Kharbach is an influential voice in the global educational technology landscape, with an extensive background in educational studies and a decade-long experience as a K-12 teacher. Holding a Ph.D. from Mount Saint Vincent University in Halifax, Canada, he brings a unique perspective to the educational world by integrating his profound academic knowledge with his hands-on teaching experience. Dr. Kharbach's academic pursuits encompass curriculum studies, discourse analysis, language learning/teaching, language and identity, emerging literacies, educational technology, and research methodologies. His work has been presented at numerous national and international conferences and published in various esteemed academic journals.

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What is 8D? A template for efficient problem-solving

How you respond when problems arise is one of the most defining qualities of a manager. Luckily, there are tools you can use to master problem-solving. The 8D method of problem-solving combines teamwork and basic statistics to help you reach a logical solution and prevent new issues from arising.

You’ve spent months overseeing the development of your company's newest project. From initiation, planning, and execution, you’re confident this may be your best work yet.

Until the feedback starts rolling in.

There’s no sugar-coating it—things don’t always go as planned. But production or process issues are hardly a signal to throw in the towel. Instead, focus on honing your problem-solving skills to find a solution that keeps it from happening again. 

The 8D method of problem solving emphasizes the importance of teamwork to not only solve your process woes but prevent new ones from occurring. In this guide, we’ll break down what 8D is, how to use this methodology, and the benefits it can give to you and your team. Plus, get an 8D template to make solving your issue easier. 

What is 8D?

The eight disciplines (8D) method is a problem-solving approach that identifies, corrects, and eliminates recurring problems. By determining the root causes of a problem, managers can use this method to establish a permanent corrective action and prevent recurring issues. 

How do you use the 8D method?

The 8D method is a proven strategy for avoiding long-term damage from recurring problems. If you’re noticing issues in your workflow or processes, then it’s a good time to give this problem-solving method a try. 

To complete an 8D analysis, follow “the eight disciplines” to construct a statistical analysis of the problem and determine the best solution.

The eight disciplines of problem-solving

8D stands for the eight disciplines you will use to establish an 8D report. As you may notice, this outline starts with zero, which makes nine total disciplines. The “zero stage” was developed later as an initial planning stage. 

To illustrate these steps, imagine your organization experienced a decline in team innovation and productivity this past year. Your stakeholders have noticed and want to see changes implemented within the next six months. Below, we’ll use the 8D process to uncover a morale-boosting solution.

D0: Prepare and plan

Before starting the problem-solving process, evaluate the problem you want to solve. Understanding the background of the problem will help you identify the root cause in later steps. 

Collect information about how the problem has affected a process or product and what the most severe consequences may be. Planning can include:

Gathering data

Determining the prerequisites for solving the problem

Collecting feedback from others involved

If we look back at our example, you may want to figure out whether this decline in morale is organization-wide or only applies to a few departments. Consider interviewing a few employees from different departments and levels of management to gain some perspective. Next, determine what knowledge and skills you will need to solve this lapse in productivity. 

D1: Form your team

Create a cross-functional team made up of people who have knowledge of the various products and workflows involved. These team members should have the skills needed to solve the problem and put corrective actions in place. 

Steps in this discipline may include:

Appointing a team leader

Developing and implementing team guidelines

Determining team goals and priorities

Assigning individual roles

Arranging team-building activities

From our example, a solid team would consist of people with first-hand experience with the issues—like representatives from all departments and key people close to workshop-level work. You may also want to pull someone in from your HR department to help design and implement a solution. Most importantly, make sure the people you choose want to be involved and contribute to the solution.

D2: Identify the problem

You may have a good understanding of your problem by now, but this phase aims to break it down into clear and quantifiable terms by identifying the five W’s a and two H’s (5W2H):

Who first reported the problem?

What is the problem about?

When did it occur and how often?

Where did it occur (relating to the sector, supplier, machine, or production line involved)?

Why is solving the problem important?

How was the problem first detected?

How many parts/units/customers are affected?

Use your team’s insights to answer these questions. From our example, your team may conclude that: 

Employees feel overwhelmed with their current workload. 

There is no real structure or opportunity to share new ideas.

Managers have had no training for meetings or innovation settings.

Disgruntled employees know they can achieve more—and want to achieve more—even if they seem disengaged.

Once you answer these questions, record an official problem statement to describe the issue. If possible, include photos, videos, and diagrams to ensure all parties have a clear understanding of the problem. It may also help to create a flowchart of the process that includes various steps related to the problem description.

D3: Develop an interim containment plan

Much like we can expect speedy first aid after an accident, your team should take immediate actions to ensure you contain the problem—especially if the problem is related to customer safety. 

An interim containment plan will provide a temporary solution to isolate the problem from customers and clients while your team works to develop a permanent corrective action. This band-aid will help keep your customers informed and safe—and your reputation intact.

Because your findings revealed workers were overworked and managers lacked training, your team suggests scheduling a few mandatory training sessions for leaders of each department covering time and stress management and combating burnout . You may also want to have a presentation outlining the topics of this training to get key managers and stakeholders interested and primed for positive upcoming changes. 

D4: Verify root causes and escape points

Refer back to your findings and consult with your team about how the problem may have occurred. The root cause analysis involves mapping each potential root cause against the problem statement and its related test data. Make sure to test all potential causes—fuzzy brainstorming and sloppy analyses may cause you to overlook vital information. 

In our example, focus on the “why” portion of the 5W2H. You and your team identify six root causes:

Managers have never had any training

There is a lack of trust and psychological safety

Employees don’t understand the objectives and goals

Communication is poor

Time management is poor

Employees lack confidence

In addition to identifying the root causes, try to pinpoint where you first detected the problem in the process, and why it went unnoticed. This is called the escape point, and there may be more than one. 

D5: Choose permanent corrective actions

Work with your team to determine the most likely solution to remove the root cause of the problem and address the issues with the escape points. Quantitatively confirm that the selected permanent corrective action(s) (PCA) will resolve the problem for the customer. 

Steps to choosing a PCA may include:

Determining if you require further expertise

Ensuring the 5W2Hs are defined correctly

Carrying out a decision analysis and risk assessment

Considering alternative measures

Collecting evidence to prove the PCA will be effective

Your team decides to roll out the training used in the interim plan to all employees, with monthly company-wide workshops on improving well-being. You also plan to implement meetings, innovation sessions, and team-coaching training for managers. Lastly, you suggest adopting software to improve communication and collaboration. 

D6: Implement your corrective actions

Once all parties have agreed on a solution, the next step is to create an action plan to remove the root causes and escape points. Once the solution is in effect, you can remove your interim containment actions.

After seeing success with the training in the interim phase, your stakeholders approve all of your team’s proposed PCAs. Your representative from HR also plans to implement periodic employee wellness checks to track employee morale .

To ensure your corrective action was a success, monitor the results, customer, or employee feedback over a long period of time and take note of any negative effects. Setting up “controls” like employee wellness checks will help you validate whether your solution is working or more needs to be done. 

D7: Take preventive measures

One of the main benefits of using the 8D method is the improved ability to identify necessary systematic changes to prevent future issues from occurring. Look for ways to improve your management systems, operating methods, and procedures to not only eliminate your current problem, but stop similar problems from developing later on.

Based on our example, the training your team suggested is now adopted in the new manager onboarding curriculum. Every manager now has a “meeting system” that all meetings must be guided by, and workloads and projects are managed as a team within your new collaboration software . Innovation is improving, and morale is at an all-time high!

D8: Celebrate with your team

The 8D method of problem-solving is impossible to accomplish without dedicated team members and first-class collaboration. Once notes, lessons, research, and test data are documented and saved, congratulate your teammates on a job well done! Make an effort to recognize each individual for their contribution to uncovering a successful solution.

8D report template and example

Check out our 8D report template below to help you record your findings as you navigate through the eight disciplines of problem solving. This is a formal report that can be used as a means of communication within companies, which makes for transparent problem-solving that you can apply to the entire production or process chain.

Benefits of using the 8D method

The 8D method is one of the most popular problem-solving strategies for good reason. Its strength lies in teamwork and fact-based analyses to create a culture of continuous improvement —making it one of the most effective tools for quality managers. The benefits of using the 8D method include: 

Improved team-oriented problem-solving skills rather than relying on an individual to provide a solution

Increased familiarity with a problem-solving structure

A better understanding of how to use basic statistical tools for problem-solving

Open and honest communication in problem-solving discussions

Prevent future problems from occurring by identifying system weaknesses and solutions

Improved effectiveness and efficiency at problem-solving

Better collaboration = better problem solving

No matter how good a manager you are, production and process issues are inevitable. It’s how you solve them that separates the good from the great. The 8D method of problem solving allows you to not only solve the problem at hand but improve team collaboration, improve processes, and prevent future issues from arising. 

Try Asana’s project management tool to break communication barriers and keep your team on track.

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Problem Solving: 40 Useful Performance Feedback Phrases

Problem Solving: Use these sample phrases to craft meaningful performance evaluations, drive change and motivate your workforce.

Problem Solving is the skill of defining a problem to determine its cause, identify it, prioritize and select alternative solutions to implement in solving the problems and reviving relationships.

Problem Solving: Exceeds Expectations Phrases

• Actively listens when others are talking and seek clarification on issues not well understood.
• Seeks to brainstorm on problems to try to find the right solutions.
• Evaluates all possible solutions and chooses the one that will deliver the best results.
• Knows how well to collaborate with others to find solutions to problems.
• Knows how to resolve any outstanding client issues and problems amicably.
• Communicates views and thoughts in a very distinct and understandable manner.
• Is decisive when it comes to making decisions and sticks by the decisions made.
• Gathers all the necessary facts and information first before making any decision.
• Monitors all outcomes of all actions undertaken to take full responsibility for any problem.
• Breaks a problem down before starting to analyze it in a more detailed manner.

Problem Solving: Meets Expectations Phrases

• Is always open-minded and readily accepts what others have to contribute.
• Has an inquisitive nature and tries to analyze all that is happening around.
• Always asks the right questions and raises any relevant issue when necessary.
• Keeps things calm even when required to make quick decisions under high pressure.
• Communicates or articulates issues in an obvious and concise way that people can easily understand.
• Shows strong level-headedness when assessing situations and coming up with solutions.
• Tries to be accommodative of other people's views and accepts them easily.
• Always portrays enough knowledge of the problem and its feasible solutions.
• Shows the willingness to change tact whenever the conditions change.
• Creates opportunities to evaluate and implement the decisions that are arrived at properly.

Problem Solving: Needs Improvement Phrases

• Not willing to be accommodative of other people's ideas and opinions.
• Does not know how to present a problem in ways that people can understand.
• Finds it difficult to articulate issues in a clear and understandable manner.
• Not decisive and assertive when it comes to coming up with solutions.
• Does not take the time to listen keenly to what others have to say or contribute.
• Always in a hurry to make decisions and does not think things through.
• Does not always monitor the decisions made to ensure that they have a positive impact.
• When faced with a high-pressure problem, does not maintain a cool head to be able to solve it properly.
• Not willing to collaborate with other people to come up with solutions to problems.
• Does not manage client-related issues in a professional manner and customers are left unsatisfied.

Problem Solving: Self Evaluation Questions

• How well do you solve issues and are you confident in your abilities?
• Give an instance you solved a problem, and it was successful.
• Give a situation that you solved a problem, and it was unsuccessful.
• How well do you accommodate other people ideas and opinions when trying to solve a problem?
• How do you manage high-pressure situations that require fast and urgent attention?
• Do you involve other people when trying to solve any particular problem?
• How well do you brainstorm before setting out to solve a problem?
• Do you research well enough to get proper facts and information?
• Are you in most cases conversant with what the problem is before you solve it?
• How well are you keen on everything that is happening around you?

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