1234 Main Street, New Delhi
India
Email: [Your Email]
Phone: [Your Phone Number]
November 10, 2023Embassy of Italy
New Delhi
IndiaSubject: Application for Schengen Tourist Visa – Amina Patel, Passport No: YZ123456Dear Visa Officer,
I am writing to respectfully submit my application for a Schengen tourist visa for my planned visit to Italy, which is scheduled from February 1 to February 16, 2024. My intention is to experience Italy’s renowned cultural heritage, stunning landscapes, and culinary delights.
The primary objective of my journey is tourism and leisure. I am eager to delve into the local culture, sample authentic cuisine, and visit illustrious sites, including the Colosseum in Rome. As an avid admirer of European history and architecture, this trip represents a long-awaited dream.
I am currently employed as a Marketing Executive at ABC Corporation in New Delhi, a position I have held since January 15, 2020. Enclosed is a letter from my employer, verifying my employment, the approval of my leave for this period, and my commitment to return to my position following my vacation.
Please find attached the necessary documents to support my visa application:
● A duly completed and signed Schengen visa application form, along with passport-sized photographs.
● My valid passport, which includes my travel history.
● Comprehensive travel insurance with a minimum coverage of €30,000.
● Round-trip flight reservations: Tokyo to Rome and return (February 1-16, 2024) via Japan Airlines.
● Confirmed hotel bookings for the duration of my stay in Italy.
● Employment and leave certificates from ABC Corporation.
● Financial documents demonstrating my economic stability, including Income Tax Returns, recent payslips, and bank statements.
Planned Itinerary:
● [February 1, 2024]: Departure from New Delhi to Rome.
● [February 2-4, 2024]: Exploring Rome.
● [February 5-8, 2024]: Travel to and stay in Venice.
● [February 9-12, 2024]: Visit Florence and Tuscany region.
● [February 13-15, 2024]: Return to Rome; final exploration and shopping.
● [February 16, 2024]: Departure from Rome to New Delhi.
I am genuinely excited about this trip and have taken through steps to ensure a well-organized and hassle-free journey. Should you require any additional information or clarification, please do not hesitate to contact me.
I appreciate your consideration of my visa application and look forward to a positive response.
Sincerely,
Amina Patel
[Address in India]
[Contact Information]
10 sample cover letters for a canada visitor visa.
Applying for a visitor visa to Canada involves a meticulous process where applicants must convincingly demonstrate their intentions, financial stability, and reasons for returning to their home country after their visit.
A well-crafted cover letter accompanying the visa application can significantly enhance the chances of approval. It provides a platform to explain the purpose of the visit, detail the applicant’s ties to their home country, and present a clear, coherent narrative to the visa officers.
The following samples offer varied scenarios and are designed to cater to different profiles of applicants.
Each sample cover letter is structured to highlight key aspects that are essential in a Canadian visitor visa application: the purpose of the visit, duration, accommodation plans, financial means, and strong ties to the home country.
Dear Sir/Madam,
I am writing to apply for a Canadian visitor visa to visit my sister and her family in Toronto, Ontario. My sister, [Sister’s Name], a permanent resident of Canada, has extended an invitation for me to spend time with her family and explore the cultural diversity of Canada.
I am currently employed as [Your Job Title] at [Company Name] in [Your Country], and I intend to return to my job following a three-week visit. During my stay, I will be residing at my sister’s residence at [Address in Canada].
Enclosed with this letter are my employment verification letter, bank statements, and a copy of my sister’s invitation letter. I assure you of my commitment to abide by all Canadian laws during my stay.
Thank you for considering my application.
Sincerely, [Your Name]
I am applying for a Canadian visitor visa to explore the scenic beauty and cultural heritage of Canada. As an avid traveler and a professional photographer, I am particularly interested in capturing Canada’s diverse landscapes and cityscapes.
I plan to visit major tourist destinations including Vancouver, Banff National Park, and Montreal over a period of four weeks. I have made arrangements for my accommodation and have a detailed itinerary, which I have enclosed with this application.
I am self-employed, running a successful photography studio in [Your Country]. I have attached documents confirming my business ownership and financial stability. I have strong familial and professional ties in my home country, ensuring my return post my visit to Canada.
Thank you for considering my visa application.
I am writing to request a Canadian visitor visa to attend the [Name of Conference] in Ottawa, scheduled from [Start Date] to [End Date]. As [Your Job Title] at [Your Company], attending this conference is a significant opportunity for professional growth and networking.
I have been employed with [Your Company] for [Number of Years] and have enclosed a letter from my employer supporting my visit to Canada. Following the conference, I plan to return to my home country to resume my professional duties.
In Canada, I will be staying at [Hotel Name and Address] for the duration of the conference. Enclosed are my hotel booking confirmation, round-trip flight tickets, and financial documents to support my application.
I look forward to the opportunity to represent my company at this international event.
I am applying for a Canadian visitor visa for the purpose of receiving medical treatment at [Hospital/Clinic Name] in [City, Province]. After thorough research and consultations, I have chosen Canada for its advanced medical facilities and expertise in treating [Specific Medical Condition].
Enclosed are letters from my local doctor and the Canadian medical facility outlining the proposed treatment plan and the estimated duration of my stay, which is [Duration of Stay]. I have arranged for sufficient funds to cover all medical and living expenses during my stay.
I am currently [Your Job Title/Status] at [Your Company/Institution] in [Your Country]. I have attached documents verifying my employment status and my intention to return after my treatment.
I am applying for a Canadian visitor visa to spend time with my close friends residing in [City, Province]. I have known them for several years, and this visit will be a wonderful opportunity to strengthen our friendship and experience Canadian culture firsthand.
I am employed as [Your Job Title] at [Your Company] in [Your Country] and plan to return to my job after a two-week visit. My employer has granted me leave for this period, as evidenced by the enclosed leave approval letter.
I will be staying with my friends at their residence, the address of which is included in the invitation letter provided by them. I have also enclosed my bank statements and other financial documents to support my application.
I appreciate your consideration of my visa application.
I am writing to apply for a Canadian visitor visa for academic research purposes. As a [Your Position, e.g., Researcher, Scholar] at [Your Institution], I am involved in a project that requires me to conduct field research in Canada.
The research is scheduled for [Duration of Stay] and is in collaboration with [Canadian Institution or Organization]. Enclosed are letters from both my home institution and the Canadian organization, outlining the nature and necessity of my visit.
I have secured funding for my research and stay in Canada, as shown in the attached financial statements and grant approval letters. My ties to my home institution and ongoing research commitments ensure my return after the completion of my research.
Thank you for considering my application for a visitor visa.
I am honored to have been invited to participate in [Name of Event] in [City, Province], Canada, as a representative of [Your Country’s Name] culture. This event is a significant platform for cultural exchange and will be held from [Start Date] to [End Date].
As a [Your Profession or Title related to the Event], I am enthusiastic about showcasing our cultural heritage on this international stage. I am currently employed with [Your Company/Organization] in [Your Country], and they fully support my participation in this event, as evidenced by the enclosed letter from my employer.
My travel and accommodation arrangements have been made, and I have enclosed all relevant booking confirmations. I assure you of my commitment to return to my country following the conclusion of the event.
I respectfully request your consideration for a visitor visa to Canada for this purpose.
I am applying for a Canadian visitor visa to explore educational opportunities for my higher studies. I intend to visit several universities in Canada to meet with admissions representatives and tour the campuses.
As a recent graduate from [Your College/University] in [Your Country], this trip is crucial for making an informed decision about my future academic pursuits. I plan to stay in Canada for [Duration of Stay] and have arranged my accommodation accordingly.
Enclosed are my academic certificates, travel itinerary, accommodation bookings, and financial documents. I have strong family ties in [Your Country], and I intend to return post my visit to Canada to commence my higher education.
I am delighted to be applying for a Canadian visitor visa to attend a significant family celebration, specifically my niece’s wedding in [City, Province]. This event is a cherished opportunity for our family to come together, and I am looking forward to being a part of this joyous occasion.
I am a [Your Job Title] at [Your Company] in [Your Country], and I have been granted a leave of absence for the duration of my trip, as indicated in the enclosed letter from my employer. My stay in Canada will be for [Duration of Stay], and I will be residing with my brother’s family at [Their Address].
I have enclosed my bank statements and other supporting documents to confirm my financial ability to cover my expenses during my stay. My professional and family commitments in [Your Country] assure my return following the celebration.
I am applying for a Canadian visitor visa to participate in a short-term language course in French at [Institute Name] in [City, Province]. This course is integral to my career development as a [Your Job Title], especially considering the growing importance of bilingualism in the global business environment.
The course duration is [Duration], and I have arranged for my accommodation near the institute for this period. I am currently employed at [Your Company] in [Your Country] and have enclosed a letter from my employer supporting my enrollment in this language program.
In addition to the course details, I have included my financial documents and return flight booking to demonstrate my intent to return to my home country after completing the course.
I respectfully request your consideration of my application for a visitor visa to Canada.
Each of these sample letters is crafted to address a specific purpose of visit and to demonstrate the applicant’s strong ties to their home country, ensuring that they return after their visit to Canada.
It’s important to personalize these samples to reflect individual circumstances and to provide all the necessary documentation to support the visa application. A clear, concise, and well-structured cover letter can significantly influence the outcome of the visa
By Alice Ross | PASSPORT & VISA
If you're planning to travel abroad , in many cases you will need to obtain a visa beforehand. The requirements vary according to your country of origin and your destination. But for a lot of people, the process to be granted a visa can seem daunting and unclear. In this article, we share important tips about visas to equip you with the knowledge to prepare for your international trip. Read on to find out more about how tourist visas work, including a very useful sample cover letter for your tourist visa application.
A tourist visa or visitor visa is an official document that allows you to get in another country. In general, you are likely to need one every time you visit another country. However, this depends on which country you are from and where you are going, as some countries have agreements that allow entrance even without it.
A tourist visa may take different forms: it can be a paper document, although it most often comes as a simple stamp in your passport . Some countries require you to arrange your visa before arriving in the country, while others issue it to you once you land at the airport.
A tourist visa indicates how long you are allowed to stay in the country. It also defines which activities you are allowed to participate in or not while there, such as working and studying.
A tourist visa is the most common and most acquired type of visa. It is usually only valid for a short period of time, commonly ranging from a few weeks to a couple of months.
This is what you will need if you are just planning to visit the country. A tourist visa however doesn't allow you to work and study while you are in a particular country.
Others types of visas include student visas, business visas, media visas, fiancé visas , and many others depending on the place you're travelling to.
Resident visas are also available for those who want to live in a particular country. You will normally need a valid reason to obtain this type of visa, as they tend to be the most difficult to get.
As mentioned above, tourist visa requirements vary with your nationality and your destination, as well as where you make your application. You should always check the instructions application to your specific situation on the relevant embassy or consulate website. Having said that, there are some general requirements and common documents that are needed for most tourist visa applications.
These include:
Most tourist visa applications require you to show proof of travel insurance coverage for the duration of your trip. We use and recommend SafetyWing as our preferred travel medical insurance provider. It's the most flexible and affordable we've found, starting at just $1.32 per day. They can also provide a visa letter to support your application. If you're looking for more comprehensive coverage, World Nomads is also a reliable and very popular alternative among global travelers. Note: In our experience and to the best of our knowledge, these two travel insurance options fulfill the requirements for most tourist visa applications. However, please make sure to check that they meet the specific criteria applicable to your individual case.
Via rappler.com
The cover letter or letter to the consulate is necessary for tourist visas that require interviews. This letter needs to explain why you want to visit the country and where you will be staying in the country. It must also outline the intended dates and duration of your stay.
Moreover, this letter is your way to tell the embassy if you are getting a sponsorship from a friend, parents, or a romantic partner who are currently based in that country. It's important to take your time to write your cover letter, although you should also make sure to keep it to-the-point and not too long.
If the trip is going to be sponsored by someone else , make sure to include the following details in the cover letter for your tourist visa application:
The cover letter is a really important document to provide before your trip. It states every important thing you want to tell the embassy or consulate. Make sure that it mentions and explains every document you've submitted.
To give you a better insight into how to create a cover letter for your visa application, here is a sample cover letter for a tourist visa needed to enter a country:
TO THE HONORABLE CONSUL
EMBASSY OF (Country you're visiting)
<Address of the Consulate>
Dear Sir/Madam:
I, <Your full legal name> would like to apply for a tourist visa to spend a vacation in <name of the country> from <date of arrival> to <date of departure.>
My main purpose for travel is tourism, to see the beautiful sights of <name of the country> , particularly <name of tourist attractions.> I'm also looking forward to experiencing the culture, tasting the cuisine, and meeting locals to experience everything the country has to offer.
I am employed at <name of the company> located in <location of the company> since <date you were employed> and am currently holding the position of <your job position.> Vacation from work has already been approved for the whole duration of this trip.
During my trip, my <your relationship with the sponsor> <full name of the sponsor,> who works as <job title of the sponsor> at <place of employment> will sponsor my trip. He/she will cover my accommodations, food expenses, and plane tickets.
Please find the following documents to support the legitimacy of what is outlined in this letter:
Please don't hesitate to contact me if you require any further information. I may not be available at all times due to my working schedule or I might be engaged in a mission, but you may still try to reach me at the following:
Of course, the sample cover letter for tourist visa application provided above is only a template and can be modified according to your situation. Again, including this in your travel visa application is very important, so make sure that you take the time to think about what you want to write and to gather all the necessary documents to support the information you provide in your letter.
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Hi, I’m Alice Ross, a long-term traveler who left the corporate world to travel the world. I chose to live life on my own phase and live day by day while immersing myself in new experiences, new knowledge, and new people in a different walk of life I met along the way.
Canada Permanent Resident Visa: A Dream Come True
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Learn how to write an invitation letter for a u.s. visa with detailed information and two sample invitation letters. get a u.s. visa invitation letter sample today..
If you’re planning to invite friends or family to visit you in the United States, one of the requirements they may need to fulfill is obtaining a U.S. visa. As a part of this process, an invitation letter written by you can help establish the purpose of their visit. In this blog post, we’ll cover how to write an invitation letter for a U.S. visa and provide two sample invitation letters to help you craft your own.
A U.S. Visa Invitation Letter is a personal document, and while it is not a mandatory requirement, it can be a useful piece of evidence that shows the U.S. Consulate that the visitor has a reason to return to their home country after visiting the United States. It can also explain why you are inviting them, which may help the consulate understand the visitor’s intent.
When writing a U.S. Visa Invitation Letter, it should include the following information:
It’s also helpful if the letter can include details such as:
Remember to sign and date the letter. Attach any supporting documents, like a photocopy of your ID or passport, evidence of your status in the U.S., and proof of your relationship with the visitor.
Complete guide to sudan visa: everything you need to know, visa for seychelles: your complete guide, formatting the invitation letter.
The U.S. Visa Invitation Letter should be formal, yet personal. It usually does not need to be notarized, but it should be typed and printed on standard paper. The tone should be welcoming and warm, reflecting the personal nature of the invitation.
Here is a simple sample of what an invitation letter might look like:
[Your Full Name] [Your Street Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]
Consulate General of [Visitor’s Home Country] [Countries Consular Address]
Subject: Invitation for [Visitor’s Full Name], Passport No: [Visitor’s Passport Number]
Dear Consulate,
I, [Your Full Name], residing at [Your Address], am writing this letter to support the visa application of my [relationship, e.g., friend], [Visitor’s Full Name].
[Visitor’s Full Name] plans to visit the United States briefly for leisure and sightseeing purposes. During their stay, which we anticipate lasting from [arrival date] to [departure date], [he/she/they] will be staying with me at my home. The address is listed above. I will be taking time off work to show [him/her/them] around the city and ensure [he/she/they] experience the diverse cultural heritage of our country.
I am a [Your Occupation] and residing in the U.S. as a [Your Status, e.g., U.S. citizen/permanent resident]. I am providing this letter to attest to my intention to support [Visitor’s Full Name] during [his/her/their] visit. I will ensure to cover all expenses, including but not limited to boarding, food, and travel expenses within the U.S. during the duration of [his/her/their] stay.
Thank you for considering this application. Please feel free to contact me if any further information is required.
[Your Signature] [Typed Name]
For a different scenario or relationship type, the letter might look slightly different:
[Your Full Name] [Your Occupation] [Your Address] [City, State, Zip Code] [Date]
United States Citizenship and Immigration Services (USCIS) [Service Center Address]
Subject: Invitation Letter for [Family Member’s Full Name]
Dear Sir/Madam,
I’m writing this letter to provide details regarding my invitation for [Family Member’s Full Name] to visit me in the United States.
My name is [Your Full Name], and I’m a [Your Status, e.g., legal permanent resident] working as a [Your Occupation] here in [City, State]. I live at the address above and have been a resident there for the past [number of years/months] years.
I would like to invite [Family Member’s Full Name], who is my [relationship, e.g., mother/father/sibling] to visit me in the United States for [length of the visit]. During their visit, they will be residing with me at my home.
It has been [number of years/months] years since we last saw each other, and this visit would mean a great deal to both of us. We plan to spend quality time and I will also take them to visit various tourist attractions such as [mention specific places or landmarks].
I will ensure that my [family member’s relationship] will have all the necessary care and resources at their disposal and am prepared to bear all the costs during their stay in the United States.
Attached are copies of documents proving my status in the United States and evidence of my financial ability to support this visit.
Please feel free to reach out to me for any further information or clarification needed to process this request.
Appreciatively,
[Your Signature] [Your Full Name]
When sending the invitation letter, it’s advised to include it with the rest of the applicant’s documentation. Visit the official U.S. Department of State’s Bureau of Consular Affairs website for further guidelines on supporting documents for visa applications.
Crafting an invitation letter for a U.S. visa is an opportunity to help facilitate a smooth visa application process for someone you care about. By following the guidelines and using the sample invitation letters provided, you can create a welcoming and supportive document that helps underscore the visitor’s intentions and your support during their visit.
U.S. Consulate: An official office of the U.S. government located in other countries, responsible for providing consular services to U.S. citizens and processing visa applications.
U.S. Visa Invitation Letter: A personal document written by a U.S. resident or citizen inviting someone from another country to visit the United States. It serves as evidence of the purpose of the visit and may provide details about the inviter and the relationship between the inviter and the visitor.
U.S. Consulate General: A high-level diplomatic officer representing the U.S. government and providing consular services to U.S. citizens in other countries.
Relationship: The connection or bond between the inviter and the visitor, such as being friends, family members, or relatives.
Living Expenses: Costs related to day-to-day necessities, including accommodation, food, transportation, and other essential needs.
Legal Status: The immigration status or classification of an individual in the United States, indicating whether they are a citizen, permanent resident, or have another lawful status.
Notarized: The process of having a document officially certified by a notary public, confirming the authenticity of the signatures and the document’s content.
Photocopy: A reproduction or duplicate of an original document made through the use of a photocopier or scanning device.
Supporting Documents: Additional evidence or documentation submitted along with the invitation letter to strengthen the visitor’s visa application, such as a copy of the inviter’s ID or passport, proof of legal status in the U.S., and proof of relationship with the visitor.
USCIS: United States Citizenship and Immigration Services, an agency within the U.S. Department of Homeland Security responsible for administering the nation’s immigration system.
Service Center: Regional offices of USCIS responsible for processing immigration petitions and applications.
Legal Permanent Resident: An individual who has been granted lawful permanent residence in the United States through obtaining a green card, indicating their status as a permanent resident.
Tourist Attractions: Places or landmarks of interest to visitors that are popular for sightseeing or leisure activities.
Bureau of Consular Affairs: A bureau within the U.S. Department of State responsible for providing visa services, protecting U.S. citizens overseas, and managing U.S. passports and other travel documents.
Visa Application: The process of applying for a visa to enter a country, which involves submitting required forms and supporting documents, attending an interview if necessary, and paying applicable fees.
So, there you have it! Writing an invitation letter for a U.S. visa doesn’t have to be daunting. Just remember to include all the necessary information, keep it warm and personal, and attach any supporting documents. If you want more guidance and sample letters, head over to visaverge.com. They’ve got all the visa-related info you need. Happy letter writing!
To invite friends or family to the U.S., they may need a visa. An invitation letter can help establish the purpose of their visit. Include your contact details, relationship, visit details, and your intention to cover expenses. Keep the tone warm and personal. Remember to sign, date, and attach supporting documents.
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Creating the perfect Visa application cover letter can be a daunting task. A well-prepared Cover Letter for a Visa application can significantly enhance your chances of success. This guide offers insights into creating the perfect cover letter for your visa application, focusing on essential components like itinerary planning and presenting a compelling case to visa officers.
What information to include in a cover letter, what makes a perfect cover letter, documents required to include with cover letter for visa application, cover letter for visa application format tips, sample cover letter for schengen tourist visa, sample cover letter for business schengen visa, some additional tips to consider, congratulations, you've created the perfect visa cover letter and visa application, now what.
So what makes a good cover letter? It doesn't depend only upon your words, it's the way they speak. Find out the best tips for creating an outstanding cover letter. The consulate personnel read many of these stories and you have to feel you have come from real-life people. Tell me the reason behind your trip. Maybe the trip to the Louvre is something you've dreamt of forever. This personalized touch makes the letters you write memorable.
Creating the perfect cover letter for a visa application involves more than compiling your details and listing where you are going. It's about creating a story that outlines your travel intentions clearly and convincingly. Keep your letter concise and only include necessary information, if possible, keep your letter to one page.
The cover letter must describe your entire visit and include:
Begin with your name, current address, phone number, passport number, email address, and other relevant personal information. Ensure that all the information aligns with the rest of your visa application documents.
Detail your travel itinerary, including dates, destinations, and the purpose of each portion of your trip. If you have a long layover, indicate what you'll do. A well-structured and planned travel itinerary for a visa application demonstrates your intentions and plans for the journey. Provide as much detail as possible about your intended itinerary and mention that plans are subject to confirmation.
This is the most important section. You need to be clear and articulate the reason for your trip. Whether it's for tourism, business, or visiting family, make sure this is clearly stated and aligns with the type of visa you're applying for. Be detailed, but do not delve into too many mundane details.
Another crucial area to cover is proving that you are in good financial standing and there is no risk you'll run out of money during the trip. Include bank statements that show sufficient funds, employment details, income tax returns (or tax payment slips), or sponsor information. These documents show the immigration officers that you can sustain yourself during the visit.
Highlight factors like family, employment, or property ownership that indicate your intention to return home after your visit. Unless you are emigrating, you need to dispel any doubt from the reviewers' minds that your intentions are anything other than what you stated in your application cover letter.
The perfect cover letter for a visa application is a crucial component of your travel documentation. It's important to present a clear, concise, and compelling narrative of your travel plans, financial stability, and strong ties to your home country. By incorporating these elements and best practices, you can enhance your visa application, making it more likely to be viewed favorably by the visa officers.
However, your visa application cover letter is just one aspect of the overall visa application package; the same care and attention should be applied to the various components of the application package, such as proof of funds, flight and hotel itineraries, properly completed forms, and any other documents that pertain to your trip. Providing a well-crafted and thought-out application will set the stage for a successful application and an exciting travel experience ahead!
Remember to write in the English language.
The specific details will vary for visa applications from country to country but the general documents required to accompany a visa application cover letter are:
Passport A valid passport with sufficient blank pages for visa stamps and valid for at least six months beyond your intended stay.
Photographs Passport-sized photographs that meet the specific requirements, including background color, size, and other criteria.
Flight Itinerary A flight itinerary that shows your travel dates, airlines, and flight numbers. This can be a dummy itinerary. We do not recommend purchasing a full-fare ticket before your visa being approved, the flight and hotel itineraries that we provide are more than sufficient.
Accommodation Confirmation Proof of accommodation, such as hotel reservations or a letter from a host if staying with friends or family.
Financial Documents Evidence of financial means to support your trip, typically in the form of bank statements, pay stubs, or an employment letter confirming your salary.
Travel Insurance Proof of travel insurance that covers medical emergencies and other risks during your stay.
Employment Verification A letter from your employer confirming your position, salary, approved leave dates, and the purpose of your trip (if applicable).
Invitation Letter An invitation letter from a host or organization if visiting friends, family, or attending a business event.
Supporting Documents for the Purpose of Travel Depending on the type of visa, you may need additional documents to support your purpose of travel. For example:
Tourist Visa : A detailed travel itinerary, including planned activities and places to visit.
Business Visa : An invitation letter from a business partner, meeting schedule, or conference details.
Student Visa : Proof of enrollment, acceptance letter from the educational institution, and financial support documents.
Proof of Ties to Home Country Documents that demonstrate your intention to return to your home country, such as property ownership, family ties, or employment contracts.
Previous Visas (if applicable) Copies of previous visas and travel stamps that demonstrate your travel history.
Paper : A cover letter must be written exclusively in English on A4-sized paper (if not sent electronically). You must include copies of the documents in the visa application form and it is best to paper-clip everything together.
Date : The date should be written out in the long form of [Month - Text] [Day - Numerical], [Year - Numerical] for example April 24, 2024.
Embassy Address : Include the embassy information and address and ensure the address is localized to the spelling and language as dominant in that country.
Salutation : Address the embassy/consulate using "Dear Mr." Purpose of Travel: Make a clear statement about your travel plans. You can do this for a variety of reasons. Travel to a country around the world.
Below you'll find a Schengen tourist visa application sample cover letter that you can use on your next trip:
Jane Smith 789 Oak Avenue City, State, ZIP Code [email protected] (987) 654-3210
April 23, 2024
Consulate General of France 123 Embassy Boulevard City, State, ZIP Code
Subject: Application for Tourist Visa to France
Dear Sir/Madam,
I am writing to apply for a tourist visa to visit Paris, France, from May 10 to May 20, 2024. The purpose of my trip is to explore the famous landmarks and cultural attractions in Paris.
During my visit, I plan to see key sites like the Eiffel Tower, the Louvre Museum, Notre-Dame Cathedral, and the Arc de Triomphe. Additionally, I look forward to experiencing the city's unique neighborhoods, such as Montmartre and the Latin Quarter.
I have arranged accommodation at the "Parisian Inn," located at 123 Rue de l'Hôtel, Paris, for the entire duration of my stay. Here is my flight itinerary:
Departure : Air France, Flight AF1234, departing from JFK Airport on May 10, 2024, at 10:00 AM
Return : Delta Airlines, Flight DL5678, departing from Charles de Gaulle Airport on May 20, 2024, at 3:00 PM
I am employed by Acme Corporation, where I work as a Marketing Manager. My employer has granted me leave for the specified dates, and I have included an employment verification letter confirming this. Additionally, I have purchased travel insurance from SafeTravel Insurance, which covers medical emergencies and other incidents during my stay in France.
Enclosed with this letter, you will find my completed visa application form, passport, flight itinerary, hotel reservation confirmation, employment verification letter, sponsorship letter (if applicable), travel insurance, and recent bank statements demonstrating my financial capacity to cover my travel expenses.
I assure you that I have no intention of overstaying my visa. I have strong ties to my home country, including my family, job, and property, and I look forward to returning home after my trip to Paris.
Thank you for your time and consideration. If you need additional information, please feel free to contact me at (987) 654-3210 or [email protected] .
[Signature (if sending a physical copy)] Jane Smith
Below you'll find a Schengen business visa application sample cover letter that you can use on your next business trip when visiting a Schengen country:
John Doe 123 Elm Street City, State, ZIP Code [email protected] (123) 456-7890
Subject: Application for Business Visa to France
I am writing to apply for a business visa to visit Paris, France, from May 5 to May 12, 2024. The purpose of my trip is to attend meetings and a business conference with clients and colleagues in Paris.
During my visit, I will be attending the "Annual Tech Summit" at the Palais des Congrès. Additionally, I will meet with business partners from XYZ Corporation to discuss ongoing projects and future collaborations.
I have made arrangements to stay at the "Hotel Parisian Business," located at 789 Avenue des Champs-Élysées, Paris. My flight itinerary is as follows:
Departure : Air France, Flight AF4321, departing from JFK Airport on May 5, 2024, at 2:00 PM
Return : Delta Airlines, Flight DL9876, departing from Charles de Gaulle Airport on May 12, 2024, at 6:00 PM
I am employed by Acme Corporation, where I work as a Senior Project Manager. My employer has approved my business trip, and I have attached an employment verification letter confirming my position, the purpose of my trip, and that my expenses will be covered by the company. I have also purchased travel insurance from SafeTravel Insurance to cover any medical or travel-related incidents during my stay in France.
I have no intention of overstaying my visa, as I have strong ties to my home country, including my job, family, and property. I look forward to returning home after my business trip to Paris.
Enclosed with this letter, please find my completed visa application form, passport, flight itinerary, hotel reservation confirmation, employer's letter, travel insurance, and other supporting documents.
Thank you for considering my application. If you require further information, please do not hesitate to contact me at (123) 456-7890 or [email protected] .
[Signature (if sending a physical copy)] John Doe
Customization is King: It's important to write a good cover letter that is tailored specifically to your trip and the visa requirements of the country, rather than using a generic template and replacing the details.
Honesty and Transparency: It is crucial to provide precise and honest information when applying for a visa. Any form of misrepresentation could result in the rejection of the visa application. Please make sure that all information provided is accurate and up-to-date to avoid any complications during the application process.
Professional Tone and Structure: When writing to an embassy or consulate, it is important to use a formal tone and follow a professional letter format, including addressing it to the appropriate recipient.
Emphasize Your Return Plan: When applying for a visa, demonstrate your intent to return to your home country by providing evidence of your ties.
Attention to Detail: Proofread your letter for errors. A well-written, error-free cover letter reflects your seriousness about the application. Ensure all of your travel itinerary details align with your supporting documents and flight information.
Double-check Everything : Ensure all the necessary documents are included with your visa application.
Take a deep breath and pat yourself on the back, however, you're not done just yet. Depending on the visa process, submit your application in the required manner:
In-Person : If submitting in person at an embassy or consulate, schedule an appointment if required, and bring all your documents. Be prepared for a possible interview and arrive on time.
Online : If submitting online, follow the instructions for uploading documents and paying the visa fee. Ensure you receive confirmation of submission.
Via Visa Application Center : If using a visa application center, follow their specific process for document submission and fee payment.
Ensure you have the correct payment method and pay the visa fee. Keep a receipt or proof of payment for your records.
If a visa interview is part of the process, prepare by reviewing your cover letter and other documents. Be ready to answer questions about your travel plans, financial status, and intentions to return to your home country.
After submitting your application, track its progress through the system used by the embassy, consulate, or visa application center. This helps you stay informed about the status and expected processing times.
While waiting for visa approval, make final travel preparations, such as packing, confirming accommodation, and arranging transportation. If your visa is approved, be sure to review the visa details for accuracy, including the validity period and number of entries.
Vancouver, Canada V6A 2K9
TokyoBay, Japan 279-0013
© 2024 Get Itinerary
Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.
A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.
You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.
When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.
WHAT'S COVERED IN THIS GUIDE?
For me, a good cover letter must be able to provide the following:
Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.
Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.
✅ DOWNLOAD THIS!
✅ DOWNLOAD THIS HERE!
2020 • 1 • 7
where to attach cover letter for Australia Visa application?
In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.
Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:
sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)
This is for Japan ha.
1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.
2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.
3. Naeempty ba ung payroll account when u transfer?
4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.
5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)
I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.
Hello. Any recommendations for Schengen visa assistance agencies?
Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.
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Cover letter for schengen visa: a complete guide.
A cover letter for a Schengen visa is a crucial part of your visa application process. It allows you to explain your travel purpose, financial situation, and other critical details that the official forms and documents may not fully convey. A well-written cover letter can increase your chances of getting your visa approved by clearly understanding your trip and your adherence to the visa requirements. This guide will show you how to draft an effective cover letter for your Schengen visa application.
A cover letter for a Schengen visa application serves multiple purposes. It helps clarify your trip details, provides additional supporting documents, and gives the visa officer a better understanding of your intentions. It can include your travel itinerary, proof of accommodation, financial status, and the purpose of your visit. Here's why it's important:
When writing a cover letter for a Schengen visa, you must ensure it includes all relevant information. This will make it easier for the visa officer to assess your application. Below are the key elements your letter should contain:
Clearly state the purpose of the letter and the visa type you are applying for.
Example: "I am writing to apply for a Schengen visa to visit [Schengen Country] for a [purpose of visit], scheduled from [travel dates]."
Provide a detailed travel itinerary with the dates, destinations, and planned activities. Include important details like flight bookings and transportation between cities.
Example: "My itinerary includes traveling to [City], where I will stay from [start date] to [end date]. During this time, I will visit [places] and meet with [contacts, if any]."
Include proof of hotel reservations or other accommodation details , such as a host invitation letter if you are staying with family or friends.
Example: "I will be staying at [Hotel Name], with a confirmed booking from [start date] to [end date]. I have attached the hotel booking confirmation as proof of my accommodation."
Demonstrate that you have the necessary funds to support yourself during the trip. Include bank statements or any other financial proof that verifies your financial capacity.
Example: "My trip will be self-financed, and I have attached my bank statements for the past three months, which show a balance sufficient to cover my travel expenses."
Provide evidence that you will return to your home country. Include a return flight booking or any document confirming your return commitment .
Example: "I have attached a copy of my return flight ticket, scheduled for [return date], ensuring that I will depart from the Schengen area before my visa expires."
State that you have Schengen visa travel insurance and provide the necessary documentation.
Example: "I have purchased travel insurance from [Insurance Company], which covers medical expenses up to [amount] as required for the Schengen visa."
Include proof of your employment status , such as an employment letter or a certificate from your employer.
Example: "I am currently employed at [Company Name] as a [Job Title], and my employer has granted me leave from [start date] to [end date]. A letter from my employer is attached."
End your letter by reiterating your intent to return to your home country after the trip and your readiness to provide additional documents if needed.
Example: "I look forward to exploring the culture and beauty of [Country]. I confirm that I will return to my home country after the trip and am happy to provide any further documentation required."
Sample schengen visa cover letter generic for all countries.
[Consulate/Embassy Name] [Address of the Consulate/Embassy] [City, Postal Code]
Dear Sir/Madam,
Subject: Application for Schengen Visa
I am writing to apply for a [type of visa, e.g., "short-stay tourist visa"] for my trip to [Schengen country/countries] from [start date] to [end date]. The purpose of my visit is [state purpose: tourism, business, visiting family, etc.]. I plan to visit [briefly mention places or activities] during my stay.
Below is a summary of my travel plan:
I have been employed as [your job title] at [company name] since [date]. Additionally, I have attached a no-objection letter from my employer and my bank statements to show that I have sufficient funds to cover my expenses during the trip. I am committed to returning to my Country of residence before the expiration of my visa due to [mention your ties, such as employment, family, studies, property, etc.].
I have enclosed the following documents to support my application:
Please process my application as soon as possible. I assure you that I will abide by the visa rules and regulations during my stay.
Thank you for considering my application. Please feel free to contact me if you require any further information.
Yours faithfully,
The general structure of the cover letter will work for any Schengen country, as Schengen visa requirements and processes are standardized across the Schengen Area. However, it’s essential to make a few adjustments depending on the specific Country you're applying to, such as:
[Consulate/Embassy Name] [Address of the Consulate/Embassy] [City, Postal Code] Dear Sir/Madam,
I am writing to apply for a [type of visa, e.g., short-stay tourist visa] for my trip to [Schengen country/countries] from [start date] to [end date]. Although I am currently unemployed, I have sufficient financial means to cover the expenses of my trip, as evidenced by my attached bank statements and [any other financial documents, like a sponsor’s letter, if applicable].
The purpose of my visit is [state the purpose, such as tourism, visiting friends/family, etc.]. I plan to visit [mention key locations or activities]. Below are the details of my trip:
While I am currently not employed, I have strong ties to my home country, such as [mention ties: family, property ownership, ongoing studies, or future employment opportunities]. My financial situation is also stable, with [explain the source of funds, such as savings, family support, or sponsorship].
I'm sharing the following documents in support of my application here:
I kindly request that you consider my application. I assure you that I will comply with all the rules and return to [your home country] before my visa expires.
Thank you for your time and consideration. Please feel free to contact me should you require any additional information.
Subject: Application for Schengen Visa (Visiting Family)
I am writing to apply for a short-stay Schengen visa to visit my family in [Schengen country]. My intended travel dates are from [start date] to [end date]. I will stay with my [relationship, e.g., brother, sister, parents] who lives at [full address].
The purpose of my visit is to spend time with my family, especially [mention any special occasion like a family reunion, wedding, birth of a child, etc.]. Additionally, I have attached an invitation letter from my [family member’s name] confirming my stay with them during this period.
I am attaching my travel details:
I have also attached the required financial documents, including my recent bank statements and my [family member’s name] bank statements, to prove they will cover any additional expenses during my stay.
Kindly request that you process my application, and I assure you that I will return to my home country after my visit.
Thank you for your consideration.
Subject: Application for Schengen Visa (Multiple Entry)
I request a multiple-entry Schengen visa for my upcoming trips to [Schengen countries]. My first planned visit is from [start date] to [end date], and I intend to visit [countries you’ll be visiting first].
Due to the nature of my work as [your occupation, business professional, frequent traveler, etc.], I will need to travel to the Schengen Area several times in the coming months for both professional and personal reasons. I have included detailed itineraries for my upcoming trips.
Here are the details of my first trip:
I have enclosed financial documents to prove that I have sufficient funds to cover all expenses for my multiple trips. Given my travel needs, I kindly request a visa valid for [1/2/5] years.
Thank you for your time and consideration.
Subject: Schengen Visa Application for [Your Names]
We, [Your Full Name] and [Partner’s Full Name], are applying for Schengen visas for our planned trip to [Schengen country] from [start date] to [end date]. This is a leisure trip to enjoy the culture and beauty of [Country] and explore cities like [list places].
Below are the details of our trip:
We have attached our financial statements to show we can cover our expenses during the trip. Additionally, we have included proof of our relationship [e.g., marriage certificate, photos] and all required documents to support our visa application.
We request that our applications be processed together.
Yours faithfully, [Your Full Name] [Partner’s Full Name]
Subject: Reapplication for Schengen Visa (After Refusal)
I am writing to reapply for a Schengen visa following the refusal of my previous application on [mention refusal date]. The reason for refusal was [mention the reason]. I have since addressed this issue and attached the relevant documents to clarify the situation.
The purpose of my visit remains the same: [state purpose of visit, such as tourism, visiting family, business, etc.]. I plan to travel from [start date] to [end date], and my travel itinerary includes [briefly describe your itinerary].
I'm sharing the following documents in support of my reapplication here:
Please reconsider my application based on the updated information.
Thank you for your understanding and time.
Subject: Application for Schengen Student Visa
I am writing to apply for a student visa to pursue my studies at [University Name] in [Schengen country]. AdditionalIy, I have been accepted into the [course/program name], which starts on [start date], and I plan to arrive in [Country] on [arrival date].
I have enclosed my admission letter from [University Name] and proof of payment for my tuition. I have also attached proof of my financial capacity to support myself during my stay, including [mention documents: bank statements, scholarship, sponsorship, etc.].
Details of my study plan:
Please grant me a student visa for the duration of my studies.
Yours faithfully,
A well-structured cover letter for a Schengen visa can significantly improve your chances of getting approved. By clearly explaining your purpose of travel , providing necessary documentation, and demonstrating your ability to support yourself financially during your trip, you show the visa officer that your application is complete and legitimate.
If you need more guidance on drafting your visa cover letter or preparing strategic interview questions , please explore our blog for helpful resource s.
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by admin | Feb 6, 2024 | cover letter
If you are a citizen of a country that needs a Schengen visa to visit Europe, then you are already aware of the requirement to submit a cover letter for a Schengen visa along with a travel itinerary (for tourist and business visa applicants). But how do you write one? What is the format of the perfect cover letter? . This post will show you how to get a cover letter for your visa processing
If you want to get a cover letter for Schengen visa that is properly structured and used by over 50,000 customers, then you can make one using the FlightGen app. All you need to do is answer questions related to your visa requirements, & your cover letter will be created for you in perfect format. You are free to edit your cover letter as many times as you wish in the future
Follow the steps to get cover letter for visa by your own with FlightGen App
IMPORTANT: You can get any single document at very affordable price, which starts from $3 and another offer is, get all types of visa documents unlimited for unlimited users from 1 account, for which price or subscription starts from $10/month. FlightGen offers multiple visa documents, including cover letters, travel itineraries, flight itineraries / dummy ticket, invitation letters, leave letters, and hotel itinerary / dummy hotel booking. Avail this offer as soon as possible!
The FlightGen App creates a hybrid cover letter that includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this is the exact format that we use for all our visa customers.
One of the important document is cover letter for Schengen visa, which contains lists of all the important details of a visa application, like the reason for your visit, the travelling dates of your trip, and the documents and paperwork that were sent in to support the application for a Schengen visa.
Cover letters are the first thing a visa officer will read, so it should be at the top of any other documents you submit with your Schengen visa application. It is also one of the most significant since the visa officer may cancel your visa application if he discovers inconsistencies in your visa letter.
According to Createcoverletter.com , a cover letter for a visa is a document addressing the consulate of the visa application with a brief on the applicant’s purpose of travel, work status, and the general day-wise travel plan he intends to pursue in making a case for the approval of his visa. A cover letter is also called as personal cover letter, or covering letter, or a letter to the embassy for a visa request. They all mean the same thing, this is also the only place where you can talk to the visa officer and make them clear why your visa needs to be approved so use this as an opportunity to provide more clarity to your application.
The cover letter format for Schengen visa will include the following sections in the same order:
Your contact details if the consulate wants to get in touch with you if they have any doubts about your application. Email and phone numbers should be enough. Your signature is an attestation.
Yes. A cover letter is a mandatory document when applying for Schengen visa. As per the VFS website you need to bring a cover letter during your Schengen visa appointment.
When your Schengen visa application arrives at the desk of the visa officer, the first thing they will read is your cover letter. This is because it shows that you are serious about your trip and want to return to your home country. The visa officials can see where your application for a visa is missing or doesn’t make sense.
Or you might missed to submit all the necessary documents for which your visa to be approved. If this is the case, the visa officer may call you and ask for more information, which you could have included in your cover letter.
Although many treat the cover letter and travel itinerary as two separate entities, the best way would be to create a common document for both requirements. The next section deals with travel itinerary.
Submitting your cover letter for Schengen visa is completely depend on which country you are applying from. Check out here that where to submit your cover letter:
This depends on the type of visa you are applying for as the documents you submit for tourist visa is different from a business visa. But there are a set of documents that is common for most of the visa types such as:
A travel itinerary for visa is a day-wise breakup of travel plan that you intend to pursue once your visa is approved. This is used by the visa consulate to determine two things.
So keep these things in mind. Please add a buffer of 2 days on your trip start and end dates.
Writing an cover letter for Schengen visa applications is crucial, You need to follow the below steps to write proper cover letter for your visa applications:
Procedures on Writing the Perfect cover letter for a Visa Application
The cover letter should be in English only and of A4 size in pdf format. A copy of this document must be placed on top of your visa application. The next section will provide you with a sample cover letter for each and every consulate type.
Here is the best Cover Letter for Schengen Visa Application format:
What we love about the FlightGen App is it provides you with the ability to add a travel itinerary in your cover letter itself. This is the cleanest way and takes care of both visa requirements in a single document.
Here is a sample template for a travel itinerary for Schengen visa applicants. In this example, the applicant is travelling for 20 days between September 10 and September 20, 2022
If you are applying for a S chengen visa with the Austrian consulate , then you can use the format of your cover letter using the FlightGen App. The changes that need to be made would be:
To know more about cover letter for Austria visa
Here is a sample cover letter you can use for Germany Schengen visa, to know in detail about cover letter for Germany Visa .
Cover letter created using FlightGen App
Consulate of Germany House, 9th Floor, Hoechst, 193, Backbay Reclamation, Nariman Point, Mumbai, Maharashtra 400021 Sept 20 2022 Subject: Approval of my Schengen Tourist Visa with Germany Consulate
Dear Sir/Madam, I would like to visit Germany for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Spain & Portugal. Travel Purpose: I am visiting Germany for my vacations. I intend to backpack from Munich to Salzburg and Hallstatt. I will also be going to Barcelona and Lisbon As Sri Lankan citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa. Oct 6, 2022 : Land in Munich from Mumbai & check into my hotel Oct 7, 2022 : Visit BMW Weldt and take a stroll around the city. Oct 8, 2022 : Take a day tour to visit Bayern Munich stadium and take a tour to see all their trophies won. Travel to Vienna Oct 9, 2022 : visit Skywalk and visit some pubs in the night Oct 10, 2022 : back to Austria and visit Schonbrunn palace Oct 11, 2022 : Take a train from vienna to Lisbon Oct 12, 2022 : travel from Lisbon to Barcelona. Oct 13, 2022 : fly back toMumbai from Barcelona I am currently working at Swiggy as Delivery Agent. I am the bearer of all my travel expenses on this trip. Following the requirements as mentioned on the German consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application:
Proof of the visa fee paid Original and copy of my passport with minimum 6-month validity Flight itinerary from an agent. The itinerary will be ticketed once the visa is approved. Bank statement from my sponsor for this trip. Travel Insurance for the duration of my stay as per visa specifications mentioned on the consulate site Duly filled visa application form My employment contract Travel Itinerary during my trip as mentioned above.
I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below.I look forward to hearing from you.
Sincerely, Date: Dec 1, 2022 ( James Matter ) Ph : +85134579449 Email: [email protected]
If you are applying for Spain Schengen visa , then keep in mind that you will not be applying with VFS but with BLSS Spain .Below is the sample cover letter if you were to apply for a Schengen visa to Spain. To know more about cover letter for Spain visa
Cover letter created using FlightGen App Consulate of Spain No. 6, Nimmo Rd, Santhoshi Nagar, Santhome, Mylapore, Chennai, Tamil Nadu 600004 Sept 23 2022 Subject: Approval of my Schengen Tourist Visa with Spain Consulate
Dear Sir/Madam, I would like to visit Spain for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Portugal & Austria. Travel Purpose: I am visiting Spain for my honeymoon along with my wife . As Sri Lankan citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa.
Oct 6, 2022 : Land in Munich from Mumbai & check into my hotel Oct 7, 2022 : Visit BMW Weldt and take a stroll around the city. Oct 8, 2022 : Take a day tour to visit Bayern Munich stadium and take a tour to see all their trophies won. Travel to Vienna Oct 9, 2022 : visit Skywalk and visit some pubs in the night Oct 10, 2022 : back to Austria and visit Schonbrunn palace Oct 11, 2022 : Take a train from vienna to Lisbon Oct 12, 2022 : travel from Lisbon to Barcelona. Oct 13, 2022 : fly back to Mumbai from Barcelona
I am currently working at Royal Syrian Bank as Branch Manager in Chennai. I am the bearer of all my travel expenses on this trip.
Following the requirements as mentioned on the Spanish consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
Proof of visa fee paid. Original and copy of my passport with minimum 6 months validity Flight itinerary from an agent. The itinerary will be ticketed once visa is approved. Bank statement from my sponsorer for this trip. Travel Insurance for the duration of my stay as per visa specifications mentioned on the consulate site Duly filled visa application form My employment contract Travel Itinerary during my trip as mentioned above.
Sincerely, Date: Dec 1, 2022 ( Laura Merchant ) Ph : +85134579449 Email: [email protected]
If you are applying for a Schengen visa with the Portugal consulate, then the below sample can be used as a template to create your cover letter. To know more about cover letter for Portugal visa
Cover letter created using FlightGen App Consulate of Portugal 3 Portland Pl, London W1B 1HR, United Kingdom Sept 27 2022
Subject: Approval of my Schengen Tourist Visa with Spain Consulate
Dear Sir/Madam, I would like to visit Portugal for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to Belgium and Croatia. Hence I request you to issue me a multiple entry visa Travel Purpose: I am visiting Portugal to visit my aunt. She stays in Casandra and I will be visiting Gent and Split in my trip as well. As Australian citizen, I need to get a Schengen Tourist Visa for the same.This would explain my trip and provide concrete reasons for the approval of my visa.
I am currently working at Chelsea Football Club as Matchday Steward. My aunt is the sponsorer of this trip. Following the requirements as mentioned on the Portugese consulate website. Please find enclosed the following documents to support my Schengen Visitor Visa application
I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application my details are below. I look forward to hearing from you. Sincerely, Date: Dec 1, 2022 ( jenny rashford ) Ph : +85134579449 Email: [email protected]
Below is a sample cover letter to be used if you want to apply for Belgium Schengen visa . The same was prepared using FlightGen app. To know more about cover letter for Belgium visa
Consulate of Belgium Trasacco Valley, Phase II Taricone East Legon P.O. Box CT 3890, Cantonments Accra ,Ghana
Sept 8 2022
Subject: Approval of my Schengen Tourist Visa with Belgium Consulate
Dear Sir/Madam, I would like to visit Belgium for tourism between Oct 6, 2022 and Oct 13, 2022 I will also be travelling to London & Austria. Travel Purpose: I am visiting Belgium for 10 day vacation for 3 days in Genk and two days in Salzburg and spend the rest of the days in London.
As a Ghana citizen, I need to get a Schengen Tourist Visa for the same.I intend to pursue the below itinerary on my trip.
I own a bakery in Accra for the past 20 years. All my travel expenses on this trip is taken by me itself.
Following the requirements as mentioned on the Belgian consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
I trust you will find that everything is in order. If you need to contact me for further clarification or
additional details on my application my details are below.I look forward to hearing from you.
Sincerely, Date: Dec 1, 2022
( Gombele Saliba ) Ph : +85134579239 Email: [email protected]
If you are applying for a France Schengen visa , then the below cover letter format can be used. The same was prepared using FlightGen app. To know more about cover letter for France
Cover letter created using FlightGen App Consulate of France 4 Montgomery St #3400, San Francisco, CA 94104, USA August 8 2022 Subject: Approval of my Schengen Tourist Visa with France Consulate for Honeymoon
Dear Consulate, I would like to visit France for tourism between Oct 6, 2022 and Oct 13, 2022 Travel Purpose: I am visiting France for 7 days for my honeymoon along with my wife. As a Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as a lead Engineer in Facebook for the past 3 years. All my travel expenses on this trip is taken by me itself.
Following the requirements as mentioned on the French consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( Saravana Bhavana) Ph : +85134579239 Email: [email protected]
Switzerland is a dream destination for many. If you have applied for a Switzerland Schengen visa,although Switzerland is not part of the Schengen area you are allowed to visit Switzerland on a Schengen visa. You can use the below format for the cover letter that we created on FlightGen. To know more about cover letter for Switzerland
Cover letter created using FlightGen App Consulate of Switzerland Pier 17, Suite 600, San Francisco, CA 94111, United States Jan 18 2022 Subject: Approval of my Schengen Tourist Visa with Switzerland Consulate for Honeymoon
Dear Consulate, I would like to visit Switzerland for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Austria & Germany. Travel Purpose: A solo backpacking trip around Switzerland since I love train tours and eating chocolates As a Pakistan citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the CEO of blinkvisa.com for the past 3 years. All my travel expenses on this trip is taken by me itself.
I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( Mohammad Ghrewaty) Ph : +85134579239 Email: [email protected]
Though not on top of everybody’s travel list, if you want to see a charming and a relaxed side of Europe then Czech republic is a great choice. Hence the cover letter format would be. You can use the below format for the cover letter that we created on FlightGen. To know more about cover letter for Czech Republic visa
Consulate of Czech Republic PF8F9+78F – Al Marina – Marina Village Abu Dhabi – United Arab Emirates
Jan 18 2022
Subject: Approval of my Schengen Tourist Visa with Czech Republic Consulate
Dear Consulate, I would like to visit Czech for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Austria & Germany. Travel Purpose: A solo backpacking trip around Czech & the bavarian region.
As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the Marketting Manager of Etislat telecom for the past 3 years. All my travel expenses on this trip is taken by me itself.
Following the requirements as mentioned on the Czech consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
I trust you will find that everything is in order.
( Mohammad asani) Ph : +8513457000 Email: [email protected]
If you have a penchant to experience Scandinavian regions, then Denmark is a wise choice. While there, you could also visit the Faroe Islands. The cover letter example for the Denmark Schengen visa format would be:. To know more about cover letter for Denmark
Cover letter created using FlightGen App Consulate of Denmark PF8F9+78F – Al Marina – Marina Village Abu Dhabi – United Arab Emirates Jan 18 2022 Subject: Approval of my Schengen Tourist Visa with Denmark Consulate
Dear Consulate, I would like to visit Denmark for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Norway & Iceland.. Travel Purpose: A trip with my friends to experience Scandinavian culture & enjoy Icelands unique architecture. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the Marketting Manager of Burj Khalifa for the past 5 years. All my travel expenses on this trip is taken by me itself. Following the requirements as mentioned on the Denmark consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
I trust you will find that everything is in order. Sincerely, Date: Dec 1, 2022 ( George Sunnyold) Ph : +85134237000 Email: [email protected]
Italy is one of the most popular tourist destinations in Europe, and if it is part of your plan, then you can use the sample cover letter below. To know more about how to create cover letter for Italy visa
Cover letter created using FlightGen App Consulate of Italy Kanchenjunga Building, 72, G.Deshmukh Marg, Cumballa Hill, Mumbai, Maharashtra 400026 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Italy Consulate
Dear Consulate, I would like to visit Italy for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Switzerland & France. Travel Purpose: I am going on a solo trip exploring the northern Italy region , lake como, Switzerland and a part of Paris. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the Talent Acquisition head of Sony India or the past 8 years. Bearer of all my travel expenses on this trip is me itself.
Following the requirements as mentioned on the Italy consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
If you like to immerse yourself in Greek history and enjoy its magnificent islands, then you will need a Greece Schengen visa. In that case, you can make use of the sample cover letter below. To know more about how to c reate cover letter for Greece visa
Consulate of Greece 4th Floor Urmi Axis Building, West, behind Famous Studio, Mumbai, Maharashtra 400011
Aug 28 2022
Subject: Approval of my Schengen Tourist Visa with Greece Consulate
Dear Consulate, I would like to visit Greece for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Hungary & Czech. Travel Purpose: To explore the islands and Mediterranean cuisine of Greece and explore parts of Hungary and Czech along with my wife and two kids.
I work as the HR Head of Flipkart or the past 8 years. I am the bearer of all my travel expenses on this trip for myself and my family.
Following the requirements as mentioned on the Greece consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
( George Sunnyold) Ph : +85134237000 Email: [email protected]
If you want to visit Amsterdam and enjoy the old charm of Zaanse Schans and maybe purchase a wooden shoe, then you will have to apply for a Netherlands Schengen visa . In that case, you can make use of the sample cover letter below. To know more about how to create cover letter for Netherlands visa
Cover letter created using FlightGen App Consulate of Netherlands 4th Floor Urmi Axis Building, West, behind Famous Studio, Mumbai, Maharashtra 400011 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Greece Consulate
Dear Consulate, I would like to visit Greece for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Hungary & Czech. Travel Purpose: To explore the islands and Mediterranean cuisine of Greece and explore parts of Hungary and Czech along with my wife and two kids. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the HR Head of Flipkart or the past 8 years. I am the bearer of all my travel expenses on this trip for myself and my fam
There is no place like Norway with its advancements, and a cruise on the Fjords is a dream for many. Also, the northern lights are a sight to behold. if you fancy Norway as your next destination, then you will have to apply for a Norway Schengen visa . In that case, you can make use of our sample Cover letter for Norway below To know about how to create cover letter for Norway visa
Cover letter created using FlightGen App Consulate of Norway 50-C, Shantipath, Chanakyapuri New Delhi – 110021 Aug 28 2022 Subject: Approval of my Schengen Tourist Visa with Norway Consulate
Dear Consulate, I would like to visit Norway for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Finland in this trip. Travel Purpose: To spend my vacation of 10 days cruising on the Fjords and experience Northern lights firsthand and sit on Trolltunga and contemplate life. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I work as the Tech Lead Head of Amazon LLC or the past 4 years. I am the bearer of all my travel expenses on this trip for myself
Following the requirements as mentioned on the Norway consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
Sincerely, Date: Aug 6, 2022 ( George Sunnyold) Ph : +85134237000 Email: [email protected]
If you want to avoid the noisy Germany and Austria & indulge yourself in some cheap beer and World war history then Poland is the right place for you . If that is what you fancy, then you will need a Poland Schengen visa and the below cover letter will help you get it. To know more about how to create cover letter for Poland visa
Cover letter created using FlightGen App Consulate of Poland 42/2 8th Main Road, 5th Cross, RMV Extension, Bangalore – 560100 Aug 28 2022
Subject: Approval of my Schengen Tourist Visa with Poland Consulate
Dear Consulate, I would like to visit Poland for tourism between Oct 6, 2022 and Oct 13, 2022 . I will also be visiting Germany & Austria in this trip. Travel Purpose: To understand more about World war history since I am fascinated to know more about its struggles. As an Indian citizen, I need to get a Schengen Tourist Visa for the same. Below is the itinerary that we have planned for this trip
I own a travel agency in Bangalore specialising in Germany or the past 4 years. I am the bearer of all my travel expenses on this trip for myself
Follow the requirements as mentioned on the Polish consulate website. Please find enclosed the following documents to support my Schengen Tourist Visa application
I trust you will find that everything is in order. Sincerely, Date: Aug 6, 2022 ( Gnagadaga Sunnyold) Ph : +85134200 Email: [email protected]
The important other visa documents other than cover letter are:
Invitation Letter for Visa
NOC letter for Visa
Dummy Ticket / Dummy Flight Ticket
Flight Itinerary
Travel Itinerary
Travel Insurance
Proof of Accommodation / Dummy Hotel Booking
https://blinkvisa.com/blog/cover-letter-visa/ https://blinkvisa.com/blog/create-cover-letter-for-work-visa/ https://blinkvisa.com/blog/create-cover-letter-for-spouse-visa/ https://blinkvisa.com/blog/cover-letter-for-visitor-visa/ https://blinkvisa.com/blog/create-cover-letter-for-transit-visa/ https://blinkvisa.com/blog/create-cover-letter-for-sports-or-culture-tourism-visa/ https://blinkvisa.com/blog/create-cover-letter-for-medical-visa/ https://blinkvisa.com/blog/cover-letter-for-business-visa/ https://blinkvisa.com/blog/create-cover-letter-for-student-visa/ https://blinkvisa.com/blog/create-cover-letter-for-sweden-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-latvia-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-lithuania-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-iceland-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-estonia-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-hungary-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-luxembourg-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-slovakia-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-slovenia-schengen-visa https://blinkvisa.com/blog/create-cover-letter-for-spain-schengen-visa-with-ai/ https://blinkvisa.com/blog/create-cover-letter-for-united-kingdom-visa/ https://blinkvisa.com/blog/create-cover-letter-for-canada-visa/ https://blinkvisa.com/blog/cover-letter-for-france-schengen-visa/ https://blinkvisa.com/blog/cover-letter-for-a-germany-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-italy-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-australia-visa/ https://blinkvisa.com/blog/create-cover-letter-for-united-states-visa/ https://blinkvisa.com/blog/create-cover-letter-for-japan-visa/ https://blinkvisa.com/blog/create-cover-letter-for-switzerland-schengen-visa-with-ai/ https://blinkvisa.com/blog/create-cover-letter-for-malta-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-singapore-visa/ https://blinkvisa.com/blog/create-cover-letter-for-poland-schengen-visa/ https://blinkvisa.com/blog/cover-letter-for-austria-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-netherlands-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-czech-republic-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-portugal-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-greece-schengen-visa-with-ai/ https://blinkvisa.com/blog/create-cover-letter-for-mexico-visa/ https://blinkvisa.com/blog/create-cover-letter-for-finland-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-norway-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-belgium-schengen-visa/ https://blinkvisa.com/blog/create-cover-letter-for-brazil-visa-with-ai/ https://blinkvisa.com/blog/wie-man-einen-visum-cover-letter-in-5-minuten-macht/ https://blinkvisa.com/blog/build-cover-letter-untuk-visa-schengen-jerman-dengan-ai/ https://blinkvisa.com/blog/create-cover-letter-for-slovenia-schengen-visa/ https://blinkvisa.com/blog/cara-membuat-surat-cover-visa-dalam-5-menit/ https://blinkvisa.com/blog/create-cover-letter-for-poland-schengen-visawith-ai/ https://blinkvisa.com/blog/erstellen-sie-einen-cover-letter-fur-frankreich-schengen-visum-mit-ai/ https://blinkvisa.com/blog/build-cover-letter-fur-deutschland-schengen-visum-mit-ai/
A Schengen visa is essential for exploring Europe, whether for leisure, medical reasons, or business. This visa offers countless opportunities. Central to your application is the Schengen Visa Application Cover Letter. This guide helps you understand this letter and present your travel plans clearly and effectively.
It is more than a formality; it’s your personalized narrative, representing your purpose and intentions. It acts as your voice to the embassy, allowing them to comprehend the specifics of your travel plans. This letter plays a crucial role in shaping the outcome of your visa application.
A well-crafted cover letter should include essential components that provide a comprehensive view of your journey:
Writing a Schengen Visa Cover Letter requires careful consideration and attention to detail:
Tailor to Your Purpose: Customize the letter based on your travel motive—whether tourism, medical, or business—to demonstrate preparedness.
Formal Address: Begin with a formal salutation, addressing the visa officer respectfully, and clearly state the purpose of your letter.
Explain Your Travel Dates: Justify why you chose specific travel dates, especially if they coincide with special occasions or events.
Highlight Your Intentions: Emphasize what you hope to experience during your visit, whether it’s exploring local culture or pursuing medical treatment.
Employment Details: If you are employed, provide information about your job and organization, along with evidence of approved leave and your expected return date.
The Schengen Visa Cover Letter is your key communication tool, whether you’re traveling for adventure, health reasons, or business. It reflects your commitment, purpose, and respect for visa rules. Taking time to craft this letter well can improve your application and make your travel smoother.
Visa Traveler
Exploring the world one country at a time
Updated: September 6, 2023
A cover letter for UK visa is instrumental in persuading the ECO that you meet the visa requirements and have no intention of overstaying your visa. It gives you the opportunity to convince the ECO that you are a genuine visitor and you will promptly return back to your country.
A cover letter is a document to convey additional information that wasn’t asked in the UK visa application. It’s not a mandatory document but by far the most helpful document in increasing your chances of UK visa approval.
Why do you need a cover letter for uk visa.
The information asked in the UK visa application isn’t enough to convince the ECO that you will return back to your home country after your trip.
Most questions on the UK visa application are close-ended. They don’t give you an opportunity to explain.
A cover letter allows you to explain in your own words and be as descriptive as you can. You can use your own format and even use illustrations if needed.
No. A cover letter is not mandatory for UK visa. It’s not even a document in the documents checklist for UK visa.
When I applied for my UK visa, I did not submit a cover letter. At that time, I didn’t know the importance of a cover letter for UK visa. I didn’t feel the need to explain anything additional, so I didn’t submit one. My visa was still approved.
That’s not the case for everyone. A cover letter will not hurt your chances of approval, it can only help. It gives you an additional opportunity to convince the ECO.
If I apply again for my UK visa, I would definitely submit a cover letter.
A cover letter is not a mandatory document for UK visa. So obviously, UK Visas and Immigration (UKVI) does not provide any guidelines on what to include in the cover letter.
As you all know, I started this website in 2016. Since then, I have been helping my readers with their visas. I figured that a cover letter was the most helpful for UK visa.
I have been writing cover letters for my readers. Over time, I learned that a cover letter with a certain format worked the best for UK visa.
I would like to impart all my knowledge in this article, so you can write the most compelling cover letter for your UK visa. It will not only impress the ECO but will greatly improve your chances of visa approval.
So without any further delay, let’s get started.
The goal of the cover letter is to convince the ECO that you are a genuine visitor. You must do this in a simple, short and clear manner. ECOs rarely will have time for anything other than what’s asked.
Write your cover letter in simple words as if it’s meant for a 5th grader. If the language is too complicated to read, ECO will not bother to read it.
Do not use words that people from your country can only understand. ECOs are from the UK and they can only understand the terms that they use in the UK.
Example: It’s common for people in India to say something like “ please do the needful and revert back to me “. Even though it’s still understandable, saying something like “ please let me know if you need anything else from me ” will help the ECO understand better.
Remember, a cover letter is not a mandatory document. ECO is doing you a favor by reading it. So, make it easy for the ECO.
Your cover letter should never be longer than two pages. ECOs rarely have time for things other than what’s asked in the application. If you present them with a booklet, they will toss it in the trash without even looking at it.
Again remember, a cover letter is not mandatory. It should not consume too much of ECO’s time.
To further simplify your cover letter, format it with subheadings, bullets and highlights. This helps the ECO to quickly glance over the letter and read any section that interests them.
Example: Instead of writing like this –
“ I intend to travel to the UK for tourism from 20 June 2021 to 24 June 2021 and I plan to visit various attractions in London such as Buckingham Palace, Tower of London, Tower Bridge, London Eye, Madame Tussauds, National Gallery, etc. “
Write like this –
It’s important to break the cover letter into different sections. This helps the ECO quickly glance through the letter and understand the gist of it. If needed, the ECO can read specific sections. Your cover letter for UK visa must contain the following sections.
In the UK visa application, there is a question on previous UK visa refusals. It asks about your previous UK visa refusal and its details. This question asks you to explain why your UK visa was refused but doesn’t ask why it shouldn’t have been refused
There is no other place in the application to address your previous visa refusals either. There is the “additional/extra information” area, but it’s only for text and not suitable for formatting or pictures. Therefore, the cover letter is the most appropriate place for addressing your previous UK visa refusal.
If you are re-applying to challenge your UK visa refusal , include a section in your cover letter specifically for your previous visa refusal. Address your previous visa refusal with evidence, additional information and documentation.
Keep this section as the first section in your cover letter. Having this section at the beginning of the cover letter will help the new ECO get straight to the point. Otherwise, they may overlook and your efforts of re-application may go to waste.
Here is an example.
My previous application for the UK visitor visa with GWF number GWF12345678 was refused on 16 March 2021.
I would like to address the reason for the refusal with additional information and documentation.
Reason for refusal: The sources of the deposit (£850) were not demonstrated by the documents provided.
Explanation: The deposit in question was made on 05-Dec-2020 for the amount of £850. This amount was the yearly bonus from my employer. Yearly bonuses are deposited in the first week of December every year. Please find the attached documentation to prove that these funds are available to me.
Additional Documentation: (1) Bonus slip, (2) bonus announcement email and (3) letter from my employer with details of bonus, amount and dates.
In this section, mention your purpose of visit and proposed itinerary in the UK. The itinerary must be detailed enough but not too descriptive to confuse the ECO. Format it with bullets and/or a table.
Day 1 | 14 Oct 2021 | Arrive at Heathrow International Airport at 5.30 PM Check-in at the hotel and dinner |
Day 2 | 15 Oct 2021 | Visit Buckingham Palace and the Tower of London |
Day 3 | 16 Oct 2021 | Visit Tower Bridge and London Eye |
Day 4 | 17 Oct 2021 | Visit Madame Tussauds and National Gallery |
Day 5 | 18 Oct 2021 | Visit British Museum and Tate Modern Museum |
Day 6 | 19 Oct 2021 | Visit Camden Market and Portobello Market |
Day 7 | 20 Oct 2021 | Departure from Heathrow International Airport at 8.30 AM |
In this section, mention the people that will travel with you to the UK. If you are applying for the visa with your family members, mention their details such as name, passport number and GWF number.
Each individual must submit one UK visa application. Say if a husband, wife and child are traveling to the UK together, each of them must submit a separate UK visa application. There is no easy way to tie these applications together.
There is a question in the application asking for travel companions, but mentioning them again in your cover letter will help tie them all together.
I will be traveling to the UK with my wife and son. The GWF numbers of my wife’s and son’s UK visa applications are as follows.
Jane Doe | Wife | K1234567 | GWF123456 |
John Doe | Son | K7654321 | GWF654321 |
In this section, mention your current employment details. Include details such as the employer’s name, how long you have been working and your current salary.
If you are a business owner, mention the details of your business such as your business name, your role in the company, yearly revenue, etc.
If you are currently a student at the university, mention your university details along with the program, major and semester details.
In this section, mention your source of income, savings and the bank statements for your UK visa .
If you have multiple bank accounts, this section is a good place to talk about it. Explain why you have multiple bank accounts and how they are connected.
It’s quite common for many to work in a foreign country and send all their earnings back home for family maintenance or savings. In such cases, you will have to submit bank statements from both countries, but most importantly, mention that clearly in this section.
If you use a broker or third party to send cash back home, errors can occur and transactions may not match. I highly recommend using a money transfer service such as Wise to transfer cash back to your home country.
If you are paying for your trip yourself, this section does not apply to you. Have this section in your cover letter only if someone else is paying for your trip.
In this section, mention your sponsor details, your relationship with the sponsor, what expenses they will bear, etc.
In this section, mention your travel history. Travel history is very important and highlighting it will only help with your UK visa. Your travel history can include all your previous travels to the UK and other countries. If you have traveled to a country multiple times, mention that country only once.
In this section, mention any family members remaining at home during your UK trip. This helps prove your family ties with your country. Family ties indicate that you will return back to your country after your trip.
Do not include this section if it does not apply to you.
In this section, mention that you will promptly return back after your trip and the reasons for that. Reasons can be employment, business or attending to family needs.
If you want to add something that didn’t fall under any specific section above, you can include it here. This could be something about properties you own (economic tie), your rental situation, covid safety precautions, etc.
A cover letter is not a mandatory document for UK visa. But in my experience, it’s the most helpful document. The goal of the cover letter is to convince the ECO that you are a genuine visitor. Your cover letter must be simple, short and clear. Break the cover letter into sections, paragraphs and bullet lists. Use pictures and screenshots if necessary.
That’s it, folks! Now you know how to write a compelling cover letter for UK visa. This will greatly improve the chances of your UK visa approval. If you have any questions, please let me know in the comments below.
WRITTEN BY THIRUMAL MOTATI
Thirumal Motati is an expert in tourist visa matters. He has been traveling the world on tourist visas for more than a decade. With his expertise, he has obtained several tourist visas, including the most strenuous ones such as the US, UK, Canada, and Schengen, some of which were granted multiple times. He has also set foot inside US consulates on numerous occasions. Mr. Motati has uncovered the secrets to successful visa applications. His guidance has enabled countless individuals to obtain their visas and fulfill their travel dreams. His statements have been mentioned in publications like Yahoo, BBC, The Hindu, and Travel Zoo.
I highly recommend using these websites to plan your trip. I use these websites myself to apply for my visas, book my flights and hotels and purchase my travel insurance.
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If traveling on a one-way ticket, use BestOnwardTicket to get proof of onward ticket for just $12, valid for 48 hours.
Purchase travel medical insurance for your trip from HeyMondo . HeyMondo offers a 5% discount to Visa Traveler readers (use the link above), and covers all medical and travel emergencies during your trip.
Need more? Check out my travel resources page for the best websites to plan your trip.
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Kiesha says
March 5, 2023 at 8:53 am
Hi Thirumal, I love your articles and it has been really helpful, I applied for my Mums EUSS dependent Visa to travel to the UK which got rejected due to insufficient money transfers. It takes nearly 6 months to get a reply from them sometimes more than that. I need my mum to travel to the UK to be present for my delivery in July so I wanted to apply for a visiting visa. Do you think that would be an issue as I had applied for a dependent visa before? Thank you for your help.
Thirumal Motati says
March 6, 2023 at 2:07 pm
Hi Kiesha! Yes, it can pose an issue. I have seen cases where a visitor visa was refused due to a previous EUSS refusal. ECO assumes that the applicant is taking a different route to gain entry into the UK. So you will have to put more effort into convincing the ECO, through additional documentation and a cover letter.
In this article, we are going to discuss how you can write your UK visitor visa supporting letter in 2019.
This is because your goal is going to be the same whether you are applying for a UK, US, Canadian or a tourist visa for another country – to convince the person deciding your application that you will return to your home country and not overstay .
This is one of the most helpful things that you can do to increase your chances of a successful UK visitor visa application .
After all, the Home Office caseworkers are very suspicious people and you should do everything that you can to persuade them that you are a ‘genuine’ and ‘credible’ visitor.
There is no one set letter template that can be effectively used for all UK visitor visa applications since every application is different and unique to your own individual circumstances.
There are different aspects that your visit visa supporting letter should discuss and we will discuss each of them in turn:
SUB-HEADING NUMBER 1
Introduction/Summary
My name is [NAME] and I am [NATIONALITY] . I am applying from [COUNTRY OF RESIDENCE] and I am applying for a standard [6 month/2 year/5 year/10 year] UK visitor visa.
In discussing that I am a genuine and credible UK visitor visa, this letter will cover:
The purpose of my visit
Why is this section important?
This section provides a clear outline of the things that Home Office caseworkers are most interested in.
By providing a clear and relevant structure , you are immediately letting the Home Office caseworker know that you have a good understanding of the Immigration Rules as they apply to visitor visas.
It also makes it easier for the Home Office caseworker to read. The clearer and easier you make it for the Home Office caseworker, the happier that they will be.
SUB-HEADING NUMBER 2
List of included documents
In support of my UK visitor visa application, I have included the following documents:
1 | My passport copies |
2 | My letter of support |
3 | My sponsor’s letter of support |
… | … |
The Home Office tend to lose documents quite often, unfortunately.
By stating that you list a certain documents, the Home Office caseworker will then know that the document may have indeed been lost on the way.
This increases the likelihood of the Home Office caseworker getting into contact and asking for the missing document .
By having something similar to the above table, you again increase the clarity and ease of reading for this cover letter.
The Home Office caseworker will be able to refer to this table to quickly identify the relevant document when considering your application and it will again provide good impression.
SUB-HEADING NUMBER 3
The main purpose of my visit is to [INSERT ONE SENTENCE SUMMARY] .
[Discuss what you intend to do in the UK in more detail here]
I am fully aware of the permitted and prohibited activities found in Immigration Rules Appendix V: visitor rules .
Example Itinerary #1
The main purpose of my visit is to attend my niece’s university graduation .
The following is my itinerary and includes the likely costings of the UK visit:
23rd May (Day 1)
Hopefully, I will be flying to London Heathrow from Bangkok, Thailand. As evidenced by the attached return flight tickets and return flight ticket receipts (Appendix 8 and 9), the cost of return of this flight is £884.
24th May (Day 2)
I will be picked up at the London Heathrow by my sister and will stay at her accommodation, 22b Iverson Road, London, NW6 2HE for two nights.
Please see the attached letter of support from my sister, which has been labelled Appendix 11.
Whilst I expect that I will spend around £30 on airport food, I will incur no costs for accommodation.
25th May (Day 3)
I will attend my niece’s graduation on this day, which is the main purpose of my trip to the UK.
The graduation is taking place at the University of Leeds campus.
We will travel from my niece’s accommodation in London to the University of Leeds by train, the expected cost of which is £80 for a return train ticket (see Appendix 13).
In support of these plans, please see the attached letter from my niece’s university (Appendix 5), confirmation of my niece’s graduation (Appendix 4) and the letter of support from my niece (Appendix 7).
Since the graduation is scheduled to finish at 11.30am, this will give us plenty time to enjoy a nice meal at our favourite restaurant, ‘Almost Famous’ in Leeds. I will have £50 set aside for this meal.
Once we have arrived back in London, I will again stay at my sister’s accommodation, which will mean that I will incur no extra costs with regards to accommodation.
26th May (Day 4)
My last day is expected to start early in the morning as my sister will drive me to London Heathrow in time for my 8am flight back to Bangkok.
I have set aside £30 for food and drink at the airport.
The total expected cost for this trip is therefore £190 for my 4-day trip, not including the return flight tickets that I have already paid £884 for.
In light of my personal savings account at Appendix 17 that shows savings of £12,200 (as converted by oanda.com), it is therefore clear that I can adequately provide for myself during my 4-day visit to the UK.
Example Itinerary #2:
The main purpose of my visit is to attend my niece’s university graduation.
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23rd May 2020 | Bangkok (Thailand) & London (UK) | Departing from Bangkok, Thailand at 10pm UTC+07:00. | The return flight cost £884 (see Appendix 8 and 9). £0 on accommodation. |
24th May 2020 | London (UK) | Arriving at London Heathrow. | No further costs spent on accommodation or travel. I will be getting picked up by my sister who I will stay with at 22b Iverson Road, London, NW6 2HE (please see the letter of support from my sister at Appendix 11). £30 on food and drink. £0 on accommodation |
25th May 2020 | Leeds (UK) | Attending niece’s university graduation (please see the confirmation of my niece’s graduation at Appendix 5, a letter of support from my niece at Appendix 7). We will then be attending a meal at the ‘Almost Famous’ restaurant in Leeds. A late train will be taken to return back to London where I will stay at my sister’s accommodation. | £80 on a return train ticket from London King’s cross train station (see attached screenshots of trainline.com at Appendix 13) £50 on food and drink. £0 on accommodation. |
26th May 2020 | London (UK) | My sister will drive me to London Heathrow where I will take the 8am flight back to Bangkok, Thailand. | £30 on food and drink. £0 on transport. £0 on accommodation. |
Total expected cost: £190 |
The purpose of your visit is a key consideration when deciding whether the Home Office should grant your UK visitor visa application.
The clearer that your purpose for visiting the UK is, the more genuine and credible you will appear to be .
Because of this, it is therefore helpful if you are able to use this letter of support to clearly discuss your plans and the costs associated with the UK trip .
In this section of the letter of support, it will be good if you cross-reference your stated intentions with evidence that you submit in your application.
For example: I will be taking the train on the 25th May, 2020 from London Heathrow to Leeds train station, which will cost £80. Please see appendix 13 that shows this .
It will also be good to get letter of supports from family or friends that supports your stated intentions.
For example, if you are visiting a specific family member or friend in the UK, a letter of support from them will also be helpful to include.
SUB-HEADING NUMBER 4
Why I will not overstay the UK visitor visa
I fully intend to return to [my home country OR make an onwards journey to COUNTRY] before my UK visitor visa expires.
I have a good life back home and I would absolutely not want to trade it for a life as an outlaw in the UK.
The following are reasons that I would you to consider when deciding my application:
#1 My good immigration history
My unblemished UK immigration history is one indication that suggests that I am likely to comply with the terms of the UK visit visa and return to my home country prior to the visa expiration.
Example : “In 2012, I was issued a UK visitor visa for 6 months (see appendix 13 which is a copy of page 34 of my attached passport). In 2015, I was also issued a UK visitor visa (see Appendix 14 which is a copy of page 36 of my attached passport. In all of the above instances, I left before the expiration of the visa. I also complied with all of the visa conditions.”
#2 My family ties to my home country
My family back home is another strong indication that I will return to my home country prior to the UK visitor visa expiring.
[Discuss family members back home here, especially if they are dependant on you].
Example : My son, Jeremiah (13 years of age) and my daughter, Jodie (15 years of age), will stay in my home country of Bangladesh during my 9-day trip to the UK. Please see their attached passport scans at Appendix 8 and 9. During my UK visit, Jeremiah and Jodie will be cared for by my husband, Andy Jones, as evidenced by my husband’s letter of support at Appendix 14, which includes a copy of his passport at Appendix 15.
#3 My financial and economic ties to my home country
My financial and economic ties to my home country are other factors that strongly suggest that I have no reason to trade my life in [HOME COUNTRY] with a life as an illegal alien in the UK.
My assets and income are discussed in more detail below, under the sub-heading ‘My ability to adequately maintain myself in the UK’.
#4 Other links with my home country
Example : I am currently studying a degree at Chiang Mai University, Thailand. Please see the attached letter from my university at Appendix 6 that confirms this. Please also see the attached term dates for my course at Appendix 7 that confirms that my intended trip to the UK is not during term-time but rather during the summer holidays.
The main reason why visit visa applications are refused is that the Home Office are scared that you will use the UK visitor visa to enter the UK, disappear and overstay your visa illegally .
SUB-HEADING NUMBER 5
Dependants I am applying with (if relevant)
As stated in the online application form, I am applying with child dependant(s), [NAME(S) AS STATED IN PASSPORT(S), AGE(S) & THEIR RELATIONSHIP TO YOU] .
Obviously, if you are not applying with any child dependants, you can ignore this sub-heading .
However, if you are applying with child dependants, it is important that you are fully aware of the additional requirements that will apply.
In summary, you must show:
#1 That you (or your sponsor) will be able to adequately provide for any child dependants that are also applying for a UK visitor visa.
This is obviously linked with your ability to adequately maintain yourself – i.e. by the showing of assets and income.
In order to maintain a clear structure for this letter of support, you should make sure you sufficiently discuss your finances in the subheading ‘My ability to adequately maintain myself during the UK visit’ below.
#2 That all duties of care obligations with regards to child dependants will be met
Simply showing sufficient financial assets and income will not always suffice.
If, in light of all the circumstances, it is not clear how the child’s welfare will be looked after in the UK, it is likely that the application will be refused .
Like many UK visa applications, the child’s welfare is of an extremely high importance .
#3 That parental consent is given
Parental consent is a requirement for children’s UK visitor visas.
This requirement is usually satisfied where the visit visa applications are made on behalf of a child, although i t is important that you are aware of the situations where the requirement will not be met .
If you are divorced with your child’s other parent, the parent with sole responsibility or legal custody must provide parental consent, which can be met via a letter of support.
SUB-HEADING NUMBER 6
My ability to adequately maintain myself during the UK visit
I confirm that I can adequately maintain myself [as well the dependants who are applying with me] . To support this, I will now discuss my sources of income and financial assets.
#1 My sources of income
#2 My assets and/or cash savings
#3 My on-going financial commitments
Example : I am employed as a journalist for The Daily Paper Company in Pakistan. I receive a gross annual salary of PKR 3,000,000 and I have permission from my employer to have paid leave for the week that I will be visiting the UK (see Appendix 8, which is a signed letter from my employer). For clarity, PKR 3,000,000 equates to 15,102 pounds sterling, as stated by the closing spot exchange rate found on www.oanda.com . As evidenced by my attached bank statements (see Appendix 3), I saved a total of PKR 1,500,000 over the past 8 months to help fund my UK visit. This is the equivalent of £7,550 pounds sterling. I also own my own house in Pakistan. Please see the attached documentation (Appendix 11-13) for 12 Wahdat Road, Lahore. The property’s worth, as stated on zoopla.com, is PKR 13,000,000 (Appendix 14).
It is crucial that you are able to convince the Home Office caseworker that you have sufficient resources to maintain and accommodate yourself adequately for the whole of your planned visit to the UK.
This includes the additional costs associated with applying with any dependant children.
If the expected cost of the visit is high when compared to your overall resources (or your sponsor’s overall resources), then questions may be raised regarding the genuineness of your intentions .
Unlike a UK spouse visa , there are no set rules regarding the amount of funds that you (or your sponsor) will need to show.
For example, there is no rule saying that an income of £10,000 is required or cash savings of £5,000 or more.
Instead, the Home Office caseworker will look at your circumstances (and your sponsor’s circumstances, if you have one) and your stated intentions and then make a decision based on that.
At the very minimum, it is clear that you have to prove that you can afford:
I) The cost of travelling to and from the UK ;
II) Any costs associated with applying with dependant children ; and
III) What you say you intend to do in the UK (e.g. shopping or visiting a family in London).
There are a few points to note regarding evidencing assets and income .
Firstly, both your supporting letter as well as the documents that you submit should make the source of cash savings clear.
If your personal bank account shows a sudden and relatively large injection of cash into your bank, this may seem suspicious.
Secondly, you should make it clear that you can access to the cash savings.
SUB-HEADING NUMBER 7
My sponsor (include this sub-heading only if you have one)
I am being sponsored by [ SPONSOR’S NAME ], who is my [ RELATIONSHIP TO APPLICANT ]. As evidenced by the attached documentation, [ SPONSOR’S NAME ]’s [ASSETS/INCOME] is more than enough to adequately provide for myself [and my dependant children who are applying with me] during my stay in the UK.
I can confirm that the relationship between [ SPONSOR’S NAME ] and I is genuine. Please see the attached documentation regarding this, as well as the attached letter of support from [ SPONSOR’S NAME ] that confirms [ HIS/HER ] intention to sponsor me.
SUB-HEADING NUMBER 8
Why I am not using frequent and successive visits to make the UK my home (include this sub-heading if you have previously been issued a UK visitor visa only)
SUB-HEADING NUMBER 9
Potential weaknesses in my application
Include this section only if there are any potential weaknesses in your application.
I recognise that [ REASON 1 ] can raise doubts about the genuine and credibility as a visitor.
[Discuss this here and explain why that should not adversely affect your UK visitor visa application]
I recognise that [ REASON 2 ] can raise doubts about the genuine and credibility as a visitor.
Example : In 2016 I was previously refused a UK visitor visa on the grounds that I was not able to adequately show that I can maintain myself. Please see appendix 3, which is a copy of this refusal letter. It was unfortunate that important financial documents, such as employer pay slips and bank statements, were not received by the Home Office – hence not being able to show that I could have adequately maintained myself. In any event, one month after receiving the refusal letter, I submitted another UK visitor visa application. Fortunately, the Home Office received all of the supporting documents and my UK visitor visa application was swiftly approved. In light of this, my previous UK visitor visa refusal should not adversely affect this application as not only have I shown adequate funds to cover my trip to the UK in this application, but the reason for the previous refusal does not apply to my case.
It is important to directly address the potential weaknesses of your application.
This is because Home Office caseworkers are trained specifically to identify weaknesses in applications.
SUB-HEADING NUMBER 10
Relevant contact details
I can appreciate that you may want to contact my friends and family.
If you would like to do so, the following are some friend and family member’s contact information:
[FAMILY OR FRIEND NAME 1], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]
[FAMILY OR FRIEND NAME 2], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]
[FAMILY OR FRIEND NAME 3], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]
[FAMILY OR FRIEND NAME 4], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]
[FAMILY OR FRIEND NAME 5], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]
If you would like to contact any other individuals or organisations and I have not provided their contact details, please feel free to get in touch and I will be more than happy to provide them.
In some cases, the Home Office caseworker may want to contact relevant third parties in your application in order to validate information to help decide whether they think you are a genuine and credible visitor.
Hopefully you found this article helpful.
Spending time writing a comprehensive covering letter is certainly a worthwhile activity as it is the best place for you to discuss relevant pieces of information in detail.
When writing the covering letter, remember:
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Table of contents, introduction.
A well-crafted cover letter can play a crucial role in the visa application process. It serves as a personalized introduction to the applicant, allowing them to present their case more effectively to the visa officer. The cover letter provides an opportunity to highlight the key reasons for travel, demonstrate ties to the home country, and clarify any aspects of the application that might raise questions. By effectively articulating the purpose of the visit and reassuring the visa officer of the applicant’s intentions to abide by visa regulations, a well-written cover letter can significantly influence the outcome of the application.
This guide is particularly useful for a wide range of visa applicants, including those applying for tourist, student, and work visas. Each type of visa application has its unique requirements and challenges, and a tailored cover letter can address these specifics, enhancing the applicant’s chances of approval. Whether the applicant is planning a short vacation, seeking to study abroad, or pursuing career opportunities, this guide provides essential tips and templates to help them craft an impactful cover letter that resonates with their individual application context.
Clarify Objectives
The main goals of a visa cover letter are multifaceted and critical to the success of the application:
Introducing the Applicant: The cover letter formally introduces the applicant to the visa officer. It’s an opportunity to present oneself beyond the facts and figures of the application forms. This introduction should convey a sense of the applicant’s character and reliability.
Outlining the Purpose of Visit: A key element of the cover letter is to articulate the reason for travel clearly. This could range from tourism, education, work, or visiting family and friends. It’s important to be clear and concise, providing enough detail to demonstrate that the plan is well thought out and credible.
Establishing Intent to Return to Home Country: One of the visa officer’s primary concerns is ensuring that the applicant plans to return to their home country after their visit. The cover letter should address this by highlighting strong ties to the home country, such as family, employment, or ongoing studies, which indicate the applicant’s intent to return.
Personalization
Personalization is key in a visa cover letter. Each visa type (tourist, student, work, etc.) has its own set of expectations and requirements:
Tourist Visa: Focus on the itinerary, places of interest, and the reason for choosing the specific destination. I think highlighting return tickets and hotel bookings can be beneficial.
Student Visa: Emphasize the educational goals, the reason for choosing the particular institution, and future career plans in the home country.
Work Visa: Outline professional objectives, the importance of this particular position, and how it fits into long-term career plans.
Moreover, personal circumstances should be taken into account. If there are unique situations like medical treatment, family reunions, or participation in specific events, these should be clearly stated. The more tailored the cover letter is to the individual’s situation and the specific type of visa being applied for, the more effective it will be in supporting the visa application.
When crafting a visa cover letter, beginning with the right format sets a professional tone for your application. Here’s how to do it:
Your Address : Start with your full address at the top left corner of the letter. This includes your street address, city, state, and zip code. This information should be aligned to the left margin.
Date : Below your address, leave a space and then include the current date. This should be the date on which you are writing or sending the letter.
Embassy/Consulate Address : After the date, leave another space and then write the address of the embassy or consulate to which you are applying. This should include the name of the embassy/consulate, its street address, city, and country. Align this address to the left margin, similar to your personal address.
Addressing the Visa Officer : The salutation should be formal. Typically, it’s advisable to use “Dear Visa Officer” or “Dear Consular Officer”. This is a respectful and general way of addressing the individuals responsible for processing your visa application. Avoid using generic salutations like “To whom it may concern”, as they can appear impersonal.
By following these basic guidelines, you ensure that your cover letter adheres to the standard norms of formal correspondence, reflecting your seriousness and respect for the visa application process.
Background Details
This section is critical as it directly addresses the core of your visa application — the reason for your travel. It’s important to be specific and clear, providing enough detail to support your application.
Clear Intentions
Itinerary Details
By providing a clear and detailed account of your travel plans, you demonstrate to the visa officer that you have a well-thought-out purpose for your visit and that your intentions align with the type of visa you are applying for. This clarity can significantly strengthen your application.
A critical aspect of your visa application is demonstrating strong ties to your home country assuring the visa officer of your intention to return after your visit. Here’s how to effectively convey this:
Strong Ties
Evidence of Return
By effectively demonstrating your strong ties to your home country, you significantly enhance the credibility of your claim that your visit is temporary and that you intend to return after your stay. This is a key factor in the visa decision-making process. You can read more about Proof of Strong Ties for Your Schengen Visa Application in the Philippines .
When applying for a visa, demonstrating your financial responsibility is crucial. This section of your cover letter should clearly outline how you plan to financially support your trip.
Financial Stability
Self-sponsorship : If you are self-sponsoring your trip, asserting your financial stability is important. Briefly explain your financial situation, such as your regular income, savings, or investments, which indicate your ability to cover all travel expenses, including accommodation, food, and emergencies.
Sponsorship : If someone else is sponsoring your trip, state the relationship with the sponsor (e.g., family member, friend, employer) and their commitment to supporting you financially during your visit.
Supporting Documents
I’d like you to please mention that you have attached relevant financial documents to your application. This could include bank statements showing your savings, income statements, or a sponsorship letter if applicable.
Details of Documentation : If you are providing a sponsorship letter, ensure it includes the sponsor’s name, their relationship to you, their contact information, and a statement of their commitment to support you financially during your trip. If using bank statements, mention that they reflect your current financial status and ability to fund your travel.
Including clear and detailed information about your financial responsibility in your cover letter helps assure the visa officer that you are capable of supporting yourself during your trip and will not become a financial liability in the country you plan to visit.
In this section, you should provide details about your accommodation plans and health insurance coverage for your trip, as these are important aspects of your travel preparations.
Accommodation Details
Staying with Friends or Relatives : If you are planning to stay with friends or relatives, provide their names, addresses, and contact information. It can be helpful to mention your relationship with them and the duration of your stay.
Hotel Accommodation : If you will be staying in a hotel or rented accommodation, mention the name of the hotel or the address of the rental, along with the duration of your stay. If you have pre-booked your accommodation, stating this can add credibility to your travel plans.
Health Insurance
Travel Health Insurance Coverage : Clearly state if you have secured travel health insurance for the duration of your stay in the destination country. Include details about the coverage, such as medical expenses, emergency services, and repatriation, if applicable.
Insurance Documentation : Mention that you have attached or can provide documentation of your travel health insurance policy. This reassures the visa officer of your preparedness for any health-related contingencies during your trip.
Addressing your accommodation and health insurance arrangements in your cover letter adds depth to your application, showcasing your thorough planning and responsibility as a traveler. This information can play a significant role in the overall assessment of your visa application.
The conclusion of your visa cover letter is an opportunity to reinforce your request and demonstrate your willingness to cooperate with any additional requirements. Here’s how to effectively wrap up your letter:
Request for Consideration
Polite Appeal : Conclude your letter with a courteous appeal for a favorable consideration of your application. This could be phrased as, “I respectfully request that my application for a [type of visa] be considered favorably.”
Expression of Gratitude : It’s also good practice to express gratitude for the time and effort taken by the visa officer to review your application. A simple statement like, “I appreciate your consideration of my application,” can be effective.
Availability for Further Information
Openness for Communication : Indicate your willingness to provide any additional information that may be required. This shows that you are cooperative and serious about your application.
Readiness for Interview : If applicable, state that you are available for an interview or any further discussions regarding your visa application. This could be stated as, “I am readily available for an interview or to provide any further information needed for my application.”
By concluding your cover letter with a polite request and showing openness for further communication, you leave a positive impression on the visa officer, demonstrating your earnestness and respect for the visa application process.
Concluding your visa cover letter with a comprehensive list of supporting documents is crucial. This not only demonstrates your organizational skills but also makes it easier for the visa officer to review your application. Here’s how to do it:
List of Documents
Bank Statements : Include bank statements that demonstrate your financial stability and ability to support yourself during your visit.
Employment Letters : If you are employed, attach a letter from your employer. This letter should confirm your employment, your role, the duration of your leave (if applicable), and your expected return to work.
Itinerary : Provide a copy of your travel itinerary, which includes flight details, accommodation bookings, and a schedule of your activities or places you plan to visit.
Accommodation Confirmation : If you are staying with friends or relatives, include a letter from them confirming this arrangement. For hotel stays, attach booking confirmations.
Travel Health Insurance : Include documentation of your travel health insurance policy, showing the coverage details.
Sponsorship Letter (if applicable) : If someone else is sponsoring your trip, attach a sponsorship letter from them along with their financial documents.
Additional Documents : Depending on the purpose of your visit, you may need to include additional documents. For example, students should attach admission letters from educational institutions, and business visitors should include invitation letters from the hosting company.
End your cover letter with a statement like: “Enclosed, please find the following supporting documents for your review,” followed by a bulleted or numbered list of the documents. This clear and organized presentation of your supporting documents can significantly enhance the credibility of your application.
Professional Tone
Additional Tips
The final step in your visa application cover letter process is to ensure it is polished, professional, and error-free. This conveys your seriousness about the application and demonstrates your ability to communicate effectively in a professional setting. Remember, your cover letter is often the first impression the visa officer will have of you, so make it count.
Crafting a strong cover letter for your visa application is more than a mere formality; it’s a strategic component that can significantly influence the outcome of your application. By carefully presenting your case, explaining your travel purpose, demonstrating strong ties to your home country, and outlining your financial plans, you paint a comprehensive picture that goes beyond the basic documentation.
Remember, the goal of your cover letter is to provide context, add a personal touch, and preemptively address any questions or concerns that the visa officer might have. Your ability to communicate clearly and professionally through your cover letter reflects not only on your application but also on your overall preparedness for your journey.
In summary, the key to a powerful cover letter lies in its clarity, conciseness, relevance, and attention to detail. By following the guidelines outlined in this guide, you’re setting yourself up for success. Your cover letter is not just a letter; it’s a narrative of your travel intentions, a testament to your reliability, and a crucial step towards achieving your travel goals.
Here are the common reasons a Schengen Visa application gets denied:
So, just a recap and a reminder , please don’t forget these TIPS:
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Schengen visa cover letter format with samples and common mistakes.
So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was – ‘The information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable‘ and ‘Your intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertained’ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.
Having obtained Schengen Visa twice now – for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?
First off, let’s discuss – Why do we need a cover letter at all?
Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader – we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesn’t know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!
Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )
Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?
Any apprehensions, any communication – everything has to be done through the cover letter.
While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:
1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.
2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.
• The purpose of your travel to the Schengen countries – is it for tourism purpose? Or official purpose? Or for studies? • List the countries are you visiting during your stay in Schengen area. • How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means – Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? • If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. • A brief of your itinerary . Here, it is a good idea to use a table format with countries you’d like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) • Explain clearly why you chose to apply at that specific Embassy and not through any other country. • List the documents that are attached with the Visa application • In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. • Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. • And any other specific communication which you think the Embassy officer needs to know.
• Apply Visa as early as possible – we can apply for a Schengen Visa 90 days before our travel date. • Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isn’t it? Mr. Murphy is always lurking somewhere nearby. • Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. • Try limiting your cover letter to one page. • And obviously, write a convincing cover letter 🙂 • Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. • Doesn’t matter for what country you are applying – France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter – whether a cover letter is mandatory or not – Just write it and write a rocking one!
My secret tip: Almost all visa applications ask for confirmed hotel bookings. With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !
For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.
This was my friend’s Cover Letter. Let me try and point out what could have been added and how can it be improvised.
21/06/2017 Place: Bangalore
THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052
Dear Sir or Madam,
Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)
I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.
The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sister’s home who is a resident of Belgium (attached the required document for the same)
Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways
I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,
Yours sincerely, XYZ, Address, Phone, Email.
Here, I find 3 major flaws:
• She had submitted the official leave letter with the application, but there isn’t any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. • The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasn’t been mentioned clearly in the cover letter. • Another major point – there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.
May 3, 2016 Bengaluru
The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026
Dear Sir/Madam,
I would like to apply for Schengen visa to spend a holiday in five countries – Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.
We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.
Our detailed itinerary is attached inside. Brief itinerary would be as follows:
27 May 2016 | 2 June 2016 | 7 | Rome-Florence-Pisa-Calenzano-Maranello-San Marino-Civitanova-Naples-Pompeii-Sorrento-Blue Grotto-Amfali Coast-Eboli-Alberabello-Bari (Italy) |
3 June 2016 | 3 June 2016 | 1 | Dubrovnik (Croatia) |
4 June 2016 | 4 June 2016 | 1 | Montenegro |
5June 2016 | 5June 2016 | 1 | Mostar (Bosnia) |
6 June 2016 | 8 June 2016 | 3 | Split-Rastoke-Zagreb (Croatia) |
9June 2016 | 9 June 2016 | 1 | Ljubljana (Slovenia) – Venice (Italy) |
10 June 2016 | 10 June 2016 | 1 | Milan (Italy) |
11 June 2016 | 11 June 2016 | 1 | Rome (Italy) |
I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.
Please find the following documents to support my visa application enclosed herewith:
* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date I’m expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore – Rome – Bangalore on May 27 – June 12, 2016
I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.
Sincerely, Name Mobile: Email:
This format bought us Schengen Visa for Italy on our European Odyssey last year. Hope this post helps you in crafting your letter.
If you are planning to apply a Schengen Visa for Italy, then click here to read a post about the process of applying Schengen Visa for Italy.
Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.
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Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down
Glad it was of your help 🙂
Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona
Please write into us at [email protected]
Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.
There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!
And yes, no prepayment bookings from booking.com is valid. We always do the same 🙂
this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved
Very true Mayuri!
Hi Ashwini,
I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.
Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.
Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?
Hai Harpreet,
If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!
YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….
Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/
Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.
Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.
Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?
Hi Adhiman,
The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.
Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.
Sure Ezinne. I shall try to pen down that post soon 🙂
My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.
Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!
Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications
I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.
Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks
Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.
Thank you very much, i appreciate your reply.
By the way do we need to stick our-self with the same consulate?
That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/
Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance
There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.
Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.
Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?
Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?
As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?
Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.
I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you
Hrisheekesh Pargaonkar ±33753190588 ±917588436499
Answering your questions one by one.
q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.
q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.
q: As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.
q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.
q: I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.
Hope this helps. Thanks
hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.
waiting for reply
Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby 🙂
Can you please put more light on the format of ‘Detailed Itinerary’
Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.
Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.
It upto you Vikas. Totally your decision 🙂
Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks
If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.
Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.
Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.
Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)
2)The cover letter can be written on an A4 size paper write?
Thanks in Advance
Answering pointwise:
1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.
2. Should be printed on A4 size paper
Hello Ashwni
I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest 🙂
Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office
I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.
The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.
My queries, hence, are:
1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.
Thanks in advance.
Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.
Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.
Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here 🙂 . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! 🙂
1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.
2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.
2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.
3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.
Thanks for reply 🙂 . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.
I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa 🙂
Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.
In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic
Mention all the member states you are traveling to. Also check the multiple entry option in the application form
Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.
1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?
2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.
Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply
1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.
2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.
Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –
1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.
Thanks in advance
1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.
Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.
1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?
Thank you so much!!
1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.
Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.
Please mail me to [email protected]
I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.
Thank you in advance.
I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.
Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application
Try attaching the wedding invitation card and mention the same in your cover letter.
Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?
Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter
Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.
hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.
1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.
hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.
Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )
Please call the VFS Helpline to get clarification on this.
Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)
I think this should be fine. Can you please call VFS helpline and confirm with them?
Sorry but spelling mistake – The Honourable Consulate not Honorable.
Thanks for your concern 🙂 Please have a look at this: https://wikidiff.com/honourable/honorable
Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.
1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.
Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.
I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.
For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!
Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance
Mulitple Entry Visa
Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks
Please check the above comment
Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?
Please write to us at [email protected]
Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?
Yes. She can show money in her account and can self sponsor.
Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday
Answering your question pointwise:
1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.
July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India
Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries – Iceland and Sweden, this August 20 to September 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of days and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, to see the beautiful landscapes and experience the rich culture and heritage offered by both the countries
Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik – Hof – Detifoss – Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) – Stockholm(Sweden)
……(continues)
P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.
3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.
P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.
hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me
Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.
Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?
Don’t think that would matter as much as the content inside the cover letter. Either one would do
Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.
The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)
So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.
You can say that you are sponsoring yourself.
Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.
Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,
Yes, download it and take a print and fill it by hand.
Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.
They can apply with you I guess. Please call VFS helpline and confirm
Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.
If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.
Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?
The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.
Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?
Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!
Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?
If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.
Hi ashwini,
i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter
Yes. Please mention this in the cover letter.
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Composing an effective cover letter for your business visa application with expert guidance and free samples.
This article will help you write the perfect business cover letter when applying for a business visa; It will help you understand more about what the embassy requirements are and what to avoid when writing a cover letter.
Read the article below for further information regarding tips on how to write a simple business cover letter!
A business cover letter is a document regarding your professional background that includes all your essential professional information. A business letter is used as an introduction to the Embassy regarding the business visa you are applying for. By reading a cover letter, the Embassy will have a more detailed representation of you and your visa application purpose.
Note: Applicants who apply for a business visa must submit a business cover letter to the embassy or consulate of the country they are applying to.
A detailed and professional business cover letter must contain three important steps:
The first paragraph of your cover letter is one of the most important parts of your business cover letter. The first paragraph must catch the Embassy’s attention, it must give the reader a desire to continue reading your cover letter. The letter must contain information about you, the job position you are applying for, a referring name (if applicable), and information about why you are applying for the specific position.
If you are applying for a business visa just to attend a meeting, or a conference, please be specific about that in the first paragraph of your letter.
The second paragraph must be the paragraph in which you must explain in detail your business trip itinerary. The letter must include details, such as;
Note: Make sure you add any other information you might want to include which will be convenient for the Embassy!
The third paragraph must be the perfect final touch of your cover letter; this paragraph must contain details about you, such as; where the Embassy can contact you and how you can be contacted.
Here are a few tips to help you write your cover letter in the most effective way possible when applying for a business visa:
Important: One of the most important tips when writing a business cover letter is not to COPY your letter!
The Embassy or Consulate of the country you are applying for may request a business cover letter from you or your employer.
Here is a business cover letter sample if the Embassy requires a letter from you.
December 2022
Finland Embassy in Turkey
Nisbetiye Mah. Aydın Sok. No:6, D.8. 1. Levent, 34340 Beşiktaş/İstanbul Türkiye
Dear Sir/Madam
My name is Denize Doe (passport number: AZ1122244); I am a Turkish citizen who lives in Istanbul, Türkiye, where I work as an It Manager for a company called ITcom.
The reason I am applying for a Finland visa is so that I can attend a very important business conference that the company has organized with one of our partners in Finland. The conference will take place in Helsinki, from December 15, 2022, to December 20, 2022.
During the time I will be in Finland, I will attend the conference from 9 AM to 6 PM, and with the time left, I will try to visit some small tourist attractions near Helsinki. I will also visit my aunt and uncle who live in Helsinki.
This conference is very important to me and my professional journey in this company; I believe that we will learn a lot from this conference, and I will also have the opportunity to meet many colleagues that I haven’t seen in ages.
Thank you so much for your time and the opportunity!
Email: [email protected]
Phone number: +6744554432
Here is a business cover letter sample if the Embassy requires a letter from your employer.
Gaziosmanpaşa, Beyaz Zambaklar Sok. No:44, 06700 Çankaya/Ankara Türkiye
My name is Abdulah Tamir (passport number: AZ66223339); I am a Turkish citizen who lives in, Istanbul, Turkey. I am the manager of an IT company operating in Istambul, Türkiye, called ITcom.
I am writing this letter to confirm that Miss Denize Doe is invited to attend one of our most important conferences that will be taking place in Helsinki, Finland, from December 15, 2022, to December 20, 2022.
Miss Denize is one of our managers here in Istanbul, she is a very important person in our company. I believe that her attendance at the conference will have a great impact on our company since she will be able to learn a lot and apply the acquired knowledge and experience to our company.
Thank you so much for your time!
Abdulah Tamir
Phone number: +67778882
Avoid these common mistakes when writing a business cover letter to the Embassy:
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Your Schengen tourist visa application cover letter should include the information listed below: Your full name. Your date of birth. Your nationality. Your passport details (passport number, issue date, and expiry date). Your current address. Your email address. Your phone number. The date when you are writing the letter.
Sample 3: Attending a Business Conference. Dear Sir/Madam, I am writing to request a Canadian visitor visa to attend the [Name of Conference] in Ottawa, scheduled from [Start Date] to [End Date]. As [Your Job Title] at [Your Company], attending this conference is a significant opportunity for professional growth and networking.
Dear Sir/Madam, I am writing to apply for a [tourist/business/student] visa for [country]. I plan to travel to [destination city/cities] from [start date] to [end date] and would like to request a visa for the duration of my stay. My purpose of travel is [provide a brief description of the reason for your visit].
Step 1: Start With Basic Formatting. Firstly, your cover letter needs to have a professional layout:. Header: Include your contact information at the top right corner and the date.Below that, write the contact information of the embassy or consulate. Salutation: Always start with "Dear Sir/Madam," or if you know the name of the consul, you can address them directly.
EMBASSY OF (Country you're visiting) <Address of the Consulate> Dear Sir/Madam: I, <Your full legal name> would like to apply for a tourist visa to spend a vacation in <name of the country> from <date of arrival> to <date of departure.> My main purpose for travel is tourism, to see the beautiful sights of <name of the country>, particularly <name of tourist attractions.> I'm also looking ...
B2 Cover Letter Sample. Here is an example of a B2 cover letter you can submit to the United States embassy or consulate: May 2023. United States Embassy in Albania. Rruga Stavro Vinjau 14, Tirana. Albania. Dear Honorable Consult, My name is Shkodran Jaha (passport number: AL19919911); I am an Albanian citizen who lives in Tirana, Albania ...
Cover Letter for UK Visa Application Sample. Here is a simple sample you can refer to when writing your cover letter: March 2023. UK Embassy in Macedonia. Todor Aleksandrov 165, Skopje 1000. North Macedonia. Dear Honorable Consul, My name is Stojan Nikola (passport number: NM22330011).
Sample Cover Letter for Tourist Schengen Visa. March 20, 2019New Delhi, India. Netherlands Embassy in New Delhi. 6/50 F, Shantipath. Chanakyapuri. New Delhi - 110021. Dear Sir or Madam, I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019.
When writing a U.S. Visa Invitation Letter, it should include the following information: Your full name, date of birth, address and telephone number in the United States. Your occupation and your status in the United States. A clear statement of your relationship with the visiting individual. Detailed information on the planned visit including ...
Creating the perfect Visa application cover letter can be a daunting task. A well-prepared Cover Letter for a Visa application can significantly enhance your chances of success. This guide offers insights into creating the perfect cover letter for your visa application, focusing on essential components like itinerary planning and presenting a compelling case to visa officers.
Sample Cover Letter for Australian Visa (Online Application) Australian Visa Cover Letter. DOWNLOAD THIS! Sample Cover Letter for Schengen Visa ... I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be ...
When applying for a UK visitor Visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows: Address the recipient with a formal salutation. For example, "Dear/Hello (name of the recipient).". If you do not know the recipient's name, you can refer to them as sir ...
Purpose of visit: If you're applying for a visa to visit a specific Schengen country, highlight the purpose of your visit to that Country (tourism, business, visiting family, etc.). If your trip involves multiple countries, mention each and clarify where you'll spend the most time. ... Tips for Writing a Successful Visa Cover Letter. Keep It ...
Once you signin, select the cover letter option from the visa documents list. Click on "create new cover letter for visa" option. Fill your personal information. Select the "Nationality". Provide the "Consulate Information". Select the "Type of Visa". Provide the "employment information".
Tips for Crafting Your Cover Letter. Writing a Schengen Visa Cover Letter requires careful consideration and attention to detail: Tailor to Your Purpose: Customize the letter based on your travel motive—whether tourism, medical, or business—to demonstrate preparedness. Formal Address: Begin with a formal salutation, addressing the visa ...
A cover letter is not a mandatory document for UK visa. But in my experience, it's the most helpful document. The goal of the cover letter is to convince the ECO that you are a genuine visitor. Your cover letter must be simple, short and clear. Break the cover letter into sections, paragraphs and bullet lists.
SUB-HEADING NUMBER 1. Introduction/Summary. My name is [NAME] and I am [NATIONALITY]. I am applying from [COUNTRY OF RESIDENCE] and I am applying for a standard [6 month/2 year/5 year/10 year] UK visitor visa. In discussing that I am a genuine and credible UK visitor visa, this letter will cover:
A tourist cover letter is a letter that needs to be written when applying for a tourist visa. This letter needs to explain the purpose of your visit. It must also include dates of entering and leaving the country, where you will stay, and the places you will visit. This letter helps the consulate or the embassy to be more informed regarding ...
A cover letter is the most important document for any visa application. In this video I have explained how to write a perfect covering letter for visitor vis...
This information should be aligned to the left margin. : Below your address, leave a space and then include the current date. This should be the date on which you are writing or sending the letter. : After the date, leave another space and then write the address of the embassy or consulate to which you are applying.
But this time around, while applying Schengen for Sweden, I realized the power of a cover letter. The reason being these three scenarios: 1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor.
Open the letter strongly. Be kind with your words. Be prepared. Explain exactly what you will be doing when arriving in the country. Let them know that you know a lot about their company and the job position you are applying for. Use your words carefully. Keep it short and simple. Include your keywords.