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PhD Defence Process: A Comprehensive Guide

Embarking on the journey toward a PhD is an intellectual odyssey marked by tireless research, countless hours of contemplation, and a fervent commitment to contributing to the body of knowledge in one’s field. As the culmination of this formidable journey, the PhD defence stands as the final frontier, the proverbial bridge between student and scholar.

In this comprehensive guide, we unravel the intricacies of the PhD defence—a momentous occasion that is both a celebration of scholarly achievement and a rigorous evaluation of academic prowess. Join us as we explore the nuances of the defence process, addressing questions about its duration, contemplating the possibility of failure, and delving into the subtle distinctions of language that surround it.

Beyond the formalities, we aim to shed light on the significance of this rite of passage, dispelling misconceptions about its nature. Moreover, we’ll consider the impact of one’s attire on this critical day and share personal experiences and practical tips from those who have successfully navigated the defence journey.

Whether you are on the precipice of your own defence or are simply curious about the process, this guide seeks to demystify the PhD defence, providing a roadmap for success and a nuanced understanding of the pivotal event that marks the transition from student to scholar.

Introduction

A. definition and purpose:, b. overview of the oral examination:, a. general duration of a typical defense, b. factors influencing the duration:, c. preparation and flexibility:, a. preparation and thorough understanding of the research:, b. handling questions effectively:, c. confidence and composure during the presentation:, d. posture of continuous improvement:, a. exploring the possibility of failure:, b. common reasons for failure:, c. steps to mitigate the risk of failure:, d. post-failure resilience:, a. addressing the language variation:, b. conforming to regional preferences:, c. consistency in usage:, d. flexibility and adaptability:, e. navigating language in a globalized academic landscape:, a. debunking myths around the formality of the defense:, b. significance in validating research contributions:, c. post-defense impact:, a. appropriate attire for different settings:, b. professionalism and the impact of appearance:, c. practical tips for dressing success:, b. practical tips for a successful defense:, c. post-defense reflections:, career options after phd.

Embarking on the doctoral journey is a formidable undertaking, where aspiring scholars immerse themselves in the pursuit of knowledge, contributing new insights to their respective fields. At the pinnacle of this academic odyssey lies the PhD defence—a culmination that transcends the boundaries of a mere formality, symbolizing the transformation from a student of a discipline to a recognized contributor to the academic tapestry.

The PhD defence, also known as the viva voce or oral examination, is a pivotal moment in the life of a doctoral candidate.

PhD defence is not merely a ritualistic ceremony; rather, it serves as a platform for scholars to present, defend, and elucidate the findings and implications of their research. The defence is the crucible where ideas are tested, hypotheses scrutinized, and the depth of scholarly understanding is laid bare.

The importance of the PhD defence reverberates throughout the academic landscape. It is not just a capstone event; it is the juncture where academic rigour meets real-world application. The defence is the litmus test of a researcher’s ability to articulate, defend, and contextualize their work—an evaluation that extends beyond the pages of a dissertation.

Beyond its evaluative nature, the defence serves as a rite of passage, validating the years of dedication, perseverance, and intellectual rigour invested in the research endeavour. Success in the defence is a testament to the candidate’s mastery of their subject matter and the originality and impact of their contributions to the academic community.

Furthermore, a successful defence paves the way for future contributions, positioning the scholar as a recognized authority in their field. The defence is not just an endpoint; it is a launchpad, propelling researchers into the next phase of their academic journey as they continue to shape and redefine the boundaries of knowledge.

In essence, the PhD defence is more than a ceremonial checkpoint—it is a transformative experience that validates the intellectual journey, underscores the significance of scholarly contributions, and sets the stage for a continued legacy of academic excellence. As we navigate the intricacies of this process, we invite you to explore the multifaceted dimensions that make the PhD defence an indispensable chapter in the narrative of academic achievement.

What is a PhD Defence?

At its core, a PhD defence is a rigorous and comprehensive examination that marks the culmination of a doctoral candidate’s research journey. It is an essential component of the doctoral process in which the candidate is required to defend their dissertation before a committee of experts in the field. The defence serves multiple purposes, acting as both a showcase of the candidate’s work and an evaluative measure of their understanding, critical thinking, and contributions to the academic domain.

The primary goals of a PhD defence include:

Presentation of Research: The candidate presents the key findings, methodology, and significance of their research.
Demonstration of Mastery: The defence assesses the candidate’s depth of understanding, mastery of the subject matter, and ability to engage in scholarly discourse.
Critical Examination: Committee members rigorously question the candidate, challenging assumptions, testing methodologies, and probing the boundaries of the research.
Validation of Originality: The defence validates the originality and contribution of the candidate’s work to the existing body of knowledge.

The PhD defence often takes the form of an oral examination, commonly referred to as the viva voce. This oral component adds a dynamic and interactive dimension to the evaluation process. Key elements of the oral examination include:

Presentation: The candidate typically begins with a formal presentation, summarizing the dissertation’s main components, methodology, and findings. This presentation is an opportunity to showcase the significance and novelty of the research.
Questioning and Discussion: Following the presentation, the candidate engages in a thorough questioning session with the examination committee. Committee members explore various aspects of the research, challenging the candidates to articulate their rationale, defend their conclusions, and respond to critiques.
Defence of Methodology: The candidate is often required to defend the chosen research methodology, demonstrating its appropriateness, rigour, and contribution to the field.
Evaluation of Contributions: Committee members assess the originality and impact of the candidate’s contributions to the academic discipline, seeking to understand how the research advances existing knowledge.

The oral examination is not a mere formality; it is a dynamic exchange that tests the candidate’s intellectual acumen, research skills, and capacity to contribute meaningfully to the scholarly community.

In essence, the PhD defence is a comprehensive and interactive evaluation that encapsulates the essence of a candidate’s research journey, demanding a synthesis of knowledge, clarity of expression, and the ability to navigate the complexities of academic inquiry. As we delve into the specifics of the defence process, we will unravel the layers of preparation and skill required to navigate this transformative academic milestone.

How Long is a PhD Defence?

The duration of a PhD defence can vary widely, but it typically ranges from two to three hours. This time frame encompasses the candidate’s presentation of their research, questioning and discussions with the examination committee, and any additional deliberations or decisions by the committee. However, it’s essential to note that this is a general guideline, and actual defence durations may vary based on numerous factors.

Sciences and Engineering: Defenses in these fields might lean towards the shorter end of the spectrum, often around two hours. The focus is often on the methodology, results, and technical aspects.
Humanities and Social Sciences: Given the theoretical and interpretive nature of research in these fields, defences might extend closer to three hours or more. Discussions may delve into philosophical underpinnings and nuanced interpretations.
Simple vs. Complex Studies: The complexity of the research itself plays a role. Elaborate experiments, extensive datasets, or intricate theoretical frameworks may necessitate a more extended defence.
Number of Committee Members: A larger committee or one with diverse expertise may lead to more extensive discussions and varied perspectives, potentially elongating the defence.
Committee Engagement: The level of engagement and probing by committee members can influence the overall duration. In-depth discussions or debates may extend the defence time.
Cultural Norms: In some countries, the oral defence might be more ceremonial, with less emphasis on intense questioning. In others, a rigorous and extended defence might be the norm.
Evaluation Practices: Different academic systems have varying evaluation criteria, which can impact the duration of the defence.
Institutional Guidelines: Some institutions may have specific guidelines on defence durations, influencing the overall time allotted for the process.

Candidates should be well-prepared for a defence of any duration. Adequate preparation not only involves a concise presentation of the research but also anticipates potential questions and engages in thoughtful discussions. Additionally, candidates should be flexible and responsive to the dynamics of the defense, adapting to the pace set by the committee.

Success Factors in a PhD Defence

Successful defence begins with a deep and comprehensive understanding of the research. Candidates should be well-versed in every aspect of their study, from the theoretical framework to the methodology and findings.
Thorough preparation involves anticipating potential questions from the examination committee. Candidates should consider the strengths and limitations of their research and be ready to address queries related to methodology, data analysis, and theoretical underpinnings.
Conducting mock defences with peers or mentors can be invaluable. It helps refine the presentation, exposes potential areas of weakness, and provides an opportunity to practice responding to challenging questions.
Actively listen to questions without interruption. Understanding the nuances of each question is crucial for providing precise and relevant responses.
Responses should be clear, concise, and directly address the question. Avoid unnecessary jargon, and strive to convey complex concepts in a manner that is accessible to the entire committee.
It’s acceptable not to have all the answers. If faced with a question that stumps you, acknowledge it honestly. Expressing a willingness to explore the topic further demonstrates intellectual humility.
Use questions as opportunities to reinforce key messages from the research. Skillfully link responses back to the core contributions of the study, emphasizing its significance.
Rehearse the presentation multiple times to build familiarity with the material. This enhances confidence, reduces nervousness, and ensures a smooth and engaging delivery.
Maintain confident and open body language. Stand tall, make eye contact, and use gestures judiciously. A composed demeanour contributes to a positive impression.
Acknowledge and manage nervousness. It’s natural to feel some anxiety, but channelling that energy into enthusiasm for presenting your research can turn nervousness into a positive force.
Engage with the committee through a dynamic and interactive presentation. Invite questions during the presentation to create a more conversational atmosphere.
Utilize visual aids effectively. Slides or other visual elements should complement the spoken presentation, reinforcing key points without overwhelming the audience.
View the defence not only as an evaluation but also as an opportunity for continuous improvement. Feedback received during the defence can inform future research endeavours and scholarly pursuits.

In essence, success in a PhD defence hinges on meticulous preparation, adept handling of questions, and projecting confidence and composure during the presentation. A well-prepared and resilient candidate is better positioned to navigate the challenges of the defence, transforming it from a moment of evaluation into an affirmation of scholarly achievement.

Failure in PhD Defence

While the prospect of failing a PhD defence is relatively rare, it’s essential for candidates to acknowledge that the possibility exists. Understanding this reality can motivate diligent preparation and a proactive approach to mitigate potential risks.
Failure, if it occurs, should be seen as a learning opportunity rather than a definitive endpoint. It may highlight areas for improvement and offer insights into refining the research and presentation.
Lack of thorough preparation, including a weak grasp of the research content, inadequate rehearsal, and failure to anticipate potential questions, can contribute to failure.
Inability to effectively defend the chosen research methodology, including justifying its appropriateness and demonstrating its rigour, can be a critical factor.
Failing to clearly articulate the original contributions of the research and its significance to the field may lead to a negative assessment.
Responding defensively to questions, exhibiting a lack of openness to critique, or being unwilling to acknowledge limitations can impact the overall impression.
Inability to address committee concerns or incorporate constructive feedback received during the defense may contribute to a negative outcome.
Comprehensive preparation is the cornerstone of success. Candidates should dedicate ample time to understanding every facet of their research, conducting mock defences, and seeking feedback.
Identify potential weaknesses in the research and address them proactively. Being aware of limitations and articulating plans for addressing them in future work demonstrates foresight.
Engage with mentors, peers, or advisors before the defence. Solicit constructive feedback on both the content and delivery of the presentation to refine and strengthen the defence.
Develop strategies to manage stress and nervousness. Techniques such as mindfulness, deep breathing, or visualization can be effective in maintaining composure during the defence.
Conduct a pre-defense review of all materials, ensuring that the presentation aligns with the dissertation and that visual aids are clear and supportive.
Approach the defence with an open and reflective attitude. Embrace critique as an opportunity for improvement rather than as a personal affront.
Clarify expectations with the examination committee beforehand. Understanding the committee’s focus areas and preferences can guide preparation efforts.
In the event of failure, candidates should approach the situation with resilience. Seek feedback from the committee, understand the reasons for the outcome, and use the experience as a springboard for improvement.

In summary, while the prospect of failing a PhD defence is uncommon, acknowledging its possibility and taking proactive steps to mitigate risks are crucial elements of a well-rounded defence strategy. By addressing common failure factors through thorough preparation, openness to critique, and a resilient attitude, candidates can increase their chances of a successful defence outcome.

PhD Defense or Defence?

The choice between “defense” and “defence” is primarily a matter of British English versus American English spelling conventions. “Defense” is the preferred spelling in American English, while “defence” is the British English spelling.
In the global academic community, both spellings are generally understood and accepted. However, the choice of spelling may be influenced by the academic institution’s language conventions or the preferences of individual scholars.
Academic institutions may have specific guidelines regarding language conventions, and candidates are often expected to adhere to the institution’s preferred spelling.
Candidates may also consider the preferences of their advisors or committee members. If there is a consistent spelling convention used within the academic department, it is advisable to align with those preferences.
Consideration should be given to the spelling conventions of scholarly journals in the candidate’s field. If intending to publish research stemming from the dissertation, aligning with the conventions of target journals is prudent.
If the defense presentation or dissertation will be shared with an international audience, using a more universally recognized spelling (such as “defense”) may be preferred to ensure clarity and accessibility.
Regardless of the chosen spelling, it’s crucial to maintain consistency throughout the document. Mixing spellings can distract from the content and may be perceived as an oversight.
In oral presentations and written correspondence related to the defence, including emails, it’s advisable to maintain consistency with the chosen spelling to present a professional and polished image.
Recognizing that language conventions can vary, candidates should approach the choice of spelling with flexibility. Being adaptable to the preferences of the academic context and demonstrating an awareness of regional variations reflects a nuanced understanding of language usage.
With the increasing globalization of academia, an awareness of language variations becomes essential. Scholars often collaborate across borders, and an inclusive approach to language conventions contributes to effective communication and collaboration.

In summary, the choice between “PhD defense” and “PhD defence” boils down to regional language conventions and institutional preferences. Maintaining consistency, being mindful of the target audience, and adapting to the expectations of the academic community contribute to a polished and professional presentation, whether in written documents or oral defences.

Is PhD Defense a Formality?

While the PhD defence is a structured and ritualistic event, it is far from being a mere formality. It is a critical and substantive part of the doctoral journey, designed to rigorously evaluate the candidate’s research contributions, understanding of the field, and ability to engage in scholarly discourse.
The defence is not a checkbox to be marked but rather a dynamic process where the candidate’s research is evaluated for its scholarly merit. The committee scrutinizes the originality, significance, and methodology of the research, aiming to ensure it meets the standards of advanced academic work.
Far from a passive or purely ceremonial event, the defence involves active engagement between the candidate and the examination committee. Questions, discussions, and debates are integral components that enrich the scholarly exchange during the defence.
The defence serves as a platform for the candidate to demonstrate the originality of their research. Committee members assess the novelty of the contributions, ensuring that the work adds value to the existing body of knowledge.
Beyond the content, the defence evaluates the methodological rigour of the research. Committee members assess whether the chosen methodology is appropriate, well-executed, and contributes to the validity of the findings.
Successful completion of the defence affirms the candidate’s ability to contribute meaningfully to the academic discourse in their field. It is an endorsement of the candidate’s position as a knowledgeable and respected scholar.
The defence process acts as a quality assurance mechanism in academia. It ensures that individuals awarded a doctoral degree have undergone a thorough and rigorous evaluation, upholding the standards of excellence in research and scholarly inquiry.
Institutions have specific criteria and standards for awarding a PhD. The defence process aligns with these institutional and academic standards, providing a consistent and transparent mechanism for evaluating candidates.
Successful completion of the defence is a pivotal moment that marks the transition from a doctoral candidate to a recognized scholar. It opens doors to further contributions, collaborations, and opportunities within the academic community.
Research presented during the defence often forms the basis for future publications. The validation received in the defence enhances the credibility of the research, facilitating its dissemination and impact within the academic community.
Beyond the academic realm, a successfully defended PhD is a key credential for professional advancement. It enhances one’s standing in the broader professional landscape, opening doors to research positions, teaching opportunities, and leadership roles.

In essence, the PhD defence is a rigorous and meaningful process that goes beyond formalities, playing a crucial role in affirming the academic merit of a candidate’s research and marking the culmination of their journey toward scholarly recognition.

Dressing for Success: PhD Defense Outfit

For Men: A well-fitted suit in neutral colours (black, navy, grey), a collared dress shirt, a tie, and formal dress shoes.
For Women: A tailored suit, a blouse or button-down shirt, and closed-toe dress shoes.
Dress codes can vary based on cultural expectations. It’s advisable to be aware of any cultural nuances within the academic institution and to adapt attire accordingly.
With the rise of virtual defenses, considerations for attire remain relevant. Even in online settings, dressing professionally contributes to a polished and serious demeanor. Virtual attire can mirror what one would wear in-person, focusing on the upper body visible on camera.
The attire chosen for a PhD defense contributes to the first impression that a candidate makes on the examination committee. A professional and polished appearance sets a positive tone for the defense.
Dressing appropriately reflects respect for the gravity of the occasion. It acknowledges the significance of the defense as a formal evaluation of one’s scholarly contributions.
Wearing professional attire can contribute to a boost in confidence. When individuals feel well-dressed and put-together, it can positively impact their mindset and overall presentation.
The PhD defense is a serious academic event, and dressing professionally fosters an atmosphere of seriousness and commitment to the scholarly process. It aligns with the respect one accords to academic traditions.
Institutional norms may influence dress expectations. Some academic institutions may have specific guidelines regarding attire for formal events, and candidates should be aware of and adhere to these norms.
While adhering to the formality expected in academic settings, individuals can also express their personal style within the bounds of professionalism. It’s about finding a balance between institutional expectations and personal comfort.
Select and prepare the outfit well in advance to avoid last-minute stress. Ensure that the attire is clean, well-ironed, and in good condition.
Accessories such as ties, scarves, or jewelry should complement the outfit. However, it’s advisable to keep accessories subtle to maintain a professional appearance.
While dressing professionally, prioritize comfort. PhD defenses can be mentally demanding, and comfortable attire can contribute to a more confident and composed demeanor.
Pay attention to grooming, including personal hygiene and haircare. A well-groomed appearance contributes to an overall polished look.
Start preparation well in advance of the defense date. Know your research inside out, anticipate potential questions, and be ready to discuss the nuances of your methodology, findings, and contributions.
Conduct mock defenses with peers, mentors, or colleagues. Mock defenses provide an opportunity to receive constructive feedback, practice responses to potential questions, and refine your presentation.
Strike a balance between confidence and humility. Confidence in presenting your research is essential, but being open to acknowledging limitations and areas for improvement demonstrates intellectual honesty.
Actively engage with the examination committee during the defense. Listen carefully to questions, respond thoughtfully, and view the defense as a scholarly exchange rather than a mere formality.
Understand the expertise and backgrounds of the committee members. Tailor your presentation and responses to align with the interests and expectations of your specific audience.
Practice time management during your presentation. Ensure that you allocate sufficient time to cover key aspects of your research, leaving ample time for questions and discussions.
It’s normal to feel nervous, but practicing mindfulness and staying calm under pressure is crucial. Take deep breaths, maintain eye contact, and focus on delivering a clear and composed presentation.
Have a plan for post-defense activities. Whether it’s revisions to the dissertation, publications, or future research endeavors, having a roadmap for what comes next demonstrates foresight and commitment to ongoing scholarly contributions.
After successfully defending, individuals often emphasize the importance of taking time to reflect on the entire doctoral journey. Acknowledge personal and academic growth, celebrate achievements, and use the experience to inform future scholarly pursuits.

In summary, learning from the experiences of others who have successfully defended offers a wealth of practical wisdom. These insights, combined with thoughtful preparation and a proactive approach, contribute to a successful and fulfilling defense experience.

You have plenty of career options after completing a PhD. For more details, visit my blog posts:

7 Essential Steps for Building a Robust Research Portfolio

Exciting Career Opportunities for PhD Researchers and Research Scholars

Freelance Writing or Editing Opportunities for Researchers A Comprehensive Guide

Research Consultancy: An Alternate Career for Researchers

The Insider’s Guide to Becoming a Patent Agent: Opportunities, Requirements, and Challenges

The journey from a curious researcher to a recognized scholar culminates in the PhD defence—an intellectual odyssey marked by dedication, resilience, and a relentless pursuit of knowledge. As we navigate the intricacies of this pivotal event, it becomes evident that the PhD defence is far more than a ceremonial rite; it is a substantive evaluation that validates the contributions of a researcher to the academic landscape.

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Defending Your Dissertation: A Guide

A woman in front of a bookshelf speaking to a laptop

Written by Luke Wink-Moran | Photo by insta_photos

Dissertation defenses are daunting, and no wonder; it’s not a “dissertation discussion,” or a “dissertation dialogue.” The name alone implies that the dissertation you’ve spent the last x number of years working on is subject to attack. And if you don’t feel trepidation for semantic reasons, you might be nervous because you don’t know what to expect. Our imaginations are great at making The Unknown scarier than reality. The good news is that you’ll find in this newsletter article experts who can shed light on what dissertations defenses are really like, and what you can do to prepare for them.

The first thing you should know is that your defense has already begun. It started the minute you began working on your dissertation— maybe even in some of the classes you took beforehand that helped you formulate your ideas. This, according to Dr. Celeste Atkins, is why it’s so important to identify a good mentor early in graduate school.

“To me,” noted Dr. Atkins, who wrote her dissertation on how sociology faculty from traditionally marginalized backgrounds teach about privilege and inequality, “the most important part of the doctoral journey was finding an advisor who understood and supported what I wanted from my education and who was willing to challenge me and push me, while not delaying me. I would encourage future PhDs to really take the time to get to know the faculty before choosing an advisor and to make sure that the members of their committee work well together.”

Your advisor will be the one who helps you refine arguments and strengthen your work so that by the time it reaches your dissertation committee, it’s ready. Next comes the writing process, which many students have said was the hardest part of their PhD. I’ve included this section on the writing process because this is where you’ll create all the material you’ll present during your defense, so it’s important to navigate it successfully. The writing process is intellectually grueling, it eats time and energy, and it’s where many students find themselves paddling frantically to avoid languishing in the “All-But-Dissertation” doldrums. The writing process is also likely to encroach on other parts of your life. For instance, Dr. Cynthia Trejo wrote her dissertation on college preparation for Latin American students while caring for a twelve-year-old, two adult children, and her aging parents—in the middle of a pandemic. When I asked Dr. Trejo how she did this, she replied:

“I don’t take the privilege of education for granted. My son knew I got up at 4:00 a.m. every morning, even on weekends, even on holidays; and it’s a blessing that he’s seen that work ethic and that dedication and the end result.”

Importantly, Dr. Trejo also exercised regularly and joined several online writing groups at UArizona. She mobilized her support network— her partner, parents, and even friends from high school to help care for her son.

The challenges you face during the writing process can vary by discipline. Jessika Iwanski is an MD/PhD student who in 2022 defended her dissertation on genetic mutations in sarcomeric proteins that lead to severe, neonatal dilated cardiomyopathy. She described her writing experience as “an intricate process of balancing many things at once with a deadline (defense day) that seems to be creeping up faster and faster— finishing up experiments, drafting the dissertation, preparing your presentation, filling out all the necessary documents for your defense and also, for MD/PhD students, beginning to reintegrate into the clinical world (reviewing your clinical knowledge and skill sets)!”

But no matter what your unique challenges are, writing a dissertation can take a toll on your mental health. Almost every student I spoke with said they saw a therapist and found their sessions enormously helpful. They also looked to the people in their lives for support. Dr. Betsy Labiner, who wrote her dissertation on Interiority, Truth, and Violence in Early Modern Drama, recommended, “Keep your loved ones close! This is so hard – the dissertation lends itself to isolation, especially in the final stages. Plus, a huge number of your family and friends simply won’t understand what you’re going through. But they love you and want to help and are great for getting you out of your head and into a space where you can enjoy life even when you feel like your dissertation is a flaming heap of trash.”

While you might sometimes feel like your dissertation is a flaming heap of trash, remember: a) no it’s not, you brilliant scholar, and b) the best dissertations aren’t necessarily perfect dissertations. According to Dr. Trejo, “The best dissertation is a done dissertation.” So don’t get hung up on perfecting every detail of your work. Think of your dissertation as a long-form assignment that you need to finish in order to move onto the next stage of your career. Many students continue revising after graduation and submit their work for publication or other professional objectives.

When you do finish writing your dissertation, it’s time to schedule your defense and invite friends and family to the part of the exam that’s open to the public. When that moment comes, how do you prepare to present your work and field questions about it?

“I reread my dissertation in full in one sitting,” said Dr. Labiner. “During all my time writing it, I’d never read more than one complete chapter at a time! It was a huge confidence boost to read my work in full and realize that I had produced a compelling, engaging, original argument.”

There are many other ways to prepare: create presentation slides and practice presenting them to friends or alone; think of questions you might be asked and answer them; think about what you want to wear or where you might want to sit (if you’re presenting on Zoom) that might give you a confidence boost. Iwanksi practiced presenting with her mentor and reviewed current papers to anticipate what questions her committee might ask. If you want to really get in the zone, you can emulate Dr. Labiner and do a full dress rehearsal on Zoom the day before your defense.

But no matter what you do, you’ll still be nervous:

“I had a sense of the logistics, the timing, and so on, but I didn’t really have clear expectations outside of the structure. It was a sort of nebulous three hours in which I expected to be nauseatingly terrified,” recalled Dr. Labiner.

“I expected it to be terrifying, with lots of difficult questions and constructive criticism/comments given,” agreed Iwanski.

“I expected it to be very scary,” said Dr. Trejo.

“I expected it to be like I was on trial, and I’d have to defend myself and prove I deserved a PhD,” said Dr Atkins.

And, eventually, inexorably, it will be time to present.

“It was actually very enjoyable” said Iwanski. “It was more of a celebration of years of work put into this project—not only by me but by my mentor, colleagues, lab members and collaborators! I felt very supported by all my committee members and, rather than it being a rapid fire of questions, it was more of a scientific discussion amongst colleagues who are passionate about heart disease and muscle biology.”

“I was anxious right when I logged on to the Zoom call for it,” said Dr. Labiner, “but I was blown away by the number of family and friends that showed up to support me. I had invited a lot of people who I didn’t at all think would come, but every single person I invited was there! Having about 40 guests – many of them joining from different states and several from different countries! – made me feel so loved and celebrated that my nerves were steadied very quickly. It also helped me go into ‘teaching mode’ about my work, so it felt like getting to lead a seminar on my most favorite literature.”

“In reality, my dissertation defense was similar to presenting at an academic conference,” said Dr. Atkins. “I went over my research in a practiced and organized way, and I fielded questions from the audience.

“It was a celebration and an important benchmark for me,” said Dr. Trejo. “It was a pretty happy day. Like the punctuation at the end of your sentence: this sentence is done; this journey is done. You can start the next sentence.”

If you want to learn more about dissertations in your own discipline, don’t hesitate to reach out to graduates from your program and ask them about their experiences. If you’d like to avail yourself of some of the resources that helped students in this article while they wrote and defended their dissertations, check out these links:

The Graduate Writing Lab

https://thinktank.arizona.edu/writing-center/graduate-writing-lab

The Writing Skills Improvement Program

https://wsip.arizona.edu

Campus Health Counseling and Psych Services

https://caps.arizona.edu

https://www.scribbr.com/

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Eva Lantsoght

November 30th, 2021, defending a phd thesis is an emotional moment candidates and supervisors should be prepared for.

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Estimated reading time: 6 minutes

The PhD defence, or viva, is significant academic rite of passage, which as well as marking the culmination of years of study, can also be a highly charged emotional moment. Drawing on years of collecting accounts of PhD defences on her blog and her recent book (Planning and Passing Your PhD Defence, co-authored with Olga Degtyareva), Eva Lantsoght , discusses how both PhD students and supervisors can benefit from a more engaged understanding of the emotions underlying the PhD defence.

In the days leading up to my doctoral defence, I had a recurring nightmare about my supervisor forgetting to show up for my defence. I was well-prepared, and since I was defending in the Netherlands, my thesis was already printed and approved. Failing was virtually impossible. Why then, was I nervous about my doctoral defence to the point of having recurring nightmares?

After eventually passing my doctoral defence, I decided to collect stories about the doctoral defence (or viva, depending on the country) around the world for my blog. I was originally fascinated by the differences between defence formats (such as the sword newly minted doctors receive in Finland and the medal in Chile ). Over time, however, I started to see that below the superficial differences, all types of defence show similarities. One is that there is always an emotional dimension to the defence. My worries before my defence were hardly an isolated case. Many doctoral candidates report strong emotions around thesis submission, in the weeks leading up to the defence, during the event, and even afterwards, when the post-defence blues may kick in.

Typically, discussions on the doctoral defence centre around the scholarly dimension. A defence is often viewed solely as an academic event marking and evaluating the end of a research project

Typically, discussions on the doctoral defence centre around the scholarly dimension. A defence is often viewed solely as an academic event marking and evaluating the end of a research project. However, in our recent book Planning and Passing Your PhD Defence , which I co-wrote with Olga Degtyareva, we have paid special attention to the emotional dimension of the defence (of course, in addition to the scholarly dimension preparing for answering questions, and other traditional aspects related to the doctoral defence). This was in part because, we strongly felt that we shouldn’t consider the defence as a regular examination, where a standard set of criteria are used to assess a student. Besides its function as an examination, the defence is also a rite of passage, a confirmation, a celebration, and the culmination of years of independent research work. Emotions are murky and difficult to factor in for assessment. The emotions involved in the doctoral defence make it a unique event: for the candidate, the examiners (or committee members), and for the supervisor. Being aware of these emotions, and bringing them to light, is important to understanding the defence better and the role it plays in a research career.

In my work on the doctoral defence, I found (to my surprise) that the major differences between defence formats did not influence the candidates’ perception much . On the other hand, I did find important differences in the emotions felt by candidates related to the defence, as a function of socio-demographic aspects, notably gender. Women doctoral candidates experience more negative feelings before the defence, and if they had a negative experience during the defence, the negative impact on their perception as a researcher could often be long-lasting. Being aware of how different groups experience the emotions related to the defence differently is important, especially for supervisors and examiners, and can be empowering for candidates. Besides simply being aware of the emotional dimension, it can also enable the small changes that can help settle things when emotions run high: taking a short break, offering water, getting up to open a window, or moving to another topic of the thesis.

While each PhD candidate, each research study, and each PhD trajectory are unique, there are some common emotions that deserve to be mentioned. First of all, in the weeks or days leading up to thesis submission, candidates often feel that the work is not enough, worthless, or otherwise insufficient, and these feelings can contribute to perfectionism. Other candidates may be so tired of the thesis that every small action may feel like a terrible chore. Some feel relieved upon submission, and others worry about how it will be received.

Many candidates also worry about how they will perform. For candidates in the United Kingdom, where the viva takes place before final submission of the thesis and may determine the level of corrections required for the thesis, candidates worry about what the outcome of the thesis and viva will be. Major revisions could potentially add months to the doctoral journey. Because the viva is behind closed doors, candidates also may not know very well what to expect. In the Netherlands, where candidates are sure they will pass, other causes lead to worry and anxiety. As the defence is public, candidates feel the pressure to perform well in front of the committee, friends, colleagues, and family.

it is also important for supervisors and examiners to be aware of this emotional dimension, and to know how different groups of candidates experience these emotions

The first step in dealing with this anxiety, is to name and acknowledge it, and to know that these feelings are normal. Candidates who passed without corrections worry about passing their defence as much as those who had more work on their thesis after the defence. Breathing techniques, meditation, and relaxation exercises can help. University counselling services should be there to support as well. Being well-prepared for the day of the defence itself may also help candidates to feel more in control over the day and their feelings. A positive action, such as stopping by colleagues and expressing gratitude to them before the defence, can improve defence-day-anxiety. Many candidates feel more nervous right before and at the beginning of their defence. Taking notes, repeating the question, or asking for clarification of the question, are all valid options to start answering in a calm and controlled manner. At the end of the defence, candidates can be nervous to hear the outcome, and the minutes while the committee is in deliberation may feel like hours. Then, after hearing the verdict, often the final flood of emotions (relief, happiness, pride, or perhaps disappointment, anger, or worry about the thesis revision) comes.

Emotions play an important role leading up to and during the doctoral defence. Understanding the role of these emotions is important for candidates, so that they know that what they are feeling is normal, and does not mean that they are not worthy of a doctorate. At the same time, it is also important for supervisors and examiners to be aware of this emotional dimension, and to know how different groups of candidates experience these emotions. Being aware of and holding space for these emotions allows all those who are involved in the defence to experience the defence, not simply as a test of knowledge, but as the important moment it is, in the formation and affirmation of a new scholar.

Note: This article gives the views of the author, and not the position of the LSE Impact Blog, nor of the London School of Economics. Please review our comments policy if you have any concerns on posting a comment below.

Image Credit: Ralph Leue via Unsplash.

About the author

Dr. Eva Lantsoght is a Full Professor in Civil Engineering at Universidad San Francisco de Quito in Ecuador and tenured assistant professor at Delft University of Technology in the Netherlands. Her blog and co-hosted podcast PhD Talk addresses the mechanics of doing research, PhD life, and general academic matters. Find her @evalantsoght or at evalantsoght.com.

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In Australia there is no defence process and typically no discussion between the examiners…lots of secrecy and anonymity for some reason.

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How to Defend a Thesis: An Introduction to the PhD Viva

The prospect of defending your PhD work can be more than a little daunting. It represents the climax of many years of hard work, you’ll have to defend a thesis in front of experts in your field and the whole PhD viva process can seem cloaked in mystery.

Maybe you’ve seen a labmate go for their PhD viva to then emerge several hours later, relieved but perhaps slightly dazed. Often it’ll be the case that they’ll have forgotten the specifics by the time they’ve left the room. On top of that, horror stories of bad PhD viva experiences pass through many research groups which are enough to make even the most confident and positive PhD students shake in their boots.

Having had my own PhD viva earlier this year, in addition to discussing experiences with many other PhD graduates, I now want to help you through the process.

Before we begin, I want to offer some reassurance. For most people the PhD viva is not at all the horrible experience we occasionally hear about. Even so, it’s still useful to know what to expect. I’ve therefore put together a series to help others understand the PhD viva process and how to defend a thesis.

Defend a Thesis: Overview of the PhD Viva Series

This first post will be an introduction to the PhD viva process and how to defend a thesis. Upcoming posts will cover:

Viva Preparation: Common PhD Viva Questions
What is a PhD Viva Like? Sharing Graduates’ Experiences
How to Choose Your Examiners

If there is anything specific you’d like covered, please let me know! I’ll be sure to include it. If you’d like to subscribe to get notified of upcoming posts as they’re released you can do so here:

How is a PhD Assessed?

Typically the main output expected at the end of your PhD project is a thesis. You’ve put years of work into your PhD and the thesis details your contributions to your chosen research field. But how is the thesis “marked”? Who will decide if what you’ve written is actually any good?

This is where the PhD viva comes in!

The PhD viva involves you discussing and defending your work with experts in your field. The experts act as examiners to determine whether or not the university should award you a PhD based on your thesis and viva performance. The thesis is the written report submitted for a PhD, and the viva is a means of quality control to ensure that only suitable candidates are awarded a PhD by the university.

Although part of the purpose of a PhD viva is to ensure that the work is of a high quality, just as importantly it’s to check that you were the one who carried it out and that you understand what you were doing!

The PhD viva is therefore essentially an exam during which you’ll have to defend a thesis.

Here is the official “mark scheme” for a PhD at Imperial:

I recommend looking at the presentation which this screenshot came from: sadly I only came across it after my own PhD viva whilst putting together this post!

Steps to Completing a PhD

Submit your thesis for the examiners to read ahead of the viva.
Have the viva , where you’ll defend a thesis and discuss your research. The examiners will decide from a list of possible outcomes as detailed later in this post.
Make amendments to the thesis as necessary.
Optional celebration.
Have the thesis amendments approved by the examiners and/or your supervisor and confirmation sent to the university.
Upload the final copy of your thesis to the university.
Eagerly await notification that you’ve been awarded a PhD by the university!
Celebrate, Dr!

All celebrations except for the one after making changes to your thesis are mandatory!

PhD Viva vs PhD Defence

The words viva and defence are sometimes used interchangeably, but often are used to reference the different ways that the a PhD is concluded around the world.

A PhD viva (technically a viva voce ) is a formal examination of a PhD. It’s typical in the UK (amongst other countries) and it is a closed-event between yourself and some examiners.

Across much of Europe it is common instead to have a PhD defence . This still involves expert questioning but can be more of a ceremony and may even be open to the public. You can read about Siddartha’s experience , who completed his PhD in the Netherlands.

I went through a PhD viva and that’ll be the focus of this series. Nevertheless, there is overlap and you may still have difficult questions in a PhD defence, so the content in this series should still be useful no matter where you’re based.

In both a PhD viva and a PhD defence you’ll be expected to defend a thesis which represents the culmination of your work during the PhD.

Who is Present During the PhD Viva?

In the UK it is typical for the PhD viva to include:

One or more experts from your university ( internal examiner ).
One or more experts in your field from another institution to your own ( external examiner ).
And sometimes your supervisor, though in my experience this is quite rare unless you actively ask them to be there.

The main role of the internal examiner is to act as a moderator and ensure that the university’s protocols are upheld. They’ll usually still have some questions for you, but on top of that they’ll make sure that the external examiner(s) are reasonable. They will also take charge of documenting the viva.

Often the external examiner will be more specialised to your field than the internal examiner, so expect them to potentially ask more tricky and technical questions.

As mentioned in the previous section, for PhD defences in other countries the event may be less of an exam (viva) and more of a celebration of your work. These can be a lot more open, with access granted to your friends, family or anyone else who is interested in the topic. I quite like this idea, especially when the research has been publicly funded!

How the PhD Viva is Structured

The structure of the viva will vary but a typical format is shown below. The times in brackets are how long the sections for my own viva were, thankfully not all vivas are over five hours long!

Introductions (2 minutes) – greeting the examiners and they’ll usually quickly give an overview for how they want the viva to go.
Presentation (10 minutes) – Not all examiners will want you to give a presentation, it’s best to ask them in advance. I believe many examiners like asking for presentations: both to ease into the exam and also to see how you do at distilling years of work into a short presentation.
Discussion (Over 5 hours, yes, really!) – the long and potentially scary bit.
A short break (~10 minutes) . You’ll leave the room (or video call!) and the examiners will come to a decision for your PhD outcome.
Decision and final comments (10 minutes) – where the examiners will tell you what the outcome is of the viva – we’ll cover this in more depth in the next section.

The discussion in the middle of course is the main guts of the PhD viva, and the potentially scary bit. This is where you’ll get questioned about your work and thesis. What you get asked could vary considerably depending on your thesis and examiners.

I’ll save an in-depth discussion of my own viva for another post. In short, I received very few questions relating to the work or any fundamental underlying science. There were practically no questions to quiz my knowledge.

Rather than checking my understanding of the work, the viva was much more of a discussion of how best to present the work in the thesis. We spent roughly an hour going page by page through each chapter. This included suggestions for improvements to figures, changes in terminology and the like.

Possible PhD Viva Outcomes

At the end of the viva the examiners will give you feedback. This will include feedback on your performance in the viva. But as long as they’re satisfied that you carried out the work and that you knew what you’re doing, the bulk of the feedback will in fact revolve around your PhD thesis.

Technically there are lots of potential outcomes, as detailed here:

List of potential PhD outcomes from my own examiners' report. Satisfying these will allow you to successfully defend a thesis.

In reality here are the four main possible outcomes from the viva:

Pass with no amendments . The examiners didn’t want to make a single alteration to your thesis. Well done you just have to submit the finalised thesis to the university and you’ve finished your PhD! I know a few people who’ve had no revisions but it’s rare.
Pass with minor amendments Minor amendments include things such as correcting typos, rewording sentences and small alterations to data analysis and presentation. This is by far the most common outcome.
Referral for resubmission ( major amendments). More substantial changes to the thesis are required or further experimental work is required to fulfil the requirements of a PhD. The examiners will decide whether or not this means having another viva too.
Fail . Unless there are glaring issues or you didn’t actually do any of the research in your thesis yourself, you should be relieved to hear that practically no one ever fails. If you have failed, it usually points to systematic issues revolving around your supervisor: you shouldn’t have been allowed to get to this point. Usually the examiners would recommend that you be awarded a lower degree, such as a masters in research (MRes).

Slightly up the page is a screenshot from my own examiners’ report. You’ll see that I, like most people, passed with minor amendments.

2022 Update: Starting to prepare for your PhD viva? A set of viva preparation worksheets are now available in the resource library. Click the image below for free access!

Making Changes to Your PhD Thesis

Shortly after the viva you should receive the examiner’s report which includes a list of revisions for you to make.

If you’ve got through the viva with a pass, you can breathe a sigh of relief because the hard work is over! In a separate post I’ll be covering how the process to make my own minor amendments went.

No matter the outcome, it is possible that you’d like to make your own changes to the thesis since it’ll have been many weeks (or months) since submitting the draft copy for your viva. On reflection there may be things you’re not happy with. You are welcome to make changes to the document yourself.

After you’ve made changes, the final stage in getting awarded the PhD is submitting your finalised version of the thesis to the university. Shortly afterwards you’ll get the long-awaited notification that you’ve got your PhD!

Should You Strive For No Amendments?

In my opinion it’s not worth the effort of trying to get no amendments.

I’d personally rather spend slightly less time up front, knowing that more than likely I would have to made some amendments. You can never put in enough work to ensure there will be nothing your examiners want changed!

You could spent hundreds of extra hours endlessly going through your thesis meticulously before submission but your examiners can always find something they want you to change. In comparison, my own minor amendments only took two days of work.

Sometimes you’ll see someone mention on their CV that they passed with no revisions but it doesn’t really have any bearing on your PhD. Unlike most other qualifications, there aren’t really grades for PhDs: you either have one or you don’t.

During an early PhD assessment my assessor made a poignant joke about medical degrees: “What do you call the person who graduates bottom of their class in medical school? A doctor!” And it’s essentially the same with PhDs!

If you’d like personalised help with preparing for your PhD viva I am now starting to offer a small number of one-to-one sessions. Please contact me to find out more or click here to book a call.

I hope this introduction to PhD vivas and how to defend a thesis has been useful. Let me know if you have any specific questions or concerns you’d like to see addressed in the following posts.

As always you can stay up to date with content by subscribing here:

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PhD Viva Voces – A Complete Guide
Doing a PhD
A PhD viva involves defending your thesis in an oral examination with at least two examiners.
The aim of a PhD viva is to confirm that the work is your own , that you have a deep understanding of your project and, overall, that you are a competent researcher .
There are no standard durations, but they usually range from one to three hours, with most lasting approximately two hours .
There are six outcomes of a PhD viva: (1) pass without corrections (2) pass subject to minor corrections, (3) pass subject to major corrections, (4) downgrade to MPhil with no amendments, (5) downgrade to MPhil subject to amendments, (6) immediate fail.
Almost all students who sit their viva pass it, with the most common outcome being ‘(2) – pass subject to minor corrections’.

What Is a PhD Viva?

A viva voce , more commonly referred to as ‘viva’, is an oral examination conducted at the end of your PhD and is essentially the final hurdle on the path to a doctorate. It is the period in which a student’s knowledge and work are evaluated by independent examiners.

In order to assess the student and their work around their research question, a viva sets out to determine:

you understand the ideas and theories that you have put forward,
you can answer questions about elements of your work that the examiners have questions about,
you understand the broader research in your field and how your work contributes to this,
you are aware of the limitations of your work and understand how it can be developed further,
your work makes an original contribution, is your own and has not been plagiarised.

Note: A viva is a compulsory procedure for all PhD students, with the only exception being when a PhD is obtained through publication as opposed to the conventional route of study.

Who Will Attend a Viva?

In the UK, at least two examiners must take part in all vivas. Although you could have more than two examiners, most will not in an attempt to facilitate a smoother questioning process.

One of the two examiners will be internal, i.e. from your university, and the other will be external, i.e. from another university. Regardless, both will be knowledgeable in your research field and have read your thesis beforehand.

In addition to your two examiners, two other people may be present. The first is a chairperson. This is an individual who will be responsible for monitoring the interview and for ensuring proper conduct is followed at all times. The need for an external chairperson will vary between universities, as one of the examiners can also take on this role. The second is your supervisor, whose attendance is decided upon by you in agreement with your examiners. If your supervisor attends, they are prohibited from asking questions or from influencing the outcome of the viva.

To avoid any misunderstandings, we have summarised the above in a table:

Note: In some countries, such as in the United States, a viva is known as a ‘PhD defense’ and is performed publicly in front of a panel or board of examiners and an open audience. In these situations, the student presents their work in the form of a lecture and then faces questions from the examiners and audience which almost acts as a critical appraisal.

How Long Does a Viva Last?

Since all universities have different guidelines , and since all PhDs are unique, there are no standard durations. Typically, however, the duration ranges from one to three hours, with most lasting approximately two hours.

Your examiners will also influence the duration of your viva as some will favour a lengthy discussion, while others may not. Usually, your university will consult your examiners in advance and notify you of the likely duration closer to the day of your viva.

What Happens During a Viva?

Regardless of the subject area, all PhD vivas follow the same examination process format as below.

Introductions

You will introduce yourselves to each other, with the internal examiner normally introducing the external examiner. If an external chairperson is present, they too are introduced; otherwise, this role will be assumed by one of the examiners.

Procedure Explained

After the introductions, the appointed chair will explain the viva process. Although it should already be known to everyone, it will be repeated to ensure the viva remains on track during the forthcoming discussion.

Warm-Up Questions

The examiners will then begin the questioning process. This usually starts with a few simple opening questions, such as asking you to summarise your PhD thesis and what motivated you to carry out the research project.

In-Depth Questions

The viva questions will then naturally increase in difficulty as the examiners go further into the details of your thesis. These may include questions such as “What was the most critical decision you made when determining your research methodology ?”, “Do your findings agree with the current published work?” and “How do your findings impact existing theories or literature? ”. In addition to asking open-ended questions, they will also ask specific questions about the methodology, results and analysis on which your thesis is based.

Closing the Viva

Once the examiners are satisfied that they have thoroughly evaluated your knowledge and thesis, they will invite you to ask any questions you may have, and then bring the oral examination to a close.

What Happens After the Viva?

Once your viva has officially ended, your examiners will ask you to leave the room so that they can discuss your performance. Once a mutual agreement has been reached, which can take anywhere from 10 minutes to an hour, you will be invited back inside and informed of your outcome.

PhD Viva Outcomes

There are six possible outcomes to a viva:

Immediate award of degree: A rare recommendation – congratulations, you are one of the few people who completely satisfied your examiners the first time around. You do not have to do anything further at this point.
Minor amendments required: The most common recommendation – you obtain a pass on the condition that you make a number of minor amendments to your thesis, such as clarifying certain points and correcting grammatical errors. The time you have to make these changes depends on the number of them, but is usually one to six months.
Major amendments required: A somewhat uncommon recommendation – you are requested to make major amendments to your thesis, ranging from further research to collecting more data or rewriting entire sections. Again, the time you have to complete this will depend on the number of changes required, but will usually be six months to one year. You will be awarded your degree once your amended thesis has been reviewed and accepted.
Immediate award of MPhil: An uncommon recommendation – your examiners believe your thesis does not meet the standard for a doctoral degree but meets the standard for an MPhil (Master of Philosophy), a lower Master’s degree.
Amendments required for MPhil: A rare recommendation – your examiners believe your thesis does not meet the standard for a doctoral degree, but with several amendments will meet the standard for an MPhil.
Immediate fail: A very rare recommendation – you are given an immediate fail without the ability to resubmit and without entitlement to an MPhil.

Finding a PhD has never been this easy – search for a PhD by keyword, location or academic area of interest.

What Is the Pass Rate for Vivas?

Based on an analysis of 26,076 PhD students who took their viva exam between 2006 and 2017, the PhD viva pass rate in the UK is 96%; of those who passed, about 80% were required to make minor amendments to their thesis. The reason for this high pass rate is that supervisors will only put their students forward for a viva once they confidently believe they are ready for it. As a result, most candidates who sit a viva are already well-versed in their PhD topic before they even start preparing for the exam.

How Do I Arrange a Viva?

Your viva will be arranged either by the examiners or by the chairperson. The viva will be arranged at least one to two months after you have submitted your thesis and will arrange a viva date and venue that is suitable for all participants.

Can I Choose My Examiners?

At most universities, you and your supervisor will choose the internal and external examiners yourselves. This is because the examiners must have extensive knowledge of the thesis topic in order to be able to examine you and, as the author of the thesis in question, who else could better determine who they might be than you and your supervisor. The internal examiner is usually quite easy to find given they will be from your institution, but the external examiner may end up being your second or third preference depending on availability.

Can I Take Notes Into a Viva?

A viva is about testing your competence, not your memory. As such, you are allowed to take notes and other supporting material in with you. However, keep in mind that your examiners will not be overly impressed if you constantly have to refer to your notes to answer each question. Because of this, many students prefer to take an annotated copy of their thesis, with important points already highlighted and key chapters marked with post-it notes.

In addition to an annotated copy of a thesis, some students also take:

a list of questions they would like to ask the examiners,
notes that were created during their preparation,
a list of minor corrections they have already identified from their viva prep work.

How Do I Prepare for a PhD Viva?

There are several ways to prepare for a PhD viva, one of the most effective being a mock viva voce examination . This allows you to familiarise yourself with the type of viva questions you will be asked and identify any weak areas you need to improve. They also give you the opportunity to practise without the pressure, giving you more time to think about your answers which will help to make sure that you know your thesis inside out. However, a mock viva exam is just one of many methods available to you – some of the other viva preparation methods can be found on our “ How to Prepare for a PhD Viva ” page.

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Defend dissertation.

The doctoral final oral examination, or dissertation defense, is the last formal step before the dissertation manuscript is submitted and the doctoral degree awarded. The focus of the final examination is the dissertation and its relationship to the candidate’s field of study. Its purposes are:

1. To provide an opportunity for candidates to communicate the results of their research to a wider group of scholars; 2. To afford an opportunity for the members of the examination committee, as well as others (faculty, students, staff, etc.), to ask relevant questions; 3. To ensure that the research reflects the independence of thought and accomplishment of the candidate rather than excessive dependence on the guidance of a faculty member; and finally, 4. To ensure that the candidate is thoroughly familiar not only with the particular focus of the dissertation but also its setting and relevance to the discipline of which it is a part.

At least two weeks before the final examination is held, and no later than November 1 for Fall graduation, April 1 for Spring, or July 1 for Summer, the major graduate unit must notify Graduate Studies of its scheduled date by submitting the Announcement of Examination form . In order to defend during the intersession, the student must be registered for the following semester. The student is responsible for providing each member of the dissertation committee with a complete copy of the dissertation in ample time for review prior to the examination.

The presentation and examination phases of the exam are open to the University community and are published in various sources; the deliberation phase is only open to the committee. At the conclusion of the examination, the dissertation committee members confer and make one of the following recommendations, which must be agreed upon by at least three of them:

That the dissertation be approved without change;
That the dissertation be approved subject only to minor editorial corrections: or
That the dissertation be rewritten or revised before approval.

If the committee chooses either the first or second recommendation, they may decide that no further meetings are needed. In the second instance the director of the dissertation is responsible for seeing that all necessary corrections are made before the dissertation is submitted to Graduate Studies. If the third recommendation is made, the full committee may elect to meet again to determine that their concerns have been addressed.

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Preparing for your dissertation defense, published by steve tippins on april 4, 2019 april 4, 2019.

Last Updated on: 30th August 2022, 04:43 am

Preparing for your dissertation defense is one of the most important things you’ll do as a doctoral candidate. Now that you’ve completed your dissertation, it’s up to you to present the results to your committee.

However, the results aren’t just about your study. Your committee wants to see what you learned through the process and whether you are ready to take on the responsibility of being a scholar.

What is a Dissertation Defense?

When you finish your dissertation and your committee has said you are ready to move forward, there is a formal meeting–your dissertation defense–where you have the opportunity to explain what you did and what you found.

Your committee then has the opportunity to ask questions related to your work, the implications of what you found, and your future. It is a chance for you to stand before your peers and be welcomed into the academy. Defending your dissertation is one of the great rites of passage into the world of academia.

How to Prepare for Your Dissertation Defense

Rather than write a quick list of dissertation defense tips, I thought I’d create a comprehensive guide to defending your dissertation. After chairing and sitting on countless dissertation committees, these are the steps I recommend you take.

Cultivate The Right Attitude

Perhaps the most important thing to have as you prepare to defend your dissertation is a revised view of your academic self. You’ve spent years gaining knowledge on your chosen subject, and now is your time to shine. While it’s natural to be nervous — after all, you’re jumping the highest hurdle in academia — keep in mind that this is your moment to shine and that you are now an expert on the topic.

One way to look at the dissertation defense is as a rite of passage. You are being tested, and just as with any rite of passage, the more rigorous the test, the prouder you will be of making it through.

During the process of your defense, keep this in mind: your committee tests you not only to ensure your worthiness but also to enable you to see just how much you know; to step into your new role as “expert.”

Prepare For Your Committee’s Questions

With this attitude in mind, you will want to prepare to demonstrate your expertise. That means anticipating questions the committee may have about your research.

black and white photography of a woman defending her dissertation

If your dissertation asserts the likelihood of a recession in the presence of particular economic indicators, your committee will want to know what socio-political conditions are linked to these indicators. If you found that high achieving students are more likely to have had parents who volunteered in their schools, your committee members will likely ask you to speculate about how to increase parent involvement in schools.

In other words, you’ll need to be able to participate in discourse beyond your results — questions that speak to the relevance and implications of your research.

This kind of preparation goes beyond creating a PowerPoint of your findings (though that is necessary too); it’s part of your stepping into your expert role.

One thing I always tell my students is “Be able to explain your topic to your grandparents,” because to elucidate someone who knows nothing about the topic (no offense to the grandparents!) you must know it inside and out.

Of course, you’ll also want to know your topic well enough to discuss the topic with the top researchers in the field, but at this stage, you’ll have read enough of their work that you’ll feel you know them personally. It’s usually more difficult for academics to simplify than to complicate.

To ready yourself for potential questions, give your abstract to a few friends outside your academic program and have them ask you questions about your study. The advantage is their “outsider” perspective; you’ll have fun answering their questions and will likely have to make a few new neuronal connections to do so. Practicing like this will also help you relax during the actual defense.

Here are some questions you may be asked during your dissertation defense :

“What are the strengths and weaknesses of your study?”
“What was the most surprising thing you found?”
“What will you do next with your results?”
“If you could do this over, what would you do differently?”

Organize Your Presentation

Keep in mind that your presentation to your committee can double as your presentation to the faculty at any university to which you apply; your preparation will serve a dual purpose. You’ll need, therefore:

a concise overview of the literature in which your study is grounded,
a clear description of your study’s purpose, methodology, and findings,
and a discussion of the implications of these findings.

Naturally, you will need to consult your department’s and college’s specific requirements, but every dissertation committee (and faculty search committee) will want to fully understand these basic elements of your work.

woman in a sleeveless shirt working on her laptop with a cup of coffee

I have provided a list of questions to help prepare your dissertation defense. If you have time restrictions I would put more emphasis upon your results and the implications of your work. Think of organizing your slides according to these questions:

1. Why did I choose to study this? Don’t be afraid to reveal something personal about your motivation, as long as you can do so with poise and dignity. Your committee members will appreciate this humanizing element but keep it brief!

2. What have other people interested in this topic found? If your study is the next clue in the hunt for answers about this topic, what were the clues that led you here? What paths have past researchers gone down — both fruitful and not? What solid theoretical foundation stands under your study?

This portion of your presentation is the easiest to overdo. You will likely need to edit it again and again to ensure it is both concise and comprehensive. Stick to the major themes in your presentation but be prepared to answer questions about less dominant streams of research.

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3. How did my research question evolve? Answering this question links your research to what has already been established, placing your study in the stream of knowledge. Keep it brief but don’t skip this step, as it is key to showing you as an academic, rather than a student.

4. How did I organize my study? This is a description of the basics of your study and the “whys” of these choices. You can expand a bit here, as the decisions you made at this stage demonstrate your ability to think critically about approaching a research question. Why did you choose your particular methodology? What was the benefit of this design over another option you might have chosen?

5. What did I find? You can begin this section with what you expected to find and why, then explain what you actually found. Keep this section simple and factual.

6. What do the findings mean in relation to the question? Whether or not your findings matched your expectations, they tell you and your colleagues something important about the topic. What is it? Can we speculate that this is a promising area of research, or is this a path we might think of as a dead end? What, exactly, does this study tell us?

7. What’s next for me and for the research? You’ll want to give your committee (and any faculty search committee) a preview of your prospective academic career. What new questions has your study sparked for you? What would you hope other researchers would look at next? How do you intend to fit into the academic conversation on this topic?

Depending on your committee and requirements, you may want to include potential grants you will consider applying for to fund your next study. (This inclusion becomes more important when applying for academic positions.)

Prepare Yourself Mentally

man in black suit and brown shoes waiting on the stairs

Going back to attitude, remind yourself that a dissertation defense is your opportunity to step into your new role. This is your domain now. Breathe deeply and feel the pride that comes with a job well done. Know that you belong in this realm and the dissertation defense is your chance to prove it. Be humble, too; after all, you stand on the shoulders of giants.

Getting enough rest the night before, drinking water and bringing some with you to drink when your mouth gets dry, and being wise about what you consume prior to the defense (maybe go easy on the carbs and caffeine) are all obvious but frequently overlooked pointers. Your committee members want to know you can handle the pressure and take care of yourself under duress .

You might want to give yourself a few minutes of silence and rest before heading in to defend. Take those moments to recognize whatever you’re feeling, then humbly begin your academic career by presenting your most important work to date. And then get ready to roll up your sleeves for the next one. Congratulations, Doctor!

Steve Tippins

Steve Tippins, PhD, has thrived in academia for over thirty years. He continues to love teaching in addition to coaching recent PhD graduates as well as students writing their dissertations. Learn more about his dissertation coaching and career coaching services. Book a Free Consultation with Steve Tippins

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CAREER COLUMN
30 March 2020

How to defend a PhD remotely

Alyssa Frederick 0

Alyssa Frederick is a postdoctoral scholar at the Bodega Marine Laboratory in Bodega Bay, California, part of the University of California, Davis.

You can also search for this author in PubMed Google Scholar

In November 2019, I conducted my PhD defence using the videoconferencing software Zoom.

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https://www.vitae.ac.uk/doing-research/doing-a-doctorate/completing-your-doctorate/your-viva/your-phd-viva

This page has been reproduced from the Vitae website (www.vitae.ac.uk). Vitae is dedicated to realising the potential of researchers through transforming their professional and career development.

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Defending your doctoral thesis: the PhD viva

Format for defending a doctoral thesis.

Every institution will have specific regulations for the thesis defence. In some countries or institutions, the convention is for thesis defences to be public events where you will give a lecture explaining your research, followed by a discussion with a panel of examiners (opponents). Both your examiners and the audience are able to ask questions.

In other countries, including the UK, the oral examination is usually conducted behind closed doors by at least two examiners, usually with at least one being from another institution (external examiner) and an expert in your topic of research. In the UK the supervisor does not participate in the viva, but may be allowed to observe. Sometimes someone from your own institution is appointed as an independent chair. Although it is now becoming more common for the candidate to have an opportunity to give a public lecture in UK institutions, this does not form part of the examination and may or may not be attended by the examiners.

Viva preparation

Take the preparation for your viva seriously and devote a substantial amount of time to it. The viva preparation checklist may be useful to help you prepare.

Your institution may offer courses on viva preparation and there may be opportunities to organise a practice viva. Take advantage of these opportunities: they can be extremely valuable experiences.

Things you may wish to take with you

your thesis – mildly annotated if you wish
a list of questions that you might be asked and your planned responses
any questions that you want to ask your examiners
additional notes which you have made during your revision
list of minor corrections that you have come across during your revision.

During the viva

Your study will have strengths and weaknesses: it is essential that you are prepared to discuss both. You could think of any weaknesses as an opportunity to demonstrate your skill at critical appraisal. Examiners will seek to find and discuss weaknesses in all theses. Do not interpret criticism as indication of a possible negative outcome.

Examiners have different personalities, styles and levels of experience. Sometimes a candidate may feel that a challenge is made in a confrontational way. Experienced, effective examiners will not be inappropriately confrontational, but some will. Do not take offence. A relaxed, thoughtful, and non-confrontational response from you will help re-balance the discussion. Having an independent chair can help maintain a constructive environment.

Useful tips for during your viva:

Ask for clarification of ambiguous questions or ask for the question to be repeated if necessary
Take time to think before answering
Be prepared to ask questions and enter into a dialogue with your examiners
Be prepared to discuss your research in context of other work done in your field
Be ready to admit if you don't know the answer to a question
Be prepared to express opinions of your own

You are not expected to have perfect recall of your thesis and everything that you have read and done. If you get flustered, or need to refer to notes your examiners will understand. They have been in your situation themselves!

After your viva

There are several possible outcomes of a thesis defence. Most commonly, your examiners will recommend to your institution that you are awarded your degree subject to minor corrections, although in some instances they might ask for more substantial work.

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Defend A Thesis: Prepare For Your Thesis Defense For PhD

When you’re nearing the end of your graduate program, a critical milestone looms: the thesis defense. This isn’t just a formality; it’s your chance to showcase the depth of your research and knowledge.

In this post, we explore what is a thesis defense, the process, and how you can do well in it.

What Is A Thesis Defense?

A thesis defense is a crucial component of completing a graduate degree, where a student presents their research findings to a panel of experts, typically comprising faculty members from their university.

This event marks the culmination of a student’s research efforts and is a formal requirement for obtaining a master’s or PhD degree.

A thesis defense is also quite similar to a dissertation defense. Both involves a student presenting their research to a panel of experts and answering in-depth questions.

The main difference typically lies in the level of study—thesis defenses are common in master’s programs, while dissertation defenses are associated with doctoral studies. Both assess the student’s research rigor and depth of knowledge.

A thesis defense is usually a nerve wrecking experience for many PhD students, but with the right knowledge and preparation, it is usually managable.

Why Must a PhD Student Defend Their Thesis / Dissertation?

There may be doctorate programs that does not require thesis defense, but PhDs generally need to do this. There are several reasons why PhD students must defend their thesis:

Demonstration of Expertise

A thesis defense compels you to consolidate your research into a coherent presentation, showcasing your depth of knowledge and critical thinking skills.

During this oral examination, you answer open-ended questions posed by a committee of faculty members. This is your chance to demonstrate that you are an expert in your field, having moved from a student to a scholar.

Mastery of Subject Matter

The defense process requires that you not only know your study’s details but also how your work fits into the broader field.

Committee members, including your advisor and other professors, will probe your understanding, asking you to justify your methodologies and conclusions.

This is akin to a rigorous job interview where your task is to convince them of your thesis’s merit.

Feedback Opportunity

This is a rare moment to receive direct, critical feedback from multiple seasoned academics. Their insights can profoundly shape the final version of your dissertation, refining your arguments and possibly influencing future research directions.

Engaging with their questions helps you think more deeply and respond to critiques that you might face when publishing your work.

Validation of Research Efforts

Defending your thesis validates your years of hard work. Successfully articulating your research process and findings in front of the defense committee is a significant accomplishment in itself.

It’s a formal acknowledgment by the academic community that your research contributes valuable knowledge and meets the rigorous standards required for a graduate degree.

Professional Preparation

The skills you hone while preparing for your defense are invaluable in any professional context, including:

articulating complex ideas,
responding to unexpected questions, and
handling critique.

Whether in academic conferences, teaching scenarios, or even non-academic jobs, the ability to present and defend your ideas clearly and professionally sets you apart.

In the grand scheme, your thesis defense is more than just a formality. It’s a crucible that transforms years of research into a defended, deliberate statement of your academic capability.

It’s not just about answering questions; it’s about proving that your research stands up to scrutiny and contributes to your field.

What Happens In A Thesis Defense?

Thesis defense is a very long process. You start with months, sometimes years, of preparation, writing and completing your thesis.

You will defend your work before a committee usually made up of faculty members from your department, and possibly an external examiner. These are the experts in your field who will rigorously evaluate your research.

The defense itself is a formal yet dynamic process. It begins with you presenting your thesis, often through a detailed PowerPoint presentation. This presentation highlights:

the main points of your research,
your methodology, and
your findings.

Think of it as a summary of your long journey—a chance to argue the significance and validity of your work.

After your presentation, the committee will ask questions. These aren’t just any questions; they are often complex, open-ended queries designed to test how well you understand your research and your ability to think critically under pressure.

You need to demonstrate not just knowledge, but a deep grasp of your topic and related theories.

An interesting twist is that you may be asked to leave the room after your presentation. During this time, the committee deliberates on your performance. They discuss whether you’ve met the high standards required for a PhD and whether your thesis contributes significantly to the field.

This can be a nail-biting time for many students, as the discussion behind closed doors determines the outcome of years of hard work.

If all goes well, they will call you in, and inform you that you have passed your thesis defense. At this point, you may hear yourself being addressed as a ‘Doctor’ for the first time.

If theres hiccups, you pay still pass, but with corrections. This means you need to perform additional work on your thesis for it to be accepted. In worse cases, you thesis may require major corrections. Some examination panels may also require you to redo your thesis defense.

This is fortunately, not very common. This is because your supervisor would have ensured your work is up to par before submitting your application for thesis defense.

How To Prepare For A Thesis Defense?

Preparing for your thesis defense can be daunting. You’re about to present years of work to a committee that will scrutinize your research and knowledge. Here are ten tips to help you prepare for your thesis defense.

1. Understand the Format: Every university has its own rules for thesis defenses. Check with your advisor or the graduate office to understand exactly what’s expected of you. Whether it involves a public lecture or a closed session with your committee, knowing the format helps you prepare effectively.

2. Focus on the Core Ideas : Resist the temptation to include everything from your dissertation in your presentation. Highlight the most significant findings and methodologies. This approach helps you stay within time limits and keeps your audience engaged.

3. Anticipate Questions : Think about potential gaps in your research that faculty members might target. Prepare slides or notes that can help you answer these tough questions. This foresight can turn a difficult question into a demonstration of your thorough preparation.

4. Rehearse Extensively : Practicing your presentation multiple times is crucial. Try to simulate the defense environment as closely as possible, ideally in the actual room where you’ll present. This rehearsal will make you more comfortable and fluent during the actual defense.

5. Prepare Visually Clear Slides : Your slides should aid your presentation, not confuse the audience. Ensure they are clear, visually appealing, and free of clutter. Use diagrams, charts, and bullet points to effectively convey complex information.

6. Dress Professionally : First impressions matter. Dressing professionally respects the formality of the occasion and can also boost your confidence. A business suit is often the go to for most candidates, although some universities may be more relaxed on the dress code.

7. Create Backup Slides : Have additional slides prepared for deeper dives into specific topics. These are particularly useful if a committee member asks a detailed question about a particular point or method.

8. Know Your Committee : Research the interests and work of your committee members. This knowledge can help you anticipate the kinds of questions they might ask and prepare more targeted responses.

9. Stay Calm and Collected : Remember that defense is not just an examination but also an opportunity to showcase your work. If you don’t know an answer, it’s okay to admit this and suggest how you might find it out. This shows honesty and a willingness to learn.

10. View It as a Professional Dialogue : Approach your defense as a professional discussion rather than an interrogation. This mindset can change how you perceive the event, reducing stress and helping you engage more openly with your committee.

These strategies are about more than just surviving your defense; they’re about making the most of an opportunity to excel and impress

Prepare For Your Thesis Defense

Your thesis defense is not just a formality; it’s a bridge to your future career and a chance to shine. Prepare diligently, understanding that this is as much about demonstrating your grasp of the field as it is about honouring your own hard work.

With the right preparation, you’ll be able to defend your thesis with confidence and leave a lasting impression on your committee.

Dr Andrew Stapleton has a Masters and PhD in Chemistry from the UK and Australia. He has many years of research experience and has worked as a Postdoctoral Fellow and Associate at a number of Universities. Although having secured funding for his own research, he left academia to help others with his YouTube channel all about the inner workings of academia and how to make it work for you.

Thank you for visiting Academia Insider.

We are here to help you navigate Academia as painlessly as possible. We are supported by our readers and by visiting you are helping us earn a small amount through ads and affiliate revenue - Thank you!

2024 © Academia Insider

How to Defend a Dissertation

A candidate for an advanced degree must write up his research in a dissertation and then defend it orally before his committee. The dissertation defense comes after the long and laborious work of writing the dissertation and can be the source of anxiety for the student. Here are some tips to quell the anxiety and make the process run smoothly.

Know Your Material

After several years of research and several months of writing it up as a dissertation you probably know more about the topic than anyone else in the world. Review everything anyway. This has two advantages. First, half-forgotten references and lab work will be fresh in your mind, instead of buried somewhere in a few hundred pages of print. Therefore, you will be able to respond easily and promptly to questions that come up. Second, knowing that you are well prepared will give you confidence when you begin the presentation .

Narrow the focus

Your written dissertation is long, maybe 200–300 pages. The members of your committee have already read it, so there is no need to go over every detail. Stick to the main points, discuss the most important results . If the committee members want to hear more details, they will ask.

Prepare Visual Aids Carefully

Time you spend preparing visual aids will be amply rewarded in the time saved during the oral defense. The usual pattern of a dissertation defense is the same as that of any presentation— introduction, body, conclusion —or as it is often expressed, “tell them what you are going to tell them, tell them, then tell them what you told them.” The introduction describes the problem attacked and why it is important. The body describes the plan of attack and the results. Then follows a brief conclusion.

Defending the dissertation may seem old hat. Perhaps you have already given the essence of the defense in group or department seminars. Go through the graphs a few times anyway, speaking the words you will be saying. This will give you a sort of unconscious “muscle memory” of the tongue that will stay with you during the presentation. Even if you know what you want to say, the words might not come easily unless you rehearse .

Don’t worry too much about the defense. Your committee wants you to pass. If there were some major problem with your work, they would almost certainly have told you prior to the defense. Smile, be courteous, and don’t be afraid to interject a touch of humor now and then. I rather enjoyed my dissertation experience. Speaking to a handful of professors that I knew well, answering questions concerning the work, genially agreeing that one experiment was worth ten theories, I felt a glow of collegiality. And when after a short wait in the hallway, I was called in to shake hands with them as a newly minted Doctor of Philosophy, I actually felt like one.

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Defense and Dissertation Overview

Once a student’s box is checked, the BPH student should set up a one-on-one “Defense Packet Meeting” with the BPH Associate Director to review the Defense and Dissertation Process, which includes reviewing all required materials, logistics, timing, FAS/Harvard Griffin GSAS Form of the Dissertation, sample forms, and to answer student questions related to these processes.

Defense Committee Chair: One member of the student’s DAC, often the DAC chair, is required to chair the oral defense. This required holdover from the DAC serves the purpose of providing insight to the examiners regarding the path the student has taken in completing the dissertation research. Their primary role is to assess committee satisfaction with the written dissertation, administer the exam, arbitrate any problems that may arise, and make final recommendations for completion of necessary corrections and additions to the dissertation. No other DAC members can serve on the defense committee .
At least one member must be a BPH faculty member, often from the same academic department.
One member of the examination committee must be from outside of Harvard University.
The fourth member may be from either BPH or another Harvard-affiliated program.
Co-authors and collaborators cannot be members of the Defense committee

DEFENSE TIMING AND FORMAT

Students should notify the BPH Program as far in advance as possible with the details of the exam.
The student is required to notify the BPH office no later than 3 weeks in advance of the defense with the final dissertation title.
At least two weeks before the date of exam, defense members should be sent copies of the dissertation for review. A copy of the dissertation should also be sent to the BPH program.
If any defense committee member foresees problems with the exam, they should contact the chair of the defense committee in advance of the meeting. If major problems are found with the written document, the Committee can decide to postpone the oral defense until satisfactory changes are made. While rare in our program, these occasions can involve the insufficient or improper use of statistical methods, grossly overstated conclusions, insufficient background or discussion, or evidence of plagiarism.
More details about the timing and format are provided in the “Defense Packet Meeting” held with each student.

STIPEND GUIDELINES

If a student successfully defends the dissertation before the 15th of the month, the stipend will be terminated at the end of that month. If the student successfully defends on or after the 15th, the next month’s stipend will be the final month the student is paid, at the discretion of their advisor.

Students are encouraged to speak to their advisors directly about how they should be paid as they complete their graduate work. If an advisor wishes to pay the student for one additional month, beyond what has been explained above, the advisor must notify the department’s financial administrator. For administrative reasons, a stipend cannot be issued to a student after their graduation/degree conferral date.

ORAL DEFENSE PROCEDURES

Part 1: Public Seminar As part of the exam, the PhD candidate will present a public seminar followed by a private oral examination. The public presentation lasts no longer than 1 hour, which includes time for the advisor’s introduction, the student’s oral presentation and acknowledgements, and time for audience questions and answers. The Defense Committee is required to attend the public seminar; however, it is customary for members of the defense committee to hold their questions until the private oral exam.

Part 2: Private Oral Examination A private oral examination follows the public seminar. Initially, the student will be asked to leave the room for several minutes, along with the dissertation advisor if the dissertation advisor has decided to remain for the private exam. During this time, the committee will discuss the merits of the dissertation, any issues with the dissertation, and areas they may want to focus on during the oral exam. The student (and advisor if present) is then asked back into the room for the exam.

Each member of the defense committee will direct questions to the candidate based on their review of the dissertation and presentation of the seminar. The Defense Chair will moderate the discussion between the panel and the student. The closed defense takes up to two hours and involves detailed technical questions as well as broader questions on the conclusions, impact, and limitations of the research. Dissertation advisors may be present, but they must not participate in the exam (e.g., answer questions posed by the committee).

At the end of the examination, the student (and advisor if present) is once again asked to step out of the room for several minutes. The Committee will discuss any revisions needed for the thesis and whether these revisions need to be reviewed and by whom. Once the committee determines the outcomes, the student will be asked back into the room and the Committee provides the student with any [minor] changes needed to the dissertation. While it is extremely rare for the student to fail at this stage, the committee will provide recommendations to the student on their research, communication skills, and development as a scientist, as well as delineating the required changes to the dissertation.

PREPARING FOR THE DEFENSE/WRITING THE DISSERTATION

Students preparing to write and defend their dissertation must review University requirements as outlined in “ Dissertations ” with guidelines published at the Graduate School of Arts and Sciences.

Students are also welcome to visit the BPH Student Lounge (Building 2, Room 113) to look at copies of previous BPH bound dissertations.

Writing the Dissertation Each student must write a comprehensive PhD dissertation on their research topic and the original results of their research. There are a variety of ways a dissertation can be composed, but the core elements described below must be included. The dissertation must show original treatment of the subject, contain a scholarly review of the pertinent literature, provide evidence of independent research of publishable quality, and be clearly, logically, and carefully written. In addition to a compendium of the student’s research, including detailed methods and results, the dissertation must contain a thoughtful discussion of the conclusions, impact, and limitations of the research. The completed work should be critically reviewed by the dissertation advisor before being submitted to the Dissertation Defense Committee.

In some cases, the student has done all of the work in the dissertation; more often portions of the dissertation result from collaborative research. In all dissertations containing collaborative results, the dissertation should indicate concisely who contributed to the work and how. For example, a chapter containing multi-authored, published work must include a complete reference of the publication and a brief description of the candidate’s and the colleagues’ contributions. For work that is not published but which resulted from multiple researchers, the contributors must be named and respective attributions made clear. This policy allows stylistic flexibility; depending on the amount of collaborative work in the dissertation and the status of publication(s), the attributions can be, preferably, on or accompanying the cover page for each chapter or within an extended acknowledgements section at the end of each chapter. It is recommended that if figures or figure panels are included that are the work of others that the figure panels be clearly identified and the work properly attributed. It is permissible for more than one student to include work from the same collaboration or publication as long as the required attributions are clear, justified, and complete.

Individual chapters can be that of published articles as long as there are also comprehensive Introduction and Conclusion chapters written by the student. While the text can be the same, use of journal reprints as a chapter is not permissible. A word document of the published article must be used, and the pages in the dissertation must be consecutively numbered. Furthermore, the figures and accompanying figure legends must be integrated into the main body of each chapter, preferably following the first mention of the given figure, not clustered at the end of the chapter. Any dissertation that varies significantly from the Graduate School or FAS guidelines, or is not neat and readable, is subject to required stylistic revision before acceptance by the University. (For further information, please visit https://gsas.harvard.edu/academics/dissertations ).

DEFENSE FORMS AND PAPERWORK

Dissertation Acceptance Certificate Before the examination, the BPH Program Office will provide the Defense Committee Chair with a copy of the official Dissertation Acceptance Certificate. This certificate must be signed by all readers of the dissertation at the end of the examination and returned to the BPH Program Office. This certificate will be scanned and sent to the student so it can be inserted as page one of the dissertation prior to the online submission. The student must submit the one original, official copy to the Registrar’s in Cambridge by the appropriate deadline.

If extensive corrections are to be made, the BPH Program Office will hold the certificate until the Defense Committee Chair, and/or assigned reviewer(s) provide a written notification to the BPH Program to confirm that the corrected work has been reviewed and approved.

Dissertation Defense Exam Report The Dissertation Defense Exam Report is completed by the members of the Dissertation Defense Committee to provide a record of any comments or recommendations they may have. The report must be signed by all members immediately after the private exam. The completed report must be submitted to the BPH Program Office at the same time as the Dissertation Acceptance Certificate.

Sample Dissertation Title Page Please click here to see a sample BPH Dissertation Title Page. Again, please refer to the Dissertation website for guidelines about how to format your dissertation.

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Preparing for your PhD thesis defence

As you start thinking about the end stages of your PhD, it’s important to understand the processes and timelines related to the thesis defence so that your degree completion is not delayed. Even if your thesis defence seems far away, there are several planning considerations you can consider early on to help the end stages of your PhD go smoothly.

On this page you will find videos, tools, and information about what the PhD thesis defence is , timelines for the PhD thesis defence , and tips for a successful PhD thesis defence .

All PhD students should also ensure that they read the PhD thesis examination regulations and review the thesis preparation guidelines prior to their oral defence. If your thesis defence will be conducted remotely, you should also review the process for a remote thesis defence .

What is the PhD defence?

Understanding the purpose, processes and possible outcomes of the thesis defence can help you feel more prepared for the defence itself. In this video, you’ll learn about what the defence is, who’s there, what happens, and the deliberation and range of possible outcomes.

Transcript - Demystifying the thesis defence at University of Waterloo (PDF)

You may wish to learn more about some of the topics discussed in this video. Here are some helpful links to learn more:

Examination committee members (including the external examiner): Visit the PhD thesis examination regulations section on the PhD thesis examining committee for more information about the committee members, including information about the external examiner and conflicts of interest.

Closed thesis defences and non-disclosure agreements: Visit the PhD thesis examination regulations section on guidelines for thesis examination without public disclosure for more information about closed thesis examinations.
Thesis defence decisions and outcomes: Visit the PhD thesis examination regulations section on decisions for additional information about decisions and outcomes.
Thesis submission: Visit the thesis submission webpage for information about the thesis submission process, including approvals that must be obtained before submitting your thesis.
UWSpace: Visit the Library’s UWSpace webpage for information about what UWSpace is and how to submit, or deposit, your thesis to UWSpace.

Timeline to defence

Early planning considerations.

Well before your defence date, there are several considerations to think about that can help make the end stages of your degree go smoothly and ensure your defence date and degree completion are not delayed:

Being aware of formatting requirements will save you time on revisions later on – the last thing you want to be doing before submitting your thesis to UWSpace is updating page numbers or your table of contents! Consider using the Microsoft Word or LaTeX thesis template produced by Information Systems & Technology.
The Dissertation Boot Camp can help you develop effective writing practices and strategies for completing your thesis, while the three-part Rock Your Thesis workshop series will provide practical guidance for planning, writing, revising, and submitting your thesis project. You can also book an individual appointment to do backwards planning with an advisor. They can help you utilize the planning tools most effectively, while providing hands-on guidance and feedback.
If you are using third-party content, including your own previously published work in your thesis, or seeking intellectual property protection (for yourself or another involved party), there may be implications for your thesis or defence. Learn more about copyright for your thesis , and email [email protected] for help with copyright questions related to your thesis.
Depending on your departmental or discipline’s norms, you may require approval from your entire committee, or just your supervisor. Ensure you talk with your supervisor and/or committee early on to confirm processes and timelines, so you’re not surprised later.
Depending on your departmental or discipline’s norms, your supervisor may select an external examiner themselves, or they may seek your input. Talk to your supervisor early on about this process, as in some faculties the external examiner may need to be vetted and approved as early as the term before you wish to defend. Remember that there are conflict of interest guidelines around the appointment of the external examiner , and the PhD candidate should not be in communication with the external examiner prior to the defence.
A PhD thesis must be on display for a minimum of 4 weeks prior to the defence date. To accommodate, you may need to submit your thesis as early as 6-8 weeks prior to your defence. Review your faculty specific backwards planning tool for the thesis submission deadline in your faculty and learn more about the display period in the PhD thesis examination regulations.
After your successful thesis defence, you will likely have some required revisions to your thesis. It’s important to understand revision timelines , especially if you’re hoping to become “degree complete” before a tuition refund or convocation deadline. Find tuition refund and convocation deadlines in the important dates calendar .
Following your thesis defence, there are several steps to be taken before your final, approved thesis is accepted in UWSpace. Ensure that you’re aware of these thesis submission steps and timelines in advance.

Backwards planning tools

Graduate Studies and Postdoctoral Affairs, in collaboration with the Faculties, have prepared faculty specific backwards planning tools to help PhD candidates map out the timelines related to their thesis defence and degree completion.

Select your faculty below to download a PDF copy of the backwards planning tool. We encourage you to discuss your ideal timelines with your supervisor(s) and your department graduate program co-ordinator.

Faculty of Health backwards planning tool (PDF)
Faculty of Arts backwards planning tool (PDF)
Faculty of Engineering backwards planning tool (PDF)
Faculty of Environment backwards planning tool (PDF)
Faculty of Mathematics backwards planning tool (PDF)
Faculty of Science backwards planning tool (PDF)

Tips for success

The PhD thesis defence is the culmination of years of hard work! The tips outlined in this video, compiled from recent PhD graduates and experienced thesis defence chairs, cover tips for preparing for your defence, day-of logistics, and defending successfully.

Transcript - Your Thesis Defence: Tips for Success (PDF)

Will your PhD thesis defence be held remotely? We’ve compiled additional tips for success specifically related to the remote defence.

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How to prepare an excellent thesis defense

What is a thesis defense?

How long is a thesis defense, what happens at a thesis defense, your presentation, questions from the committee, 6 tips to help you prepare for your thesis defense, 1. anticipate questions and prepare for them, 2. dress for success, 3. ask for help, as needed, 4. have a backup plan, 5. prepare for the possibility that you might not know an answer, 6. de-stress before, during, and after, frequently asked questions about preparing an excellent thesis defense, related articles.

If you're about to complete, or have ever completed a graduate degree, you have most likely come across the term "thesis defense." In many countries, to finish a graduate degree, you have to write a thesis .

A thesis is a large paper, or multi-chapter work, based on a topic relating to your field of study.

Once you hand in your thesis, you will be assigned a date to defend your work. Your thesis defense meeting usually consists of you and a committee of two or more professors working in your program. It may also include other people, like professionals from other colleges or those who are working in your field.

During your thesis defense, you will be asked questions about your work. The main purpose of your thesis defense is for the committee to make sure that you actually understand your field and focus area.

The questions are usually open-ended and require the student to think critically about their work. By the time of your thesis defense, your paper has already been evaluated. The questions asked are not designed so that you actually have to aggressively "defend" your work; often, your thesis defense is more of a formality required so that you can get your degree.

Check with your department about requirements and timing.
Re-read your thesis.
Anticipate questions and prepare for them.
Create a back-up plan to deal with technology hiccups.
Plan de-stressing activities both before, and after, your defense.

How long your oral thesis defense is depends largely on the institution and requirements of your degree. It is best to consult your department or institution about this. In general, a thesis defense may take only 20 minutes, but it may also take two hours or more. The length also depends on how much time is allocated to the presentation and questioning part.

Tip: Check with your department or institution as soon as possible to determine the approved length for a thesis defense.

First of all, be aware that a thesis defense varies from country to country. This is just a general overview, but a thesis defense can take many different formats. Some are closed, others are public defenses. Some take place with two committee members, some with more examiners.

The same goes for the length of your thesis defense, as mentioned above. The most important first step for you is to clarify with your department what the structure of your thesis defense will look like. In general, your thesis defense will include:

your presentation of around 20-30 minutes
questions from the committee
questions from the audience (if the defense is public and the department allows it)

You might have to give a presentation, often with Powerpoint, Google slides, or Keynote slides. Make sure to prepare an appropriate amount of slides. A general rule is to use about 10 slides for a 20-minute presentation.

But that also depends on your specific topic and the way you present. The good news is that there will be plenty of time ahead of your thesis defense to prepare your slides and practice your presentation alone and in front of friends or family.

Tip: Practice delivering your thesis presentation in front of family, friends, or colleagues.

You can prepare your slides by using information from your thesis' first chapter (the overview of your thesis) as a framework or outline. Substantive information in your thesis should correspond with your slides.

Make sure your slides are of good quality— both in terms of the integrity of the information and the appearance. If you need more help with how to prepare your presentation slides, both the ASQ Higher Education Brief and James Hayton have good guidelines on the topic.

The committee will ask questions about your work after you finish your presentation. The questions will most likely be about the core content of your thesis, such as what you learned from the study you conducted. They may also ask you to summarize certain findings and to discuss how your work will contribute to the existing body of knowledge.

Tip: Read your entire thesis in preparation of the questions, so you have a refreshed perspective on your work.

While you are preparing, you can create a list of possible questions and try to answer them. You can foresee many of the questions you will get by simply spending some time rereading your thesis.

Here are a few tips on how to prepare for your thesis defense:

You can absolutely prepare for most of the questions you will be asked. Read through your thesis and while you're reading it, create a list of possible questions. In addition, since you will know who will be on the committee, look at the academic expertise of the committee members. In what areas would they most likely be focused?

If possible, sit at other thesis defenses with these committee members to get a feel for how they ask and what they ask. As a graduate student, you should generally be adept at anticipating test questions, so use this advantage to gather as much information as possible before your thesis defense meeting.

Your thesis defense is a formal event, often the entire department or university is invited to participate. It signals a critical rite of passage for graduate students and faculty who have supported them throughout a long and challenging process.

While most universities don't have specific rules on how to dress for that event, do regard it with dignity and respect. This one might be a no-brainer, but know that you should dress as if you were on a job interview or delivering a paper at a conference.

It might help you deal with your stress before your thesis defense to entrust someone with the smaller but important responsibilities of your defense well ahead of schedule. This trusted person could be responsible for:

preparing the room of the day of defense
setting up equipment for the presentation
preparing and distributing handouts

Technology is unpredictable. Life is too. There are no guarantees that your Powerpoint presentation will work at all or look the way it is supposed to on the big screen. We've all been there. Make sure to have a plan B for these situations. Handouts can help when technology fails, and an additional clean shirt can save the day if you have a spill.

One of the scariest aspects of the defense is the possibility of being asked a question you can't answer. While you can prepare for some questions, you can never know exactly what the committee will ask.

There will always be gaps in your knowledge. But your thesis defense is not about being perfect and knowing everything, it's about how you deal with challenging situations. You are not expected to know everything.

James Hayton writes on his blog that examiners will sometimes even ask questions they don't know the answer to, out of curiosity, or because they want to see how you think. While it is ok sometimes to just say "I don't know", he advises to try something like "I don't know, but I would think [...] because of x and y, but you would need to do [...] in order to find out.” This shows that you have the ability to think as an academic.

You will be nervous. But your examiners will expect you to be nervous. Being well prepared can help minimize your stress, but do know that your examiners have seen this many times before and are willing to help, by repeating questions, for example. Dora Farkas at finishyourthesis.com notes that it’s a myth that thesis committees are out to get you.

Two common symptoms of being nervous are talking really fast and nervous laughs. Try to slow yourself down and take a deep breath. Remember what feels like hours to you are just a few seconds in real life.

Try meditational breathing right before your defense.
Get plenty of exercise and sleep in the weeks prior to your defense.
Have your clothes or other items you need ready to go the night before.
During your defense, allow yourself to process each question before answering.
Go to dinner with friends and family, or to a fun activity like mini-golf, after your defense.

Allow yourself to process each question, respond to it, and stop talking once you have responded. While a smile can often help dissolve a difficult situation, remember that nervous laughs can be irritating for your audience.

We all make mistakes and your thesis defense will not be perfect. However, careful preparation, mindfulness, and confidence can help you feel less stressful both before, and during, your defense.

Finally, consider planning something fun that you can look forward to after your defense.

It is completely normal to be nervous. Being well prepared can help minimize your stress, but do know that your examiners have seen this many times before and are willing to help, by repeating questions for example if needed. Slow yourself down, and take a deep breath.

Your thesis defense is not about being perfect and knowing everything, it's about how you deal with challenging situations. James Hayton writes on his blog that it is ok sometimes to just say "I don't know", but he advises to try something like "I don't know, but I would think [...] because of x and y, you would need to do [...] in order to find out".

Your Powerpoint presentation can get stuck or not look the way it is supposed to do on the big screen. It can happen and your supervisors know it. In general, handouts can always save the day when technology fails.

Dress for success.
Ask for help setting up.
Have a backup plan (in case technology fails you).
Deal with your nerves.

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Graduate Education and Postdoctoral Affairs

PhD Defense

Preparing for a PhD Defense

Table of contents, preparing to start, nominate a faculty member to serve as chair for your defense, selecting a defense date, international students and work visas, registration categories for defense, dissertation writing and guidelines, preparing your dissertation for defense, registering your dissertation for the final oral exam, know the rituals.

Use PowerPoint

Public Lecture

Dress Professionally

Items to Bring to the Defense

The Closed Examination

Address Questions with Confidence

Student Status

Final corrected copies of the dissertation, publishing your final dissertation, binding your final dissertation, before defense.

Before you can start your thesis you must:

Complete all courses, exams, and research requirements
Meet with your advisory committee to ensure that everyone agrees that the work is ready to defend
Decide on a date for the defense
Inform your graduate administrator that you have started the process to prepare for your defense

A chair is appointed for each PhD oral defense to monitor and promote fairness and rigor in the conduct of the defense. To help eliminate pre-established judgments on the candidate’s work, the chair should be from a different program/department than the student. For more information about chair responsibilities, read the instructions for the chair .

You must identify a faculty member to serve as chair for your defense. The chair must be:

A current full-time faculty member at assistant professor rank or higher
Outside the department offering the degree program, or outside your advisor's department (interdisciplinary degree programs only)
Someone who has not had prior involvement in your research

The selection of the chair is subject to the approval of the department/program, th Arts, Sciences and Engineering dean of graduate education and postdoctoral affairs, and the University dean of graduate studies.

The chair must be physically present during the entire defense, including the public oral presentation (if applicable) and the questioning session. The chair is welcome to read and comment on the dissertation and/or the defense presentation, but this is not required. The chair does not need to be an expert in your research area.

It is your responsibility to get a copy of the final dissertation to the chair at least one week prior to the defense.

You should begin scheduling the actual defense date three months in advance to ensure that your advisor, committee members, and chair are able to be present and that rooms are available on the date and time selected.

Defenses can be held on any day the University’s Graduate Studies Office is open (not weekends, evenings, holidays, or the days between Christmas and New Year’s). Check the academic calendar for important dates and deadlines.

Use the PhD calendar to determine the deadline dates for getting your paperwork to the Office of Graduate Education and Postdoctoral Affairs and department committee.

When all committee members and your chair agree to a specific date and time for the defense, inform your graduate administrator as soon as you possibly can, but no later than six weeks prior to your defense date . Your graduate administrator will advise you of any program-specific requirements for the defense as well as work with you to prepare for your thesis defense. They will also help you determine who will schedule the room for your thesis defense.

You should provide your committee members at least two weeks to read and comment on your dissertation before the date you need to register your dissertation.

Participating Via Video Conferencing

While you, your advisor, and the chair must all be physically present in the room for the defense, other committee members are allowed to participate in the defense remotely via Skype or other video conferencing technology so long as all committee members agree to the arrangement. This must also be approved by the AS&E dean of graduate education and postdoctoral affairs and the University dean of graduate studies before the dissertation is registered for defense.

Someone other than you and your committee must handle the IT setup and be on standby for any problems. If anyone involved finds that remote participation is interfering with the defense, he or she can request that the defense be rescheduled.

We strongly recommend that international students meet with an International Services Office (ISO) representative as soon as permission to start writing is granted. The ISO will provide information on visa options, documentation, and timelines for applying for a visa for employment in the United States.

You will register for one of the following categories while preparing your defense:

999: Dissertation —Indicates the PhD student has completed all of the requirements for the degree except the dissertation and is in residence as a full-time student
995 : Continuation of Enrollment —Indicates the PhD student has completed all of the requirements for the degree except the dissertation and is not in residence as a full-time student

See the registration page for more information about these categories.

The Preparing Your Doctoral Dissertation manual is a great resource to help you bring your dissertation up to the required standard of organization, appearance, and format for the University of Rochester. Before preparing the defense copy of your dissertation, check the contents of the manual carefully to help avoid mistakes that can be time-consuming and costly to correct.

Before beginning your dissertation, you should consult with your advisor for your department or program’s preferred style guide (APA, MLA, Chicago).

Including material produced by other authors in your dissertation can serve a legitimate research purpose, but you want to avoid copyright infringement in the process. For detailed instructions on avoiding copyright infringement, please see ProQuest’s Copyright Guide .

The University requires that you provide copies of the dissertation to your committee members and exam chair. You should check with your committee members to see if they prefer printed or electronic copies (or both). Printed copies do not need to be printed on heavyweight, expensive paper unless there is the need to do so for figures and images.

Printing and binding a dissertation can be expensive. You can use the Copy Center or FedEx Office to print and bind your dissertation.

In order to register your dissertation, you or your graduate administrator will need to create a record on the Graduate Studies PhD Completion website . This record will include:

Degree information
Past degrees
Contact information
The defense version of your dissertation as a PDF
Other relevant documents

The version of your dissertation attached to your online record is considered the registration copy.

When your PhD completion record is finalized, committee members will receive emails with links to access your record and approve your dissertation to progress to defense. You’ll need to provide copies of the dissertation identical to the registration copy to all members of your committee, including the chair, at least two weeks before the record is finalized. Everyone but the chair is required to comment or sign off on the dissertation before it is submitted.

There may be deadlines for registering your dissertation specific to your program. Consult with your graduate administrator to ascertain those deadlines and follow them carefully.

After all committee members have provided their approval, your thesis will be reviewed by your faculty director/department chair, the AS&E dean of graduate education and postdoctoral affairs, and the office of the University dean of graduate studies. When all of these officials have approved your committee and dissertation for defense, your dissertation is considered registered. You will be able to track these approvals in your online record and will receive a confirmation email when approvals are complete.

The GEPA Office and the AS&E dean of graduate education and postdoctoral affairs, as well as the University Graduate Studies Office, may make corrections to the PDF of your dissertation. This annotated copy of your dissertation, along with the original version, will be stored in the PhD completion website. You are not allow to distribute updated versions of your dissertation prior to the defense, but be sure to incorporate any corrections before uploading your final dissertation to ProQuest®.

After the defense, if the committee has required major revisions to be approved by one or more of its members, it is your responsibility to provide them with the corrected final version for their approval. They will be asked to submit written confirmation of that approval to the University Graduate Studies Office. Failure to do so could delay conferral of your degree.

After the defense, you will receive additional instructions by email for completion of all PhD degree requirements.

It is important to walk into the defense knowing that your committee wants you to pass. Even if criticism is harsh, it is meant to be constructive. The defense is not solely an opportunity for the committee to compliment and congratulate you for the work you have done. It is also meant to challenge you and force you to consider tough questions.

The Defense

The best way to prepare for your defense is to regularly attend the defenses of your colleagues throughout your graduate program, not just several weeks prior to your own defense.

You can also talk to people in your department who already defended to find out what their defenses were like. You should also speak with your advisor to get a sense of his/her specific expectations of a defense.

Guidelines for Presentations

Use PowerPoint or Other Software to Create Slides

You should prepare a presentation of the research that comprises the thesis. Your slides should encapsulate the work and focus on its most salient contributions. In preparing, ask yourself these questions: “What do I want people to know about my thesis? What is the most important information that I can present and talk about?”

Here are some basic tips:

Use text large enough to be read by the audience (especially text from figures)
Ensure graphics and tables are clear
Don’t clutter your slides—if necessary, have things come up on mouse clicks
Use spell check and proofread your slides
Practice your presentation with your peers
Work on pronunciation, if required
Time your presentation to ensure it will fit the allotted time while allowing time for questions

If your defense includes a public lecture, we recommended that you do a trial run a day or two before in the room that has been booked for your lecture. This will allow you to familiarize yourself with the space and the equipment and to address any problems that arise during the trial run.

Plan your public lecture to allow enough time for questions. Present enough information so that the audience understands what you did, why you did it, what the implications are, and what your suggestions are for future research.

Friends and family are welcome to attend your public lecture. Faculty and students in the audience are given the opportunity to ask questions.

Plan to dress professionally for the defense in the same way you would if presenting a paper at a conference or for a job interview. You will be standing for a long time on the day of your defense. You might want to keep this in mind when selecting the shoes you will wear for your defense.

Essentials for your public lecture include:

Your presentation
A laser pointer
A copy of your dissertation
A pen or pencil
A bottle of water

You will be asked to leave the room while your committee reviews your program of study, and decides whether:

The thesis is acceptable/not acceptable
Whether members will ask sequential questions or whether each member will be allotted a specific time period for questioning

The person to start the questioning is designated. You will be called back into the examining room and questioning will begin. After all questions have been addressed, you will be asked to leave the room while your committee decides the outcome of the exam. You will be asked to return to the room to be informed of the outcome by the chair of your exam committee.

Listen to the entire question no matter how long it takes the faculty member or student to ask it (take notes if necessary).
Pause and think about the question before answering.
Rephrase the question.
Answer the question to the best of your ability; if you do not know the answer, remain calm and say so in a professional way.
Remember that no one will know the ins and outs of the thesis and your research materials as well as you. You are the foremost expert in the thesis topic and YOU know the research involved. Be positive!

Possible outcomes include:

Acceptable with minor or no revisions (no further approval required)
Acceptable with major revisions in content or format (in this case, one or more committee members must be responsible for overseeing and approving the major revisions before the final copies are submitted)
Not acceptable

After the Defense

You can submit the final corrected copies of your dissertation as soon as you address any remaining comments that were brought up during the defense or noted in the registration copy of your dissertation, which will be returned to you usually within a few days before or after the defense. You can take up to one semester following the defense to address any comments, during which you can remain a full-time student. Your degree conferral date will depend on when you submit the final corrected copies of your dissertation.

The day after your defense, you will receive an email from the University dean of graduate studies that provides instructions on how to:

Submit the final corrected copies of your dissertation through ProQuest
Provide authorization for the release of your dissertation through UR Research
Complete a mandatory online exit survey
Verify to the University dean of graduate studies’ office that the dissertation has been submitted

The University of Rochester requires all doctoral candidates to deposit their dissertations for publication with ProQuest Dissertation Publishing and with the University libraries. Hard copies are not required. The library receives an electronic copy of the dissertation from ProQuest, but students must give the University permission to obtain it.

For questions regarding publishing through ProQuest, contact Author Relations at [email protected] or (800) 521-0600 ext. 77020.

Check with your graduate administrator to see if your department wants a bound copy of your dissertation, and, if so, how the cost of binding is covered.

If you want a bound copy for yourself or your family, you can purchase one through ProQuest .

Donald Trump hush money trial recap: Trump doesn't testify; defense rests its case

Tuesday morning saw the completion of testimony by robert costello, who got into a dramatic confrontation with the judge monday afternoon. the defense then rested without calling trump to the stand..

NEW YORK − Donald Trump's defense rested its case after calling just two witnesses − neither of them named Donald Trump − in the former president's historic criminal hush money trial on Tuesday.

Trump had initially said he would testify in his defense, but subsequently backed out. The Republican presidential candidate said he could not testify because of a gag order restricting his potentially intimidating attacks on witnesses and jurors, but Judge Juan Merchan made clear that this did not preclude Trump taking the stand.

After the jury was dismissed until next Tuesday, lawyers for both sides wrangled with Merchan over a vital part of the case: the judge's instructions to the jury.

Earlier Tuesday, defense witness Robert Costello , a Republican lawyer close to Trump, was back on the witness stand after Merchan threatened Monday to throw out his testimony for "contemptuous" conduct .

Merchan set closing arguments for May 28, with jury deliberations to follow.

Prep for the polls: See who is running for president and compare where they stand on key issues in our Voter Guide

These were the top developments inside and outside the courtroom:

Trump declines to testify but says press ‘has to cover me’

Former President Donald Trump decided against testifying in his own defense at his New York hush money trial, but he noted during a 12-minute hallway statement to reporters that he is still able to promote his political views and observations about the case.

“At least I have a voice, where I can talk to you, the press,” Trump said as two cable networks broadcast his comments live. “In many cases, it’s the fake news, but even the fake news has to cover me.”

--Bart Jansen

More: Republican allies are declaring things that judge's gag order prevents Donald Trump from saying

Tuesday proceedings wrap

Judge Juan Merchan called an end to Tuesday's proceedings. He said he will make "every effort" to get the jury instructions to the two legal teams by the end of Thursday, giving them four days to prepare their May 28 closing arguments.

– Aysha Bagchi

More: 'This is not a conversation': Read heated exchange between Judge Merchan, Robert Costello

'Please don't get up,' Merchan tells peeved Trump lawyer

Judge Merchan and Trump lawyer Emil Bove have gotten into a somewhat heated exchange after Merchan essentially accused Bove of spinning new versions of an argument the judge already rejected.

The earlier argument has to do with whether Trump can shield himself from the criminal charges by saying he relied on a lawyer's advice. Specifically, Trump would be saying a tabloid publisher told Michael Cohen – Trump's former lawyer – that a hush money deal related to Trump was "bulletproof," so Trump shouldn't be on the hook if it turns out that's not true.

Before the trial started, Trump chose not to make the argument, which is formally known as an "advice of counsel" defense. If he had made it, he would have been required to turn over certain documents and communications.

But according to Merchan, Trump basically tried to have his cake and eat it, too: Before trial, Trump made a new version of the same argument – labeling it a "presence of counsel" defense – without agreeing to turning over the documents. Merchan rejected that attempt. And now, Merchan said, Trump is making a third attempt – trying to get an instruction to the jury on an "involvement of counsel" defense.

"Honestly, I find it disingenuous for you to make the argument at this point," Merchan told Trump lawyer Emil Bove. "Please don't get up, I let you speak," Merchan added.

Merchan indicated the jury won't get an instruction based on Pecker's alleged statement to Cohen, and Trump's lawyers also can't raise it with the jury during closing arguments.

More: Read the transcript: Trump hush money trial judge's heated exchange with witness

Bove rose after that, saying he understood and didn't mean to be disingenuous, but his argument was based on testimony that came after the judge's prior rulings.

"You said that already, Mr. Bove," Merchan responded.

"But then you called me disingenuous," Bove replied.

Trump alert again as lawyer's exchange with judge turns hotter

Within the past 10 minutes, it looked like Trump might be nodding off in the courtroom. However, his eyes are now open and he appears engaged as his defense lawyer Emil Bove has gotten into a more heated exchange with Judge Juan Merchan about a potential jury instruction.

Trump struggling to stay awake?

Trump appeared alert and was reading or scanning documents earlier during the charging conference. However, now at 4:22 p.m. EDT, he has had his eyes closed for an extended period. I counted to 83, with a "Mississippi" between each number, while he had his eyes closed. At the number 83, Trump's face fell down and that motion appeared to make him perk up, at which point he lifted his head and opened his eyes.

Testimony in Trump’s trial ends with a bang − but not with jury hearing from him

Testimony from witnesses in former President Donald Trump’s New York hush money trial came to an explosive end before lawyers began negotiating jury instructions.

Judge Juan Merchan reprimanded one of just two defense witnesses, former federal prosecutor Robert Costello , as "contemptuous" for deriding his rulings from the witness stand.

And a key prosecution witness, former Trump lawyer Michael Cohen acknowledged stealing $30,000 from the Trump Organization.

Cohen had testified Trump knew he was reimbursing Cohen for paying hush money to porn actress Stormy Daniels. Trump lawyer Todd Blanche had accused Cohen last week of lying on the stand when he said he discussed the payment with Trump on a phone call.

Trump decided not to testify, after initially saying he “absolutely” would.

– Bart Jansen

Judge agrees to Trump-specific bias instruction for jurors

Trump lawyer Emil Bove said his team has proposed an instruction to jurors about bias that is specific to Trump. The proposal appears to have been made in a written submission to Judge Merchan that isn't publicly available, at least at this point.

Prosecutor Joshua Steinglass said there is already a standard instruction that addresses bias and the prosecution doesn't believe a special instruction is necessary. However, he added that if the judge disagrees, the prosecution would prefer "the more neutral" language it counter-proposed in a written submission that also isn't publicly available.

Merchan told Bove he doesn't normally give the special instruction, and that he already refers to bias, fairness, and implicit bias several times in his normal instructions. He also noted bias-related issues were addressed in the questionnaire that was used in picking the jury , and that attorneys got to question potential jurors pretty extensively.

Still, Merchan wrapped by saying he'll include the prosecution's counter-proposal instruction.

'What you're asking me to do is change the law': Judge refuses to give Trump special treatment

Judge Merchan sided with the prosecution just now on how to instruct the jury about the definition of "unlawful means."

This may refer to one of the theories the prosecution is advancing for charging Trump with felonies : that Trump falsified business records in order to violate a New York election law that criminalizes using "unlawful means" to conspire to promote someone's election to public office.

Prosecutor Matthew Colangelo said that it's "well established" the jury doesn't have to be unanimous about which unlawful means was used, as long as they all agree that some unlawful means was used.

"This is obviously an extraordinarily important case," Trump lawyer Emil Bove responded. As a result, the jury should be required to make "specific findings" about the means, Bove said.

Merchan asked in response whether Bove agreed juries aren't normally required make those specific findings. Bove said "certainly." However, he maintained that it's appropriate here because of the importance of this case.

"There's no reason to rewrite the law for this case," Merchan said. "What you're asking me to do is change the law, and I'm not going to do that."

Trump appears alert, reading papers with images

Trump is fully alert right now at 3:15 p.m. EDT, although he doesn't appear to be zeroed in on the lawyers' debate over jury instructions. That debate is focused on the legal propriety of various words or phrases in the jury instructions, so it may not be the most engaging discussion for a lay person who is a criminal defendant.

Trump has a stack of papers in front of him that appear to often be stapled in smaller groups and, at least on many pages, contain large images. He is often scanning a page or packet before moving the reading material to the side and looking at new material.

Trump's lawyers, by contrast, aren't looking at any papers. Emil Bove is standing as he argues right now about how to define "intent to defraud." It's an important issue because prosecutors must show Trump falsified business records with an intent to defraud.

Trump lawyers Todd Blanche and Susan Necheles are seated at the same table as Trump and are watching the arguments.

Why is a charging conference so important?

Charging conferences can be filled with legalese. The jury isn't present for them, so lawyers know they are only speaking to the judge and don't need to try to be understood by a lay audience. And lawyers are generally just speaking about the law, with reference to sources such as statutes, legal guidance, and past court decisions.

However, the instructions given to the jury are crucial to the ultimate outcome. For example, even if the jury in Trump's case makes factual conclusions about the evidence that paint Trump in a bad light, if the jury concludes those facts don't constitute a violation of the law the judge instructs them on, that would be grounds to acquit the former president.

'Charging conference' on jury instructions underway

The charging conference in former President Donald Trump's criminal trial is underway. A charging conference is basically a hearing to go over the instructions the judge will give to the jury on the law.

Matthew Colangelo is currently handling arguments for the prosecution. Emil Bove is handling arguments for the defense.

Lawyers to argue over crucial jury instructions later today

Although jurors have been excused for the rest of the day, Judge Merchan said proceedings will resume at 2:15 p.m. EDT today for the lawyers. The two sides are set to make arguments to Merchan about the instructions he will give to the jury, before jurors begin deliberating next week.

Those instructions could be crucial to the outcome of the case. Merchan will tell the jury what the applicable law in the case is. He will then task them with not just deciding what happened factually in the case – for example, whether former President Donald Trump authorized Michael Cohen to pay porn star Stormy Daniels hush money – but also determining whether Trump's actions violated the law.

To convict or acquit Trump, 12 jurors must come to a unanimous decision.

Judge excuses jurors until Tuesday after defense rests

Judge Juan Merchan excused jurors not just for the rest of today, but also for several coming days. He said they don't have to come back until Tuesday, when the prosecution and defense will present closing arguments in the case.

Costello says Rudy Giuliani was first to talk of 'back channel'

Before the defense rested, Trump witness Robert Costello testified that Rudy Giuliani was the first person to use the term "back channel" to describe communications from Michael Cohen to Costello to Giuliani, and back the other way.

Cohen previously testified that Costello proposed creating a back channel of communication to Trump through Giuliani, at a time when Cohen's office had been raided by the FBI. Cohen described Costello as "sketchy."

Trump lawyer Emil Bove showed jurors an email from Costello to Cohen, speaking about having had a conversation with Giuliani. "He said thank you for opening this back channel of communication," Costello wrote, adding that Giuliani asked Costello to keep in touch.

Costello says communication to Cohen was privileged in email

Before the Trump defense rested, Trump lawyer Emil Bove showed jurors another email from Costello to Cohen that was dated April 21, 2018.

Bove emphasized to jurors that Costello labeled the email as protected by attorney-client privilege, perhaps seeking to suggest to jurors that Costello was acting in an attorney-like capacity to further Cohen's interests, rather than pressuring Cohen to help Trump.

Costello wrote to Cohen, appearing to reference Rudy Giuliani: "I spoke with Rudy. Very Very Positive. You are 'loved'." Costello added that, if Cohen wanted to have a call, Costello would give him more details.

Costello confirmed to Bove that Cohen didn't respond to the email by disputing that Costello was his lawyer.

Costello email expresses fear Cohen 'played' him

Trump lawyer Emil Bove asked Robert Costello more questions on "redirect," which is an opportunity for lawyers to rehabilitate their own witnesses when it comes to any issues raised on cross-examination.

Bove displayed an email from Costello to Michael Cohen, in which Costello expressed a fear that Cohen had "played" him.

"Please remember if you want or need to communicate something, please let me know and I will see that it gets done. I hope I am wrong but it seems to both Jeff and I that perhaps we have been played here," Costello said, possibly referencing his law partner, Jeffrey Citron.

Hoffinger kept Costello in control with tight questions

In prosecutor Susan Hoffinger's cross-examination of Costello Tuesday morning, she kept the Trump witness under tight control with a series of questions that only invited "yes" or "no" answers. On Monday, Costello showed a strong inclination to expound on his answers beyond what a question actually asked for.

Hoffinger repeatedly asked Costello simply to verify he wrote what was displayed in emails shown to the jury, or either confirm or deny a certain meaning to the emails.

At one point, Costello said he would be "delighted" to explain something about an email Hoffinger showed to the jury.

"That's alright. Let's move onto the next one," Hoffinger replied.

'What should I say to this a--hole? He is playing with the most powerful man on the planet.': Costello to law partner

Before the Trump defense rested, prosecutor Susan Hoffinger displayed an email that Costello sent to his law partner, Jeffrey Citron, seeming to refer to Michael Cohen with an expletive term.

"What should I say to this a--hole? He is playing with the most powerful man on the planet," Costello wrote.

Costello has testified he was operating in a lawyer-like capacity for Cohen at the time. But Hoffinger likely wanted the jury to believe Costello was acting in the interests of then-President Donald Trump, not Cohen.

Defense rests without calling Donald Trump to testify

Former President Donald Trump's defense team rested without calling their client to the witness stand. Judge Merchan is now giving the jury instructions on how the upcoming schedule will unfold.

Hoffinger shows emails backing Cohen's testimony

Prosecutor Susan Hoffinger has displayed a series of emails that appear aimed at buttressing Michael Cohen's testimony that Costello pushed a back channel of communication with Trump through Rudy Giuliani , and pressured Cohen not to cooperate with federal investigators.

In one email to Cohen, Costello said Cohen thought Trump and Giuliani wanted to discredit him and throw him under the bus, and Costello thought Cohen was wrong. Costello told Cohen that if he really believed he was not being supported by his "former boss," he should make his position known.

"You have the ability to make that communication when you want to," Costello said.

Costello denies discussing Rudy Giuliani closeness in first meeting with Cohen

Hoffinger has begun cross-examining Costello again this morning. She started by asking Costello if he discussed being closely connected to former New York City Mayor Rudy Giuliani in his first meeting with Michael Cohen. Costello denied that happened in the first meeting.

However, Costello confirmed to Hoffinger that he and Giuliani are close and have known each other for years, and that Giuliani was at Costello's wedding. Costello also agreed he did at some point tell Cohen his relationship with Giuliani could be very useful to Cohen.

Cohen testified that Costello proposed creating a back channel of communication with Trump through Giuliani after Cohen's office was raided by the FBI in 2018 .

Trump: Merchan should dismiss hush money case before jury considers evidence

Former President Donald Trump told reporters Tuesday that Judge Juan Merchan should throw out the case against him for lack of evidence before the jury considers it.

“I think it would be great for Judge Merchan to rule from the bench and determine that this is a witch hunt,” Trump said. “Any other judge would have thrown this case out.”

Trump said his defense would be resting soon. Bob Costello, who was scolded Monday for his reaction to Merchan’s rulings, is expected back on the stand to testify as a legal adviser to former Trump lawyer Michael Cohen.

Trump said he would talk to reporters again after what he expects will be a short day in the “ice box” courtroom.

“We’ll have another little scrum in a little while,” Trump said. “It should end a little bit early today.”

Judge Merchan arrives for Day 20 of trial

Judge Juan Merchan entered the courtroom at 9:28 a.m. EDT. The lawyers didn't raise any issues they wanted to discuss before bringing in Trump witness Robert Costello and the jury. Merchan didn't address the heated developments in the courtroom on Monday, including a brief period when he forced reporters to leave and then further admonished Costello for "contemptuous" behavior .

Trump and son Don Jr. arrive in courtroom

Former President Donald Trump and his legal team entered the courtroom at 9:23 a.m. EDT. The prosecution team has also arrived.

Trump is joined for the first time in this trial by his eldest son, Donald Trump Jr. The Trump middle son, Eric Trump, has joined on several previous days. The presumptive Republican presidential nominee's supporters sit in the first two rows of benches behind the defense table.

Who has already testified in Trump's criminal trial?

Prosecution wrapped questioning with its 11th witness on Monday afternoon. Here is a look back at who has already taken the stand:

David Pecker , former CEO and president of AMI, the parent company of tabloid National Enquirer
Rhona Graff, Trump's former executive assistant
Gary Farro , Michael Cohen's former banker
Robert Browning , an executive director at C-SPAN
Phillip Thompson who works for a deposition company
Keith Davidson , a lawyer who represented former Playboy model Karen McDougal and porn star Stormy Daniels
Douglas Daus a computer forensic analyst for the Manhattan District Attorney's Office.
Georgia Longstreet, a paralegal with Manhattan District Attorney Alvin Bragg's office
Hope Hicks , a former Trump aide who was the campaign press secretary in 2016
Jeffrey McConney , the former controller at the Trump Organization
Deborah Tarasoff , an accounts payable supervisor at the Trump Organization

Trump expert witness says he won't testify after judge's ruling

An expert witness hired by Trump's defense team, Brad Smith, posted on X (formerly Twitter) Monday night that he won't be testifying. He cited a ruling from Judge Juan Merchan earlier in the day that limited what Smith could say on the witness stand.

Merchan said Smith may describe general definitions of terms related to federal campaign finance laws, but may not go further in interpreting federal law. Merchan said allowing that broader testimony would create a "battle of the experts" between the defense and prosecution that would confuse the jury. And he said it would be problematic for the jury to hear legal instructions from two experts plus the judge himself.

Smith is a former head of the Federal Election Commission, who indicated he had planned to testify about the "very complex" Federal Election Campaign Act (FECA).

"While judge wouldn’t let me testify on meaning of law, he allowed Michael Cohen to go on at length about whether and how his activity violated FECA. So effectively, the jury got its instructions on FECA from Michael Cohen!" Smith complained.

The jury did hear that Cohen pleaded guilty to campaign finance violations, although Merchan also instructed them not to consider that when deciding whether Trump is guilty in his criminal case.

Who is Robert Costello?

Robert Costello is a former federal prosecutor and Trump ally who has been called to challenge testimony from prosecution star witness Michael Cohen. According to Cohen, Costello tried to create a back channel of communication to Trump through former New York mayor Rudy Giuliani in 2018, after the FBI raided Cohen's office.

"I swear to God, Bob, I don't have anything on Donald Trump," Cohen told Costello at the time, according to Costello's Monday testimony. Cohen himself testified that he never told Costello about Trump's alleged involvement in hush money payments ahead of the 2016 presidential election.

Merchan's heated admonition against Costello came after the lawyer-turned-witness exclaimed "Geez!" following Merchan sustaining multiple objections to his testimony on Monday. Merchan first excused jurors to warn Costello about not exclaiming "Geez!," or rolling his eyes, or giving Merchan "side eye."

But during that warning away from jurors, Costello again drew the judge's ire. "Are you staring me down right now?" Merchan asked the lawyer, who was sitting in the witness box just next to the judge.

"No. I'm just wondering how –" Costello began to reply. "Clear the courtroom, please. Clear the courtroom," Merchan instructed. Several reporters protested but were still forced out.

What is Trump on trial for?

Trump faces 34 felony counts of falsifying business records . Prosecutors allege the real estate mogul falsified records to cover up unlawfully interfering in the 2016 presidential election through a hush money payment to porn star Stormy Daniels.

When will the trial end?

Judge Merchan said he anticipates holding closing arguments on Tuesday, May 28. That means the jury may have a verdict by the end of next week.

Why does Trump's team say the case should be dismissed?

Trump lawyer Todd Blanche asked Judge Merchan to dismiss the entire case on Monday.

Blanche said the business records at issue weren't actually false. The records indicate Trump was paying Michael Cohen for ongoing legal services in 2017, which prosecutors say was cover for reimbursing Cohen for a hush money payment to porn star Stormy Daniels. Blanche said Cohen did provide Trump with 2017 legal services, in keeping with the characterization.

Blanche also argued the case should be tossed because Michael Cohen's testimony should be tossed, and the case can't stand without his testimony. "He not only lied repeatedly in the past under oath, but he lied in this courtroom," Blanche said.

Merchan could issue a ruling on Blanche's request sometime today.

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Putin’s China Visit Highlights Military Ties That Worry the West

The Russian leader visited an institute in Harbin known for defense research. President Xi Jinping saw him off with a rare and seemingly deliberate embrace for the cameras.

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By David Pierson

President Vladimir V. Putin of Russia attended a trade fair on Friday in a northeastern Chinese city and toured a state-backed university famous for its cutting-edge defense research, highlighting how economic and military ties between the countries have grown despite, or perhaps because of, Western pressure.

Mr. Putin’s visit to Harbin, a Chinese city with a Russian past, is part of a trip aimed at demonstrating that he has powerful friends even as his war against Ukraine — a campaign that he is escalating — has isolated him from the West. The visit followed a day of talks between him and President Xi Jinping of China that seemed orchestrated to convey not only the strategic alignment of the two powerful, autocratic leaders against the West, but a personal connection.

State media showed Mr. Putin and Mr. Xi, neckties off after formal talks on Thursday, strolling under willow trees and sipping tea at a traditional pavilion on the sprawling grounds of Zhongnanhai, the walled leadership compound in Beijing, with only their interpreters. As Mr. Xi saw Mr. Putin off in the evening, he even initiated a hug — a rare expression of affection for the Chinese leader.

Vladimir Putin and Xi Jinping, both seated at a table, gazing in the same direction as two men sit behind them. All four are wearing dark suits and white shirts.

“Xi’s very deliberate embrace of Putin for the cameras wasn’t just to emphasize the closeness of the political relationship between the two countries and their leaders,” said Richard McGregor, a senior fellow for East Asia at the Lowy Institute in Sydney. “There was also a touch of disdain directed at Washington, which has been pressuring Beijing to withdraw support from Moscow. That clearly isn’t going to happen in any substantive fashion.”

The show of camaraderie was the final touch in talks that culminated in a joint statement that took aim at the United States, which Mr. Putin and Mr. Xi have accused of seeking to suppress their countries. The statement pledged that Russia and China would work more closely in critical sectors like energy, space and the military.

The large size of Russia’s delegation, which included Mr. Putin’s top security and energy officials, as well the length of the bilateral meetings, implied the seriousness with which both sides have approached the negotiations, said Alexander Gabuev, a China expert at the Carnegie Russia Eurasia Center in Berlin.

“It’s like an iceberg,” he said. “The public documents are symbolic and largely meaningless. But there’s an underwater part, which is likely to be much more significant.”

Still, Mr. Putin’s visit also showed the limits of the countries alliance. In China, Mr. Xi rolled out the red carpet for Mr. Putin, but the visit did not produce any public commitments to concrete new projects or investments between the two countries.

Specifically, Mr. Putin and Mr. Xi have not publicly reported any progress on a planned new gas pipeline from China into Russia, known as Power of Siberia 2. Russia urgently needs the pipeline to redirect the flow of its gas exports from the rapidly declining market in Europe.

Mr. Putin had no news to share about the pipeline’s progress when he was asked about it in a brief news conference at the end of his trip on Friday.

“I am not prepared to discuss any technical details, but the interest of both sides in realizing these projects has been confirmed,” Mr. Putin said, referring to Power of Siberia 2.

He also deflected a question about reports that Chinese banks are reducing transactions with Russian clients out of fear of Western sanctions, turning the conversation from China to the shortcomings of the U.S. financial system.

The growing security ties between the two nuclear-armed powers was a focal point of Mr. Putin’s visit to Harbin, and the Harbin Institute of Technology.

While China and Russia are not formal allies committed to defend each other with military support, their armed forces have worked together more closely in recent years. Their air forces and navies have held joint military exercises, including near Alaska and Taiwan, the de facto independent island claimed by Beijing. On Thursday, the two leaders issued words of support for their separate claims to Taiwan and Ukraine.

And while China has vowed not to provide Russia with lethal weapons, it has been the top supplier of components like semiconductors and machine tools that have both civilian and military uses.

While that is helpful, Mr. Putin still seeks access to more sophisticated tools. The Harbin institute is best known for its research of rockets, missiles and space technology — expertise that Russia would greatly benefit from as the war in Ukraine has revived its need for a more robust military-industrial complex. The institute also trained North Korean scientists who worked on Pyongyang’s nuclear weapons program, according to The Wall Street Journal and South Korean media.

Mr. Putin’s tour of the institute was steeped in symbolism. The 103-year-old institution recently opened a joint campus with St. Petersburg State University, Mr. Putin’s alma mater. And in something of a snub to Washington, the school belongs on the United States’ so-called entity list, barring it from accessing American technology and taking part in educational exchanges because of its links to the People’s Liberation Army.

“We should be less concerned about what particular technologies China might be sharing with Russia from Harbin or elsewhere, than the larger pattern and signal that this visit represents,” said Markus Garlauskas, a security expert at the Atlantic Council.

“China did not need to host Putin at Harbin in order to transfer technologies from there to Russia,” he added. “That this visit took place so openly is a visible and symbolic sign of Beijing being willing to provide directly military-applicable technology to support Russia’s war against Ukraine.”

Song Zhongping, a commentator in Beijing who is a former military officer, defended Mr. Putin’s visit to the institute, pointing to the school’s cooperation with Russia in education.

“Communication at the university level between China and Russia is consistent with the academic exchange and national interests of both countries,” Mr. Song said.

Mr. Garlauskas said the tour of the institute had echoes of when Mr. Putin hosted Kim Jong-un, the North Korean dictator, at a Russian spaceport last year before Pyongyang began supplying Moscow with ballistic missiles and other munitions to use in Ukraine.

“What China shares with Russia, Russia could easily then turn around and share with North Korea,” Mr. Garlauskas said.

Not long ago, it was China that drew greater benefits from access to Russian military technology. Starting in the 1990s, and peaking in the early 2000s, Beijing was a major buyer of Russian arms. Sales then began to slow after Moscow grew concerned about China reverse-engineering Russian weapons, said Elizabeth Wishnick, a senior research scientist at the Center for Naval Analyses in Virginia.

It wasn’t until about a decade ago that cooperation between the two sides returned, leading to China’s acquisition of more Russian jet engine technology and surface-to-air missile systems. Still, in a sign that there are limits to its cooperation with China, Russia is holding out sharing its silent submarine technology, a feature that makes the vessels especially hard to detect, Ms. Wishnick said.

Mr. Putin is also using his visit to Harbin, where he attended a trade fair, to promote the flow of goods between the countries.

China has given Russia an economic lifeline by buying huge amounts of Russian oil to circumvent the effects of its financial isolation from the West. Not only that, with many foreign consumer brands also leaving Russia, Chinese companies have stepped in to fill a vacuum for the likes of automobiles , smartphones and televisions. That contributed to a record $240 billion in two-way trade between the China and Russia in 2023, up from $190 billion in 2022, according to Chinese customs data.

Maintaining that growth in trade is a major focus in both countries, analysts said, now that Western pressure on Chinese banks to scale back transactions with Russian firms is believed to have led to the first year-on-year decline in trade in more than two years in March.

One solution would be to increase the amount of transactions settled in local currencies rather than dollars to avoid the risk of sanctions. Mr. Putin said on Thursday that more than 90 percent of commercial transactions conducted between Russia and China were now being cleared in rubles or renminbi.

“Protecting the financial assets of big banks in China is the top crucial interest of China,” said Shi Yinhong, an international relations professor at Renmin University in Beijing. He said China was trying to reduce its exposure to the dollar beyond just in Russia, but that the room to do so was “limited.”

Olivia Wang and Anatoly Kurmanaev contributed reporting.

David Pierson covers Chinese foreign policy and China’s economic and cultural engagement with the world. He has been a journalist for more than two decades. More about David Pierson

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Russia sent a pointed reminder that it could use battlefield nuclear weapons in Ukraine, releasing video of its forces beginning exercises to practice their use.

As Russia’s war effort in Ukraine intensifies, it is increasingly clear that efforts by the West to squeeze Moscow’s oil revenues are faltering .

The United States and Europe are coalescing around a plan to use interest earned on frozen Russian central bank assets to provide Ukraine with a loan to be used for military and economic assistance .

Europe’s Defense Industry: Russia’s invasion of Ukraine jolted Europe out of complacency about military spending. But the challenges are about more than just money .

Putin’s Victory Narrative: The Russian leader’s message to his country appears to be taking hold : that Russia is fighting against the whole Western world — and winning.

A Boxing Win Offers Hope: The Ukrainian boxer Oleksandr Usyk became the world’s undisputed heavyweight champion, a victory that has lifted morale in a country struggling to contain Russian advances.

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Watch CBS News

Trump defense rests its case at "hush money" trial, teeing up closing arguments next week

https://www.cbsnews.com/live-updates/trump-trial-robert-costello-testimony-judge/ link copied

By Graham Kates , Katrina Kaufman , Shawna Mizelle, Jake Rosen

Updated on: May 21, 2024 / 11:25 AM EDT / CBS News

Former President Donald Trump's defense rested its case at his "hush money" trial on Tuesday, opening the final chapter of proceedings before the jury begins deliberations next week.

The former president had hinted for weeks that he might take the stand, and has railed against the judge's gag order limiting what he can say outside the courtroom about the witnesses who testified against him.

Ultimately, however, Trump looked on from the defense table as his attorneys called just two witnesses: a legal analyst and an attorney named Robert Costello, who got a harsh dressing down from Justice Juan Merchan on Monday.

Costello's testimony was aimed at discrediting the prosecution's star witness, Michael Cohen.

Costello told jurors that Cohen told him in 2018 that Trump "knew nothing" about the $130,000 payment that Cohen made to the adult film star Stormy Daniels before the 2016 election. Cohen put up the money himself, and testified that Trump knew of a plan to cover up the payments reimbursing him. Trump has pleaded not guilty to 34 counts of falsification of business records stemming from the reimbursements.

For his part, Cohen said he never trusted Costello, and lied to him to protect himself.

After Trump's team rested its case, the judge heard arguments from both sides over the instructions he will give the jury before they begin deliberations. The court won't meet for a week, with closing arguments set to begin next Tuesday. The jury is expected to get the case the next day.

Here's how Tuesday unfolded in court:

Donald Trump Jr. attends trial for the first time

Eric Trump has long been the only member of Trump's family to attend the trial, sitting in the front row on several occasions.

Today, one of Trump's other adult sons showed up: Donald Trump Jr. took the seat often occupied by Eric.

In addition to Trump Jr., the seats often filled by an ever-changing assortment of Trump's allies include former acting Attorney General Matt Whitaker, former Florida Attorney General Pam Bondi, Sen. Eric Schmitt and Reps. Daniel Webster, Dan Meuser, Ronny Jackson, Troy Nehls, Dale Strong and Maria Salazar. The group also includes former aide Sebastian Gorka, actor and former Hell's Angels chapter president Chuck Zito, actor and radio host Joe Piscopo, and businessman Bill White.

Gorka walked in holding what appeared to be a steel briefcase. Contents unknown.

https://www.cbsnews.com/live-updates/trump-trial-robert-costello-testimony-judge/#post-update-ceba38b2 link copied

Costello returns to the stand

Robert Costello is cross-examined by prosecutor Susan Hoffinger at former President Donald Trump's criminal trial on Tuesday, May 21, 2024.

A day after being chastened by the judge, who asked if Costello was "staring me down," Costello has been called back to the stand.

Costello's antics Monday caused Merchan to take the extremely rare move of clearing the courtroom of all members of the public. He then threatened to strike Costello's entire testimony, according to a transcript of the exchange.

Costello is a rebuttal witness, called to counter specific gaps the defense claims were in Cohen's testimony. Merchan restricted what he could be asked about, leading to sustained prosecution objections as defense attorneys asked questions beyond Merchan's bounds Monday.

As Merchan sustained the objections, Costello rolled his eyes and, according to Merchan, broke decorum.

Both sides indicated they're close to finishing their questioning of the disruptive witness.

https://www.cbsnews.com/live-updates/trump-trial-robert-costello-testimony-judge/#post-update-4bd4a911 link copied

Costello goes over emails with Cohen from 2018

Under cross-examination by prosecutor Susan Hoffinger, Costello walked through a series of emails he sent to Cohen over a course of several months in 2018.

Many of them referenced Costello's conversations with Giuliani, Trump's newly named personal attorney, including one in which Costello says he can be a "back channel" to Giuliani. In another , he told Cohen he was "loved" and has "friends in high places."

"Friends in high places definitely refers to President Trump, yes?" Hoffinger asked.

"I think that's reasonable to conclude," Costello said, noting he didn't remember specifically.

Hoffinger then brought up an email Costello sent to Jeffrey Citron, his law partner, in May 2018: "Our issue is to get Cohen on the right page without giving him the appearance that we are following instructions from Giuliani or the President."

On the stand, Costello said they were trying to "get everyone on the same page, because Cohen had been complaining incessantly. Giuliani had been making statements to the press that Cohen did not approve of."

https://www.cbsnews.com/live-updates/trump-trial-robert-costello-testimony-judge/#post-update-038f159d link copied

Costello called Cohen an "a**hole" who was "playing" Trump

During Costello's continued cross-examination, he was asked about his testimony yesterday in which he said he had Cohen's sole interest in mind throughout their communications.

Hoffinger sought to rebut that testimony by showing an email from Costello to his law partner in June 2018 that said: "Tune into CNN and see how they are playing this up. Cohen has to know this and he continues to slow play us and the President. I am in a golf tournament tomorrow early and again on Sunday. What would you say to this [a**hole]? He is playing with the most powerful man on the planet."

Cohen had previously outlined what he deemed a back channel of communication — from Costello to Guiliani and ultimately to Trump. Cohen testified that he was not honest with Costello because he worried that anything he told him would make its way back to Trump.

"You still have animosity for Michael Cohen, yes or no?" Hoffinger asked.

"I don't have animosity, I just don't think he's telling the truth," Costello replied.

https://www.cbsnews.com/live-updates/trump-trial-robert-costello-testimony-judge/#post-update-5ac3640b link copied

Trump's defense rests, signaling start of trial's final chapter

Former President Donald Trump appears in court on May 21, 2024, in New York City.

After Costello finished his testimony, Trump's defense rested its case.

The defense was largely focused on cross-examining witnesses called by prosecutors during the last month, honing in on attacking Daniels' and Cohen's motivations and credibility.

After saying for months that he intended to testify in his own defense, Trump decided not to. He remained seated at the defense table Tuesday, as he has been throughout the trial.

https://www.cbsnews.com/live-updates/trump-trial-robert-costello-testimony-judge/#post-update-bcab652a link copied

Judge lays out the schedule for the final phase of the trial

After Costello was dismissed, Merchan laid out the schedule for how the rest of the trial will unfold.

The court is adjourned until 2:15 p.m. At that point, attorneys for both sides will deliberate over the instructions the judge will give the jury on the law and how to determine a verdict. The jury is not present for those arguments.

The instructions, known as a jury charge, are often lengthy, with the judge explaining complicated legal concepts and a weighty set of decisions in a way that any layperson might understand. His exact words are parsed carefully by both defense attorneys and prosecutors, who want to ensure that they don't lose the case on this last matter.

After the charge conference, the court will adjourn until next Tuesday, when the jury will return. Both sides will present their closing arguments, or summations. Merchan said he thinks summations will take the entire day.

The court will then meet on Wednesday, when the judge will give the jury its charge. Merchan said that process should take about an hour, after which the jury will begin deliberations.

https://www.cbsnews.com/live-updates/trump-trial-robert-costello-testimony-judge/#post-update-e3c467c0 link copied

Donald Trump Jr. says Trump had "absolutely no reason" to testify

. @DonaldJTrumpJr outside the courthouse in Manhattan on why his dad didn’t testify: “How do you justify this insanity? Look at the clowns that they put on there. You don't subject yourself to that nonsense.” pic.twitter.com/Ch0exT51Rt — jake rosen (@JakeMRosen) May 21, 2024

After speaking outside the courthouse as the court took a break before the afternoon session, Donald Trump Jr. responded to a question about why his father didn't end up testifying in his own defense.

"How do you justify this insanity? Look at the clowns that they put on there. You don't subject yourself to that nonsense. You're going in a kangaroo court. There's nothing more, nothing less," he said. "There'd be absolutely no reason, no justification to do that whatsoever. Everyone sees it for the sham that it is."

https://www.cbsnews.com/live-updates/trump-trial-robert-costello-testimony-judge/#post-update-84ef8c85 link copied

Court reconvenes for charge conference

Emil Bove, standing on the left, and Matthew Colangelo, right, argue before Justice Juan Merchan at former President Donald Trump's trial in New York on Tuesday, May 21, 2024.

The court has reconvened, minus the jury, for the conference over the instructions, or charge, that Merchan will give the jury.

Trump attorney Emil Bove got things started for the defense.

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Prosecutors and defense attorneys engage in scriptwriting

During a charge conference, lawyers for both sides and the judge debate the exact words the judge will use to instruct jurors on their assignment before they begin deliberating.

Sometimes the judge sides with prosecutors in a debate, as he did when Joshua Steinglass said defense attorneys removed the word "accomplice" from standard jury instruction language they proposed to the court.

Sometimes the judge sides with the defense, as he did when prosecutors wanted him to strike language proposed by the defense related to the "normal, legitimate" work of the press — a relevant issue because of the National Enquirer's role in "catching and killing" stories about Trump.

Sometimes, the judge just doesn't like saying a word. In this case: eleemosynary.

Pronouncing the word, which means charity or charitable, is "the most challenging issue facing all of us," Merchan said, prompting laughter.

Merchan said he's had to say the word 100 times over the years, but still can't get it right.

Everyone involved agreed on striking it from the script.

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Trump mostly engaged in courtroom during hearing

Trump has been mostly engaged with this hearing, as it has evolved into arguing over minutiae like the definition of "intent" and "causation." He has been flipping through stacks of papers in front of him, pulling a page close from time to time, and occasionally whispering in Todd Blanche's ear.

Trump's entourage of lawmakers and allies is paying attention for the most part, besides Sebastian Gorka, who appears to be on his phone.

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What the debate over jury instructions is about

The debate over the jury instructions is largely centered around how jurors should think about the prosecutors' theory of the case.

The crime Trump is accused of committing — falsifying business records — can be prosecuted as a misdemeanor, but the charge is often upgraded to a felony if the records are falsified with the "intent to defraud includes an intent to commit another crime or to aid or conceal the commission" of a crime, as the statute says. The Manhattan District Attorney's Office typically charges these types of cases as felonies.

Trump's defense is arguing that there is no underlying crime, and therefore Trump is not guilty. Prosecutors have alleged that the "catch and kill" scheme hatched by Trump, Cohen and David Pecker constituted an illegal conspiracy to violate campaign finance laws, thus satisfying the requirements for the felony charges.

Bove expressed concern that the jury could find Trump guilty based on a flawed finding related to the campaign finance issue, and wants the judge to set a high bar for the jury to determine that the falsification of business records was connected to a campaign finance violation.

Prosecutors, meanwhile, want Merchan to give the jury broader instructions for considering whether there was an underlying crime.

In one crucial determination, Merchan rejected a defense effort to have him say that prosecutors "must establish beyond a reasonable doubt two separate intents: the intent to defraud and the intent to aid in the commission of a crime."

Merchan said that language represented a "material change in the statute," explaining that the two intents are not defined as separate in the law.

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Judge mostly sides with prosecution in debate over jury instruction language

Merchan sided with the defense a few times as the two sides argued over jury charge language, but for the most part found prosecutors' arguments more persuasive.

Prosecutors repeatedly said defense attorneys were proposing language that was contrary to that which is typically used in jury instructions. In each of those instances, the judge said he prefers to stay as close as possible to commonly accepted parlance.

In one instance, Merchan told Bove the defense could raise during closing arguments the idea of electronic evidence recovered from Cohen's phones being unreliable, but that he would not give an instruction to that effect.

In another instance, Merchan called Bove's continued arguments about the defense using "advice of counsel" in their arguments "disingenuous." When Bove tried to defend himself, Merchan said, "It's not going to happen," adding that the defense had tried to make that claim for "many, many months." Minutes earlier, Merchan tried to quell Bove's repeated arguments on this, telling him "please don't get up."

Merchan said he would read the relevant rules and hoped to give the final jury instructions to both sides by Thursday. With that, court was adjourned.

https://www.cbsnews.com/live-updates/trump-trial-robert-costello-testimony-judge/#post-update-ed2c55f2 link copied

Graham Kates is an investigative reporter covering criminal justice, privacy issues and information security for CBS News Digital. Contact Graham at [email protected] or [email protected]

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