assignment notification for job application

What is a 'copy of orders/assignment notification' mentioned in the US embassy job description? How can it be obtained?

A "copy of orders/assignment notification" mentioned in the US embassy job description refers to a document that confirms an individual's assignment or transfer to a specific embassy or diplomatic mission. This document outlines the details of the assignment, including the location, duration, and responsibilities.

To obtain a copy of orders/assignment notification, individuals typically follow these steps:

Acceptance of Job Offer: After successfully completing the application and interview process, candidates receive a job offer from the US embassy. They need to accept the offer to proceed with the next steps.

Security Clearance: Depending on the position, candidates may be required to undergo a security clearance process. This involves providing personal information, undergoing background checks, and obtaining necessary clearances.

Pre-Assignment Briefing: Before the assignment, candidates may be required to attend a pre-assignment briefing. This briefing provides important information about the embassy, the host country, and the specific responsibilities of the position.

Assignment Notification: Once all the necessary clearances and briefings are completed, candidates receive their official assignment notification. This document serves as proof of their assignment to the specific embassy or diplomatic mission.

Obtaining a Copy: Candidates can obtain a copy of their orders/assignment notification by contacting the appropriate embassy or diplomatic mission's human resources department. They may need to provide their personal details and identification to verify their identity.

Learn more:

• Procurement Assistant at U.S. Embassy March, 2024 | JamiiForums
• US Embassy Vacancies - Sweet TnT Magazine

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Checklist: Preparing for USAJOBS EPAP Vacancy Announcement

Global Community Liaison Office

The Fall 2024 EPAP USAJOBS vacancy announcement will open September 25, 2024 8:00 a.m. ET and will close October 16, 2024 at 11:59 p.m. ET. Please note: USAJOBS may experience outages September 27, 2024 from 12:01am ET – 5:59am ET and October 12, 2024 12:01am ET, until System Maintenance completed.

EPAP Position lists are now available.

Uploading documents to your USAJOBS account does not automatically upload them to the State Application Site where your EPAP application will be recorded. Applicants are responsible for confirming necessary documents are uploaded to the State Application Site.

• USAJOBS only allows one document per document type/category. You need to scan/merge your documents into one single document for each document type/ category you need to fill.

No submissions or documents will be accepted after the vacancy announcement deadline.

Applications received without documents will be deemed ineligible.

This checklist is intended to help applicants prepare for the 2024 centralized EPAP vacancy announcement on USAJOBS that will include hundreds of positions advertised for the spring and fall cycles. Please note this checklist also applies for applications submitted to post vacancy announcements when individual EPAP positions are directly advertised at post.

Step 1: Review Positions  Step 2: Become Familiar with EPAP Qualification Standards  Step 3: Access USAJOBS  Step 4: Stay Informed Step 5: Create a Resume for EPAP Step 6: Prepare Attachment(s) to Document Post of Assignment Step 7: Prepare Attachment(s) to Document Education Step 8: Prepare Other Documentation, as Appropriate Step 9: Upload Documents Step 10: Answer Eligibility Questions Step 11: Answer Vacancy Questions Step 12: Attach Documents to Application Step 13: Review, Submit, and Check Application Status Step 14: Check Dashboard

Step 1: Review Positions

• Review the EPAP Position list to determine if there are EPAP positions opening at your post of assignment for which you intend to apply.

Step 2: Become Familiar with EPAP Qualification Standards 

• Carefully review the revised  Qualification Standards (revised February 10, 2020).

Step 3: Access USAJOBS 

• Applicants may only access USAJOBS.gov account by registering at  www.login.gov . This required step enables users to access  USAJOBS .
• Learn how to create an account with login.gov by reading the FAQs found at  USAJOBS Help Center .

Step 4: Stay Informed 

• Sign up to receive an email notification when the vacancy announcement opens on  USAJOBS .
• Use the keyword “EPAP” and save your search. Please see “ How do I set up notifications for future job announcements? ” and “ How to save a search .”

Step 5: Create a Resume for EPAP 

• Under the section “Documents,” start building your EPAP resume using the resume builder option. This is the only accepted resume format for EPAP applications.
• When your application is transferred from the USAJOBS website to the “Gateway to State” site (State Application Site), you will be requested to choose one USAJOBS resume. Although USAJOBS allows you to create and save up to five resumes, only one USAJOBS resume built by the resume builder is allowed in the State Application Site for your EPAP application.
• Therefore, make sure you list all your education and specialized experience in your document and address the minimum requirements for each position that you are applying to.
• Make sure you address each section. Save and repeat the “Work Experience” section as often as needed. You may also copy and paste your resume from Word, as long as it contains all of the required information of a USAJOBS resume.
• Applicants must demonstrate they meet or exceed the Qualification Standards minimum requirements for the position/grade to which they apply. Pay close attention to these standards to ensure prior work experience demonstrates qualification for positions.
• To be credited as specialized experience, 60 percent or more of the duties describing each job/position must be in the same functional or closely related field for those application(s).
• NOTE: Under “Add Education,” indicate in the “Relevant Coursework” section how the degree you earned has given you the specialized experience and knowledge as stated in the Qualification Standards for the position(s) to which you are applying.
• Remember that your degree transcript will be carefully reviewed to determine if it relates or not to the EPAP area you will be applying for. At least 60 percent of the course work should be related to the EPAP area.
• Foreign education transcripts, regardless of institution, will not be accepted without an accompanying credential evaluation. In order to be credited, foreign education (i.e., education acquired outside of the U.S.) must be evaluated by a credential evaluation service recognized by the U.S. Department of Education, and the name, logo or seal of the credential evaluation service must be listed on the evaluation report. Applicants may request a credential evaluation report from one of the following credential evaluation services: (a) National Association of Credential Evaluation Services (NACES)   or (b) Association of International Credentials Evaluators (AICE)  
• Credential evaluation reports are not free, and applicants are responsible for paying for the report. Applicants should submit copies of their foreign credential evaluation reports with their application documents, as well as copies of their foreign degrees and the related transcripts.

Step 6: Prepare Attachment(s) to Document Post of Assignment

• Your sponsoring employee’s assignment notification (TM-ONE), or
• Travel Orders (TM-FOUR), or
• Approved Form OF-0126 Foreign Service Residence Dependency Report, or
• An official document from another foreign affairs agency. (An approved form is one that is signed by an authorizing official from the agency’s headquarters.) If you are unsure what qualifies as an official document, please email your HR office at post or Bureau prior to the closing of the vacancy announcement. (See U.S. Department of State Regional Bureau contact information .)
• Each document needs to list you by name as a dependent, your sponsor’s name and agency, and the post of assignment. This post must be listed on the document, and it should be the same location to which you are applying for a position(s).
• Applicant’s sponsoring employee must fall under Chief of Mission Authority and be assigned to the diplomatic post where the position is located.
• In the event that one document does not provide all the requested information, a combination of the listed documents is acceptable.
• Be sure to review “Important Guidance” box below.
• If your sponsoring employee is assigned to a Priority Staffing Post (PSP), you must include the assignment cable/notification. Since you cannot be included in this document, unless/until you are hired by post, the regional bureau understands that you may not be listed on the assignment cable/notification.
• Obtaining necessary documentation may take time, so start early since documents cannot be accepted after the vacancy announcement closes.
• If your sponsoring employee’s agency does not provide all of the required assignment and dependent information in a single document as indicated above, or if you have any questions about this requirement, email [email protected] .

Step 7: Prepare Attachment(s) to Document Education

• Note: You must provide, at minimum, a HS Diploma or a GED Certificate if you do not have an undergraduate degree (at minimum an associate or bachelor’s degree per the Qualification Standards). 
• Note: If you have two or more degrees, you must include the transcript for each degree, keeping in mind that each degree may have a different field of study and may qualify you at a different grade (combined with the years of experience). 
• For related vs. non-related degree: If you have earned a degree that is not listed in the qualification standards under Education, and you believe that the degree should be considered under the umbrella of “related field,” proceed as follows: under the USAJOBS resume builder window “Add Education,” in the section “Relevant Coursework, Licensures and Certifications,” explain the nature of your degree and list the courses you consider to be related to the position you are applying for. To be recognized as a related degree, at least 60 percent of the courses listed in the transcript/resume must be closely related to the EPAP position. Repeat as needed if you apply for different EPAP positions.
• Be legible, in English, include your name, the name of the institution, and indicate the degree(s) (if any) awarded and course work completed.
• Note: unofficial copies of school records are acceptable, as long as they meet the above requirements.
• Note: the regional bureau or post reserve the right to ask for an original copy of the diploma/degree/certification for further verification.
• If your transcripts are from a U.S. institution, but they are not in English, you must submit the original transcript and a certified English translation.
• Foreign transcripts or diplomas must be accompanied by an evaluation from a foreign education credentialing service.
• Note: English transcript/translations are not sufficient by themselves to establish the foreign degree equivalency to a U.S. degree 
• National Association of Credential Evaluation Services (NACES)   ,
• Association of International Credentials Evaluators (AICE)   ,
• Note: Credential evaluations are not free, and applicants are responsible for paying the cost of the selected service, which will vary from case to case.
• Prior to submitting any documents to a credential evaluation service, you may also need to obtain English translations of any non-English documents.
• Note: Foreign transcripts or degrees that are not accompanied by a credential evaluation will not be considered.
• If undergraduate and graduate degrees/fields of study are the same and the course work you completed outside the U.S. was accepted by a U.S institution and counted toward your U.S. degree, submit only the highest U.S. degree achieved (undergraduate or graduate) and transcripts.
• If you are applying for a medical position, include the requested certification as listed in the EPAP Qualification Standards for each position (i.e., U.S. National MLS and MT certification; national certification and licensure in a U.S state; U.S. RN license or equivalent; residency and board certification and valid U.S. medical license or equivalent; current board certification by ABPN and current valid and unrestricted license to practice medicine).

Note: the regional bureau or post reserve the right to ask an applicant for an original copy of the diploma/degree/certification for further verification. 

Step 8: Prepare Other Documentation, as Appropriate 

• If you are a former or current EPAP employee seeking qualification based on your EPAP experience in a particular career field, you must submit your initial and final SF-50s to show that you have served in that type of EPAP position for 12 or more months. You must also attach your employee performance report (EPR(s) or JF-57(s)) documenting fully satisfactory or above performance for 12 or more months.
• If you are a former U.S. Department of State Diplomatic Technology Specialist applying for an Diplomatic Technology EPAP position, you must include the appropriate SF-50(s) verifying prior employment.
• U.S. Veteran’s preference will be applied in the selection process, consistent with the application of U.S. Veteran’s preference in all overseas employment. If you claim status as a preference-eligible U.S. Veteran, you must submit the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs, or other supporting documentation. If claiming conditional eligibility for U.S. Veterans’ preference, you must submit proof of conditional eligibility. If written documentation confirming eligibility is not received by the closing date of the vacancy announcement, the preference will not be considered in the application process. Claiming U.S. veteran’s preference does not automatically convey eligibility and qualification. See other listed documents.

Step 9: Upload Documents

• Only resumes built with the USAJOBS resume builder will be accepted.
• When the EPAP vacancy announcement goes live on USAJOBS, you will be able to complete your application by clicking on “Apply.”
• At a certain point in the application, you will be transferred from USAJOBS to the Monster tool “Gateway to State” or State Application site, where you will answer questions that relate to your eligibility, qualifications, and position selection. You will also be asked to transfer your USAJOBS resume and attach any documentation (as listed in the “Important Guidance” box) saved under your USAJOBS profile.
• Note: Uploading documents to your USAJOBS.gov account does not automatically upload them to the State Application Site where your EPAP application will be recorded. Do not forget to attach your documentation in “Gateway to State” or State Application site at the time you complete your application.
• Be sure to review “Important Guidance” box , above.

Step 10: Eligibility Questions

• Once the vacancy goes live, you will be able to click on “Apply.” This will lead you to a new screen with 26 “Eligibility” questions followed by another screen with 22 “Vacancy” questions. The eligibility questions will prepopulate with your initial answers from your USAJOBS profile.
• The first set of questions will ask about your current or past federal employment. If you are currently working or have previously worked for the federal government, refer to your most recent SF-50 to respond to these questions. If you have questions, contact your HRO (Human Resource Officer) at post or your Regional Bureau . Please reach out to GCLO for general questions at [email protected] .
• Some of your responses to these questions will be prepopulated based on your responses to the questions answered in your profile.
• Questions 1 and 2: Please note that if you are a current civil service employee, you may apply for an EPAP position as long as you do not have re-employment rights. Re-employment rights and reinstatement rights are different. See OPM definition. If you are listed on your sponsoring employee’s orders, you may apply for an EPAP position, however, be aware that if you are found qualified and selected, you will need to resign from your civil service position to be appointed/converted into an FMA (see “Vacancy Questions” numbered 3 and 4).
• Question 4: If you are currently hired at post under an FMA, please choose “Excepted Service.” Other responses will vary depending on your actual circumstances.
• Question 5: See OPM reinstatement definition. Reinstatement only applies to civil service positions, not EPAP positions, which are offered under an FMA.
• Question 9: Although this question is not mandatory and asks about the highest-grade level of the civil service employee, please note that EPAP position grades are determined by a combination of education and professional or specialized experience (see 2020 Qualification Standards ) and do not offer a grade based on a prior civil service grade . Therefore, applicants must demonstrate they meet or exceed the Qualification Standards minimum requirements for the position/grade to which they apply. Highest Previous Rate may be considered if the applicant previously served in a federal position. See 3 FAM 8216.2 Highest Previous Rate for more information.
• Question 12: This question revolves around non-competitive eligibility (NCE) . While you may have earned NCE by working 52 weeks in an FMA, NCE IS NOT APPLICABLE TO APPLY FOR AN EPAP POSITION .
• Questions 19 and 20: This question relates to nepotism. Check out information regarding nepotism on GCLO’s Family Member Employment within a U.S. Embassy or Consulate webpage .
• There is only one possible grade within this application website system. The actual EPAP position grades are determined by a combination of education and professional or specialized experience as well as each bureau’s grade range determination for each individual position.
• You must answer “Yes” to the question, or the system will give you an error message.
• Although USAJOBS indicates “Washington D.C., U.S.,” EPAP Professional Associate positions are only available at U.S. Missions abroad .

Step 11: Vacancy Questions 

• The final set of questions confirms your eligibility for the program and enables you to indicate for which positions you are applying. Several questions are “branched,” meaning you will respond to the initial question in sequence and respond to the sub-parts of the questions once you are prompted.
• They do not have re-employment rights.
• If found qualified and selected for an EPAP position, they will need to resign from their civil service position prior to being appointed into an FMA.
• Questions 11 and 12: This question will help the HR specialist determine if you previously qualified and served in an EPAP position of the same area to which you are applying now, except for OBO and MED positions, which strictly require the applicant’s qualification to be based on education and experience.
• Question 13: Highest Previous Rate may be considered by the regional bureau to try to match a salary earned in a previous federal position. See 3 FAM 8216.2 Highest Previous Rate .
• NOTE: YOU CANNOT BE CONSIDERED FOR A POSITION AT A POST DIFFERENT FROM WHERE YOUR SPONSORING EMPLOYEE IS OFFICIALLY ASSIGNED.
• This question is branched, and a new window will open to indicate to which position(s) you are applying only after you have completed the remaining questions of the “Vacancy Questions” section.
• AEFM must either already be at post or arriving at post within six months that precedes the date the EPAP position is scheduled to become available, but no later than December 31, 2023. 

Step 12: Attach Documents to Application

• You may transfer documents from your USAJOBS account or upload documents from your computer. Faxed documents will not be accepted.
• Select and click any document you want to attach to your application file.
• If you upload an additional document after another into the same category, the last uploaded document will overwrite the previous one. Therefore, to include an additional document (e.g., one that is currently stored on your computer, but not in USAJOBS), you will need to scan/merge them into one single document for each document type/category.

Step 13: Review, Submit and Check Application Status

• Verify that you have answered all of the questions and attached all required documents to your application prior to the closing date.
• NOTE: If you have not attached your documents, you may still be able to come back to the “Document” section and add them by clicking on “edit application.”
• If you wish to make any changes to your responses or documents, you can do so by going back into the application and following the prompts to review your submitted application before the closing date of the announcement.
• Click the “Submit Application” button to complete your application.

Step 14: Check Dashboard

• You must complete and submit all required supporting documentation by the closing date of the vacancy announcement.
• Applications received without required documents will be deemed ineligible. Applications and documents cannot be submitted after the deadline. 
• If you wish to withdraw your application, you may click on “withdraw.”
• Login to your USAJOBS account.
• Click on the “Applications” tab and locate the position.
• Under the “Application Status” column click on the “more information” hyperlink.
• You will then be transferred to the “Gateway to State” application detail screen.
• Under the “Vacancy Status” column it will show you the status of the vacancy announcement (e.g., if your application was received, whether the job was cancelled, if the vacancy was filled, etc.).
• Under the “Application Status” column it will show you the status of your application (e.g., incomplete application, not qualified – lacks specialized experience, not eligible, referred for consideration, selected, etc.).
• Click the “Return to USAJOBS” radio button to return to USAJOBS.
• If the status of your application states: Application Status Not Available , be sure to follow the steps above and confirm that your application was completed in the Gateway to State site.
• If you have confirmed that your application is complete in the Gateway to State site, click the update application button and your status should be updated to Application Received .
• If your application shows as Incomplete , refresh your application by reviewing your application, and submit. It should then resync your USAJOBS account to the Monster application site.
• You should allow at least three to four hours to complete your application package and are encouraged not to wait until the deadline to submit your application. 
• For general information, please see GCLO’s EPAP Webpage  or contact [email protected] .

Additional Information

• USAJOBS Help Center : How Tos, Tutorials, and FAQs on using the USAJOBS  website.
• For technical problems with the USAJOBS site, please contact the Help Desk at  [email protected]  or (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. (Eastern Time) from Monday through Friday. You can also access the USAJOBS Support Desk .
• For general information, see the GCLO’s EPAP webpage .
• For questions, email [email protected] .

Listings of private entities on this page are provided as a convenience and should not be construed as an endorsement by the U.S. Department State or the U.S. government of the entity, its views or the products or services it provides. The order in which names appear has no significance, and the links may be removed at any time at the discretion of the Department.

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3 Examples: Job Application Email (with Tips)

By Status.net Editorial Team on September 24, 2023 — 11 minutes to read

Your job application email is an opportunity to make a powerful first impression on prospective employers. The key is to strike a balance between professionalism and personality, demonstrating not only your qualifications but also your enthusiasm for the position. Throughout this article, real-world examples and templates will be provided to showcase best practices and inspire your own job application emails. Implementing these techniques will give you confidence in your job search, helping you present yourself as an outstanding candidate for the role you desire.

Related: Get More Interviews: Follow Up on Job Applications (Templates)

Job Application Email Structure

Subject line.

Choose a concise and clear subject line for your job application email. Make it relevant to the specific role you are applying for. This will make it easier for the recruiter to instantly identify the purpose of your email. For instance, use something like

“Job Application: [Position Title] – [Your Full Name]”.

It’s important to address the recipient with an appropriate greeting. If you know the name of the recruiter, use their title (Mr., Ms., or Dr.) followed by their last name, like “Dear Mr. Smith”. If you don’t know their name, you can use a general greeting, such as

“Dear Hiring Manager” or “Dear [Company Name] Team” .

Closing the Email

When concluding your job application email, end with a professional and polite closing. Thank the recruiter for considering your application and express your enthusiasm for the role. Use phrases like “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name and contact information, including your email address and phone number.

Throughout your job application email, maintain a professional tone and use standard font styles and sizes. Keep your sentences clear and concise. Ensure that you proofread the email for any typos or grammar errors before clicking send. Related: How To Email a Hiring Manager Directly (Examples)

Important Elements of Job Application Email

Contact information.

It’s crucial to include your contact information at the beginning of your job application email. Make sure to include your full name, professional email address, and phone number. Double-check this information for accuracy, as this is how the employer will contact you for further communication.

Mention the job title you are applying for in the subject line of your email. This helps the employer quickly recognize the purpose of your email and ensures your application gets directed to the right person or department. In the body of the email, you can restate the job title and explain why you are a great fit for the position.

Job Reference Number

If the job posting has a reference number, it’s essential to include it in your email. Reference numbers help employers keep track of multiple job openings and applications. Include the reference number in the subject line, along with the job title, for easy identification. Do not forget to mention it in the body of the email while discussing your interest and qualifications for the position. Using the job reference number will show the employer that you are detail-oriented and have thoroughly reviewed the job posting.

Related: How To Write an “About Me” Section in a Resume and How To List Certifications on a Resume (Examples)

Drafting the Email Content

First paragraph.

Start your email with a friendly but professional opening, addressing the recipient by their name if known. Briefly introduce yourself and mention the specific job title you are applying for. You can also include where you found the job posting to show your proactiveness.

Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Marketing Coordinator position at XYZ Company, which I discovered while browsing LinkedIn.

Body of The Email

In the main section of your email, connect your skills, qualifications, and abilities to the job description. This is your chance to showcase why you are the perfect fit for the role. You can use bullet points to highlight your key achievements and experiences relevant to the position. Make sure to tailor your message to the specific position, rather than sending a generic email to multiple job postings.

For instance:

During my time at ABC Company as a Marketing Assistant, I gained valuable experience that aligns well with the requirements of the Marketing Coordinator role: Successfully managed social media campaigns that increased brand awareness by 30%. Led a team in creating and distributing monthly email newsletters, resulting in a 20% boost in website traffic. Developed and executed marketing strategies for product launches, contributing to a 15% increase in sales.

Final Paragraph

Wrap up your email by reiterating your interest in the role and expressing gratitude for the recipient’s time and consideration. Offer to provide any further information or materials as needed. Don’t forget to include your resume and cover letter as attachments to the email. Make it easy for the recipient to get in touch with you by providing your phone number and email address in the signature.

For example:

I am excited about the opportunity to contribute to XYZ Company’s marketing initiatives and believe that my skills make me a strong candidate for the Marketing Coordinator position. Thank you for your time and consideration. Please find my resume and cover letter attached to this email for your review. If you require any additional information, please do not hesitate to contact me. Sincerely, [Your Name] [Phone Number] [Email Address]

Sample Job Application Email Templates

Both of these templates demonstrate a clear, professional tone while addressing the job requirements and illustrating your qualifications. Use these as a foundation when creating your own job application email, tailoring the content to your specific situation:

Example 2: Applying for a specific position

Subject: Application for [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I recently came across the [Job Title] position at [Company Name] and found it to be a great match for my skills and experience. I am excited to submit my application for your consideration.

As a [current or previous job title] with [number] years of experience in [industry or field], I have developed a strong foundation in [relevant skills or areas]. I am confident in my ability to deliver valuable contributions to your team.

I have attached my resume and cover letter for your review. If you have any questions or require additional information, please don’t hesitate to reach out to me at [your phone number] or [your email].

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences align with [Company Name]’s needs.

Best regards,

[Your Name] [Your phone number] [Your email address]

Example 3: Referral from a mutual connection

Subject: [Mutual Connection’s Name] referred me to [Job Title] position – [Your Name]

I hope you are doing well. I recently spoke with [Mutual Connection’s Name], and they recommended that I reach out to you regarding the [Job Title] position at [Company Name]. I believe that my background and experience make me an ideal candidate for the role.

With [number] years of experience in [industry or field], I excel at [list of relevant skills or areas]. My time as a [current or previous job title] has allowed me to develop a strong understanding of [specific industry-related concepts].

Please find my resume and cover letter attached for your review. If you have any questions or need more information, feel free to contact me at [your phone number] or [your email].

Thank you for taking the time to review my application. I am eager to explore the possibility of joining [Company Name] and contributing to its success.

Polishing Your Job Application Email

There’s nothing worse than having a fantastic job application marred by distracting grammar or spelling mistakes. Here are a few tips for polishing your email:

• Give yourself a break after writing the email, and then come back to it with fresh eyes. This will help you spot any errors you may have overlooked. Read through your text carefully, checking for grammar and spelling mistakes. Your email should be easy to read and understand.
• Don’t hesitate to use online tools like grammar checkers. These apps identify errors automatically, making it easier to spot and fix any issues. Just remember that such tools are not foolproof, so always double-check before relying on their suggestions.
• Finally, ask for feedback from someone you trust. Having a second pair of eyes reviewing your text is essential for catching errors and providing an outsider’s perspective on your email’s readability and tone. Remember to consider their suggestions and make revisions accordingly.

Related: Best Resume Summary Examples

Follow-Up Email Guide

Sending a follow-up email after a job application can significantly boost your chances of being called for an interview. It shows your interest in the position and helps you remain at the top of the recruiter’s mind. Here’s a guide to help you craft a compelling follow-up email:

• Timing is crucial. Wait for about a week after the stated deadline for applications, or if there’s no specified deadline, a week after you’ve sent your application. This gives the employer ample time to review your submission. If you follow up too soon, it may appear pushy, and if you wait too long, they might forget about your application.
• Subject line matters. Make your subject line clear and concise to grab the recruiter’s attention. Instead of generic phrases like “Follow-up,” consider using something specific like “John Doe – Marketing Manager Application Follow-up.” It gives them an immediate idea of who you are and the reason for your email.
• Be professional and polite. Begin your email by addressing the recipient appropriately, using their name if you have it. Also, express gratitude for the opportunity to apply for the position and remind them of your interest in the role.
• Mention your availability. Emphasize your readiness to provide additional information or documents, if necessary. Also, let them know if you have any upcoming commitments or dates that may affect your availability for an interview.
• Keep it concise. Your follow-up email should not exceed one or two short paragraphs. Recruiters are busy people, so avoid unnecessary fluff or repetition.
• End on a positive note. Close your email with a courteous expression of anticipation, such as “I look forward to discussing the position further” or “I appreciate your time and hope to hear from you soon.”
• Templates of effective follow-up emails: Get More Interviews: Follow Up on Job Applications (Templates)

Frequently Asked Questions

What are the key components of a successful job application email.

To create a successful job application email, you should include:

• A concise and relevant subject line.
• A professional salutation that addresses the hiring manager by name.
• An opening paragraph that expresses your interest in the position and where you found the job posting.
• A brief summary of your qualifications and relevant experiences.
• Attachments or links to your resume, cover letter, and any requested documents or work samples.
• A closing paragraph that thanks the hiring manager and includes your contact information.
• A professional sign-off with your full name.

How can you make your job application email stand out from others?

To make your job application email stand out, consider:

• Personalizing your email by including the hiring manager’s name and mentioning something specific about the company or role.
• Using a compelling subject line that clearly conveys your interest and intent.
• Demonstrating enthusiasm for the position while showcasing your most relevant skills and accomplishments.
• Keeping your email concise, well-organized, and easy to read, with clear paragraphs and proper formatting.
• Proofreading your email thoroughly to ensure it’s free of typos and grammatical errors.

What are some best practices for professional email etiquette in a job application?

When sending a job application email, follow these professional email etiquette tips:

• Use a professional email address that includes your full name.
• Keep your subject line clear, concise, and relevant to the position.
• Begin with a professional salutation, addressing the hiring manager by name if you can.
• Write clear, concise paragraphs and use proper grammar and spelling.
• Keep your tone polite and professional, avoiding casual language or slang.
• Attach necessary documents as PDFs and avoid large or unusual file formats.
• Double-check the recipient’s email address and your attachments before sending.

Which subject lines work effectively for job inquiry emails?

Effective subject lines for job inquiry emails include:

• “Job Application: [Your Name] for [Position Title] at [Company Name]”
• “Experienced [Your Profession] Seeking [Position Title] Opportunity”
• “[Your Name]: [Position Title] Application”
• “[Position Title] Application – [Your Name]”

Remember to keep it concise and tailored to the specific job listing.

How to follow up on a job application email without sounding pushy?

To follow up on your job application email without sounding pushy:

• Wait an appropriate amount of time, usually 7-10 business days, before sending a follow-up email.
• Be polite and respectful in your email, acknowledging the hiring manager’s busy schedule.
• Reiterate your interest in the position and provide a brief recap of your qualifications.
• Keep your email short, to-the-point, and easy to read.
• Thank the hiring manager for their time and consideration.

What common mistakes should be avoided when writing a job application email?

Avoid these common mistakes when writing a job application email:

• Failing to include a relevant subject line or addressing the hiring manager by name.
• Forgetting to attach important documents or using improper file formats.
• Using unprofessional language or inappropriate humor.
• Sending overly lengthy emails or lengthy paragraphs that are hard to read.
• Skipping proofreading, which may result in typos or grammatical errors.
• Using the same generic email for multiple job applications without tailoring it to the specific position and company.
• 20 Examples of Subject Line for a Job Application (with Tips)
• 9 Examples - How to Write a Formal Email (and Formatting Tips)
• 3 Detailed Examples: Job Interview Request Email Responses
• 5 Smart Examples: How To Write a Job Inquiry Email
• 7 Examples: How to Email a Resume to an Employer
• 3 Smart Examples: Choosing a Resume File Name

Applicant acknowledge ment email: Templates

In the hiring game, prompt and clear communication is everything. From your candidate’s perspective, it can make or break their perception of you and your reputation as an employer.

That’s why it’s important to send applicant acknowledgement emails soon after a candidate has applied for a job. There are multiple ways you can go about writing these messages but no matter what you choose, a templated response will ensure you communicate the right details and that you don’t let candidate applications fall through the cracks.

Read on for tips on how to write a job application response email, and templates you can copy and paste into your hiring software or email client right now. Plus, we’ll go over how to automate your entire application response process. 👇

What is an applicant acknowledgement email & why should you write one?

An applicant acknowledgment email or a “thank you for applying” email is a message hiring managers and recruiters send to candidates to inform them that they’ve received their application and to let them know the status, including the next steps. The application might include a résumé and cover letter and/or answers to the job application form .

An applicant acknowledgement email has a few functions. For one, it communicates where the candidate is in the various stages of the hiring process and if they’ll be moving forward with your company or not.

For example, if a candidate lacks the must-have, non-negotiables in the job description — like a driver’s license for a delivery driver job — you would want to send an applicant acknowledgment email to thank them for applying and let them know you won’t be moving forward with their application. In cases where you would like to move the candidate to the job interview stage, you can also use the “thank you for applying” email to inform them of this.

So, why write an applicant acknowledgement email anyway?

First and foremost, timely communication during the hiring process is the backbone of a positive and memorable candidate experience (we know you wouldn’t be here if you disagree! 😉). Candidates deserve to know that once they’ve taken time to apply to your job opening their application hasn’t gotten lost in the process – and no one likes to be ghosted. Receiving a job application response email shows candidates that your hiring process is organized and that they’re not just a number in your search for a new teammate.

Applying for jobs can be stressful — especially if a candidate has been on the hunt for a while. A simple acknowledgement email can go a long way for a concerned candidate and it gives them peace of mind during their job search.

<div class="inpage-callout-container"><p class="inpage-banner-text">💡 Remember: Strong communication with candidates is more important than ever in today’s tricky job market. Unfortunately, we’re living in a time when candidates are constantly being left in the dust. But when you use kind, respectful and thoughtful communication techniques from the very start of your hiring process (like sending applicant acknowledgment emails), your company is sure to stand out amongst the stiff competition. ✨</p></div>

“Thank you for applying” email templates:

Simple job application response email template.

If you simply want to let candidates know that you’ve received their application and will be in touch soon, use this email template:

Subject line: Thank you for your application at [Company Name] / Your application at [Company Name] Hi [Applicant's Name], Thank you for taking the time to apply for the [Job Title] position at [Company Name]. We appreciate your interest in joining the team and the effort you put into submitting your application with us. Our hiring team is thoroughly reviewing all submissions and are planning to schedule interviews [mention the timeframe]. Please rest assured that we will notify all applicants of their application status and whether they are selected for an interview or not. We genuinely value your interest in joining our team and want to ensure a fair and transparent hiring process for everyone. Thank you once again for taking the time to apply to this role at [Company Name]! Kind regards, [Your Name] [Your Email Signature] ‍

Applicant acknowledgement email template for an accepted candidate

If you’d like to proceed with a candidate’s application and bring them through to the next stage of your hiring process, here’s an email template you can use to do just that:

Subject line: Thank you for your application at [Company Name] / Your application at [Company Name] Hi [Applicant's Name], We were very pleased to receive your application for the [Job Title] position at [Company Name] and we're eager to learn more about you. We’d like to invite you for an interview to discuss your experience, career goals, our company, and explore how this might be a mutual fit. We’ll be sending you an interview invitation [share timeframe] with various dates and times so please keep an eye on your inbox for an email from us. Congratulations on making it to the next stage! We're looking forward to meeting you and learning more about your unique skills and experiences. Best regards, [Your Name] [Your Email Signature] ‍

📣 Use one of our interview invitation templates to invite the candidates of your choice to the next round of your recruitment process.

Job application response sample email template for a rejected candidate

Not every applicant is going to get an interview at your company. After reviewing applications, you’ll want to send an email to the candidates you won’t be moving forward with. Here’s an email template to help communicate the message in a thoughtful and professional way:

Subject line: Your application at [Company Name] Hi [Applicant's Name], First and foremost, we want to express our gratitude to you for taking the time to apply for the [Job Title] position at [Company Name]. We sincerely appreciate your interest in joining our team. After careful consideration, we have decided to move forward with other candidates who more closely match the requirements and qualifications we’re seeking for this role. Please know that our decision was not easy as we received many impressive applications, including your own. We value your skills and experience, and we encourage you to keep an eye out for future opportunities with [Company Name]. We would love to keep your application on file for future jobs that may be suitable for you at our company. If you would prefer that we delete your contact information and application, please let us know. We wish you all the best and thank you again for your application and interest in [Company Name]. Kind regards, [Your Name] [Your Email Signature] ‍

📣 Need more candidate rejection messaging? Check out these professional and thoughtful candidate rejection email templates to help soften the blow.

4 steps to write an application acknowledgement email/letter

When thanking job candidates for applying to an open position at your company, follow these steps to knock it out of the park:

1. Thank your candidate for taking the time to apply

Applying to a job is no small feat. It takes time out of a candidate’s day and a lot of effort to make sure their application captures your attention. Each time you get an application, remember the person on the other end. A great way to show your appreciation for an application is to thank the candidate at the beginning of the acknowledgment email.

<div class="inpage-callout-container"><p class="inpage-banner-text"> 💡 Pro Tip: We’d always recommend using applicant tracking software to send and automate your candidate thank you email process. It ensures that you respond to candidates in a timely manner and it provides them with clarity on the hiring process. Automating this means that you won’t leave any candidates or job applications behind!</p></div>

2. Remind them of the role they applied for and the information they shared

In the subject line or body text of the email, include the role the candidate applied for. This makes the experience for the candidate more personalized and it also is helpful for candidates who may have applied for multiple open roles.

If you used a job application form as part of your application process, hiring software like Homerun allows you to also include the candidate’s application answers in the email. This is really handy because when candidates prepare for interviews, they need to know what they said in their answers. Not all application forms will save and send candidates their responses (for example, you can’t expect this from a Google Form).

📣 MORE: Recruiting email templates to simplify your candidate communications

3. Inform the candidate of their application status

This part of the applicant acknowledgement email depends on how your team decides to approach this type of communication with job candidates. You may want to thank the candidate for applying and mention that you’ll get back to them with the next steps in x days while you review their candidacy. If you can give them a rough timeline, that’s great! You can also choose to let them know you’d like to move forward with them or that you’re no longer considering their application for the job.

If you’ve come to the decision that you won’t be moving forward with a candidate, we’d recommend providing some more context in your email. Let them know why you won’t be conducting a job interview with them or hiring them in a kind and professional way. This transparency informs the candidate’s experience with your company, it helps in their job search and it boosts your company's reputation in the long run.

4. Sign off on an appreciative note

As you would with any email, end your thank you for applying email on a professional and appreciative note. Thank them again for their interest in the role and for taking the time to apply — it’s no easy feat submitting job applications after all. Depending on the rest of the email, you can even suggest they keep an eye on future positions at your company.

Automating your applicant acknowledgement emails

Replying to every single application you receive for an open role is not only time-consuming, but it can be pretty tedious work too! Templates are fantastic for speeding up this process and ensuring that every single candidate who applies has the same, pleasant candidate experience with your company.

Want to take it a step further? Using hiring software to automate applicant acknowledgement emails is a game changer. Automation simplifies updates and follow-ups and centralizes applicant information for better collaboration within your hiring team. With an ATS for small businesses that automates your candidate emails, you can:

• ⏳ Save time and effort for hiring teams: No more manual email composition – the software generates personalized emails instantly, allowing hiring managers and recruiters to focus on more important tasks.
• 📩 Ensure consistent and professional communication: With predefined templates, every applicant receives a polished acknowledgement email, helping you maintain a positive employer brand and deliver a seamless experience for candidates.
• 🥳 Enhance the candidate experience: Prompt acknowledgements show that candidates’ time and effort are valued, even if they don't move further in the hiring process. It leaves a positive impression and reflects your company's clear and timely communication standards.

Add any of these applicant acknowledgement email templates to Homerun’s hiring software and streamline your candidate communications.

New to hiring?

Find out how homerun can help you organize your hiring workflow., related articles, 50 application questions to find the right candidate for every job, a guide to applicant tracking systems (atss) for small businesses [2024], new to hiring start here.

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How to see your application and job status

Why do i see a job status instead of an application status.

We are now displaying a job status on your application dashboard instead of the individual application status. This change provides you with the most accurate information about your job applications.

After you apply for a job, the hiring agency is responsible for providing the status of your application (for example, application received or referred). You can check your application status by clicking the Track this application link for each application. The hiring agency may also send you emails with updates on your application.

How do I see my application status?

• Sign into your USAJOBS profile.
• Go to your Applications located on your Dashboard page—your active applications display automatically by the date they were last updated.
• Review your list of applications. The job status is highlighted for each application.
• Click Track this application to view your application status. The link will take you to the hiring agency application system, which has the most up-to-date status of your application.
• Click the + to see more application details.

You can also find and filter your applications .

What if I don't see the link to track the application?

If you don't see the Track this application link, contact the agency point of contact on the job announcement .

An application status is only available if you submit your resume through USAJOBS using the Apply button. We can't track your application if you submitted it to an agency website or any other method such as fax, email, or mail.

What is a job status?

A job status tells you where the job is in the hiring process—whether a hiring agency is accepting applications, reviewing applications, has completed the hiring process, or canceled the job.

Accepting applications

This job announcement is open and accepting applications. You can apply now.

Reviewing applications

The job announcement is closed, and the hiring agency is reviewing applications. This status will display until the hiring process is complete. If you want to see more details about your application status, click Track this application .

Hiring complete

Hiring is completed and the position is filled.

NOTE: Currently, you will see Reviewing applications even if the hiring is complete. The hiring agencies are responsible for marking a position as hiring complete and are updating their application systems to show this status in mid-2021.

Job canceled

The agency withdrew the job announcement and did not hire anyone. An agency can cancel a job announcement any time after they post a job.

The job's closing date passed, and the hiring agency did not receive any applications through our online application process. This status will also appear for jobs that do not accept online applications, and the closing date has passed.

Are there status delays for faxed documents?

Yes. If you fax a resume or any other documents , there may be a delay between when the documents are faxed and when they appear as received on an application. If you have questions about the status of your faxed documents, contact the hiring agency .

How long can you keep your applications?

We will permanently remove all applications (active and archived) 36 months after the closing date. You can print the announcements or export application information to excel if you wish to keep a record of them beyond the 36-month period.

How to find and filter applications

You can find and filter your active and archived job applications by status—this is the status the hiring agency reports to USAJOBS.

• Choose either your Active or Archived application list.
• Click Find & filter applications .
• Select at least one of the status checkboxes. You can select more than one status at a time.
• Review your applications list—the applications will automatically filter based on your selection.
• Enter a job title, agency or job announcement number into the search field and click the search icon or press return.
• Review your applications list.

Have questions about the job status?

The hiring agency sends the status to USAJOBS. USAJOBS does not have any control over the status or lack of a status. You can access updates from the agency by using the Track this application link in your USAJOBS profile or contact the agency point of contact on the job announcement .

Still need help?

What Every Job Seeker Should Know About Work Assignments During the Interview Process

You’re progressing well through an interview process, and you think you’re close to landing that coveted offer, when the employer says, “One more thing—we have a little homework for you.”

This tactic is used by a lot of companies (especially startups), and with good reason: The hiring manager gets a firsthand look at your approach, creativity, quality, turn-around speed, and communication and presentation style and can gauge how serious you are about the position.

If you really want that job, your instinct will likely be to put your best foot forward and provide the most fabulous project the employer has ever seen. But there’s something else to consider: You may end up putting in many hours of work, creating an awesome deliverable—and at the end of it all, still not getting the job. There’s even a chance that the company will take the ideas you labored over for its own benefit, and you’re left not only without an offer, but without compensation for all that hard work.

It’s happened to me: Once, at the end of a second round interview, a hiring manager asked me for a list of quick-hit ideas on increasing user engagement for his consumer website. I spent almost half a day coming up with a list of 10 great ideas, including many examples from other sites. After I proudly sent over my recommendations, I didn’t hear from the company for over two weeks. When I finally got a response, he thanked me for all my hard work and said that the company decided not to pursue the position at this time due to “internal matters.”

Who knows if this really was the case; but to my surprise, I noticed a handful of my ideas were actually implemented within the next few months on their site. Maybe these were ideas already in motion and my assignment only confirmed what was planned, but I couldn’t help but feel that I had been somewhat “used” and regretted putting so much time and effort into this homework.

While there are times you may want to go to the moon and back for a job , it’s also important to be careful how you approach these homework assignments—especially if you’re investing your time into applying to multiple jobs. Here are some tips on how to handle this tricky situation.

1. Understand General Goals and Expectations

First, it’s important to get a sense of how this assignment will factor into the overall evaluation of your candidacy. Is this the final hurdle before the job offer? (It should be.) How will this be weighed with other elements of your interview? (You should get some positive reinforcement that the company’s very interested and just wants to get a sense of how you work.) How long will the assignment take? (Being asked to spend more than 2-3 hours on an assignment before getting hired is bordering on disrespect.)

Don’t be afraid to ask questions like, “Can you help me understand how this assignment will be evaluated?” “Are you looking more for big-picture ideas, or a detailed look at my recommendations?” “Roughly how much time do you recommend I put into this assignment?” It’ll help you understand what the company is looking for and how much time you’re willing to put forth.

2. Ask for Data

Next, remember that you have every right to ask for information that’ll help you better tackle the assignment and not start from scratch (if you were hired, that’s what you’d obviously do , right?). So, put some onus on the company to provide relevant data. For example, if the company is asking for your ideas on potential partners, ask questions that’ll point you in the right direction, like, “Who are your current partners?” “What types of partners are you currently pursuing?” “What are the key metrics that define a successful partnership?”

And if the company doesn’t provide any more information? Do your best, but also make sure you express where you’ve made assumptions based on lack of information—e.g., “Without knowing what your current metrics for successful partnerships are, I’ve made suggestions for partners that will boost both brand awareness and website traffic. Obviously, if the company has different goals, I would be able to adjust these recommendations.”

And then don’t worry—if the hiring manager doesn’t offer it, he or she will understand that you’re operating under lack of information and history.

3. Outline Main Points, Only Tease the Details

More often than not, the primary reason companies dole out homework is to get a better sense of your thought process, as well as how you structure and convey your thoughts and ideas. There’s not necessarily a “right” answer, nor is there a need to get way down in the weeds.

So, don’t stress about providing a ton of information—just outline the main points (bullets and numbered lists usually work well). You can tease out more details as you’re talking through your assignment in the interview without having to write down your specific plans and fully fleshed out ideas. Remember: You don’t want the hiring manager to have the blueprints for your fabulous ideas—you want him or her to hire you so that you can be the one implement them!

4. If You’re Worried, Get an NDA in Place

Depending on the type of job function and level you’re interviewing for, it may not be a bad idea to request a non-disclosure agreement. If there is any confidential information you do not want shared widely, your assignment involves using data from your current employer, or you just have a nagging concern that the company may steal your best ideas, take a precaution and get a simple mutual NDA executed (many template NDA forms are available online for download). Don’t make it too legally formal—the company may get turned off by this move—just let the hiring manager know you just want to make sure things stay confidential and you’d be more comfortable providing details with a simple NDA in place. If he or she refuses to sign, this may be another warning flag.

Knocking a homework assignment out of the park can be an amazing chance to show you’re the best candidate of the bunch, but you never want to get in a situation where you’re wasting your time or being used for free labor. Follow these guidelines, and you’ll be able to present a great deliverable while making sure you’re spending your time and effort the right way.

Photo of man working courtesy of Shutterstock .

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Assignment email to candidates template

Assignment email to candidate  template is for you to use if taking assignments is part of your hiring process. some positions require some specific skills, particularly technical roles. testing those skills with appropriate assignments and evaluation tests is necessary for finding the best candidates and hiring the best employees..

How to send assignment email to candidates?

Informing candidates about all the specifics of the test or assignment increases the chances of good performance, and it also enhances a better candidate experience. Make sure to have a very clear subject line that also includes the time frame and deadline for taking the assignment.

In addition, make sure that the link to the assignment, an attachment or any other form of the test is included in the email. Give a few instructions on how to take the test, and make it clear about what is expected from them to do.

After you have received their assignment, make sure that you send a short thank you email just so that they know that you have received it. You can also tell them about what to expect next.

Template for assignment email to candidates

Email subject line: Assignment for the {Job_title} position

Dear {Candidate_Name}

Thank you again for applying for {Job_title} position. As a part of our selection process, we send assignments to selected candidates, and you are one of them! 

In the attachment, you will find the assignment itself as well as detailed instructions about how to complete the assignment. Please make sure to read all the instructions as they will help you complete the assignment more successfully.  

In this assignment, there are no right or wrong answers. The assignment mostly consists of situations relevant to {Job_title} position, and we want to evaluate your skills and behavior when facing situations like that.

The due date to return the assignment is {X date}.

If you have any other questions about the assignment, please don't hesitate to ask!

Good luck with the assignment, and I am looking forward to reading your answers,

{Your name}

{Signature}

Template for an email notifying candidates about the received assignment

Dear {Candidate_Name},

Thank you for completing and sending over the assignment. Our {department name} team will review and evaluate your answers. After that, we will get back to you with detailed feedback and any further information we may have.

Enjoy the rest of your day, and please don't hesitate to ask any questions you may have!

Need more HR and recruiting templates like this assignment email to candidates? Check templates for Human Resources and templates for Recruiters .

Do you use a modern recruitment software? If not, you're missing out. See how your life can be easier. Start your free 14-day TalentLyft trial.

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Introduction

In today's competitive job market, standing out is the name of the game. Whether you're a seasoned pro or a fresh grad, these email templates are your secret weapon to making a kickass impression and landing that dream job.

Finding the perfect job can be tricky. But don't worry; we've got your back! We've handpicked 20 exceptional job application email templates, each tailored to tackle specific challenges you might face. From crafting attention-grabbing intros to nailing those salary negotiations , we've got practical and actionable templates that will seriously level up your job application game.

Let's dive in and get you on the fast track to job-hunting success! Ready? Let's go!

Essential Tips for Crafting Memorable Job Application Emails

In the journey of job-hunting, whether you're just dipping your toes or have been around the block, crafting a job application email that stands out is a skill unto itself. This guide is here to help you do just that. With these tips, you'll be able to infuse your application emails with a casual yet engaging tone, showcasing not just your professional accomplishments but your personality too. So, let's dive in and give your application emails that extra pizzazz that gets you noticed!

Crafting Emails That Stand Out: Put some personality in your email! Customize it to the job and the company. A catchy subject line and a friendly "Hello [Recipient's Name]" can go a long way.

Grabbing Attention from the Get-Go: Be bold and get right to the point. Show them you know about the company and are excited about the role.

Highlighting Accomplishments That Impress : Forget about just listing jobs; talk about what you've achieved. You got numbers or incredible examples to show how you rocked it? Even better.

Create a sense of urgency with action verbs: Let's keep things moving - use action verbs. "Led," "enhanced," "delivered" - these kinds of words make you sound like you mean business.

Navigating the Art of Persistence: No word after a week or two? It's cool to send a follow-up email. Just keep it chill and professional.

Gratitude and Professionalism Post-Interview: After your interview, send a thank-you note. It's a neat little way to show you're keen and is a nice thing to do.

Addressing Career Breaks with Confidence: Had a career break? No biggie. Own it in your email, and talk about what you did then and what you learned.

Short and Sweet Emails that Pack a Punch: Keep your email short and sweet.  Let AI be your editor . Powerful sentences, a clear message - that's how to do it.

Tactfully Discussing Compensation: If money talk is needed, keep it cool and respectful. Do your homework on typical salaries so you're in the know.

The Power of Networking Emails: Networking emails can open doors, so don't be shy to send them out. Remember to be friendly, clear about what you want, and show how the connection could be a win-win.

Turning Setbacks into Opportunities: Didn't land the job? Use it as a chance to grow. Thank them for the opportunity, let them know you're still interested, and ask for feedback to improve.

Wrapping Up Your Email with Impact: Leave a lasting impression. Ask for the next step, show you're psyched about the role, and thank the recipient for reading your email. It's all about leaving things on a high note.

Let's bring these tips to life with some inspiring examples of outstanding job application emails that are sure to get responses!

20 Job Application Email Samples & Templates

1. sample for experienced professional.

Subject: Application for the [Job Title] position - [Your Name]

Dear [Recipient's Name],

I recently came across your job posting for the [Job Title] position on [Job Board/Company Website]. As an experienced [Your profession], I am eager to bring my strong [mention 2-3 skills] to your esteemed organization, [Company Name].

I am particularly attracted to your company because [mention something you like about the company]. My previous experience in [relevant job/industry] and my ability to [mention a significant achievement or skill] make me a strong candidate for this position.

I am attaching my resume for your review. I am looking forward to the opportunity to discuss my application further.

Thank you for considering my application.

Best regards,

[Your Name]

2. Speculative application

Subject: Enquiry for Potential Job Opportunities - [Your Name]

I am writing to introduce myself and to express my interest in exploring job opportunities within your esteemed organization, [Company Name]. I am a [Your profession] with extensive experience in [mention 2-3 skills or areas].

While I understand there may not be current openings aligning with my expertise, my skills and background could significantly benefit your team.

I’m attaching my resume for your perusal. I would like to discuss how I might contribute to your team.

3. Referral from a contact

Subject: [Referral's Name] recommended I contact you - [Your Name]

I recently spoke with [Referral's Name], who suggested I contact you regarding potential job opportunities in [field]. I have been following the success of [Company Name] and am excited about contributing my skills and experience to your team.

My background in [mention your background] and my proven ability in [mention your skills] make me an ideal fit for [Company Name].

I have attached my resume for your review. I would appreciate the opportunity to discuss further how I can contribute to your team.

4. After a networking event

Subject: Great meeting you at [Networking Event] - [Your Name]

I enjoyed meeting you at [Networking Event]. I was impressed with your insights about [mention something discussed] and inspired by the culture and values of [Company Name].

I am very interested in the opportunity to contribute to your team and believe my background in [mention your background] would be a valuable asset.

I've attached my resume for your review. I would like to discuss potential job opportunities at [Company Name].

5. Career change

Subject: Exploring Opportunities in [New Industry] - [Your Name]

I am writing to express my interest in transitioning into the [New Industry] sector and believe that my skills and experiences make me a fit for [Company Name].

While much of my professional experience has been in [Previous Industry], I have developed critical skills such as [mention 2-3 skills], which are transferable to [New Industry].

I am attaching my resume for your review. I look forward to discussing any opportunities you have.

6. For Freshers

Subject: Application for [Job Title] position - [Your Name]

I recently came across the job opening for the [Job Title] position at [Company Name] on [Job Board/Company Website]. As a recent graduate of [mention your degree], I am excited to start my Career in [mention industry or job role].

During my studies, I gained experience in [mention internships, projects, or relevant coursework], developing my skills in [mention 2-3 skills].

I have attached my resume with this email. I am enthusiastic about the opportunity to discuss my application further.

7. Reapplying for a Job

Subject: Re-application for [Job Title] - [Your Name]

I previously applied for the [Job Title] position, and since then, I have further developed my skills and gained additional experience in [mention specific area].

I am highly interested in [Company Name] because [mention why you are interested] and would appreciate consideration for the updated position.

I’ve attached my updated resume with this email. I look forward to the opportunity of discussing my application with you further.

8. Applying through LinkedIn

Subject: Interest in [Job Title] position at [Company Name] - [Your Name]

I noticed your job posting for the [Job Title] position on LinkedIn and was excited by the opportunity to apply my skills and experience at [Company Name].

My experience as a [Your profession], coupled with my proven record in [mention a significant achievement or skill], aligns well with the qualifications you are seeking.

I have attached my resume for your review. I would appreciate the opportunity to discuss my application further.

9. Follow-up after an interview

Subject: Thank You for the Interview - [Your Name]

Thank you for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed discussing [specific topic] and learning more about the team and organization.

Having had a clearer understanding of the role and your expectations, I am confident that my skills in [mention 2-3 skills] and experience in [mention area of expertise] would be an excellent fit for your team.

Thank you once again for your time and consideration. I look forward to hearing from you soon.

10. Job Inquiry Email

Subject: Inquiry About Potential Job Openings - [Your Name]

I am writing to inquire about potential job openings in your esteemed organization, [Company Name]. I am particularly interested in [mention department or job role], as my skill set and professional background align well with this field.

I have [mention years of experience] in [your profession], and I could bring valuable insights and leadership to your team.

I’ve attached my resume for your review. I look forward to discussing how I could contribute to your team.

11. Asking for Informational Interview

Subject: Request for Informational Interview - [Your Name]

I'm [Your Name], a [Your profession] with a keen interest in [mention the specific area of interest]. I admire the work your team at [Company Name] is doing, particularly in [say, a project or aspect of their work].

I'm reaching out to see if you might be available for a brief informational interview. Your insights could be invaluable as I navigate my career path.

Thank you for considering my request. I look forward to speaking with you soon.

12. After Job Fair

Subject: Following up from [Job Fair Name] - [Your Name]

It was a pleasure meeting you at the [Job Fair Name]. I was impressed by the work [Company Name] is doing in [mention specific project or initiative] and am excited to contribute my skills and experience to your team.

I’ve attached my resume with this email and I look forward to discussing employment opportunities at your convenience.

13. Applying for an Internship

Subject: Application for [Internship Position] - [Your Name]

I came across your posting for the [Internship Position] at [Company Name] on [Job Board/Company Website]. As a student studying [Your Major], this opportunity aligns perfectly with my career goals.

During my academic Career, I have developed skills in [mention 2-3 skills], which could be of value to your team.

I've attached my resume for your review. I would appreciate the opportunity to discuss this internship further.

14. Unsolicited Job Application

Subject: Spontaneous Job Application - [Your Name]

I am writing to introduce myself and express my interest in joining your team at [Company Name]. I have a strong background in [Your profession], with key strengths in [mention 2-3 skills or areas].

While I realize there may not be any current vacancies, my expertise could be valuable to your team in the future.

I've attached my resume for your review. I would appreciate any consideration you can provide.

15. Applying for Part-Time Position

Subject: Application for [Part-Time Job Title] position - [Your Name]

I am interested in applying for the [Part-Time Job Title] position listed on [Job Board/Company Website]. My skills in [mention 2-3 skills] make me an ideal candidate for this role.

I have attached my resume for your review. I look forward to the opportunity to discuss my application further.

16. Applying for a Remote Position

Subject: Application for the Remote [Job Title] position - [Your Name]

I am writing to express my interest in the remote [Job Title] position I saw on [Job Board/Company Website]. I have extensive experience in [Your profession] and am adept at managing my tasks and responsibilities remotely.

I have attached my resume for your review. I would appreciate the opportunity to discuss this position further.

17. Reaching Out to a Recruiter

Subject: Introduction and Job Inquiry - [Your Name]

My name is [Your Name], and I am a [Your profession]. I'm reaching out to you as I admire the work of [Company Name] and am interested in exploring potential job opportunities.

I have attached my resume for your review. I would be delighted to discuss how I could bring value to your team.

18. Post-Maternity Leave Application

Subject: Ready to Resume Work - [Your Name]

I am a [Your profession] ready to reenter the workforce after taking some time off for maternity leave. I am eager to return my experience in [mention 2-3 skills or areas] to a professional setting.

I am particularly interested in [Company Name] because [mention something you like about the company]. I have attached my resume for your review and would welcome the opportunity to discuss my qualifications further.

19. Freelance Job Application

Subject: Freelance [Your profession] Available for Projects - [Your Name]

As a freelance [Your profession], I provide services in [mention 2-3 areas of expertise]. I am reaching out to see if [Company Name] could benefit from my skills and experience.

Please find my portfolio attached/linked for your review. I look forward to discussing how I can contribute to your upcoming projects.

20. Responding to a Job Ad on Social Media

Subject: Application for [Job Title] Seen on Social Media - [Your Name]

I recently saw your advertisement for the [Job Title] position on [Social Media platform]. As an experienced [Your profession], I am excited about the opportunity to apply my skills at [Company Name].

I have attached my resume for your review. I am looking forward to discussing my application further.

Stand Out with Neo: Personalized email address and one-page site

After exploring our carefully crafted business email templates , let's introduce a game-changing tool to level your job application game further. Meet Neo , our cutting-edge email client. Consider the difference between receiving an email from [email protected] and one from [email protected]. The latter instantly stands out, not just as a testament to your professionalism, but as a clear indication that you've taken that extra step to create a unique and personalized brand for your job search. It's a subtle yet powerful distinction that can tip the scales in your favor. It also boosts email open rates , ensuring your carefully crafted application emails are noticed.

When you sign up with Neo, you get more than just an email client. You get the opportunity to create your personalized email address and a one-page site. Imagine sending out job applications from [email protected] and directing potential employers to a sleek virtual stage for your resume, portfolio, or professional blog, and you'll make a lasting impression on recruiters. With Neo, you have all the tools to stand out, make an impact and land your dream job. 

Simplify your job search with Neo

Navigating the job market can often feel like a juggling act. Between keeping track of applications and tailoring your approach for each potential employer, it can all get a bit overwhelming. That's where Neo comes in. Designed with your needs in mind, Neo allows you to set up and save these job application email templates for repeated use. With just a few clicks, you can personalize and send a standout job application, saving you time and effort. It's about making the job application process as smooth and efficient as possible, so you can focus on what truly matters.

In Conclusion: Empowering Your Job Application Emails

The art of crafting job application emails doesn't have to feel like an uphill battle. You can transform your application emails into persuasive, memorable conversations with a dash of personality, a pinch of assertiveness, and a hefty helping of sincerity. Remember, each email is a unique chance to showcase your skills, enthusiasm, and distinctive professional story. So take the plunge, and let your authentic self shine through in every line. Here's to landing that dream job!

U.S. Embassy in Mauritania

Social / search – en, job openings at the embassy.

Thank you for your interest in employment with the U.S. Mission in Mauritania.  To view a current list of all available positions at the U.S. Mission in Mauritania and to apply online, please visit this page: Electronic Recruitment Application (ERA) .

Electronic Recruitment Application (ERA)

All applications must be submitted through ERA and in English to be considered. 

The U.S. Mission in Mauritania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation.

Economic/Commercial Specialist (Closing Date: 06/17/2024)

Announcement Number: Nouakchott-2024-007

Hiring Agency: Embassy Nouakchott

Position Title: Economic/Commercial Specialist

Open Period: 06/03/2024 – 06/17/2024

Vacancy Time Zone: GMT

Series/Grade: LE – 1505 10

Salary: MRU UM 1,309,063- MRU UM 1,309,063/Per Year

For USEFM -FSN-10 is FP-5 (steps 1 through steps 14). Actual FP salary will be determined by Washington D.C.

Work Schedule: Full-time – Monday-Thursday 0800-1800 Friday 0800-1200

Promotion Potential: LE-10

Duty Location(s): 1 in Nouakchott, MR

Telework Eligible: No

For More Info:  HR Section Human Resources Office [email protected]

Hiring Path:  Open to the public

Who May Apply/Clarification from the Agency:

  All interested candidates/All sources

Security Clearance Required: Public Trust – Background Investigation

Appointment Type: Permanent

Appointment Type Details: Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the  Eight (8) Qualities of Overseas Employees  before you apply.

The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within, two weeks of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Relocation Expenses Reimbursed: No

Travel Required: No

  Job overview

Under the supervision of the embassy’s Deputy Political/Economic Chief, the incumbent provides cable reporting, economic and commercial analysis, background and data research while developing contacts among Mauritanian government officials, business and corporate executives, civil society, and U.S. interagency government officials. The incumbent also provides economic and commercial advice to senior embassy officials to assist in keeping the Department of State and other U.S. foreign agencies informed on economic and commercial trends, as well as business and private sector developments taking place throughout Mauritania. The incumbent is also responsible for advising U.S companies and investors interested in doing business in Mauritania and Mauritanian companies interested in doing business in the United States. The incumbent will also be the primary point of contact for the Political/Economic Section’s work on issues involving fisheries, child labor, banking/finance, SMEs, and agriculture, among others.

Major duties and responsibilities

  Research, Analysis and Reporting

  Monitor Mauritania’s business climate and keep Post informed of local, national, and international economic trends and events as they relate to Mauritania’s economic growth and development, diversification of the economy’s sectors, and fulfillment of requirements to participate in U.S. initiatives such as Africa Growth and Opportunity Act preferential trade provisions. The incumbent assists in drafting reporting cables and other required reports for the Pol/Econ Section and Embassy’s interagency Country Team and Department on economic trends and developments. He/she proactively monitors new developments and brings it to the attention of the Front Office and Economic Officer. Accomplishing these tasks requires the job holder to review Mauritanian, American and international media and provide analytical reports and websites that cover Mauritania’s economic, trade and investment issues.

• Advocacy and Commercial Development 

The incumbent will need to develop and maintain contacts with members of Mauritania’s government, non-profit, and private sectors. He/she will also need to develop effective relationships with other diplomatic missions and international organizations (like the World Bank and IMF) that can provide insights on microeconomic, sector, and company-level issues. The incumbent will need to take the initiative to identify new sources of information to effectively monitor economic, commercial, trade and investment trends and opportunities taking place in Mauritania’s emerging economy. Finally, he/she will need to work effectively with officials from the U.S. government promoting U.S. trade and investment in Mauritania, as well as representatives from of U.S. companies seeking investment opportunities in Mauritania in partnership with the U.S.-Mauritanian Business Council.

• Admin duties 

  The incumbent will provide support to the Political-Economic section and be ready to serve as control officer and/or provide administrative support to VIP delegations and serve in other supportive duties as assigned when required.

*Note:  This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations

Requirements:

Experience:  Five years of progressively responsible experience in economics, development, and/or commercial work required.

Education Requirements:

Mandatory: Bachelor’s degree in economics, Development, Environmental Science, or Public Administration is required

Evaluations:

• Fluent (speaking/reading/writing) English is required.
• Fluent (speaking/reading/writing) French is required.
• Good working knowledge (speaking/reading/writing) Arabic is required.
• Good working knowledge (speaking/reading/writing) Hassaniya is required.

Language skills may be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):   The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info:

Agency Benefits: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nouakchott-Mauritania may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER: 1. AEFM / USEFM who is a preference-eligible U.S. Veteran* 2. AEFM / USEFM 3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following  link .

How to Apply: To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site  https://mr.usembassy.gov/ .

All candidates must be able to obtain and hold a public trust clearance.

Required Documents:

To qualify based on education and work experience, you MUST submit the requested justifications by the closing date of this announcement:

• For education: degree and / or transcripts as verification of educational requirement.
• For work experience: work attestation, work certificate, letter of recommendation as proof of past or current work experience requirement.

Failure to provide requested information, or providing insufficient information to verify eligibility, may result in disqualification for this position.

All Applicants:

• Work Attestation
• Degree (not transcript)
• Degree with transcript
• Work Certificates
• Letters of recommendation
• Certificate or License

Eligible Family Member Applicants:

• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you in advance for application and your interest in working at the U.S. Mission in Nouakchott-Mauritania.

GSO Administrative Support (EFM) (Closing Date: 06/28/2024)

Announcement Number: Nouakchott-2023-027

Position Title: GSO Administrative Support (EFM)

Open Period: 05/10/2023 – 06/28/2024

Format MM/DD/YYYY

Series/Grade: FP – 0105 8

Salary: Not Specified

Work Schedule: Full-time –

Promotion Potential: FP-8

Duty Location(s): 1 Vacancy in

Nouakchott, MR

For More Info: HR Section

222-45-25-2660

[email protected]

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFM – FSN 6 is FP 8.  Actual FP salary determined by Washington D.C.

From the Agency: U.S. Citizen Eligible Family Members (USEFMs) – All Agencies

Security Clearance Required: High Risk Public Trust

Appointment Type: Term appt, NTE 4 years

Appointment Type Details: Definite not to Exceed 4 years

We encourage you to read and understand  the  Eight (8) Qualities of Overseas Employees before you apply.

Summary: The work schedule for this position is: full time 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time (2 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Travel Required: Not required.

Customer service agent – ensures section(s) are correctly and completely gathering and meeting customer service requests and expectations. Follows up on fulfillment problem services to determine root-cause issues. Provides work guidance, coaching and training to local staff to improve customer service and service response, reduce error-rates, wastage, etc.

Projects – identify additional process improvement/simplification and other change projects (typically lasting weeks or months). Plan and fully implement change projects as appropriate – including data gathering and analysis, solution evaluation and selection (including recommending changes to working practices and purchase of equipment, software, etc.), project planning, change.

Monitors office-related materials on Mission Intranet webpage to ensure that it remains appropriate, correct, and current. Updates webpages, and/or coordinates with IRM staff to ensure materials are updated. Suggests changes to improve effectiveness of website.

Provides administrative support to the GSO section.

EXPERIENCE:  At least 2 years of administrative and customer service experience is required.

Completion of High School is required.

LANGUAGE: Level III Good Working Knowledge (Writing/Speaking/Reading) of English is required. Language skills may be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits and Other Info

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Nouakchott, Mauritania may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information :

HIRING PREFERENCE SELECTION PROCESS:   Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link .

How to Apply: Applicants must complete the following application process to be considered:

• Create an account on the Electronic Recruitment Application (ERA) website via the Embassy website  https://mr.usembassy.gov/
• Choose Announcement Number Nouakchott-2023-027 and complete the online application.
• Upload any additional documentation that supports or addresses the requirements listed above (eg. College/university degree, copy of orders/Assignment notification, SF50, DD-214, (if applicable)

All candidates must be able to obtain and hold a Public Trust clearance.

To apply for this position, click the “Submit Application” button.  For more information on how to apply visit the Mission internet site https://mr.usembassy.gov/

Please provide the required documentation listed below with your application:

• Copy of Orders/Assignment Notification (or equivalent)
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable

Thank you for your application and your interest in working at the U.S. Mission in Nouakchott, Mauritania.

GSO Assistant (EFM) (Administrative Clerk) (Closing Date: 06/28/2024)

Announcement Number: Nouakchott-2023-025

Position Title: GSO Assistant (EFM) (Administrative Clerk)

Open Period: 05/08/2023 – 06/28/2024

45-25-26-60

Security Clearance Required: Secret/Confidential Clearance

Start date : Candidate must be able to begin working within a reasonable period of time (2 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Serves as primary GSO point of contact regarding shipping & customs and housing work order status for U.S. direct hire employees of agencies subscribing to ICASS cost centers for these services, including acting as a liaison between customers and GSO Housing and Shipping & Customs sections to ensure work orders and assignments are being handled in a prompt and efficient manner. This person will be the one person stopping point for all GSO inquires and serve as the petty cash holder for the section.

• A) Shipping: 30% OF TIME

Tracks status of all shipping and customs assignments, including inbound and outbound personal effects shipments, inbound official Embassy shipments, importation and exportation of POVs, importation of OFVs, diplomatic license plates issuances and return, third-party vehicle issuance, and related customs clearance. This will include maintenance of spreadsheets, files, share point site, and other organizational tools to ensure that assignments are being handled in compliance with ICASS Uniform Service Standards and communicating customer service issues and performance regarding same to the Supervisory GSO, Assistant GSO, and/or Shipping Supervisor. Requires frequent communication with Department of State Transportation Travel and Management personnel, U.S. Despatch Agency personnel, ITGBL and DPS shipping contractors, and GSO Shipping & Customs staff. This person will be responsible for requesting and maintaining copies of the carnets and constancia identifications (locally issued identifications) and distribute it to the correct shipping team member to facilitate the customs clearance process on shipments.

• B) Customer Service: 45% OF TIME

Develops and maintains a customer service communication plan that identifies how regularly we provide customers with updates on housing issues, shipments, and plates for vehicles. The incumbent will be responsible for communicating those updates to customers and provide appropriate documents needed to start or complete the shipment process. Assists with keeping standard operating procedures updated for the sections. Also, keeps up to date records of 3rd party insurance that officers have on privately owned vehicles and the Mission has on official vehicles. The incumbent will proactively contact customers when their insurance is about to expire and obtain updated policy information from clients.

• C) Office Communications, Events and collaborative Management Initiative: 10% OF TIME

Screens visitors and telephone calls, answering routine inquiries, and routing those requiring specialized attention to the GSO or appropriate GSO sub-section. Ensures that share point sites for our sections stay up to date. The incumbent should suggest what materials should be added to the share point site.

• D) Invoice and Materials Management: 15% OF TIME

Manage all incoming invoices for the GSO section for payment verification and re-direct invoices. Once the invoices are received, they should be logged in a team accessible management system. These invoices should be distributed to the responsible party and the incumbent should follow up to ensure that invoices are promptly processed and returned to the financial management team.

This person will be responsible for maintaining and managing fees collected for car registration purposes. This will require up to date information at all times. To include updating documents, coordinating closely with the customs team on exact amounts for each registration, requesting payments from officers, and managing the payment system with the team. This person will remain responsible for the cash received in the section for car related manners.

Develop and sustain an inventory management system for keys received from personal vehicles, cameras, and the section’s golf cart.

• E) Time and Attendance:

Serves as a backup time and attendance clerk to the GSO Administrative Assistant

EXPERIENCE:  At least two years of progressively responsible experience in working with client support customer relations, information management, administration, office management, or related field.

• Choose Announcement Number Nouakchott-2023-025 and complete the online application.

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site https://mr.usembassy.gov/

Administrative Clerk-EFM Security Escort US Eligible Family Members (Closing Date: 08/01/2024)

Announcement Number: Nouakchott-2022-033

Position Title: Administrative Clerk-EFM Security Escort US Eligible Family Members (EFMs)-All Agencies RA1

Open Period: 07/15/2022 – 08/01/2024

Series/Grade: FP – 0105 BB

Salary: USD $ 24,216- USD $24,2165 /Per Year

Promotion Potential: FP-BB

222-45-25-26-60

U.S Citizen Eligible Family Members (USEFMs)- All Agencies

Security Clearance Required: Top Secret Clearance

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Supervisory Position: Yes

Travel Required: Not Required

Escort non-cleared personnel into Controlled Access Area (CAA) or adjacent spaces. Incumbent watches the movement of all non-cleared personnel, inspects their tools and materials to ensure that the integrity of classified information in the Embassy is safe. Position is supervised by the Facility Manager.

Supervise the contractor’s work and report any problem/deficiency to USDH supervisor. May be called upon in support of VIP visits performing various duties to include, but not limited to, escorting VIPs, and security oversight.

Pick up the contractor’s personnel at the main entrance of the chancery, escort them to the job site, remain with them at all times and escort them out.

Must have the ability and maintain Top Secret Security Clearance.

Experience: One year of general work experience in an office, management or security related environment is required.

Job Knowledge : Must have general administrative/clerical experience and demonstrated good interpersonal skills.

Completion of secondary school is required.

Skills and Abilities: Basic keyboard skills and computer literacy are required. Must be observant, flexible and service oriented. Must be able to perform duties including prolonged periods of standing/walking and somewhat physically demanding activities to include climbing, working in cramped spaces and at time working in inclement weather.

• Choose Announcement Number Nouakchott-2022-033 and complete the online application.

All candidates must be able to obtain and hold a Top Secret clearance.

Footer Disclaimer This is the official website of the U.S. Embassy in Mauritania. External links to other Internet sites should not be construed as an endorsement of the views or privacy policies contained therein.

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Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

• Cover letter
• Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

• A persuasive subject line gets the attention (and may result in opened email)
• A compelling email body makes the recipient want to learn more (and may result in opened CV)
• Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

• phone number
• social media links (LinkedIn and Twitter)
• portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

• Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

• Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

• I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

• Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

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