microsoft 365 business plans and pricing

• Employee quick setup
• Download and install apps
• Setup and use Outlook
• Move your email, calendars, and contacts
• Setup OneDrive
• Collaborate and meet with Teams
• Create an email signature
• Security features and settings
• Create a hub for your team
• Collaborate on business documents
• Share files with my team members
• Create polls to survey employees
• Let customers book appointments
• Schedule meetings with anyone
• Save and share files with clients
• Add your clients as guests
• Manage your business finances
• Track product inventory
• Plan projects and track deadlines
• Scheduling staff shifts
• Suport resources

Welcome to Microsoft 365 for business

• Buy Microsoft 365
• Microsoft 365 Admin Center
• Add a custom domain
• Manage payment information
• Add more users
• All about passwords
• Remote work
• File sharing and storage
• Secure your business

What is Microsoft 365 for business?

Microsoft 365 is a cloud-based productivity platform that offers a set of tools and services for small businesses, including email, calendar, word processing, spreadsheet, and presentation tools, as well as cloud storage and collaboration tools. Depending on your subscription plan, the benefits of your Microsoft 365 for business subscription may include:

The latest Microsoft 365 apps like Word, Excel, and PowerPoint

Email and calendars using Outlook

Group chat, online meetings, and calling in Microsoft Teams

1 TB of cloud storage for your files per person

Here are some key steps to getting started with Microsoft 365 small business.

Step 1 - Sign up for a Microsoft 365 business plan

If you haven’t already purchased a subscription, the first step in getting started with Microsoft 365 is to sign up for a business plan. Visit the Microsoft 365 for business website  and choose a plan that meets the needs of your business.

Need help choosing a plan? Check out  Which Microsoft 365 plan is right for your business? to learn more.

Step 2 - Sign into your account

Go to microsoft365.com and sign in with your business username and password.

When you sign up for a subscription, you specify an alternate email address where you'll get emails from Microsoft that include links to sign into your Microsoft 365 business account.

Step 3 - See what’s included in your subscription

After you purchase a business plan, it's a good idea to review what's in it and to review your account information.

Go to microsoft365.com  and sign into your account.

Select  Subscriptions , and then under Product Name , select the subscription you purchased to view billing information.

Select  View the apps and services included with this subscription for a detailed list of what’s available in your subscription.

Step 4 - Set up Microsoft 365 for your business

After you sign up for Microsoft 365 for business, it’s important to set up your account. In general, the steps involve:

Adding a custom domain name

Setting up Outlook email

Downloading the apps

Determining where to store files

Setting up Microsoft Teams

Adding users

Securing your organization, including setting up multifactor authentication

You may also have existing files, email, or calendars that you'll want to move into Microsoft 365.

To get started with setup, go to Overview of the Microsoft 365 Admin Center - Simplified view .

Step 5 - Find Support and Learning Resources

After you set up your subscription, here are some training and support resources to help get your business up and running successfully.

Get support for Microsoft 365 for business

Links to open a support ticket from the admin center, find phone numbers for support, and learn about the Service Health dashboard.

Business Assist

This add-on license gives you access to personalized help from a small business specialist for: Setting up, moving your files, personalizing your experience, and making sure you have ongoing support for all your Microsoft 365 needs.

Help and learning resources

Small business help and learning resources

Short business tutorials to start, run, and grow your business

How-to, help, and training videos to get your business up and running on Microsoft 365.

Engaging videos to help you get going quickly

Get insights and ideas

Get resources to help you start, manage, and grow your business

Admin Center help

Help and training articles about managing Microsoft 365 in the admin center

Learn by product

Find product-specific help and support for Microsoft 365 apps

 Related topics

Small business help and learning

Microsoft 365 help for small businesses on YouTube

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

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Copilot for Microsoft 365 is now available for small and medium-sized businesses.

Find the best Microsoft 365 plan for your business

Customers can choose between plans with and without microsoft teams., microsoft 365 business basic (no teams).

Originally starting from $4.75 now starting from $4.75

$4.75 $4.75

(Annual subscription–auto renews) 1

Apps and services to kick-start your business, including: 

Identity, access, and user management for up to 300 employees 

Custom business email ([email protected]) 

Web and mobile versions of Word, Excel, PowerPoint, and Outlook 

1 TB of cloud storage per employee

10+ additional apps for your business needs (Microsoft Bookings, Planner, Forms, and others) 

Automatic spam and malware filtering 

Anytime phone and web support 

Copilot for Microsoft 365, available as an add-on 3

Microsoft 365 Business Standard (no Teams)

Originally starting from $10.25 now starting from $10.25

$10.25 $10.25

Everything in Business Basic, plus:

Desktop versions of Word, Excel, PowerPoint, and Outlook  

Collaborative workspaces to co-create using Microsoft Loop 

Video editing and design tools with Microsoft Clipchamp 

Microsoft 365 Business Premium (no Teams)

Originally starting from $19.75 now starting from $19.75

$19.75 $19.75

Advanced identity and access management 

Enhanced cyberthreat protection against viruses and phishing attacks 

Enterprise-grade device and endpoint protection 

Discover, classify, and protect sensitive information

Add Copilot to your Microsoft plan 3

Sign in to add Copilot to your existing Microsoft 365 business plan.

If you’re not an existing customer, buy a Microsoft 365 plan to get started.

Get Microsoft Teams as a standalone solution

Microsoft teams essentials.

Originally starting from $4.00 now starting from $4.00

$4.00 $4.00

(Annual subscription—auto renews) 1

Microsoft Teams Essentials includes:

• Unlimited group meetings for up to 30 hours
• Up to 300 participants per meeting
• 10 GB of cloud storage per user 
• Anytime phone and web support
• Unlimited chat with coworkers and customers
• File sharing, tasks, and polling
• Data encryption for meetings, chat, calls, and files 
• [1] Once your paid subscription begins, cancellation policies vary based on your status as a new customer and your product and domain selections on Microsoft.  Learn more . Cancel your Microsoft 365 subscription any time by going to the Microsoft 365 admin center. When a subscription is canceled, all associated data will be deleted.  Learn more about data retention, deletion, and destruction in Microsoft 365 .​
• [2] After your one-month free trial ends, your subscription will automatically convert into a 12-month paid subscription and you will be charged the applicable subscription fee. Cancel anytime during your free trial to stop future charges. Credit card required to sign-up. Learn more .
• [3] Copilot for Microsoft 365 may not be available for all markets and languages. To purchase, customers must have a qualifying plan for  enterprise  or  business . 
• [4] Availability of mobile apps varies by country/region.​

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Upgrade or change to a different Microsoft 365 for business plan

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When your business needs change, or you want more features, you can change to a different Microsoft 365 for business plan. Most of the time, you can change plans automatically. An automatic change walks you through the entire process from beginning to end. After you buy a new plan, all users are automatically assigned licenses in the new plan, and your old plan is canceled for you. In some cases, you can't automatically change to a new plan, and instead must change plans manually .

Before you begin

• Find out what type of billing account you have.
• If you have a Microsoft Customer Agreement (MCA) billing account type, you must be a billing account owner or contributor, or a billing profile owner or contributor to do the tasks in this article. For information about billing account and billing profile roles, see Understand your Microsoft business billing account and Manage your Microsoft business billing profiles .
• If you have a Microsoft Online Services Agreement (MOSA) billing account type, you must be a Global or Billing admin to do the tasks in this article. For more information, see About admin roles in the Microsoft 365 admin center .

If you’re the person who signed up for the subscription, you’re automatically a billing account owner or global admin.

When should I change plans?

Changing plans is the right choice when you want to move all users assigned to a single plan. When you change plans, all users in the current plan are assigned licenses for the new plan at the same time. If you only want to move some users to a new plan, buy a new plan with the number of licenses you need, and assign those licenses to the users that you want to move. For more information, see Move users to a different subscription .

Automatically change your subscription to a new plan

If you have an mca billing account type.

If you're using Microsoft 365 operated by 21Vianet in China, use the following link to access the admin center: https://portal.partner.microsoftonline.cn/

• If you’re using the Simplified view , select Subscriptions .
• If you’re using the Dashboard view , go to the Billing > Your products page.
• Select the subscription that you want to manage.
• On the subscription details page, in the Other subscription options section, select Change to a different subscription option .
• On the Compare products and select another option page, select a different plan to compare with your current plan. When you find the one that you want to buy, select Next .
• Choose when to schedule the change, enter the number of licenses that you want, select a subscription length and a billing frequency, then select Next .
• Review your selections, then select Save changes .

If you have an MOSA billing account type

If the View upgrades recommended for your org link is grayed out, see Why can't I change plans?

• On the Available upgrades page, find a new product, then select Upgrade .
• On the Checkout page, select or add a payment method, then select Place order .

After you place the order, it might take a few minutes to finalize the change. You can start using your new subscription right away.

Why can't I change plans?

The information in this section only applies if you have an MOSA billing account type.

If you can't select the View upgrades recommended for your org link, it means that you can't automatically change your plan right now. In some cases, you can resolve the issue so that you can view available plans. In other cases, you can change plans manually , instead. The following table lists issues you might encounter when you try to change your plan, and tells how to resolve them.

What does automatically changing plans do to my service and billing?

When you change plans automatically, your services and billing are affected in the following ways.

Access to services

• Admins: Admins can't make changes to the subscription details page while the change is in process, but you can use the rest of the admin center. The change between plans can take up to an hour.
• Users: Users experience no interruption of service during the plan change. They continue to have the existing service until the change is finished.

Users and licenses

• Users: Users on the old subscription are automatically moved to the new subscription.
• Services: If your old subscription includes multiple services, and if you changed which of these services your users are assigned to, make note of these changes before you change plans. Your notes can help you can recreate these changes afterwards. All users are given access to all services in the new subscription. For example, if you previously bought Microsoft 365 Business Premium for all 10 of your users, but you unassigned the SharePoint Online service from five of them, this change isn't kept after you change plans.
• License assignments: If you have more than one subscription before you change plans, and users have licenses to more than one subscription, this assignment pattern is kept as much as possible in the new subscription.
• Data: All user data is retained during the change, including Exchange mailboxes and SharePoint Online documents, lists, and other information.

The day your plan change is complete, the billing on your old subscription is turned off and the billing on your new subscription is turned on. Depending on the new plan you selected, you might receive a prorated credit. You receive a new invoice that includes the credit for your old subscription within 30 days of changing to the new subscription.

The length of time it takes to receive your prorated credit depends on the payment method used for the old subscription.

Change plans manually

Most of the time, you can change plans automatically. However, sometimes this isn't possible. You can change plans manually if:

• You can't select the View upgrades recommended for your org link.
• When you select the View upgrades recommended for your org link, the plan you want isn't listed.
• You don't want to move all your users to the same plan. Some businesses need different users licensed for different plans.

If you're changing to a plan with fewer data-related services than your current plan, you must manually back up any data that you want to keep. For more information, see Back up data before changing Microsoft 365 for business plans .

Step 1: Buy a new subscription

Already bought a new subscription? If you already have the subscription that you want to move users to, skip this step and go to Step 2: Check your new subscription and licenses .

Need to buy a new subscription and licenses? Follow the steps in Buy a different subscription .

Make sure that you buy a subscription for the same organization that the users are in now. For example, check the email addresses for the users that you want to move. If their email addresses include @contoso.com , you must buy a new subscription for contoso.com. Buy a license for each user that you want to move.

Step 2: Check your new subscription and licenses

In the Microsoft 365 admin center , go to the Billing > Your products page, then do the following:

• Verify that both the old and new subscriptions are listed and active. The subscription that you're moving users from and the subscription that you're moving users to must be listed together. If the new subscription isn't there when you first check, try again later. Verify that both subscriptions are listed as Active .
• Check that you have enough licenses for each user. Each user needs a license that matches their subscription. If you want to move 10 users to Microsoft 365 Business Premium, make sure 10 unassigned licenses are available in that subscription.
• Need more licenses for the new subscription? Go to the Your products page, select the subscription, and buy more licenses .

The new subscription isn't listed, or isn't active

If you bought two subscriptions and they aren't both listed on the Your products page, you might have bought them for different organizations (for different domains). Subscriptions can't cross organization boundaries.

If you know you have another subscription, and it isn't listed here, or isn't active, contact support .

What about old licenses?

The licenses for the current subscription are removed in Step 4: Cancel subscriptions or remove licenses that you no longer need (Optional) . After that, you only pay for the new licenses.

Step 3: Move users to the new subscription

After you confirm the number of licenses in your new subscription, you can move users from the old subscription to the new one .

Step 4: Cancel subscriptions or remove licenses that you no longer need (Optional)

If you moved all users from one subscription to another, and you don't need the original subscription anymore, just cancel the subscription .

If you have an MCA billing account type, you can only cancel and receive a prorated credit or refund if you cancel within seven days after the start or renewal of your subscription. If you cancel during this limited time window, the prorated amount is either credited towards your next invoice or returned to you in the next billing cycle. For details, see Determine your cancellation option .

If you moved only some users to a different subscription, remove licenses that you no longer need .

If you upgraded to Microsoft 365 Business Premium, use the steps in the Business Premium library to set up your new security capabilities.

Visit the Microsoft 365 Business Premium library

Related content

Move users to a different subscription (article) Try or buy a Microsoft 365 for business subscription (article)

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COMPARISON OF Microsoft 365 BUSINESS PLANS AND PRICING

Since April 21, 2020, Microsoft has officially renamed all ‘Office 365 Business’ plans to ‘Microsoft 365 Business’. Here’s the table of feature comparison of Microsoft 365 Business plans:

Business Plans without Teams

Business plans with teams.

• ✓ Free Migration
• ✓ 24/7 expert support
• ✓ Talk to Microsoft-certified experts

All Our Microsoft 365 Business Plans Include

Free end-user support, free migration help, 24 x 7 phone, chat, & email, online knowledge base, savings on it costs, fully automatic updates, regular data backup, 1 tb of online storage, business email service, tier-1 partner expertise, faqs on m365 business plans, why microsoft changed name from office 365 to m365.

Name changes are not unconventional at Microsoft. The tech giant changes the names of its popular products and services from time to time. The reason behind this name change is cited as a more holistic approach which appeals to a wider base, rather than just the ‘office’ sphere.

What plan should I choose if I do not need Microsoft Office apps?

If you do not need Microsoft Office applications, go with the most basic plan – Microsoft 365 Business Basic (earlier called as Office 365 Business Essentials). This plan is priced at only $6 user/month. At $8.30 user/month, Microsoft 365 Apps for Business is a standard plan includes Microsoft Office applications along with OneDrive for Business. In addition to all the features of the above plans, Microsoft Business Standard has more advanced features priced at $12.50 user/month.

WHAT IS THE DIFFERENCE BETWEEN OFFICE 365 AND MICROSOFT 365?

Microsoft 365 is a bundle of services including Office 365, comprising of Microsoft services including Windows 10 Enterprise. Office 365 is a cloud-based productivity suite which is a bundle of popular Microsoft apps.

IS IT POSSIBLE TO USE MY OWN DOMAIN NAME FOR THE EMAILS IN MICROSOFT 365?

Yes, you can add the domain name you own to your Microsoft 365 account and set up your domain-based email addresses. You can even add multiple domains and sub-domains to Office 365 and host any of the services, including email, on any of the domains that you add. You must own a domain name and as an admin, you will have to make some changes on the DNS records of your domain – we will guide you for this.

WHAT OFFICE VERSIONS ARE COMPATIBLE WITH MICROSOFT 365 BUSINESS BASIC?

Microsoft 365 Business Basic, earlier known as Office 365 Business Essentials, is most compatible with the latest version of Office, Office 2016, and Office 2011 for Mac. The ancient versions of MS Office before 2013 may work with the plan, but with reduced functionality.

HOW EXACTLY WILL APPS4RENT HELP ME WITH THE PLANS?

As your Cloud Solution Provider for Office 365, we will provide free migration and 24/7/365 support to end-users for issues that take up your time, such as email configuration accounts, password resets, setting up aliases and contacts, creating groups, configuring MS Teams, synchronizing OneDrive, exploring search features, and optimizing browser settings. We will also help you with installing and configuring the latest Office version on your devices and handling DNS records.

IS A DESKTOP VERSION OF OFFICE REQUIRED TO USE MICROSOFT 365 BUSINESS BASIC?

No. You do not need to have a desktop version of Office to use Microsoft 365 Business Basic plan. However, you will have a richer experience and also be able to work offline when you connect a desktop version of Office to the Microsoft 365 services and get it in sync.

WILL BY MS OFFICE BE AUTOMATICALLY UPDATES TO THE LATEST VERSION IF I HAVE MICROSOFT 365 PLANS?

Yes. MS Office apps are always up to date on Microsoft 365. If you already had subscription of erstwhile Office 365 plans which is now Microsoft 365, you already have a version of Office that has all the functions of the latest MS Office version.

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Power BI Premium

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License individual users with access to larger model sizes, more frequent refreshes, XMLA read/write, deployment pipelines, and other enterprise-scale features.

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• See Fabric pricing

Per month for F64 SKU (P1 equivalent)

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Prices shown are for marketing purposes only and may not be reflective of actual list price due to currency, country, and regional variant factors. Your actual price will be reflected at checkout. All offers are subject to product service limits. Learn more . Contact a Microsoft representative to learn more about enterprise pricing and offers.

Academic, government , and nonprofit pricing are available.

Power BI is available in China operated by 21Vianet .

1 Power BI Pro and Power BI Premium per user subscriptions are available for self-service purchase, as well as through the Microsoft 365 admin center. Purchasing Microsoft Fabric requires access to the Microsoft 365 admin center. Learn more about available Power BI purchasing and licensing options.

2 A $10 per user/month add-on is available for users with Power BI Pro and Microsoft 365 E5 licenses to step up to Power BI Premium per user. Learn more about purchasing Power BI Premium per user.

3 Power BI Pro license is required for all Power BI Premium (“P”) and Fabric Capacity (“F”) SKUs to publish Power BI content to Microsoft Fabric. Enabling content consumers to review and interact with Power BI reports without additional paid per-user licenses is available at P1 and above (and F64 and above).

4 Autoscale is an optional add-on that requires Power BI Premium per capacity (Gen2) and Azure subscriptions. Limits can be preset with autoscale to control costs, such as thresholds on vCore scaling or total subscription charges.

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5 Representative of features available in general availability (GA) status.

6 Power BI Desktop is the data exploration and report authoring experience for Power BI, and it is available as a free download.

7 Power BI report consumption without paid per-user licenses applies to Fabric SKUs F64 and above, and Power BI Premium per capacity SKUs P1 and above.

8 See the Power BI model memory size limit capacity and SKUs .

9 For storing Power BI data sets only

10 For a limited time, Power BI Premium per capacity customers will be able to use OneLake storage, OneLake cache, OneLake BCDR storage, and networking without an Azure subscription. Eventually, an Azure subscription will be required, and the standard prices apply. For more information on pricing, visit Fabric pricing page .

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