online enrollment system thesis chapter 1

Enrollment System Thesis Chapter 1

The enrollment system thesis chapter 1 will cover all the detailed information about the whole study, this will contain the Project Context, Purpose and Description of the Study , General and Specific Objectives , Significance of the Study , Scope and Limitation of the study, and Definition of Terms .

How to Create Enrollment System Thesis Chapter 1?

Steps to create Enrollment System System Thesis Chapter 1

The project context, provide a statement that shows the relationship among the rationale of the study to the proposed research problem.

In this step, you have to state what is the proponent’s purpose and description of the study.

General objectives can be broken into smaller parts to form specific objectives. Most of all, specific objectives give a clearer vision of what the study is trying to achieve.

The scope explains the nature, coverage and time frame of the study. The limitation, on the other hand, explains all that is  NOT  included in your project.

Describes the contributions of the study as new knowledge and makes findings more conclusive. Also, it cites the usefulness of the study to certain groups. Then, cite all the persons and groups that would benefit from the study. Of course, the researchers should include themselves.

The definition of terms gives definition to the major terms that are relevant to your study. Lastly, the definition can either be connotative or denotative in relation to the study only.

INTRODUCTION

Project context.

Major business breakthroughs that shift the Information Technology (IT) industry landscape are built on great technology innovations. Smart technologies come up with technical inventions, which have high potential to become a mainstream consumable product or service.

Then this new product or service goes through a market maturity journey, where the concept moves from idea to sustainable business that adoption and fitness determine the success.

During this journey, there are inflection points where original business ideas and services emerge from the original technical idea. Some of these inventions are core inventions, which lead to many original business ideas. These ideas are then developed into not only new businesses but the industry as a whole.

Enrollment is an exciting day for every student in every school. It is the most expected activity after the summer vacation. But contrary to the expectations of the student enrollees has posed problems and inconveniences because it has become tedious and time-consuming.

Other students tend to give the task to their parents and other members of the family to enroll them. The unsystematic procedure if school during enrollment is now a major dilemma.

The plebian scenario during the enrollment period is students usually stand for more or less than an hour and worst if they are obliged to come back the next day to be officially enrolled.

All these have posed a problem that alarmed the researchers and decided to pursue and resolves the enrollment problem by designing and execute a system of enrollment which would cater to smooth and less problematic flow of enrollment in Ilog Catholic High School.

Computerization is a control system that manages processes in an industrial workplace. It decreases human errors and processes time, thus it can boost productivity and resulted in high quality if produced products. In Information System, computerization is concerned about interrelating processes that can perform much faster and more accurate than a manual system. This study aims to assist Ilog Catholic High School to have a much better Enrollment System compare to their usual enrollment process. The proponents would make an interface of the system to the administrators of Ilog Catholic High School; it would also help the administration for the basic facts in using the system.

Purpose and Description of the Study

The purpose of the computerized enrollment system is to provide the students with quality services in processing enrollment. This project aims to provide good and organize the process of enrollment to the students by computerizing the whole function. The system also provides features to manage the information of students, staff, and creates a schedule for subjects, and also generates reports from enrollment details.

The main objective of the study is to replace the manual process of enrollment of the said school to have an organized flow of transactions and easy work. The system will make the work faster, easier and more comprehensive. This system is generally for registration and enrollment of students.

Specific Objectives

• To reduce the manpower needed to facilitate an enrollment process.
• To record the student’s information for enrollment.
• To keep information about student’s tracks to send important messages.
• To have more secure storage of databases.
• To generate and print reports from the enrollment details and student information review.

Scope and Limitations

The proposed Computerized Enrollment System is created and developed for Ilog Catholic High School. It is used for registration and enrollment. The system can manage the information of the students, staff, and teachers. The system can also search all records of the students enrolled in the institution according to the grade level. The system also generates reports from enrollment details and reviews of student’s information. The system can also add subjects for every grade level. The system can also create schedules for the students for the school year. The system will be hosted locally by the staff to avoid security threats, slow process, and to make the system faster compare to hosting it online. The limitation of this system is only to register and enroll students who will be enrolled in the institution. The system does not have account transactions to be paid by the students because it only focuses on registration and enrollment of the students.

Significance of the Study

The study is significant to the following:

Administration. The main beneficiary of the study is Ilog Catholic High School that will be adopting the innovation of technology through computers that will make the work with optimum performance.

Registrar. Concerning the registrar’s office, the proposed system will help them in maintaining the data of the students and the institution will not use the manual data gathering. The staff needs to check the database for the records needed.

Students and Parents The proposed system will able to minimize the time and effort that it takes to process student’s enrollment. It is beneficial also because it will reduce the time to be consumed by the students and parents during enrollment.

Future Researchers The system will benefit the future researcher/s as a guide or reference in their own efforts at any research proposal or project.

Definitions of Terms

For clarity and understanding, the keywords that we used in this study are defined as follows:

Computerization. It is a system that makes the manual process of enrollment of Ilog Catholic High School to be computerized and upgraded.

Computerized Enrollment System. a system created by Microsoft Visual Studio 2008. It is a computer-based system that will be used as a replacement if the manual process of enrollment of Ilog Catholic High School.

Database .   is a type of storage wherein all the information of the students, staff, teachers are saved this will be secured to avoid hacking.

Enrollment. enrollment is a process in which students will register his/her information and will be recorded to the staff. The staff will be the ones also that will enroll the student.

Enrollment System . is a system in which the manual process of enrollment of Ilog Catholic High School will be computerized to minimize the time of the students and staff to manage an enrollment process.

Hardware. these are tools used in performing the Computerized Enrollment System on the computer.

Ilog Catholic High School. Ilog Catholic High School is a Catholic school located at Brgy. 1, Ilog , Negros Occidental. This is where the proposed system will be implemented.

MySQL. MySQL is a server type in which databases/storage of all records is managed. It can also manage the information about the objects that are being used during enrollment.

Reports. reports are generated and printed by the staff It contains information on enrollment, student’s information review, and printed schedule of subjects for the whole school year. Software . programs that run on a computer and perform the functions in the whole enrollment process.

In this article, you have learn what is the enrollment system thesis chapter1 and How to create Enrollment system thesis chapter 1 with an example document of an enrollment system for thesis.

Note : This is only Chapter 1 of Enrollment System Thesis. Just wait for the following chapters. It will be uploaded soon. In the meantime, see the related article below.

Related Articles that you may like:

• How to Make An Effective Thesis or Capstone Document
• Writing A Good Research Title For Thesis or Capstone Project
• Chapter 1(Research Description) Capstone Project Guidelines and Sample
• Chapter 2 in Thesis Writing for IT/CS Students (with Sample)

The enrollment system thesis chapter 1 will cover all the detailed information about the whole study, this will contain the Project Context, Purpose and Description of the Study, General and Specific Objectives, Significance of the Study, Scope and Limitation of the study, and Definition of Terms.

Steps to create Enrollment System System Thesis Chapter 1, Step 1: Create a project Context. Step 2: Then create the Purpose and Description of the Study. Step 3: Next, create the Objectives of the study. Step 4: Then, Create the Scope and Limitation, Step 5: Next, Create a Significance of the Study. Step 6: Finally, Create a Definition of Terms

2 thoughts on “Enrollment System Thesis Chapter 1”

Thank you for this documents it really helps me. But anyways, can I have the references? Thank you

Thank you , but may I have a references too?

Leave a Comment Cancel reply

You must be logged in to post a comment.

Enrollment System Complete Project Documentation

Table of Contents

Enrollment System Introduction

Computer technology has opened a new chapter in technical advancements, allowing computers to become a part of daily life. Computers make everyone’s lives easier, allowing them to live better lives. At work, school, and at home, computers are ubiquitous. Teaching and learning, data processing, record keeping, and the educational system’s enrollment system have all benefited from technology.

Enrollment systems are used to keep track of a student’s data. A well-built one will lighten the load on those who are generally responsible for all of the work. The enrollment mechanism comes in handy when the school has to get crucial information from a student. The school can track the standings of pupils using the enrolling system. A school’s manual enrollment approach might result in erroneous student performance evaluations, lost student data, inaccurate reporting, and sluggish enrollment processing. Students will be perplexed as to what they should do and how they should go about enrolling. It is incredibly important in the school because it simplifies the enrollment process.

In order to enroll students, the School follows the traditional method. A total of 3,000 students are enrolled in four (4) year levels. The school’s population grows every year, therefore the manual enrollment and student record-keeping system takes up too much time for the teachers or enrolling officer.

The researchers’ goal in this study is to create a fast, accurate, and dependable computer-based enrollment system for the School’s administration, faculty, and staff that will speed up the enrollment process, facilitate and secure students’ records, reduce the enrolling officer’s effort in updating students’ information, provide a reliable record-keeping facility, and provide accurate enrolling information.

Login/logout services, an administrative module, a registrar module, a cashier module, database maintenance, and a help assistant are all included in the proposed system.

Project Context

The school’s current system, such as the enrolling system and record keeping, is done manually. The manual system has been in place from the beginning of the school’s functioning.

During the enrolling period, students will visit the admissions office and get any necessary enrollment requirements. The evaluator will then assess the students’ grades in order to determine which subjects they should take in the current school year and their existing academic standing. The assessor will generate a list of subjects that the students are needed to take. Students will pay their PTA fee and other costs to the cashier after receiving the list. The cashier will provide the students receipts to prove that they had previously paid. The person in charge will prepare a summary of student enrollment at the end of the enrollment period.

Because the enrolling officer must search and locate the student’s records in the filing cabinet, the manual updating of the student’s records slows down the admission process. Delays in student evaluations due to the enrolling officer’s need to review past grades and the fact that some of the student’s records are misplaced. Due to disorganized student data, tallying subjects takes time as well.

As a result of these factors, the researchers chose to design and construct a computerized enrollment system that is quick, accurate, dependable, and simple to use. The planned enrollment mechanism is a positive move in the right direction for the institution. By offering quick and easy access to information, this might be a huge benefit to those who are juggling a lot of chores throughout the enrollment time.

Purpose and Description

This capstone project’s major goal is to create a computer-based enrollment system that is quick, accurate, dependable, and simple to use. The researchers will design and construct a capstone project titled “Computerized Enrollment System” for the School’s administration, instructors, staff, and students.

The proposed project will use computer-based software to replace the school’s present manual enrollment system, which will allow authorized users to speed up the enrolling process, provide updated, secure, and easy-to-access student records, and provide accurate reports.

Login/logout services, administrator’s module, registrar’s module, enrollment/cashier module, database maintenance, and help assistant will be among the system’s features.

The proposed system’s Log-in/Log-out Services feature will require allowed users to input their user ID and password in order to access their user account in the administrator’s module, registrar’s module, and enrollment/cashier module.

The school administrator can control sections, year levels, school years (set active school years – used in current enrollment), subjects, faculty, and staff in the Administrator’s Module.

The Registrar’s Module allows the personnel of the registrar’s office to manage student credentials, view a list of enrolled students, view student records, and enter grades.

The Enrollment/Cashier Module gives the cashier access to enrollment data, enrolled student complete details, payment records, fee management, and the student ledger.

Database maintenance is one of the system’s functions that allows administrators to update students’ records, manage data and transaction log files, and backup the system.

The Help Assistant is a program that provides instructions on how to utilize the system.

The following outputs are possible from the proposed project: a user’s log report, a list of enrolled students, enrollment summary reports, payments and collectibles, and a student ledger.

Objective of the Study

The study’s major objective is to create a computerized enrollment system for the school that will allow for quick, accurate, and simple enrolling and record keeping.

The following are the researchers’ precise goals in conducting this study:

• To make updating a student’s record as easy as possible for the teacher-in-charge or the enrolling officer.
• To expedite the enrollment process at all levels of the school year.
• To create a database for student files that would allow enrolling officers to quickly search, locate, and update information.

Scope and Limitations of the Study

This capstone project will focus only on the school’s computerized enrollment system and record keeping. The researchers will concentrate on collecting relevant data, such as student information, calculating appropriate payments, handling student grades, making reports, and generating student credentials.

The proposed system’s database management component will focus on adding and changing student records, grades, maintaining and managing user table entries and user logs, and monitoring changes made by allowed users in the system.

The proposed project will be built on a client-server architecture and will be connected over a local area network (LAN). This is not available over the Internet, and only the administrator with access to the Administrator’s Module has complete access to all of the system’s functions.

REVIEW OF RELATED LITERATURE/SYSTEM

This chapter includes a review of related literature and studies, as well as the technical backdrop on which the project’s technicality, details of the technologies to be used, and the project’s relevance will be discussed.

REVIEW OF RELATED BOOKS AND SYSTEMS

Computerized Enrollment System

According to Studymode.com (2012), electronic enrollment systems are increasingly replacing what we used to call “paperless” transactions and making any transaction easier and faster. It also tends to reduce the amount of manpower and human effort required to conduct any enrollment transaction. ( http://www.studymode.com/essays/Computerized-Enrollment-Thesis-927388.html )

Record Keeping

Records, according to Chifwepa (2009), have two purposes. Not only do they present a clear image of what is available and what is necessary for a school, but they also justify certain needs. They also help to extend the memory of individuals and/or organizations, allowing them to carry on their traditions and successes to future generations. Because of its critical role in the effective creation and gathering of information, record keeping is critical to the overall information cycle of an educational institution. Because schools create some of the most important data, the need of establishing a rigorous record-keeping culture at that level cannot be overstated. (http://www.adeanet..org/adeaPortal)

Importance of Record Keeping

Adebowale and Osuji (2008) researched the record-keeping methods of elementary school teachers in a number of local government regions in Nigeria’s Ondo state. Data was obtained using a questionnaire titled “Questionnaire on Record-Keeping Practices of Primary School Teachers,” and descriptive statistics were used to evaluate the results. The findings revealed that, while the teachers were aware with some record-keeping principles, they were not proficient in the majority of operational procedures and did not display knowledge of how to use record-keeping to enhance teaching and learning activities. There was no equipment available that could be utilized to keep records safe. The researchers recommend that instructors receive frequent in-service training in record keeping and retrieval, recognizing the relevance of record keeping in the successful implementation of the country’s Universal Basic Education program. Teacher preparation programs should also incorporate the development of record-keeping abilities. ( https://www4.nau.edu/cee/jep/journals.aspx?id=183)

Student Information System

The above-mentioned concepts on computerization of enrollment systems and record keeping are relevant to the current project because they serve as a foundation for the development of an enrollment system for the School that will reduce the time and effort expended by staff in updating student records and maintaining records. The concepts also allude to aspects of the current study, such as the users’ module and database maintenance, which will be implemented into the proposed system by the developers.

The researchers based their formulation of the general objectives and important factors to consider in designing the features that should be included in the development of the proposed enrollment system on the concept of record keeping, its importance, and its fundamental role in the process of efficient information production and collection.

The associated studies on records and information management, as well as record keeping techniques, provide details and evidence to help researchers build and construct a successful enrollment and record keeping tool.

TECHNICAL BACKGROUND

The School’s current enrolling system is done manually. The school lacks technology that is important and required for a quick and easy enrollment procedure, record keeping, and report generating.

The school will need to purchase computer units, a machine to print results, and set up Local Area Network access in order to implement the suggested system.

Using the computerized enrollment system and utilizing technology in data processing, record keeping, and the enrolling system will offer the school with an efficient means of processing information and maintaining records.

The suggested system will be placed on a primary server and may include a backup server in the event that the primary server fails. The operating system for the server will be Microsoft Server 2003 Enterprise Edition, which will run programs such as networking and databases. To protect the main server and other PCs from viruses, a software firewall must be installed.

The Modified Waterfall Model will be used by the researchers in the creation of the new software.

CHAPTER III

METHODOLOGY

The researchers’ approach and technique for performing the study, the system development procedure, and the results and discussion are all covered in this chapter.

The researchers will undertake this capstone project using a variety of data collection approaches as well as a variety of analytical tools to aid and justify the study’s conduct. Researchers will be able to discover the challenges that the school’s administration and personnel face in the current system using data collection approaches. Interviewing, observation, and brainstorming are examples of analytical tools. The information gathered will be examined and used as a foundation for the system’s design and development.

An interview is a conversation between two people (the interviewer and the interviewee) in which the interviewer asks the interviewee questions in order to gain information. Observation is either a living being’s action, such as a human’s, in which they receive knowledge of the outside world through their senses or a scientific instrument’s recording of data. Any data collected during this action may alternatively be referred to as “data.” An observation can also refer to how or when you look at something. Brainstorming is a technique for gathering as many ideas from a group of people as feasible. Typically used to identify potential answers to problems, clarify details of opportunities, and find remedies to existing system difficulties.

The researchers will develop the system using the Systems Development Life Cycle (SDLC) method. As indicated in Figure 1, the SDLC approach is used in the study and design of the system.

The researchers will employ the Modified Waterfall Model in constructing the Computerized Enrollment System, which is divided into numerous phases, as shown in Figure 1. The following are some of them:

Requirement analysis is a term that refers to the process of determining what The researchers will investigate how the system operates, as well as the user’s preferences, needs, and requirements, before recommending a remedy. To determine system requirements, the researchers will interview the school administrator, registrar, and finance department staff. The researchers will assess the data and conduct research on related literature and studies after the interview. It also include creating estimates for the work to be done, generating the necessary commitments, defining the work plan, and finalizing the project plan.

Design of systems and software. The system will be designed in this phase depending on the system’s requirements. The researchers will create the database model structure, connect the database tables, create data forms, and prepare the project presentation. A review of the system’s design and functionality will be carried out. The programmer will evaluate and change the design of the system’s tables and forms, as well as test the system’s functionality. The data flow in the system will be represented using a Data Flow Diagram (DFD). The system’s data model will be an entity relationship diagram (ERD). The programmer will write the source code for the system that will be built.

Testing. This phase entails reviewing a system or application in order to determine whether it fits all of the client’s requirements and to identify any faults. To assess if it will work according to the specification, requirements such as software functions and features were checked. This step verifies that the created system is complete and functional, assesses whether the software performs all functions after integration with the existing operating environment, and assesses the software’s overall dependability and quality.

Implementation. The researchers will do a dry-run of the system and train the system’s intended users during this phase. Users of the system will examine if the system’s recommended features and suggestions are implemented.

Maintenance and operation. T his phase ensures that the information system is completely functioning and performing at its best until it reaches the end of its useful life. Management of changes to the system to support end users, monitoring of system performance, performance of needed security actions such as backups, and continuance of end user assistance are all part of the Operations and Maintenance Phase.

This phase will also offer users with the documentation and training they need to efficiently use the system. Although data conversion will only take place once, user documentation will be required. The product will be deployed on the hardware that will be utilized in the production environment (on live systems). Deployment necessitates meticulous planning. Initial data will be loaded and user training will take place once the product has been deployed.

Requirements Analysis and Documentation

The suggested solution is called “Computerized Enrolling,” and it is a computer program that allows authorized users to automate the school’s enrollment system and record-keeping. Users will be able to discover and retrieve necessary student information and credentials, as well as compile an enrollment summary report, using the program.

The following aims and objectives must be met in order for the software design and development to be completed:

• To create a database for student files that would allow enrollment officers to readily update information.
• Enrollment and record-keeping software that is completely available over the school’s Local Area Network (LAN).
• To produce reports that are quick, dependable, and accurate.

System Functionality

Administrator – The system’s log-in and log-out services will prompt authorized users to enter their user id and password. The administrator is the only system user who has full access to all of the proposed system software’s functionalities. It has a database that the administrator can update and maintain.

Registrar – The system prompts the registrar’s office workers to provide their user id and password. Students’ grades can be entered and validated by the staff.

Cashier – The system will require the cashier to input their user id and password. The cashier can check enrollment data and students’ complete details after successfully logging into the system. The cashier has the ability to accept payments and print receipts.

Project Plan

Before implementing the software project, the researchers will create a project schedule that details the planned activities, resource management, and cost estimates for the construction of the computer-based enrollment system.

Design of Software and Process

The researchers will produce a design for the system to be created after gathering data and determining user needs through observation and interview, as well as user ideas.

All of the first phase’s requirements are being used to aid in the effective construction of the Computerized Enrollment System for administration and employees. The Context Diagram, Decomposition Diagram, DFD Explosion for administrator, registrar, and cashier, and Entity Relationship Diagram of the built system will be presented in this part.

Development and Testing

The system process model that the researchers will use in building the system is the Modified Cascade Model, which evolves methodically from one phase to the next in a downward direction like a waterfall.

Testing will put the system through its paces in every way possible. It comprises both preliminary and comprehensive testing of the new software. Prior to delivery, the new program, as well as the equipment and software, should be thoroughly evaluated to guarantee that the system performs as planned.

Requirements Definition Phase

Define system requirements, construct system process model, and develop application logical data model, estimate system workload, and identify strategies for training end users are all activities in this phase. During the Requirements Definition Phase, the researchers will collaborate with the proposed system’s beneficiary to define the project’s architectural limits, develop criteria for measuring the system’s technical performance, and establish baseline requirements.

Requirements for software. Table 1.0 lists the software development tools used in this study.

Software Requirements

Development Tools

Visual Basic

The developers utilized this software to create the design and screen forms for the Computerized Enrollment System, as well as the database and server.

Microsoft Access is used to manipulate databases and store records.

Hardware Requirements are a list of what you’ll need to get started. Table 2.0 shows the minimum hardware requirements for the CES as determined by the researchers.

Hardware Requirements

Peopleware Recommendation.

Table 3.0 lists the users who would be appropriate for the proposed computerized enrolment system with defined tasks.

Minimum Hardware Requirements

• Intel Dual Core or Higher Processor
• 512 MB to 1 GB Memory (Recommended)
• 80 GB, Hard Disk
• Dual LAN Card
• Standard Keyboard
• Standard Mouse

Peopleware Recommendation

Software Developers:

Project Manager – Oversees and tracks the entire project’s operations and progress.

System Analysts are in charge of studying, planning, and suggesting software and system options to fulfill a company’s business needs.

Programmer – Writes the source code for the planned system’s development. Must be fluent in the programming language to be used in the system’s development.

Researchers – Additional content and other studies connected to the existing system under development.

Users who should use this product:

User in the backend:

Administrator — Responsible for maintaining and managing file table entries; keeping the server up, running, and safe; keeping track of the log; updating the database; and granting access to authorized system users.

Users on the front end:

Cashier – A person who has access to the payment and student ledger modules and is able to receive and issue payments and receipts.

Registrar – A user with access to the registrar module who can input and validate student grades, as well as generate reports and credentials for students.

Beginners and professionals alike can use the registration procedure. The design and functionality are tailored to the demands of the target users (administration, registrar, and cashier) in order to create a quick, accurate, and efficient registration and record-keeping machine that generates accurate and trustworthy reports for the system’s users.

Model of the System Process. The researchers describe the suggested computerized enrollment system’s context diagram and breakdown diagrams, which show the procedures for each function, the users, and the intended outputs.

context diagram of proposed enrollment system

The allowed users’ input to the system and the expected output information to the users are depicted in the context diagram in Figure 2.0. Administrator, registrar, and cashier are the users who should be targeted. List of enrolled students, enrolled student complete details, student grades and credentials, user log report, enrollment statistics, and student ledger are the intended outputs of the proposed system.

decomposition chart of the proposed enrollment system

The system is divided into three modules: administrator, registrar, and cashier. The Administrator will be given access to a module that allows them to control sections, year levels, school years (set active school year – utilized in current enrollment), subjects, permitted users, and the entire system. Manage students (view list), manage credentials (form 137, etc. ), view all enrolled students, view student record (personal record, grades, subjects, and teachers), grade input and validation; View enrollment data – enrolment, view enrolled student complete details (view subject, year-section and teacher) – enrolling students, receiving payments, collecting collectibles, maintaining a payment list, managing fees, and maintaining a student ledger

Model of a database The researchers describe the database model by establishing the entity relationships of the associated tables of the database for the management of students’ records, enrollment details, grades, student credentials, and student ledger using the Entity-Relationship Diagram (ERD).

The administrator will have full access to the system capabilities and will control the enrollment details, which include section school year, subjects, professors, and staff. Credentials, student records, and grades will be managed by the Registrar’s staff. Enrollment statistics will be viewed by the cashier. Payments are received, collectibles are listed, fees are managed, and a student ledger is maintained.

enrollment system project documentation er diagram

Implementation and Unit Testing Phase

In a production environment, the system or system modifications will be implemented and functioning. After the user has tested and approved the system, this phase begins. The researchers intend to include the Computerized Enrollment System into their respondents after they have tested the software. The researchers will execute a dry run of the system and train the system’s target users. The system will be checked and evaluated by the target users to see if the system meets the users’ recommended features and suggestions. This phase is repeated until the system meets the established user requirements and is operational.

Integration and System Testing Phase

The system’s numerous components are combined and thoroughly tested. The user tests the system to confirm that the produced or changed system meets the functional requirements as described in the functional requirements document. The generated program will be put to the test to see how well it works.

­ The program will be pre-installed during the Initial Testing. IT professionals will assess the new software. Using the McCall’s Software Quality Model Evaluation Form, the researchers will write a letter and hand deliver the evaluation form to the IT specialists. After the system has been evaluated, the Software Evaluation Results are tabulated.

After the initial testing, the generated program will be subjected to final testing. In this phase, the researchers will write a letter to the intended users, evaluating the Computerized Enrollment System using the standard User Acceptance Evaluation Form developed by Scates et al. The target users will test and grade the developed system.

Operation and Maintenance Phase

Before being decommissioned, the system may undergo modifications and additions. The system’s performance is closely monitored to ensure that it meets user needs, and any necessary system improvements are implemented. The operating system is evaluated on a regular basis to see how it may be made more efficient and effective. Operations will continue as long as the system can be efficiently tailored to meet the demands of the organization. The system may rejoin the planning phase if essential tweaks or changes are detected. The operation of the system involves user support for the end user or users, which is an important aspect of the election process. Users should be instructed on how to operate the system.

The maintenance phase of the software life cycle is the final stage of the cycle. The maintenance phase begins after the system has passed the design stage and has been installed. The maintenance phase consists of tasks that must be completed in order for the system to remain operational. Individual duties with analyzing the performance of the program after deployment to appropriately handle issues that develop are made possible by understanding the features of the product’s maintenance phase. To keep the system usable and helpful, maintenance is always required.

System Prototype

This section displays the created system’s required report layouts and screen forms.

Layouts for Reports Hard copy documentation for the new system will be provided by the researchers, including a user log report, a list of enrolled students, student grades, form-137, enrollment statistics, and enrolled student complete details.

Forms on a screen. The researchers will show readers screenshot layouts of the system to give them an understanding of how it works.

Implementation Plan and Result

In a production environment, the system or system modifications are installed and made operational. After the system has been tested and accepted by the user, the phase begins. This phase continues until the system meets the established user requirements and is ready to go into production.

After conducting initial and final testing of the program, the researchers hope to integrate the enrollment and record-keeping system “Computerized Enrollment System” with administrators and personnel.

Related Projects: ANHS Enrollment System in VB.Net , Online Student Enrollment System in PHP/MySQLi , Enrollment System Using VB.Net and MS Access

• Related Articles

Church Management System Project Documentation

This is a free education portal. You can use every source code in your project without asking permission to the author. Share our website to everyone to make our community of programmers grow more.

it is possible for m to get the source code of this project system?

https://www.campcodes.com/projects/php/church-management-system/

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Academia.edu no longer supports Internet Explorer.

To browse Academia.edu and the wider internet faster and more securely, please take a few seconds to  upgrade your browser .

Enter the email address you signed up with and we'll email you a reset link.

• We're Hiring!
• Help Center

Computerized Enrollment System for Mary Lourdes Academy

Related Papers

Jommel Manalo

Nestor Pascual Luna III

The system design project, automated enrollment system that will provide the needed and storing information in a faster, more convenient way by storing file of the student enrollees in a computer system that will lessen the effort of faculty staff in storing files of each student every now and then. This will also serve as information especially for the irregular students, freshmen, transferee, and professor/instructor in able to get access in course, subject, professor, and student enrollees. This information here can be viewed in just a second without worrying that a single file is lost. The idea behind an automated enrollment system is not a new concept. As student enrollees increase every year, enrollment procedure become harder to deal. This will only serve to increase the problem facing enrollment that provides more easy way in enrolling. This will also be a big help to all the enrollment staff especially under the management information system because they are the one who are entitled to touch and read the information from here. It will help our institution to have another system that will upgrade the enrollment processes so as to meet the quality that our institutions are trying to meet. Today, the use of technology has been an effective tool on improving such kind of enrolment system. In this study, the use of Visual Basic 6.0 and MS Access database will help to improve the efficiency of the enrolment in the Palompon Institute of Technology-Tabango Campus.

babangida ibrahim

Aloha International Journal of Multidisciplinary Advancement (AIJMU)

Greg Campos

The traditional “paper and pen” method of student records handling manual enrolment system has been bungling the advising and enrolment process every semester. More related issues were raised by stakeholders who compelled the school to acquire and install a new system. The fundamental objective of the system was to bring the level of student record into a structured form. With such a mindset, the system was assumed to consequently improve the conduct of advising and enrolment processes in the school. To expedite the comparison, the author chose the queuing methodology as it allows generate low – cost and affordable technologies include SMS as well as barcode which area also injected into the computerized enrolment system. Further, in programming the application system, the author as FOSS advocate himself, used open – source web engineering tools along the lines of Apache 2 for web service, PHP 5 for server – side scripting, MYSQL for database service, XML AJAX, Code 3 of 9 bar codin...

geraldine landicho

Park ChimChim

Mayleen Dorcas Castro

—Online processing is one of the many advantages of the use of internet technology. Enrollment procedures in many universities not only in the Philippines usually done in manual process even with the advent of internet and with many sophisticated technologies. The purpose of this study is to design and develop an Online Registration and Grade Evaluation System in advancing the Pre-Enrollment Procedure. The system can help improve student's registration, grade evaluation and record keeping system of Bulacan State University, one of the Universities in the Philippines. The system can provide online registration of students, viewing of grades through their personal account, creation of subjects and curriculum, managing of different user accounts for faculty members and students, online evaluation of grades using the subject prerequisite system and printing of evaluation certificates and grade checklist of the students. The developed system can help the different Colleges of the University in terms of their enrollment procedure which can minimize inaccuracies and errors. 

Richard Tettey

The design and implementation of computerized students’ admission system is focused at realizing an efficient computation of students’ results. These complaints arise from problems discovered in the manual system which not only include inefficiency, inaccuracy, time consumption and inconvenience but laborious and sluggish. The proposed model is focused with studentship monitoring, storing students' fundamental academic records, tracking students if there is any form of wrongdoing, and checking every certificate issued by Ghana Communication Technology University in the future to ensure that false admittance is greatly decreased. An institution cannot function without information; hence an information system is similar to the nervous system in the human body. In this project, a review of other project works was performed and analyzed, giving the same problems listed in the project. Chapter three is a systematic design on how to execute a web design for the admission portal. ER Diagram and Design model were introduced to explain the details of the admission portal. In Chapter 4, there was an implementation of the designed program. The admission portal was administered in three stages, the first stage which is the first page is the login page. The second stage is the admission requirement and the documents needed to complete the admission form and the third stage is where the admission form is downloaded. After downloading the admission form, applicants are supposed to fill them up and upload them unto the same page, including the documents required for the admission form. After that, there is a submit button to submit all documents. This program was designed using PHP and HTML for the frontend design and DJANGO for the backend design. This program will eradicate the problems that both staff and students face.

IJIRST - International Journal for Innovative Research in Science and Technology

The main objective of developing this system is to present an automated way to keep track of attendance which would reduce the present pen and paper based manual method of marking attendance. Replacing the tedious old method this system will save time, reduce the amount of work the teachers has to do and will replace the stationery material with a computer based system. This system deals with the maintenance of the student's attendance details. It generates the attendance of the student on basis of presence in class. It is maintained on the daily basis of their attendance. The staffs will be provided with the separate username & password to make the student's presence. The staffs handling the particular subjects will be responsible to mark the attendance for all students. Only if the student present on that particular period, the attendance will be marked.

RELATED TOPICS

•   We're Hiring!
•   Help Center
• Find new research papers in:
• Health Sciences
• Earth Sciences
• Cognitive Science
• Mathematics
• Computer Science
• Academia ©2024

iNetTutor.com

Online Programming Lessons, Tutorials and Capstone Project guide

• Enrollment System Complete Capstone Documentation

Table of Contents

Project Context

Purpose and description, objective of the study, scope and limitations of the study, technical background, chapter iii, requirements analysis and documentation, system functionality, software requirements, hardware requirements, peopleware recommendation.

INTRODUCTION

The advent of computer technology has opened a new chapter in technological advances which makes computers become part of everyday life. Computers make all lives easier so that all can live good lives. Computers are everywhere at work, at school, and at home. The educational system has taken advantage of the technology in teaching and learning, processing data, record keeping, and in their enrollment system.

Enrollment systems are used in recording a student’s information. A well built one will reduce the load on the people that normally have to-do all the work. Enrollment system is useful especially when the school retrieves the important information from the student. In the enrollment system, the school can trace what are the standings of the students. The manual enrollment system in a school can lead to inaccurate evaluation of student performance, loss of student records, inaccurate reports, and slow enrollment processing. Students will be confused on what they should do and how they will do to be able to enroll. It is extremely useful in the school in a way of making the processes of enrolling much easy.

The School is using the traditional way in their enrollment process. There are Three Thousand students enrolled in four (4) year levels. The population of the school increases every year such that the manual system of enrolment and student record keeping are consuming too much time to the teachers or enrolling officer.

In this study, the researchers aim to develop a fast, accurate and reliable computer-based enrollment system for the administration, faculty and staff of School that will speed up the enrollment process, facilitate and secure students’ record, minimize the effort exerted by the enrolling officer in updating students information, provide reliable record keeping facility, and provide accurate enrollment summary report.

The proposed system includes important features such as login/logout services, administration’s module, registrar’s module, cashier’s module, database maintenance, and help assistant.

The present system of the school is done manually such as the enrollment system, and record keeping. From the start of the school’s operation, they use the manual system.

During the enrollment period, students will go to the admission office and for requirements needed for the enrollment. The evaluator will then evaluate student’s grades in order to know what subjects are to be taken in the current school year and to know their status. A list of subjects that the students are required to take will be prepared by the evaluator. After getting the list, students will pay to the cashier for their PTA fee and other fees. The cashier will issue receipts to the students in order to clarify that the students had already paid. At the end of the enrollment period a summary of student’s enrollment will be prepared by the person in charge.

The manual updating of the student’s records slows down the admission process because the enrolling officer takes time to search and locate the records of the student in the filing cabinet. Delays in the evaluation of students because the enrolling officer takes time to check student’s previous grades and some of the student’s records are misplaced. Tallying of subjects also takes time because of non-organized student’s files.

For these reasons, the researchers were challenged and have decided to design and develop a computerized enrollment system that is fast, accurate, reliable, and easy to use. The proposed enrollment system is a good step for the school. This could be a great help to the people who are handling many tasks during the enrollment period by providing fast and easier access to information.

The main purpose of this capstone project is to develop a computer-based enrollment system that is fast, accurate, reliable, and easy to use. The proposed capstone project entitled “Computerized Enrollment System” will be designed and developed by the researchers for the administrators, faculty, staff, and students of School.

The proposed project will replace the manual process of the school’s existing manual enrollment system and will use computer based software that enables authorized users to speed up the enrollment process, provide an updated, secured and easy to access student records, and generate accurate reports.

The features of the system will focus on: login/logout services, administrator’s module, registrar’s module, enrolment/cashier module, database maintenance, and help assistant.

Log-in/Log-out Services , refers to one of the features of the proposed system that will require authorized users to enter their user ID and password to be able to access their user account in the administrator’s module, registrar’s module, and enrolment/cashier module.

Administrator’s Module , allows the school administrator to manage sections, year level, school year (set active school year – used in current enrollment), subjects, faculty and staff.

Registrar’s Module , allows the registrar office staff to manage students credentials, view list of enrolled students, view student records and input grades.

Enrolment/Cashier Module, allows the cashier to view enrollment statistics, enrolled student complete details, record payments, manage fees and student ledger.

Database Maintenance, refers to one of the features of the system wherein the administrator can update students’ records, manage data and transaction log files, and backup the system.

Help Assistant , which contains instructions on how to use the system.

The proposed project can generate the following outputs, these are: user’s log report, list of enrolled students, enrollment summary reports, payments and collectibles, and student ledger.

The proposed project offers several benefits for the school administration, office staff and the student which include the following: admission officer can easily update student record, evaluate students, provides list of student subjects, record payments, provides list of collectibles, and manage credentials such as Form 137.

This project will provide an enrolment database for the school. It will store student’s record such as student’s name, year, section, schedule, and school fees.

It may also be use by the finance department of the school for their school fees. The database is designed for use by staff and other authorized user in the registrar office to enable them to easily produce information required by the different people in the school. The database system will make the enrolment and collection of fees for the school easy and fast.

The main objective of the study is to develop a computerized enrollment system for School that would provide fast, accurate, and easy to use enrollment and record keeping system.

The specific objectives of the researchers in conducting this study are the following:

• To minimize the effort of the teacher-in-charge or the enrolling officer in updating student’s record.
• To speed up the enrollment process in all year levels.
• To provide a database for student’s files so that the enrolling officers would easily search, locate, and update records.

This capstone project will be limited only on the computerized enrollment system and record keeping of the school. The researchers will focused in gathering relevant data such as data of students, computation of necessary fees, handling of student grades, preparing reports, and generate student’s credentials.

The database maintenance feature of the proposed system will focus on adding, and editing students’ records, students’ grades, maintaining and managing table entries of users and user’s log; and monitoring of the changes done by authorized users in the system.

The proposed project will be implemented using client-server architecture and will employ the Local Area Network (LAN) connectivity. This is not accessible through the World Wide Web and only the administrator who has access to the Administrator’s Module has the full access of the different features of the system.

REVIEW OF RELATED LITERATURE/SYSTEM

This chapter presents the review of the related literature and studies and the technical background of which will discuss the technicality of the project, details of the technologies to be used and the relevance of the project.

  REVIEW OF RELATED LITERATURE/SYSTEMS

Computerized Enrollment System

According to Studymode.com (2012) computerized enrollment system tends to replace what we called “Paper Less” transaction and also it will make any transaction easier and faster. Also it tends to lessen manpower and human efforts in terms of processing any transaction in regards with enrollment transaction.

( http://www.studymode.com/essays/Computerized-Enrollment-Thesis-927388.html )

Record Keeping

According to Chifwepa (2009) records have a dual function. Not only do they enable a school to have a clear picture of what is available and what is required, but they also provide justification of certain needs. Furthermore, they serve to extend the memory by which persons and/or organizations can pass their cultures and achievements on to future generations. Record keeping is vital to an education system’s information cycle as a whole, because of its fundamental role in the process of efficient information production and collection. Since some of the most crucial information is produced at the school level, the importance of creating a systematic record-keeping culture at that level cannot be stressed enough. ( http://www.adeanet..org/adeaPortal )

Importance of Record Keeping

In the study conducted by Adebowale and Osuji (2008) it investigated the record keeping practices of primary school teachers in selected local government areas in Ondo state of Nigeria. Data were collected with a questionnaire titled “Questionnaire on Record Keeping Practices of Primary School Teachers” and data were analyzed using descriptive statistics. The findings showed that although the teachers were familiar with some principles of record keeping they were not proficient in most of the operational procedures and did not demonstrate the knowledge of using record keeping to further the development of teaching and learning activities. Equipments that could be used for safe keeping of records were not available. Recognizing the importance of record keeping towards the successful implementation of the country’s Universal Basic Education programme, the researchers recommend that teachers should be given regular in-service training in record keeping and retrieval. Development of record keeping skills should also be included in teacher preparation programmes. ( https://www4.nau.edu/cee/jep/journals.aspx?id=183 )

Student Information System

According to Schoolcomputing.wikia.com (2012) Student Information Systems (SIS) manages student records and information. A SIS may handle course management, scheduling, personnel records, grades/comments, room/resource management and more. They can be used to run complex enrollment reports, admissions, course schedules, grades and more. A SIS helps schools manage various operations including student data, administrative, and fundraising operations. A SIS allows for the quick and accessible flow of information. By implementing a SIS to manage daily school needs, teachers and administrators can save time and have immediate access to a variety of student data. These systems are needed for all parties involved in education – parents, children, teachers, administrators, alumni, etc. ( http://schoolcomputing.wikia.com/wiki/Student_Information_Systems )

The abovementioned concepts on the computerization of enrollment system and record keeping is relevant to the present project because these serve as foundation in the development of an enrollment system for the School that will minimize the time consumed and effort exerted by the staff in updating student records and record keeping. The concepts also point to the features of the present study such as the users’ module and database maintenance that will be integrated by the developers in the proposed system.

The concept on record keeping, importance of record keeping, and its fundamental role in the process of efficient information production and collection is used as basis by the researchers in the formulation of the general objectives and important factors to be considered in designing the features that should be included in the development of the proposed enrollment system.

The related studies on the managing of records and information, and record keeping practices provide details and evidence that guide the researchers on how to design and develop an effective enrollment and record keeping tool.

              The existing enrollment system of the School is manually done. The school does not have an existing technology that is essential and necessary for fast and easy enrollment and record keeping process and generation of reports.

For implementation of the proposed system, the school needs to acquire computer units, machine for printing results, and set-up Local Area Network connectivity.

Using the computerized enrolment system and taking advantage of the technology in processing data, record keeping, and in their enrollment system will provide an effective means of processing information and record keeping for the school.

The proposed system shall be installed on a main server and may have a back-up server in case the main server malfunctions. The Microsoft Server 2003 Enterprise Edition will be used as operating system for the server for running applications such as networking and databases. A software firewall shall be configured in the main server and other computers to protect it from viruses.

In the development of the new software, the researchers will utilize the Modified Waterfall Model.

METHODOLOGY

  This chapter deals with the method and technique used by the researchers in conducting the study, the system development method, and its results and discussion.

The researchers will utilize different data gathering techniques in the conduct of this capstone project and will employ different analytical tools to help and justify the conduct of the study. The data gathering techniques will allow researchers to identify the problems encountered by the administration and staff of the school in the existing system. The analytical tools include interview, observation and brainstorming. The data gathered will be analyzed and used as bases in the system design and development of the system.

An interview is a conversation between two people (the interviewer and the interviewee) where questions are asked by the interviewer to obtain information from the interviewee. Observation is either an activity of a living being, such as a human, consisting of receiving knowledge of the outside world through the senses, or the recording of data using scientific instruments. The term may also refer to any data collected during this activity. An observation can also be the way you look at things or when you look at something. Brainstorming is used to get as many ideas as possible from a group of people. Generally used to identify possible solutions to problems, and clarify details of opportunities and finding the solutions to the problem of the existing system.

On system development, the researchers will utilize the Systems Development Life Cycle (SDLC) method in the development of the system. The SDLC method is the process employed in the analysis and design of the system as shown in Figure 1.

Figure 1.0 Modified Waterfall Approach Model

Figure 1 illustrates the Modified Waterfall Model that will be used by the researchers in developing the Computerized Enrollment System which is made up of several phases. These are the following:

Requirement Analysis . In this phase, the researchers will study how the system works, determine the user’s wants, needs and requirements, and recommend a solution. The researchers will interview the school administrator, registrar and finance department staff to find out system requirements. After the interview, the researchers will analyze the data, research on related literature and studies. It also involves developing estimates for the work to be performed, establishing the necessary commitments, and defining the plan to perform the work, and finalized the project plan.

System and Software Design . On this phase, the system will be designed based on the requirements needed in the system. The researchers will design the database model structure, link the database tables, design the data forms, and prepare the presentation of the project. The evaluation of the design and functionalities of the system will be conducted. The programmer will review and revise the design of the tables and forms of the system, and test the functionalities of the system. Data Flow Diagram (DFD) will be used to represent the flow of data in the system. Entity Relationship Diagram (ERD) shall be employed as data model for the system. The programmer will create the source codes necessary for the system to be constructed.

Testing . This phase includes the process of evaluating a system or application, in order to check whether the application meets all requirements of the client and to detect the errors. Requirements such as software functions and features where checked to determine if it will work according to the specification. This stage ensures that the produced system is complete and performs efficiently, evaluate whether the software perform all activities after integration with the existing operating environment, and measure up the reliability and overall quality of the software.

Implementation . In this phase, the researchers will conduct the system dry-run and conduct training of the target users of the system. The users of the system will check if the recommended functions and suggestions of the users are met.

Operation and Maintenance . This Phase is to ensure the information system is fully functional and performs optimally until the system reaches its end of life. The Operations and Maintenance Phase comprises the following: management of changes to the system to support end users, monitoring of system performance, and performance of required security activities such as backups, and continuation of end user support.

Also, this phase will provide users with the documentation and training required to use the system effectively. Data Conversion will only occur once, but user documentation will be required. Deployment of the product will be carried out, on the hardware that is going to be used in production (on live systems). Deployment itself requires careful planning. Once the product is deployed, initial data will be populated, user training will happen.

The proposed system is entitled “Computerized Enrollment”, a computer software that enables authorized users to automate the enrollment system and record keeping of the school. The software will enable users to locate and retrieve relevant student information and credentials, and generate enrollment summary report.

The completion of the design and development of software will depend upon meeting the following goals and objectives:

• To provide a database for student’s files so that the enrolling officers would easily update records.
• To provide enrollment and record keeping software that is fully accessible through Local Area Network (LAN) of the school.
• To generate reports that is fast, reliable and accurate.

Administrator – The log-in and log-out services, one of the features of the system, will prompt authorized users to enter user id and password. The administrator is the only authorized user of the system who can access all the features of the proposed system software. It has a database that can be updated and maintained by the administrator.

Registrar – The registrar’s office staff are prompt by the system to enter their user id and password. The staff may input grades of students and validate them.

Cashier – The cashier is prompt by the system to enter their user id and password. Upon successful login in the system, the cashier may view the enrollment statistics and students’ complete details. The cashier may receive payments and print receipt.

Project Plan

Before the software project is implemented, the researchers will prepare a project schedule that identifies the anticipated activities involved, management of resources and project plans showing the cost needed in the development of the computer-based enrollment system.

Design of Software and Process

After the gathering of data and identifying user needs through observation and interview as well as users suggestions the researchers will create a design for the system to be developed.

All the requirements of the first phase are being used to contribute in the successful preparation of creating the Computerized Enrollment System for administration and staff. This section will present the Context Diagram, Decomposition Diagram, DFD Explosion for administrator, registrar, and cashier, and Entity Relationship Diagram of the developed system.

Development and Testing

The Modified Waterfall Model, a model develops systematically from one phase to other in a downward fashion like a waterfall, is the system process model that the researchers will utilize in developing the system.

Testing will exercise the system in all possible ways. It includes initial testing and final testing of the new software. The new software together with the equipment and software should be tested prior to the delivery to help ensure that the system works as expected.

Requirements Definition Phase

Activities in this phase are the following: define system requirements, develop system process model, and develop application logical data model, estimate system workload, and identify strategies for training end users. During the Requirements Definition Phase, the researchers together with the beneficiary of the proposed system will work together to establish the architectural boundaries for the project, to establish criteria for measuring the technical performance of the system, and to baseline the requirements.

Software Requirements .  The software development tools for this study are presented in Table 1.0.

Development Tools

Visual Basic

The developers used this software in order to develop the design and screen forms as well as to build the database and server for the Computerized Enrolment System.

Microsoft Access – For database Access manipulation, storage of records.

Hardware Requirements . The researchers presents the minimum hardware resources necessary for the CES and is presented in Table 2.0

Peopleware Recommendation. The recommendation of appropriate users for the proposed computerized enrollment system with specific task is given in Table 3.0.

Minimum Hardware Requirements

• Intel Dual Core or Higher Processor
• 512 MB to 1 GB Memory (Recommended)
• 80 GB, Hard Disk
• Dual LAN Card
• Standard Keyboard
• Standard Mouse

Software Developers:

Project Manager – Supervises and monitors the entire project activities and its development

System Analyst – Responsible for researching, planning and recommending software and system choices to meet an organization’s business requirements.

Programmer – Creates the source codes for the development of proposed system. Must be expert with the programming language to be used in the development of the system.

Researchers – Further researchers on the content and other studies related to current system being developed.

Recommended Users:

Back-end user:

Administrator – In charge of maintaining and managing the table entries of files; keeps the server up, running, and secure; keeps track of the log; updates the database, provides access to authorized users of the system.

Front-end users:

Cashier – One who have access to the payment and student ledger module and can receive payments and issue receipts.

Registrar – One who has access to the registrar module and can input and validates grades of students and generates report and student’s credentials.

          The enrollment system may be utilized by beginners and professional users. The design and features suit the needs of the target users (administrator, registrar, and cashier) to provide a fast, accurate and effective enrollment and record keeping machine that provides the users of the system an accurate and reliable reports.

            System Process Model . The researchers present the context diagram and the decomposition diagrams of the proposed computerized enrollment system which show the procedures of each function, the users and the expected outputs.

Figure 2.0 Context Diagram of the Proposed Enrollment System

The context diagram in Figure 2.0 shown above illustrates the authorized users input to the system and the expected output information to the users. The target users are the following: administrator, registrar, and cashier. The expected outputs of the proposed system are the following: List of enrolled students, enrolled student complete details, student grades and credentials, user log report, enrollment statistics, and student ledger.

Figure 3.0 Decomposition Chart of the Proposed Enrollment System

The system has three modules, administrator’s, registrar’s and cashier’s module. The Administrator, will be provided a module to manage sections, year level, school year (set active school year – used in current enrollment), manage subjects, manage authorized users, and have full access to the system; Registrar, manage students (view list), manage credentials (form 137 etc), view all enrolled student, view student record (personal record, grades, subjects and teachers), grade input and validation; Enrollment/ Cashier, view enrollment statistics – enrollment, view enrolled student complete details (view subject, year-section and teacher)- enrollment, received payments, collectibles, payment list, manage fees and student ledger.

Database Model .  The researchers present the database model by utilizing the Entity-Relationship Diagram (ERD) to establish the entity relationships of the related tables of the database for the maintenance of students’ record, enrollment details, grades, student credentials, and student ledger.

The administrator will manage the enrollment details which includes the following: section school year, subjects, faculty and staff and have full access to the system features. The Registrar staff will manage credentials, student record and grades. The cashier will view enrollment statistics, .receive payments, list collectibles, manage fees and student ledger,

Figure 4.0 Entity-Relationship Diagram

Implementation and Unit Testing Phase

The system or system modifications will be installed and made operational in a production environment. The phase is initiated after the system has been tested and accepted by the user. After testing the software, the researchers plan to integrate the Computerized Enrollment System to its respondents. The researchers will conduct a system dry-run and conduct training to the target users of the system. The target users will check and evaluate the system if the recommended functions and suggestions of the users were met. This phase continues until the system is operational accordance with the defined user requirements.

Integration and System Testing Phase

The various components of the system are integrated and systematically tested. The user tests the system to ensure that the functional requirements, as defined in the functional requirements document, are satisfied by the developed or modified system. The developed software will be tested to examine its functionality.

­            In the Initial Testing the software will be pre-installed. The new software will be evaluated by IT experts. The researchers will make a letter and will personally release the evaluation form to the IT experts using the McCall’s Software Quality Model Evaluation Form. The tabulation of the Software Evaluation Results follows after the system is evaluated.

Final Testing of the developed software will be conducted after the initial testing. In this phase, the researchers will make a letter to the intended users, by using the standard User Acceptance Evaluation Form by Scates et. al to evaluate the  Computerized Enrolment System where in the target users are the one who will test  and rate the developed system.

Operation and Maintenance Phase

After deployment, the system may include changes and enhancements before its decommissioning. The system performance is closely monitored to ensure that it is accordance with user requirements, and needed system modifications are also incorporated. The operational system is periodically assessed to determine how the system can be made more efficient and effective. Operations continue as long as the system can be effectively adapted to respond to an organization’s needs. When modifications or changes are identified as necessary, the system may reenter the planning phase. System operation includes user support to the end user or users which is an integral part of the election process operations. Users should receive training on how to use the system.

In the software life cycle, the maintenance phase is the last stage of the cycle. After the system passes the design stage and is implemented, the maintenance phase begins. The maintenance-phase consists of maintenance-tasks to keep the system up and running.  Understanding the characteristics of the maintenance phase of the software allows individual tasks with analyzing the performance of the software after deployment to correctly resolve issues that arise. Maintenance is always necessary to keep system usable and useful.

System Prototype

This portion presents the needed report layouts and screen forms of the developed system.

Report Layouts . The researchers will provide hard copy documents for the new system such as user log report, list of enrolled students, student grades, form-137, enrollment statistics, and enrolled student complete details.

Screen Forms . The researchers will present the screenshot layouts of system to give readers an idea on what the system looks like.

Implementation Plan and Result

The system or system modifications are installed and made operational in a production environment. The phase is initiated after the system has been tested and accepted by the user. This phase continues until the system is operating in production in accordance with the defined user requirements.

The researchers plan to integrate the enrollment and record keeping system “Computerized Enrollment System” to administrators and staff after conducting the initial testing and final testing of the software.

Post navigation

• Online Student Portal with Admin Panel
• Web Based Computer Aided Instruction for Web Application Development

Similar Articles

Bike Rental System with GPS Capstone Project

Mobile Based Grocery Maker and Checklist Application

Equipment Monitoring with Preventive and Calibration Report Generation

One thought on “ enrollment system complete capstone documentation ”.

• Pingback: [DOC] Enrollment System Thesis Chapter 4 - Existing System

Comments disabled.

Finished Papers

• How it Works
• Top Writers

My experience here started with an essay on English lit. As of today, it is quite difficult for me to imagine my life without these awesome writers. Thanks. Always.

All our papers are written from scratch. To ensure high quality of writing, the pages number is limited for short deadlines. If you want to order more pages, please choose longer Deadline (Urgency).

Please fill the form correctly