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How to Write a Thank You Email After an Interview

• Christopher Littlefield

Advice on what to say — and what not to — along with sample email templates.

You’ve updated your resume, written your cover letter, and prepared for your interview. Now it’s time for your thank you note to seal the deal. In this piece, the author outlines what to say — and not to say — in your thank you email to interviewers and answers common questions like: How much detail should you include? When should you send it? And why is it important to do? He also includes three sample emails to use as a guide.

You’ve just finished an interview for a job opportunity you’re really excited about. You know you should send a thank you note to your interviewers, but you’re not sure what to write. How much detail should you include? Should you send an email to every person you interviewed with? And what’s really the best way to follow up ?

• Christopher Littlefield is an International/TEDx speaker specializing in employee appreciation and the founder of  Beyond Thank You . He has trained thousands of leaders across six continents to create cultures where people feel valued every day. He is the author of 75+ Team Building Activities for Remote Teams—Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar . You can follow his work through his weekly mailing  The Nudge .

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How to write a thank you email after an interview | US

If you’ve just attended an interview, you probably want to send the interviewer a thank you email.

And that’s a great idea – it’s the perfect way to strengthen your rapport with them and boost your chances of getting the job offer.

To help you achieve this, I’ve created a complete guide to writing a thank you email after an interview, and added 7 examples and a template.

CV templates 

How to write a thank you email after an interview

If you want to write a thank you email which captures your interviewer’s attention and nudges them towards making the decision of hiring you, then there’s a number of simple steps you have to follow.

Write an eye-catching subject line

The first step in your email-writing process is to craft an email subject line that will stand out amongst all the other emails in the hiring manager’s inbox.

Recruiters and hiring managers usually receive scores of job application email daily, so you need to write something that will get their attention and encourage them to open the email.

Go with something short and sincere like these examples.

• “Thanks so much for your time today”
• “Great meeting with earlier”
• “I enjoyed meeting with you earlier”
• “Following up from interview + thank you”
• “Thanks for taking the time to interview me yesterday”

Avoid using boring and impersonal subject lines like “ Interview follow up note ” or “ Post interview email ” – they can seem a little robotic.

Address the interviewer by name

Now that you’ve met the interviewer, you should have started to build a basic level of rapport with them, so keep that alive by addressing the recruiter by name.

Avoid using old-fashioned phrase like “ Dear sir ” unless the employer specifically requests you to address their staff in that way (this can sometimes be applicable in traditional organizations like the military or academic settings.

In most cases, it’s best to keep a balance of friendly and professional in your greeting.

Thank them for their time

Time is our most valuable asset, and the interviewer has probably invested an hour or so into your interview, so it’s important to thank them for that.

This will not only make the recipient feel appreciated, but it will show them that you treat people with respect in the workplace, and you could potentially be a good team fit who will get on will with others in the company.

Express your interest in the job

It’s important to reiterate that you are still highly interested in the job.

Employers want to hire people who are passionate about working with them, so you need to ensure that the hiring manager knows you are still keen to work with them.

Enthusiasm goes a long way in the workplace, so if they have interviewed other candidates with similar skill sets to yours – your eagerness to get started could be just enough to tip the hiring decision your way.

Use a phrase like one of these:

• “I’m still very keen to start this role”
• “Speaking with you today has further increased my interest in this position”
• “The role sounds even more exciting now that we have discussed it in full”

You could even use this part of the email to remind the interviewer of your suitability for the job by dropping in some mentions of how your experience will help you perform in the role.

For example:

“The role sounds great, and I really think that my knowledge of Excel and data management could really add some value to the team”

“I am very keen on the position and would love to put my marketing knowledge to good use in the upcoming campaigns we spoke about”

Answer any unanswered questions from the interview

If you were unable to answer any questions in the interview , then your follow up email is a great way to turn that negative around and provide a strong answer.

Even if you answered all of the questions well, there could still be some points you wish you had expanded on – or maybe something clever that only popped into your head on the train home.

Essentially if there’s anything you forgot to say in the interview that could help swing the job offer your way – add it to your email.

Offer to answer any further questions

At this stage in the recruitment process, you’re on the brink of being offered a job and welcomed into a new team – so it’s important to appear as honest and open as possible.

So, make it clear to the interviewer that you are happy to answer any more questions they may have.

This will give them the opportunity to clear any final reservations they may have about hiring you, and show them that you are highly cooperative and flexible (great traits for any employee).

A simple sentence like one of the below will do the trick here.

• “Feel free to ask any more questions you may have”
• “I’m happy to answer any further questions you have, and will respond ASAP”

Keep it brief

It’s important to remember that hiring manager and recruiters are always working to tight deadlines and pressed for time.

So, it’s best not to write a lengthy essay if you want them to read your thank you email in full.

Using the structure in this guide, you should easily be able to keep your email down to just a short paragraph that can be read in a couple of minutes.

Sign off in a friendly and professional way

Now that you’ve reached the end of your interview thank you email, all that’s left to do is sign off professionally.

This is important because you need to show the interviewer that you can always retain a polished professional look when communicating via email.

Sign off with a simple;

Regards [Your name]

And add a professional signature which includes a professional title and your best contact number.

Check out these examples for inspiration.

Thank you email after interview examples

Here are some good examples of thank you emails from a range of different situations, industries and experience levels.

Thank you email to recruiter or organizer

Thank you again for facilitating my interview today with Bupa. I really appreciate your support with this opportunity.

The Care Manager role at Bupa sounds really appealing. I am confident that my previous experience managing a large team, along with my current understanding of adult mental health, qualifies me as a suitable candidate for this position.

I would be more than happy to have any further discussions with the employer moving forward regarding my suitability for this position.

Kind regards, Jenny

Jenny Ryan Care Manager 07123456789

Direct thank you email to interviewer

I just wanted to thank you once again for taking the time to interview me today. It was great to have the opportunity to discuss the Telesales Assistant vacancy in more depth.

With my previous experience in telesales, I am confident that I would be a great fit for this position. As mentioned, my career goal has always been to transition into the finance sector.

Please feel free to reach out if you have any additional questions.

Thank you for your time and consideration.

Kind regards, Abdul

Abdul Khan Customer Service Assistant 07123456789

Thank you after video interview

I wanted to quickly follow up thank you again for taking the time to interview me today on Teams. It was a pleasure to virtually meet you!

It was great to learn more about the Copy Writer vacancy within the marketing team. This sounds like a really exciting opportunity.

With my prior experience working on web listings, and my proficiency in using WordPress, I am confident that I would thrive in this role and be a great addition the marketing team.

If you have any further questions, I would be more than happy to hop on another call to discuss.

Kind regards, Kaitlyn

Kaitlyn Mannings Copy Writer 07123456789

Thank you so much for inviting me for an interview today for the Admin vacancy within your team. It was great to discuss the opportunity in more detail and learn more about Martin & Co.

Following our discussion, I believe I would be a great fit for the company. My previous experience working in a lettings office would transfer easily into this position, and I am also familiar with the booking system you currently have in place.

I would be more than happy to answer any further questions you may have. Thank you again for considering me for this position.

Kind Regards, Jamal

Jamal Samuels Admin Assistant 07123456789

Thanks very much for your time today – I really enjoyed meeting with you.

The finance assistant role in your research department sounds even more attractive after our discussion, and I would love the chance to bring some of my Sage Payroll experience into the team to support the new payments process.

Please feel free to ask any more questions you may have – I am contactable by mobile or email throughout most of the day.

Kind regards

Gareth Price Finance Assistant 07484848484

Thank you again for taking the time to meet with me today to discuss the Business Analyst vacancy available at HSBC. It was brilliant to hear more about some of the upcoming projects within the team.

The opportunity sounds like something I would be really interested in and keen to be a part of. My recent experience delivering a similar project at Barclays would transfer well to this project, and I am confident I could bring some great ideas to the table given the opportunity.

As mentioned, I am more than happy to have any further discussions related to this position.

Kind regards, Gareth

Gareth Smith Business Analyst 07123456789

Entry level

Thank you again for taking the time to interview me today for the Retail Assistant vacancy within your team.

I really enjoyed the opportunity to explore the store and meet the team. It seems like a great environment to work in.

Following the interview, I am confident that I would be a great fit for this position. I have already gained customer service skills through my completed voluntary work and would love to be considered for this opportunity. I am eager to learn more and further develop my skill set.

As discussed, I would be more than happy to answer any more questions you may have or complete a trial shift to demonstrate my commitment to this position.

Kind Regards, Amy

Amy White Retail Assistant 07123456789

Project manager

Thank you so much for taking the time to meet with me today to discuss the Project Manager vacancy you have available.

It was great to learn about the upcoming MODA development, this would be a project I would be keen to take the lead on. It aligns perfectly with my experience managing similar projects, and I am confident that my skills would transfer well to this contract. As mentioned, I already hold the required certifications to immediately start working on-site.

I would be more than happy to have another chat to answer any more questions you may have.

Kind Regards, Misha

Misha Green Project Manager 07123456789

Thank you for meeting with me today. It was great to have the opportunity to learn more about the company.

The Sales Advisor vacancy in your new dealership sounds like exactly the role I have been looking for. I am confident my proven track record of exceeding sales targets, paired with my passion for the automotive industry, would make me a great fit for this position.

Please feel free to let me know if you have any further questions. I can be contacted all day on the mobile number provided.

Kind Regards, James

James Wyatt Sales Advisor 07123456789

Hi Paulina,

Thank you once again for taking the time to meet with me today to discuss the Marketing Coordinator vacancy.

The position within the team sounds perfect for me, I would love to be considered for this role. As mentioned, I have previous experience managing social media accounts for companies, so I am confident in supporting you as you branch out into this new area of marketing.

Please feel free to send me any additional questions you may have.

Kind Regards, Anne-Marie

Anne-Marie Jones Marketing Coordinator 07123456789

Thank you email template

If you are struggling to create a unique thank you email for a recent job interview, try using this template and editing for your situation.

Hi [Insert recruiter/interviewer name]

Thanks for your time today, it was great meeting with you.

The [Insert job title] role sounds very interesting and I am still keen to pursue it – I really feel that my [Insert relevant experience/skills] could be a great benefit to the team

Please feel free to ask any more questions you may have, I will be more than happy to have further discussions about the position

Kind regards [Insert your name]

[Your full name] [Professional title/job] [Mobile phone number]

How long should you wait to send a thank you email?

Ideally you should send your thank you email within one working day of having the interview, so that the meeting is still fresh in the interviewer’s mind.

So, if you had the interview in the morning, you could send the email when you get back to work (discretely if you are in the office).

If you had an afternoon or evening interview, you can send the email the following morning.

Try to send the email during work hours so that it arrives in the recipient’s inbox while they are likely to be at their desk. If you send outside of work hours, your email will end up in a pile of emails they have to churn through in the morning and you risk it being missed.

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Who should you send a thank you email to?

The person you send your email to will differ depending on the company and situation, but usually one of these two people will be best.

The interviewer or hiring manager

It’s best to send your thank you email directly to the person who interviewed you, because they are likely to be making the final decision on hiring you, so it’s them you need to impress and build a relationship with.

If you have the interviewer’s email address, then go ahead and email them directly (especially if you have already been in communication with them previously to arrange the interview). If you don’t have their email address you could potentially look them up on LinkedIn and message them directly there – however, only do this if you think the interview went well and you already have a good rapport with them.

Be mindful of the companies processes and procedures though, and if anybody has specifically told you not to contact the hiring manager directly, then email a different person.

The recruiter or interview organizer

Often you will not have had any direct contact with the interviewer before the interview and the interview will have been arranged by a recruiter or somebody else in the team.

In this case you can email this person and simply ask them to pass your message on to the interviewer. You should always remember to be as polite and professional when dealing with them as you would when speaking to the interviewer, as everybody involved in the recruitment process will have some influence on whether you are hired or not.

Why should you send a thank you email after an interview?

Sending a thank you email after a job interview has several benefits that can help you to clinch the job offer.

• Demonstrates your enthusiasm – Taking the time to send an email soon after the interview shows the hiring manager you care about the role and you’re willing to go the extra mile – giving you one last chance to sell yourself .
• Showcases your professionalism – Follow up emails are common in the workplace and often needed when dealing with customers and colleagues, so the fact you have sent one, proves your level of professionalism.
• Keeps you on the interviewer’s radar – When interviewing multiple candidates throughout the week, it can be easy for hiring managers to forget people – a timely thank you email can help them to keep you in mind.
• Builds rapport – Every communication you have with the hiring manager is a chance to build on your relationship and improve the chances of them warming to you on a personal level.
• Gives you a chance to remove reservations – Interviewers will naturally have some reservations about hiring most people they meet, so if you sensed that the interviewer was worried about any aspect of your interview, the follow up email gives you a chance to address them.

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How to Write a Thank You Email After an Interview

When you  write your resume or CV , your goal is to stand out in a good way. You want your resume to be noticed amid the crowd of applicants. Your cover letter has the same goal. And at your interview, you also wish to make a good first impression.

You’ve worked hard to write a good resume and cover letter. You prepared for your interview, and you feel like you nailed it. Is there anything you can do post-interview to further increase your chances or getting the job you want?

In a word, yes! You can do one simple thing that shows initiative, interest, and good manners. You can write a thank-you note after your interview.

Why should you write a thank you email following your interview? How can it benefit you? How should you write it, and when should you send it? Check out our favorite tips and sample thank you notes below to learn how to write a thank you email after an interview.

Why Should You Write a Thank You Note After Your Interview?

In most cases, you are not the only candidate to be interviewed for a particular job. You’re likely to be compared to five or more fellow interviewees. Sending a thank you email after an interview will keep you in the forefront of your interviewer’s mind. It will cause him or her to think about you after the interview is over. After all, many candidates – between 30 and 50 percent, depending on the study – just don’t take the time to say thanks.

One  survey  noted that 80 percent of companies found thank you notes (or the lack thereof) helpful to their hiring decision. In fact, according to one  report , “nearly one in five of the hiring managers and recruiters surveyed said that they’d dismissed a candidate because they didn’t send a thank-you note after the interview.” Yikes! This underscores the importance of saying thank you.

Sending a thank you email also demonstrates positive qualities that your future employer may be seeking. For example, your resume may  say  that you are self-motivated or people-oriented, but writing a thank you note  shows  that you are.

Gratitude  is another quality that is increasingly valued in the workplace. Studies show that employees who show gratitude at work – “recognizing the good things in their lives and saying thank you” – have “more positive emotions, less stress and fewer health complaints, a greater sense that we can achieve our goals, fewer sick days, and higher satisfaction with our jobs and our coworkers.”

Taken together, those benefits not only create a positive work environment and company culture, but they better the company’s bottom line, as well. A good hiring manager will recognize and pursue a grateful employee.

Some jobs, such as customer service, human resources, mental health careers, or social services, especially require empathy, good interpersonal skills, and communication skills. If this is the case in your field, writing a thank you note can be especially helpful.

Even if your interview did not go as well as you had hoped, writing a thank you email can increase your chances. Remember, you do not know what happened at other candidates’ interviews. Writing a thank you note could tip the scales in your favor.

As already noted, post-interview thank you emails are few and far between. Likely, you’ll be one of only a few candidates to write one. Thanks to this guide on how to send a thank you email after an interview, you’ll also write the  best  thank you possible.

If you follow these steps, you’ll master the art of the thank you email and land the job of your dreams.

Address the Interviewer

Ideally, you have the direct email address of the interviewer or hiring manager. It is better to send the thank you email directly to this person than to a general company inbox.

Even if you don’t have a direct email address, note the interviewer’s name in the subject line. Use their name in the greeting of the email body as well.

Thank Them for Their Time

Businesspeople are busy people. The purpose of this email is to thank them, so do this in the first sentence of the email. You can thank them for their time, for taking the time to speak with you.

Express Interest in What You Learned

During the course of the interview, you probably learned things that you didn’t already know about the company. After thanking the interviewer for his or her time, tell them that it was a pleasure learning about the company. Cite something specific if possible. Many companies want enthusiastic employees, and this shows your sincere interest in the company and the position.

Solve a Problem

Can you demonstrate how you would solve a problem the company faces? True, you don’t yet know all the inner workings of the company. Perhaps the interviewer explained a particularly challenging aspect of the job, or a deficit the new hire should fill. Or, you can think about the company’s mission in general, or an economic, technical, or supply chain issue facing many companies in the industry.

Cite the problem, perhaps by saying, “I was thinking about what you said about…” Then explain a way in which your experience sheds light on a solution.

Note that you should use extreme caution in how you word this section of your email. You don’t want to come across as a know-it-all or as someone who does not respect authority. You might say something like, “In my previous role as [job title] with [company], I found that using [cite the solution] [increased/decreased/improved] [cite an aspect of the work] by [X] percent.”

Addressing the problem and solution in this way demonstrates your expertise and a definitive example of your problem-solving skills in the past. You can conclude this portion of the email with the words, “I’m sure this experience will yield similar success as your new [cite position you are hoping to obtain].

This is the aspect that will set your thank you note apart from all the others. It shows further initiative and gives the interviewer a sample of your work.

Close with Gratitude

You opened your letter with thanks, and you should close it with thanks. Invite the interviewer to contact you if they need additional information. Say that you look forward to hearing from them. Thank them once again for their time.

Include Your Contact Information

Sign the email with your full name (first and last name), phone number, and email address. Yes, it is true that the interviewer already has this information. But if you give it to them again, they don’t have to hunt for it. This ease of access may make it more likely that they will contact you. You can also include a link to your professional website or LinkedIn profile, if you so desire.

Don’t forget to proofread your email before you send it. Typographical errors make you look unprofessional and can undermine the good done by sending the note. Consider using an online tool like  Grammarly  or having a good writer you know to give it a quick read.

What about sending a hand-written thank you card in the mail? While this is a very personal touch, it should only be used in specific industries (for example, if you are applying to a law firm, a wedding planning company, or a C-level position) or if no email address is available – an uncommon situation in this technological age. The reason email is better than “snail mail” has to do with timing. Waiting a few days for the postal service to deliver your thank you note could mean it arrives too late. If you do decide to send a hand-written letter, you can do this in addition to the email. After all, the timing of your thank you note is very important, as discussed in the next section.

When to Send a Thank You Email After an Interview

How do you know when to send a thank you email after an interview? Should you send a thank you note after  every  job interview?

First, let’s consider the question of when. You should always send your thank you within 24 hours of the interview. Ideally, you should go home and write your note the same day.

Why should you send your email so soon after the interview? In the fast-paced world of business, decisions may be made quickly. If you wait longer than a day, you may find that the position has already been granted to someone else.

Should you send a thank you note after every interview? We’ll consider that question in the next section.

Sending a Thank You Email After an Interview to Multiple Interviewers

Have you applied to multiple jobs? Have you gone on multiple interviews? Should you send a thank you to all of your interviewers?

The simple answer is yes, you should. But take care to personalize the thank you note to each interview. It’s okay to create a template like the one below, but re-read it before you hit send. You wouldn’t want to accidentally mention the wrong company!

In some cases, you may be interviewed by multiple persons at the same company. Again, you should send a personalized thank you email to each of the interviewers. Don’t send the exact same email, because they may share the notes with one another as they discuss the candidates. Try asking for business cards at the close of your interview in order to obtain their email addresses. If you don’t have direct contact information for every interviewer, you can send an email to the one you do and ask them to share it with the others. Or, you can ask for the email addresses of the other interviewers at the end of the thank you note.

If you get called in for a second interview with the same hiring manager, send a thank you email the second time as well. Be sure to personalize the second email as much as the first by mentioning specifics from the second interview.

What if you get a call that you’ve been accepted to one of the positions to which you applied? Should you still thank the other interviewers? Yes. Why? Networking is becoming increasingly important in the business world. Thanking the interviewer and telling them that you’ve accepted another job leaves them with a favorable impression. You might leverage that goodwill at some future time – in business to business interactions or when seeking a job in the future.

The same is true if the interview made you realize that the job in question is not right for you. Send a thank you note, and clearly and respectfully state that you’d like to decline the position. This will save the interviewer time, and he or she will appreciate that. Again, you will leave the door open for possible positive interactions in the future.

Sample Thank You Emails

Are you still feeling a bit stuck on what to write in your thank you email? Use the sample note below, and customize it to fit your needs. Notice that it contains all the information cited in “How to Write a Thank You Email After an Interview,” above.

Subject: Thank you [Interviewer’s name]

Hello [Interviewer’s name],

I wanted to thank you for taking the time to meet with me and discuss [the position title] at [the company’s name]. It was certainly a pleasure to learn more about [cite something discussed during the interview].

I’ve been thinking a great deal about what you said about [cite a problem or challenge the company is facing]. During my time at [previous company], I found it effective to [site solution]. In fact, [the solution] resulted in an [increase/decrease/improvement in the problem] of [X] percent.

I am confident that my experience will yield similarly positive results as your new [cite position].

If you require any additional information from me, please feel free to contact me. I’m looking forward to hearing from you [on a specific date or within a specified timeframe, if applicable].

Again, thank you for your time!

[First and last name]

[Phone number]

[Email address]

What if you’re applying to an entry-level position and you feel that the above thank you note is a bit too formal? Try the following thank you note sample on for size. It is especially designed for small companies or those with a relaxed atmosphere.

Subject: Thanks for the Interview!

Hi [Interviewer’s name],

I really had fun today learning about the rewards and challenges of working as a [position title] at [company name]. I am very excited to join your team and help to [cite a responsibility or two of the position in question].

Please feel free to contact me if you need any more information. I look forward to your call. Again, thank you for your time.

As a post script to this conversational email, you can even mention something extraneous that you discussed during the interview – that you hope the interviewer enjoyed whatever he or she mentioned they’d be doing after work, or that you tried a restaurant, movie, etc. that he or she suggested. This builds rapport and suggests friendly working conditions if you are hired.

If you’re still feeling like your thank you email doesn’t quite make the grade, even after utilizing these tips and this sample, consider this –  any  thank you note can put you ahead of the competition, since many candidates never send one. That alone is a good reason to say thanks, even if you feel unqualified to address a problem and its solution.

In Conclusion

When you apply for a job, you want to stand out in a good way. Writing a thank you note after an interview is one way to do just that. Most interviewees don’t write a thank you note, but doing so can demonstrate a number of desirable qualities. Include thanks for the interviewer’s time, cite something you learned during the interview, and demonstrate how you would solve a problem. Be sure to send the email on the day of your interview or the day after.

But what if you sent your thank you email and you never heard back? Check out these four tips from the Harvard Business Review on  how to follow up after a job interview.

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How to Write a 'Thank You' Email After Interview

In This Guide:

Why is a thank you email after interview important, what to include in a thank-you email after interview, what should you avoid in your thank-you email after interview, tips and tricks.

You have worked hard, and you have reached the interview for your dream job.

And now that it is over, you can take a breath and relax.

Well, not quite.

There are a few steps you can take right after your interview to improve your chances a little more.

If you have made it to the interview, you can assume that there are other candidates for that position too.

And all of you probably have almost the same qualifications.

So anything you can do to be one step ahead of the others may be crucial.

A great thing you can do just after the interview is to write a thank-you email to the interviewers.

It is a great way to show your appreciation for being called for an interview.

And it makes a great impression that can only work in your favor.

But that is only if you do it right.

But how to write your thank-you email after your interview and make it a good one?

We’ve got you covered.

In this article, we are going to explore the following questions:

• Why is a thank you email after your interview important?
• What should you include in that thank you email?
• What Should You Avoid In Your Thank-you Email After Interview?

And we are going to leave you off with some great tips and tricks to help you write a perfect email. If you’re still waiting for a call-back for an interview, maybe you need to make your resume stand out a little more.

And, the best way to ensure you have a standout resume is to do it with an ATS-compliant Resume Builder .

But if you are ready to write your thank-you email after the interview, stick around.

A thank-you email after an interview has lots of benefits that you can take advantage of.

It is a perfect combination of good manners and showing interest in the job position .

Just like you are not sure if the interview went well, the hiring manager would be in doubt if you still want the position.

A thank-you email after an interview can help with that and increase your chances of getting the job.

Furthermore, you can always include any links or mention important facts that you could not get to share during the interview.

So it is essential to write a thank-you email to the interviewer and re-assure them of your interest in the position and share whatever you might have missed.

But make sure you do so within 24 hours.

Some hiring processes move along faster than you would expect.

You would want your thank-you email to arrive and be noticed before the company has made its decision.

So don’t waste any time and send it within a day after the interview has ended.

Okay, now you understand why a thank-you email after the interview is essential.

But that is not enough.

You might still have no idea how to write one.

We got you covered.

We are going to go through everything you need to know, step by step.

Subject line

Just like any email, you send out, your thank-you email after the interview would need a subject line.

It should be short, straightforward, and easy to understand.

Make sure it includes the words “thank you”, as well as your name.

Listing your name in the subject can help the hiring manager see your response.

That way they would know your email is important and would be easier to make sense of who is it sent from.

Appropriate greeting

As soon as you are ready with your subject line, it is time to focus on the body of your email.

Don’t make the mistake to start it right away.

Before you dig deep into what you want to say, start with an appropriate greeting.

You can use either “Hello”, or “Dear” for that purpose, and follow it up by the interviewer’s name.

Make sure you use the name that they provided when you met, it may be a first name, the last name, or a title.

Either way, make sure you address them directly.

If you were interviewed by multiple people, make sure you send personalized thank-you emails to each of them.

To do so, you should ask each interviewer for a business card.

A thank-you email after an interview can get you pretty far, so make sure you do your part.

Show your appreciation

As it is a thank-you email, you should start with a “Thank you”.

Make sure you provide a sincere appreciation of the time the interviewer has spent meeting with you.

An important step here is to also include the position you interviewed for.

It is common for hiring managers to consider a candidate for multiple positions, so you would want to make clear which one you are after.

Assure them of your interest in the job

We already mentioned that just like you wonder if the interview went well, the hiring manager would be wondering if you are still interested in the job.

If you really are, make sure you state that clearly.

On the other hand, if you have realized that it is not the right fit for you, share it with the hiring manager.

They would appreciate your honesty, and you will save them some valuable time.

Mention your qualifications once more

Your qualifications are one of the key points that should get you the job.

So no matter that the hiring manager should already know them from your application documents and interview, it wouldn’t hurt to mention them once more.

But when you are doing so in your thank-you email after the interview, don’t stretch it out too much.

Make it brief and to the point.

What is more important is to show once more the connection between your skillset and the job position you are applying for.

After all, you want to show them that you are the best fit for that job.

Remind them of a specific point of the interview

A thank-you email is your chance to shine with some personal touch.

For that purpose, you can always remind the hiring manager of a discussion you had during the interview.

That’s the place to highlight your skills and expertise once again.

You need to show the hiring manager that you are not only the right fit for the job, but you can also provide some original ideas to the team.

Show the hiring manager how your skills and expertise would help the company get to new heights.

Be available for further questions

It often happens that an interviewer gets caught up in so many details that they forget to ask you a key question.

That’s why you should make yourself available for future questions.

You would want to show the interviewer that they can contact you and clear out any details they may be wondering about.

That way, you can be sure that you would not lose the job over something the interviewer is not sure about.

This is an important part of your thank-you email, but don’t stretch it out.

Make it brief and polite, that’s all you need.

A call to action

A great way to wrap up your thank-you email after interview is with a call to action .

You would want to prompt the interviewer to take the next step in the hiring process.

You can mention what you learned during the interview and ask them what the next steps are.

That can show them that you are really interested in the job, which can only work in your favor.

Furthermore, by having the deadlines set by the interviewer, you can also plan your other interviews accordingly.

Use a professional sign-off

Just like you need a greeting, you need a professional sign-off to wrap things up nicely.

Make sure you thank the interviewer again and finish it up with one of the most popular conclusions:

• Kind regards
• Best regards

And follow it up by your full name.

Contact information

Last, but not least, it is a great idea to list your contact information at the bottom of your thank-you email after interview.

The interviewer should already have your contacts, but listing them at the bottom of your thank-you email can make the process of contacting you easier.

Make sure you include your email address, phone number, and LinkedIn profile if you have one.

Make sure you make yourself available on all contacts you list so that you don’t miss your chance.

Okay, now you know all about what to include in your thank-you note after interview.

But what about the things you need to avoid?

The first big mistake you can make is waiting too long.

As we mentioned, you should send your thank-you emails within 24 hours from the end of the interview.

Sending it out later can and probably would negate the effect that your thank-you email would have had.

Another thing you should never consider doing is copy-pasting the same email, or adding more people in the “To:” field.

You need to make your thank-you emails personalized.

Otherwise, they not only lose their effect, but they can backfire.

Last, but not least, don’t forget to write a thank-you email to each interviewer you met.

You should also make the habit of asking people for their business cards.

It is a great manner to take on, and it is also a great way to keep track of all their names and contacts you can use for your thank-you emails.

Great, now you know what you should, and what you shouldn’t write in your thank-you email after interview.

But, as promised, we wouldn’t leave you off with some great tips and tricks to get you started.

So here we go.

Really show them why you want the job

We said that already, but you really need to show the interviewer that you want the job.

Showcase your qualifications and expertise once again.

Think of your thank-you email as one final pitch.

And what you are trying to sell is yourself.

You would want to show the hiring manager that you are the perfect fit for the job.

Don't hesitate to bring up anything you wanted to say

It often happens that you don’t have a chance to share everything you meant to in an interview.

But a thank-you email is the perfect place to fill up these holes.

You can bring up any topic you would like, and provide what you had in mind.

The hiring manager would surely appreciate that.

Just like it is with your resume and cover letter, you need to take time and proofread your thank-you email as well.

You wouldn’t want any grammar or spelling mistakes there, as it would hurt your chances.

Make sure you ready it carefully.

Everything on your thank-you email should make perfect sense.

The last thing you want is for the hiring manager to think that you just copy-pasted a template email from somewhere.

We are all done.

Now you know how to write a thank-you email after interview.

You are now ready to impress the hiring manager one last time and improve your chances of getting the job.

Don’t forget – personalize each thank-you email you send out and remind the interviewer of your skills and expertise.

Check out our examples once again, and make your thank-you email after interview set you once step ahead from other candidates.

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Essential advice for landing your dream job

W hen you’re looking for a new job there’s a lot to figure out: What information should you include on your résumé and what do you need to trim? Is a cover letter really necessary? What are the best answers to the most common interview questions? Do you really need to send a thank you note?Fast Company contributor Judith Humphrey’s book The Job Seeker’s Script offers everything job seekers need to navigate all the unwritten rules of applying for (and hopefully landing) your next dream job. Here’s what she advises:

Preparing for a job hunt

Humphrey advises that before applying for any job, it’s important to focus your search so that you are only applying for jobs you really want. You don’t want to waste your time—and everyone else’s—by applying randomly for 200 jobs. That’s a reciprocate for frustration and a lot of ghosting. She suggests asking yourself these six questions before you start looking for a new job:1. Am I prepared to invest time?2. What are my skills and interests?3. Do I want a new direction?4. What kind of culture do I want to work in?5. What size company do I want?6.  Will I be able to succeed there?

What to include on your résumé

Crafting a compelling résumé is a big topic but a good place to start is by breaking down what sections to include and what should go in those sectionsHumphrey calls the résumé the “key to the kingdom,” or the most important “script” a job seeker creates. In her book she outlines a six-step approach for creating the best attention-getting résumé:

Step 1: Provide contact information and name in bold 18-24 sized type. This could include your phone, city, LinkedIn profile, and website (if relevant).

Step 2: Create your summary statement. This is ideally one sentence. Ask “What’s the one compelling message I want to get across about myself?” Use active verbs.

Step 3: Create a message for each job you’ve held. This should also be one strong sentence. Use active verbs for each job you’ve held and ensure these messages align with your summary statement.

Step 4: Create a set of bullet points under each job. All should all begin with strong verbs (“led,” “built,” “earned,” “exceeded”) and include specific numbers that show your accomplishments.Step 5: Add any other sections, including education and skills.Step 6: Add keywords in a natural way. Reference specific skills and roles, but also keep in mind that Applicant Tracking Systems and AI prefer simple, clear writing and active verbs. (Abbreviations can also trip up these tools, so spell out things like MBA or CFA, just in case.)

How to write a cover letter worth reading

Cover letters can be controversial, as a lot of people think they’re pointless. In recent years there’s been a lot of talk about outsourcing cover letter writing to AI. But Humphrey believes cover letters are important and that job seekers should write one, even when they’re technically not required. She points out that 90% of executives consider cover letters valuable. Here’s why she advises writing a thoughtful cover letter:

• It gives you the opportunity to show your communication skills.
• It allows you to show your understanding of the hiring company and the job.
• It let’s you emphasize the strong connection between the job and your skills and background.
• Finally, it gives your application a personal touch.

So, if you’re convinced that cover letters are important, Humphrey suggests using these four steps a knockout cover letter:

Step one: Craft your opening line. It explains what you are applying for and your interest or excitement. Step two: Craft your message. It should inspire. Step three: Give the reasons you feel ready for this role. Step four: Conclude with a call to action or next steps.

Nailing the interview

If you’ve found a job that feels like a good fit, and written an impressive résumé and cover letter, hopefully you’ll land the interview. Here’s how to make a good impression. The biggest question people have is how to answer the most common interview questions. Here’s how Humphrey suggests answering the three most common questions:“Tell me about yourself.”“‘Tell me about yourself’ is tough because it is so open-ended,” Humphrey says. “Answering it well requires preparation. In fact, write out in advance your answers to all the questions you think you might be asked. Think about something that will equip you to handle the job and tell a story about that.” “What’s your biggest weakness?”“You don’t want a weakness that disqualifies you from a role,” Humphrey says. But there are two approaches that work: Use the question to talk about a weakness you are working on or discuss a weakness that is actually a strength.“Where do you see yourself in five years?”“Don’t say to the interviewer “’I want your job,’” says Humphrey. “But you can say, “’One of the things I really like about your company is the many opportunities for promotion. I could see myself in Job A ….or Job B….time will tell exactly how I’ll progress.’”

Sealing the deal with a thank you note

Much like the cover letter, there’s a lot of division over the tradition of sending a thank you note after an interview. But many hiring managers say that it makes a good impression and can even be the deciding factor between two candidates.Humphrey says a thank you note should start off with a statement of appreciation. Then it should move to your message: how you loved the discussion, or feel ever more excited about working for that company. Reinforce the message with a few proof points and end with a call to action, or what you’d like to see as next steps in the hiring process.